AGENDA - Council - 20191022
Council
Meeting Agenda
Tuesday, October 22, 2019
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
October 17, 2019
Town of Aurora
Council Meeting Agenda
Tuesday, October 22, 2019
7 p.m., Council Chambers
1. Approval of the Agenda
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
4. Delegations
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion and are enacted in one motion. The exception to this rule is that
a Member may request that one or more items be pulled for discussion and voted
on separately.
Recommended:
That the following Consent Agenda items, C1 to C5 inclusive, be approved:
C1. Council Meeting Minutes of October 8, 2019
Recommended:
1. That the Council meeting minutes of October 8, 2019, be adopted as
printed and circulated.
Council Meeting Agenda
Tuesday, October 22, 2019 Page 2 of 5
C2. Council Closed Session Minutes of October 1, 2019
(confidential attachment)
Recommended:
1. That the Council Closed Session minutes of October 1, 2019, be adopted
as printed and circulated.
C3. Council Closed Session Public Minutes of October 1, 2019
Recommended:
1. That the Council Closed Session Public minutes of October 1, 2019, be
adopted as printed and circulated.
C4. Council Public Planning Meeting Minutes of September 25, 2019
Recommended:
1. That the Council Public Planning meeting minutes of September 25,
2019, be adopted as printed and circulated.
C5. FS19-030 – 2019 Interim Forecast Update – as at August 31, 2019
Recommended:
1. That Report No. FS19-030 be received for information.
6. Standing Committee Reports
S1. General Committee Meeting Report of October 15, 2019
Recommended:
1. That the General Committee Meeting Report of October 15, 2019, be
received and the recommendations carried by the Committee approved.
Council Meeting Agenda
Tuesday, October 22, 2019 Page 3 of 5
S2. Budget Committee Meeting Report – 2020 Capital Budget Review of
October 5, 2019
Recommended:
1. That the Budget Committee Meeting Report – 2020 Capital Budget
Review of October 5, 2019, be received for information.
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. FS19-036 – 2020 Final Capital Budget Approval Report
Recommended:
1. That Report No. FS19-036 be received; and
2. That the Town’s Strategic Asset Management Policy be received; and
3. That the 2018 Asset Management Plan be received; and
4. That the updated Ten-Year Capital Investment Plan be received; and
5. That the 2020 Capital Budget for Repair and Replacement of existing
infrastructure totaling 20,013,509 as listed in Attachment 4, be approved;
and
6. That the 2020 Capital Budget for Growth and New Capital totaling
$3,253,700 as listed in Attachment 5 be approved; and
7. That the 2020 Capital Budget for Studies and Other Projects totaling
$1,090,000 as listed in Attachment 6 be approved; and
8. That the funding sources for each capital project included in this report
be approved as those reviewed and recommended by Budget Committee
on October 5, 2019.
8. Motions
Council Meeting Agenda
Tuesday, October 22, 2019 Page 4 of 5
(a) Councillor Gaertner
Re: Helping Urban Pollinators
(Deferred from Council meeting of October 8, 2019)
(b) Councillor Gilliland
Re: Declare Climate Emergency
(c) Mayor Mrakas
Re: Community Planning Permit
9. Regional Report
10. New Business
11. Public Service Announcements
12. By-laws
Recommended:
That the following by-laws be enacted:
(a) By-law Number XXXX-19 Being a By-law to define the delegation policies and
procedures for The Corporation of the Town of Aurora.
(General Committee Report No. CS19-024, Oct. 1, 2019)
(b) By-law Number XXXX-19 Being a By-law to regulate cross connections and
backflow prevention in private plumbing systems as required to protect the
Town of Aurora drinking water system from contamination.
(General Committee Report No. OPS19-021, Oct. 1, 2019)
(c) By-law Number XXXX-19 Being a By-law to amend By-law Number 6048-18,
as amended, to impose interim controls on the use of land, buildings, or
structures within certain areas of the Town of Aurora.
(General Committee Report No. PDS19-094, Oct. 15, 2019)
13. Closed Session
Council Meeting Agenda
Tuesday, October 22, 2019 Page 5 of 5
14. Confirming By-law
Recommended:
That the following confirming by-law be enacted:
By-law Number XXXX-19 Being a By-law to confirm actions by Council
resulting from a Council meeting on October 22, 2019.
15. Adjournment
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, October 8, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gallo, Gilliland, Humfryes,
Kim, and Thompson
Members Absent Councillor Gaertner
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Rachel Wainwright-van Kessel, Director of
Finance, Allan Downey, Director of Operations, David Waters,
Director of Planning and Development Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications,
Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk,
Ishita Soneji, Council/Committee Coordinator
The Chair called the meeting to order at 7:00 p.m.
Mayor Mrakas relinquished the chair to Councillor Kim at 7:50 p.m., during
consideration of Motion (a) The Never Forgotten National Memorial, and resumed the
chair at 7:51 p.m.
1. Approval of the Agenda
Moved by Councillor Humfryes
Seconded by Councillor Gallo
That the agenda as circulated by Legislative Services, be approved with the
following change:
• Defer Motion (b) Councillor Gaertner, Re: Helping Urban Pollinators to the
Council meeting of October 22, 2019.
Carried
Council Meeting Agenda
Tuesday, October 22, 2019
Item C1
Page 1 of 12
Council Meeting Minutes
Tuesday, October 8, 2019 Page 2 of 12
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
(a) Tracy Walter, Smart Commute Central York
Re: Smart Commute Program Overview
Ms. Walter presented an overview of the Smart Commute Program including
the successes, various program offerings for workplace, schools, GO station
access, and benefits of the program such as reducing parking requirements,
improving traffic congestion and impact on environment, and improving health
and wellness. She expressed appreciation to the Town for continuing to
partake in the Smart Commute Program.
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
That the presentation be received for information.
Carried
4. Delegations
None
5. Consent Agenda
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That the following Consent Agenda items, C1 to C3 inclusive, be approved:
C1. Council Meeting Minutes of September 24, 2019
1. That the Council meeting minutes of September 24, 2019, be adopted as
printed and circulated.
C2. Council Closed Session Minutes of September 17, 2019
Council Meeting Agenda
Tuesday, October 22, 2019
Item C1
Page 2 of 12
Council Meeting Minutes
Tuesday, October 8, 2019 Page 3 of 12
1. That the Council Closed Session minutes of September 17, 2019, be
adopted as printed and circulated.
C3. Council Closed Session Public Minutes of September 17, 2019
1. That the Council Closed Session Public minutes of September 17, 2019,
be adopted as printed and circulated.
Carried
6. Standing Committee Reports
Moved by Councillor Humfryes
Seconded by Councillor Kim
S1. General Committee Meeting Report of October 1, 2019
1. That the General Committee meeting report of October 1, 2019, be
received and the recommendations carried by the Committee approved,
with the exception of sub-items R1 and R5, which were discussed and
voted on separately as recorded below:
(4b) Delegation (b) – Matthew Kinsella, Re: Interim Control By-law
Exemption for 126 Wells Street
1. That staff be directed to bring a report to the General Committee
meeting of October 15, 2019 regarding a proposed exemption to the
Interim Control By-law No. 6148-19 to permit an attached garage at
126 Wells Street.
Carried
(A1) Accessibility Advisory Committee Meeting Minutes of September
4, 2019
1. That the Accessibility Advisory Committee meeting minutes of
September 4, 2019, be received for information.
Carried
(R1) CS19-024 – Delegation to Staff of Certain Powers, Duties and
Functions
Council Meeting Agenda
Tuesday, October 22, 2019
Item C1
Page 3 of 12
Council Meeting Minutes
Tuesday, October 8, 2019 Page 4 of 12
Main motion
Moved by Councillor Gallo
Seconded by Councillor Humfryes
1. That Report No. CS19-024 be received; and
2. That a by-law that delegates powers, duties and functions to staff
be enacted.
Amendment No. 1
Moved by Councillor Gallo
Seconded by Councillor Kim
That the main motion be amended by adding the following clause:
“That the item “Approve applications to remove holding symbols”
(row 15), be removed from the delegated authority for
Development Related Matters (Attachment 3).
Carried
Amendment No. 2
Moved by Councillor Gallo
Seconded by Councillor Humfryes
That the main motion be amended by adding the following clause:
“That the phrases “Interest and penalties to not exceed $10,000”
and “Annual report to Council” be added to the column
“Delegation Restrictions and Other Requirements” for delegated
authority for “Write off interest and penalties added to trade
account receivable balances as a result of administrative errors”
(Attachment 4, row 17).”
Carried
Amendment No. 3
Moved by Councillor Gallo
Seconded by Councillor Gilliland
That the main motion be amended by adding the following clause:
Council Meeting Agenda
Tuesday, October 22, 2019
Item C1
Page 4 of 12
Council Meeting Minutes
Tuesday, October 8, 2019 Page 5 of 12
“That the phrases “Annual report to Council” and “No impact on
tax levy and service levels” be added to the column “Delegation
Restrictions and Other Requirements” for delegated authority for
“Transfer funds and budget between Town Accounts, if required,
to properly manage the Town’s financial affairs” (Attachment 4,
row 21).”
Carried
Amendment No. 4
Moved by Councillor Gallo
Seconded by Councillor Humfryes
That the main motion be amended by adding the following clause:
“That the items “Approve and execute agreements to lease or
license any premises on a short term basis required for municipal
purposes” (row 2) and “Approve and execute leases and licenses
with government bodies, public sector organizations or not-for-
profit organizations for occupancy of space in recreational
facilities or Town owned lands” (row 3), be removed from the
delegated authority for Real Property Matters (Attachment 6).
Carried
Main motion as amended
Moved by Councillor Gallo
Seconded by Councillor Humfryes
1. That Report No. CS19-024 be received; and
2. That a by-law that delegates powers, duties and functions to staff
be enacted; and
3. That the item “Approve applications to remove holding
symbols” (row 15), be removed from the delegated authority
for Development Related Matters (Attachment 3); and
4. That the phrases “Interest and penalties to not exceed
$10,000” and “annual report to Council” be added to the
column “Delegation Restrictions and Other Requirements” for
delegated authority for “Write off interest and penalties added
Council Meeting Agenda
Tuesday, October 22, 2019
Item C1
Page 5 of 12
Council Meeting Minutes
Tuesday, October 8, 2019 Page 6 of 12
to trade account receivable balances as a result of
administrative errors” (Attachment 4, row 17); and
5. That the phrases “Annual report to Council” and “No impact
on tax levy and service levels” be added to the column
“Delegation Restrictions and Other Requirements” for
delegated authority for “Transfer funds and budget between
Town Accounts, if required, to properly manage the Town’s
financial affairs” (Attachment 4, row 21); and
6. That the items “Approve and execute agreements to lease or
license any premises on a short term basis required for
municipal purposes” (row 2) and “Approve and execute leases
and licenses with government bodies, public sector
organizations or not-for-profit organizations for occupancy of
space in recreational facilities or Town owned lands” (row 3),
be removed from the delegated authority for Real Property
Matters (Attachment 6).
Carried as amended
(R2) FS19-028 – 2020 to 2022 Fees and Charges Update
1. That Report No. FS19-028 be received; and
2. That a by-law be enacted to set the 2020, 2021 and 2022 Fees and
Charges for applications, permits, use of Town property, the sale of
documents and for the prescribed service charges for administrative
matters as itemized on the attached schedules.
Carried
(R3) FS19-029 – Prudent Investor Standard for Multiple Investments
1. That Report No. FS19-029 be received; and
2. That staff undertake further due diligence to determine the best
approach to move to the prudent investor standard and report back
to Council with a final recommendation.
Carried
Council Meeting Agenda
Tuesday, October 22, 2019
Item C1
Page 6 of 12
Council Meeting Minutes
Tuesday, October 8, 2019 Page 7 of 12
(R4) OPS19-021 – Backflow Prevention Bylaw and Request for Budget
to Install Backflow Preventers
1. That Report No. OPS19-021 be received; and
2. That a by-law to repeal and replace By-law No. 5645-14 – Being a
by-law to regulate cross connections and backflow prevention in
private plumbing systems – be enacted at a future Council meeting;
and
3. That Capital Project No. 43057 – Installation of Backflow Prevention
Meters in Town Facilities be approved; and
4. That a total budget of $125,000 be approved for Capital Project No.
43057 to be funded from the Water Reserve.
Carried
(R5) OPS19-022 – Award of Sole Source Contract to Wamco Municipal
Products Inc.
Moved by Councillor Gallo
Seconded by Councillor Thompson
1. That Report No. OPS19-022 be received; and
2. That a sole source contract in the amount of $750,000, excluding
taxes, be approved for the supply of water meters from Wamco
Municipal Products Inc. for a five (5) year period; and
3. That Director of Operations be authorized to renew the contract, at
the same rate, for three (3) additional one (1)-year terms, pending
an annual analysis and performance review by the Director.
Carried
(R6) PDS19-053 – Approval of Capital Project No. 81016 – Aurora
Promenade Streetscape Design & Implementation
1. That Report No. PDS19-053 be received; and
Council Meeting Agenda
Tuesday, October 22, 2019
Item C1
Page 7 of 12
Council Meeting Minutes
Tuesday, October 8, 2019 Page 8 of 12
2. That this report satisfies Council’s conditional budget approval for
Capital Project No.81016 – Aurora Promenade Streetscape Design
& Implementation in the amount of $570,000.
Carried
(R7) PDS19-084 – Proposed Amendments to the Town’s Parking By-law
for Industry Street and Catherine Avenue
1. That Report No. PDS19-084 be received for information.
Carried
(R8) PDS19-090 – The State of Maturity Report
1. That Report No. PDS19-090 be received for inf ormation.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
None
8. Motions
(a) Mayor Mrakas
Re: The Never Forgotten National Memorial
Moved by Mayor Mrakas
Seconded by Councillor Humfryes
Whereas The Town of Aurora has a proud tradition of honouring those who
made the supreme sacrifice on behalf of Canada in armed conflicts across the
world; and
Whereas the Never Forgotten National Memorial Foundation has been
established to develop commemorative programming, exhibits and
monuments at a site on Cape Breton Island as a place of remembrance and
thanks for those brave individuals who lost their lives so far from home; and
Whereas the foundation is seeking the support of businesses, agencies,
government organizations, and individuals across Canada to bring life to this
important national memorial;
Council Meeting Agenda
Tuesday, October 22, 2019
Item C1
Page 8 of 12
Council Meeting Minutes
Tuesday, October 8, 2019 Page 9 of 12
1. Now Therefore Be It Hereby Resolved That that the Town of Aurora
supports efforts to develop the Never Forgotten National Memorial.
Carried
(b) Councillor Gaertner
Re: Helping Urban Pollinators
Motion (b) was deferred to the Council meeting of October 22, 2019.
9. Regional Report
York Regional Council Highlights – September 26, 2019
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the Regional Report of September 26, 2019, be received for information.
Carried
10. New Business
Councillor Gilliland requested an update on concerns regarding the Highland Gate
construction site, and staff provided a response noting that a walkabout of the site
with the residents has been completed and concerns brought forward will be
addressed with the developer.
Mayor Mrakas noted that the York Region Transit’s Mobility On-Request Aurora
GO pilot program was successful, and the possibility of adding more vehicles and
expanding the service area will be explored in the future.
11. Public Service Announcements
Councillor Gilliland extended a reminder that Town Hall will be closed on Monday
October 14, 2019, and will reopen on Tuesday, October 15, 2019 at 8:30 a.m.,
noting that further information regarding thanksgiving holiday service schedules is
available at aurora.ca/thanksgiving.
Councillor Gilliland announced that the Skylight Gallery artist for October is Angela
Wong with her exhibit “Touched by Enduring Memories”, and the exhibit is open
Council Meeting Agenda
Tuesday, October 22, 2019
Item C1
Page 9 of 12
Council Meeting Minutes
Tuesday, October 8, 2019 Page 10 of 12
Monday to Friday from 8:30 a.m. to 4:30 p.m. located on the third floor of Town
Hall.
Councillor Humfryes referred to her recent visit to the Aurora Cultural Centre and
provided an update on the Kaleidoscope in Schools program, noting that the
Centre has secured 16 performances at various different schools around Town
and approximately 50 teachers have been trained to conduct the program.
Councillor Humfryes announced that the Town is now accepting applications for
the Aurora’s Youth Innovation Fair which can be made at
aurora.ca/youthinnovation.
Councillor Humfryes advised that the Town is now accepting applications for
entries to Aurora’s Santa Under the Stars Parade, and noted that further
information is available at aurora.ca/santaparade.
Councillor Kim announced that the Colours of the Fall Concert will be held on
Thursday, October 10, 2019, from 6 p.m. to 8 p.m. at Town Park, and more details
can be found at aurora.ca/fallconcert.
Councillor Kim extended a reminder that the next Town of Aurora E-Waste event
would be held on Saturday, October 12, 2019, at the Joint Operations Centre from
10 a.m. to 2 p.m., and more details can be found at aurora.ca/ewaste.
Councillor Thompson announced that that Club Aurora’s Wellness Seminar on
Exercise and Blood Pressure will be held on Friday, October 11, 2019 from 1 p.m.
to 2 p.m. at the Aurora Family Leisure Complex, and more details regarding
registration can be found at aurora.ca/fitness.
Councillor Thompson announced that the Town will be hosting Aurora’s Menorah
Lighting Ceremony on Sunday, December 22, 2019, and noted that interested
vendors who would like to participate in this event can email to sware@aurora.ca
by Thursday, October 17, 2019.
Councillor Gallo expressed his appreciation to the Aurora Soccer Club for a
successful Oktoberfest Beer Festival.
Councillor Gallo announced that the Aurora Seniors’ Centre would be holding its
annual jewelry and craft sale on Wednesday, October 23, 2019 and Thursday,
October 24, 2019 in the lounge from 10 a.m. to 1:30 p.m.
Council Meeting Agenda
Tuesday, October 22, 2019
Item C1
Page 10 of 12
Council Meeting Minutes
Tuesday, October 8, 2019 Page 11 of 12
Councillor Gallo announced that the Aurora Seniors’ Centre would be hosting a
coffee break fundraiser for the Alzheimer’s Society of York Region on Thursday,
October 24, 2019 from 9 a.m. to 3 p.m., noting that the Aurora Seniors’
Association Board of Directors will match donations made on this day.
Mayor Mrakas extended a reminder that the Aurora Chambers of Commerce’s
Women’s Summit will be held on Wednesday October 9, 2019 from 8 a.m. to 3
p.m., with keynote speaker Andi Petrillo providing opening remarks.
Mayor Mrakas advised that the Aurora Tigers, at its home game on Wednesday,
October 23, 2019, would be hosting students from various schools around Town
with opportunities to partake in various activities.
Mayor Mrakas announced that Aurora’s Haunted Forest will take place on
Saturday, October 26, 2019 from 6 p.m. to 9 p.m. at Sheppard’s Bush, and more
information regarding the event is available at aurora.ca/hauntedforest.
12. By-laws
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
That the following by-law be enacted:
(a) By-law Number 6209-19 Being a By-law to amend Parking and Traffic Control
By-law Number 4574-04.T, as amended, to prescribe a Maximum Rate of
Speed on various highways in the Town of Aurora (John West Way).
Carried
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Gallo
Seconded by Councillor Kim
That the following confirming by-law be enacted:
Council Meeting Agenda
Tuesday, October 22, 2019
Item C1
Page 11 of 12
Council Meeting Minutes
Tuesday, October 8, 2019 Page 12 of 12
By-law Number 6210-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on October 8, 2019.
Carried
15. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Gallo
That the meeting be adjourned at 8:08 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, October 22, 2019
Item C1
Page 12 of 12
Town of Aurora
Council Closed Session
Public Minutes
Holland Room, Aurora Town Hall
Tuesday, October 1, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo,
Gilliland, Humfryes, Kim (arrived at 5:55 p.m.), and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, David Waters,
Director of Planning and Building Services, Patricia De Sario,
Town Solicitor, and Michael de Rond, Town Clerk
The Chair called the meeting to order at 5:47 p.m.
Council consented to resolve into a Closed Session at 5:47 p.m.
Council reconvened into open session at 5:53 p.m.
1. Approval of the Agenda
Moved by Councillor Gallo
Seconded by Councillor Humfryes
That the confidential Council Closed Session meeting agenda be approved.
Carried
2. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Council Meeting Agenda
Tuesday, October 22, 2019
Item C3
Page 1 of 3
Council Closed Session Public Minutes
Tuesday, October 1, 2019 Page 2 of 3
3. Consideration of Items Requiring Discussion
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That Council resolve into Closed Session to consider the following matters:
1. Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board (Section 239(2)(e) of the
Municipal Act, 2001); Re: Closed Session Report No. PDS19-081 – Minor
Variance Appeal – 29 Church Street
Carried
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
That the Council Closed Session be reconvened into open session to rise and
report from Closed Session.
Carried
1. Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board (Section 239(2)(e) of
the Municipal Act, 2001); Re: Closed Session Report No. PDS19-081 –
Minor Variance Appeal – 29 Church Street
Moved by Councillor Gallo
Seconded by Councillor Thompson
1. That Closed Session Report No. PDS19-081 be received; and
2. That Council closed session direction to staff be confirmed.
On a recorded vote the motion
Carried
Yeas: 6 Nays: 0
Voting Yeas: Councillors Gallo, Gilliland, Humfryes,
Kim, Thompson, and Mayor Mrakas
Voting Nays: None
Absent: Councillor Gaertner
Council Meeting Agenda
Tuesday, October 22, 2019
Item C3
Page 2 of 3
Council Closed Session Public Minutes
Tuesday, October 1, 2019 Page 3 of 3
4. By-laws
Moved by Councillor Kim
Seconded by Councillor Humfryes
That the following confirming by-law be enacted:
6208-19 Being a By-law to Confirm Actions by Council Resulting from a
Council Closed Session on October 1, 2019.
Carried
5. Adjournment
Moved by Councillor Kim
Seconded by Councillor Thompson
That the meeting be adjourned at 6:41 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, October 22, 2019
Item C3
Page 3 of 3
Town of Aurora
Council Public Planning
Meeting Minutes
Council Chambers, Aurora Town Hall
Wednesday, September 25, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gallo, Gilliland, Kim, and
Thompson
Members Absent Councillors Humfryes and Gaertner
Other Attendees David Waters, Director of Planning and Development Services,
Sean Lapenna, Planner, Samantha Yew, Deputy Town Clerk, and
Ishita Soneji, Council/Committee Coordinator
The Chair called the meeting to order at 7:00 p.m.
1. Approval of the Agenda
Moved by Councillor Gallo
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Council Meeting Agenda
Tuesday, October 22, 2019
Item C4
Page 1 of 3
Council Public Planning Meeting Minutes
Wednesday, September 25, 2019 Page 2 of 3
3. Planning Applications
Mayor Mrakas outlined the procedures that would be followed in the conduct of the
public meeting. The Deputy Town Clerk confirmed that the appropriate notice was
given in accordance with the relevant provisions of the Planning Act.
1. PDS19-082 – Application for Zoning By-law Amendment
Morgan Planning, 2 Willow Farm Lane, File Number: ZBA-
2019-02
Consultant
Mr. David Waters, Director of Planning and Development Services, introduced
Mr. Josh Morgan, Consultant, representing the owners of the subject property.
Mr. Morgan provided a brief overview of the application including details on the
site attributes and intention to submit a consent application for a future land
severance at the subject property to build an additional single detached
dwelling on the severed lot.
Planning Staff
Mr. Sean Lapenna, Planner, presented an overview of the application and staff
report respecting the proposal to amend the Zoning By-law designation of ER
– Estate Residential Exception Zone (73) that applies to a portion of the
subject lands, and to rezone to R2 Detached Second Density Residential
Exception Zone (74), to allow for the submission of subsequent consent
application in order to facilitate future land severance to create one additional
single detached dwelling lot. He noted that further discussions regarding
overall suitability and appropriateness of proposed development, compatibility
of proposed lotting pattern to the surrounding area, zoning provisions, site
servicing and grading, tree protection, site access, and cash-in-lieu of parkland
would be carried out in further detail prior to final report to Council.
Public Comments
No members of public came forward.
Council Meeting Agenda
Tuesday, October 22, 2019
Item C4
Page 2 of 3
Council Public Planning Meeting Minutes
Wednesday, September 25, 2019 Page 3 of 3
Planning staff noted that one letter of concern was submitted on the potential
impact on property values from the proposed development, and no concerns
were received regarding the zoning by-law amendment application.
Moved by Councillor Gilliland
Seconded by Councillor Kim
1. That Report No. PDS19-082 be received; and
2. That comments presented at the Public Planning meeting be addressed by
Planning and Development Services in a report to a future General
Committee meeting.
Carried
4. Confirming By-law
Moved by Councillor Gallo
Seconded by Councillor Gilliland
That the following confirming by-law be enacted:
6206-19 Being a By-law to Confirm Actions by Council Resulting from a Council
Public Planning Meeting on September 25, 2019.
Carried
5. Adjournment
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the meeting be adjourned at 7:32 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Samantha Yew, Deputy Town Clerk
Council Meeting Agenda
Tuesday, October 22, 2019
Item C4
Page 3 of 3
Town of Aurora
Council Report No. FS19-030
Subject: 2019 Interim Forecast Update – as at August 31, 2019
Prepared by: Tracy Evans, Financial Management Advisor
Department: Financial Services
Date: October 22, 2019
Recommendation
1. That Report No. FS19-030 be received for information.
Executive Summary
This report presents to Council the information necessary to effectively monitor the
financial performance of the corporation’s operating budget presented as of August 31,
2019. As of this date, the corporation is forecasted to conclude the fiscal year with
favourable variances from its tax levy and utility rate funded operations.
• A surplus of $1,455,500 from tax levy funded operations is forecasted
• A minor utility operations surplus is anticipated
These forecasted variances may be subject to change over the remainder of the fiscal
year. Should any operational budget excesses or short-falls remain at year end they will
be contributed to or transferred from the appropriate reserves as will be defined in the
town’s 2019 surplus control by-law.
Background
To assist Council in fulfilling its roles and responsibilities with respect to Town finances
and accountability, the Finance Department has worked with all departments to review
the corporation’s operating budget financial performance to date. Each Director has
reviewed their respective department’s operating budget versus its results to date and
remaining outstanding plans, and forecasted an expected year end position. Finance staff
have reviewed each submission and performed the necessary consolidation.
Staff have similarly reviewed the results of the Town’s utility operations to date and the
year end forecasted positions for the water, wastewater, and storm water service lines
estimated.
Council Meeting Agenda
Tuesday, October 22, 2019
Item C5
Page 1 of 13
October 22, 2019 Page 2 of 8 Report No. FS19-030
Items of note are presented by department in the Analysis section below. The forecasts
and representations are those of each Director, and have not been revised by Finance
staff. Each Director is charged with delivering their approved portfolio of municipal
services within their approved budget. They may manage issues encountered throughout
the year by reallocating approved financial resources amongst their budget detailed line
items, so as to best deliver their overall service portfolio in the circumstances of an ever
changing community, operating environment and economic conditions. In some instances
a departmental pressure may be addressed at a corporate level as per the Executive
Leadership Team’s direction.
Analysis
A surplus of $1,455,500 from tax levy funded operations is forecasted
Staff currently forecast that the Town’s tax levy funded operations will finish the year with
an anticipated surplus of $1,455,500. This surplus includes $334,000 in engineering and
planning revenues which are expected to decline in future years and $172,600 relating to
the Library Square funding strategy. Excluding these items the surplus would be
$948,900.
A detailed break-down of the Town’s current forecasted variance by department can be
found in Attachment #1. This report has been simplified to show only the net budget
amount, the forecasted ending position for each item, and the resultant variance. Overall,
the Town’s approved budget for 2019 includes $67,454,900 in approved expenditures,
funded by $20,196,400 in revenues consisting of user fees, charges, and investment
income, and a total “Town purposes” tax levy of $47,258,500.
The key drivers of this forecasted surplus are healthier than projected development driven
revenues and salary savings. This forecast is based upon the best information and
estimates available at this time. Accordingly, the forecast will continue to be subject to
change over the remainder of the fiscal year, meaning there will continue to be influencing
variables that are difficult for staff to estimate, such as development driven revenues and
other user fee income, as well as the ultimate level of Town services that will be consumed
by fiscal year end.
For 2019, the Town has budgeted a “salary gapping savings” amount of $150,000 in
recognition that while salaries are based upon 100% usage, with no staff departures, in
reality some staff turnover and periodic vacancies will arise naturally during the year. A
share of this amount has been allocated to each operating department on a pro-rata basis.
Council Meeting Agenda
Tuesday, October 22, 2019
Item C5
Page 2 of 13
October 22, 2019 Page 3 of 8 Report No. FS19-030
CAO and Council
Council and the Office of the CAO are forecasting to conclude the fiscal year with a minor
favourable variance on a net operating budget of $1,908,200. This variance relates to
advertising and internal grant savings in Corporate Communications.
Corporate Services
Corporate Services is forecasting a surplus of $52,300 on a total net operating budget of
$7,472,900. This variance is attributable to the higher than anticipated parking violation
revenues.
Financial Services
Financial Services is forecasting a $106,600 (5.8 percent) favourable variance on a net
operating budget of $1,837,500 driven almost wholly by salary savings resulting from
vacant position gapping.
Fire Services
Overall, Central York Fire Services (CYFS) is forecasting a surplus of $1,048,629 (8.07
percent) on a total budget of $27,214,800 as of June 30, 2019. This surplus is mostly
attributable to gapping for retirements, leave of absences, new hires, and other
vacancies. Aurora’s share of this budget and its resultant surplus was $11,182,125 and
$431,091, respectively. This noted CYFS surplus was offset by a contribution to the
shared CYFS Reserve, thus leaving the Town’s forecasted Fire Services requirements
as budgeted.
Operational Services
Operational Services excluding water, wastewater & storm water services is forecasting
a minor overall variance on a net operating budget of $9,996,100. Key contributors to this
variance are a deficit in snow management resulting from larger than anticipated contract
and salary costs resulting from a larger than anticipated number of snow events at the
beginning of 2019 offset by contract, salary and operating material cost savings in park
and road network operations, as well as waste management. If required, the snow
management reserve may be accessed in order to balance any funding short-falls arising
from snow management should the corporation overall be unable to absorb any short-
falls of this nature within its existing approved funding levels.
Operational Services’ salaries and wages are split between tax levy and rate (water,
wastewater & storm water services) funded programs. In any given year, the extent of
operational service staff support of tax levy or rate funded programs is difficult to predict;
Council Meeting Agenda
Tuesday, October 22, 2019
Item C5
Page 3 of 13
October 22, 2019 Page 4 of 8 Report No. FS19-030
consequently some variability in this regard is not unusual.
Community Services
Community Services is forecasting a $700,800 (7.4 percent) favourable variance on a net
operating budget of $9,429,700. The key contributors to this noted variance are salary
savings, projected town facility contract and utility savings and increased revenue from
ice rentals as well as higher enrollment in summer programs.
Library Square related savings represent $172,600 of the above noted favorable
variance. These savings come from the implementation of the Town’s financial strategy
to phase in the anticipated incremental operating costs for when the square prior to it
becoming fully operational in 2022. Any surplus funds relating to Library Square will be
contributed to the Town’s rate stabilization reserve as per the 2019 surplus control bylaw.
These funds can then be drawn upon as required in future years in order to manage any
one-time implementation/start-up operating costs that may exceed the on-going
operational funding estimates starting in 2020.
Also included in this variance are anticipated revenue surpluses totalling $38,500 from
new adult/seniors programs, increase in fitness participation, increased sponsorship,
advertising and grant revenue.
Planning & Development Services
The Planning & Development Services department is forecasting a surplus of $512,700.
The key contributing factor to this favourable variance was heathier than expected
development driven revenue such as engineering fees for lot grading, subdivisions and
site plans. It should be noted that the majority of these revenues arise at the ‘front end’ of
a development; consequently, as the Town has almost reached build out for its
designated greenfield areas. As development moves more toward infill in future years,
these revenues can be expected to decline while the complexity of the work will increase.
Not included in this variance is a projected Building Services’ surplus of $361,800 as it is
a self-funded function as per provincial legislation. If it is unable to recognize sufficient
revenues to offset its expenses in a given fiscal year, it will draw from its dedicated reserve
in order to balance its operating budget. If it recognizes excess revenues, these revenues
are utilized to replenish its reserve. This year’s forecasted surplus results from salary
savings. As the majority of Building Services’ revenues arise more towards the ‘back end’
of a development, these associated revenues are expected to continue to be strong into
the short term as development initiated earlier through Planning & Development Services
Council Meeting Agenda
Tuesday, October 22, 2019
Item C5
Page 4 of 13
October 22, 2019 Page 5 of 8 Report No. FS19-030
runs its course towards conclusion.
Corporate Revenues & Expenses
Corporate Revenues and Expenses is forecasting a minor unfavourable variance of
$54,600 on a net operating budget of $4,378,100. The primary drivers of this noted
variance relate to larger than anticipated tax revenue decreases arising from
unfavourable tax assessment appeal decisions and other unplanned salary obligations
offset by penalties on unpaid property taxes and PIL revenue surpluses.
Aurora Public Library Contribution
The Aurora Public Library remains on track to spend its full planned requisition from the
Town.
Total Tax Levy
Staff have confirmed that the Town will collect a total of $47,258,500 in tax levy revenue
in 2019, equal to what was budgeted.
Operating Summary
Overall, the Town of Aurora general municipal operations is forecasting a surplus of
$1,455,500 with no noticeable adverse impacts to service levels. This forecasted surplus
is at a high risk of being subject to change prior to year end. Should any surplus remain
at fiscal year-end, it will be transferred to the appropriate town reserve(s) as will be set
out in the town’s 2019 surplus control bylaw.
The Operating Budget Summary can be found in Attachment 1.
A minor utility operations surplus is anticipated
Utility operations is currently projected to close the year with a minor favourable budget
variance, primarily attributable to lower than anticipated wholesale water purchase and
wastewater treatment costs resulting from lower water and wastewater volumes and
contract savings partially offset by the write off of some of the Town’s uncollectable water
receivables owing. This forecasted variance will continue to be subject to change over
the remainder of the fiscal year.
The utility operations service line budgets are comprised primarily of fixed operational
costs, funded by the net proceeds from the sale of water, waste water and storm water
services. These fixed operational costs include staff and service maintenance costs
Council Meeting Agenda
Tuesday, October 22, 2019
Item C5
Page 5 of 13
October 22, 2019 Page 6 of 8 Report No. FS19-030
related to maintaining the infrastructure systems, water quality testing, and the billing and
customer service functions. These costs are not directly impacted by the volume of water
flowing through the system. The fixed costs relating to water and waste water are funded
from the net revenues earned by these services which are variable in nature due to the
fact that they are based upon metered water consumption volumes. Storm water
revenues are not subject to the same volatility as the water and waste water service lines.
Should any utility service line surpluses remain at fiscal year-end, they will be moved to
their respective stabilization reserve funds as will be set out in the town’s 2019 surplus
control bylaw.
The utility operations summary can be found in Attachment 2.
Advisory Committee Review
Not applicable.
Legal Considerations
Nil
Financial Implications
Any final resultant surplus or deficit at fiscal year end in the general operating budget and
water / wastewater budgets will be allocated by Council to / from various reserves at fiscal
year-end as per the Town’s surplus control bylaw. There are no other immediate financial
implications arising from this report. Council fulfills its role, in part, by receiving and
reviewing this financial status report on the operations of the municipality relative to the
approved budget.
Communications Considerations
This report will be posted to the Town’s Budget and Financial Information web page for
transparency and accountability.
Council Meeting Agenda
Tuesday, October 22, 2019
Item C5
Page 6 of 13
October 22, 2019 Page 7 of 8 Report No. FS19-030
Link to Strategic Plan
Outlining and understanding the Town’s present financial status at strategic intervals
throughout the year contributes to achieving the Strategic Plan guiding principle of
“Leadership in Corporate Management” and improves transparency and accountability to
the community.
Alternative(s) to the Recommendation
None
Conclusions
Having completed eight months of operations, the management team is presently
forecasting to end the year with a favourable budget variance from its tax levy funded
operations of $1,455,500. This forecast is based upon the best information and estimates
available at this time. Accordingly, the forecast will continue to be subject to change over
the remainder of the fiscal year, meaning there will continue to be influencing variables
that are difficult for staff to estimate, such as development driven revenues and
investment income, as well as the ultimate level of town services that will be consumed
by fiscal year end. Staff remain vigilant to continue to realize budget savings whenever
possible in an effort to continue to end the year in a surplus position.
Utility operations are currently projected to conclude the fiscal year with a favourable
budget variance of $4,000.
Any remaining surpluses at fiscal year-end will be contributed to the Town’s reserve(s) as
will be defined in the town’s 2019 surplus control by-law.
Attachments
Attachment #1 – Tax Levy Net Operating Forecast Update
Attachment #2 – Utility Net Operating Forecast Update
Previous Reports
None
Council Meeting Agenda
Tuesday, October 22, 2019
Item C5
Page 7 of 13
Council Meeting Agenda
Tuesday, October 22, 2019
Item C5
Page 8 of 13
Attachment 1
Shown in $,000's
COUNCIL
Council Administration 564.1$ 559.1$ 5.0$ 0.9 %
Council Programs/Grants 4.0 4.0 - -
Advisory Committees 8.0 8.0 - -
Council Office Total 576.1$ 571.1$ 5.0$ 0.9 %
CHIEF ADMINISTRATIVE OFFICE
CAO Administration 545.6$ 538.6$ 7.0$ 1.3 %
Communications 786.5 738.0 48.5 6.2 %
Chief Administrative Office Total 1,332.1$ 1,276.6$ 55.5$ 4.2 %
Council and C.A.O. Combined 1,908.2$ 1,847.7$ 60.5$ 3.2 %
CORPORATE SERVICES
Corporate Services Administration 407.7$ 561.0$ (153.3) (37.6 %)
Legal Services 1,487.0 1,475.5 11.5 0.8 %
Legislative & Administrative Services 709.8 656.4 53.4 7.5 %
Human Resources 836.4 822.4 14.0 1.7 %
Elections 92.5 108.3 (15.8) (17.1 %)
Information Technology 2,043.7 2,009.4 34.3 1.7 %
Telecommunications 165.1 155.0 10.1 6.1 %
By-law Services 561.2 476.6 84.6 15.1 %
Animal Control 259.2 284.5 (25.3) (9.8 %)
Customer Service 874.6 846.2 28.4 3.2 %
Emergency Preparedness 35.7 25.3 10.4 29.1 %
Corporate Services Total 7,472.9$ 7,420.6$ 52.3$ 0.7 %
FINANCIAL SERVICES
Policy & Planning Administration 342.2$ 277.2$ 65.0$ 19.0 %
Accounting & Revenue 469.7 438.0 31.7 6.7 %
Financial Management Services 517.4 518.5 (1.1) (0.2 %)
Procurement Services 508.2 497.2 11.0 2.2 %
Financial Services Total 1,837.5$ 1,730.9$ 106.6$ 5.8 %
Favourable /
(Unfavourable)
Town of Aurora
Tax Levy Net Operating Forecast Update
as at August 31, 2019
NET
ADJUSTED
BUDGET
FORECAST
Variance
Council Meeting Agenda
Tuesday, October 22, 2019
Item C5
Page 9 of 13
Attachment 1
Shown in $,000's Favourable /
(Unfavourable)
Town of Aurora
Tax Levy Net Operating Forecast Update
as at August 31, 2019
NET
ADJUSTED
BUDGET
FORECAST
Variance
FIRE SERVICES
Central York Fire 11,188.1 11,188.1 - -
Total Fire Services 11,188.1 11,188.1 - -
Operational Services
Operational Services Administration 258.4$ 289.1$ (30.7)$ (11.9 %)
Fleet & Equipment 758.8 717.0 41.8 5.5 %
Snow Management 1,584.1 1,755.1 (171.0) (10.8 %)
Road Network Operations 2,721.6 2,566.4 155.2 5.7 %
Parks/Open Spaces 2,603.8 2,601.0 2.8 0.1 %
Waste Collection & Recycling 2,069.4 1,990.4 79.0 3.8 %
Operational Services Total 9,996.1$ 9,919.0$ 77.1$ 0.8 %
Community Services
Community Services Administration 1,135.1$ 1,168.6$ (33.5)$ (3.0 %)
Business Support (426.0) (538.1) 112.1 26.3 %
Recreational Programming/Community Dev.1,939.3 1,524.3 415.0 21.4 %
Facilities 6,781.3 6,574.1 207.2 3.1 %
Community Services Total 9,429.7$ 8,728.9$ 700.8$ 7.4 %
PLANNING & DEVELOPMENT SERVICES
Development Planning (321.5)$ (494.1)$ 172.6$ 53.7 %
Long Range & Strategic Planning 879.3 817.5 61.8 7.0 %
Engineering Service Operations 490.0 211.7 278.3 56.8 %
Net Building Department Operations 390.8$ 29.0$ 361.8 92.6 %
Contribution from Building Reserve (390.8) (29.0) (361.8) (92.6 %)
Total Building Services - - - -
Planning & Development Services Total 1,047.8$ 535.1$ 512.7$ 48.9 %
Council Meeting Agenda
Tuesday, October 22, 2019
Item C5
Page 10 of 13
Attachment 1
Shown in $,000's Favourable /
(Unfavourable)
Town of Aurora
Tax Levy Net Operating Forecast Update
as at August 31, 2019
NET
ADJUSTED
BUDGET
FORECAST
Variance
CORPORATE REVENUE & EXPENSE
Supplementary Taxes & Payments-in-Lieu (1,050.3)$ (1,602.4)$ 552.1$ 52.6 %
Contribution of Excess SUPPs to reserves 400.0 911.2 (511.2) (127.8 %)
Penalties on Unpaid Property Taxes (900.0) (1,300.0) 400.0 44.4 %
Overhead Cost Re-allocation to Water & Building (1,815.3) (1,815.3) - -
All Other Revenue (5,879.6) (7,670.7) 1,791.1 30.5 %
Cash to Capital 5,263.9 5,263.9 - -
All Other Expense 8,359.4 10,646.0 (2,286.6) (27.4 %)
4,378.1$ 4,432.7$ (54.6)$ (1.2 %)
TOTAL TAX LEVY FUNDED OPERATIONS 47,258.5$ 45,803.0$ 1,455.5$ 3.1 %
TOTAL TAX LEVY (47,258.5)$ (47,258.5)$ -$ -
OPERATING (SURPLUS) DEFICIT 0.0 (1,455.5)$ 1,455.5$ 2.2 %
Surplus Surplus
Council Meeting Agenda
Tuesday, October 22, 2019
Item C5
Page 11 of 13
Attachment 2
Shown in $,000's
Water Services
Retail Revenues (11,105.4) (9,798.0) (1,307.4)$ (11.8 %)
Penalties (175.0) (155.4) (19.6) (11.2 %)
Other (210.1) (213.2) 3.1 1.5 %
Total Revenues (11,490.5) (10,166.6) (1,323.9)$ (11.5 %)
Wholesale water purchase 7,151.0 6,113.7 1,037.3 14.5 %
Operations and maintenance 1,029.6 1,108.7 (79.1) (7.7 %)
Administration and billing 899.5 630.8 268.7 29.9 %
Corporate overhead allocation 710.4 710.4 - -
Infrastructure sustainability reserve contributions 1,700.0 1,700.0 - -
Total Expenditures 11,490.50 10,263.6 1,226.9$ 10.7 %
Net Operating Water Services - 97.0 (97.0)$ n/a
Waste Water Services
Retail Revenues (13,839.1) (12,846.9) (992.2)$ (7.2 %)
Penalties - - - n/a
Other (90.0) (60.4) (29.6) (32.9 %)
Total Revenues (13,929.1) (12,907.3) (1,021.8)$ (7.3 %)
Sewer discharge fees 10,944.0 9,826.8 1,117.2$ 10.2 %
Operations and maintenance 868.8 791.3 77.5$ 8.9 %
Administration and billing 261.4 261.4 -$ -
Corporate overhead allocation 554.9 554.9 - -
Infrastructure sustainability reserve contributions 1,300.0 1,300.0 - -
Total Expenditures 13,929.1 12,734.4 1,194.7$ 8.6 %
Net Operating Waste Water Services - (172.9) 172.9$ n/a
Total Water and Waste Water Services - (75.9) 75.9$ n/a
(Unfavourable)
Town of Aurora
Final Utility Net Operating Report
as at August 31, 2019
Variance
Favourable / FORECASTADJUSTED
BUDGET
Council Meeting Agenda
Tuesday, October 22, 2019
Item C5
Page 12 of 13
Attachment 2
Storm Water Services
Retail Revenues (2,069.1) (1,973.9) (95.2)$ (4.6 %)
Penalties - - - n/a
Other - - - n/a
Total Revenues (2,069.1) (1,973.9) (95.2)$ (4.6 %)
Operations and maintenance 529.2 505.9 23.3 4.4 %
Administration and billing 105.4 105.4 - -
Corporate overhead allocation 34.5 34.5 - -
Infrastructure sustainability reserve contributions 1,400.0 1,400.0 - -
Total Expenditures 2,069.1 2,045.8 23.3$ 1.1 %
Net Operating Storm Water Services - 71.9 (71.9)$ n/a
OPERATING (SURPLUS) DEFICIT - (4.0)$ 4.0$ 0.0 %
Surplus Surplus
Council Meeting Agenda
Tuesday, October 22, 2019
Item C5
Page 13 of 13
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, October 15, 2019
Attendance
Council Members Councillor Gaertner in the Chair; Councillors Gallo, Gilliland (arrived
7:03 p.m.), Kim, and Thompson, Mayor Mrakas
Members Absent Councillor Humfryes
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Rachel Wainwright-van Kessel,
Director of Finance, Allan Downey, Director of Operations, David
Waters, Director of Planning and Development Services, Alexander
Wray, Manager of By-law Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Michael de Rond, Town Clerk, Linda Bottos, Council/
Committee Coordinator
The Chair called the meeting to order at 7:01 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
including the following additional item:
• Delegation (a) Debra Scott, Resident of Newmarket
Re: Item R6 – PDS19-089 – Kitimat Crescent and Aurora Heights Public
School Alternative Solutions to Safety Concerns
Council Meeting Agenda
Tuesday, October 22, 2019
Item S1
Page 1 of 8
General Committee Meeting Report
Tuesday, October 15, 2019 Page 2 of 8
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
None
4. Delegations
(a) Debra Scott, Resident of Newmarket
Re: Item R6 – PDS19-089 – Kitimat Crescent and Aurora Heights Public
School Alternative Solutions to Safety Concerns
Ms. Scott provided background and expressed concerns regarding pedestrian
safety and accessibility in relation to Council’s decision to not install the
sidewalk on Kitimat Crescent at that time. She expressed further concerns
regarding the notification process and opportunities for resident input, and
submitted a petition opposing the report’s recommendation for prohibited
parking on Kitimat Crescent. Ms. Scott requested that Council delay any
further decision until residents have had the opportunity to meet and express
their concerns.
General Committee received and referred the comments of the delegation to
Item R6.
5. Consent Agenda
None
6. Advisory Committee Meeting Minutes
None
Council Meeting Agenda
Tuesday, October 22, 2019
Item S1
Page 2 of 8
General Committee Meeting Report
Tuesday, October 15, 2019 Page 3 of 8
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. CMS19-026 – Library Square – Veil
General Committee recommends:
1. That Report No. CMS19-026 be received; and
2. That the Veil Design (Muntz Bronze) be approved and incorporated into
the final design of the 22 Church Street School Addition.
Carried
R2. CS19-039 – Proposed Smoking and Vaping By-law
General Committee recommends:
1. That Report No. CS19-039 be received; and
2. That a Smoking and Vaping By-law, being a by-law to prohibit the
smoking and vaping of tobacco, cannabis and non-tobacco substances in
prescribed locations, be brought forward to a future Council meeting for
enactment.
Carried
R3. CS19-038 – Motor Vehicle Collision Cost Recovery Program
Deputy Chief Rocco Volpe presented an overview of the Motor Vehicle Collision
Cost Recovery Program and spoke to Central York Fire Services’ invoicing and
collection process.
General Committee received the presentation for information.
General Committee recommends:
1. That Report No. CS19-038 be received for information.
Carried
Council Meeting Agenda
Tuesday, October 22, 2019
Item S1
Page 3 of 8
General Committee Meeting Report
Tuesday, October 15, 2019 Page 4 of 8
R4. CAO19-003 – Community Engagement Policy Report
General Committee recommends:
1. That Report No. CAO19-003 be received; and
2. That the attached Community Engagement Policy be approved.
Carried
R5. PDS19-078 – Changes to the Proposed Provincial Policy Statement
(2019)
General Committee recommends:
1. That Report No. PDS19-078 be received; and
2. That the recommendations of this report be forwarded to the Minister of
Municipal Affairs Ontario as the official response from the Town of
Aurora.
Carried
R6. PDS19-089 – Kitimat Crescent and Aurora Heights Public School
Alternative Solutions to Safety Concerns
General Committee consented to consider Item R6 prior to Item R4.
General Committee recommends:
1. That Report No. PDS19-089 be referred back to staff for further
consideration and to report back to Council at the General
Committee meeting of November 5, 2019.
Motion to refer
Carried
R7. PDS19-094 – Proposal for Interim Control By-law Exemption
General Committee recommends:
1. That Report No. PDS19-094 be received; and
Council Meeting Agenda
Tuesday, October 22, 2019
Item S1
Page 4 of 8
General Committee Meeting Report
Tuesday, October 15, 2019 Page 5 of 8
2. That a by-law be presented to a future Council meeting to exempt 126
Wells Street from the Interim Control By-law.
Carried
8. Notices of Motion
(a) Councillor Gilliland
Re: Declare Climate Emergency
Whereas at least 457 Canadian municipalities have declared a "climate
emergency”—in Ontario this includes Kingston, Hamilton, Ottawa, Burlington,
Halton Hills, Greater Sudbury, St. Catharines, London, Vaughan, Prince
Edward County, King, and Toronto; and
Whereas all of the cities who have declared climate change a state of
emergency have established a goal of reducing Greenhouse Gases (GHG) by
80 per cent by 2050, per the Paris Accord; and
Whereas there is an urgent need to have a transformative action plan to
reduce GHG to limit global warming to 1.5 degrees to avoid catastrophic
climate change; and
Whereas climate change is currently affecting human habitats through rising
sea levels and other extreme weather patterns; such as, hurricanes, intense
heatwaves, frigid temperatures, ice storms, drought and flooding; and
Whereas climate change is currently threatening the survival of many species
and other natural environments worldwide, stressing local and worldwide eco
systems; and
Whereas climate change has a direct result of billions of dollars in property
damage worldwide, negatively affecting local and global economies; and
Whereas local governments around the world have recognized the extreme
emergency that climate change embodies and have expedited their own
actions, and have called on provincial and national governments to strengthen
action on climate change; and
Council Meeting Agenda
Tuesday, October 22, 2019
Item S1
Page 5 of 8
General Committee Meeting Report
Tuesday, October 15, 2019 Page 6 of 8
Whereas the solutions for reducing GHG provides other positive impacts on
health, social inequity and economy;
1. Now Therefore Be It Hereby Resolved That the Town of Aurora officially
“declare a climate emergency” for the purposes of naming and deepening
our commitment to protecting our eco systems by identifying key criteria to
help reduce our carbon footprint and protect our community from the
impacts of climate change; and
2. Be It Further Resolved That staff be directed to prioritize the process of
creating a Climate Action Plan, once the Region releases its climate action
plan report, for the Town of Aurora focused on reducing emissions and
adaptation at the community level; and
3. Be It Further Resolved That staff be directed to look for opportunities for
economic growth, stimulation in the low-carbon economy, and cost
benefits for all who consume energy; and
4. Be It Further Resolved That staff be directed to refer to other municipal
and global initiatives and forums such as Global Covenant of Mayors for
Climate and Energy and report to Council with more information.
(b) Mayor Mrakas
Re: Community Planning Permit
Whereas the Province, in its revisions to the Planning Act through Bill 108, has
provided by means for a new development approval framework, the
Community Planning Permit (CPP) by-law, which combines three existing
planning approvals such as zoning, site plan, and minor variances into one
application submission and approval process; and
Whereas the role of the Community Planning Permit is to prescribe
development standards and criteria for an area that are in keeping with the
desires and expectations of the community; and
Whereas a Community Planning Permit provides greater certainty about how
an area should see change through development while limiting amendments
to the CPP by-law for five years; and
Council Meeting Agenda
Tuesday, October 22, 2019
Item S1
Page 6 of 8
General Committee Meeting Report
Tuesday, October 15, 2019 Page 7 of 8
Whereas a CPP by-law contains provisions that regulate the use, size, height,
lot coverage, and location of buildings on properties similar to a Zoning By-
law; and
Whereas Community Planning Permit is a land use planning tool available to
municipalities that is meant to streamline development approvals and promote
collaborative and predictable community building and implement growth
objectives; and
Whereas the downtown core has been identified as a significant area in the
Town through the development of the Aurora Promenade plan;
1. Now Therefore Be It Hereby Resolved That staff be directed to amend the
Aurora Official Plan to identify the Promenade Area as a proposed
Community Planning Permit area as part of the Official Plan Review; and
2. Be It Further Resolved That staff be directed to develop a by-law
establishing a Community Planning Permit for the Promenade area for
enactment and identifying the necessary resources required to implement
a Community Planning Permit in a future report to Council.
9. New Business
Councillor Gaertner referred to the Aurora Electoral System Review survey on the
Town’s PlaceSpeak webpage and requested clarification on the survey response
options, and staff provided a response.
Councillor Thompson noted that further surveys and open sessions regarding the
Aurora Electoral System Review are upcoming, and staff confirmed that the first
round of public engagement includes two public meetings, which will be held on
October 23 and October 28, 2019.
Mayor Mrakas noted his attendance today at the Toronto Region Board of Trade
luncheon and advised that Minister of Infrastructure Laurie Scott announced the
launch of an unsolicited proposals program to allow the private sector to submit
innovative infrastructure proposals that will benefit the people of Ontario. Mayor
Mrakas stated that he would keep Council informed.
Council Meeting Agenda
Tuesday, October 22, 2019
Item S1
Page 7 of 8
General Committee Meeting Report
Tuesday, October 15, 2019 Page 8 of 8
10. Closed Session
None
11. Adjournment
The meeting was adjourned at 8:24 p.m.
Council Meeting Agenda
Tuesday, October 22, 2019
Item S1
Page 8 of 8
Town of Aurora
Budget Committee Meeting Report
2020 Capital Budget Review
Council Chambers, Aurora Town Hall
Saturday, October 5, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes (departed 12:01 p.m.), Kim, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Rachel Wainwright-van Kessel, Director of
Finance, Allan Downey, Director of Operations, David Waters,
Director of Planning and Development Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications, Jason
Gaertner, Manager of Financial Management Services, Anca
Mihail, Manager of Engineering and Capital Delivery, Michael de
Rond, Town Clerk, Linda Bottos, Council/Committee Coordinator
The Chair called the meeting to order at 9:03 a.m.
Budget Committee consented to recess the meeting at 10:51 a.m. and reconvened the
meeting at 11:02 a.m.
Councillor Kim assumed the chair at 11:02 a.m. and Mayor Mrakas resumed the chair at
11:14 a.m.
Budget Committee consented to recess the meeting at 12:06 p.m. and reconvened the
meeting at 12:45 p.m.
Council Meeting Agenda
Tuesday, October 22, 2019
Item S2
Page 1 of 8
Budget Committee Meeting Report – 2020 Capital Budget Review
Saturday, October 5, 2019 Page 2 of 8
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
2. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services.
3. Delegations
None
4. Consideration of Items
1. Strategic Asset Management Policy (Binder Tab 3)
Budget Committee recommends:
1. That the Strategic Asset Management Policy be received for information.
Carried
2. Asset Management Plan (AMP) (Binder Tab 4)
Budget Committee recommends:
1. That the Asset Management Plan (AMP) be received for information.
Carried
3. Review of 2019 Ten Year Capital Investment Plan (Binder Tab 5)
Budget Committee recommends:
1. That the 2019 Ten Year Capital Investment Plan be received; and
2. That the 2019 Ten Year Capital Investment Plan be approved as presented.
Carried
Council Meeting Agenda
Tuesday, October 22, 2019
Item S2
Page 2 of 8
Budget Committee Meeting Report – 2020 Capital Budget Review
Saturday, October 5, 2019 Page 3 of 8
4. Review of 2020 Draft Repair & Replacement Capital Projects (Binder Tab 6)
Community Services Project No. 72379, CYFS 4-4 – Replacement of Two Steam
Humidifiers, was removed from the 2020 Draft Capital Budget as it has been funded
through the 2019 Operating Budget.
Budget Committee recommends:
1. That the 2020 Draft Repair & Replacement Capital Projects be received;
and
2. That the following 2020 Draft Repair & Replacement Capital Projects be
approved as presented:
CAO Services
12037 Town of Aurora Website
Community Services
72432 Library – Fire Alarm Panel
72451 Library – Exterior LED Retrofit
72425 Library – Roofing
72429 Library – Repairs to Elevator Door System
72303 AFLC – Blinds for Pool Windows
72324 AFLC – Replace Hollow Metal Doors & Exterior Exit Doors
72328 AFLC – Replace Built-up Roofing Above Arena Dressing
Rooms
72455 AFLC, SARC – Transfer Stations – Accessibility Plan
Implementation
72305 SARC – West Roof Area – Window Sealant
72316 SARC – Replacement of Plumbing Fixtures
72456 SARC – Hoyer Lifts – Accessibility Implementation Plan
72201 TH – Workstation Refurbishment
72419 TH – Repair of Concrete/Stone Walkways
72453 Unplanned – Emergency Repairs Contingency
72121 22 Church St – Brick Repairs
72172 ACC – Sport Flooring
72297 ACC – Ice Resurfacer Room Heater
72346 ACC – Reseal Concrete Floors
72347 ACC – Replacement of Suspended Ceiling in Lobby
Council Meeting Agenda
Tuesday, October 22, 2019
Item S2
Page 3 of 8
Budget Committee Meeting Report – 2020 Capital Budget Review
Saturday, October 5, 2019 Page 4 of 8
72381 CYFS 4-3 – Replacement Windows
72384 CYFS 4-3 – Replace Suspended Ceiling Panels
Corporate Services
14047 Computer & Related Infrastructure Renewal
14070 Boardroom Audio/Video Equipment
Financial Services
43038 Water Meter Replacement Program
Operational Services
73160 Emerald Ash Borer Management Program
34001 Christmas Decorations
41013 Replace Vandorf Lift Station Pumps
Planning and Development Services
42064 Storm Sewer Outlet Cleanup
42079 Devlin Place Stream Rehabilitation
42083 Willow Farm Lane Stream Rehabilitation; and
3. That the following 2020 Draft Repair & Replacement Capital Projects,
which were pulled for discussion, be approved as presented:
Community Services
72431 Library – Rooftop HVAC Units
72302 AFLC – Replacement of Arena Seating
72441 AFLC – Pool Boiler Replacement
72263 SARC – Cooling Evaporator Tower
72450 SARC – Low – E Ceiling – Arenas
72452 Energy and Demand Management Plan Implementation
72454 Victoria Hall – Accessible Ramp – Accessibility Implementation
Plan
72192 22 Church St – Exterior Doors
72388 22 Church St – Repaint Interior Wall Surfaces
Operational Services
73212 Playground Replacement – Taylor Park
73213 Playground Replacement – Harman Park
73232 Trail/Playground Redesign – Jack Wood Park
Council Meeting Agenda
Tuesday, October 22, 2019
Item S2
Page 4 of 8
Budget Committee Meeting Report – 2020 Capital Budget Review
Saturday, October 5, 2019 Page 5 of 8
34008 Roads Operations Infrastructure Inspection, Repair and
Maintenance Programs
34616 Sidewalk/Engineered Walkway Reconstruction
Planning and Development Services
31054 Road Resurfacing – Industrial Pkwy S (Engelhard Dr-Yonge St)
Vandorf Sdrd (Industrial Pkwy-Bayview Ave)
31118 Recon – Browning Crt, Johnson Rd, Holman Cres, Baldwin Rd
31119 Recon – Adair Dr, Bailey Cres, Davidson Rd, Harriman Rd
31124 Road Resurfacing – Henderson Dr
31178 Reconstruction of Poplar Crescent
42075 Performance Monitoring of LID Controls
81025 GIS Scanner; and
4. That the following 2020 Draft Repair & Replacement Capital Project,
which was pulled for discussion, be given conditional budget approval
pending additional information to Council:
Corporate Services
14075 Business Process Automation and Data Integration
Carried
5. Review of 2020 Draft Growth & New Capital Projects (Binder Tab 8)
Budget Committee recommends:
1. That the 2020 Draft Growth & New Capital Projects be received; and
2. That the following 2020 Draft Growth & New Capital Projects be approved
as presented:
Community Services
73324 Pet Cemetery Restoration
72445 CYFS 4-3 – Pylon Sign
Corporate Services
14037 Joint Ops LAN Room & Dr Site
Operational Services
31176 Handheld Radios for Operations
Council Meeting Agenda
Tuesday, October 22, 2019
Item S2
Page 5 of 8
Budget Committee Meeting Report – 2020 Capital Budget Review
Saturday, October 5, 2019 Page 6 of 8
73169 Wildlife Park – Phase 3/4
73290 Tree Inventory for 2C
73323 Mattamy Phase 4/5 Trail
34003 Snow Plow Safety Enhancements Pilot Project
34006 Pave Snow Storage Facility at Lambert Willson Park; and
3. That the following 2020 Draft Growth & New Capital Projects, which
were pulled for discussion, be approved as presented:
Community Services
74015 Cultural Services Master Plan
74019 Active Net Scan System
Corporate Services
14068 Wireless Upgrades and Enhancement
14072 Cityview Upgrade
Operational Services
73085 Arboretum Development
73327 DeGraff Cres Trail
34009 Winter Road Monitoring System
Planning and Development Services
34637 S/W – Leslie St – 600m North of Wellington to North Town
Limit; and
4. That the following 2020 Draft Growth & New Capital Projects, which
were pulled for discussion, be given conditional budget approval
pending additional information to Council:
Corporate Services
13023 Access Aurora Telephony Project
14076 Digital Education Program
Carried
6. Review of 2020 Draft Studies & Other Capital Projects (Binder Tab 9)
Budget Committee recommends:
1. That the 2020 Draft Studies & Other Capital Projects be received; and
Council Meeting Agenda
Tuesday, October 22, 2019
Item S2
Page 6 of 8
Budget Committee Meeting Report – 2020 Capital Budget Review
Saturday, October 5, 2019 Page 7 of 8
2. That the following 2020 Draft Studies & Other Capital Projects be
approved as presented:
CAO Services
12026 Organization Structural Review
Community Services
73329 Building Conditions Assessment and Energy Audit
Corporate Services
13011 Emergency Response Plan Update and Continuation of
Operations Plan
13015 Employee Engagement Survey – 2020
13026 Risk Management
13027 Job Hazard Assessment
Financial Services
14077 Community Benefit Charge Study
Planning and Development Services
81027 Municipal Heritage Register Review and Update
81031 Development Review Process and Fee Structure; and
3. That the following 2020 Draft Studies & Other Capital Project, which
was pulled for discussion, be approved as presented:
Planning and Development Services
81032 Town-wide Green Development Guidelines; and
4. That the following 2020 Draft Studies & Other Capital Projects, which
were pulled for discussion, be given conditional budget approval
pending additional information to Council:
Corporate Services
14073 Information Technology Strategic Plan Implementation
Planning and Development Services
42810 Climate Change Adaptation Plan
Carried
Council Meeting Agenda
Tuesday, October 22, 2019
Item S2
Page 7 of 8
Budget Committee Meeting Report – 2020 Capital Budget Review
Saturday, October 5, 2019 Page 8 of 8
5. Adjournment
The meeting was adjourned at 12:59 p.m.
Council Meeting Agenda
Tuesday, October 22, 2019
Item S2
Page 8 of 8
Town of Aurora
Council Report No. FS19-036
Subject: 2020 Final Capital Budget Approval Report
Prepared by: Karen Oreto, Financial Management Advisor
Department: Financial Services
Date: October 22, 2019
Recommendation
1. That Report No. FS19-036 be received; and
2. That the Town’s Strategic Asset Management Policy be received; and
3. That the 2018 Asset Management Plan be received; and
4. That the updated Ten-Year Capital Investment Plan be received; and
5. That the 2020 Capital Budget for Repair and Replacement of existing
infrastructure totaling 20,013,509 as listed in Attachment 4, be approved; and
6. That the 2020 Capital Budget for Growth and New Capital totaling $3,253,700
as listed in Attachment 5 be approved; and
7. That the 2020 Capital Budget for Studies and Other Projects totaling
$1,090,000 as listed in Attachment 6 be approved; and
8. That the funding sources for each capital project included in this report be
approved as those reviewed and recommended by Budget Committee on
October 5, 2019.
Executive Summary
This report is being presented to Council for adoption, as recommended by Budget
Committee on October 5, 2019. The following key documents were provided to the
Budget Committee in support of the recommended draft 2020 capital budget:
• Strategic Asset Management Policy
• 2018 Asset Management Plan (AMP)
• Ten-Year Capital Investment Plan
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 1 of 24
October 22, 2019 Page 2 of 7 Report No. FS19-036
On October 5, 2019 the Budget Committee undertook a review of and recommended
that Council approve the following:
• A draft 2020 capital investment plan totaling $24,357,200 is recommended for
approval
• A total 2020 Repair and Replacement capital budget of $ 20,013,500 is
recommended for approval
• The recommended 2020 Growth and New capital plan totals $3,253,700
• The total recommended capital investment plan for Studies and Other is
$1,090,000
Background
During the Town’s 2020 capital planning process, the Budget Committee was presented
with the following documents for its review and/or approval:
• Strategic Asset Management Policy
• 2018 Asset Management Plan (AMP)
• Ten-Year Capital Investment Plan
• Draft 2020 Detailed Capital Project Plan
Of these documents, the Town’s previously approved strategic asset management
policy and Asset Management Plan, as well as, its updated ten year capital plan were
provided to the Budget Committee in support of the 2020 capital investment plan for
which staff were seeking the Budget Committee’s endorsement for approval.
Analysis
Strategic Asset Management Policy
This policy provides leadership in and commitment to, the development and
implementation of the Town’s asset management program. This policy’s primary intent
is to integrate the Town’s strategic mission, vision and goals with its asset management
program, and to ensure that critical municipal infrastructure assets and vital services are
maintained and provided to the community in a reliable, sustainable manner. Council
approved this document on March 26, 2019 as per FS19-007.
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 2 of 24
October 22, 2019 Page 3 of 7 Report No. FS19-036
Asset Management Plan (AMP)
The Town’s AMP is strongly aligned with its Strategic Asset Management Policy. Its
primary objective is to maximize benefits, control risks, and provide a satisfactory level
of service to the community in a sustainable manner. Infrastructure management
ensures that the Town is capable of providing the desired level of service in support of
the Town’s achievement of its high-level strategic goals. The Town’s AMP is formally
reviewed, updated and re-approved by Council once per term and is scheduled to be
updated again in 2022. Council approved the Town’s most current AMP on March 26,
2019 as per FS19-007.
Ten-Year Capital Investment Plan
Complementing the Town’s AMP is its annual Ten Year-Capital Investment Plan which
is a consolidation of the anticipated needs of the Town’s departments. All repair and
replacement capital projects in the plan are guided by the foundational philosophies
outlined in the town’s AMP. This plan is intended to assist the managers responsible for
each asset category to plan the long term sustainability of each asset, and ensure
appropriate and timely budgeting for the replacement of assets at the optimal time,
balancing available funding with the need and condition of the asset and its service.
At Budget Committee, on October 5, 2019, the Ten-Year Capital Investment Plan was
presented. A link to the complete Ten year Capital Investment Plan has been provided
in the Attachments section under Attachment #3.
The plan presented contains the detailed capital investment plan for all Town assets,
showing the approved 2019 capital budget plus ten forecast years from 2020-2029.
The ten-year plan reflects a total planned investment requirement of $258 million over
the next ten years: $131.7 million for Repair and Replacement, $121.5 million for
Growth and New assets and $4.3 million for Studies and Other.
A draft 2020 capital investment plan totaling $24,357,200 is recommended for
approval
On October 5, 2019, an overview of the draft 2020 Capital Budget along with its detailed
capital project business cases was presented to the Budget Committee for its review
and endorsement.
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 3 of 24
October 22, 2019 Page 4 of 7 Report No. FS19-036
This capital investment plan was presented in three parts:
1. Repair and Replacement projects
2. Growth and New projects
3. Studies and Other projects
Staff strive to ensure that its recommended capital investment plan is affordable through
a “Cash to Capital” controlled reserve allocation from the tax levy and its internal
funding of capital projects through infrastructure and other reserves best practices
which strive to ensure that there is not a direct impact on the tax rate as a result of each
year’s capital budget. The proposed 2020 capital investment is affordable.
A few of the 2020 capital investment plan’s projects have been “conditionally approved”.
Meaning, these projects have been approved in principle, as the Committee awaits
further additional information from staff prior to any contractual obligations being made
for the project.
A total 2020 Repair and Replacement capital budget of $ 20,013,500 is
recommended for approval
The proposed Repair and Replacement (R&R) Capital Budget for 2020 represents a
gross cost of $20,013,509 funded primarily from capital reserves, including specific R&R
reserves. The 2020 R&R program includes road resurfacing and reconstruction
projects, work at a number of our facilities, maintenance of our roads assets through
inspections, repair and maintenance programs for sidewalks and infrastructure. Staff
have confirmed that they have the capacity to deliver the proposed capital program.
Attachment #4 provides a summary of the recommended Repair and Replacement
Capital program by project, by decision for 2020. The detailed capital project pages can
be viewed through the link provided in the Attachments section under Attachment #4.
The recommended 2020 Growth and New capital plan totals $3,253,700
The proposed Growth and New Capital Budget for 2020 has a gross cost of $3,253,700.
The program includes funding for new trails, projects related to our snow program, and
a sidewalk on Leslie St. Attachment #5 provides a summary of the recommended
Growth and New Capital program by project by decision for 2020. The detailed capital
project pages can be viewed through the link provided in the Attachments section under
Attachment #5.
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 4 of 24
October 22, 2019 Page 5 of 7 Report No. FS19-036
The total recommended capital investment plan for Studies and Other is
$1,090,000
The proposed Studies and Other Capital Budget has a gross cost of $1,090,000 for
2020. Included in the program is a Community Benefit Charge Study, Municipal
Heritage Register Review and Update as well as a Building Condition Assessment and
Energy Audit. Attachment #6 provides a summary of the recommended Studies and
Other program by project by decision for 2020. The detailed capital project pages can
be viewed through the link provided in the Attachments section under Attachment #6.
Advisory Committee Review
Not applicable
Legal Considerations
Not applicable
Financial Implications
All funding is sourced from existing reserve funds rather than from the tax levy or utility
rate funded operating budgets. At present, the 2020 operating budget has not been
approved but it does include a contribution to various reserve funds in support of the
town’s ten-year capital investment requirements and is not tied to any specific capital
project. Therefore, the capital budget as recommended can be approved independent of
the operating budget.
The capital budget materials include proposed funding sources for each capital project.
For simplicity, the recommendations refer to the approval of all funding as
recommended by Budget Committee.
Communications Considerations
This report along with all attachments will be posted to the Town’s website on the
Budget and Financial Information page.
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 5 of 24
October 22, 2019 Page 6 of 7 Report No. FS19-036
Link to Strategic Plan
Developing, reviewing and presenting the annual capital investment plan supports
several aspects of the Strategic Plan. This report supports the Plan principles of
Leadership in Corporate Management, Leveraging Partnerships, and Progressive
Corporate Excellence and Continuous Improvement.
Alternative(s) to the Recommendation
1. May provide alternative directions with respect to the recommendations arising from
Budget Committee.
Conclusions
Budget Committee recommends that Council receive for information the Strategic Asset
Management Policy, the asset management plan and ten year capital investment plan
as supporting documentation to the draft 2020 capital investment plan that it is
considering for approval.
It is recommended that Council approve the attached draft 2020 capital budget that was
presented to Budget Committee who reviewed in detail and endorses approval of.
Attachments
Attachment #1 – Strategic Asset Management Policy
Attachment #2 – 2018 Asset Management Plan (link only)
Attachment #3 –Ten-Year Capital Investment Plan (link only)
Attachment #4 – 2020 Final Repair and Replacement Capital Program Summary
Attachment #5 – 2020 Final Growth and New Infrastructure Capital Program Summary
Attachment #6 – 2020 Final Studies and Other Capital Program Summary
Previous Reports
FS19-026, 2020 Capital Investment Program, Strategic Asset Management Policy and
10 Year Asset Management Plan Overview
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 6 of 24
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 7 of 24
1.0 Policy Statement
To guide the Town, the following policy statements have been developed:
1. The Town will implement an enterprise-wide asset management program through
all departments. The program will promote lifecycle and risk management of all
municipal infrastructure assets, with the goal of achieving the lowest total cost of
ownership while meeting desired levels of service.
2. The Town will develop and establish its asset investment and financial strategies
with a focus on ensuring the lowest overall lifecycle (service life) cost of the asset
rather than the lowest initial construction cost of building said assets.
3. The Town will implement continuous improvement protocols and adopt best
practices regarding asset management planning, including:
i. Complete and Accurate Asset Data
ii. Condition Assessment Protocols
iii. Risk and Criticality Models
iv. Lifecycle Management
v. Financial Strategy Development
vi. Level of Service Framework
Administrative Policies & Procedures
Policy No. FS-07 Strategic Asset Management Policy
Topic: Strategic Asset
Management Policy
Affects: Capital Asset
Owners
Section: Financial Planning Replaces: N/A
Original Policy Date:
March 26, 2019
Revision Date:
March 26, 2019
Effective Date:
January 19, 2019
Proposed Revision
Date:
March, 2021
Prepared By: Financial Services –
Financial Planning Division
Approval Authority:
Council
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 8 of 24
4. The Town will develop and maintain an asset inventory of all municipal
infrastructure assets which includes, at a minimum, a unique ID, description,
location information, value (both historical and replacement), performance
characteristics and/or condition, estimated remaining life and estimated repair,
rehabilitation or replacement date; and estimated cost repair, rehabilitation or
replacement costs. Moving forward, the Town will strive to enhance their asset
inventory by collecting more valuable asset attributes against their infrastructure
assets.
5. The Town will develop an asset management plan (AMP) that incorporates all
infrastructure categories and municipal infrastructure assets that are necessary to
the provision of services. This may include assets that fall below their respective
capitalization thresholds as outlined in the Town’s Tangible Capital Asset Policy.
The scope of these assets will be determined, accordi ng to relevance, based on
the professional judgment of Town senior staff. The AMP will be reviewed annually
to address the Town’s progress in implementing its asset management plan and
updated at least every five years in accordance with O. Reg. 588/17 requirements,
to promote, document and communicate continuous improvement of the asset
management program.
6. The Town will integrate asset management plans and practices with its long-term
financial planning and budgeting strategies. This includes the development of
financial plans that determine the level of funding required to achieve short -term
operating and maintenance needs, in addition to long-term funding needs to
replace and/or renew municipal infrastructure assets based on full lifecycle costing.
7. The Town will explore innovative funding and service delivery opportunities,
including but not limited to grant programs, public -private partnerships (P3),
alternative financing and procurement (AFP) approaches, and shared provision of
services, as appropriate.
8. The Town will develop meaningful performance metrics and reporting tools to
transparently communicate and display the current state of asset management
practice to Council and the community.
9. The Town will consider the risks and vulnerabilities of municipal infrastructure
assets to climate change and the actions that may be required including, but not
limited to, anticipated costs that could arise from these impacts, adaptation
opportunities, mitigation approaches, disaster planning and contingency fu nding.
Impacts may include matters relating to operations, levels of service and lifecycle
management.
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 9 of 24
10. The Town will ensure that all financial plans are coordinated and align with the
established asset management plan and any other applicable legislation.
i. The Ten-Year Capital Plan details the financial plans related to the Town’s
water and wastewater assets, including those prepared under the Safe
Drinking Water Act, 2002.
11. The Town will align all asset management planning with the Province of Ontario’s
land-use planning framework, including any relevant policy statements issued
under section 3(1) of the Planning Act; shall conform with the provincial plans that
are in effect on that date; and, shall be consistent with all municipal official plans.
12. The Town will coordinate planning for interrelated municipal infrastructure assets
with separate ownership structures by pursuing collaborative opportunities with
neighbouring municipalities and jointly-owned municipal bodies wherever viable
and beneficial.
13. The Town will develop processes and provide opportunities for municipal residents
and other interested parties to offer input into asset management planning
wherever and whenever possible.
2.0 Purpose
The purpose of this policy is to provide leadership in and commitment to the development
and implementation of the Town of Aurora’s asset management program. It is intended
to guide the consistent use of asset management across the organization, to facilitate
logical and evidence-based decision making for the management of municipal
infrastructure assets and to support the delivery of sustainable community services in
the name of “Today, tomorrow, our future together”.
By using sound asset management practices, the Town will work to ensure that all
municipal infrastructure assets meet expected performance levels and continue to
provide desired service levels in the most efficient and effective manner. Linking service
outcomes to infrastructure investment decisions will assist the Town in focusing on
service, rather than budget driven asset management approaches.
This policy demonstrates an organization-wide commitment to the good stewardship of
municipal infrastructure assets, and to improved accountability and transparency to the
community through the adoption of best practices regarding asset management planning.
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 10 of 24
3.0 Background
The Town is responsible for providing a range of essential services to the community,
including transportation networks, stormwater management, facilities and parks, and
many more. To deliver these services, it owns and manages a diverse municipal
infrastructure asset portfolio of roads, bridges, culverts, fleet, sewers, etc. As the social,
economic, and environmental wellbeing of the community depends on the reliable
performance of these municipal infrastructure assets it is critical to implement a
systematic, sustainable approach to their management.
Asset management is such an approach, and refers to the set of policies, practices and
procedures that allow an organization to realize maximum value from its municipal
infrastructure assets. An asset management approach allows organizations to make
informed decisions regarding the planning, building, operating, maintaining, renewing,
replacing and disposing of municipal infrastructure assets through a wide range of
lifecycle activities. Furthermore, it is an organization-wide process that involves the
coordination of activities across multiple departments and service areas such as
Operational Services, Engineering Services, Community Services, Finance, and
Corporate Services. As such, it is useful to adopt a structured and coordinated approach
to outlining the activities, roles and responsibilities required of organizational actors, as
well as the key principles that should guide all asset management decision-making.
A comprehensive and holistic asset management approach will support efficient and
effective delivery of expected levels of service and ensure that due regard and process
are applied to the long-term management and stewardship of all municipal infrastructure
assets. In addition, it will align the Town with provincial and national standards and
regulations such as the Infrastructure for Jobs and Prosperity Act, 2015 and Ontario
Regulation 588/17, enabling the organization to take full advantage of available grant
funding opportunities.
The approval of this policy is an important step towards integrating the Town’s strategic
mission, vision and goals with its asset management program, and ensuring that critical
municipal infrastructure assets and vital services are maintained and provided to the
community in a reliable, sustainable manner.
4.0 Definitions
Unless otherwise noted, the definitions provided in this document align with those outlined
in Ontario Regulation 588/17 (O. Reg. 588/17), Asset Management Planning for Municipal
Infrastructure, under the Infrastructure for Jobs and Prosperity Act, 2015.
1. Asset management (AM) – the coordinated activity of an organization to realize
value from assets. It considers all asset types, and includes all activities involved
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 11 of 24
in the asset’s life cycle from planning and acquisition/creation; to operational and
maintenance activities, rehabilitation, and renewal; to replacement or disposal and
any remaining liabilities. Asset management is holistic and normally involves
balancing costs, risks, opportunities and performance benefits to achieve the total
lowest lifecycle cost for each asset (ISO 55000).
2. Asset management plan (AMP) – documented information that specifies the
activities, resources, and timescales required for an individual asset, or a grouping
of assets, to achieve the organization’s asset management objectives (ISO
55000). Under O. Reg. 588/17, by 2023 AMPs for core municipal infrastructure
assets will be required to include the current levels of service being provided; the
current performance of each asset category; a summary of assets in each asset
category, their replacement cost, average age, condition information, and
condition assessment protocols; lifecycle activities required to maintain current
levels of service; discussion of population and economic forecasts; and
documentation of processes to make inventory- and condition-related background
information available to the public.
3. Capitalization threshold – the value of a municipal infrastructure asset at or
above which a Town will capitalize the value of it and below which it will expense
the value of it.
4. Green infrastructure asset – an infrastructure asset consisting of natural or
human-made elements that provide ecological and hydrological functions and
processes and includes natural heritage features and systems, parklands,
stormwater management systems, street trees, urban forests, natural channels,
permeable surfaces and green roofs.
5. Level of service – parameters, or combination of parameters, which reflect social,
political, environmental and economic outcomes that the organization delive rs.
Parameters can include, but are not necessarily limited to, safety, customer
satisfaction, quality, quantity, capacity, reliability, responsiveness, environmental
acceptability, cost, and availability (ISO 55000).
6. Lifecycle activities – activities undertaken with respect to a municipal
infrastructure asset over its service life, including constructing, maintaining,
renewing, operating and decommissioning, and all engineering and design work
associated with those activities.
7. Municipal infrastructure asset – an infrastructure asset, including a green
infrastructure asset, directly owned by a Town or included on the consolidated
financial statements of a Town, but does not include an infrastructure asset that is
managed by a joint municipal board.
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 12 of 24
5.0 Alignment with the Town’s Strategic Direction
This policy aligns with the Town of Aurora’s Strategic Plan 2011-2031, Official Plan 2010,
Corporate Environmental Action Plan 2018, Parks & Recreation Master Plan 2016,
Transportation Master Plan 2013, IT Strategic Plan, and Cultural Master Plan 2014-2019.
The following passages outline key strategic priorities listed within these documents that
the development of an asset management program will support:
1. Strategic Plan 2011-2031
a. Vision
i. An innovative and sustainable community where neighbours care
and businesses thrive.
ii. Broad community awareness of the town’s cultural resources
contributes to strong community support for cultural groups and
activities.
iii. A healthy, strong and complete community is designed for all stages
of life and includes an array of jobs and investment opportunities, a
full range of community services and amenities, opportunities for
active and public transportation, and a broad mix of building and
housing types. It also includes places to meet and build social
connections and supports active and healthy lifestyle choices, while
ensuring accessibility to all residents.
b. Goals
i. Supporting an exceptional quality of life for all
ii. Enabling a diverse, creative and resilient economy
iii. Supporting environmental stewardship and sustainability
2. Town of Aurora Official Plan 2010
a. Principles
i. Promoting Responsible Growth Management
1. Plan and manage population and employment growth to the
year of 2031 with a focus on shifting emphasis from lower
density greenfield development to higher density forms of
development in the appropriate areas.
ii. Ensuring Design Excellence
1. Promote efficient and fruitful land use and development
decisions to improve quality of life for Aurora’s residents and
maintain high quality buildings and well-designed
streetscapes.
iii. Building a Greener Community
1. Design sustainable communities that incorporate green
building technologies and energy-efficient methodologies.
iv. Providing a Range and Mix of Housing
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 13 of 24
1. Develop and provide a broad range of housing types, sizes
and designs that meet resident’s needs and expectations.
v. Providing Appropriate Community Facilities
1. Provide suitable community facilities and services that cater
to a healthy and active lifestyle for Aurora’s residents.
vi. Providing Stable Neighbourhoods
1. Protect Aurora’s character and urban structure by managing
existing and new neighbourhoods to maintain the stability and
vibrancy of the community.
vii. Advancing the Economy
1. Promote economic development efforts to support a
diversified economic base and competitive business
environment to advance Aurora’s economic long-term
prosperity.
viii. Building a Successful Downtown
1. Build a successful and vibrant downtown environment that
attracts tourists, cultural amenities, and investment attractors
and shapes the image of the community.
ix. Establishing a Linked Greenlands System
1. Protect and enhance the natural environment and unique
features of Aurora’s green land for generations to come.
x. Conserving Cultural Heritage Resources
1. Conserve and enhance Aurora’s cultural heritage resources
that reveal the community’s evolution and history.
xi. Providing Sustainable Infrastructure
1. Provide sustainable infrastructure that allows for the
community’s successful operation and ability to support
development to meet the expectations and needs of all
residents.
3. Corporate Environmental Action Plan 2018
a. Objectives
i. Reduce Town-owned facility water consumption
ii. Reduce the uncontrolled and inadequately controlled stormwater
areas with respect to both quality and quantity
iii. Foster a sustainable green development and alternate methods of
transportation to improve the quality of life of Aurora’s residents and
Town staff.
iv. Implement sustainable construction practices to reduce waste,
incorporate sustainable design and reclaim or recycle materials.
v. Reduce waste going to landfill disposal.
vi. Enrich Aurora’s ecology by protecting and preserving biodiversity.
vii. Prepare a Climate Change Adaptation Plan
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 14 of 24
viii. Implement the Provincial Climate Change Plan Actions
ix. Reduce the town’s greenhouse gas emissions by town staff and at
town facilities.
x. Encourage the stewardship of Aurora‘s natural resources and
advance green initiatives by promoting community involvement
4. Parks & Recreation Master Plan 2016
a. Objectives
i. Provide an overview of local demographics
ii. Identify relevant trends in sport and recreation
iii. Assess key municipal indoor and outdoor recreation facilities, and
make recommendations to meet future needs
iv. Identify the types of municipal parkland required to meet active and
passive recreational needs
v. Outline the priority, timing, and applicable costs associated with the
Master Plan’s recommendations
b. Purpose
i. Increase personal health through providing opportunities to
increase physical activity and reduce instances of chronic disease
and associated costs borne through the health-care sector.
ii. Provide positive opportunities to pursue in light of people’s limited
disposable time and increasingly sedentary lifestyles (with major
competition coming in the form of television, video games, etc.).
iii. Reduce anti-social behaviours by providing a positive outlet that
can build self-esteem and provides an alternative to self -destructive
activities which in turn can minimize costs borne through the social
services sector and policing.
iv. Deliver economic benefits associated with sport tourism, attracting
skilled or creative workers to choose a community as their desired
place to live, and developing future leaders within the community.
5. Transportation Master Plan 2013
a. Studies
i. Future Conditions Review
ii. Transportation Network Options
iii. Operations and Safety Review
iv. Traffic Signal Progression
v. Analysis of Traffic Signals
vi. Walking and Cycling Needs Assessment
vii. Bicycle Signage and Pavement Markings
viii. Sidewalk Priority Plan
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 15 of 24
6. Cultural Master Plan 2014-2019
a. Vision
i. Broad community awareness of the town’s cultural resources
contributes to strong community support for cultural groups and
activities
ii. Aurora embraces a vision of a living heritage connecting past and
present and encompassing the many diverse cultural traditions in the
community
iii. Aurora’s vibrant downtown is the social and cultural hub of the
community and a strong symbol of community identity
iv. Cultural activities and amenities are magnets attracting talent and
investment in a vibrant creative economy
v. Aurora’s creative cultural industries are major economic drivers in
the local economy
vi. A ‘culture of design’ infuses decisions, producing a town that boasts
a vital downtown and beautiful place throughout the community
vii. Aurora is a tourism destination based on its rich heritage and the
vitality of its culture community
viii. The Municipality of Aurora is recognized as a leading municipality
integrating culture into all facets of planning and decision-making
b. Principles
i. Adopt a collaborative approach to cultural development supported by
sustained communication and collaboration between the Municipality
and cultural groups, the public and voluntary sectors and other levels
of government
ii. Ensure cultural resources and opportunities are considered in all
areas of planning and decision-making in the Municipality
iii. Provide cultural opportunities, resources and activities that are
accessible to resident of all ages, abilities, ethnicities, and economic
circumstances and across all parts of the community
iv. Make the most efficient and effective use of the Municipality’s
resources ensuring accountability and value for money
v. Strive for continuous innovation in cultural planning and development
involving all stakeholders
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 16 of 24
6.0 Roles and Responsibilities
The development and continuous support of the Town’s asset management program
requires a wide range of duties and responsibilities. The following passages outline the
persons responsible for these tasks:
1. Council
i. Approve the AM policy and direction of the AM program through its
approval of the Town’s asset management plan
ii. Maintain adequate organizational capacity to support the core practices of
the AM program
iii. Prioritize effective stewardship of assets in adoption and ongoing review
of policy and asset management plan
iv. Approve capital and operating budgets delivered by Staff
2. Leadership Team
i. Development of policy and policy updates
ii. Provide corporate oversight to goals and directions and ensure the AM
program aligns with the Town’s strategic plan
iii. Ensure that adequate resources are available to implement and maintain
core AM practices
iv. Develop and monitor levels of service and make recommendations to
Council
v. Track, analyze and report on AM program progress and results
vi. Provide organization-wide leadership in AM practices and concepts
4. Departmental Staff
i. Utilize the new business processes and technology tools developed as
part of the AM program
ii. Participate in implementation task teams to carry-out AM activities such as
the Capital Asset Management Steering Committee (CAMSC)
iii. Implement and maintain defined capital asset levels of service
iv. Manage budgets based on lifecycle activities and financial management
strategies
5. Public
i. Engage and voice level of service expectations and concerns to Council
and Staff through surveys and public engagement opportunities
ii. Understand dynamic relationship between performance, cost, and risk of
assets to deliver desired services
iii. Engage in discussions about strategic priorities and target levels of
service for next 10 years
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 17 of 24
7.0 Key Principles
The Town shall consider the following principles as outlined in section 3 of the
Infrastructure for Jobs and Prosperity Act, 2015 , when making decisions regarding
asset management:
1. Infrastructure planning and investment should take a long-term view, and
decision-makers should consider the needs of citizens by being mindful of,
among other things, demographic and economic trends.
2. Infrastructure planning and investment should consider any applicable budgets or
fiscal plans.
3. Infrastructure priorities should be clearly identified in order to better inform
investment decisions respecting infrastructure.
4. Infrastructure planning and investment should ensure the continued provision of
core public services, such as safe drinking water and reliable transportation
services.
5. Infrastructure planning and investment should promote economic
competitiveness, productivity, job creation and training opportunities.
6. Infrastructure planning and investment should ensure that the health and safety
of workers involved in the construction and maintenance of infrastructure assets
is protected.
7. Infrastructure planning and investment should foster innovation by creating
opportunities to make use of innovative technologies, services and practices,
particularly where doing so would utilize technology, techniques and practices
developed in Ontario.
8. Infrastructure planning and investment should be evidence based and
transparent, and, subject to any restrictions or prohibitions under an Act or
otherwise by law on the collection, use or disclosure of information,
i. investment decisions respecting infrastructure should be made on the
basis of information that is either publicly available or is made available to
the public, and
ii. information with implications for infrastructure planning should be shared
between the Town and broader public sector entities and should factor into
investment decisions respecting infrastructure.
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 18 of 24
9. Where provincial or municipal plans or strategies have been established in
Ontario, under an Act or otherwise, but do not bind or apply to the Town, as the
case may be, the Town should nevertheless be mindful of those plans and
strategies and make investment decisions respecting infrastructure that support
them, to the extent that they are relevant.
10. Infrastructure planning and investment should promote accessibility for persons
with disabilities.
11. Infrastructure planning and investment should minimize the impact of
infrastructure on the environment and respect and help maintain ecological and
biological diversity, and infrastructure should be designed to be resilient to the
effects of climate change.
12. Infrastructure planning and investment should endeavour to make use of
acceptable recycled aggregates.
13. Infrastructure planning and investment should promote community benefits,
being the supplementary social and economic benefits arising from an
infrastructure project that are intended to improve the well-being of a community
affected by the project, such as local job creation and training opportunities,
improvement of public space within the community, and any specific benefits
identified by the community.
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 19 of 24
Attachment #4
Project #Project Description Amount
Requested
Roads
31054 1,705,300
31118 4,647,000
31119 4,400,700
31124 175,000
31178 2,960,000
13,888,000$
Storm Sewer
42064 760,000
42075 80,000
42079 200,000
42083 150,000
1,190,000$
Planning
81025 10,000
10,000$
15,088,000$
Facilities
Library
72431 Library - Rooftop HVAC Units 850,000
72432 Library - Fire Alarm Panel 21,000
72451 Library - Exterior LED Retrofit 31,400
72425 Library - Roofing 440,000
72429 Library - Repairs to elevator door system 10,200
1,352,600
Aurora Family Leisure Centre
72302 51,200
72303 25,600
72324 55,000
72328 90,100
72441 150,000
72455 25,000
396,900
Stronach Aurora Recreation Complex
72263 90,000
72305 10,200
72316 92,100
72450 128,000
72456 20,000
340,300
2020 Final Repair & Replacement Capital Projects
SARC - Replacement of Plumbing Fixtures
SARC - Low - E Ceiling - Arenas
Planning and Development Services
Road Resurfacing - Industrial Pkwy S (Engelhard - Yonge St),
Vandorf Sdrd (Ind Pkwy S - Bayview)
AFLC, SARC - Transfer Stations - Accessibility Plan Implementation
SARC - Hoyer Lifts - Accessibility Implementation Plan
AFLC - Replace Built Up Roofing above Arena Dressing Rooms
AFLC - Pool Boiler Replacement
SARC - West roof Area - Window Sealant
SARC - Cooling Evaporator Tower
Community Services
Recon - Browning Crt., Johnson, Rd., Holman Cres., Baldwin Rd.
AFLC - Replacement of Arena Seating
AFLC - Blinds for Pool Windows
AFLC - Replace Hollow Metal Doors & Exterior Exit Doors
Recon - Adair, Dr., Bailey Cres., Davidson Rd., Harriman Rd.
Road Resurfacing - Henderson Dr
Reconstruction of Poplar Crescent
Roads 2020 Repair and Replacement
Storm Sewer Outlet Cleanup
Performance Monitoring of LID Controls
Devlin Place Stream Rehabilitation
Willow Farm Lane Stream Rehabilitation
Storm Sewer 2020 Repair and Replacement
GIS Scanner
Planning 2020 Repair and Replacement
Planning and Development Services 2020 Repair and Replacement
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 20 of 24
Project #Project Description Amount
Requested
Town Hall
72201 250,000
72419 33,500
283,500
Other
72452 50,000
72453 100,000
72454 20,000
170,000
22 Church Street
72121 30,700
72192 90,800
72388 35,800
157,300
Aurora Community Centre
72172 73,900
72297 20,500
72346 28,700
72347 26,900
150,000
Central York Fire Service
72381 28,800
72384 26,900
55,700
2,906,300$
2,906,300$
Parks
73160 235,000
73212 175,000
73213 153,600
73232 102,400
666,000$
Roads
34001 50,000
34008 200,000
34616 200,000
450,000$
Water & Sewer
41013 50,000
50,000$
1,166,000$ Operational Services 2020 Repair and Replacement
Roads 2020 Repair and Replacement
Replace Vandorf Lift Station Pumps
Emerald Ash Borer Management Program
22 Church St - Exterior Doors
CYFS 4-3 - Replace windows
CYFS 4-3 - Replace Suspended Ceiling Panels
22 Church St - Brick Repairs
TH - Workstation Refurbishment
TH - Repair of concrete/stone walkways
Victoria Hall - Accessible Ramp - Accessibility Implementation
Unplanned - Emergency Repairs Contingency
Water & Sewer 2020 Repair and Replacement
Roads Operations Infrastructure Inspection, Repair and
Maintenance Programs
Sidewalk/Engineered Walkway Reconstruction
Playground Replacement - Taylor Park
Playground Replacement - Harman Park
Trail/Playground Redesign - Jack Wood Park
Parks 2020 Repair and Replacement
Operational Services
Energy and Demand Management Plan Implementation
ACC - Sport Flooring
Community Services 2020 Repair and Replacement
22 Church St - Repaint Interior Wall Surfaces
Facilities 2020 Repair and Replacement
ACC - Ice Resurfacer Room Heater
ACC - Reseal concrete floors
ACC - Replacement of Suspended Ceiling in Lobby
Christmas Decorations
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 21 of 24
Project #Project Description Amount
Requested
Corporate Management
43038 511,900
511,900$
14047 171,309
14070 50,000
221,309$
221,309$
12037 15,000
15,000$
19,908,509$
CONDITIONALLY APPROVED
14075 Business Process Automation and Data Integration 105,000
Corporate Services 2020 Repair and Replacement - Conditionally Approved 105,000
20,013,509$
Corporate Services
Information Technology
2020 Total Repair and Replacement Projects
Information Technology 2020 Repair and Replacement
Corporate Services 2020 Repair and Replacement
Financial Services
W ater Meter Replacement Program
Financial Services 2020 Repair and Replacement
Corporate Services
Information Technology
Computer & Related Infrastructure Renewal
Boardroom Audio/Video Equipment
CAO
2020 Total Repair and Replacement Projects as Presented
Town of Aurora Website
CAO 2020 Repair and Replacement
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 22 of 24
Attachment #5
Project #Project Description Amount
Requested
31176 10,200
73085 96,000
73169 1,000,000
73290 15,000
73323 100,000
73327 DeGraaf Cres Trail 75,000
34003 12,000
34006 350,000
34009 15,000
1,673,200$
34637 1,216,100
1,216,100$
Corporate Management
14037 10,000
14068 20,500
14072 Cityview Upgrade 92,100
122,600$
122,600$
73324 20,000
74015 20,000
74019 20,000
72445 30,000
90,000$
21107 Fire Hall 4-5 Turn Out Gear 75,600
75,600$
3,177,500$
CONDITIONALLY APPROVED
13023 Access Aurora Telephony Project 51,200
14076 Digital Education Program 25,000
76,200$
3,253,700$
Community Services 2020 Growth and New - Conditional Approval
Corporate Services
2020 Total Growth and New Projects
2020 Total Growth and New Projects as Presented
Fire
Fire 2020 Growth and New
Community Services
Joint Ops LAN Room & DR Site
W ireless Upgrades and Enhancements
Active Net Scan System
Cultural Services Master Plan
Sidewalk - Leslie St - 600m north of Wellington to North Town Limit
2020 Final Growth & New Capital Projects
Operational Services 2020 Growth and New
Planning and Development Services
W inter Road Monitoring System
W ildlife Park - Phase 3/4
Tree Inventory for 2C
Mattamy Phase 4/5 Trail
Operational Services
Arboretum Development
Handheld Radios for Operations
Planning and Development Services 2020 Growth and New
Snow Plow Safety Enhancements Pilot Project
Pave Snow Storage Facility at Lambert Willson Park
Community Services 2020 Growth and New
CYFS 4-3 - Pylon Sign
Information Technology 2020 Growth and New
Corporate Services 2020 Growth and New
Corporate Services
Pet Cemetery Restoration
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 23 of 24
Attachment #6
Project #Project Description Amount
Requested
81027 100,000
81031 75,000
81032 50,000
225,000$
73329 175,000
175,000$
Corporate Management
13011 25,000
13015 50,000
13026 30,000
13027 Job Hazard Assessment 30,000
135,000$
12026 25,000
25,000$
14077 100,000
100,000$
660,000$
CONDITIONALLY APPROVED
42810 200,000
Planning and Development Services 2020 Studies and Other - Conditionally Approved 200,000$
14073 Information Technology Strategic Plan Implementation 230,000
Corporate Services 2020 Studies and Other - Conditionally Approved 230,000$
430,000$
1,090,000$
2020 Total Studies and Other Projects - Conditionally Approved
2020 Total Studies and Other Projects
Planning and Development Services
Climate Change Adaptation Plan
Corporate Services
Municipal Heritage Register Review and Update
Development Review Process and Fee Structure
Town Wide Green Development Guidelines
2020 Total Studies and Other Projects as Presented
Planning and Development Services 2020 Studies and Other
Corporate Services 2020 Studies and Other
CAO
Organization Structural Review
CAO 2020 Studies and Other
Corporate Services
Employee Engagement Survey - 2020
Risk Management
Building Condition Assessment and Energy Audit
Community Services 2020 Studies and Other
Community Services
2020 Final Studies & Other Capital Projects
Planning and Development Services
Financial Services
Community Benefit Charge Study
Financial Services 2020 Growth and New
Emergency Response Plan Update and Continuation of Operations Plan
Council Meeting Agenda
Tuesday, October 22, 2019
Item R1
Page 24 of 24
Motion for Which Notice Has
Been Given (October 1, 2019) Councillor Wendy Gaertner
Date: October 22, 2019
To: Mayor and Members of Council
From: Councillor Gaertner
Re: Helping Urban Pollinators
Whereas all plants require pollination in order to produce seed and fruit; and
Whereas insects are the most common pollinators, especially bees and butterflies; and
Whereas their natural habitat of meadows, grasslands and rural roadside design is
diminishing due to urbanization, pesticides and the increasing effects of severe weather;
and
Whereas this, and in particular the plight of the monarch butterfly, has caught the
attention of our youth; and
Whereas Ms. Shillolo’s class from Hartman Public School, in their current investigation
of the Role of Government and Responsible Citizenship, is using the plight of the
Monarch as an example of how citizens could work with their municipal government to
make a difference; and
Whereas they have asked our Council to help make a welcoming garden “filled with
milkweed and flowers”; and
Whereas this would be an wonderful example of political/public co-operation and
environmental protection;
1. Now Therefore Be It Hereby Resolved That staff be directed to locate a space for
this dedicated garden, to be planted this Fall or next Spring, in one of our parks or
around one of our storm water ponds, preferably near Hartman Public School; and
2. Be It Further Resolved That the children be involved by the providing staff with their
research from this education unit.
Council Meeting Agenda
Tuesday, October 22, 2019
Motion (a)
Page 1 of 1
Motion for Which Notice Has
Been Given (October 15, 2019)
Councillor Rachel Gilliland
Date: October 22, 2019
To: Mayor and Members of Council
From: Councillor Gilliland
Re: Declare Climate Emergency
Whereas at least 457 Canadian municipalities have declared a "climate emergency”—in
Ontario this includes Kingston, Hamilton, Ottawa, Burlington, Halton Hills, Greater
Sudbury, St. Catharines, London, Vaughan, Prince Edward County, King, and Toronto;
and
Whereas all of the cities who have declared climate change a state of emergency have
established a goal of reducing Greenhouse Gases (GHG) by 80 per cent by 2050, per
the Paris Accord; and
Whereas there is an urgent need to have a transformative action plan to reduce GHG to
limit global warming to 1.5 degrees to avoid catastrophic climate change; and
Whereas climate change is currently affecting human habitats through rising sea levels
and other extreme weather patterns; such as, hurricanes, intense heatwaves, frigid
temperatures, ice storms, drought and flooding; and
Whereas climate change is currently threatening the survival of many species and other
natural environments worldwide, stressing local and worldwide eco systems; and
Whereas climate change has a direct result of billions of dollars in property damage
worldwide, negatively affecting local and global economies; and
Whereas local governments around the world have recognized the extreme emergency
that climate change embodies and have expedited their own actions, and have called
on provincial and national governments to strengthen action on climate change; and
Whereas the solutions for reducing GHG provides other positive impacts on health,
social inequity and economy;
Council Meeting Agenda
Tuesday, October 22, 2019
Motion (b)
Page 1 of 2
Motion for Which Notice Has Been Given
Re: Declare Climate Emergency
October 22, 2019 Page 2 of 2
1. Now Therefore Be It Hereby Resolved That the Town of Aurora officially “declare a
climate emergency” for the purposes of naming and deepening our commitment to
protecting our eco systems by identifying key criteria to help reduce our carbon
footprint and protect our community from the impacts of climate change; and
2. Be It Further Resolved That staff be directed to prioritize the process of creating a
Climate Action Plan, once the Region releases its climate action plan report, for the
Town of Aurora focused on reducing emissions and adaptation at the community
level; and
3. Be It Further Resolved That staff be directed to look for opportunities for economic
growth, stimulation in the low-carbon economy, and cost benefits for all who
consume energy; and
4. Be It Further Resolved That staff be directed to refer to other municipal and global
initiatives and forums such as Global Covenant of Mayors for Climate and Energy
and report to Council with more information.
Council Meeting Agenda
Tuesday, October 22, 2019
Motion (b)
Page 2 of 2
Motion for Which Notice Has
Been Given (October 15, 2019) Mayor Tom Mrakas
Date: October 22, 2019
To: Members of Council
From: Mayor Mrakas
Re: Community Planning Permit
Whereas the Province, in its revisions to the Planning Act through Bill 108, has provided
by means for a new development approval framework, the Community Planning Permit
(CPP) by-law, which combines three existing planning approvals such as zoning, site
plan, and minor variances into one application submission and approval process; and
Whereas the role of the Community Planning Permit is to prescribe development
standards and criteria for an area that are in keeping with the desires and expectations
of the community; and
Whereas a Community Planning Permit provides greater certainty about how an area
should see change through development while limiting amendments to the CPP by-law
for five years; and
Whereas a CPP by-law contains provisions that regulate the use, size, height, lot
coverage, and location of buildings on properties similar to a Zoning By-law; and
Whereas Community Planning Permit is a land use planning tool available to
municipalities that is meant to streamline development approvals and promote
collaborative and predictable community building and implement growth objectives; and
Whereas the downtown core has been identified as a significant area in the Town
through the development of the Aurora Promenade plan;
1. Now Therefore Be It Hereby Resolved That staff be directed to amend the Aurora
Official Plan to identify the Promenade Area as a proposed Community Planning
Permit area as part of the Official Plan Review; and
Council Meeting Agenda
Tuesday, October 22, 2019
Motion (c)
Page 1 of 2
Motion for Which Notice Has Been Given
Re: Community Planning Permit
October 22, 2019 Page 2 of 2
2. Be It Further Resolved That staff be directed to develop a by-law establishing a
Community Planning Permit for the Promenade area for enactment and identifying
the necessary resources required to implement a Community Planning Permit in a
future report to Council.
Council Meeting Agenda
Tuesday, October 22, 2019
Motion (c)
Page 2 of 2
The Corporation of the Town of Aurora
By-law Number XXXX-19
Being a By-law to define the delegation policies and procedures
for The Corporation of the Town of Aurora.
Whereas section 23.1 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
provides that a municipality may delegate its powers and duties under the Municipal Act
to a person or body subject to certain restrictions as set out in the Municipal Act;
And whereas paragraph 6 of subsection 270(1) of the Municipal Act provides that a
municipality shall adopt and maintain policies with respect to the delegation of its
powers and duties;
And whereas on December 11, 2007 the Town adopted a corporate policy regarding
procedures for the delegation of Council’s legislative and administrative authority;
And whereas it is deemed necessary to adopt a new policy by by-law with respect to
the delegation of Council’s legislative and administrative authority;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts
as follows:
Part 1: Definitions, Principles, Purpose and Application
1. Definitions
1.(1) In this by-law and its schedules, the following words have the following
meanings:
(a)“Administrative Powers”means all matters required for the
management of the Town that do not involve discretionary decision-
making;
(b)“Agreement” includes any contracts, memorandums of understanding,
letters of intent, offers to purchase or sell, documents, forms, releases,
retainers, reports, amendments, renewals or extensions required to give
effect to the matter;
(c)“CAO”means the person appointed as the Chief Administrative Officer
for the Town pursuant to the Municipal Act;
(d)“Clerk”means the person appointed as the Clerk for the Town pursuant
to the Municipal Act and includes the Deputy Clerk;
(e)“Council”means the Council of The Corporation of the Town of Aurora;
(f)“Delegate”means a member of Town staff who has been delegated, by
by-law, a power, duty or function of Council, in accordance with the
provisions of this by-law and the Municipal Act;
(g)“Department”means a department of the Town;
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 1 of 24
By-law Number XXXX-19 Page 2 of 4
(h)“Department Head”means a Director of the Town who is responsible for
a Department, or its successor in title, and shall include the CAO with
respect to his/her direct responsibilities for a Department;
(i)“Legislative Powers”means all matters where Council acts in a
legislative or quasi-judicial function including enacting by-laws, setting
policies and exercising decision making authority;
(j)“Municipal Act”means the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, or successor legislation thereof;
(k)“Town”means The Corporation of the Town of Aurora;
(l)“Town Solicitor”means the Town Solicitor and includes a legal counsel
acting under the direction of the Town Solicitor; and
(m)“Treasurer”means the person appointed as the Treasurer for the Town
pursuant to the Municipal Act and includes the Deputy Treasurer.
2. Schedules
2.(1) The following schedules attached (collectively referred to as the “Schedules”)
shall be deemed to form part of this by-law:
Schedule “A” – General Delegations;
Schedule “B” – Development Related Matters;
Schedule “C” – Financial Matters;
Schedule “D” – Permits and Authorizations;
Schedule “E” – Real Property Matters; and
Schedule “F” – Legal Matters.
3. Delegation
3.(1) The delegation of a power, duty or function as set out in the attached Schedules
to this by-law are hereby delegated to the Delegate or Delegates, subject to the
restrictions and requirements, if any, in the column entitled, “Delegation
Restrictions and Other Requirements”.
3.(2) Where more than one person is listed as a Delegate, the delegated authority may
be exercised by any of such persons, provided that if any of such persons
disagree as to whether or the manner in which to exercise the delegated
authority the determination of the earlier listed person shall prevail.
3.(3) Any delegation of a power, duty or function by by-law to a Delegate includes a
delegation of such power, duty or function to a person who is appointed by the
CAO, acting in the place of the Delegate or selected from time to time by the
Delegate to act in the capacity of the Delegate.
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 2 of 24
By-law Number XXXX-19 Page 3 of 4
3.(4) Subject to subsection (3), a person to whom a power, duty or function has been
delegated by bylaw has no authority to further delegate to another person any
power, duty or function that has been delegated, unless such sub-delegation is
expressly permitted by this or other by-law, and is in writing.
3.(5) Unless a power, duty or function of Council has been expressly delegated by
Council or otherwise by any legislative act or body acting under legislative
authority, all of the powers, duties and functions of Council remain with Council.
3.(6) Notwithstanding the powers, duties or functions delegated by this by-law, any
matter may be referred to Council for consideration at the discretion of the
Department Head, in consultation with the CAO.
4. Delegate Responsibilities
4.(1) In exercising any delegated power, the Delegate shall be responsible for
ensuring:
(a) that any expenditure related to the delegated matter shall be provided for
in the current year’s budget and authorized by the Town’s Procurement
By-law;
(b) that any exercise of delegated authority shall not exceed the scope of the
authority specified in this or any other by-law by which the delegation was
effected;
(c) where required by the specific delegated authority, that a requisite report
or communication is provided to Council advising of the exercise of a
delegated authority and confirming compliance with the delegated
authority and this policy;
(d) that all applicable policies regarding insurance and risk management shall
be complied with; and
(e) that Council policies and guidelines are applied consistently and equitably.
5. Authority
5.(1) For the purpose of the Municipal Act, it is the opinion of Council that any
Legislative Powers delegated pursuant to this by-law are of a minor nature
having regard to the number of people, the size of geographic area and the time
period affected by the exercise of each such power.
6. Conflict and Restrictions
6.(1) In the event of any inconsistency between this by-law and any other Town by-law
or policy, any specific provisions setting out the scope and requirements
associated with a delegated power set out in other Town by-laws shall prevail
and any exercise of a delegated power pursuant to other Town by-laws shall not
be invalidated or restricted by this by-law.
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 3 of 24
By-law Number XXXX-19 Page 4 of 4
6.(2) Notwithstanding the provisions of this by-law, all processes, decision-making and
administrative management of the Town shall comply with any provincial or
federal Act, or a regulation made under any such Act, and any instrument of a
legislative nature.
Part 2: General Items
7. By-law Review
7.(1) This by-law shall be monitored and evaluated for effectiveness continuously by
the CAO and shall be comprehensively reviewed upon specific request by
Council.
7.(2) Council may continue to delegate powers, duties or functions after the passing of
this by-law by by-law or Council resolution and the Clerk is hereby authorized to
make amendments to this by-law in order to add said further authorized
delegations.
8. Severability
8.(1) If any provision of this by-law or the application thereof to any person or
circumstance is held to be invalid by a court of competent jurisdiction, the
invalidity does not affect other provisions or applications of this by-law which can
be given effect without the invalid provision or application, and to this end the
provisions of this by-law are severable.
9. Short Title
9.(1) This by-law may be referred to as the “Delegation of Authority By-law”.
10. Repeal
10.(1) The Delegation Policy, attached to General Committee Report No. ADM07-016,
be and is hereby repealed.
10.(2) Schedule “A” of By-law Number 5802-16 and Schedule “A” of By-law Number
5969-17 be and are hereby repealed.
10.(3) By-law Number 4422-03.F, By-law Number 5365-11, By-law Number 5540-13,
By-law Number 5634-14 and By-law Number 5858-16 be and are hereby
repealed.
Enacted by Town of Aurora Council this 22nd day of October, 2019.
__________________________________
Tom Mrakas, Mayor
__________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 4 of 24
Page 1 of 3
Schedule “A” to By-law Number XXXX-19
General Delegations
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
1 Exercise general control
and management of the
affairs of the Town for the
purpose of ensuring its
efficient and effective
operation and execute
Agreements related
thereto
CAO In accordance with s. 229 of the
Municipal Act and Job
Description No. S221
Agreement to be in a form
approved by the Town Solicitor
2 Develop, approve and
implement administrative
policies, procedures and
practices in the exercise
of authority under section
229 of the Municipal Act
CAO None
3 Execute general
operating Agreements
and Agreements required
by law
Department
Head, or as
further delegated
by the
Department
Head
Power to delegate further must
be in accordance with staff
spending authorization limits
Includes Agreements:
x relating to the standard
operations of the Department;
x to carry out works within the
scope of Council-approved
projects;
x or required under provincial or
federal legislation.
Agreement must not:
x be related to acquisition or
disposition of real property;
x be related to a matter to which
the Procurement By-law
applies; or
x impose financial or claim risks
on the Town
Agreement to be in a form
approved by the Town Solicitor
4 Execute Agreements
required to implement a
Council approved
decision, plan or program
Department
Head, or as
further delegated
by the
Department
Head
Power to delegate further must
be in accordance with staff
spending authorization limits
Council approval must be by
Council resolution, by-law or
policy
The exercise of authority must
be within limits of an approved
decision, plan or program
Agreement to be in a form
approved by the Town Solicitor
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 5 of 24
Page 2 of 3
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
5 Execute Agreements with
other government bodies,
public sector
organizations or not-for-
profit organizations
Department
Head, or as
further delegated
by the
Department
Head
Agreement may be:
x in relation to investigating joint
projects or undertakings and
sharing in resources;
x revenue generating or
revenue-neutral;
x assist with effective delivery of
services;
x in the best interests of the
Town.
Partnership must not:
x be related to acquisition or
disposition of real property;
x be related to a matter to which
the Procurement By-law
applies; or
x impose financial or claim risks
on the Town.
Agreement to be in a form
approved by the Town Solicitor
6 Enter into Municipal Road
Access agreements with
utility companies
Department
Head,
Engineering
Services Division
Agreement to be in a form as
approved by the Town Solicitor
7 Full power, duty, and
authority to act as the
“head” in accordance with
Municipal Freedom of
Information and
Protection of Privacy Act
(“MFIPPA”), which
powers and duties shall
include processing
requests for information,
responding to inquiries,
and conducting appeals
on behalf of the Town
pursuant to MFIPPA
Clerk In accordance with
requirements set out in MFIPPA
8 Authority to execute any
such documents or
ancillary agreements as
the Clerk may deem
necessary to conduct an
election, notwithstanding
any provisions of the
Procurement By-law
Clerk None
9 Approve or deny
Proclamations
Clerk To be exercised in accordance
with Proclamation Policy
10 Approve the flying of
flags at half-mast in
commemoration of a
period of official
mourning and solemn
occasions
Clerk To be exercised in accordance
with the general principles of the
Flag Protocol & Flag Raising
Policy
11 Approve or deny any
request to fly a
Community Flag at a
Town Facility
Clerk To be exercised in accordance
with Flag Protocol & Flag
Raising Policy
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 6 of 24
Page 3 of 3
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
12 Establish protocols
between the Town and
the Central York Fire
Services (CYFS) to
facilitate the flying of
flags at half-mast at
CYFS Facilities during
periods of official
mourning or the
commemoration of other
solemn occasions
Clerk To be exercised in accordance
with Flag Protocol & Flag
Raising Policy
13 Declare an event to be of
municipal significance
Clerk To be exercised in accordance
with Municipal Alcohol Policy –
Policy No. 81
14 Amend the schedules of
the by-law that appoints
Municipal Enforcement
Officers and Property
Standards Officers (By-
law No. 6055-18)
Clerk At the request of the CBO or the
Manager of By-law Services
Prior to appointment, each
candidate for appointment must
hold the necessary legislated
qualifications for the position to
which they are to be appointed.
15 Amend delegation by-
law where Council
delegates further
powers, duties or
authorities
Clerk Delegation must be by Council
resolution, by-law or policy and
in accordance with any
restrictions set by Council or set
out in the Council report
16 Waive, reduce, refund or
otherwise vary fees or
charges
Department
Head
In accordance with the Policy
CORP 16 - Fee Request Policy
17 Execute agreements with
third parties in regard to
private parking
enforcement
Department
Head, By-law
Services
To be exercised in accordance
with Report No. BBS11-007
18 Declare a significant
weather event
Department
Head, Roads
Division or as
further delegated
by the
Department
Head
To be exercised in accordance
with Council Report OPS19-001
and minimum maintenance
standards
19 Designate construction
zones on highways in
accordance with
subsection 128(8.1) of the
Highway Traffic Act
Department
Head, Roads
Division
or
Department
Head,
Engineering
Services Division
To be conducted in accordance
with the requirements of the
Highway Traffic Act
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 7 of 24
Page 1 of 4
Schedule “B” to By-law Number XXXX-19
Development Related Matters
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
1 Approve site plans and
drawings in the Stable
Neighbourhood Study
Area and execute
Agreements related
thereto
Department
Head,
Development
Planning Services
Division
The exercise of power to be
conducted in accordance with
the requirements of Site Plan
Control By-Law No. 6106-18
2 Approve, waive or amend
approval of minor site
plan applications and
execute Agreements
related thereto
Department
Head,
Development
Planning Services
Division
In accordance with the
requirements of Site Plan
Control By-Law No. 6106-18,
as amended
Minor site plan applications
include proposed development
within the Business Park zone
and not abutting an arterial
road or Highway 404
3 Execute Agreements
arising out of a major site
plan, subdivision or
condominium application,
including any
Agreements imposed by
conditions
Department
Head,
Development
Planning Services
Division
Council approved the
application
Agreements to be in a form
approved by the Town
Solicitor
4 Approve or refuse part-lot
control applications
Department
Head,
Development
Planning Services
Division
Lots or blocks to be divided
are part of an approved
subdivision or condominium
application
5 Approve and execute
Agreements required as
a condition of approval by
the Committee of
Adjustment
Department
Head,
Development
Planning Services
Division
Summary report required, on a
semi-annual basis, to General
Committee
6 Grant assumptions or
provide final acceptance
of subdivisions and
condominiums
Department
Head,
Engineering
Services Division
or as further
delegated by the
Department Head
All applicable departments
shall be notified of the request
for final acceptance and
assumption prior to providing
acceptance and assumption.
To be done in accordance with
the terms of the Agreement.
7 Receive and issue
notices of receipt for
Heritage Permit
Applications
Department Head Applies to properties
designated as a heritage
property pursuant to Part IV of
the Ontario Heritage Act or to
properties located within a
heritage conservation
district(s) pursuant to Part V of
the Ontario Heritage Act
Minor alteration requests may
be forwarded to the Heritage
Advisory Committee for review
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 8 of 24
Page 2 of 4
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
8 Approve or refuse
Heritage Permit
Applications relating to
minor alterations to a
property and execute
related Agreements
Department Head Applies to properties
designated as a heritage
property pursuant to Part IV of
the Ontario Heritage Act or to
properties located within a
heritage conservation
district(s) pursuant to Part V of
the Ontario Heritage Act
Does not apply to any
alterations to a heritage
attribute identified in the
designation bylaw, whether
considered minor or not
Minor alterations include:
x Replacement of siding
replacement of siding;
x cleaning or re-pointing of
masonry;
x replacement of windows
or doors;
x replacement/removal of
minor architectural
building elements
including, without limiting
the generality of the
foregoing, shutters, door
trims/frames, window
trims/frames, soffits, and
fascias;
x structural repairs to
existing structures and
structural elements
including, without limiting
the generality of the
foregoing, porches,
chimneys, roofs, and
exterior walls;
x repairs and replacement
of non-heritage
structures on the
property which can be
seen from the street
including, without limiting
the generality of the
foregoing, fences,
patios, gardens, sheds,
and gazebos; and
x installation, replacement,
or removal of
commercial signage.
All approvals or refusals must
be reported to the Heritage
Advisory Committee for
information purposes.
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 9 of 24
Page 3 of 4
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
9 Approve the
application for, and
order the creation of,
interpretive wood
plaques for heritage
properties as part of
the Heritage Advisory
Committee education
initiative and execute
related Agreements
Department Head None
10 Review, approve or reject
applications for accepting
and distributing salvage
material as part of the
Architectural Salvage
Program
Department
Head, or as
further delegated
by the
Department Head
Where an application adheres
to the Program Guidelines set
out in the Guide to the
Architectural Salvage Program
and no fees are involved as
part of the transfer of the
salvage material.
The exercise of power to be
conducted in accordance with
the Guideline to the
Architectural Salvage
Program.
All approvals or refusals must
be reported to the Heritage
Advisory Committee.
11 Negotiate and execute
Heritage Easement
Agreements
Department
Head, or as
further delegated
by the
Department Head
Applies to properties
designated as a heritage
property pursuant to Part IV of
the Ontario Heritage Act or to
properties located within a
heritage conservation
district(s) pursuant to Part V of
the Ontario Heritage Act
Agreement to be in a form
approved by the Town
Solicitor
12 Execute any agreements
to implement an Ontario
Municipal Board or Local
Planning Appeal Tribunal
decision
Department
Head,
Development
Planning Services
Division
Agreements to be in a form
approved by the Town
Solicitor
13 Allocate servicing to
developments approved
in accordance with an
Ontario Municipal Board
or Local Planning Appeal
Tribunal decision
Department
Head, Policy
Planning Services
Division
Available capacity
14 Approve street names on
an approved
development application
Department
Head,
Development
Planning Services
Division
None
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 10 of 24
Page 4 of 4
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
15 Negotiate and execute
conditional building
permit agreements
Chief Building
Official
To be exercised in accordance
with the Building Code Act,
1992
16 Provide submissions to
the Alcohol and Gaming
Commission of Ontario in
regard to proposed retail
store authorization
applications for cannabis
stores located in Town
Manager,
Economic
Development
Based upon the following
matters of public interest:
x That private cannabis retail
stores not be permitted within
150 metres from daycares,
nurseries, parks, group
homes or addiction and
counselling facilities, the
Aurora Community Centre,
the Aurora Family Leisure
Complex, the Stronach
Aurora Recreation Complex,
the Aurora Public Library and
Town Hall and any other
similar public gathering uses;
and
x That private cannabis retail
stores not be permitted within
150 metres of each other
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 11 of 24
Page 1 of 5
Schedule “C” to By-law Number XXXX-19
Financial Matters
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
1 Administer, approve and
renew, amend or
terminate Town funding,
financial incentive,
compensation or subsidy
and to execute any
related Agreements
Treasurer
or
Department Head,
or as further
delegated by the
Department Head
Must be related to an activity,
program, construction, event or
other expense
Must be within approved
budget
To be exercised in accordance
with any policy or Council
report relating to the funding,
including reporting
requirements to Council
Agreement to be in a form
approved by the Town Solicitor
2 Apply for federal,
provincial or regional
compensation, funding
or other forms of subsidy
on behalf of the Town, to
execute any Agreements
in relation to such grants
and manage any such
funds
Treasurer
or
Department Head,
or as further
delegated by the
Department Head
Applications must be related to
a Town program, operation,
approved capital project or new
capital initiatives for proposed
projects or undertakings which
have been the subject of
Committee or Council reports in
the 24 months prior to the
application submission.
Agreement to be in a form
approved by the Town Solicitor
3 Execute Agreements
relating to management
and distribution of grant
funds received by the
Town at no cost to the
Town
Treasurer Council approved funding
through annual budget or
Council resolution
Agreement to be in a form
approved by the Town Solicitor
and in accordance with any
conditions and requirements
attached to the grant funds
4 Sign cheques issued by
the Town upon the
Town’s general bank
account
Treasurer
AND either
CAO; Town
Solicitor; or
Clerk; or
Department Head
If amount of cheque is less
than $50,000.00, then
signature may be written or
engraved, lithographed, printed
or otherwise mechanically or
electronically reproduced
(cheques over $50,000 must be
signed manually)
5 Authorize, prior to
transmission, electronic
payments for the
payment of vendors
through the Accounts
Payable system issued
by the Town upon the
Town’s general bank
account
Treasurer
AND
Either CAO; Town
Solicitor; or Clerk;
or
Department Head
None
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 12 of 24
Page 2 of 5
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
6 Pre-authorize
documents for singular
or recurring out-bound
electronic payments by
the Town upon the
Town’s general bank
account
Treasurer
AND
Either CAO; Town
Solicitor; or Clerk;
or
Department Head
None
7 Authorize, prior to
transmission, all
electronic payments for
recurring payroll through
the Town’s payroll
system issued by the
Town upon the Town’s
general bank account
Either:
Payroll Co-
ordinator or
Accounting
Supervisor
AND
Treasurer
None
8 Open accounts and
establish business
relationships with banks
or investment brokers for
the purposes of
purchasing, trading and
holding financial
investments, and to
execute Agreements
related to same
Treasurer Investment brokers or banks
must be pre-approved in writing
with the Town’s lead bank
9 Purchase or sale of
financial investments
and all wire transfers of
funds from the Town’s
general bank account
Financial Analyst
OR Manager of
Financial Planning
– Deputy
Treasurer
AND
Treasurer, or
Manager of
Accounting &
Revenues –
Deputy Treasurer;
or Manager of
Financial Planning
– Deputy
Treasurer
(provided not first
approver)
Investment brokers or banks
must be pre-approved in writing
with the Town’s lead bank
Approved in writing and using
the secured wire payments
facility of the Town’s bank
10 Purchase foreign
currency payment
instruments
Treasurer None
11 Sign any Agreements
related to minor
payments from the
Town’s general bank
account
Treasurer Transaction shall not exceed
$5000
Purpose of transaction is
documented
Payment may not be to any
employee of the Financial
Services Department
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 13 of 24
Page 3 of 5
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
12 Execute Agreements
related to conducting or
facilitating daily financial
transactions, including
banking and related
Agreements
Treasurer None
13 Open bank accounts to
the credit of the Town
with the Town’s
approved bank
Treasurer A report to Council must be
made within sixty (60) days of
the opening of the account
14 Transfer funds between
Town accounts to
properly manage the
Town’s financial affairs
Treasurer None
15 Initiate and file notices of
tax or assessment
appeals, including
Requests for
Reconsideration, to
resolve, mediate, settle
or withdraw any appeal
for any property in Town
with the Assessment
Review Board and to
attend before the
Assessment Review
Board on property tax or
assessment matters as a
party, whether filed by
the Town or another
person or entity.
Treasurer or
delegated to
Manager of
Accounting and
Revenues
None
16 Execute minutes of
settlement arising out of
any appeal at the
Assessment Review
Board.
Treasurer or
Manager of
Accounting and
Revenues
The minutes of settlement have
to be, in the opinion of the
Treasurer, in the best interests
of the Town and in a form
approved by the Town Solicitor
17 Write off interest and
penalties added to trade
account receivable
balances as a result of
administrative errors
Treasurer or
Manager of
Accounting and
Revenues
Interest and penalties to not
exceed $10,000
Summary report required, on
an annual basis
18 Write off of uncollectible
taxes in accordance with
the provisions of section
354 of the Municipal Act
Treasurer or
Manager of
Accounting and
Revenues
In accordance with the
provisions of section 354 of the
Municipal Act
19 Prepare and administer
appropriate write-off
procedures and best
practices relating to
receivable accounts
deemed uncollectable
Treasurer or
Manager of
Accounting and
Revenues
Up to a maximum of $10,000
per account
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 14 of 24
Page 4 of 5
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
20 Spend in advance of the
approval of the annual
budget
Treasurer Spending authority equivalent
to six months of previous year’s
approved budget
No new expenditures, no
enhancements or new
spending is permitted prior to
the approval of the new budget
21 Transfer funds and
budget between Town
Accounts, if required, to
properly manage the
Town’s financial affairs
Treasurer Summary report to Council
required and no impact to tax
levy and service levels
22 Make technical
adjustments to the
annual approved capital
and operating budget
based on business
needs and good
accounting practices
Treasurer None
23 Establish new reserve
funds as a result of the
approved annual budget
Treasurer None
24 Close any capital project
deemed complete
including the adjustment
to project funding to
return or draw from
originating funding
sources
Treasurer Summary report required, on
an annual basis
25 Increase a capital
project’s approved
budget and transfer
funds between approved
capital projects for this
purpose
Treasurer Increase an approved capital
project budget to a maximum of
10% of its original approved
budget. A maximum of 10% of
similar funding may be
transferred from another
existing approved capital
project budget to another
project
Amount of funding must be
available within another
approved capital project
26 Discharge loan
Agreements and
mortgages registered on
properties located within
the Town
Treasurer None
27 Divide Town-owned land
which is assessed in one
block into two or more
parcels or apportion
unpaid taxes on land
among parcels, including
holding the required
hearing under the
Municipal Act
Treasurer or
Manager of
Accounting and
Revenues
Within the limitations
prescribed bys.356, Municipal
Act
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 15 of 24
Page 5 of 5
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
28 All powers and duties of
the Treasurer with
respect to the collection
of taxes
Treasurer or
Manager of
Accounting and
Revenues
Within the limitations
prescribed in ss.357, 358, 359
29 Reduce, waive or cancel
late payment charges,
penalties and interest on
overdue tax accounts
Treasurer or
Manager of
Accounting and
Revenues
Up to $500.00 may be waived
at the discretion of the
Treasurer in support of
customer service
Where interest, penalties or
charges result from inadvertent
late payment for a period less
than 14 days, the Treasurer
may waive, reduce or cancel
charges without limitation
30 Exercise the powers of
Treasurer under the
Municipal Act
Treasurer In accordance with any
requirements in the Municipal
Act
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 16 of 24
Page 1 of 4
Schedule “D” to By-law Number XXXX-19
Permits and Authorizations
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
1 Approve, amend,
refuse, execute or
refund facility licenses,
permits or Agreements
for occupancy on a
short term basis in
recreational facilities or
lands
Manager,
Business Services,
or as further
delegated by the
Manager
Permits and Agreements are
to be in a form approved by
the Town Solicitor
2 Grant, refuse or grant
with conditions a
Facility Permit for an
event requiring a
Special Occasion
Permit
Department Head,
Business Services
Division, or as
further delegated
by Department
Head
To be exercised in accordance
with Municipal Alcohol Policy –
Policy No. 81
3 Issue or refuse pool
enclosure permits
Chief Building
Official
To be exercised in accordance
with the requirements of the
Fence By-law No. 4753-05.P
4 Issue or refuse fill
permits for up to one-
thousand cubic meters
(1,000 m3) of fill
Chief Building
Official
To be exercised in accordance
with the requirements of the
Fill Control By-law No. 4751-
05.P
5 Issue or refuse model
home permits and to
execute model home
agreements
Chief Building
Official
Issued in accordance with
Model Home Policy 07-08
6 Cause a property to be
repaired or demolished
in accordance with a
Property Standards
Order
Department Head,
By-law Services
Division or as
further delegated
by the Department
Head
To be exercised in accordance
with the requirements of the
Building Code Act and any
relevant regulations
7 Issue, renew, impose
conditions, cancel,
revoke or decline to
issue permits, and enter
into Agreements for the
Farmers Market and
Artisan Fair
Department Head,
By-law Services
Division or as
further delegated
by the Department
Head
Power and further delegation
is to be exercised in
accordance with the
requirements of the Farmers
Market and Artisans Fair By-
law No. 6092-18
8 Issue, renew, impose
conditions, cancel,
revoke or decline to
issue permits, and enter
into Agreements for a
sign
Department Head,
By-law Services
Division or as
further delegated
by the Department
Head
Or
Chief Building
official
Power and further delegation
is to be exercised in
accordance with the
requirements of the Sign By-
law No. 5840-16, as amended
by By-law No. 6058-18
9 Authorize sign
variances
Chief Building
Official
To be exercised in accordance
with the requirements of the
Sign By-law No. 5840-16, as
amended by By-law No. 6058-
18
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 17 of 24
Page 2 of 4
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
10 Issue, revoke, suspend
and regulate business
licences
Licensing Officer To be exercised in accordance
with the requirements of the
Licensing By-law No. 5630-14
11 Issue, renew, impose
conditions, cancel,
revoke or decline to
issue permits, and enter
into Agreements for pet
tags
Department Head,
By-law Services
Division or as
further delegated
by the Department
Head
Power and further delegation
is to be exercised in
accordance with the
requirements of the Animal
Services By-law No. 6197-19
12 Issue parking permits
for spaces at Town Hall
and Town Park
Manager,
Customer Service
To be exercised in accordance
with the requirements of
Council Report BBS15-017
13 Temporarily waive
parking restrictions for
special events
Department Head,
By-law Services
Division or as
delegated by the
Department Head
To be exercised in accordance
with the requirements of
Council Report BBS15-017
14 Grant exemptions for
section 3, 10 & 11 of
Schedule B of the Noise
By-law
Department Head,
By-law Services
Division or as
delegated by the
Department Head
To be exercised in accordance
with the requirements of the
Noise By-law No. 4787-06.P
15 Approve or deny a
request to set off
fireworks for special
events other than
Victoria Day and
Canada Day
Department Head,
By-law Services
Division or as
delegated by the
Department Head
Proof of insurance required as
approved by the Town
Solicitor
16 Provide written
authorization to the Fire
Chief in regard to the
issuance of a Display
Fireworks Permit for an
event
Department Head,
By-law Services
Division or as
delegated by the
Department Head
None
17 Temporarily close
highways for social,
recreational, athletic,
community, or filming
purposes or
combination of such
purposes
Clerk To be exercised in accordance
with the requirements of By-
law No. 4750-05.T
18 Temporarily close
highways for the
construction, repair,
maintenance or
improvement of such
highway or portion
thereof, or for any other
cause deemed
sufficient
Department Head,
Roads Division
or
Department Head,
Engineering
Services Division
To be exercised in accordance
with the requirements of By-
law No. 4750-05.T
19 Issue, refuse, extend,
suspend or revoke road
excavation or road
occupancy permits,
including impose, alter
or revoke conditions in
the permit, give any
associated notices and
execute any related
Agreements
Department Head,
Roads Division, or
as further
delegated by
Department Head
To be exercised in accordance
with the requirements of the
Excavation and Installation on
Highways By-law No. 5733-15
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 18 of 24
Page 3 of 4
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
20 Issue or refuse topsoil
permits
Department Head,
Engineering
Services Division
To be exercised in accordance
with the requirements of the
Topsoil Removal By-law No.
3399-92
21 Approve or refuse
sewer connections and
disconnections to
municipal sewage
works
Department Head,
Engineering
Services Division,
or as further
delegated by the
Department Head
or
Department Head,
Water/
Wastewater
Division, or as
further delegated
by Department
Head
In accordance with the
requirements of the Sewer
Use By-law No. 5518-13
22 Execute Sewer
Service Agreements
relating to investigation
of sewer blockages
and to undertake
corrective measures
Department Head,
Water/
Wastewater
Division
In accordance with the
requirements of the Sewer
Use By-law No. 5518-13
23 Approve or refuse
planting of trees on the
municipal boulevards
Department Head,
Parks Division
To be conducted in
accordance with the
requirements of the Boulevard
Tree By-law No. 4734-05.P
24 Remove trees from
municipal highways
and to provide any
required notices
Department Head,
Parks Division
Removal of trees and
provision of notice to be done
in accordance with the
requirements of Boulevard
Tree By-law No. 4734-05.P
25 Post signage of
permission, regulation,
restriction, warning or
prohibition with respect
to uses of or activities
in any park
Department Head,
Parks Division
To be conducted in
accordance with the
requirements of the Parks and
Public Spaces By-law No.
4752.05.P
26 Approve or refuse
permits to access
parks for short-term
use and execute any
related Agreements
Department Head,
Parks Division, or
as further
delegated by the
Department Head
To be exercised in accordance
with the Aurora Parks and
Property By-law No. 4752-
05.P
Term shall not exceed one (1)
year
Securities to be obtained at
the discretion of the
Department Head
Agreement shall be in a form
approved by the Town
Solicitor
27 Approve or refuse
permits to install a gate
on a fence line
abutting Town owned
Department Head,
Parks Division, or
as further
To be exercised in accordance
with the Aurora Parks and
Property By-law No. 4752-
05.P
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 19 of 24
Page 4 of 4
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
property delegated by the
Department Head
28 Approve or deny
requests to fly
Remotely Piloted
Aircraft Systems
(RPAS) “Drones” while
in a park or public
space
Department Head,
Business Services
Division or as
further delegated
by the Department
Head
Process to be determined by
Delegate and must include
insurance requirements
approved by the Town
Solicitor
29 Close off parks, or
parts thereof, to
relieve/prevent
overcrowding and
traffic congestion, or in
the interests of public
safety
Department Head,
Parks Division
To be conducted in
accordance with the
requirements of the Parks and
Public Spaces By-law No.
4752.05.P
30 Any regulations re:
Roadways in Parks
Department Head,
Parks Division
To be conducted in
accordance with the
requirements of the Parks and
Public Spaces By-law No.
4752.05.P
31 Grant exemptions for
the continuous pouring
of concrete that cannot
be interrupted once
operations have
commenced
Department Head,
By-law Services
Division or as
delegated by the
Department Head
To be exercised in accordance
with the requirements of the
Noise By-law No. 4787-06.P
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 20 of 24
Page 1 of 2
Schedule “E” to By-law Number XXXX-19
Real Property Matters
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
1 Approve and execute
Agreements for
occupancy of space on
a short term basis in
recreational facilities or
on Town owned lands
CAO The authority is limited to the
following circumstances:
x term shall not be for a period
longer than one (1) year
x the lease/license shall be on
the terms and conditions and
in the form satisfactory to the
Town Solicitor
2 Negotiate and
execute easements or
permission to enter
agreements and any
associated
Agreements with
other levels of
government, public
sector agencies and
private property
owners
Department Head
or Town Solicitor
Where required for municipal
purposes or Town approved
projects
Agreement to be in a form
approved by Town Solicitor
3 Convey transfers,
grant easements or
licences over Town
owned lands and any
associated
Agreements with
other levels of
government public
sector agencies and
private property
owners
Town Solicitor Transfer, easement or licence
x is minor in nature;
x is for the purpose of providing
a right of access, utility,
telecommunications, services,
conservation or other
municipal purpose;
x will not substantially interfere
with the utility or value of Town
lands; or
x will have a value of up to
$5000.00
Agreement to be in a form
approved by Town Solicitor
4 Release easements
over Town owned
land where the
easement is no
longer required for
municipal purposes
Town Solicitor No consideration to release
easement, except for
processing fees chargeable
under the Fees and Charges
By-law
5 Execute electronic
forms for the
registration of any
documents that have
already been
executed on behalf of
the Town
Town Solicitor, or
as further
delegated by the
Town Solicitor
None
6 Authorize the
registration of all
documents releases
and discharges,
including the
electronic registration
of documents related
to real property
matters
Town Solicitor None
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 21 of 24
Page 2 of 2
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
7 Negotiate and
execute Agreements,
undertakings,
certificates,
declarations and
similar documents
required for the
completion of any
transaction involving
the purchase, sale or
exchange of any
interest in land
CAO or
Town Solicitor
Council approval obtained by
Council resolution, by-law or
policy
Agreements to be in a form
approved by the Town Solicitor
8 Approve extension
of the closing date of
purchase and sale
transactions and
execute any related
Agreements
Town Solicitor, in
consultation with
the Department
Head
None
9 Execute by
electronic means
any documents
requiring registration
that relate to a
transaction involving
the purchase, sale or
exchange of any
interest in land
Town Solicitor, or
if execution by a
lawyer is not
required, Law
Clerk acting under
the direction of the
Town Solicitor
Transaction has been
approved by Council
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 22 of 24
Page 1 of 2
Schedule “F” to By-law Number XXXX-19
Legal Matters
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
1 Accept service of any
legal document on
behalf of the Town
Town Clerk None
2 Take all necessary steps
to defend claims and
any Local Planning
Appeal Tribunal matters
Town Solicitor In accordance with Council
instructions or the requirements
of the Litigation and Claims
Policy No. 52
3 Call an emergency
Special Council Meeting
Town Solicitor Where time is of the essence in
dealing with a claim
Upon a minimum of 24 hours
notice
4 Commence small claims
court matter to recover
costs incurred or paid
out by the Town
Town Solicitor To be conducted in accordance
with the requirements of the
Litigation and Claims Policy No.
52
5 Commence any legal
proceeding on behalf of
the Town so that a
limitation period or other
time restriction does not
expire or in an
emergency to protect the
Town’s interest
Town Solicitor, in
consultation with
the CAO or
relevant
Department Head
Town Solicitor must bring a
report at the next available
Closed Session Council
meeting to seek instructions to
continue the proceeding
6 Commence cross-
claims, third-party claims
or counterclaims and
defendant’s claims
Town Solicitor Town Solicitor must bring a
report at the next available
Closed Session Council
meeting, unless costs are
incurred by the Town’s insurer
7 Retain external legal
counsel to provide legal
opinions or legal
expertise for a particular
matter and execute
associated Agreements
Town Solicitor Amount not to exceed
$50,000.00, excluding HST and
disbursements
Retainer is to be in accordance
with the requirements of the
Litigation and Claims Policy No.
52
8 Retain external legal
counsel, necessary
consultants or expert
witnesses for Local
Planning Appeal
Tribunal matters and
execute associated
Agreements
Town Solicitor Total amount to not exceed
$50,000.00, excluding HST and
disbursements
Retainer is to be in accordance
with the requirements of the
Litigation and Claims Policy No.
52
9 Settle uninsured claims
and execute associated
Agreements
Town Solicitor Settlement amount does not
exceed $25,000, exclusive of
costs
To be conducted in accordance
with the requirements of the
Litigation and Claims Policy No.
52
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 23 of 24
Page 2 of 2
# Delegated Authority Delegate Delegation Restrictions and
Other Requirements
10 Settle insured claims by
or against the Town
that are below the
Town’s deductible and
execute associated
Agreements
Town Solicitor, or
as further
delegated by the
Town Solicitor
Power to delegate further must
be in accordance with staff
spending authorization limits
To be conducted in accordance
with the requirements of the
Litigation and Claims Policy No.
52
11 Settle insured claims by
or against the Town
that are above the
Town’s deductible and
execute any associated
release documents
Town Solicitor Upon recommendation of the
Town’s insurance provider or
its lawyer
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (a)
Page 24 of 24
The Corporation of the Town of Aurora
By-law Number XXXX-19
Being a By-law to regulate cross connections and backflow
prevention in private plumbing systems as required to protect the
Town of Aurora drinking water system from contamination.
Whereas section 11 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
provides that The Corporation of the Town of Aurora (the "Town") may pass by-laws
relating to public utilities, including matters affecting water distribution, and for the
purposes related to health, safety and well-being of persons;
And whereas subsection 11(1) of the Safe Drinking Water Act, 2002, S.O. 2002, c. 32,
as amended, requires every owner of a municipal drinking water system to ensure that
all water provided by the system meets the requirements of drinking water quality
standards and that the drinking water system is operated in accordance with the Safe
Drinking Water Act, 2002;
And whereas Part 7 (Plumbing) of the Building Code (as defined in this by-law)
requires potable water systems to be protected from contamination;
And whereas contamination of the Town's drinking water system can arise as a result
of a backflow incident from a private plumbing system that is attached to the Town's
municipal drinking water system and such contamination of the municipal drinking water
system can have an adverse impact on the health, safety and well-being of the users of
the Town’s drinking water;
And whereas the Town desires to put mechanisms in place so as not to permit the
discharging of a contaminating substance into the municipal drinking water system;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts
as follows:
1. Short Title
1.(1) This by-law shall be known and may be cited as the “Backflow Prevention By-
law”.
2. Definitions
2.(1) The following words as set out in this by-law shall have the following meanings:
(a) “Authorized Functions List” means the list of functions and the persons
with the required qualifications authorized to carry out such functions as
set out in Schedule “A” of this by-law;
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 1 of 16
By-law Number XXXX-19 Page 2 of 16
(b) “auxiliary water supply” means any water source or system, other than
the Town’s drinking water system, that may be available in a building or
structure on any property;
(c) “backflow” means the flowing back of or reversal of the normal direction
of the flow of water;
(d) “backflow preventer” means a device or a method that prevents
backflow in a water distribution system and includes, but is not limited to,
a reduced pressure principle assembly, a dual check valve and a double
check valve;
(e) “building” shall have the same meaning as set out in Building Code Act
and includes anything constructed or built permanently or temporarily
which is connected, or where such a connection is proposed, to the
Town’s drinking water system;
(f) “Building Code” means the regulations, as amended from time to time,
made under section 34 of the Building Code Act;
(g) “Building Code Act” means the Building Code Act, 1992, S.O. 1992, c.
23, as amended or successor thereto;
(h) “Commercial” means any property that is classified as a Commercial
property pursuant to the property assessment system of the Municipal
Property Assessment Corporation;
(i) “cross connection” means any actual or potential connection between a
potable water system and any source of pollution or contamination and
includes any by-pass, jumper connection, removable section of pipe,
swivel or changeover device and any other temporary or permanent
connecting arrangement through which backflow may occur;
(j) “Cross Connection Control Survey” means a report on the Town’s
prescribed form, as amended from time to time, which shall include all
cross connections identified, the existing method of protecting those cross
connections and corrective measures, recommendations and a date for
which each device will be installed;
(k) “CSA Standard” means the document entitled B64.10-17/B64.10.1-17 –
‘Selection and installation of backflow preventers/Maintenance and field
testing of backflow preventers’, as well as any other standards documents
that are applicable to backflow prevention works, installation, testing and
maintenance, published by the Canadian Standards Association, as
amended or any successor thereof;
(l) “Director” means the director assigned responsibility for water services
for the Town or any person authorized by the aforesaid to act in his/her
place;
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 2 of 16
By-law Number XXXX-19 Page 3 of 16
(m) “drinking water system” means a drinking water system as defined in the
Safe Drinking Water Act, 2002, S.O. 2002, c. 32, as amended or
successor legislation thereof;
(n) “Industrial” means any property that is classified as an Industrial property
pursuant to the property assessment system of the Municipal Property
Assessment Corporation;
(o) “Institutional” means any property that is classified as an Institutional
property pursuant to the property assessment system of the Municipal
Property Assessment Corporation;
(p) “minor hazard”means any type of cross-connection or potential cross-
connection that is, or creates, a minor hazard as defined in the CSA
Standard;
(q) “moderate hazard” means any type of cross-connection or potential
cross-connection that is, or creates, a moderate hazard as defined in the
CSA Standard;
(r) “Multi-Residential Building" means a residential building that consists of
six (6) or more one self-contained residential dwelling units, but does not
include buildings that only consist of residential single-dwelling units that
are solely attached to other residential units on the sidewall (such as
semi-detached homes, townhomes or row houses) or single-dwellings that
contain basement apartments or annexes;
(s) “Municipal Act” means the Municipal Act, 2001, S.O. 2001, c. 25, as
amended or successor thereto;
(t) “Municipal Law Enforcement Officer” means a person appointed by the
Town as a Municipal Law Enforcement Officer;
(u) "owner" means any person, firm or corporation having control over
property to which this by-law applies and includes the owner registered on
the title of the property and any occupant of any building or structure on
such property;
(v) “OWWA”means the Ontario Water Works Association;
(w) "person" includes a natural person, an association, a partnership or a
corporation, and the heirs, executors, administrators or other legal
representatives of a person to whom the context can apply according to
law;
(x) “plumbing system” means a plumbing system, as defined in the Building
Code, that is not on Town property, not on the Town’s right of ways and
not on the Town’s waterworks easements;
(y) “potable water” means water that is intended for human consumption;
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 3 of 16
By-law Number XXXX-19 Page 4 of 16
(z) “premise isolation” means the isolation of a property’s private plumbing
system from the Town’s drinking water system by installing a backflow
preventer;
(aa) "Preventer Test Report" means an inspection and testing report on the
Town’s prescribed form, as amended from time to time, of a backflow
preventer containing the make,model, serial number, size, type,
installation date, location and installation address and the test results;
(bb) “Preventer Test Tag" means a tag, containing the make, model, serial
number, size, type, location, installation date and address as well as test
history of a backflow preventer;
(cc) “severe hazard” means any type of cross-connection or potential cross-
connection that is, or creates, a severe hazard as defined in the CSA
Standard;
(dd) "structure" means anything constructed or built permanently or
temporarily which is connected, or where such a connection is proposed,
to the Town’s drinking water system;
(ee) “Tester’s Certificate” means an Ontario Water Works Association Cross
Connection Control Specialist Certificate or an equivalent acceptable to
the Director;
(ff) "Town" means The Corporation of the Town of Aurora and includes its
employees, enforcement officers, servants and agents;
(gg) "water meter" means an apparatus at a property/building/structure used
to record the amount of water supplied to such property/building/structure
by the Town through the Town’s drinking water system;
(hh) "water service line" means a water line that supplies potable water to the
property from the Town’s drinking water system;
(ii) “Watermain Disinfection Procedure” means the Province of Ontario
procedure for disinfecting water mains as part of an addition, modification,
replacement, extension, planned maintenance, or emergency repair in a
drinking water system, as amended or successor thereto.
3. Application of By-law and Cross Connection Prohibition
3.(1) This by-law applies to all Industrial, Commercial and Institutional properties, and
to all buildings and structures located on such properties, and to all properties on
which Multi-Residential Buildings are located, or are proposed to be located, and
to all buildings and structures located on such properties. Subject to subsection
(2) and (3) below, this by-law does not apply to properties on which buildings of
residential occupancy within the scope of Part 9 of the Building Code are
located.
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 4 of 16
By-law Number XXXX-19 Page 5 of 16
3.(2) Notwithstanding subsection (1), this by-law applies to any property, building and
structure where a condition exists, or a condition is created or proposed to be put
in place, on a property, building or structure that is determined by the Director to
be hazardous or detrimental to the Town’s drinking water system based on the
risk of contamination of the drinking water system by such condition.
3.(3) Notwithstanding subsection (1), this by-law applies to any building and structure
that has a connection, or where such a connection is proposed, to the Town’s
drinking water system and also to any:
(a) auxiliary water supply,
(b) private well,
(c) lawn sprinkler or irrigation system, except for a lawn sprinkler or irrigation
system connected to a building of residential occupancy within the scope of
Part 9 of the Building Code, or
(d) fire protection system, except for a residential full flow through fire sprinkler
system.
3.(4) No person or owner shall connect, cause to be connected, or allow to remain
connected to the Town's drinking water system or any other potable water
system any plumbing, piping, fixture, fitting, container, appliance, vehicle,
machine or the like in a manner which may under any circumstance allow water,
waste water or any other liquid, chemical or substance to enter such drinking
water system or potable water system, except where suitable backflow
prevention is provided in compliance with the provisions of this by-law.
3.(5) No person or owner shall connect, cause to be connected, or allow to remain
connected any auxiliary water supply or private well to a plumbing system which
is supplied by the Town's drinking water system, unless appropriate premise
isolation is provided.
3.(6) In a situation where any requirements of the Ontario Building Code or other by-
law or regulation conflict with the requirements of this by-law, the requirement
that provides the highest amount of premise isolation shall apply.
4. Cross Connection Control Survey Requirement
4.(1) Every owner of a property, building or structure to which this by-law applies shall
cause a Cross Connection Control Survey to be completed with respect to such
property, building or structure, at the owner’s expense, and submitted to the
Town no later than March 31, 2020 and thereafter within thirty (30) days of each
of the following situations:
(a) on the fifth (5
th) anniversary of the most recent survey;
(b) a new connection being made from the Town’s drinking water system to
the property, building or structure;
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 5 of 16
By-law Number XXXX-19 Page 6 of 16
(c) change of use or circumstances of a building or structure that has the
effect of increasing, or has the potential to increase, the hazard level for a
plumbing system from the most recent a Cross Connection Control Survey
that applies to such a system;
(d) the circumstances or equipment to which a Cross Connection Control
Survey applies changes or is modified that alters, or has the potential to
alter, the information contained in the most recent Cross Connection
Control Survey;
(e) the Director deeming that a Cross Connection Control Survey is required
with respect to a building or structure and providing notice of such a
request.
4.(2) A Cross Connection Control Survey shall be carried out for each water service
line starting from the water meter to all plumbing in each building and structure
linked to such meter and shall include any plumbing that bypasses the water
meter.
4.(3) A Cross Connection Control Survey shall include any fire service main that is
connected to the Town’s drinking water system.
4.(4) A Cross Connection Control Survey shall indicate if the risk to the Town’s
drinking water system is a severe hazard, a moderate hazard or a minor hazard.
4.(5) Every person who completes a Cross Connection Control Survey shall provide a
copy of such a survey to the owner of the premises that is subject to such a
survey.
5. Temporary Watermain Connections
5.(1) Where a temporary watermain is connected to the Town’s drinking water system,
such as during installation of new or replacement watermains, backflow
prevention shall be accomplished in accordance with the Watermain Disinfection
Procedure by the person responsible for the temporary watermain.
5.(2) If a backflow preventer is required pursuant to 5(1), then it shall be installed,
tested and certified in accordance with the requirements of this by-law.
5.(3) A building permit shall not be required for temporary watermain connections to
the Town’s drinking water system.
6. Installation of Backflow Prevention Devices
6.(1) Selection and installation of the backflow prevention device shall be in
accordance with acceptable engineering practices, the requirements of the
Building Code, the manufacturer’s specification and the CSA Standard.
6.(2) Every person installing a backflow preventer or causing a backflow preventer to
be installed or replaced shall ensure that:
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 6 of 16
By-law Number XXXX-19 Page 7 of 16
(a) such device is installed in accordance with acceptable engineering
practices, the requirements of the Building Code, the manufacturer
specifications, the CSA Standard and this by-law;
(b) such device is located in such manner as to prevent the contamination of
the Town’s drinking water system in the event of backflow from the
plumbing system that is intended to be isolated by such backflow
preventer;
(c) such device is installed in a building or structure and in such a way as to
mitigate the potential for freezing;
(d) every owner shall ensure that every backflow prevention device on its
property installed for premise isolation is a testable device;
(e) where such device is installed in respect of premise isolation, all piping
between the water meter and such device does not exceed three (3)
metres, except where circumstances require the device to be installed in
an alternative location and such location is to the satisfaction of the
Director;
(f) where such device is installed in respect of premise isolation, all piping
between the water meter and such device shall have no connections and
such piping shall be clearly and permanently labelled “no connections
permitted”;
(g) where such device is installed in respect of individual, area, source or
zone isolation, all piping between the point of contamination or potential
contamination and the point at which the device is located is labelled "non-
potable water'';
(h) a building permit is obtained from the Town prior installation of the
backflow preventer except in cases where an exact replacement of an
existing backflow preventer is being undertaken; and
(i) inspection of the installation of the backflow preventer is carried out in
accordance with the requirements of the applicable building permit and
the CSA Standard.
6.(3) Every owner of a property, building or structure to which this by-law applies shall
ensure that such property, building or structure meets the backflow prevention
device installation requirements of this by-law:
(a) in a case of any property, building or structure to which this by-law applied
on or before March 31, 2020 that does not have a backflow preventer
installed and is required to have one pursuant to this by-law, no later than
December 1, 2020;
(b) in a case of any property, building or structure to which this by-law did not
apply on or before March 31, 2020 that does not have a backflow
preventer installed and is required to have one pursuant to this by-law, no
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 7 of 16
By-law Number XXXX-19 Page 8 of 16
later than ninety (90) days of the requirement to install a backflow
preventer arising or December 1, 2020, whichever is later.
6.(4) Notwithstanding anything in this by-law, in a case where a property, building or
structure does not have a backflow preventer installed, and there is no current or
valid Cross Connection Control Survey as required under this by-law for such
property, building or structure, the owner of such a property, building or structure
shall install, or cause to be installed, a backflow preventer no later than ninety
(90) days after a Cross Connection Control Survey was required to be provided
to the Town or December 1, 2020, whichever is later.
6.(5) The Director has the right to shorten the date(s) identified in subsections (3) and
(4) for a specific property if deemed by the Director to be necessary due to risk of
contamination of the Town’s drinking water system.
6.(6) Plumbing systems that only pose a minor hazard to the Town’s drinking water
system may be exempt from the requirement to install a backflow preventer, at
the sole discretion of the Director.
6.(7) All costs related to the installation of backflow prevention devices and the
maintenance of backflow preventers shall be the responsibility of the property
owner on which such backflow preventer is located, or is to be located.
7. Persons Permitted to Carry out Work
7.(1) Only those persons that posses the required qualifications listed in the
Authorized Functions List shall carry out the corresponding functions set out
therein.
7.(2) In addition to required qualifications listed in the Authorized Functions List, the
persons listed in the Authorized Functions List who are permitted to perform the
Cross Connection Control Surveys or testing of backflow preventers shall also
have and submit proof to the Town of the following qualifications, in a form
satisfactory to the Director:
(a) a Tester’s Certificate issued by the OWWA or an approved equivalent
which has been issued or renewed within five (5) years prior to date of the
submission of a Cross Connection Control Survey or a Preventer Test
Report; and
(b) a current calibration certificate for the test equipment issued within the
(12) twelve months prior to the date of submission of a Preventer Test
Report.
7.(3) The proof of qualifications and test equipment calibration required under
subsection (2) shall be submitted at the same time as a Cross Connection
Control Survey or Preventer Test Report is submitted to the Town.
7.(4) Every owner who retains, or causes to be retained, a person to conduct any of
the services permitted under the Authorized Functions List shall ensure that any
such retained person is qualified to conduct such service(s).
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 8 of 16
By-law Number XXXX-19 Page 9 of 16
8. Testing of Backflow Preventers
8.(1) Every owner who has a backflow preventer installed on his or her property shall
ensure, at their expense, that:
(a) the backflow preventer is maintained in a proper working condition;
(b) the backflow preventer is tested:
(i) when it is first installed and annually thereafter,
(ii) when it is cleaned, repaired, overhauled or relocated, and
(iii) when requested to be tested by the Director;
(c) when the backflow preventer is tested, a Preventer Test Report for such a
test is completed and submitted to the Town within fifteen (15) days of
such a test;
(d) when an initial Cross Connection Control Survey is completed and
submitted to the Town on a backflow preventer that is in place prior to the
passage of this by-law, a Preventer Test Report is submitted to the Town
with such a Cross Connection Control Survey Report;
(e) in the event that the backflow preventer is malfunctioning or otherwise not
in a proper working order, cause the backflow preventer to be repaired or
replaced in compliance with this by-law and, if not otherwise identified in
this by-law, in a timeframe specified by the Director; and
(f) whenever the backflow preventer is tested, a Preventer Test Tag is affixed
to the device.
8.(2) Every person who tests a backflow preventer shall:
(a) provide a legible Preventer Test Report to the owner of the property on
which the tested backflow preventer is located;
(b) upon completing such test, supply, complete and affix a Preventer Test
Tag to the backflow preventer or immediately adjacent to it on the piping
connected thereto; and
(c) upon finding that such device is malfunctioning or otherwise not in a
proper working order, immediately notify of such condition the owner of
the property on which the tested backflow preventer is located and the
Town.
9. Backflow Test Equipment Maintenance
9.(1) Every person who uses equipment to test backflow prevention devices, where
required by the CSA Standard, shall ensure that all such equipment is verified
and/or calibrated for accuracy. Proof of such verification and/or calibration shall
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 9 of 16
By-law Number XXXX-19 Page 10 of 16
be presented to the Town upon request by the Director and in conjunction with
the submission of a Preventer Test Report.
10. Additional Testing, Reports and Other Requirements
10.(1) Notwithstanding anything this by-law, the Town may at any time order an owner
to conduct tests, provide reports, including a Cross Connection Control Survey or
a Preventer Test Report, and undertake any other measures required for the
prevention of backflow or protection of a cross connection, as deemed necessary
by the Director.
10.(2) Every owner of a property, building or structure to which this by-law applies shall
ensure that any reports required pursuant to this by-law shall be submitted to the
Town within the timeframes specified in this by-law, or as otherwise specified by
the Director.
10.(3) Every owner shall obtain, or ensure that it is obtained, a building permit pursuant
to the Town’s Building by-law prior to installing, modifying or performing any
corrective action, or to removing a backflow preventer or any related plumbing.
10.(4) Where a timeframe is set out in this by-law for carrying out any action, the
Director may, at his/her discretion, extend the time for compliance beyond the
applicable timeframe.
11. Removal of Backflow Prevention Devices Prohibited
11.(1) No owner of a building or a structure in which a backflow preventer is installed
shall cause or permit the removal of such device, or part thereof, unless:
(a) such removal is to replace the device with another device that meets the
provisions of this by-law and such replacement is done in accordance with
the provisions of this by-law; or
(b) such removal is due to change of the function of a building or structure into
a category to which this by-law does not apply or that would not require a
backflow preventer and such removal is approved by the Director.
12. Corrective Actions
12.(1) Every owner of property, building or structure shall take corrective actions on any
deficiencies, or to address any recommendations, identified either on a Cross
Connection Control Survey or on a Preventer Test Report for his or her property,
building or structure in accordance with the timelines set out below, or otherwise
outlined in this by-law:
(a) for properties where a backflow preventer is already installed and there is a
severe hazard associated with such property, or cross connection, within
thirty (30) days of the report that identifies the deficiency;
(b) for properties where a backflow preventer is already installed and there is a
moderate hazard or a minor hazard associated with such property, or cross
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 10 of 16
By-law Number XXXX-19 Page 11 of 16
connection, within ninety (90) days of the report that identifies the
deficiency.
12.(2) Every owner of property, building or structure that undertakes corrective actions
as required under subsection (1) shall provide to the Town an updated Cross
Connection Control Survey or a Preventer Test Report, as applicable, within ten
(10) days of the completion of the corrective action.
13. Administration and Enforcement
13.(1) The Director shall be responsible and is delegated the power to administer and
enforce this by-law, including prescribing the content of any forms or other
documents required under this by-law from time to time.
13.(2) The Director and Municipal Law Enforcement Officers of the Town are hereby
delegated the authority to enforce this by-law, including the authority to conduct
inspections pursuant to this by-law, the Municipal Act, as amended, and any
other enacted applicable by-law or legislation.
13.(3) The Director is authorized to delegate responsibilities for the administration and
enforcement of this by-law to any Town staff or external third parties deemed to
be qualified and appropriate by the Director for such purposes.
14. Power of Entry, Inspections, Prohibitions
14.(1) A Municipal Law Enforcement Officer, or any other individual authorized to
enforce this by-law on behalf of the Town, may at any reasonable time enter
upon any land for the purpose of carrying out an inspection to determine whether
the following are being complied with:
(a) this by-law;
(b) any direction or order under this by-law;
(c) any condition on any report under this by-law; or
(d) an order issued under section 431 of the Municipal Act.
14.(2) Where an inspection is conducted pursuant to this section, a Municipal Law
Enforcement Officer or any other individual authorized to enforce this by-law on
behalf of the Town, may:
(a) require the production for inspection of documents or things relevant to
the inspection;
(b) inspect and remove documents or things relevant to the inspection for the
purpose of making copies and extracts;
(c) require information from any person concerning a matter related to the
inspection; and
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 11 of 16
By-law Number XXXX-19 Page 12 of 16
(d) alone or in conjunction with a person possessing special or expert
knowledge, make examinations or take tests, samples or photographs
necessary for the purpose of the inspection.
14.(3) No person shall hinder or obstruct or attempt to hinder or obstruct the Town, its
employees, officers or agents from carrying out any powers or duties under this
by-law.
14.(4) No person shall contravene any order or direction issued by the Town pursuant
to this by-law or the Municipal Act.
14.(5) Where a Municipal Law Enforcement Officer, or an individual authorized to
enforce this by-law, has reasonable grounds to believe that an offence has been
committed by any person, they may require the name, address and proof of
identity of that person, and the person shall supply the required information.
14.(6) No person shall decline or neglect to give, produce or deliver any access,
information, document or other thing that is requested by the Town pursuant to
this by-law.
14.(7) No person shall knowingly make, participate in, assent to or acquiesce in the
provision of false information in a statement, affidavit, application or other
document prepared, submitted or filed under this by-law.
15. Orders
15.(1) Where the Director or any Municipal Law Enforcement Officer is satisfied that a
contravention of this by-law has occurred, such Director or Municipal Law
Enforcement Officer may make an order requiring that the person who caused or
permitted such contravention, or the owner or occupier of the land on which the
contravention occurred, to discontinue the contravening activity and/or to do work
to correct the contravention.
15.(2) An order pursuant to this section shall set out the following:
(a) the municipal address and/or the legal description of the land or premises
on which the contravention occurred;
(b)reasonable particulars of the contravention;
(c) what is required of the person subject to the order;
(d)the date by which there must be compliance with the order and/or, if any
work is ordered, the date by which any such work must be done;
(e) if any work is required to be done, a statement that if such work is not
done in compliance with the order and within a specified time period, the
Town will have the work done at the expense of the person directed or
required to do it; and
(f)information regarding the Town's contact person.
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 12 of 16
By-law Number XXXX-19 Page 13 of 16
15.(3) An order pursuant to this section shall be deemed to have been received upon:
(a) personal service of the order to the person being served;
(b) the day after posting a copy of the order on the land on which the
contravention took place; or
(c) the fifth (5
th) day after the order is sent by registered mail to the last
known address of the owner of the land on which the contravention took
place or the last known address of any other person in contravention of
this by-law.
16. Remedial Action and Cost Recovery
16.(1) Wherever this by-law or an order issued under this by-law directs or requires any
matter or thing to be done by any person within a specified time period, in default
of it being done by the person directed or required to do it, the action may be
taken under the direction of the Director or a Municipal Law Enforcement Officer
at that person’s expense and the Town may recover the costs incurred through a
legal action or by recovering the costs in the same manner as taxes.
16.(2) For the purposes of taking remedial action under this section, the Town, its staff
and/or its agents may enter, at any reasonable time, upon any lands on which a
default to carry out a required thing or matter occurred.
16.(3) Without limiting anything in this by-law, if the Director or any Municipal Law
Enforcement Officer is satisfied that contravention has occurred or is present on
a property, such Director or Municipal Law Enforcement Officer may:
(a) issue an order to the owner of such property to correct the issue at the
owner’s expense within a specified time period and if the order is not
complied with, the Town may discontinue the supply of water from the
Town’s drinking water system to the plumbing system of such property until
such issue is corrected, and/or;
(b) without notice to the owner, discontinue the supply of water from the
Town’s drinking water system to the plumbing system of such property,
where the Director, at his/her sole discretion, has determined that an
immediate severe hazard exists that could result in contamination of the
Town’s drinking water system.
17. Offence
17.(1) Every Person who contravenes a provision of this by-law, including an order
issued under this by-law, is guilty of an offence. If a corporation has contravened
a provision of this by-law, including an order issued under this by-law, every
director and officer who knowingly concurred in such a contravention is guilty of
an offence.
17.(2) Pursuant to subsection 429(2) of the Municipal Act, all contraventions of this by-
law or orders issued under this by-law are designated as multiple offences and
continuing offences. If a contravention of any provision of this by-law has not
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 13 of 16
By-law Number XXXX-19 Page 14 of 16
been corrected, or an order issued under this by-law has not been complied with,
the contravention of such a provision or an order shall be deemed to be a
continuing offence for each day or part of a day that the contravention remains
uncorrected or an order not complied with. A multiple offence is an offence in
respect of two (2) or more acts or omissions each of which separately constitutes
an offence and is a contravention of the same provision of this by-law.
18. Fines
18.(1) On conviction of an offence under this by-law, every person is liable to a fine in
accordance with the following rules pursuant to the Municipal Act:
(a) to a fine of not less than $500.00 and not more than $100,000.00;
(b) in the case of a continuing offence, for each day or part of a day that the
offence continues, the minimum fine shall be $250.00 and the maximum
fine shall be $10,000.00; despite paragraph (a), the total of all the daily
fines for an offence is not limited to $100,000.00;
(c) in the case of a multiple offence, for each offence included in the multiple
offence, the minimum fine shall be $250.00 and the maximum fine shall
be $10,000.00, despite paragraph (a), the total of all fines for each
included offence is not limited to $100,000.00.
18.(2) In addition to fines under this section, a person convicted of an offence under
this by-law may be liable to a special fine in the amount of the economic
advantage or gain that such a person obtained from the contravention of this by-
law. Notwithstanding section 13.1, a special fine my exceed $100,000.00.
19. Presumption
19.(1) An owner of a property on which a contravention has occurred shall be
presumed to have carried out or caused or permitted to be carried out the
contravention, which presumption may be rebutted by evidence to the contrary
on a balance of probabilities.
20. General Provisions
20.(1) If a court of competent jurisdiction declares any provision, or any part of a
provision, of this by-law to be invalid or to be of no force and effect, it is the
intention of the Town in enacting this by-law that such provision or part of a
provision shall be severable, and such a decision shall not affect the validity of
the remaining sections, subsections, clauses or phrases of this by-law.
20.(2) Section headings in this by-law are not to be considered part of this by-law and
are included solely for the convenience of reference and are not intended to be
full or accurate descriptions of the sections of this by-law to which they relate.
20.(3) The following Schedules attached to this by-law form and are part of this by-law;
(a) Schedule “A”.
20.(4) By-law Number 5645-14, as amended, be and are hereby repealed.
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 14 of 16
By-law Number XXXX-19 Page 15 of 16
Enacted by Town of Aurora Council this 22nd day of October, 2019.
__________________________________
Tom Mrakas, Mayor
__________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, October 22, 2019
By-law (b)
Page 15 of 16
Page 16of 16Schedule “A” to By-law Number XXXX-19Authorized Functions ListItemAuthorized FunctionProfessional Engineer with Tester's Certificate*Certified Engineering Technologist with Tester'sCertificateLicensed Master Plumber with Contractor's License and Tester's Certificate**Journeyman Plumber with Tester's Certificate***Apprentice Plumber with Tester's CertificateLicensed Master Sprinkler and Fire Protection Installer with Tester's Certificate**Journeyman Sprinkler and Fire Protection Installer with Tester's Certificate1Carry out Cross Connection SurveyYESYESYESYESYESYESWithin a Fire Protection Process System OnlyYESWithin a Fire Protection Process System Only2Install, Relocate or Replace Backflow Prevention DeviceNO NO YES YES YESYESWithin a Fire Protection Process System OnlyYESWithin a Fire Protection Process System Only3Repair of Backflow Prevention DeviceYESYESYESYESYESYESWithin a Fire Protection Process System OnlyYESWithin a Fire Protection Process System Only4Test Backflow Prevention DeviceYESYESYESYESYESYESWithin a Fire Protection Process System OnlyYESWithin a Fire Protection Process System Only* Required tobeunder the direction of aProfessional Engineer.** Required tobe employed by a Licensed Plumbing Contractor or a Licensed Fire Sprinkler Contractor.*** Required tobe employed by a Licensed Plumbing Contractor and under the direct supervision of a Journeyman Plumber or Master Plumber.Council Meeting Agenda Tuesday, October 22, 2019 By-law (b) Page 16 of 16
The Corporation of the Town of Aurora By-law Number XXXX-19 Being a By-law to amend By-law Number 6048-18, as amended, to impose interim controls on the use of land, buildings, or structures within certain areas of the Town of Aurora. Whereas on January 30, 2018, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 6048-18, as amended, to impose interim controls
on the use of land, buildings, or structures within certain areas of the Town of Aurora;
And whereas the Council of the Town deems it necessary and expedient to amend By-
law Number 6048-18, as amended, to remove the lands municipally known as 126
Wells Street, Aurora from the defined area on Schedule “A”;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts
as follows:
1. The lands municipally known as 126 Wells Street, Aurora be exempt from By-law
Number 6048-18, as amended, to permit an addition to the existing dwelling.
2. Schedule “A” to By-law Number 6048-18, as amended, be and is hereby deleted
and replaced with Schedule “A” attached hereto and forming part of this by-law.
Enacted by Town of Aurora Council this 22nd day of October 22, 2019.
___________________________________
Tom Mrakas, Mayor
___________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda Tuesday, October 22, 2019 By-law (c) Page 1 of 2
Schedule “A”
1
2
3
Lands subject to interim control By-law Number 6048-18, as amended.
Lands subject to specific exemption from interim control By-law Number 6048-18, as amended by By-
law Number 6167-19.
Lands subject to specific exemption from interim control By-law Number 6048-18, as amended by By-
law Number XXXX-19.
Lands subject to specific exemption from interim control By-law Number 6048-18, as amended by By-
law Number 6097-18.
Council Meeting Agenda Tuesday, October 22, 2019 By-law (c) Page 2 of 2
The Corporation of The Town of Aurora By-law Number XXXX-19 Being a By-law to confirm actions by Council resulting from a Council meeting on October 22, 2019.
The Council of the Corporation of The Town of Aurora hereby enacts as follows:
1. That the actions by Council at its Council meeting held on October 22, 2019, in
respect of each motion, resolution and other action passed and taken by the
Council at the said meeting is hereby adopted, ratified and confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
Enacted by Town of Aurora Council this 22nd day of October, 2019.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Council Meeting Agenda Tuesday, October 22, 2019 Confirming By-law Page 1 of 1
Public Release
October 21, 2019
Town of Aurora
Additional Items to
Council Meeting Agenda
Tuesday, October 22, 2019
7 p.m., Council Chambers
• Revised Council Meeting Agenda Index
• Delegation (a) Debbie Fletcher-Queen, representing DRAWDOWN-Newmarket-
Aurora
Re: Motion (b) Councillor Gilliland; Re: Declare Climate Emergency
Public Release
October 21, 2019
Town of Aurora
Council Meeting Agenda (Revised)
Tuesday, October 22, 2019
7 p.m., Council Chambers
1. Approval of the Agenda
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
4. Delegations
(a) Debbie Fletcher-Queen, representing DRAWDOWN-Newmarket-Aurora
Re: Motion (b) Councillor Gilliland; Re: Declare Climate Emergency
(Added Item)
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion and are enacted in one motion. The exception to this rule is that
a Member may request that one or more items be pulled for discussion and voted
on separately.
Recommended:
That the following Consent Agenda items, C1 to C5 inclusive, be approved:
C1. Council Meeting Minutes of October 8, 2019
Council Meeting Agenda (Revised)
Tuesday, October 22, 2019 Page 2 of 5
Recommended:
1. That the Council meeting minutes of October 8, 2019, be adopted as
printed and circulated.
C2. Council Closed Session Minutes of October 1, 2019
(confidential attachment)
Recommended:
1. That the Council Closed Session minutes of October 1, 2019, be adopted
as printed and circulated.
C3. Council Closed Session Public Minutes of October 1, 2019
Recommended:
1. That the Council Closed Session Public minutes of October 1, 2019, be
adopted as printed and circulated.
C4. Council Public Planning Meeting Minutes of September 25, 2019
Recommended:
1. That the Council Public Planning meeting minutes of September 25,
2019, be adopted as printed and circulated.
C5. FS19-030 – 2019 Interim Forecast Update – as at August 31, 2019
Recommended:
1. That Report No. FS19-030 be received for information.
6. Standing Committee Reports
S1. General Committee Meeting Report of October 15, 2019
Council Meeting Agenda (Revised)
Tuesday, October 22, 2019 Page 3 of 5
Recommended:
1. That the General Committee Meeting Report of October 15, 2019, be
received and the recommendations carried by the Committee approved.
S2. Budget Committee Meeting Report – 2020 Capital Budget Review of
October 5, 2019
Recommended:
1. That the Budget Committee Meeting Report – 2020 Capital Budget
Review of October 5, 2019, be received for information.
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. FS19-036 – 2020 Final Capital Budget Approval Report
Recommended:
1. That Report No. FS19-036 be received; and
2. That the Town’s Strategic Asset Management Policy be received; and
3. That the 2018 Asset Management Plan be received; and
4. That the updated Ten-Year Capital Investment Plan be received; and
5. That the 2020 Capital Budget for Repair and Replacement of existing
infrastructure totaling 20,013,509 as listed in Attachment 4, be approved;
and
6. That the 2020 Capital Budget for Growth and New Capital totaling
$3,253,700 as listed in Attachment 5 be approved; and
7. That the 2020 Capital Budget for Studies and Other Projects totaling
$1,090,000 as listed in Attachment 6 be approved; and
8. That the funding sources for each capital project included in this report
be approved as those reviewed and recommended by Budget Committee
on October 5, 2019.
Council Meeting Agenda (Revised)
Tuesday, October 22, 2019 Page 4 of 5
8. Motions
(a) Councillor Gaertner
Re: Helping Urban Pollinators
(Deferred from Council meeting of October 8, 2019)
(b) Councillor Gilliland
Re: Declare Climate Emergency
(c) Mayor Mrakas
Re: Community Planning Permit
9. Regional Report
10. New Business
11. Public Service Announcements
12. By-laws
Recommended:
That the following by-laws be enacted:
(a) By-law Number XXXX-19 Being a By-law to define the delegation policies and
procedures for The Corporation of the Town of Aurora.
(General Committee Report No. CS19-024, Oct. 1, 2019)
(b) By-law Number XXXX-19 Being a By-law to regulate cross connections and
backflow prevention in private plumbing systems as required to protect the
Town of Aurora drinking water system from contamination.
(General Committee Report No. OPS19-021, Oct. 1, 2019)
(c) By-law Number XXXX-19 Being a By-law to amend By-law Number 6048-18,
as amended, to impose interim controls on the use of land, buildings, or
structures within certain areas of the Town of Aurora.
(General Committee Report No. PDS19-094, Oct. 15, 2019)
Council Meeting Agenda (Revised)
Tuesday, October 22, 2019 Page 5 of 5
13. Closed Session
14. Confirming By-law
Recommended:
That the following confirming by-law be enacted:
By-law Number XXXX-19 Being a By-law to confirm actions by Council
resulting from a Council meeting on October 22, 2019.
15. Adjournment
Legislative Services
905-727-3123
Clerks@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
Delegation Request
This Delegation Request form and any written submissions or background information
for consideration by either Council or Committees of Council must be submitted to the
Clerk’s office by the following deadline:
9 a.m. One (1) Business Day Prior to the Requested Meeting Date
Council/Committee Meeting and Date:
Council Meeting October 22, 2019 7 pm
Subject:
Support Motion to declare climate emergency
Name of Spokesperson:
Debbie Fletcher-Queen
Name of Group or Person(s) being Represented (if applicable):
DRAWDOWN-Newmarket-Aurora
Brief Summary of Issue or Purpose of Delegation:
The purpose is to address Council in support of Councillor Rachel Gilliland’s motion to
declare a climate emergency for Aurora.
Please complete the following:
Have you been in contact with a Town staff or
Council member regarding your matter of interest?
If yes, with whom?
Councillor Rachel Gilliland
Yes √☐
Date:
October 18,
2019
No ☐
√☐ I acknowledge that the Procedure By-law permits five (5) minutes for Delegations.
Additional Items to Council Meeting Agenda
Tuesday, October 22, 2019
Delegation (a)
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