AGENDA - Council - 20191126
Council
Meeting Agenda
Tuesday, November 26, 2019
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
November 21, 2019
Town of Aurora
Council Meeting Agenda
Tuesday, November 26, 2019
7 p.m., Council Chambers
1. Approval of the Agenda
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
(a) Roy Cohen, representing Aurora FC
Re: Presentation of Community Partner Award
4. Delegations
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion and are enacted in one motion. The exception to this rule is that
a Member may request that one or more items be pulled for discussion and voted
on separately.
Recommended:
That the following Consent Agenda items, C1 to C5 inclusive, be approved:
C1. Council Meeting Minutes of November 12, 2019
Council Meeting Agenda
Tuesday, November 26, 2019 Page 2 of 3
Recommended:
1. That the Council meeting minutes of November 12, 2019, be adopted as
printed and circulated.
C2. Council Closed Session Minutes of November 5, 2019
(confidential attachment)
Recommended:
1. That the Council Closed Session minutes of November 5, 2019, be
adopted as printed and circulated.
C3. Council Closed Session Public Minutes of November 5, 2019
Recommended:
1. That the Council Closed Session Public minutes of November 5, 2019,
be adopted as printed and circulated.
C4. Council Closed Session Minutes of November 12, 2019
(confidential attachment)
Recommended:
1. That the Council Closed Session minutes of November 12, 2019, be
adopted as printed and circulated.
C5. Council Closed Session Public Minutes of November 12, 2019
Recommended:
1. That the Council Closed Session Public minutes of November 12, 2019,
be adopted as printed and circulated.
6. Standing Committee Reports
S1. General Committee Meeting Report of November 19, 2019
Council Meeting Agenda
Tuesday, November 26, 2019 Page 3 of 3
Recommended:
1. That the General Committee Meeting Report of November 19, 2019, be
received and the recommendations carried by the Committee approved.
7. Consideration of Items Requiring Discussion (Regular Agenda)
8. Motions
(a) Councillor Kim
Re: Capital Project – Sidewalk Construction on Kitimat Crescent
9. Regional Report
10. New Business
11. Public Service Announcements
12. By-laws
13. Closed Session
14. Confirming By-law
Recommended:
That the following confirming by-law be enacted:
By-law Number XXXX-19 Being a By-law to confirm actions by Council
resulting from a Council meeting on November 26, 2019.
15. Adjournment
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, November 12, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Kim, and Thompson (arrived at 7:16 p.m.)
Members Absent Councillor Humfryes
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Rachel Wainwright-van
Kessel, Director of Finance, Allan Downey, Director of Operations,
David Waters, Director of Planning and Development Services,
Robin McDougall, Director of Community Services, Patricia De
Sario, Town Solicitor, Michael de Rond, Town Clerk, Ishita Soneji,
Council/Committee Coordinator
The Chair called the meeting to order at 7:00 p.m.
Mayor Mrakas relinquished the chair to Councillor Kim at 8:00 p.m. during consideration
of Motion (a) Development Charges Exemption and Motion (b) By-law to Regulate
Short-Term Rentals, and resumed the chair at 8:30 p.m.
1. Approval of the Agenda
Moved by Councillor Kim
Seconded by Councillor Gaertner
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Council Meeting Agenda
Tuesday, November 26, 2019
Item C1
Page 1 of 11
Council Meeting Minutes
Tuesday, November 12, 2019 Page 2 of 11
3. Community Presentations
(a) Captain Rosie D’Aguiar, 140 Royal Canadian Air Cadets
Re: 140 Royal Canadian Air Cadets 30 Year Celebration
It was mentioned that Captain D’Aguiar would be presenting at a future
meeting of Council.
4. Delegations
(a) Phillip Parkhomenko, Resident
Re: General Committee Item R3 – CS19-025 – Fence Exemption Request
– 203 St. John’s Sideroad West
Mr. Parkhomenko, representing the applicant, provided details on the fence
exemption request, and noted that the purpose of the fence was noise
attenuation. He requested that the fence exemption be granted, and provided
details of the tree-planting plan along the fence.
Moved by Councillor Kim
Seconded by Councillor Gaertner
That the comments of the delegation be received and referred to General
Committee Item R3.
Carried
5. Consent Agenda
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the following Consent Agenda items, C2 to C4 inclusive, be approved:
C2. Council Closed Session Minutes of October 22, 2019
1. That the Council Closed Session minutes of October 22, 2019, be
adopted as printed and circulated.
C3. Council Closed Session Public Minutes of October 22, 2019
Council Meeting Agenda
Tuesday, November 26, 2019
Item C1
Page 2 of 11
Council Meeting Minutes
Tuesday, November 12, 2019 Page 3 of 11
1. That the Council Closed Session Public minutes of October 22, 2019, be
adopted as printed and circulated.
C4. Council Public Planning Meeting Minutes of October 23, 2019
1. That the Council Public Planning meeting minutes of October 23, 2019,
be adopted as printed and circulated.
Carried
C1. Council Meeting Minutes of October 22, 2019
Moved by Councillor Gilliland
Seconded by Councillor Kim
1. That the Council meeting minutes of October 22, 2019, be adopted as
printed and circulated.
Carried
6. Standing Committee Reports
Moved by Councillor Kim
Seconded by Councillor Gallo
S1. General Committee Meeting Report of November 5, 2019
1. That the General Committee meeting report of November 5, 2019, be
received and the recommendations carried by the Committee approved,
with the exception of sub-items C1 and R3, which were discussed and
voted on separately as recorded below:
(C1) Memorandum from Mayor Mrakas
Re: Engaged Inclusive Communities
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That the memorandum regarding Engaged Inclusive Communities
be received for information; and
Council Meeting Agenda
Tuesday, November 26, 2019
Item C1
Page 3 of 11
Council Meeting Minutes
Tuesday, November 12, 2019 Page 4 of 11
2. That an amount of $15,000 be granted for the Engaged Inclusive
Communities study to be funded from the Council Contingency
fund.
Carried
(A1 ) Finance Advisory Committee Meeting Minutes of September 25,
2019
1. That the Finance Advisory Committee meeting minutes of
September 25, 2019, be received for information.
Carried
(A2 ) Accessibility Advisory Committee Meeting Minutes of October 2,
2019
1. That the Accessibility Advisory Committee meeting minutes of
October 2, 2019, be received for information.
Carried
(A3 ) Governance Review Ad Hoc Committee Meeting Minutes of
October 9, 2019
1. That the Governance Review Ad Hoc Committee meeting minutes
of October 9, 2019, be received for information.
Carried
(R1) PDS19-097 – Kitimat Crescent and Aurora Heights Public School
Alternative Solutions to Safety Concerns
1. That Report No. PDS19-097 be referred back to staff; and
2. That a working group be created to address the safety issues
around the school before reporting back.
Carried
(R2) FS19-031 – 2020-22 Operating Budget
1. That Report No. FS19-031 be received; and
Council Meeting Agenda
Tuesday, November 26, 2019
Item C1
Page 4 of 11
Council Meeting Minutes
Tuesday, November 12, 2019 Page 5 of 11
2. That the 2020, 2021, and 2022 draft Operating Budgets be referred
to Budget Committee for review at its scheduled meetings
commencing on November 18, 2019.
Carried
(R3) CS19-025 – Fence By-law Exemption Request – 203 St. John’s
Sideroad West
Main motion
Moved by Councillor Thompson
Seconded by Councillor Gilliland
1. That Report No. CS19-025 be received; and
2. That an exemption to the Town’s Fence By-law No. 4753-05.P to
permit a non-compliant fence in the front and side yard at 203 St.
John’s Sideroad West, be refused; and
3. That an exemption to the Town’s Fence By-law No. 4753-05.P to
permit the non-compliant wrought iron gate with a height exceeding
2.0 metres, be approved and the amending by-law be brought
forward for enactment; and
4. That the registered property owner bring the property into
compliance with respect to the provisions in the Fence By-law No.
4753-05.P within 30 days.
Motion to refer
Moved by Councillor Gallo
Seconded by Councillor Gaertner
1. That Report No. CS19-025 be referred back to staff; and
2. That staff be authorized to report back on achieving compliance
with fences and gates throughout the Town.
Motion to refer
Carried
(R4) FS19-037 – Procurement Exemptions to Library Square Project
1. That Report No. FS19-037 be received; and
Council Meeting Agenda
Tuesday, November 26, 2019
Item C1
Page 5 of 11
Council Meeting Minutes
Tuesday, November 12, 2019 Page 6 of 11
2. That an exemption to the Procurement By-law be approved to
permit Colliers Project Leaders, the project Architect and
Planning/Landscape Architect, including RAW Architects and the
Planning Partnership, to participate on the Evaluation Committees
for the Library Square Project; and
3. That an exemption be approved to waive the requirement for
liquidated damages for the Library Square Project and replaced with
a delay clause.
Carried
(R5) PDS19-091 – Amendments to Source Protection Plans and
Assessment Reports
1. That Report No. PDS19-091 be received; and
2. That Council endorse the proposed amendments as discussed herein
to the Lake Simcoe Couchiching-Black River and Toronto Region
Assessment Reports, and South Georgian Bay Lake Simcoe and
Central Lake Ontario, Toronto Region and Credit Valley Source
Protection Plans; and
3. That the Town Clerk circulate the Council Resolution to the Regional
Clerk, Chair of the South Georgian Bay Lake Simcoe Source
Protection Committee, and the Chair of the Credit Valley, Toronto
Region and Central Lake Ontario (CTC) Source Protection Committee.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
None
8. Motions
(a) Mayor Mrakas
Re: Development Charges Exemption
Moved by Mayor Mrakas
Seconded by Councillor Gilliland
Council Meeting Agenda
Tuesday, November 26, 2019
Item C1
Page 6 of 11
Council Meeting Minutes
Tuesday, November 12, 2019 Page 7 of 11
Whereas Goal #1 in the Town of Aurora’s Economic Development Strategic
Plan is – Targeting Growth Sectors and Attracting New Investment; and
Whereas Growing the economy through new investment is essential to
sustaining long term economic sustainability for the community; and
Whereas attracting Class A office development will help encourage
employment and related economic benefits for the Town of Aurora; and
Whereas the way in which municipalities treat non-residential development
charges may play a significant role in the attraction of industrial, commercial
and institutional development; and
Whereas a number of municipalities provide development charge exemptions
for particular types of non-residential development to address job creation and
economic growth in their municipality;
1. Now Therefore Be It Hereby Resolved That staff bring forward a by-law to
amend the Development Charges By-law to exempt The Town of Aurora’s
portion of Development Charges for “major office development” which is
defined as a free standing building with a minimum height of three floors
and a minimum gross floor area of 75,000 square feet; and
2. Be It Further Resolved That the ability to take advantage of the exemption
would begin at Council approval and end three years later; and
3. Be It Further Resolved That the total eligible gross floor area to be
considered for the exemption to be capped at 300,000 square feet.
Carried
(b) Mayor Mrakas
Re: By-law to Regulate Short-Term Rentals
Moved by Mayor Mrakas
Seconded by Councillor Thompson
Whereas Section 151 of the Municipal Act, 2001 authorizes a municipality to
pass by-laws for licensing, regulating and governing of any business wholly or
partly carried on within the municipality; and
Council Meeting Agenda
Tuesday, November 26, 2019
Item C1
Page 7 of 11
Council Meeting Minutes
Tuesday, November 12, 2019 Page 8 of 11
Whereas Airbnb and short-term rental properties in residential areas have
resulted in nuisances such as excessive noises, and concerns about fire
safety and the alleged mischief conduct in many municipalities; and
Whereas a number of York Region municipalities such as Markham, Vaughan
and Richmond Hill have taken steps to regulate or ban the Airbnb rental
businesses; and
Whereas The Town of Aurora currently has no by-law licensing or regulating
Airbnb and short-term rentals;
1. Now Therefore Be It Hereby Resolved That staff be directed to examine
the feasibility of passing a by-law to licence, regulate and govern Airbnb
and short-term rental accommodations in the Town of Aurora, and to
report back to Council.
Carried
9. Regional Report
York Regional Council Highlights – October 17, 2019
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the Regional Report of October 17, 2019, be received for information.
Carried
10. New Business
Councillor Gaertner inquired about the results of the electoral system review online
survey and sought clarification on the survey logistics, and the Town Clerk
provided clarification and noted that the ward system options report is forthcoming.
Councillor Gilliland inquired about the status of the trailer on Edward Street, and
staff provided a response noting that the matter is now before the courts and due
legal process would be followed.
Councillor Gilliland requested an update on the possibility of tow truck licensing
and referred to ongoing concerns regarding tow truck parking on Edward Street.
Staff provided a response noting that officers have frequented the area to ensure
Council Meeting Agenda
Tuesday, November 26, 2019
Item C1
Page 8 of 11
Council Meeting Minutes
Tuesday, November 12, 2019 Page 9 of 11
compliance with parking by-law and information regarding tow truck licensing
would be brought to Council in 2020.
11. Public Service Announcements
Councillor Gilliland announced that Aurora’s Youth Innovation Fair will be held on
Wednesday, November 20, 2019, at the Aurora Family Leisure Complex, noting
that further information regarding the event can be found at
aurora.ca/youthinnovation.
Councillor Gilliland announced that Desjardin Day will be on Wednesday,
November 13, 2019, and more information regarding free program offerings is
available at aurora.ca/DesjardinDays.
Councillor Kim announced that Aurora’s Christmas Market will be held from Friday,
November 29, 2019 to Sunday, December 1, 2019, at Aurora Town Hall, including
Christmas Tree & Peace Candle Lighting on November 30, 2019 at 6:15 p.m., and
noted that more information can be found at aurora.ca/ChristmasMarket.
Councillor Gaertner announced that the Town was awarded two Healthy Water
Awards at the 2019 Lake Simcoe Region Conservation Awards ceremony on
November 7, 2019, and expressed appreciation to the Operations department for
their efforts. She noted that the Ernie Crosland Young Conservationist Award was
awarded to Nari Hwang, Grade 6 student from Shanty Bay, Ontario.
Councillor Thompson extended appreciation to the Aurora Royal Canadian Legion
for their efforts in facilitating the Remembrance Day festivities.
Councillor Thompson extended a reminder that the Santa Under the Stars Parade
will be on Saturday, November 23, 2019 from 6 p.m. to 8 p.m. noting that the
parade will travel along Yonge Street from Orchard Heights Boulevard to Murray
Drive, and more information is available at aurora.ca/SantaParade.
Councillor Thompson announced that the 2020 winter recreation programs
registration is now open, and more information regarding program offerings is
available at aurora.ca/recguide.
Councillor Gallo extended appreciation to Nahla Khouri, Aurora resident for being
awarded the 2019 Lexpert Rising Star Award for leading lawyers under 40.
Council Meeting Agenda
Tuesday, November 26, 2019
Item C1
Page 9 of 11
Council Meeting Minutes
Tuesday, November 12, 2019 Page 10 of 11
Councillor Gallo extended a reminder that winter parking restrictions are in effect
from November 15, 2019 to April 15, 2020, where there is no parking on streets
between 2 a.m. and 6 a.m., and noted that further information regarding overnight
parking and real-time information on street plowing is available at
aurora.ca/snow.
Councillor Gallo extended a reminder that Community Services, By-law, and
Animal Services have been relocated to the Joint Operations Centre (JOC) at 229
Industrial Parkway North, and noted that in-person program registration will not be
accepted at the JOC and registrations can be done online at aurora.ca/eplay or
in-person at the Stronach Aurora Recreation Complex.
Mayor Mrakas extended appreciation to Aurora residents who were able to attend
the Aurora Armoury open house held over the past weekend and officially
welcomed the Canadian Food and Wine Institute at Niagara College to Aurora,
and extended appreciation to staff for their efforts in organizing the event.
12. By-laws
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the following by-laws be enacted:
(a) By-law Number 6219-19 Being a By-law to establish a schedule of fees and
charges for municipal services, activities and the use of property within the
Town of Aurora (Fees and Charges By-law).
(b) By-law Number 6220-19 Being a By-law to prohibit the smoking of tobacco,
cannabis, and non-tobacco substances in prescribed locations in the Town of
Aurora.
Carried
13. Closed Session
None
Council Meeting Agenda
Tuesday, November 26, 2019
Item C1
Page 10 of 11
Council Meeting Minutes
Tuesday, November 12, 2019 Page 11 of 11
14. Confirming By-law
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the following confirming by-law be enacted:
By-law Number 6221-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on November 12, 2019.
Carried
15. Adjournment
Moved by Councillor Gaertner
Seconded by Councillor Gallo
That the meeting be adjourned at 8:57 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, November 26, 2019
Item C1
Page 11 of 11
Town of Aurora
Council Closed Session
Public Minutes
Holland Room, Aurora Town Hall
Tuesday, November 5, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner (arrived at
5:50 p.m.), Gallo, Gilliland, Humfryes, Kim (arrived at 10:24
p.m.), and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Vesna Barbe,
Manager of Human Resources (left at 6:29 p.m.), and Michael
de Rond, Town Clerk
The Chair called the meeting to order at 5:46 p.m.
Council consented to resolve into a Closed Session at 5:46 p.m.
Council recessed the meeting at 6:41 p.m. and resumed at 10:24 p.m.
Council reconvened into open session at 11:00 p.m.
1. Approval of the Agenda
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the confidential Council Closed Session meeting agenda be approved.
Carried
Council Meeting Agenda
Tuesday, November 26, 2019
Item C3
Page 1 of 4
Council Closed Session Public Minutes
Tuesday, November 5, 2019 Page 2 of 4
2. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Consideration of Items Requiring Discussion
Moved by Councillor Humfryes
Seconded by Councillor Gilliland
That Council resolve into Closed Session to consider the following matters:
1. Labour relations or employee negotiations (Section 239(2)(d) of the Municipal
Act, 2001); Re: Closed Session Report No. CS19-040 – Compensation
Review/Pay Equity Compliance
(Deferred from Council Closed Session meeting of October 22, 2019)
2. Personal matters about an identifiable individual, including municipal or local
board employees (Section 239(2)(b) of the Municipal Act, 2001); Re: Verbal
Update regarding Human Capital Impact to the Proposed Technology
Strategic Plan
Carried
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the Council Closed Session be reconvened into open session to rise and
report from Closed Session.
Carried
1. Labour relations or employee negotiations (Section 239(2)(d) of the
Municipal Act, 2001); Re: Closed Session Report No. CS19-040 –
Compensation Review/Pay Equity Compliance
(Deferred from Council Closed Session meeting of October 22, 2019)
Council Meeting Agenda
Tuesday, November 26, 2019
Item C3
Page 2 of 4
Council Closed Session Public Minutes
Tuesday, November 5, 2019 Page 3 of 4
Moved by Councillor Kim
Seconded by Councillor Gilliland
1. That Closed Session Report Nos. CS18-017 and CS19-040 be received;
and
2. That the confidential direction to staff be confirmed.
On a recorded vote the motion
Carried
Yeas: 4 Nays: 1
Voting Yeas: Councillors Gilliland, Kim, and
Thompson, Mayor Mrakas
Voting Nays: Councillor Gallo
Absent: Councillors Gaertner and Humfryes
2. Personal matters about an identifiable individual, including municipal or
local board employees (Section 239(2)(b) of the Municipal Act, 2001); Re:
Verbal Update regarding Human Capital Impact to the Proposed
Technology Strategic Plan
Moved by Councillor Gallo
Seconded by Councillor Gilliland
1. That Verbal Update regarding Human Capital Impact to the Proposed
Technology Strategic Plan be received for information.
On a recorded vote the motion
Carried
Yeas: 6 Nays: 0
Voting Yeas: Councillors Gaertner, Gallo, Gilliland,
Kim, and Thompson, Mayor Mrakas
Voting Nays: None
Absent: Councillor Humfryes
Council Meeting Agenda
Tuesday, November 26, 2019
Item C3
Page 3 of 4
Council Closed Session Public Minutes
Tuesday, November 5, 2019 Page 4 of 4
4. By-laws
Moved by Councillor Gaertner
Seconded by Councillor Thompson
That the following confirming by-law be enacted:
6217-19 Being a By-law to confirm actions by Council resulting from a Council
Closed Session on November 5, 2019.
Carried
5. Adjournment
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the meeting be adjourned at 11:03 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, November 26, 2019
Item C3
Page 4 of 4
Town of Aurora
Council Closed Session
Public Minutes
Holland Room, Aurora Town Hall
Tuesday, November 12, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo,
Gilliland, and Kim (arrived at 5:55 p.m.)
Members Absent Councillors Humfryes and Thompson
Other Attendees Doug Nadorozny, Chief Administrative Officer, and Michael de
Rond, Town Clerk
The Chair called the meeting to order at 5:50 p.m.
Council consented to resolve into a Closed Session at 5:50 p.m.
Council reconvened into open session at 6:20 p.m.
1. Approval of the Agenda
Moved by Councillor Gilliland
Seconded by Councillor Gaertner
That the confidential Council Closed Session meeting agenda be approved.
Carried
2. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Council Meeting Agenda
Tuesday, November 26, 2019
Item C5
Page 1 of 3
Council Closed Session Public Minutes
Tuesday, November 12, 2019 Page 2 of 3
3. Consideration of Items Requiring Discussion
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
That Council resolve into Closed Session to consider the following matter:
1. Personal matters about an identifiable individual, including municipal or local
board employees (Section 239(2)(b) of the Municipal Act, 2001); Re: Closed
Session Report No. CS19-041 – Appointments to the Aurora Mayor’s Charity
Golf Classic Application Review and Disbursement Committee
Carried
Moved by Councillor Gilliland
Seconded by Councillor Gaertner
That the Council Closed Session be reconvened into open session to rise and
report from Closed Session.
Carried
1. Personal matters about an identifiable individual, including municipal or
local board employees (Section 239(2)(b) of the Municipal Act, 2001); Re:
Closed Session Report No. CS19-041 – Appointments to the Aurora
Mayor’s Charity Golf Classic Application Review and Disbursement
Committee
Moved by Councillor Gilliland
Seconded by Councillor Gaertner
1. That Closed Session Report No. CS19-041 be received; and
2. That the confidential direction to staff be confirmed.
On a recorded vote the motion
Carried
Yeas: 5 Nays: 0
Voting Yeas: Councillors Gaertner, Gallo, Gilliland,
and Kim, Mayor Mrakas
Voting Nays: None
Absent: Councillors Humfryes and Thompson
Council Meeting Agenda
Tuesday, November 26, 2019
Item C5
Page 2 of 3
Council Closed Session Public Minutes
Tuesday, November 12, 2019 Page 3 of 3
4. By-laws
Moved by Councillor Gaertner
Seconded by Councillor Kim
That the following confirming by-law be enacted:
6218-19 Being a By-law to confirm actions by Council resulting from a Council
Closed Session on November 12, 2019.
Carried
5. Adjournment
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the meeting be adjourned at 6:24 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, November 26, 2019
Item C5
Page 3 of 3
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, November 19, 2019
Attendance
Council Members Councillor Humfryes in the Chair; Councillors Gaertner, Gallo,
Gilliland, Kim, and Thompson (departed 9:24 p.m.), Mayor Mrakas
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Rachel Wainwright-van Kessel, Director of
Finance, Allan Downey, Director of Operations, David Waters,
Director of Planning and Development Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications, Patricia
De Sario, Town Solicitor, Michael de Rond, Town Clerk, Linda
Bottos, Council/Committee Coordinator
The Chair called the meeting to order at 7 p.m.
General Committee consented to recess the meeting at 9:24 p.m. and reconvened the
meeting at 9:35 p.m.
General Committee consented to extend the hour to 11 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services
including the following additional items:
• Delegation (a) Amanda Dench, Resident representing Aurora Heights Public
School Parent Council; Re: Notice of Motion (a) Councillor Kim; Re: Capital
Project – Sidewalk Construction on Kitimat Crescent
Council Meeting Agenda
Tuesday, November 26, 2019
Item S1
Page 1 of 9
General Committee Meeting Report
Tuesday, November 19, 2019 Page 2 of 9
• Delegation (b) Neil Asselin, Resident; Re: Item A3 – Heritage Advisory
Committee Meeting Minutes of November 4, 2019; Sub-item 3 – HAC19-004 –
Approval of Heritage Permit HPA-19-05 under Delegated Authority
• Notice of Motion (a) Councillor Kim; Re: Capital Project – Sidewalk
Construction on Kitimat Crescent
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
(a) Allan N. Ebedes, President and CEO, Excellence Canada
Re: Excellence Canada Silver Certification
Mr. Ebedes, on behalf of The Right Honourable Michaëlle Jean, 27th Governor
General of Canada, congratulated the Town of Aurora and staff on receiving
the Silver level of the Canada Awards for Excellence. He provided a brief
overview of the certification program and significance of the Silver level, noting
some of the best practices and strengths of the Town. Mr. Ebedes presented a
certificate of the Town’s Silver award for Excellence, Innovation, and Wellness
to Mayor Mrakas and staff.
General Committee received the presentation for information.
4. Delegations
(a) Amanda Dench, Resident representing Aurora Heights Public School
Parent Council
Re: Notice of Motion (a) Councillor Kim; Re: Capital Project – Sidewalk
Construction on Kitimat Crescent
Ms. Dench, Chair of Aurora Heights Public School Parent Council, expressed
support for Councillor Kim’s motion and advised that the Parent Council and
many other members of the Aurora Heights community are also in full support
Council Meeting Agenda
Tuesday, November 26, 2019
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General Committee Meeting Report
Tuesday, November 19, 2019 Page 3 of 9
of the motion. She recommended, on behalf of the Parent Council, that the
sidewalk construction take place in July 2020.
General Committee received and referred the comments of the delegation to
discussion of the motion at the Council meeting of November 26, 2019.
(b)Neil Asselin, Resident
Re: Item A3 – Heritage Advisory Committee Meeting Minutes of
November 4, 2019; Sub-item 3 – HAC19 -004 – Approval of Heritage
Permit HPA-19-05 under Delegated Authority
General Committee consented to permit additional time as required for the delegation.
Mr. Asselin provided a brief overview of the subject property’s history and
clarification regarding the Heritage Advisory Committee’s discussion of staff
Report No. HAC19-004 at its November 4, 2019 meeting. He expressed
concerns regarding the delegated authority process and subsequent
alterations to the bunker entranceway, and noted provisions of the 2016
heritage designation by-law for the property.
General Committee received and referred the comments of the delegation to
Item A3.
5.Consent Agenda
C1. FS19-034 – Q3 2019 Sole/Single Source Report
General Committee recommends:
1.That Report No. FS19-034 be received for information.
Carried
6.Advisory Committee Meeting Minutes
General Committee consented to consider the items in the following order: A2, A1, A3.
A1 . Community Advisory Committee Meeting Minutes of October 10, 2019
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General Committee recommends:
1. That the Community Advisory Committee meeting minutes of October 10,
2019, be received for information.
Carried
A2 . Community Recognition Review Advisory Committee Meeting Minutes
of November 4, 2019
General Committee recommends:
1. That the Community Recognition Review Advisory Committee meeting
minutes of November 4, 2019, be received for information.
Carried
A3 . Heritage Advisory Committee Meeting Minutes of November 4, 2019
General Committee recommends:
1. That the Heritage Advisory Committee meeting minutes of November 4,
2019, be received for information.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to consider the items in the following order: R1, R3, R4,
R5, R6, R7, R8, R2.
R1. CS19-035 – Technology Strategic Plan
Mr. Ben Perry, Perry Group Consulting Ltd., presented an overview of the
proposed Technology Strategic Plan toward improving customer service, including
service expectations, digitization, current technology situation, areas of focus and
effective delivery model, suggested transformation timetable, and key stages.
General Committee received the presentation for information.
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General Committee recommends:
1. That Report No. CS19-035 be received; and
2. That the Technology Strategic Plan be endorsed and included in the 2020
to 2022 three-year Operating Budget for final approval of funding; and
3. That this report satisfies Council’s conditional budget approval for the
following Capital Projects related to the Technology Strategic Plan:
(a) Capital Project No. 14075 – Business Process Automation and Data
Integration; and
(b) Capital Project No. 13023 – Access Aurora Telephony Project; and
(c) Capital Project No. 14076 – Digital Education Program; and
(d) Capital Project No. 14073 – Information Technology Strategic Plan
Implementation.
Carried
R2. CS19-037 – Procedure By-law Review
General Committee recommends:
1. That Report No. CS19-037 be received; and
2. That the proposed addition of New Business section 36. a) iv)
regarding a three-minute speaking restriction for Council members,
unless the consent of Council is granted, be removed; and
3. That the proposed addition of Delegations at Public Planning
Meetings sections 32. d) ii) regarding a maximum of two rounds of
speaking per item, and iii) regarding staff’s response to queries, be
removed; and
4. That the proposed Procedure By-law (Attachment No. 1), as amended,
be presented at the December 10, 2019 Council meeting for enactment
effective as of January 1, 2020; and
5. That the 2020 Meeting Schedule (Attachment No. 2) be approved.
Carried as amended
Council Meeting Agenda
Tuesday, November 26, 2019
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R3. FS19-033 – Prudent Investor Option Analysis
Mr. Keith Taylor, Investment Manager, ONE Investment, presented an overview of
the turnkey investment solutions available to the municipal sector through ONE
Investment’s Prudent Investor regime. Mr. Colin Macdonald, Manager, Investment
Services, Municipal Finance Officers’ Association of Ontario, also provided
clarification in response to questions from Council.
General Committee received the presentation for information.
General Committee recommends:
1. That Report No. FS19-033 be received; and
2. That staff be directed to work with ONE Investment to bring information to
the Financial Advisory Committee relating to the implementation of a
Prudent Investor regime, including any Investment Policy Statement and
agreement requirements associated with the establishment of a Joint
Investment Board for its review and comment; and
3. That staff be directed to bring any resultant recommendations to Council
for consideration.
Carried
R4. CMS19-027 – Aurora Museum & Archives Museum Plan Status Report
Ms. Shawna White, Curator, and Michelle Johnson, Collections and Exhibitions
Coordinator, Aurora Museum & Archives, presented an update on the Museum
Plan including the measurable goals, strategies, objectives, and achievements in
the key areas of Collection Management, Conservation, Outreach, and Access.
General Committee received the presentation for information.
General Committee recommends:
1. That Report No. CMS19-027 be received for information.
Carried
Council Meeting Agenda
Tuesday, November 26, 2019
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General Committee Meeting Report
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R5. FS19-038 – 2019 Year-End Surplus/Deficit Financial Control By-law
General Committee recommends:
1. That Report No. FS19-038 be received; and
2. That a by-law be enacted to authorize the Treasurer and the Chief
Administrative Officer to make the following year-end financial
adjustments:
(a) To allocate any 2019 Operating Fund surplus or deficit as set out in
Report No. FS19-038; and
(b) To allocate any 2019 surplus or alternatively fund any deficit in the
Water, Wastewater, or Stormwater budgets to or from the
appropriate related reserve accounts; and
3. That the Treasurer and Chief Administrative Officer report to Council after
the year-end surplus/deficit control adjustments and allocations have
been completed.
Carried
R6. PDS19-026 – Proposed Site Alteration By-law
General Committee recommends:
1. That Report No. PDS19-026 be received; and
2. That the Site Alteration By-law be enacted at a future Council meeting;
and
3. That Schedule ‘B’ of the 2020 Fees and Charges By-law be amended to
replace the Topsoil Preservation Permit fee with a Site Alteration Permit
fee and a Site Alteration Permit Renewal fee at the first opportunity to do
so upon approval of the Site Alteration By-law.
Carried
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R7. PDS19-099 – Mitigation Tactics to Prevent Illegal Demolition of Listed
Heritage Buildings
General Committee recommends:
1. That Report No. PDS19-099 be received; and
2. That an amendment to Fee By-law Number 6147-19 be presented to
Council to allow the Building Division to collect a deposit in the amount of
$10,000 when an owner applies for a demolition permit for a listed
heritage property; and
3. That the deposit only be returned to the owner after the requirements of
the Ontario Heritage Act have been completed in respect of the proposed
demolition.
Carried
R8. CMS19-029 – Aurora’s Community Recognition Awards
General Committee recommends:
1. That Report No. CMS19-029 be received; and
2. That the addition of a Senior Volunteer Award be approved as part of
Aurora’s Community Recognition Awards program.
Carried
8. Notices of Motion
(a) Councillor Kim
Re: Capital Project – Sidewalk Construction on Kitimat Crescent
Whereas the Town of Aurora’s Policy supports sidewalk construction where
gaps exist and Ontario Legislation requires municipalities to remove barriers to
accessibility; and
Whereas sidewalks are essential infrastructure that offer a protected,
dedicated space for all pedestrians, especially the most vulnerable, and when
visibility is poor (e.g., weather-related events, darkness); and
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Tuesday, November 19, 2019 Page 9 of 9
Whereas the Town has implemented the “Active and Safe Routes to School
Program” in 2013;
1. Now Therefore Be It Hereby Resolved That Capital Project No. XXXXX –
Sidewalk Construction on Kitimat Crescent be approved; and
2. Be It Further Resolved That a total budget of $100,000 from the 2020
Capital Budget be approved for Capital Project No. XXXXX to be funded
from the Roads Repair and Replacement reserve; and
3. Be It Further Resolved That the sidewalk be completed in time for the
2020/2021 school year.
9. New Business
Councillor Gaertner advised that she may be absent from some meetings and
events during the next month.
Mayor Mrakas inquired about the timing of the Yonge Street temporary closure
period relative to the Santa Under the Stars Parade being held on Saturday,
November 23, 2019, and staff agreed to provide a response.
10. Closed Session
None
11. Adjournment
The meeting was adjourned at 10:35 p.m.
Council Meeting Agenda
Tuesday, November 26, 2019
Item S1
Page 9 of 9
Motion for Which Notice Has
Been Given (November 19, 2019)
Councillor Harold Kim
Date: November 26, 2019
To: Mayor and Members of Council
From: Councillor Kim
Re: Capital Project – Sidewalk Construction on Kitimat Crescent
Whereas the Town of Aurora’s Policy supports sidewalk construction where gaps exist
and Ontario Legislation requires municipalities to remove barriers to accessibility; and
Whereas sidewalks are essential infrastructure that offer a protected, dedicated space
for all pedestrians, especially the most vulnerable, and when visibility is poor (e.g.,
weather-related events, darkness); and
Whereas the Town has implemented the “Active and Safe Routes to School Program” in
2013;
1. Now Therefore Be It Hereby Resolved That Capital Project No. XXXXX – Sidewalk
Construction on Kitimat Crescent be approved; and
2. Be It Further Resolved That a total budget of $100,000 from the 2020 Capital
Budget be approved for Capital Project No. XXXXX to be funded from the Roads
Repair and Replacement reserve; and
3. Be It Further Resolved That the sidewalk be completed in time for the 2020/2021
school year.
Council Meeting Agenda
Tuesday, November 26, 2019
Motion (a)
Page 1 of 1
The Corporation of The Town of Aurora By-law Number XXXX-19 Being a By-law to confirm actions by Council resulting from a Council meeting on November 26, 2019.
The Council of the Corporation of The Town of Aurora hereby enacts as follows:
1. That the actions by Council at its Council meeting held on November 26, 2019, in
respect of each motion, resolution and other action passed and taken by the
Council at the said meeting is hereby adopted, ratified and confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
Enacted by Town of Aurora Council this 26th day of November, 2019.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Council Meeting Agenda Tuesday, November 26, 2019 Confirming By-law Page 1 of 1