AGENDA - General Committee - 20120320PUBLIC RELEASE
March 16, 2012
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, March 20, 2012
7:00 p.m.
Council Chambers
Councillor Buck in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Al Downey, Director of Parks and Recreation Services, and pg. 1
Catherine Richards, Aurora Historical Society Curator
Re: Item 12 – PR12-010 – Aurora Historical Society Memorandum of
Understanding
(Delegate is requesting 15 minutes)
(b) Aaron Karmazyn, Manager Facilities Property and Fleet pg. 2
Re: Item 5 – IES12-012 – Town of Aurora Joint
Operations Centre
(Delegate is requesting 30 minutes)
General Committee Meeting Agenda
Tuesday, March 20, 2012
Page 2 of 6
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
IX CLOSED SESSION
RECOMMENDED:
THAT Council resolve into Closed Session to consider:
1. Personal matters about an identifiable individual, including a Town
or Local Board employee; Re: CAO Performance Review.
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, March 20, 2012
Page 3 of 6
AGENDA ITEMS
1. BBS12-002 - Implications of Amending the Noise By-law pg. 3
RECOMMENDED:
THAT Council receive report BBS12-002 for information.
2. CFS12-002 - Staff Vacation Entitlement Policy Amendment pg. 7
RECOMMENDED:
THAT report CFS12-002 be received; and
THAT the revised Vacation Entitlement Table portion of Town
Administrative Policy 18, as proposed herein be approved for
implementation effective January 1, 2012.
3. CFS12-010 - Statement of Remuneration and Expenses for pg. 22
Members of Council, Committees and Local Boards
RECOMMENDED:
THAT report CFS12-010 be received for information.
4. CLS12-005 - Resignation of Accessibility Advisory pg. 27
Committee Member
RECOMMENDED:
THAT Council receive report CLS12-005; and
THAT Council provide direction.
5. IES12-012 - Town of Aurora Joint Operations Centre pg. 29
RECOMMENDED:
THAT report IES12-012 be received for information.
General Committee Meeting Agenda
Tuesday, March 20, 2012
Page 4 of 6
6. IES12-014 - Award of Contract for Consulting Services pg. 109
Development of Comprehensive Stormwater
Management Master Plan for the Town of Aurora
RFP IES2012-05
RECOMMENDED:
THAT report IES12-014 be received; and
THAT the Contract for the provision of consulting services for the
development of a Comprehensive Stormwater Management Master Plan
for the Town of Aurora be awarded to Aquafor Beech Ltd. for $86,895,
excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement including any and all documents and ancillary agreements
required to give effect to same.
7. PL12-009 - Application for Site Plan Approval pg. 113
St. Andrew’s College, Phase II
15800 Yonge Street
Part of Lot 84, Concession 1 WYS
File: D11-01-12
RECOMMENDED:
THAT report PL12-009 be received; and
THAT subject to any issues or comments raised by Council, that Site Plan
Application D11-01-12 be approved to permit development of the subject
lands for an addition to the St. Andrew’s College Ketchum Auditorium for a
multi-purpose stage theatre, classrooms and addition to the existing
kitchen of approximately 5,706 m2 (61,421sq. ft.) gross floor area; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
8. PL12-010 - Planning Applications Status List pg. 123
RECOMMENDED:
THAT report PL12-010, the Planning Applications Status List be received
for information.
General Committee Meeting Agenda
Tuesday, March 20, 2012
Page 5 of 6
9. PR12-007 - Selection/Appointment of a Trails and Active pg. 139
Transportation Sub-Committee
RECOMMENDED:
THAT report PR12-007 be received; and
THAT Council complete a review of the mandate of the Trails Sub-
Committee with the goal of broadening their role to include Active
Transportation; and
THAT the Trails Sub-Committee be renamed to reflect the additional
mandate for Active Transportation; and
THAT Council approve the attached Terms of Reference and direct staff in
proceeding with the process required to form a Trails and Active
Transportation Sub-Committee as outlined in this report.
10. PR12-008 - Rink Board Advertising pg. 146
Aurora Community Centre, Arena 1
RECOMMENDED:
THAT report PR12-008 be received; and
THAT Council approve the execution of the attached amended Agreement
for the Aurora Tigers Junior “A” Hockey Club Incorporated (Tigers) rights
to sell advertising space on the rink boards at the Aurora Community
Centre Arena #1; and
THAT the Mayor and Town Clerk be authorized to execute the attached
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
11. PR12-009 - Food Vendor Scoring Matrix for 2012 Concert, pg. 149
Movie and Theatre in the Park Events
RECOMMENDED:
THAT report PR12-009 be received; and
THAT Council approve the proposed scoring matrix for the selection of the
food vendors for the Concert, Movie and Theatre in the Park events for the
2012 summer season.
General Committee Meeting Agenda
Tuesday, March 20, 2012
Page 6 of 6
12. PR12-010 - Aurora Historical Society pg. 152
Memorandum of Understanding
RECOMMENDED:
THAT report PR12-010 be received; and
THAT Council authorize the Mayor and Clerk to execute a Memorandum
of Understanding with the Aurora Historical Society (AHS) with respect to
the Transfer and Exhibition and Management of the Aurora Collection.
13. EAC12-04 – Environmental Advisory Committee Report pg. 158
March 1, 2012
RECOMMENDED:
THAT Council adopt the Environmental Advisory Committee
recommendations of the March 1, 2012 meeting.
14. AAC12-04 – Accessibility Advisory Committee Report pg. 160
March 7, 2012
RECOMMENDED:
THAT Council receive the No Quorum Report of the Accessibility Advisory
Committee meeting of March 7, 2012 for information.
15. EDAC12-04 – Economic Development Advisory Committee Report pg. 161
March 8, 2012
RECOMMENDED:
THAT Council receive the report of the Economic Development Advisory
Committee meeting of March 8, 2012 for information.