AGENDA - Council - 20190924
Council
Meeting Agenda
Tuesday, September 24, 2019
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
September 19, 2019
Town of Aurora
Council Meeting Agenda
Tuesday, September 24, 2019
7 p.m., Council Chambers
1. Approval of the Agenda
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
4. Delegations
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion and are enacted in one motion. The exception to this rule is that
a Member may request that one or more items be pulled for discussion and voted
on separately.
Recommended:
That the following Consent Agenda items, C1 to C2 inclusive, be approved:
C1. Council Meeting Minutes of September 10, 2019
Recommended:
1. That the Council meeting minutes of September 10, 2019, be adopted as
printed and circulated.
Council Meeting Agenda
Tuesday, September 24, 2019 Page 2 of 3
C2. Memorandum from Councillor Gaertner
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of July 26, 2019
Recommended:
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of July 26, 2019, be received for
information.
6. Standing Committee Reports
S1. General Committee Meeting Report of September 17, 2019
Recommended:
1. That the General Committee meeting report of September 17, 2019, be
received and the recommendations carried by the Committee approved.
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. FS19-026 – 2020 Capital Investment Program, Strategic Asset
Management Policy and 10-Year Asset Management Plan
Overview
Presentation to be provided by Rachel Wainwright-van Kessel, Director of
Finance.
Recommended:
1. That Report No. FS19-026 be received; and
2. That the 2019 10-Year Capital Investment Plan and 2020 Draft Capital
Budget be received and referred to the Budget Committee.
8. Motions
(a) Mayor Mrakas
Re: Canopy of Lights
Council Meeting Agenda
Tuesday, September 24, 2019 Page 3 of 3
9. Regional Report
10. New Business
11. Public Service Announcements
12. By-laws
Recommended:
That the following by-laws be enacted:
(a) By-law Number XXXX-19 Being a By-law to amend By-law Number 6000-17,
as amended, respecting the lands municipally known as 14288 Yonge Street
(Cedartrail Developments Inc.).
(General Committee Report No. PDS19-072, Sep. 3/19)
(b) By-law Number XXXX-19 Being a By-law to amend By-law Number 6000-17,
as amended, respecting the lands municipally known as 167, 171 and 175
Timberline Trail, to remove a Holding “(H)” symbol (Aurora (HGD) Inc.).
(General Committee Report No. PDS19-080, Sep. 17/19)
13. Closed Session
14. Confirming By-law
Recommended:
That the following confirming by-law be enacted:
By-law Number XXXX-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on September 24, 2019.
15. Adjournment
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, September 10, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes, Kim, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Rachel Wainwright-van Kessel, Director of
Finance, Sara Tienkamp, Acting Director of Operations, David
Waters, Director of Planning and Development Services,
Stephanie Mackenzie-Smith, Manager of Corporate
Communications, Patricia De Sario, Town Solicitor, Michael de
Rond, Town Clerk, and Ishita Soneji, Council/Committee
Coordinator
The Chair called the meeting to order at 7:00 p.m.
1. Approval of the Agenda
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Council Meeting Agenda
Tuesday, September 24, 2019
Item C1
Page 1 of 13
Council Meeting Minutes
Tuesday, September 10, 2019 Page 2 of 13
3. Community Presentations
(a) Jackie Benn-John, Executive Director, Women’s Support Network of
York Region
Re: Women’s Support Network of York Region
Ms. Ashley Dunn, on behalf of Ms. Benn-John, presented an overview of the
organization including details of the organization’s mission, values, and
guiding principles. She provided details on various programs available to
support individuals such as counselling services, 24/7 crisis line support, group
programs, and noted that the organization continues to work towards
eradicating sexual violence by creating awareness in the community through
public education and outreach.
Moved by Councillor Humfryes
Seconded by Councillor Gaertner
That the presentation be received for information.
Carried
4. Delegations
None
5. Consent Agenda
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the following Consent Agenda items, C1 to C3 inclusive, be approved:
C1. Council Meeting Minutes of July 23, 2019
1. That the Council meeting minutes of July 23, 2019, be adopted as printed
and circulated.
C2. Council Closed Session Minutes of July 23, 2019
1. That the Council Closed Session minutes of July 23, 2019, be adopted
as printed and circulated.
Council Meeting Agenda
Tuesday, September 24, 2019
Item C1
Page 2 of 13
Council Meeting Minutes
Tuesday, September 10, 2019 Page 3 of 13
C3. Council Closed Session Public Minutes of July 23, 2019
1. That the Council Closed Session Public minutes of July 23, 2019, be
adopted as printed and circulated.
Carried
6. Standing Committee Reports
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the following Standing Committee Report, Items S1, be received and the
recommendations carried by the Committee approved, with the exception of sub-
items S1(C1), S1(R1), S1(R4) and S1(R7), which were discussed and voted on
separately as recorded below:
S1. General Committee Meeting Report of September 3, 2019
(C1) Memorandum from Mayor Mrakas
Re: Resolution from Township of Brock, Re: Regional Governance
Review – Request for Special Advisors Report
Moved by Councillor Thompson
Seconded by Councillor Humfryes
1. That the memorandum regarding Resolution from Township of
Brock regarding Regional Governance Review – Request for
Special Advisors Report be received; and
2. That the resolution from Township of Brock be endorsed.
Carried
(A1) Community Recognition Review Advisory Committee Meeting
Minutes of July 25, 2019
1. That the Community Recognition Review Advisory Committee
meeting minutes of July 25, 2019, be received for information.
Carried
Council Meeting Agenda
Tuesday, September 24, 2019
Item C1
Page 3 of 13
Council Meeting Minutes
Tuesday, September 10, 2019 Page 4 of 13
(R1) PDS19-066 – Stop Control Removal at Corbett Crescent and
Cossar Drive
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Report No. PDS19-066 be received; and
2. That the stop sign and stop line remain on Corbett Crescent at
Cossar Drive.
Amendment
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
The main motion be amended by adding the following clause:
“That a yellow centre line be painted on Cossar Drive extending
40 metres east of the intersection of Cossar Drive and Corbett
Crescent.”
Carried
Main motion as amended
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Report No. PDS19-066 be received; and
2. That the stop sign and stop line remain on Corbett Crescent at
Cossar Drive; and
3. That a yellow centre line be painted on Cossar Drive extending
40 metres east of the intersection of Cossar Drive and Corbett
Crescent.
Carried as amended
(R2) CMS19-021 – Additional Funding – Supply and Installation of New
Sound System for the Aurora Community Centre –
McAlpine Ford Arena
Council Meeting Agenda
Tuesday, September 24, 2019
Item C1
Page 4 of 13
Council Meeting Minutes
Tuesday, September 10, 2019 Page 5 of 13
1. That Report No. CMS19-021 be received; and
2. That the total approved budget for Capital Project No. 72407 –
Sound system upgrade at the Aurora Community Centre #1, be
increased to $87,400, representing an increase of $37,400 to be
funded from the Facilities Repair and Replacement Reserve.
Carried
(R3) CMS19-022 – Additional Funding – Supply and Installation of
Change Room Lockers at the Aurora Family Leisure
Complex
1. That Report No. CMS19-022 be received; and
2. That the total approved budget for Capital Project No. 74022 –
Supply, install and replace change room lockers at the Aurora
Family Leisure Complex be increased to $108,680, representing an
increase of $52,180 to be funded from the Facilities Repair and
Replacement Reserve.
Carried
(R4) CS19-032 – Golf Tournament Funds Application Review and
Disbursement Committee
Moved by Councillor Gaertner
Seconded by Councillor Thompson
1. That Report No. CS19-032 be received; and
2. That the Golf Classic Funds Application Review and Disbursement
Committee be struck as an Advisory Committee of Council; and
3. That the aforementioned committee be delegated the sole authority
to disburse funds raised by the Aurora Mayor’s Charity Golf Classic;
and
4. That the recruitment provisions in the Advisory Committee and
Local Boards policy be waived; and
Council Meeting Agenda
Tuesday, September 24, 2019
Item C1
Page 5 of 13
Council Meeting Minutes
Tuesday, September 10, 2019 Page 6 of 13
5. That a dedicated reserve be created that will hold all unallocated
net proceeds generated from Charity Golf Classic events.
Carried
(R5) PDS19-072 – Application for Zoning By-law Amendment and Draft
Plan of Subdivision, Cedartail Developments
(Formerly Frattaroli), 14288 Yonge Street, Part Lot 74,
Con. 1, King, Part 2, 65R-37835, File Numbers: ZBA-
2014-09 and SUB-2014-04, Related File Number:
CDM-2018-02
1. That Report No. PDS19-072 be received; and
2. That Zoning By-law Amendment file ZBA-2014-09 (Cedartrail
Developments) be approved to rezone the subject lands from "Rural
General Oak Ridges Moraine (RU-ORM) Zone" to "Detached Third
Density Residential Exception Zone (R3-XX) Zone", "Detached
Fourth Density Residential Exception Zone (R4-XX) Zone",
"Detached Fourth Density Residential Exception Zone (R4-YY)
Zone", "Oak Ridges Moraine Environmental Protection (EP-ORM)
Zone" and Public Open Space (01) Zone"; and
3. That the application for Draft Plan of Subdivision SUB-2014-04
(Cedartrail Developments) be approved, subject to the conditions
outlined in Schedule 'A' to this report; and
4. That an allocation of 36 persons from the reserve to service the
development of 11 single detached dwellings on the approved Draft
Plan of Subdivision be granted; and
5. That the implementing Zoning By-law be brought forward to a future
Council meeting; and
6. That the Mayor and Town Clerk be authorized to execute a
Subdivision Agreement, including any and all of the agreements
referenced in the Conditions of Approval, and including any ancillary
agreements or documents required to give effect to the applications.
Carried
Council Meeting Agenda
Tuesday, September 24, 2019
Item C1
Page 6 of 13
Council Meeting Minutes
Tuesday, September 10, 2019 Page 7 of 13
(R6) PDS19-079 – Transfer of Servicing Allocation, Ashlen Holdings
Inc., 13859, 13875 and 13887 Yonge Street, Part of
Lots 15 and 16, Plan 166, File Numbers: OPA-2015-
03, ZBA-2015-08, and SUB-2015-04
1. That Report No. PDS19-079 be received; and
2. That an allocation of 97 persons from the reserve to service the
development of 30 single detached dwellings on the approved Draft
Plan of Subdivision be granted; and
3. That the Mayor and Town Clerk be authorized to execute any and
all agreements, documents and ancillary agreements required to
give effect to the development.
Carried
(R7) CAO19-002 – Community Engagement Policy Report
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Kim
1. That Report No. CAO19-002 be received; and
2. That the attached Community Engagement Policy be approved.
Motion to refer
Moved by Councillor Thompson
Seconded by Councillor Gilliland
That Report No. CAO19-002 – Community Engagement Policy
Report be referred back to staff.
Motion to refer
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
None
Council Meeting Agenda
Tuesday, September 24, 2019
Item C1
Page 7 of 13
Council Meeting Minutes
Tuesday, September 10, 2019 Page 8 of 13
8. Motions
(a) Councillor Gaertner
Re: Noise By-law Review
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
Whereas one of the most frequent complaints from residents is unacceptable
noise levels; and
Whereas finding the balance between resident versus resident noise
complaints is important; and
Whereas finding the balance between residents’ quality of life and acceptable
construction noise is needed, especially as Aurora experiences intensification
in our built up areas; and
Whereas the City of Toronto is undertaking a comprehensive review of their
Noise By-laws; and
Whereas many of their findings may be an example of how Aurora can
improve its own Noise By-law without staff having to undertake time
consuming study and expense; and
1. Now Therefore Be It Hereby Resolved That staff follow what is happening
in City of Toronto and bring a report to Council when Toronto’s review is
completed.
Amendment
Moved by Councillor Gaertner
Seconded by Councillor Gallo
That the operative clause be amended as follows:
“Now Therefore Be It Hereby Resolved That staff follow what is
happening in City of Toronto and other municipalities, and begin the
process of a comprehensive review of the Town’s Noise By-law.”
Carried
Council Meeting Agenda
Tuesday, September 24, 2019
Item C1
Page 8 of 13
Council Meeting Minutes
Tuesday, September 10, 2019 Page 9 of 13
Main motion as amended
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. Now Therefore Be It Hereby Resolved That staff follow what is happening
in City of Toronto and other municipalities, and begin the process of a
comprehensive review of the Town’s Noise By-law.
Carried as amended
(b) Councillor Gaertner
Re: Traffic Calming on Centre Street
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Thompson
Whereas a traffic calming initiative was put in place north of Wellington Street
and east of Yonge Street; and
Whereas the intent was to decrease cars coming into this residential area and
slow traffic down to increase residents’ safety and quality of life; and
Whereas it appears that most of the measures have had a positive affect; and
Whereas one exception of the desired intent is the traffic pattern created on
the western portion of Centre Street; and
Whereas a survey was sent to the traffic calming area at large and required a
50% response to highlight Centre Street as a problem area; and
Whereas the conditions were not met; and
Whereas this is a problem specific to those who live on western portion of
Centre Street and would not affect the whole area; and
Whereas this unforeseen problem of fast traffic going the wrong way on Centre
Street has been long causing concern for the residents living on this street;
and
Council Meeting Agenda
Tuesday, September 24, 2019
Item C1
Page 9 of 13
Council Meeting Minutes
Tuesday, September 10, 2019 Page 10 of 13
1. Now Therefore Be It Hereby Resolved That a survey be circulated just for
residents living on Centre Street that are directly affected; and
2. Be It Further Resolved That the 50% rule that the Town uses for other
Town streets be used in this situation; and
3. Be It Further Resolved That measures be undertaken to stop the
infiltration of ‘cut through’ which was the whole intent of the traffic calming.
Amendment
Moved by Councillor Gaertner
Seconded by Councillor Gallo
That the operative clauses be replaced with the following clause:
“Now Therefore Be It Hereby Resolved That staff report back on
mitigation strategies for the traffic issues on Centre Street.”
Carried
Main motion as amended
Moved by Councillor Gaertner
Seconded by Councillor Thompson
1. Now Therefore Be It Hereby Resolved That staff report back on
mitigation strategies for the traffic issues on Centre Street.
Carried as amended
9. Regional Report
None
10. New Business
Councillor Gaertner expressed concerns regarding the lack of advertising and
confusion with patron admission guidelines for the Aurora Intercultural Food and
Music Festival.
Councillor Gaertner sought clarification about receiving the comments made by
Town residents to the Province regarding cannabis stores within Town, and the
Council Meeting Agenda
Tuesday, September 24, 2019
Item C1
Page 10 of 13
Council Meeting Minutes
Tuesday, September 10, 2019 Page 11 of 13
Mayor provided a response noting that the feedback process was conducted by
the Province.
Mayor Mrakas expressed various ongoing concerns regarding the Highland Gate
development construction site and requested staff to investigate the matter for
lasting solutions to the concerns.
11. Public Service Announcements
Councillor Gilliland advised that the Town’s partners at Desjardins continue to offer
free recreational activities for Aurorans, noting that the schedule of free
programming can be found at aurora.ca/desjardinsdays.
Councillor Gilliland announced that youth looking for community service hours
could join the Youth Volunteer Fair on Thursday, September 19, 2019 from 4 p.m.
to 7 p.m. at the Aurora Family Leisure Complex, and further information regarding
the fair and volunteer opportunities can be found at aurora.ca/youthevents.
Councillor Humfryes announced that the Colours of Fall Concert will be on
Thursday, October 10, 2019 from 6 p.m. to 8 p.m. at Aurora Town Park, noting that
further details can be found at aurora.ca/fallconcert.
Councillor Kim extended a reminder that residents could try out Club Aurora for
free until Friday, September 13, 2019 and try out new fitness programs, and noted
that more information regarding services offered by Club Aurora is available at
aurora.ca/fitness.
Councillor Gaertner announced that the Town intends to reconstruct storm sewers
on Poplar Crescent and Henderson Drive in 2020, and interested businesses and
residents are invited to attend a public meeting to be held on Thursday, September
19, 2019 from 5 p.m. to 7:30 p.m. in the Leksand Room at Aurora Town Hall.
Councillor Thompson extended a reminder that registration for the 2019 fall
recreation and aquatics programs is now open and the program guide is available
at all recreation facilities, Town Hall, Aurora Public Library, Aurora Cultural Centre,
and at aurora.ca/recguide.
Councillor Gallo extended a reminder that the Stronach Aurora Recreation
Complex pool will be closed until Sunday, September 15, 2019 for scheduled
Council Meeting Agenda
Tuesday, September 24, 2019
Item C1
Page 11 of 13
Council Meeting Minutes
Tuesday, September 10, 2019 Page 12 of 13
maintenance, and residents could refer to the Aurora Family Leisure Complex pool
schedule at aurora.ca/fitness for available swim times during the closure.
Mayor Mrakas announced that the Aurora Tigers’ 2019-2020 season opener game
will be on Thursday, September 12, 2019 at the Aurora Community Centre at 7:30
p.m.
Mayor Mrakas extended a reminder that the 2019 Magna Hoedown will take place
on September 13 and 14, 2019 at the Magna International’s corporate campus
starting with the Student Hoedown from 10 a.m. to 2 p.m. on Friday, September
13, 2019.
12. By-laws
None
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the following confirming by-law be enacted:
By-law Number 6201-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on September 10, 2019.
Carried
15. Adjournment
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the meeting be adjourned at 9:07 p.m.
Carried
Council Meeting Agenda
Tuesday, September 24, 2019
Item C1
Page 12 of 13
Council Meeting Minutes
Tuesday, September 10, 2019 Page 13 of 13
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, September 24, 2019
Item C1
Page 13 of 13
Memorandum
Date: September 24, 2019
To: Mayor and Members of Council
From: Councillor Wendy Gaertner
Re: Lake Simcoe Region Conservation Authority
Board Meeting Highlights of July 26, 2019
Recommendation
That Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4265
Email: wgaertner@aurora.ca
www.aurora.ca
Town of Aurora
Councillors’ Office
Council Meeting Agenda
Tuesday, September 24, 2019
Item C2
Page 1 of 4
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway, Newmarket, ON, L3Y 4X1
E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca
ANNOUNCEMENTS:
a)CAO Mike Walters advised Board members that on July 11 th the Dalt Hicks Invitational Tournament
was held at Redcrest Golf Course and funds raised went to the Lake Simcoe Conservation
Foundation’s Connect Campaign that is raising funds for a new Nature Centre at Scanlon Creek
Conservation Area to house LSRCA’s Education Program. He was pleased to note that funds raised
during the tournament were in the order of $50,000. Chair Wayne Emmerson noted that he was
pleased to hear that the City of Barrie Mayor Jeff Lehman has now joined the Connect Campaign
Leadership Cabinet.
PRESENTATIONS:
a)LSRCA’s Afforestation Program
Manager, Forestry and Greenspace Services, Phil Davies, provided the Board with an overview of
LSRCA’s Afforestation Program, noting that LSRCA has been tree planting since the 1950s, and while
planting methods, project size, and the cost of seedlings and plant materials have changed over
time, objectives have remained largely the same - getting more trees in the ground to: increase
forest cover and biodiversity; create and enhance wildlife habitat; and improve water quantity and
quality in our rivers and Lake Simcoe. He explained the difference between reforestation and
afforestation, where reforestation is replanting where trees have been planted before, and
afforestation is planting in areas that have not previously had trees planted.
He explained that the Spring planting season begins in early April and runs up to the May long
weekend. However, with the cold and wet Spring of 2019, planting continued into mid-June.
Through LSRCA’s Afforestation Program, 42,500 seedlings have been planted across 25 sites.
Through LSRCA’s Do-it-Yourself (DIY) program, over 9,500 seedlings were sold to more than 70
participating landowners. He described some of the successful partnerships LSRCA has built and
noted that LSRCA relies on its partners for continued success into the future.
To view this presentation, please click this link: LSRCA's Afforestation Programming. More
information on LSRCA’s tree planting programs can be found through this link: LSRCA Tree Planting
Board Meeting Highlights
July 26, 2019
Council Meeting Agenda
Tuesday, September 24, 2019
Item C2
Page 2 of 4
LSRCA Board of Directors
Meeting Highlights – July 26, 2019
Page 2 of 3
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway, Newmarket, ON, L3Y 4X1
E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca
b)LSRCA’s Financial Update – 2nd Quarter 2019
Manager, Finance, Katherine Toffan, provided the Board with an overview of LSRCA’s Second
Quarter 2019 Financial Report, noting highlights include: continued delays in development
impacting LSPOP revenue assumptions in 2019 with an anticipated draw from reserves; MNRF
notification of funding reduction by $64K; Scanlon Creek Operations Centre renovation project is
underway, with expected completion early 2020; and asset management plan support is
commencing in Q3, with completion in Q4.
She noted that generally the 2nd quarter is on track with the year-to-date budget; however, some
variances mostly attributed to timing of expense and revenue recognition could impact the year-
end position.
Ms. Toffan provided a status of key capital projects for 2019, noting that the Pangman Springs
Wetland Restoration project and the East Holland Fish Barrier Removal projects have been
completed, and the remaining projects are in various stages of design and/or construction.
Some key assumptions for the 2019 forecast at the 2 nd quarter include:
1.All municipal funding partners pay their full funding notices for 2019;
2.Draws from the rate stabilization reserve will cover deficits related to offsetting programs and
the reduction in MNRF funding;
3.Change of revenue recognition for Special Capital will eliminate most deferred revenue at year
end; and
4.Any infrastructure gap identified in the asset management work will be addressed in the 2021
Budget.
Ms. Toffan highlighted a high level forecast of revenues and expenditures through the end of 2019,
noting that a slight deficit of $82K is forecasted.
To view this presentation, please click this link: LSRCA Financial Update: 2nd Quarter 2019
CORRESPONDENCE AND STAFF REPORTS:
Correspondence
The Board received a letter of congratulations from the Ministry of Municipal Affairs and Housing
regarding funding approval in the amount of $431,250 under the National Disaster Mitigation Program
for a flood mitigation project.
Council Meeting Agenda
Tuesday, September 24, 2019
Item C2
Page 3 of 4
LSRCA Board of Directors
Meeting Highlights – July 26, 2019
Page 3 of 3
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway, Newmarket, ON, L3Y 4X1
E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca
LSRCA’s Updated Purchasing Policy
The Board approved Staff Report No. 37-19-BOD, prepared by General Manager, Corporate and
Financial Services/CFO, Mark Critch, regarding updates to LSRCA’s Purchasing Policy, which are to be
effective immediately.
Single Source Professional Services Agreement Award – Greenland Consulting Engineers Inc.
The Board approved Staff Report No. 38-19-BOD, prepared by General Manager, Planning &
Development, Rob Baldwin, regarding a single source professional services agreement award to
Greenland Consulting Engineering Inc. for the Alcona National Disaster Mitigation Program Flood Relief
Class EA. Staff were directed to enter into a professional services agreement with Greenland Consulting
Engineers Inc.
Mid-year Monitoring Report –
Planning and Development Applications for the period January 1 thru June 30, 2019
The Board received Staff Report No. 39-19-BOD, prepared by Director, Regulations, Beverley Booth,
regarding the progress of planning and development applications for the first half of 2019.
Local Planning Appear Tribunal Matter Update – Town of East Gwillimbury Comprehensive Zoning By-law
The Board received Staff Report No. 40-19-BOD, prepared by Acting Director, Planning, Melinda Bessey,
regarding an update on the LPAT matter concerning the Town of East Gwillimbury ’s Comprehensive
Zoning By-law and directed staff to continue settlement negotiations to achieve a mutual settlement
agreement respective of LPAT guidelines.
For more information or to see the full agenda package, please click the link below for LSRCA’s Board of
Directors’ webpage: https://www.lsrca.on.ca/Pages/Board-Meetings.aspx
Council Meeting Agenda
Tuesday, September 24, 2019
Item C2
Page 4 of 4
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, September 17, 2019
Attendance
Council Members Councillor Kim in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes, Thompson, and Mayor Mrakas
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Clayton Pereira, Acting Director of Finance,
Sara Tienkamp, Acting Director of Operations, David Waters,
Director of Planning and Development Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications, Patricia
De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Linda
Bottos, Council/Committee Coordinator
The Chair called the meeting to order at 7:02 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services
with the following additional items, including the addition of Delegations (e), (f),
and (g), on a two-thirds majority vote:
• Delegation (a) Ariana Dalie, Resident representing Straw Free Aurora
Re: Item R3 – PDS19-070 – Strategies to Reduce Single-Use Plastic Straws
• Delegation (b) Lynn Pearson, Resident
Re: Item R1 – PDS19-085 – Sidewalk Construction on Adair Drive, Bailey
Crescent, Davidson Road, Browning Court, Johnson Road, Holman Crescent
and Baldwin Road
Council Meeting Agenda
Tuesday, September 24, 2019
Item S1
Page 1 of 10
General Committee Meeting Report
Tuesday, September 17, 2019 Page 2 of 10
• Delegation (c) Cathy Henry, Resident
Re: Item R1 – PDS19-085 – Sidewalk Construction on Adair Drive, Bailey
Crescent, Davidson Road, Browning Court, Johnson Road, Holman Crescent
and Baldwin Road
• Delegation (d) Carol and Paul Ellis, Residents
Re: Item R1 – PDS19-085 – Sidewalk Construction on Adair Drive, Bailey
Crescent, Davidson Road, Browning Court, Johnson Road, Holman Crescent
and Baldwin Road
• Delegation (e) Rebecca Beaton, Resident
Re: Item R1 – PDS19-085 – Sidewalk Construction on Adair Drive, Bailey
Crescent, Davidson Road, Browning Court, Johnson Road, Holman Crescent
and Baldwin Road
• Delegation (f) Judy Saabas, Resident
Re: Item R1 – PDS19-085 – Sidewalk Construction on Adair Drive, Bailey
Crescent, Davidson Road, Browning Court, Johnson Road, Holman Crescent
and Baldwin Road
• Delegation (g) Sarah Carcone, Resident
Re: Item R1 – PDS19-085 – Sidewalk Construction on Adair Drive, Bailey
Crescent, Davidson Road, Browning Court, Johnson Road, Holman Crescent
and Baldwin Road
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
None
4. Delegations
Council Meeting Agenda
Tuesday, September 24, 2019
Item S1
Page 2 of 10
General Committee Meeting Report
Tuesday, September 17, 2019 Page 3 of 10
(a) Ariana Dalie, Resident representing Straw Free Aurora
Re: Item R3 – PDS19-070 – Strategies to Reduce Single-Use Plastic
Straws
Ms. Dalie spoke in support of the staff report recommendation to implement an
Offer-First policy at Town facilities. She inquired about whether the policy
would offer any alternatives to plastic straws and whether the Town would
consider a second phase by completing a study showing the results of the first
initiative to encourage the participation of local eateries in Aurora.
General Committee received and referred the comments of the delegation to
Item R3.
(b) Lynn Pearson, Resident
Re: Item R1 – PDS19-085 – Sidewalk Construction on Adair Drive, Bailey
Crescent, Davidson Road, Browning Court, Johnson Road, Holman
Crescent and Baldwin Road
Ms. Pearson, representing the residents of Browning Court, spoke in
opposition to the planned sidewalk construction and expressed concerns
regarding the lack of space, snow removal, safety, and accessibility. She
noted that every resident of Browning Court has signed a petition requesting
Council to reconsider the Town’s plan to add sidewalks to their street.
General Committee received and referred the comments of the delegation to
Item R1.
(c) Cathy Henry, Resident
Re: Item R1 – PDS19-085 – Sidewalk Construction on Adair Drive, Bailey
Crescent, Davidson Road, Browning Court, Johnson Road, Holman
Crescent and Baldwin Road
Ms. Henry, representing her neighbourhood, spoke in opposition to the
planned sidewalk construction, noting that more than 92 per cent of the
residents are not in favour of sidewalks. She requested that Council consider
the feedback from residents when making its decision.
General Committee received and referred the comments of the delegation to
Item R1.
Council Meeting Agenda
Tuesday, September 24, 2019
Item S1
Page 3 of 10
General Committee Meeting Report
Tuesday, September 17, 2019 Page 4 of 10
(d) Carol and Paul Ellis, Resident
Re: Item R1 – PDS19-085 – Sidewalk Construction on Adair Drive, Bailey
Crescent, Davidson Road, Browning Court, Johnson Road, Holman
Crescent and Baldwin Road
Mr. and Ms. Ellis spoke in opposition to the planned sidewalk construction,
expressed concern regarding the potential loss of mature trees, and indicated
support for curbs.
General Committee received and referred the comments of the delegation to
Item R1.
(e) Rebecca Beaton, Resident
Re: Item R1 – PDS19-085 – Sidewalk Construction on Adair Drive, Bailey
Crescent, Davidson Road, Browning Court, Johnson Road, Holman
Crescent and Baldwin Road
Ms. Beaton, representing residents of Holman Crescent, Johnson Road,
Browning Court, and Baldwin Road, provided background and spoke in
opposition to the planned sidewalk construction. She expressed concerns
regarding the resident input process and potential loss of mature trees, and
indicated support for curbs.
General Committee received and referred the comments of the delegation to
Item R1.
(f) Judy Saabas, Resident
Re: Item R1 – PDS19-085 – Sidewalk Construction on Adair Drive, Bailey
Crescent, Davidson Road, Browning Court, Johnson Road, Holman
Crescent and Baldwin Road
Ms. Saabas spoke in opposition to the planned sidewalk construction on
Johnson Road and expressed concerns regarding snow removal, the elderly
and clearing of sidewalks, and the potential loss of parking space.
General Committee received and referred the comments of the delegation to
Item R1.
Council Meeting Agenda
Tuesday, September 24, 2019
Item S1
Page 4 of 10
General Committee Meeting Report
Tuesday, September 17, 2019 Page 5 of 10
(g) Sarah Carcone, Resident
Re: Item R1 – PDS19-085 – Sidewalk Construction on Adair Drive, Bailey
Crescent, Davidson Road, Browning Court, Johnson Road, Holman
Crescent and Baldwin Road
Ms. Carcone spoke in opposition to the planned sidewalk construction on
Bailey Crescent and expressed concerns regarding snow removal and the
potential loss of parking space.
General Committee received and referred the comments of the delegation to
Item R1.
5. Consent Agenda
None
6. Advisory Committee Meeting Minutes
None
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PDS19-085 – Sidewalk Construction on Adair Drive, Bailey Crescent,
Davidson Road, Browning Court, Johnson Road, Holman
Crescent and Baldwin Road
General Committee recommends:
1. That Report No. PDS19-085 be received; and
2. That the Town's Sidewalk Installation Policy be waived to permit the
reconstructions of Adair Drive, Bailey Crescent, Davidson Road,
Browning Court, Johnson Road, Holman Crescent and Baldwin
Road without sidewalks; and
3. That sidewalks be removed from the scope of Capital Project Nos.
31118 and 31119; and
Council Meeting Agenda
Tuesday, September 24, 2019
Item S1
Page 5 of 10
General Committee Meeting Report
Tuesday, September 17, 2019 Page 6 of 10
4. That the curb and gutter design of the reconstructions remain.
Carried as amended
R2. CS19-034 – Noise Exemption Request – 25 Butternut Ridge Trail
General Committee recommends:
1. That Report No. CS19-034 be received; and
2. That an exemption to the Town’s Noise By-law No. 4787-06.P to allow for
the construction of a five-storey apartment building between 6 a.m. and 8
p.m. Monday to Friday, which requires cast-in-place concrete slabs at 25
Butternut Ridge Trail, be approved; and
3. That a by-law to amend Noise By-law No. 4787-06.P be brought forward
to a future Council meeting providing delegated authority to staff for the
approval of noise exemptions for continuous pouring of concrete that
cannot be interrupted once the operations have commenced.
Carried
R3. PDS19-070 – Strategies to Reduce Single-Use Plastic Straws
General Committee recommends:
1. That Report No. PDS19-070 be received; and
2. That an Offer-First policy be implemented at all Town facilities and Town-
run special events, offering plastic straws to customers rather than
serving them automatically; and
3. That Council support the Federal and Provincial Governments’ waste
initiatives regarding single-use plastics and packaging and that this
report be forwarded to them for information; and
4. That staff be directed to report back to Council with an update on
the results of the Offer-First policy initiative after one year.
Carried as amended
Council Meeting Agenda
Tuesday, September 24, 2019
Item S1
Page 6 of 10
General Committee Meeting Report
Tuesday, September 17, 2019 Page 7 of 10
R4. PDS19-073 – Approval for Capital Project No. 31133 – Photometric
Analysis and Lighting Gap Study
General Committee recommends:
1. That Report No. PDS19-073 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 31133 – Photometric Analysis and Lighting Gap Study in the
amount of $100,000.
Carried
R5. PDS19-075 – Approval for Capital Project No. 31175 – Municipal
Parking Lot Rehabilitation Study
General Committee recommends:
1. That Report No. PDS19-075 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 31175 – Municipal Parking Lot Rehabilitation Study in the
amount of $200,000.
Carried
R6. PDS19-077 – Additional Information Regarding the Feasibility of
Implementing a Train Whistle Cessation Program for
Aurora GO Train Crossings
General Committee recommends:
1. That Report No. PDS19-077 be received; and
2. That the Town not proceed with the implementation of a Train Whistle
Cessation Program.
Carried
Council Meeting Agenda
Tuesday, September 24, 2019
Item S1
Page 7 of 10
General Committee Meeting Report
Tuesday, September 17, 2019 Page 8 of 10
R7. PDS19-080 – Application for Removal of (H) Holding Provision
Highland Gate Developments Inc. (HGDI)
167, 171 and 175 Timberline Trail, Lots 42, 43 and 44, Plan
65M-4644, File Number: ZBA(H)-2019-01, Related File
Numbers: OPA-2015-01, ZBA-2015-02, and SUB-2015-01
General Committee recommends:
1. That Report No. PDS19-080 be received; and
2. That the Application to Remove the (H) Holding Provision (File ZBA(H)-
2019-01 from Lots 42 to 44 on the Draft Plan of Subdivision (SUB-2015-
01) be approved; and
3. That the amending By-law to remove the (H) Holding Provision be
presented for enactment at a future Council meeting; and
4. That the Mayor and Clerk be authorized to execute any and all
agreements, documents and ancillary agreements required to give effect
to the development.
Carried
8. Notices of Motion
(a) Mayor Mrakas
Re: Canopy of Lights
Whereas Goal 3 of the Town’s ”Economic Strategic Plan” identifies
establishing downtown Aurora as a destination and focal point for the
community; and
Whereas creating a unique atmosphere, that would at the same time promote
the Town’s built heritage, would advance this goal; and
Whereas economically vibrant downtowns are the heart and soul of the
community, provide an identity for the Town, and are a point of pride for the
community;
Council Meeting Agenda
Tuesday, September 24, 2019
Item S1
Page 8 of 10
General Committee Meeting Report
Tuesday, September 17, 2019 Page 9 of 10
1. Now Therefore Be It Hereby Resolved That staff be directed to work with
the Aurora BIA (Business Improvement Area) to install a “canopy of lights”
on Yonge Street from Wellington Street to Mosley Street in time for the
Santa Under the Stars Parade on November 23, 2019.
9. New Business
Mayor Mrakas advised that the street lights installed in the Highland Gate
development have been turned on and are too bright for the surrounding residents.
He requested that staff contact Geranium Homes regarding adding blockers, and
staff agreed to follow up.
Mayor Mrakas advised of the plan to proceed with establishing a committee
comprised of ratepayer associations, Town staff, and the developer Geranium
Homes, to facilitate communication, resolution, and monitoring of any issues
related to the Highland Gate development.
Councillor Gaertner announced that the Aurora Legion would be holding its Raise
the Roof fundraiser event on Saturday, September 21, 2019, toward repair of the
roof, noting that tickets are $15 in advance and $20 at the door.
Councillor Gaertner inquired about the timing of three upcoming stormwater
management reports regarding the Stream Management Master Plan, Tannery
Creek Flood Relief Study, and State of Maturity Report. Staff provided a response
noting that the report on the Stream Management Master Plan and Tannery Creek
Flood Relief Study would be submitted to Council in November 2019.
Councillor Kim referred to a request from a public school teacher and students
who wish to grow milkweed to attract butterflies and inquired about any potential
locations on Town property. Staff provided a response and agreed to discuss this
matter further with the Councillor. Councillor Gaertner indicated that she would be
submitting a motion on this topic in the next meeting cycle. Mayor Mrakas advised
that he has extended an invitation to the grade five class to visit Town Hall.
10. Closed Session
None
Council Meeting Agenda
Tuesday, September 24, 2019
Item S1
Page 9 of 10
General Committee Meeting Report
Tuesday, September 17, 2019 Page 10 of 10
11. Adjournment
The meeting was adjourned at 8:24 p.m.
Council Meeting Agenda
Tuesday, September 24, 2019
Item S1
Page 10 of 10
Town of Aurora
Council Report No. FS19-026
Subject: 2020 Capital Investment Program, Strategic Asset Management
Policy and 10 Year Asset Management Plan Overview
Prepared by: Jason Gaertner, Manager, Financial Management
Department: Financial Services
Date: September 24, 2019
Recommendation
1. That Report No. FS19-026 be received; and
2. That the 2019 10-Year Capital Investment Plan and 2020 draft capital budget be
received and referred to the Budget Committee.
Executive Summary
The Town’s draft 2020 detailed capital investment plan along with all supporting
documentation will be circulated to Council for its review prior to the first scheduled
Budget Committee meeting on October 5, 2019.
• The Town’s Strategic Asset Management Policy guides the establishment of its
Asset Management Plan which outlines the Town’s asset management
methodologies, including an assessment of the overall condition of its assets
• The successful delivery of the Town’s 10-year capital investment plan hinges
upon its funding strategy
• Repair and replacement (R&R) capital requirements are increasing as assets
age and as the Asset Management Plan is refined
• Repair and replacement capital requirements are funded through three main
sources
• Funding for tax funded repair and replacement is supplemented with federal and
provincial grants
• Overall R&R cash to capital contributions (CTC) to reserves must keep pace with
inflation and meet the Town’s asset management needs
• The Town aims to grow its infrastructure reserve balances to two times the
average capital spend
Council Meeting Agenda
Tuesday, September 24, 2019
Item R1
Page 1 of 19
September 24, 2019 Page 2 of 19 Report No. FS19-026
• The Town’s consolidated tax based repair & replacement reserve performance is
not projected to meet the desired 10 year target
• The Town’s draft 2020 detailed capital budget is provided for the Budget
Committee’s review and support
• The draft 2020 capital investment plan excludes all fleet projects as the Town
awaits the outcome of an ongoing consultant’s review
• New to this year’s review process, the Budget Committee will have only two
options available for its consideration, being to approve or not approve each
capital project
• The Town plans to modernize the capital planning process as part of its 2021
capital planning process
Background
As per its Asset Management for Municipal Infrastructure Regulation (O. Reg. 588/17),
the Province of Ontario requires municipalities to conduct long-term asset management
planning through the implementation of a strategic asset management policy and
detailed asset management plans. This regulation requires municipalities to comply with
a prescribed list of key milestones; of which the following remain to be completed:
i. All municipalities are required to ensure that their asset management plans
include the following elements as per the prescribed timelines:
a. Addresses core infrastructure assets such as roads, bridges, culverts,
including any assets used in the collection, conveyance/distribution of
water/wastewater; and storm water management systems by July 1, 2021;
b. In addition to core infrastructure assets, addresses all other infrastructure
assets by July 1, 2023; and
c. All infrastructure assets should include a greater breadth of prescribed
details, such as service level requirements, by July 1, 2024.
The Town of Aurora has been successful in ensuring its continued compliance with
these progressive regulatory requirements including its successful approval of a
strategic asset management policy on March 26, 2019. The Town’s intent is to remain in
full compliance with all remaining prescribed future regulatory requirements.
The Town’s current approved Asset Management Plan (AMP) meets all present
provincial regulatory requirements. The AMP is the foundation upon which the Town’s
asset decisions are based; as well as is an essential application requirement for all
Council Meeting Agenda
Tuesday, September 24, 2019
Item R1
Page 2 of 19
September 24, 2019 Page 3 of 19 Report No. FS19-026
requests for provincial or federal infrastructure funding. The Town’s AMP is guided by
its Strategic Asset Management Policy.
Complementing the AMP is the Town’s annual 10-Year Capital Investment Plan
representing a consolidation of the anticipated needs of all Town departments. This plan
is intended to assist the managers responsible for each asset category to carefully plan
for the longer term sustainability of each asset, and ensure appropriate and timely
budgeting for the replacement of assets at the optimal time, balancing available funding
with the need and condition of the asset and its service standard.
The plan is grouped into three sections: repair and replacement of existing assets
(R&R), plans for growth and new assets (G&N), and periodic studies and other special
projects (S&O). This plan is reviewed and updated each year by staff and presented to
Council for its review and endorsement. It is important background material for the
annual capital budget review and approval processes.
In addition to ensuring the alignment of 10-year capital plan funding recommendations
with the AMP, these recommendations also align with the following four Council
endorsed asset sustainability strategies:
1. The Town generally will not use debt to finance the major restoration or
replacement of its assets which were originally funded from development
charges or would be so funded if initially constructed today. To avoid incurring
debt, the Town will strive to annually set aside sufficient reserves to provide
for existing asset sustainability.
2. Targets for R&R reserve funds future desired balances at the end of each 10
year planning period should be set equal to two times the average of the 10
year annual funding requirement for that period, reviewed annually.
3. Annual “tax cash to capital” funding will be apportioned pro rata amongst the
asset specific reserve funds for each asset category, including tax funded
Growth & New and Studies & Other.
4. Annual “tax cash to capital” budget amounts must achieve sustainable
infrastructure funding and should be reviewed annually as part of the 10-year
capital plan update process to ensure annual contributions keep pace with
capital cost inflation, capital plan needs, and ultimately allowing for the
achievement of the goal of concluding each 10 year planning period with R&R
Council Meeting Agenda
Tuesday, September 24, 2019
Item R1
Page 3 of 19
September 24, 2019 Page 4 of 19 Report No. FS19-026
reserve balances at approximately equal to the applicable 10-year average
funding requirement for that period.
As part of its review of the 10-Year Capital Investment Plan, staff have undertaken their
usual detailed review and documentation of their recommended 2020 repair &
replacement, growth & new and studies & other capital budgets. This review considers
several factors, including alignment with the Town’s Asset Management Plan (AMP),
available reserve funding, as well as other key Town priorities.
Analysis
The Town’s Strategic Asset Management Policy guides the establishment of its
Asset Management Plan which outlines the Town’s asset management
methodologies, including an assessment of the overall condition of its assets
Firstly, the purpose of the Town’s strategic asset management policy is to provide
leadership in, and commitment to the development and implementation of the Town of
Aurora’s asset management program. It is intended to guide the consistent use of asset
management across the organization, to facilitate logical and evidence-based decision-
making for the management of municipal infrastructure assets and to support the
delivery of sustainable community services in the name of “Today, tomorrow, our future
together”. This policy’s primary intent is to integrate the Town’s strategic mission, vision
and goals with its asset management program, and to ensure that critical municipal
infrastructure assets and vital services are maintained and provided to the community in
a reliable, sustainable manner.
An essential component of the Town’s asset management program is its Asset
Management Plan (AMP). The AMP is strongly aligned with the Strategic Asset
Management Policy. Its primary objective is to maximize benefits, control risks, and
provide a satisfactory level of service to the community in a sustainable manner.
Infrastructure management ensures that the Town is capable of providing the desired
level of service in support of the Town’s achievement of its high-level strategic goals.
The AMP is a strategic document stating the characteristics and condition of
infrastructure assets, levels of service expected from them, planned actions to ensure
that assets are providing the expected level of service and financing strategies to
implement the planned actions. The overall intent of the AMP is to ensure that the
Town’s investments are made at the right time, future repair and rehabilitation costs are
minimized, and municipal assets are being appropriately maintained.
Council Meeting Agenda
Tuesday, September 24, 2019
Item R1
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September 24, 2019 Page 5 of 19 Report No. FS19-026
The Town has also incorporated its anticipated future growth and future required asset
investments into its AMP in an effort to document any new assets that it plans to invest
in as the community grows, including how it plans to finance those investments. The
growth side of the plan becomes an important input into the future asset replacement
side of the plan, as these new growth driven assets begin to require replacement as
well.
The successful delivery of the Town’s 10-year capital investment plan hinges
upon its funding strategy
The Town’s 10-year capital investment plan which is built upon its AMP foundation,
determines the total required cash to capital (CTC) contribution each year. This year’s
10-year capital plan contains the detailed plans for assets including the approved 2019
capital budget plus 10 forecast years from 2020 to 2029. This plan is the result of a
comprehensive review and update of the previous year’s 10-Year Capital Investment
Plan undertaken by each asset manager.
The 10-year plan shows a planned investment requirement of $198.2 million, including
$121.8 million for Repair & Replacement (R&R), $73.0 million for Growth & New (G&N)
assets, and $3.4 million for Studies & Other (S&O). R&R represents more than 60% of
this total planned investment over this period; it is anticipated that the R&R share of the
overall plan will continue to grow as the Town approaches build out.
The Town’s current 10-year capital plan is $44.3 million less than last years’ plan. This
change is mostly attributable to a 2019 placeholder of $35 million relating to the Library
Square that was included in last years’ plan but is not part of this years’ plan. Table 1
below compares the average required investment per year as per the previous 10-year
capital plan to this years’ plan:
Council Meeting Agenda
Tuesday, September 24, 2019
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Page 5 of 19
September 24, 2019 Page 6 of 19 Report No. FS19-026
Table 1: Historic and Planned Average Annual Investment
10-Year Average Annual Required
Investment
2018 2019
Tax Funded:
Repair & Replacement 7,776,000 9,257,000
Growth & New 11,964,100 7,034,200
Studies & Other 338,300 332,600
20,078,400 16,623,800
Rates Funded: 4,169,600 3,194,400
The assets that the Town owns are either funded by general taxation (“tax funded
assets”), or by utility rates (“rate funded assets”). Rates funded assets are restricted to
all underground water, sanitary sewer, and storm water systems, pumping stations,
storm water management ponds, storm drainage ditches, culverts and related
infrastructure. Tax funded assets are all other assets owned by the Town, including
fleet, equipment, technology assets, roads, sidewalks, street lighting, bridges, town
facilities, parks, fields and other structures, together with fire halls located in Aurora. In
an effort to minimize the impact on these core funding sources, both the tax and rate
funded capital requirements are subsidized through any other available funding
sources, if any, such as provincially or federally available grants.
Repair and replacement (R&R) capital requirements are increasing as assets age
and as the Asset Management Plan is refined
As can be noted from Table 1, the Town’s 10-year average R&R requirement has
increased significantly. This increase is a reflection of the Town’s infrastructure
beginning to show its age and consequently, its R&R needs are now beginning to
appear within the Town’s 10-year planning horizon. This increase is also driven by
improvements in the planning of R&R capital needs for the Town’s various asset types.
The Town’s funding strategy for its 10-year capital plan hinges on the reliability,
completeness and reasonableness of the plan. If the planned spend is overstated, the
funding strategy will impose an unnecessary burden on taxpayers and the annual
budget. Contrary, if the 10-year plan is understated, the funding strategy employed will
be insufficient in providing for the real needs of the Town. While this plan is updated
each year in detail by staff, it is important for Council to identify any projects contained
in the plan which may require further discussion. Amendments can be made by
Council Meeting Agenda
Tuesday, September 24, 2019
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Page 6 of 19
September 24, 2019 Page 7 of 19 Report No. FS19-026
removing projects altogether or amending the planned timing of projects to more
realistically align with the expectations of Council. However, it is important to note that
any amendments made to the plan may necessitate a change in its recommended
funding strategy as well.
Repair and replacement capital requirements are funded through three main
sources
The Town’s funding strategy consists of many different funding sources. In particular,
the key funding sources available to the Town in support of its largest capital investment
category being R&R are:
• Federal & provincial grants;
• Cash to capital contributions (from the tax levy);
• Cash to capital contributions (from water, wastewater, storm water rates)
The 2020 R&R requirement compared to annual planned averages spend is presented
in the below Table 2.
Table 2: Budget Funding Compared to Average Annual Planned Investment
2019 10 Year
Avg. R&R
Requirement*
10 Year Average
Gas Tax and
OCIF funding
expected
2020 Draft
Cash to
Capital
Funding**
Funding
(Short-fall)
/ Surplus
Tax Funded 9,186,019 2,795,700 4,765,400 (1,624,919)
Rate Funded 2,921,600 0 4,600,000 1,678,400
* 10 Year Average R&R Requirement is net of all other funding sources, with the exception of grants.
** R&R Cash to Capital share only.
As seen from Table 2 above, the annual tax contribution to capital for R&R is less than
the average required annual spend by $1,624,919 per year over the 10 year period.
This represents the equivalent of an unfunded 2020 tax rate pressure of 3.4%. This gap
has grown versus last year’s 10-year capital investment plan for the reasons noted
above.
Council Meeting Agenda
Tuesday, September 24, 2019
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Page 7 of 19
September 24, 2019 Page 8 of 19 Report No. FS19-026
Funding for tax funded repair and replacement is supplemented with federal and
provincial grants
The Town receives both Federal Gas Tax (FGT) and Ontario Community Infrastructure
Fund (OCIF) grant allocations averaging $2,795,700 per year. To simplify the financial
planning and reporting of these grants, while remaining separate on the Town’s books,
these funds are notionally pooled with the Town’s planned tax cash to capital amount in
support of the funding of its tax supported infrastructure capital reserves. In general,
even though it is possible for these grants to be allocated toward other types of capital
projects, the Town uses them exclusively to fund road network asset category
requirements. In recognition of this practice, the Town will strategically allocate less of
its available tax cash to capital funds toward this asset category.
The 2020 cash to capital contribution from utility rates exceeds the current period’s 10
year average requirement as it is based upon a much longer time horizon (50 to 100
years). This is done in an effort to grow these related reserve balances in preparation
for the future when the very expensive R&R costs for the Town’s underground
infrastructure begin arising as they reach the end of their useful lives. Annual utility
budgets consider this updated plan and long-term funding needs.
Overall R&R cash to capital contributions (CTC) to reserves must keep pace with
inflation and meet the Town’s asset management needs
In 2019, excluding the receipt of federal and provincial grants, the tax base contributed
$5,028,900 to the capital reserves for infrastructure. This amount gets immediately
allocated amongst R&R, G&N and S&O capital reserves. Eighty percent of the Town’s
annual tax funded CTC contribution is allocated in support of asset R&R. The remainder
is allocated in support of the Town’s growth & new and studies & other capital projects.
The majority of growth & new capital project funding is derived from alternative funding
sources and the value of studies & other projects are low, consequently their impact on
the annual CTC requirement are minor.
As infrastructure costs increase with inflation, so too must the annual contribution from
the tax base. Otherwise the inflationary growth of future R&R requirements will out-pace
the growth of available reserve balances resulting in insufficient funds being available
when required in the mid to longer term future.
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Tuesday, September 24, 2019
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Page 8 of 19
September 24, 2019 Page 9 of 19 Report No. FS19-026
The Town aims to grow its infrastructure reserve balances to two times the
average spend
One of the Town’s key financial goals is to grow its infrastructure reserve balances to
“two times the average annual spend requirement” by the end of each 10 year plan
period in an effort to ensure sufficient reserve health for the longer term when the
Town’s annual R&R requirements continue to become greater due to inflation and as a
larger proportion of its existing infrastructure nears the end of its useful life. With this
goal in mind, the Town will require a minimum increase to the prior year’s cash to
capital contribution as outlined in Table 3 below. The following schedule of increases to
the base cash to capital contribution each year has been designed to achieve a more
manageable annual budget impact:
Table 3: Proposed cash to capital Increases for Infrastructure Sustainability as a
percentage of the prior year’s tax levy
2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
0.70% 0.90% 0.90% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00%
It is recommended that the full CTC incremental requirement be funded out of the
annual 1.0% proposed tax increase in support of fiscal strategies.
Annual operating budget surplus contributions will also contribute to these reserves but
are not included in this forecast model as they are difficult to predict; however these
contributions will only serve to further reduce the impact of inflationary pressures on the
plan and contributions.
The Town’s consolidated tax based repair & replacement reserve performance is
not projected to meet the desired 10 year target
While individual asset category reserves are maintained, on a consolidated level, tax
funded R&R reserves are projected to not meet the Town’s desired 10 year target
ending reserve balance of two times the average annual spend requirement.
Council Meeting Agenda
Tuesday, September 24, 2019
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Page 9 of 19
September 24, 2019 Page 10 of 19 Report No. FS19-026
Figure #1: Consolidated Tax Based Repair & Replacement Reserve Performance
The above chart illustrates the annual planned reserve draw from R&R reserves, based
upon the updated 2019 10 year capital plan. It is important to note that these identified
planned draws do not represent the full planned R&R spend for each year. Rather it is
only the portion of the full planned spend that has not been funded through an
alternative source of revenue such as provincial or federal grants, or other external
funding. The above graphic presents the projected consolidated R&R reserve fund
balance at the end of each year, and the expected total cash to capital contribution to
flow into these reserves each year.
As can be seen in figure 1 above, the Town does not achieve its desired 10-year
planning period ending consolidated balance of two times the period’s average annual
required reserve draw of $12,788,100. It does however return to a positive positon by
the end of 2029 which is approximately equal to one times the period’s average annual
required reserve draw. In any given fiscal year where a reserve balance is projected to
conclude the year in a negative position, this negative balance will have been managed
in one of two ways:
1. Internal temporary borrowing of funds from other Town reserves that are in a
positive position and do not have an immediate need for these funds; and, or
2. The utilization of unspent funds that have been allocated to previously approved
capital projects.
As of the last report to Council, a total of $49.6 million in funds was allocated to capital
projects, yet remained unspent. Staff will strive to factor these unspent funds into future
reserve health analysis. Also, staff will continue to improve the overall health of the
Town’s R&R reserves through the Town’s cash to capital contributions strategy and
other strategies.
Each year, this model must be reviewed in order to ensure that the 10-year plan for the
cash to capital contributions remains sustainable and balanced with the capital
Council Meeting Agenda
Tuesday, September 24, 2019
Item R1
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September 24, 2019 Page 11 of 19 Report No. FS19-026
requirements of the plan, with an expectation of annual cash to capital increases in the
long term that keep pace with the inflationary pressures placed on capital program
costs. It is important to note that the planned annual contribution increases as set out in
Table 3 are based only on the data contained in the most current 10 year plan, and are
revisited each year based upon all new available information that has been acquired as
part of the most recent capital update process.
The Town’s draft 2020 detailed capital budget is provided for the Budget
Committee’s review and support
A total of $24.6 million in capital investments are proposed as part of the Town’s draft
2020 capital budget. This capital plan is presented in the same three key groupings as
the Town’s overall 10-year capital plan being:
- Repair and replacement (R&R) of existing Town Infrastructure
- Growth and new (G&N) Town Infrastructure
- Studies and other (S&O)
The repair & replacement of the Town’s existing infrastructure make up the largest
component of the proposed 2020 budget as can be seen from Figure #2.
Figure #2: 2020 Detailed Capital Investment Plan by Key Grouping
Through its repair & replacement, or asset management plan, the Town strives to
promote the lifecycle and risk management of all municipal infrastructure assets, with
Council Meeting Agenda
Tuesday, September 24, 2019
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September 24, 2019 Page 12 of 19 Report No. FS19-026
the goal of achieving the lowest total cost of ownership while meeting desired levels of
service. The draft consolidated 2020 repair and replacement capital plan for both tax
and rate funded assets totaling $20.2 million, is summarized in Table 4.
Table 4: Draft 2020 R&R capital plan
2020 to 2029 average annual planned
requirement $12,174,900
2020 Draft Budget $20,238,700
Funded by:
Tax funded R&R reserves $8,760,000
Rate funded R&R reserves 8,448,000
Federal Gas Tax Grants 1,694,600
Ontario Community Infrastructure Grant 1,101,100
Other 235,000
Planning & Development Services (PDS) projects represent $15.3 million, or 76 percent
of the total proposed 2020 R&R budget. PDS’ projects include road resurfacing, road
reconstruction, as well as various storm water system renewal projects. The second
largest component of the R&R plan are led by the Community Services (CMS)
department. CMS’ capital projects relate wholly to the Town’s facilities:
• Aurora Public Library
• Stronach Aurora Recreation Complex
• Aurora Family Leisure Centre
• Town Hall
• Aurora Community Centre
• Various Central York Fire Services stations
Aurora Public Library capital projects make up 46 percent of CMS’ total capital
requirement being mostly attributable to the bringing forward of work planned in the
near future to 2020 in an effort to take advantage of economies of scale savings that
can be achieved through the completion of this work as part of the larger library square
construction contract; as well as to minimize future disruptions to library users.
Planned outdoor recreation infrastructure work includes playground equipment
replacement, trail maintenance and the management of the impact of the Emerald Ash
Borer beetle which is an invasive species which has impacted many of the Town’s Ash
trees. The balance of the planned work relates to water meter and information
Council Meeting Agenda
Tuesday, September 24, 2019
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September 24, 2019 Page 13 of 19 Report No. FS19-026
technology equipment replacement and the Town’s web site renewal.
Growth and New is the second largest component of the capital investment plan
The second largest component of the Town’s draft 2020 capital investment plan relates
to its growth driven new infrastructure requirements. The draft consolidated 2020 G&N
capital plan for both tax and rate funded assets totaling $3.3 million is summarized in
Table 5.
Table 5: Draft 2020 G&N capital plan
2020 to 2029 average annual planned
requirement
$7,307,000
2020 Draft Budget $3,253,700
Funded by:
Development Charges $2,757,700
Tax Funded G&N Reserve 226,900
Other Funding Sources (ie. Special
Purpose reserves, Hydro fund, etc.) 269,100
Projects managed by Operational Services or Planning & Development Services
represent 89 percent of the proposed budget. More specifically, approximately 82
percent of the total G&N budget relates to the following five projects:
• $1.2 million – Sidewalk on Leslie Street north of Wellington
• $1.0 million – Final installment for the Wildlife Park
• $0.4 million – Paving of the snow storage facility floor at Lambert Willson Park
• $0.1 million – Mattamy phase 4/5 trail construction
In the majority of instances development charges are available to fund most of the
required initial G&N investment. However, in many instances the incremental costs
relating to the creation of a new asset extend beyond its initial capital investment. Many
new assets will require an ongoing incremental operating fund requirement over the
course of their useful lives such as fuel, electricity, maintenance and staff input costs. In
instances where these noted costs are known and can be estimated, they have been
identified along with the initial capital investment costs within each capital project
business case for Council’s recognition and pre-approval. Should Council approve
staff’s recommended 2020 growth and new capital investment program, they are pre-
approving these capital investment’s incremental operating costs as well.
Council Meeting Agenda
Tuesday, September 24, 2019
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September 24, 2019 Page 14 of 19 Report No. FS19-026
Studies and Other is the final component of the capital investment plan
The final component of the Town’s draft 2020 capital investment plan relates to its
planned studies & other items. These projects include plan and consultant studies which
inform future capital and operational needs. Capital expenses of this nature are
normally fully funded from the tax levy or utility rates. The draft consolidated 2020 S&O
capital plan for both tax and rate funded assets totaling $1.1 million is summarized in
Table 6.
Table 6: Draft 2020 S&O capital plan
2020 to 2029 average annual planned
requirement $336,300
2020 Draft Budget $1,090,000
The five highest-valued studies and other projects which account for 74 percent of the
total proposed 2020 S&O capital budget include:
• $230,000 – Information Technology Strategic Plan Implementation
• $200,000 – Climate Change Action Plan
• $175,000 – Building Condition Assessment and Energy Audit
• $100,000 – Municipal Heritage Register Review
• $100,000 – Community Benefit Charge Study
Overall, in support of this year’s 2020 capital project review process, project owners will
provide a further explanation to the Budget Committee as to the reason(s) why any of
their proposed projects did not appear in the previous year’s 10-year capital investment
plan.
The draft 2020 capital investment plan excludes all fleet projects as the Town
awaits the outcome of an ongoing consultant’s review
The Town has engaged a consultant who is presently undertaking an organizational and
best practices review of the Town’s fleet and equipment. This comprehensive study is
intended to deliver a set of recommendations designed to streamline current asset
management practices and create a more efficient and cohesive fleet management
approach, built on a corporate fleet governance model. In recognition that this study is
underway, all fleet and equipment capital projects have been removed from the
presented draft 2020 capital plan. Upon conclusion of this study, any immediately
required 2020 fleet and equipment capital requirements will be brought to Council for its
Council Meeting Agenda
Tuesday, September 24, 2019
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September 24, 2019 Page 15 of 19 Report No. FS19-026
consideration as an in-year capital project. In addition, the following year’s 10-year
capital investment plan will be updated accordingly.
New to this year’s review process, the Budget Committee will have only two
options available for its consideration, being to approve or not approve each
capital project
In an effort to further refine the Town’s capital budget process, Council has reduced its
available capital budget decision points from three to two being:
1. Approved
2. Not Approved.
Should a project be approved by Council, it will be fully funded as per its business case
and staff will have received the authority necessary in order to proceed with the noted
capital project. If a project is not approved by Council it will be removed from the 2020
capital plan.
In consideration of the impact on the Town’s asset management plan of not approving
an R&R capital project, any R&R project that is not approved will be automatically
inserted into the following year’s capital budget. Otherwise, Council will be encouraged
to share with staff its rationale for not approving a non-R&R project, including its desire
for the project proceed at some point in the future. Council would have two options
available to it in an instance where it elects to not approve a non R&R project:
(i) To move the capital project to later in the Town’s 10 year capital investment plan
for Council’s re-consideration in the future; or
(ii) To remove the project from the Town’s 10 year capital plan.
It is important that Council be fully informed as to the potential impacts to Town services
as a result of each capital project decision.
The Town plans to modernize the capital planning process as part of its 2021
capital planning process
Commencing in its 2021 capital planning process, the Town will begin its development
and implementation of a series of capital planning modernizations initiatives which may
include the:
• Bringing together of the Town’s approved along with proposed capital budget
requirements to see one comprehensive capital plan
Council Meeting Agenda
Tuesday, September 24, 2019
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September 24, 2019 Page 16 of 19 Report No. FS19-026
• Consideration of multi-year capital project commitments along with cash flow to
better manage and predict reserve requirements in the future
• Development of long-term reserve requirements to determine the appropriate
level of annual contributions supporting “Today, tomorrow, our future together”
• Development of more sophisticated development charge revenue models to
better predict the timing of growth and planning for future growth needs
• Refinement of the Town’s fiscal strategy which will help balance capital planning,
reserve management and debt management
Each of these initiatives will be presented to the Finance Advisory Committee in the
New Year for its consideration and feedback prior their presentation to Council.
Advisory Committee Review
Not applicable.
Legal Considerations
By following the recommendations outlined by staff, Council would be ensuring that
Town assets and infrastructure continue to be repaired and maintained, therefore,
minimizing potential risk of liability to the Town.
Financial Implications
Staff recommend an equivalent tax increase amount of 0.9% for 2020 and 2021 and
1.0% for 2022 to the tax levy cash to capital contribution to be funded out of the total 1%
tax increase for Town Fiscal Strategies that will be included in the 2020, 2021 and 2022
draft operating budgets as per Council direction. This increased contribution in support
of infrastructure is consistent with the recommendations contained within this report.
The 2020 draft capital budget proposes a total capital program of $24,582,400. Staff
feel that this proposed budget is financially feasible assuming Council’s continued
support for the Town’s cash to capital funding strategy as outlined in Table 3 and the
continued receipt of key federal (federal gas tax) and provincial infrastructure grants
(Ontario Community Infrastructure Funding) into the indefinite future.
Council Meeting Agenda
Tuesday, September 24, 2019
Item R1
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September 24, 2019 Page 17 of 19 Report No. FS19-026
Communications Considerations
Financial Services and Corporate Communications have worked closely to develop a
comprehensive communication plan around the Town’s 2020 capital and 2020-22
multi-year operating budget.
A 2020 operating and capital budget special consultation meeting was held on June 12th
where public stakeholders were invited to attend in order to make funding requests or to
share their ideas relating to opportunities for service delivery savings and/or for new
revenue generation.
Also available via the Town’s website is a suite of budget videos that have been
promoted extensively through the Town website, social media, media release, online
newspapers, partner web sites, digital screens, email blasts, newspaper
advertisements, postcards, banner displays in Town Hall and through in-person public
engagement at Town facilities and Town events.
In addition to the above mentioned channels, budget meetings are open to the public,
and Corporate Communications will continue to promote these meetings through the
website, social media and the Notice Board.
Link to Strategic Plan
Developing the annual capital budget supports all aspects of the Strategic Plan. In
particular, outlining and understanding the Town’s long term financial planning and use
of financial reserves to buffer related fluctuations in financial requirements from year to
year contribute to achieving the Strategic Plan’s guiding principle of “Leadership in
Corporate Management”, and improves transparency and accountability to the
community.
Alternative(s) to the Recommendation
1. Council may choose to accept, amend or reject any or all of the recommendations
of this report.
2. Council may provide alternative directions with respect to the 10-Year Capital Plan
contents, including the detailed 2020 Capital Plan.
Council Meeting Agenda
Tuesday, September 24, 2019
Item R1
Page 17 of 19
September 24, 2019 Page 18 of 19 Report No. FS19-026
Conclusions
The 2020 recommended capital investment budget is introduced by this report. The
Budget Committee will formally commence its detailed reviews of the 10 Year Capital
Investment Plan and the 2020 Capital Budgets on October 5, 2019.
All Budget Committee meetings are open to the public. Members of the public interested
in providing input to these proceedings are encouraged to attend as early in the process
as possible, or to provide their comments by email through the Town’s website at
www.aurora.ca; or by email to OurTownBudget@Aurora.ca. All constructive input
related to the 2020 capital budget is welcomed; however no formal funding requests can
be received via this mechanism. Any email submission comments will be summarized
and presented to Committee as they are submitted. Submissions relating to the 2020 to
22 multi-year operating budget will be retained and presented at the appropriate time to
Committee.
Attachments
The following materials have been included in the budget binder that will be distributed
separately to Council at the conclusion of this evening’s meeting to be reviewed prior to
its October 5th Budget Committee meeting. This distributed material will also be made
available electronically on the Town’s web site on September 25. 2019.
• Approved Strategic Asset Management Policy
• Approved Asset Management Plan
• 2019 10 Year Repair & Replacement Capital Investment Plan
• 2020 Repair and Replacement of Existing Town Infrastructure Capital
program
• 2020 Growth and New Town Infrastructure Capital program
• 2020 Studies and Other Capital program
• Reserve and Reserve Fund Schedule – Forecast July 31, 2019
Previous Reports
FS19-020 - 2020 to 2022 Budget Development Direction
Council Meeting Agenda
Tuesday, September 24, 2019
Item R1
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Council Meeting Agenda
Tuesday, September 24, 2019
Item R1
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Page 1 of 2
Motion for Which Notice Has
Been Given (September 17, 2019)
Mayor Tom Mrakas
Date: September 24, 2019
To: Members of Council
From: Mayor Mrakas
Re: Canopy of Lights
Whereas Goal 3 of the Town’s ”Economic Strategic Plan” identifies establishing
downtown Aurora as a destination and focal point for the community; and
Whereas creating a unique atmosphere, that would at the same time promote the
Town’s built heritage, would advance this goal; and
Whereas economically vibrant downtowns are the heart and soul of the community,
provide an identity for the Town, and are a point of pride for the community;
1. Now Therefore Be It Hereby Resolved That staff be directed to work with the Aurora
BIA (Business Improvement Area) to install a “canopy of lights” on Yonge Street
from Wellington Street to Mosley Street in time for the Santa Under the Stars
Parade on November 23, 2019.
Council Meeting Agenda
Tuesday, September 24, 2019
Motion (a)
Page 1 of 2
Motion for Which Notice Has Been Given
Re: Canopy of Lights
September 24, 2019 Page 2 of 2
Council Meeting Agenda
Tuesday, September 24, 2019
Motion (a)
Page 2 of 2
The Corporation of the Town of Aurora
By-law Number XXXX-19
Being a By-law to amend By-law Number 6000-17, as amended,
respecting the lands municipally known as 14288 Yonge Street
(Cedartrail Developments Inc.).
Whereas under section 34 of the Planning Act,R.S.O. 1990, c. P.13, as amended (the
“Planning Act”), zoning by-laws may be passed by the councils of local municipalities to
prohibit and regulate the use of land, buildings andstructures;
And whereas on June 27, 2017, the Council of the Town enacted By-law Number 6000-
17 (the “Zoning By-law”), which Zoning By-law was appealed to the Ontario Municipal
Board (the“OMB”);
And whereas on January 29, 2018, the OMB made an order, in accordance with
subsection 34(31) of the Planning Act, providing that any part of the by-law not in issue
in the appeal shall be deemed to have come into force on the day the by-law was
passed;
And whereas the OMB is continued under the name Local Planning Appeal Tribunal
(the “LPAT”), and any reference to the Ontario Municipal Board or the OMB is deemed
to be a reference to the LPAT;
And whereas the Council of the Town deems it necessary and expedient to further
amend the ZoningBy-law;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts
as follows:
1.The Zoning By-law be and is hereby amended to replace the “Rural General Oak
Ridges Moraine (RU-ORM) Zone” category applying to the lands shown on
Schedule “A” attached hereto and forming part of this By-law with “Detached
Fourth Density Residential Exception Zone (R4-515)”, “Detached Fourth Density
Residential Exception Zone (R4-516)”, “Detached Third Density Residential
Exception Zone (R3-517)”, “Oak Ridges Moraine Environmental Protection (EP-
ORM) Zone” and “Public Open Space (O1) Zone”.
2.The Zoning By-law be and is hereby amended to add thefollowing:
“24.515 Detached Fourth Density Residential – Exception 515 (R4(515))
Zone
24.515.1 Uses Permitted
x One detached dwelling per lot
x Home occupation
24.515.2 Zone Requirements
24.515.2.1 Siting Specifications
Lot Area (minimum)340 m2
Lot Frontage (minimum)12.8 m
Council Meeting Agenda
Tuesday, September 24, 2019
By-law (a)
Page 1 of 5
By-law Number XXXX-19 Page 2 of 5
Front Yard (minimum)
Building, Covered or
Enclosed Porch/Balcony
Garage
4.5 m
6.0 m
Rear Yard (minimum) 7.5 m
Interior Side Yard (minimum) 1.2 m
Exterior Side Yard (minimum) 2.9 m
24.515.1.2 Building Specifications
Height (maximum)11.0 m
Lot Coverage (maximum)45%
24.515.2.3 Yard Exemption and Setback Encroachment Permitted
i)Steps may encroach into the required front yard provided they are not
located any closer than 3.0 metres to the lot line.
ii)Steps may encroach into the required exterior side yard provided thatthey
are not located any closer than 1.50 metres to the lotline.
24.515.2.4 Daylighting Triangle
Notwithstanding any other provisions to the contrary, on a corner lot where a
daylighting triangle has been conveyed, the Exterior Side Lot Line and the front
lot line shall be deemed to be the continued projection of the Exterior Side Lot
Line and the front lot line to a point of intersection, for the purposes of
calculating the required minimum front yard and the required minimum exterior
side yard requirements. Notwithstanding the provisions above, and any other
provisions to the contrary, no building or structure shall be permitted to
encroach within the daylighting triangle.”
3.The Zoning By-law be and is hereby amended to add thefollowing:
“24.516 Detached Fourth Density Residential – Exception 516
(R4(516)) Zone
24.516.1 Definitions
Corner Lot Frontage
For the purposes of this exception, Lot Frontage for corner lots subject to corner
rounding’s shall be measured on a line perpendicular to the non- rounded side
lot line, seven decimal five (7.5) metres from the front lot line.
24.516.2 Uses Permitted
x One detached dwelling per lot
x Home occupation
24.516.3 Zone Requirements
24.516.3.1 Siting Specifications
Lot Area (minimum)340 m2
Lot Frontage (minimum)12.8 m
Front Yard (minimum)
Building, Covered or
Enclosed Porch/Balcony
Garage
4.5 m
6.0 m
Rear Yard (minimum)6.0 m
Interior Side Yard (minimum) 1.2 m
Exterior Side Yard (minimum) 2.9 m
24.516.3.2 Building Specifications
Height (Maximum)11.0 m
Lot Coverage (Maximum)50%
24.516.3.3 Yard Exemption and Setback Encroachment Permitted
i)Steps may encroach into the required front yard provided they are not
located any closer than 3.0 metres to the lot line.
ii)Steps may encroach into the required exterior side yard provided thatthey
are not located any closer than 1.50 metres to the lot line.
24.516.3.4 Corner Rounding
Council Meeting Agenda
Tuesday, September 24, 2019
By-law (a)
Page 2 of 5
By-law Number XXXX-19 Page 3 of 5
Notwithstanding any other provisions to the contrary, on a corner lot where a
corner rounding has been conveyed, the Exterior Side Lot Line and the front lot
line shall be deemed to be the continued projection of the Exterior Side Lot Line
and the front lot line to a point of intersection, for the purposes of calculating the
required minimum front yard and the required minimum exterior side yard
requirements. Notwithstanding the provisions above, and any other provisions
to the contrary, no building or structure shall bepermitted to encroach within the
corner rounding.”
4.The Zoning By-law be and is hereby amended to add thefollowing:
“24.517 Detached Third Density Residential – Exception 517 (R3(517))
Zone
24.517.1 Uses Permitted
x One detached dwelling per lot
x Home occupation
24.517.2 Zone Requirements
24.517.2.1 Siting Specifications
Lot Area (minimum)750 m2
Lot Frontage (minimum)23.0 m
Front Yard (minimum)
Building Face
Garage
4.5 m
6.0 m
Rear Yard (minimum)7.0 m
Interior Side Yard (minimum) 1.2 m
24.517.2.2 Building Specifications
Height (Maximum)11.0 m
Interior Garage Length (minimum) 6.0 m
Interior Garage Width (minimum) 5.6 m (double car garage)
Lot Coverage (maximum)45%
Driveway Width (maximum) 6.0 m
(1)
24.517.2.3 Yard Exemption and Setback Encroachment Permitted
i)Steps may encroach into the required front yard provided they arenot
located any closer than 3.0 metres to the lot line.
ii)Steps may encroach into the required exterior side yard provided thatthey
are not located any closer than 1.50 metres to the lotline.
iii)Steps may encroach into the required interior side yard provided that they
are not located any closer than 0.20 metres to the lotline.”
(1)Where lot frontage exceeds 30m, a maximum driveway width of 9m is permitted.
5.This By-law shall come into full force subject to compliance with the provisionsof
the Planning Act and subject to compliance with such provisions, this By-law will
take effect from the date of final passage hereof.
Enacted by Town of Aurora Council this 24th day of September, 2019.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, September 24, 2019
By-law (a)
Page 3 of 5
By-law Number XXXX-19 Page 4 of 5
Explanatory Note
Re: Zoning By-law Number XXXX-19
By-law Number XXXX-19 has the following purpose and effect:
To amend By-law Number 6000-17, as amended, being the Zoning By-law in effect
in the Town of Aurora, to amend the “Rural General Oak Ridges Moraine (RU-ORM)
Zone” category applying to the lands with “Detached Fourth Density Residential
Exception Zone (R4-515)”, “Detached Fourth Density Residential Exception Zone
(R4-516)”, “Detached Third Density Residential Exception Zone (R3-517)”, “Oak
Ridges Moraine Environmental Protection (EP-ORM) Zone” and “Public Open
Space (O1) Zone”
The rezoning will permit eleven single detached dwellings serviced by a private
road, and will amend minimum lot area; minimum lot frontage; lot coverage; front
rear and side-yard setbacks;and permitted encroachments.
Council Meeting Agenda
Tuesday, September 24, 2019
By-law (a)
Page 4 of 5
By-law Number XXXX-19 Page 5 of 5
Schedule “A”
Location: Part of Lot 74, Concession 1, designated as Parts 1 and 2 on Plan
65R-37835, Town of Aurora, Regional Municipality of York
Lands rezoned from “Rural General Oak Ridges Moraine (RU-
ORM) Zone” to “Detached Fourth Density Residential Exception
Zone (R4-515)”, “Detached Fourth Density Residential Exception
Zone (R4-516)”, “Detached Third Density Residential Exception
Zone (R3-517)”, “Oak Ridges Moraine Environmental Protection
(EP-ORM) Zone” and “Public Open Space (O1) Zone”.
Council Meeting Agenda
Tuesday, September 24, 2019
By-law (a)
Page 5 of 5
The Corporation of the Town of Aurora
By-law Number XXXX-19
Being a By-law to amend By-law Number 6000-17, as amended,
respecting the lands municipally known as 167, 171 and 175
Timberline Trail, to remove a Holding “(H)” symbol
(Aurora (HGD) Inc.).
Whereas under section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended (the
“Planning Act”), zoning by-laws may be passed by the councils of local municipalities to
prohibit and regulate the use of land, buildings and structures;
And whereas on June 27, 2017, the Council of The Corporation of the Town of Aurora (the
“Town”) enacted By-law Number 6000-17 (the “Zoning By-law”), which Zoning By-law
was appealed to the Ontario Municipal Board (the“OMB”);
And whereas on January 29, 2018, the OMB issued an order, in accordance with
subsection 34(31) of the Planning Act, providing that any part of the by-law not in issue
in the appeal shall be deemed to have come into force on the day the by-law was
passed;
And whereas the OMB is continued under the name Local Planning Appeal Tribunal
(the “LPAT”), and any reference to the Ontario Municipal Board or the OMB is deemed
to be a reference to the LPAT;
And whereas under subsection 36(1) of the Planning Act, the council of a local
municipality may, in a by-law passed under section 34 of the Planning Act,by the use of
the holding symbol “H” (or “h”) in conjunction with any use designation, specify the use to
which lands, buildings or structures may be put at such time in the future as the holding
symbol is removed by amendments to the Zoning By-law;
And whereas the conditions for the removal of a Holding “(H)” symbol respecting the
“R3(465) Detached Third Density Residential” zoning on the subject lands have been
satisfied;
And whereas notice of intention to pass this By-law has been provided;
And whereas the Council of the Town deems it necessary and expedient to further
amend the Zoning By-law;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts
as follows:
1. The Zoning By-law be and is hereby amended to remove the Holding “(H)”
symbol preceding the “R3(465) Detached Third Density Residential” on the lands
as shown on Schedule “A” attached hereto and forming part of this By-law.
2. This By-law shall come into full force subject to compliance with the provisions of
the Planning Act, and subject to compliance with such provisions, this By-law will
take effect from the date of final passage hereof.
Council Meeting Agenda
Tuesday, September 24, 2019
By-law (b)
Page 1 of 4
By-law Number XXXX-19 Page 2 of 4
Enacted by Town of Aurora Council this 24th day of September, 2019.
___________________________________
Tom Mrakas, Mayor
___________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, September 24, 2019
By-law (b)
Page 2 of 4
By-law Number XXXX-19 Page 3 of 4
Explanatory Note
Re: By-law Number XXXX-19
By-law Number XXXX-19 has the following purpose and effect:
To amend By-law Number 6000-17, as amended, being the Zoning By-law in effect in the
Town of Aurora, to remove the the Holding “(H)” symbol preceding the “R3(465) Detached
Third Density Residential Zone”.
The rezoning will allow for the development of three (3) single-detached dwellings on
three (3) single-detached lots.
Council Meeting Agenda
Tuesday, September 24, 2019
By-law (b)
Page 3 of 4
By-law Number XXXX-19 Page 4 of 4
Schedule “A”
Location:Lots 42, 43 and 44 on Plan 65M-4644, Town of Aurora, Regional
Municipality of York
Lands rezoned from “(H)R3(465) Detached Third Density Residential
Zone” to “R3(465) Detached Third Density Residential Zone”.
Council Meeting Agenda
Tuesday, September 24, 2019
By-law (b)
Page 4 of 4
The Corporation of The Town of Aurora By-law Number XXXX-19 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on September 24, 2019.
The Council of the Corporation of The Town of Aurora hereby enacts as follows:
1. That the actions by Council at its Council meeting held on September 24, 2019, in
respect of each motion, resolution and other action passed and taken by the
Council at the said meeting is hereby adopted, ratified and confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
Enacted by Town of Aurora Council this 24th day of September, 2019.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Council Meeting Agenda Tuesday, September 24, 2019 Confirming By-law Page 1 of 1