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AGENDA - Council - 20200128 Council Meeting Agenda Tuesday, January 28, 2020 7 p.m. Council Chambers Aurora Town Hall Public Release January 23, 2020 Town of Aurora Council Meeting Agenda Tuesday, January 28, 2020 7 p.m., Council Chambers 1. Approval of the Agenda 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Community Presentations (a) Melanie Osmond, Michelle Black, and Brian North, Southlake Foundation Re: 2020 Run for Southlake 4. Delegations (a) Javed S. Khan, Director, Community Relations, and Ron Weese, Past President, Sport Aurora Re: General Committee Item R1 – CMS20-001 – Outdoor Field Development Strategy 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion and are enacted in one motion. The exception to this rule is that a Member may request that one or more items be pulled for discussion and voted on separately. Recommended: That the following Consent Agenda items, C1 to C11 inclusive, be approved: Council Meeting Agenda Tuesday, January 28, 2020 Page 2 of 5 C1. Council Meeting Minutes of December 10, 2019 Recommended: 1. That the Council meeting minutes of December 10, 2019, be adopted as printed and circulated. C2. Special Meeting of Council Minutes of December 17, 2019 Recommended: 1. That the Special Meeting of Council minutes of December 17, 2019, be adopted as printed and circulated. C3. Council Closed Session Minutes of December 3, 2019 (confidential attachment) Recommended: 1. That the Council Closed Session minutes of December 3, 2019, be adopted as printed and circulated. C4. Council Closed Session Public Minutes of December 3, 2019 Recommended: 1. That the Council Closed Session Public minutes of December 3, 2019, be adopted as printed and circulated. C5. Council Closed Session Minutes of December 10, 2019 (confidential attachment) Recommended: 1. That the Council Closed Session minutes of December 10, 2019, be adopted as printed and circulated. C6. Council Closed Session Public Minutes of December 10, 2019 Recommended: 1. That the Council Closed Session Public minutes of December 10, 2019, be adopted as printed and circulated. Council Meeting Agenda Tuesday, January 28, 2020 Page 3 of 5 C7. Council Closed Session Minutes of December 17, 2019 (confidential attachment) Recommended: 1. That the Council Closed Session minutes of December 17, 2019, be adopted as printed and circulated. C8. Council Closed Session Public Minutes of December 17, 2019 Recommended: 1. That the Council Closed Session Public minutes of December 17, 2019, be adopted as printed and circulated. C9. Council Closed Session Minutes of January 14, 2020 (confidential attachment) Recommended: 1. That the Council Closed Session minutes of January 14, 2020, be adopted as printed and circulated. C10. Council Closed Session Public Minutes of January 14, 2020 Recommended: 1. That the Council Closed Session Public minutes of January 14, 2020, be adopted as printed and circulated. C11. Memorandum from Councillor Gaertner Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of September 27 and November 8, 2019 Recommended: 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of September 27 and November 8, 2019, be received for information. Council Meeting Agenda Tuesday, January 28, 2020 Page 4 of 5 6. Standing Committee Reports S1. General Committee Meeting Report of January 14, 2020 Recommended: 1. That the General Committee Meeting Report of January 14, 2020, be received and the recommendations carried by the Committee approved. 7. Consideration of Items Requiring Discussion (Regular Agenda) 8. Motions (a) Councillor Kim Re: Workplace Diversity and Inclusion Strategy (b) Councillor Kim Re: Tennis Court Permitting 9. Regional Report York Regional Council Highlights – December 19, 2019 Recommended: That the Regional Report of December 19, 2019, be received for information. 10. New Business 11. Public Service Announcements 12. By-laws Recommended: That the following by-laws be enacted: Council Meeting Agenda Tuesday, January 28, 2020 Page 5 of 5 (a) By-law Number XXXX-20 Being a By-law to appoint two (2) Deputy Treasurers for The Corporation of the Town of Aurora. (b) By-law Number XXXX-20 Being a By-law to allocate any 2019 Operating Fund surplus and any 2019 Water and Wastewater Operating Fund surplus or deficit. (General Committee Report No. FS19-038, Nov. 19, 2019) (c) By-law Number XXXX-20 Being a By-law to designate a property to be of cultural heritage value or interest (Railroad Hotel). (Heritage Advisory Committee Report No. HAC18-012, Jul. 9, 2018) (d) By-law Number XXXX-20 Being a By-law to appoint employees of the Vic Priestly Contracting Limited as Municipal By-law Enforcement Officers. (Council Report No. BBS11-007, Aug. 16, 2011) 13. Closed Session 14. Confirming By-law Recommended: That the following confirming by-law be enacted: By-law Number XXXX-20 Being a By-law to confirm actions by Council resulting from a Council meeting on January 28, 2020. 15. Adjournment ☐☐☐☐ ☐ 01/28/2020 A Response to the Town of Aurora Field Development Strategy presented by Sport Aurora. Javed S. Khan (Director, Community Relations) Ron Weese (Past President) Sport Aurora Javed S. Khan of Sport Aurora will be presenting exerpts from a White Paper Report that represents the collective views of Sport Aurora and those Local Sport Organizations (LSO’s) who have contributed comments on the Sports Field Development Strategy prepared and presented by planning consultants Monteith/Brown on January 14th, 2020. Sport Aurora Board Members have read the document and has convened a meetingof the Board after polling the membership. Out of the subsequent discussions, several opinions and seventeen recommendation have been made. ✔ Sent a communication to all members of council.01/20/2020 ✔ Council Meeting Agenda Tuesday, January 28, 2020 Delegation (a) Page 1 of 1 Town of Aurora Council Meeting Minutes Council Chambers, Aurora Town Hall Tuesday, December 10, 2019 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gallo, Gilliland, Kim, and Thompson Members Absent Councillors Gaertner and Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Rachel Wainwright-van Kessel, Director of Finance, Allan Downey, Director of Operations, David Waters, Director of Planning and Development Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Slav Szlapczynski, Associate Solicitor, Michael de Rond, Town Clerk, Ishita Soneji, Council/Committee Coordinator The Chair called the meeting to order at 7 p.m. Mayor Mrakas relinquished the chair to Councillor Kim at 7:03 p.m. during consideration of Motion (a) Street Name Addition – Kimberley Kerr, and resumed the chair at 7:06 p.m. 1. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Kim That the agenda as circulated by Legislative Services be approved. Carried Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 1 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 2 of 15 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Community Presentations None 4. Delegations None 5. Consent Agenda Moved by Councillor Thompson Seconded by Councillor Kim That the following Consent Agenda items, C1 to C3 inclusive, be approved: C1. Council Meeting Minutes of November 26, 2019 1. That the Council meeting minutes of November 26, 2019, be adopted as printed and circulated. C2. Council Closed Session Minutes of November 19, 2019 1. That the Council Closed Session minutes of November 19, 2019, be adopted as printed and circulated. C3. Council Closed Session Public Minutes of November 19, 2019 1. That the Council Closed Session Public minutes of November 19, 2019, be adopted as printed and circulated. Carried 6. Standing Committee Reports Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 2 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 3 of 15 Moved by Councillor Kim Seconded by Councillor Gilliland S1. General Committee Meeting Report of December 3, 2019 1. That the General Committee meeting report of December 3, 2019, be received and the recommendations carried by the Committee approved, with the exception of sub-items R1, R4, and R5, which were discussed and voted on separately as recorded below: (C1) FS19-039 – Annual Cancellation, Reduction or Refund of Property Taxes under Sections 357 and 358 of the Municipal Act 1. That Report No. FS19-039 be received; and 2. That total property taxes in the amount of $ 11,478.77 due from the property owners be adjusted pursuant to Section 357 of the Act; and 3. That total property taxes in the amount of $ 4,442.08 due to the property owners be adjusted pursuant to Section 358 of the Act; and 4. That any associated interest charged applicable to these adjustments be cancelled in proportion to the total property taxes adjusted; and 5. That the Director of Finance/Treasurer be directed to remove said property taxes from the collector’s roll reflecting these property tax adjustments. Carried (A1 ) Accessibility Advisory Committee Meeting Minutes of November 13, 2019 1. That the Accessibility Advisory Committee meeting minutes of November 13, 2019, be received for information. Carried (A2 ) Governance Review Ad Hoc Committee Meeting Minutes of November 27, 2019 Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 3 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 4 of 15 1. That the Governance Review Ad Hoc Committee meeting minutes of November 27, 2019, be received for information. Carried (R1) OPS19-024 – Fleet Management Strategy Main motion Moved by Councillor Gilliland Seconded by Councillor Kim 1. That Report No. OPS19-024 be received; and 2. That the recommendations from the Richmond Sustainability Initiatives (RSI), Fleet Management Strategy, be endorsed. Amendment No. 1 Moved by Councillor Kim Seconded by Councillor Gilliland That the second clause of the main motion be amended as follows: “That the recommendations from Richmond Sustainability Initiatives (RSI), Fleet Management Strategy, be endorsed in principle pending a further report back to Council.” Amendment No. 2 Moved by Councillor Gallo Seconded by Councillor Thompson That Amendment No. 1 be amended as follows: “….endorsed in principle pending a further report back to Council and staff report back on the financial implications of the individual components of the strategy” Carried Amendment No. 1 Carried as amended Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 4 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 5 of 15 Main motion as amended Moved by Councillor Gilliland Seconded by Councillor Kim 1. That Report No. OPS19-024 be received; and 2. That the recommendations from the Richmond Sustainability Initiatives (RSI), Fleet Management Strategy, be endorsed in principle and staff report back on financial implications of the individual components of the strategy. Carried (R2) OPS19-019 – Hallmark Baseball Diamonds – Additional Funding 1. That Report No. OPS19-019 be deferred to the General Committee meeting of January 14, 2020, to be brought forward with the Outdoor Field Strategy report. Carried (R3) PDS19-098 – Town of Aurora Official Plan Review 1. That Report No. PDS19-098 be received; and 2. That staff give public notice for a Special Meeting of Council regarding the initiation of the Official Plan Review in accordance with the requirements of Section 26 of the Planning Act; and 3. That staff report back following the Special Meeting of Council with a summary of the feedback received through the public consultation process to inform the development of a work program for Council’s consideration; and 4. That the Town Clerk provide a copy of this report to York Region, the Lake Simcoe Conservation Authority, and Toronto Regional Conservation Authority for their information. Carried (R4) PDS19-069 – Regional Municipal Comprehensive Review (MCR) Update: Aurora Employment Land Conversion Requests Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 5 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 6 of 15 Main motion Moved by Councillor Gallo Seconded by Councillor Kim 1. That Report No. PDS19-069 be received for information. Amendment No. 1 Moved by Councillor Gallo Seconded by Councillor Thompson That the motion be amended by adding the following clauses: “That staff report back to Council regarding Aurora Employment Land Conversion Requests upon completion of the Official Plan review; and That the report after the Official Plan review be forwarded to York Region as the Town of Aurora position on the employment land conversions.” Carried Amendment No. 2 Moved by Councillor Thompson Seconded by Councillor Gallo That the main motion be amended by adding the following clause: “That the Town of Aurora Council expresses disappointment with the Regional Municipal Comprehensive Review Update process.” Carried Council consented to vote on clauses 1 and 4 and clauses 2 and 3 of the main motion as amended separately. Main motion as amended Moved by Councillor Gallo Seconded by Councillor Kim 1. That Report No. PDS19-069 be received; and Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 6 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 7 of 15 4. That the Town of Aurora Council expresses disappointment with the Regional Municipal Comprehensive Review Update process. Carried Main motion as amended Moved by Councillor Gallo Seconded by Councillor Kim 2. That staff report back to Council regarding Aurora Employment Land Conversion Requests upon completion of the Official Plan review; and 3. That the report after the Official Plan review be forwarded to York Region as the Town of Aurora position on the employment land conversions. Defeated (R5) FS19-040 – Water Meter Replacement Program Contract Moved by Councillor Gallo Seconded by Councillor Gilliland 1. That Report No. FS19-040 be received; and 2. That WAMCO be awarded the contract for the replacement of residential meters for five (5) years at a cost of $502,500 annually excluding taxes under the single source provisions of the Procurement By-law; and 3. That Director of Finance be authorized to execute the agreement, including any and all documents and ancillary agreements required to give effect to the same. Carried (R6) OPS19-023 – Roads Infrastructure Repairs 1. That Report No. OPS19-023 be received; and Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 7 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 8 of 15 2. That Capital Project No. 34004 – Safety Railing – Yonge Street north of Orchard Heights and Capital Project No. 34005 – Traffic Protection Guide Rail – Kennedy Street West be approved; and 3. That a total budget of $500,000 be approved for Capital Project No. 34004 – ($400,000) and Capital Project No. 34005 ($100,000) to be funded from the Repair and Replacement Reserve; and 4. That approval be given for staff to proceed with the tendering process for Capital Project No. 34004 and Capital Project No. 34005. Carried (R7) PDS19-100 – Proposed Approach to Consider Backyard Swim School as a Permitted Home Occupation Use 1. That Report No. PDS19-100 be received; and 2. That staff initiate an Official Plan Amendment to add backyard swim schools as a Home Occupation use in the Town’s Official Plan. Carried (R8) PDS19-103 – Capital Project No. 81021 – Additional Funding Request for Capital Project No. 81021 Engineering Design Criteria Manual 1. That Report No. PDS19-103 be received; and 2. That the total approved budget for Capital Project No. 81021 be increased from $50,000 to $68,600, representing an increase of $18,600 to be funded from the Studies and Other Reserve Fund. Carried (R9) PDS19-104 – Draft Plan of Condominium Application, Gottardo 404 (Aurora) Inc., 95 Eric T Smith Way, Part of Lot 3, Plan 65M-4324, File: CDM-2019-03 1. That Report No. PDS19-104 be received; and Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 8 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 9 of 15 2. That the Draft Plan of Condominium, File No. CDM-2019-03, for an office building with ten (10) units and a total gross floor area of 4,723 square meters (50,843 square feet), subject to Schedule “A” to this report, be approved. Carried (R10) CS19-042 – Governance Review Ad Hoc Committee Supplemental ESR Report 1. That Report No. CS19-042 be received; and 2. That the following motion from the Governance Review Ad Hoc Committee be endorsed: (a) That the Committee research and report to Council on the pros and cons of the Town’s potential transition to a ward-based electoral system; and (b) That the research and report to Council be conducted and delivered concurrently with the Electoral System Review final report. Carried Moved by Councillor Kim Seconded by Councillor Gilliland That Standing Committee Reports, S2 and S3, be received for information. S2. Budget Committee Meeting Report – 2020-22 Operating Budget Review of November 18, 2019 1. That the Budget Committee Meeting Report – 2020-22 Operating Budget Review of November 18, 2019, be received for information. S3. Budget Committee Meeting Report – 2020-22 Operating Budget Review November 25, 2019 1. That the Budget Committee Meeting Report – 2020-22 Operating Budget Review of November 25, 2019, be received for information. Carried Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 9 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 10 of 15 7. Consideration of Items Requiring Discussion (Regular Agenda) R1. OPS19-026 – Fire Services Headquarters Station 4-5 Moved by Councillor Gallo Seconded by Councillor Kim 1. That Report No. OPS19-026 be received; and 2. That the revised design of Station 4-5 be approved; and 3. That the revised budget of $13,567,727 be approved with funding as follows: • $11,000,000 from original funding sources; and • $1,650,000 from reserves, as a 15% variance for a Class "C" estimate; and • $917,727 from operational savings including but not limited to delayed hirings through 2020 and 2021; and 4. That the Joint Council Committee (JCC) recommend to Council that the tender be awarded to REMO General Contracting Ltd. in the amount of $10,836,817. Carried R2. FS19-041 – Final 2020-2022 Operating Budget Approval Moved by Councillor Thompson Seconded by Councillor Kim 1. That Report No. FS19-041 be received; and 2. That the 2020, 2021 and 2022 operating budgets as presented in Attachment 1, representing an estimated tax increase of 3.4, 3.4 and 2.9 percent, respectively be approved; and 3. That a total budget of $11,755,300, $12,200,100 and $12,613,600 be approved for 2020, 2021 and 2022, respectively relating to the Town’s share for Fire Services; and Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 10 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 11 of 15 4. That the Town’s full-time staff complement be increased by a net of nine (9) to 240, net of eight(8) to 248 and a net of five(5) to 253 staff (excluding Library Board and Central York Fire Services) for 2020, 2021 and 2022, respectively as presented in Attachment #2 and funded in the appropriate year’s operating budget; and 5. That the reconciliation of the 2020 to 2022 operating budgets to the full accrual basis of accounting, as required under Ontario Regulation 284/09, as summarized in Attachment 4 be endorsed; and 6. That the necessary by-law be enacted at a future Council Meeting to set the final billing 2020 tax rates and payment dates. Carried R3. FS19-032 – 2020 to 2022 Water, Wastewater, Stormwater Budgets and Rates Moved by Councillor Thompson Seconded by Councillor Kim 1. That Report No. FS19-032 be received; and 2. That the 2020, 2021 and 2022 combined Water, Wastewater and Stormwater budgets of $28,805,381, $30,474,578 and $31,504,392 respectively be approved; and 3. That the 2020, 2021 and 2022 retail water rate of $2.41, $2.45 and $2.48 per cubic metre and the retail wastewater rate of $3.11, $3.11 and $3.15 per cubic metre respectively be approved; and 4. That the 2020, 2021 and 2022 flat stormwater charges of $7.09, $8.01 and $9.32 per unit per month for residential and condominium properties and $90.07, $101.73 and $118.31 per unit per month for metered non- residential commercial/industrial and multi residential properties respectively be approved; and 5. That the new approved retail water, retail wastewater and stormwater charge rate become effective for all billings issued by the Town on or after May 1 of the effective year, and be retroactive for all consumption newly billed on such billings; and Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 11 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 12 of 15 6. That the 2020, 2021 and 2022 bulk water rates of $5.52, $5.56 and $5.63 per cubic metre, respectively, dispensed effective May 1 of the effective year be approved; and 7. That the necessary by-law be enacted to implement the 2020, 2021 and 2022 retail water rates, retail wastewater rates, stormwater charges and bulk water purchase rates. Carried R4. FS19-044 – Interim Forecast Update – as at October 31, 2019 Moved by Councillor Gallo Seconded by Councillor Kim 1. That Report No. FS19-044 be received for information. Carried 8. Motions Council consented to consider Motion (a) prior to consideration of Standing Committee Reports. (a) Mayor Mrakas Re: Street Name Addition – Kimberley Kerr Moved by Mayor Mrakas Seconded by Councillor Thompson Whereas the Town’s Street Naming Policy allows for persons who have made outstanding, significant and/or exemplary contributions to the Town of Aurora, to be added to the Bank of Approved Street Names; and Whereas Kimberley Kerr was a long-time and well-known Aurora resident who was a dedicated volunteer; 1. Now Therefore Be It Hereby Resolved That staff add the name “Kimberley Kerr” to the Town’s Bank of Approved Street Names. Carried Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 12 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 13 of 15 9. Regional Report York Regional Council Highlights – November 21, 2019 Moved by Councillor Gilliland Seconded by Councillor Kim That the Regional Report of November 21, 2019, be received for information. Carried 10. New Business Councillor Gallo inquired about the status of the Pending List report, and staff provided a response noting that the report would be brought to a future meeting in 2020. 11. Public Service Announcements Councillor Gallo extended a reminder that registration is open for the Town’s winter recreation programs, noting that the course offerings and program guide can be viewed online at aurora.ca/recguide. Councillor Gallo extended a reminder that the Town’s winter parking restrictions are now in effect with street parking prohibited between the hours of 2 a.m. and 6 a.m., and details on winter overnight parking, including real-time information on street snow plowing, is available at aurora.ca/snow. Councillor Thompson announced that Aurora’s Menorah Lighting Ceremony, in partnership with Chabad Aurora, will be held at Town Hall on Sunday, December 22, 2019, from 4 p.m. to 6 p.m., and more information can be found at aurora.ca/menorahlighting. Councillor Kim announced that on November 12, 2019, Aurora Town Council approved a new Smoking By-law that prohibits smoking on Town property which includes Town Hall, the Joint Operations Centre, all Community Centres, parks, playgrounds, public sports fields, trails and town-owned land but excludes public sidewalks and highways, and noted that more information on this bylaw is available at aurora.ca/bylaws. Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 13 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 14 of 15 Councillor Kim announced that the Aurora Armoury will be open to the public on Saturday, December 14, 2019 from 10 a.m. to 11 a.m. Councillor Gilliland announced that Aurora is considering moving to a ward system for election and a consultant team has created a range of ward options, noting that members of public could review the options and provide input by completing a survey at aurora.ca/esr. Councillor Gilliland announced that registration is open for Winterfest Camp on December 23, 27, and 30, 2019, and January 2-3, 2020, and more information is available at aurora.ca/campprograms. Mayor Mrakas announced that Aurora’s Family First Night will be held on Tuesday, December 31, 2019 from 6 p.m. to 9 p.m. at the Aurora Family Leisure Complex, Mayor Mrakas announced that the Mayor and Council New Year’s Levée will be on January 25, 2019, from 2 p.m. to 9:30 p.m. at the Stronach Aurora Recreation Complex. Mayor Mrakas extended wishes to everyone for a Merry Christmas and Happy Holidays. 12. By-laws Moved by Councillor Gilliland Seconded by Councillor Thompson That the following by-laws be enacted: (a) By-law Number 6226-19 Being a By-law to regulate the removal of topsoil, the placing or dumping of fill and the alteration of the grade of land in the Town of Aurora. (b) By-law Number 6227-19 Being a By-law to levy Interim Property Taxes for the 2020 Taxation year. (c) By-law Number 6228-19 Being a By-law to govern the proceedings of Council and Committee meetings of the Town of Aurora. Carried Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 14 of 15 Council Meeting Minutes Tuesday, December 10, 2019 Page 15 of 15 13. Closed Session None 14. Confirming By-law Moved by Councillor Kim Seconded by Councillor Gilliland That the following confirming by-law be enacted: By-law Number 6225-19 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on December 10, 2019. Carried 15. Adjournment Moved by Councillor Gallo Seconded by Councillor Thompson That the meeting be adjourned at 8:35 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 28, 2020 Item C1 Page 15 of 15 Town of Aurora Special Meeting of Council Minutes Council Chambers, Aurora Town Hall Tuesday, December 17, 2019 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gallo, Gilliland, Humfryes, Kim, and Thompson Members Absent Councillor Gaertner Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Rachel Wainwright-van Kessel, Director of Finance, Jason Gaertner, Manager, Financial Management Services, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, Linda Bottos, Council/Committee Coordinator The Chair called the meeting to order at 7:01 p.m. 1. Approval of the Agenda Moved by Councillor Gilliland Seconded by Councillor Thompson That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. Council Meeting Agenda Tuesday, January 28, 2020 Item C2 Page 1 of 4 Special Meeting of Council Minutes Tuesday, December 17, 2019 Page 2 of 4 3. Delegations None 4. Consideration of Items Requiring Discussion 1. CMS19-031 – Library Square Project – Update and Additional Funds Ms. Robin McDougall, Director of Community Services, provided a project update and overview of the changes since July 2019, including the revised detailed design, cost estimate and budget, as well as options and next phase of the project, and presented updated images of the various elements of Library Square. Main motion Moved by Councillor Thompson Seconded by Councillor Humfryes 1. That Report No. CMS19-031 be received; and 2. That Option A be approved resulting in the Library Square Project No. 81019 total approved budget being increased to $51,611,700 representing an increase of $2,056,800 (including $1,660,900 in previously approved capital works). Amendment Moved by Councillor Kim Seconded by Councillor Humfryes That the main motion be amended by adding the following two clauses: That staff be authorized to further increase the budget and proceed to tendering the project provided the final Class A estimate remains within a maximum 5% increase; and That staff report back on the status of the funding application before the tender is awarded. Carried Council Meeting Agenda Tuesday, January 28, 2020 Item C2 Page 2 of 4 Special Meeting of Council Minutes Tuesday, December 17, 2019 Page 3 of 4 Main motion as amended Moved by Councillor Thompson Seconded by Councillor Humfryes 1. That Report No. CMS19-031 be received; and 2. That Option A be approved resulting in the Library Square Project No. 81019 total approved budget being increased to $51,611,700 representing an increase of $2,056,800 (including $1,660,900 in previously approved capital works); and 3. That staff be authorized to further increase the budget and proceed to tendering the project provided the final Class A estimate remains within a maximum 5% increase; and 4. That staff report back on the status of the funding application before the tender is awarded. Carried as amended 2. FS19-042 – Library Square – Updated Library Square Funding Strategy Moved by Councillor Humfryes Seconded by Councillor Kim 1. That Report No. FS19-042 be received; and 2. That the updated funding strategies for Capital Project No. 81019 – Library Square be approved as presented, subject to results of the final class ‘A’ estimate and the Town’s grant application success. Carried 5. Confirming By-law Moved by Councillor Humfryes Seconded by Councillor Thompson That the following confirming by-law be enacted: By-law Number 6231-19 Being a By-law to confirm actions by Council resulting from a Special Meeting of Council on December 17, 2019. Carried Council Meeting Agenda Tuesday, January 28, 2020 Item C2 Page 3 of 4 Special Meeting of Council Minutes Tuesday, December 17, 2019 Page 4 of 4 6. Adjournment Moved by Councillor Gallo Seconded by Councillor Kim That the meeting be adjourned at 8:21 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 28, 2020 Item C2 Page 4 of 4 Town of Aurora Council Closed Session Public Minutes Holland Room, Aurora Town Hall Tuesday, December 3, 2019 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gallo, Gilliland, Humfryes, Kim, and Thompson Members Absent Councillor Gaertner Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services (left at 6:51 p.m.) Phil Rose-Donahoe, Manager of Library Square (left at 6:51 p.m.), David Waters, Director of Planning and Development Services (arrived at 6:52 p.m.), Patricia De Sario, Town Solicitor, Martin van Zon, external consultant (left at 6:37 p.m.), Lee Zhang external consultant (left at 6:37 p.m.), and Michael de Rond, Town Clerk The Chair called the meeting to order at 5:46 p.m. Council consented to resolve into a Closed Session at 5:47 p.m. Council reconvened into open session at 6:56 p.m. 1. Approval of the Agenda Moved by Councillor Humfryes Seconded by Councillor Gallo That the confidential Council Closed Session meeting agenda be approved. Carried Council Meeting Agenda Tuesday, January 28, 2020 Item C4 Page 1 of 4 Council Closed Session Public Minutes Tuesday, December 3, 2019 Page 2 of 4 2. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Consideration of Items Requiring Discussion Moved by Councillor Gilliland Seconded by Councillor Gallo That Council resolve into Closed Session to consider the following matters: 1. Personal matters about an identifiable individual, including municipal or local board employees (Section 239(2)(b) of the Municipal Act, 2001); and A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (Section 239(2)(i) of the Municipal Act, 2001); Re: Closed Session Report No. CMS19-030 – Library Square Capital Fundraising Campaign Feasibility Study 2. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. PDS19-102 – Appeal of Heritage Designation of 136 Wellington Street East, known as the Railway Hotel Carried Moved by Councillor Gilliland Seconded by Councillor Thompson That the Council Closed Session be reconvened into open session to rise and report from Closed Session. Carried Council Meeting Agenda Tuesday, January 28, 2020 Item C4 Page 2 of 4 Council Closed Session Public Minutes Tuesday, December 3, 2019 Page 3 of 4 1. Personal matters about an identifiable individual, including municipal or local board employees (Section 239(2)(b) of the Municipal Act, 2001); and A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (Section 239(2)(i) of the Municipal Act, 2001); Re: Closed Session Report No. CMS19-030 – Library Square Capital Fundraising Campaign Feasibility Study Moved by Councillor Thompson Seconded by Councillor Gilliland 1. That Closed Session Report No. CMS19-030 be received. On a recorded vote the motion Carried Yeas: 5 Nays: 0 Voting Yeas: Councillors Gilliland, Humfryes, Kim, Thompson, and Mayor Mrakas Voting Nays: None Absent: Councillors Gaertner and Gallo 2. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. PDS19-102 – Appeal of Heritage Designation of 136 Wellington Street East, known as the Railway Hotel Moved by Councillor Humfryes Seconded by Councillor Gilliland 1. That Report No. PDS19-102 be received; and 2. That the confidential direction to staff be confirmed. On a recorded vote the motion Carried Council Meeting Agenda Tuesday, January 28, 2020 Item C4 Page 3 of 4 Council Closed Session Public Minutes Tuesday, December 3, 2019 Page 4 of 4 Yeas: 6 Nays: 0 Voting Yeas: Councillors Gallo, Gilliland, Humfryes, Kim, Thompson, and Mayor Mrakas Voting Nays: None Absent: Councillor Gaertner 4. By-laws Moved by Councillor Thompson Seconded by Councillor Kim That the following confirming by-law be enacted: 6224-19 Being a By-law to confirm actions by Council resulting from a Council Closed Session on December 3, 2019. Carried 5. Adjournment Moved by Councillor Kim Seconded by Councillor Thompson That the meeting be adjourned at 6:59 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 28, 2020 Item C4 Page 4 of 4 Town of Aurora Council Closed Session Public Minutes Holland Room, Aurora Town Hall Tuesday, December 10, 2019 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gallo, Gilliland, Kim, and Thompson Members Absent Councillors Gaertner and Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer, David Waters, Director of Planning and Development Services, Anthony Ierullo, Manager of Long Range and Strategic Planning, Slav Szlapczynski, Associate Solicitor, and Michael de Rond, Town Clerk The Chair called the meeting to order at 5:46 p.m. Council consented to resolve into a Closed Session at 5:46 p.m. Council reconvened into open session at 6:08 p.m. 1. Approval of the Agenda Moved by Councillor Gallo Seconded by Councillor Gilliland That the confidential Council Closed Session meeting agenda be approved. Carried Council Meeting Agenda Tuesday, January 28, 2020 Item C6 Page 1 of 3 Council Closed Session Public Minutes Tuesday, December 10, 2019 Page 2 of 3 2. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Consideration of Items Requiring Discussion Moved by Councillor Gilliland Seconded by Councillor Gallo That Council resolve into Closed Session to consider the following matter: 1. A proposed or pending acquisition or disposition of land by the municipality or local board (Section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS19-074 – Land Acquisition – Yonge/Wellington Intersection Improvements Carried Moved by Councillor Gilliland Seconded by Councillor Gallo That the Council Closed Session be reconvened into open session to rise and report from Closed Session. Carried 1. A proposed or pending acquisition or disposition of land by the municipality or local board (Section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS19-074 – Land Acquisition – Yonge/Wellington Intersection Improvements Moved by Councillor Thompson Seconded by Councillor Gallo 1. That Closed Session Report No. PDS19-074 be received; and 2. That the confidential direction to staff be confirmed; and Council Meeting Agenda Tuesday, January 28, 2020 Item C6 Page 2 of 3 Council Closed Session Public Minutes Tuesday, December 10, 2019 Page 3 of 3 3.That the total approved budget for Capital Project No. 34527 be increased to $275,000, representing an increase of $200,000 to be funded from the Services Related to a Highway Development Charges Reserve. On a recorded vote the motion Carried Yeas: 5 Nays: 0 Voting Yeas: Councillors Gallo, Gilliland, Kim, and Thompson and Mayor Mrakas Voting Nays: None Absent: Councillors Gaertner and Humfryes 4.By-laws Moved by Councillor Gallo Seconded by Councillor Gilliland That the following confirming by-law be enacted: 6225-19 Being a By-law to confirm actions by Council resulting from a Council Closed Session on December 10, 2019. Carried 5.Adjournment Moved by Councillor Gilliland Seconded by Councillor Kim That the meeting be adjourned at 6:13 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 28, 2020 Item C6 Page 3 of 3 Town of Aurora Council Closed Session Public Minutes Holland Room, Aurora Town Hall Tuesday, December 17, 2019 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gallo, Gilliland, Kim (arrived at 5:56 p.m.), Humfryes (arrived at 5:58 p.m.), and Thompson Members Absent Councillor Gaertner Other Attendees Doug Nadorozny, Chief Administrative Officer, Anthony Ierullo, Manager of Long Range and Strategic Planning, Patricia De Sario, Town Solicitor and Michael de Rond, Town Clerk The Chair called the meeting to order at 5:45 p.m. Council consented to resolve into a Closed Session at 5:46 p.m. Council reconvened into open session at 6:20 p.m. 1. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Gallo That the confidential Council Closed Session meeting agenda be approved. Carried 2. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. Council Meeting Agenda Tuesday, January 28, 2020 Item C8 Page 1 of 3 Council Closed Session Public Minutes Tuesday, December 17, 2019 Page 2 of 3 3. Consideration of Items Requiring Discussion Moved by Councillor Thompson Seconded by Councillor Gilliland That Council resolve into Closed Session to consider the following matter: 1. A proposed or pending acquisition or disposition of land by the municipality or local board (Section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS19-107 – Land Acquisition – Library Square Parking Strategy Update Carried Moved by Councillor Thompson Seconded by Councillor Humfryes That the Council Closed Session be reconvened into open session to rise and report from Closed Session. Carried 1. A proposed or pending acquisition or disposition of land by the municipality or local board (Section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS19-107 – Land Acquisition – Library Square Parking Strategy Update Moved by Councillor Humfryes Seconded by Councillor Thompson 1. That Closed Session Report No. PDS19-107 be received; and 2. That the confidential direction to staff be confirmed. On a recorded vote the motion Carried Yeas: 6 Nays: 0 Voting Yeas: Councillors Gallo, Gilliland, Kim, Humfryes, and Thompson, Mayor Mrakas Voting Nays: None Absent: Councillor Gaertner Council Meeting Agenda Tuesday, January 28, 2020 Item C8 Page 2 of 3 Council Closed Session Public Minutes Tuesday, December 17, 2019 Page 3 of 3 4. By-laws Moved by Councillor Gallo Seconded by Councillor Kim That the following confirming by-law be enacted: 6230-19 Being a By-law to confirm actions by Council resulting from a Council Closed Session on December 17, 2019. Carried 5. Adjournment Moved by Councillor Humfryes Seconded by Councillor Gilliland That the meeting be adjourned at 6:24 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 28, 2020 Item C8 Page 3 of 3 Town of Aurora Council Closed Session Public Minutes Holland Room, Aurora Town Hall Tuesday, January 14, 2020 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gallo, Gilliland, Humfryes (arrived at 6:04 p.m.), and Thompson Members Absent Councillors Gaertner and Kim Other Attendees Doug Nadorozny, Chief Administrative Officer, David Waters, Director of Planning and Development Services, Patricia De Sario, Town Solicitor and Michael de Rond, Town Clerk The Chair called the meeting to order at 5:45 p.m. Council consented to resolve into a Closed Session at 5:46 p.m. Council reconvened into open session at 6:29 p.m. 1. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Gallo That the confidential Council Closed Session meeting agenda be approved. Carried 2. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. Council Meeting Agenda Tuesday, January 28, 2020 Item C10 Page 1 of 3 Council Closed Session Public Minutes Tuesday, January 14, 2020 Page 2 of 3 3. Consideration of Items Requiring Discussion Moved by Councillor Gallo Seconded by Councillor Thompson That Council resolve into Closed Session to consider the following matter: 1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. PDS20-011 – 103, 107 and 111 Metcalfe Street (Appeal of By-law No. 6190-19) Carried Moved by Councillor Gallo Seconded by Councillor Gilliland That the Council Closed Session be reconvened into open session to rise and report from Closed Session. Carried 1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. PDS20-011 – 103, 107 and 111 Metcalfe Street (Appeal of By-law No. 6190-19) Moved by Councillor Humfryes Seconded by Councillor Gilliland 1. That Closed Session Report No. PDS20-011 be received; and 2. That the confidential direction to staff be confirmed. On a recorded vote the motion Carried Yeas: 5 Nays: 0 Voting Yeas: Councillors Gallo, Gilliland, Humfryes, and Thompson, Mayor Mrakas Voting Nays: None Absent: Councillors Gaertner and Kim Council Meeting Agenda Tuesday, January 28, 2020 Item C10 Page 2 of 3 Council Closed Session Public Minutes Tuesday, January 14, 2020 Page 3 of 3 4. By-laws Moved by Councillor Thompson Seconded by Councillor Humfryes That the following confirming by-law be enacted: 6232-20 Being a By-law to confirm actions by Council resulting from a Council Closed Session on January 14, 2020. Carried 5. Adjournment Moved by Councillor Humfryes Seconded by Councillor Thompson That the meeting be adjourned at 6:35 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 28, 2020 Item C10 Page 3 of 3 Memorandum Date: January 28, 2020 To: Mayor and Members of Council From: Councillor Wendy Gaertner Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of September 27 and November 8, 2019 Recommendation That Council: Receive the correspondence for information Endorse the recommendations Provide direction 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4265 Email: wgaertner@aurora.ca www.aurora.ca Town of Aurora Councillors’ Office Council Meeting Agenda Tuesday, January 28, 2020 Item C11 Page 1 of 7 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca ANNOUNCEMENTS: a) LSRCA Employee Plants 1,000,000 Trees b) LSRCA Director of Engineering Retires CAO Walters was pleased to advise that on September 19 th, he and 17 other LSRCA staff members camped at Scanlon Creek Conservation Area and raised close to $24,000 towards a new Nature Centre to house LSRCA’s Outdoor Education Program. For more information or to donate, please click this link: http://lakesimcoefoundation.ca/events/connect-ed-campaign-campout-fundraiser/ Board Meeting Highlights September 27, 2019 During National Forest Week, LSRCA celebrated Paul Cottenden, Forest Technician, who over his career has planted 1,000,000 trees in the Lake Simcoe watershed. An event was held at Scanlon Creek Conservation Area on September 26th where Paul was recognized for this incredible achievement. The Board of Directors also congratulated Paul at their meeting. CAO Mike Walters advised Board members that after 26 years of employment with LSRCA, Director, Engineering, Tom Hogenbirk, retired on October 4th. He noted that through Tom’s work, much has been accomplished to reduce the risk of flooding in the Lake Simcoe watershed. From left to right: Manager, Forestry and Greenspace Services, Phil Davies, CAO Mike Walters, Forest Technician Paul Cottenden, Chair Wayne Emmerson, Vice Chair Scott Macpherson From left to right: CAO Mike Walters, Director, Engineering, Tom Hogenbirk, Chair Wayne Emmerson, Vice Chair Scott Macpherson c) Roughing it for a Reason Council Meeting Agenda Tuesday, January 28, 2020 Item C11 Page 2 of 7 LSRCA Board of Directors Meeting Highlights – September 27, 2019 Page 2 of 3 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca PRESENTATIONS: a) Scanlon Creek Operations Centre Renovation Project Update General Manager, Conservation Lands, Brian Kemp, provided the Board with an update on the renovation project at LSRCA’s Operations Centre located at Scanlon Creek Conservation Area, noting that this centre, which houses the Conservation Lands division, will also house the Integrated Watershed Management division once renovations are completed early in 2020. He noted that the project is going well, despite a few unexpected finds, not uncommon in an old building. To view this presentation, please click this link: Scanlon Creek Operations Centre Renovation Project Update b) Progress on Stormwater Management Ponds Manager, Environmental Science and Monitoring, Dave Lembcke, and Coordinator, Stormwater Management, Steve Auger, provided the Board with an overview of Progress for Better Stormwater Pond Functionality in the Lake Simcoe Watershed, noting that the number of Stormwater Management ponds in the Lake Simcoe Watershed has grown in the past 10 years from approximately 200 to over 300. LSRCA’s study assessed the number of facilities and their state of water quality treatment or impact to the receiving water, concluding that over half were not being properly maintained, thereby acting as sources, not sinks for controlling urban stormwater pollution. With funding support from the MECP, LSRCA has consulted with municipal staff and identified key resource and information gaps, including inventory tracking and financial resources to effectively perform the required maintenance. To address the stormwater management inventory barrier, the development of a Stormwater Management Database model for municipalities was developed between 2016 and 2018. Most recently, the ‘Overcoming Barriers for Successful Stormwater Management Pond Inspection and Maintenance for Municipalities in the Lake Simcoe Watershed’ project occurred between 2018 and 2019 and provides resources for municipalities that include the following: i. A Prioritization Methodology for Maintenance and Repair; ii. Updates to the Sustainable Technologies Evaluation Program (STEP) pond inspection form; iii. Procurement templates for Maintenance and Repair activities; iv. Inspection and Maintenance training for Municipal staff that will continue on an annual basis. LSRCA has worked in close partnership with member municipalities, along with STEP and BILD communities, consultants, and universities through the LSPP projects, along with the stormwater management technical working group, which meets seasonally to discuss various technical topics relating to better stormwater management practice, identified by our member municipalities. Council Meeting Agenda Tuesday, January 28, 2020 Item C11 Page 3 of 7 LSRCA Board of Directors Meeting Highlights – September 27, 2019 Page 3 of 3 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca By applying the better methods, database model, documents and training to their pond inspection and maintenance work, municipalities will contribute to a watershed wide effort to restore the health of our local waters. To view this presentation, please click this link: Progress for Better Stormwater Pond Functionality. For more information on stormwater management ponds or stormwater management issues, please contact Coordinator, Stormwater Management, Steve Auger, at s.auger@lsrca.on.ca or 905- 895-1281 ext 149. CORRESPONDENCE AND STAFF REPORTS: 1. Correspondence The Board received a letter dated August 16, 2019 from The Hon. Jeff Yurek, Minister of the Environment, Conservation and Parks regarding Bill 108, More Homes, More Choice Act, 2019 as it relates to conservation authority operations. 2. Beaver River Wetland Management Plan The Board received Staff Report No. 44-19-BOD, prepared by Land Management Technician, Lauren Grzywniak, regarding the Beaver River Wetland Conservation Area Management Plan. The Board approved the Management Plan and associated Business Plan and directed staff to continue to pursue funding and in-kind support to implement the recommendations of the Management Plan. 3. Durham Regional Forest Standing Timber Sale Tender The Board received Staff Report No. 45-19-BOD, prepared by Manager, Forestry and Greenspace Services, Phil Davies, regarding the record of tenders received for the Durham Regional Forest Tender No. DRF-2019-001. The Board approved staff’s recommendation to award the tender to Moggie Valley Timber Inc. 4. Update on Provincial Bill 108, More Homes, More Choice Act, 2019 The Board received Staff Report No. 46-19-BOD, prepared by Chief Administrative Officer, Mike Walters, regarding an update on the Provincial Bill 108 More Homes, More Choice Act, 2019. For more information or to see the full agenda package, please click the link below for LSRCA’s Board of Directors’ webpage: https://www.lsrca.on.ca/Pages/Board-Meetings.aspx Council Meeting Agenda Tuesday, January 28, 2020 Item C11 Page 4 of 7 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca ANNOUNCEMENTS: a) Chair Wayne Emmerson welcomed back Councillor Ken Ferdinands, who had been off recovering from an injury. b) Chair Emmerson asked Board members to pause for a moment of silence to remember LSRCA’s Vice Chair and Oro-Medonte Councillor Scott Macpherson, who passed away on November 6 th. Vice Chair Macpherson was a strong supporter of LSRCA and will be sorely missed around the Board of Directors’ table. c) Chair Emmerson was pleased to welcome Councillor Keenan Aylwin, LSRCA’s recently appointed Board member representing the City of Barrie. d) CAO Mike Walters thanked Board members for attending LSRCA’s 38th Conservation Awards evening held on November 7th. He also thanked staff and specifically Communications Specialist, Katarina Zeppieri, for organizing a great event. e) CAO Walters thanked the Board for allowing staff to represent LSRCA at the International RiverSymposium, noting that LSRCA was the winner of their prestigious international award for river management 10 years ago, which was also the beginning of a successful twinning partnership with the Ayuquila River in Jalisco, Mexico. f) Chair Emmerson noted that CAO Walters has just completed 35 years of service at LSRCA. Chair Emmerson thanked CAO Walters for his commitment to the Lake Simcoe watershed. PRESENTATIONS: a) LSRCA’s Watershed Restoration Services Department Top Ten Projects of 2019 Restoration Program Coordinator, Christa Sharp and Restoration Project Manager, Brook Piotrowski, provided the Board with a presentation highlighting the top ten projects the Watershed Restoration Services department has been working on in 2019, noting that 131 restoration projects have either been completed or are currently underway in the watershed at an estimated cost of just under $2.5 million. Projects fall into two categories: i) Urban Projects focusing primarily on stormwater management and low impact development projects, and stabilizing eroded streambanks; and Board Meeting Highlights November 8, 2019 Council Meeting Agenda Tuesday, January 28, 2020 Item C11 Page 5 of 7 LSRCA Board of Directors Meeting Highlights – November 8, 2019 Page 2 of 3 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca ii) Rural Projects involving natural heritage and agricultural focusing on wetland and grassland creation/enhancements, tree planting, and fish barrier and on-line pond removals. Projects are being completed on private and public property through agreements with the landowners. Some of the urban projects include:  Creation of a two Stormwater Quality Ponds in partnership with the Town of Aurora, Town of East Gwillimbury and York Region. Dry ponds used to control water flow are being retrofitted to improve water quality to reduce phosphorus and sediment from urban runoff,  Creating/restoring more than 500 metres of natural channel along Kidd’s Creek in the City of Barrie to reduce sediment from erosion, improve water quality by reducing phosphorus and reconnecting natural floodplain,  Dam Removal in the Town of Aurora on a tributary of the East Holland River to remove a fish barrier, stabilize 40 metres of eroding streambank and improve fish habitat. Some of the rural restoration projects highlighted include:  Pangman Springs Dam Removal eliminated a barrier to fish migration and on-line pond which warmed the cold water stream impacting fish habitat. The removal resulted in 400 metres of creek and .4 hectares of wetland, as well as the planting of 2,000 native shrubs, trees and live stakes. The barrier removal opened more than 2 kilometres of creek to fish migration.  Rogers Reservoir Grassland Enhancement Project, a four year project to create prairie habitat in East Gwillimbury. Restoration staff and community volunteers are working together and have planted 230 shrubs and 580 herbaceous plant s.  Goodyear Farms Remediation, a farm plan to reduce erosion and sedimentation on a 340 hectare property in Beaverton was completed and works to install BMPs (two wet ponds installed, three water and sediment basins, and grass waterways) is being implemented.  Many projects are also taking place in the Holland Marsh, and LSRCA has many community action partners volunteering and promoting community awareness. To view this presentation, please click this link: Watershed Restoration Services - Top 10 Projects of 2019. For more information on LSRCA’s Watershed Restoration Services, please contact Restoration Program Coordinator, Christa Sharp @ c.sharp@lsrca.on.ca or 905-895-1281 ext 115. b) LSRCA’s Financial Update – 3rd Quarter 2019 General Manager, Corporate and Financial Services, Mark Critch, provided the Board with a presentation on LSRCA’s Third Quarter 2019 Financial Report , noting it is a continuation of what was reported for the second quarter, with delays in development fees continuing to impact fees, MNFR reduced funding will require draw from reserves, Scanlon Creek Operations Centre renovations underway with expected completion early 2020, and asset management plan support underway Council Meeting Agenda Tuesday, January 28, 2020 Item C11 Page 6 of 7 LSRCA Board of Directors Meeting Highlights – November 8, 2019 Page 3 of 3 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca with completion in early 2020 and budget impacts beginning in 2021. He reviewed the seven service areas, noting that most are on track with spending, and a small deficit is forecast for year end. The key assumptions for the 2019 forecast at Q3 include all municipal funding partners paying their full funding notices for 2019, draws from the rate stabilization covering deficits related to offsetting programs, as well as the reduction in MNRF funding, and the change of revenue recognition for Special Capital eliminating most deferred revenue at year end. To view this presentation, please click this link: Financial Update: 3rd Quarter 2019 CORRESPONDENCE AND STAFF REPORTS: Correspondence The Board received the September 25th letter from Minister Yurek inviting conservation authorities to a meeting with MECP staff to discuss conservation authority programs and services. Third Quarter 2019 Financial Report The Board received Staff Report No. 47-19-BOD regarding LSRCA’s third quarter financial results for the period ending September 30, 2019. Salt Reduction Strategy - Freshwater Roundtable Discussion Paper The Board received Staff Report No. 48-19-BOD, prepared by General Manager, Integrated Watershed Management, Ben Longstaff, regarding the Freshwater Roundtable Discussion Paper, and directed staff to request meetings with both the Minister of the Environment, Conservation and Parks and the Attorney General. Goodyear Farms Best Management Practices Construction Project The Board approved Staff Report No. 49-19-BOD, prepared by Restoration Program Coordinator, Watershed Restoration Services, regarding a restoration project to address agricultural surface runoff from Goodyear Farms in the Township of Brock. For more information or to see the full agenda package, please click th e link below for LSRCA’s Board of Directors’ webpage: https://www.lsrca.on.ca/Pages/Board-Meetings.aspx Council Meeting Agenda Tuesday, January 28, 2020 Item C11 Page 7 of 7 Town of Aurora General Committee Meeting Report Council Chambers, Aurora Town Hall Tuesday, January 14, 2020 Attendance Council Members Councillor Thompson in the Chair; Councillors Gaertner, Gallo, Gilliland, Humfryes, and Kim, Mayor Mrakas Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Rachel Wainwright-van Kessel, Director of Finance, Allan Downey, Director of Operations, David Waters, Director of Planning and Development Services, Anca Mihail, Manager of Engineering and Capital Delivery, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, Linda Bottos, Council/Committee Coordinator The Chair called the meeting to order at 7 p.m. General Committee consented to recess the meeting at 9:17 p.m. and reconvened the meeting at 9:22 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, including the following additional items: • Delegation (a) Klaus Wehrenberg, Resident; Re: Climate Emergency Action • Delegation (b) Shaun McGuire, Aurora King Baseball Association; Re: Item R2 – OPS19-019 – Hallmark Baseball Diamonds – Additional Funding Council Meeting Agenda Tuesday, January 28, 2020 Item S1 Page 1 of 11 General Committee Meeting Report Tuesday, January 14, 2020 Page 2 of 11 • Delegation (c) Trevor Hall and Krista Hall, Residents; Re: 94 Connaught Avenue (Exemption from Interim Control By-law) • Item A3 – Mayor’s Golf Classic Funds Committee Meeting Minutes of December 5, 2019 • Notice of Motion (b) Councillor Kim; Re: Tennis Court Permitting 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Community Presentations (a) Bruce Gorman, Chief Executive Officer, Aurora Public Library Re: Aurora Public Library – Telling Our Stories Mr. Gorman introduced a video produced by the Library, which showcased the activities, opportunities and impact of the Library on Aurora’s community. General Committee received the presentation for information. 4. Delegations (a) Klaus Wehrenberg, Resident Re: Climate Emergency Action Mr. Wehrenberg expressed concern regarding the lack of immediate action following the Town’s recent declaration regarding a state of climate emergency. He recommended two possible immediate actions including the formation of a youth environmental advisory committee and the endorsement of a Council resolution that Metrolinx re-open the Cousins Drive railroad crossing to non-motorized traffic. General Committee received the comments of the delegation for information. Council Meeting Agenda Tuesday, January 28, 2020 Item S1 Page 2 of 11 General Committee Meeting Report Tuesday, January 14, 2020 Page 3 of 11 (b) Shaun McGuire, President, Aurora King Baseball Association (AKBA) Re: Item R2 – OPS19-019 – Hallmark Baseball Diamonds – Additional Funding Mr. McGuire presented an opportunity for the construction of a domed baseball facility at the Hallmark lands, which would require approximately two acres to accommodate a 60,000-square foot dome with a 3,000-square foot clubhouse attached. He noted that the proposed facility would serve as home to the AKBA head office, offer year-round conditioning and training to AKBA and other local teams and coaches, and also house the Team Ontario Astros. General Committee received and referred the comments of the delegation to Item R2. (c) Trevor Hall and Krista Hall, Residents Re: 94 Connaught Avenue (Exemption from Interim Control By-law) Mr. Hall and Ms. Hall, owners of 94 Connaught Avenue, noted that their home is located within the Stable Neighbourhoods Study area and requested an exemption from the Interim Control By-law to allow the opportunity to address minor variances through the Committee of Adjustment to permit the construc- tion of a second-storey addition to their existing single-storey dwelling. General Committee received the comments of the delegation for information. 5. Consent Agenda None 6. Advisory Committee Meeting Minutes General Committee recommends: That the following Advisory Committee Meeting Minutes items, A1 to A3 inclusive, be received: Council Meeting Agenda Tuesday, January 28, 2020 Item S1 Page 3 of 11 General Committee Meeting Report Tuesday, January 14, 2020 Page 4 of 11 A1 . Heritage Advisory Committee Meeting Minutes of December 9, 2019 1. That the Heritage Advisory Committee meeting minutes of December 9, 2019, be received for information. A2 . Finance Advisory Committee Meeting Minutes of December 18, 2019 1. That the Finance Advisory Committee meeting minutes of December 18, 2019, be received for information. A3 . Mayor’s Golf Classic Funds Committee Meeting Minutes of December 5, 2019 1. That the Mayor’s Golf Classic Funds Committee meeting minutes of December 5, 2019, be received for information. Carried 7. Consideration of Items Requiring Discussion (Regular Agenda) General Committee consented to consider the items in the following order: R1, R3, R2, R4, R5, R6. R1. CMS20-001 – Outdoor Field Development Strategy Mr. Steve Langlois, Principal Planner, Monteith Brown Planning Consultants, presented an overview of the proposed Sports Field Development Strategy, including stakeholder consultation, updated needs assessment, strategies, and recommendations. General Committee recommends: 1. That Report No. CMS20-001 be received; and 2. That the recommendations from Monteith Brown Planning Consultants’ Sports Field Development Strategy be endorsed in principle, subject to Council approval of budgetary implications. Carried Council Meeting Agenda Tuesday, January 28, 2020 Item S1 Page 4 of 11 General Committee Meeting Report Tuesday, January 14, 2020 Page 5 of 11 R2. OPS19-019 – Hallmark Baseball Diamonds – Additional Funding General Committee recommends: 1. That Report No. OPS19-019 be referred back to staff for more information regarding an indoor baseball training facility on the Hallmark lands. Motion to refer Carried R3. PDS20-002 – Stream Management Master Plan and Flood Relief Study Mr. Robert Amos, Fluvial Geomorphologist, Aquafor Beech Limited, presented an overview of the Stream Management Master Plan and Tannery Creek Flood Study, including findings, recommendations, and proposed implementation plans. General Committee recommends: 1. That Report No. PDS20-002 be received; and 2. That the Stream Management Master Plan and Flood Relief Study dated September 30, 2019, be endorsed in principle, subject to budget approval for the erosion and flood mitigation projects listed herein; and 3. That Project No. E-3 Wellington Street West be included in the 2-10 year implementation plan and staff be directed to report back with the financial implications; and 4. That Project No. F-7 Machell Park be included in the 2-10 year implementation plan and staff be directed to report back with the financial implications. Carried as amended R4. PDS20-001 – Development Planning Fees and Charges Update General Committee recommends: 1. That Report No. PDS20-001 be received; and Council Meeting Agenda Tuesday, January 28, 2020 Item S1 Page 5 of 11 General Committee Meeting Report Tuesday, January 14, 2020 Page 6 of 11 2. That the recommended updates to the Town’s Development Planning Fees and Charges be endorsed in principle, subject to consultation with the development industry and the public; and 3. That staff be authorized to proceed with consultation with the development industry and the public to obtain input on proposed updates to the Town’s Development Planning Fees and Charges. Carried R5. PDS20-008 – Application for Site Plan Approval Dormer Hill Inc., 14029 Yonge Street, File Number: SP- 2018-01, Related File Numbers: OPA-2017-02, ZBA-2017- 01, SUB-2017-01 and CDM-2017-01 General Committee recommends: 1. That Report No. PDS20-008 be received; and 2. That Site Plan Application File SP-2018-01 (Dormer Hill Inc.) to permit the development of 27 single-detached dwellings on 27 single-detached lots be approved in principle, subject to the following conditions: (a) Execution of the outstanding subdivision agreement for 19T-17A071 (SUB-2017-01); and (b) Resolution of all outstanding comments from internal department and divisions as described herein, to the satisfaction of the Director of Planning and Development Services; and (c) Resolution of all outstanding comments from external agencies including The Regional Municipality of York and the Lake Simcoe Region Conservation Authority, to the satisfaction of the Director of Planning and Development Services; and (d) Execution of a site plan agreement; and 3. That, in accordance with By-law No. 6212-19, the Town’s Director of Planning and Development Services be authorized to execute the Site Council Meeting Agenda Tuesday, January 28, 2020 Item S1 Page 6 of 11 General Committee Meeting Report Tuesday, January 14, 2020 Page 7 of 11 Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R6. Memorandum from Mayor Mrakas Re: Appointment to the Community Advisory Committee General Committee recommends: 1. That the memorandum regarding Appointment to the Community Advisory Committee be received; and 2. That the Terms of Reference for the Community Advisory Committee be amended to include two representatives from Council; and 3. That Councillor Harold Kim be appointed to the Community Advisory Committee. Carried 8. Notices of Motion (a) Councillor Kim Re: Workplace Diversity and Inclusion Strategy Whereas diversity has always been an important characteristic in Canada’s history and today Canada is one of the most diverse countries of the world; and Whereas one-fifth of Canada’s population was born outside Canada and represents the highest foreign-born proportion of the population in the G7 countries; and Whereas immigration accounts for two-thirds of Canada’s population growth and by 2031 one-third of the population are expected to be visible minorities, and in the Greater Toronto Area (GTA) itself more than 50% are currently considered in this group; and Council Meeting Agenda Tuesday, January 28, 2020 Item S1 Page 7 of 11 General Committee Meeting Report Tuesday, January 14, 2020 Page 8 of 11 Whereas, depending on which source is referenced, 5%-13% of the population identifies themselves as LGBTQ; and Whereas the indigenous population is growing naturally at a rate four times that of the non-indigenous population; and Whereas one in seven people consider themselves as having a disability and approximately 26% of these people classify themselves as having a severe disability; and Whereas women are still challenged in equitable representation in the senior ranks and on public company boards; and Whereas the most successful organizations in the world recognize that diversity and inclusion: 1) spur innovation; 2) increase productivity; and 3) create a healthy, respectful workplace; and Whereas public organizations embrace opportunities to foster a more inclusive organizational culture that engage, develop and celebrate its people, and attract a diverse workforce; and Whereas employees of the Town of Aurora and indeed other York Region municipalities come from all over the GTA and not just from the home community; and Whereas, based on the 2016 Census, 22.3% of the Canadian population are visible minorities and the federal government employment of visible minorities makes up 15.7%; and 29.3% of Ontarians are visible minorities and the provincial government employment of visible minorities makes up 22.6%; 1. Now Therefore Be It Hereby Resolved That staff investigate municipal Workplace Diversity and Inclusion Strategies and Work Plans as well as other similar strategies across Ontario (public, private and non-for-profit organizations) and report to Council on the state of diversity and inclusion in the Town of Aurora and any current initiatives underway; and 2. Be It Further Resolved That staff in its report provide recommendations on how to enhance the Town’s current workplace diversity and inclusion strategy; and Council Meeting Agenda Tuesday, January 28, 2020 Item S1 Page 8 of 11 General Committee Meeting Report Tuesday, January 14, 2020 Page 9 of 11 3. Be It Further Resolved That this motion be forwarded to the Premier of Ontario and all York Region municipalities for their consideration. (b) Councillor Kim Re: Tennis Court Permitting Whereas tennis is a fast-growing sport; and Whereas the last Parks and Recreation Master Plan called for 14 courts by 2021 and we currently have 15 courts, and staff believe that we will likely need to update the numbers to update the projected population; and Whereas the Town has generated minimum permit revenues over the last three years: $334 in 2019, $943 in 2018, and $936 in 2017; and Whereas residents have experienced going to our public courts and being denied by “tennis instructors” who claim they have a permit but are unwilling to disclose the permit (as no permit was in fact issued in those instances) and creating an adversarial environment, and many of these instructors and students are not from Aurora; and Whereas, based on Town permit records, there have not been any individual permit requests from residents for recreational play in the past three years; all permit requests have come from various tennis instructors, the Aurora Tennis Club, and public schools; 1. Now Therefore Be It Hereby Resolved That staff investigate a tennis usage strategy not limited to: (a) Allowing no permits; (b) Limited permits to certain entities; (c) Limiting permits to certain tennis facility; (d) Limiting permits to certain times; (e) Creating signs on every Town tennis court facility that will create clarity on order of play and overall fairness to the public; and 2. Be It Further Resolved That staff recommendations come back to Council by the February cycle in order to implement for the 2020 tennis season. Council Meeting Agenda Tuesday, January 28, 2020 Item S1 Page 9 of 11 General Committee Meeting Report Tuesday, January 14, 2020 Page 10 of 11 9. New Business Councillor Humfryes put forward a motion regarding the request from Delegation (c) for an exemption from the Interim Control By-law. New Business Motion No. 1 Re: Delegation (c) Trevor Hall and Krista Hall, Residents; Re: 94 Connaught Avenue (Exemption from Interim Control By-law) General Committee recommends: 1. That staff be directed to bring a report to a future General Committee meeting regarding a proposed exemption to Interim Control By-law No. 6148-19, as amended, to permit the construction of a second-storey addition to the existing single-storey dwelling at 94 Connaught Avenue. Carried Councillor Humfryes advised that the Aurora Legion is running a “Catch the Ace” progressive raffle lottery and $5 tickets can be purchased by visiting the Legion at 105 Industrial Parkway North. She noted that the funds raised would go toward the Legion’s Raise the Roof campaign, Aurora Food Pantry, and Welcoming Arms. Councillor Gaertner extended her apologies for her absence through the past three weeks of meetings due to a family illness. Councillor Gaertner inquired about the emailed concerns of a participant of the Aurora Intercultural Food and Music Festival held at Town Park in September 2019, and staff confirmed that the concerns were relayed to the event organizers. Councillor Gaertner expressed concern regarding the loss of 23 mature trees at 304 Kennedy Street West and inquired whether the developer could be asked to consider replacing them with trees larger than saplings, and the Mayor agreed to reach out to the developer. Councillor Gaertner advised that the Aurora Mayor and Council New Year’s Levee will be held on Saturday, January 25, 2020, from 2 p.m. to 9:30 p.m. at the Stronach Aurora Recreation Complex, and include free activities and a Tigers Jr. A hockey game. Council Meeting Agenda Tuesday, January 28, 2020 Item S1 Page 10 of 11 General Committee Meeting Report Tuesday, January 14, 2020 Page 11 of 11 Councillor Gaertner advised that the 6th Annual CHATS Scotch Tasting fundraising event will be held on Thursday, January 30, 2020. Mayor Mrakas, on behalf of the Town of Aurora, expressed condolences to Premier Doug Ford and family on the passing of their mother and grandmother, Diane Ford. Councillor Gallo inquired about the reporting of financial details for Aurora’s Multicultural Festival 2019 event, and staff indicated that an account of funding and expenses was emailed to Council in December 2019. Councillor Gallo inquired about an update on the Council Pending List, including Closed Session items, and staff indicated that the report time frame would be communicated to Council before the next meeting. 10. Closed Session None 11. Adjournment The meeting was adjourned at 9:53 p.m. Council Meeting Agenda Tuesday, January 28, 2020 Item S1 Page 11 of 11 Motion for Which Notice Has Been Given (Jan. 14, 2020) Councillor Harold Kim Date: January 28, 2020 To: Mayor and Members of Council From: Councillor Kim Re: Workplace Diversity and Inclusion Strategy Whereas diversity has always been an important characteristic in Canada’s history and today Canada is one of the most diverse countries of the world; and Whereas one-fifth of Canada’s population was born outside Canada and represents the highest foreign-born proportion of the population in the G7 countries; and Whereas immigration accounts for two-thirds of Canada’s population growth and by 2031 one-third of the population are expected to be visible minorities, and in the Greater Toronto Area (GTA) itself more than 50% are currently considered in this group; and Whereas, depending on which source is referenced, 5%-13% of the population identifies themselves as LGBTQ; and Whereas the indigenous population is growing naturally at a rate four times that of the non-indigenous population; and Whereas one in seven people consider themselves as having a disability and approximately 26% of these people classify themselves as having a severe disability; and Whereas women are still challenged in equitable representation in the senior ranks and on public company boards; and Whereas the most successful organizations in the world recognize that diversity and inclusion: 1) spur innovation; 2) increase productivity; and 3) create a healthy, respectful workplace; and Council Meeting Agenda Tuesday, January 28, 2020 Motion (a) Page 1 of 2 Motion for Which Notice Has Been Given Workplace Diversity and Inclusion Strategy January 28, 2020 Page 2 of 2 Whereas public organizations embrace opportunities to foster a more inclusive organizational culture that engage, develop and celebrate its people, and attract a diverse workforce; and Whereas employees of the Town of Aurora and indeed other York Region municipalities come from all over the GTA and not just from the home community; and Whereas, based on the 2016 Census, 22.3% of the Canadian population are visible minorities and the federal government employment of visible minorities makes up 15.7%; and 29.3% of Ontarians are visible minorities and the provincial government employment of visible minorities makes up 22.6%; 1. Now Therefore Be It Hereby Resolved That staff investigate municipal Workplace Diversity and Inclusion Strategies and Work Plans as well as other similar strategies across Ontario (public, private and non-for-profit organizations) and report to Council on the state of diversity and inclusion in the Town of Aurora and any current initiatives underway; and 2. Be It Further Resolved That staff in its report provide recommendations on how to enhance the Town’s current workplace diversity and inclusion strategy; and 3. Be It Further Resolved That this motion be forwarded to the Premier of Ontario and all York Region municipalities for their consideration. Council Meeting Agenda Tuesday, January 28, 2020 Motion (a) Page 2 of 2 Motion for Which Notice Has Been Given (Jan. 14, 2020) Councillor Harold Kim Date: January 28, 2020 To: Mayor and Members of Council From: Councillor Kim Re: Tennis Court Permitting Whereas tennis is a fast-growing sport; and Whereas the last Parks and Recreation Master Plan called for 14 courts by 2021 and we currently have 15 courts, and staff believe that we will likely need to update the numbers to update the projected population; and Whereas the Town has generated minimum permit revenues over the last three years: $334 in 2019, $943 in 2018, and $936 in 2017; and Whereas residents have experienced going to our public courts and being denied by “tennis instructors” who claim they have a permit but are unwilling to disclose the permit (as no permit was in fact issued in those instances) and creating an adversarial environment, and many of these instructors and students are not from Aurora; and Whereas, based on Town permit records, there have not been any individual permit requests from residents for recreational play in the past three years; all permit requests have come from various tennis instructors, the Aurora Tennis Club, and public schools; 1. Now Therefore Be It Hereby Resolved That staff investigate a tennis usage strategy not limited to: (a) Allowing no permits; (b) Limited permits to certain entities; (c) Limiting permits to certain tennis facility; (d) Limiting permits to certain times; (e) Creating signs on every Town tennis court facility that will create clarity on order of play and overall fairness to the public; and 2. Be It Further Resolved That staff recommendations come back to Council by the February cycle in order to implement for the 2020 tennis season. Council Meeting Agenda Tuesday, January 28, 2020 Motion (b) Page 1 of 1 Memorandum Date: January 28, 2020 To: Members of Council From: Mayor Tom Mrakas Re: York Regional Council Highlights of December 19, 2019 Recommendation That Council: Receive the correspondence for information Endorse the recommendations Provide direction 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4746 Email: tmrakas@aurora.ca www.aurora.ca Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday, January 28, 2020 Regional Report Page 1 of 7 Tuesday, December 24, 2019 York Regional Council Highlights - Thursday, December 19, 2019 York Regional Council approves 2020 budget valued at $3.3 billion York Regional Council has approved a $3.3 billion budget, the second in the four- year budget coinciding with the current term of Council. The 2020 budget includes a net tax levy increase of 2.96%. This includes 1.7% to maintain Regional services and a further 1.26% contribution to reserves. The total increase corresponds with the endorsed outlook from the 2019 budget. With an average assessed value of nearly $750,000 for a residential property in York Region, this increase represents, on average, an additional $75 per household. Highlights of the budget include: •Record levels of spending on arterial road improvements throughout the Region's urbanized areas •Advancing construction readiness of the Yonge Subway Extension into Richmond Hill/Langstaff Centre – a critical link in a comprehensive transit system •Continuing to build and operate a fibre network to enable business attraction and retention in data-dependent world Council Meeting Agenda Tuesday, January 28, 2020 Regional Report Page 2 of 7 • Responding to technological changes, protecting resident information and improving customer experience • Providing consolidated access to York Region services at 17150 Yonge Street in the Town of Newmarket, resulting in long-term lease savings • Funding and administering more than 6,700 social housing units owned and managed by Housing York Inc. and other community housing providers Initiatives included in the $2.5 billion operating budget: • $658 million to support Community and Health Services including implementing a new provincially mandated Seniors’ Dental Care Program to provide dental care to eligible seniors over the age of 65 • $644 million to support Environmental Services including delivering 118 billion litres of clean and safe drinking water • $511 million to support Transportation Services including maintaining more than 4,300 lane kilometres and maximizing road networks for more than 600,000 daily travellers • $384 million to support York Regional Police including superior quality service to the citizens of York Region, while responding to new demands and challenges • $6.4 million to support Conservation Authorities: including protecting and restoring their respective watersheds Initiatives included in the $826 million capital budget: • $448 million to support Transportation Services including accelerating 14 roads capital projects to address transportation needs in the busiest areas of York Region • $196 million to support Environmental Services including investing to increase and maintain the water and wastewater networks to meet the needs of the growing population • $68 million to support Community and Health Services including continuing to maintain response time targets by building and equipping response stations Council Meeting Agenda Tuesday, January 28, 2020 Regional Report Page 3 of 7 • $62 million to support Corporate Management and Governance including continuing reserve contributions to maintain and protect the Region’s capital asset base The 2020 budget includes an updated 10-year capital plan, providing spending of $7.1 billion to 2029 and reflects the directions and strategies set out in the 2019 to 2023 Strategic Plan: From Vision to Results. Information on York Region’s 2020 budget is available at york.ca/budget including operating and capital budget backgrounders. Fiscal Strategy supports a strong and financially sustainable York Region As part of the 2020 budget, Regional Council adopted an updated fiscal strategy. Introduced in 2014, York Region’s fiscal strategy is an integrated approach to guiding the timing of the capital plan, helping manage debt and save for the future. Under the fiscal strategy, York Region builds up reserves over time so funds are available to pay for the maintenance of its assets and other contingencies without the need to issue tax-levy or user-rate debt. Reserves are anticipated to grow to approximately $5.1 billion by 2029, of which $3.6 billion will be for future asset rehabilitation and replacement, such as roads, bridges, service facilities and buildings. York Region uses debt to bridge the timing difference between when a growth- related asset is built and when it is paid for by development charges. To keep debt at an appropriate level, the fiscal strategy adjusts the capital plan to ensure projects, where appropriate, are built at a pace that closely matches population growth. About 70% of the Region’s outstanding debt relates to previous investments in water and wastewater infrastructure and will be repaid through future development charge collections. Council Meeting Agenda Tuesday, January 28, 2020 Regional Report Page 4 of 7 The fiscal strategy significantly enhances the Region’s financial sustainability. In 2019, both Moody's Investors Service and S&P Global Ratings reaffirmed their credit ratings for York Region. The Moody’s rating remains Aaa/Stable, the highest possible. S&P’s is at AA+/Stable, upgrading the outlook for the Region from stable to positive. This allows the Region and the nine cities and towns to access to capital markets and finance debt at the lowest possible cost. York Region is a GTA top employer The Regional Municipality of York has once again been named one of Greater Toronto’s Top Employers by Mediacorp Canada Inc. Several reasons York Region was selected for 2020 include: • Dedication to employee health and well-being • Supporting a culture of continuous learning • Promoting a diverse and inclusive workplace Recognition as a top GTA employer is a testament to the team of over 4,000 staff who are dedicated to providing cost effective, quality services that respond to the growing needs of York Region’s communities. For more information about working at York Region, visit York.ca/careers or download the York Region mobile app to see available opportunities. York Region to update Vision Regional Council has received a memo summarizing the next steps in the corporate Vision update. Vision allows Regional Council to articulate their desired future of our communities. Recognizing the important role residents, businesses and stakeholders play in the future of York Region, the updated Vision will combine consultation feedback from Council Meeting Agenda Tuesday, January 28, 2020 Regional Report Page 5 of 7 the Municipal Comprehensive Review and the Regional Official Plan, with feedback from the public and key stakeholders. In spring 2020, staff will report back to Council with a draft Vision update. Crime Stoppers Month York Regional Council recognized the month of January as Crime Stoppers Month in York Region. Crime Stoppers of York Region was founded in 1986 and since its inception has achieved 3,000 arrests and 7,400 charges laid. More than $130 million of property and illegal drugs have been seized. Crime Stoppers of York Region is part of an international organization that involves the public in the arrest of criminals through anonymous tips and rewards. It is administered by a volunteer board of directors, which includes York Region Chief of Staff Lina Bigioni. Regional Council celebrates a successful decade At the final meeting of York Regional Council in 2019, York Region Chairman and CEO Wayne Emmerson thanked Council and those who served on Council over the past decade for their hard work in building strong, caring, safe communities across York Region. Highlights from the last 10 years include: • Launching a red light camera program • Opening both Belinda’s Place and the Richmond Hill Hub • Endorsing an Inclusion Charter for York Region • Exceeding 90% waste diversion year-after-year Council Meeting Agenda Tuesday, January 28, 2020 Regional Report Page 6 of 7 Next regular meeting of York Regional Council Regional Council will meet on Thursday, January 30, 2020 at 9 a.m. in the York Region Administrative Centre Council Chambers, located at 17250 Yonge Street in the Town of Newmarket. The Regional Municipality of York consists of nine local cities and towns, and provides a variety of programs and services to 1.2 million residents and 52,000 businesses with 636,000 employees. More information about the Region’s key service areas is available at york.ca/regionalservices - 30 - Compiled by: Barbara Schnier, Communications Advisor, The Regional Municipality of York Phone: 1-877-464-9675, ext. 71237, Cell: 905-505-5775 Email: barbara.schnier@york.ca Facebook Twitter LinkedIn YouTube Instagram Pinterest Website Copyright © 2019 The Regional Municipality of York, All rights reserved. You are receiving this email because you are a media contact for The Regional Municipality of York. Our mailing address is: The Regional Municipality of York 17250 Yonge Street Newmarket, On L3Y 6Z1 Canada Council Meeting Agenda Tuesday, January 28, 2020 Regional Report Page 7 of 7 The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to appoint two (2) Deputy Treasurers for The Corporation of the Town of Aurora. Whereas under subsection 286(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Act”) a municipality may appoint deputy treasurers who shall have all the powers and duties of the treasurer under this and any other statute; And whereas the Council of The Corporation of the Town of Aurora (the “Town”) deems it necessary and expedient to appoint two (2) deputy treasurers for the Town; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Jason Gaertner be and is hereby appointed as Deputy Treasurer for the Town and shall perform, from time to time as necessary, the duties of the Treasurer provided for by the Act. 2. Elizabeth Quattrociocchi be and is hereby appointed as Deputy Treasurer for the Town and shall perform, from time to time as necessary, the duties of the Treasurer provided for by the Act. 3. By-law Number 6022-17 be and is hereby repealed. Enacted by Town of Aurora Council this 28th day of January, 2020. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 28, 2020 By-law (a) Page 1 of 1 The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to allocate any 2019 Operating Fund surplus and any 2019 Water and Wastewater Operating Fund surplus or deficit. Whereas paragraph 290(4)(b) of the Municipal Act, 2001,S.O. 2001, c. 25, as amended (the “Act”), provides that in preparing the budget for a year, the local municipality shall treat as estimated revenues any surplus of any previous year; And whereas paragraph 290(4)(c) of the Act provides that in preparing the budget for a year, the local municipality shall provide for any deficit of any previous year; And whereas paragraph 290(4)(g) of the Act provides that in preparing the budget for a year, the local municipality may provide for such reserve funds as the municipality considers necessary; And whereas paragraph 11(2)(3) of the Act provides that municipalities may pass by- laws respecting the financial management of the municipality and its local boards; And whereas the Council of The Corporation of the Town of Aurora (the “Town”) deems it necessary and expedient to control the 2019 Operating Fund surplus or deficit as it may arise; And whereas the Council of the Town deems it necessary and expedient to control the 2019 Water and Wastewater Operating Fund surplus or deficit as it may arise; And whereas the Council of the Town adopted the recommendations and controls contained in Report No. FS19-038 with respect to the 2019 Operating Fund surplus and the 2019 Water and Wastewater Operating Fund surplus or deficit at the Council meeting of November 19, 2019; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Treasurer and the Chief Administrative Officer are hereby authorized to make the adjustments and allocations in accordance with the approved resolutions arising from Report No. FS19-038 by re-allocating an amount or amounts from any 2019 Operating Fund surplus to one or more of the reserve funds of the Town. 2. The Treasurer and the Chief Administrative Officer are hereby authorized to allocate any 2019 Operating Fund deficit from the appropriate stabilization reserve funds of the Town. 3. The Treasurer and the Chief Administrative Officer are hereby authorized to allocate any 2019 Water and Wastewater Operating Fund surplus, net of any approved budget carry forwards, to the Water and Sewer capital reserve funds in accordance with Report No. FS19-038. 4. The Treasurer and the Chief Administrative Officer are hereby authorized to fund any 2019 Water and Wastewater Operating Fund deficit from the Water and Sewer capital reserve funds in accordance with Report No. FS19-038. Council Meeting Agenda Tuesday, January 28, 2020 By-law (b) Page 1 of 2 By-law Number XXXX-20 Page 2 of 2 5. The Treasurer and the Chief Administrative Officer shall report to Council on all amounts allocated as authorized by this By-law, either before or at the time when the 2019 annual statements are presented to Council or a Committee of Council. Enacted by Town of Aurora Council this 28 th day of January, 2020. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 28, 2020 By-law (b) Page 2 of 2 The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to designate a property to be of cultural heritage value or interest (Railroad Hotel). Whereas Section 29 of the Ontario Heritage Act, R.S.O. 1990, Chapter O.18, as amended, provides that the council of a municipality may, by by-law, designate a property within the municipality to be of cultural heritage value or interest; And whereas on September 18, 2018, the Council of The Corporation of the Town of Aurora (the “Town”) approved the recommendations of the Heritage Advisory Committee to designate the Railroad Hotel (the “Property”) to be of cultural heritage value or interest; And whereas the Town Clerk caused notice of the intention to designate the Property to be served on the owner of the Property and the Ontario Heritage Trust and published in a newspaper having general circulation in the municipality; And whereas there were no objections to the proposed designation of the Property served on the Town, or a person who has served a notice of objection has withdrawn the objection; And whereas the Council of the Town deems it necessary and expedient to enact a by- law to designate the Property to be of cultural heritage value or interest; Now therefore the Council of the Corporation of the Town of Aurora herby enacts as follows: 1. The Property described on Schedule “A” attached hereto and forming part of this By-law be and is hereby designated to be of cultural heritage value or interest. 2. A statement explaining the cultural heritage value or interest of the Property and a description of the heritage attributes of the Property are set out on Schedule “B” attached hereto and forming part of this By-law. 3. The Town Clerk shall serve a copy of this By-law on the owner of the Property and the Ontario Heritage Trust and publish notice of this By-law in a newspaper having general circulation in the municipality. 4. The Town Solicitor shall register against the Property in the Land Registry Office, a copy of this By-law including an Affidavit of the Town Clerk respecting the giving of notice referenced herein to be attached to and forming part of this By- law. Enacted by Town of Aurora Council this 28th day of January, 2020. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 28, 2020 By-law (c) Page 1 of 3 By-law Number XXXX-20 Page 2 of 3 Schedule “A” Description of Property All and singular those certain parcels or tracts of land and premises situate, lying and being in the Town of Aurora, in the Regional Municipality of York, municipally known as 136 Wellington Street East, and being composed of Lots 1, 2 and 3, 1st Range South of Centre Street, East of Rail Road on Registered Plan 107, designated as Part 1 on Plan 65R-38758, being part of PIN 03641-0819 (LT). Council Meeting Agenda Tuesday, January 28, 2020 By-law (c) Page 2 of 3 By-law Number XXXX-20 Page 3 of 3 Schedule “B” Statement of Cultural Heritage Value or Interest Constructed circa 1855, the Railroad Hotel is a two-storey, mid-19th century building inspired by Georgian and Gothic Revival influences. The building features a distinctive keyhole window, gable roof, and historic window and door openings. It is one of the oldest buildings in Aurora and the last remaining railroad hotel in the Town. The hotel was a prominent community landmark and gathering place for both local Aurorans and travellers who rode on the Ontario, Simcoe and Huron Union Railroad - the Province’s earliest fare-paying steam train journey. In response to the railway’s opening and anticipation of population growth, John Mosley and Richard Machell subdivided their land holdings on the property, and in 1854 “Machell’s Corners” was renamed “Aurora”, after the Grecian goddess of dawn, to enthusiastically mark the turning point in direction – symbolically and actually – of the community. The Railroad Hotel represents the growth of commercial life as part of this new era for the Town. Prominent Aurora and area business people including John Kersopp and the Button family from Markham also owned the property for periods of time. Since the present railway station (built c.1900) is not the original terminal, the hotel stands as the last vestige from the mid-19th century for the area surrounding the railway crossing. Description of Heritage Attributes Important to the preservation of the property are the original key attributes that express its value, which include: Exterior Elements x Roundel/keyhole window x North and south gables x Historic window and door openings Council Meeting Agenda Tuesday, January 28, 2020 By-law (c) Page 3 of 3 The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to appoint employees of the Vic Priestly Contracting Limited as Municipal By-law Enforcement Officers. Whereas the Vic Priestly Contracting Limited (the “Company”) has requested that certain employees of the Company be appointed by The Corporation of the Town of Aurora (the “Town”) as Municipal Law Enforcement Officers for the purpose of enforcing municipal parking by-laws on private property as enacted under section 100 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended; And whereas section 100 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a local municipality may, in respect of land not owned or occupied by the municipality that is used as a parking lot, regulate or prohibit the parking or leaving of motor vehicles on that land without the consent of the owner of the land or regulate or prohibit traffic on that land if a sign is erected at each entrance to the land clearly indicating the regulation or prohibition; And whereas By-law Number 4574-04.T, as amended, (the “By-law”) has been enacted by the Town under section 100 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, to provide for the regulation and enforcement of parking on private lands; And whereas section 15 of the Police Services Act, R.S.O. 1990, c. P. 15, as amended, provides that a municipal council may appoint persons to enforce the by-laws of a municipality, and that Municipal Law Enforcement Officers are peace officers for the purposes of enforcing municipal by-laws; And whereas all Municipal Law Enforcement Officers are Provincial Offences Officers under the Provincial Offences Act, R.S.O. 1990, c. P.33, as amended; And whereas the Council of the Town, in its September 13, 2011 Council Meeting, authorized the Town to enter into agreements with third parties with respect to enforcement of the By-law on private properties; And whereas the Company entered into an agreement with the Town on January 17, 2020, with respect to the enforcement of parking on private property (the “Agreement”); And whereas the Council of the Town deems it necessary to appoint certain employees of the Company as Municipal Law Enforcement Officers; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Those persons listed in Schedule “A” to this By-law be and are hereby appointed as Municipal Law Enforcement Officers for the Town for the purpose of enforcing parking provisions of the By-law on private property. 2. The persons appointed as Municipal Law Enforcement Officers listed in Schedule “A” of this By-law are designated by the Town to act as Provincial Offences Officers in accordance with any specific or general directive of the Solicitor General of Ontario in effect from time to time relating to the power of municipal agents to act as Provincial Offences Officers. Council Meeting Agenda Tuesday, January 28, 2020 By-law (d) Page 1 of 3 By-law Number XXXX-20 Page 2 of 3 3. The Town Clerk be and is hereby authorized to issue a certificate of appointment bearing his/her signature or facsimile thereof to the Municipal Law Enforcement Officers appointed by this By-law. 4. The authority to exercise any powers pursuant to this By-law as a Municipal Law Enforcement Officer, Provincial Offences Officer or a peace officer be limited to the locations on the list of private parking lot locations provided by the Company and approved in writing by the Town’s Director of Building & By-law Services or his/her designate (the “Director”) pursuant to the Agreement. 5. The appointment and authority to exercise any powers pursuant to this By-law as a Municipal Law Enforcement Officer, Provincial Offences Officer or a peace officer by any person listed in Schedule “A” is conditional on: (a) the Company having a current, valid and existing Agreement with the Town; and (b) the person or persons appointed under this By-law being employed by the Company and are not under suspension by the Company. 6. The Director shall have the authority to temporarily suspend the application of this By-law to any or all persons listed in Schedule “A” for a period of not more than sixty (60) days, during which period any powers granted by this By-law to the person or persons under suspension shall be void and without effect, if it is reasonably believed by the Director that the person, or persons, subject to the suspension has acted, or is acting, in violation of any terms of the Agreement, Town policies or procedures, or provincial directives. 7. When acting within the delegated authority as set out in section 6 of this By-law, the Director shall not be required to report any temporary suspensions of less than sixty (60) days to the Council of the Town. Enacted by Town of Aurora Council this 28th day of January, 2020. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 28, 2020 By-law (d) Page 2 of 3 By-law Number XXXX-20 Page 3 of 3 Schedule “A” Municipal Law Enforcement Officers Vic Priestly Contracting Limited 1. Sarah Carew Council Meeting Agenda Tuesday, January 28, 2020 By-law (d) Page 3 of 3 The Corporation of The Town of Aurora By-law Number XXXX-20 Being a By-law to confirm actions by Council resulting from a Council meeting on January 28, 2020. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. That the actions by Council at its Council meeting held on January 28, 2020, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is hereby adopted, ratified and confirmed. 2. That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Enacted by Town of Aurora Council this 28th day of January, 2020. Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 28, 2020 Confirming By-law Page 1 of 1 Public Release January 27, 2020 Town of Aurora Additional Items to Council Meeting Agenda Tuesday, January 28, 2020 7 p.m., Council Chambers • Revised Council Meeting Agenda Index • Item R1 – CMS20-004 – Additional Information Supporting Outdoor Sport Field Development Strategy Public Release January 27, 2020 Town of Aurora Council Meeting Agenda (Revised) Tuesday, January 28, 2020 7 p.m., Council Chambers 1. Approval of the Agenda 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Community Presentations (a) Melanie Osmond, Michelle Black, and Brian North, Southlake Foundation Re: 2020 Run for Southlake 4. Delegations (a) Javed S. Khan, Director, Community Relations, and Ron Weese, Past President, Sport Aurora Re: General Committee Item R1 – CMS20-001 – Outdoor Field Development Strategy 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion and are enacted in one motion. The exception to this rule is that a Member may request that one or more items be pulled for discussion and voted on separately. Recommended: That the following Consent Agenda items, C1 to C11 inclusive, be approved: Council Meeting Agenda (Revised) Tuesday, January 28, 2020 Page 2 of 5 C1. Council Meeting Minutes of December 10, 2019 Recommended: 1. That the Council meeting minutes of December 10, 2019, be adopted as printed and circulated. C2. Special Meeting of Council Minutes of December 17, 2019 Recommended: 1. That the Special Meeting of Council minutes of December 17, 2019, be adopted as printed and circulated. C3. Council Closed Session Minutes of December 3, 2019 (confidential attachment) Recommended: 1. That the Council Closed Session minutes of December 3, 2019, be adopted as printed and circulated. C4. Council Closed Session Public Minutes of December 3, 2019 Recommended: 1. That the Council Closed Session Public minutes of December 3, 2019, be adopted as printed and circulated. C5. Council Closed Session Minutes of December 10, 2019 (confidential attachment) Recommended: 1. That the Council Closed Session minutes of December 10, 2019, be adopted as printed and circulated. C6. Council Closed Session Public Minutes of December 10, 2019 Recommended: 1. That the Council Closed Session Public minutes of December 10, 2019, be adopted as printed and circulated. Council Meeting Agenda (Revised) Tuesday, January 28, 2020 Page 3 of 5 C7. Council Closed Session Minutes of December 17, 2019 (confidential attachment) Recommended: 1. That the Council Closed Session minutes of December 17, 2019, be adopted as printed and circulated. C8. Council Closed Session Public Minutes of December 17, 2019 Recommended: 1. That the Council Closed Session Public minutes of December 17, 2019, be adopted as printed and circulated. C9. Council Closed Session Minutes of January 14, 2020 (confidential attachment) Recommended: 1. That the Council Closed Session minutes of January 14, 2020, be adopted as printed and circulated. C10. Council Closed Session Public Minutes of January 14, 2020 Recommended: 1. That the Council Closed Session Public minutes of January 14, 2020, be adopted as printed and circulated. C11. Memorandum from Councillor Gaertner Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of September 27 and November 8, 2019 Recommended: 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of September 27 and November 8, 2019, be received for information. Council Meeting Agenda (Revised) Tuesday, January 28, 2020 Page 4 of 5 6. Standing Committee Reports S1. General Committee Meeting Report of January 14, 2020 Recommended: 1. That the General Committee Meeting Report of January 14, 2020, be received and the recommendations carried by the Committee approved. 7. Consideration of Items Requiring Discussion (Regular Agenda) R1. CMS20-004 – Additional Information Supporting Outdoor Sport Field Development Strategy (Added Item) Recommended: 1. That Report No. CMS20-004 be received for information. 8. Motions (a) Councillor Kim Re: Workplace Diversity and Inclusion Strategy (b) Councillor Kim Re: Tennis Court Permitting 9. Regional Report York Regional Council Highlights – December 19, 2019 Recommended: That the Regional Report of December 19, 2019, be received for information. 10. New Business 11. Public Service Announcements Council Meeting Agenda (Revised) Tuesday, January 28, 2020 Page 5 of 5 12. By-laws Recommended: That the following by-laws be enacted: (a) By-law Number XXXX-20 Being a By-law to appoint two (2) Deputy Treasurers for The Corporation of the Town of Aurora. (b) By-law Number XXXX-20 Being a By-law to allocate any 2019 Operating Fund surplus and any 2019 Water and Wastewater Operating Fund surplus or deficit. (General Committee Report No. FS19-038, Nov. 19, 2019) (c) By-law Number XXXX-20 Being a By-law to designate a property to be of cultural heritage value or interest (Railroad Hotel). (Heritage Advisory Committee Report No. HAC18-012, Jul. 9, 2018) (d) By-law Number XXXX-20 Being a By-law to appoint employees of the Vic Priestly Contracting Limited as Municipal By-law Enforcement Officers. (Council Report No. BBS11-007, Aug. 16, 2011) 13. Closed Session 14. Confirming By-law Recommended: That the following confirming by-law be enacted: By-law Number XXXX-20 Being a By-law to confirm actions by Council resulting from a Council meeting on January 28, 2020. 15. Adjournment Town of Aurora Council Report No. CMS20-004 Subject: Additional Information Supporting Outdoor Sport Field Development Strategy Prepared by: John Firman, Manager, Business Support Department: Community Services Date: January 28, 2020 Recommendation 1. That Report No. CMS20-004 be received for information. Executive Summary This report provides further information regarding the prioritization of the recommendations included in the Sport Field Development Strategy (SFDS), as presented by Monteith Brown Planning Consultants (MBPC) at General Committee on January 14, 2020. This report includes: • Several factors are considered in the prioritization of the recommendations. • The recommendations have been summarized for ease of reference. • Staff will begin work on the next steps in recommending specific projects to Council in order to meet new and existing sport field requirements. Background The Sport Field Development Strategy was presented by MBPC at the General Committee meeting on January 14, 2020, and included numerous recommendations related to the development and/or re-purposing of new and existing sport fields. The strategies were presented in the SFDS in detail, identifying a variety of factors to be considered in moving forward with each recommendation and the project evaluation criteria impacting the prioritization. Council expressed an interest in better understanding what factors were considered in the prioritization and in seeing the recommendations summarized for ease of reference. Additional Items to Council Meeting Agenda Tuesday, January 28, 2020 Item R1 Page 1 of 7 January 28, 2020 Page 2 of 4 Report No. CMS20-004 Analysis Several factors are considered in the prioritization of the recommendations. MBPC considered the following seven factors in determining the prioritization ranking of High, Medium or Low for each recommendation: 1. Does it add capacity (e.g., lights, artificial turf, new supply, accommodate additional users, etc.); 2. Does it address a high priority need (e.g., large fields); 3. Does it leverage a community partnership (e.g., school); 4. Does it reduce conflicts (e.g. overlapping fields) and/or create multi-field complexes; 5. Does it replace a facility that is underused or in poor condition; 6. Does it appear to be compatible with the surrounding uses (e.g., lighting, parking impacts, etc.; and 7. Does it have a reasonable chance of being implemented (e.g., cost, approvals, etc.)? The recommendations have been summarized for ease of reference. MBPC has summarized the recommendations related to the development and/or re- purposing of sports fields on three maps (attached), categorized as follows: 1. Town Parks – High and Medium Priority Projects 2. Schools – High and Medium Priority Projects 3. Lower Priority Projects Staff will begin work on the next steps in recommending specific projects to Council in order to meet new and existing sport field requirements. Staff will use the SFDS to inform and guide next steps, which will include: 1. Analyze high priority items and the impact of same; 2. Consult with user groups in the analysis and determination of priority sport field requirements; 3. Continue discussions with school boards and other potential partners; and 4. Develop project recommendations and budgets for the 2021 and 2022 Capital Budgets. Additional Items to Council Meeting Agenda Tuesday, January 28, 2020 Item R1 Page 2 of 7 January 28, 2020 Page 3 of 4 Report No. CMS20-004 Advisory Committee Review Not applicable. Legal Considerations Not applicable. Financial Implications Not applicable. Communications Considerations Not applicable. Link to Strategic Plan An Outdoor Field Development Strategy supports the Strategic Plan goal of Supporting an exceptional quality of life for all in its accomplishment in satisfying requirements in the following key objective within this goal statement: Objective 4: Encouraging an active and healthy lifestyle Alternative(s) to the Recommendation 1. Council can provide further direction. Conclusions The outdoor field development strategy will serve to inform future recommendations to meet community needs for outdoor sports fields. Attachments 1. Sports Field Development Strategy Maps (3) Additional Items to Council Meeting Agenda Tuesday, January 28, 2020 Item R1 Page 3 of 7 January 28, 2020 Page 4 of 4 Report No. CMS20-004 Previous Reports CMS19-016 2019 Capital Budget - Outdoor Field Development Strategy CMS20-001 2020 0utdoor Field Development Strategy Pre-submission Review Not applicable Departmental Approval kp Robin M all Director Community Services Approved for Agenda Doug dorozny Chief Administrative Officer Additional Items to Council Meeting Agenda Tuesday, January 28, 2020 Item R1 Page 4 of 7 Additional Items to Council Meeting Agenda Tuesday, January 28, 2020 Item R1 Page 5 of 7 Additional Items to Council Meeting Agenda Tuesday, January 28, 2020 Item R1 Page 6 of 7 Additional Items to Council Meeting Agenda Tuesday, January 28, 2020 Item R1 Page 7 of 7