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AGENDA - Council - 20200623 Council Meeting Agenda Tuesday, June 23, 2020 7 p.m. Video Conference Public Release June 18, 2020 Town of Aurora Council Meeting Agenda Tuesday, June 23, 2020 7 p.m., Video Conference Note: This meeting will be held electronically as per Section 20.1 of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 State of Emergency. 1. Approval of the Agenda Note: According to the Procedure By-law, the consent of at least a two-thirds majority of the Members present is required to permit the addition of Delegation (c) to the agenda. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Community Presentations 4. Delegations Note: At this time, the Municipal Offices are closed. This meeting will be live streamed at https://www.youtube.com/user/Townofaurora2012/videos. Residents who would like to provide comment on an agenda item are encouraged to visit www.aurora.ca/participation. (a) Rebecca Beaton, Resident Re: Item S2(R2) – CS20-014 – Electoral System Review – Final Report (b) Klaus Wehrenberg, Resident Re: Motion (a) Councillor Gallo, Re: Trail Crossings (c) Suzanne Lytle, Resident (written delegation) Re: Item R1 – PDS20-049 – Capital Project No. 34626 – Sidewalk Construction on Kitimat Crescent Proposed Budget Increase Council Meeting Agenda Tuesday, June 23, 2020 Page 2 of 5 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion and are enacted in one motion. The exception to this rule is that a Member may request that one or more items be pulled for discussion and voted on separately. Recommended: That the following Consent Agenda items, C1 to C3 inclusive, be approved: C1. Council Meeting Minutes of May 26 , 2020 Recommended: 1. That the Council meeting minutes of May 26, 2020, be adopted as circulated. C2. Council Public Planning Meeting Minutes of June 9, 2020 Recommended: 1. That the Council Public Planning meeting minutes of June 9, 2020, be adopted as circulated. C3. Memorandum from Councillor Gaertner Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of April 24, 2020 Recommended: 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of April 24, 2020, be received for information. 6. Standing Committee Reports S1. General Committee Meeting Report of June 2, 2020 Council Meeting Agenda Tuesday, June 23, 2020 Page 3 of 5 Recommended: 1. That the General Committee Meeting Report of June 2, 2020, be received and the recommendations carried by the Committee approved. S2. General Committee Meeting Report of June 16, 2020 Recommended: 1. That the General Committee Meeting Report of June 16, 2020, be received and the recommendations carried by the Committee approved. S3. Budget Committee Meeting Report of June 2, 2020 Recommended: 1. That the Budget Committee Meeting Report of June 2, 2020, be received for information. 7. Consideration of Items Requiring Discussion (Regular Agenda) R1. PDS20-049 – Capital Project No. 34626 – Sidewalk Construction on Kitimat Crescent Proposed Capital Budget Increase Recommended: 1. That Report No. PDS20-049 be received; and 2. That the total approved budget for Capital Project No. 34626 be increased from $100,000 to $192,700, representing an increase of $92,700 to be funded from the Roads Repair and Replacement Reserve. R2. FIN20-015 – 2019 Year End Budget Report – as at December 31, 2019 Recommended: 1. That Report No. FIN20-015 be received for information. Council Meeting Agenda Tuesday, June 23, 2020 Page 4 of 5 R3. FIN20-018 – 2020 Tax Levy Funded Operations Forecast Update – as of May 31, 2020 Recommended: 1. That Report No. FIN20-018 be received for information. 8. Motions (a) Councillor Gallo Re: Trail Crossings (b) Councillor Gaertner Re: Aurora Community Tennis Club (ACTC) 9. Regional Report York Regional Council Highlights – May 28, 2020 Recommended: That the Regional Report of May 28, 2020, be received for information. 10. New Business 11. By-laws Recommended: That the following by-laws be enacted: (a) By-law Number XXXX-20 Being a By-law to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended. (General Committee Report No. FIN20-012, May 19, 2020) (b) By-law Number XXXX-20 Being a By-law to set and levy the rates of Taxation for the taxation year 2020. (General Committee Report No. FIN20-012, May 19, 2020) Council Meeting Agenda Tuesday, June 23, 2020 Page 5 of 5 (c) By-law Number XXXX-20 Being a By-law to amend By-law Number 5285-10, as amended, to adopt Official Plan Amendment No. 19. (General Committee Report No. PDS20-036, May 19, 2020) (d) By-law Number XXX-20 Being a By-law to amend By-law Number 5285-10, as amended, to adopt Official Plan Amendment No. 20 (General Committee Report No. PDS20-033, May 19, 2020) (e) By-law Number XXXX-20 Being a By-law to amend By-law Number 6000-17, as amended respecting the lands municipally known as 132, 148, 166, 178, 186, 192, and 198 Old Bloomington Road. (General Committee Report No. PDS20-033, May 19, 2020) (f) By-law Number XXXX-20 Being a By-law to amend By-law Number 6219-19, as amended, to establish a schedule of fees and charges for municipal services, activities and the use of property within the Town of Aurora (Fees and Charges By-law). (General Committee Report Nos. PDS19-026, Nov 19, 2019, FIN20-005, Apr 14, 2020, and PDS20-036, May 19, 2020) 12. Closed Session 13. Confirming By-law Recommended: That the following confirming by-law be enacted: By-law Number XXXX-20 Being a By-law to confirm actions by Council resulting from a Council meeting on June 23, 2020. 14. Adjournment ☐☐☐☐ ܆ ܆ ܆ ܆ 1MFBTFDMJDLIFSFGPSNPSFJOGPSNBUJPO &MFDUSPOJD%FMFHBUJPO3FRVFTU June 23 2020 Council Item S2(R2) - CS2014 - Electoral System Review - Final Report Rebecca Beaton, Resident Would like to speak against the Ward System. ✔ ✔ ✔ Council Meeting Agenda Tuesday, June 23, 2020 Delegation (a) Page 1 of 1 ☐☐☐☐ ܆ ܆ ܆ ܆ 1MFBTFDMJDLIFSFGPSNPSFJOGPSNBUJPO &MFDUSPOJD%FMFHBUJPO3FRVFTU June 23, 2020 Council Metrolinx Off-road GO rail track crossings Klaus Wehrenberg During the GO rail expansion project by Metrolinx, there is a need to includethe infrastructure for off-road crossings of the tracks, to assure walkability and cycle-ability of Aurora, for non- vehicular utilitarian and recreational traffic. I want to encourage Council to take decisive formal steps, to get Metrolinx to include, during the rail expansion project, seven off-road rail crossings that are set out in the Aurora Trails Master Plan. ✔ Councillor John Gallo Letter to Mayor ✔ ✔ Council Meeting Agenda Tuesday, June 23, 2020 Delegation (b) Page 1 of 1 Re: Kitimat Sidewalk Budget Increase Dear Council, Each September I look so forward to seeing all my little friends after the summer break. I also look forward to making new friends. Each year I find at least half of the children who are driven to school that park on Kitimat are in kindergarten. Some are as young as 3 when they start. Parents and caregivers drive the children for all different reasons. Many of them are working parents, primary parents, parents who have children in multiple schools, new moms with little ones and grandparents. They are all good people. They are just trying to go about their day and get their kids to and from school safely. They deserve a safe route to school, they deserve to be off the road. Families parking along Kitimat is not exclusive to just the morning and afternoon rush. Parents pick up and drop off at all different times through out the day due to appointments or whatever. Some children go home each day for lunch. There are parent teacher interviews, award assemblies, Art night, Holiday celebrations, welcome to kindergarten, graduations, and sport teams coming from other schools who park on Kitimat. There are many little feet traveling along Kitimat throughout the day, not just during the rush. March 22, 2016 Eden Cantkier, a parent representative from Aurora Heights Public School addressed council. In her statement she talked about child pedestrian injuries are substantially more dramatic including things like brain and spinal injuries because of where the impact hits the children. Their size and the speed of the car creates a significant impact of the injuries that are sustained, she said. Eden's statement hit home for me. I love my job, and I love these kids. It would haunt me forever if a child was ever hurt on my watch. I can't even imagine what it would do to the motorist. Children are impulsive, easily distracted, unpredictable and completely unaware of the dangers that are around them. It only takes a second to change a life forever. Restricting parking along the one side of Kitimat, or making Kitimat a one way street is not going to eliminate all of the dangers of having children walking on the road with cars travelling past them. The police may be able to help control and enforce the laws of the road. Bylaw may be able to control where people park. Parents can try and control their impulsive children, but no one can control Mother Nature. Accidents happen. The General Committee Meeting Agenda from Tuesday May 5, 2020 states "this project requires a funding increase of $92,700. As noted above, 60% of the proposed increase is attributable to the addition of provisional items relating to a possible requirement for additional curb replacement, catch basins and water valves works. It is unlikely that all of the additional works will be needed, however they were included in the Request for Tender..." $55,308.75 is Optional Extra Work. If you subtract that from the $92,700., it Council Meeting Agenda Tuesday, June 23, 2020 Delegation (c) Page 1 of 2 equals $37,391.25. Basically the price of a new car. Children's safety and peace of mind are worth a lot more. They are priceless. The year 2032 is a long way away. Many children will make their way to and from school over the next 12 years. Please do the right thing for the children of today. Please give them a safe passageway. Please approve the budget increase for the Kitimat Crescent sidewalk. Their safety must be paramount. Thank you for your time and consideration. Stay safe and healthy. Suzanne Lytle Council Meeting Agenda Tuesday, June 23, 2020 Delegation (c) Page 2 of 2 Town of Aurora Council Meeting Minutes Video Conference Tuesday, May 26, 2020 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Rachel Wainwright-van Kessel, Director of Finance, Allan Downey, Director of Operations, David Waters, Director of Planning and Development Services, Michelle Outar, Acting Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, Linda Bottos, Council/Committee Coordinator This meeting was held electronically as per Section 20.1 of the Town's Procedure By- law No. 6228-19, as amended, due to the COVID-19 State of Emergency. The Chair called the meeting to order at 7:05 p.m. The Chair relinquished the chair to Councillor Kim at 8:11 p.m. during consideration of Motion (b) and resumed the chair at 8:23 p.m. 1. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Humfryes That the agenda as circulated by Legislative Services, including the following additional items and withdrawal, be approved: Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 1 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 2 of 16 • Delegation (a) Suzanne Lytle, Crossing Guard at Aurora Heights Public School (written delegation); Re: Item S1(R1) – PDS20-029 – Capital Project No. 34626 – Sidewalk Construction on Kitimat Crescent Proposed Capital Budget Increase • Replacement Item S2 – General Committee Meeting Report of May 19, 2020 (administrative revision to recommendation of Item R2) • Withdrawal of Motion (a) Councillor Gaertner; Re: Partial Lane Closure – Yonge Street On a recorded vote the motion Carried Yeas: 5 Nays: 0 Voting Yeas: Councillors Gallo, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None Absent: Councillors Gaertner and Gilliland 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Community Presentations None 4. Delegations (a) Suzanne Lytle, Crossing Guard at Aurora Heights Public School (written delegation) Re: Item S1(R1) – PDS20-029 – Capital Project No. 34626 – Sidewalk Construction on Kitimat Crescent Proposed Capital Budget Increase Moved by Councillor Kim Seconded by Councillor Humfryes That the written comments of the delegation be received and referred to Item S1(R1). On a recorded vote the motion Carried Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 2 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 3 of 16 Yeas: 6 Nays: 0 Voting Yeas: Councillors Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None Absent: Councillor Gaertner 5. Consent Agenda Moved by Councillor Thompson Seconded by Councillor Kim That the following Consent Agenda items, C1 to C2 inclusive, be approved: C1. Council Meeting Minutes of April 28, 2020 1. That the Council meeting minutes of April 28, 2020, be adopted as circulated. C2. Memorandum from Councillor Gaertner Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of February 28 and April 3, 2020 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of February 28 and April 3, be received for information. On a recorded vote the motion Carried Yeas: 6 Nays: 0 Voting Yeas: Councillors Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None Absent: Councillor Gaertner 6. Standing Committee Reports Moved by Councillor Humfryes Seconded by Councillor Thompson 1. That the General Committee meeting reports of May 5, 2020, and May 19, 2020, be received and the recommendations carried by the Committee Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 3 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 4 of 16 approved, with the exception of sub-items S1(R1) and S2(R2), which were discussed and voted on separately as recorded below. On a recorded vote the motion Carried Yeas: 6 Nays: 0 Voting Yeas: Councillors Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None Absent: Councillor Gaertner S1. General Committee Meeting Report of May 5, 2020 (C1) FIN20-007 – Capital Close Report as of December 31, 2019 1. That Report No. FIN20-007 be received for information. Carried (C2) FIN20-008 – Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards 1. That Report No. FIN20-008 be received for information. Carried (C3) OPS20-003 – Blue Box Transition to Full Producer Responsibility 1. That Report No. OPS20-003 be received for information. Carried (C4) OPS20-005 – Waste Collection Limits 1. That Report No. OPS20-005 be received for information. Carried (C5) PDS20-023 – Planning Application Status List 1. That Report No. PDS20-023 be received for information. Carried (C6) PDS20-025 – Heritage Review Process for Building Permit Applications Related to Listed Properties Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 4 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 5 of 16 1. That Report No. PDS20-025 be received for information. Carried (R1) PDS20-029 – Capital Project No. 34626 – Sidewalk Construction on Kitimat Crescent Proposed Capital Budget Increase Main motion Moved by Councillor Gilliland Seconded by Councillor Gaertner 1. That Report No. PDS20-029 – Capital Project No. 34626 – Sidewalk Construction on Kitimat Crescent Proposed Capital Budget Increase be referred back to staff. Amendment Moved by Councillor Kim Seconded by Councillor Thompson That the original staff recommendation be restored. On a recorded vote the amendment was Defeated Yeas: 3 Nays: 4 Voting Yeas: Councillors Kim and Thompson, Mayor Mrakas Voting Nays: Councillors Gaertner, Gallo, Gilliland, and Humfryes On a recorded vote the main motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None (R2) OPS20-007 – Off-Leash Dog Park in Highland Park 1. That Report No. OPS20-007 be received; and 2. That Block 166 in Phase 2 of the Highland Gate Development be approved for an Off-Leash Dog Park; and Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 5 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 6 of 16 3. That staff be directed to design and construct the park through the future subdivision agreement; and 4. That staff be directed to further investigate the Dog Waste Diversion programs available, including all capital and operational costs associated with implementing the systems in park retrofits and new park development, and that a report be presented at a future Council meeting. Carried (R3) CS20-008 – Clean Communities By-law 1. That Report No. CS20-008 be received; and 2. That a Clean Communities By-law be enacted at a future Council meeting to repeal and replace the Clean Yards By-law No. 4754- 05.P and Debris By-law No. 4738-05.P. Carried (R4) CS20-007 – Regional Fire Service Study 1. That Report No. CS20-007 be received; and 2. That Council supports proceeding with a study of the potential creation of a Regional Fire Service; and 3. That the Town Clerk be directed to circulate the Town’s decision to York Region and all York Region municipalities. Carried S2. General Committee Meeting Report of May 19, 2020 (R1) PDS20-033 – Applications for Official Plan Amendment, Zoning By- law Amendment and Draft Plan of Subdivision, 2523059 Ontario Inc., 132-198 Old Bloomington Road, Lots 12 and 14 and Part of Lots 10, 11 and 13, Registered Plan 166, File Nos.: OPA-2017-05, ZBA- 2017-07 and SUB-2017-03 1. That Report No. PDS20-033 be received; and Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 6 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 7 of 16 2. That Official Plan Amendment application OPA-2017-05 (2523059 Ontario Inc.) be approved to: (a) Amend section 3.6.2 of OPA 34 which permits a maximum building coverage of 12% for lands within a Cluster Residential designation by adding a site-specific policy to permit a maximum building coverage of 20% for the subject lands; and (b) Amend section 3.6.3 (c) of OPA 34 requiring a minimum separation distance of 35 metres between the Estate Residential designation and the lot line of any Cluster Residential unit by adding a site-specific policy that reduces the setback to 35 metres between a dwelling in the Estate Residential Designation and a dwelling in the Cluster Residential Designation which includes a 10-metre landscaped buffer; and (c) Delete section 3.2.7 of OPA 34 that requires a Block Plan be approved prior to the approval of an application to permit new development within the areas identified on Schedule CC; and 3. That Zoning By-law Amendment application ZBA-2017-07 (2523059 Ontario Inc.) be approved to rezone the subject lands from “Estate Residential (ER) Zone” to “Detached Third Density Residential R3(XX1) Exception Zone”, “Detached Third Density Residential R3(XX2) Exception Zone”, “Detached Third Density Residential R3(XX3) Exception Zone”, “Detached Third Density Residential R3(XX4) Exception Zone” “Environmental Protection – Oak Ridges Moraine (EP-ORM) Zone”, “Public Open Space (O1) Zone”, and “Private Open Space O2(XX) Zone”; and 4. That Draft Plan of Subdivision application SUB-2017-03 (2523059 Ontario Inc.) be approved, subject to the conditions listed in Schedule ‘A’ to this report; and 5. That Council grant an allocation of 161 persons from the reserve to service the development of 50 single detached dwellings on the approved Draft Plan of Subdivision; and Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 7 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 8 of 16 6. That the implementing Official Plan and Zoning By-law Amendments be brought forward to a future Council meeting. Carried (R2) FIN20-012 – Property Tax Due Dates and Penalties Council consented to vote on the third clause of the motion separately. Moved by Councillor Thompson Seconded by Councillor Kim 1. That Report No. FIN20-012 be received; and 2. That the installment dates for the final tax bill of September 15 and December 1, 2020, be approved; and 3. That Council approve that the Town continue to charge the normal monthly rate of 1.25% for penalties on taxes for the period of July 1 to December 31, 2020; and 4. That, at the discretion of the Director of Finance, accounts that were in arrears in 2019 not be provided with relief; and 5. That the Treasurer be able to provide relief for penalties on taxes to those demonstrating financial hardship related to COVID-19; and 6. That Council approve waiving the five percent, one-time penalty on past due water bills for the remainder of 2020; and 7. That a by-law be enacted to reflect these changes at a future Council meeting. On a recorded vote the first, second, fourth, fifth, sixth, and seventh clauses of the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 8 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 9 of 16 On a recorded vote the third clause of the motion Carried Yeas: 6 Nays: 1 Voting Yeas: Councillors Gaertner, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillor Gallo (R3) OPS20-008 – Blue Box Transition to Full Producer Responsibility 1. That Report No. OPS20-008 be received; and 2. That the timing for transition of the Blue Box Program to full producer responsibility for collection on December 31, 2025, coinciding with the end of the current waste collection contract, be approved; and 3. That Council support the consideration of an earlier transition date provided that service levels would not be negatively impacted; and 4. That staff be authorized to continue working in cooperation with the Northern Six (N6) municipalities in providing Blue Box collection services on behalf of producers, through future long-term collection contracts, subject to mutually agreeable financial and operational terms; and 5. That staff be authorized to communicate this resolution to the Association of Municipalities of Ontario (AMO), to the Minister of the Environment, Conservation and Parks, and the Regional Municipality of York. Carried (R4) CS20-010 – Electronic Meetings for Committees of Council 1. That Report No. CS20-010 be received; and 2. That an amendment to the Procedure By-law to allow committees of Council to meet electronically during the state of emergency be enacted at the May 26, 2020 Council meeting; and Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 9 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 10 of 16 3. That the provisions related to in-person attendance and in-person quorum of the Policy for Ad Hoc/Advisory Committees and Local Boards be waived to allow electronic participation by members of the committees; and 4. That staff report back to Council regarding the success of electronic committee meetings. Carried (R5) PDS20-036 – Town-Initiated Official Plan Amendment to Consider Outdoor Swim Schools as a Permitted Home Occupation Use 1. That Report No. PDS20-036 be received; and 2. That Town-initiated Official Plan Amendment Number 2020-19 to permit outdoor swim schools as a Permitted Home Occupation in the Official Plan be approved by adding the following new clause to Section 6.13: (v) “Notwithstanding Section 6.13 (a)(i) and (iv) respecting Home Occupations, outdoor swim schools may be permitted as a home occupation use in addition to related minor outdoor storage, where appropriate and subject to the other policies in Section 6.13.” 3. That a new fee be added to the Town's 2020 Fees and Charges By-law for a "Minor Variance for Outdoor Swim Schools" at a cost of $250; and 4. That the implementing Official Plan Amendment and revised Fees and Charges By-Law be presented to a future Council meeting. Carried (R6) PDS20-039 – Aurora Economic Development Corporation Board Composition 1. That Report No. PDS20-039 be received; and 2. That the terms of reference of the Aurora Economic Development Corporation (the “AEDC”) be amended to increase the number of Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 10 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 11 of 16 local residents or business owners to nine and to decrease the number of Council representatives to two members of Council; and 3. That staff be directed to present to Council a special resolution to be passed by the AEDC Board of Directors to increase the number of local residents or business owners to nine and to decrease the number of Council representatives to two, which will be confirmed at a future meeting of Council. Carried 7. Consideration of Items Requiring Discussion (Regular Agenda) None 8. Motions (a) Councillor Gaertner Re: Partial Lane Closure – Yonge Street Withdrawn from agenda. (b) Mayor Mrakas Re: Downtown Street Wall Mural Program Moved by Mayor Mrakas Seconded by Councillor Humfryes Whereas experience shows that a mural in a well-considered location often brings a community together and improves spaces for people passing through neighbourhoods; and Whereas a mural can create belonging and a sense of pride, reduce graffiti and tagging, and allow neighbourhoods to shape their community through beautification and shared project goals; and Whereas a street wall mural program would allow local artists to beautify the downtown core in a unique way; 1. Now Therefore Be It Hereby Resolved That staff be directed to report back to Council regarding a Downtown Street Wall Mural program where Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 11 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 12 of 16 local artists would create wall murals on Town-owned retaining walls along Yonge Street in the Downtown Core (Aurora Heights Drive to Kennedy Street); and 2. Be It Further Resolved That at least one Town-owned retaining wall shall be dedicated to our frontline workers, and the remaining Town-owned retaining wall murals shall be dedicated to the Town of Aurora; and 3. Be It Further Resolved That the report include guidelines for program objectives and eligibility requirements and timelines for selecting local artists. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None (c) Councillor Thompson Re: Municipal Service Level and Delivery Review Moved by Councillor Thompson Seconded by Councillor Kim Whereas the Town of Aurora is committed to making informed, affordable, strategic choices about how municipal services are delivered; and Whereas Council wishes to examine how to improve services, identify any new or rising service demands, and evaluate service levels in the face of competing priorities and/or decreasing revenues and increasing costs to operate the municipality; and Whereas Council wishes to set priorities and, where possible, identify potential revenue opportunities, reduce the cost of delivery while maintaining and/or improving services and service levels; and Whereas a municipal service level and delivery review is a rigorous evaluation process that looks at the needs and expectations of the community, the performance and costs of the services provided, and may Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 12 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 13 of 16 provide insight on best practices and/or alternative/ better ways to deliver a service; and Whereas the last municipal service level review was conducted in 2013; 1. Now Therefore Be It Hereby Resolved That the Town of Aurora consider a Municipal Services Review to identify actions and directions that could result in a more efficient and cost-effective service delivery, enhanced organizational and operation procedures, new revenue streams, and potential savings; and 2. Be It Further Resolved That this item be referred to the 2021 budget with an estimate on the cost of conducting a service review; and 3. Be It Further Resolved That pending Council’s approval of the cost to conduct a review, the CAO be directed to finalize and issue a Request for Proposal for a Service Level and Delivery Review no later than February 2021. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None 9. Regional Report York Regional Council Highlights – April 30, 2020 Moved by Councillor Gaertner Seconded by Councillor Humfryes That the Regional Report of April 30, 2020, be received for information. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 13 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 14 of 16 10. New Business Councillor Gallo inquired about the status of the Yonge Street “canopy of lights” installation, and staff provided a response. Councillor Kim expressed his appreciation to staff for installing the tennis court rule signs and court waiting racks. Councillor Gilliland referred to her email regarding litter accumulating at Herb McKenzie Park and requested clarity on any available resources for residents who may wish to volunteer in cleaning up areas of Town, and staff provided a response. Councillor Gilliland inquired about the status of the remnants of an old culvert still remaining inside a new culvert, and staff provided a response. Councillor Gilliland inquired about what could be done to manage the blowing garbage from the commercial dumpsters in the Herb McKenzie Park area, and staff agreed to follow up with the Councillor on this matter. Councillor Thompson inquired about the status of the new fire station, and staff provided an update. Councillor Gaertner inquired about the status of the tree removal permit fees review and report, and staff provided an update. Councillor Gaertner inquired about the possibility of having a Town pothole hotline, and staff provided a response. Councillor Gaertner extended congratulations to the Lake Simcoe Region Conservation Authority (LSRCA) on achieving a balanced budget for 2020. Councillor Gaertner advised that the LSRCA would be reopening the Sheppard’s Bush trails on May 29, 2020, for passive recreation only, noting that short visits are recommended, washrooms remain closed, and lingering in parking lots would not be allowed. 11. By-laws Moved by Councillor Thompson Seconded by Councillor Kim Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 14 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 15 of 16 That the following by-laws be enacted: (a) By-law Number 6257-20 Being a By-law to require owners and occupiers of land to clean, clear, and maintain private land and right of ways in the Town of Aurora. (b) By-law Number 6258-20 Being a By-law to amend By-law Number 6228-19, as amended, to govern the proceedings of Council and Committee meetings of the Town of Aurora. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None 12. Closed Session None 13. Confirming By-law Moved by Councillor Humfryes Seconded by Councillor Gaertner That the following confirming by-law be enacted: By-law Number 6259-20 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on May 26, 2020. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 15 of 16 Council Meeting Minutes Tuesday, May 26, 2020 Page 16 of 16 14. Adjournment Moved by Councillor Gaertner Seconded by Councillor Kim That the meeting be adjourned at 9:01 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, June 23, 2020 Item C1 Page 16 of 16 Town of Aurora Council Public Planning Meeting Minutes Video Conference Tuesday, June 9, 2020 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson Members Absent None Other Attendees David Waters, Director of Planning and Development Services, Matthew Peverini, Planner, Michael de Rond, Town Clerk, Linda Bottos, Council/Committee Coordinator This meeting was held electronically as per Section 20.1 of the Town's Procedure By- law No. 6228-19, as amended, due to the COVID-19 State of Emergency. The Chair called the meeting to order at 7 p.m. 1. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Gaertner That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. Council Meeting Agenda Tuesday, June 23, 2020 Item C2 Page 1 of 4 Council Public Planning Meeting Minutes Tuesday, June 9, 2020 Page 2 of 4 3. Planning Applications Mayor Mrakas outlined the procedures that would be followed in the conduct of the public meeting. The Town Clerk confirmed that the appropriate notice was given in accordance with the relevant provisions of the Planning Act. 1. PDS20-040 – Applications for Official Plan Amendment and Zoning By-law Amendment 1623 Wellington Street Developments Limited, 1623 Wellington Street East, Concession 3, Part Lot 20, File Numbers: OPA-2020-02 and ZBA-2020-02, Related File Numbers: SP-2018-05 and C-2020-01 Applicant Mr. Nik Papapetrou, Senior Development Manager, SmartCentres REIT, noted that the owner of the subject lands, Penguin Group of Companies, has retained SmartCentres to manage development of the property, and provided background on each company and their history within Aurora. He presented an overview of the master plan concept of the proposal to develop a mixed- use business park in a campus-style format including three office buildings, two automotive dealerships, and a self-storage facility. Mr. Papapetrou highlighted aspects of the proposed amendments including uses, employment density, future expansion, phasing, and maximum gross floor area. Ms. Bliss Edwards, Managing Director, SmartStop Self Storage, provided background on SmartStop’s commitment and presence in North America, and presented a brief overview, including conceptual elevations, of the proposed four-storey, self-storage facility on the subject lands. Planning Staff Mr. Matthew Peverini, Planner, presented an overview of the staff report regarding the proposed Official Plan and Zoning By-law amendments, noting that the owner proposes to re-designate the subject lands from “Business Park” and “Business Park – Special Policy Area 1” to “Business Park – Special Policy Area 1” in its entirety, expand “Site Specific Policy Area 36 (SSPA 36) to the balance of the subject lands, remove the policy related to maximum gross floor area for individual commercial retail units, add “Motor Council Meeting Agenda Tuesday, June 23, 2020 Item C2 Page 2 of 4 Council Public Planning Meeting Minutes Tuesday, June 9, 2020 Page 3 of 4 Vehicle Sales Establishment” and “Commercial Self-Storage Facility” as permitted uses on a portion of the subject lands, and amend the Zoning By- law with one comprehensive site-specific Business Park “E-BP(XX) Exception Zone” to implement the proposed amendments to the Official Plan. He further noted that no public input has been received to date. Public Comments No members of the public were registered to provide comment. Moved by Councillor Gilliland Seconded by Councillor Gallo 1. That Report No. PDS20-040 be received; and 2. That comments presented at the Public Planning meeting be addressed by Planning and Development Services in a report to a future General Committee meeting. Carried 4. Confirming By-law Moved by Councillor Gaertner Seconded by Councillor Gilliland That the following confirming by-law be enacted: 6261-20 Being a By-law to confirm actions by Council resulting from a Council Public Planning meeting on June 9, 2020. Carried 5. Adjournment Moved by Councillor Gaertner Seconded by Councillor Kim That the meeting be adjourned at 8:20 p.m. Carried Council Meeting Agenda Tuesday, June 23, 2020 Item C2 Page 3 of 4 Council Public Planning Meeting Minutes Tuesday, June 9, 2020 Page 4 of 4 _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, June 23, 2020 Item C2 Page 4 of 4 Memorandum Date: June 23, 2020 To: Mayor and Members of Council From: Councillor Wendy Gaertner Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of April 24, 2020 Recommendation That Council: Receive the correspondence for information Endorse the recommendations Provide direction 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4265 Email: wgaertner@aurora.ca www.aurora.ca Town of Aurora Councillors’ Office Council Meeting Agenda Tuesday, June 23, 2020 Item C3 Page 1 of 3 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca ANNOUNCEMENTS: a) CAO Walters was pleased to advise that the Lake Simcoe Conservation Foundation received a grant from the RBC Nature Grant for the Nature Centre operation of education programs in the amount of $210,000 over 3 years, as well as a TD Friends of the Environment grant of $4,500 for the Therapy in the Woods Program; b) CAO Walters advised that the Annual Conservation dinner scheduled for June 10th has been rescheduled to September 23rd; c) CAO Walters advised that the Dalt Hicks Invitational Golf Tournament is currently scheduled for July 15th; this date is being held as we monitor the situation and may change to early September. PRESENTATIONS: a) Lake Simcoe Region Conservation Authority 2019 Audited Financial Statements Mr. Adam Delle Cese of BDO Canada LLP provided the Board with a high-level overview of LSRCA’s draft 2019 audited financial statements and the audit process and findings, noting that for the year ended December 31, 2019 the statement of operations and statement of financial position present fairly and are both in accordance with Canadian public sector accounting standards. He noted it was a clean audit and no issues were identified under internal controls. He referenced a new note for this year related to COVID-19, which is consistent for all financial statements being issued since the pandemic was declared. b) Alcona Flood Relief Project - Preferred Solution Watershed Restoration Services Engineer, Bhavika Patel, prepared a presentation on the Alcona Flood Relief Project. Due to technical difficulties, CAO Walters delivered the presentation, noting this project was a partnership between LSRCA and the Town of Innisfil, with funding through the Province of Ontario through the National Disaster Mitigation Program, and Greenland Consultants also contributed towards the project. The project objective was to develop an engineering design solution to reduce flooding by maximizing green infrastructure to enhance water quality and infiltration before discharge to the lake. The final solution is to enhance an existing wetland. As part of the environmental assessment, three areas for flood reduction were looked at, including natural environmental impacts, social/cultural impacts and economic impacts. The area in question is quite low with no defined outlet to the lake, causing flooding in the springtime. Two viable options found were i) a conveyance option to upgrade the Belle Aire Creek channel and culverts and ii) the storage and bypass option, where more water can be stored by putting up a berm outside the wetland facility, whereby water could be stored for a longer period of time. The preferred solution is a combination of these two options plus land cost for a total cost of $10M solution, which would alleviate flowing the in Alcona area. This Board Meeting Highlights April 24, 2020 Council Meeting Agenda Tuesday, June 23, 2020 Item C3 Page 2 of 3 LSRCA Board of Directors Meeting Highlights – April 24, 2020 Page 2 of 2 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca project provides an excellent opportunity for the use of green infrastructure. To view this presentation, please click this link: South Alcona Flood Relief Project CORRESPONDENCE AND STAFF REPORTS: Correspondence a) The Board received the Town of Innisfil Council resolution of March 11, 2020 regarding the continuation of programs and services by Conservation Authorities. COVID -19 Updates The Board received Staff Report No. 21-20-BOD, prepared by Chief Administrative Officer, Mike Walters, which updated the Board regarding LSRCA’s business continuity and operations in response to the COVID-19 pandemic. Appointment of Enforcement Officer(s) under the Conservation Authorities Act The Board approved Staff Report No. 22-20-BOD, prepared by Acting Director, Regulations, Ashlea Brown, which recommended the appointment of Mr. Matthew Brown and Mrs. Ashlea Brown as Enforcement Officers for the Lake Simcoe Region Conservation Authority per Section 28 of the Conservation Authorities Act. LSRCA Watershed Development Guidelines Proposed Amendments The Board approved Staff Report No. 23-20-BOD, prepared by General Manager, Planning & Development and Watershed Restoration Services, Rob Baldwin, which recommended changes to the Shoreline Section of the Watershed Development Guidelines effective June 1, 2020. 2020 Conservation Awards Program The Board supported Staff Report No. 24-20-BOD, prepared by Director, Communications & Community Engagement, Kristen Yemm, which recommended the cancellation of this year’s Conservation Awards Ceremony based on impacts of the COVID-19 pandemic. Thornton Bales Conservation Area Management Plan The Board approved Staff Report No. 25-20-BOD, prepared by Land Management Technician, Lauren Grzywniak, regarding the Thornton Bales Conservation Area Management Plan and associated Business Plan and staff’s recommended to continue to pursue funding and in-kind support to implement the recommendations of the Management Plan. Update regarding the Alcona NDMP Flood Relief Class EA The Board received Staff Report No. 26-20-BOD, prepared by Chief Administrative Officer, Mike Walters, which provided the Board with an update on the Alcona NDMP Flood Relief Class EA. For more information or to see the full agenda package, please click the link below for LSRCA’s Board of Directors’ webpage: https://www.lsrca.on.ca/Pages/Board-Meetings.aspx Council Meeting Agenda Tuesday, June 23, 2020 Item C3 Page 3 of 3 Town of Aurora General Committee Meeting Report Video Conference Tuesday, June 2, 2020 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland Humfryes, Kim, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Rachel Wainwright-van Kessel, Director of Finance, Allan Downey, Director of Operations, David Waters, Director of Planning and Development Services, Michelle Outar, Acting Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, Ishita Soneji, Council/Committee Coordinator This meeting was held electronically as per Section 20.1 of the Town's Procedure By- law No. 6228-19, as amended, due to the COVID-19 State of Emergency. The Chair called the meeting to order at 7 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, including the following additional item: • Delegation (b) Leslie Jennings & Dan Elliott, Residents (written delegation) Re: Item R2 – PDS20-005 – Aurora Heights Public School Student Safety Plan Council Meeting Agenda Tuesday, June 23, 2020 Item S1 Page 1 of 8 General Committee Meeting Report Tuesday, June 2, 2020 Page 2 of 8 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Community Presentations None 4. Delegations (a) Phillipp Parkhomenko, Resident Re: Item R1 – CS20-001 – Fence By-law Exemption Request – 203 St. John’s Sideroad West Mr. Parkhomenko, representing the homeowner, spoke to the fence exemption request noting that the purpose of the fence is noise attenuation to mitigate ongoing health concerns expressed by the homeowner. He noted that trees would be planted along the fence to preserve the natural aesthetics of the property, provided details on the wrought-iron gate, and requested that the fence exemption be granted. General Committee received and referred the comments of the delegation to Item R1. (b) Leslie Jennings & Dan Elliott, Residents (written delegation) Re: Item R2 – PDS20-005 – Aurora Heights Public School Student Safety Plan Ms. Jennings and Mr. Elliott submitted a written delegation with respect to the student safety plan as recommended by staff and offered four amendments to the recommendation to ensure child safety and improve traffic flow on Kitimat Crescent. General Committee received and referred the written comments of the delegation to Item R2. 5. Consent Agenda Council Meeting Agenda Tuesday, June 23, 2020 Item S1 Page 2 of 8 General Committee Meeting Report Tuesday, June 2, 2020 Page 3 of 8 General Committee recommends: That the following Consent Agenda item, C1, be approved: C1. Memorandum from Councillor Gaertner Re: Resolution from City of Kitchener, Re: Universal Basic Income 1. That the memorandum regarding Resolution from City of Kitchener regarding Universal Basic Income be received for information. Carried 6. Advisory Committee Meeting Minutes None 7. Consideration of Items Requiring Discussion (Regular Agenda) R1. CS20-001 – Fence By-law Exemption Request – 203 St. John’s Sideroad West General Committee recommends: 1. That Report No. CS20-001 be received; and 2. That an exemption to the Town’s Fence By-law No. 4753-05.P to permit a non-compliant fence in the front and side yard at 203 St. John’s Sideroad West, be refused; and 3. That an exemption to the Town’s Fence By-law No. 4753-05.P to permit the non-compliant wrought iron gate with a height exceeding 2.0 metres, be approved, and the amending by-law be brought forward at a future date for enactment. Carried R2. PDS20-005 – Aurora Heights Public School Student Safety Plan General Committee recommends: 1. That Report No. PDS20-005 be received; and Council Meeting Agenda Tuesday, June 23, 2020 Item S1 Page 3 of 8 General Committee Meeting Report Tuesday, June 2, 2020 Page 4 of 8 2. That the student safety plan for Aurora Heights Public School comprise of the following elements: (a) A layby lane on the east side of Tecumseh Drive along the frontage of the school, subject to the York Region District School Board transferring property and/or easements at no cost to the Town; and (b) Prohibit parking at all times on the south and east sides of Kitimat Crescent from a point nine metres south of the beginning of the curb return to a point nine metres east of the end of the curb return adjacent to 25 Kitimat Crescent; and 3. That prior to the project being included in the 2021 Capital Budget, the York Region District School Board be asked to pay for the design and construction in the amount of $125,000, subject to recommendation 2(a); and 4. That the following be referred to staff for consideration, subject to the approval of layby lane on Tecumseh Drive: (a) Temporarily make Kitimat Crescent a one-way west/south bound street until the completion of the layby lane, and the necessary signage be installed from the project budget; and (b) Upon completion of the Tecumseh layby project, a traffic study be undertaken in the area during peak school drop-off/pick-up times to determine if the temporary one-way street restriction on Kitimat should remain long term or be lifted, and that such traffic study include a period of at least two weeks of two-way traffic on Kitimat for purposes of the study; and 5. That staff and the working group ask the York Region District School Board to consider rearranging the school bus and parent pick-up and drop-off points (Option C), should the layby lane be approved. Carried as amended Council Meeting Agenda Tuesday, June 23, 2020 Item S1 Page 4 of 8 General Committee Meeting Report Tuesday, June 2, 2020 Page 5 of 8 General Committee recommends: 1. That residents from surrounding streets be included in future working group meetings regarding the Aurora Heights Public School Student Safety Plan project. Defeated R3. PDS20-034 – Assessment on Various Options to Support Existing Traffic Calming Measures on Centre Street General Committee recommends: 1. That Report No. PDS20-034 be received; and 2. That Option ‘C’ be implemented by installing signage on Centre Street at Yonge Street advising that Centre Street is not a through street. Carried R4. CS20-012 – Transfer of Part III Prosecutions from the Province General Committee recommends: 1. That Report No. CS20-012 be received; and 2. That the attached resolution be approved to delegate authority to The Regional Municipality of York to enter into agreements with the Province, on behalf of the Town, that will amend the Memorandum of Understanding and the Local Side Agreement and transfer prosecutions of certain Part III offences under the Provincial Offences Act to the Region. Carried R5. PDS20-035 – Approval for Capital Project No. 42810 – Climate Change Adaptation Plan General Committee recommends: 1. That Report No. PDS20-035 be received; and Council Meeting Agenda Tuesday, June 23, 2020 Item S1 Page 5 of 8 General Committee Meeting Report Tuesday, June 2, 2020 Page 6 of 8 2. That this report satisfy Council’s conditional budget approval for Capital Project No. 42810 – Climate Change Adaptation Plan, in the amount of $100,000. Carried 8. Notices of Motion None 9. New Business Councillor Gilliland inquired about Capital Projects approved by Council thus far and requested that information regarding the budget allocations be provided prior to the upcoming budget reviews. Staff provided a response noting that the information is available in Attachment #3 of Information Report No. FIN20-007 – Capital Close Report as of December 31, 2019. Councillor Gallo requested that information regarding queries raised at a previous meeting on Information Report No. FIN20-007 – Capital Close Report as of December 31, 2019, be provided. Councillor Gallo inquired about the status of the report on efforts to mitigate budget deficits due to the ongoing pandemic, and staff provided a response noting that reports regarding water, wastewater and stormwater budgets and the tax levy budget are forthcoming to the June 16, 2020 General Committee meeting and June 23, 2020 Council meeting respectively. Councillor Humfryes referred to the absence of artists from the Aurora Farmers Market and Artisans Fair and noted that the absence is due to the regulations from Ontario Public Health permitting only essential services at this time. Councillor Gaertner referred to Item C1 – Resolution from City of Kitchener, regarding Universal Basic Income and expressed her appreciation for their initiative. Councillor Gaertner referred to residents’ concerns regarding disposal of grass clippings and costs to do so at other facilities, and inquired about the possibility of including this service in the Town’s services, and staff provided a response. Council Meeting Agenda Tuesday, June 23, 2020 Item S1 Page 6 of 8 General Committee Meeting Report Tuesday, June 2, 2020 Page 7 of 8 Councillor Gaertner expressed her sorrow towards the recent events that occurred in Minneapolis, Minnesota. Mayor Mrakas referred to the various task forces created during the COVID-19 pandemic and provided the following update and achievements: • Aurora Business Continuity Task Force: Developed a business continuity plan to encourage residents to shop local, developed a checklist for all business in Town to prepare for reopening when permitted, and developed a poster with Provincial and Regional COVID-19 and public health guidelines to be displayed at the businesses. • Aurora Cares Community Action Team: Donated thermometers to Aurora Resthaven Retirement Home, secured purchasing iPads for students and seniors who require access, developed a resource document for all residents, and working on Applications to Receive Funds received thus far. • Mayor’s Roundtable of Sport: Working and planning towards return to play when permitted, and working towards meeting quarterly with the sport organizations. Mayor Mrakas noted that a combined $100,000, all in donations, were utilized by the taskforces in order to help residents and businesses. Councillor Gilliland provided an update on the Arts and Culture Task Force, noting that there was a survey of cultural partners regarding the ongoing challenges faced by arts and cultural groups and as well as a resource document including details of funding released to the Arts and Culture industry thus far. She noted that an Ontario Live website is forthcoming wherein artists will have the opportunity to display their art and merchandise, and expressed her appreciation to staff and Councillors Gallo and Humfryes. Councillors Gaertner expressed her appreciation to staff and all involved with the various task forces for their efforts. Councillor Humfryes inquired about the availability of the Aurora Business Continuity Task Force resource document and checklist for businesses, and the Mayor noted that it would be available to all businesses and that staff will be reaching out to businesses in-person with the information. Council Meeting Agenda Tuesday, June 23, 2020 Item S1 Page 7 of 8 General Committee Meeting Report Tuesday, June 2, 2020 Page 8 of 8 10. Public Service Announcements Councillor Humfryes extended a reminder that The Aurora Farmers’ Market and Artisan Fair will be on Saturday, June 6, 2020. Councillor Gallo expressed his support and encouragement to all Aurora residents in the ongoing pandemic. 11. Closed Session None 12. Adjournment The meeting was adjourned at 8:59 p.m. Council Meeting Agenda Tuesday, June 23, 2020 Item S1 Page 8 of 8 Town of Aurora General Committee Meeting Report Video Conference Tuesday, June 16, 2020 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland Humfryes, Kim, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Rachel Wainwright-van Kessel, Director of Finance, Allan Downey, Director of Operations, David Waters, Director of Planning and Development Services, Cindy Shaver, Communications and Community Engagement Specialist, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, Ishita Soneji, Council/Committee Coordinator This meeting was held electronically as per Section 20.1 of the Town's Procedure By- law No. 6228-19, as amended, due to the COVID-19 State of Emergency. The Chair called the meeting to order at 7:03 p.m. General Committee consented to recess the meeting at 8:55 p.m. and reconvened the meeting at 9:02 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, on a two-thirds vote, with the following additional items: • Delegation (a) Don Given, Founding Partner, Malone Given Parsons Ltd., Re: Item R9 – PDS20-045 – Application for Official Plan Amendment, Zoning By- law Amendment, and Draft Plan of Subdivision, Shining Hill Estate Collections Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 1 of 14 General Committee Meeting Report Tuesday, June 16, 2020 Page 2 of 14 Inc., 306, 370, 434 and 488 St John’s Sideroad, File Numbers: OPA-2018-01, ZBA-2018-02 & SUB2018-02 • Delegation (b) Bruce Hall, The Planning Partnership, representing Owners of 15356 Yonge Street, Re: Item R7 – PDS20-032 – Revoking Servicing Allocation • Item C1 – Memorandum from Mayor Mrakas, Re: Letter from Canadian Wireless Telecommunications Association (CWTA), Re: The Benefits and Safety of 5G • Item A1 – Heritage Advisory Committee Meeting Minutes of June 1, 2020 • Item R9 – Replacement Report – PDS20-045 – Application for Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision, Shining Hill Estate Collections Inc., 306, 370, 434 and 488 St John’s Sideroad, File Numbers: OPA-2018-01, ZBA-2018-02 & SUB2018-02 • Notice of Motion (a) Councillor Gallo, Re: Trail Crossings • Notice of Motion (b) Councillor Gaertner, Re: Aurora Community Tennis Club (ACTC) 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Community Presentations None 4. Delegations (a) Don Given, Founding Partner, Malone Given Parsons Ltd. Re: Item R9 – PDS20-045 – Application for Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision, Shining Hill Estate Collections Inc., 306, 370, 434 and 488 St John’s Sideroad File Numbers: OPA-2018-01, ZBA-2018-02 & SUB2018-02 Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 2 of 14 General Committee Meeting Report Tuesday, June 16, 2020 Page 3 of 14 Mr. Given spoke in support of the staff recommendation noting that the application has been revised as per suggestions from the Public Planning meeting, and offered to respond to any questions or comments regarding the application. General Committee received and referred the comments of the delegation to Item R9. (b) Bruce Hall, The Planning Partnership, representing Owner of 15356 Yonge Street Re: Item R7 – PDS20-032 – Revoking Servicing Allocation Mr. Hall spoke to the Site Plan Application SP-2006-13 for 15356 Yonge Street noting that the owner intends to submit a new application with updated plans and revisions suggested at previous Public Planning meeting. He requested that the current servicing allocation be maintained for the property until the new application is approved. General Committee received and referred the written comments of the delegation to Item R7. 5. Consent Agenda General Committee recommends: That the following Consent Agenda item, C1, be received: C1. Memorandum from Mayor Mrakas Re: Letter from Canadian Wireless Telecommunications Association (CWTA), Re: The Benefits and Safety of 5G 1. That the memorandum regarding Letter from Canadian Wireless Telecommunications Association (CWTA) regarding the Benefits and Safety of 5G, be received for information. Carried 6. Advisory Committee Meeting Minutes Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 3 of 14 General Committee Meeting Report Tuesday, June 16, 2020 Page 4 of 14 A1. Heritage Advisory Committee Meeting Minutes of June 1, 2020 General Committee recommends: 1. That the Heritage Advisory Committee meeting minutes of June 1, 2020, be received for information. Carried 7. Consideration of Items Requiring Discussion (Regular Agenda) General Committee consented to consider the items in the following order: R3, R1 and R2 together, R4, R5, R6, R7, R8, and R9. R1. CS20-013 – Pros and Cons of Ward and At-large Electoral Systems R2. CS20-014 – Electoral System Review – Final Report Ms. Beate Bowron, Beate Bowron Etcetera and Mr. Gary Davidson, Political Scientist, presented an overview of the final Electoral System Review report including details of the public engagement and outreach process and comparison of the various ward options. It was recommended that the six ward option be the preferred ward boundary configuration for the Town as it achieves effective representation and leaves the Council size unchanged. General Committee recommends: 1. That Report Nos. CS20-013 and CS20-014 be received; and 2. That the six (6) ward option presented by the Consultant be adopted and implemented for the 2022 Municipal Election; and 3. That a by-law be brought forward to a future Council meeting to enact the ward system. Carried R3. CMS20-012 – Library Square – Governance Review General Committee recommends: 1. That Report No. CMS20-012 be received; and Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 4 of 14 General Committee Meeting Report Tuesday, June 16, 2020 Page 5 of 14 2. That the Not-for-Profit/Municipal Hybrid Model be approved as the governance model for the future operation of Library Square; and 3. That staff work with stakeholders to develop a fees and charges schedule for Library Square and report back to Council at a later date; and 4. That the Director of Community Services form a Space Allocation Working Group comprised of Town staff and key stakeholders that will provide recommendations regarding rental and booking responsibilities for Library Square, including all spaces at 22 Church St. School, the New Addition, Outdoor Square, Bridge and Aurora Public Library; and 5. That the Director of Community Services form a Collaborative Programming Working Group comprised of Town staff and key stakeholders that will provide recommendations regarding program delivery strategies and create a programming and performance schedule for Year 1 and Year 2 of Library Square operations; and 6. That the Director of Community Services form an Information Technology Working Group comprised of Town staff and key stakeholders that will provide recommendations regarding the delivery of IT Services for Library Square, including all spaces at 22 Church Street School, the New Addition, Outdoor Square, Bridge and Aurora Public Library. Carried R4. CMS20-014 – Hallmark Lands: Request for Information and User Group Survey Results General Committee recommends: 1. That Report No. CMS20-014 be received; and 2. That the Director of Operational Services be authorized to commence the tendering process for 100 Vandorf Sideroad and proceed with Capital Project No. 73287 as previously presented; and Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 5 of 14 General Committee Meeting Report Tuesday, June 16, 2020 Page 6 of 14 3. That staff report back to Council with an updated budget request prior to awarding the contract, if required. Carried R5. FIN20-017 – 2020 User Rate Funded Operations Forecast Update – as of April 30, 2020 General Committee recommends: 1. That Report No. FIN20-017 be received; and 2. That the Town’s present ‘break-even’ water, wastewater and storm water rates be maintained for the remainder of the year; and 3. That a by-law to extend the Town’s ‘break-even’ water, wastewater and storm water rates be brought to the June 23, 2020 Council meeting for approval. Carried R6. OPS20-010 – Award of Tender for Supply and Delivery of One (1) 2021 Combination Dump, Sander and Plow Truck General Committee recommends: 1. That Report No. OPS20-010 be received; and 2. That the total approved budget for Capital Project No. 34440 be increased to $263,900, representing an increase of $23,900 to be funded from the Fleet Repair and Replacement Reserve. Carried R7. PDS20-032 – Revoking Servicing Allocation General Committee recommends: 1. That Report No. PDS20-032 be received; and 2. That water and sewage capacity previously allocated to the following Site Plan Application be extended for one year: Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 6 of 14 General Committee Meeting Report Tuesday, June 16, 2020 Page 7 of 14 (i) Site Plan Application File SP-2018-03 at 15086-15106 Yonge Street; and 3. That water and sewage capacity previously allocated to the following Site Plan Applications, be revoked: (i) Site Plan Application File SP-2006-13 (formerly D11-13-06) at 15356 Yonge Street; and (ii) Site Plan Application File SP-2013-05 at 15132-15136 Yonge Street. Carried R8. PDS20-037 – Capital Project No. 34527 – Yonge Street at Wellington Street Right Turn Lane Intersection Improvement Proposed Capital Budget Increase General Committee recommends: 1. That Report No. PDS20-037 be received; and 2. That the total approved budget for Capital Project No. 34527 be increased from $75,000 to $94,100, representing an increase of $19,100, to be funded from the Roads Repair and Replacement Reserve. Carried R9. PDS20-045 – Application for Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision Shining Hill Estate Collections Inc. 306, 370, 434 and 488 St John’s Sideroad File Numbers: OPA-2018-01, ZBA-2018-02 & SUB2018-02 General Committee recommends: 1. That Report No. PDS20-045 be received; and 2. That Official Plan Amendment application OPA-2018-01 (Shining Hills Collections Inc.) be approved to: Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 7 of 14 General Committee Meeting Report Tuesday, June 16, 2020 Page 8 of 14 a) Amend Schedule AA of OPA 37 to re-designate the subject lands from ‘Suburban Residential (SR)’, ‘Suburban Residential (SR-1)’, ‘Core Area Open Space’ and ‘Supporting Area Open Space’ to ‘Suburban Residential (SR-2)’ and ‘Core Area Open Space (COS- 1); and b) Amend Section 2.0 of OPA 37 to add the following new Section 2.5 ‘Suburban Residential (SR-2)’ and the following policy: “Suburban Residential permits fully serviced single-detached lots with frontages generally greater than 15 metres and areas generally greater than 460 square metres. Accessory uses and home occupations which are accessory to the residential use and compatible with the residential character may also be permitted. Neighbourhood oriented community services such as schools and parks shall also be permitted”; and c) Amend Section 2.0 of OPA 37 to add the following new Section 2.6, ‘Core Area Open Space (COS-1)’ and the following policy: “The Core Area Open Space designation permits lands that are open space, approved stormwater management ponds, and approved road and municipal service crossings. Other than the above permitted services this area shall remain in its natural state with only passive recreation uses permitted; and 3. That Zoning By-law Amendment application ZBA-2018-02 (Shinning Hills Collections Inc.) be approved to rezone the subject lands from ‘Oak Ridges Moraine Rural General (RU-ORM)’ to ‘Detached Third Density Residential Exception Zone (R3-XX)’, Private Open Space (O2-XX), ‘Oak Ridges Moraine Environmental Protection (EP-ORM)’; and 4. That the Draft Plan of Subdivision application SUB-2018-02 (Shinning Hills Collections Inc.) to create eight blocks be approved, subject to the conditions listed in Schedule ‘A’ to this report; and 5. That Council grant an allocation of 291 persons from the reserve to service the development of 90 single-detached dwellings on the approved Draft Plan of Subdivision; and Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 8 of 14 General Committee Meeting Report Tuesday, June 16, 2020 Page 9 of 14 6. That the implementing Official Plan Amendment be forwarded to the Region of York for approval; and 7. That the Zoning By-law Amendment ZBA-2018-02 be brought forward to a future Council Meeting, after the implementing Official Plan Amendment is approved by the Region of York. Carried 8. Notices of Motion (a) Councillor Gallo Re: Trail Crossings Whereas since the 1970’s, Aurora’s planners have been urged to include off- road trails in natural environments for non- motorized traffic; and Whereas in 2011 with the assistance of Town staff and MMM Group the Trails Sub-Committee developed the Town of Aurora Trails Master Plan; and Whereas during these unpresented times, Aurora’s trails have been used and appreciated more than ever; and Whereas Aurora trails serve “the dual function of the trails network; as community infrastructure for non-motorized and self-propelled traffic, for utilitarian as well as recreational purposes”; and Whereas key goals to the development of the Trails Master Plan are “Improve connections between existing trails, and to provide new trails and connections between residential areas, schools, commercial, industrial and institutional establishments, and parks, greenspace and natural areas” and “Create a connected network of trails which provide Aurora's residents with active, healthy lifestyle opportunities, the ability to travel easily throughout Town with opportunities to experience nature without having to rely on a car”; and Whereas the Trails Master Plan has identified difficulties in trail development such as “challenging or non-existent road or rail crossings” and “a lack of trail continuity”; and Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 9 of 14 General Committee Meeting Report Tuesday, June 16, 2020 Page 10 of 14 Whereas the Trails Master Plan has identified that the “implementation of the plan can only be accomplished through short, medium and long term actions under the leadership and guidance of Council”; and Whereas Section 11.10 (d) Policies for Public Open Space of the Town of Aurora Official Plan states “This Plan aims to encourage retention, enhancement, and full utilization of the existing public parks, including enhancements to improve the visual and physical linkages with the parks and associated trails with, for example, wayfinding signage, improved streetscape links and crosswalks”, and Section 12 (d) states “Enhance the Greenlands System through a comprehensive network of trails, in accordance with the Town’s Trails Master Plan”; and Whereas in addition, section 12.2 (a) The Greenlands System of the Town of Aurora Official Plan clearly states “It is a fundamental principle of this Plan that the Town promote an active, healthy lifestyle for its residents. The provision of a highly integrated system of environmentally protected lands, parks, trails and recreation facilities that are well distributed, strategically located, well maintained and diverse plays an important role in encouraging community members to have active and healthy lifestyles”; and Whereas Council has passed the following resolution “Now Therefore Be It Hereby Resolved That staff work with our local MPPs for their support and to advocate for Aurora to Metrolinx for re-opening the Cousins Drive Crossing and that staff provide an update report to a future General Committee meeting including an estimate of the costs of all possible options should the Town undertake the project”; and Whereas the Mayor has sent a letter to Mr. Verster (CEO of Metrolinx) on May 13, 2020 regarding Cousins Drive; and Whereas it is fundamentally clear the Town of Aurora is bisected by train tracks and in order to properly implement the Trails Master Plan and parts of the Town of Aurora Official Plan frequent and safe east west crossing for non- motorized traffic must be established; and Whereas should the Town be interested in multiple non-motorized crossings along the train track, designs must be included in the tender documents during the track reconstruction by Metrolinx; Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 10 of 14 General Committee Meeting Report Tuesday, June 16, 2020 Page 11 of 14 1. Now Therefore Be It Hereby Resolved That staff provide a status report on all potential pedestrian crossings for non-motorized traffic along the train corridor to a General Committee meeting by the end of October; and 2. Be It Further Resolved That staff include in that report the priority crossings as identified in the Trails Master Plan and costing of detailed designs so that they may be included in the tender documents during the reconstruction by Metrolinx. (b) Councillor Gaertner Re: Aurora Community Tennis Club (ACTC) Whereas the Aurora Community Tennis Club was allowed to open in mid-May as per an update to the Provincial Orders; and Whereas the restrictions and measures required to operate the club in an effective and safe way have impacted the club’s continued ability to resume operations for the 2020 season; and Whereas a large part of their programming is tennis lessons taught by their Club Pro; and Whereas the Club is asking permission for their Club Pro to permit one court at McMahon Park for tennis lessons in this 2020 season; and Whereas this will hopefully enable the ACTC to maintain some level of service/connection with their members as they try to manage through a year of significant transition and the difficulties imposed by COVID-19; and Whereas the recent Council decision anticipated that typical demand would be satisfied with the permitting of two courts at Fleury Park; and Whereas, as a result of the pandemic, tennis is one of the few allowed sports and increased demand for permits has superseded supply; and Whereas the permitting of one court at McMahon Park should have no impact on public availability as these courts are mostly reserved for the ACTC; Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 11 of 14 General Committee Meeting Report Tuesday, June 16, 2020 Page 12 of 14 1. Now Therefore Be It Resolved That staff be authorized to issue Tennis Court rental permits for one court only, at McMahon Park, for the exclusive use of the Aurora Community Tennis Club Pro, for the remainder of the 2020 calendar year. 9. New Business Councillor Gaertner inquired about the Joint Operations Centre final budget report and staff provided a response noting that the information would be provided as part of a Capital Project Close report. Councillor Gaertner inquired about the status of the street light request in the Mosaics area, south side of 14700 Yonge Street, and staff agreed to follow up. Councillor Gilliland noted her attendance at a Tele-Town Hall with Minister Lisa McLeod, Minister of Heritage, Sport, Tourism and Cultural Industries, and noted that $13,000,000 has been allocated towards tourism recovery and marketing plan and that $5,000 has been allocated towards initiatives in York Region. Councillor Gilliland advised that the Ontario.live website has been launched, where artists and performers have an opportunity to display their art and merchandise. 10. Public Service Announcements Councillor Humfryes extended a reminder that the Aurora Farmers Market and Artisans Fair will be on Saturday, June 20, 2020 from 9 a.m. to 1 p.m. at Town Park and advised that the artisans will be present beginning this Saturday. Councillor Kim extended his regards to Tom Connor, Aurora resident and recipient of the 2020 Aurora Citizen of the Year award. Councillor Gaertner extended her wishes for Pride Month and emphasised the importance of promoting anti-discrimination and increasing awareness on inclusivity in the society. She extended her regards to York Region Police for being the first police department to raise the Pride Flag in Canada. Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 12 of 14 General Committee Meeting Report Tuesday, June 16, 2020 Page 13 of 14 Councillor Gaertner relayed comments of appreciation from Ms. Shillolo, Hartman Public School teacher, regarding the forthcoming butterfly garden in the Town’s Wildlife Park. Mayor Mrakas extended a reminder that due to the ongoing risks associated with COVID-19 & in the interest of public safety, the Town has cancelled all previously scheduled Town summer camp and aquatic programs noting that full refunds will be issued to all registered participants, and more information is available at aurora.ca/summercamps and aurora.ca/aquatics. Mayor Mrakas extended his wishes for Pride Month noting that the annual parade has been cancelled and the Town will continue the tradition of raising the Pride Flag at Town Hall. Mayor Mrakas announced the launch of the new online community engagement platform, Engage Aurora, a 24/7 digital platform where residents can share feedback on a variety of Town projects, and noted that more information is available at engageaurora.ca. Mayor Mrakas announced that the Town is looking for up to four members of our community to serve on the Official Plan Review Community Steering Committee (CSC), noting that more information regarding the Committee and the application form is available at engageaurora.ca/opr. He noted that the deadline for submissions is Tuesday, June 30, 2020. Mayor Mrakas announced that the Town has launched a Business Visitation Program to provide assistance to Aurora businesses as they move forward to recovery noting that Town staff will be reaching out to businesses to schedule visits, and more information is available at aurora.ca/businesssupport. Mayor Mrakas announced that the Aurora Cares Community Resource Guide is now available at aurora.ca/auroracares. Mayor Mrakas announced that the Online Skylight Gallery, featuring artists Christine Chin-Fook and Tina Sanders for the month of June can be viewed at aurora.ca/skylightgallery. Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 13 of 14 General Committee Meeting Report Tuesday, June 16, 2020 Page 14 of 14 Mayor Mrakas extended a reminder that residents can stay active and engaged by visiting the Recreation at Home webpage at aurora.ca/recathome that contains a collection of activities to keep families active at home. Mayor Mrakas announced that the Town is hosting a NHL20 PS4 Canada Day Tournament noting that further information regarding the tournament, participation, prizes, and registration is available at aurora.ca/canadaday. Mayor Mrakas advised that the Aurora Business Continuity Task Force and Aurora Cares Community Action Team were concluded and noted that Premier Doug Ford was in attendance at the last meetings. Mayor Mrakas referred to his discussions with the Premier regarding commencing Stage 2 in Aurora starting on Friday, June 19, 2020, and the preparations the Town would be making to ensure a smooth transition. Mayor Mrakas announced that as the Town prepares for Phase 2 of reopening, the Aurora Outdoor Patio Program has been developed for local business to ensure adequate expansion of patio areas. He noted that the program includes: • Waiving of all application fees; • Waiving of all application fees for minor variances for patio expansions; and • Restaurants and bars that would like to expand to create patio space onto the sidewalk will have to enter into an encroachment agreement with the Town and must maintain accessibility requirements. 11. Closed Session None 12. Adjournment The meeting was adjourned at 10:25 p.m. Council Meeting Agenda Tuesday, June 23, 2020 Item S2 Page 14 of 14 Town of Aurora Budget Committee Meeting Report Public Consultation Video Conference Tuesday, June 2, 2020 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland, and Thompson. Members Absent Councillors Humfryes and Kim Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Rachel Wainwright-van Kessel, Director of Financial Services, Allan Downey, Director of Operations, David Waters, Director of Planning and Development Services, Michelle Outar, Acting Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Ishita Soneji, Council/Committee Coordinator This meeting was held electronically as per Section 20.1 of the Town's Procedure By- law No. 6228-19, as amended, due to the COVID-19 State of Emergency. The Chair called the meeting to order at 6:15 p.m. 1.Approval of the Agenda Budget Committee approved the agenda as circulated by Legislative Services. Council Meeting Agenda Tuesday, June 23, 2020 Item S3 Page 1 of 2 Budget Committee Meeting Report Tuesday, June 2, 2020 Page 2 of 2 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Delegations – Opportunity for Members of the Public to Provide Input Regarding the 2021 and 2022 Operating and Capital Budget None 4. Adjournment The meeting was adjourned at 6:17 p.m. Council Meeting Agenda Tuesday, June 23, 2020 Item S3 Page 2 of 2 Town of Aurora Council Report No. PDS20-049 Subject: Capital Project No. 34626 – Sidewalk Construction on Kitimat Crescent Proposed Capital Budget Increase Prepared by: Garry Anggawinata, Project Delivery Coordinator Department: Planning and Development Services Date: June 23, 2020 Recommendations 1. That Report No. PDS20-049 be received; and, 2. That the total approved budget for Capital Project No. 34626 be increased from $100,000 to $192,700, representing an increase of $92,700 to be funded from the Roads R&R Reserve. Executive Summary This report requests Council authorization to increase the total approved budget for Kitimat Crescent Sidewalk Capital Project No. 34626, to $192,700, representing an increase of $92,700 to be funded from the Roads R&R Reserve Fund. • The Request for Tender was undertaken by Town staff that resulted in ten compliant bid submissions that all exceeded the approved 2020 capital budget for the project. • As a precautionary measure, provisional (extra work) was included in the Request for Tender to cover the cost of replacing or repairing all of the underground infrastructure during construction if required. Background As directed by Council on November 26, 2019, staff included $100,000 in the 2020 capital budget for the construction of a sidewalk on Kitimat Crescent. The sidewalk is proposed to be installed directly adjacent to the curb on the north and west side of Kitimat Crescent in order to preserve as much driveway capacity as possible. This results in the proposed curb-facing sidewalk not meeting provincial standards for roadway maintenance and snow removal as this was the only feasible design for a Council Meeting Agenda Tuesday, June 23, 2020 Item R1 Page 1 of 8 June 23, 2020 Page 2 of 7 Report No. PDS20-049 retrofit sidewalk to minimize the impact to existing trees, utilities, and residents’ driveways. The design has been delivered in-house by the Engineering Staff and construction is planned for the summer of 2020. Analysis The Request for Tender was undertaken by the Town resulted in ten compliant bid submissions that all exceeded the approved 2020 capital budget for the project Engineering engaged Procurement to facilitate the process of acquiring a qualified contractor to undertake the works. The Request for Tender was issued on February 6, 2020 and closed on March 6, 2020, where a total of ten (10) compliant bid submission were received. Of these ten (10) submissions, the lowest bidder is Emmacon Corp. with a total bid price of $167,167.00 excluding taxes which exceeded the approved budget of $100,000. As a precautionary measure, provisional (extra work) was included in the Request for Tender in order to cover the cost of replacing or repairing all of the underground infrastructure during construction if required Bid submissions closed on March 6, 2020 and exceeded the project’s approved budget of $100,000 which was established based on previous similar work undertaken by the Town within the last three years (e.g. the sidewalk on Mary Street and on Algonquin Crescent). As a precautionary measure, the capital budget was increased in order to cover the cost of provisional items for extra works involving the replacement or repairing of existing curbs and catch basins if necessary, as set out in the Request for Tender. As shown in Table 1, the contractor provided a budget of $55,308 in their proposal to undertake this additional work. Due to the nature of construction projects, there is always a degree of uncertainty in terms of site conditions especially with regards to underground infrastructure. In the case of the Kitimat capital project, the proposed sidewalk is to be installed directly adjacent to the existing curb with no setback due to property constraints. Since the contractor will be working very closely to the asphalt roadway, curb replacements and repairing existing catch basins, manholes, as well as watermain valves may be required. It is very unlikely that total replacement of the underground infrastructure will Council Meeting Agenda Tuesday, June 23, 2020 Item R1 Page 2 of 8 June 23, 2020 Page 3 of 7 Report No. PDS20-049 be required, but were included in the Request for Tender to permit the project to continue once started. As part of the capital budget, the Town’s contractor will provide curb cuts if requested within the municipal right-of-way including driveway repair and sodding subject to complying with existing zoning standards. Driveway widening on private property, including repair and vegetation/tree removal will be the responsibility of the homeowner. Advisory Committee Review Not applicable Legal Considerations The awarding of this contract is in accordance with the Town’s procurement By-law. In a claim dealing with maintenance of a public highway, including a sidewalk, the Town may use as a defence the fact that it met the provincial minimum maintenance standards (MMS) established for public highways and sidewalks. By meeting the MMS, a municipality should not be held liable for failing to keep the public highway or sidewalk in a reasonable state of repair. In the event of a future claim that may occur on the proposed Kitimat sidewalk, this defence may not be available to the Town. If a claim did arise, the Town would have to prove that it kept the sidewalk in a state of repair that is reasonable in the circumstances, including the character and location of the sidewalk. In addition, in a personal injury claim, the claimant would have to prove that the Town was grossly negligent in order to be liable. To prove gross negligence, a claimant would have to show, among other things, that the Town completely disregarded the maintenance of the sidewalk. Financial Implications The following Tables 1 and 2 summarize the tender prices submitted by the successful bidder (Emmacon Corp.), including the detailed breakdown of provisional items (“Part B – Optional Extra Work”). Council Meeting Agenda Tuesday, June 23, 2020 Item R1 Page 3 of 8 June 23, 2020 Page 4 of 7 Report No. PDS20-049 Table 1 – Summary of Tender Prices Tender Prices Submitted from Contractor Part A – Kitimat Crescent Sidewalk Construction $111,858.25 Part B – Optional Extra Work $55,308.75 Total Tender Price $167,167.00 Table 2 – Breakdown of Items in “Part B – Optional Extra Work” Remove existing catch basins and catch basin leads (if needed) and replace with new Clean existing maintenance holes and catch basins (if needed) Remove and replace water valve boxes (if needed) Additional boulevard grading work (if needed) Extra work performed on Time and Material Basis (if needed) Table 3 below presents a financial summary of the total estimated requirements for Capital Project No. 34626 based upon the lowest bid price submitted by Emmacon Corp. Table 3 – Financial Summary Approved Budget Capital Project #34626 (Kitimat Sidewalk) $100,000 Funding available for the subject contract $100,000 Contract Award excluding HST $167,167 Geotechnical Inspection (Under separate P.O.) $2,500 Arborist Inspection (Under separate P.O.) $2,000 Council Meeting Agenda Tuesday, June 23, 2020 Item R1 Page 4 of 8 June 23, 2020 Page 5 of 7 Report No. PDS20-049 Construction signage (Under Separate P.O.) $1,000 Sub-Total $172,667 Contingency amount (10% of the Contract Award Amount) $16,717 Non-refundable taxes (1.76% of the Contract Award Amount) $3,333 Total Funding Required $192,700 Budget Variance ($92,700) As indicated in Table 3, this project requires a funding increase of $92,700. As noted above, 60% of the proposed increase is attributable to the addition of provisional items relating to a possible requirement for additional curb replacement, catch basins and water valves works. It is unlikely that all of the additional works will be needed, however they were included in the Request for Tender to ensure the Town’s ability to enforce this work should it be required during construction. All excess funds will be returned to source at the end of the project. It is recommended that the funding short-fall of $92,700 be funded from the Roads R&R Reserve Fund. Communications Considerations The Town of Aurora will use ‘Inform’ and ‘Consult’ as the levels of engagement for this project. There are five different levels of community engagement to consider, with each level providing the community more involvement in the decision making process. These levels are: Inform, Consult, Involve, Collaborate and Empower. Examples of each can be found in the Community Engagement Policy. These options are based on the International Association of Public Participation (IAP2) Spectrum and assist in establishing guidelines for clearly communicating with our public and managing community engagement. This report will also be posted to the Town’s website. Area residents will be notified by mail prior to the start of the project to determine if they are interested in having the Town’s contractor provide curb cuts within the municipal right-of-way subject to complying with existing zoning standards. Council Meeting Agenda Tuesday, June 23, 2020 Item R1 Page 5 of 8 June 23, 2020 Page 6 of 7 Report No. PDS20-049 Link to Strategic Plan This project supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for All by Investing in Sustainable Infrastructure. This ensures road safety is provided to meet the needs and expectations of our community. Invest in sustainable infrastructure: Maintain and expand infrastructure to support forecasted population growth through technology, waste management, roads, emergency services, and accessibility. Alternative(s) to the Recommendation 1. That Council provide direction. Conclusions The Tender review has complied with the Town’s Procurement By-law and it is recommended that the total budget for Capital Project No. 34626 for the Kitimat Sidewalk to be increased to $192,700 with additional funding of $92,700 to be provided from the Roads R&R Reserve Fund. About 60% of the budget increase is for provisional (extra work) to cover the cost of replacing or repairing underground infrastructure if required during construction. All excess funds will be returned to source at the end of the project. Attachments Attachment 1 – Sidewalk on Kitimat Crescent – Key Plan Previous Reports PDS20-029 – Capital Project No. 34626 – Sidewalk Construction on Kitimat Crescent Proposed Capital Budget Increase, dated May 5, 2020 PDS19-001 – Sidewalk Construction on Kitimat Crescent, dated March 19, 2019 IES16-013 – School Travel Planning for Aurora Heights PS, dated February 2, 2016 IES 16-027 – School Travel Planning for Aurora Heights PS update, March 22, 2016 Pre-submission Review Agenda Management Team Meeting review on April 16, 2020. Council Meeting Agenda Tuesday, June 23, 2020 Item R1 Page 6 of 8 June 23, 2020 Page 7 of 7 Report No. PDS20-049 Departmental Approval Approved for Agenda ______________________________ ______________________________ Waters, MCIP, RPP, PLE Doug Nadorozny Director Chief Administrative Officer Planning and Development Services Council Meeting Agenda Tuesday, June 23, 2020 Item R1 Page 7 of 8 Auror a H e i g h t s D r Kitima t C r e s Tecu m s e h D r Tecu mseh Dr Proposed SidewalkProp o s e d S i d e w a l k Aurora Heights Public School 85 Tecumseh Dr Tecumseh DrAurora Heights DrKitimat CresH u r o n C r t K e m a n o R d J a s p e r D rBigwin DrOtt aw a C r t Cabot Crt2 50 42 44 86 4 6 38 40 36 8 34 48 46 10 3 1 52 84 25 9 5 7 32 20 1114 28 26 21 19 18 13 15 16 17 22 23 30 12 24 LOCATION OF PROPOSED SIDEWALK KITIMAT CRESCENT Map created by the Town of Aurora Planning and Development Services Department, Engineering and Capital Delivery Division, January 16th, 2019. Base data provided by York Region and Aurora - GIS. 02550 Metres Hwy 404Bathurst StYonge StYonge StLeslie StLeslie StHwy 404St John's Sdrd Wellington St E Wellington St W Henderson Vandorf Sdrd SUBJECT LANDS Dr BayviewBloomington RdAveBayviewAve PDS-0 Attachment #1 KEY PLAN Legend Kitimat Proposed Sidewalk Existing Sidewalk Parcel Fabric Council Meeting Agenda Tuesday, June 23, 2020 Item R1 Page 8 of 8 Town of Aurora Council Report No. FIN20-015 Subject: 2019 Year End Budget Report – as at December 31, 2019 Prepared by: Tracy Evans, Financial Management Advisor Department: Finance Date: June 23, 2020 Recommendation 1. That Report No. FIN20-015 be received for information. Executive Summary This report presents the yearend financial performance of the Town’s tax levy and user rate funded operations. In addition, information is provided on the disposition of the Town’s tax funded operating surplus, as well as the management of its user rate funded operating deficit in accordance with the 2019 Surplus Control By-law 6235-20. • The Town’s tax levy funded operations budget ended the year with a surplus of $949,300 • Water, wastewater and storm water operations closed the fiscal year with an operating deficit of $1,881,800 • The Town’s Department’s had many accomplishments over the course of 2019 Background In an effort to keep Council informed as to the financial status of the Town’s operating budgets, it was presented with interim forecast updates on a quarterly basis over the course of 2019. Now that the Town’s external audit is substantially complete, this allows Finance staff to finalize its report of the 2019 fiscal results for the Town of Aurora. Staff presented the Town’s audited 2019 draft financial statements to the Audit Committee this evening for its approval. It should be noted that these audited financial statements are presented in a format consistent with the Public Sector Accounting Standards (PSAS), whereas this report is presented in a format consistent with the “traditional balanced municipal budget” approach. Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 1 of 17 June 23, 2020 Page 2 of 11 Report No. FIN20-015 Analysis On January 28, 2020, the Surplus Control By-law 6235-20 was passed. This by-law authorizes the CAO and Treasurer to allocate portions of a yearend surplus to specific reserve accounts, or to offset a yearend operating deficit through a draw from specific reserve accounts as part of the yearend accounting processes. This is done in an effort to separate a previous year’s budget variance from that of the upcoming year’s budget. Any surplus allocations are to be made according to a specific formula set out in the by- law and are to be reported back to Council. The Town’s tax levy funded operations budget ended the year with a surplus of $949,300 Actual total expenditures for 2019 were $70,567,600 which was 4.4 percent or $2,974,100 above the established budget of $67,593,500. Total 2019 revenues (including the $47,280,964 tax levy) were $71,516,900 which was 5.8 percent or $3,923,400 higher than the $67,593,500 budgeted for total revenue. These two variances result in the net $949,300 surplus. The 2019 approved operating budget provided for $70,567,600 of expenses, offset by various revenue sources. Table 1 summarizes the Town’s significant variances that contributed to the yearend results prior to the allocation of the $949,300 surplus being contributed to reserves as per the Surplus Control By-law. One of the most significant contributors to the overall favourable variance recognized by the Town’s municipal operations arises from development as well as other higher than expected revenues. The most significant favourable expenditure variance contributing to the Town’s operating surplus was utility savings. The Town did not achieve its budgeted salary and benefits savings of $150,000 relating to vacant position gapping, rather it concluded the fiscal year in a deficit positon. The Town did recognize some savings but they were more than offset by higher salary costs arising mostly from winter management operations. Rising contract and operating material unit costs and demand for those contracted services and materials contributed to the 2019 operating budget short-falls experienced by winter, waste and fleet management services. Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 2 of 17 June 23, 2020 Page 3 of 11 Report No. FIN20-015 Table 1 Summary of 2019 Key Budget Variances Favourable / (Unfavourable) Revenues: Penalties on unpaid property taxes 544,100 Engineering fees revenues 379,600 Community program revenues 120,500 Other development revenues 92,200 Parking enforcement revenues 88,000 Unplanned grant receipt 72,000 Ice and other rentals (259,800) Subtotal revenues 1,036,600 Expenditures: Utility savings (Facility, Parks, Streetlights) 247,200 Library Square operations 237,600 Tax write-off savings 113,300 Other various savings 79,400 Winter management operating materials/contract (394,000) Salaries & benefits (193,400) Fleet & equipment repairs (97,300) Recycling/solid waste contracts (80,100) Subtotal expenditures (87,300) Total 949,300 Many of the variance items noted in Table 1 are generally not directly controllable by the Town and are difficult to budget for. As a consequence, these items have an ability to become significant contributors to the budget variances experienced at yearend. The following identifies the 2019 yearend variances by department: CAO and Council The Council and CAO budgets ended 2019 with a $40,500 (2.1 percent) favourable variance on a net operating budget of $1,908,200. This variance was the result of some savings experienced from conferences, contracts and consulting. Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 3 of 17 June 23, 2020 Page 4 of 11 Report No. FIN20-015 Corporate Services Corporate Services ended the fiscal year with a $73,100 (1.0 percent) favorable variance on a net operating budget of $7,472,900. This variance is mostly attributable to larger than anticipated parking violation revenues and part time salary savings. Finance Finance ended the year with a $125,400 (6.8 percent) favourable variance on a net operating budget of $1,837,500 mostly as a result of salary savings related to staff vacancies. Fire Services Central York Fire Services (CYFS) experienced a surplus of $1,100,226 from a total approved operating budget of $27,207,116, mostly attributable to gapping for retirements, leave of absences, new hires, and other vacancies. Aurora’s share of this budget and resultant surplus was $10,729,932 and $452,193, respectively. This noted CYFS surplus was offset by a contribution to the shared CYFS Reserve, leaving the Town’s portion as budgeted. Operational Services Operational Services, excluding water, wastewater & storm water services, ended 2019 with a $557,400 (5.6 percent) unfavourable variance on a net operating budget of $9,996,100. This deficit had multiple service line contributors which included winter, fleet, as well as waste management. These service line deficits were partially offset by surpluses arising in road network and parks operations resulting from contract, operating materials and salary savings. Winter management services was the most significant contributor to the overall deficit experienced by the department. As per the Town’s winter control reserve policy, had the overall Town operating budget been unable to accommodate the full reported $607,500 winter management deficit, any required funding short-fall could have been drawn from this reserve. As the Town’s overall operating budget had sufficient funds available to offset this short-fall, a draw from the winter control reserve was not necessary in 2019. In consideration of these offsetting funds, Operational Services’ overall reported variance would become a surplus of $50,100. Operational Services’ salaries and wages are split between the tax levy and rate (water, wastewater & storm water services) funded programs. In any given year, the extent of Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 4 of 17 June 23, 2020 Page 5 of 11 Report No. FIN20-015 operational service staff support of tax levy or rate funded programs is difficult to predict; consequently, some variability is not unusual. Overall the department’s salaries and benefits for tax supported programs finished the year over their established budgets by $189,300. Within this variance, a salary shortfall of $23,400 was recognized relating to a lower than budgeted amount of staff’s time being spent on rate funded programs, partially offset by park operations salary savings. Fleet and winter management services’ reported deficits were most attributable to greater than anticipated operating material / supply costs. The waste management services deficit was attributable to higher than anticipated demand. In particular, the higher snow management costs are the result of a greater than planned number of snow events. Increased 3rd party fleet repair costs were the key contributor to the funding short-falls experienced in fleet management services. Community Services Community Services closed the year with a favourable variance of $357,100 (3.8 percent) on a net operating budget of $9,429,700. Some of the key contributors to this variance were stronger membership fee revenues from fitness, aquatics and seniors; as well as community program delivery contract and salary savings. This variable variance is partially offset by less than anticipated ice rental revenues. Other key contributors to the Community Services’ favourable variance was facility electricity cost and Library Square operations savings. The Town’s electricity cost savings reflect the Town beginning to recognize energy savings resulting from its continued conversion of all its facilities to LED lighting. The Library Square operations savings are expected as the Town strategically continues to phase the full estimated operating costs for the Square upon becoming fully operational onto the tax levy. These temporary unspent balances will be contributed to the Town’s rate stabilization reserve for future support of the Library Square’s operations upon it becoming fully operational, if required. Planning & Development Services The Planning & Development Services department ended the year with a surplus of $452,300. The key contributing factor to this favourable variance was heathier than expected development driven revenues such as engineering fees for lot grading, subdivisions and site plans. These surplus revenues were partially offset by lower than anticipated revenues relating to condominium development. It should be noted that the majority of these revenues arise at the ‘front end’ of a development; consequently, as Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 5 of 17 June 23, 2020 Page 6 of 11 Report No. FIN20-015 the Town has almost reached its build out capacity, these revenues can be expected to begin to decline in future years. Not included in this variance is a Building Services’ surplus of $243,100, as it is a self- funded function as per provincial legislation. Consequently, if it is unable to recognize sufficient revenues to offset its expenses in a given fiscal year, it will draw from its dedicated reserve in order to balance its operating budget. If it recognizes excess revenues, these revenues are utilized to replenish its reserve. This year’s surplus results from position vacancies arising over the course of 2019. Corporate Revenues & Expenses Corporate Revenues and Expenses concluded the year with a $435,700 (10.0 percent) favourable variance on a net operating budget of $4,378,100. The primary driver of this variance was larger than anticipated penalties on unpaid property taxes attributed to the continued application of the Town's new collection policy that requires all outstanding water amounts owing of a certain age to be transferred to tax accounts. Other key contributors to this favourable variance was the unbudgeted BIA special area tax levy that was approved after the budget had already been established, larger than anticipated payments in lieu of taxes and the receipt of an unplanned grant. The noted favourable variance from BIA special area tax levy revenues is fully offset by an equally unfavourable variance under the Planning & Development Services department relating to the payment of these collected revenues to the Downtown Business Improvement Association. Aurora Public Library Contribution The Aurora Public Library experienced a surplus of $91,500 from a total approved net operating budget of $3,843,100, mostly attributable to salary savings. This net operating budget is equivalent to the Town’s 2019 contribution to the Aurora Library Board. This surplus was contributed to the Library Board’s general capital reserve, leaving the Town’s planned contribution as budgeted. Total Tax Levy The Town collected a total of $47,281,000 in tax levy revenue, excluding supplementary tax revenues, which was $22,600 higher than what was budgeted. In an effort to achieve an approved operating budget for the upcoming year prior to the year commencing, the Town must estimate its tax assessment base growth for the upcoming Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 6 of 17 June 23, 2020 Page 7 of 11 Report No. FIN20-015 year prior to the final figure being known, consequently some minor variation between the budgeted and final levy can be expected. Operating Summary Overall, the Town of Aurora tax levy funded operations ended the year with a surplus of $949,300 with no noticeable adverse impacts to service levels. Under the guidelines as presented in the Surplus/Deficit Control By-law, as the rate stabilization reserve balance has reached its maximum ceiling of ten percent of the tax levy, the CAO and Treasurer have approved a contribution of this equivalent amount across the Town’s repair & replacement reserves. The final net tax levy funded operations results can be found in Attachment 1. Water, wastewater and storm water operations closed the fiscal year with an operating deficit of $1,881,800 Staff strive to better match revenues with expenses and to eliminate historic reliance upon contributions from reserves in order to balance these programs and to ensure the sufficient replenishment of the underground infrastructure rehabilitation and replacement reserves. In addition, the Town has adopted a strategy whereby the annual contribution to underground infrastructure reserves continues to be responsibly increased each fiscal year in an effort to ensure that these reserves are able to sustain these assets into the medium to longer term. Staff have made progress but more effort is required. Water and wastewater services concluded the fiscal year with an unfavorable operating budget variance of $1,455,400 largely attributable to lower than anticipated retail water volumes producing lower retail revenues than planned partially offset by wholesale water purchase and sewage discharge fees savings. Another key contributor to this variance was the Town’s write-off of some of its uncollectable water receivables owing, partially offset by maintenance and emergency contract savings. Storm water services ended the year with a deficit of $426,400 driven predominately by lower than anticipated revenue, as well as larger than expected catch basin cleaning expenses. Staff will strive to eliminate future revenue short-falls through the right-sizing of future storm water revenue targets. Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 7 of 17 June 23, 2020 Page 8 of 11 Report No. FIN20-015 Storm water costs are expected to continue to be under considerable pressure for the next three to five years as the Town strives to further align its reserve balance with its associated infrastructure’s renewal requirements which are significant. Overall user rate funded operations experienced a deficit of $1,881,800 which was brought to a balanced budget at year end through a draw from each respective user rate reserve as per the Town’s 2019 surplus control bylaw. The Final Net User Rate Funded Operations Results can be found in Attachment 2. The Town’s Department’s had many accomplishments over the course of 2019 2019 was another very busy year for the Town of Aurora. In addition to the continued delivery of high quality services to the Town’s citizens in as cost effective manner as possible, the Town’s department’s achieved many other accomplishments over the course of 2019. Attachment #3 summarizes some of the key accomplishments for each department in 2019. Advisory Committee Review Not applicable. Legal Considerations None Financial Implications There are no other immediate financial implications arising from this report. Council fulfills its role, in part, by receiving and reviewing this financial status report on the operations of the municipality relative to the approved budget. The audited PSAB basis financial statements for 2019, as currently drafted, reflect an operating surplus of $9,378,000. This amount reconciles to the internal report cumulative total general operating and water & wastewater program budget deficit of $932,500 as shown in Table 2. Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 8 of 17 June 23, 2020 Page 9 of 11 Report No. FIN20-015 Table 2 Public Sector Accounting Board 2019 Surplus Reconciliation Description Amount Tax levy supported budget surplus 949,300 Rate supported budget deficit (1,881,800) Traditional Balanced Consolidated Budget Surplus ($932,500) Add Back: Debt principal repaid included 1,040,500 Add: Transfers to/from reserves 10,753,000 Add: Capital assets assumed through development 1,920,700 Add: Gain on disposal of capital assets and land 5,273,000 Add: Net capitalization of assets adjustment 4,957,000 Add: Investment income allocated directly to reserves 2,890,400 Add: Net Deferred Revenue Adjust – DC, CIL, FGT 2,260,300 Deduct: Additional operating revenue (3,367,500) Deduct: Amortization of capital assets (15,089,000) Net all other PSAB adjustments (327,900) PSAB 2019 “Annual Surplus”: Audited (Draft) $9,378,000 Communications Considerations The Town of Aurora will use ‘Inform’ as the level of engagement for this report. There are five different levels of community engagement to consider, with each level providing the community more involvement in the decision making process. These levels are: Inform, Consult, Involve, Collaborate and Empower. Examples of each can be found in the Community Engagement Policy. These options are based on the International Association of Public Participation (IAP2) Spectrum and assist in establishing guidelines for clearly communicating with our public and managing community engagement. In order to inform the public, this report will be made available on the Town’s website in the Budget and Financial Information pages. Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 9 of 17 June 23, 2020 Page 10 of 11 Report No. FIN20-015 Link to Strategic Plan The 2019 Final Budget Report provides an update on the surplus/deficit of the corporation and outlines the strategy for managing the identified surplus/deficit. Outlining and understanding the Town’s financial results contributes to achieving the Strategic Plan guiding principle of “Leadership in Corporate Management” and improves transparency and accountability to the community. Alternative(s) to the Recommendation Not applicable; this report is for information only. Conclusions The general operating results show a year end surplus of $949,300 arising primarily from larger than anticipated development driven revenues such as engineering fees for lot grading, subdivisions and site plans and penalties on unpaid property taxes. These surpluses have been partially offset by larger than planned operating material and contract costs and a salary short-fall. The net water, wastewater and storm water program results reflect an overall deficit of $1,881,800 caused by lower than anticipated water demand and the write-off of uncollectable water receivable balances. The above noted year end surpluses were then adjusted by transfers from/to reserves in accordance with the 2019 surplus control by-law as follows: Table 3 2019 Surplus Disposition Reserve Transfer Amount Transfer TO Roads R&R reserve fund $385,400 Transfer TO Facilities R&R reserve fund 306,900 Transfer TO Parks R&R reserve fund 72,700 Transfer TO Equipment R&R reserve fund 65,200 Transfer TO IT R&R reserve fund 66,700 Transfer TO Discretionary R&R reserve fund 52,400 Transfer FROM Water reserve fund (672,100) Transfer FROM Wastewater reserve fund (783,300) Transfer FROM Storm Water reserve fund (426,400) ($932,500) Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 10 of 17 June 23, 2020 Page 11 of 11 Report No. FIN20-015 Attachments Attachment #1 – Final Net Tax Levy Funded Operations Results Attachment #2 – Final Net User Rate Funded Operations Results Attachment #3 – 2019 Departmental Accomplishments Previous Reports None Pre-submission Review Agenda Management Team review on May 28, 2019 Departmental Approval Approved for Agenda ____________________________________ ______________________________ Rachel Wainwright-van Kessel, CPA, CMA Doug Nadorozny Director of Finance/Treasurer Chief Administrative Officer Digitally signed by Rachel Wainwright-van Kessel, CPA, CMA Date: 2020.06.16 08:40:11 -04'00' Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 11 of 17 Attachment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ouncil Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 12 of 17 Attachment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ouncil Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 13 of 17 Attachment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ouncil Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 14 of 17 Attachment 2 1HW2SHUDWLQJ6WRUP:DWHU6HUYLFHV   QD 23(5$7,1* 6853/86 '(),&,7      'HILFW 'HILFW Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 15 of 17 Attachment #3 2019 Departmental Accomplishments 2019 was another very successful year. The Town’s department’s had many accomplishments of note over the course of 2019. Each department’s top five accomplishments are listed below. CAO/Communications x Redesign and launch of Town’s new website x Increased community engagement at the 2019 Aurora Home Show and 2019 Aurora Chamber Street Sale x Increased use of animation and live video to support various projects and programs x Communications support for Stanley Cup event July 2019 (media relations, photos, social media, event promotion etc.) x Communications support for the Armoury grand opening November 2019 (photos, media relations, social media, speeches, event coordination, event promotion etc.) Corporate Services x Completion and approval of the Corporate Technology Strategic Plan x Successful start up of Animal Services partnership with Newmarket and Georgina with improved service delivery to all three communities x Received Excellence Canada Silver Certification for Excellence, Innovation and Wellness standard x Development of Project Management Office focussed on standardizing project management framework for all projects x Enactment of various new by-laws and amendments to existing by-laws to meet community and organizational needs. Finance x Implementation of a new Development Charge Bylaw x Development of the Town’s first multi-year budget for years 2020 to 2022 x Overdue Account Collection Activities: a. Reduced Property Tax Arrears by approx. 64% b. Reduced Water Bill Arrears by approx. 43% c. Reduced overdue general accounts receivable by approx. 10% x 228 procurements processed including 147 awarded with a total value of $18,133,928 x Managing and continuing to adapt to legislative changes relating to the Development Charges Act and the Construction Lien Act Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 16 of 17 Attachment #3 Community Services x Hiring of two positions, Sport and Community Development Specialist which has allowed for significant progress on the Sport Plan and hiring of Program Manager – Facility Capital Projects, has provided ability to enhance project management x The Town was recognized as a Platinum Youth Friendly community and by Festivals and Events Ontario as top municipality in the 50-100K category for best festivals and events x Swift & Bold: The Queen’s York Rangers exhibition and documentary film x Completed implementation of strategies arising from the recreation customer service review, supporting our ongoing commitment to providing excellent customer service x Completed the Sports Field Development Strategy which will help guide our sports field development for the next 10 years x Finalized Library Square design and received approval to proceed to develop tender ready construction documentation Operational Services x Completion of the Armoury renovation x Completion of the final phase of Stewart Burnett Park x Commenced construction of the Wildlife Park x Completed a Fleet Management Strategy x Partnered with the LSRCA on a Storm water Management Pond maintenance strategy x Commenced Infrastructure condition inventory program x Correct over 2000 sidewalk trip hazards x Received two Healthy Water Awards from the LSRCA for reduced winter salt on our roads and for stream rehabilitation at Saw Mill Dam Planning & Development x Council Approval of a new zoning by-law for Stable Neighborhoods x Completion of the Town’s Economic Development Strategic Plan x Completion of the Stream Management Master Plan and the Tannery Creek Flood Relief Study x Completion of the Corporate Energy Management Plan x Established a dormant building permit process to eliminate open building permits. Council Meeting Agenda Tuesday, June 23, 2020 Item R2 Page 17 of 17 Town of Aurora Council Report No. FIN20-018 Subject: 2020 Tax Levy Funded Operations Forecast Update – As of May 31, 2020 Prepared by: Tracy Evans, Financial Management Advisor Department: Finance Date: June 23, 2020 Recommendation 1. That Report No. FIN20-018 be received for information. Executive Summary This report presents to Council the information to effectively monitor the financial performance of the Town’s tax levy funded operating budget as of May 31, 2020. COVID- 19 is forecasted to have a material financial impact on the Town’s tax levy funded operations. • This forecast is based on different assumptions and is more comprehensive than the previously presented COVID-19 forecast • An overall surplus of $94,600 is anticipated by fiscal year end based upon the Town’s present COVID-19 assumptions • COVID-19 continues to have a significant financial impact on the Town’s operations • The Town has and will continue to search for opportunities to mitigate its COVID- 19 financial impacts • The Town is working with its community partners to identify savings for the programs the Town funds • The timing of the province’s implementation of its framework for reopening our province will have a particular impact on the forecasted financial results for the Town’s facilities and community programs These forecasted variances will continue to be subject to material change as the COVID-19 pandemic progresses over the remainder of the fiscal year. Future Council decisions in this regard may also have an impact. Any operational budget short-falls or Council Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 1 of 15 June 23, 2020 Page 2 of 13 Report No. FIN20-018 surpluses remaining at year end will require an offsetting adjustment from/to the rate stabilization reserve as defined in the Town’s 2020 surplus control by-law. Background To assist Council in fulfilling its roles and responsibilities with respect to Town finances and accountability, Finance has worked with all departments to review the corporation’s tax levy funded operations financial performance to date. Each Director has reviewed their department’s operating budget versus its results to date and remaining outstanding plans in consideration of the Town’s present COVID-19 assumptions, and forecasted an expected year end position. Finance staff have reviewed each submission and performed the necessary consolidation. This report is being brought directly to Council in an effort to provide it with as timely as possible financial updates on the Town’s operations. The timeliness of reporting is of particular importance in the present COVID-19 environment where change is constant. On an ongoing basis, Staff will strive to bring reports of this nature to General Committee as it strikes a balance between reporting timeliness and Town protocol. The magnitude of the impact of COVID-19 on the Town of Aurora remains unclear, but the existing social distancing measures and economic shut-down impacts have already been significant. On March 20th the Town of Aurora announced financial relief measures which included the deferral of its second tax levy installment payment due date by approximately two months for residential tax payers. A similar offer was made available to commercial tax payers on an application basis. On April 28th, staff presented Council with its first projection of the possible financial impacts to the Town that were directly related to COVID-19. This forecast assumed the status quo at that time continued for the rest of 2020. On May 19th Town of Aurora Council approved a further financial relief measure for its tax payers. Council approved waiving the Town’s interest rate charged on outstanding tax balances owing to tax payers that are financially impacted by COVID-19. Council Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 2 of 15 June 23, 2020 Page 3 of 13 Report No. FIN20-018 Analysis This forecast is based on different assumptions and is more comprehensive than the previously presented COVID-19 forecast The COVID-19 pandemic continues to significantly impact the Town’s operations. Its impacts are volatile and difficult to predict. For this forecast staff have assumed what the pandemic’s impact could be on the Town until fiscal year end. The Town strives to align its assumptions as much as possible with what it feels its reality might be. This report’s forecast assumptions were aligned with the province’s recently released framework for reopening our province which presents its plan in the form of 3 stages. The Town has made further assumptions for each of these stages. Stage 1: Starting June 1, 2020 Opening of Town Open Space and Parks (Except for equipment, no permitting of space) Stage 2: Ramp-up starting July 1, 2020 Opening of Daycares/Summer Camps, playground equipment open, some limited outdoor space permitting as long as social distancing rules can be maintained Stage 3: Ramp-up starting September 1, 2020 Opening of recreation centres, full permitting of Town facilities These assumptions differ from those originally used in the April 28th COVID-19 Forecasted Financial Impact update to Council as staff continue to adjust its assumptions in an effort to keep up with its changing pandemic reality. Some the key changes in assumptions are highlighted in Table 1: Table 1 COVID-19 Forecast Assumption Comparison Current Forecast Previous COVID-19 Forecast Complete closure until Aug 31, 2020 Complete closure until Dec 31, 2020 Full waiving of tax penalties until Jun 30, 2020 Full waiving of tax penalties until Dec 31, 2020 Waiving of other tax and water penalties on an application basis Full waiving of other tax & water penalties until Dec. 31, 2020 Minor impact on ‘front-end’ development activity No significant ‘front-end’ development activity until 2021 Gradual ramp-up of ‘back-end’ development activity No significant ‘back-end’ development activity until 2021 Council Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 3 of 15 June 23, 2020 Page 4 of 13 Report No. FIN20-018 The Town also considered an alterative COVID-19 reality as per the below assumptions: Stage 1: Starting August 1, 2020 Opening of Town Open Space and Parks (Except for equipment, no permitting of space) Stage 2: Ramp-up starting September 1, 2020 Opening of Daycares/Summer Camps, playground equipment open, some limited outdoor space permitting as long as social distancing rules can be maintained Stage 3: Ramp-up starting November 1, 2020 Opening of recreation centres, full permitting of Town facilities This forecast also goes beyond the previously presented COVID-19 forecast to present other variances which are not directly related to COVID-19 and other measures staff have taken to mitigate the COVID-19 cost impact to the Town. Due to the volatility of the situation, the Town’s assumptions are likely to change with each subsequent forecast update. An overall surplus of $94,600 is anticipated by fiscal year end based upon the Town’s present COVID-19 assumptions The Town’s tax levy funded operations are forecasted to finish the year with an anticipated surplus of $94,600 by fiscal year end based upon its present COVID-19 assumptions. This surplus is much lower than what the Town would normally expect at this point in the year. Under normal circumstances the Town could generally expect a surplus of between one and two percent. In 2019, the April 30th interim forecast reported an expected surplus of $975,800 and finished the year with a yearend surplus of $949,300. A detailed break-down of the Town’s current forecasted variance by department can be found in Attachment #1. This report has been simplified to show only the net budget amount, the forecasted ending position for each item, and the variance to budget. Overall, the Town’s approved budget for 2020 includes $71,774,400 in approved expenditures, funded by $21,669,900 in revenues consisting of user fees, charges, and investment income, and a total tax levy of $50,104,500. The Town has budgeted a “salary gapping savings” amount of $150,000 as part of its total operating budget. This provision is to recognize that while salaries in all departments are based on 100% usage, with no staff departures, in reality there is Council Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 4 of 15 June 23, 2020 Page 5 of 13 Report No. FIN20-018 some staff turnover and periodic vacancies that arise naturally during the year. A share of this amount has now been formally allocated to each department Director’s Office on a pro-rata basis. The COVID-19 pandemic’s specific impacts upon the Town’s forecasted variances is presented in more detail later in this report. A summary of the Town’s key forecasted variances by department follows. CAO and Council Council and the Office of the CAO are forecasting to conclude the fiscal year with a surplus of $103,500 on a net operating budget of $1,950,700. This surplus relates to COVID-19 driven internal grant, committee and conference savings, as well as favourable consulting and advertising variances. Corporate Services Corporate Services is forecasting a surplus of $240,800 on a total net operating budget of $8,726,800. This surplus is mostly attributable to COVID-19 driven salary savings arising from the delay of all new staffing actions partially offset by higher than anticipated outside legal and heritage consultant fees relating to the Yonge street heritage appeals. Finance Finance is forecasting a deficit of $69,000 on a net operating budget of $2,061,600 as a result of reduced water and tax administrative revenues as a result of COVID-19. This deficit has been partially offset by COVID-19 driven salary savings resulting from the delay of all new staffing. Fire Services As a result of the COVID-19 pandemic, there has not been a recent Joint Council Committee meeting. Consequently, a Central York Fire Services (CYFS) forecast update is not available as of the writing of this report. In the absence of an update the Town is assuming a zero variance on Central York’s total approved operating budget of $28,393,700. Aurora’s share of this budget is $11,749,300. As per normal practice, should a CYFS surplus or deficit arise by fiscal year end, it will be offset by an equal contribution to/from the shared CYFS Reserve, thus leaving the Town’s forecasted Fire Services requirements as budgeted. Council Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 5 of 15 June 23, 2020 Page 6 of 13 Report No. FIN20-018 Operational Services Operational Services excluding water, wastewater & storm water services is forecasting an overall surplus of $151,400 on a net operating budget of $10,479,700. Key contributors to this surplus are COVID-19 driven salary and contract savings relating to Park Operations and Crossing Guard services. In addition, savings are forecasted from fleet management repair and operating material as well as, from solid waste collection contracts. These favourable variances are partially offset by an unfavourable variance in winter management resulting from larger than anticipated contract, operating material and salary costs due to a larger number of snow events at the beginning of 2020 and reduced ball diamond/soccer field revenues as a result of COVID-19. As per the Town’s winter control reserve policy, if the overall Town operating budget is unable to accommodate the full reported winter management deficit, any required funding short-fall can be drawn from this reserve. As the Town’s present forecasted position indicates that it will have sufficient funds available to offset this noted short-fall, a draw from the winter control reserve is not necessary at this time. However, should it become necessary the Town will access this reserve as required. Operational Services’ salaries and wages are split between tax levy and rate (water, wastewater & storm water services) funded programs. In any given year, the extent of operational service staff support of tax levy or rate funded programs is difficult to predict; consequently some variability is not unusual. Community Services Community Services is forecasting a $440,600 surplus on a net operating budget of $9,592,300. The key contributors to this surplus all relate to COVID-19 drivers including lost community program, sponsorship/advertising, ice rental and special event revenues partially offset by salary and contract savings. These unfavourable variances are further offset by net facility operation utility/heating, contract and operating material savings. Library Square unspent savings are anticipated relating to the implementation of the Town’s financial strategy to phase in its projected incremental operating costs prior to it becoming fully operational in 2022. Any surplus funds relating to Library Square will be contributed to the Town’s rate stabilization reserve as per the 2020 surplus control bylaw. These funds can then be drawn upon as required in future years in order to manage any one-time implementation/start-up operating costs that may exceed the on- going operational funding estimates. Council Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 6 of 15 June 23, 2020 Page 7 of 13 Report No. FIN20-018 Planning & Development Services Planning & Development Services is forecasting a deficit of $214,800. This deficit is attributable to lower than anticipated development revenues because of COVID-19. This unfavourable variance has been partially offset by vacant position savings. Not included in this variance is a projected Building Services’ deficit of $768,500 as it is a self-funded function as per provincial legislation. If it is unable to recognize sufficient revenues to offset its expenses in a given fiscal year, it will draw from its dedicated reserve in order to balance its operating budget. If it recognizes excess revenues, these revenues are used to replenish its reserve. This year’s forecasted deficit results from a projected revenue short-fall of $917,100 as a result of COVID-19. This unfavourable variance has been partially offset by salary vacant position salary savings. Corporate Revenues & Expenses Corporate Revenues and Expenses is forecasting a deficit of $435,300 on a net operating budget of $4,798,700. The primary drivers of this deficit are forecasted tax penalty and investment income revenue losses resulting from COVID-19. This unfavourable variance is partially offset by projected corporate salary savings. Aurora Public Library Contribution The Aurora Public Library anticipates that it may conclude the 2020 fiscal year in a surplus position as a result of COVID-19. Total Tax Levy The Town is forecasting to collect a total of $50,146,700 in tax levy revenue in 2020. This amount includes an anticipated BIA special tax levy of $41,200 which has not yet been considered for approval by Council. The Tax Levy Funded Net Operating Forecast Update can be found in Attachment 1. COVID-19 continues to have a significant financial impact on the Town’s operations As one could expect, COVID-19 continues to have significant impact on the Town’s forecasted financial results. Table 2 offers a summary of the Town’s current forecasted COVID-19 financial impacts based upon its present noted assumptions. Council Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 7 of 15 June 23, 2020 Page 8 of 13 Report No. FIN20-018 Table 2 Forecasted COVID-19 Revenue Losses $000s Lost senior, aquatics, camp & fitness membership revenues $1,869.6 Lost ice and other rental revenues 645.1 Lost tax penalty revenues 639.1 Lost development revenues 376.9 Lost investment income 150.0 Lost sponsorship & advertising revenues 115.8 Lost baseball diamond/soccer field rental revenues 113.1 Lost water & tax administrative revenues 94.1 Lost special event revenues 71.5 Lost bylaw enforcement revenues 44.0 Other lost revenues 100.4 Total 4,217.0 The Town has and will continue to search for opportunities to mitigate its COVID- 19 financial impacts To date the Town has already initiated several measures in an effort to mitigate its COVID-19 financial impacts such as the temporary release of over 280 part time and contract staff, the pulling of all ice pads and the draining of all recreation facility pools. Table 3 presents some of the key COVID-19 savings that they Town has already achieved, or is forecasting to achieve by fiscal year end based upon its present COVID- 19 assumptions. Table 3 Town Mitigation Measure Savings to Date $000s Community program part time and contract savings $1,689.4 Town facility closure net operating savings 760.7 Salary savings resulting from delayed recruitment of new staff 446.0 Special event part time and contract savings 321.5 Other salary savings 289.1 Park operations part time, maintenance & operating supply savings 155.0 Crossing guard services salary & contract savings 99.0 Business Support salary and other cost savings 90.0 Other savings 39.0 Total 3,889.7 Council Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 8 of 15 June 23, 2020 Page 9 of 13 Report No. FIN20-018 The Town is working with its community partners to identify savings for the programs the Town funds On April 28th Council approved a motion requesting that the Town consult its service partners on their ability to reduce expenditures in an effort to assist the Town in the balancing of its potential operating budget deficit resulting from COVID-19. Each partner was asked to speak to the following questions: • The impact that COVID-19 has had on operations • What COVID-19 mitigation measures had they undertaken • Ability to provide any financial relief to the Town The Aurora Sports Hall of Fame Board of Governors has approved a dramatically pared-down budget consisting solely of essential expenses for the balance of 2020. This pared down budget included the indefinite deferral of the 2020 Induction dinner and the deferral of multiple special education projects until 2021. Aurora Sports Hall of Fame is projecting a possible surplus of $4,000 to $5,000. The Board of Governors has directed that should this surplus arise at year end that it be offered to the Town to assist with its COVID-19 shortfall. As a result of COVID-19, the Aurora Cultural Centre’s venue has been closed and its programs cancelled since March 13, 2020. Staff have been moved to remote offices and their focus shifted to the planning and delivery of virtual cultural experiences, as well as the exploration of reopening strategies. To date, the Aurora Cultural Centre has experienced significant program revenue losses. In an effort to mitigate these losses, part time facility staff have been laid off and independent contractors (artists and instructors) released from their contracts. In addition, Canada Emergency Wage Subsidy program funding is providing partial financial relief. The Centre also intends to apply for an interest free loan from the Canada Emergency Business Account which will fund its fixed expenses for the Kaleidoscope in the Schools (KITS) program. If successful in its loan application, the Centre will be able to offer cash flow relief to the Town through the deferral of its 2020 KITS payment into 2021. Overall, the Centre is projecting to conclude the year in a deficit position, however should a surplus arise, the Board would implement a transparent approach to return any surpluses to the Town. The Aurora Historical Society has been dramatically affected by the current pandemic – both financially and in its ability to fulfil its mandate to the public. The Society is projecting a revenue loss of 20 to 25 percent for 2020, with the largest component of this revenue loss relating to the cancellation of the Hillary House Ball, scheduled for this Council Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 9 of 15 June 23, 2020 Page 10 of 13 Report No. FIN20-018 fall. Lost revenues from general admissions, community events and donations are also contributing to above noted loss. Furthermore, the cancellation of the Home Show, Street Festival and Doors Open events have impacted the Society’s ability to raise awareness and recruit much needed volunteer help. The Historical Society has partly mitigated its losses through the postponement of staff hires and instead relying more heavily upon its volunteers to perform some of its administrative functions. It will also explore other fundraising opportunities. While the Society fully appreciates the challenges that the Town is facing, it is unable to offer any financial assistance at this time. However, should its financial circumstances change, it will certainly revisit this decision. Like the Town’s other service partners, the COVID-19 pandemic and recent federal and provincial directives have significantly impacted the Aurora Public Library’s operations. As a result of COVID-19, the Aurora Public Library is projecting an operating budget surplus for fiscal year 2020. The extent of this surplus will be determined by the duration of the emergency closure. Going forward it is uncertain what a ‘new normal’ may be. As such the Library will continue to evaluate financial implication as the pandemic unfolds. Under normal circumstances, any operating surplus experienced by the Library is transferred to its General Capital reserve. Given these unprecedented times any 2020 Library operating budget surplus will instead be returned to the Town of Aurora in support of its COVID-19 budget pressures. Central York Fire Services will address the above questions in a future forecast update to the Joint Council Committee. The timing of the province’s implementation of its framework for reopening our province will have a particular impact on the forecasted financial results for the Town’s facilities and community programs COVID-19 has had the most profound impact on the Town’s facility and community program functions. Consequently, the financial performance of these functions will hinge on the timing of the province’s relaxation of the present pandemic measures. In recognition of this fact, the Town explored the impacts of a second scenario on its facility and community program delivery. This scenario assumed a slower implementation of the province’s framework for reopening the province. The full details of this second scenario’s assumptions are noted above. However, under this second scenario, the Town would be required to forego all summer camp programs at a considerable revenue loss to the Town. Also, its recreational facilities would also be Council Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 10 of 15 June 23, 2020 Page 11 of 13 Report No. FIN20-018 forced to remain closed for an additional two months. Table 4 illustrates the difference in Community Services’ financial performance under the first scenario versus this second scenario. Table 4 Community Services Forecasted Budget Variance Favourable / (Unfavourable) $000s Scenario 1 Scenario 2 Community Service Administration (35.1) (8.2) Business Support (479.0) (877.6) Recreational Programming/Community Dev. 193.8 154.7 Facilities 760.7 999.1 Total 440.4 268.0 Advisory Committee Review Not applicable. Legal Considerations Nil Financial Implications The actual resultant annual surplus or deficit in the general operating budget and water / wastewater budgets will be allocated by Council to / from various reserves at fiscal year- end as per the Town’s surplus control bylaw. There are no other immediate financial implications arising from this report. Council fulfills its role, in part, by receiving and reviewing this financial status report on the operations of the municipality relative to the approved budget. In addition, in an effort to minimize the impact to the Town’s reserves resulting from COVID-19, the Town will strive to maximize its receipt of funding from any eligible federal or provincial financial relief opportunities. There are no other immediate financial implications arising from this report. Council fulfills its role, in part, by receiving and reviewing this financial status report on the operations of the municipality relative to the approved budget. Council Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 11 of 15 June 23, 2020 Page 12 of 13 Report No. FIN20-018 Communications Considerations The Town of Aurora will use ‘Inform’ as the level of engagement for this project. There are five different levels of community engagement to consider, with each level providing the community more involvement in the decision making process. These levels are: Inform, Consult, Involve, Collaborate and Empower. Examples of each can be found in the Community Engagement Policy. These options are based on the International Association of Public Participation (IAP2) Spectrum and assist in establishing guidelines for clearly communicating with our public and managing community engagement. In order to inform, this report will be posted to the Town’s website. Link to Strategic Plan Outlining and understanding the Town’s present financial status at strategic intervals throughout the year contributes to achieving the Strategic Plan guiding principle of “Leadership in Corporate Management” and improves transparency and accountability to the community. Alternative(s) to the Recommendation Not applicable Conclusions Having completed five months of operations, the management team is presently forecasting to end the year with a favourable budget variance from its tax levy funded operations of $94,600. This forecast is will continue to be heavily influenced by the Town’s COVID-19 pandemic assumptions which will continue to be subject to change over the course of the fiscal year as the Town strives to keep pace with this volatile situation. This forecast will also continue to be subject to other more normal influencing variables such as the ultimate level of town services that will be consumed by fiscal year end. Any remaining surplus or deficit at fiscal year-end will be offset through a contribution or draw from the Town’s rate stabilization reserve as per the town’s 2020 surplus control by-law. Council Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 12 of 15 June 23, 2020 Page 13 of 13 Report No. FIN20-018 Attachments Attachment #1 – Tax Levy Funded Net Operating Forecast Update Previous Reports FIN20-011 - COVID-19 Financial impact forecast Pre-submission Review Circulated via e-mail for AMT Review on June 9, 2020 Departmental Approval Approved for Agenda ___________________________________ ___________________________ Rachel Wainwright-van Kessel, CPA, CMA Doug Nadorozny Director, Finance/Treasurer Chief Administrative Officer Digitally signed by Rachel Wainwright-van Kessel, CPA, CMA Date: 2020.06.15 16:37:37 -04'00' Council Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 13 of 15 Attachment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ouncil Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 14 of 15 Attachment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ouncil Meeting Agenda Tuesday, June 23, 2020 Item R3 Page 15 of 15 Motion For Which Notice Has Been Given (June 16, 2020) Councillor John Gallo Date: June 23, 2020 To: Mayor and Members of Council From: Councillor Gallo Re: Trail Crossings Whereas since the 1970’s, Aurora’s planners have been urged to include off-road trails in natural environments for non- motorized traffic; and Whereas in 2011 with the assistance of Town staff and MMM Group the Trails Sub- Committee developed the Town of Aurora Trails Master Plan; and Whereas during these unpresented times, Aurora’s trails have been used and appreciated more than ever; and Whereas Aurora trails serve “the dual function of the trails network; as community infrastructure for non-motorized and self-propelled traffic, for utilitarian as well as recreational purposes”; and Whereas key goals to the development of the Trails Master Plan are “Improve connections between existing trails, and to provide new trails and connections between residential areas, schools, commercial, industrial and institutional establishments, and parks, greenspace and natural areas” and “Create a connected network of trails which provide Aurora's residents with active, healthy lifestyle opportunities, the ability to travel easily throughout Town with opportunities to experience nature without having to rely on a car”; and Whereas the Trails Master Plan has identified difficulties in trail development such as “challenging or non-existent road or rail crossings” and “a lack of trail continuity”; and Whereas the Trails Master Plan has identified that the “implementation of the plan can only be accomplished through short, medium and long term actions under the leadership and guidance of Council”; and Council Meeting Agenda Tuesday, June 23, 2020 Motion (a) Page 1 of 2 Motion Re: Trail Crossings June 23, 2020 Page 2 of 2 Whereas Section 11.10 (d) Policies for Public Open Space of the Town of Aurora Official Plan states “This Plan aims to encourage retention, enhancement, and full utilization of the existing public parks, including enhancements to improve the visual and physical linkages with the parks and associated trails with, for example, wayfinding signage, improved streetscape links and crosswalks”, and Section 12 (d) states “Enhance the Greenlands System through a comprehensive network of trails, in accordance with the Town’s Trails Master Plan”; and Whereas in addition, section 12.2 (a) The Greenlands System of the Town of Aurora Official Plan clearly states “It is a fundamental principle of this Plan that the Town promote an active, healthy lifestyle for its residents. The provision of a highly integrated system of environmentally protected lands, parks, trails and recreation facilities that are well distributed, strategically located, well maintained and diverse plays an important role in encouraging community members to have active and healthy lifestyles”; and Whereas Council has passed the following resolution “Now Therefore Be It Hereby Resolved That staff work with our local MPPs for their support and to advocate for Aurora to Metrolinx for re-opening the Cousins Drive Crossing and that staff provide an update report to a future General Committee meeting including an estimate of the costs of all possible options should the Town undertake the project”; and Whereas the Mayor has sent a letter to Mr. Verster (CEO of Metrolinx) on May 13, 2020 regarding Cousins Drive; and Whereas it is fundamentally clear the Town of Aurora is bisected by train tracks and in order to properly implement the Trails Master Plan and parts of the Town of Aurora Official Plan frequent and safe east west crossing for non-motorized traffic must be established; and Whereas should the Town be interested in multiple non-motorized crossings along the train track, designs must be included in the tender documents during the track reconstruction by Metrolinx; 1. Now Therefore Be It Hereby Resolved That staff provide a status report on all potential pedestrian crossings for non-motorized traffic along the train corridor to a General Committee meeting by the end of October; and 2. Be It Further Resolved That staff include in that report the priority crossings as identified in the Trails Master Plan and costing of detailed designs so that they may be included in the tender documents during the reconstruction by Metrolinx. Council Meeting Agenda Tuesday, June 23, 2020 Motion (a) Page 2 of 2 Motion For Which Notice Has Been Given (June 16, 2020) Councillor Wendy Gaertner Date: June 23, 2020 To: Mayor and Members of Council From: Councillor Gaertner Re: Aurora Community Tennis Club (ACTC) Whereas the Aurora Community Tennis Club was allowed to open in mid-May as per an update to the Provincial Orders; and Whereas the restrictions and measures required to operate the club in an effective and safe way have impacted the club’s continued ability to resume operations for the 2020 season; and Whereas a large part of their programming is tennis lessons taught by their Club Pro; and Whereas the Club is asking permission for their Club Pro to permit one court at McMahon Park for tennis lessons in this 2020 season; and Whereas this will hopefully enable the ACTC to maintain some level of service/connection with their members as they try to manage through a year of significant transition and the difficulties imposed by COVID-19; and Whereas the recent Council decision anticipated that typical demand would be satisfied with the permitting of two courts at Fleury Park; and Whereas, as a result of the pandemic, tennis is one of the few allowed sports and increased demand for permits has superseded supply; and Whereas the permitting of one court at McMahon Park should have no impact on public availability as these courts are mostly reserved for the ACTC; Council Meeting Agenda Tuesday, June 23, 2020 Motion (b) Page 1 of 4 Motion Re: Aurora Community Tennis Club (ACTC) June 23, 2020 Page 2 of 2 1. Now Therefore Be It Resolved That staff be authorized to issue Tennis Court rental permits for one court only, at McMahon Park, for the exclusive use of the Aurora Community Tennis Club Pro, for the remainder of the 2020 calendar year. Attachment #1 – Letter from ACTC dated June 12, 2020 Council Meeting Agenda Tuesday, June 23, 2020 Motion (b) Page 2 of 4 Aurora Community Tennis Club June 12, 2020 Dear Councillor Gaertner Re: Aurora Community Tennis Club (ACTC) I am writing further to my email regarding ACTC Board’s request for consideration for a permit to be allocated to the club pro, Jordan Master, in order to continue to provide tennis lessons at Mc Mahon Park throughout the 2020 season. ACTC opened up May 19, 2020, with plans for a full and productive season that would engage returning members and attract new players to the game. Unfortunately, due to liability issues relating to Covid-19, ACTC has had to suspend operations and we are now shut down. The greatest impact of this closure has been upon our club pro Jordan Master. Jordan has been giving lessons to local families and adults, many of whom are taking up tennis for the first time. As ACTC is not operating , Jordan must now compete with other players to use the courts for lessons in accordance with the public rules. It is our understanding that the permits associated with Fleury Park have been allocated. As these are unusual and exceptional times due to Covid-19, the Board of ACTC is asking if you would be so kind as will introduce a motion for Jordan Master receive a permit allocation in order to continue to provide lessons at the ACTC site, (Mc Mahon Park). This would also enable ACTC , despite being shut down, to have a continued presence at the site during the 2020 season . ( if the pro were able to teach and coach children and adults from Aurora). This exception would be for the 2020 season only in light of Covid-19. The Board is hopeful that we will be fully operational in 2021. I have detailed the court hours that Jordan is requesting in the attached chart. Thank you for your consideration and support of this request. Please let me know if you require any further information to support this request. Christine Zarebski, On behalf of the ACTC Board Attachment #1 Council Meeting Agenda Tuesday, June 23, 2020 Motion (b) Page 3 of 4 Request For Permitted Court Hours at Mc Mahon Park Weekdays 10.00a.m.-noon 2.00p.m.-7.00p.m. Weekends 9.00a.m.-3.00 p.m. Council Meeting Agenda Tuesday, June 23, 2020 Motion (b) Page 4 of 4 Memorandum Date: June 23, 2020 To: Members of Council From: Mayor Tom Mrakas Re: York Regional Council Highlights of May 28, 2020 Recommendation That Council: Receive the correspondence for information Endorse the recommendations Provide direction 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4746 Email: tmrakas@aurora.ca www.aurora.ca Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday, June 23, 2020 Regional Report Page 1 of 8 Council Meeting Agenda Tuesday, June 23, 2020 Regional Report Page 2 of 8 Council Meeting Agenda Tuesday, June 23, 2020 Regional Report Page 3 of 8 Council Meeting Agenda Tuesday, June 23, 2020 Regional Report Page 4 of 8 Council Meeting Agenda Tuesday, June 23, 2020 Regional Report Page 5 of 8 Council Meeting Agenda Tuesday, June 23, 2020 Regional Report Page 6 of 8 Council Meeting Agenda Tuesday, June 23, 2020 Regional Report Page 7 of 8 Council Meeting Agenda Tuesday, June 23, 2020 Regional Report Page 8 of 8 The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended. Whereas paragraph 4 of subsection 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a lower-tier municipality may pass by-laws with respect to public utilities; And whereas on August 28, 1991, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 3305-91, as amended, to provide for the maintenance and operation of a Municipal Waterworks Distribution System; And whereas Schedule “A” of By-law Number 3305-91 imposes a schedule of fees with respect to water, wastewater, and storm sewer rates, as amended from time to time; And whereas the Council of the Town deems it necessary and expedient to amend By- law Number 3305-91 to enact a new schedule of fees with respect to water, wastewater and storm sewer rates; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Schedule “A” to By-law Number 3305-91, as amended, be and is hereby deleted and replaced with Schedule “A” to this By-law. 2. This By-law shall come into full force and effect on July 1, 2020 save and except for all of sections 1 and 2 on Schedule “A” to this By-law which shall become effective for all billings issued by the Town on or after July 1, 2020, and be retroactive for all consumption newly billed on such billings. 3. All billings are due and payable as stated thereon and shall, if not paid on or before the due date stated, be subject to a one time late payment penalty of five percent (5%) of the total billed (temporarily suspended until December 31, 2020), plus the monthly interest rate of one and one quarter percent (1.25%) (being fifteen percent (15%) per annum), calculated from the first day of the month after the account is overdue. Enacted by Town of Aurora Council this 23 rd day of June, 2020. __________________________________ Tom Mrakas, Mayor __________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, June 23, 2020 By-law (a) Page 1 of 2 By-law Number XXXX-20 Page 2 of 2 Schedule “A” Water, Wastewater, and Storm Sewer Rates Effective July 1, 2020 1.Water Wastewater Combined (a) Metered Service $2.18 $2.77 $4.95 per m3 per m3 of water per m 3 consumed (b) Non-metered Service Flat Rate Flat Rate Flat Rate (Refusal by homeowner $144.00 per unit $167.00 per unit $311.00 per unit to install meter)per month per month per month (c) Non-metered Service Flat Rate Flat Rate Flat Rate (Installation not $72.00 per unit $83.00 per unit $155.00 per unit physically possible)per month per month per month 2. Storm Sewer Flat Rates (a) All Residential and Residential Condominium Properties - $7.09 per unit, per month. (b) All Non-Residential, Commercial, Industrial and Multi-residential Apartment Properties - $90.07 per meter per month. 3. Bulk Purchase of Water $4.95 per m 3 Council Meeting Agenda Tuesday, June 23, 2020 By-law (a) Page 2 of 2 The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to set and levy the rates of Taxation for the taxation year 2020. Whereas for the purposes of raising the general local municipality levy, subsection 312(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Act”), provides that a local municipality shall, each year, pass a by-law levying a separate tax rate, as specified in the by-law, on the assessment in each property class in the local municipality rateable for local municipality purposes; And whereas the Council of The Corporation of the Town of Aurora (the “Town”) considers it necessary and desirable to levy certain tax rates on the whole of the rateable property according to the last revised assessment roll for the Town for the purpose of raising the Town’s estimated tax levy requirement of $50,104,500 adopted for the taxation year 2020, and the said tax rates are included in the tax rates set out in Schedule “A” to this By-law; And whereas the property classes have been prescribed by the Minister of Finance under the Assessment Act, R.S.O. 1990, c. A.31, as amended, and Regulations thereto; And whereas The Regional Municipality of York has approved the tax rates and tax ratios to raise its estimated expenditures adopted for the year 2020; And whereas pursuant to Ontario Regulation 400/98, amended to Ontario Regulation 132/17, made under the Education Act, R.S.O. 1990, c. E.2, as amended, the Minister of Finance has established the Education Tax Rates for all property classes for the year 2019; And whereas on December 10, 2019, the Council of the Town enacted By-law Number 6227-19 which levied an Interim Property Tax on the Residential, Multi-Residential, Commercial, Industrial, Pipelines, Farmland and Managed Forests classes of property, before the adoption of the estimates for the taxation year 2020; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. For the property taxation year 2020, the Town shall levy upon the Residential Assessment, Multi-Residential Assessment, Commercial Assessment, Industrial Assessment, Pipelines Assessment, Farmland Assessment and Managed Forests Assessment the rates of taxation per current value assessment, as adjusted by the provisions of the Continued Protection for Property Taxpayers Act, S.O. 2000, c. 25, and which are set out in Schedule “A” to this By-law. 2. The levy provided for in Schedule “A” to this By-law shall be reduced by the amount of the Interim Property Tax levy set out in By-law Number 6227-19 for the taxation year 2020 on the Residential, Multi-Residential, Commercial, Industrial, Pipelines, Farmland and Managed Forests classes of property. 3. For the payments-in-lieu of taxes due and payable to the Town, the actual amount due to the Town shall be based on the assessment roll as returned and the rates as prescribed in Schedule “A” to this By-law for the taxation year 2020, Council Meeting Agenda Tuesday, June 23, 2020 By-law (b) Page 1 of 4 By-law Number XXXX-20 Page 2 of 3 the revenue from which is considered as non-tax revenue for the Town in its budgets. 4. For the railway right-of-way taxes due and payable to the Town in accordance with Ontario Regulation 387/98, as amended and as established by the Minister of Finance, the actual amount due to the Town shall be based on the assessment roll as returned and the rates as prescribed in Schedule “A” to this By-law for the taxation year 2020, the revenue from which is considered as tax revenue for the Town in its budgets. 5. For the utility transmission line taxes due and payable to the Town in accordance with Ontario Regulation 387/98, as amended and as established by the Minister of Finance, the actual amount due to the Town shall be based on the assessment roll as returned and the rates as prescribed in Schedule “A” to this By-law for the taxation year 2020, the revenue from which is considered as tax revenue for the Town in its budgets. 6. All rates and taxes levied under the authority of this By-law shall, pursuant to section 342 of the Act, be due and payable in two instalments on Tuesday, September 15, 2020 and Tuesday, December 1, 2020. These due dates are subject to amendment by the Director of Finance - Treasurer, or his/her designate, if required, to meet the statutory notice period set out in section 343 of the Act, and may be changed for all properties in any or all property tax classes, but not for individual tax accounts. 7. All taxes payable to the Town under the Pre-authorized Tax Payment Plans shall be due and payable on the last business day of each calendar month, starting in January 2020, and continuing as required until and including December 31, 2020, in the manner established for each of the said Plans. 8. The Director of Finance - Treasurer or his/her designate shall add to the Collector’s Roll all or any municipal charges in arrears for water and sewer billings, cutting weeds, property standards infractions, or any other charges which should be levied pursuant to any statute or by-law against the respective properties chargeable therewith and that the same shall be collected in the same manner and at the same time as all other rates or levies. 9. A late payment penalty charge at the rate of one and one quarter percent (1.25%) shall be levied on the non-payment of any instalment of the taxes or any portion thereof as at the first day of each calendar month following the instalment date. 10. If any taxes levied pursuant to this By-law remain unpaid on the first day of the month following the date a late payment penalty charge was added pursuant to section 9 of this By-law, interest at the rate of one and one quarter percent (1.25%) of the unpaid taxes as at the date of calculation shall be levied, and likewise again on the first day of each month thereafter for as long as there are taxes remaining unpaid. 11. That, at the discretion of the Director of Finance - Treasurer, accounts that were in arrears in 2019 not be provided with relief; and that the Director of Finance - Treasurer be able to provide relief for penalties on taxes to those demonstrating financial hardship related to COVID-19. Council Meeting Agenda Tuesday, June 23, 2020 By-law (b) Page 2 of 4 By-law Number XXXX-20 Page 3 of 3 12. Partial payments are to be applied to accounts in accordance with section 347 of the Act. Despite the provisions of subsection 347(3) of the Act, the Director of Finance - Treasurer or his/her designate shall apply all payments received, including partial payments, to accounts in a consistent manner. 13. The Director of Finance - Treasurer or his/her designate is hereby authorized to mail or cause to be mailed the notices specifying the amount of taxes payable by a person liable for property taxes, addressed to them at their place of residence or place of business. 14. Schedule “A” attached hereto shall be and form a part of this By-law. 15. Where there is a conflict between a provision(s) of this By-law and any other by- law of the Town, the provision(s) of this By-law shall prevail to the extent of the conflict. 16. In the event any part or provision of this By-law, including any part or provisions of a Schedule(s), is declared by a court of competent jurisdiction to be void, illegal or invalid, the offending part or provision shall be considered as separate, severable and struck out from the remaining parts or provisions of this By-law, which parts or provisions shall remain valid, binding and of full force and effect. Enacted by Town of Aurora Council this 23rd day of June, 2020. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, June 23, 2020 By-law (b) Page 3 of 4 TAX CLASS QUALIFIER 2020 Town Rate Residential Taxable: Full RT 0.278278% Multi-Residential Taxable: Full MT 0.278278% Commercial Farmland Awaiting Development C1 0.069570% Commercial Taxable: Full CT 0.370694% Commercial Taxable: Lower Tier and Education only CC 0.370694% Commercial Taxable: Excess Land CU 0.259486% Commercial Taxable: Vacant Land CX 0.259486% Office Buildings Taxable: Full DT 0.370694% Office Buildings Taxable: Excess Land DU 0.259486% Parking Lots Taxable: Full GT 0.370694% Shopping Centre Taxable: Full ST 0.370694% Shopping Centre Taxable: Vacant Land SU 0.259486% Commercial New Construction Taxable: Full XT 0.370694% Commercial New Construction Taxable: Excess Land XU 0.259486% Office Buildings New Construction Taxable: Full YT 0.370694% Shopping Centre New Construction Taxable: Full ZT 0.370694% Shopping Centre New Construction Taxable: Excess Land ZU 0.259486% Industrial Taxable: Full IT 0.457267% Industrial Taxable: Full Shared as PIL IH 0.457267% Industrial Taxable: Excess Land IU 0.297223% Industrial Taxable: Vacant Land IX 0.297223% Industrial Taxable: New Construction Taxable: Full JT 0.457267% Industrial Taxable: New Construction Taxable: Excess Land JU 0.297223% Large Industrial Taxable: Full LT 0.457267% Pipelines Taxable: Full PT 0.255738% Farm Taxable: Full FT 0.069570% Managed Forests Taxable: Full TT 0.069570% Railway Right-of-Way Taxable: Full WT 288.20$ Utility Trans/Distrib Taxable: Full-Shared as PIL UH 384.99$ PAYMENT IN LIEU CLASS QUALIFIER Aurora Rates Residential PIL General Rate RG 0.278278% Commercial PIL Full Rate CF 0.370694% Commercial PIL General Rate CG 0.370694% Commercial PIL Tenant of the Province CP 0.370694% Commercial PIL General Rate - Excess Land CW 0.259486% CZ-Commercial PIL: General Vacant Land CZ 0.259486% Industrial PIL General Rate-Vacant Land IZ 0.297223% Railway Right-of-Way PIL General Rate WG 288.20$ For all properties, property taxes are calculated by multiplying the assessed value by the appropriate rate above. Example calculation: $100,000 RT assessment x .278278%= $278.28 (Aurora's portion of property taxes due) TOWN OF AURORA 2020 PROPERTY TAX RATES Schedule A to By-law XXXX-20 Council Meeting Agenda Tuesday, June 23, 2020 By-law (b) Page 4 of 4 The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to amend By-law Number 5285-10, as amended, to adopt Official Plan Amendment No. 19. Whereas on September 28, 2010, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 5285-10, as amended, to adopt the Official Plan for the Town of Aurora (the “Official Plan”); And whereas authority is given to Council pursuant to the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Planning Act”) to pass a by-law amending the Official Plan; And whereas the Council of the Town deems it necessary and expedient to further amend the Official Plan; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Official Plan Amendment No. 19 to the Official Plan, attached and forming part of this by-law, be and is hereby adopted. 2. This by-law shall come into full force subject to compliance with the provisions of the Planning Act and subject to compliance with such provisions, this by-law will take effect from the date of final passage hereof. Enacted by Town of Aurora Council this 23 rd day of June, 2020. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, June 23, 2020 By-law (c) Page 1 of 4 By-law Number XXXX-20 Page 2 of 4 Amendment No. 19 To the Official Plan for the Town of Aurora ___________________________________________________________________ Statement of Components Part I – The Preamble 1. Introduction 2. Purpose of the Amendment 3. Location 4. Basis of the Amendment Part II – The Amendment 1. Introduction 2. Details of the Amendment 3.Implementation and Interpretation Council Meeting Agenda Tuesday, June 23, 2020 By-law (c) Page 2 of 4 By-law Number XXXX-20 Page 3 of 4 Part I – The Preamble 1.Introduction This part of Official Plan Amendment No. 19 (the “Amendment”), entitled Part I – The Preamble, explains the purpose and location of this Amendment, and provides an overview of the reasons for it. It is for explanatory purposes only and does not form part of the Amendment. 2.Purpose of the Amendment The purpose of this Amendment is to allow outdoor swim schools to be considered as a permitted home occupation use for single and semi-detached dwellings. The Amendment will amend the home occupation policies of the Official Plan to enable a swim school home occupation use to be conducted outside of a dwelling unit and to permit associated minor outdoor storage subject to receiving approval for a minor variance from the Committee of Adjustment. 3.Location The proposed Amendment will apply to all lands within the Town of Aurora where home occupations are permitted in single and semi-detached dwellings. 4.Basis of the Amendment The basis of the Amendment is as follows: 4.1 The Official Plan Amendment is a Town-initiated amendment. On December 10, 2019, Council directed staff to initiate an Official Plan Amendment to add outdoor swim schools as a permitted Home Occupation use. 4.2 A Public Planning Meeting was held on March 10, 2020 to present the proposed Amendment and to obtain input from members of the public and Council. 4.3 The Town’s Official Plan policies (6.13) permit home occupations in single detached and semi-detached residences provided, amongst other things that the use is carried out entirely within the dwelling unit and there is no outdoor storage. An Official Plan Amendment is required to amend the Official Plan home occupation policies to allow a swim school home occupation use to be conducted entirely outside of a dwelling unit and to permit associated minor outdoor storage. 4.4 To ensure compatibility with neighbouring and surrounding properties and to mitigate potential impacts, the existing Official Plan policies that limit home occupations as a secondary use to the primary residential use (in terms of floor space utilization), require compliance with on-site parking requirements and require no adverse traffic or hours of operation impacts will be maintained. 4.5 The Amendment will provide the flexibility for outdoor swim schools to be considered as a permitted home occupation use, on a case by case basis and where appropriate, via a minor variance application to the Committee of Adjustment. 4.6 The Amendment is consistent with Provincial and Regional Policies and Plans which support the: Council Meeting Agenda Tuesday, June 23, 2020 By-law (c) Page 3 of 4 By-law Number XXXX-20 Page 4 of 4 x Utilization of existing housing stock for local employment opportunities; and, x Development of complete communities by providing local services to residents and opportunities for living and working in close proximity. Part II – The Amendment 1.Introduction This part of the document entitled Part II – The Amendment, consisting of the following text, constitutes Amendment No. 19 to the Official Plan. 2.Details of the Amendment The Official Plan is hereby amended as follows: Item (1): Section 6.13 of the Town of Aurora Official Plan be and is hereby amended by adding the following: “b) Notwithstanding Section 6.13 (a)(i) and (iv) respecting Home Occupations, outdoor swim schools may be permitted as a home occupation use in addition to related minor outdoor storage, where appropriate and subject to the other policies in Section 6.13.” 3.Implementation This Amendment has been considered in accordance with the provisions of the Official Plan. The implementation and interpretation of this Amendment shall be in accordance with the respective policies of the Official Plan. Council Meeting Agenda Tuesday, June 23, 2020 By-law (c) Page 4 of 4 The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to amend By-law Number 5285-10, as amended, to adopt Official Plan Amendment No. 20. Whereas on September 28, 2010, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 5285-10, as amended, to adopt the Official Plan for the Town of Aurora (the “Official Plan”); And whereas authority is given to Council pursuant to the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Planning Act”) to pass a by-law amending the Official Plan; And whereas the Council of the Town deems it necessary and expedient to further amend the Official Plan; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Official Plan Amendment No. 20 to the Official Plan, attached and forming part of this by-law, be and is hereby adopted. 2. This by-law shall come into full force subject to compliance with the provisions of the Planning Act and subject to compliance with such provisions, this by-law will take effect from the date of final passage hereof. Enacted by Town of Aurora Council this 23 rd day of June, 2020. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, June 23, 2020 By-law (d) Page 1 of 7 By-law Number XXXX-20 Page 2 of 5 Amendment No. 20 To the Official Plan for the Town of Aurora ___________________________________________________________________ Statement of Components Part I – The Preamble 1. Introduction 2. Purpose of the Amendment 3. Location 4. Basis of the Amendment Part II – The Amendment 1. Introduction 2. Details of the Amendment 3.Implementation and Interpretation Council Meeting Agenda Tuesday, June 23, 2020 By-law (d) Page 2 of 7 By-law Number XXXX-20 Page 3 of 5 Part I – The Preamble 1. Introduction This part of Official Plan Amendment No. 20 (the “Amendment”), entitled Part I – The Preamble, explains the purpose and location of this Amendment, and provides an overview of the reasons for it. It is for explanatory purposes only and does not form part of the Amendment. 2. Purpose of the Amendment The purpose of this Official Plan Amendment is to implement policies that: permit a maximum building coverage of 17.5% for the subject lands; reduce setback requirements between Estate Residential and Cluster Residential Designations; and remove the requirement for approval of a Block Plan. 3. Location The lands affected by this Amendment are located east of Yonge Street and north of Old Bloomington Road, and are municipally known as 132, 148, 166, 178, 186, 192 and 198 Old Bloomington Road; and are legally described as Part Lots 10, 11 and 13 and Lots 12 and 14, Plan 166, designated as Part 1 on Plan 65R-38076 and Parts 1 and 2 on Plan 65R-38075, Town of Aurora (the “Subject Lands”). 4. Basis of the Amendment The basis of the Amendment is as follows: 4.1 The Official Plan Amendment application (file OPA-2017-05) and Draft Plan of Subdivision application (file: SUB-2017-03) were submitted to the Town for consideration on August 2, 2017. The Zoning By-law Amendment application (file: ZBA-2017-07) was submitted to the Town for consideration on November 28, 2017. 4.2 A Statutory Public Planning Meeting was held on January 24, 2018 to obtain input from the public and Council. 4.3 The Draft Plan of Subdivision consists of 50 single detached lots, 2 environmental protection blocks, 1 block for public parkland use, a public right-of- way, and 1 block for a future road extension. 4.4 The Yonge Street South Secondary Plan (OPA 34) designates the subject lands as “Cluster Residential” and “Environmental Protection”. Amendments are required to permit the proposed development. 4.5 The implementing Zoning By-law amendment will add By-law exceptions to the lot area, lot frontage, setbacks, height, lot coverage, permitted yard encroachments, and landform conservation provisions. 4.6 The proposed policies are consistent with the Provincial Policy Statement (2020). The development proposes the efficient development of urban land and use of existing infrastructure, while maintaining the character of surrounding land uses. Council Meeting Agenda Tuesday, June 23, 2020 By-law (d) Page 3 of 7 By-law Number XXXX-20 Page 4 of 5 4.7 The proposed policies conform to the York Region Official Plan, particularly with respect to directing growth within the built-up area through infill and intensification at an appropriate scale, taking into account the existing site and its surrounding context. 4.8 Section 3.2.3(c) of OPA 34 provides that the gross residential density over the constrained and unconstrained lands subject to a development application shall be no more than 5 units per hectare (2 units per acre). The property has an area of 10.12 hectares, which results in a permitted density of 50 units across the area subject to this amendment. The limits of the Environmental Areas were determined during a site visit with the Lake Simcoe Region Conservation Authority, and are intended to be protected through the re-zoning of the subject lands. 4.9 Site-specific amendments to the “Cluster Residential” policies of OPA 34 are required to: permit a greater building coverage on the subject lands; permit a lesser setback between “Cluster Residential” and “Estate Residential” designations; and, to remove the requirement for a Block Plan. 4.10 Section 3.6.2 of OPA 34 provides that buildings shall not cover more than 12% of all the lands within a “Cluster Residential” designation, and that lands within this designation shall be retained in an open or natural condition. A site-specific policy amendment permitting a maximum 17.5% building coverage for the subject lands in its entirety will enable a built form that transitions appropriately to neighbouring developments, while still allowing a minimum of 40% of the total lot area to remain in an open, landscaped or natural condition. 4.11 Section 3.6.3(c) of OPA 34 provides that within a “Cluster Residential” designation, maintenance of a minimum separation distance of 35 metres between any “Estate Residential” designation and the lot line of any “Cluster Residential” unit is required. A site-specific policy amendment requiring a minimum separation distance of 30 metres between a dwelling in an “Estate Residential” designation and a dwelling in a “Cluster Residential” designation, and the inclusion of a 10 metre wide landscape buffer will ensure that the intent of this separation policy can be maintained given this reduction. 4.12 Section 3.2.7 of OPA 34 provides that prior to approval of an application to permit the development within a “Cluster Residential” designation, a Block Plan for the respective area as identified on Schedule CC must be approved by the Town in accordance with Section 11.1. Through the review process, it was required that the general intent of Section 11.1 would still need to be satisfied for Block ‘C’ in its entirety. The intent of this policy was satisfied through the identification of new roads, intersections, parks and trails; the general location for potential residential clusters and environmental protection areas; servicing; identification of a water budget through a Hydrogeological Study; and consideration of interface with surrounding land uses. 4.13 The subject lands are located within the settlement area of the Oak Ridges Moraine Conservation Plan, which provides flexibility in the application of the policies governing development in Landform Conservation Areas within designated settlement areas. Environmentally significant features have been identified and protected through re-zoning of the subject lands. Adherence to the recommendations of Studies and Reports submitted and reviewed through the Council Meeting Agenda Tuesday, June 23, 2020 By-law (d) Page 4 of 7 By-law Number XXXX-20 Page 5 of 5 application process will ensure that there is no adverse impacts on these features or the Oak Ridges Moraine. Part II – The Amendment 1. Introduction All of this part of the document entitled Part II – The Amendment, consisting of the following text and attached maps, designated as Schedule “A” and Schedule “B” to Official Plan Amendment No. 20 to the Official Plan. 2. Details of the Amendment The Official Plan is hereby amended as follows: Item (1): Schedule ‘H’, Site Specific Policy Areas, being part of the Town of Aurora Official Plan, is amended by adding Site-Specific Policy No. 50 as shown on Schedule “B” to Official Plan Amendment 20, attached hereto and forming part of this Amendment. Item (2): Notwithstanding any policies to the contrary as outlined in the Yonge Street South Secondary Plan (OPA 34), the following site specific policies shall apply to the lands designated as “Cluster Residential” and “Environmental Protection Area” within the area shown as the Subject Lands on Schedule “A” attached hereto and forming part of this Amendment: a) Notwithstanding Policy 3.6.2 of OPA 34 respecting building coverage, buildings footprints shall not cover more than 17.5% of the total area of the subject lands; b) Notwithstanding Policy 3.6.3 (c) of OPA 34 respecting minimum separation distances, a minimum separation distance of 35 metres shall exist between dwellings in an “Estate Residential” designation and dwellings in a “Cluster Residential” designation. This 35 metres shall be inclusive of a 10 metre landscaped buffer; and, c) Notwithstanding Policy 3.2.7 of OPA 34 respecting Block Plans, development of the lands subject to this amendment shall be permitted to occur in advance of a Block Plan for the area shown as Block ‘C’ on Schedule ‘CC’ of the Yonge Street South Secondary Plan (OPA 34). Item (3): Section 16 of the Town of Aurora Official Plan is hereby amended by adding Policy 16.50, outlining the “Details of the Amendment – Official Plan Amendment 20”. 3. Implementation and Interpretation This Amendment has been considered in accordance with the provisions of the Official Plan. The implementation and interpretation of this Amendment shall be in accordance with the respective policies of the Official Plan, the Town’s Zoning By-law Number 6000- 17, as amended, the Draft Plan of Subdivision (File No. SUB-2017-03), and related agreements as required. Council Meeting Agenda Tuesday, June 23, 2020 By-law (d) Page 5 of 7 DavinaCircleBloomington RoadCallaTrailOld Bloomington RoadYonge StreetBloomingtonRoadHuntersGlenRoadMap created by the Town of Aurora Planningand Building Services Department - GIS Division, June 12, 2020. Base data provided by York Region¯050100MetresLEGENDSCHEDULE “A”TO OPA NO 20. Environmental Function AreaMinor InstitutionEnvironmental Protection AreaEstate ResidentialCluster ResidentialSubject LandsOPA 34Private Open SpaceMajor InstitutionCouncil Meeting Agenda Tuesday, June 23, 2020 By-law (d) Page 6 of 7 tutututu tu tu tu tutututu tu tu tutututu tu tu tu tu tututututututututututututututuTOWNSHIP OF KINGRailway/GO Transit LineTOWN OF WHITCHURCH-STOUFFVILLETOWN OF NEWMARKETRailway/GO Transit LineCNRHydro CorridorHydro Co rridor TOWN OF RICHMOND HILLST. JOHN'S SIDEROADST. JOHN'S SIDEROADWELLINGTONSTREET WESTWELLINGTON STREET EASTHENDERSON DRIVEVANDORF SIDEROADBLOOMINGTON ROADBLOOMINGTON ROADBATHURST STREETBATHURST STREETYONGE STREETYONGE STREETBAYVIEW AVENUEBAYVIEW AVENUELESLIE STREETLESLIE STREETHIGHWAY 404HIGHWAY 4042837353638394041454643444247494850165321412319152620101834413312162798333722924 & 251122123017THIS SCHEDULE IS A CONSOLIDATIONAND IS PREPARED FOR CONVENIENCEONLY. FOR ACCURATE REFERENCES,THE ORIGINAL OPA SCHEDULESSHOULD BE CONSULTED. COPIES OFTHE ORIGINALS ARE AVAILABLE INTHE CORPORATE & FINANCIALSERVICES OR PLANNING &BUILDINGT SERVICES DEPARTMENTS.´010.5KilometersLEGENDBuilt BoundarySite Specific Policy AreasSite Specific Policy AreaBoundary of Oak Ridges Moraine Area Ontario Regulation 01/02"Municipal BoundaryRoadOak Ridges Moraine BoundaryProposed Road"Boundary of Oak Ridges Moraine ConservationPlan Area Ontario Regulation 140/02CREATED:09/28/2011APPROVED BY:DWUPDATED:12/06/2020UPDATED BY:MLDRAWN BY:CF & JSFILE NAME:Schedule_H_Site_Specific_Policy_Areas.mxdSCHEDULE “H”TO OPA NO. 20- SITE SPECIFIC POLICY AREASCouncil Meeting Agenda Tuesday, June 23, 2020 By-law (d) Page 7 of 7 The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to amend By-law Number 6000-17, as amended respecting the lands municipally known as 132, 148, 166, 178, 186, 192, and 198 Old Bloomington Road. Whereas under section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Planning Act”), zoning by-laws may be passed by the councils of local municipalities to prohibit and regulate the use of land, buildings and structures; And whereas on June 27, 2017, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 6000-17 (the “Zoning By-law”), which Zoning By-law was appealed to the Ontario Municipal Board (the “OMB”); And whereas on January 29, 2018, the OMB made an order, in accordance with subsection 34(31) of the Planning Act, providing that any part of the Zoning By-law not in issue in the appeal shall be deemed to have come into force on the day the Zoning By-law was passed; And whereas the OMB is continued under the name Local Planning Appeal Tribunal (the “LPAT”), and any reference to the Ontario Municipal Board or the OMB is deemed to be a reference to the LPAT; And whereas the Council of the Town deems it necessary and expedient to further amend the Zoning By-law; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Zoning By-law be and is hereby amended to replace the “Estate Residential (ER) Zone” category applying to the lands shown in hatching on Schedule “A” attached hereto and forming part of this by-law with “Detached Third Density Residential R3(522) Exception Zone”, “Detached Third Density Residential R3(523) Exception Zone”, “Detached Third Density Residential R3(524) Exception Zone”, “Detached Third Density Residential R3(525) Exception Zone”, “Detached Third Density Residential R3(526) Exception Zone”, “Private Open Space O2(527) Exception Zone”, “Environmental Protection – Oak Ridges Moraine (EP-ORM) Zone”, and “Public Open Space (O1) Zone”. 2. The Zoning By-law be and is hereby amended to add the following: “24.522 Detached Third Density Residential R3(522) Exception Zone 24.522.1 Uses Permitted x One detached dwelling per lot x Home occupation x Second Suite Dwelling 24.522.2 Zone Requirements 24.522.2.1 Siting Specifications Lot Area (minimum)525 square metres Lot Frontage (minimum)16.5 metres Front Yard (minimum)6.0 metres Council Meeting Agenda Tuesday, June 23, 2020 By-law (e) Page 1 of 7 By-law Number XXXX-20 Page 2 of 7 Rear Yard (minimum)7.5 metres Interior Side Yard (minimum) One-Storey Two-Storey 1.2 metres 1.5 metres Exterior Side Yard (minimum)4.5 metres 24.522.2.2 Building Specifications Height (maximum)11.0 metres Lot Coverage (maximum)35% 24.522.2.3 Yard Exemption and Setback Encroachment Permitted Open porches, and uncovered terraces (including associated steps and landings) shall be permitted to encroach a maximum of 3 metres into the required front yard, and a maximum of 2.5 metres into the required exterior side yard. 24.522.2.4 Daylighting Triangle Notwithstanding any other provisions to the contrary, on a corner lot where a daylighting triangle has been conveyed, the Exterior Side Lot Line and the front lot line shall be deemed to be the continued projection of the Exterior Side Lot Line and the front lot line to a point of intersection, for the purposes of calculating the required minimum front yard and the required minimum exterior side yard requirements. Notwithstanding the provisions above, and any other provisions to the contrary, no building or structure shall be permitted to encroach within the daylightingtriangle. 24.522.3 Landscaping Specifications Notwithstanding any other provisions to the contrary, a minimum of 40.0% of the lot area shall be preserved in an open landscaped or natural condition. This 40.0% shall not include accessory buildings or structures (excluding a deck), swimming pools or any other covered area with impervious material.” 3. The Zoning By-law be and is hereby amended to add the following: “24.523 Detached Third Density Residential R3(523) Exception Zone 24.523.1 Uses Permitted x One detached dwelling per lot x Home occupation x Second Suite Dwelling 24.523.2 Zone Requirements 24.523.2.1 Siting Specifications Lot Area (minimum)775 square metres Lot Frontage (minimum)21.0 metres Front Yard (minimum)6.0 metres Rear Yard (minimum)7.5 metres Interior Side Yard (minimum) One-Storey Two-Storey 1.2 metres 1.5 metres Exterior Side Yard (minimum)4.5 metres 24.523.2.2 Building Specifications Height (maximum)10.0 metres Lot Coverage (maximum)35% 24.523.2.3 Yard Exemption and Setback Encroachment Permitted Open porches, and uncovered terraces (including associated steps and landings) shall be permitted to encroach a maximum of 3 metres into the required front yard, and a maximum of 2.5 metres into the required exterior side yard. Council Meeting Agenda Tuesday, June 23, 2020 By-law (e) Page 2 of 7 By-law Number XXXX-20 Page 3 of 7 24.523.2.4 Daylighting Triangle Notwithstanding any other provisions to the contrary, on a corner lot where a daylighting triangle has been conveyed, the Exterior Side Lot Line and the front lot line shall be deemed to be the continued projection of the Exterior Side Lot Line and the front lot line to a point of intersection, for the purposes of calculating the required minimum front yard and the required minimum exterior side yard requirements. Notwithstanding the provisions above, and any other provisions to the contrary, no building or structure shall be permitted to encroach within the daylightingtriangle. 24.523.3 Landscaping Specifications Notwithstanding any other provisions to the contrary, a minimum of 40.0% of the lot area shall be preserved in an open landscaped or natural condition. This 40.0% shall not include accessory buildings or structures (excluding a deck), swimming pools or any other covered area with impervious material.” 4. The Zoning By-law be and is hereby amended to add the following: “24.524 Detached Third Density Residential R3(524) Exception Zone 24.524.1 Uses Permitted x One detached dwelling per lot x Home occupation x Second Suite Dwelling 24.524.2 Zone Requirements 24.524.2.1 Siting Specifications Lot Area (minimum)1,000 square metres Lot Frontage (minimum)21.0 metres Front Yard (minimum)6.0 metres Rear Yard (minimum)17.5 metres Interior Side Yard (minimum) One-Storey Two-Storey 1.2 metres 1.5 metres Exterior Side Yard (minimum)4.5 metres 24.524.2.2 Building Specifications Height (maximum)10.0 metres Lot Coverage (maximum)35% Notwithstanding any other provisions to the contrary, dually zoned lots may use the area on the lots zoned O2(527) when calculating lot area, lot frontage, lot coverage or yards required by this By-law. 24.524.2.3 Yard Exemption and Setback Encroachment Permitted Open porches, and uncovered terraces (including associated steps and landings) shall be permitted to encroach a maximum of 3 metres into the required front yard, and a maximum of 2.5 metres into the required exterior side yard. 24.524.3 Landscaping Specifications Notwithstanding any other provisions to the contrary, a minimum of 40.0% of the lot area shall be preserved in an open landscaped or natural condition. This 40.0% shall not include accessory buildings or structures (excluding a deck), swimming pools or any other covered area with impervious material. Notwithstanding any other provisions to the contrary, dually zoned lots are required to have a 10.0 metre landscape buffer from the northern property line, in accordance with the O2(527) Exception Zone.” 5. The Zoning By-law be and is hereby amended to add the following: “24.525 Detached Third Density Residential R3(525) Exception Zone Council Meeting Agenda Tuesday, June 23, 2020 By-law (e) Page 3 of 7 By-law Number XXXX-20 Page 4 of 7 24.525.1 Uses Permitted x One detached dwelling per lot x Home occupation x Second Suite Dwelling 24.525.2 Zone Requirements 24.525.2.1 Siting Specifications Lot Area (minimum)1,600 square metres Lot Frontage (minimum)21.0 metres Front Yard (minimum)6.0 metres Rear Yard (minimum)7.5 metres Interior Side Yard (minimum) One-Storey Two-Storey 1.2 metres 1.5 metres Exterior Side Yard (minimum)4.5 metres 24.525.2.2 Building Specifications Height (maximum)11.0 metres Lot Coverage (maximum)35% 24.525.2.3 Yard Exemption and Setback Encroachment Permitted Open porches, and uncovered terraces (including associated steps and landings) shall be permitted to encroach a maximum of 3 metres into the required front yard, and a maximum of 2.5 metres into the required exterior side yard. 24.525.2.4 Daylighting Triangle Notwithstanding any other provisions to the contrary, on a corner lot where a daylighting triangle has been conveyed, the Exterior Side Lot Line and the front lot line shall be deemed to be the continued projection of the Exterior Side Lot Line and the front lot line to a point of intersection, for the purposes of calculating the required minimum front yard and the required minimum exterior side yard requirements. Notwithstanding the provisions above, and any other provisions to the contrary, no building or structure shall be permitted to encroach within the daylightingtriangle. 24.525.3 Landscaping Specifications Notwithstanding any other provisions to the contrary, a minimum of 40.0% of the lot area shall be preserved in an open landscaped or natural condition. This 40.0% shall not include accessory buildings or structures (excluding a deck), swimming pools or any other covered area with impervious material.” 6. The Zoning By-law be and is hereby amended to add the following: “24.526 Detached Third Density Residential R3(526) Exception Zone 24.526.1 Uses Permitted x One detached dwelling per lot x Home occupation x Second Suite Dwelling 24.526.2 Zone Requirements 24.526.2.1 Siting Specifications Lot Area (minimum)700 square metres Lot Frontage (minimum)21.0 metres Front Yard (minimum)6.0 metres Rear Yard (minimum)7.5 metres Interior Side Yard (minimum) One-Storey 1.2 metres Council Meeting Agenda Tuesday, June 23, 2020 By-law (e) Page 4 of 7 By-law Number XXXX-20 Page 5 of 7 Two-Storey 1.5 metres Exterior Side Yard (minimum)4.5 metres 24.526.2.2 Building Specifications Height (maximum)10.0 metres Lot Coverage (maximum) One-Storey Two-Storey 40% 35% 24.526.2.3 Yard Exemption and Setback Encroachment Permitted Open porches, and uncovered terraces (including associated steps and landings) shall be permitted to encroach a maximum of 3 metres into the required front yard, and a maximum of 2.5 metres into the required exterior side yard. 24.526.2.4 Daylighting Triangle Notwithstanding any other provisions to the contrary, on a corner lot where a daylighting triangle has been conveyed, the Exterior Side Lot Line and the front lot line shall be deemed to be the continued projection of the Exterior Side Lot Line and the front lot line to a point of intersection, for the purposes of calculating the required minimum front yard and the required minimum exterior side yard requirements. Notwithstanding the provisions above, and any other provisions to the contrary, no building or structure shall be permitted to encroach within the daylightingtriangle. 24.526.3 Landscaping Specifications Notwithstanding any other provisions to the contrary, a minimum of 40.0% of the lot area shall be preserved in an open landscaped or natural condition. This 40.0% shall not include accessory buildings or structures (excluding a deck), swimming pools or any other covered area with impervious material.” 7. The Zoning By-law be and is hereby amended to add the following: “24.527 Private Open Space O2(527) Exception Zone 24.527.2 Zone Requirements 24.527.2.1 Permitted Uses Notwithstanding Section 13.2, lands zoned O2(527) shall only be used for Natural Vegetation Plantings for purposes of establishing a 10.0 metre landscaped buffer from the northern property line. 24.527.2 Zone Requirements Notwithstanding the provisions of Section 13.2 respecting minimum zone requirements, dually zoned lots shall be subject to the minimum zone requirements of the lots zoned Detached Third Density Residential R3(524) Exception Zone, as applicable.” 8. This by-law shall come into full force subject to compliance with the provisions of the Planning Act and subject to compliance with such provisions, this by-law will take effect from the date of final passage hereof. Enacted by Town of Aurora Council this 23rd day of June, 2020. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, June 23, 2020 By-law (e) Page 5 of 7 By-law Number XXXX-20 Page 6 of 7 Explanatory Note Re: By-law Number XXXX-20 By-law Number XXXX-20 has the following purpose and effect: To amend By-law Number 6000-17, as amended, the Zoning By-law in effect in the Town of Aurora, to rezone the subject lands from “Detached Third Density Residential R3(522) Exception Zone”, “Detached Third Density Residential R3(523) Exception Zone”, “Detached Third Density Residential R3(524) Exception Zone”, “Detached Third Density Residential R3(525) Exception Zone”, “Detached Third Density Residential R3(526) Exception Zone”, “Private Open Space O2(527) Zone”, “Environmental Protection – Oak Ridges Moraine (EP-ORM) Zone”, and “Public Open Space (O1) Zone”. The effect of this zoning amendment will rezone the subject property to five (5) residential exception zones, one (1) private open space exception zone, one (1) public open space exception zone, and two (2) environmental protection zones; and will facilitate the creation of 50 single detached dwellings on a municipal right-of-way. Council Meeting Agenda Tuesday, June 23, 2020 By-law (e) Page 6 of 7 By-law Number XXXX-20 Page 7 of 7 Schedule “A” Location:Part Lots 10, 11 and 13 and Lots 12 and 14, Plan 166, designated as Part 1 on Plan 65R-38076 and Parts 1 and 2 on Plan 65R- 38075, Town of Aurora, Regional Municipality of York Lands rezoned from “Estate Residential (ER) Zone” to “Detached Third Density Residential R3(522) Exception Zone”, “Detached Third Density Residential R3(523) Exception Zone”, “Detached Third Density Residential R3(524) Exception Zone”, “Detached Third Density Residential R3(525) Exception Zone”, Detached Third Density Residential R3(526) Exception Zone” “Private Open Space O2(527) Zone”, “Environmental Protection – Oak Ridges Moraine (EP-ORM) Zone”, and “Public Open Space (O1) Zone” Council Meeting Agenda Tuesday, June 23, 2020 By-law (e) Page 7 of 7 The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to amend By-law Number 6219-19, as amended, to establish a schedule of fees and charges for municipal services, activities and the use of property within the Town of Aurora (Fees and Charges By-law). Whereas subsection 391(1) of the Municipal Act, 2001,S.O. 2001, c. 25 as amended, authorizes a municipality to impose fees and charges on persons (a) for services or activities provided or done by or on behalf of it; (b) for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and (c) for the use of its property including property under its control; And whereas on November 12, 2019, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 6219-19, to establish a schedule of fees and charges for municipal services, activities and the use of property within the Town of Aurora, which repealed By-law Number 6147-19 (the “Fees and Charges By-law); And whereas on November 26, 2019, the Council of the Town passed a resolution contained in Report No. PDS19-026 to amend the Fees and Charges By-law, to adopt a new site alteration permit fee and a site alteration permit renewal fee, as set out in Schedule “B” – Planning and Development Services Department; And whereas on April 28, 2020, the Council of the Town passed a resolution contained in Report No. FIN20-005 to amend the Fees and Charges By-law, to adopt a new development charge administrative fee, as set out in Schedule “F” – Financial Services Department; And whereas on May 26, 2020, the Council of the Town passed a resolution contained in Report No. PDS20-036 to amend the Fees and Charges By-law, to adopt a new outdoor swim school variance fee, as set out in Schedule “H” – Development Planning Division; And whereas the Council of the Town deems it necessary and expedient to amend the Fees and Charges By-law; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Schedule “B” – Planning and Development Services Department to By-law Number 6219-19, as amended, be and is hereby deleted and replaced with Schedule “B” – Planning and Development Services Department attached hereto and forming part of this by-law. 2. Schedule “F” – Financial Services Department to By-law Number 6219-19, as amended, be and is hereby deleted and replaced with Schedule “F” – Financial Services Department attached hereto and forming part of this by-law. 3. Schedule “H” – Development Planning Division to By-law Number 6219-19, as amended, be and is hereby deleted and replaced with Schedule “H” – Development Planning Division attached hereto and forming part of this by-law. Council Meeting Agenda Tuesday, June 23, 2020 By-law (f) Page 1 of 8 By-law Number XXXX-20 Page 2 of 2 4. This by-law shall come into full force and effect on July 1, 2020. Enacted by Town of Aurora Council this 23rd day of June, 2020. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, June 23, 2020 By-law (f) Page 2 of 8 By-law Number XXXX-20 Schedule "B" Planning and Development Services Department Effective July 1, 2020 Page 1 of 2 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2020 (Including H.S.T. where applicable) 2021 (Including H.S.T. where applicable) 2022 (Including H.S.T. where applicable) Development Planning Division Maps Official Plan Schedule 'A' Map (18x24 inches) (colour)per map $19.00 $19.50 $20.00 Official Plan Schedules other than 'A' (11x17) (b/w)per map $8.50 $8.75 $9.00 Town Street Plan Map (b/w) (24x36 inches)per map $8.50 $8.75 $9.00 Town Street Plan Map (colour) (24x36 inches)per map $13.50 $13.75 $14.00 Town Air Photo Map (30x39 inches)per map $41.00 $42.00 $43.00 Application Status List Map (24x36 inches)per map $13.50 $13.75 $14.00 Oak Ridges Moraine Map Schedule 'J' as per Official Plan 48 (11 x 17) (b/w)per map $17.00 $17.50 $18.00 Official Plans Official Plan per OP $56.50 $57.75 $59.00 2C Secondary Plan per copy $34.50 $35.25 $36.00 Secondary Plans per Secondary Plan $24.00 $24.50 $25.00 Aurora Promenade Study per copy $56.50 $57.75 $59.00 Secondary Plans Consolidation per copy $45.00 $46.00 $47.00 Zoning Comprehensive Zoning By-law per copy $31.50 $32.25 $33.00 Comprehensive Zoning Exceptions per copy $89.00 $91.00 $93.00 Heritage Northeast Old Aurora Heritage Conservation District Plan per copy $30.50 $31.25 $32.00 Other GIS Analysis per hour $81.00 $83.00 $85.00 Application Status Listing per copy $19.00 $19.50 $20.00 Vacant Employment Land Inventory per copy $19.00 $19.50 $20.00 Circulation Fees, including Labels per circulation $82.00 $84.00 $86.00 Pre-Application Consultation per consultation $400.00 $408.00 $416.00 Building Division Permitted Use Letter To respond in writing to enquires related to uses of specific properties with respect to permitted uses as set in the Town of Aurora Zoning By-law 2213-78, as amended each $43.00 $44.00 $45.00 Administrative Costs Additional costs associated with the administration fee internal processing model homes applications with respect to outside agencies, and engineering review, and corporate policies and procedures per unit $454.00 $463.00 $472.00 Council Meeting Agenda Tuesday, June 23, 2020 By-law (f) Page 3 of 8 By-law Number XXXX-20 Schedule "B" Planning and Development Services Department Effective July 1, 2020 Page 2 of 2 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2020 (Including H.S.T. where applicable) 2021 (Including H.S.T. where applicable) 2022 (Including H.S.T. where applicable) Construction Activity Report Reports generated upon request providing permit numbers, location, description and construction value each $86.00 $88.00 $90.00 Zoning Review - Residential (single, semi or street townhomes) Zoning review of applications other than a building permit application including zoning review of Committee of Adjustment or Consent applications and determination of legal non- conforming status. each $86.00 $88.00 $90.00 Zoning Review - All Other Building Types Zoning review of applications other than a building permit application including zoning review of Committee of Adjustment or Consent applications and determination of legal non- conforming status. each $171.00 $174.00 $177.00 Sign Review Sign By-law review of applications other than a sign permit application including Sign By-law review of Planning Applications. each $171.00 $174.00 $177.00 Permit fees related to By-law Number 4753- 05.P Pool Enclosure Permits each $321.00 $327.00 $334.00 Hot Tub Permits each $171.00 $174.00 $177.00 Subdivision and Site Plan Engineering Fees percentage of servicing costs 6.0%6.0%6.0% Benchmarks per benchmark $80.00 $82.00 $84.00 Plot, Engineering Drawings (10 Drawings Maximum)per sheet of map $4.25 $4.50 $4.75 Request for digital drawings per drawing $4.25 (fee applies only for large requests: over 10 drawings) $4.50 (fee applies only for large requests: over 10 drawings) $4.75 (fee applies only for large requests: over 10 drawings) Request for Information per request $67.00 $68.00 $69.00 7-Day Traffic Counts per location $66.00 $67.00 $68.00 8-Hour Turning Movement Count per intersection $171.00 $174.00 $177.00 Traffic Signal Timings per intersection $83.00 $85.00 $87.00 Lot Grading review and inspection per lot $295.00 $301.00 $307.00 Grading review and inspection for pool construction (securities of $3,000 will be collected at the time of permit fee payment) per lot $401.00 $409.00 $417.00 Construction of new service connections by the Town each Actual cost, plus 10% administration subject to HST Actual cost, plus 10% administration subject to HST Actual cost, plus 10% administration subject to HST Inspection of services installed by Owner each 10% of construction cost 10% of construction cost 10% of construction cost Site Alteration Permit flat fee + price per ha of site area $681.00 Flat Fee + $39.00/ha $695.00 Flat Fee + $40.00/ha $709.00 Flat Fee + $41.00/ha Site Alteration Permit Renewal flat fee + price per ha of site area $390.50 Flat Fee + $19.50/ha $347.50 Flat Fee + $20.00/ha $354.50 Flat Fee + $20.50/ha Engineering and Capital Delivery Division REQUEST FOR TRAFFIC DATA Site Alteration Fees Service Connections Grading Review Council Meeting Agenda Tuesday, June 23, 2020 By-law (f) Page 4 of 8 By-law Number XXXX-20 Schedule "F" Financial Services Department Effective July 1, 2020 Page 1 of 1 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2020 (Including H.S.T. where applicable) 2021 (Including H.S.T. where applicable) 2022 (Including H.S.T. where applicable) Tax Bill Reprint - Per Tax Year per document 20.50$ 21.00$ 21.50$ Returned Cheques per cheque 51.00$ 52.00$ 53.00$ Payment Recalled by Bank per item 20.50$ 21.00$ 21.50$ Mortgage Administrative Fee per transaction 10.25$ 10.50$ 10.75$ Tax Reminder Notices per property 7.15$ 7.30$ 7.45$ Water and Wastewater Reminder Notices per property 7.15$ 7.30$ 7.45$ Tax and Water/Wastewater Certificate (for all properties) per property 143.00$ 146.00$ 149.00$ Online Tax and Water/Wastewater Certificate (for all properties)per property 143.00$ 146.00$ 149.00$ Tax Certificate per property 100.00$ 110.00$ 120.00$ Water/Wastewater Certificate per property 100.00$ 110.00$ 120.00$ Water Bill Reprint - Per Billing Period per document 20.50$ 21.00$ 21.50$ Official Tax Receipt Letter for Government Agencies per document 35.75$ 36.50$ 37.25$ Duplicate Receipt per receipt 15.30$ 15.60$ 15.90$ Detailed Analysis of Tax Account - Per Tax Year per property 35.75$ 36.50$ 37.25$ Tax Roll Ownership Change per property 56.00$ 57.00$ 58.00$ Water Account Ownership Change/ New Account Set-up per property 56.00$ 57.00$ 58.00$ Letter of Reference for Utilities each 30.50$ 31.00$ 31.50$ Addition of Unpaid Provincial Offences Act Fines to Tax Bill per addition 51.00$ 52.00$ 53.00$ Addition of Unpaid Charges to Tax Bill per addition 30.50$ 31.00$ 31.50$ DC Administration Fee per application 1,600.00$ 1,630.00$ 1,663.00$ Council Meeting Agenda Tuesday, June 23, 2020 By-law (f) Page 5 of 8 By-law Number XXXX-20 Schedule "H" Development Planning Division Effective July 1, 2020 Page 1 of 3 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2020 (Including H.S.T. where applicable) 2021 (Including H.S.T. where applicable) 2022 (Including H.S.T. where applicable) base fee 21,591.00$ 22,023.00$ 22,463.00$ processing fee/surcharge prior to adoption of OPA 5,460.00$ 5,569.00$ 5,680.00$ revision fees 2,353.00$ 2,400.00$ 2,448.00$ base fee 12,253.00$ 12,498.00$ 12,748.00$ processing fee/surcharge prior to adoption of OPA 5,460.00$ 5,569.00$ 5,680.00$ revision fees 1,803.00$ 1,839.00$ 1,876.00$ base fee 12,938.00$ 13,197.00$ 13,461.00$ processing fee/surcharge prior to enactment of ZBA 5,460.00$ 5,569.00$ 5,680.00$ revision fees 2,353.00$ 2,400.00$ 2,448.00$ base fee 7,005.00$ 7,145.00$ 7,288.00$ processing fee/surcharge prior to enactment of ZBA 5,460.00$ 5,569.00$ 5,680.00$ revision fees 1,803.00$ 1,839.00$ 1,876.00$ base fee 4,430.00$ 4,519.00$ 4,609.00$ processing fee/surcharge prior to enactment of ZBA 5,460.00$ 5,569.00$ 5,680.00$ base fee 6,485.00$ 6,615.00$ 6,747.00$ processing fee/surcharge prior to enactment of ZBA 5,460.00$ 5,569.00$ 5,680.00$ extension of the Temporary By-law 6,485.00$ 6,615.00$ 6,747.00$ base fee 16,007.00$ 16,327.00$ 16,654.00$ processing fee/surcharge (residential) $657/unit and $8,636/hectare or part thereof for all other lands (see Note 5) $670/unit and $8,809/hectare or part thereof for all other lands (see Note 5) $683/unit and $8,985/hectare or part thereof for all other lands (see Note 5) processing fee/surcharge (non-residential) $8,458/hectare or part thereof for all other lands (see Note 5) $8,627/hectare or part thereof for all other lands (see Note 5) $8,800/hectare or part thereof for all other lands (see Note 5) registration of Subdivision per agreement 4,401.00$ 4,489.00$ 4,579.00$ revision fee (where applicant makes revisions to plans requiring recirculation) 1,874.00$ 1,911.00$ 1,949.00$ revisions to a Draft Approved Plan of Subdivision, or Conditions of Draft Approval 4,493.00$ 4,583.00$ 4,673.00$ extension of Draft Approval 2,353.00$ 2,400.00$ 2,448.00$ base fee 20,814.00$ 21,230.00$ 21,655.00$ registration of Subdivision per agreement 4,493.00$ 4,583.00$ 4,673.00$ revisions to Approved Draft Plan of Condominium 3,682.00$ 3,756.00$ 3,831.00$ extension of Draft Approval 2,353.00$ 2,400.00$ 2,448.00$ Part Lot Controls base fee 2,536.00$ 2,587.00$ 2,639.00$ Major (see Note 3) Minor (see Note 4) Official Plan Amendment Part Lot Controls Removal of Hold Temporary Use Draft Plan of Subdivision Draft Plan of Condominium (All Types) Draft Plan of Subdivision Major (see Note 1) Minor (see Note 2) Zoning By-law Amendment Council Meeting Agenda Tuesday, June 23, 2020 By-law (f) Page 6 of 8 By-law Number XXXX-20 Schedule "H" Development Planning Division Effective July 1, 2020 Page 2 of 3 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2020 (Including H.S.T. where applicable) 2021 (Including H.S.T. where applicable) 2022 (Including H.S.T. where applicable) base fee 11,053.00$ 11,274.00$ 11,499.00$ processing fee/surcharge $577/hectare or part thereof $589/hectare or part thereof $601/hectare or part thereof base fee 6,548.00$ 6,679.00$ 6,813.00$ plus: per unit for residential 657.00$ 670.00$ 683.00$ plus: per unit for multi- residential (apartments)337.00$ 344.00$ 351.00$ plus: ICI buildings for first 2,000m2 - per m2 of GFA 3.44$ 3.51$ 3.58$ plus: ICI buildings portion of GFA between 2,001m2 and 10,000m2 - per m2 of GFA 2.23$ 2.27$ 2.32$ plus: ICI buildings portion of GFA beyond 10,000m2 - per m2 of GFA 1.12$ 1.14$ 1.16$ base fee 3,517.00$ 3,587.00$ 3,659.00$ plus: ICI buildings for first 2,000m2 - per m2 of GFA 3.44$ 3.51$ 3.58$ plus: ICI buildings portion of GFA between 2,001m2 and 10,000m2 - per m2 of GFA 2.23$ 2.27$ 2.32$ plus: ICI buildings portion of GFA beyond 10,000m2 - per m2 of GFA 1.12$ 1.14$ 1.16$ Recirculation/Revisions (where the applicant fails to revise drawings as requested by the Town beyond the third submission or the Applicant changes the plans/proposal) each 1,255.00$ 1,280.00$ 1,306.00$ Site Plan Review (Stable Neighbourhood) each 1,046.00$ 1,067.00$ 1,088.00$ base fee 629.00$ 642.00$ 655.00$ request for site plan exemption beyond 2nd submission 261.00$ 266.00$ 271.00$ Radio Communication Tower/Antenna Facilities base fee 8,519.00$ 8,689.00$ 8,863.00$ base fee 3,550.00$ 3,621.00$ 3,693.00$ plus: per new lot created 1,783.00$ 1,819.00$ 1,855.00$ change of conditions (only before a final consent is granted) 938.00$ 957.00$ 976.00$ recirculation fee (see Note 7)2,669.00$ 2,722.00$ 2,776.00$ Ground Related Residential Zoned Lands base fee 2,038.00$ 2,079.00$ 2,121.00$ Oak Ridges Moraine Residential base fee 1,702.00$ 1,736.00$ 1,771.00$ base fee 2,038.00$ 2,079.00$ 2,121.00$ plus: per lot or unit 1,068.00$ 1,089.00$ 1,111.00$ All Other Uses, including ICI base fee 2,498.00$ 2,548.00$ 2,599.00$ Outdoor Swim School Variance base fee 250.00$ 255.00$ 260.00$ Recirculation/Revisions (see Note 7)each 1,415.00$ 1,443.00$ 1,472.00$ Minor and Amending Plans (see Note 6: per m2 fee applicable only if there is an increase in GFA) Site Plan Exemption Major Block Plans Block Plans Site Plan Approval Lot Creation, Lot Addition, Establishment of Easements, Mortgage change over, Lease over 21 years Committee of Adjustment Consent Minor Variances or Permission More than one Variance related to a Draft Approved Plan of Subdivision Council Meeting Agenda Tuesday, June 23, 2020 By-law (f) Page 7 of 8 By-law Number XXXX-20 Schedule "H" Development Planning Division Effective July 1, 2020 Page 3 of 3 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2020 (Including H.S.T. where applicable) 2021 (Including H.S.T. where applicable) 2022 (Including H.S.T. where applicable) Owner's Request to Cancel Public Planning Meeting base fee 3,555.00$ 3,626.00$ 3,699.00$ Local Planning Appeal Tribunal Referral Fee (for all types of development applications)base fee 619.00$ 631.00$ 644.00$ Local Planning Appeal Tribunal Referral Fee (Minor Variances and Consent)base fee 320.00$ 326.00$ 333.00$ File Maintenance Fee per year 732.00$ 747.00$ 762.00$ Cash in Lieu of Parking Agreement base fee 5,228.00$ 5,333.00$ 5,450.00$ Section 37 (Bonusing Agreement)base fee 5,228.00$ 5,333.00$ 5,450.00$ Municipal Street Name Change each 1,681.00$ 1,715.00$ 1,749.00$ Municipal Addressing Change each 1,093.00$ 1,115.00$ 1,137.00$ 1) Major Official Plan Amendment An application that is significant in scale and scope which may have greater impact or policy implication beyond the subject lands. Such applications may include those relating to multiple properties; site specific proposals that represent large scale development/significant change in use; and applications involving significant changes to the text/policies of the Official Plan. 2) Minor Official Plan Amendment Required due to an Owner's or Applicant's revisions or deferrals. Payment of Fees All fees set out herein shall be payable to the Town of Aurora upon the submission of the related application to the Town, unless otherwise provided herein. The fee amount shall be completed by the Applicant on the Fee Calculation Worksheet included with each Application Form. 50% of fees refunded if application is withdrawn prior to any Council or Committee of Adjustment consideration. 5) Draft Plan of Subdivision All other lands within the draft plan excluding roads, road widenings and environmental protection lands. 6) Minor and Amending Site Plans Shall include amendments to existing site plan agreements for those properties with development agreements executed and registered after 2000. Staff shall determine, in consultation with other departments, if a site plan application is considered minor, an amendment or if a new site plan application is required. 7) Recirculation Fee An application that is a small scale amendment to the Official Plan policies and designations, having limited impact or policy implications beyond the subject lands. 3) Major Zoning By-law Amendment An application that is significant in scale and scope which may have greater impact or policy implication beyond the subject lands. Such applications may include: - an application relating to more than one property; - a site specific application, if considered to represent large scale redevelopment; - significant change in use and/or zone category; or - an application involving significant changes to the development standards or general provisions of the by-law. 4) Minor Zoning By-law Amendment An application for minor and small scale zoning amendment having no significant impact on adjoining lands. Minor application must be site specific and include: - a request for additional permitted use, within an existing building or with no significant impact on existing development standards; and - changes in development standards to accommodate a minor development or severance. General Fees Notes Council Meeting Agenda Tuesday, June 23, 2020 By-law (f) Page 8 of 8 The Corporation of The Town of Aurora By-law Number XXXX-20 Being a By-law to confirm actions by Council resulting from a Council meeting on June 23, 2020. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. That the actions by Council at its Council meeting held on June 23, 2020, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is hereby adopted, ratified and confirmed. 2. That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Enacted by Town of Aurora Council this 23 rd day of June, 2020. Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, June 23, 2020 Confirming By-law Page 1 of 1 Public Release June 22, 2020 Town of Aurora Additional Items to Council Meeting Agenda Tuesday, June 23, 2020 7 p.m., Video Conference • Revised Council Agenda Index • Item R4 – CMS20-018 – Pandemic Recovery Planning – Update Public Release June 22, 2020 Town of Aurora Council Meeting Agenda (Revised) Tuesday, June 23, 2020 7 p.m., Video Conference Note: This meeting will be held electronically as per Section 20.1 of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 State of Emergency. 1. Approval of the Agenda Note: According to the Procedure By-law, the consent of at least a two-thirds majority of the Members present is required to permit the addition of Delegation (c) to the agenda. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Community Presentations 4. Delegations Note: At this time, the Municipal Offices are closed. This meeting will be live streamed at https://www.youtube.com/user/Townofaurora2012/videos. Residents who would like to provide comment on an agenda item are encouraged to visit www.aurora.ca/participation. (a) Rebecca Beaton, Resident Re: Item S2(R2) – CS20-014 – Electoral System Review – Final Report (b) Klaus Wehrenberg, Resident Re: Motion (a) Councillor Gallo, Re: Trail Crossings Council Meeting Agenda (Revised) Tuesday, June 23, 2020 Page 2 of 6 (c) Suzanne Lytle, Resident (written delegation) Re: Item R1 – PDS20-049 – Capital Project No. 34626 – Sidewalk Construction on Kitimat Crescent Proposed Budget Increase 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion and are enacted in one motion. The exception to this rule is that a Member may request that one or more items be pulled for discussion and voted on separately. Recommended: That the following Consent Agenda items, C1 to C3 inclusive, be approved: C1. Council Meeting Minutes of May 26 , 2020 Recommended: 1. That the Council meeting minutes of May 26, 2020, be adopted as circulated. C2. Council Public Planning Meeting Minutes of June 9, 2020 Recommended: 1. That the Council Public Planning meeting minutes of June 9, 2020, be adopted as circulated. C3. Memorandum from Councillor Gaertner Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of April 24, 2020 Recommended: 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of April 24, 2020, be received for information. Council Meeting Agenda (Revised) Tuesday, June 23, 2020 Page 3 of 6 6. Standing Committee Reports S1. General Committee Meeting Report of June 2, 2020 Recommended: 1. That the General Committee Meeting Report of June 2, 2020, be received and the recommendations carried by the Committee approved. S2. General Committee Meeting Report of June 16, 2020 Recommended: 1. That the General Committee Meeting Report of June 16, 2020, be received and the recommendations carried by the Committee approved. S3. Budget Committee Meeting Report of June 2, 2020 Recommended: 1. That the Budget Committee Meeting Report of June 2, 2020, be received for information. 7. Consideration of Items Requiring Discussion (Regular Agenda) R1. PDS20-049 – Capital Project No. 34626 – Sidewalk Construction on Kitimat Crescent Proposed Capital Budget Increase Recommended: 1. That Report No. PDS20-049 be received; and 2. That the total approved budget for Capital Project No. 34626 be increased from $100,000 to $192,700, representing an increase of $92,700 to be funded from the Roads Repair and Replacement Reserve. R2. FIN20-015 – 2019 Year End Budget Report – as at December 31, 2019 Council Meeting Agenda (Revised) Tuesday, June 23, 2020 Page 4 of 6 Recommended: 1. That Report No. FIN20-015 be received for information. R3. FIN20-018 – 2020 Tax Levy Funded Operations Forecast Update – as of May 31, 2020 Recommended: 1. That Report No. FIN20-018 be received for information. R4. CMS20-018 – Pandemic Recovery Planning – Update (Added Item) Recommended: 1. That Report No. CMS20-018 be received for information. 8. Motions (a) Councillor Gallo Re: Trail Crossings (b) Councillor Gaertner Re: Aurora Community Tennis Club (ACTC) 9. Regional Report York Regional Council Highlights – May 28, 2020 Recommended: That the Regional Report of May 28, 2020, be received for information. Council Meeting Agenda (Revised) Tuesday, June 23, 2020 Page 5 of 6 10. New Business 11. By-laws Recommended: That the following by-laws be enacted: (a) By-law Number XXXX-20 Being a By-law to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended. (General Committee Report No. FIN20-012, May 19, 2020) (b) By-law Number XXXX-20 Being a By-law to set and levy the rates of Taxation for the taxation year 2020. (General Committee Report No. FIN20-012, May 19, 2020) (c) By-law Number XXXX-20 Being a By-law to amend By-law Number 5285-10, as amended, to adopt Official Plan Amendment No. 19. (General Committee Report No. PDS20-036, May 19, 2020) (d) By-law Number XXX-20 Being a By-law to amend By-law Number 5285-10, as amended, to adopt Official Plan Amendment No. 20 (General Committee Report No. PDS20-033, May 19, 2020) (e) By-law Number XXXX-20 Being a By-law to amend By-law Number 6000-17, as amended respecting the lands municipally known as 132, 148, 166, 178, 186, 192, and 198 Old Bloomington Road. (General Committee Report No. PDS20-033, May 19, 2020) (f) By-law Number XXXX-20 Being a By-law to amend By-law Number 6219-19, as amended, to establish a schedule of fees and charges for municipal services, activities and the use of property within the Town of Aurora (Fees and Charges By-law). (General Committee Report Nos. PDS19-026, Nov 19, 2019, FIN20-005, Apr 14, 2020, and PDS20-036, May 19, 2020) 12. Closed Session Council Meeting Agenda (Revised) Tuesday, June 23, 2020 Page 6 of 6 13. Confirming By-law Recommended: That the following confirming by-law be enacted: By-law Number XXXX-20 Being a By-law to confirm actions by Council resulting from a Council meeting on June 23, 2020. 14. Adjournment Town of Aurora Council Report No. CMS20-018 Subject: Pandemic Recovery Planning - Update Prepared by: Robin McDougall, Director of Community Services Department: Community Services Date: June 23, 2020 Recommendation 1. That Report No. CMS20-018 be received. Executive Summary This report summarizes some of the proposed reopening dates for various Town of Aurora facilities, programs and amenities as we enter Stage 2 of the Provincial Restart Phase. • Reopening of facilities, programs and amenities require coordination between Provincial Guidelines, Regional Public Health Guidelines and various National/Provincial/Local Sport Guidelines • The proposed start date for the various facilities, programs and amenities permitted to open in Stage 2 is influenced by the level of service, financial impact and the coordination with external stakeholders • Due to the unique challenges that in-person summer day camp presents, a revised camp program (Camp in a Bag) is proposed Background The Province released its Framework for Reopening on May 14, 2020. This Framework included 3 Phases (Phase 1: Protect and Support, Phase 2: Restart and Phase 3: Recover). Phase 2 was divided into three stages. The plan was to commence with Stage 1 and observe the number of positive COVID-19 cases. The goal was to ensure the Town continued to flatten the curve and see a decline in positive cases before commencing to Stage 2. Therefore, on May 19, 2020, the Province confirmed municipalities could commence Stage 1 for reopening. With a positive yet cautious approach, Aurora reopened various Additional Items to Council Meeting Agenda Tuesday, June 23, 2020 Item R4 Page 1 of 10 June 23, 2020 Page 2 of 10 Report No. CMS20-018 amenities with an emphasis on maintaining safe activities for our residents. Aurora was able to open (maintain) the following: - Open Spaces/Trails - Parks - Skateboard Park - Dog Park - Picnic Shelters - Sports Fields for unorganized play - Outdoor Tennis/Pickleball/Basketball courts - Library curb-side pickup With the Province’s recent announcement that municipalities in York Region could commence to Stage 2, staff are considering when the various amenities and facilities that were included in the Stage 2 announcement can reopen. Analysis Reopening of facilities, programs and amenities require coordination between Provincial Guidelines, Regional Public Health Guidelines and various National/Provincial/Local Sport Guidelines When the State of Emergency was called and facilities were closed, all major amenities were shut down (i.e. ice removed, pools drained, etc.). This was done to mitigate the cost of operations for amenities that were not in use. As the Town looks to restart operations, service delivery and programs at our locations, we want to ensure staff have a consistent response and strategy throughout the organization. The Town needs to do it’s best to provide a safe and healthy environment for staff and the public. Staff are leading the development of a return to play and programs guide that will inform the public about our plans and measures that will be put in place as the Town begins to reintroduce programs and activities to our indoor and outdoor spaces. In order to ensure the best level of service is in place, staff are utilizing the various guidelines issued by the Province, Region and Sport Organizations to develop new standards for operating our facilities and programs. Staff have also been working with surrounding municipalities to help facilitate the development of standards the will meet the need of our residents and visitors. A number of our user groups participate in neighbouring Additional Items to Council Meeting Agenda Tuesday, June 23, 2020 Item R4 Page 2 of 10 June 23, 2020 Page 3 of 10 Report No. CMS20-018 municipalities, so it is important to create a standard suitable for Aurora while respecting the standards other municipalities are putting in place. The proposed start date for the various facilities, programs and amenities permitted to open in Stage 2 is influenced by the level of service, financial impact and the coordination with external stakeholders The ability to start up any facility, program or amenity requires evaluation of the provincial orders, guidelines, the ability to implement with current resources (personnel or equipment needs), development of new policies/procedures, communication to the public and user groups, and evaluating the feasibility of starting up (cost and resource implications). All of this takes time to ensure we cover everything and meet public health’s approval. Staff recognize the public’s interest in getting back to normal as soon as possible, therefore, we are working diligently to meet expectations while maintaining safety as our top priority. Regardless of when the facility, program or amenity is opened, the public will need to be diligent about personal hygiene and sanitization as it is not practical or possible for the Town to ensure that all sites are sanitized at all times. Based on all of those influences, the following is a summary of the proposed reopening/start dates of various facilities, programs and amenities. Facility, Amenity or Program *Proposed Opening/ Start Date **Requirements/Level of Service Town Hall To Remain Closed • Closed to the public until future phases • Minimum staff working at Town Hall until September • Staff continue to provide full range of services working remotely • The following services are being offered from Town Hall: o All planning & building permit applications continue to be accepted and processed o By Appointment: marriage licenses, commissioning, lottery licenses, road closure permits, liquor license clearance o Residents are encouraged to continue to make payments on line or by cheque using the drop box Additional Items to Council Meeting Agenda Tuesday, June 23, 2020 Item R4 Page 3 of 10 June 23, 2020 Page 4 of 10 Report No. CMS20-018 Joint Operations Centre (JOC) Closed to the Public • Closed to the public until future phases • Operations/Bylaw Services continue to provide services out of JOC • Other staff continue to provide full range of services working remotely Splash Pads June 26, 2020 • Inspection and cleansing daily as per Ministry of Health regulations • Trash collection/litter pick daily and as required • Public will need to be diligent about personal hygiene and sanitization as it is not practical or possible for the Town to ensure that all sites are sanitized at all times Public Washrooms in Parks June 26, 2020 • Daily inspections/deep cleaning and twice daily wipe down of common touch surfaces as per Ministry of Health • Public will need to be diligent about personal hygiene and sanitization as it is not practical or possible for the Town to ensure that all sites are sanitized at all times Sports Fields July 6, 2020 • Commence issuing Permits based on original seasonal requests • Training only, no games • Turf mowing once/week (not based on height of cut as per service levels standards) • No line painting for ball/soccer • Ball field inspections and infield grooming weekly for safety • Soccer field inspection weekly for safety • Public will need to be diligent about personal hygiene and sanitization as it is not practical or possible for the Town to ensure that all sites are sanitized at all times Library Early July • Moving from curbside pick up to opening doors to drop-off and pick-up materials only or to access services (i.e. computers, photocopiers) • Patrons will not be permitted to handle books or materials on shelves Additional Items to Council Meeting Agenda Tuesday, June 23, 2020 Item R4 Page 4 of 10 June 23, 2020 Page 5 of 10 Report No. CMS20-018 (Reservation of these items by phone or online only) • Computer access by reservation • Curbside pickup will continue • Online programing will continue • Hours will be limited • Second floor will be closed Pool July 20, 2020 AFLC pool only Sept., 2020 SARC pool • Private lessons • Lane swim • Aquatic sports • Aquafit classes • Limits on number of participants • Change room use needs to be closely monitored, cleaned and disinfected to maintain standards • No spectators (parent of younger participants can provide assistance, but once they are in the pool, parent is to wait outside facility) • Limited hours of operation • Hot Tub/Spa pool cannot be opened at this time Ice Pad August 2020 • Commence issuing permits • 2 or 3 pads to be opened initially • Training only, no games, no dressing rooms, no spectators (parent of younger players can provide assistance, but once they are on the ice, parent is to wait outside facility) • Limited to 10 people per ice pad • Remaining pads to be opened in September or October, pending Stage 3 opening Playgrounds Unknown • Not permitted at this time • Once opened – the public will need to be diligent about personal hygiene and sanitization as it is not practical or possible for the Town to ensure that all sites are sanitized at all times Gymnasium & Walking Track Unknown • Not permitted at this time Additional Items to Council Meeting Agenda Tuesday, June 23, 2020 Item R4 Page 5 of 10 June 23, 2020 Page 6 of 10 Report No. CMS20-018 Fitness Centre/Studio Unknown • Not permitted at this time Squash Courts Unknown • Not permitted at this time Rock Wall Unknown • Not permitted at this time Program & Meeting Rooms Unknown • Under the current Provincial Orders, there is not enough demand for the uses permitted to warrant opening *Each of these dates may be impacted by changes in the Provincial Orders. **Additional staff (part-time/seasonal) will be required to maintain service levels for the added amenities. Seasonal staff could be hired quickly to support and part-time employees who were previously placed on leave could be recalled. Due to the unique challenges that in-person summer day camp presents, a revised camp program (Camp in a Bag) is proposed The provincial government has mandated that in-person summer day camp programs can proceed with several restrictions that greatly influence the quality of a traditional program. These restrictions are necessary to ensure the health and safety of campers and staff, however there are several impacts including financial, human resources, facility usage and others. As such, staff feel that the operation of an in-person summer day camp program is out of scope for the summer students who run the day camp program. Impact and Restrictions include: • Camper groups are limited to cohorts of 10 including staff. A cohort would therefore be eight campers and two staff. Each cohort must remain as physically distanced as possible within their cohort and cannot interact with any other cohort within the camp at any point during the day. • Each cohort must have their own entrance and exit to the building as well as washroom. This will limit the maximum number of children at any facility to between 16 and 24 campers each week. This requirement will also have an impact on other uses within a facility, as no one else is to be using the entrances and exits to the building when campers are arriving and leaving. Entry and exits by others would need to take place at times when campers are not using them. • The summer camp program traditionally sees approximately 400-500 children per week. Based on running four camp sites with 16 to 24 campers each week, a Additional Items to Council Meeting Agenda Tuesday, June 23, 2020 Item R4 Page 6 of 10 June 23, 2020 Page 7 of 10 Report No. CMS20-018 maximum of 72 campers will be accommodated. Additionally, camper to staff ratios need to be lower and there are financial impacts to running this model. • Campers and staff require full health screening each day as they enter the facility. This includes temperature checks, and a health screening. Procedures need to be put in place should a camper show symptoms or a temperature upon entering camp. • Facilities and equipment will need enhanced cleaning and sanitization throughout the day requiring additional staff resources. Additionally, chairs and tables may need to be sourced as children need to maintain a 2 metre distance between each other and will require their own dedicated chair and table each day. • Children have been out of school for four months and will be excited to see their friends and other children. Staff anticipate it will be difficult to keep children physically distanced at times. • Face masks are not required but recommended, however, staff feel it will be challenging to have children wear masks properly and regularly. • Daily programming will be challenging as day camp traditionally encourages children to play together and many camp activities and games require close contact. None of these activities will be permitted this summer. • Inclusion and behavior management will be especially challenging as these situations often require hands on intervention. Inclusion counsellors would therefore need to be wearing full PPE throughout the camp day in order to respond to a potential situation and deescalate. This is out of scope for a camp counsellor and may single out specific campers. • In order to ensure proper planning, staff training, promotion and registration, camps would begin the week of July 20. As an alternative to in-person summer camp, staff would like to offer “Camp in a Bag”. This is a bag filled with themed activities and supplies that children can do at home. There will be various themed bags available for purchase. Families will reserve their bag through the regular registration process and will either do contactless pickup or delivery. Bags will be available as of June 29 and will range in pricing from $20.00 - $35.00. Additional Items to Council Meeting Agenda Tuesday, June 23, 2020 Item R4 Page 7 of 10 June 23, 2020 Page 8 of 10 Report No. CMS20-018 Advisory Committee Review Not Applicable Legal Considerations The Town is responsible for ensuring that its operations are in compliance with the advice, recommendations and instructions of public health officials, including any advice, recommendations or instructions on physical distancing, cleaning or disinfecting. Staff have implemented the appropriate measures to ensure that the operations detailed throughout this report are consistent with the provincial orders, as continuously amended, and the public health guidelines. In addition, clauses have been added to permits that obligate the sport organizations to follow all provincial orders and public health guidelines, as may be amended from time to time. Financial Implications Throughout the duration of the pandemic, the Town has been regularly evaluating its impact on the Town’s finances. As this event has progressed the Town has examined the financial implications of multiple possible scenarios. The presented pandemic recovery plan roughly aligns with the assumptions used by the Town in its most recent forecast update to Council which projected a small net surplus. The primary deviation from the Town’s most recent forecast assumptions is the earlier partial opening of the Town’s indoor facilities. The assumptions for staff’s next forecast update to Council will be updated to fully align with the above presented pandemic recovery plan. Communications Considerations The Town of Aurora will use ‘Inform’ as the level of engagement for this project. There are five different levels of community engagement to consider, with each level providing the community more involvement in the decision making process. These levels are: Inform, Consult, Involve, Collaborate and Empower. Examples of each can be found in the Community Engagement Policy. These options are based on the International Association of Public Participation (IAP2) Spectrum and assist in establishing guidelines for clearly communicating with our public and managing community engagement. In order to inform, once recreational programming is confirmed the Town will communicate key messages by using a series of communications tools i.e. media release, website, Notice Board, social media etc. Additional Items to Council Meeting Agenda Tuesday, June 23, 2020 Item R4 Page 8 of 10 June 23, 2020 Page 9 of 10 Report No. CMS20-018 Link to Strategic Plan This project supports Goal #1: Supporting an exceptional quality of life for all - Objective #4 – Encouraging and active and healthy lifestyle. Alternative(s) to the Recommendation Not applicable Conclusions The community is eager to start up programming, sports groups are eager to get back to playing and the general public is interested in utilizing various recreation amenities. However, our top priority is the health and safety of our staff and the public, therefore, the Town needs to plan accordingly to ensure proper safety measures are in place before we reopen. Staff have proposed a reopening plan based on the guidance from the different levels of government and following guidelines set out by health officials. It is important to note, that these proposed dates may change if the Provincial Orders are amended. Attachments None Previous Reports None Additional Items to Council Meeting Agenda Tuesday, June 23, 2020 Item R4 Page 9 of 10 June 23, 2020 Page 10 of 10 Report No. CMS20-018 Pre-submission Review Reviewed by CAO on June 22, 2020 Departmental Approval Approved for Agenda Robin McDougall Doug Nadorozny Director Chief Administrative Officer Community Services Additional Items to Council Meeting Agenda Tuesday, June 23, 2020 Item R4 Page 10 of 10