AGENDA - Council - 20190910
Council
Meeting Agenda
Tuesday, September 10, 2019
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
September 5, 2019
Town of Aurora
Council Meeting Agenda
Tuesday, September 10, 2019
7 p.m., Council Chambers
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
(a) Jackie Benn-John, Executive Director, Women’s Support Network of
York Region
Re: Women’s Support Network of York Region
4. Delegations
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion and are enacted in one motion. The exception to this rule is that
a Member may request that one or more items be pulled for discussion and voted
on separately.
Recommended:
That the following Consent Agenda items, C1 to C3 inclusive, be approved:
Council Meeting Agenda
Tuesday, September 10, 2019 Page 2 of 3
C1. Council Meeting Minutes of July 23, 2019
Recommended:
1. That the Council meeting minutes of July 23, 2019, be adopted as printed
and circulated.
C2. Council Closed Session Minutes of July 23, 2019
(confidential attachment)
Recommended:
1. That the Council Closed Session minutes of July 23, 2019, be adopted
as printed and circulated.
C3. Council Closed Session Public Minutes of July 23, 2019
Recommended:
1. That the Council Closed Session Public minutes of July 23, 2019, be
adopted as printed and circulated.
6. Standing Committee Reports
S1. General Committee Meeting Report of September 3, 2019
Recommended:
1. That the General Committee meeting report of September 3, 2019, be
received and the recommendations carried by the Committee approved.
7. Consideration of Items Requiring Discussion (Regular Agenda)
8. Motions
(a) Councillor Gaertner
Re: Noise By-law Review
Council Meeting Agenda
Tuesday, September 10, 2019 Page 3 of 3
(b) Councillor Gaertner
Re: Traffic Calming on Centre Street
9. Regional Report
10. New Business
11. Public Service Announcements
12. By-laws
13. Closed Session
14. Confirming By-law
Recommended:
That the following confirming by-law be enacted:
By-law Number XXXX-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on September 10, 2019.
15. Adjournment
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, July 23, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gilliland,
Humfryes, Kim, and Thompson
Members Absent Councillor Gallo
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Rachel Wainwright-van Kessel, Director of
Finance, Allan Downey, Director of Operations, David Waters,
Director of Planning and Development Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications,
Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk,
and Linda Bottos, Council/Committee Coordinator
The Chair called the meeting to order at 7:03 p.m.
1. Approval of the Agenda
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 1 of 14
Council Meeting Minutes
Tuesday, July 23, 2019 Page 2 of 14
3. Community Presentations
(a) Nichole Campsall, Youth & Community Development Coordinator, and
Julie Stephenson, Youth Programmer
Re: John West Memorial “Leaders of Tomorrow” Scholarship Award
Ms. Campsall and Ms. Stephenson provided an overview of the achievements
and community involvement of Ms. Nuscha Fathianpour, graduate of École
secondaire catholique Renaissance, and Ms. Nicole In, graduate of Dr. G. W.
Williams Secondary School. Ms. Fathianpour and Ms. In (represented by her
mother, Ms. Eunha Kim, who accepted on her behalf) were each presented
with the John West Memorial “Leaders of Tomorrow” Scholarship Award by
Mayor Mrakas and Robin McDougall, Director of Community Services.
Moved by Councillor Kim
Seconded by Councillor Thompson
That the presentation be received for information.
Carried
4. Delegations
None
5. Consent Agenda
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the following Consent Agenda items, C1 to C5 inclusive, be approved:
C1. Council Meeting Minutes of June 25, 2019
1. That the Council meeting minutes of June 25, 2019, be adopted as
printed and circulated.
C2. Council Closed Session Minutes of July 16, 2019
1. That the Council Closed Session minutes of July 16, 2019, be adopted
as printed and circulated.
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 2 of 14
Council Meeting Minutes
Tuesday, July 23, 2019 Page 3 of 14
C3. Council Closed Session Public Minutes of July 16, 2019
1. That the Council Closed Session Public minutes of July 16, 2019, be
adopted as printed and circulated.
C4. Council Public Planning Meeting Minutes of June 26, 2019
1. That the Council Public Planning meeting minutes of June 26, 2019, be
adopted as printed and circulated.
C5. Memorandum from Councillor Gaertner
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of June 28, 2019
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of June 28, 2019, be received for
information.
Carried
6. Standing Committee Reports
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
That the following Standing Committee Reports items, S1 to S3 inclusive, be
received and the recommendations carried by the Committee approved:
S1. General Committee Meeting Report of July 16, 2019
1. That the General Committee meeting report of July 16, 2019, be received
and the recommendations carried by the Committee approved, with the
exception of sub-items A1, R1, R4, R5, and R8, which were discussed
and voted on separately as recorded below:
(C1) CS19-023 – Election Wrap-up
1. That Report No. CS19-023 be received for information.
Carried
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 3 of 14
Council Meeting Minutes
Tuesday, July 23, 2019 Page 4 of 14
(C2) PDS19-058 – Request to Remove a Property from the Aurora
Register of Properties of Cultural Heritage Value or
Interest, 84 Mosley Street East
1. That Report No. PDS19-058 be received; and
2. That the property located at 84 Mosley Street be removed from the
Aurora Register of Properties of Cultural Heritage Value or Interest;
and
3. That prior to the issuance of a Building Permit, future building
elevations be subject to review by Planning staff and/or the Design
Review Panel to ensure the sympathetic design of any replacement
building.
Carried
(C3) PDS19-059 – Request to Remove a Property from the Aurora
Register of Properties of Cultural Heritage Value or
Interest, 11 Irwin Avenue
1. That Report No. PDS19-059 be received; and
2. That the property located at 11 Irwin Avenue be removed from the
Aurora Register of Properties of Cultural Heritage Value or Interest.
Carried
(C4) PDS19-061 – Approval for Capital Project No. 34533 – Traffic
Calming Measures in School Zones
1. That Report No. PDS19-061 be received; and
2. That this report satisfy Council’s conditional budget approval for
Capital Project No. 34533 – Traffic Calming Measures in School
Zones in the amount of $20,000.
Carried
(A1) Accessibility Advisory Committee Meeting Minutes of June 5, 2019
Moved by Councillor Gaertner
Seconded by Councillor Thompson
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 4 of 14
Council Meeting Minutes
Tuesday, July 23, 2019 Page 5 of 14
1. That the Accessibility Advisory Committee meeting minutes of June
5, 2019, be received for information.
Carried
(A2) Community Advisory Committee Meeting Minutes of June 20, 2019
1. That the Community Advisory Committee meeting minutes of June
20, 2019, be received for information.
Carried
(A3) Finance Advisory Committee Meeting Minutes of June 26, 2019
1. That the Finance Advisory Committee meeting minutes of June 26,
2019, be received for information.
Carried
(R1) CMS19-020 – Library Square – Library Corridor Extension
Moved by Councillor Humfryes
Seconded by Councillor Thompson
1. That Report No. CMS19-020 be received; and
2. That Library Corridor Extension, new Yonge Street Entrance and
Multi-purpose rooms - Option C, be approved and the total Library
Square project budget be increased by $5,465,300 to be funded as
per the recommended funding strategy.
Carried
(R2) CMS19-019 – Library Square Project – Next Steps
1. That Report No. CMS19-019 be received for information.
Carried
(R3) FS19-025 – Library Square – Financial Update
1. That Report No. FS19-025 be received for information.
Carried
(R4) PDS19-063 – Library Square – Church Street Parking – Design
Options Recommendation Report
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 5 of 14
Council Meeting Minutes
Tuesday, July 23, 2019 Page 6 of 14
Moved by Councillor Humfryes
Seconded by Councillor Kim
1. That Report No. PDS19-063 be received; and
2. That staff be directed to proceed with Design Option 2B for the
Church Street right-of-way; and
3. That Town staff continue to liaise with York Region Transit and the
consultants to ensure there are no conflicts with the existing bus
route.
Carried
(R5) PDS19-015 – Municipal Stormwater Funding Approach
Moved by Councillor Gaertner
Seconded by Councillor Kim
1. That Report No. PDS19-015 be received; and
2. That this report satisfy Council’s conditional budget approval for
Capital Project No. 42059 – Storm Sewer Reserve Fund and Rates
Study in the amount of $100,000.
Carried
(R6) PDS19-057 – Yonge Street Rail Bridge (Metrolinx) Architectural
Cladding Concepts
1. That Report No. PDS19-057 be received; and
2. That Metrolinx be advised that Concept 4: Double Fin Curve with
Aurora identity signage is the preferred architectural cladding option
for the Yonge Street Rail Bridge.
Carried
(R7) OPS19-018 – Improvements to Fleury Park Washroom Facility
1. That Report No. OPS19-018 be received; and
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 6 of 14
Council Meeting Minutes
Tuesday, July 23, 2019 Page 7 of 14
2. That this report satisfy Council’s conditional approval of Capital
Project No. 73242 – Improvements to Fleury Park Washroom
Facility in the amount of $250,000.
Carried
(R8) PDS19-036 – Approval of Capital Project No. 81023 – Urban Design
Guidelines for Stable Neighbourhoods Study Area
Moved by Councillor Gilliland
Seconded by Councillor Kim
1. That Report No. PDS19-036 be received; and
2. That the Urban Design Guidelines be presented to a future Council
meeting; and
3. That this report satisfy Council’s conditional budget approval in the
amount of $75,000 for work undertaken for Capital Project No.
81023 – Urban Design Guidelines for Stable Neighbourhoods Study
Area.
Carried
S2. Audit Committee Meeting Report of June 25, 2019
1. That the Audit Committee meeting report of June 25, 2019, be received
and the recommendations carried by the Committee approved:
(1) FS19-022 – 2018 Audited Financial Statements with Audit Report
1. That Report No. FS19-022 be received; and
2. That the 2018 Audit Reports and Financial Statements for the year-
ended December 31, 2019 be approved and published on the
Town’s website; and
3. That the 2019 year-end audit plan as proposed by BDO Canada LLP
be endorsed.
Carried
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 7 of 14
Council Meeting Minutes
Tuesday, July 23, 2019 Page 8 of 14
S3. Budget Committee Meeting Report of June 18, 2019
1. That the Budget Committee meeting report of June 18, 2019, be received
for information.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
Council consented to consider items R1 and R2 prior to consideration of the items
pulled for discussion under Section 6, Standing Committee Reports.
R1. PDS19-064 – Economic Development Strategic Plan
Mr. Tim Hammill, Chair, and Ms. Marilee Harris, Vice Chair, Aurora Economic
Development Corporation Board, presented an overview of the Board and the
Strategic Plan process, including the Board’s history and role in strategic planning,
mission, four main goals, and next steps.
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. PDS19-064 be received; and
2. That the attached Economic Development Strategic Plan as presented by
the Aurora Economic Development Corporation Board be approved; and
3. That staff report back with an Implementation Strategy at a future Council
meeting.
Carried
R2. FS19-018 – Capital Close Report as of December 31, 2018
Moved by Councillor Thompson
Seconded by Councillor Humfryes
1. That Report No. FS19-018 be received; and
2. That the capital project closures and capital funding adjustments outlined
in Attachments #1 and #2 be approved.
Carried
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 8 of 14
Council Meeting Minutes
Tuesday, July 23, 2019 Page 9 of 14
8. Motions
(a) Councillor Thompson
Re: Advisory Committee Chair Rotation
Moved by Councillor Thompson
Seconded by Councillor Humfryes
Whereas the Town’s Procedure By-Law and Policy for Ad/Hoc Advisory
Committees and Local Boards govern all meetings; and
Whereas in the interest of good governance there is value in rotating the
Committee Chair; and
Whereas the rotation of roles and responsibilities can develop/enhance a
committee member’s skillset, create additional engagement, and help build a
stronger ‘team’ environment; and
Whereas some committees/boards, such as Aurora Public Library Board, Joint
Council Committee, and Finance Advisory Committee, already rotate the
Chair;
1. Now Therefore Be It Hereby Resolved That the Town’s Policy for Ad
Hoc/Advisory Committees and Local Boards be amended so that the
position of Chair and Vice Chair of each Advisory Committee be for a one-
year term; and
2. Be It Further Resolved That at the start of each calendar year elections be
held for the Chair and Vice Chair positions, and that no citizen member
may act as Chair or Vice Chair for more than two years in a single term of
Council; and
3. Be It Further Resolved That members of Council may serve as Chair
should no citizen member put their name forward, and that members of
Council not be subject to any term restrictions.
Carried
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 9 of 14
Council Meeting Minutes
Tuesday, July 23, 2019 Page 10 of 14
(b) Councillor Gaertner
Re: Stormwater Infrastructure Review
Council consented to vote on the two operative clauses separately. After voting on the
first clause, the mover and seconder agreed to withdraw the second clause.
Moved by Councillor Gaertner
Seconded by Councillor Kim
Whereas Council passed a Motion in 2018 to investigate the condition of
Aurora’s stormwater infrastructure, including required maintenance and
enhancements; and
Whereas the purpose of the Motion was to ensure that the municipality is
prepared to cope with climate change’s predicted intense rains and resulting
stormwater in order to protect our residents against flooding; and
Whereas PSD was retained and submitted a report to the Town in December
2018; and
Whereas this report was included as an index item in our 2019 Capital Budget,
but has not been put on a General Committee report for discussion and action;
and
Whereas this Report “provides an audit of the existing asset management
capacity within the following key competencies:
1. Organizational Cognisance
2. Organizational Capacity
3. Infrastructure Data and Information
4. Levels of Service Framework
5. Asset Management Strategies
a. Condition Assessment Protocols
b. Risk and Criticality Models
c. Lifecycle Management
6. Financial Strategies”; and
Whereas some of the key requirements in achieving optimal asset
management include the degree to which asset management is understood by
both senior management and Council, and the evaluation of Town
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 10 of 14
Council Meeting Minutes
Tuesday, July 23, 2019 Page 11 of 14
infrastructure with respect to: Roads and the three Water Networks, Bridges
and Culverts, Buildings and Facilities; and Parks and Recreation; and
Whereas all of these have been investigated by PSD and the results provided
as Index 1 in Council’s Capital Budget Binder; and
Whereas the research on the stormwater network fulfills the intent of the
Motion passed by Council;
1. Now Therefore Be It Hereby Resolved That the “State of Maturity Report “
be placed on a General Committee Agenda in September 2019 for study
and action.
Carried
9. Regional Report
York Regional Council Highlights – June 20 and June 27, 2019
Moved by Councillor Humfryes
Seconded by Councillor Gilliland
That the Regional Reports of June 20 and June 27, 2019, be received for
information.
Carried
10. New Business
Councillor Gaertner inquired about the status of her earlier motion regarding red
light cameras, and staff provided a response.
Councillor Gaertner inquired about the plaque replacement process for a resident’s
house listed on the Aurora Register of Properties of Cultural Heritage Value or
Interest. Staff provided a response noting that the Councillor may forward the
resident’s email request to the Director of Planning and Development Services.
Councillor Gaertner inquired about the Town’s policy on staff response to
voicemail messages from residents. Staff provided a response noting that any
complaints about difficulties contacting staff may be forwarded to the responsible
Director or the Chief Administrative Officer.
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 11 of 14
Council Meeting Minutes
Tuesday, July 23, 2019 Page 12 of 14
Councillor Gaertner referred to complaints received from residents of Centre Street
regarding speeding vehicles travelling eastbound from Yonge Street and inquired
about the process for implementation of traffic calming measures, noting that an
earlier petition had not met the required number of household signatures. Mayor
Mrakas suggested that the Councillor bring forward a Notice of Motion.
Councillor Gaertner referred to emails received from residents located in the area
around the Highland Gate development regarding debris and dirt falling down the
slopes. Mayor Mrakas requested that any complaints be forwarded to him as he
continues to communicate regularly with the developer.
Mayor Mrakas suggested that a clearer understanding of the planning process is
needed, particularly regarding applications to the Committee of Adjustment, and
requested that information be provided to the community. Staff advised that a short
video on how the process works would soon be available on the Town’s website.
11. Public Service Announcements
Councillor Gilliland extended a reminder about not leaving pets in vehicles during
hot weather, and advised residents to contact the Town’s Animal Services at 1-
877-979-PAWS to report any pet in an unattended vehicle.
Councillor Humfryes announced that the fall 2019 Community Services Program
Guide would be delivered in the July 25, 2019 edition of The Banner, and more
information can be found at aurora.ca/recguide.
Councillor Humfryes advised that the Town is seeking volunteers for the 2019
Doors Open Aurora event and more information, including the application form to
be submitted by Wednesday, July 31, 2019, is available at aurora.ca/doorsopen.
Councillor Kim advised that the Town’s partners at Desjardins continue to offer
free recreational activities for Aurorans, noting that the schedule of free
programming can be found at aurora.ca/desjardinsdays.
Councillor Kim extended a reminder about the Desjardins Pool at the Aurora
Family Leisure Complex being closed for refurbishment until Friday, August 23,
2019, noting that pool activities are available at the Stronach Aurora Recreation
Complex during this temporary closure.
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 12 of 14
Council Meeting Minutes
Tuesday, July 23, 2019 Page 13 of 14
Councillor Gaertner announced that the Town has implemented a mandatory
Backflow Prevention Program to protect drinking water from contamination, and
residents may learn more about the program at an open house on Thursday, July
25, 2019, from 6 p.m. to 8:30 p.m. at Town Hall.
Councillor Thompson extended a reminder about the summer Concerts in the Park
series held every Wednesday at Town Park, noting that more information can be
found at aurora.ca/summerconcerts.
Councillor Thompson encouraged all to attend Aurora’s Ribfest—featuring two
iconic bands, Honeymoon Suite and The Spoons—being held Friday, August 23
through Sunday, August 25, 2019, at Machell Park, and noted that full event
details can be found at aurora.ca/ribfest.
Councillor Thompson advised that the organizers of the CP Women’s Open event
taking place in Aurora on August 19-25, 2019, are looking for more volunteers,
noting that further details and volunteer registration information can be found at
cpwomensopen.com/volunteer.
Mayor Mrakas announced that the Town will be welcoming home Aurora native
and NHL Champion Robert Thomas of the St. Louis Blues to celebrate his team’s
first-ever Stanley Cup win on Monday, July 29, 2019, from 11 a.m. to 3 p.m. at
Machell Park. The Mayor noted that the Stanley Cup will be onsite with Robert
from 1 p.m. to 3 p.m., and more event information can be obtained by calling 905-
726-4762 or by visiting aurora.ca/stanleycup.
12. By-laws
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the following by-laws be enacted:
(a) By-law Number 6196-19 Being a By-law to appoint a Treasurer for The
Corporation of the Town of Aurora.
(b) By-law Number 6197-19 Being a By-law to regulate various matters relating
to the keeping, licensing and controlling of animals in the Town of Aurora.
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 13 of 14
Council Meeting Minutes
Tuesday, July 23, 2019 Page 14 of 14
(c) By-law Number 6198-19 Being a By-law to amend By-law Number 6000-17,
as amended, to remove a Holding “(H)” symbol (Shimvest Investments Ltd.,
Prato Estates Inc., and Preserve Homes Corp.).
(d) By-law Number 6199-19 Being a By-law to delegate authority for
administrative matters.
Carried
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the following confirming by-law be enacted:
By-law Number 6200-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on July 23, 2019.
Carried
15. Adjournment
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
That the meeting be adjourned at 9:03 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, September 10, 2019
Item C1
Page 14 of 14
Town of Aurora
Council Closed Session
Public Minutes
Holland Room, Aurora Town Hall
Tuesday, July 23, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gilliland,
Humfryes (arrived 6:15 p.m.), Kim, and Thompson
Members Absent Councillor Gallo
Other Attendees Doug Nadorozny, Chief Administrative Officer, David Waters,
Director of Planning and Building Services, Patricia De Sario,
Town Solicitor, and Michael de Rond, Town Clerk
The Chair called the meeting to order at 5:53 p.m.
Council consented to resolve into a Closed Session at 5:54 p.m.
Council reconvened into open session at 6:43 p.m.
Council reported out the items in reverse order: Items 3, 2, and 1.
1. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the confidential Council Closed Session meeting agenda be approved.
Carried
Council Meeting Agenda
Tuesday, September 10, 2019
Item C3
Page 1 of 5
Council Closed Session Public Minutes
Tuesday, July 23, 2019 Page 2 of 5
2. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Consideration of Items Requiring Discussion
Moved by Councillor Kim
Seconded by Councillor Gilliland
That Council resolve into Closed Session to consider the following matters:
1. Advice that is subject to solicitor-client privilege, including communications
necessary for that purpose (Section 239(2)(f) of the Municipal Act, 2001); Re:
Closed Session Report No. PDS19-065 – Minor Variance Appeals – 672 and
684 Henderson Drive
2. Personal matters about an identifiable individual, including municipal or local
board employees (Section 239(2)(b) of the Municipal Act, 2001); Re: Closed
Session Report No. CS19-031 – Community Advisory Committee Vacancy
3. Personal matters about an identifiable individual, including municipal or local
board employees (Section 239(2)(b) of the Municipal Act, 2001); Re: Closed
Session Report No. PDS19-067 – Appointment of Design Review Panel
Members and Revised Terms of Reference
Carried
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the Council Closed Session be reconvened into open session to rise and
report from Closed Session.
Carried
1. Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Section 239(2)(f) of the
Municipal Act, 2001); Re: Closed Session Report No. PDS19-065 – Minor
Variance Appeals – 672 and 684 Henderson Drive
Council Meeting Agenda
Tuesday, September 10, 2019
Item C3
Page 2 of 5
Council Closed Session Public Minutes
Tuesday, July 23, 2019 Page 3 of 5
Moved by Councillor Kim
Seconded by Councillor Gaertner
1. That Closed Session Report No. PDS19-065 be received; and
2. That staff retain an external lawyer and any necessary external
consultants to support Council’s decisions; and
3. That the external lawyer appear before LPAT:
(a) in support of the Committee of Adjustment’s decision to refuse Minor
Variance Application MV-2017-15A-C for the property at 672
Henderson Drive; and
(b) in support of the Committee of Adjustment’s decision to refuse Minor
Variance Application MV-2017-16A-C for the property at 684
Henderson Drive.
On a recorded vote the motion
Carried
Yeas: 6 Nays: 0
Voting Yeas: Councillors Gaertner, Gilliland,
Humfryes, Kim, Thompson, and Mayor
Mrakas
Voting Nays: None
Absent: Councillor Gallo
2. Personal matters about an identifiable individual, including municipal or
local board employees (Section 239(2)(b) of the Municipal Act, 2001); Re:
Closed Session Report No. CS19-031 – Community Advisory Committee
Vacancy
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Closed Session Report No. CS19-031 be received; and
2. That the confidential direction to staff be confirmed.
On a recorded vote the motion
Carried
Council Meeting Agenda
Tuesday, September 10, 2019
Item C3
Page 3 of 5
Council Closed Session Public Minutes
Tuesday, July 23, 2019 Page 4 of 5
Yeas: 6 Nays: 0
Voting Yeas: Councillors Gaertner, Gilliland,
Humfryes, Kim, Thompson, and Mayor
Mrakas
Voting Nays: None
Absent: Councillor Gallo
3. Personal matters about an identifiable individual, including municipal or
local board employees (Section 239(2)(b) of the Municipal Act, 2001); Re:
Closed Session Report No. PDS19-067 – Appointment of Design Review
Panel Members and Revised Terms of Reference
Moved by Councillor Gilliland
Seconded by Councillor Thompson
1. That Closed Session Report No. PDS19-067 be received; and
2. That the confidential direction to staff be confirmed.
On a recorded vote the motion
Carried
Yeas: 6 Nays: 0
Voting Yeas: Councillors Gaertner, Gilliland,
Humfryes, Kim, Thompson, and Mayor
Mrakas
Voting Nays: None
Absent: Councillor Gallo
4. By-laws
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the following confirming by-law be enacted:
6195-19 Being a By-law to Confirm Actions by Council Resulting from a
Council Closed Session on July 23, 2019.
Carried
Council Meeting Agenda
Tuesday, September 10, 2019
Item C3
Page 4 of 5
Council Closed Session Public Minutes
Tuesday, July 23, 2019 Page 5 of 5
5. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the meeting be adjourned at 6:48 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, September 10, 2019
Item C3
Page 5 of 5
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, September 3, 2019
Attendance
Council Members Councillor Gallo in the Chair; Councillors Gaertner, Gilliland,
Humfryes (arrived at 7:03 p.m.), Thompson, and Mayor Mrakas
Members Absent Councillor Kim
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Rachel Wainwright-van Kessel, Director of
Financial Services, Sara Tienkamp, Acting Director of Operations,
David Waters, Director of Planning and Development Services,
Cindy Shaver, Communications and Community Engagement
Specialist, Patricia De Sario, Town Solicitor, Michael de Rond,
Town Clerk, and Ishita Soneji, Council/Committee Coordinator
The Chair called the meeting to order at 7:01 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
including the following additional item:
• Delegation (a) Doug MacPherson, Resident; Re: Item R1 – PDS19-066 – Stop
Control Removal at Corbett Crescent and Cossar Drive
Council Meeting Agenda
Tuesday, September 10, 2019
Item S1
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General Committee Meeting Report
Tuesday, September 3, 2019 Page 2 of 9
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
None
4. Delegations
(a) Doug MacPherson, Resident
Re: Item R1 – PDS19-066 – Stop Control Removal at Corbett Crescent
and Cossar Drive
Mr. MacPherson expressed concerns regarding the removal of the stop sign at
the intersection of Corbett Crescent and Cossar Drive and noted that that the
stop sign is an important traffic calming measure in the area to ensure
pedestrian safety. He requested that the stop sign and stop line not be
removed.
General Committee received and referred the comments of the delegation to
Item R1.
5. Consent Agenda
General Committee recommends:
That the following Consent Agenda item, C1, be approved:
C1. Memorandum from Mayor Mrakas
Re: Resolution from Township of Brock, Re: Regional Governance
Review – Request for Special Advisors Report
1. That the memorandum regarding Resolution from Township of Brock
regarding Regional Governance Review – Request for Special Advisors
Report be received; and
Council Meeting Agenda
Tuesday, September 10, 2019
Item S1
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General Committee Meeting Report
Tuesday, September 3, 2019 Page 3 of 9
2. That the resolution from Township of Brock be endorsed.
Carried
6. Advisory Committee Meeting Minutes
General Committee recommends:
That the following Advisory Committee Meeting Minutes item, A1, be received:
A1. Community Recognition Review Advisory Committee Meeting Minutes
of July 25, 2019
1. That the Community Recognition Review Advisory Committee meeting
minutes of July 25, 2019, be received for information.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PDS19-066 – Stop Control Removal at Corbett Crescent and Cossar
Drive
General Committee recommends:
1. That Report No. PDS19-066 be received; and
2. That the stop sign and stop line remain on Corbett Crescent at Cossar
Drive.
Carried
R2. CMS19-021 – Additional Funding – Supply and Installation of New
Sound System for the Aurora Community Centre –
McAlpine Ford Arena
General Committee recommends:
1. That Report No. CMS19-021 be received; and
Council Meeting Agenda
Tuesday, September 10, 2019
Item S1
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General Committee Meeting Report
Tuesday, September 3, 2019 Page 4 of 9
2. That the total approved budget for Capital Project No. 72407 – Sound
system upgrade at the Aurora Community Centre #1, be increased to
$87,400, representing an increase of $37,400 to be funded from the
Facilities Repair and Replacement Reserve.
Carried
R3. CMS19-022 – Additional Funding – Supply and Installation of Change
Room Lockers at the Aurora Family Leisure Complex
General Committee recommends:
1. That Report No. CMS19-022 be received; and
2. That the total approved budget for Capital Project No. 74022 – Supply,
install and replace change room lockers at the Aurora Family Leisure
Complex be increased to $108,680, representing an increase of $52,180
to be funded from the Facilities Repair and Replacement Reserve.
Carried
R4. CS19-032 – Golf Tournament Funds Application Review and
Disbursement Committee
General Committee recommends:
1. That Report No. CS19-032 be received; and
2. That the Golf Classic Funds Application Review and Disbursement
Committee be struck as an Advisory Committee of Council; and
3. That the aforementioned committee be delegated the sole authority to
disburse funds raised by the Aurora Mayor’s Charity Golf Classic; and
4. That the recruitment provisions in the Advisory Committee and Local
Boards policy be waived; and
5. That a dedicated reserve be created that will hold all unallocated net
proceeds generated from Charity Golf Classic events.
Carried
Council Meeting Agenda
Tuesday, September 10, 2019
Item S1
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General Committee Meeting Report
Tuesday, September 3, 2019 Page 5 of 9
R5. PDS19-072 – Application for Zoning By-law Amendment and Draft Plan
of Subdivision, Cedartail Developments (Formerly
Frattaroli), 14288 Yonge Street, Part Lot 74, Con. 1, King,
Part 2, 65R-37835, File Numbers: ZBA-2014-09 and SUB-
2014-04, Related File Number: CDM-2018-02
General Committee recommends:
1. That Report No. PDS19-072 be received; and
2. That Zoning By-law Amendment file ZBA-2014-09 (Cedartrail
Developments) be approved to rezone the subject lands from "Rural
General Oak Ridges Moraine (RU-ORM) Zone" to "Detached Third
Density Residential Exception Zone (R3-XX) Zone", "Detached Fourth
Density Residential Exception Zone (R4-XX) Zone", "Detached Fourth
Density Residential Exception Zone (R4-YY) Zone", "Oak Ridges
Moraine Environmental Protection (EP-ORM) Zone" and Public Open
Space (01) Zone"; and
3. That the application for Draft Plan of Subdivision SUB-2014-04
(Cedartrail Developments) be approved, subject to the conditions
outlined in Schedule 'A' to this report; and
4. That an allocation of 36 persons from the reserve to service the
development of 11 single detached dwellings on the approved Draft Plan
of Subdivision be granted; and
5. That the implementing Zoning By-law be brought forward to a future
Council meeting; and
6. That the Mayor and Town Clerk be authorized to execute a Subdivision
Agreement, including any and all of the agreements referenced in the
Conditions of Approval, and including any ancillary agreements or
documents required to give effect to the applications.
Carried
Council Meeting Agenda
Tuesday, September 10, 2019
Item S1
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General Committee Meeting Report
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R6. PDS19-079 – Transfer of Servicing Allocation, Ashlen Holdings Inc.,
13859, 13875 and 13887 Yonge Street, Part of Lots 15 and
16, Plan 166, File Numbers: OPA-2015-03, ZBA-2015-08,
and SUB-2015-04
General Committee recommends:
1. That Report No. PDS19-079 be received; and
2. That an allocation of 97 persons from the reserve to service the
development of 30 single detached dwellings on the approved Draft Plan
of Subdivision be granted; and
3. That the Mayor and Town Clerk be authorized to execute any and all
agreements, documents and ancillary agreements required to give effect
to the development.
Carried
R7. CAO19-002 – Community Engagement Policy Report
General Committee recommends:
1. That Report No. CAO19-002 be received; and
2. That the attached Community Engagement Policy be approved.
Carried
8. Notices of Motion
(a) Councillor Gaertner
Re: Noise By-law Review
Whereas one of the most frequent complaints from residents is unacceptable
noise levels; and
Whereas finding the balance between resident versus resident noise
complaints is important; and
Council Meeting Agenda
Tuesday, September 10, 2019
Item S1
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General Committee Meeting Report
Tuesday, September 3, 2019 Page 7 of 9
Whereas finding the balance between residents’ quality of life and acceptable
construction noise is needed, especially as Aurora experiences intensification
in our built up areas; and
Whereas the City of Toronto is undertaking a comprehensive review of their
Noise By-laws; and
Whereas many of their findings may be an example of how Aurora can
improve its own Noise By-law without staff having to undertake time
consuming study and expense; and
1. Now Therefore Be It Hereby Resolved That staff follow what is happening
in City of Toronto and bring a report to Council when Toronto’s review is
completed.
(b) Councillor Gaertner
Re: Traffic Calming on Centre Street
Whereas a traffic calming initiative was put in place north of Wellington Street
and east of Yonge Street; and
Whereas the intent was to decrease cars coming into this residential area and
slow traffic down to increase residents’ safety and quality of life; and
Whereas it appears that most of the measures have had a positive affect; and
Whereas one exception of the desired intent is the traffic pattern created on
Centre Street; and
Whereas a survey was sent to the traffic calming area at large and required a
50% response to highlight Centre Street as a problem area; and
Whereas the conditions were not met; and
Whereas this is a problem specific to those who live on Centre Street and
would not affect the whole area; and
Whereas this unforeseen problem of fast traffic going the wrong way on Centre
Street has been long causing concern for the residents living on this street;
and
Council Meeting Agenda
Tuesday, September 10, 2019
Item S1
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General Committee Meeting Report
Tuesday, September 3, 2019 Page 8 of 9
1. Now Therefore Be It Hereby Resolved That a survey be circulated just for
residents living on Centre Street that are directly affected; and
2. Be It Further Resolved That the 50% rule that the Town uses for other
Town streets be used in this situation; and
3. Be It Further Resolved That measures be undertaken to stop the
infiltration of ‘cut through’ which was the whole intent of the traffic calming.
9. New Business
Councillor Gilliland requested that Members of Council be notified about the
proclamations issued every month and staff noted that Council members would be
included in the notification list.
Councillor Humfryes referred to the recent burglaries around Town and inquired
about any additional precaution measures being undertaken, and staff agreed to
follow up with York Region Police.
Councillor Humfryes inquired about the process of budget estimation for capital
projects.
Councillor Humfryes extended her regards to the Parks Division for their efforts in
promptly attending to concerns regarding long grass and weeds on boulevards
around Town.
Mayor Mrakas referred to residents concerns regarding the recent road
reconstruction on Bailey Crescent and Davidson Road and requested that a report
be brought to Council regarding the reconstruction.
New Business Motion No. 1
General Committee recommends:
That staff be directed to bring a report regarding the road reconstruction on
Bailey Crescent and Davidson Road to the second meeting cycle in September
2019.
Carried
Council Meeting Agenda
Tuesday, September 10, 2019
Item S1
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General Committee Meeting Report
Tuesday, September 3, 2019 Page 9 of 9
Councillor Gilliland extended a reminder that the Aurora Intercultural Food and
Music Festival will be held on Friday, September 6, 2019 at Aurora Town Park.
Councillor Gilliland extended a reminder that on Saturday, September 7, 2019, the
Aurora Multicultural Festival will be held from 11 a.m. to 4 p.m. at Aurora Town
Park and that the Aurora Business Improvement Area Community Event will be
held from 2 p.m. to 11:30 p.m. on Yonge Street.
10. Closed Session
None
11. Adjournment
The meeting was adjourned at 8:06 p.m.
Council Meeting Agenda
Tuesday, September 10, 2019
Item S1
Page 9 of 9
Motion for Which Notice Has
Been Given (September 3, 2019) Councillor Wendy Gaertner
Date: September 10, 2019
To: Mayor and Members of Council
From: Councillor Gaertner
Re: Noise By-law Review
Whereas one of the most frequent complaints from residents is unacceptable noise
levels; and
Whereas finding the balance between resident versus resident noise complaints is
important; and
Whereas finding the balance between residents’ quality of life and acceptable
construction noise is needed, especially as Aurora experiences intensification in our
built up areas; and
Whereas the City of Toronto is undertaking a comprehensive review of their Noise By-
laws; and
Whereas many of their findings may be an example of how Aurora can improve its own
Noise By-law without staff having to undertake time consuming study and expense; and
1. Now Therefore Be It Hereby Resolved That staff follow what is happening in City of
Toronto and bring a report to Council when Toronto’s review is completed.
Council Meeting Agenda
Tuesday, September 10, 2019
Motion (a)
Page 1 of 1
Motion for Which Notice Has
Been Given (September 3, 2019) Councillor Wendy Gaertner
Date: September 10, 2019
To: Mayor and Members of Council
From: Councillor Gaertner
Re: Traffic Calming on Centre Street
Whereas a traffic calming initiative was put in place north of Wellington Street and east
of Yonge Street; and
Whereas the intent was to decrease cars coming into this residential area and slow
traffic down to increase residents’ safety and quality of life; and
Whereas it appears that most of the measures have had a positive affect; and
Whereas one exception of the desired intent is the traffic pattern created on Centre
Street; and
Whereas a survey was sent to the traffic calming area at large and required a 50%
response to highlight Centre Street as a problem area; and
Whereas the conditions were not met; and
Whereas this is a problem specific to those who live on Centre Street and would not
affect the whole area; and
Whereas this unforeseen problem of fast traffic going the wrong way on Centre Street
has been long causing concern for the residents living on this street; and
1. Now Therefore Be It Hereby Resolved That a survey be circulated just for residents
living on Centre Street that are directly affected; and
2. Be It Further Resolved That the 50% rule that the Town uses for other Town streets
be used in this situation; and
3. Be It Further Resolved That measures be undertaken to stop the infiltration of ‘cut
through’ which was the whole intent of the traffic calming.
Council Meeting Agenda
Tuesday, September 10, 2019
Motion (b)
Page 1 of 1
The Corporation of The Town of Aurora
By-law Number XXXX-19
Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting
on September 10, 2019.
The Council of the Corporation of The Town of Aurora hereby enacts as follows:
1. That the actions by Council at its Council meeting held on September 10, 2019, in
respect of each motion, resolution and other action passed and taken by the
Council at the said meeting is hereby adopted, ratified and confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
Enacted by Town of Aurora Council this 10
th day of September, 2019.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, September 10, 2019
Confirming By-law
Page 1 of 1