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AGENDA - Council - 20200929Town of Aurora Council Meeting Agenda (Revised) Date:Tuesday, September 29, 2020 Time:7 p.m. Location:Council Chambers, Aurora Town Hall Pages 1.Procedural Notes Note: Aurora Town Council has resumed in-person meetings. For more information on attending in-person meetings, please email clerks@aurora.ca. Additional Items are marked by an asterisk*. Note: According to the Procedure By-law, the consent of at least a two-thirds majority of the Members present is required to permit the addition of Motion 9.6 to the agenda. 2.Approval of the Agenda 3.Declarations of Pecuniary Interest and General Nature Thereof 4.Community Presentations 4.1 Deputy Fire Chief Rocco Volpe, Central York Fire Services; Re: Cost Recovery Program 1 5.Delegations Individuals who would like to provide comment on an agenda item are encouraged to visit www.aurora.ca/participation for guidelines on in-person or electronic delegation. 6.Consent Agenda 6.1 Council Meeting Minutes of July 14, 2020 7 That the Council meeting minutes of July 14, 2020, be adopted as circulated. 1. 6.2 Special Meeting of Council Minutes of August 25, 2020 24 That the Special Meeting of Council minutes of August 25, 2020, be adopted as circulated. 1. 6.3 Council Closed Session Minutes of September 8, 2020 (confidential attachment) That the Council Closed Session meeting minutes of September 8, 2020, be adopted as circulated. 1. 6.4 Council Closed Session Public Minutes of September 8, 2020 37 That the Council Closed Session Public minutes of September 8, 2020, be adopted as circulated. 1. 6.5 Council Public Planning Meeting Minutes of September 15, 2020 41 That the Council Public Planning Meeting Minutes of September 15, 2020, be adopted as circulated. 1. 6.6 Memorandum from Councillor Gaertner; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of June 26, 2020 47 That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of June 26, 2020, be received for information. 1. 7.Standing Committee Reports 7.1 General Committee Report of September 8, 2020 50 That the General Committee Report of September 8, 2020, be received and the recommendations carried by the Committee approved. 1. 7.1.1 Mayor's Golf Classic Funds Committee Meeting Minutes of July 30, 2020 That the Mayor's Golf Classic Funds Committee meeting minutes of July 30, 2020, be received for information. 1. 7.1.2 OPS20-013 - Review of Urban Forest Study and Associate Forestry Policies That Report No. OPS20-013 be received; and1. That Planning & Development Services present a Town initiated amendment to the Comprehensive Zoning By- 2. Law to confirm and define the requirement for a landscape strip for all zones as required for the purposes of tree planting and supporting soil volume; and That the definition of a Landscape Strip be changed to require a minimum 3.0m un-obstructed width solely for the purpose of tree planting and supporting soil volume; and 3. That the Landscape Design Guidelines be amended to:4. Clarify the soil depth required within Landscape Strips be a minimum 0.6m continuous topsoil depth; and a. Increase the Boulevard topsoil depth from 300mm to 450mm continuous depth; and b. That the Town of Aurora's Engineering standards be reviewed ande revised to support an increase in topsoil depth within Town boulevards; and 5. That the Tree Removal/Pruning and Compensation Policy be amended as described in Report No. OPS20- 013; and 6. That a by-law to amend the Tree Permit By-law (Number 5850-16) be enacted at a future Council meeting to: 7. Confirm the minimum tree size for compensation be 5cm trunk diameter or greater; and a. Refer compensation requirements for minor variance, consent to severe, stable neighbourhoods, site plan and subdivision applications to the Tree Removal/Pruning and Compensation Policy; and b. Forbid tree removal permits from being issued from April 1st to August 31st in respect of the Migratory Birds Convention Act; and c. That the Tree Protection/Preservation Policy and the Tree Planting and Approved Plant List Policy be amended as described in Report OPS20-013. 8. 7.1.3 CMS20-020 - Pandemic Recovery Planning – Update No. 2 That Report No. CMS20-020 be received for information. 1. 7.1.4 OPS20-009 - By-law Regulating Occupancy, Works, Fouling and Encroachments on Highways That Report No. OPS20-009 be received; and1. That the Highway Occupancy and Encroachment By- law, being a bylaw to regulate occupancy, fouling and encroachment onto municipal highways and the repeal of By-law Nos. 4734-05.P, 4744-05.P and 5733-15, be brought forward to a future Council meeting for enactment. 2. 7.1.5 FIN20-021 - Bill 197 – Update on Proposed Legislative Changes to Development Charges Act and Planning Act That Report No. FIN20-021 be received for information.1. 7.1.6 FIN20-022 - 2020 Year End Surplus/Deficit Financial Control By-law That Report No. FIN20-022 be received; and1. That a bylaw be enacted to authorize the Treasurer and the Chief Administrative Officer to make the following year-end financial adjustments: 2. to allocate any 2020 Operating Fund surplus or deficit as set out in Report No. FIN20-022; and a. to allocate any 2020 surplus or alternatively fund any deficit in the Water, Wastewater, or Storm water budgets to or from the appropriate related reserve accounts; and b. That the Treasurer and Chief Administrative Officer report to Council after the year end surplus/deficit control adjustments and allocations have been completed. 3. 7.1.7 FIN20-023 - Safe Restart Funding That Report No. FIN20-023 be received for information.1. 7.2 General Committee Report of September 22, 2020 59 That the General Committee Report of September 22, 2020, be1. received and the recommendations carried by the Committee approved. 7.2.1 CMS20-023 - Sports Plan Progress Report No. 2 That Report No. CMS20-023 be received for information. 1. 7.2.2 CMS20-022 - Library Square - Project Monitoring Task Force That Report No. CMS20-022 be received; and1. That the Terms of Reference for the Library Square Project Monitoring Task Force be approved; and 2. That two members of Council be appointed to the Library Square Project Monitoring Task Force. 3. 7.2.3 PDS20-024 - Downtown Parking Update - Library Square Precinct That Report No. PDS20-024 be received; and1. That shared parking agreements with organizations in the area be considered as short-term parking solution and staff be directed to continue exploring the medium and long-term parking solutions; and 2. That the following intersection improvements be approved by Council subject to its final review as part of the Town's budget process which will enhance both vehicular and pedestrian flow: 3. Installing a new traffic signal at the intersection of Yonge Street and Church Street (to be funded in the 10-year Capital Plan); and a. Converting the 2-way ‘Stop’ to an ‘All-way Stop’ at the intersection of Victoria Street and Church Street (to be funded by the Town’s Operations Department Operating Budget); and b. That staff be directed to coordinate with Chandos to ensure the compliance of the parking and traffic management strategies recommended in the Parking Study; and 4. That the Downtown Parking Working Group continue to monitor and address parking related issues within the 5. Library Square precinct during construction and report to Council as required. 7.2.4 OPS20-015 - DWQMS - Financial Plan That Report No. OPS20-015 be received; and1. That the ten (10) year Financial Plan for the Town of Aurora Water System be approved. 2. 8.Consideration of Items Requiring Discussion (Regular Agenda) *8.1 PDS20-065 - Explore Aurora Campaign Funding Request 65 Presentation to be provided by Sandra Ferri, President & CEO, Aurora Chamber of Commerce That Report No. PDS20-065 be received; and1. That Council approve funding in the amount $12,000 from the Economic Development Reserve Fund to support Phase 2 of the Explore Aurora marketing campaign.w 2. 9.Motions 9.1 Councillor Kim; Re: Sidewalk Installation Policy 85 9.2 Councillor Gallo; Re: Property Acquisition - Library Square 87 9.3 Councillor Thompson; Re: Audio Recordings of Closed Session Meetings 88 9.4 Councillor Thompson; Re: Construction of a Gymnasium at the SARC 90 9.5 Councillor Gilliland and Mayor Mrakas; Re: Environmental Advisory Committee 91 *9.6 Councillor Humfryes; Re: Lake Simcoe Protection Plan 93 10.Regional Report *10.1 York Region Council Highlights - July 30, 2020 94 That the Regional Report of July 30, 2020 be received for information. 11.New Business 12.By-laws 12.1 By-law Number XXXX-20 Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 162, 306, 370, 434 & 488 St. John’s Sideroad West. 104 (General Committee Report No. PDS20-045, Jun. 16, 2020) 12.2 By-law Number XXXX-20 Being a By-law to designate a property to be of cultural heritage value or interest (15074 Yonge Street “Poplar Villa”). 109 (General Committee Report No. PDS20-028, Jul. 7, 2020) 12.3 By-law Number XXXX-20 Being a By-law to allocate any 2020 Operating Fund surplus and any 2020 Water and Wastewater Operating Fund surplus or deficit. 113 (General Committee Report No. FIN20-022, Sep. 8, 2020) 13.Closed Session There are no Closed Session items for this meeting. 14.Confirming By-law 14.1 XXXX-20 Being a By-law to confirm actions by Council resulting from a Council meeting on September 29, 2020 115 15.Adjournment By-law 2020-49 Page 1 of 1 Corporation of the Town of Newmarket By-law 2020-49 A By-law to amend fees and charges by-law 2019-79 being a By-law to adopt Fees And Charges For Services Or Activities Provided By The Town Of Newmarket. Whereas The Corporation of the Town of Newmarket and The Corporation of the Town of Aurora have established a consolidated fire and emergency services department known as Central York Fire Services through By-law 2001-146 to deliver firefighting and related emergency services; and, Whereas the Municipal Act, 2001 authorizes a municipality to pass by-laws imposing fees or charges for services or activities provided or done by or on behalf of it; and, Therefore be it enacted by the Municipal Council of the Corporation of the Town of Newmarket as follows: 1.That Schedule G of Fees and Charges By-law 2019-79 be deleted and replaced by the attached schedule for services provided by the Central York Fire Services (Fire Services Fees); and, 2.That should any section of this by-law be declared invalid by a court ofcompetent jurisdiction, such section shall be construed as being severed here from and the remainder of the by-law shall continue in full force and effect. Enacted this 21st day of September, 2020. ____________________ John Taylor, Mayor ____________________ Lisa Lyons, Town Clerk Page 1 of 115 Fire Services page 1 of 5 Department: Fire Services Effective Date: September 21, 2020 SERVICE PROVIDED UNIT OF MEASURE TIMELINES SUBJECT TO HST YES/NO 2020 FEE BEFORE TAX 2020 FEE BEFORE TAX ADMIN FEE HST AMOUNT TOTAL FEE Fire Prevention Apartment/Office Inspections Base Building One to five storey premises Y $367.15 $367.15 -$ $47.73 $414.88 Six or more storey premises Y $489.55 $489.55 -$ $63.64 $553.19 Each additional unit Y $93.72 $93.72 -$ $12.18 $105.91 Day Care Home Inspection Y $96.35 $99.04 -$ $12.88 $111.92 Day Nursery Inspection Y $96.35 $99.04 -$ $12.88 $111.92 Request for Report Faxing or Mailing Reports Y $48.17 $49.52 -$ $6.44 $55.96 Property File Search File Search and Response Y $94.36 $97.00 -$ $12.61 $109.61 Retrofit Inspections (9.5, 9.6)Y $374.86 $374.86 -$ $48.73 $423.59 Retrofit Inspections (9.8)Y $199.94 $199.94 -$ $25.99 $225.93 Fireworks Permit Fee N $108.13 $111.16 -$ $0.00 $111.16 Extinguisher Training Using Classroom and Burn Pan Per session up to 20 people with own extinguishers Y $373.12 $373.12 -$ $48.51 $421.62 Industrial & Commercial Inspection Per single industrial unit Y $96.35 $99.04 -$ $12.88 $111.92 Each additional unit Y $96.35 $99.04 -$ $12.88 $111.92 LLBO Inspections Y $128.46 $132.06 -$ $17.17 $149.23 TOWN OF NEWMARKET 2020 USER FEES SCHEDULE G Page 2 of 115 Fire Services page 2 of 5 Department: Fire Services Effective Date: September 21, 2020 SERVICE PROVIDED UNIT OF MEASURE TIMELINES SUBJECT TO HST YES/NO 2020 FEE BEFORE TAX 2020 FEE BEFORE TAX ADMIN FEE HST AMOUNT TOTAL FEE TOWN OF NEWMARKET 2020 USER FEES SCHEDULE G Fire Protection Provincial Highway Accident Responses (Fire Protection Agreement) Per hour per fire unit/flat rate N $485.00 $485.00 -$ $0.00 $485.00 Emergency Response to a motor vehicle collision (Residents and Non-Residents) Per hour per fire unit N $485.00 $485.00 $ 25.00 $0.00 $510.00 Natural Gas Leaks Response Per hour per fire unit N $0.00 $485.00 $ 25.00 $0.00 $510.00 Hydro Incidents (down hydro lines)Per hour per fire unit N $0.00 $485.00 $ 25.00 $0.00 $510.00 Drug Labs/Grow Ops/Clandestine Labs Per hour per fire unit N $0.00 $485.00 $ 25.00 $0.00 $510.00 Elevator Rescue (non-emergency)Per hour per fire unit N $0.00 $0.00 $ - $0.00 $0.00 False Alarm (preventable cause)Per unit/per incident N $465.42 $485.00 $ 25.00 $0.00 $510.00 Hazardous Materials Response First hour per fire unit/flat rate N $485.00 $485.00 $ 25.00 $0.00 $510.00 Outdoor Burning - By-law 2009-64 Per unit/per incident N $0.00 $485.00 $25.00 $0.00 $510.00 Miscellaneous Extrordinary Expenses see notes Post Fire Investigations Per hour per fire unit N $0.00 $485.00 $ 25.00 $0.00 $510.00 Multi-purpose Smoke and Carbon Monoxide Alarm per unit y $0.00 $0.00 $0.00 $0.00 $0.00 Page 3 of 115 Fire Services page 3 of 5 Department: Fire Services Effective Date: September 21, 2020 SERVICE PROVIDED UNIT OF MEASURE TIMELINES SUBJECT TO HST YES/NO 2020 FEE BEFORE TAX 2020 FEE BEFORE TAX ADMIN FEE HST AMOUNT TOTAL FEE TOWN OF NEWMARKET 2020 USER FEES SCHEDULE G Paid Duty Truck Stand-by First hour per fire unit/flat rate N $485.00 $485.00 $ 25.00 $0.00 $510.00 Page 4 of 115 TYPE OF SERVICE Fire Prevention Apartment/Office Inspections Base Building If When Fire and Emergency services receives a request to conduct an inspection of a Apartment / Office Building or Base Building, the property owner will be charged the fees outlined in this schedule. Request for Report If When Fire and Emergency Services receives a request to fax, email or mail a report (i.e. standard incident report) the requestor will be charged the fees outlined in this schedule. Property File Search If When Fire and Emergency Services receives a request for a file search and response. (i.e. file search and response letter to determine if a property has any noted violations) the requestor will be charged the fees outlined in this schedule. Retrofit Inspections (9.5, 9.6)If When the Fire and Emergency services receives a request to conduct an inspection in accordance with Part 9 of the Ontario Fire Code, the property owner will be charged the fees outlined in this schedule. Retrofit Inspections (9.8)if When Fire and Emergency services receives a request to conduct an inspection in Newmarket in accordance with By-law 2013-13 for the registration of Accessory Dwelling Units (ADU's) OR in Aurora in accordance with By-law 5221-10 for registration of second suites, the property owner will be charged the fees outlined in this schedule. Fireworks Permit Fee If When Fire and Emergency services receives a request to review a Display Fireworks Permit application in Newmarket in accordance with By-law 2002-51 OR in Aurora in accordance with By-law 4736-05 the fireworks provider requesting the permit will be charged the fees outlined in this schedule.Extinguisher Training Using Classroom and Burn Pan If When Fire and Emergency Services provides fire extinguisher training to a requestor, the following fee will be charged according to this schedule. Industrial & Commercial Inspection If When Fire and Emergency services receives a request to conduct an inspection of a industrial or commercial unit, the property owner will be charged the fees outlined in this schedule. Fire Protection Provincial Highway Accident Responses (Fire Protection Agreement)Fees and charges will be referred to the Whitchurch/Stoufville and King Fire Protection Agreements. Emergency Response to a Motor Vehicle Collision (Residents and Non-Residents)Refer to By-law 2019-60 and 2019-61, fees and charges will be charged according to this schedule. Natural Gas Leaks Response If When Fire and Emergency Services attends an incident in response to a natural gas leak, and upon conducting an investigation, CYFS determines that due diligence was not exercised the property owner and/or party responsible shall be charged the fees stipulated in this schedule. Hydro Incidents (down hydro lines)If When Fire and Emergency Services responds to a hydro incident (down wires), and if stand-by is required for an extended period of time (at the discretion of the Fire Chief or designate) to keep the scene safe then the local utility will be charged according to this schedule. Drug Labs/Grow Ops/Clandestine Labs If When Fire and Emergency Services is requested to stand-by and provide fire protection services to ensure the scene remains safe, the property owner will be charged the fees outlined in this schedule. Elevator Rescue (non-emergency)If When Fire and Emergency Services attends a property in response to a stalled elevator and determine the confined individual(s) does not have an urgent medical need and is not in immediate danger as a result of the elevator being inoperative, the property owner shall be charged the fee as stipulated in this schedule.False Alarm (preventable cause)For the purpose of this schedule, a false alarm means the activation of a fire alarm or emergency system which occurs without just cause, including where there is no fire, carbon monoxide or other emergency situations. Fire and Emergency services shall charge a property owner the false alarm fee stipulated in this schedule if upon attending a property in response to the activation of a fire alarm or emergency system and it is determined it is was a false alarm. Where a false alarm is triggered as a result of work being conducted on a fire alarm or emergency system and CYFS attends to the property in response to the false alarm, the property owner shall be charged the false alarm fee stipulated in this schedule. The false alarm fee will not be charged for the first and second occurrence of the false alarm at a property, but will be charged for subsequent false alarm occurrence within the same calendar year. Hazardous Materials Response If When Fire and Emergency Services responds to an incident or an emergency, and a hazardous material response is provided, CYFS shall charge the fees stipulated in this schedule to anyone or more of the following: the property owner, the vehicle owner insurance or directly to the vehicle owner in order to recover payment. In the event an emergency involves hazardous materials and at the scene or property, the use of combustible material, other than water and medical supplies, are used to suppress or extinguish a fire, preserve property, prevent a fire from spreading or otherwise control or eliminate and emergency, the expenses incurred by CYFS for using consumable materials shall be recovered as a fee. In the event an emergency involves hazardous materials and at the scene or property, damages or contaminations of equipment occurs, the expenses incurred by CYFS for cleaning and decontamination or replacement of equipment, as applicable, and shall be recovered as a fee. Outdoor Burning - By-law 2009-64 If When Fire and Emergency services proceeds/responds to an incident within the calendar year, and upon investigation fire personnel determine that the By-law 2009-64 is in contravention, a fee will be charged according to this schedule. 1st Response - Verbal warning by fire crew Warning and educational letter to be issued. 2nd Response - Warning and educational letter to be sent to Property owner 3rd Response and subsequent - Within calendar year the property owner shall pay the fee as per this schedule. Detailed Description for Fire and Emergency Services Page 5 of 115 Miscellaneous Extraordinary Expenses If When Fire and Emergency Services responds to a fire or other emergency at a property (including gas leaks,cut mains and clandestine drug operations)and determines,or the Fire Chief or his/her Designate determines,that it is necessary to retain a privatecontractor,or rent special equipment,or use consumable materials other than water and medical supplies,in order to suppress orextinguishafire, preserve property,carry out investigations or prevent a fire from spreading or otherwise control or eliminate anemergencyordamageequipmentownedbyCYFS,the Owner or responsible person,shall be charged those expenses,plusapplicable taxes.Post Fire Investigations In accordance with the Fire Protection and Prevention Act, all fires need to be investigated to determine origin and cause. Upon conducting an investigation and/or scene preservation and CYFS determines that due diligence was not exercised, the property owner and/or party responsible shall be charged the fees stipulated in this schedule. The Fire Chief or designate will have the delegated authority to apply at their discretion the applicable fees as set in this schedule from the outcome of the investigation. In accordance with the Fire Protection and Prevention Act, all fires must be investigated to determine origin and cause. The property owner will be charged the fees outlined in this schedule. Multi-purpose Smoke and Carbon Monoxide Alarm If When Fire and Emergency Services attend the property and upon investigation it is determined that there is a faulty alarm or there is no alarm, then the requestor will be charged as stipulated in this schedule. Paid Duty Truck Stand-by For the provision of a stand-by crew and fire apparatus, other than an emergency response, for a private company, community group, developer, industry or provincial government. Stand-by location must be within CYFS jurisdiction. All fire apparatus stand-by requests are subject to availability as well as pre-approved by CYFS, the requestor will be charged the fee in this schedule.Addition to Tax Role Delegated Authority If a property owner/party responsible who is charged a fee, under this Bylaw (Schedule A) fails to pay the fee within 90 days of the invoice date, the corporation may add the fee, including interest and administration fees to the tax role for any real property in the Towns of Aurora and Newmarket, registered in the name of the owner and collect a fee, including interest, in like manner as municipal taxes. The Fire Chief or his designate shall have the authority to waive any fees as deemed necessary within this schedule A. Page 6 of 115 Town of Aurora Council Meeting Minutes Video Conference Tuesday, July 14, 2020 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Rachel Wainwright-van Kessel, Director of Finance, Allan Downey, Director of Operations, David Waters, Director of Planning and Development Services, Cindy Shaver, Communications and Community Engagement Specialist, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, Linda Bottos, Council/Committee Coordinator This meeting was held electronically as per Section 20.1 of the Town's Procedure By- law No. 6228-19, as amended, due to the COVID-19 State of Emergency. The Mayor called the meeting to order at 7 p.m. The Mayor relinquished the chair to Councillor Kim at 7:50 p.m., during consideration of Motion (b) Rainbow Crosswalk at Yonge and Wellington Intersection, and resumed the chair at 8:22 p.m. 1. Approval of the Agenda Moved by Councillor Gaertner Seconded by Councillor Gallo That the agenda as circulated by Legislative Services, including the following additional item, be approved: Page 7 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 2 of 17 • Delegation (b) Jim Sinkovic, Resident; Re: Motion (b) Mayor Mrakas; Re: Rainbow Crosswalk at Yonge and Wellington Intersection On a recorded vote the motion Carried Yeas: 5 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, and Kim, Mayor Mrakas Voting Nays: None Absent: Councillors Humfryes and Thompson 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Community Presentations (a) Julie Stephenson, Youth Programmer Re: John West Memorial “Leaders of Tomorrow” Scholarship Award Ms. Stephenson announced the 2020 recipients of the John West Memorial “Leaders of Tomorrow” Scholarship Award: Ms. Kiana Mirshahi and Ms. Amanda Bishop, both graduates of Aurora High School; and presented an overview of the recipients’ achievements and community involvement. Moved by Councillor Humfryes Seconded by Councillor Kim That the presentation be received for information. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None Page 8 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 3 of 17 4. Delegations (a) Tristan Coolman, Pflag Canada York Region Re: Motion (b) Mayor Mrakas; Re: Rainbow Crosswalk at Yonge and Wellington Intersection Mr. Coolman, President of Pflag Canada York Region, provided background on his organization and expressed support for the proposed Rainbow Crosswalk. Moved by Councillor Humfryes Seconded by Councillor Thompson That the comments of the delegation be received and referred to Motion (b). On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None (b) Jim Sinkovic, Resident Re: Motion (b) Mayor Mrakas; Re: Rainbow Crosswalk at Yonge and Wellington Intersection Mr. Sinkovic expressed concerns regarding the proposed Rainbow Crosswalk in relation to safety, cost and effective use of funds, location, and priorities. Moved by Councillor Humfryes Seconded by Councillor Gaertner That the comments of the delegation be received and referred to Motion (b). On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None Page 9 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 4 of 17 5. Consent Agenda Moved by Councillor Thompson Seconded by Councillor Gilliland That the following Consent Agenda items, C1 to C11 inclusive, be approved: C1. Council Meeting Minutes of June 23, 2020 1. That the Council meeting minutes of June 23, 2020, be adopted as circulated. C2. Council Closed Session Minutes of March 3, 2020 1. That the Council Closed Session minutes of March 3, 2020, be adopted as circulated. C3. Council Closed Session Minutes of April 28, 2020 1. That the Council Closed Session minutes of April 28, 2020, be adopted as circulated. C4. Council Closed Session Public Minutes of April 28, 2020 1. That the Council Closed Session Public minutes of April 28, 2020, be adopted as circulated. C5. Council Closed Session Minutes of May 19, 2020 1. That the Council Closed Session minutes of May 19, 2020, be adopted as circulated. C6. Council Closed Session Public Minutes of May 19, 2020 1. That the Council Closed Session Public minutes of May 19, 2020, be adopted as circulated. C7. Council Closed Session Minutes of May 26, 2020 1. That the Council Closed Session minutes of May 26, 2020, be adopted as circulated. Page 10 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 5 of 17 C8. Council Closed Session Public Minutes of May 26, 2020 1. That the Council Closed Session Public minutes of May 26, 2020, be adopted as circulated. C9. Council Closed Session Minutes of June 16, 2020 1. That the Council Closed Session minutes of June 16, 2020, be adopted as circulated. C10. Council Closed Session Public Minutes of June 16, 2020 1. That the Council Closed Session Public minutes of June 16, 2020, be adopted as circulated. C11. Memorandum from Councillor Gaertner Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of May 22, 2020 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of May 22, 2020, be received for information. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None 6. Standing Committee Reports Moved by Councillor Gilliland Seconded by Councillor Humfryes 1. That the General Committee meeting report of July 7, 2020, and the Audit Committee meeting report of June 23, 2020, be received and the recommendations carried by the Committees approved, with the exception of sub-items S1(R3) and S1(R8), which were discussed and voted on separately as recorded below. On a recorded vote the motion Carried Page 11 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 6 of 17 Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None S1. General Committee Meeting Report of July 7 2020 (A1) Accessibility Advisory Committee Meeting Minutes of June 10, 2020 1. That the Accessibility Advisory Committee meeting minutes of June 10, 2020, be received for information. Carried (R1) CMS20-016 – Aquatics Feasibility Study 1. That Report No. CMS20-016 be received for information. Carried (R2) PDS20-048 – Stable Neighbourhood Policy Review – Urban Design Guidelines That Report No. PDS20-048 – Stable Neighbourhood Policy Review – Urban Design Guidelines be deferred to a September 2020 General Committee meeting and a notification letter be sent to the residents of the four stable neighbourhoods. Carried (R3) CMS20-017 – Downtown Street Wall Mural Program Guidelines Moved by Councillor Thompson Seconded by Councillor Gilliland 1. That Report No. CMS20-017 be received; and 2. That the Downtown Street Wall Mural Program Guidelines be approved; and 3. That Community Services department staff be directed to initiate the selection process for the first mural through an online Call for Artists Application Process; and Page 12 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 7 of 17 4. That staff include a member of the Our Lady of Grace Church Council on the selection committee; and 5. That funding up to a maximum of $5,000 be made available for the installation of the first mural from the Council operating contingency budget. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None (R4) PDS20-011 – Heritage Permit Application File: HPA-2019-08 67 Catherine Avenue, Plan 116, Lot 20 and Part Lot 1 1. That Report No. PDS20-011 be received; and 2. That Heritage Permit Application HPA-2019-08 be approved to permit the partial demolition of the rear portion of the existing dwelling at 67 Catherine Avenue and to construct a new addition with a floor area of 28.9m2 (311 ft2). Carried (R5) PDS20-017 – Streetscape Improvements in the Northeast Old Aurora Heritage Conservation District 1. That Report No. PDS20-017 be received; and 2. That staff be directed to prepare a cost analysis for all the remaining streetscape improvement measures recommended in the Northeast Old Aurora Conservation District Plan to be submitted as part of the 2021 budget process. Carried (R6) PDS20-026 – BIA 2020 Business Plan and Budget 1. That Report No. PDS20-026 be received; and Page 13 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 8 of 17 2. That the Aurora Business Improvement Association’s (BIA) 2019 audited financial statements attached hereto as Attachment 2 be received; and 3. That the 2020 Business Plan and Budget attached hereto as Attachment 3 for the Aurora BIA be approved in part; and 4. That the Aurora BIA’s audited 2019 surplus in the amount of $6,293 be carried over to 2020. Carried (R7) PDS20-028 – Request to Designate 15074 Yonge Street (“Poplar Villa”) under Part IV of the Ontario Heritage Act 1. That Report No. PDS20-028 be received; and 2. That the property at 15074 Yonge Street, including the building known as “Poplar Villa” and its surrounding yards, be designated under Part IV of the Ontario Heritage Act as a property of Cultural Heritage Value or Interest; and 3. That the Town Clerk be authorized to publish and serve Council’s Notice of Intention to Designate in accordance with the requirements of the Ontario Heritage Act; and 4. That the designation by-law be brought before Council for adoption if no objections are received within the thirty (30) day period as per the Ontario Heritage Act. Carried (R8) PDS20-030 – Heritage Street Naming for Cedartrail Subdivision 14288 Yonge Street, File: SUB-2014-04 Moved by Councillor Gaertner Seconded by Councillor Gallo 1. That Report No. PDS20-030 be received; and Page 14 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 9 of 17 2. That the name “Phila Lane” be endorsed for the private road in the Cedartrail Subdivision (SUB-2014-04) to satisfy the heritage condition imposed by Council on July 4, 2017, for delisting the property from the Town of Aurora’s Heritage Registry. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None (R9) FIN20-015 – 2019 Year-End Budget Report – as at December 31, 2019 That Report No. FIN20-015 – 2019 Year-End Budget Report – as at December 31, 2019 be referred to the Finance Advisory Committee. Carried S2. Audit Committee Meeting Report of June 23, 2020 (1) FIN20-016 – 2019 Audited Financial Statements with Audit Report 1. That Report No. FIN20-016 be received; and 2. That the 2019 Audit Reports and Financial Statements for the year ended December 31, 2019, be approved and published on the Town’s website; and 3. That the 2020 year-end audit plan as proposed by BDO Canada LLP be endorsed. Carried 7. Consideration of Items Requiring Discussion (Regular Agenda) None 8. Motions Page 15 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 10 of 17 (a) Councillor Humfryes Re: Adoption of the International Holocaust Remembrance Alliance (IHRA) Moved by Councillor Humfryes Seconded by Councillor Gilliland Whereas on April 30, 2020, the Regional Municipality of York adopted the following resolution; and Whereas the Regional Municipality of York and the Town of Aurora are rooted in the values of democracy, equity and inclusion; and Whereas in June 2018, the Inclusion Charter for York Region was endorsed as a community initiative, bringing together businesses, community organisations, municipalities, police services, hospitals, school boards, conservation authorities and agencies who share a vision to foster a welcoming and inclusive community; and Whereas we have a shared responsibility to stop antisemitism in all its forms through education and public consciousness as antisemitic demonstrations continue to threaten communities and undermine democracy; and Whereas the International Holocaust Remembrance Alliance (IHRA) is an intergovernmental organization founded in 1998 that consists of 34 countries including Canada, each of whom recognizes that international coordination is needed to combat antisemitism; and Whereas six percent of York Region residents identify themselves as Jewish, which is a higher representation than Canada and Ontario; and Whereas on February 27, 2020, Bill 168, the Combating Antisemitism Act, which directly mentioned IHRA, unanimously passed a second reading in the Ontario legislature with all-party support; and Whereas on January 28, 2020, Vaughan Council unanimously endorsed Mayor Bevilacqua’s motion to declare January 27 as International Holocaust Remembrance Day, which included the adoption of the IHRA definition of antisemitism; and Page 16 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 11 of 17 Whereas York Regional Police dedicated a community room at District #4 headquarters to Holocaust survivor Max Eisen, in recognition and appreciation of his remarkable efforts to eliminate racism and bigotry; and Whereas York Region is enriched by its thriving, active and engaged Jewish and Israeli communities; 1. Now Therefore Be It Hereby Resolved That the Town of Aurora adopt the International Holocaust Remembrance Alliance’s (IHRA) working definition of antisemitism and its illustrative examples as adopted at the IHRA Plenary on May 26, 2016, as follows: “Antisemitism is a certain perception of Jews, which may be expressed as hatred toward Jews. Rhetorical and physical manifestations of antisemitism are directed toward Jewish or non-Jewish individuals and/or their property, toward Jewish community institutions and religious facilities.” On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None (b) Mayor Mrakas Re: Rainbow Crosswalk at Yonge and Wellington Intersection Moved by Mayor Mrakas Seconded by Councillor Humfryes Whereas Aurora and other communities across the province have shown their support for Pride and the LGBTQ+ community by raising the Pride flag in June every year; and Whereas the permanent installation of a rainbow crosswalk is a symbol of the Town of Aurora’s acceptance of, support for, and commitment to diversity and inclusiveness; and Whereas the intent of this initiative is to show vulnerable people in our community that Aurora is a town where everyone is welcome and accepted; Page 17 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 12 of 17 1. Now Therefore Be It Hereby Resolved That Council approve and direct staff to install a Rainbow Crosswalk at the intersection of Yonge and Wellington Streets (south side); and 2. Be It Further Resolved That the installation of the Rainbow Crosswalk be completed by Town staff/contractors who can ensure that it is installed safely and complies with all appropriate accessibility and Ministry of Transportation Ontario (MTO) requirements. On a recorded vote the motion Carried Yeas: 5 Nays: 2 Voting Yeas: Councillors Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillors Gaertner and Gallo (c) Councillor Kim and Mayor Mrakas Re: Anti-Black Racism and Anti-Racism Task Force Moved by Councillor Kim Seconded by Councillor Humfryes Whereas the Town of Aurora has endorsed a Diversity and Inclusion Charter, a signed commitment to creating “…an inclusive environment…where everyone can participate freely in society and live with respect, dignity and freedom from discrimination”; and Whereas the Town of Aurora is committed to building a more inclusive society by “working to identify, address and prevent systemic racism in municipal policy, programs and services”; and Whereas systemic barriers to full participation in our community continue to affect the lived experiences of Black Ontarians; and Whereas the United Nations proclaimed 2015-2024 the Decade for People of African Descent, an important step in the international community recognizing that people of African descent represent a distinct group whose human rights must be promoted and protected; and Page 18 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 13 of 17 Whereas the Town of Aurora is committed to taking meaningful action to address anti-Black racism and affect long-term systemic change; 1. Now Therefore Be It Hereby Resolved That an “Anti-Black Racism and Anti-Racism Task Force” be established; and 2. Be It Further Resolved That the purpose of this committee is to develop strategies to eliminate anti-Black racism and anti-racism in our community and the Municipal Corporation; and 3. Be It Further Resolved That staff work with Black community groups within Aurora and York Region to identify and develop priorities for the proposed task force, identify opportunities to increase Black community engagement and foster an increased public awareness of anti-Black racism; and 4. Be It Further Resolved That the Anti-Black Racism and Anti-Racism Task Force be comprised of two (2) members of Council and seven (7) citizen members; and 5. Be It Further Resolved That staff be directed to advertise, in accordance with the provisions of the “Policy for Ad Hoc/Advisory Committees and Local Boards”, for applications from members of the public for appointment to the Anti-Black Racism and Anti-Racism Task Force; and 6. Be It Further Resolved That the Chief Administrative Officer be directed to appoint one appropriate staff liaison to support the work of the Anti- Black Racism and Anti-Racism Task Force; and 7. Be It Further Resolved That each employee will have the responsibility to support the Equity, Diversity and Inclusion effort of the Town of Aurora; and 8. Be It Further Resolved That the Task Force will report at least annually on the progress made on diversity and inclusion in alignment with the Employment Equity Act and Bill C-25. On a recorded vote the motion Carried Page 19 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 14 of 17 Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None 9. Regional Report York Regional Council Highlights – June 25, 2020 Moved by Councillor Humfryes Seconded by Councillor Gaertner That the Regional Report of June 25, 2020, be received for information. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None 10. New Business Councillor Gaertner inquired about whether any measures were being taken by the Town to prevent loose dogs from causing disturbances in the wildlife park during nesting season, and staff provided a response. Councillor Gaertner advised that she would not be attending this year’s Association of Municipalities of Ontario (AMO) conference in August. Mayor Mrakas noted that the conference would be held virtually and no members of Council were planning to attend. Councillor Gaertner inquired about how a resident could make a donation through the Mayor’s Golf Classic Funds Committee, and staff provided a response. Councillor Thompson inquired about whether there were any plans for re-opening Town facilities in August 2020, particularly Club Aurora and the walking track, and staff provided a response. Page 20 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 15 of 17 Councillor Gilliland noted that the Arts and Culture round table discussion group that she has been hosting along with Councillors Gallo and Humfryes would be holding its last meeting on July 22, 2020. She stated that the group has been very helpful and engaging with stakeholders and she hopes to continue with an informal discussion group to support the Culture Days through September and October. Mayor Mrakas expressed his appreciation to the Councillors for their participation in the discussion group. Councillor Kim inquired about the ownership and responsibility for a green cable box in need of repair, and staff provided a response. Councillor Humfryes noted that the Town’s Drive-In Movie night on July 24, 2020, is sold out and stated her belief that residents are anxious for Arts and Culture events to resume. Mayor Mrakas expressed appreciation to the Special Events team for their efforts in organizing the Drive-In Movie nights and other events. Councillor Humfryes expressed appreciation to staff for providing clarification on the concerns raised by Ms. Rebecca Beaton, who delegated at last week’s General Committee meeting regarding capital project nos. 31118 and 31119. Councillor Humfryes inquired about the reconstruction work being done at 95 Edward Street, and staff provided a response. Mayor Mrakas advised that a donation of $10,000 has been secured from the community toward the installation of the Rainbow Crosswalk at the Yonge and Wellington intersection. 11. By-laws Moved by Councillor Thompson Seconded by Councillor Kim That the following by-law be enacted: (a) By-law Number 6270-20 Being a By-law to amend Parking and Traffic Control By-law Number 4574-04.T, as amended, with respect to No Parking on various highways in the Town of Aurora. On a recorded vote the motion Carried Page 21 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 16 of 17 Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None Moved by Councillor Thompson Seconded by Councillor Kim That the following by-law be enacted: (b) By-law Number 6271-20 Being a By-law to establish ward boundaries for the Town of Aurora. On a recorded vote the motion Carried Yeas: 4 Nays: 3 Voting Yeas: Councillors Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillors Gaertner, Gallo, and Gilliland Moved by Councillor Kim Seconded by Councillor Thompson That the following by-law be enacted: (c) By-law Number 6272-20 Being a By-law to amend By-law Number 5285-10, as amended, to adopt Official Plan Amendment No. 21. On a recorded vote the motion Carried Yeas: 6 Nays: 1 Voting Yeas: Councillors Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillor Gaertner 12. Closed Session None Page 22 of 115 Council Meeting Minutes Tuesday, July 14, 2020 Page 17 of 17 13. Confirming By-law Moved by Councillor Thompson Seconded by Councillor Humfryes That the following confirming by-law be enacted: By-law Number 6273-20 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on July 14, 2020. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None 14. Adjournment Moved by Councillor Thompson Seconded by Councillor Humfryes That the meeting be adjourned at 9:01 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 23 of 115 Town of Aurora Special Meeting of Council Minutes Council Chambers, Aurora Town Hall Tuesday, August 25, 2020 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Rachel Wainwright-van Kessel, Director of Finance, Jason Gaertner, Manager, Financial Management Services, Michael de Rond, Town Clerk, Linda Bottos, Council/Committee Coordinator The Mayor called the meeting to order at 7 p.m. Council consented to recess the meeting at 9:28 p.m. and reconvened the meeting at 9:40 p.m. Council consented to extend the hour past 10:30 p.m. Council consented to extend the hour past 11 p.m. 1. Approval of the Agenda Main motion Moved by Councillor Humfryes Seconded by Councillor Kim That the agenda as circulated by Legislative Services, including the following additional items, be approved: Page 24 of 115 Special Meeting of Council Minutes Tuesday, August 25, 2020 Page 2 of 13 • Delegation (a) Debra Wilson, Chair, Board of Directors, Aurora Chamber of Commerce; Re: Item 1 – CMS20-019 – Library Square – Tender Award and Update • Delegation (b) Susan Walmer, Resident; Re: Item 3 – FIN20-001 – Library Square – Final Capital Investment Financing Strategy • Delegation (c) Suzanne Haines, Executive Director, and Eric Acker, President, Aurora Cultural Centre; Re: Library Square Project • Delegation (d) Bruce Gorman, Chief Executive Officer, Aurora Public Library; Re: Library Square Project • Delegation (e) Joanne Russo, Chair, BIA (Written Delegation); Re: Support for Library Square Project • Delegation (f) Michele Boyer, Resident; Re: Support for Library Square Project • Delegation (g) Tim Jones, Resident (Written Delegation); Re: Support for Library Square Project • Delegation (h) Mike Rathke, Resident and Owner of MR Menswear (Written Delegation); Re: Support for Library Square Project • Item 4 – Memorandum from Mayor Mrakas; Re: Appointment to the Joint Council Committee • By-law (b) By-law Number 6275-20 Being a By-law to amend By-law Number 6228-19, as amended, to govern the proceedings of Council and Committee meetings of the Town of Aurora. Amendment No. 1 Moved by Councillor Gallo Seconded by Councillor Gaertner That the main motion be amended by adding the following clause: “That Items 2 and 3 be considered prior to consideration of Item 1.” On a recorded vote the amendment was Defeated Page 25 of 115 Special Meeting of Council Minutes Tuesday, August 25, 2020 Page 3 of 13 Yeas: 3 Nays: 4 Voting Yeas: Councillors Gaertner, Gallo, and Gilliland Voting Nays: Councillors Humfryes, Kim, and Thompson, Mayor Mrakas Amendment No. 2 Moved by Councillor Gallo Seconded by Councillor Gilliland That the main motion be amended by adding the following clause: “That the provisions of the Procedural By-law be waived to permit each Member of Council to speak two times on a matter for a maximum of fifteen minutes each time.” On a recorded vote the amendment was Defeated Yeas: 3 Nays: 4 Voting Yeas: Councillors Gaertner, Gallo, and Gilliland Voting Nays: Councillors Humfryes, Kim, and Thompson, Mayor Mrakas On a recorded vote the main motion Carried Yeas: 5 Nays: 2 Voting Yeas: Councillors Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillors Gaertner and Gallo 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Delegations (a) Debra Wilson, Chair, Board of Directors, Aurora Chamber of Commerce Re: Item 1 – CMS20-019 – Library Square – Tender Award and Update Page 26 of 115 Special Meeting of Council Minutes Tuesday, August 25, 2020 Page 4 of 13 Ms. Wilson, on behalf of the Aurora Chamber of Commerce, expressed support for the Library Square project. Moved by Councillor Humfryes Seconded by Councillor Thompson That the comments of the delegation be received and referred to Item 1. On a recorded vote the motion Carried Yeas: 6 Nays: 1 Voting Yeas: Councillors Gaertner, Gallo, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillor Gilliland (b) Susan Walmer, Resident Re: Item 3 – FIN20-001 – Library Square – Final Capital Investment Financing Strategy Ms. Walmer, on behalf of a small group of local citizens, expressed concerns regarding the continuance of the Library Square project in light of the current and possible impacts of the COVID-19 pandemic. She requested that Council pause the project, undertake a business case and needs analysis, and consult further with the public. Moved by Councillor Gaertner Seconded by Councillor Thompson That the comments of the delegation be received and referred to Item 3. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None (c) Suzanne Haines, Executive Director, and Eric Acker, President, Aurora Cultural Centre Re: Library Square Project Page 27 of 115 Special Meeting of Council Minutes Tuesday, August 25, 2020 Page 5 of 13 On a motion of Councillor Humfryes seconded by Councillor Thompson, Council consented to permit the delegation additional time as required. Ms. Haines and Mr. Acker, on behalf of the Aurora Cultural Centre, expressed full support for the Library Square project and provided context regarding the project initiation, collaboration, design, governance structure, ongoing operations, and quality of life in Aurora. Moved by Councillor Kim Seconded by Councillor Humfryes That the comments of the delegation be received and referred to the Library Square discussions. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None (d) Bruce Gorman, Chief Executive Officer, Aurora Public Library Re: Library Square Project Mr. Gorman, on behalf of the Aurora Public Library Board, expressed full support for the Library Square project and commencement of the project without delay. Moved by Councillor Humfryes Seconded by Councillor Thompson That the comments of the delegation be received and referred to the Library Square discussions. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None Page 28 of 115 Special Meeting of Council Minutes Tuesday, August 25, 2020 Page 6 of 13 (e) Joanne Russo, Chair, BIA (Written Delegation) Re: Support for Library Square Project Ms. Russo, on behalf of the Aurora Business Improvement Association (BIA), submitted a written delegation expressing support for the commencement of the Library Square project. Moved by Councillor Humfryes Seconded by Councillor Thompson That the written comments of the delegation be received and referred to the Library Square discussions. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None (f) Michele Boyer, Resident Re: Support for Library Square Project Ms. Boyer expressed support for moving forward with the Library Square project. Moved by Councillor Thompson Seconded by Councillor Kim That the comments of the delegation be received and referred to the Library Square discussions. On a recorded vote the motion Carried Yeas: 6 Nays: 1 Voting Yeas: Councillors Gaertner, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillor Gallo (g) Tim Jones, Resident (Written Delegation) Re: Support for Library Square Project Page 29 of 115 Special Meeting of Council Minutes Tuesday, August 25, 2020 Page 7 of 13 Mr. Jones submitted a written delegation in support of moving forward with the Library Square project. Moved by Councillor Kim Seconded by Councillor Humfryes That the written comments of the delegation be received and referred to the Library Square discussions. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None (h) Mike Rathke, Resident and Owner of MR Menswear (Written Delegation) Re: Support for Library Square Project Mr. Rathke submitted a written delegation in support of moving forward with the Library Square project as planned. Moved by Councillor Thompson Seconded by Councillor Humfryes That the written comments of the delegation be received and referred to the Library Square discussions. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None 4. Consideration of Items Requiring Discussion 1. CMS20-019 – Library Square – Tender Award and Update Council consented to vote on the second clause of the main motion as amended separately. Page 30 of 115 Special Meeting of Council Minutes Tuesday, August 25, 2020 Page 8 of 13 Main motion Moved by Councillor Thompson Seconded by Councillor Humfryes 1. That Report No. CMS20-019 be received; and 2. That Tender 2020-55-CMS for the Construction of the Library Square Project be awarded to Chandos Construction Ltd. in the amount of $41,009,865 which includes additional allocated funds of $328,000 resulting in a total project budget of $51,939,500. Amendment Moved by Councillor Thompson Seconded by Councillor Kim That the main motion be amended by adding the following clauses: “That a Library Square Construction Budget Control Task Force be established to monitor and examine all financial and budgetary aspects of Library Square during its construction phase and the spending of the project contingency; and That two members of Council be appointed to the Task Force; and That staff be directed to develop a Terms of Reference for the Task Force for approval by Council.” On a recorded vote the motion Carried Yeas: 6 Nays: 1 Voting Yeas: Councillors Gaertner, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillor Gallo Main motion as amended Moved by Councillor Thompson Seconded by Councillor Humfryes 1. That Report No. CMS20-019 be received; and 2. That Tender 2020-55-CMS for the Construction of the Library Square Project be awarded to Chandos Construction Ltd. in the amount of Page 31 of 115 Special Meeting of Council Minutes Tuesday, August 25, 2020 Page 9 of 13 $41,009,865 which includes additional allocated funds of $328,000 resulting in a total project budget of $51,939,500; and 3. That a Library Square Construction Budget Control Task Force be established to monitor and examine all financial and budgetary aspects of Library Square during its construction phase and the spending of the project contingency; and 4. That two members of Council be appointed to the Task Force; and 5. That staff be directed to develop a Terms of Reference for the Task Force for approval by Council. On a recorded vote the first, third, fourth, and fifth clauses of the main motion as amended Carried Yeas: 6 Nays: 1 Voting Yeas: Councillors Gaertner, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillor Gallo On a recorded vote the second clause of the main motion as amended Carried Yeas: 4 Nays: 3 Voting Yeas: Councillors Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillors Gaertner, Gallo, and Gilliland 2. FIN20-019 – Library Square – Final Capital Investment Funding Strategy On a motion of Councillor Gallo seconded by Councillor Humfryes, Council consented on a two-thirds majority vote to waive the provisions of the Procedure By-law to permit Members of Council to speak to the matter after the Chair called the vote. Main motion Moved by Councillor Kim Seconded by Councillor Humfryes 1. That Report No. FIN20-019 be received; and Page 32 of 115 Special Meeting of Council Minutes Tuesday, August 25, 2020 Page 10 of 13 2. That Council approve the proposed adjustments to its previously approved funding strategy for Capital Project No. 81019 – Library Square, as presented. Motion to refer Moved by Councillor Gallo Seconded by Councillor Gilliland That Report No. FIN20-019 – Library Square – Final Capital Investment Funding Strategy be referred back to staff to return with a report on the pros and cons of proceeding with the Library Square project at this time. On a recorded vote the motion to refer was Defeated Yeas: 3 Nays: 4 Voting Yeas: Councillors Gaertner, Gallo, and Gilliland Voting Nays: Councillors Humfryes, Kim, and Thompson, Mayor Mrakas On a recorded vote the main motion Carried Yeas: 4 Nays: 3 Voting Yeas: Councillors Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillors Gaertner, Gallo, and Gilliland 3. FIN20-001 – Library Square – Final Capital Investment Financing Strategy Moved by Councillor Kim Seconded by Councillor Thompson 1. That Report No. FIN20-001 be received; and 2. That the use of a construction line of credit up to a maximum value of $38 million to fund the Library Square project during its construction be approved; and Page 33 of 115 Special Meeting of Council Minutes Tuesday, August 25, 2020 Page 11 of 13 3. That the Town finance any balance remaining in its construction line of credit as of substantial project completion through a floating rate capital loan for a period of up to a maximum of five years; and 4. That up to a maximum of $12.9 million in long-term debt authority for the refinancing of the floating rate capital loan in the form of a debenture with up to a maximum repayment period of twenty years be issued within five years of the project’s substantial completion; and 5. That the Treasurer be authorized to determine the appropriate value and repayment period for both the floating rate capital loan and long-term debt to be issued when it is required within the constraints as defined by Council; and 6. That Council approve the Library Square project’s interim/long-term debt financing by-law; and 7. That upon finalization of the long-term financing plan, an informational report be provided to Council which outlines the details of such, including interest rates and net cost of borrowing. On a recorded vote the motion Carried Yeas: 4 Nays: 3 Voting Yeas: Councillors Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillors Gaertner, Gallo, and Gilliland 4. Memorandum from Mayor Mrakas Re: Appointment to the Joint Council Committee Moved by Councillor Humfryes Seconded by Councillor Kim 1. That the memorandum regarding Appointment to the Joint Council Committee be received; and 2. That Councillor Thompson replace Mayor Mrakas as one of the Town’s representatives on the Joint Council Committee. Page 34 of 115 Special Meeting of Council Minutes Tuesday, August 25, 2020 Page 12 of 13 On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: None 5. By-laws Moved by Councillor Kim Seconded by Councillor Thompson That the following by-laws be enacted: (a) By-law Number 6274-20 Being a By-law to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for temporary and long-term financing of one or more capital works of The Corporation of the Town of Aurora (the “Lower-tier Municipality”) pursuant to a floating rate capital loan facility made available by OILC to the Regional Municipality of York (the “Upper-tier Municipality”). (b) By-law Number 6275-20 Being a By-law to amend By-law Number 6228-19, as amended, to govern the proceedings of Council and Committee meetings of the Town of Aurora. On a recorded vote the motion Carried Yeas: 4 Nays: 3 Voting Yeas: Councillors Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillors Gaertner, Gallo, and Gilliland 6. Confirming By-law Moved by Councillor Kim Seconded by Councillor Humfryes That the following confirming by-law be enacted: Page 35 of 115 Special Meeting of Council Minutes Tuesday, August 25, 2020 Page 13 of 13 By-law Number 6276-20 Being a By-law to Confirm Actions by Council Resulting from a Special Meeting of Council on August 25, 2020. On a recorded vote the motion Carried Yeas: 4 Nays: 3 Voting Yeas: Councillors Humfryes, Kim, and Thompson, Mayor Mrakas Voting Nays: Councillors Gaertner, Gallo, and Gilliland 7. Adjournment Moved by Councillor Kim Seconded by Councillor Thompson That the meeting be adjourned at 11:14 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 36 of 115 1 Town of Aurora Council Closed Session Public Meeting Minutes Date: Time: Location: Tuesday, September 8, 2020 5:45 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Mrakas Councillor Kim Councillor Gaertner Councillor Humfryes Councillor Thompson Councillor Gilliland Councillor Gallo Other Attendees: David Waters, Director of Planning and Development Services Patricia De Sario, Town Solicitor Michael de Rond, Town Clerk _____________________________________________________________________ 1. Procedural Notes The Chair called the meeting to order at 5:47 p.m. Council consented to resolve into a Closed Session at 5:47 p.m. David Waters and Patricia De Sario left the meeting at 6:10 p.m. Council reconvened into open session at 6:22 p.m. 2. Approval of the Agenda Moved by Councillor Gaertner Seconded by Councillor Thompson That the confidential Council Closed Session meeting agenda be approved. Carried Page 37 of 115 2 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Consideration of Items Requiring Discussion Moved by Councillor Gaertner Seconded by Councillor Thompson That Council resolve into Closed Session to consider the following matters: 1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS20-016 – Settlement of Notice of Intention to Designate 15240 Yonge Street (Ashton Building) and 15242 Yonge Street (Lloyd Building) 2. Personal matters about an identifiable individual, including municipal or local board employee (Section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session Report No. CS20-017 – Community Advisory Committee Vacancy 3. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS20-019 – Settlement of Notice of Intention to Designate 15243B Yonge Street (Whimster’s Store) Carried 4.1 Closed Session Report No. CS20-016 – Settlement of Notice of Intention to Designate 15240 Yonge St (Ashton Building) & 15242 Yonge St (Lloyd Building) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001) Council consented to consider items 4.1 and 4.3 together. Moved by Councillor Kim Seconded by Councillor Gallo 1. That Closed Session Report No. CS20-016 and CS20-019 be received; and 2. That the confidential direction to staff be confirmed. Page 38 of 115 3 Yeas (4): Mayor Mrakas, Councillor Kim, Councillor Thompson, and Councillor Gallo Nays (1): Councillor Humfryes Absent (2): Councillor Gaertner, and Councillor Gilliland Carried (4 to 1) 4.2 Closed Session Report No. CS20-017 – Community Advisory Committee Vacancy Personal matters about an identifiable individual, including municipal or local board employee (Section 239(2)(b) of the Municipal Act, 2001) Moved by Councillor Humfryes Seconded by Councillor Gallo 1. That the Closed Session Report No. CS20-017 be deferred to the September 22, 2020 Closed Session meeting of Council Yeas (5): Mayor Mrakas, Councillor Kim, Councillor Humfryes, Councillor Thompson, and Councillor Gallo Absent (2): Councillor Gaertner, and Councillor Gilliland Carried (5 to 0) 4.3 Closed Session Report No. CS20-019 - Settlement of Notice of Intention to Designate 15243B Yonge Street (Whimster’s Store) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001) See Item 4.1. 5. Confirming By-law 5.1 6277-20 Being a By-law to confirm actions by Council resulting from a Council Closed Session on September 8, 2020. Moved by Councillor Humfryes Seconded by Councillor Kim That the following confirming by-law be enacted: Page 39 of 115 4 6277-20 Being a By-law to confirm actions by Council resulting from a Council Closed Session on September 8, 2020. Carried 6. Adjournment Moved by Councillor Kim Seconded by Councillor Humfryes That the meeting be adjourned at 6:30 p.m. Carried Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 40 of 115 1 Town of Aurora Council Public Planning Meeting Minutes Date: Time: Location: Tuesday, September 15, 2020 7:00 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Mrakas Councillor Gaertner Councillor Gallo Councillor Gilliland Councillor Humfryes Councillor Kim Councillor Thompson Other Attendees: David Waters, Director, Planning and Development Services Sean Lapenna, Planner Matthew Peverini, Planner Michael de Rond, Town Clerk Samantha Yew, Deputy Town Clerk Linda Bottos, Council/Committee Coordinator Ishita Soneji, Council/Committee Coordinator _____________________________________________________________________ 1. Procedural Notes The Mayor called the meeting to order at 7:03 p.m. Council consented to recess the meeting at 9:21 p.m. and reconvened the meeting at 9:31 p.m. Council consented to extend the hour past 10:30 p.m. 2. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Kim Page 41 of 115 2 That the agenda as circulated by Legislative Services be approved. Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson Carried (7 to 0) 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Planning Applications The Mayor outlined the procedures that would be followed in the conduct of the public meeting. The Town Clerk confirmed that the appropriate notice was given in accordance with the relevant provisions of the Planning Act. 4.1 PDS20-051 - Applications for Official Plan and Zoning By-law Amendments, 15516 Leslie Street GP Inc., 15516 Leslie St Part Lot 22, Concession 2 Whitchurch, File Numbers: OPA-2020-03 and ZBA-2020-03, Related File Number: SP-2020-02 Applicant Mr. Jack Wong, Associate, Malone Given Parsons Ltd., presented an overview of the proposed development including site and policy context, the original and revised development, building design, access, landscaping, shadow study results, building design and elevations. Planning Staff Mr. Sean Lapenna, Planner, presented an overview of the staff report regarding the proposed Official Plan and Zoning By-law amendments, noting that the applicant proposes to introduce site-specific policies to permit increased density and height and to rezone the subject lands from "Rural (RU)" Zone to "Second Density Apartment Residential Exception Zone (RA2-XX)" and "Environmental Protection Zone (EP)" to facilitate the development of a seven-storey condominium apartment building with a total of 137 units, 201 underground parking spaces, private driveway, and open space lands. He further presented a summary of the public comments received to date. Page 42 of 115 3 Public Comments Aurora resident Lu Han, on behalf of area residents, expressed the following comments:  Opposition to the proposed Zoning By-law amendment  Concern regarding school capacity and current overflow in area  Concern regarding community centre program capacity and community park capacity  Concern regarding traffic congestion and safety  Concern regarding shadowing, lack of natural light, and impact on seniors and children  Concern regarding impact of rezoning on wildlife and environment  Request that Council protect the best interests of residents and acknowledge the petition emailed to Council Planning Staff Staff addressed the concerns regarding zoning, school capacity, community park capacity, traffic, wildlife and the environmental protection area. The Mayor noted that construction of a new public school in the area was recently approved with completion expected in 2024. Moved by Councillor Gilliland Seconded by Councillor Kim 1. That Report No. PDS20-051 be received; and 2. That comments presented at the Public Meeting be addressed by Planning and Development Services in a report to a future Public Planning meeting. Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson Carried (7 to 0) 4.2 PDS20-053 - Applications for Official Plan and Zoning By-law Amendments, RCG Aurora North GP Inc., 16005-16055 Bayview Ave Whitchurch Con 2 Pt Lot 26, RP65R32530 Part 1, File Numbers: OPA- 2020-04 and ZBA-2020-04 Page 43 of 115 4 Applicant Mr. Kevin Bechard, Senior Associate, Weston Consulting, presented an overview of the proposed development including site and policy context, current and future transit network, proposed site plan and housing tenure, elevations, and landscaping. Planning Staff Mr. Matthew Peverini, Planner, presented an overview of the staff report regarding the proposed Official Plan and Zoning By-law amendments, noting that the applicant proposes to redesignate the subject lands to "Medium-High Density Residential" and introduce site-specific policies to permit a new use and increased height and density, and rezone the subject lands from Community Commercial Exception Zone C4(463) to a site-specific RA2 Second Density Apartment Residential Exception Zone, to facilitate the development of a six-storey residential apartment building (purpose-built rental) with 79 units and 119 parking spaces. Public Comments Aurora residents Robert Abbatangelo, Tanya Clouatre, Heidi Schellhorn, and Emil Setareh expressed the following comments: Concerns regarding:  Timing of public notice of application  Safety of seniors and children at busy intersection  Environmental impacts on area east of development, water course and ponds adjacent to St. John's Sideroad  Impacts on ravine and wildlife  Streetscape and incompatibility of proposed development within area  Proposed development contrary to existing designated zoning purpose  Potential peripheral parking on area streets already short of parking spaces  Increased traffic flow and congestion in area with existing high volume of vehicular and pedestrian traffic  Rental housing issues  Density  Potential loss in neighbourhood property values  Loss of privacy due to height of proposed building  Construction noise pollution, dust and debris Page 44 of 115 5 Questions regarding:  Measures to be taken to mitigate pedestrian safety issues  Measures to ensure target market of seniors will occupy building Suggestions:  Keep development within the rules and by-laws  Consider more environmentally-friendly options such as repurposing vacant commercial spaces that have greater surrounding infrastructure Planning Staff Staff addressed the questions and concerns regarding public notice of application, senior and pedestrian safety, environmental impacts, existing zoning, parking overflow, building height and fit in the area. Moved by Councillor Kim Seconded by Councillor Humfryes 1. That Report No. PDS20-053 be received; and 2. That comments presented at the Public Meeting be addressed by Planning and Development Services in a report to a future Public Planning meeting. Yeas (6): Mayor Mrakas, Councillor Gallo, Councillor Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson Nays (1): Councillor Gaertner Carried (6 to 1) 5. Confirming By-law 5.1 6278-20 Being a By-law to Confirm Actions by Council Resulting from a Council Public Planning Meeting on September 15, 2020 Moved by Councillor Gallo Seconded by Councillor Thompson That the confirming by-law be enacted. Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson Carried (7 to 0) Page 45 of 115 6 6. Adjournment Moved by Councillor Kim Seconded by Councillor Gilliland That the meeting be adjourned at 10:52 p.m. Carried Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 46 of 115 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Councillor’s Office Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of June 26, 2020 To: Mayor and Members of Council From: Councillor Wendy Gaertner Date: September 29, 2020 Recommendations 1. That Council receive the correspondence for information. Page 47 of 115 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca ANNOUNCEMENTS: a) Chair Emmerson noted that the Connect Campaign held a successful and well attended virtual meeting on June 24th to raise awareness of the need for a new Nature Centre at Scanlon Creek Conservation Area for LSRCA’s Education Program. PRESENTATIONS: a) LSRCA’s 2020 Budget Companion Document CAO Mike Walters provided Board members with a glimpse of LSRCA’s 2020 Budget Companion Document, noting that the document talks about all LSRCA programs and services, providing an open and transparent picture of what we do, along with the costs to deliver services. Other details include outcomes for each program area, as well as workplans for 2020. CAO Walters proudly noted that this document is produced entirely inhouse by LSRCA’s Communications department and that other conservation authorities have also begun producing their own budget companion document. To view this document, please click this link: LSRCA's 2020 Budget Companion Document b) LSRCA Stories of Lake Simcoe: Science to Action General Manager, Integrated Watershed Management, Ben Longstaff, noted that as Board members are aware, reporting on the health of Lake Simcoe, along with protecting and restoring the lake, is an important part of the work undertaken by LSRCA. It demonstrates our commitment and allows us to share results for residents and interested stakeholders. The need was identified to share this information with non-technical yet engaged groups, residents, municipal staff, etc., and a unique approach to story telling through on a web-based tool was created. Communications Specialist, Nancie Knight, who led this initiative, shared this new product with Board members, noting this story series was created to inform, engage, and empower our local environmental groups and partners. This tool was selected so the already engaged audience could become more informed and use the information to take action in their own communities. The project team of GIS, Forestry, Restoration, Integrated Watershed Management and Communications worked collaboratively on this initiative. Ms. Knight took the Board through an online tour of the webpage. To view this presentation, please click this link: Stories of Lake Simcoe: Science to Action To access this tool on our website, please click this link: https://www.lsrca.on.ca/watershed-health/stories-of-lake- simcoe Board Meeting Highlights June 26, 2020 Page 48 of 115 LSRCA Board of Directors Meeting Highlights – June 26, 2020 Page 2 of 2 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca c) Scanlon Creek Operations Centre Renovations Update General Manager, Conservation Lands, Brian Kemp, provided the Board with an update on the renovations at Scanlon Creek Operations Centre and was pleased to note that the renovations are very close to completion. He reviewed the project timelines, noting the project was tracking well at the beginning of 2020, then shut down for a month due to COVID-19. Construction recommenced May 19th and virtual site meetings were held every two weeks, and staff had constant daily contact with the contractors. The targeted project completion is July 6th. GM Kemp took the Board through a virtual tour of the renovated building, pointing out the many new features that now make this building fully accessible. He was pleased also to showcase the reuse of some emerald ash trees cut down due to the emerald ash borer, as well as the new watershed science workroom. To view this presentation, please click this link: Scanlon Creek Operations Centre Renovations Update CORRESPONDENCE AND STAFF REPORTS: Correspondence The Board received the following pieces of Correspondence: a) LSRCA letter of May 5, 2020 to MECP and MNRF regarding the Pefferlaw Dam ownership; b) MECP letter of May 6, 2020 to LSRCA regarding the Pefferlaw Dam ownership; c) MNRF letter received June 12, 2020 to LSRCA regarding the Pefferlaw Dam ownership; and d) Conservation Ontario letter of June 3, 2020 to MECP regarding Conservation Authorities: Next Steps LSRCA Business Continuity and Operational Response to the COVID -19 Pandemic The Board received Staff Report No. 32-20-BOD, prepared by Chief Administrative Officer, Mike Walters, which updated the Board regarding LSRCA’s business continuity and operational response to the COVID-19 pandemic. For more information or to see the full agenda package, please click the link below for LSRCA’s Board of Directors’ webpage: https://www.lsrca.on.ca/Pages/Board-Meetings.aspx Page 49 of 115 1 Town of Aurora General Committee Meeting Report Date: Time: Location: Tuesday, September 8, 2020 7:00 pm Council Chambers, Aurora Town Hall Council Members: Mayor Mrakas Councillor Kim Councillor Gaertner Councillor Humfryes Councillor Thompson Councillor Gilliland Councillor Gallo Other Attendees: Techa van Leeuwen, Director of Corporate Services Allan Downey, Director of Operations David Waters, Director of Planning and Development Services Robin McDougall, Director of Community Services Rachel Wainwright-van Kessel, Acting Chief Administrative Officer & Director of Finance Michael de Rond, Town Clerk Patricia De Sario, Town Solicitor Samantha Yew, Deputy Town Clerk Linda Bottos, Council/Committee Coordinator Ishita Soneji, Council/Committee Coordinator Cindy Shaver, Communications Specialist _____________________________________________________________________ 1. Procedural Notes Councillor Gallo in the Chair. The Chair called the meeting to order at 7 p.m. 2. Approval of the Agenda General Committee recommends: Page 50 of 115 2 That the agenda as circulated by Legislative Services, including the following additional items, be approved:  Notice of Motion 9.3 - Councillor Thompson; Re: Audio Recordings of Closed Session Meetings  Notice of Motion 9.4 - Councillor Thompson; Re: Construction of Gymnasium at the SARC Carried 3. Declarations of Pecuniary Interest and General Nature Thereof None 4. Community Presentations None 5. Delegations None 6. Consent Agenda None 7. Advisory Committee Meeting Minutes 7.1 Mayor's Golf Classic Funds Committee Meeting Minutes of July 30, 2020 General Committee recommends: 1. That the Mayor's Golf Classic Funds Committee meeting minutes of July 30, 2020, be received for information. Carried 8. Consideration of Items Requiring Discussion (Regular Agenda) 8.1 OPS20-013 - Review of Urban Forest Study and Associate Forestry Policies General Committee recommends: 1. That Report No. OPS20-013 be received; and Page 51 of 115 3 2. That Planning & Development Services present a Town initiated amendment to the Comprehensive Zoning By-Law to confirm and define the requirement for a landscape strip for all zones as required for the purposes of tree planting and supporting soil volume; and 3. That the definition of a Landscape Strip be changed to require a minimum 3.0m un-obstructed width solely for the purpose of tree planting and supporting soil volume; and 4. That the Landscape Design Guidelines be amended to: a. Clarify the soil depth required within Landscape Strips be a minimum 0.6m continuous topsoil depth; and b. Increase the Boulevard topsoil depth from 300mm to 450mm continuous depth; and 5. That the Town of Aurora's Engineering standards be reviewed and revised to support an increase in topsoil depth within Town boulevards; and 6. That the Tree Removal/Pruning and Compensation Policy be amended as described in Report No. OPS20-013; and 7. That a by-law to amend the Tree Permit By-law (Number 5850-16) be enacted at a future Council meeting to: a. Confirm the minimum tree size for compensation be 5cm trunk diameter or greater; and b. Refer compensation requirements for minor variance, consent to severe, stable neighbourhoods, site plan and subdivision applications to the Tree Removal/Pruning and Compensation Policy; and c. Forbid tree removal permits from being issued from April 1st to August 31st in respect of the Migratory Birds Convention Act; and 8. That the Tree Protection/Preservation Policy and the Tree Planting and Approved Plant List Policy be amended as described in Report OPS20-013. Carried Page 52 of 115 4 8.2 CMS20-020 - Pandemic Recovery Planning – Update No. 2 General Committee recommends: 1. That Report No. CMS20-020 be received for information. Carried 8.3 OPS20-009 - By-law Regulating Occupancy, Works, Fouling and Encroachments on Highways General Committee recommends: 1. That Report No. OPS20-009 be received; and 2. That the Highway Occupancy and Encroachment By-law, being a by- law to regulate occupancy, fouling and encroachment onto municipal highways and the repeal of By-law Nos. 4734-05.P, 4744-05.P and 5733-15, be brought forward to a future Council meeting for enactment. Carried 8.4 FIN20-021 - Bill 197 – Update on Proposed Legislative Changes to Development Charges Act and Planning Act General Committee recommends: 1. That Report No. FIN20-021 be received for information. Carried 8.5 FIN20-022 - 2020 Year End Surplus/Deficit Financial Control By-law General Committee recommends: 1. That Report No. FIN20-022 be received; and 2. That a bylaw be enacted to authorize the Treasurer and the Chief Administrative Officer to make the following year-end financial adjustments: a. to allocate any 2020 Operating Fund surplus or deficit as set out in Report No. FIN20-022; and Page 53 of 115 5 b. to allocate any 2020 surplus or alternatively fund any deficit in the Water, Wastewater, or Storm water budgets to or from the appropriate related reserve accounts; and 3. That the Treasurer and Chief Administrative Officer report to Council after the year end surplus/deficit control adjustments and allocations have been completed. Carried 8.6 FIN20-023 - Safe Restart Funding General Committee recommends: 1. That Report No. FIN20-023 be received for information. Carried 9. Notices of Motion 9.1 Councillor Kim; Re: Sidewalk Installation Policy Whereas in September 2009 Council has approved a “Sidewalk Installation Policy” (#67), for the installation of sidewalks on Town’s roads that ensures connectivity, safety and convenient pedestrian traffic in new development and existing areas, and the policy was subsequently revised in April 2015; and Whereas the Transportation Master Plan Update endorsed by Council in February 2020, identified the existing traffic operational concerns and recommended “TDM, Transit, and Active Transportation Improvements” and “Operational Improvements” as viable alternative solutions to accommodate future growth;” and Whereas “The Active and Safe Routes to School Program” implemented in Aurora has helped to encourage the physical activity of youth, enhance environmental sustainability by reducing greenhouse gas emissions and help alleviate traffic concerns in school areas; and Whereas the Town based on the “Active and Safe Routes to School Program” has implemented “The School Travel Planning Policy (#69)” in December 2013 and set out a mechanism that would allow for student pedestrian priority; and Page 54 of 115 6 Whereas the Town has a duty to comply with the Accessibility for Ontarians with Disabilities Act (AODA) that took effect January 1, 2016 that requires municipalities to remove barriers to accessibility and to construct sidewalks and pathways where gaps exist; and Whereas while the Town’s population grows, we have to look at sustainable growth measures by implementing active transportation principles and designing complete streets that will further reduce greenhouse gas (GHG) emissions;” 1. Now therefore be it hereby resolved that staff be directed to review the “Sidewalk Installation Policy” (#67), and report back to General Committee before the end October 2020 with proposed revisions for consideration including an approach that provides staff the delegated authority to install sidewalks for existing areas when the road is scheduled for reconstruction. 9.2 Councillor Gallo; Re: Property Acquisition - Library Square Whereas on May 19, 2020 Aurora Council passed the following resolution “A proposed or pending acquisition or disposition of land by the municipality or local board (Section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS20-046 – Potential Property Acquisition – Library Square”; and Whereas on July 30, 2020 the Town completed the purchase of 15157, 15165, 15171 Yonge Street for $7,500,000 plus $146,475.00 in land transfer fees; and Whereas it is in the interest of all Taxpayers to understand the full details of the purchase and all information that lead to the purchase, which council relied on; 1. Now Therefore Be It Hereby Resolved that the Town of Aurora post all closed session reports pertaining to the purchase of 15157, 15165, 15171 Yonge Street publicly the Library Square page on the Town’s website; and, 2. Be It Further Resolved That those reports include the consultant prepared attachments provided staff receive their consent to be posted publicly. Page 55 of 115 7 9.3 Councillor Thompson; Re: Audio Recordings of Closed Session Meetings Whereas the Town of Aurora acknowledges our responsibility to provide good government in an accountable and transparent manner; and Whereas the closed session meetings and attendant proceedings of Council are subject to investigation at anytime should a member of the public feel it is warranted; and Whereas the accuracy of the records and/or documentation kept in regards to the closed session meetings and proceedings of Council is therefore vital; and Whereas currently only minutes are taken and there is no verbatim – written or audio-recorded record of the closed session proceedings of Council; and Whereas the Ombudsman recommends that all municipalities make audio recordings or video recordings of all meetings – both open and closed – to ensure a thorough record; and Whereas it provides a clear and accessible record for closed meeting investigators to review, and assists in ensuring that officials do not stray from the legal requirements during closed meetings; and Whereas Council, in 2015, approved an Accountability and Transparency policy with the purpose of ensuring openness, accountability and transparency while protecting the best interests of the Town; 1. Now Therefore Be It Hereby Resolved That staff be directed to report back before the end of the year on the recommendation to have all future closed session meetings of Council audio-recorded; and 2. Be It Further Resolved That the report include recommended policies pertaining to security, limited access for investigation purposes only and what protocols should be put into place for the retention and destruction of these records. 9.4 Councillor Thompson; Re: Construction of Gymnasium at the SARC Whereas in 2017 staff were directed to bring back a report on the feasibility of adding a gymnasium onto the Stronach Aurora Recreation Complex (SARC); and Page 56 of 115 8 Whereas in the report to the Parks, Recreation and Cultural Services Advisory Committee (PRCSAC) staff supported the concept of constructing a gym and noted it ‘’would be very well received and utilized by the community’; and Whereas in 2018 the PRCSAC committee recommended the construction of a multi-purpose space that maximizes the land available on the southeast corner of the SARC be approved; and Whereas capital project 72410 SARC - Gymnasium was considered in the 2019 budget deliberations but postponed as a result of the overall expansion to the SARC discussion and potential land acquisition at Bloomington; 1. Now Therefore Be It Hereby Resolved That the construction of a multi purpose space/gymnasium be added to the 2021 Capital Budget discussions; and 2. Be It Further Resolved That an option for a single, 6,000 sq. ft. gym, as initially discussed, and a second option for multiple gyms be presented at budget time. 10. New Business Councillor Gilliland inquired about receiving a financial update regarding the Aurora Intercultural Food and Music Festival held last year, and the Mayor provided a response noting an update has been provided from staff. 11. Public Service Announcements Councillor Humfryes expressed her appreciation to staff for their efforts in organizing the Aurora's Drive-in Movie event and all other events held in the Town during the pandemic. Councillor Gilliland extended a reminder that the Aurora Multicultural Festival will be held from Saturday, September 12, 2020 to September 19, 2020, virtually throughout the week and in-person on September 12 and 19, noting more information is available at aurora.ca/multiculturalfestival. Mayor Mrakas expressed his appreciation to staff and referred to appreciation received from residents regarding the sidewalk installation on Kitimat Crescent. Councillor Gilliland expressed her appreciation to the Provincial government for providing $1.2 million to the Town as part of the Safe Restart Agreement. Page 57 of 115 9 Councillor Gallo expressed his support to all the teachers and support staff resuming the 2020-2021 school year in the ongoing pandemic. 12. Closed Session There are no Closed Session items for this meeting. 13. Adjournment The meeting was adjourned at 8:20 p.m. Page 58 of 115 1 Town of Aurora General Committee Meeting Report Date: Time: Location: Tuesday, September 22, 2020 7:00 pm Council Chambers, Aurora Town Hall Council Members: Mayor Mrakas Councillor Kim Councillor Gaertner Councillor Humfryes Councillor Thompson Councillor Gilliland Councillor Gallo Other Attendees: Doug Nadorozny, Chief Administrative Officer Allan Downey, Director of Operations Robin McDougall, Director of Community Services David Waters, Director of Planning and Development Services Rachel Wainwright-van Kessel, Director of Finance Eliza Bennett, Acting Manager, Corporate Communications Patricia De Sario, Town Solicitor Michael de Rond, Town Clerk and Acting Director, Corporate Services Samantha Yew, Deputy Town Clerk Ishita Soneji, Council/Committee Coordinator _____________________________________________________________________ 1. Procedural Notes Councillor Gallo in the Chair. The Chair called the meeting to order at 7:07 p.m. 2. Approval of the Agenda General Committee recommends: Page 59 of 115 2 The agenda as circulated by Legislative Services, including the following additional item, be approved:  Delegation 5.2 - Phiona Durrant, Resident; Re: Getting more involved in the direction of the Town Carried 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Community Presentations None 5. Delegations 5.1 Claire Malcolmson representing Rescue Lake Simcoe Coalition; Re: Lake Simcoe Protection Plan 10-Year Review Ms. Malcolmson provided a brief history of the charity organization and presented an overview of their ongoing efforts in protecting the Lake Simcoe watershed. She spoke to the value of goods and services provided by the Lake Simcoe watershed, concerns of increasing levels of phosphorous in the lake, the outcomes from strengthening the Lake Simcoe Protection Act and its upcoming review by the Province, and the organization's efforts in improving public and municipal participation for the review. She also presented a resolution for Council's consideration which demonstrates commitment to protect the health of Lake Simcoe. General Committee received the comments of the delegation. 5.2 Phiona Durrant, Resident; Re: Getting more involved in the direction of the Town Ms. Durrant expressed her appreciation and empathized with Council for their efforts in municipal leadership and spoke to the importance of Council cohesiveness. General Committee received the comments of the delegation. 6. Consent Agenda None Page 60 of 115 3 7. Advisory Committee Meeting Minutes None 8. Consideration of Items Requiring Discussion (Regular Agenda) 8.1 CMS20-023 - Sports Plan Progress Report No. 2 Ms. Erin Hamilton, Sport and Community Development Specialist presented an overview of the second progress report of the Sports Plan and provided details of the ongoing implementation efforts. The presentation included the gender equity report providing next steps in addressing gaps for women and girls in sport, resources and guidance to support sport in the community, changes in execution methods due to the impact of the COVID-19 pandemic, and future delivery of initiatives to ensure individuals can return to sport and physical activity. General Committee recommends: 1. That Report No. CMS20-023 be received for information. Carried 8.2 CMS20-022 - Library Square - Project Monitoring Task Force General Committee recommends: 1. That Report No. CMS20-022 be received; and 2. That the Terms of Reference for the Library Square Project Monitoring Task Force be approved; and 3. That two members of Council be appointed to the Library Square Project Monitoring Task Force. Carried 8.3 PDS20-024 - Downtown Parking Update - Library Square Precinct General Committee recommends: 1. That Report No. PDS20-024 be received; and 2. That shared parking agreements with organizations in the area be considered as short-term parking solution and staff be directed to continue exploring the medium and long-term parking solutions; and Page 61 of 115 4 3. That the following intersection improvements be approved by Council subject to its final review as part of the Town's budget process which will enhance both vehicular and pedestrian flow: a. Installing a new traffic signal at the intersection of Yonge Street and Church Street (to be funded in the 10-year Capital Plan); and b. Converting the 2-way ‘Stop’ to an ‘All-way Stop’ at the intersection of Victoria Street and Church Street (to be funded by the Town’s Operations Department Operating Budget); and 4. That staff be directed to coordinate with Chandos to ensure the compliance of the parking and traffic management strategies recommended in the Parking Study; and 5. That the Downtown Parking Working Group continue to monitor and address parking related issues within the Library Square precinct during construction and report to Council as required. Carried 8.4 OPS20-015 - DWQMS - Financial Plan General Committee recommends: 1. That Report No. OPS20-015 be received; and 2. That the ten (10) year Financial Plan for the Town of Aurora Water System be approved. Carried 9. Notices of Motion 9.1 Councillor Gilliland and Mayor Mrakas; Re: Environmental Advisory Committee Whereas the Town of Aurora declared a Climate Emergency for the purposes of naming and deepening our commitment to protecting our eco systems by identifying key criteria to help reduce our carbon footprint and protect our community from the impacts of climate change; and Whereas the Town of Aurora is prioritizing the process of creating a Climate Action Plan for the Town of Aurora, focused on reducing emissions and adaptation at the community level; and Page 62 of 115 5 Whereas staff have been directed by Council to look for opportunities for economic growth, stimulation in the low-carbon economy, and cost benefits for all who consume energy; and Whereas local governments around the world have recognized the extreme emergency that climate change embodies and have expedited their own actions, and have called on provincial and national governments to strengthen action on climate change; and Whereas the Town would benefit from a dedicated committee to address environmental and climate adaptation at a community level to discuss ongoing climate change, protections, energy conservation, education, environmental matters and contribute comments to the Climate Action Plan and Community Energy Plan; and Whereas the Town of Aurora is committed to taking meaningful acti0n to address the environment and climate change in Aurora; 1. Now Therefore Be It Hereby Resolved That a dedicated “Environmental Advisory Committee” be re-established to address ongoing climate change and adaptation initiatives, energy conservation, environmental matters and contribute comments to the Climate Action Plan. 2. Be It Further Resolved That the “Environmental Advisory Committee” be comprised of one (1) member of Council and five (5) citizen members; and 3. Be It Further Resolved That staff be directed to advertise, in accordance with the provisions of the “Policy for Ad Hoc/Advisory Committees and Local Boards”, for applications from members of the public for appointment to the “Environmental Advisory Committee”; and 4. Be It Further Resolved That the Chief Administrative Officer be directed to appoint one appropriate staff liaison to support the work of the “Environmental Advisory Committee””. 5. Be It Further Resolved That the terms of reference for the Community Advisory Committee be amended to remove the mandate for environmental initiatives. 10. New Business Mayor Mrakas welcomed Eliza Bennett, Acting Manager of Corporate Communications to the Town. Page 63 of 115 6 Councillor Gaertner inquired about plans for reviewing the Fields Use policy in the future, and staff provided a response. 11. Public Service Announcements Councillor Thompson extended a reminder that the 2020 Run for Southlake will be held virtually from Wednesday, September 23, 2020 to Sunday, September 27, 2020 and encouraged members of public to participate with Team Aurora. Councillor Gilliland announced that the Town has proclaimed September 25 to October 25, 2020 as Culture Days in Aurora noting that various in-person and virtual activities and workshops will be carried out throughout the month highlighting Aurora's culture, arts, and heritage, and noted that more information is available at aurora.ca/culturedays. Mayor Mrakas referred to the recently announced Province wide restriction on gathering limits due to the ongoing COVID-19 pandemic noting that the restrictions apply to private gatherings and do not impact the business communities. 12. Closed Session There were no Closed Session items for this meeting. 13. Adjournment The meeting was adjourned at 8:49 p.m. Page 64 of 115 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Council Report No. PDS20-065 ______________________________________________________________________ Subject: Explore Aurora Campaign Funding Request Prepared by: Nick Kazakoff, Economic Development Officer Department: Planning and Development Services Date: September 29, 2020 ______________________________________________________________________ Recommendation 1. That Report No. PDS20-065 be received; and, 2. That Council approve funding in the amount $12,000 from the Economic Development Reserve Fund to support Phase 2 of the Explore Aurora marketing campaign. Executive Summary The purpose of this report is to seek Council approval in supporting the Aurora Economic Development Corporation’s recommendation for the Town to fund the Aurora Chamber’s request of $12,000 towards phase 2 of the Explore Aurora marketing campaign.  The AEDC has reviewed the proposal and supports phase 2 of the campaign.  Funding is required for website redevelopment and social media development and implementation.  Digitalization of Explore Aurora Guide will provide opportunity for all businesses in Aurora to have an online presence. Background In May 2020, the Aurora Business Continuity (ABC) Task Force, a joint initiative of the Town, Aurora Chamber of Commerce, the Aurora Downtown BIA, the Aurora Economic Development Corporation and the private sector initiated a marketing campaign entitled Explore Aurora. The Explore Aurora campaign was designed to ensure the economic viability and continuity of Aurora-based businesses following during the pandemic and after the reopening of the economy. Page 65 of 115 September 29, 2020 2 of 5 Report No. PDS20-065 The first phase of the campaign was managed by the Aurora Chamber of Commerce with the support of a marketing agency. Phase 1 ran for three months from June to August 2020 and was funded by private sector contributions which ran for three months from June to August 2020. As a result, the campaign has generated local momentum for shopping and supporting local business within Aurora and has provided a vehicle for spotlighting local businesses through the ExploreAurora.ca website and social media campaign. To continue the momentum a new phase of Explore Aurora is proposed and is the subject of this report. Analysis AEDC recommends Town financially support phase 2 of Explore Aurora’s campaign On September 22, 2020, the AEDC Board of Directors reviewed Explore Aurora’s phase two proposal (see Attachment 1) on behalf of the Town as this proposal has significant economic development benefit, With the suspension of the ABC Task Force and the AEDC inheriting the responsibilities of the Task Force going forward, the AEDC is in support of continuing to support the Explore Aurora campaign for the economic benefit of the Town. Explore Aurora seeking funding to continue phase 2 of the campaign Phase 2 of the Explore Aurora campaign is expected to run from September, 2020 to February, 2021. The total estimated cost for this phase is $34,000. The Aurora Chamber of Commerce has already agreed to contribute $12,000 in support of a new Plan Management contract position and magazine software. The Explore Aurora campaign requires $22,000 in funding in support of its website redevelopment, further social media development and implementation, as well as the development and on-going management of a key stakeholder e-mail list. This funding is being sought from the Town. The Town has already budgeted $10,000 in 2020 towards the print version of Explore Aurora which will be reallocated to this campaign, however an additional $12,000 is being requested from the Town. The Explore Aurora website redevelopment is intended to pivot the website and become an extension of the Explore Aurora print guide and magazine, by:  Continuing to offer free listings to all businesses regardless if they are Chamber members; Page 66 of 115 September 29, 2020 3 of 5 Report No. PDS20-065  Continuing to improve the functionality of the website to make it as user friendly as possible for both consumers and businesses;  Removing business support from the website and moving them to the Aurora Chamber of Commerce website to delineate the difference between the two – the Chamber for business information and Explore Aurora as a Consumer and Business directory of available goods and services in Aurora; and,  Developing a plan to gather consumer emails as a way to promote local businesses directly to consumers. The Explore Aurora Social Media Marketing Strategy and implementation intends to be managed by a 3rd party and provide the following:  Builds on the solid base of community engagement developed through the Explore Aurora campaign;  Continues to spotlight local businesses and keeps them front of mind for consumers; and,  Utilizes Key terms - Explore Aurora; Shop Local; Support Local The Chamber is planning a digital version of the Explore Aurora Guide for 2020 In light of the pandemic, the Chamber is planning a digital version of the Explore Aurora guide this year as the current guide was produced just prior to the pandemic and did not receive the ad hoc distribution normally gained through the Home Show and the Street Festival. The Chamber intends to shift to a digital version of the Explore Aurora Guide and to provide every business a listing and not just Chamber members. The Town and Chamber have previously partnered on the Explore Aurora Guide and the funding request is part of this ongoing relationship to promote the local economy of the Town. Advisory Committee Review None Legal Considerations None Page 67 of 115 September 29, 2020 4 of 5 Report No. PDS20-065 Financial Implications A total of $12,000 in funding has been requested in support of Phase 2 of the Explore Aurora campaign. Should Council approve the Town’s support of this request, staff recommend that this request be funded through a contribution from the Town’s Economic Development Reserve Fund. This reserve has sufficient funds available to support this request, with a present value of $379,000. Communications Considerations The Town of Aurora will support this initiative through communications activities, including: promoting the Explore Aurora website through the Town’s website and social media, and working together with Explore Aurora to support Aurora’s business community. Link to Strategic Plan The funding of the Explore Aurora campaign supports the Strategic Plan goal of Enabling a Creative, Diverse and Resilient Economy by promoting the economic opportunities that facilitate growth of Aurora as a desirable place to do business Alternative(s) to the Recommendation 1. That Council provide direction. Conclusions The Aurora Economic Development Corporation on behalf of Council has reviewed the Explore Aurora phase 2 proposal and is recommending that Council fund the requested amount of $12,000. The funds are intended to support the second phase of the campaign with the redevelopment of the website and continued social media marketing that promotes buying and supporting Aurora’s local economy. Attachments Attachment 1: Explore Aurora Phase Two Proposal Page 68 of 115 September 29, 2020 5 of 5 Report No. PDS20-065 Previous Reports None Pre-submission Review Reviewed by the Chief Administrative Officer and Director of Planning and Development Services Approvals Approved by David Waters, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 69 of 115 PHASE TWOEXPLOREAURORA6 MONTH PLAN SEPTEMBER 2020 –FEBRUARY 2021 Attachment 1 Page 70 of 115 Explore Aurora To date the Explore Aurora campaign has built #ShopLocal #SupportLocal momentum within the Aurora community and has provided a vehicle for spotlighting local businesses through the ExploreAurora.ca website and social media campaign. The objective of Phase 2 is to: •Continue the positive momentum through spotlight social media posts •Hone the focus of the ExploreAurora.ca website as a consumer marketing site •Build a communication channel using e-newsletters and digital magazines directed at the Business to Consumer and Business to Business market segments Page 71 of 115 §To maintain a Social Media Marketing Strategy and Implementation Plan that: §Builds on the solid base of community engagement developed through the Explore Aurora campaign; §Continues to spotlight local businesses and keeps them front of mind for consumers;and §Utilizes Key terms -Explore Aurora; Shop Local;Support Local. Project Scope §To pivot the Explore Aurora website to become an extension of the Explore Aurora print guide and magazine,by: §Continuing to offer free listings to all businesses whether they are Chamber members or not; §Continuing to improve the functionality of the website to make it as user friendly as possible for both consumers and businesses; §Removing business supports from the website and moving them to the Aurora Chamber of Commerce website to delineate the difference between the two –ACOC for business information and Explore Aurora as a Consumer and Business directory of available goods and services in Aurora; and §Developing a plan to gather consumer emails as a way to promote local businesses directly to consumers. Page 72 of 115 Program Requirements §Social Media Development and Management –3rd party §Website reconfiguration –3rd party §Consumer and business email list development and management –3rd party Management Requirements §The Aurora Chamber of Commerce has taken over the management of the Explore Aurora Website from Watershed Marketing as of September 1st and will work with Addison Marketing Solutions to pivot the site to a consumer facing marketing site. §The Social Media campaign will be managed by a third party –Watershed Marketing – for program continuity. §Email list development and management will be required. Page 73 of 115 Looking Forward §Campaign continuation is critical to maintaining the momentum of the investment that has been made to date by private funders. As of September 1st, the campaign is no longer supported. §The Chamber is planning a digital version of the Explore Aurora Guide this year in light of the pandemic and the fact that the 2020 guide was produced just prior to the pandemic and did not receive the ad hoc distribution normally gained through the Home Show and the Street Festival. §The pandemic has afforded us an opportunity to make the shift to a digital version of the Explore Aurora Guide, which the Town and Chamber partnered on last year. It will be seen as better than the print guide, as we are giving every business a listing and not just Chamber members. The digital version will allow us to ensure it is always current and will offer new opportunities for businesses to connect with consumers in an easy, non-intrusive, self-selecting way. §The website is in need of redevelopment to define it as a consumer facing site, and it requires a skillset that the Chamber does not currently posses. §The level of social media engagement provided by Watershed Marketing cannot be maintained if no funding is available for third party management. Page 74 of 115 Program Financials Total Program Costs:$34,000 Town Contribution: •Social Media development and implementation $13,000 •Website redevelopment and email list generation and management $9,000 Total Town Contribution $22,000 Chamber Contribution: •Plan management –Contract position (Plan management will include the upkeep of listings on the website, the electronic updates to the website once the redevelopment work is done and the development of e-newsletters and magazines for the consumers who sign up for information on the ExploreAurora.ca website.) $10,000+ •Magazine software $2,000 Total Chamber Contribution $12,000+ Page 75 of 115 PARTNERING TO SUPPORT LOCAL BUSINESS Page 76 of 115 PHASE TWOEXPLOREAURORA6 MONTH PLAN OCTOBER 2020 –MARCH 2021 Presentation Page 77 of 115 Explore Aurora To date the Explore Aurora campaign has built #ShopLocal #SupportLocal momentum within the Aurora community and has provided a vehicle for spotlighting local businesses through the ExploreAurora.ca website and social media campaign. The objective of Phase 2 is to: •Continue the positive momentum through spotlight social media posts •Hone the focus of the ExploreAurora.ca website as a consumer marketing site •Build a communication channel using e-newsletters and digital magazines directed at the Business to Consumer and Business to Business market segments Page 78 of 115 Explore Aurora Website: §200+businesses listed §Week of August 21 –522-page views – 413 unique §141 entered through the main landing page §22%of users are direct entry §63%are from social media §11%through organic search §33%growth month over month in users Phase One Recap: Explore Aurora Social Media: §Stats from the final report for the month of August: §Facebook: §11,300 Reach §4,300 Engagements §57 new page likes §Currently 400 followers §Instagram: §16,170 Impressions §Profile Visits 222 §Post Interactions 500 §Currently 1,305 followers Page 79 of 115 §Maintain a Social Media Marketing Strategy and Implementation Plan that: §Builds on the solid base of community engagement developed through the Explore Aurora campaign; §Continues to spotlight local businesses and keeps them front of mind for consumers;and §Utilizes Key terms -Explore Aurora; Shop Local;Support Local. Phase Two Goals: Focus on Business &Connect with Consumers §Pivot the Explore Aurora website to become an extension of the Explore Aurora print guide and magazine,by: §Continuing to offer free listings to all Aurora businesses; §Continuing to improve the functionality of the website to make it as user friendly as possible; §Removing business supports from the website –delineate the difference between Explore Aurora (Consumers)and ACOC Website (Businesses);and §Developing a plan to gather consumer emails,and finding ways to interact with consumers through digital magazines, etc. Page 80 of 115 Long-term Goals: ExploreAurora.ca –Consumer go to for Aurora Information: §Pivoting the site to be strictly consumer facing will allow for future enhancements that may include sections such as: §Special offers §Things to do §Plan your Weekend §Calendar of Local Events §Providing the capability for businesses to update their listings and add special offers,events,etc.to the various sections. §Offering a wealth of information about Aurora through blogs,magazines,etc. Page 81 of 115 Phase Two Program Requirements §Social Media Development and Management –3rd party §Website reconfiguration –3rd party §Consumer and business email list development and management –3rd party Plan Management -ACOC §Hire a contract position to manage the upkeep of the website –listings, website upkeep, content development for e-newsletters, magazines, blogs and implementation; as well as, email list maintenance. §Provide plan objectives and oversee campaign development and implementation for both Watershed Marketing, Addison Marketing Solutions and contract position. Page 82 of 115 Program Financials Total Program Costs:$34,000 Town Contribution: •Social Media development and implementation $13,000 •Website redevelopment and email list generation and management $9,000 Total Town Contribution $22,000* Chamber Contribution: •Plan management –Contract position (Plan management will include the upkeep of listings on the website, the electronic updates to the website once the redevelopment work is done and the development of e-newsletters and magazines for the consumers who sign up for information on the ExploreAurora.ca website.) $10,000+ •Magazine software $2,000 Total Chamber Contribution $12,000+ * The $22,000 Contribution includes $10,000 previously provided by the Town for the print version of the Explore Aurora Guide which will go towards the Explore Explore Aurora Website this year. Page 83 of 115 PARTNERING TO SUPPORT LOCAL BUSINESS Page 84 of 115 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Motion Notice given Sep 8, 2020 ______________________________________________________________________ Re: Sidewalk Installation Policy To: Mayor and Members of Council From: Councillor Harold Kim Date: September 29, 2020 ______________________________________________________________________ Whereas in September 2009 Council has approved a “Sidewalk Installation Policy” (#67), for the installation of sidewalks on Town’s roads that ensures connectivity, safety and convenient pedestrian traffic in new development and existing areas, and the policy was subsequently revised in April 2015; and Whereas the Transportation Master Plan Update endorsed by Council in February 2020, identified the existing traffic operational concerns and recommended “TDM, Transit, and Active Transportation Improvements” and “Operational Improvements” as viable alternative solutions to accommodate future growth;” and Whereas “The Active and Safe Routes to School Program” implemented in Aurora has helped to encourage the physical activity of youth, enhance environmental sustainability by reducing greenhouse gas emissions and help alleviate traffic concerns in school areas; and Whereas the Town based on the “Active and Safe Routes to School Program” has implemented “The School Travel Planning Policy (#69)” in December 2013 and set out a mechanism that would allow for student pedestrian priority; and Whereas the Town has a duty to comply with the Accessibility for Ontarians with Disabilities Act (AODA) that took effect January 1, 2016 that requires municipalities to remove barriers to accessibility and to construct sidewalks and pathways where gaps exist; and Whereas while the Town’s population grows, we have to look at sustainable growth measures by implementing active transportation principles and designing complete streets that will further reduce greenhouse gas (GHG) emissions;” 1. Now therefore be it hereby resolved that staff be directed to review the “Sidewalk Installation Policy” (#67), and report back to General Committee before the end Page 85 of 115 Sidewalk Installation Policy September 29, 2020 2 of 2 October 2020 with proposed revisions for consideration including an approach that provides staff the delegated authority to install sidewalks for existing areas when the road is scheduled for reconstruction. Page 86 of 115 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Motion Notice given Sep 8, 2020 ______________________________________________________________________ Re: Property Acquisition – Library Square To: Mayor and Members of Council From: Councillor John Gallo Date: September 29, 2020 ______________________________________________________________________ Whereas on May 19, 2020 Aurora Council passed the following resolution “A proposed or pending acquisition or disposition of land by the municipality or local board (Section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS20-046 – Potential Property Acquisition – Library Square”; and Whereas on July 30, 2020 the Town completed the purchase of 15157, 15165, 15171 Yonge Street for $7,500,000 plus $146,475.00 in land transfer fees; and Whereas it is in the interest of all Taxpayers to understand the full details of the purchase and all information that lead to the purchase, which council relied on; 1. Now Therefore Be It Hereby Resolved that the Town of Aurora post all closed session reports pertaining to the purchase of 15157, 15165, 15171 Yonge Street publicly the Library Square page on the Town’s website; and 2. Be It Further Resolved That those reports include the consultant prepared attachments provided staff receive their consent to be posted publicly. Page 87 of 115 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Motion Notice given Sep 8, 2020 ______________________________________________________________________ Re: Audio Recordings of Closed Session Meetings To: Mayor and Members of Council From: Councillor Michael Thompson Date: September 29, 2020 ______________________________________________________________________ Whereas the Town of Aurora acknowledges our responsibility to provide good government in an accountable and transparent manner; and Whereas the closed session meetings and attendant proceedings of Council are subject to investigation at anytime should a member of the public feel it is warranted; and Whereas the accuracy of the records and/or documentation kept in regards to the closed session meetings and proceedings of Council is therefore vital; and Whereas currently only minutes are taken and there is no verbatim – written or audio- recorded record of the closed session proceedings of Council; and Whereas the Ombudsman recommends that all municipalities make audio recordings or video recordings of all meetings – both open and closed – to ensure a thorough record; and Whereas it provides a clear and accessible record for closed meeting investigators to review, and assists in ensuring that officials do not stray from the legal requirements during closed meetings; and Whereas Council, in 2015, approved an Accountability and Transparency policy with the purpose of ensuring openness, accountability and transparency while protecting the best interests of the Town; 1. Now Therefore Be It Hereby Resolved That staff be directed to report back before the end of the year on the recommendation to have all future closed session meetings of Council audio-recorded; and Page 88 of 115 Audio Recordings of Closed Session Meetings September 29, 2020 2 of 2 2. Be It Further Resolved That the report include recommended policies pertaining to security, limited access for investigation purposes only and what protocols should be put into place for the retention and destruction of these records. Page 89 of 115 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Motion Notice given Sep 8, 2020 ______________________________________________________________________ Re: Construction of a Gymnasium at the SARC To: Mayor and Members of Council From: Councillor Michael Thompson Date: September 29, 2020 ______________________________________________________________________ Whereas in 2017 staff were directed to bring back a report on the feasibility of adding a gymnasium onto the Stronach Aurora Recreation Complex (SARC); and Whereas in the report to the Parks, Recreation and Cultural Services Advisory Committee (PRCSAC) staff supported the concept of constructing a gym and noted it ‘’would be very well received and utilized by the community’; and Whereas in 2018 the PRCSAC committee recommended the construction of a multi- purpose space that maximizes the land available on the southeast corner of the SARC be approved; and Whereas capital project 72410 SARC - Gymnasium was considered in the 2019 budget deliberations but postponed as a result of the overall expansion to the SARC discussion and potential land acquisition at Bloomington; 1. Now Therefore Be It Hereby Resolved That the construction of a multi purpose space/gymnasium be added to the 2021 Capital Budget discussions; and 2. Be It Further Resolved That an option for a single, 6,000 sq. ft. gym, as initially discussed, and a second option for multiple gyms be presented at budget time. Page 90 of 115 100 John West Way Aurora, Ontario L4G 6J1 (905)727-3123aurora.ca Town of Aurora Motion Notice given Sep 22, 2020 ______________________________________________________________________ Re: Environmental Advisory Committee To: Members of Council From: Councillor Rachel Gilliland and Mayor Tom Mrakas Date: September 29, 2020 ______________________________________________________________________ Whereas the Town of Aurora declared a Climate Emergency for the purposes of naming and deepening our commitment to protecting our eco systems by identifying key criteria to help reduce our carbon footprint and protect our community from the impacts of climate change; and Whereas the Town of Aurora is prioritizing the process of creating a Climate Action Plan for the Town of Aurora, focused on reducing emissions and adaptation at the community level; and Whereas staff have been directed by Council to look for opportunities for economic growth, stimulation in the low-carbon economy, and cost benefits for all who consume energy; and Whereas local governments around the world have recognized the extreme emergency that climate change embodies and have expedited their own actions, and have called on provincial and national governments to strengthen action on climate change; and Whereas the Town would benefit from a dedicated committee to address environmental and climate adaptation at a community level to discuss ongoing climate change, protections, energy conservation, education, environmental matters and contribute comments to the Climate Action Plan and Community Energy Plan; and Whereas the Town of Aurora is committed to taking meaningful acti0n to address the environment and climate change in Aurora; 1.Now Therefore Be It Hereby Resolved That a dedicated “Environmental Advisory Committee” be re-established to address ongoing climate change and adaptation initiatives, energy conservation, environmental matters and contribute comments to the Climate Action Plan; and Page 91 of 115 Environmental Advisory Committee September 29, 2020 2 of 2 2.Be It Further Resolved That the “Environmental Advisory Committee” be comprised of one (1) member of Council and five (5) citizen members; and 3.Be It Further Resolved That staff be directed to advertise, in accordance with the provisions of the “Policy for Ad Hoc/Advisory Committees and Local Boards”, for applications from members of the public for appointment to the “Environmental Advisory Committee”; and 4.Be It Further Resolved That the Chief Administrative Officer be directed to appoint one appropriate staff liaison to support the work of the “Environmental Advisory Committee”; and 5.Be It Further Resolved That the terms of reference for the Community Advisory Committee be amended to remove the mandate for environmental initiatives. Page 92 of 115 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Motion ______________________________________________________________________ Re: Lake Simcoe Protection Plan To: Mayor and Members of Council From: Councillor Sandra Humfryes Date: September 29, 2020 ______________________________________________________________________ Whereas a healthy environment provides the foundation for healthy communities, healthy people, and a healthy economy; and Whereas the passage of the Lake Simcoe Protection Act received unanimous, all party support in the Ontario Legislature in 2008; 1. Now Therefore Be It Hereby Resolved That the Town of Aurora calls on the Ontario Government to demonstrate its commitment to clean water and protecting what matters most in the provincial statutory review of the Lake Simcoe Protection Plan, by ensuring that provisions in the Lake Simcoe Protection Plan that protect water quality are not weakened and that policies protecting natural heritage be strengthened, in order to meet the targets of the Lake Simcoe Protection Plan; and 2. Be It Further Resolved That the Ontario Government be requested to work collaboratively with affected Provincial Ministries and all levels of government, including First Nations and Métis, to achieve the goals and targets of the Lake Simcoe Protection Plan and to resource the programs that improve Lake Simcoe's water quality during the provincial statutory review of the Lake Simcoe Protection Plan; and 3. Be It Further Resolved That copies of this resolution be provided to Ontario Premier Doug Ford, Official Opposition Leader Andrea Horvath, MPP John Fraser, MPP Mike Schreiner, MPP Caroline Mulroney, and MPP Jeff Yurek, Minister of the Environment, Conservation and Parks. Page 93 of 115 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Office of the Mayor ______________________________________________________________________ Re: York Regional Council Highlights of July 30, 2020 To: Members of Council From: Mayor Mrakas Date: September 29, 2020 ______________________________________________________________________ Recommendations 1. That Council receive the correspondence for information. Page 94 of 115 Wednesday, August 5, 2020 York Regional Council Highlights - July 30, 2020 Live streaming of the public session of Council and Committee of the Whole meetings is available on the day of the meeting from 9 a.m. until the close of the meeting. Past sessions are also available at york.ca/councilandcommittee York Region enters to Stage 3 of provincial re-opening Page 95 of 115 the provincial re-opening framework. Throughout the COVID-19 global pandemic York Region has remained committed to protecting the health and safety of all residents while taking prudent measures to stop the spread of this virus. On July 9, 2020, York Regional Council endorsed a recommendation from York Region Medical Officer of Health Dr. Karim Kurji to issue an instruction requiring operators of enclosed public spaces in York Region to have a policy in place that requires persons entering their premise to wear a face mask or covering. Entering Stage 3 is a testament to the residents and employees of York Region continuing to do their part to stop the spread of COVID-19. Thanks to these efforts, more businesses and public spaces are re-opening. While this is great news for York Region and the local economy, the fight against COVID-19 is not over. Now, more than ever all York Region residents need to remain vigilant to keep themselves, their families, friends and communities safe. COVID-19 remains a very dangerous virus. The situation can quickly change if residents do not do their part by staying at home when sick, maintaining physical distancing, washing hands frequently with soap and water and wearing a two layer non-medical mask, where appropriate. Bringing high-quality education to York Region On July 24, 2020, The Regional Municipality of York joined the Government of Ontario, the City of Markham and York University and announced plans to move forward with the construction of the Markham Centre Campus, bringing 4,200 new student spaces to York Region. Regional Council reaffirmed their support of the Markham Centre Campus by authorizing York Region to enter into a Funding Agreement to provide up to $25 million in capital funding towards the new campus. In September 2014 Council approved the Memorandum of Understanding with York University to provide financial support towards a new campus located in the Markham Centre. Page 96 of 115 in York Region’s Economic Development Action Plan and an important strategic priority for Regional Council. When complete, the new campus will play an essential role in York Region’s economic growth by attracting new residents and businesses and strengthen opportunities for students to thrive in their local community. Deputy York Regional Police Chief André Crawford set to retire After almost 35 years of dedicated service to the residents of York Region, Deputy Chief André Crawford has announced his retirement from York Regional Police effective November 6, 2020. During his time with York Regional Police, Deputy Chief Crawford served in a number of functions including community services where he was responsible for building partnerships and engaging citizens through innovative outreach programs, crime prevention initiatives and volunteer opportunities. He has been recognized with the Police Exemplary Service Medal, Chief of Police Award for investigative excellence, a gold medal from the Human Rights and Race Relations Centre and the Black Business and Professional Association Harry Jerome Social Engagement Award. Chairman Emmerson joined members of Council in thanking Deputy Chief Crawford for his dedicated services to our communities, wishing him all the best in his retirement. York Region’s data-informed decision-making receives international recognition York Region is the first Canadian organization ever to be recognized with the 2020 President’s Award from Esri, the global leader in location intelligence (geographic information systems). The Region was personally selected by Esri’s Founder and President out of 350,000+ customers internationally. The award, acknowledged as the industry’s highest honour, is the result of more than Page 97 of 115 data to solve problems and make a difference within York Region’s communities. Virtual depositions Regional Council has passed a motion to allow virtual depositions at Council and Committee of the Whole meetings, effective September 2020. The motion follows the provincial COVID-19 Economic Recovery Act, 2020 receiving Royal Assent on July 21, 2020. This Act makes amendments to 20 provincial statutes, including changes to the Municipal Act to permit members of councils, committees and local boards to participate more fully in meetings outside a declared state of emergency. International Decade for People of African Decent Regional Council recognized 2015-2024 as International Decade for People of African Descent. This decade, for which the Office of the United Nations High Commissioner for Human Rights (OHCHR) was designated as the lead agency, aims to strengthen actions and measures to ensure the full realization of the economic, social, cultural, civil and political rights of people of African descent and their full and equal participation in society. Regional Council and York Region’s Senior Management Team recognize our communities are not immune to systemic racism and biases. Together, they are championing action now to address anti-Black racism in York Region and helping to build strong, caring and safe communities for all who call York Region home. Financial Impacts of COVID-19 Regional Council received an update of the current financial impact of the COVID-19 pandemic to the Region. To-date, the financial impact on York Region is $63 million. If the current emergency lasts until the end of 2020 with recovery throughout 2021, the total impact could increase to $173 million in 2020 and with a further $98 million in 2021. Previous assumptions had the pandemic lasting until the end of June with a six-month Page 98 of 115 Included in this forecast is the cost of purchasing 300,000 masks to help the most vulnerable population protect themselves from COVID-19. This is in accordance with Council’s endorsement from York Region’s Medical Officer of Health Dr. Karim Kurji to issue an instruction directing operators of enclosed public spaces in York Region. There are many factors impacting the projected costs and current estimates are based on best information available at this time. Staff will continue to monitor expenditures and report back to Council in September 2020. COVID-19 Economic Recovery Act, 2020 Regional Council received an update on the legislative changes to a number of statutes that give municipalities the tools they need to support the on-going economic recovery from COVID-19. Bill 197, which received Royal Assent on July 21, 2020 amends 20 statutes including the Municipal Act, 2001, Development Charges Act, 1997, Planning Act, Education Act, and Environmental Assessment Act. The staff supported recommendations outlined in Bill 197 are: Development charge eligibility restored to libraries, long-term care, public health, parks and recreation services, but not the acquisition of land for parks, child care, housing services (affordable housing and shelters), bylaw enforcement/court services and emergency preparedness Municipalities now have two years for the community benefits charges bylaw to be in effect Commercial and industrial developments are no longer eligible for delayed and phased payments No cap is prescribed on interest charges for frozen and phased development charges These recommendations are in line with feedback the Region provided on Bill 108, More Home, More Choice Act, in September 2019. Development charges are dependent on the housing market and non-residential revenue. The fees received from these charges are vital to the Region funding Page 99 of 115 bylaw as reported to Council in February 2020. York Region will continue to engage with provincial, municipal and development industry partners to ensure funding focused on growth and infrastructure continues as needed. Expanding mandatory mask requirements Regional Council has endorsed the York Region Medical Officer of Health issuing an instruction requiring the use of face masks or coverings in common areas of condominium buildings, apartment buildings and other multi-residential buildings, effective Friday, August 7, 2020 as of 12:01 a.m. Council further endorsed any future instructions from the Medical Officer of Health relating to bars, indoor restaurants and gyms. Through the endorsement of these two motions, Regional Council is expanding on their July 9, 2020 endorsement of Dr. Kurji issuing an instruction that requires operators of spaces in York Region to have a policy in place that prohibits persons from entering premises of an establishment if the person is not wearing a face mask or covering. York Region’s mandatory face mask or covering requirement came into effect on Friday, July 17, 2020, and will remain in place until November 30, 2020. More information is available at york.ca/mandatorymasks Public Health response to COVID-19 Regional Council received an update on public health measures to manage the COVID-19 pandemic in York Region and on-going activities to protect the public. Since the beginning of this emergency, York Region has focused on four key strategies for managing the COVID-19 response, including case and contact management, outbreak management, assessment centre testing and physical distancing. Page 100 of 115 framework. With the Stage 3 re-opening comes an increased demand for essential public health services. As a result, a number of Regional services have been restored, including: Healthy Babies Healthy Children Program Sexual health clinic services Substance use prevention and harm reduction programming Beach water sampling and West Nile Virus surveillance Throughout the pandemic, York Region’s focus has been protecting the public and future planning for a potential second wave of COVID-19. This planning includes monitoring community needs and understanding which communities are being impacted by COVID-19. In collaboration with the provincial government, York Region will begin collecting socio-economic data from residents infected with COVID-19. Beginning in August, York Region residents who test positive for COVID-19 will be asked additional questions about their race, income, languages spoken and household size as part of the case investigation process. This will help respond to specific community needs through planning of targeted programs, services and supports. Social Services response to COVID-19 Regional Council received an update on York Region’s Social Services response to COVID-19, including the evolving needs of vulnerable populations, key updates to federal and provincial supports, actions taken and considerations of resources as York Region enters Stage 3 of the provincial re-opening framework. Throughout the COVID-19 global pandemic, York Region has worked in collaboration with community partners to develop and implement actions to respond to the needs of residents. These actions include: Enhanced Housing and Homelessness Supports Innovative Children’s Services Escalated Social Assistance and Income Supports Emergency Food Access Page 101 of 115 Community Coordination table. York Region’s social service response is being supplemented with additional funding through the provincial Social Services Relief Fund and the federal Reaching Home Program. Federal economic and fiscal snapshot 2020 On July 8, 2020, the federal government presented its 2020 Economic and Fiscal Snapshot. A combination of higher spending, primarily for COVID-19 support programs, and lower revenue, has resulted in a projected deficit of $343.2 billion for 2020-2021. The deficit projection is on par with, but lower than, the peak deficit (as a per cent of GDP) experienced by Canada during the Second World War. Total expenses, which include program expenses and public debt charges, are expected to rise by $236.8 billion, reaching $612.1 billion in 2020-2021. Program expenses related to COVID-19 are the biggest driver, with the government outlining $212 billion in direct support measures, including: $80 billion for the Canada Emergency Response Benefit (CERB) $82.3 billion for the Canada Emergency Wage Subsidy (CEWS) $55 billion for the Canada Emergency Business Account (CEBA) $5.5 billion for the GST credit top-up, doubling the maximum GST credit $5.2 billion over two years for the Canada Emergency Student Benefit (CESB) The most significant impacts were experienced in the service sector of the economy, and any sectors affected by the closure of non-essential activities, and where physical distancing and flexible work arrangements options are limited. Proposed Amendment 1 to the Growth Plan and updated Land Needs Assessment Methodology York Regional Council approved the response to the Ontario government’s Proposed Amendment to the Growth Plan and updated Land Needs Assessment Methodology. Page 102 of 115 anticipated needs, Council reinforced the need of Provincial support through: Timely approvals for large infrastructure projects Programs and initiatives to improve housing affordability Allocation of funds to York Region from the Non-Resident Speculation Tax and other revenue-generating tools Included in York Region’s response to the province is a need for employment land conversions within Major Transit Station Areas to be considered through a Municipal Comprehensive Review. Additional comments on Amendment 1 can be found in Attachment 2. Next regular meeting of York Regional Council York Regional Council will meet on Thursday, September 24, 2020 at 9 a.m. To maintain physical distancing and protect the health and well-being of residents, this is currently planned to be a virtual meeting and streamed on york.ca/live The Regional Municipality of York consists of nine local cities and towns and provides a variety of programs and services to 1.2 million residents and 54,000 businesses with over 650,000 employees. More information about the Region’s key service areas is available at york.ca/regionalservices - 30 - Media Contact: Melissa Pinto, Corporate Communications, The Regional Municipality of York Phone: 1-877-464-9675, ext. 73034, Cell: 437-997-6821 Email: melissa.pinto@york.ca Facebook Twitter LinkedIn YouTube Instagram Pinterest Website Copyright © 2020 The Regional Municipality of York, All rights reserved. Page 103 of 115 The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 162, 306, 370, 434 & 488 St. John’s Sideroad West. Whereas under section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Planning Act”), zoning by-laws may be passed by the councils of local municipalities to prohibit and regulate the use of land, buildings and structures; And whereas on June 27, 2017, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 6000-17 (the “Zoning By-law”), which Zoning By-law was appealed to the Ontario Municipal Board (the“OMB”); And whereas on January 29, 2018, the OMB made an order, in accordance with subsection 34(31) of the Planning Act, providing that any part of the Zoning By-law not in issue in the appeal shall be deemed to have come into force on the day the Zoning By-law was passed; And whereas the OMB is continued under the name Local Planning Appeal Tribunal (the “LPAT”), and any reference to the Ontario Municipal Board or the OMB is deemed to be a reference to the LPAT; And whereas the Council of the Town deems it necessary and expedient to further amend the ZoningBy-law; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Zoning By-law be and is hereby amended to replace the “Oak Ridges Moraine Rural General (RU-ORM)” designation applying to the lands highlighted on Schedule “A” attached hereto and forming part of this By-law with “Detached Third Density Residential Exception Zone (R3-529)”, “Private Open Space (O2- 530)” and “Oak Ridges Moraine Environmental Protection (EP-ORM)”; 2. The Zoning By-law be and is hereby amended to add the following: “24.529 Detached Third Density Residential (R3-529) Exception Zone Parent Zone: R3 Exception No. (529) Map: Schedule “A” Map No. 1 Previous Zone: RU-ORM Municipal Address:162, 306, 370, 434 & 488 St. Johns Sideroad Legal Description:Part of Lot 86, Concession 1 24.529.1 Permitted Uses •Dwelling, Detached •Dwelling, Second Suite (1) •Home Occupation (2) 24.529.2 Zone Requirements 24.529.2.1 Siting Specifications Page 104 of 115 By-law Number XXXX-20 Page 2 of 5 Minimum Lot Area 460 m 2 Minimum Lot Frontage 15 m (3) Minimum Front Yard •To Main Building •To Garage Face 4.5 m 6.0 m Minimum Rear Yard 7.5 m Minimum Interior Side Yard 1.5 m Minimum Exterior Side Yard 3.0 m 24.529.2.2 Building Specifications Maximum Building Coverage 45% Maximum Building Height 11.0 m (4) 24.529.2.3 Encroachments Maximum projection for Open-sided roofed porches, uncovered terraces, porticos, patios and decks not exceeding 3 metres above grade with or without foundation and steps 3.5 metres (into any required yards) Bay, bow, or box window maximum width 4.5 metres Bay, bow or box window or fireplace maximum projection 0.6 metres (required front, exterior and rear yards) Sills, belt courses, cornices, gutters, chimneys, pilasters, eaves, parapets or canopies maximum projection 0.6 metres (all required yards) 24.529.2.4 Daylighting Triangle Notwithstanding any other provisions to the contrary, on a corner lot where a daylighting triangle or corner rounding has been conveyed to a public authority, the Exterior Side Lot Line and the front lot line shall be deemed to be the continued projection of the Exterior Side Lot Line and the front lot line to a point of intersection, for the purposes of calculating the required minimum front yard and the required minimum exterior side yard requirements. Notwithstanding the provisions above, and any other provisions to the contrary, no building or structure shall be permitted to encroach within the daylighting triangle or corner rounding. (1)A maximum of one (1) second suite dwelling unit shall be permitted per lot and shall be in accordance with Section 7.5.4 of this by-law. (2)Subject to Section 4.6 of this by-law. (3)All lots abutting the landscape buffer along St. John’s Sideroad shall have a minimum lot frontage of 20.0 m with the exception of the lots located to the east in between the open space block zoned “Private Open Space (O2-530)” and the SWM block zoned “Private Open Space (O2-530)”. For lots that front onto the private road that abuts the landscape buffer adjacent to St. John’s Sideroad, a minimum lot frontage of 17.0 m shall be provided, with the exception of the lots located to the east in between the open space block zoned “Private Open Space (O2-530)” and the SWM block zoned “Private Open Space (O2-530)”. (4)On lots with walk-out basements, the maximum height shall be 12 m provided Page 105 of 115 By-law Number XXXX-20 Page 3 of 5 the total number of lots with walk-out basements does not exceed more than 32 within the “Detached Third Density Residential (R3-529) Zone”.” 3. The Zoning By-law be and is hereby amended to add the following: “24.530 Private Open Space (O2-530) Exception Zone Parent Zone: O2 Exception No. (530) Map: Schedule “A” Map No. 1 Previous Zone: RU-ORM Municipal Address:162, 306, 370, 434 & 488 St. Johns Sideroad Legal Description:Part of Lot 86, Concession 1 24.530.1 Permitted Uses •Private Park •Stormwater Management Pond •Conservation Uses •Woodlands 24.530.2 Zone Requirements Minimum Lot Area n/a Minimum Lot Frontage n/a Minimum Front Yard n/a Minimum Rear Yard n/a Minimum Side Yard n/a Maximum Building Height n/a Maximum Building Coverage n/a” 4. This by-law shall come into full force subject to compliance with the provisions of the Planning Act and subject to compliance with such provisions, this by-law will take effect from the date of final passage hereof. Enacted by Town of Aurora Council this 29th day of September, 2020 _________________________________________ Tom Mrakas, Mayor _______________________________________ Michael de Rond, Town Clerk Page 106 of 115 By-law Number XXXX-20 Page 4 of 5 Explanatory Note Re: By-law Number XXXX-20 (ZBA- 2018-02) By-law Number XXXX-20 has the following purpose and effect: To amend By-law Number 6000-17, as amended, being the Zoning By-law in effect in the Town of Aurora, to rezone the subject lands from “Oak Ridges Moraine Rural General (RU-ORM)” designation applying to the lands highlighted on Schedule “A” attached hereto and forming part of this By-law with “Detached Third Density Residential Exception Zone (R3-529)”, “Private Open Space (O2-530)” and “Oak Ridges Moraine Environmental Protection (EP-ORM)”. Page 107 of 115 By-law Number XXXX-20 Page 5 of 5 Schedule “A” Location:Part of Lot 86, Concession 1, Town of Aurora, Regional Municipality of York Lands rezoned from “‘Oak Ridges Moraine Rural General (RU- ORM)” to “Detached Third Density Residential Exception Zone (R3-529)”, “Private Open Space (O2-530)” and “Oak Ridges Moraine Environmental Protection (EP-ORM)”. Page 108 of 115 The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to designate a property to be of cultural heritage value or interest (15074 Yonge Street “Poplar Villa”). Whereas under subsection 29(1) of the Ontario Heritage Act, R.S.O. 1990, c. O.18, as amended, the council of a municipality may, by by-law, designate a property within the municipality to be of cultural heritage value or interest; And whereas on July 14, 2020, the Council of The Corporation of the Town of Aurora (the “Town”) approved the recommendations contained in Report No. PDS20-028, to designate the property municipally known as 15074 Yonge Street, as described on the attached Schedule “A” (the “Property”) to be of cultural heritage value or interest; And whereas the Town Clerk caused notice of the intention to designate the Property to be served on the owner of the Property and the Ontario Heritage Trust and published in a newspaper having general circulation in the municipality; And whereas there were no objections to the proposed designation of the Property served on the Town; And whereas the Council of the Town deems it necessary and expedient to enact a by-law to designate the Property to be of cultural heritage value or interest; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Property, as described on the attached Schedule “A”, be and is hereby designated to be of cultural heritage value or interest as prescribed by the Ontario Heritage Act. 2. A statement explaining the cultural heritage value or interest of the Property and a description of the heritage attributes of the Property are set out on the attached Schedule “B”. 3. The Town Clerk shall serve a copy of this by-law on the owner of the Property and the Ontario Heritage Trust and publish notice of this by-law in a newspaper having general circulation in the municipality. 4. The Town Solicitor shall register against the Property in the proper Land Registry Office, a copy of this by-law including an Affidavit of the Town Clerk respecting the giving of notice referenced herein to be attached to and forming part of this by-law. Enacted by Town of Aurora Council this 29th day of September, 2020. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Page 109 of 115 By-law Number XXXX-20 Page 2 of 4 Schedule “A” Description of Property All and singular those certain parcels or tracts of land and premises situate, lying and being in the Town of Aurora, in the Regional Municipality of York, municipally known as 15074 Yonge Street Street, and being composed of Lot 1, 2 and 3, Plan 39, Town of Aurora, Regional Municipality of York, being all of PIN 03653-0079 (LT) including the primary building thereon. Page 110 of 115 By-law Number XXXX-20 Page 3 of 4 Schedule “B” Statement of Cultural Heritage Value or Interest The building at 15074 Yonge Street, at one time known as “Poplar Villa” and then later as “Chateau,” was constructed in 1912. The building has cultural heritage design value as a fine example of the Queen Ann Revival Style. The traits that are exemplified in this house are its asymmetrical massing with multiple surfaces, its multiple rooflines, its windows of varying types, and its wrap-around verandah with round columns. The building is three storeys in height with a cottage roof punctuated by gable end dormers and a turret. The one storey wrap-around porch has a gable over the front entry stairs and a dome roof structure at the corner. The building has physical value as a showcase for the use of concrete and in particular molded concrete blocks that were prevalent between 1890 and 1930 in a residential construction. There are at minimum five different types of molded concrete block used in the building as well as various cast and poured in place concrete elements. The North American Concrete Block and Tile Company was located in nearby Gormley, Ontario, and as a result there are other examples of molded concrete blocks used for residential construction in the area; however the use of molded concrete blocks in an elegantly designed house for an affluent individual or family is very rare. The building has contextual value is supporting the character of the “Old Town” of Aurora, and in particular the historical neighborhood dating to the late nineteenth and early twentieth century that extends from Tyler Street at the north to Ransom Street at the South and from the west side of Yonge Street to the natural feature midblock at the east. This building is one of the grander if not the grandest heritage building of the neighborhood and serves as a landmark within it. Sitting high over Yonge Street on a park-like lot it is linked to the importance of Yonge Street as the main street of historic Aurora. Description of Heritage Attributes Important to the preservation of the property are the original key attributes that express its value, which include the following exterior elements: x The scale, form, height and massing of the building, including the rounded section on the southeast corner, on a rectangular-shaped lot; x The division of the building into horizontal planes, rock faced masonry, smooth face masonry, cinder blocks, low roofing bands, and stucco; x A showcase of different molded cement blocks and cast cement elements; x The wrap-around verandah with: -Rock face concrete foundations and piers supporting round molded concrete columns; -Smooth face molded concrete block railing lattice capped with concrete copping; -Poured concrete flooring and steps (2) leading up to the verandah; Page 111 of 115 By-law Number XXXX-20 Page 4 of 4 -Deep wooden roof wrap around support beam; -Tongue and groove soffit of lower roof and gable end; -“Band shell” feature with doomed roof; x The medium pitched, hip roof with a conical roof in the southeast corner, all clad in asphalt singles and having with projecting eves, wood soffits with paired dentils; the wide, gable roofed projection with its Palladian window on the east elevation and the narrower gable roofed dormers with their Palladian windows and soffits with dentils matching the rest of the roof on the north and south elevations; x Painted deep wood tongue and groove soffits, and paired wooden ornate brackets of the upper roof; x All window openings, on the south, east and north elevations, with concrete lintels, slip sills and single glazed sash, horizontally aligned as one to four sash per opening; x Multiple window types: tall and short, paired and triple, rectangular, square, square rotated, palladium, gothic arched, boxed, and curved; x Glazed wooden doors to the verandah - one double, one single; x Cement brick chimneys (2); x The large size equivalent to three village lots; x The vehicular access from the small lane to the rear; x Views to the site from Yonge Street and from the site to the east and south; x Lawns - south, east, and north with specie trees planted in a park-like manner; x The pedestrian access from Yonge Street via two sets of concrete stairs and the semicircular path of concrete pavers connecting the stairs to the front entry; and, x The placement of the building footprint at the centre of the lot. Page 112 of 115 The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to allocate any 2020 Operating Fund surplus and any 2020 Water and Wastewater Operating Fund surplus or deficit. Whereas paragraph 290(4)(b) of the Municipal Act, 2001,S.O. 2001, c. 25, as amended (the “Act”), provides that in preparing the budget for a year, the local municipality shall treat as estimated revenues any surplus of any previous year; And whereas paragraph 290(4)(c) of the Act provides that in preparing the budget for a year, the local municipality shall provide for any deficit of any previous year; And whereas paragraph 290(4)(g) of the Act provides that in preparing the budget for a year, the local municipality may provide for such reserve funds as the municipality considers necessary; And whereas paragraph 11(2)(3) of the Act provides that municipalities may pass by- laws respecting the financial management of the municipality and its local boards; And whereas the Council of The Corporation of the Town of Aurora (the “Town”) deems it necessary and expedient to control the 2020 Operating Fund surplus or deficit as it may arise; And whereas the Council of the Town deems it necessary and expedient to control the 2020 Water and Wastewater Operating Fund surplus or deficit as it may arise; And whereas the Council of the Town adopted the recommendations and controls contained in Report No. FIN20-022 with respect to the 2020 Operating Fund surplus and the 2020 Water and Wastewater Operating Fund surplus or deficit at the Council meeting of September 29, 2020; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Treasurer and the Chief Administrative Officer are hereby authorized to make the adjustments and allocations in accordance with the approved resolutions arising from Report No. FIN20-022 by re-allocating an amount or amounts from any 2020 Operating Fund surplus to one or more of the reserve funds of the Town. 2. The Treasurer and the Chief Administrative Officer are hereby authorized to allocate any 2020 Operating Fund deficit from the appropriate stabilization reserve funds of the Town. 3. The Treasurer and the Chief Administrative Officer are hereby authorized to allocate any 2020 Water and Wastewater Operating Fund surplus, net of any approved budget carry forwards, to the Water and Sewer capital reserve funds in accordance with Report No. FIN20-022. 4. The Treasurer and the Chief Administrative Officer are hereby authorized to fund any 2020 Water and Wastewater Operating Fund deficit from the Water and Sewer capital reserve funds in accordance with Report No. FIN20-022. Page 113 of 115 By-law Number XXXX-20 Page 2 of 2 5. The Treasurer and the Chief Administrative Officer shall report to Council on all amounts allocated as authorized by this By-law, either before or at the time when the 2020 annual statements are presented to Council or a Committee of Council. Enacted by Town of Aurora Council this 29th day of September, 2020. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Page 114 of 115 The Corporation of The Town of Aurora By-law Number XXXX-20 Being a By-law to confirm actions by Council resulting from a Council meeting on September 29, 2020. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. That the actions by Council at its Council meeting held on September 29, 2020, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is hereby adopted, ratified and confirmed. 2. That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Enacted by Town of Aurora Council this 29 th day of September, 2020. Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 115 of 115