AGENDA - General Committee - 20120403PUBLIC RELEASE
March 30, 2012
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, April 3, 2012
7:00 p.m.
Council Chambers
Councillor Humfryes in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
General Committee Meeting Agenda
Tuesday, April 3, 2012
Page 2 of 7
IX CLOSED SESSION
RECOMMENDED:
THAT Council resolve into Closed Session to consider:
1. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: Authorization to Proceed with Investigating Joint
Operations Centre Land Options for Potential Purchase
2. Personal matters about an identifiable individual, including municipal or
local board employees; Re: Performance Reviews of Senior Staff
3. Personal matters about an identifiable individual, including municipal or
local board employees; Re: Appointments to the Ad Hoc Negotiating
Working Group to Negotiate a New Cultural Services Purchase
Agreement
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, April 3, 2012
Page 3 of 7
AGENDA ITEMS
1. BBS12-003 – Building Permit Fees – Annual Report pg. 1
RECOMMENDED:
THAT report BBS12-003 be received for information.
2. CFS12-004 – Process for Periodic Review of Council Compensation pg. 4
RECOMMENDED:
THAT report CFS12-004 be received for information.
3. CFS12-008 – Terms of Reference for Finance Committee pg. 21
RECOMMENDED:
THAT report CFS12-008 be received; and
THAT the Terms of Reference for the new Finance Committee included as
Attachment #1 be adopted; and
THAT the first meeting of the Finance Committee be held at the call of the
Chair.
4. IES12-015 – Award of Tender IES2012-02 – Reconstruction of pg. 25
Spruce Street, from Mark Street to Batson Drive;
Walton Drive, from Spruce Street to Batson Drive
and Keystone Court
RECOMMENDED:
THAT report IES12-015 be received; and
THAT Tender IES2012-02 – Reconstruction of Spruce Street, from Mark
Street to Batson Drive; Walton Drive, from Spruce Street to Batson Drive
and Keystone Court be awarded to 614128 Ontario Ltd. O/A Trisan
Construction in the amount of $1,201,699.40, excluding taxes; and
General Committee Meeting Agenda
Tuesday, April 3, 2012
Page 4 of 7
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same; and
THAT the budget surplus of $439,065.76 be returned to the appropriate
reserve funds.
5. IES12-016 – Award of Tender IES2012-17 – Curb and Catchbasin pg. 30
Repairs in Various Locations in the Town of Aurora
RECOMMENDED:
THAT report IES12-016 be received; and
THAT Tender IES2012-17 – For the Supply of all Labour, Material and
Equipment Necessary for Concrete Curb and Catchbasin Repairs in
Various Locations in the Town of Aurora for One Year (with an Option to
Renew for an Additional Two One-Year Periods), be awarded to 766585
Ontario Inc. O/A Nu-Con Contracting in the amount of $181,800, excluding
taxes; and
THAT Council authorize the Director to renew Tender IES2012-17 for an
additional two one-year periods pending an annual analysis and
satisfactory performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
6. IES12-017 – Town of Aurora Operations Centre pg. 35
RECOMMENDED:
THAT report IES12-017 be received; and
THAT design services be awarded to OneSpace Unlimited Consultants in
the amount of $690,959.00, excluding HST for Phase 2 activities including
LEED NC Silver Standard, as per the results of RFP IES2010-73; and
THAT the project team provide opportunities for community input related
to the proposed design; and
General Committee Meeting Agenda
Tuesday, April 3, 2012
Page 5 of 7
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
7. IES12-018 – Extension of Various Contracts for 2012 pg. 115
RECOMMENDED:
THAT report IES12-018 be received; and
THAT Tender PW2009-37 – for Pavement Marking of Various Streets
within the Town of Aurora as awarded to K.D.N. Pavement Markings Ltd.
in May 2009 be extended for one additional year for $60,000 plus taxes at
the 2009 unit pricing; and
THAT RFQ IES2010-66 – for the Annual Preventative Maintenance
Inspection for Fire Hydrants within the Town of Aurora as awarded to
Canadian Hydrant Technologies in September 2010, be extended for two
additional years for $38,154 (plus taxes) per year pending an annual
analysis and satisfactory performance review by the Director; and
THAT RFQ IES2011-18 – for the Supply of Material Testing and Soil
Investigation Services for Various Reconstruction Projects as awarded to
Soil Engineers Ltd. in March 2011, be extended for two additional years at
$34,687.50 (plus taxes) per year pending an annual analysis and
satisfactory performance review by the Director; and
THAT RFQ IES2011-26 – for the Cleaning of Catchbasins, Storm
Detention Tanks, Oil/Grit Separator Maintenanceholes and
Catchbasin/Maintenancehole Sumps as awarded to The Pipe Spy Inc. in
April 2011, be extended for two additional years for $30,505 (plus taxes)
per year pending an annual analysis and satisfactory performance review
by the Director; and
THAT RFQ IES2011-44 – for the Routing, Cleaning and Sealing of Cracks
in Asphalt Pavement as awarded to Metro Asphalt Sealer & Repairs Ltd.
in June 2011, be extended for two additional years for $50,000 (plus
taxes) per year pending an annual analysis and satisfactory performance
review by the Director; and
THAT RFQ IES2011-46 – for Watermain Valve Cycling as awarded to
Canadian Hydrant Technologies in August 2011, be extended for two
additional years for $35,000.00 (plus taxes) per year pending an annual
analysis and satisfactory performance review by the Director; and
General Committee Meeting Agenda
Tuesday, April 3, 2012
Page 6 of 7
THAT RFQ IES2011-52 – for Foam Swabbing of Watermains as awarded
to Corix Water Services Inc. in June 2011, be extended for two additional
years for $50,000 (plus taxes) per year pending an annual analysis and
satisfactory performance review by the Director; and
THAT RFQ IES2011-53 – for the Repair of Maintenanceholes as awarded
to VM Dimonte Construction Ltd. in July 2011, be extended for two
additional years for $50,000 (plus taxes) per year pending an annual
analysis and satisfactory performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute any and all
documents and ancillary agreements required to give effect to same.
8. PL12-011 – Regional Modifications and Approval of the Town’s pg. 123
New Official Plan (2010)
(Hard, colour copies of Appendix C and D distributed to Council only)
RECOMMENDED:
THAT report PL12-011 be received; and
THAT Council endorse the recommendations made in the attached Report
No. PL12-002, thereby endorsing the Region’s proposed modifications to
the Official Plan; and
THAT Council further endorse the additional modifications as outlined in
this supplementary report.
9. PL12-012 – Request for Street Names pg. 176
Town of Aurora – 15059 Leslie Street Lands
File Number: D12-05-1A
RECOMMENDED:
THAT report PL12-012 be received; and
THAT the following street name be approved for the proposed road within
Draft Plan of Subdivision, D12-05-1A, Town of Aurora – Leslie Street
Lands (15059 Leslie Street).
STREET “A” ERIC T. SMITH WAY
General Committee Meeting Agenda
Tuesday, April 3, 2012
Page 7 of 7
10. Memorandum from the Director of Customer and Legislative pg. 181
Services/Town Clerk
Re: Resolution from the Town of Newmarket
Re: Resolution R3-2012 – Earth Hour Participation
RECOMMENDED:
THAT the memorandum regarding Resolution from the Town of
Newmarket Re: Resolution R3-2012 – Earth Hour Participation be
received for information.
11. Memorandum from the Manager of Legislative Services/Deputy pg. 184
Clerk
Re: 2012 Aurora jazz+ Festival
RECOMMENDED:
THAT the memorandum regarding 2012 Aurora jazz+ Festival be
received; and
THAT Council provide direction.
12. HAC12-03 – Heritage Advisory Committee Report pg. 186
March 19, 2012
RECOMMENDED:
THAT Council adopt the Heritage Advisory Committee recommendations
of the March 19, 2012 meeting.
13. PRAC12-03 – Parks and Recreation Advisory Committee Report pg. 190
March 22, 2012
RECOMMENDED:
THAT Council adopt the Parks and Recreation Advisory Committee
recommendations of the March 22, 2012 meeting.
ADDITIONAL ITEMS
FOR GENERAL COMMITTEE MEETING
Tuesday, April 3, 2012
Delegation (a)
Mr. Murray Chown, Senior Project Manager, Novatech Engineering
Consultants Ltd.
Re: Item 8 – PL12-011 – Regional Modifications and Approval of the
Town’s New Official Plan (2010)
RECOMMENDED:
THAT the comments of the delegate be received for information.
Customer and Legislative Services
905-727-3123
councilsecretariatstaff@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
DELEGATION/PRESENTATION REQUEST
Requests for delegation status, any written submissions and background information for
consideration by Council or Committees of Council must be submitted to the Clerk’s office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING.
PLEASE PRINT
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: General Committee – Apr. 3/2012
SUBJECT: Item 8 - PL12-011 Regional Modifications and Approval of the Town’s
Official Plan (2010)
NAME OF SPOKESPERSON: Murray Chown, Senior Project Manager, Novatech Engineering
Consultants Ltd.
ADDRESS: 240 Michael Cowpland Drive, Suite 200
Street Address
Ottawa Ontario K2M 1P6
Town/City Postal Code
PHONE: HOME: BUSINESS: (613) 254-9643 ext. 239
FAX NO.: (613) 254-5867 E-MAIL: m.chown@novatech-eng.com
DO YOU REQUIRE ANY ACCESSIBILITY ACCOMMODATION? No
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable)
The TDL Group Corp, McDonald’s Restaurants of Canada Limited, A&W Food Services of
Canada Inc., Wendy’s Restaurants of Canada, Ontario Restaurant Hotel and Motel Association
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DELEGATION
The proposed modifications of the adopted Official Plan do not adequately address our
concerns with respect to the prohibition of drive-through facilities in areas of the Aurora
Promenade.
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is
collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
the Town Clerk, Town of Aurora, 100 John West Way, Box 1000, Aurora, ON L4G 6J1, Telephone 905-727-3123, ext 4217.