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AGENDA - Council - 20190423 Council Meeting Agenda Tuesday, April 23, 2019 7 p.m. Council Chambers Aurora Town Hall Public Release April 18, 2019 Town of Aurora Council Meeting Agenda Tuesday, April 23, 2019 7 p.m., Council Chambers 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Community Presentations (a) Doug Nadorozny, CAO, and Al Downey, Director, Operational Services Re: 40-Year Service Award Presentation to Jim Tree, Acting Operations Manager, Roads-Water (b) Grandmaster Tim Wakefield (Shi Yan Feng), Shaolin Martial Arts Canada Re: Shaolin Martial Arts & Culture in Aurora (c) Danielle Koren, Executive Director, Routes Connecting Communities Inc. Re: Introducing Routes Connecting Communities Inc. 4. Delegations 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that Council Meeting Agenda Tuesday, April 23, 2019 Page 2 of 4 a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda Items, C1 to C3, be approved: C1. Council Meeting Minutes of April 9, 2019 Recommended: 1. That the Council meeting minutes of April 9, 2019, be adopted as printed and circulated. C2. Council Workshop Meeting Minutes of April 15, 2019 Recommended: 1. That the Council Workshop meeting minutes of April 15, 2019, be adopted as printed and circulated. C3. Memorandum from Mayor Mrakas Re: CP Women’s Open Recommended: 1. That the memorandum regarding the CP Women’s Open being held at the Magna Golf Club in Aurora between August 19-25, 2019 be received; and 2. That the CP Women’s Open be declared as an “event of Town significance” 6. Standing Committee Reports S1. General Committee Meeting Report of April 16, 2019 Recommended: 1. That the General Committee meeting report of April 16, 2019, be received and the recommendations carried by the Committee approved. Council Meeting Agenda Tuesday, April 23, 2019 Page 3 of 4 7. Consideration of Items Requiring Discussion (Regular Agenda) R1. PDS19-040 – BIA Business Plan and Budget (Report to be provided as an Additional Item to the Agenda) 8. Motions 9. Regional Report 10. New Business 11. Public Service Announcements 12. By-laws Recommended: That the following by-laws be enacted: (a) By-law Number XXXX-19 Being a By-law to adopt a Municipal Emergency Management Program and to establish an Emergency Response Plan. (General Committee Report No. CS19-016, Apr. 2/19) (b) By-law Number XXXX-19 Being a By-law to amend Zoning By-law Number 6000-17, as amended, respecting the lands municipally known as 14700 Yonge Street (Canadian Tire Real Estate Limited). (General Committee Report No. PDS19-021, Apr. 16/19) 13. Closed Session 14. Confirming By-law Recommended: That the following confirming by-law be enacted: Council Meeting Agenda Tuesday, April 23, 2019 Page 4 of 4 By-law Number XXXX-19 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on April 23, 2019. 15. Adjournment Town of Aurora Council Meeting Minutes Council Chambers, Aurora Town Hall Tuesday, April 9, 2019 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland, Humfryes, and Thompson Members Absent Councillor Kim Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Karen Bates-Denney, Acting Director of Corporate Services, Jason Gaertner, Acting Director of Financial Services, Allan Downey, Director of Operational Services, David Waters, Director of Planning and Development Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Slav Szlapczynski, Associate Solicitor, Samantha Yew, Deputy Town Clerk, and Linda Bottos, Council/Committee Coordinator The Chair called the meeting to order at 7 p.m. 1. Approval of the Agenda Moved by Councillor Humfryes Seconded by Councillor Gilliland That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. Council Meeting Agenda Tuesday, April 23, 2019 Item C1 Page 1 of 9 Council Meeting Minutes Tuesday, April 9, 2019 Page 2 of 9 3. Community Presentations (a) Julie Stephenson and Nichole Campsall, Town of Aurora Youth Services Re: Youth Friendly Communities Platinum Designation Ms. Stephenson and Ms. Campsall presented an overview of the Town’s recent three-year (2019-2021) Platinum Designation as a Youth Friendly Community, including aspects of the Youth Friendly Communities Designation Program and criteria created and supported by Play Works Partnership. They highlighted the benefits of designation and expressed appreciation to the many local organizations that serve and support youth in the community and participated in the application process for designation. Mr. Bill Allen, past Chair of Parks and Recreation Ontario, congratulated the Town and presented the Youth Friendly Communities Platinum Designation Award to the Mayor, Council and staff. Moved by Councillor Gilliland Seconded by Councillor Gallo That the presentation be received for information. Carried (b) Martin Ambrose, representing Aurora Soccer Club Re: Aurora Soccer Club – 2019 Council Update Mr. Ambrose, President of the Aurora Soccer Club, presented an update on the Aurora Soccer Club, including its history, revitalization and new branding, business and long-term plans, integration into the community, sustainability, future visioning, and development of facility and programs. Mr. Benny Steinhorst, Mr. David Geering, and Mr. Andrew Pendlebury were recognized for their contributions to the community and were each presented with the Town’s Excellence in Sports award from the Mayor and Council. Moved by Councillor Gallo Seconded by Councillor Gaertner That the presentation be received for information. Carried Council Meeting Agenda Tuesday, April 23, 2019 Item C1 Page 2 of 9 Council Meeting Minutes Tuesday, April 9, 2019 Page 3 of 9 4. Delegations None 5. Consent Agenda Moved by Councillor Gilliland Seconded by Councillor Humfryes That the following Consent Agenda Items, C1 to C7 inclusive, be approved: C1. Council Meeting Minutes of March 26, 2019 1. That the Council Meeting minutes of March 26, 2019, be adopted as printed and circulated. C2. Council Closed Session Minutes of March 26, 2019 1. That the Council Closed Session minutes of March 26, 2019, be adopted as printed and circulated. C3. Council Closed Session Public Minutes of March 26, 2019 1. That the Council Closed Session Public minutes of March 26, 2019, be adopted as printed and circulated. C4. Special Meeting of Council Minutes of March 21, 2019 1. That the Special Meeting of Council minutes of March 21, 2019, be adopted as printed and circulated. C5. Council Closed Session Minutes of March 18, 2019 1. That the Council Closed Session minutes of March 18, 2019, be adopted as printed and circulated. C6. Council Closed Session Public Minutes of March 18, 2019 1. That the Council Closed Session Public minutes of March 18, 2019, be adopted as printed and circulated. Council Meeting Agenda Tuesday, April 23, 2019 Item C1 Page 3 of 9 Council Meeting Minutes Tuesday, April 9, 2019 Page 4 of 9 C7. Council Public Planning Meeting Minutes of March 27, 2019 1. That the Council Public Planning meeting minutes of March 27, 2019, be adopted as printed and circulated. Carried C8. Memorandum from Councillor Gaertner Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights – Annual General Meeting of January 25, 2019, and Board Meeting Highlights of February 22, 2019 Item C8 was considered following consideration of Item S1. Moved by Councillor Gaertner Seconded by Councillor Humfryes 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights – Annual General Meeting of January 25, 2019, and Board Meeting Highlights of February 22, 2019, be received for information. Carried 6. Standing Committee Reports Moved by Councillor Humfryes Seconded by Councillor Thompson That the following Standing Committee Report, Item S1, be received and the recommendations carried by the Committee approved: S1. General Committee Meeting Report of April 2, 2019 (A1) Heritage Advisory Committee Meeting Minutes of March 5, 2019 1. That the Heritage Advisory Committee meeting minutes of March 5, 2019, be received for information. Carried Council Meeting Agenda Tuesday, April 23, 2019 Item C1 Page 4 of 9 Council Meeting Minutes Tuesday, April 9, 2019 Page 5 of 9 (A2) Accessibility Advisory Committee Meeting Minutes of March 6, 2019 1. That the Accessibility Advisory Committee meeting minutes of March 6, 2019, be received for information. Carried (R1) CS19-014 – Council-Staff Relations Policy 1. That Report No. CS19-014 be received; and 2. That Attachment 1, Council-Staff Relations Policy, be approved; and 3. That Attachment 2, Council/Staff Communications Policy, be repealed. Carried (R2) CS19-016 – Emergency Management Program Annual Compliance Review 1. That Report No. CS19-016 be received; and 2. That the Emergency Management Program and Emergency Response Plan By-law be brought forward to a future Council meeting for enactment. Carried (R3) PDS19-022 – Update on the Corporate and Community Energy Plans 1. That Report No. PDS19-022 be received for information. Carried (R4) PDS19-023 – Heritage Permit Application, 70-72 Centre Street, File: NE-HCD-HPA-19-02 1. That Report No. PDS19-023 be received; and 2. That the following recommendations be approved: Council Meeting Agenda Tuesday, April 23, 2019 Item C1 Page 5 of 9 Council Meeting Minutes Tuesday, April 9, 2019 Page 6 of 9 (a) That Heritage Permit Application NE-HCD-HPA-19-02 be approved to permit the restoration of the subject property and removal of the frame garage as shown on the submitted plans; and (b) That the property owner photodocument any original construction revealed during the proposed restoration of the property; and (c) That the property owner continue to seek guidance from Town Staff and the Heritage Conservation District Plan on the final selection of detail elements visible from the street. Carried 7. Consideration of Items Requiring Discussion (Regular Agenda) None 8. Motions None 9. Regional Report York Regional Council Highlights – March 21, 2019 Moved by Councillor Thompson Seconded by Councillor Humfryes That the Regional Report of March 21, 2019, be received for information. Carried 10. New Business Councillor Gaertner inquired about the status of the wildlife crossing signs for Henderson Drive and St. John’s Sideroad, and staff provided a response regarding the four signs on order, silt fencing, and communications with York Region and Lake Simcoe Region Conservation Authority. Council Meeting Agenda Tuesday, April 23, 2019 Item C1 Page 6 of 9 Council Meeting Minutes Tuesday, April 9, 2019 Page 7 of 9 Mayor Mrakas advised that he has been working with Councillor Humfryes and Town staff to resolve the demolition issue in relation to heritage properties and noted that a Notice of Motion is forthcoming. 11. Public Service Announcements Councillor Gallo announced that Canadian Mental Health Association York and South Simcoe (CMHA YSS) will be holding Mental Health in Motion 2019, the 7th Annual Greater Toronto Ride, Run, or Walk for Mental Health fundraising event in Newmarket on Sunday, June 23, 2019, to promote mental health awareness and raise funds for local services in York Region, South Simcoe and GTA. Councillor Gallo extended a reminder that Aurora’s Easter Egg Hunt on Saturday, April 20, 2019, from 9:30 a.m. to 1 p.m. at the Aurora Seniors’ Centre and more information can be found at aurora.ca/easteregghunt. Councillor Thompson announced that registrations are now open for the spring and summer programs, summer camps, and spring aquatics programs, and the Program Guide can be picked up at various facilities or viewed online at aurora.ca/recguide. Councillor Thompson extended a reminder that the Town is looking for youth candidates for the John West Memorial ‘Leaders of Tomorrow’ Scholarship Award, noting that the application deadline is May 1, 2019, and more information can be found at aurora.ca/leadersoftomorrow. Councillor Thompson encouraged everyone to participate in the Run for Southlake fundraising event on Sunday, April 28, 2019, in Newmarket, in support of the Southlake Regional Health Centre. Councillor Gaertner announced that the Aurora Seniors’ Centre has launched Seniors’ Centre Without Walls (SCWW), a free community outreach program to support vulnerable and isolated seniors and adults, and more information can be found at aurora.ca/scww. Councillor Gaertner advised that the Hope House Community Hospice (formerly Hospice King-Aurora-Richmond Hill) is looking at options for a larger space. The Mayor noted that the Hospice may remain in its current location and Town staff are assisting in identifying other possible locations that would suit their needs. Council Meeting Agenda Tuesday, April 23, 2019 Item C1 Page 7 of 9 Council Meeting Minutes Tuesday, April 9, 2019 Page 8 of 9 Councillor Humfryes advised that the Town is still looking for feedback and suggestions regarding older, established neighbourhoods designated as Stable Neighbourhoods, and encouraged residents to provide feedback by visiting placespeak.com/stableneighbourhoods. Councillor Humfryes announced that Aurora’s Movie in the SARC will be held in the Pfaff Arena of the Stronach Aurora Recreation Complex on Saturday, April 27, 2019, and will include pre-movie games and activities. Councillor Gilliland encouraged everyone to participate in the Aurora’s Annual Clean-Up Day on Saturday, April 13, 2019, at 8 a.m., noting that information can be found at aurora.ca/wasteandrecycling. Mayor Mrakas extended a reminder about the Aurora Chamber Home & Living Show being held on Friday, April 12 through Sunday April 14, 2019, and he encouraged everyone to visit the Town of Aurora’s booths to learn more about the Town’s services and programs. 12. By-laws Moved by Councillor Humfryes Seconded by Councillor Thompson That the following by-laws be enacted: (a) By-law Number 6170-19 Being a By-law to appoint employees of Crestline Investments Limited, as Municipal By-law Enforcement Officers. (b) By-law Number 6171-19 Being a By-law to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended. Carried 13. Closed Session None Council Meeting Agenda Tuesday, April 23, 2019 Item C1 Page 8 of 9 Council Meeting Minutes Tuesday, April 9, 2019 Page 9 of 9 14. Confirming By-law Moved by Councillor Thompson Seconded by Councillor Gallo That the following confirming by-law be enacted: By-law Number 6172-19 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on April 9, 2019. Carried 15. Adjournment Moved by Councillor Gallo Seconded by Councillor Gilliland That the meeting be adjourned at 8:06 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Samantha Yew, Deputy Town Clerk Council Meeting Agenda Tuesday, April 23, 2019 Item C1 Page 9 of 9 Town of Aurora Council Workshop Meeting Minutes Skylight Gallery, Aurora Town Hall Monday, April 15, 2019 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner (arrived 7:10 p.m.), Gallo, Gilliland, Humfryes, Kim, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Jason Gaertner, Acting Director of Financial Services, Allan Downey, Director of Operational Services, David Waters, Director of Planning and Development Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, and Patricia De Sario, Town Solicitor and Acting Town Clerk The Chair called the meeting to order at 7:05 p.m. Council consented to recess the meeting at 8:20 p.m. and reconvened the meeting at 8:30 p.m. 1. Approval of the Agenda Moved by Councillor Gilliland Seconded by Councillor Humfryes That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. Council Meeting Agenda Tuesday, April 23, 2019 Item C2 Page 1 of 2 Council Workshop Meeting Minutes Monday, April 15, 2019 Page 2 of 2 3. Consideration of Items Requiring Discussion 1. Council Priority Setting for 2018-2022 Term Facilitated by Brady Wilson, Juice Inc. Re: Discussion of Council’s priorities for the current term Mr. Doug Nadorozny, Chief Administrative Officer, provided a brief introduction of Mr. Brady Wilson, Author, Trainer, Speaker, and Co-Founder of Juice Inc. Mr. Wilson spoke to the concepts of managing energy and positive tension as well as engagement, building relationships, the power of conversation, influence style, and alignment with priorities. He led the group of senior staff and Council members through exercises designed to enable the group to discuss and identify the top three priorities from a list of potential priorities including Library Square, downtown revitalization, economic growth, new or upgraded facilities, fiscal responsibility, Smart Growth, environmental protection, cultural investment, transit, affordable housing, and community engagement. The group reached an alignment with the top three Council priorities of: (1) Library Square/Downtown Revitalization; (2) Smart Growth; and (3) Economic Growth and Development. 4. Adjournment Moved by Councillor Thompson Seconded by Councillor Kim That the meeting be adjourned at 10:02 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Patricia De Sario, Town Solicitor and Acting Town Clerk Council Meeting Agenda Tuesday, April 23, 2019 Item C2 Page 2 of 2 Memorandum Date: April 23, 2019 To: Members of Council From: Mayor Tom Mrakas Re: CP Women’s Open Recommendations 1. That the memorandum regarding the CP Women’s Open being held at the Magna Golf Club in Aurora between August 19 – 25, 2019 be received; and 2. That the CP Women’s Open be declared as an “event of Town significance”. Attachments Attachment 1 – Letter from Golf Canada, dated April 17, 2019; Re: CP Women’s Open 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4746 Email: tmrakas@aurora.ca www.aurora.ca Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday, April 23, 2019 Item C3 Page 1 of 2 April 17, 2019 Aurora Town Council This letter is to notify the town of Aurora that the CP Women's Open that will take place at Magna Golf Club in Aurora, Ontario during the week of August 19 – 25, 2019. As this event is a significant international event that draws worldwide competitors, officials and guests form across North American and around the globe, we would appreciate your assistance with our request to declare this event municipally significant. This declaration will certainly help the event moving forward. I look forward to your favourable consideration. In the meantime, please do not hesitate to contact me directly, should you have any questions. Sincerely, Paige Ottaviano Assistant Tournament Director, CP Women's Open Golf Canada Council Meeting Agenda Tuesday, April 23, 2019 Item C3 Page 2 of 2 Town of Aurora General Committee Meeting Report Council Chambers, Aurora Town Hall Tuesday, April 16, 2019 Attendance Council Members Councillor Humfryes in the Chair; Councillors Gaertner, Gallo, Gilliland, Kim, Thompson, and Mayor Mrakas Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Jason Gaertner, Acting Director of Financial Services, Allan Downey, Director of Operational Services, David Waters, Director of Planning and Development Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor and Acting Director of Corporate Services, Michael de Rond, Town Clerk, and Ishita Soneji Council/Committee Coordinator The Chair called the meeting to order at 7:02 p.m. General Committee consented to recess the meeting at 9:10 p.m. and reconvened the meeting at 9:24 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services with the following additions: • Delegation (a) Diana Mercier, Hunter & Associated Ltd. representing Canadian Tire, Re: Item R2 – PDS19-021 – Application for Zoning By-law Amendment, Canadian Tire Real Estate Limited, 14700 Yonge Street Council Meeting Agenda Tuesday, April 23, 2019 Item S1 Page 1 of 7 General Committee Meeting Report Tuesday, April 16, 2019 Page 2 of 7 • Delegation (b) John Laurion, Aurora Business Improvement Association; Re: Item R6 – Memorandum from Manager, Policy Planning and Economic Development, Re: Business Improvement Area Business Plan and Budget • Replacement page 8 of 8 – Item R5 – OPS19-008 – Feel Consultant Terms of Reference – Attachment #1 • Item R6 – Memorandum from Manager, Policy Planning and Economic Development, Re: Business Improvement Area Business Plan and Budget 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Community Presentations (a) Dave LeGallais, representing Aurora Seniors Centre Re: Achievements of Aurora Seniors Centre Mr. LeGallais presented an overview of the Aurora Seniors Centre including its history, vision, organizational structure and committees, overview of the programs and activities, and achievements of the centre including increase in membership over the past year. He mentioned that the centre wishes to work towards alleviating concerns regarding parking, space accommodation and transportation for members in the future, and extended appreciation to staff and volunteers for their continuous support. General Committee received the presentation for information. (b) Joe Bentolila, President, Aurora Minor Hockey Association Re: Aurora Minor Hockey Association Update Mr. Bentolila presented an update on the Aurora Minor Hockey Association, including its history, current participation and leagues, volunteer program, successes, and future visioning. Council Meeting Agenda Tuesday, April 23, 2019 Item S1 Page 2 of 7 General Committee Meeting Report Tuesday, April 16, 2019 Page 3 of 7 The Mayor and Members of Council recognized and presented the Town’s Excellence in Sports award to two teams: Minor Pewee AA, 2018-2019 OMHA Champions and Minor Midget AA, 2018-2019 York Simcoe Champions. General Committee received the presentation for information. 4. Delegations (a) Diana Mercier, Hunter & Associates Ltd. representing Canadian Tire Re: Item R2 – PDS19-021 – Application for Zoning By-law Amendment, Canadian Tire Real Estate Limited, 14700 Yonge Street Ms. Mercier presented an overview of the application including details of the various plans for the building, and requested that the zoning by-law amendment be approved. General Committee received the comments of the delegation and referred to Item R2. (b) Jack Laurion, Aurora Business Improvement Association Re: Item R6 – Memorandum from Manager, Policy Planning and Economic Development, Re: Business Improvement Area Business Plan and Budget Mr. Laurion presented an overview of the association’s three-year business plan including vision, mission and objectives, and provided a detailed breakdown of the proposed budget request. General Committee received the comments of the delegations and referred to Item R6. 5. Consent Agenda None 6. Advisory Committee Meeting Minutes Council Meeting Agenda Tuesday, April 23, 2019 Item S1 Page 3 of 7 General Committee Meeting Report Tuesday, April 16, 2019 Page 4 of 7 General Committee recommends: That the following Advisory Committee Meeting minutes, A1 and A2, be received for information. A1 . Finance Advisory Committee Meeting Minutes of March 27, 2019 1. That the Finance Advisory Committee meeting minutes of March 27, 2019 be received for information. A2 . Heritage Advisory Committee Meeting Minutes of April 1, 2019 1. That the Heritage Advisory Committee meeting minutes of April 1, 2019 be received for information. Carried 7. Consideration of Items Requiring Discussion (Regular Agenda) General Committee considered the items in the following order: R1, R2, R3, R6, R4, and R5. R1. CMS19-010 – Sport Plan – Recommendation for Implementation General Committee recommends: 1. That Report No. CMS19-010 be received; and 2. That a new, permanent full-time staff position be approved, as recommended in the Sport Plan, to be funded with the with $103,400 allocated in the 2019 operating budget for Sport Plan funding; and 3. That the new position tentatively titled “Sport and Community Development Coordinator” be formally added to the Town’s official staffing compliment as part of the 2020 budget process. Carried Council Meeting Agenda Tuesday, April 23, 2019 Item S1 Page 4 of 7 General Committee Meeting Report Tuesday, April 16, 2019 Page 5 of 7 R2. PDS19-021 – Application for Zoning By-law Amendment, Canadian Tire Real Estate Limited, 14700 Yonge Street, Part of Lots 76 and 77 Concession 1, Related File Number: ZBA-2016-05 General Committee recommends: 1. That Report No. PDS19-021 be received; and 2. That Zoning By-law Amendment File ZBA-2016-05 (Canadian Tire Real Estate Limited) to amend the site-specific “Community Commercial “C4(219)” Exception 219 Zone” provisions to allow for additional commercial uses and site-specific exceptions, be approved; and 3. That the implementing zoning by-law amendment be presented for adoption at a future Council meeting. Carried R3. PDS19-030 – Award of Tender 2019-42-PDS-ENG – For Roadway Rehabilitation on Yonge Street, Edward Street, Golf Links Drive and Dunning Avenue General Committee recommends: 1. That Report No. PDS19-030 be received; and 2. That the total approved budget for Capital Project No. 31116 be increased to $3,649,010, representing an increase of $365,300 to be funded from the Roads R&R Reserve; and 3. That Tender 2019-42-PDS-ENG, Capital Project No. 31116, for Roadway Rehabilitation on Yonge Street, Edward Street, Golf Links Drive and Dunning Avenue be awarded to Forest Contractors Ltd. in the amount of $1,782,471.14 excluding taxes; and 4. That the Mayor and Town Clerk be authorized to execute the necessary agreement, including any and all documents and ancillary agreements required to give effect to same. Carried Council Meeting Agenda Tuesday, April 23, 2019 Item S1 Page 5 of 7 General Committee Meeting Report Tuesday, April 16, 2019 Page 6 of 7 R4. OPS19-007 – Backflow Prevention Program Mr. Downey introduced Mr. Derek Ali, President of DFA Infrastructure International Inc. Mr. Ali presented an overview of the backflow prevention program including the key features of the program, the need for the program and updating the by-law, the proposed timeline, the roles of the Town and property owners, and public engagement goals and objectives. It was mentioned that the focus of the program is on Industrial, Commercial and Institutional (ICI) and Multi Residential facilities at this time. General Committee received the presentation for information. General Committee recommends: 1. That Report No. OPS19-007 be received; and 2. That the backflow prevention program be approved on all Industrial, Commercial, Institutional (ICI) and Multi Residential facilities. Carried R5. OPS19-008 – Fleet Consultant Terms of Reference General Committee recommends: 1. That Report No. OPS19-008 be received; and 2. That this report satisfy Council’s conditional approval of Capital Project No. 34421 – Fleet Consultant in the amount of $25,000; and 3. That the total approved budget for Capital Project No. 34421 be increased to $75,000, representing an increase of $50,000 to be funded from the recently announced one-time provincial grant to small and rural communities for their investment into the modernization of their service delivery; and 4. That staff be authorized to proceed with a formal Request for Proposal for a Fleet Consultant to provide a Fleet Management Strategy based on the proposed Terms of Reference. Carried Council Meeting Agenda Tuesday, April 23, 2019 Item S1 Page 6 of 7 General Committee Meeting Report Tuesday, April 16, 2019 Page 7 of 7 R6. Memorandum from Manager, Policy Planning and Economic Development Re: Business Improvement Area Business Plan and Budget General Committee recommends: 1. That the memorandum regarding Business Improvement Area Business Plan and Budget be received for information. Carried 8. Notices of Motion None 9. New Business Mayor Mrakas referred to the reduction in funding to local conservation authorities by the Provincial government and inquired about the impact on the Lake Simcoe Region Conservation Authority (LSRCA), and Councillor Gaertner agreed to follow up at the next LSRCA Board meeting. Councillor Gaertner inquired about comments received from tenants on PlaceSpeak regarding Stable Neighbourhoods. Councillor Gallo requested information on the funding model of the Lake Simcoe Region Conservation Authority. 10. Closed Session None 11. Adjournment The meeting was adjourned at 9:43 p.m. Council Meeting Agenda Tuesday, April 23, 2019 Item S1 Page 7 of 7 The Corporation of the Town of Aurora By-law Number XXXX-19 Being a By-law to adopt a Municipal Emergency Management Program and to establish an Emergency Response Plan. Whereas subsection 2.1(1) of the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended (the “Act”), states that every municipality shall develop and implement an emergency management program and the council of the municipality shall by by-law adopt the emergency management program; And whereas subsection 3(1) of the Act states that every municipality shall formulate an emergency plan governing the provision of necessary services during an emergency and the procedures under and the manner in which employees of the municipality and other persons will respond to the emergency and the council of the municipality shall by by-law adopt the emergency plan; And whereas the Incident Management System (IMS) doctrine for use in Ontario has been developed by Emergency Management Ontario (EMO) that provides standardized organizational structures, functions, processes and terminology for use at all levels of emergency response in Ontario; And whereas subsection 3(6) of the Act states that every municipality shall review and, if necessary, revise its emergency plan every year; And whereas the Council of The Corporation of Town of Aurora (the “Town”) deems it necessary and expedient to enact a by-law to adopt a Municipal Emergency Management Program and to establish an Emergency Response Plan; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Town Emergency Response Plan attached as Schedule “A” to this By-law is hereby adopted. 2. Annex “B - Confidential Emergency Contact List” and Annex “D - Crisis Communication Plan” of the Emergency Response Plan may be amended from time to time by the Town Clerk, whose responsibility shall be to retain an up-to- date copy of Annex “B - Confidential Emergency Contact List ” and Annex “D - Crisis Communication Plan” to this By-law. 3. In the event of any dispute with respect to Annex “B - Confidential Emergency Contact List” and Annex “D - Crisis Communication Plan” of this By-law, the information contained in Annex “B” and Annex “D” held by the Town Clerk shall be deemed to be correct. 4. The CAO be authorized to sign any agreements or documents required to give effect to the Emergency Management Program and Emergency Response Plan. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 1 of 53 By-law Number XXXX-19 Page 2 of 2 5. By-law Number 5395-12 be and is hereby repealed. Enacted by Town of Aurora Council this 23rd day of April, 2019. __________________________________ Tom Mrakas, Mayor __________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 2 of 53 1 April 2019 TOWN OF AURORA EMERGENCY MANAGEMENT PROGRAM AND EMERGENCY RESPONSE PLAN By-law Number XXXX-19 Schedule “A” April 2019 Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 3 of 53 Aurora Emergency Response Plan April 2019 2 TOWN OF AURORA EMERGENCY RESPONSE PLAN Table of Contents PART 1: INTRODUCTION ........................................................................................ 4 PART 2: AIM .......................................................................................................... 5 PART 3: AUTHORITY .............................................................................................. 6 Emergency Management and Civil Protection Act ......................................................... 6 Ontario Regulation 380/04 ............................................................................................. 6 Town of Aurora By-Law Number XXXX-19 ...................................................................... 7 Town of Aurora Emergency Management Program Committee ................................... 7 PART 4: EMERGENCY NOTIFICATION PROCEDURES ................................................ 9 Requests for Assistance .................................................................................................. 9 Definition of an Emergency .......................................................................................... 10 Action Prior to Declaration ........................................................................................... 10 Declared Community Emergency ................................................................................. 10 PART 5: MUNICIPAL EMERGENCY CONTROL GROUP ............................................ 11 Incident Management System ...................................................................................... 11 Incident Management System (IMS) Function Descriptions ........................................ 16 1. Command (EOC Management) ............................................................................. 16 2. Operations ............................................................................................................ 16 3. Planning ................................................................................................................. 16 4. Logistics ................................................................................................................. 16 5. Finance/Administration ........................................................................................ 16 Municipal Emergency Control Group (MECG) .............................................................. 17 Operating Cycle ............................................................................................................. 18 Other Agencies .............................................................................................................. 18 Municipal Emergency Control Group Responsibilities ................................................. 19 PART 6: EMERGENCY RESPONSE SYSTEM ............................................................. 20 1. Command (EOC Management) ..................................................................... 20 Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 4 of 53 Aurora Emergency Response Plan April 2019 3 2. Operations Section Chief .............................................................................. 27 3. Planning Section ............................................................................................ 35 4. Logistics Section ............................................................................................ 39 5. Finance/Administration Section ................................................................... 44 PART 7: EMERGENCY TELECOMMUNICATIONS PLAN ............................................ 46 PART 8: DISTRIBUTION LIST ................................................................................. 47 PART 9: UPDATES AND AMENDMENTS ................................................................ 48 APPENDIX 1: ANIMAL EMERGENCY PLAN ................................................................. 49 INDEX OF ANNEXES ................................................................................................... 51 Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 5 of 53 Aurora Emergency Response Plan April 2019 4 TOWN OF AURORA EMERGENCY RESPONSE PLAN PART 1: INTRODUCTION Emergencies are defined as situations or impending situations caused by forces of nature, a disease or other health risk, an accident or an intentional act that constitutes a danger of major proportions to life and property. Emergencies affect public safety, including the health, welfare and property of residents, businesses and visitors, as well as the environment and economic health of the Town of Aurora. The population of the Town of Aurora as of December 30, 2016 is 55, 445 residents. In order to protect residents, businesses and visitors, the Town of Aurora requires a coordinated emergency response by a number of agencies under the direction of the Municipal Emergency Control Group (MECG). These are arrangements and procedures that are distinct from the normal, day-to-day operations carried out by emergency services. The Town of Aurora Emergency Management Program Committee developed this Emergency Response Plan (Plan). The Incident Management System (IMS) has been adopted in this Plan to define the basic command structure and to identify roles and responsibilities to ensure effective management of an emergency. Every official, municipal department and agency must be prepared to carry out assigned responsibilities in an emergency. The Plan has been prepared to provide key officials, agencies and departments of the Town of Aurora with important emergency response information related to: ƒArrangements, services and equipment; and ƒRoles and responsibilities during an emergency. In addition, it is important that residents, businesses and interested visitors be aware of its provisions. Copies of the Town of Aurora Emergency Response Plan may be viewed at the Town Hall, Library and on-line at www.aurora.ca. For more information, please contact: Community Emergency Management Coordinator Central York Fire Services (905) 895-9222 Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 6 of 53 Aurora Emergency Response Plan April 2019 5 PART 2: AIM The aim of this Plan is to make provision for the extraordinary arrangements and measures that may have to be taken to protect the health, safety, welfare, environment and economic health of the residents, businesses and visitors of the Town of Aurora when faced with an emergency. It enables a centralized, controlled and coordinated response to emergencies in the Town of Aurora, and meets the legislated requirements of the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended. Emergencies can occur within the town of Aurora. The Town uses a Hazard Identification Risk Analysis methodology in conjunction with the Regional Municipality of York. Aurora’s top emergency risks include: 1. Human caused emergencies involving information technology disruption from cyber attacks 2. Natural caused emergencies from severe weather including torn ados, windstorms and ice storms along with severe summer storm-flooding 3. Technological emergencies involving natural gas 4. Technological emergencies involving transportation of hazardous material via railway and roads For further details, please contact the Community Emergency Management Coordinator. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 7 of 53 Aurora Emergency Response Plan April 2019 6 PART 3: AUTHORITY The legislation under which the Town of Aurora and its employees are authorized to respond to an emergency are: x The Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended x Ontario Regulation 380/04 x Town of Aurora By-law Number XXXX-19 Emergency Management and Civil Protection Act Subsection 4(1) of the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended, states that: “The head of council of a municipality may declare that an emergency exists in the municipality or in any part thereof and may take such action and make such orders as he or she considers necessary and are not contrary to law to implement the emergency plan of the municipality and to protect property and the health, safety and welfare of the inhabitants of the emergency area.” Ontario Regulation 380/04 Regulation 380/04 came into effect on December 31, 2004. It describes the essential level of emergency management standards for Ontario municipalities. The specific municipal requirements are as follows: • Every municipality shall designate an employee or a member of Council as its Community Emergency Management Co-ordinator (CEMC), who shall complete training, as required by the Chief, Emergency Management Ontario. • The CEMC shall co-ordinate the development and implementation of the emergency management program within the Town and, in so far as possible, with the emergency management programs of other municipalities, Ontario ministries and organizations outside government that are involved in emergency management. • The CEMC shall report to the Town of Aurora's Emergency Management Program Committee on the above program. • Every municipality shall have an Emergency Management Program Committee composed of: the CEMC, a senior municipal official appointed by Council; and such other persons that may be appointed by Council. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 8 of 53 Aurora Emergency Response Plan April 2019 7 • The Municipal Emergency Control Group shall direct the municipality’s response in an emergency, including the implementation of the municipality’s emergency response plan. • The Municipal Emergency Control Group shall develop procedures to govern its responsibilities in an emergency. • The members of the Municipal Emergency Control Group shall complete the annual training that is required by the Chief, Emergency Management Ontario. • Every municipality shall have an annual practice exercise for simulated emergency incident training. • Every municipality must have an emergency operations centre with appropriate communications systems. • Every municipality shall designate an employee of the municipality as its Emergency Information Officer to act as the primary media and public contact in an emergency. Town of Aurora By-Law Number XXXX-19 Council approved the Emergency Management Program and Emergency Response Plan with the enactment of By-Law Number XXXX-19 on April 23, 2019. Town of Aurora Emergency Management Program Committee The Emergency Management Program Committee is responsible for: x advising council on the development and implementation of the Town’s emergency management plan; and x conducting an annual review of the Town’s emergency management plan and making recommendations to council for its revision if necessary. The committee is composed of the following positions: x Chief Administrative Officer; x Director of Corporate Services; x Director of Operations; x Director of Financial Services; x Director of Community Services; x Director of Planning and Development Services; Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 9 of 53 Aurora Emergency Response Plan April 2019 8 x Community Emergency Management Coordinator; and x Such other employees who are responsible for emergency management functions as may be appointed by council Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 10 of 53 Aurora Emergency Response Plan April 2019 9 PART 4: EMERGENCY NOTIFICATION PROCEDURES Only a member of the Municipal Emergency Control Group (MECG) with the authority to activate the procedure (as defined in the position descriptions) may initiate the notification procedure contained in Annex A. The contact phone numbers and addresses of the MECG members (and their alternates) are contained in Annex B. When a member of the MECG, with the authority to activate the MECG, receives a warning of a real or potential emergency, that member will immediately contact the Emergency Contact Number (located in Annex A) and direct them to initiate the notification of the MECG, or the members of the MECG that are deemed necessary to deal with the situation as it exists at that time. At a minimum, the Mayor, Chief Administrative Officer (CAO), Fire Chief, Director of Legal Services/Town Solicitor Director of Corporate Services or their alternates, will be notified. The member initiating the call must provide pertinent details (e.g., a time and place for the MECG to meet) as part of the notification procedure. The Sample Script in Annex A is the recommended format. If deemed appropriate, the individual MECG members may initiate their own internal notification procedures of their staff and volunteer organizations. Where a threat of an impending emergency exists, any member of the MECG may initiate the notification procedure and place MECG members on standby. The Emergency Contact will record the date and time MECG members were contacted. Requests for Assistance Assistance may be requested from The Regional Municipality of York at any time by contacting the York Regional Police Communications Centre or the appropriate Regional agency. The request shall not be deemed to be a request that The Regional Municipality of York assume authority and control of the emergency. Assistance may also be requested from the Province of Ontario at any time without any loss of control or authority. A request for assistance should be made by contacting Emergency Management Ontario. The Emergency Notification Contact List, including contact numbers for requesting assistance, is attached as Annex B. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 11 of 53 Aurora Emergency Response Plan April 2019 10 Definition of an Emergency Section 1 of the Emergency Management and Civil Protection Act, defines an “emergency” as: “A situation or an impending situation that constitutes a danger of major proportions that could result in serious harm to persons or substantial damage to property and that is caused by the forces of nature, a disease or other health risk, an accident or an act whether intentional or otherwise.” Action Prior to Declaration When an emergency exists but has not yet been declared to exist, community employees may take such action(s) under this Plan as may be required to protect property and the health, safety and welfare of the residents and businesses of and visitors to the Town of Aurora. Declared Community Emergency The Mayor or Acting Mayor of the Town of Aurora, as the Head of Council, is responsible for declaring an emergency. This decision is usually made in consultation with other members of the MECG. Upon declaring an emergency, the Mayor (or designate) will notify: ƒEmergency Management Ontario, Ministry of Community Safety and Correctional Services; ƒTown Council; ƒChair, Regional Municipality of York, as appropriate; ƒPublic; ƒNeighbouring community officials, as required; ƒLocal Member of the Provincial Parliament (MPP); ƒLocal Member of Parliament (MP). A community emergency may be terminated at any time by: ƒMayor or Acting Mayor; or ƒTown Council; or the ƒPremier of Ontario. When terminating an emergency, the Mayor (or designate) will notify: ƒEmergency Management Ontario, Ministry of Community Safety and Correctional Services; ƒTown Council; ƒChair, Regional Municipality of York, as appropriate; ƒPublic; ƒNeighbouring community officials, as required; ƒLocal Member of the Provincial Parliament (MPP); ƒLocal Member of Parliament (MP). Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 12 of 53 Aurora Emergency Response Plan April 2019 11 PART 5: MUNICIPAL EMERGENCY CONTROL GROUP Incident Management System The direction and control structure for the Town of Aurora's emergency operations is based upon the Incident Management System (IMS). IMS is an internationally recognized, standardized emergency response system, which defines the basic command structure and the roles and responsibilities required for the effective management of an emergency. IMS is endorsed by Emergency Management Ontario, and used by The Regional Municipality of York's Emergency Management. Benefits of using the IMS include: enhanced technical and functional interoperability; integrated communications; and standard terminology. IMS consists of five key functions: 1. Command (EOC Management) 2. Operations 3. Planning 4. Logistics 5. Finance/Administration Figure 1: The 5 Key Functions of the Incident Management System Figure 2, on the following page, provides a summary of how the Town of Aurora has aligned its emergency operations for consistency with the IMS. An Emergency Organization Chart, which illustrates Town of Aurora emergency positions, follows Figure 2. For greater certainty, wherever a position is identified in this Plan it shall also be understood to include the position’s designate or alternate. Command Operations Planning Logistics Finance/Admin Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 13 of 53 Aurora Emergency Response Plan April 2019 12 Figure 2: Town of Aurora's IMS-Based Emergency Operations IMS FUNCTION DESCRIPTION OF FUNCTION RESPONSIBILITY OF IMS TITLE Command (EOC Management) Has overall authority for the control and direction of the emergency response and resources for which they are responsible. EOC Management has 3 supporting functions: Risk Management, Liaison, and Information. Chief Administration Officer (CAO), with strategic direction from the Policy Group (Mayor and Council) Director, EOC i. Risk Management/Legal Town Solicitor Risk Management / Legal Officer ii. Liaison Coordination of various community agencies, e.g., x School boards x Southlake Regional Health Care Centre x Emergency Management Ontario x Ontario Provincial Police x Office of the Fire Marshal x Provincial Ministries x Conservation Authorities CEMC Liaison Officer iii. Information Manager of Corporate Communications Information Officer Deputy Clerk/Manager of Manager of Customer Services Citizen Inquiry Supervisor Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 14 of 53 Aurora Emergency Response Plan April 2019 13 IMS FUNCTION DESCRIPTION OF FUNCTION RESPONSIBILITY OF IMS TITLE Operations Coordinates the operational requirements of the response, directs resources and equipment as required, to fulfill emergency management requirements. x York Regional Police Chief x Central York Fire Chief or alternate x Chief General Manager, York Region Paramedic Service x York Region Medical Officer of Health (MOH) or Associate MOH x York Region Commissioner of Community & Health Services x Director of Operations x Utilities Representative - Alectra Operations Section Planning Gathers information critical to the incident in order to develop, disseminate and evaluate incident action plans. x Director of Planning & Development Services x Manager of Facilities x Manager of Customer Services x Legislative Services (Town Clerk) x Manager of By-law Services x Library (CEO) Planning Section Logistics Arranges for and coordinates all material, services, equipment and resources required to manage and resolve the emergency. Logistics track usage and current locations of these same items. x Director of Corporate Services x Director of Community Services x Manager of Human Resources x Manager of IT Services x Manager of Procurement x Manager of Parks x Manager of Recreation Logistics Section Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 15 of 53 Aurora Emergency Response Plan April 2019 14 IMS FUNCTION DESCRIPTION OF FUNCTION RESPONSIBILITY OF IMS TITLE Finance/ Administration Finance/Administration performs duties related to administrative, financial and claims, specific to the emergency. This includes keeping track of incident- related costs, staff compensation and claims. x Director, Financial Services Finance/ Administrati on Section Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 16 of 53 Aurora Emergency Response Plan April 2019 15 Town of Aurora Emergency Operations Centre Organization Chart Mayor & Council (Policy Group) EOC Director (CAO) Operations •York Regional Police Chief •Central York Fire Chief or alternate •Chief General Manager, York Region Paramedic Service •York Region Medical Officer of Health (MOH) or Associate MOH •York Region Commissioner of Community & Health Services •Director of Operations •Alectra Planning x Planning & Development Services (Director) x Facilities (Manager) x Customer Services (Manager) x Legislative Services (Town Clerk) x By-law Services (Manager) x Library (CEO) Logistics x Corporate Services (Director) x Community Services (Director) x Parks (Manager) x Recreation (Manager) x IT Services (Manager) x Human Resources (Manager) x Procurement (Manager) Finance/Admin x Corporate & Financial Services (Director) Tracking: o Purchasing o Compensation and claims o Cost accounting Regional EOC Emergency Site Manager(s) Risk Management/Legal (Town Solicitor) Liaison (CEMC) Information (Managers of Corp. Comm. & Cust. Serv.) Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 17 of 53 Aurora Emergency Response Plan April 2019 16 Incident Management System (IMS) Function Descriptions The Incident Management System (IMS) is a model for command, control, and coordination of an emergency. It provides a way of coordinating the efforts of agencies and resources as they work together toward safely responding to an emergency incident. IMS consists of five key functions: Command (EOC Management), Operations, Planning, Logistics, and Finance/Administration. Descriptions of each function are provided below. 1. Command (EOC Management) The EOC Management section has overall authority for the control and direction of the emergency response. EOC Management has three (3) supporting functions: Risk Management/Legal (ensures good risk management practices are ap plied throughout the emergency; provision of legal advice), Liaison (coordination of agencies involved in the response), and Information (dissemination of information to the media and the public). 2. Operations The Operations section coordinates the operational requirements of the response, directs resources and equipment, as required, to fulfill emergency management requirements. 3. Planning The Planning section gathers information critical to the incident in order to develop, disseminate and evaluate incident action plans. 4. Logistics Logistics arranges for and coordinates all material, services, equipment and resources required to manage and resolve the emergency. Logistics tracks usage and current locations of these same items. 5. Finance/Administration Finance/Administration performs duties related to administrative, financial and compensation and claims, specific to the emergency. This includes keeping track of incident-related costs, staff compensation and claims. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 18 of 53 Aurora Emergency Response Plan April 2019 17 Emergency Operations Centre (EOC) The location of the Town of Aurora's primary and alternate Operations Centres are detailed in Annex B. The Emergency Operations Centre (EOC) can be activated for any emergency for the purposes of managing an emergency, by maintaining services to the community and supporting the emergency site. Municipal Emergency Control Group (MECG) The emergency response will be directed and controlled by the Municipal Emergency Control Group (MECG), a group of officials, as appointed by municipal council, who are responsible for coordinating the provision of the essential services necessary to minimize the effects of an emergency on the community. The MECG consists of the following officials: ƒMayor of the Town of Aurora, or alternate; ƒChief Administrative Officer (CAO), or alternate, who becomes the Director of the EOC; ƒTown Solicitor, or alternate; ƒCommunity Emergency Management Coordinator, or alternate; ƒManager of Corporate Communications, or alternate; ƒDirector of Corporate Services, or alternate; ƒDirector of Operations, or alternate; ƒDirector Financial Services, or alternate; ƒDirector of Community Services, or alternate; ƒDirector of Planning & Development Services, or alternate; ƒManager of Customer Service, or alternate; ƒChief of Central York Fire Services, or alternate; The MECG in consultation with the Community Emergency Management Coordinator may ask representatives from various organizations to attend the EOC in order to assist with the emergency. Such representatives are not part of the MECG and as such do not have to meet the training and exercise requirements under the EMCPA. Such representatives may include: o York Paramedic Services Representative; o York Regional Police Representative; o Emergency Management Ontario Representative; o Ontario Provincial Police Representative; o Lake Simcoe Region Conservation Authority Representative; o Liaison staff from Provincial Ministries; o Any other officials, experts or representatives from the public or private sector as deemed necessary by the MECG. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 19 of 53 Aurora Emergency Response Plan April 2019 18 The MECG may function with only a limited number of persons depending upon the emergency. While the MECG may not require the presence of all the people listed as members of the control group, all members of the MECG must be notified. Operating Cycle Members of the MECG will gather at regular intervals to inform each other of actions taken and problems encountered. The EOC Director will establish the frequency of meetings and agenda items. Meetings will be kept as brief as possible thus allowing members to carry out their individual responsibilities. The Town Clerk will maintain a status board and maps, which will be prominently displayed and kept up to date. Other Agencies In an emergency, many agencies may be required to work with the MECG. Two (2) such agencies are detailed below. Others might include Emergency Management Ontario, Ontario Provincial Police, the Office of the Fire Marshal, industry, volunteer groups, conservation authorities, and provincial ministries. Refer to the various emergency plans from other agencies, which are located in the Community Emergency Management Coordinator’s office. York Region District School Board & York Catholic District School Board The York Region District School Board and the York Catholic District School Board are responsible for: ƒProviding any school (as appropriate and available) for use as an evacuation or reception centre and a representative(s) to co-ordinate the maintenance, use and operation of the facilities being utilized as evacuation or reception centres; ƒEnsuring liaison with the municipality as to protective actions to the schools (i.e., implementing school stay in place procedure and implementing the school evacuation procedure). Southlake Regional Health Care Centre Administrator The Southlake Regional Health Care Centre Administrator is responsible for: ƒImplementing the hospital emergency plan, as required; ƒEnsuring liaison with the Medical Officer of Health and local ambulance representatives with respect to hospital and medical matters, as required; ƒEvaluating requests for the provision of medical site teams/medical triage teams; ƒEnsuring liaison with the Ministry of Health and Long-Term Care, as appropriate. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 20 of 53 Aurora Emergency Response Plan April 2019 19 Municipal Emergency Control Group Responsibilities The members of the Municipal Emergency Control Group (MECG) are responsible for some or all of the following actions or decisions: ƒCalling out and mobilizing their emergency service, agency and equipment; ƒCoordinating and directing their service and ensuring that any actions necessary for the mitigation of the effects of the emergency are taken, p rovided they are not contrary to law; ƒDetermining if the location and composition of the MECG are appropriate; ƒAdvising the Mayor as to whether the declaration of an emergency is recommended; ƒAdvising the Mayor on the need to designate all or part of the town as an emergency area; ƒEnsuring that an Emergency Site Manager (ESM) is appointed; ƒEnsuring support to the ESM by offering equipment, staff and resources, as required; ƒOrdering, coordinating and/or overseeing the evacuation of inhabitants considered to be in danger; ƒDiscontinuing utilities or services provided by public or private concerns, i.e., hydro, water, gas, closing down a shopping plaza/mall; ƒArranging for services and equipment from local agencies not under community control, i.e., private contractors, industry, volunteer agencies, service clubs; ƒNotifying, requesting assistance from and/or liaising with various levels of government and any public or private agencies not under community control, as considered necessary; ƒDetermining if additional volunteers are required and if appeals for volunteers are warranted; ƒDetermining if additional transportation is required for evacuation or transport of persons and/or supplies; ƒEnsuring that pertinent information regarding the emergency is promptly forwarded to the Information Officer and Citizen Inquiry Supervisor, for dissemination to the media and public; ƒDetermining the need to establish advisory groups and/or sub- committees/working groups for any aspect of the emergency, including recovery; ƒAuthorizing the expenditure of money required for dealing with the emergency; ƒNotifying the service, agency or group under their direction, of the termination of the emergency; ƒMaintaining a log outlining decisions made and actions taken, and submitting a summary of the log to the Chief Administrative Officer within one (1) week of the termination of the emergency, as required; ƒParticipating in the debriefing following the emergency; ƒAppointing alternate MECG members when an identified position is vacant at the time of an emergency. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 21 of 53 Aurora Emergency Response Plan April 2019 20 PART 6: EMERGENCY RESPONSE SYSTEM EOC – Responsibilities by position 1. Command (EOC Management) The Command (EOC Management) provides overall direction for the emergency response and the resources required to manage the emergency. The Command (EOC Management) comprises the following positions: x Mayor/Acting Mayor x Director, Emergency Operations Centre (CAO) x Risk Management/Legal Officer (Town Solicitor) x Liaison Officer (the CEMC) x Information Officer (Manager of Communications) x Citizen Inquiry Supervisor (Manager of Customer Services) Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 22 of 53 Aurora Emergency Response Plan April 2019 21 Mayor or Acting Mayor The Mayor, or Acting Mayor, and Council form the Policy Group, which provides emergency policy and direction to the Town's Emergency Operations Centre (EOC). As Chair of the Policy Group, the Mayor has the following responsibilities: ƒProvide overall emergency policy and direction to the EOC Director (CAO); ƒActivate the emergency notification system through the Emergency Contact Number (located in Annex A); ƒDeclare an emergency within the designated area; ƒDeclare that the emergency has terminated (Note: Council may also terminate the emergency); ƒNotify Emergency Management Ontario, Ministry of Community Safety and Correctional Services of the declaration of the emergency and termination of the emergency; ƒNotify the Chair of The Regional Municipality of York of the declaration of the emergency and termination of the emergency, or of the activation or partial activation of the EOC; ƒNotify the public of the declaration of an emergency; ƒRequest Regional government assistance, as required; ƒAct as the primary spokesperson for the Town, authorize the release of information on behalf of the Town or delegate that authority to the CAO/EOC Director and/or the Information Officer; ƒIssue authoritative instructions, information and warnings to the general public by way of the media as authorized and requested by various agencies; ƒEnsure the Members of Council are advised of the declaration and termination of an emergency, and are kept informed of the emergency situation. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 23 of 53 Aurora Emergency Response Plan April 2019 22 EOC Director The Chief Administrative Officer or designate is the Director of the EOC for the Town of Aurora. The EOC Director has the following responsibilities: ƒChair the Municipal Emergency Control Group (MECG); ƒActivate the emergency notification system through the Emergency Contact Number (located in Annex A); ƒExercise overall management responsibility for the coordination between response and supporting agencies in the Emergency Operations Centre, and set priorities for response efforts in the affected areas; ƒEstablish the appropriate staffing level for the EOC and continuously monitor organizational effectiveness to ensure that appropriate modifications occur as required; ƒLiaise with the Mayor on policies and procedures, as appropriate; ƒApprove, in conjunction with the Mayor, major announcements and media releases prepared by the Information Officer, in consultation with the MECG; ƒEnsure that a communication link is established between the MECG and the Emergency Site Manager (ESM); ƒDetermine the need to activate a Citizen Inquiry hotline; ƒEnsure risk management principles and procedures are applied to all EOC activities; ƒDetermine what sections are needed, assign section chiefs as appropriate and ensure they are staffing their sections as required: o Operations Chief o Logistics Chief o Planning Chief o Finance Chief ƒDetermine which management staff positions are required and ensure they are filled as soon as possible: o Information Officer o Liaison Officer o Risk Management/Legal Officer ƒCall out additional Town staff to provide assistance, as required; ƒEnsure that operational periods are established and that initial EOC response priorities and objectives are decided and communicated to all involved parties; ƒAppoint alternate MECG members when an identified position is vacant at the time of an emergency; ƒDocument all decisions/approvals. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 24 of 53 Aurora Emergency Response Plan April 2019 23 Risk Management/Legal Officer The Town Solicitor acts as the Risk Management Officer. The Risk Management Officer is a support function of the Command (EOC Management), and has the following responsibilities: ƒEnsures that good risk management practices are applied throughout the response organization; ƒProtects the interests of all EOC members, agencies and organizations by ensuring due diligence in information collection, decision-making, and implementation; ƒMonitors situations for risk exposures and ascertains probabilities and potential consequences of future events; ƒProvides legal advice to the MECG on matters, as they apply to the actions of the Town in its response to the emergency, as requested; ƒProvides advice to the Mayor and MECG with respect to interpretation of legislation governing the control of response to an emergency by the MECG; ƒProvides advice on safety issues. Risk Management has the authority to halt or modify any and all unsafe operations within or outside the scope of the EOC. While Risk Management has the responsibility for safety, it is recommended that a safety specialist be appointed who is familiar with all aspects of safety and relevant legislation; ƒTogether with the Town Clerk, ensures general compliance with Town Administrative Procedure No. 58 – Insurance and Risk Management; ƒLiaises with the Regional Solicitor and solicitors for neighbouring municipalities. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 25 of 53 Aurora Emergency Response Plan April 2019 24 Liaison Officer The Community Emergency Management Coordinator (CEMC) acts as the Liaison Officer. As a support function of the Command (EOC Management), the Liaison Officer serves as the primary contact for assisting or supporting organizations and has the following responsibilities: ƒAdvises Command (EOC Management) of issues related to outside assistance and support, including current or potential inter-organization needs; ƒGathers information from and about organizations that are involved with the incident. This includes obtaining, from their representatives, information about standard and specialized resources they might have, or special support that they might need, and whether there are considerations or restrictions that may impact how such resources may be used; ƒServes as a coordinator for organizations not represented in EOC; ƒProvides briefings to organization representatives about the operation; ƒMaintains a list of supporting and assisting organizations, and keeping it updated as the incident evolves. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 26 of 53 Aurora Emergency Response Plan April 2019 25 Emergency Information Officer (EIO) The Manager of Corporate Communications acts as the Information Officer. As a support function of the Command (EOC Management), the Information Officer has the following responsibilities: ƒServe as the coordination point for all public information, media relations and internal information sources for the EOC; ƒEstablish a communication link with the Information Officer at The Regional Municipality of York, the Citizen Inquiry Supervisor and any other media coordinator(s) (i.e. agency, regional, provincial, federal, private industry, etc.) involved in the incident, ensuring that all information released to the media and public is timely, full and accurate; ƒEnsure liaison with the MECG to obtain up-to-date information for media releases, co-ordinate individual interviews and organize press conferences; ƒEnsure that the following are advised of the telephone number of the media centre: o Media; o Municipal Emergency Control Group; o Switchboard (Town and Emergency Services); o Community Spokesperson; o Police Public Relations Officer; o Neighbouring communities, and The Regional Municipality of York; o Citizen Inquiry Supervisor; o Any other appropriate persons, agencies or businesses; ƒProvide direction and regular updates to the Citizen Inquiry Supervisor to ensure that the most accurate and up-to-date information is disseminated to the public; ƒEnsure that the media releases are approved by the Chief Administrative Officer (in consultation with the Mayor) prior to dissemination, and distribute hard copies of the media release to the EIC, the MECG, Citizen Inquiry Supervisor and other key persons handling inquiries from the media; ƒMonitor news coverage and correct any erroneous information; ƒMaintain copies of media releases and newspaper articles pertaining to the emergency. ƒCoordinate and monitor internet, municipal web site and social media Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 27 of 53 Aurora Emergency Response Plan April 2019 26 Citizen Inquiry Supervisor The Manager of Customer Service is the Citizen Inquiry Supervisor. The Citizen Inquiry function is located at the Aurora Town Hall. This emergency position is part of the Information function supporting the Command EOC Management. The Citizen Inquiry Supervisor has the following responsibilities: ƒEstablish a Citizen Inquiry Service, including the appointment of personnel and designation of telephone lines; ƒInform the Information Officer of the establishment of the Citizen Inquiry Service and designated telephone number(s); ƒInform the affected emergency services, the Municipal Emergency Control Group (MECG) and Town switchboards of the establishment of the Citize n Inquiry Service and designated telephone numbers; ƒEnsure operators are informed of MECG members' telephone numbers in the EOC; ƒEnsure liaison with the Information Officer to obtain current information on the emergency; ƒRespond to and re-direct inquiries and reports from the public based upon information from the Information Officer. (Such information may be related to school closings, access routes or the location of evacuee centres); ƒRespond to, and redirect inquiries pertaining to, the investigation of the emergency, deaths, injuries or matters of personnel involved with or affected by the emergency to the appropriate emergency service; ƒRespond to, and redirect inquiries pertaining to, persons who may be located in evacuation and reception centres to the registration and inquiry telephone number(s); ƒProcure staff to assist, as required. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 28 of 53 Aurora Emergency Response Plan April 2019 27 2. Operations Section Chief Operations coordinates the operational requirements of the response and directs resources and equipment, as required, to fulfill emergency management requirements. Operations may be staffed by the following positions, according to the requirements of the emergency: x Chief, York Regional Police x Fire Chief, or alternate x General Manager, Emergency Medical Services x York Region Medical Officer of Health (MOH) or Associate MOH x York Region Commissioner of Community and Health Services x Director of Operations x Utility Representative – Alectra Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 29 of 53 Aurora Emergency Response Plan April 2019 28 Chief, York Regional Police The Chief, York Regional Police, as a member of Operations, has the following responsibilities: ƒIf assigned by the EOC Director, act as the Operations Chief and ensure the operations function is carried out, including coordination of response for all operational functions assigned to the EOC; ƒActivate the emergency notification system through the Emergency Contact Number (located in Annex A); ƒMaintain a communications link between Incident Commanders at the site(s) for the purpose of coordinating the overall response, resource requests and event status information; ƒEnsure Planning Section is provided with Branch Status Reports and Major Incident Reports; ƒEnsure liaison with York Region Police Department Operations Center ƒEnsure liaison with the Regional Emergency Operations Center – Operations section ƒEnsure liaison with the York Region Commissioner of Community Services regarding the establishment, security and operation of evacuation and reception centres; ƒEnsure the protection of life and property and the provision of law and order; ƒProvide police services in other facilities, as required; ƒNotify the coroner of fatalities; ƒEnsure liaison with other community, provincial and federal police agencies, as required; ƒProvide an Emergency Site Manager for policing operations, if required. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 30 of 53 Aurora Emergency Response Plan April 2019 29 Fire Chief As a member of Operations, the Fire Chief has the following responsibilities: ƒIf assigned by the EOC Director, act as the Operations Chief and ensure the operations function is carried out including coordination of response for all operational functions assigned to the EOC; ƒActivate the emergency notification system through the Emergency Contact Number (located in Annex A); ƒProvide the MECG with information and advice on firefighting and rescue matters; ƒDepending on the nature of the emergency, assign the Site Manager and inform the MECG; ƒMaintain a communications link between Incident Commanders at the site(s) for the purpose of coordinating the overall response, resource requests and event status information; ƒEnsure Planning Section is provided with Branch Status Reports and Major Incident Reports; ƒInform the Regional Fire Coordinator and/or initiate mutual aid arrangements for the provision of additional firefighters and equipment, if needed; ƒDetermine if additional or special equipment is needed and recommend possible sources of supply, e.g., breathing apparatus, protective clothing; ƒProvide assistance to other community departments and agencies and be prepared to take charge of or contribute to non-fire fighting operations if necessary, e.g., rescue, first aid, casualty collection, evacuation; ƒProvide advice and clarifications about the implementation details of the Emergency Response Plan; ƒProvide an Emergency Site Manager, if required. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 31 of 53 Aurora Emergency Response Plan April 2019 30 Chief General Manager, York Region Paramedic Services As a member of Operations, the Chief General Manager, York Paramedic Services, has the following responsibilities: ƒIf assigned by the EOC Director, act as the Operations Chief and ensure the operations function is carried out, including coordination of response for all operational functions assigned to the EOC; ƒEnsure emergency medical services at the emergency site; ƒDepending on the nature of the emergency, assign the Site Manager and inform the MECG; ƒMaintain a communications link between Incident Commanders at the site(s) for the purpose of coordinating the overall response, resource requests and event status information; ƒEnsure Planning is provided with Branch Status Reports and Major Incident Reports ƒObtain emergency medical services from other municipalities for support, if required; ƒEnsure triage at the site; ƒAdvise the MECG if other means of transportation are required for large-scale response; ƒEnsure liaison with the receiving hospitals; ƒEnsure liaison with the Medical Officer of Health, as required. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 32 of 53 Aurora Emergency Response Plan April 2019 31 York Region Medical Officer of Health or Associate Medical Officer of Health As a member of Operations, the Medical Officer of Health (MOH), or Associate MOH, has the following responsibilities: ƒIf assigned by the EOC Director, act as the Operations Chief and ensure the operations function is carried out, including coordination of response for all operational functions assigned to the EOC; ƒActivate the emergency notification system through the Emergency Contact Number (located in Annex A); ƒAct as a coordinating link for all emergency health services at the MECG: ƒEnsure liaison with the Ontario Ministry of Health and Long-Term Care, Public Health Branch; ƒDepending on the nature of the emergency, assign the Site Manager and inform the MECG; ƒMaintain a communications link between the senior health official at the site(s) for the purpose of coordinating the overall response, resource requests and incident status information; ƒEnsure Planning is provided with Branch Status Reports and Major Incident Reports; ƒEnsure liaison with the ambulance service representatives; ƒProvide advice on any matters that may adversely affect public health; ƒProvide authoritative instructions on health and safety matters to the public through the Information Officer; ƒCoordinate the response to disease-related emergencies or anticipated emergencies such as epidemics, according to Ministry of Health and Long-Term Care policies; ƒEnsure coordination of all efforts to prevent and control the spread of disease during an emergency; ƒNotify Infrastructure and Environmental Services Director of the need for potable water supplies and sanitation facilities; ƒEnsure liaison with Community and Health Services on areas of mutual concern regarding health services in evacuee centres. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 33 of 53 Aurora Emergency Response Plan April 2019 32 York Region Commissioner of Community and Health Services As a member of Operations, the Commissioner of Community and Health Services or designate has the following responsibilities: ƒIf assigned by the EOC Director, act as the Operations Chief and ensure the operations function is carried out, including coordination of response for all operational functions assigned to the EOC; ƒEnsure the well-being of residents who have been displaced from their homes by arranging emergency lodging, clothing, feeding, registration and inquiries and personal services; ƒSupervise the opening and operation of temporary and/or long-term evacuee centres, and ensuring they are adequately staffed; ƒEnsure liaison with the police chief with respect to the pre-designation of evacuee centres that can be opened on short notice; ƒLiaise with the Medical Officer of Health on areas of mutual concern regarding operations in evacuee centres; ƒEnsure that a representative of the York Region Board of Education and/or the York Region Separate School Board is/are notified when facilities are required at evacuee reception centres, and that staff and volunteers utilizing the school facilities take direction from the Board representative(s) with respect to their maintenance, use and operation; ƒEnsure liaison with area Homes for the Aged and Nursing Homes as required. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 34 of 53 Aurora Emergency Response Plan April 2019 33 Director of Operations As a member of Operations, the Director of Operations has the following responsibilities: ƒIf assigned by the EOC Director, act as the Operations Chief and ensure the operations function is carried out, including coordination of response for all operational functions assigned to the EOC; ƒActivate the emergency notification system through the Emergency Contact Number (located in Annex A); ƒProvide the MECG with information and advice on engineering and public works matters; ƒDepending on the nature of the emergency, assign the Site Manager and inform the MECG; ƒMaintain a communications link between Incident Commanders at the site(s) for the purpose of coordinating the overall response, resource requests and event status information; ƒEnsure Planning Section is provided with Branch Status Reports and Major Incident Reports; ƒEnsure liaison with the public works representative from the neighbouring community(ies) and The Regional Municipality of York to ensure a coordinated response; ƒEnsure provision of engineering assistance; ƒEnsure construction, maintenance and repair of Town roads; ƒEnsure the maintenance of sanitary sewage and water systems; ƒProvide equipment for emergency pumping operations. ƒEnsure liaison with the Fire Chief concerning emergency water supplies for firefighting purposes; ƒProvide emergency potable water, supplies and sanitation facilities to the requirements of the Medical Officer of Health; ƒDiscontinue any public works service to any resident, as required, and restoring these services when appropriate; ƒEnsure liaison with public utilities to disconnect any service representing a hazard and/or to arrange for the provision of alternate services or functions; ƒProvide public works facilities, vehicles, equipment and personnel as required by any other emergency services; ƒEnsure liaison with the conservation authority regarding flood control, conservation and environmental matters, and being prepared to take preventative action. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 35 of 53 Aurora Emergency Response Plan April 2019 34 Utility Representative – Alectra As a member of Operations, the Utility Representative – Alectra has the following responsibilities: ƒMonitor the status of power outages and customers without services; ƒProvide updates on power outages, as required; ƒProvide liaison with Hydro One, as required; ƒProvide liaison with other area Hydro Utilities, as required; ƒEnsure liaison with the public works representative; ƒMay provide assistance with accessing generators for essential services, or other temporary power measures. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 36 of 53 Aurora Emergency Response Plan April 2019 35 3. Planning Section The Planning Section gathers information critical to the incident in order to develop, disseminate and evaluate incident action plans. Planning may be staffed by the following positions, according to the requirements of the emergency: ƒDirector of Planning & Development Services ƒManager of Building Services ƒManager of By-law Services ƒManager of Facilities ƒManager of Customer Services ƒTown Clerk ƒLibrary, Chief Executive Officer (CEO) Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 37 of 53 Aurora Emergency Response Plan April 2019 36 Director of Planning & Development Services The Director of Planning & Development Services is the Planning section Chief. The Planning Section Chief has the following responsibilities: ƒEnsure that the following responsibilities of Planning are addressed as required: o Collect, analyze, and display situation information; o Prepare periodic Situation Reports; o Prepare and distribute EOC Action Plan and facilitate Action Planning process; o Track Resources; o Conduct Advance Planning activities and report; o Document and maintain files on all EOC activities; ƒProvide technical support services to the various EOC sections and branches; ƒEstablish the appropriate level of organization for the Planning Section and ensure the following tasks are completed; o Provide the Municipal Emergency Control Group with information and advice on building conditions and by-law enforcement matters; o Make recommendations on the demolition of unsafe structures; o Provide Provincial Offences Officers to York Regional Police if requested to do so ƒExercise overall responsibility for the coordination of activities within the section; ƒKeeps the EOC Director informed of significant issues affecting the Planning Section; ƒIn coordination with the Municipal Emergency Control Group (MECG), ensures that Status Reports are completed and utilized as a basis for EOC Situation Reports and EOC Action Plans; ƒProvide staff to assist the Information Officer; ƒProvide accurate up-to-date mapping for the Municipality and surrounding area, in consultation with GIS staff; ƒProvide property data as required by the MECG; ƒProvide general planning assistance to the MECG. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 38 of 53 Aurora Emergency Response Plan April 2019 37 Town Clerk As a member of the Planning Section, the Town Clerk has the following responsibilities: ƒEnsure all important decisions made and actions taken by the Municipal Emergency Control Group (MECG) are recorded; ƒCollect, organize and file all completed event or disaster-related forms, including: all EOC position logs, Situation Reports, EOC Action Plans and any other related information, just prior to the end of each operational period; ƒEnsure that maps and status boards are kept up to date, in consultation with the Planning and Development Services Department and GIS staff; ƒProvide a process for registering MECG members and maintaining a MECG member list; ƒNotify the required support and advisory staff about the emergency and the location of the Emergency Operations Centre; ƒArrange for printing of material, as required; ƒDistribute EOC Situation Reports, EOC Action Plan, and other documents, as requested; ƒMaintain a permanent archive of all Situation Reports and EOC Action Plans associated with the emergency; ƒCoordinate the provision of clerical staff to assist in the Emergency Operations Centre, as required; ƒUpon direction by the Mayor, ensure that all Members of Council are advised of the declaration and termination of the emergency; ƒUpon direction by the Mayor, arrange special meetings of Council, as required, and advise Members of Council about the time, date, and location of the meetings; ƒProcure staff to assist, as required. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 39 of 53 Aurora Emergency Response Plan April 2019 38 Library Chief Executive Officer (CEO) As a member of the Planning Section, the Library CEO has the following responsibilities: ƒAssist with Planning issues as assigned; ƒAssist with information gathering, as required; ƒOther duties as assigned. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 40 of 53 Aurora Emergency Response Plan April 2019 39 4. Logistics Section The Logistics Section arranges for and coordinates all material, services, equipment and resources required to manage and resolve the emergency. Logistics tracks usage and current locations of these items. The Logistics Section may be staffed by the following positions, according to the requirements of the emergency: ƒDirector of Corporate Services ƒDirector of Community Services ƒManager of Human Resources ƒManager of IT Services ƒManager of Procurement ƒManager of Parks ƒManager of Recreations Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 41 of 53 Aurora Emergency Response Plan April 2019 40 Director of Corporate Services The Director of Corporate Services is the Logistics Section Chief. The Logistics Section Chief has the following responsibilities: ƒActivating the emergency notification system through the Emergency Contact Number (located in Annex A); ƒEnsuring that security is in place for the Emergency Operations Centre (EOC) and registration of MECG members; ƒEnsuring the EOC facilities and equipment are operational and supervising the support roles of the Manager of Purchasing, IT Services Manager and Human Resources Manager; ƒEnsuring that the operating cycle is met by the MECG and related documentation is maintained and kept for future reference; ƒAddressing any action items that may result from the activation of the Emergency Response Plan, and keep MECG informed of implementation needs; ƒMaintaining the records and logs for the purpose of debriefs and post-emergency reporting that will be prepared; ƒCoordinating the acquisition, distribution and scheduling of various modes of transport (i.e., public transit, school buses, trains, boats, and trucks) for the purpose of transporting persons and/or supplies, as required, by members of the MECG and the support and advisory staff; ƒCoordinating the use of Municipal facilities in consultation with York Region Commissioner of Community and Health Services. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 42 of 53 Aurora Emergency Response Plan April 2019 41 Manager of Human Resources As a member of the Logistics Section, the Manager of Human Reso urces has the following responsibilities: ƒCoordinate and process requests for human resources; ƒCoordinate offers of, and appeals for, volunteers with the support of the MECG; ƒSelect the most appropriate site(s) for the registration of human resources; ƒEnsure records of human resources and administrative detail, that may involve financial liability, are completed; ƒEnsure that a Volunteer Registration Form is completed when volunteers are involved, and a copy of the Form is retained for Town records; ƒEnsure identification cards are issued to volunteers and temporary employees, where practical; ƒCoordinate transportation of personnel to and from site(s), in consultation with the Director of Planning and Development Services; ƒEnsure liaison with community support agencies (e.g., St. John’s Ambulance, Canadian Red Cross); ƒObtain assistance, if necessary, from Human Resources and Skills Development Canada, as well as other government departments, public and private agencies and volunteer groups. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 43 of 53 Aurora Emergency Response Plan April 2019 42 Manager of IT Services As a member of the Logistics Section, the Manager of IT Services has the following responsibilities: ƒActivate the emergency notification system of the local amateur radio operators group, if required; ƒInitiate the necessary action to ensure the telephone system at the Municipal offices and EOC function as effectively as possible, as the situation dictates; ƒEnsure that the emergency communications centre is properly equipped and staffed with appropriate technical staff to maintain equipment and trouble shoot problems; ƒMaintain an inventory of community and private sector communications equipment and facilities within the community, which could, in an emergency, be used to augment existing communications systems; ƒMake arrangements to acquire additional communications resources during an emergency; ƒArrange for the operation of fax machines, computer and other technical resources, as required. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 44 of 53 Aurora Emergency Response Plan April 2019 43 Manager of Procurement As a member of the Logistics Section, the Manager of Purchasing is responsible for: ƒProviding and securing equipment and supplies not owned by the Town of Aurora; ƒEnsuring liaison with Finance/Administration Section in order to assist with maintaining accurate records of expenses; ƒEnsuring liaison with purchasing agents of the neighbouring communities and The Regional Municipality of York, if necessary; ƒMaintaining and updating a list of all vendors (including 24-hour contact numbers), who may be required to provide supplies and equipment; ƒEnsuring emergency fuel contracts for vehicles and standby generators is active and in good standing. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 45 of 53 Aurora Emergency Response Plan April 2019 44 5. Finance/Administration Section Finance/Administration performs duties related to administration, finance and staffing specific to the emergency. This includes keeping track of incident-related costs, purchasing and compensation and claims. As the Finance/Administration Section Chief, the Director of Corporate & Financial Services has the following responsibilities: ƒProvide information and advice on financial matters as they relate to the emergency; ƒActivate units within Finance/Administration, as required; ƒIn consultation with the EOC Director, confirm adequacy of expenditure limits as identified in the Purchasing Policy; ƒEnsure there is a continuum of payroll process for all employees; ƒEnsure liaison, if necessary, with the Treasurers/Directors of Finance of neighbouring communities and The Regional Municipality of York; ƒEnsure that records of expenses are maintained for future claim purposes; ƒEnsure the prompt payment and settlement of all the legitimate invoices and claims issued during an emergency; ƒEnsure all requirements under the Ontario Disaster Relief Assistance Program are met by the Town and submitted to the Minister of Municipal Affairs and Housing within 14 days of the emergency. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 46 of 53 Aurora Emergency Response Plan April 2019 45 Relationship between ECG and Emergency Site Manager (ESM): Depending on the nature of the emergency, and once the Emergency Site Manager has been assigned, the ECG relationship with the ESM is to offer support with equipment, staff and other resources, as required. The ECG will also ensure that the rest of the community maintains municipal services. Relationship between ESM and command and control structures of emergency responders The senior representative for each emergency responder (police, fire, EMS, public works) at the site will consult with the ESM so as to offer a coordinated and effective response. Regular briefings will be held at the site and chaired by the ESM so as to establish the manner and process to the emergency. Relationship between the Town of Aurora and York Region Some services are provided by The Regional Municipality of York to the Town of Aurora. In the event of an emergency, it is important that the two levels of local government operate in a cohesive, planned manner. This Emergency Response Plan contemplates the sharing of resources in order to provide the citizens of the Town of Aurora and The Regional Municipality of York with an effective, planned and cooperative approach to emergency management. Risk analysis and critical infrastructure assessment have been jointly completed by the Region and the Town of Aurora as well as the surrounding area municipalities. The Regional EOC may be required to coordinate interaction with the Provincial Emergency Operation Center in order to facilitate emergency resources management and continuity of operations with the entire region. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 47 of 53 Aurora Emergency Response Plan April 2019 46 PART 7: EMERGENCY TELECOMMUNICATIONS PLAN Upon implementation of the Emergency Response Plan, it will be important to ensure that communications are established between the emergency site and the EOC. Also, communications may be required at various locations including evacuation centres, hospitals, and other key responding agencies. The Emergency Telecommunications Coordinator (ETC) is part of the initial Emergency Notification Procedure. The ETC will call upon his/her contacts for further communications support, as required. The Emergency Telecommunications Office will be located in an area adjacent to the EOC. It is equipped with portable hand radios, battery back-up, two-way radio with the necessary channels to communicate with police, fire, EMS and the Ontario Fire Marshal. Communications between the EOC and the other responding agencies will be with the support of a runner. All messages are to be written on the approved forms and logged. Should the Town of Aurora lose all telephone communications, pre-arranged communications could be obtained through the local Amateur Radio Operators Network. Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 48 of 53 Aurora Emergency Response Plan April 2019 47 PART 8: DISTRIBUTION LIST Copy Number Location Issued dd/mm/yy 1 Mayor 2-9 Councillors 10 Chief Administrative Officer (CAO) 2 Chief Executive Officer (Library) 11 Fire Dispatch 12 Fire Chief 13, 14 Regional Police 15 Director of Operations 16 Director of Planning and Development Services 17 Access Aurora Manager 18 Town Clerk 19 Director of Financial Services 20 Town Solicitor 21 Director of Community Services 22 Director of Corporate Services 23 Manager of Human Resources 24 Manager, Corporate Communications 25 Manager of IT 26 Representative/General Manager – Alectra 27 Regional Municipality of York 28-35 Canadian Red Cross 36 Southlake Regional Healthcare Centre 37 York Region District School Board 38 York Catholic District School Board 39 Red Cross, York Region Branch 40-41 Emergency Management Ontario 42-45 CEMCs and Alternates Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 49 of 53 Aurora Emergency Response Plan April 2019 48 PART 9: UPDATES AND AMENDMENTS Updated dd/mm/yy Comments Updated By: Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 50 of 53 Aurora Emergency Response Plan April 2019 49 APPENDIX 1: ANIMAL EMERGENCY PLAN Maintain Animal Care Emergency Response Plan Preparedness Preparedness largely involves public education and coordination with other emergency management partners. Central York Fire Services provides the following information on emergency preparedness for pets on its website (www.cyfs.ca) Town of Aurora’s role during an emergency response will vary widely depending on the nature of the emergency. However, its role will typically involve support of community evacuations. Response and Recovery During an emergency response, Town of Aurora may coordinate with animal service providers for the following services: 1. Assist with search, rescue and transportation of animals to the shelter. 2. Assist with receiving and caring for animals. 3. Register, tag and establish accurate records of all animals. 4. Effective communication with local Emergency Operations Centre and field personnel. 5. Assist with provision of food, water and waste disposal for animals. 6. Provide support to other affected shelters if required. 7. Provide support to companion or service animals in evacuation contexts. 8. During recovery phase reunite animals with owners. General Resources The following resources should be considered as part of emergency planning: 1. Local animal care facilities, including veterinary clinics, boarding kennels and grooming establishments. 2. Local pet food and equipment suppliers. 3. Local hotels and motels that will accommodate pets. 4. Sources for emergency transportation of animals and supplies. 5. Large facilities that might be converted for temporary use for people with animals (for example fairgrounds, Municipal Operations Centre). Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 51 of 53 Aurora Emergency Response Plan April 2019 50 Support Organizations The following support organizations may be useful: 1. Veterinarians 2. Provincial veterinary association 3. Licensed wildlife rehabilitators (Department of Natural Resources) 4. Local rescue organizations ( for example PAWs) Contact Information The Municipal Animal Control & Adoption Centre 26815 Civic Centre Road Keswick, Ontario 1-800-898-8606 The Ontario Society for the Prevention of Cruelty to Animals (OSPCA) 16586 Woodbine Avenue Newmarket, ON L3Y 4W1 (905) 898-7122 Ontario Veterinary Medical Association 420 Bronte Street South, Suite 205 Milton, Ontario L9T 0H9 T: 905-875-0756 / 1.800.670.1702 F: 905-875-0958 / 1.877.482.5941 Promoting Animal Welfare Society of Georgina (P.A.W.S.) P.O. Box 154 Keswick, ON L4P 3S1 Phone: (905) 868-6141 Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 52 of 53 Aurora Emergency Response Plan April 2019 51 INDEX OF ANNEXES A) Emergency Notification Procedures B) Confidential Emergency Contact List C) Emergency Operations Centre (EOC) Logistics D) Crisis Communication Plan E) Emergency Operations Centre Floor Plan Council Meeting Agenda Tuesday, April 23, 2019 By-law (a) Page 53 of 53 The Corporation of the Town of Aurora By-law Number XXXX-19 Being a By-law to amend Zoning By-law Number 6000-17, as amended, respecting the lands municipally known as 14700 Yonge Street (Canadian Tire Real Estate Limited). Whereas under section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Act”), zoning by-laws may be passed by the councils of local municipalities to prohibit and regulate the use of land, buildings and structures; And whereas on June 27, 2017, the Council of the Town enacted By-law Number 6000- 17 (the “Zoning By-law”), which Zoning By-law was appealed to the Ontario Municipal Board (the “OMB”); And whereas on January 29, 2018, the OMB made an order, in accordance with subsection 34(31) of the Act, providing that any part of the by-law not in issue in the appeal shall be deemed to have come into force on the day the by-law was passed; And whereas the Council of the Town deems it necessary and expedient to further amend the Zoning By-law; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1.The Zoning By-law be and is hereby amended to replace the “Community Commercial Exception 219 “C4(219)” Zone” zoning category applying to the lands shown on Schedule “A” attached hereto and forming part of this By-law, with “Community Commercial Exception 514 “C4(514)” Zone”. 2.The Zoning By-law be and is hereby amended to add thefollowing: “24.514 Community Commercial Exception 514 “C4(514)” Zone 24.514.1 Permitted Uses The following uses are permitted: x art gallery x clinic x club x drive-through facility x dry-cleaning establishment x financial institution x fitness centre x garden centre x office x pet services x personal service shop x place of entertainment x restaurant x retail store x veterinarian clinic Council Meeting Agenda Tuesday, April 23, 2019 By-law (b) Page 1 of 5 By-law Number XXXX-19 Page 2 of 5 24.514.2 Zone Requirements 24.514.2.1 Lot Specifications Lot Area (minimum)28,000.0 square metres Lot Frontage (minimum)130.0 metres 24.514.2.2 Siting Specifications Front Yard (minimum) Main Building Secondary Building 110.0 metres 11.5 metres Rear Yard (minimum)6.0 metres Interior Side Yard (minimum) South property line North property line 17.0 metres 8.5 metres 24.514.2.3 Building Specifications Lot Coverage (maximum)35.0 percent Height (maximum)10.0 metres 24.514.2.4 Accessory Buildings/Structures An entrance identification tower may be permitted and shall follow the following site specifications and buildings specifications: Yonge Street (minimum)1.0 metres North Lot Line (minimum)6.0 metres Height (maximum)12.0 metres Setback of a pad mount transformer from the west lot line (minimum) 1.0 metre 24.514.2.5 Ingress and Egress A shared access ramp shall be permitted servicing the subject lands and the lands immediately north and such single direction access ramp shall not be less than the following width at the street line 4.5 metres 24.514.2.6 Access from Residential Zones to Commercial Zones The provisions of Section 5.5.5 shall not apply. 24.514.2.7 Encroachments Permitted projection of fire access stairs and landings into the required minimum yard abutting the western boundary (maximum) 1.2 metres 24.514.2.8 Seasonal Outside Storage and Display of Goods and Materials Temporary seasonal outdoor storage and display of goods and materials shall be permitted only as an accessory use to a retail use on site. 24.514.2.9 Parking Parking requirement (minimum) shall be calculated on the basis of the following Shopping Centre –GFA less than 28,000 m2 4.5 spaces per 100 m2 of GFA Council Meeting Agenda Tuesday, April 23, 2019 By-law (b) Page 2 of 5 By-law Number XXXX-19 Page 3 of 5 Shopping Centre –GFA more than 28,000 m2 5.4 spaces per 100 m2 of GFA 24.514.2.10 Stacking lane Requirements Number of stacking spaces required in a stacking lane (minimum) 10 24.514.2.11 Landscaping Strips A strip of land shall be provided adjacent to the entire length of the eastern, western and southern lot lines which shall be used for no other purpose than landscaping. For the purposes of this section, such landscaping may include retaining walls and curbs. The landscaping strip abutting the western lot line may also include a pad mount transformer in accordance with an approved site plan. The width of the required landscaping strips shall be a minimum of 6 metres abutting Yonge Street and the southern property line and of 3 metres abutting the western property line. The width of the required landscaping strips shall be a minimum of 6 metres abutting the eastern and southern property lines and of 3 metres abutting the western property line. 24.514.2.12 Buffer Strips Minimum of 3.0 m for a planting strip along the western property line. The buffer strip may include a pad mount transformer in accordance with an approved site plan. Where ingress or egress driveways or walkways extend through the planting strip, it shall be permissible to interrupt the strip within 1.5 m of the edge of such driveway and/or walkway.” 3.This By-law shall come into full force subject to compliance with the provisions of the Planning Act, R.S.O. 1990, c. P. 13, as amended, and subject to compliance with such provisions, this By-law will take effect from the date of final passage hereof. Enacted by Town of Aurora Council this 23rd day of April, 2019. __________________________________ Tom Mrakas, Mayor __________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 23, 2019 By-law (b) Page 3 of 5 By-law Number XXXX-19 Page 4 of 5 Explanatory Note Re: Zoning By-law Number XXXX-19 By-law Number XXXX-19 has the following purpose and effect: To amend By-law Number 6000-17, as amended, being the Zoning By-law in effect in the Town of Aurora, to rezone the subject lands from “Community Commercial Exception 219 “C4(219)” Zone” to “Community Commercial Exception 514 “C4(514)” Zone”. The rezoning will permit a range of commercial uses on the subject lands and allow for site-specific provisions. Council Meeting Agenda Tuesday, April 23, 2019 By-law (b) Page 4 of 5 By-law Number XXXX-19 Page 5 of 5 Schedule “A” Location:Part of Lot 76, Concession 1 and Part of Lot 77, Concession 1, being Part 3 on Plan 65R-18443, Town of Aurora, Regional Municipality of York Lands rezoned from “Community Commercial Exception 219 “C4(219)” Zone” to “Community Commercial Exception 514 “C4(514)” Zone”. Council Meeting Agenda Tuesday, April 23, 2019 By-law (b) Page 5 of 5 The Corporation of The Town of Aurora By-law Number XXXX-19 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on April 23, 2019. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. That the actions by Council at its Council meeting held on April 23, 2019, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is hereby adopted, ratified and confirmed. 2. That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Enacted by Town of Aurora Council this 23 rd day of April, 2019. Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 23, 2019 Confirming By-law Page 1 of 1 Public Release April 23, 2019 Town of Aurora Additional Items to Council Meeting Agenda Tuesday, April 23, 2019 7 p.m., Council Chambers • Delegation (a) Gord de Bruin, Resident Re: By-law (b) Being a By-law to amend Zoning By-law Number 6000-17, as amended, respecting the lands municipally known as 14700 Yonge Street (Canadian Tire Real Estate Limited). • Withdrawn: Item R1 – PDS19-040 – BIA Business Plan and Budget • By-law (c) By-law XXXX-19 Being a By-law to appoint Municipal By-law Officers and Property Standards Officers for The Corporation of the Town of Aurora. Note: According to the Procedure By-law, the consent of at least a two-thirds majority vote of Members present is required to permit the addition of Delegation (a) to the agenda. Additional Items to Council Meeting Agenda Tuesday, April 23, 2019 Delegation (a) Page 1 of 1 The Corporation of the Town of Aurora By-law Number XXXX-19 Being a By-law to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora. Whereas subsection 15(1) of the Police Services Act, R.S.O. 1990, c. P.15, as amended (the “Police Services Act”), states that a municipal council may appoint persons to enforce the by-laws of the municipality; And whereas subsection 15(2) of the Police Services Act states that municipal law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; And whereas the Building Code Act, 1992, S.O. 1992, c. 23, as amended, provides that the council of a municipality may pass by-laws prescribing standards for the maintenance and occupancy of property, and may assign to officers the responsibility of administering and enforcing by-laws passed under section 15.1 of that Act; And whereas subsection 1(3) of the Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, states that a minister of the Crown may designate in writing any person or class of persons as a provincial offences officer for the purposes of all or any class of offences; And whereas the Council of The Corporation of the Town of Aurora (the “Town”) deems it necessary and expedient to appoint certain employees as Municipal Law Enforcement Officers, and certain employees as Property Standards Officers; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Those persons listed on Schedule “A” – Municipal Law Enforcement Officers to this By-law be and are appointed as Municipal Law Enforcement Officers for the Town. 2. Those persons appointed as Municipal Law Enforcement Officers are designated by the Town to act as Provincial Offences Officers in accordance with any specific or general directive of the Solicitor General for Ontario in effect from time to time relating to the power of Municipal Law Enforcement Officers to act as Provincial Offences Officers. 3. Those persons listed on Schedule “B” – Property Standards Officers to this By-law be and are appointed as Property Standards Officers for the Town. 4. The Town Clerk be and is hereby authorized to issue a certificate of appointment bearing his/her signature or facsimile thereof to the Officers appointed by this By-law. 5. By-law Number 6156-19 be and is hereby repealed. Enacted by Town of Aurora Council this 23 rd day of April, 2019. __________________________________ Tom Mrakas, Mayor __________________________________ Michael de Rond, Town Clerk Additional Items to Council Meeting Agenda Tuesday, April 23, 2019 By-law (c) Page 1 of 3 By-law Number XXXX-19 Page 2 of 3 Schedule “A” Municipal Law Enforcement Officers Building Services Division Yancy Ambing, Building Inspector/Plans Examiner Jacek Baldyga, Senior Building Inspector Domenic Barranca, Building Inspector/Plans Examiner Robin Del Favero, Senior Plumbing Inspector William Jean, Manager, Code Review & Inspections/Chief Building Official Steve Loncar, Building Inspector/Plans Examiner Terence Wong, Senior Plans Examiner By-law Services Division Laura Bell, Signs & Clean Yards Officer Alan Chan, By-law Enforcement Officer Ryan Cheung, By-law Enforcement Officer Lindsay Clarke, Animal Services Officer Brad Dewar, Supervisor, Animal Services Hailey Fontyn, Animal Services Officer/Parking Control Officer Lauren Fortune, Parking Control Officer Milad Hamzavi, Parking Control Officer Scott Laugalys, Parking Control Officer Robert Lutz, Animal Services Officer Bryan McDonald, Animal Services Officer Mario Munguia, By-law Enforcement Officer Igor Pogacevski, Animal Services Officer Eric Schafranek, By-law Enforcement Officer Michelle Wacker, By-law Enforcement Officer Alexander Wray, Manager, By-law Services Additional Items to Council Meeting Agenda Tuesday, April 23, 2019 By-law (c) Page 2 of 3 By-law Number XXXX-19 Page 3 of 3 Schedule “B” Property Standards Officers By-law Services Division Alan Chan, By-law Enforcement Officer Ryan Cheung, By-law Enforcement Officer Mario Munguia, By-law Enforcement Officer Eric Schafranek, By-law Enforcement Officer Michelle Wacker, By-law Enforcement Officer Alexander Wray, Manager, By-law Services Additional Items to Council Meeting Agenda Tuesday, April 23, 2019 By-law (c) Page 3 of 3