AGENDA - Council - 20190326
Council
Meeting Agenda
Tuesday, March 26, 2019
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
March 21, 2019
Town of Aurora
Council Meeting Agenda
Tuesday, March 26, 2019
7 p.m., Council Chambers
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
(a) Theresa Buck, Communication Coordinator, Special Olympics Aurora
Re: Special Olympics Aurora Overview
4. Delegations
(a) Doug MacPherson, Resident
Re: General Committee Item R5 – PDS19-004 – Stop Control Removal at
Corbett Crescent and Cossar Drive
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Council Meeting Agenda
Tuesday, March 26, 2019 Page 2 of 7
Recommended:
That the following Consent Agenda Items, C1 to C2 inclusive, be approved:
C1. Council Meeting Minutes of February 26, 2019
Recommended:
1.That the Council Meeting minutes of February 26, 2019, be adopted as
printed and circulated.
C2. Special Meeting of Council Minutes of March 19, 2019
Recommended:
1.That the Special Meeting of Council minutes of March 19, 2019, be
adopted as printed and circulated.
6.Standing Committee Reports
Note: Recommendations from the Budget Committee are included in Item R2 –
FS19-007 – 2019 Final Capital Budget Report and Item R3 – FS19-010
– 2019 Operating Budget Final Approval.
Recommended:
That the following Standing Committee Reports, S1 to S7, be approved:
S1. General Committee Meeting Report of March 19, 2019
Recommended:
1.That the General Committee meeting report of March 19, 2019, be
received and the recommendations carried by the Committee approved.
S2. Budget Committee Meeting Report of February 2, 2019
Recommended:
1.That the Budget Committee meeting report of February 2, 2019, be
received for information.
Council Meeting Agenda
Tuesday, March 26, 2019 Page 3 of 7
S3. Budget Committee Meeting Report of February 19, 2019
Recommended:
1. That the Budget Committee meeting report of February 19, 2019, be
received for information.
S4. Budget Committee Meeting Report of February 21, 2019
Recommended:
1. That the Budget Committee meeting report of February 21, 2019, be
received for information.
S5. Budget Committee Meeting Report of February 25, 2019
Recommended:
1. That the Budget Committee meeting report of February 25, 2019, be
received for information.
S6. Budget Committee Meeting Report of March 4, 2019
Recommended:
1. That the Budget Committee meeting report of March 4, 2019, be received
for information.
S7. Budget Committee Meeting Report of March 18, 2019
Recommended:
1. That the Budget Committee meeting report of March 18, 2019, be
received for information.
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. FS19-005 – 2019 Water, Wastewater, Stormwater Budgets and Rates
Recommended:
1. That Report No. FS19-005 be received; and
Council Meeting Agenda
Tuesday, March 26, 2019 Page 4 of 7
2. That the 2019 combined Water, Wastewater and Stormwater budget of
$27,013,565 be approved; and
3. That the 2019 retail water rate of $2.18 per cubic metre and the retail
wastewater rate of $2.65 per cubic metre be approved; and
4. That the 2019 flat rate stormwater charges of $5.44 per unit per month
for residential and condominium properties and $69.08 per unit per
month for metered non-residential commercial/industrial and multi-
residential properties be approved; and
5. That the new approved retail water, retail wastewater and stormwater
charge rate become effective for all billings issued by the Town on or
after May 1, 2019, and be retroactive for all consumption newly billed on
such billings; and
6. That the 2019 bulk water purchase rate of $4.83 per cubic metre
dispensed effective May 1, 2019 be approved; and
7. That the necessary by-law be enacted to implement the 2019 retail water
rate, retail wastewater rate, stormwater charge and bulk water purchase
rate.
R2. FS19-007 – 2019 Final Capital Budget Report
Recommended:
1. That Report No. FS19-007 be received; and
2. That the Town’s Strategic Asset Management Policy be approved; and
3. That the renewed 2018 Asset Management Plan be approved; and
4. That the updated 2018 Ten Year Capital Investment Plan be received;
and
5. That the 2019 Capital Budget for Repair and Replacement of existing
infrastructure totaling $10,521,210 as listed in Attachment 4, be
approved; and
Council Meeting Agenda
Tuesday, March 26, 2019 Page 5 of 7
6. That the 2019 Capital Budget for Growth and New Capital totaling
$49,062,550 as listed in Attachment 5 be approved; and
7. That the 2019 Capital Budget for Studies and Other Projects totaling
$980,000 as listed in Attachment 6 be approved; and
8. That the funding sources for each capital project included in this report
be approved as those reviewed and recommended by Budget Committee
on February 2 and February 19, 2019.
R3. FS19-010 – 2019 Operating Budget Final Approval
(Report to be provided as an Additional Item to the Agenda)
R4. OPS19-005 – Approval of Capital Project No. 71103 and No. 34420
(“Wide Area Mower”)
Recommended:
1. That Report No. OPS19-005 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 71103 – Wide Mower Unit (#255-20) in the amount of
$140,000; and
3. That this report satisfy Council’s conditional budget approval for Capital
Project No. 34420 – New Wide Area Mower in the amount of $140,000;
and
4. That the total approved budget for Capital Project No. 71103 be
increased to $175,000, representing an increase of $35,000 to be funded
from the Fleet R&R Reserve; and
5. That the total approved budget for Capital Project No. 34420 be
increased to $175,000, representing an increase of $35,000 to be funded
by $3,500 from the Growth and New Reserve and $31,500 from the
Parks DC Reserve.
8. Motions
Council Meeting Agenda
Tuesday, March 26, 2019 Page 6 of 7
(a)Councillor Gaertner
Re: Information Regarding 672 and 684 Henderson Drive
(Deferred from Council Meeting of February 26, 2019)
9.Regional Report
York Regional Council Highlights – February 28, 2019
Recommended:
That the Regional Report of February 28, 2019, be received for information.
10.New Business
11.Public Service Announcements
12.By-laws
Recommended:
That the following by-law be enacted:
(a)By-law Number XXXX-19 Being a By-law to amend By-law Number 5840-16,
as amended, respecting signs within the Town of Aurora.
(General Committee Report No. CS18-020, Jul 17/18)
(b)By-law Number XXXX-19 Being a By-law to designate a property to be of
cultural heritage value or interest (124 Wellington Street East).
(Heritage Advisory Committee Report No. HAC18-012, Jul 9/18)
(c)By-law Number XXXX-19 Being a By-law to amend By-law 6106-18, to
designate a site plan control area.
(General Committee Report No. PDS19-008, Feb 12/19)
(d)By-law Number XXXX-19 Being a By-law to establish development charges
for the Town of Aurora and to repeal Development Charges By-law Number
5585-14.
(General Committee Report No. FS19-009, Mar 19/19)
Council Meeting Agenda
Tuesday, March 26, 2019 Page 7 of 7
13. Closed Session
14. Confirming By-law
Recommended:
That the following confirming by-law be enacted:
By-law Number XXXX-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on March 26, 2019.
15. Adjournment
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March 26, 2019
Re proposed Traffic Control Amendment on Corbett Crescent and Cossar Drive
Doug MacPherson
Cossar Drive citizen members
We as a group of long time home owners strongly do not agree with the removal of the cross walk and
stop sign at the corner of Cossar Drive and Corbett Cres (Drive)
The concerns are the safety of the children who use the cross walk and path form Corbett out to Murray
Drive to access one of the two schools across Murray Drive. Plus the seniors and others who use the
same route for walks. This side walk system was built for this purpose back in the seventies as if one
walks the this route would see why it was put in place
✔
Mrs. Humfryes plus with all Council members 03/20/19
Council Meeting Agenda
Tuesday, March 26, 2019
Delegation (a)
Page 1 of 1
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, February 26, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes (arrived 7:04 p.m.), Kim, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Jason Gaertner, Acting Director of Financial
Services, Allan Downey, Director of Operational Services,
Lawrence Kuk, Acting Director of Planning and Development
Services, Michelle Outar, Communications Specialist, Patricia De
Sario, Town Solicitor, Michael de Rond, Town Clerk, and Linda
Bottos, Council/Committee Coordinator
The Chair called the meeting to order at 7 p.m.
Council consented to recess the meeting at 9:05 p.m. and reconvened the meeting at
9:15 p.m.
Mayor Mrakas relinquished the Chair to Deputy Mayor Kim at 8:39 p.m. during the
consideration of Motions (a) and (b) and resumed the Chair at 9:04 p.m.
1. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Gilliland
That the agenda as circulated by Legislative Services, as amended with the
additional items, be approved.
On a two-thirds vote the motion
Carried
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 1 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 2 of 15
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
(a) Brian North, Chair, Run for Southlake Committee, Southlake Regional
Health Centre Foundation
Re: 2019 Run for Southlake
Mr. North presented an update regarding the services of Southlake Regional
Health Centre and the impact of funds raised for the most urgent needs across
the hospital. He encouraged the citizens of Aurora to register and participate
in the Run for Southlake fundraising event being held on Sunday, April 28,
2019. Mr. North extended a challenge to Mayor Mrakas and members of
Council to register a team for the Mayor’s Team Challenge and bring the
trophy back to Aurora.
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the presentation be received for information.
Carried
4. Delegations
(a) Sandra Manherz, Sport Aurora
Re: GC Item R3 – Report No. CMS19-004 – Sport Plan – Update
Ms. Manherz, Vice President of Sport Aurora, stated that she wished to correct
some misconceptions and inaccuracies that have been reported regarding the
Sport Plan and provided clarification to: the Town’s leadership role; the value
provided to taxpayers by Sport Aurora; the creation of a Sport Board versus
Sport Council; sport representation; and funding. She requested that Council
consider her comments when deliberating the future of the Sport Plan and,
specifically, deliverable #3 (Goal 1: Sport Leadership) as it pertains to a Sport
Council.
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 2 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 3 of 15
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the comments of the delegation be received and referred to GC Item R3.
Carried
(b) Philipp Parkhomenko, representing Owner of 203 St. John’s Sideroad
West
Re: GC Item R4 – Report No. CS19-011 – Fence By-law Exemption
Request – 203 St. John’s Sideroad West
Mr. Parkhomenko spoke in support of the property owner’s request for an
exemption to the Town’s Fence By-law.
Moved by Councillor Gallo
Seconded by Councillor Thompson
That the comments of the delegation be received and referred to GC Item R4.
Carried
(c) George Skoulikas, representing Henderson Forest Aurora Ratepayer
Association
Re: Motion (c) Information Regarding 672 and 684 Henderson Drive
Mr. Skoulikas spoke in support of Councillor Gaertner’s Motion (c).
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That the comments of the delegation be received and referred to Motion (c).
Carried
5. Consent Agenda
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the following Consent Agenda Items, C1 to C11 inclusive, be approved:
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 3 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 4 of 15
C1. Council Meeting Minutes of January 22, 2019
1. That the Council Meeting minutes of January 22, 2019, be adopted as
printed and circulated.
C2. Council Closed Session Minutes of February 12, 2019
1. That the Council Closed Session minutes of February 12, 2019, be
adopted as printed and circulated.
C3. Council Closed Session Public Minutes of February 12, 2019
1. That the Council Closed Session Public minutes of February 12, 2019,
be adopted as printed and circulated.
C4. Council Closed Session Minutes of January 22, 2019
1. That the Council Closed Session minutes of January 22, 2019, be
adopted as printed and circulated.
C5. Council Closed Session Public Minutes of January 22, 2019
1. That the Council Closed Session Public minutes of January 22, 2019, be
adopted as printed and circulated.
C6. Special Meeting of Council Minutes of January 21, 2019
1. That the Special Meeting of Council minutes of January 21, 2019, be
adopted as printed and circulated.
C7. Council Closed Session Minutes of January 15, 2019
1. That the Council Closed Session minutes of January 15, 2019, be
adopted as printed and circulated.
C8. Council Closed Session Public Minutes of January 15, 2019
1. That the Council Closed Session Public minutes of January 15, 2019, be
adopted as printed and circulated.
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 4 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 5 of 15
C9. Council Public Planning Meeting Minutes of January 30, 2019
1. That the Council Public Planning Meeting minutes of January 30, 2019,
be adopted as printed and circulated.
C10. Council Closed Session Minutes of January 11 and 12, 2019
1. That the Council Closed Session minutes of January 11 and 12, 2019, be
adopted as printed and circulated.
C11. Council Orientation, Education and Training Session Minutes of
January 11 and 12, 2019
1. That the Council Orientation, Education and Training Session minutes of
January 11 and 12, 2019, be adopted as printed and circulated.
Carried
6. Standing Committee Reports
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the following Standing Committee Report, Item S1, be received and the
recommendations carried by the Committee approved, with the exception of sub-
items R4 and R5, which were discussed and voted on separately as recorded
below:
S1. General Committee Meeting Report of February 12, 2019
(C1) OPS19-001 – Winter Maintenance Report No. 1 Revised Provincial
Minimum Maintenance Standards (MMS) and
Windrow Clearing Program
1. That Report No. OPS19-001 be received; and
2. That the recommendations and service levels contained in Table 1
associated with the Revised Provincial Municipal Maintenance
Standards (MMS) be approved; and
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 5 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 6 of 15
3. That staff report back with options to meet standards for winter pre-
treatment of roads with the intent of finalizing any additional
requirements for the 2020 Capital and Operating Budgets; and
4. That the Director of Operations, or their designate, be appointed as
the designated Official for the purposes of declaring a “Significant
Weather Event”; and
5. That the Town of Aurora not proceed with a Windrow Clearing
Program.
Carried
(C2) Memorandum from Mayor Mrakas
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of November 30 and December 14, 2018
1. That the memorandum regarding Lake Simcoe Region
Conservation Authority Board Meeting Highlights of November 30
and December 14, 2018, be received for information.
Carried
(R1) CMS19-005 – Library Square Project – Update
1. That Report No. CMS19-005 be received for information.
Carried
(R2) CS19-013 – Council Code of Conduct and Local Boards Code of
Conduct
1. That Report No. CS19-013 be received; and
2. That the Council Code of Conduct be approved; and
3. That the Local Boards Code of Conduct be approved; and
4. That the necessary by-law to implement the Council Code of
Conduct and the Local Boards Code of Conduct be enacted at the
February 26, 2019 Council meeting.
Carried
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 6 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 7 of 15
(R3) CMS19-004 – Sport Plan – Update
1. That Report No. CMS19-004 be received; and
2. That the budgeted amount of $103,400 that has been allocated in
the draft 2019 Operating Budget be preserved until such time a final
delivery option is agreed upon.
Carried
(R4) CS19-011 – Fence By-law Exemption Request – 203 St. John’s
Sideroad West
Motion to refer
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That Report No. CS19-011 – Fence By-law Exemption Request – 203
St. John’s Sideroad West be referred back to staff.
Motion to refer
Carried
(R5) PDS19-013 – Proposal for Interim Control By-law Exemption
29 Church Street
Moved by Councillor Thompson
Seconded by Councillor Humfryes
1. That Report No. PDS19-013 be received; and
2. That a by-law be enacted to amend the Interim Control By-law to
remove the lands municipally known as 29 Church Street from the
provisions of the By-law.
Carried
(R6) FS19-004 – Major Capital Investments Funding Strategy
1. That Report No. FS19-004 be received for information.
Carried
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 7 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 8 of 15
(R7) PDS19-008 – Amendment to the Site Plan Control By-law
1. That Report No. PDS19-008 be received; and
2. That a by-law be enacted to amend By-law No. 6108-18, to include
delegated approval authority for select site plan applications within
the Business Park zone.
Carried
(R8) PDS19-012 – Proposed Amendment 1 to the Growth Plan for the
Greater Golden Horseshoe
1. That Report No. PDS19-012 be received; and
2. That this Report be forwarded to the Ontario Growth Secretariat and
the Minister of Municipal Affairs and Housing; and
3. That a letter be sent to the Minister of Municipal Affairs and Housing
to request an extension of the commenting deadline for “Proposed
Amendment 1 to the Growth Plan for the Greater Golden
Horseshoe” from 45 days (February 28, 2019) to 90 days (April 14,
2019) to allow Council the opportunity to consider a subsequent
report with further comments on the proposed amendments.
Carried
(R9) FS19-002 – 2019 Operating Budget
1. That Report No. FS19-002 be received; and
2. That the 2019 draft Operating Budget be referred to Budget
Committee for review at its scheduled meetings commencing
February 21, 2019.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PDS19-017 – Comments on Proposed Amendment 1 to the Growth Plan
for the Greater Golden Horseshoe
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 8 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 9 of 15
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Report No. PDS19-017 be received; and
2. That this Report and the relevant comments contained therein be
forwarded to the Director, Ontario Growth Secretariat and Minister of
Municipal Affairs Ontario.
Amendment
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
That the main motion be amended by adding the following clauses:
That any change in terminology that reflects a reduction in standards
is not supported, specifically that the language in the Growth Plan
that reads "a clean and healthy environment" not be changed to "a
cleaner environment"; and
That the terminology of "social equity" not be changed to “an
approach that puts people first".
Carried
Main motion as amended
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Report No. PDS19-017 be received; and
2. That this Report and the relevant comments contained therein be
forwarded to the Director, Ontario Growth Secretariat and Minister of
Municipal Affairs Ontario; and
3. That any change in terminology that reflects a reduction in
standards is not supported, specifically that the language in the
Growth Plan that reads "a clean and healthy environment" not be
changed to "a cleaner environment"; and
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 9 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 10 of 15
4. That the terminology of "social equity" not be changed to “an
approach that puts people first".
Main motion as amended
Carried
8. Motions
(a) Mayor Mrakas
Re: Backyard Swimming Instruction on Private Property
Moved by Mayor Mrakas
Seconded by Councillor Humfryes
Whereas swimming is a life skill that all people should acquire and residents
who have backyard swimming pools offer lessons and instruction in their
private pools providing a community service within their neighbourhood; and
Whereas often these instructors are young adults and students seeking
summer employment; and
Whereas the Town’s Zoning By-law permits home occupation for similar types
of activities such as dance or music instruction provided that all home
occupation activities be conducted entirely within the dwelling or permitted
accessory buildings;
1. Now Therefore Be It Hereby Resolved That staff be directed to report back
regarding the changes needed for a Zoning By-law amendment to amend
the Home Occupation provisions to allow for backyard swimming
instruction on private property.
Carried
(b) Mayor Mrakas
Re: Cannabis Public Use By-law
Moved by Mayor Mrakas
Seconded by Councillor Gaertner
Whereas, as of October 17, 2018, the sale and recreational use of cannabis is
now legal in Canada; and
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 10 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 11 of 15
Whereas the Provincial government has enacted legislation that “…aligns the
laws surrounding the consumption of cannabis with the Smoke-Free Ontario
Act”; and
Whereas, as cannabis use will fall under the same regulations as the Smoke-
Free Ontario Act, 2017, it will therefore be prohibited to consume cannabis
within 20 metres of a children’s playground, publicly-owned sport field or sport
surface, such as a basketball court, baseball field, soccer pitch, ice rink, splash
pad or beach volleyball court; and it is illegal to smoke or hold lighted tobacco
or cannabis on public or private school property as well as in any common
areas of condos, apartment buildings, or college and university residences;
and
Whereas, as per recent amendments to the Municipal Act, 2001, municipalities
can pass by-laws respecting the smoking and vaping of cannabis that are
more restrictive than the rules under the Smoke-Free Ontario Act, 2017; and
Whereas residents are concerned about the use of cannabis in public spaces;
and
Whereas there is a lack of understanding as to what is or is not permitted
regarding the use of cannabis in public spaces; and
Whereas consistency and clarity of regulation of use of cannabis in public
spaces across municipalities in York Region is in the public interest;
1. Now Therefore Be It Hereby Resolved That the Town of Aurora request
York Region to work with Regional municipalities to create a Regional
public cannabis usage by-law that addresses and reflects community
concerns regarding use of cannabis in public spaces; and
2. Be It Further Resolved That, upon approval of said by-law, staff be
directed to create a cannabis education/resource guide and awareness
campaign, to ensure residents and businesses are aware of the
regulations as they speak to the use of cannabis in public spaces; and
3. Be It Further Resolved That this motion be sent to all York Region
municipalities for their endorsement.
Carried
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 11 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 12 of 15
(c) Councillor Gaertner
Re: Information Regarding 672 and 684 Henderson Drive
Moved by Councillor Gaertner
Seconded by Councillor Gallo
Whereas there is a significant public interest in the proposed development of
the properties located at 672 and 684 Henderson Drive; and
Whereas the community is requesting more information with respect to the
history of the property and any contact between the owners and the Town; and
Whereas it is important to recognize the public expectation of open and
accessible information;
1. Now Therefore Be It Hereby Resolved That any and all Town information
regarding the properties located at 672 and 684 Henderson Drive,
including but not limited to prior correspondence and Closed Session
Reports and Minutes, excluding anything currently being considered by
Council in Closed Session, be released to the general public and the
Committee of Adjustment before a Meeting is held regarding these
properties.
Motion to defer
Moved by Councillor Gilliland
Seconded by Councillor Kim
That Motion (c) Councillor Gaertner; Re: Information Regarding 672 and 684
Henderson Drive be deferred to the next Council meeting on March 26, 2019;
and
That a Council Closed Session regarding this matter be held prior to the next
Council meeting.
Motion to defer
Carried
9. Regional Report
York Regional Council Highlights – January 31, 2019
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 12 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 13 of 15
Moved by Councillor Kim
Seconded by Councillor Gaertner
That the Regional Report of January 31, 2019, be received for information.
Carried
10. New Business
Councillor Gaertner inquired about the status of a previous motion regarding the
Sewer Use By-law respecting hot tub and pool drainage, and staff agreed to follow
up and provide a response.
Mayor Mrakas referred to the Ontario government’s announcement of February
26, 2019, respecting planned changes to the health care system and noted that
Aurora would be pursuing any opportunities to participate in the provision of
coordinated patient services.
11. Public Service Announcements
Councillor Gilliland extended a reminder about the winter overnight parking
restrictions that continue to be in effect from 2 a.m. to 6 a.m. until April 15, 2019.
Councillor Humfryes announced that the 2nd Annual Paws in the SARC event will
be held in the Spring and noted that details, including vendor and sponsorship
opportunities, are available at aurora.ca/pawsinthesarc.
Councillor Humfryes shared her experiences of participating in an afternoon ride-
along with By-law Services staff, noting that their primary goal is to protect
residents and keep the community safe through enforcement, education and
proactive approaches. She expressed her appreciation to staff for their time and
efforts, and encouraged other Council members to participate in a ride-along to
gain a better understanding of the role of By-law Services.
Councillor Kim announced that the Town is accepting applications for the John
West Memorial “Leaders of Tomorrow” Scholarship Award until May 1, 2019, and
noted that details are available at aurora.ca/leadersoftomorrow.
Councillor Gaertner advised that the Town is seeking feedback and suggestions
regarding the future direction of areas designated as Stable Neighbourhoods,
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 13 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 14 of 15
which will be discussed at a Public Planning meeting at 7 p.m. on March 27, 2019,
at Town Hall. She noted that feedback can be submitted online at
placespeak.com/stableneighbourhoods.
Councillor Thompson advised that the Town is working on an Economic
Development Strategy and seeking resident input through an online survey by
clicking on the Have Your Say Banner at aurora.ca.
Councillor Thompson encouraged everyone to register and participate in the 2019
Run for Southlake fundraising event being held on Sunday, April 28, 2019.
Councillor Thompson invited residents to be a part of the Town’s 2019 Budget
process by attending and providing input at Budget meetings, details of which can
be found at aurora.ca/budget.
Councillor Gallo announced that the Spring & Summer Community Services
Program Guide has been delivered, noting that online or in-person registration for
residents began on February 25, 2019, for Recreation and Summer Camp
programs, and Aquatics registration will start on Monday, March 4, 2019. He
further noted that registrations from February 25 to March 8, 2019, for select
Summer Camps would receive a 10% discount and details are available at
aurora.ca/summercamps.
Mayor Mrakas announced that the Town is again recognizing its volunteer citizens
and organizations who have made a positive impact in the community, noting that
nominations will be accepted until April 5, 2019, and the nomination form and
details are available at any Town facility reception desk or aurora.ca/cra.
Mayor Mrakas acknowledged that the Family Day events held on February 18,
2019, including Aurora’s Arctic Adventure, were a great success, and he
expressed appreciation to the Special Events team and all staff involved.
12. By-laws
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the following by-laws be enacted:
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 14 of 15
Council Meeting Minutes
Tuesday, February 26, 2019 Page 15 of 15
(a) By-law Number 6155-19 Being a By-law to establish a Council Code of
Conduct and a Local Boards Code of Conduct.
(b) By-law Number 6156-19 Being a By-law to appoint Municipal By-law
Enforcement Officers and Property Standards Officers for The Corporation of
the Town of Aurora.
Carried
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Gaertner
Seconded by Councillor Kim
That the following confirming by-law be enacted:
By-law Number 6157-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on February 26, 2019.
Carried
15. Adjournment
Moved by Councillor Gallo
Seconded by Councillor Gilliland
That the meeting be adjourned at 9:49 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, March 26, 2019
Item C1
Page 15 of 15
Town of Aurora
Special Meeting of Council
Minutes
Council Chambers, Aurora Town Hall
Tuesday, March 19, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes, Kim, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Jason Gaertner,
Acting Director of Financial Services, Anca Mihail, Manager of
Engineering, Michael de Rond, Town Clerk, and Ishita Soneji,
Council/ Committee Coordinator
The Chair called the meeting to order at 6:01 p.m.
1. Approval of the Agenda
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Council Meeting Agenda
Tuesday, March 26, 2019
Item C2
Page 1 of 3
Special Meeting of Council Minutes
Tuesday March 19, 2019 Page 2 of 3
3. Delegations
None
4. Consideration of Items Requiring Discussion
1. FS19-008 – Update to Development Charges By-law
Mr. Gary Scandlan, Consultant from Watson & Associates Economists Inc.,
presented an overview of the Development Charges Background Study
highlighting the current Town Policy, the approach to the calculation of the
development charge, current Town exemptions from the by-law, details of the
growth forecast summary, comparison between residential and non-residential
rates, and description changes from the previous by-law. He further provided
details on the proposed new Development Charges By-law.
Moved by Councillor Humfryes
Seconded by Councillor Kim
1. That Report No. FS19-008 be received; and
2. That the Development Charges Background Study and Proposed
Development Charges By-law, be received as presented; and
3. That the proposed by-law included in the study be amended to:
a) mirror York Region’s By-law definitions for a large and small
apartment; and
b) include a revised definition for special care facilities; and
c) include a new definition and DC rate for special care/special dwellings;
and
d) remove clause 3.9 Hotels and Motels; and
4. That any new comments, questions and suggestions arising from the
statutory Public Meeting be referred to staff for consideration; and
Council Meeting Agenda
Tuesday, March 26, 2019
Item C2
Page 2 of 3
Special Meeting of Council Minutes
Tuesday March 19, 2019 Page 3 of 3
5. That Council hereby determines that no further public meetings are
required under section 12 of the Development Charges Act, 1997.
Carried
5. Confirming By-law
Moved by Councillor Thompson
Seconded by Councillor Kim
That the following confirming by-law be enacted:
6159-19 Being a By-law to Confirm Actions by Council Resulting from a
Special Meeting of Council on March 19, 2019.
Carried
6. Adjournment
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the meeting be adjourned at 6:48 p.m.
Carried
_________________________________ _________________________________
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, March 26, 2019
Item C2
Page 3 of 3
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, March 19, 2019
Attendance
Council Members Councillor Gaertner in the Chair; Councillors Gallo, Gilliland,
Humfryes, Kim, Thompson, and Mayor Mrakas
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Jason Gaertner, Acting Director of Financial
Services, Allan Downey, Director of Operational Services, Anca
Mihail, Manager of Engineering, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Michael de Rond, Town Clerk, and Ishita Soneji,
Council/Committee Coordinator
The Chair called the meeting to order at 7:10 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following changes:
• Withdrawn: Delegation (a) Leslie Jennings, Resident; Re: Item R1 – PDS19-
001 – Sidewalk Construction on Kitimat Crescent
• Withdrawn: Item R4 – OPS19-005 – Approval of Capital Project No. 71103 and
34420 (“Wide Area Mower”)
Council Meeting Agenda
Tuesday, March 26, 2019
Item S1
Page 1 of 7
General Committee Meeting Report
Tuesday, March 19, 2019 Page 2 of 7
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Community Presentations
None
4. Delegations
None
5. Consent Agenda
None
6. Advisory Committee Meeting Minutes
General Committee recommends:
That the Advisory Committee meeting minutes, Item A1, be received for
information:
A1 . Finance Advisory Committee Meeting Minutes of January 30, 2019
1. That the Finance Advisory Committee meeting minutes of January 30,
2019, be received for information.
Carried
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PDS19-001 – Sidewalk Construction on Kitimat Crescent
General Committee recommends:
Council Meeting Agenda
Tuesday, March 26, 2019
Item S1
Page 2 of 7
General Committee Meeting Report
Tuesday, March 19, 2019 Page 3 of 7
1. That Report No. PDS19-001 be received; and
2. That staff report back on alternative solutions to safety concerns
around the Kitimat Crescent area and identify alternative pick-up
and drop-off zones for Aurora Heights Public School.
Carried as amended
R2. OPS19-004 – Winter Maintenance Report No. 2 Future Roads
Maintenance Operations
Mr. Downey presented an overview of the roads maintenance operations including
current operational issues, the pros and cons of contracted service providers vs.
in-house delivery of winter maintenance services, and provided details on key
considerations when determining contracts for winter road maintenance. It was
mentioned that the terms and conditions in the current winter sidewalk
maintenance contracts require revision. A video highlighting a day in the life with
Operational Services was presented.
General Committee recommends:
1. That Report No. OPS19-004 be received; and
2. That the recommendations associated with future Winter Roads and
Sidewalk Maintenance Operations as outlined in the Financial Impact
Table, be approved in principle; and
3. That each recommendation having a financial impact as outlined in the
Financial Impact Table be presented in the applicable year capital and/or
operating Budgets for final consideration and approval.
Carried
R3. FS19-009 – Development Charges By-law Approval
General Committee recommends:
1. That Report No. FS19-009 be received; and
2. That the Development Charges Background Study report presented at
the Special Meeting of Council held on March 19, 2019, be adopted; and
Council Meeting Agenda
Tuesday, March 26, 2019
Item S1
Page 3 of 7
General Committee Meeting Report
Tuesday, March 19, 2019 Page 4 of 7
3. That Council directs staff to report back regarding any comments
received from the preceding public meeting, if necessary; and
4. That Council confirms that it intends to ensure:
a) that the increase in the need for services attributable to the
anticipated development will be met, subject to sufficient
development charge revenues being generated and other Town
affordability criteria being met; and
b) that the future excess capacity identified in the Development
Charges Background Study for the Town of Aurora shall be paid for
by the development charges or other similar charges; and
5. That Council adopts the capital forecasts prepared in conjunction with the
Development Charges Background Study for the Town of Aurora subject
to each project or undertaking set out therein being subject to annual
operating and capital budget approval processes of the corporation; and
6. That the Town continue the development charge approach to calculate
the charges on a uniform Town-wide basis for all services; and
7. That the proposed by-law included with the Development Charges
Background Study, as amended, being a by-law for the imposition of
development charges, be enacted March 26, 2019, which also repeals
By-law No. 5585-14, the predecessor by-law.
Carried
R5. PDS19-004 – Stop Control Removal at Corbett Crescent and Cossar
Drive
General Committee recommends:
1. That Report No. PDS19-004 be received; and
2. That the stop sign, stop line, and crosswalk lines on Corbett Crescent at
Cossar Drive be removed; and
Council Meeting Agenda
Tuesday, March 26, 2019
Item S1
Page 4 of 7
General Committee Meeting Report
Tuesday, March 19, 2019 Page 5 of 7
3. That a by-law to amend By-law No. 4574-04.T be enacted at a future
Council Meeting.
Carried
R6. PDS19-016 – Appointments to the Aurora Economic Development
Corporation (AEDC) Board of Directors
General Committee recommends:
1. That Report No. PDS19-016 be received; and
2. That Council appoint the Mayor and Councillors Humfryes and
Thompson to the Aurora Economic Development Corporation (AEDC)
Board of Directors; and
3. That Council appoint the following seven (7) citizen members of the
Aurora Economic Development Working Group (AEDCWG) to the Aurora
Economic Development Corporation (AEDC) Board of Directors:
• Vern Cunningham
• Richard Gong
• Tim Hammill
• Marilee Harris
• Steve Hinder
• Mae Khamissa
• Craig Youdale.
Carried
R7. PDS19-019 – Heritage Permit Application, 22 Church Street, File: HPA-
19-03
General Committee recommends:
1. That Report No. PDS19-019 be received; and
2. That the following recommendations be approved:
Council Meeting Agenda
Tuesday, March 26, 2019
Item S1
Page 5 of 7
General Committee Meeting Report
Tuesday, March 19, 2019 Page 6 of 7
a) That Heritage Permit Application HPA-19-03 be approved to permit
the addition to the subject property as shown on the submitted plans;
and
b) That the property owner photo document any original construction
revealed during the proposed addition to the property; and
c) That Planning Staff continue to liaise with the Ontario Heritage Trust
and ensure the addition remains sympathetic of the heritage
resource through all phases of the development.
Carried
8. Notices of Motion
None
9. New Business
Councillor Gilliland inquired about the status of the March 6, 2019 Accessibility
Advisory Committee meeting minutes, and staff provided a response noting that
the minutes would be circulated to the members upon review from the Committee
Chair and staff liaison.
Mayor Mrakas requested staff to investigate continuous dumping occurring at the
intersection of Kennedy Street West and Murray Drive, and staff agreed to look
into the matter. The Mayor recognized Tammy Lachance, Aurora resident, who
voluntarily cleaned the area.
Councillor Thompson referred to the Provincial Government seeking comments
from Ontario residents on the Regional Government Review and requested staff to
make the information available on the Town’s website for Aurora residents.
10. Closed Session
None
Council Meeting Agenda
Tuesday, March 26, 2019
Item S1
Page 6 of 7
General Committee Meeting Report
Tuesday, March 19, 2019 Page 7 of 7
11. Adjournment
The meeting was adjourned at 8:55 p.m.
Council Meeting Agenda
Tuesday, March 26, 2019
Item S1
Page 7 of 7
Town of Aurora
Budget Committee Meeting Report
2019 Capital Budget Review
Council Chambers, Aurora Town Hall
Saturday, February 2, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes, Kim, and Thompson (departed 3:01 p.m.)
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Jason Gaertner,
Acting Director of Financial Services, Robin McDougall, Director of
Community Services, Allan Downey, Director of Operational
Services, Stephanie Mackenzie-Smith, Manager of Corporate
Communications, Glen McArthur, Municipal Engineer, Michael de
Rond, Town Clerk, and Linda Bottos, Council/Committee
Coordinator
The Chair called the meeting to order at 9:01 a.m.
Budget Committee consented to recess the meeting at 10:46 a.m. and reconvened the
meeting at 10:59 a.m.
Budget Committee consented to recess the meeting at 11:11 a.m. and reconvened the
meeting at 11:16 a.m.
Budget Committee consented to recess the meeting at 12:01 p.m. and reconvened the
meeting at 12:47 p.m.
Budget Committee consented to recess the meeting at 3:02 p.m. and reconvened the
meeting at 3:10 p.m.
Council Meeting Agenda
Tuesday, March 26, 2019
Item S2
Page 1 of 7
Budget Committee Meeting Report – 2019 Capital Budget Review
Saturday, February 2, 2019 Page 2 of 7
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
2. Approval of the Agenda
Budget Committee approved the agenda, as circulated by Legislative Services, with
the following change:
• Move forward consideration of Item 7 – Review of 2019 Draft Library Capital
Projects (Binder Tab 9)
3. Delegations
None
4. Consideration of Items
1. Review of Strategic Asset Management Policy (Binder Tab 3)
Budget Committee recommends:
1. That the Strategic Asset Management Policy be received; and
2. That the Strategic Asset Management Policy be approved as presented.
Carried
2. Review of 2018 Asset Management Plan (AMP) (Binder Tab 4)
Budget Committee recommends:
1. That the 2018 Asset Management Plan (AMP) be received; and
2. That the 2018 Asset Management Plan (AMP) be approved as presented.
Carried
3. Review of 2018 Ten Year Capital Investment Plan (Binder Tab 5)
Council Meeting Agenda
Tuesday, March 26, 2019
Item S2
Page 2 of 7
Budget Committee Meeting Report – 2019 Capital Budget Review
Saturday, February 2, 2019 Page 3 of 7
Budget Committee recommends:
1. That the 2018 Ten Year Capital Investment Plan be received for
information.
Carried
4. Review of 2019 Draft Repair & Replacement Capital Projects (Binder Tab 6)
Budget Committee recommends:
1. That the 2019 Draft Repair & Replacement Capital Projects be received;
and
2. That the addition of Capital Project No. 72407 – ACC – ACC #1 Sound
System Upgrade be received; and
3. That the following 2019 Draft Repair & Replacement Capital Projects be
approved as presented:
Community Services
72298 ACC – Snow Melt Pit Boiler
72326 AFLC – Replace overhead doors and operators
72389 22 Church St – Repair wood flooring
72442 ACC – New Roll-Up Doors
72449 SARC – Interior LED Retrofit
72306 Lifeguard Chairs
72407 ACC – ACC #1 Sound System Upgrade
Operational Services, Fleet
31097 Traffic Line Painter (#70-19)
43059 CCTV Camera (#72-19)
Operational Services, Parks
73320 Subdivision Entry Sign – Batson & Yonge
Planning and Development Services
31178 Recon – Poplar Cres
42067 Storm Outfall Erosion at Mill St; and
Council Meeting Agenda
Tuesday, March 26, 2019
Item S2
Page 3 of 7
Budget Committee Meeting Report – 2019 Capital Budget Review
Saturday, February 2, 2019 Page 4 of 7
4. That the following 2019 Draft Repair & Replacement Capital Projects,
which were pulled for discussion, be approved as presented:
Community Services
72169 Town Hall – LAN Room HVAC
72201 Work Station Refresh, Carpet, Paint
72213 ASC – LED Lighting
72218 22 Church St – LED Lighting Retrofit
72274 AFLC – Squash Courts Floor Replacement
72323 SARC – Repair of Concrete Walkways
72340 ACC – Reseal exterior windows
72342 ACC – Replace thermoplastic membrane roofing
72356 ACC – Replacement of fire alarm panel
72393 ASC – Replacement of roofing sections
72404 Town Hall – Replacement of exterior entrance doors
72405 Town Hall – Replacement of roof sections and skylight sealant
72406 SARC – Ice Plan Repairs
72421 Library – Replacement of Perimeter Sealant of Windows
72438 SARC – Pool – Supply, Install and Replace Bleachers
72448 Town Hall – Interior Conversion to LED
74021 SARC – Comprehensive Sound/Audio/Public Address System
74022 AFLC – Supply, Install and Replace Change Room Lockers
Corporate Services
12002 Accessibility Committee
14047 Computer & Related Infrastructure Renewal
Financial Services
14012 Financial System
43038 Water Meter Replacement Program
Operational Services, Parks
73315 Sheppard’s Bush Parking Lot Resurface
Operational Services, Water & Sewer
42060 Sanitary Inflow & Infiltration
42073 Storm Pond Maintenance Program
Council Meeting Agenda
Tuesday, March 26, 2019
Item S2
Page 4 of 7
Budget Committee Meeting Report – 2019 Capital Budget Review
Saturday, February 2, 2019 Page 5 of 7
Planning and Development Services
31177 Recon – Vandorf Sdrd – Monkman Crt – Carisbrooke
42066 Damaged Storm Pipe off Henderson Dr; and
5. That the following 2019 Draft Repair & Replacement Capital Projects,
which were pulled for discussion, be given conditional budget
approval pending additional information to Council:
Community Services
72179 ACC – Multi-Purpose Room
72394 ASC – Replacement of vinyl wall covering
72444 Yonge St Electronic Sign Replacement
74007 AFLC – Fitness Equipment Replacement
Financial Services
43055 Advanced Metering Infrastructure
Operational Services, Fleet
34220 GMC/K3500 (#17-20)
34221 Kubota 4x4 Tractor (#599-19)
34228 Ice Resurfacer (#595-19)
34409 Smart Car Replacement (#400-19)
71103 Wide Area Mower (#255-20)
71112 Ford 350 Dump Truck (#226-19)
71119 Tractor – JD/4320 (#240-19)
Operational Services, Parks
72281 AFLC – Skate Park
73231 Tennis Court Resurface – David English Park
73240 Walkway/Basketball Repaving – Tamarac Park
73242 Improvements to Fleury Park Washroom Facility; and
6. That the following 2019 Draft Repair & Replacement Capital Projects,
which were pulled for discussion, not be approved:
Community Services
72284 SARC – Replace Main Lobby Washroom Partitions
Operational Services, Parks
73212 Playground Replacement – Taylor Park
Council Meeting Agenda
Tuesday, March 26, 2019
Item S2
Page 5 of 7
Budget Committee Meeting Report – 2019 Capital Budget Review
Saturday, February 2, 2019 Page 6 of 7
Operational Services, Water & Sewer
41011 Sanitary Sewer CCTV Inspection
Carried
5. Review of 2019 Draft Growth & New Capital Projects (Binder Tab 7)
Budget Committee recommends:
1. That the 2019 Draft Growth & New Capital Projects be received; and
2. That the following 2019 Draft Growth & New Capital Projects be approved
as presented:
Community Services
72443 AFLC – Pylon Sign
74013 Museum Collection Infrastructure
73324 Pet Cemetery Restoration
Fire Services
21114 Fire Master Plan
Operational Services, Parks
73085 Arboretum Development
73296 Trails – BG Group Trail Connection
73319 Canine Commons Upgrades
Operational Services, Roads
34224 Screening of Surplus Soil and Compost
Carried
6. Review of 2019 Draft Studies & Other Capital Projects (Binder Tab 8)
Budget Committee recommends:
1. That the 2019 Draft Studies & Other Capital Projects be received; and
2. That the following 2019 Draft Studies & Other Capital Projects be
approved as presented:
Council Meeting Agenda
Tuesday, March 26, 2019
Item S2
Page 6 of 7
Budget Committee Meeting Report – 2019 Capital Budget Review
Saturday, February 2, 2019 Page 7 of 7
Corporate Services
13020 Appraisal of Town Buildings
Carried
7. Review of 2019 Draft Library Capital Projects (Binder Tab 9)
Budget Committee consented to consider Item 7 following consideration of Item 1.
Budget Committee recommends:
1. That the 2019 Draft Library Capital Projects be received for information.
Carried
5. Adjournment
The meeting was adjourned at 4:01 p.m.
Council Meeting Agenda
Tuesday, March 26, 2019
Item S2
Page 7 of 7
Town of Aurora
Budget Committee Meeting Report
2019 Capital Budget Review
Council Chambers, Aurora Town Hall
Tuesday, February 19, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Humfryes,
Kim, and Thompson
Members Absent Councillor Gilliland
Other Attendees Doug Nadorozny, Chief Administrative Officer, Jason Gaertner,
Acting Director of Financial Services, Robin McDougall, Director of
Community Services, Anca Mihail, Manager of Engineering, Allan
Downey, Director of Operational Services, Techa van Leeuwen,
Director of Corporate Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Michael de Rond, Town
Clerk, and Ishita Soneji, Council/Committee Coordinator
The Chair called the meeting to order at 5:56 p.m.
Budget Committee consented to recess the meeting at 8:06 p.m. and reconvened the
meeting at 8:11 p.m.
1. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services, with
the following addition:
• Delegation (a) Stephen Kimmerer, Sport Aurora; Re: Stronach Aurora
Recreation Complex (SARC) Gymnaisum Construction, 2019 Draft & New
Capital Project No. 72410
Council Meeting Agenda
Tuesday, March 26, 2019
Item S3
Page 1 of 5
Budget Committee Meeting Report – 2019 Capital Budget Review
Tuesday, February 19, 2019 Page 2 of 5
2. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Delegations
(a) Stephen Kimmerer, Sport Aurora
Re: Stronach Aurora Recreation Complex (SARC) Gymnasium
Construction
2019 Draft Growth & New Capital Project No. 72410 (Binder Tab 7)
Mr. Kimmerer emphasized the need for a multi-use sport facility that would
maximize various facility use options, develop into a future competition venue
for various sporting events, and provide residents with multi-cultural
opportunities for sport. It was requested that Council consider all options in
addition to the construction of the additional gym at the Stronach Aurora
Recreation Complex (SARC), as recommended by the Parks, Recreation and
Cultural Services Advisory Committee in 2018. It was noted that Mr. Kimmerer
would be completing his term as President of Sport Aurora, and Ms. Sandra
Manherz will assume the role in March 2019.
4. Consideration of Items
1. Review of 2019 Draft Growth & New Capital Projects (Binder Tab 7)
Budget Committee recommends:
1. That the following 2019 Draft Growth & New Capital Projects, which were
pulled for discussion, be approved as presented:
Corporate Services
24012 By-law Permit Parking Program
14058 Project Management Software
Fire Services
21106 Pumper for Fire Hall 4-5
Council Meeting Agenda
Tuesday, March 26, 2019
Item S3
Page 2 of 5
Budget Committee Meeting Report – 2019 Capital Budget Review
Tuesday, February 19, 2019 Page 3 of 5
Operational Services
34713 Street Light Pole Identification
Planning and Development Services
34707 Lighting Upgrade – Wellington, Berczy to West of Mary; and
2. That the following 2019 Draft Growth & New Capital Projects, which were
pulled for discussion, be given conditional budget approval pending
additional information to Council:
Community Services
72410 SARC – Gymnasium
81019 Library Square
74015 Cultural Services Master Plan
Operational Services
34187 3 Ton Truck
34188 New Snow Blower Attachments
34420 New Wide Area Mower
34422 Additional Vehicle – By-Law Services
34173 New Trackless Sidewalk Utility Vehicle
73169 Wildlife Park – Phase 1/2/3
73321 Cattle Crawl Underpass
Planning and Development Services
81016 Aurora Promenade Streetscape Design & Implementation
34533 Traffic Calming Measures in School Zones
31179 Hillary House Parking Lot; and
3. That the following 2019 Draft Growth & New Capital Projects, which were
pulled for discussion, not be approved:
Operational Services
73322 Walkway – SARC to Salvation Army Property
Planning and Development Services
34525 Yonge St Parking Plan
34534 John West Way – Traffic Light Update
Carried
Council Meeting Agenda
Tuesday, March 26, 2019
Item S3
Page 3 of 5
Budget Committee Meeting Report – 2019 Capital Budget Review
Tuesday, February 19, 2019 Page 4 of 5
2. Review of 2019 Draft Studies & Other Capital Projects (Binder Tab 8)
Budget Committee recommends:
1. That the following 2019 Draft Studies & Other Capital Projects, which were
pulled for discussion, be approved as presented:
CAO
12032 Resident Survey – 2019
Community Services
72206 Back up Generation for Evacuation Centre
72437 Refrigeration Plant Safety Audits
Planning and Development Services
81021 Engineering Design Criteria Manual Update
42808 Corporate Energy Management Plan; and
2. That the following 2019 Draft Studies & Other Capital Projects, which were
pulled for discussion, be given conditional budget approval pending
additional information to Council:
Community Services
72391 22 Church St – Investigation of Water Infiltration
72401 Structural Study
73317 Outdoor Field Development Strategy
73318 User Fee Pricing Strategy
Operational Services
34421 Fleet Consultant
Planning and Development Services
81023 Architectural Design Guidelines for Stable Neighbourhood
Study Area
81024 Community Improvement Plan Review
31133 Photometric Analysis and Lighting Gap
31175 Town Wide Parking Lot Study
42059 Storm Sewer Reserve Fund and Rates Study; and
Council Meeting Agenda
Tuesday, March 26, 2019
Item S3
Page 4 of 5
Budget Committee Meeting Report – 2019 Capital Budget Review
Tuesday, February 19, 2019 Page 5 of 5
3. That the following 2019 Draft Studies & Other Capital Projects, which were
pulled for discussion, not be approved:
CAO
12015 Update Town of Aurora Strategic Plan
Planning and Development Services
81022 Economic Development Strategic Plan
Carried
5. Adjournment
The meeting was adjourned at 9:40 p.m.
Council Meeting Agenda
Tuesday, March 26, 2019
Item S3
Page 5 of 5
Town of Aurora
Budget Committee Meeting Report
2019 Operating Budget Review
Council Chambers, Aurora Town Hall
Thursday, February 21, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner (arrived at 6:02
p.m.), Gallo, Humfryes (arrived at 7:18 p.m.), Kim, and Thompson
Members Absent Councillor Gilliland
Other Attendees Doug Nadorozny, Chief Administrative Officer, Jason Gaertner,
Acting Director of Financial Services, Robin McDougall, Director of
Community Services, Allan Downey, Director of Operational
Services, Anca Mihail, Manager of Engineering, Techa van
Leeuwen, Director of Corporate Services, Stephanie Mackenzie-
Smith, Manager of Corporate Communications, Michael de Rond,
Town Clerk, and Ishita Soneji, Council/Committee Coordinator
The Chair called the meeting to order at 5:55 p.m.
Budget Committee consented to recess the meeting at 8:08 p.m. and reconvened the
meeting at 8:11 p.m.
1. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services.
2. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Council Meeting Agenda
Tuesday, March 26, 2019
Item S4
Page 1 of 5
Budget Committee Meeting Report – 2019 Operating Budget Review
Thursday, February 21, 2019 Page 2 of 5
3. Delegations
None
4. Public Consultation – Open Session – Opportunity for Members of
the Public to Provide Input Regarding the 2019 Budget
None
5. Consideration of Items
1. FS19-006 – Summary of Budget Consultation Meeting of January 14, 2019
Budget Committee recommends:
1. That Report No. FS19-006 be received for information.
Carried
2. 2019 Operating Budget – Departmental Business Plans
Presentations by Department
(a) Office of the CAO and Council Administration
Doug Nadorozny, Chief Administrative Officer
Stephanie Mackenzie-Smith, Manager of Corporate Communications
Mr. Nadorozny introduced the 2019 Operating Budget departmental
presentations and provided an overview of the operating budget process.
He further provided an overview of the 2019 Council Administration and
Office of the CAO business plans, highlighting the 2019 objectives, and
key pressures.
Ms. Mackenzie-Smith presented an overview of the 2019 Corporate
Communications business plan, highlighting the department functions,
2018 successes and challenges, 2019 objectives, key pressures, and
changes in the 2019 departmental budget.
Budget Committee recommends:
Council Meeting Agenda
Tuesday, March 26, 2019
Item S4
Page 2 of 5
Budget Committee Meeting Report – 2019 Operating Budget Review
Thursday, February 21, 2019 Page 3 of 5
1. That the presentations by Doug Nadorozny, Chief Administrative
Officer, and Stephanie Mackenzie-Smith, Manager of Corporate
Communications, be received; and
2. That the 2019 Operating Budget for the Office of the CAO and Council
Administration as presented be tentatively approved.
Carried
(b) Corporate Services
Techa van Leeuwen, Director of Corporate Services
Ms. van Leeuwen presented an overview of the 2019 Corporate Services
business plan, highlighting the department functions, 2018 successes and
challenges, key performance measures, 2019 objectives, key pressures,
and the changes in the 2019 departmental operating budget. It was
requested that more information be provided regarding the recruitment of
one Human Resources and two IT Specialists.
Budget Committee recommends:
1. That the presentation by Techa van Leeuwen, Director of Corporate
Services, be received; and
2. That the 2019 Operating Budget for the Corporate Services
department as presented be tentatively approved, with the following
exception:
(a) That the recruitment of the two IT and one Human
Resources Specialists be given tentative approval pending
report to Council.
Carried as amended
(c) Financial Services
Jason Gaertner, Acting Director of Financial Services – Treasurer
Mr. Gaertner presented an overview of the 2019 Financial Services
business plan, highlighting the department functions, 2018 successes and
challenges, and overview of the 2018 objectives, key performance
Council Meeting Agenda
Tuesday, March 26, 2019
Item S4
Page 3 of 5
Budget Committee Meeting Report – 2019 Operating Budget Review
Thursday, February 21, 2019 Page 4 of 5
measures, 2019 objectives, key pressures, and the changes in the 2019
departmental operating budget.
Budget Committee recommends:
1. That the presentation by Jason Gaertner, Acting Director of Financial
Services – Treasurer, be received; and
2. That the 2019 Operating Budget for the Financial Services department
as presented be tentatively approved.
Carried
(d) Community Services
Robin McDougall, Director of Community Services
Ms. McDougall presented an overview of the 2019 Community Services
business plan, highlighting the department functions, 2018 successes,
challenges, 2019 objectives, key pressures, and the changes in the 2019
departmental operating budget.
Recommended:
1. That the presentation by Robin McDougall, Director of Community
Services, be received; and
2. That the 2019 Operating Budget for the Community Services
department as presented be tentatively approved.
Carried
(e) Planning and Development Services
Lawrence Kuk, Acting Director of Planning and Development
Services
Budget Committee consented to consider this item at a future Budget
Committee Meeting.
(f) Operational Services
Al Downey, Director of Operational Services
Council Meeting Agenda
Tuesday, March 26, 2019
Item S4
Page 4 of 5
Budget Committee Meeting Report – 2019 Operating Budget Review
Thursday, February 21, 2019 Page 5 of 5
Mr. Downey presented an overview of the 2019 Operational Services
business plan, highlighting the department functions, 2018 successes and
challenges, key performance measures, 2019 objectives, key pressures,
and the changes in the 2019 departmental operating budget.
Budget Committee recommends:
1. That the presentation by Al Downey, Director of Operational Services,
be received; and
2. That the 2019 Operating Budget for the Operation Services
department as presented be tentatively approved.
Carried
(g) Corporate Revenues and Expenses
Jason Gaertner, Acting Director of Financial Services – Treasurer
Budget Committee consented to consider this item at a future Budget
Committee Meeting.
(h) Water & Sewer Budget
Al Downey, Director of Operational Services
Jason Gaertner, Acting Director of Financial Services – Treasurer
Budget Committee consented to consider this item at a future Budget
Committee Meeting.
3. 2019 Operating Budget – General Discussion
There was no general discussion.
6. Adjournment
The meeting was adjourned at 9:25 p.m.
Council Meeting Agenda
Tuesday, March 26, 2019
Item S4
Page 5 of 5
Town of Aurora
Budget Committee Meeting Report
2019 Operating Budget Review
Council Chambers, Aurora Town Hall
Monday, February 25, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes (departed at 9:56 p.m.), Kim, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Jason Gaertner,
Acting Director of Financial Services, Robin McDougall, Director of
Community Services, Allan Downey, Director of Operational
Services, Anca Mihail, Manager of Engineering, Lawrence Kuk,
Manager of Development Planning, Techa van Leeuwen, Director
of Corporate Services, Cindy Shaver, Communications Specialist,
Michael de Rond, Town Clerk, and Ishita Soneji,
Council/Committee Coordinator
The Chair called the meeting to order at 7:02 p.m.
Budget Committee consented to recess the meeting at 9:03 p.m. and reconvened the
meeting at 9:11 p.m.
1. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services.
Council Meeting Agenda
Tuesday, March 26, 2019
Item S5
Page 1 of 5
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, February 25, 2019 Page 2 of 5
2. Declaration of Pecuniary Interest and General Nature Thereof
Councillor Humfryes declared a pecuniary interest under the Municipal Conflict of
Interest Act with respect to Item 4 – Central York Fire Services 2019 Operating
Grant, as a family member is employed by Central York Fire Services.
3. Delegations
None
4. Public Consultation – Open Session – Opportunity for Members of
the Public to Provide Input Regarding the 2019 Budget
None
5. Consideration of Items
1. Aurora Historical Society Board 2019 Operating Grant
Presentation by Erika Baird, Executive Director/Curator, and John Green,
President
Ms. Baird and Mr. Green presented an overview of the Aurora Historical
Society’s mission and vision, including 2018 highlights, current funding
sources, key performance and financial metrics, revenues, and an overview of
the proposed grant request including details on the Godfrey Collection. The
Committee requested that a line-by-line detailed breakdown of the budget
allocation be provided in the future.
Budget Committee recommends:
1. That the presentation and the business plan from the Aurora Historical
Society Board be received; and
2. That the request for 2019 operating grant to the Aurora Historical Society
Board in the amount of $76,000 be received; and
Council Meeting Agenda
Tuesday, March 26, 2019
Item S5
Page 2 of 5
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, February 25, 2019 Page 3 of 5
3. That the request for one-time funding assistance for the storage of the
Godfrey Collection, to be provided to the Aurora Historical Society Board
in the amount of $3,500 be received.
Carried
2. Au rora Cultural Centre Board 2019 Operating Grant
Presentation by Karen Johnston, Secretary of the Board of Directors,
and Suzanne Haines, Executive Director, Aurora Cultural Centre
Ms. Johnston extended appreciation to Members of Council on behalf of the
Aurora Cultural Centre Board of Directors and presented an overview of the
Board of Directors mandate, and introduced Ms. Suzanne Haines.
Ms. Haines presented an overview of the vision, mission, and values of the
Aurora Cultural Centre and highlighted details of various programs offered by
the centre, the centre’s volunteer program, and the participation growth over
the years. She provided details on the 2019 objectives and reviewed the
breakdown of the 2019 operating grant requests, including details on the
Kaleidoscope in the Schools program. It was mentioned that the grant request
for Kaleidoscope in the Schools program is a pilot grant request, and
represents the funding to commit for the 2019-2020 school year at $50,000 per
year.
Budget Committee recommends:
1. That the presentation and the business plan from the Aurora Cultural
Centre Board be received; and
2. That the request for one-time grant to the Aurora Cultural Centre Board in
the amount of $100,000 for the Kaleidoscope in the Schools program, be
received; and
3. That the request for the 2019 operating grant to the Aurora Cultural Centre
Board in the amount of $30,400 for base funding increases be received.
Carried
3. Aurora Public Library Board 2019 Operating Grant (Binder Tab 13)
Presentation by Tom Connor, Chair of the Board of Directors, and Bruce
Gorman, Chief Executive Officer, Aurora Public Library
Council Meeting Agenda
Tuesday, March 26, 2019
Item S5
Page 3 of 5
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, February 25, 2019 Page 4 of 5
Mr. Connor extended appreciation to Members of Council on behalf of the
Aurora Public Library Board of Directors and introduced Mr. Gorman.
Mr. Gorman presented an overview of the library’s key performance indicators
including details on the various circulation methods, increase in in-person
visits, program attendance and participation, and provided details of 2018
highlights, 2019 objectives, and operating grant request. The Committee
requested that a line-by-line analysis of the budget allocation be provided in
the future.
Budget Committee recommends:
1. That the presentation and business plan from the Aurora Public Library
Board be received; and
2. That the request for 2019 operating grant to the Aurora Public Library
Board in the amount of $3,843,100 be received.
Carried
4. Central York Fire Services 2019 Operating Grant (Binder Tab 12)
Presentation by Fire Chief Ian Laing
Chief Laing presented an overview of the 2019 operating grant for the Central
York Fire Services highlighting details of the 2019 wages and benefits
breakdown, 2019 capital budget breakdown, and ten-year capital forecast, and
key pressures. It was mentioned that the budget was within funding targets
and other contributions have increased to meet capital-financing requirements.
Budget Committee recommends:
1. That the presentation by the Central York Fire Services be received; and
2. That the 2019 operating grant to the Central York Fire Services in the
amount of $11,188,100 be approved.
Carried
5. 2019 Operating Budget – Departmental Business Plans
Presentations by Department
Council Meeting Agenda
Tuesday, March 26, 2019
Item S5
Page 4 of 5
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, February 25, 2019 Page 5 of 5
(a) Planning and Development Services (Binder Tab 9)
Lawrence Kuk, Acting Director of Planning and Development
Services
(b) Corporate Revenues and Expenses (Binder Tab 11)
Jason Gaertner, Acting Director of Financial Services – Treasurer
(c) Water & Sewer Budget (Binder Tab 14)
Al Downey, Director of Operational Services
Jason Gaertner, Acting Director of Financial Services – Treasurer
Budget Committee consented to consider Item 5 – Departmental Business Plans
and Presentations by Department at the Budget Committee Meeting of March 4,
2019.
6. Adjournment
The meeting was adjourned at 10:14 p.m.
Council Meeting Agenda
Tuesday, March 26, 2019
Item S5
Page 5 of 5
Town of Aurora
Budget Committee Meeting Report
2019 Operating Budget Review
Council Chambers, Aurora Town Hall
Monday, March 4, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes (arrived at 7:34 p.m.), Kim, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Jason Gaertner,
Acting Director of Financial Services, Robin McDougall, Director of
Community Services, Allan Downey, Director of Operational
Services, Anca Mihail, Manager of Engineering, Lawrence Kuk,
Manager of Development Planning, Cindy Shaver,
Communications Specialist, Samantha Yew, Deputy Town Clerk,
and Ishita Soneji, Council/Committee Coordinator
The Chair called the meeting to order at 7:01 p.m.
Budget Committee consented to recess the meeting at 8:58 p.m. and reconvened the
meeting at 9:10 p.m.
Budget Committee consented to extend the hour past 10:30 p.m.
1. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services, with
the replacement of page No. 2, for Item 2 – Report No. FS19-013 – 2019 Budget
Committee Additional Information.
Council Meeting Agenda
Tuesday, March 26, 2019
Item S6
Page 1 of 5
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, March 4, 2019 Page 2 of 5
2. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Delegations
None
4. Public Consultation – Open Session – Opportunity for Members of
the Public to Provide Input Regarding the 2019 Budget
None
5. Consideration of Items
1. 2019 Operating Budget – Departmental Business Plans
Presentations by Department
(a) Planning and Development Services (Binder Tab 9)
Lawrence Kuk, Acting Director of Planning and Development
Services
Mr. Kuk presented an overview of the department functions and provided
details on the 2018 success and challenges, 2019 objectives and key
pressures, and changes to the 2019 departmental operating budget.
Budget Committee recommends:
1. That the presentation by Lawrence Kuk, Acting Director of Planning
and Development Services, be received; and
2. That the 2019 Operating Budget for the Planning and Development
Services department as presented be tentatively approved.
Carried
Council Meeting Agenda
Tuesday, March 26, 2019
Item S6
Page 2 of 5
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, March 4, 2019 Page 3 of 5
(b) Corporate Revenues and Expenses (Binder Tab 11)
Jason Gaertner, Acting Director of Financial Services – Treasurer
Mr. Gaertner presented an overview of the items part of the Corporate
Revenues and Expenses, including the challenges in mitigating these
items, key pressures and changes in the 2019 operating budget.
Budget Committee recommends:
1. That the presentation by Jason Gaertner, Director of Financial
Services – Treasurer, be received; and
2. That the 2019 Operating Budget for the Corporate Revenues and
Expenses as presented be tentatively approved, with the following
exception:
(a) That the Council Contingency fund in the amount of $50,000
be reduced to $20,000, and the remaining amount of $30,000
be added to the Sponsorship Policy fund.
Carried as amended
(c) Water & Sewer Budget (Binder Tab 14)
Al Downey, Director of Operational Services
Mr. Downey presented an overview of the water budget process, outlining
details of the guiding principles, expenses including regional costs,
corporate overhead, non-billable water, contributions to reserves for asset
sustainability, retail revenues from water and sanitary usage, stormwater
rate, and how surplus or deficit fluctuations in the water budget are
mitigated.
Budget Committee recommends:
1. That the presentation by Al Downey, Director of Operational Services,
be received; and
2. That the 2019 Operating Budget for Water & Sewer as presented be
tentatively approved.
Carried
Council Meeting Agenda
Tuesday, March 26, 2019
Item S6
Page 3 of 5
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, March 4, 2019 Page 4 of 5
2. FS19-013 – 2019 Budget Committee Additional Information
Budget Committee recommends:
1. That Report No. FS19-013 be received; and
2. That the budget for the recruitment of Communications Assistant in the
amount of $40,000, not be approved.
Carried
Budget Committee recommends:
1. That the 2018 core operating grant for Aurora Public Library in the amount
of $3,843,100, be approved; and
2. That the 2018 core operating grant for Aurora Cultural Centre in the
amount of $415,700, be approved; and
3. That the 2018 core operating grant for Aurora Historical Society in the
amount of $74,400, be approved.
Carried
Budget Committee recommends:
1. That the Aurora Historical Society 2019 core operating grant increase in
the amount of $1,600, not be approved; and
2. That the Aurora Cultural Centre 2019 core operating grant increase in the
amount of $30,400, not be approved.
Carried
Budget Committee recommends:
1. That the Sport Aurora grant request in the amount of $49,600, not be
approved; and
2. That Sport Aurora be encouraged to apply for individual grants for their
programs through the Sponsorship Policy.
Carried
Council Meeting Agenda
Tuesday, March 26, 2019
Item S6
Page 4 of 5
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, March 4, 2019 Page 5 of 5
Budget Committee recommends:
1. That the Sport Hall of Fame one-time grant request in the amount of
$28,100 be approved for inclusion in the 2019 Operating Budget.
Motion withdrawn
Budget Committee agreed to discuss the Sport Hall of Fame one-time grant request at a
future Budget Committee meeting.
Budget Committee recommends:
1. That the budget for the recruitment of Parks Co-op Student specializing in
Invasive Species, in the amount of $10,900, not be approved.
Carried
Budget Committee recommends:
1. That the Aurora Historical Society one-time grant request for the Godfrey
Collection Storage in the amount of $3,500, be approved.
Carried
Budget Committee recommends:
1. That the Aurora Cultural Centre grant request for the Kaleidoscope in
Schools program in the amount of $100,000 be approved, subject to staff
reporting back on funding options at a future Budget Committee meeting.
Carried
Budget Committee recommends:
1. That staff be directed to report back with additional information on the
strategies to mitigate the operating impact of the Library Square project.
Carried
6. Adjournment
The meeting was adjourned at 10:47 p.m.
Council Meeting Agenda
Tuesday, March 26, 2019
Item S6
Page 5 of 5
Town of Aurora
Budget Committee Meeting Report
2019 Operating Budget Review
Council Chambers, Aurora Town Hall
Monday, March 18, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes, Kim, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Jason Gaertner,
Acting Director of Financial Services, Robin McDougall, Director of
Community Services, Techa van Leeuwen, Director of Corporate
Services, Allan Downey, Director of Operational Services, Anca
Mihail, Manager of Engineering, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Michael de Rond, Town
Clerk, and Linda Bottos, Council/Committee Coordinator
The Chair called the meeting to order at 7:02 p.m.
Budget Committee consented to recess the meeting at 7:29 p.m. and reconvened the
meeting at 7:42 p.m.
1. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services.
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Council Meeting Agenda
Tuesday, March 26, 2019
Item S7
Page 1 of 4
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, March 18, 2019 Page 2 of 4
3. Delegations
None
4. Public Consultation – Open Session – Opportunity for Members of
the Public to Provide Input Regarding the 2019 Budget
No members of the public came forward.
5. Consideration of Items
1. FS19-014 – Kaleidoscope in Schools Pilot Program Funding Options
Budget Committee recommends:
1. That Report No. FS19-014 be received; and
2. That Council fund its share of the Kaleidoscope in Schools pilot program
through the creation of a capital project to be funded from the Rate
Stabilization Reserve.
Carried
2. FS19-017 – Library Square – Incremental Operating Requirement Funding
Strategy
Budget Committee recommends:
1. That Report No. FS19-017 be received; and
2. That the Library Square’s first year’s phase-in amount of $240,000 as
proposed by the preliminary incremental operating cost funding strategy be
considered by the Budget Committee as a 2019 Operating Budget decision
unit item and approved.
Carried
3. Finalization of 2019 Operating Budget
Council Meeting Agenda
Tuesday, March 26, 2019
Item S7
Page 2 of 4
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, March 18, 2019 Page 3 of 4
Budget Committee recommends:
1. That the proposed Procurement Consultant position be removed from the
2019 Draft Operating Budget.
Carried
Budget Committee recommends:
1. That the conditionally approved IT Application Specialist and IT Project
Manager positions be removed from the 2019 Draft Operating Budget and
instead be addressed as an in-year operating budget approval at such time
that additional information is presented to Council.
Carried
Budget Committee recommends:
1. That the Aurora Sports Hall of Fame funding request of $28,100 be
approved.
Carried
Budget Committee recommends:
1. That the conditionally approved Program Specialist (HR) position be
approved.
Carried
Budget Committee recommends:
1. That the proposed Accounting Analyst position be approved.
Carried
Budget Committee recommends:
1. That the proposed Fleet Supervisor position be approved.
Carried
Budget Committee recommends:
1. That the proposed Flex Service Operators (2) positions be approved.
Carried
Council Meeting Agenda
Tuesday, March 26, 2019
Item S7
Page 3 of 4
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, March 18, 2019 Page 4 of 4
Budget Committee recommends:
1. That the Council Administration Civic Responsibilities Fund budget in the
amount of $17,600 be reduced to $10,000, and the remaining amount of
$7,600 be added to the Sponsorship Policy Fund.
Carried
Budget Committee recommends:
1. That the Council Operating Contingency Fund budget in the amount of
$20,000 be reduced to $10,000, and the remaining amount of $10,000 be
added to the Sponsorship Policy Fund.
Carried
6. Adjournment
The meeting was adjourned at 9:01 p.m.
Council Meeting Agenda
Tuesday, March 26, 2019
Item S7
Page 4 of 4
Town of Aurora
Council Report No. FS19-005
Subject: 2019 Water, Wastewater, Stormwater Budgets and Rates
Prepared by: Laura Sheardown, Financial Analyst – Cash Flow & Investments
Department: Financial Services
Date: March 26, 2019
Recommendation
1. That Report No. FS19-005 be received; and
2. That the 2019 combined Water, Wastewater and Stormwater budget of
$27,013,565 be approved; and
3. That the 2019 retail water rate of $2.18 per cubic metre and the retail
wastewater rate of $2.65 per cubic metre be approved; and
4. That the 2019 flat rate stormwater charges of $5.44 per unit per month for
residential and condominium properties and $69.08 per unit per month for
metered non-residential commercial/industrial and multi-residential properties
be approved; and
5. That the new approved retail water, retail wastewater and stormwater charge
rate become effective for all billings issued by the Town on or after May 1,
2019, and be retroactive for all consumption newly billed on such billings; and
6. That the 2019 bulk water purchase rate of $4.83 per cubic metre dispensed
effective May 1, 2019 be approved; and
7. That the necessary by-law be enacted to implement the 2019 retail water rate,
retail wastewater rate, stormwater charge and bulk water purchase rate.
Executive Summary
The purpose of this report is to present the budget for rate supported utility programs
and to set the 2019 rates for the water, wastewater and stormwater services for billings
issued on or after May 1, 2019.
Council Meeting Agenda
Tuesday, March 26, 2019
Item R1
Page 1 of 14
March 26, 2019 Page 2 of 9 Report No. FS19-005
• Budgets for water operations, wastewater operations and stormwater operations
should be viewed as separate cost recovery budgets
• 2018 Water and Wastewater flows upon which retail revenue and wholesale cost
budgets were built were underestimated
• The corporate overhead charge was increased and continues to be spread
across all three service lines of the utility budget
• Region wholesale rate increases add pressure to underlying costs
• Demand per household continues to decline
• Community growth continues, but rate increases are required
• Impact of the weather on water consumption
• Stormwater rate structure review results are expected in 2019
• 2019 budget summaries are attached
• Overall 2019 Water, Wastewater and Stormwater rate increases are moderate
• Upward retail rate pressure is expected to continue into the future
Background
Annually the water, wastewater and stormwater utility budgets must be prepared on a
balanced, cost recovery basis. In setting the water, wastewater and stormwater utility
budgets, the following steps are required:
• Through the Town’s ten year capital plan, the Town derives the necessary
contributions to water, wastewater and stormwater reserves in order to ensure
the continued safe operation of all associated infrastructure
• Determine overhead charges for costs incurred within the tax budget, to be
recovered from the utility budgets
• Determine the operating costs required in order to ensure the ongoing safe
operation of the Town’s growing water, wastewater and stormwater systems
• Estimate total water volume to be purchased from the Region of York, and the
related wholesale costs for water and wastewater services
• Taking all of the available information into consideration, set retail rates, to be
applied to the wholesale volumes, which results in balanced budgets
This year, the water budgets have been developed collaboratively with input from
Operations, Billing Administration and Financial Planning staff. Operating costs have
been reviewed in detail and adjusted where considered appropriate. During the
development of the tax funded operating budget, the allocation of corporate overhead to
Council Meeting Agenda
Tuesday, March 26, 2019
Item R1
Page 2 of 14
March 26, 2019 Page 3 of 9 Report No. FS19-005
utility budgets was reviewed and adjusted to reflect actual costs and time allocations of
staff directly and indirectly supporting rate funded operations.
The greatest challenge in developing utility budgets is the estimation of the anticipated
water volumes that will be purchased from the Region of York. These estimated water
volumes are utilized to estimate both wholesale water purchase and wastewater
treatment costs. In addition, these volume estimates also drive the Town’s estimated
retail revenue budgets. The Town predominantly relies upon York Region flow
estimates which are in some instances adjusted based upon other analysis undertaken
by the Town. Consequently, if actual water volumes differ materially from estimates, the
impact on financial results can be material as well.
Analysis
Water, Wastewater and Stormwater Utility Budgets should be viewed as separate
budgets for cost recovery
Provincial regulation requires that each service line (water, wastewater and stormwater)
of a municipality’s utility program be fully cost recovered on an individual basis.
Consequently, each of these component budgets should be viewed as distinct operating
budgets, each balanced by revenues for a full cost recovery.
2018 Water and Wastewater flows upon which retail revenue and wholesale cost
budgets were built were underestimated
The 2018 retail revenue and wholesale cost budgets were under-forecasted and over-
forecasted, respectively as a result of the underestimation of water and wastewater
flows based upon year end flow projections. The larger than anticipated water and
wastewater flows are one of the primary contributing factors related to the forecasted
surpluses for water and wastewater for the fiscal year ending December 31, 2018. The
larger than anticipated flows can be attributed to an increase in water consumption as a
result of a drier than usual summer in 2018.This noted surplus has been partially offset
by the write off of some uncollectable receivable balances at fiscal yearend.
2019 budgets have been developed taking into consideration the growth in our
community, and building upon analysis work completed previously, as well as, York
Region’s projected water volumes for the Town.
Council Meeting Agenda
Tuesday, March 26, 2019
Item R1
Page 3 of 14
March 26, 2019 Page 4 of 9 Report No. FS19-005
The corporate overhead charge was increased and continues to be spread across
all three service lines of the utility budget
During the preparation of the Town’s tax funded operating budget, a comprehensive
review of the cost recovery methodology, as well as its allocation rationale to all three
service lines was undertaken. This review resulted in the greater alignment of the
corporate overhead allocation methodology to that utilized for Building Services
resulting in an increased allocation of corporate overhead to utility budgets.
In addition to a corporate charge for overhead to utility budgets, they are also charged
for the direct costs incurred for the billing and administration functions that are
performed by Financial Services staff.
The division of the corporate overhead and administration costs to all three budgets that
began in 2018 continues in 2019.
Region wholesale rate increases add pressure to underlying costs
As part of their long range financial plan, the Region of York has previously announced
that they intend to continue their progressive increase of wholesale water rates; the
Town has estimated an increase of 9% for 2019. Similar increases are expected to
continue for the next several years as the Region increases its contributions to reserves
for infrastructure sustainability for the related water assets.
Demand per household continues to decline
There are three key contributors to households using less water each year on average:
• New construction and renovation has seen reductions in total family water use
through the implementation of more and improved water efficient devices and
fixtures in the home. Businesses seek to reduce their water consumption in their
operations as well.
• With water rates increasing and the resultant increases in the household water
billings, families are becoming more sensitive and wise in how they use and
improve conservation within their homes. Water demand is seemingly fairly
elastic to price increases.
• The restriction on outdoor pesticide and herbicide use resulted in significant
infestation of dandelions and other common weeds. With the increasingly
difficult fight against these invaders, together with price sensitivity to increasing
Council Meeting Agenda
Tuesday, March 26, 2019
Item R1
Page 4 of 14
March 26, 2019 Page 5 of 9 Report No. FS19-005
rates, many families have simply stopped watering or significantly reduced
watering their lawns, further reducing demand per household.
Community growth continues, but rate increases are required
The increasing demand for water from new residents is quite often being offset by the
falling average demand as noted above. Overall, water demand is expected to increase
moderately.
Impact of the weather on water consumption
The weather during the summer months has an unpredictable impact on forecasted
water consumption. A review of historical consumption data reveals a clear correlation
between the weather experienced in the summer months and water consumption.
Water projections attempt to address volatility in water consumption due to seasonal
impacts through the consideration of a historical average water consumption. This input
along with growth and water efficiency projections are all considered when arriving at
water flow projections.
Stormwater rate structure review results are expected in 2019
Staff had previously reported that our engineering group will be proposing alternative
approaches to Council for the allocation of stormwater charges across the Town’s
various properties. This review has not been completed at this time, but a report in this
regard is expected in the first half of 2019.
2019 budget summaries are attached
Attachments #1 through #4 outline the budget details for each of water operations,
wastewater operations and stormwater operations, together with a similar format
showing all three combined into one schedule.
Overall 2019 Water, Wastewater and Stormwater rate increases are moderate
The following rates have been calculated to recover the estimated required revenues
based on the estimated volumes of water flow.
Rate 2018
Rate
Per cu.m
2019
Proposed
Per cu.m.
Change
(%)
Retail Water Rate $2.01 $2.18 8.5%
Council Meeting Agenda
Tuesday, March 26, 2019
Item R1
Page 5 of 14
March 26, 2019 Page 6 of 9 Report No. FS19-005
Retail Wastewater Rate $2.72 $2.65 (2.6%)
Combined Water & Wastewater
Rate/Bulk Water $4.73 $4.83 2.1%
Stormwater Flat Rate
Residential/year
Residential/month
$63.36
$5.28
$65.28
$5.44
3.0%
Non-Residential/year
Non-Residential/month
$804.84
$67.07
$828.96
$69.08
3.0%
The average residential household uses approximately 62 cubic metres of water per
quarter. The impact of these rate changes on their quarterly bill are summarized below:
Current rates
billing
Proposed
rates billing*
Dollar
Increase
(Decrease)
% Increase
(Decrease)
Water services $124.62 $135.16 $10.54 8.5%
Wastewater 168.64 164.30 ($4.34) (2.6%)
Stormwater 15.84 16.32 0.48 3.0%
Total Billing $309.10 $315.78 $6.68 2.2%
*Effective for billings issued after May 1, including all newly billed consumption thereon.
Based on the above, the impact of the proposed rate increase for a residential property
is approximately $26.72 per year ($6.68 time four billings).
Upward retail rate pressure is expected to continue into the future
The Region of York is forecasting continuing significant annual wholesale rate increases
as they continue to ramp up their reserve fund contributions for infrastructure
sustainability thus placing on upward pressure on the Town’s wholesale water and
wastewater costs. In addition, in an effort to ensure the ongoing sustainability of its
water, wastewater and stormwater system infrastructure, the Town requires that further
contributions be made to wastewater and stormwater reserves in 2019.
Council Meeting Agenda
Tuesday, March 26, 2019
Item R1
Page 6 of 14
March 26, 2019 Page 7 of 9 Report No. FS19-005
Advisory Committee Review
Not applicable
Legal Considerations
The budgets and rates for water, wastewater and stormwater utilities operations must
be approved by Council. The proposed budgets provide sufficient resources for the
Town staff to meet all statutory responsibilities under the sustainable water & Sewage
Systems Act, 2002 as the owner and operator of the Town’s systems for water
distribution, wastewater collection and stormwater collection and management.
Financial Implications
The water, wastewater and stormwater budgets are all full cost recovery driven. In
developing the budgets, water flow estimates are made, wholesale costs then
determined, operating and administrative costs developed, internal charges confirmed,
and contribution requirements for reserves established. Ultimately, the full costs of
these services are then recovered by establishing rates required to do so for the
forecast volumes.
This year’s budget sees the internal charge for corporate overhead allocation increased
as determined by the overhead allocation formulas.
Communications Considerations
Staff will work with Communications in preparing a press release regarding the adoption
of the utilities budgets and the impacts to be expected.
Link to Strategic Plan
Strategic Plan Goal of Supporting an Exceptional Quality of Life for All Objective
2: Invest in Sustainable Infrastructure
Both legislation and fiscal management lead to creating sustainable water, wastewater
and stormwater infrastructure. Providing the appropriate rates ensures that sufficient
revenues are generated to create financial sustainability and maintain the assets
accordingly.
Council Meeting Agenda
Tuesday, March 26, 2019
Item R1
Page 7 of 14
March 26, 2019 Page 8 of 9 Report No. FS19-005
Alternative(s) to the Recommendation
The rates for the various services are established each year based on coming into
effect May 1st of the current year and are applied to all consumption, regardless of
reading interval, on all billings prepared and issued on or after May 1. Approval of the
recommendations in advance of May 1st will allow the revised rates to be charged at the
appropriate time to meet budget projections.
Conclusions
The water, wastewater and stormwater programs are all funded through a rate structure
based on consumption and full cost recovery. Overall, the proposed rate changes result
in an increase of $26.72 annually for the average residential household. On a
combined basis, the rates outlined in the recommendations are in line with previous
year’s increases and represent a prudent approach to achieving full cost recovery for
future years. All new rates are to become effective for all billings issued by the Town on
or after May 1, 2019 and be retroactive for all consumption newly billed on such billings.
This approach is consistent with past years, thus ensuring that all properties receive
four quarterly bills that factor in the appropriate old and new utility rates.
Attachments
Attachment #1: Summary Water Operations Budget
Attachment #2: Summary Wastewater Operations Budget
Attachment #3: Summary Stormwater Operations Budget
Attachment #4: Summary Combined Utility Operations Budgets
Attachment #5: 2019 Water, W astewater and Stormwater Rates
Previous Reports
None.
Pre-submission Review
Agenda Management Team review on January 24, 2019
Council Meeting Agenda
Tuesday, March 26, 2019
Item R1
Page 8 of 14
Council Meeting Agenda Tuesday, March 26, 2019Item R1 Page 9 of 14
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Attachment #5
Council Meeting Agenda
Tuesday, March 26, 2019
Item R1
Page 14 of 14
Town of Aurora
Council Report No. FS19-007
Subject: 2019 Final Capital Budget Report
Prepared by: Karen Oreto, Financial Analyst
Department: Financial Services
Date: March 26, 2019
Recommendation
1. That Report No. FS19-007 be received; and
2. That the Town’s Strategic Asset Management Policy be approved; and
3. That the renewed 2018 Asset Management Plan be approved; and
4. That the updated 2018 Ten Year Capital Investment Plan be received; and
5. That the 2019 Capital Budget for Repair and Replacement of existing
infrastructure totaling $10,521,210 as listed in Attachment 4, be approved; and
6. That the 2019 Capital Budget for Growth and New Capital totaling $49,062,550
as listed in Attachment 5 be approved; and
7. That the 2019 Capital Budget for Studies and Other Projects totaling $980,000
as listed in Attachment 6 be approved; and
8. That the funding sources for each capital project included in this report be
approved as those reviewed and recommended by Budget Committee on
February 2 and February 19, 2019.
Executive Summary
The intent of this report is to present to Council for its formal adoption, as recommended
by the Budget Committee on February 2 and February 19, 2019, the following items for
either formal approval or receipt:
• The Town’s Strategic Asset Management Policy,
• The Town’s renewed Asset Management Plan,
• The updated Ten Year Capital Investment Plan, and
Council Meeting Agenda
Tuesday, March 26, 2019
Item R2
Page 1 of 26
March 26, 2019 Page 2 of 7 Report No. FS19-007
• The Town’s 2019 Detailed Capital Project Plan.
This detailed capital project plan includes all of the Town’s planned 2019:
• Repair and Replacement infrastructure projects,
• Growth and New infrastructure projects, and
• Studies and Other projects.
Background
During the Town’s 2019 capital planning process, the Budget Committee was presented
with the following documents for its review and/or approval:
• Town’s Strategic Asset Management Policy,
• 2018 Asset Management Plan,
• 2018 Ten Year Capital Investment Plan, and
• 2019 Detailed Capital Project Plan.
Upon receipt and/or approval by Council, these documents provide staff with the
necessary direction to proceed with the identified capital projects for the following year.
Analysis
The Town’s Strategic Asset Management policy
The purpose of this policy is to provide leadership in, and commitment to, the
development and implementation of the Town of Aurora’s asset management program.
It is intended to guide the consistent use of asset management across the organization,
to facilitate logical and evidence-based decision-making for the management of
municipal infrastructure assets, and to support the delivery of sustainable community
services in the name of “Today, tomorrow, our future together”. Through its regulation,
the province prescribes the key elements that must be addressed within the policy. The
approval of this policy is an important step towards integrating the Town’s strategic
mission, vision and goals with its asset management program, and ensuring that critical
municipal infrastructure assets and vital services are maintained and provided to the
community in a reliable, sustainable manner. The Town’s Strategic Asset Management
Policy can be found under Attachment #1.
Council Meeting Agenda
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Page 2 of 26
March 26, 2019 Page 3 of 7 Report No. FS19-007
The Town’s renewed Asset Management Plan (AMP)
The Town’s AMP is strongly aligned with its Strategic Asset Management Policy. Its
primary objective is to maximize benefits, control risks, and provide a satisfactory level
of service to the community in a sustainable manner. Infrastructure management
ensures that the Town is capable of providing the desired level of service to support
attaining the Town’s high level strategic goals. The AMP is a strategic document stating
the characteristics and condition of infrastructure assets, levels of service expected from
them, planned actions to ensure that assets are providing the expected level of service,
and financing strategies to implement the planned actions. The overall intent of the AMP
is to help the Town ensure investments are made at the right time, future repair and
rehabilitation costs are minimized, and municipal assets are being appropriately
maintained.
The Town’s AMP is an outcome of its stewardship responsibilities: how we plan to look
after what we own. In addition, the Town has also incorporated future growth and future
required asset investments into its plan in order to document what new assets it plans to
invest in as the community grows, including how it plans to finance those investments.
The growth side of the plan becomes an input into the existing asset replacement side
of the plan, as these new growth driven assets begin to require replacement as well,
sometimes within the same 10-year period, such as for new fleet light vehicle additions.
2019 represents the current plan’s four year anniversary. As per the Town’s best
practice, staff have undertaken a comprehensive review and update of this plan which
now requires Council’s formal approval. This four year anniversary period aligns with
Council’s term in office period. Some financial tables included in the AMP are updated
annually. A link to the complete AMP has been provided in the Attachments section
under Attachment #2.
The updated Ten Year Capital Investment Plan
Complementing the Town’s AMP is its annual Ten Year Capital Investment Plan which
represents a consolidation of the anticipated needs of the Town’s departments. All
repair and replacement capital items contained within this plan are guided by the
foundational philosophies outlined in the town’s AMP. This plan is intended to assist the
managers responsible for each asset category to carefully plan the long term
sustainability of each asset, and ensure appropriate and timely budgeting for the
replacement of assets at the optimal time, balancing available funding with the need
and condition of the asset and its service.
Council Meeting Agenda
Tuesday, March 26, 2019
Item R2
Page 3 of 26
March 26, 2019 Page 4 of 7 Report No. FS19-007
On February 2, 2019, the 2018 Ten Year Capital Investment Plan was presented to
Budget Committee. A link to the complete Ten Year Capital Investment Plan has been
provided in the Attachments section under Attachment #3.
The Ten Year Capital Investment Plan presented contains the detailed plans for assets,
showing the approved 2018 capital budget plus ten forecast years from 2019 to 2028.
These plans have been reviewed and updated by each asset manager.
The ten year plan shows a planned investment requirement of $285 million in total over
the next ten years: $138.3 million for Repair and Replacement, $142.7 million for
Growth and New assets, and approximately $4 million for Studies and Other.
2019 Detailed Capital Project Plan
On February 2, 2019, an overview of the draft of the Town’s Capital Budget was
presented to the Budget Committee. The committee concluded its review of the 2019
capital budget on February 19, 2019.
As in the past, the capital budget has been presented in three parts:
1. Repair and Replacement infrastructure projects
2. Growth and New infrastructure projects
3. Studies and Other projects.
Through its “Cash to Capital” controlled reserve allocation from the tax levy and its
internal funding of capital projects through resultant infrastructure and other reserves
best practice, the Town ensures that there is not a direct impact on the tax rate as a
result of each year’s capital budget. As such, the Budget Committee recommended
capital budget is driven by asset need rather than impact on taxes. A number of projects
have been noted in the schedules as “conditional approval – additional information
required.” These projects have been approved in principle, but the Committee has
asked staff to provide additional information through a future report, prior to any
contractual commitments being made for the project.
Repair and Replacement infrastructure projects
The proposed Repair and Replacement (R&R) Capital Budget for 2019 represents a
gross cost of $10,521,210 funded mainly from capital reserves, including specific R & R
reserves. The 2019 R&R program includes repair work to facilities, roads, sidewalks,
playgrounds and parks, and the replacement of vehicles and equipment. Management
has confirmed that they have the resource capacity to deliver the proposed capital
program. Attachment #4 provides a summary of the recommended Repair and
Council Meeting Agenda
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March 26, 2019 Page 5 of 7 Report No. FS19-007
Replacement Capital program by project, by decision for 2019. The detailed capital
project pages can be viewed through the link provided in the Attachments section under
Attachment #3.
Growth and New infrastructure projects
The proposed Growth and New Capital Budget for 2019 represents a gross cost of
$49,062,550. This capital program includes funding for the construction of new
sidewalks, a new skid steer, a new park in 2C and a playground and design for a new
recreation facility. Attachment #4 provides a summary of the recommended Growth and
New Capital program by project, by decision for 2018. The detailed capital project
pages can be viewed through the link provided in the Attachments section under
Attachment #5.
Studies and Other projects
The proposed major Studies and Other Projects Capital Budget presents a gross cost of
$980,000. This includes a DC Background Study and Municipal Energy Plan.
Attachment #5 provides a summary of the recommended Studies and Other program by
project, by decision for 2019. The detailed capital project pages can be viewed through
the link provided in the Attachments section under Attachment #6.
Advisory Committee Review
Not applicable
Financial Implications
All funding is sourced from existing reserve funds of the Town rather than directly from
the tax levy or utility rate funded operating budgets. The 2019 operating budget
presently has not yet been approved by Council, but it does include a sustainable
contribution of funding into a variety of reserve funds in support of the town’s ten year
capital investment requirements, and is not tied to any specific capital project.
Accordingly, the capital budget as recommended may be approved independently of the
operating budget.
The draft capital budget materials included proposed funding sources for each capital
project. To simplify this report, the recommendations refer to the approval of all funding
as recommended by Budget Committee for all applicable projects. Where funding was
amended by Budget Committee, the detailed materials on the Town’s website will be
updated to reflect such decisions immediately following approval of this report.
Council Meeting Agenda
Tuesday, March 26, 2019
Item R2
Page 5 of 26
March 26, 2019 Page 6 of 7 Report No. FS19-007
Communications Considerations
This report along with all attachments will be posted to the Town’s website on the
Budget and Financial Information page.
Link to Strategic Plan
Developing, reviewing and presenting the annual capital investment plan supports
several aspects of the Strategic Plan. This report supports the Plan principles of
Leadership in Corporate Management, Leveraging Partnerships, and Progressive
Corporate Excellence and Continuous Improvement.
Alternative(s) to the Recommendation
1. May provide alternative directions with respect to the recommendations arising from
Special Budget Committee.
Conclusions
The Town’s new provincially legislated Strategic Asset Management Policy provides the
overarching guidance upon which the Town has built its 2018 Asset Management Plan.
The Budget Committee has recommended that Council formally approve this policy.
The 2018 Asset Management Plan provides the foundational framework upon which the
town’s repair and replacement budget is built through its documentation of the rationale
and processes that guide all R&R capital project decisions. The Budget Committee
recommends that Council formally approve the Town’s renewed Asset Management
Plan.
The Budget Committee also recommends that Council formally receive the Town’s
updated 2018 Ten Year Capital Investment Plan.
Staff presented to the Budget Committee a 2019 capital budget that balances the
Town’s repair and replacement of existing assets with new growth driven asset
requirements, all of which are required in order to maintain the Town’s existing levels of
service that taxpayers have come to expect. The Budget Committee has reviewed each
proposal in detail, and recommends that Council approve the final capital budget as
presented herein.
Council Meeting Agenda
Tuesday, March 26, 2019
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Page 6 of 26
March 26, 2019 Page 7 of 7 Report No. FS19-007
Attachments
Attachment #1 – Strategic Asset Management Policy
Attachment #2 – 2018 Asset Management Plan (link only)
Attachment #3 – 2018 Ten Year Capital Investment Plan (link only)
Attachment #4 – 2019 Final Repair & Replacement Capital Program Summary
Attachment #5 – 2019 Final Growth & New Infrastructure Capital Program Summary
Attachment #6 – 2019 Final Studies & Other Capital Program Summary
Previous Reports
FS19-001: 2019 Capital Investment Program, Strategic Asset Management Policy and
Ten Year Asset Management Plan Overview
Pre-submission Review
Budget Committee – February 2, 2019 and February 19, 2019
Departmental Approval Approved for Agenda
Council Meeting Agenda
Tuesday, March 26, 2019
Item R2
Page 7 of 26
1.0 Policy Statement
To guide the Town, the following policy statements have been developed:
1. The Town will implement an enterprise-wide asset management program through
all departments. The program will promote lifecycle and risk management of all
municipal infrastructure assets, with the goal of achieving the lowest total cost of
ownership while meeting desired levels of service.
2. The Town will develop and establish its asset investment and financial strategies
with a focus on ensuring the lowest overall lifecycle (service life) cost of the asset
rather than the lowest initial construction cost of building said assets.
3. The Town will implement continuous improvement protocols and adopt best
practices regarding asset management planning, including:
i. Complete and Accurate Asset Data
ii. Condition Assessment Protocols
iii. Risk and Criticality Models
iv. Lifecycle Management
v. Financial Strategy Development
vi. Level of Service Framework
Administrative Policies & Procedures
Policy No. FS-07 Strategic Asset Management Policy
Topic: Strategic Asset
Management Policy
Affects: Capital Asset
Owners
Section: Financial Planning Replaces: N/A
Original Policy Date:
March 26, 2019
Revision Date:
March 26, 2019
Effective Date:
January 19, 2019
Proposed Revision
Date: March, 2021
Prepared By: Financial Services –
Financial Planning Division
Approval Authority:
Council
Attachment #1
Council Meeting Agenda
Tuesday, March 26, 2019
Item R2
Page 8 of 26
4. The Town will develop and maintain an asset inventory of all municipal
infrastructure assets which includes, at a minimum, a unique ID, description,
location information, value (both historical and replacement), performance
characteristics and/or condition, estimated remaining life and estimated repair,
rehabilitation or replacement date; and estimated cost repair, rehabilitation or
replacement costs. Moving forward, the Town will strive to enhance their asset
inventory by collecting more valuable asset attributes against their infrastructure
assets.
5. The Town will develop an asset management plan (AMP) that incorporates all
infrastructure categories and municipal infrastructure assets that are necessary to
the provision of services. This may include assets that fall below their respective
capitalization thresholds as outlined in the Town’s Tangible Capital Asset Policy.
The scope of these assets will be determined, according to relevance, based on
the professional judgment of Town senior staff. The AMP will be reviewed annually
to address the Town’s progress in implementing its asset management plan and
updated at least every five years in accordance with O. Reg. 588/17 requirements,
to promote, document and communicate continuous improvement of the asset
management program.
6. The Town will integrate asset management plans and practices with its long-term
financial planning and budgeting strategies. This includes the development of
financial plans that determine the level of funding required to achieve short-term
operating and maintenance needs, in addition to long-term funding needs to
replace and/or renew municipal infrastructure assets based on full lifecycle costing.
7. The Town will explore innovative funding and service delivery opportunities,
including but not limited to grant programs, public-private partnerships (P3),
alternative financing and procurement (AFP) approaches, and shared provision of
services, as appropriate.
8. The Town will develop meaningful performance metrics and reporting tools to
transparently communicate and display the current state of asset management
practice to Council and the community.
9. The Town will consider the risks and vulnerabilities of municipal infrastructure
assets to climate change and the actions that may be required including, but not
limited to, anticipated costs that could arise from these impacts, adaptation
opportunities, mitigation approaches, disaster planning and contingency funding.
Impacts may include matters relating to operations, levels of service and lifecycle
management.
Council Meeting Agenda
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10. The Town will ensure that all financial plans are coordinated and align with the
established asset management plan and any other applicable legislation.
i. The Ten-Year Capital Plan details the financial plans related to the Town’s
water and wastewater assets, including those prepared under the Safe
Drinking Water Act, 2002.
11. The Town will align all asset management planning with the Province of Ontario’s
land-use planning framework, including any relevant policy statements issued
under section 3(1) of the Planning Act; shall conform with the provincial plans that
are in effect on that date; and, shall be consistent with all municipal official plans.
12. The Town will coordinate planning for interrelated municipal infrastructure assets
with separate ownership structures by pursuing collaborative opportunities with
neighbouring municipalities and jointly-owned municipal bodies wherever viable
and beneficial.
13. The Town will develop processes and provide opportunities for municipal residents
and other interested parties to offer input into asset management planning
wherever and whenever possible.
2.0 Purpose
The purpose of this policy is to provide leadership in and commitment to the development
and implementation of the Town of Aurora’s asset management program. It is intended
to guide the consistent use of asset management across the organization, to facilitate
logical and evidence-based decision making for the management of municipal
infrastructure assets and to support the delivery of sustainable community services in
the name of “Today, tomorrow, our future together”.
By using sound asset management practices, the Town will work to ensure that all
municipal infrastructure assets meet expected performance levels and continue to
provide desired service levels in the most efficient and effective manner. Linking service
outcomes to infrastructure investment decisions will assist the Town in focusing on
service, rather than budget driven asset management approaches.
This policy demonstrates an organization-wide commitment to the good stewardship of
municipal infrastructure assets, and to improved accountability and transparency to the
community through the adoption of best practices regarding asset management planning.
Council Meeting Agenda
Tuesday, March 26, 2019
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Page 10 of 26
3.0 Background
The Town is responsible for providing a range of essential services to the community,
including transportation networks, stormwater management, facilities and parks, and
many more. To deliver these services, it owns and manages a diverse municipal
infrastructure asset portfolio of roads, bridges, culverts, fleet, sewers, etc. As the social,
economic, and environmental wellbeing of the community depends on the reliable
performance of these municipal infrastructure assets it is critical to implement a
systematic, sustainable approach to their management.
Asset management is such an approach, and refers to the set of policies, practices and
procedures that allow an organization to realize maximum value from its municipal
infrastructure assets. An asset management approach allows organizations to make
informed decisions regarding the planning, building, operating, maintaining, renewing,
replacing and disposing of municipal infrastructure assets through a wide range of
lifecycle activities. Furthermore, it is an organization-wide process that involves the
coordination of activities across multiple departments and service areas such as
Operational Services, Engineering Services, Community Services, Finance, and
Corporate Services. As such, it is useful to adopt a structured and coordinated approach
to outlining the activities, roles and responsibilities required of organizational actors, as
well as the key principles that should guide all asset management decision-making.
A comprehensive and holistic asset management approach will support efficient and
effective delivery of expected levels of service and ensure that due regard and process
are applied to the long-term management and stewardship of all municipal infrastructure
assets. In addition, it will align the Town with provincial and national standards and
regulations such as the Infrastructure for Jobs and Prosperity Act, 2015 and Ontario
Regulation 588/17, enabling the organization to take full advantage of available grant
funding opportunities.
The approval of this policy is an important step towards integrating the Town’s strategic
mission, vision and goals with its asset management program, and ensuring that critical
municipal infrastructure assets and vital services are maintained and provided to the
community in a reliable, sustainable manner.
4.0 Definitions
Unless otherwise noted, the definitions provided in this document align with those outlined
in Ontario Regulation 588/17 (O. Reg. 588/17), Asset Management Planning for Municipal
Infrastructure, under the Infrastructure for Jobs and Prosperity Act, 2015.
1. Asset management (AM) – the coordinated activity of an organization to realize
value from assets. It considers all asset types, and includes all activities involved
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in the asset’s life cycle from planning and acquisition/creation; to operational and
maintenance activities, rehabilitation, and renewal; to replacement or disposal and
any remaining liabilities. Asset management is holistic and normally involves
balancing costs, risks, opportunities and performance benefits to achieve the total
lowest lifecycle cost for each asset (ISO 55000).
2. Asset management plan (AMP) – documented information that specifies the
activities, resources, and timescales required for an individual asset, or a grouping
of assets, to achieve the organization’s asset management objectives (ISO
55000). Under O. Reg. 588/17, by 2023 AMPs for core municipal infrastructure
assets will be required to include the current levels of service being provided; the
current performance of each asset category; a summary of assets in each asset
category, their replacement cost, average age, condition information, and
condition assessment protocols; lifecycle activities required to maintain current
levels of service; discussion of population and economic forecasts; and
documentation of processes to make inventory- and condition-related background
information available to the public.
3. Capitalization threshold – the value of a municipal infrastructure asset at or
above which a Town will capitalize the value of it and below which it will expense
the value of it.
4. Green infrastructure asset – an infrastructure asset consisting of natural or
human-made elements that provide ecological and hydrological functions and
processes and includes natural heritage features and systems, parklands,
stormwater management systems, street trees, urban forests, natural channels,
permeable surfaces and green roofs.
5. Level of service – parameters, or combination of parameters, which reflect social,
political, environmental and economic outcomes that the organization delivers.
Parameters can include, but are not necessarily limited to, safety, customer
satisfaction, quality, quantity, capacity, reliability, responsiveness, environmental
acceptability, cost, and availability (ISO 55000).
6. Lifecycle activities – activities undertaken with respect to a municipal
infrastructure asset over its service life, including constructing, maintaining,
renewing, operating and decommissioning, and all engineering and design work
associated with those activities.
7. Municipal infrastructure asset – an infrastructure asset, including a green
infrastructure asset, directly owned by a Town or included on the consolidated
financial statements of a Town, but does not include an infrastructure asset that is
managed by a joint municipal board.
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5.0 Alignment with the Town’s Strategic Direction
This policy aligns with the Town of Aurora’s Strategic Plan 2011-2031, Official Plan 2010,
Corporate Environmental Action Plan 2018, Parks & Recreation Master Plan 2016,
Transportation Master Plan 2013, IT Strategic Plan, and Cultural Master Plan 2014-2019.
The following passages outline key strategic priorities listed within these documents that
the development of an asset management program will support:
1. Strategic Plan 2011-2031
a. Vision
i. An innovative and sustainable community where neighbours care
and businesses thrive.
ii. Broad community awareness of the town’s cultural resources
contributes to strong community support for cultural groups and
activities.
iii. A healthy, strong and complete community is designed for all stages
of life and includes an array of jobs and investment opportunities, a
full range of community services and amenities, opportunities for
active and public transportation, and a broad mix of building and
housing types. It also includes places to meet and build social
connections and supports active and healthy lifestyle choices, while
ensuring accessibility to all residents.
b. Goals
i. Supporting an exceptional quality of life for all
ii. Enabling a diverse, creative and resilient economy
iii. Supporting environmental stewardship and sustainability
2. Town of Aurora Official Plan 2010
a. Principles
i. Promoting Responsible Growth Management
1. Plan and manage population and employment growth to the
year of 2031 with a focus on shifting emphasis from lower
density greenfield development to higher density forms of
development in the appropriate areas.
ii. Ensuring Design Excellence
1. Promote efficient and fruitful land use and development
decisions to improve quality of life for Aurora’s residents and
maintain high quality buildings and well-designed
streetscapes.
iii. Building a Greener Community
1. Design sustainable communities that incorporate green
building technologies and energy-efficient methodologies.
iv. Providing a Range and Mix of Housing
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1. Develop and provide a broad range of housing types, sizes
and designs that meet resident’s needs and expectations.
v. Providing Appropriate Community Facilities
1. Provide suitable community facilities and services that cater
to a healthy and active lifestyle for Aurora’s residents.
vi. Providing Stable Neighbourhoods
1. Protect Aurora’s character and urban structure by managing
existing and new neighbourhoods to maintain the stability and
vibrancy of the community.
vii. Advancing the Economy
1. Promote economic development efforts to support a
diversified economic base and competitive business
environment to advance Aurora’s economic long -term
prosperity.
viii. Building a Successful Downtown
1. Build a successful and vibrant downtown environment that
attracts tourists, cultural amenities, and investment attractors
and shapes the image of the community.
ix. Establishing a Linked Greenlands System
1. Protect and enhance the natural environment and unique
features of Aurora’s green land for generations to come.
x. Conserving Cultural Heritage Resources
1. Conserve and enhance Aurora’s cultural heritage resources
that reveal the community’s evolution and history.
xi. Providing Sustainable Infrastructure
1. Provide sustainable infrastructure that allows for the
community’s successful operation and ability to support
development to meet the expectations and needs of all
residents.
3. Corporate Environmental Action Plan 2018
a. Objectives
i. Reduce Town-owned facility water consumption
ii. Reduce the uncontrolled and inadequately controlled stormwater
areas with respect to both quality and quantity
iii. Foster a sustainable green development and alternate methods of
transportation to improve the quality of life of Aurora’s residents and
Town staff.
iv. Implement sustainable construction practices to reduce waste,
incorporate sustainable design and reclaim or recycle materials.
v. Reduce waste going to landfill disposal.
vi. Enrich Aurora’s ecology by protecting and preserving biodiversity.
vii. Prepare a Climate Change Adaptation Plan
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viii. Implement the Provincial Climate Change Plan Actions
ix. Reduce the town’s greenhouse gas emissions by town staff and at
town facilities.
x. Encourage the stewardship of Aurora‘s natural resources and
advance green initiatives by promoting community involvement
4. Parks & Recreation Master Plan 2016
a. Objectives
i. Provide an overview of local demographics
ii. Identify relevant trends in sport and recreation
iii. Assess key municipal indoor and outdoor recreation facilities, and
make recommendations to meet future needs
iv. Identify the types of municipal parkland required to meet active and
passive recreational needs
v. Outline the priority, timing, and applicable costs associated with the
Master Plan’s recommendations
b. Purpose
i. Increase personal health through providing opportunities to
increase physical activity and reduce instances of chronic disease
and associated costs borne through the health-care sector.
ii. Provide positive opportunities to pursue in light of people’s limited
disposable time and increasingly sedentary lifestyles (with major
competition coming in the form of television, video games, etc.).
iii. Reduce anti-social behaviours by providing a positive outlet that
can build self-esteem and provides an alternative to self-destructive
activities which in turn can minimize costs borne through the social
services sector and policing.
iv. Deliver economic benefits associated with sport tourism, attracting
skilled or creative workers to choose a community as their desired
place to live, and developing future leaders within the community.
5. Transportation Master Plan 2013
a. Studies
i. Future Conditions Review
ii. Transportation Network Options
iii. Operations and Safety Review
iv. Traffic Signal Progression
v. Analysis of Traffic Signals
vi. Walking and Cycling Needs Assessment
vii. Bicycle Signage and Pavement Markings
viii. Sidewalk Priority Plan
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6. Cultural Master Plan 2014-2019
a. Vision
i. Broad community awareness of the town’s cultural resources
contributes to strong community support for cultural groups and
activities
ii. Aurora embraces a vision of a living heritage connecting past and
present and encompassing the many diverse cultural traditions in the
community
iii. Aurora’s vibrant downtown is the social and cultural hub of the
community and a strong symbol of community identity
iv. Cultural activities and amenities are magnets attracting talent and
investment in a vibrant creative economy
v. Aurora’s creative cultural industries are major economic drivers in
the local economy
vi. A ‘culture of design’ infuses decisions, producing a town that boasts
a vital downtown and beautiful place throughout the community
vii. Aurora is a tourism destination based on its rich heritage and the
vitality of its culture community
viii. The Municipality of Aurora is recognized as a leading municipality
integrating culture into all facets of planning and decision-making
b. Principles
i. Adopt a collaborative approach to cultural development supported by
sustained communication and collaboration between the Municipality
and cultural groups, the public and voluntary sectors and other levels
of government
ii. Ensure cultural resources and opportunities are considered in all
areas of planning and decision-making in the Municipality
iii. Provide cultural opportunities, resources and activities that are
accessible to resident of all ages, abilities, ethnicities, and economic
circumstances and across all parts of the community
iv. Make the most efficient and effective use of the Municipality’s
resources ensuring accountability and value for money
v. Strive for continuous innovation in cultural planning and development
involving all stakeholders
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6.0 Roles and Responsibilities
The development and continuous support of the Town’s asset management program
requires a wide range of duties and responsibilities. The following passages outline the
persons responsible for these tasks:
1. Council
i. Approve the AM policy and direction of the AM program through its
approval of the Town’s asset management plan
ii. Maintain adequate organizational capacity to support the core practices of
the AM program
iii. Prioritize effective stewardship of assets in adoption and ongoing review
of policy and asset management plan
iv. Approve capital and operating budgets delivered by Staff
2. Leadership Team
i. Development of policy and policy updates
ii. Provide corporate oversight to goals and directions and ensure the AM
program aligns with the Town’s strategic plan
iii. Ensure that adequate resources are available to implement and maintain
core AM practices
iv. Develop and monitor levels of service and make recommendations to
Council
v. Track, analyze and report on AM program progress and results
vi. Provide organization-wide leadership in AM practices and concepts
4. Departmental Staff
i. Utilize the new business processes and technology tools developed as
part of the AM program
ii. Participate in implementation task teams to carry-out AM activities such as
the Capital Asset Management Steering Committee (CAMSC)
iii. Implement and maintain defined capital asset levels of service
iv. Manage budgets based on lifecycle activities and financial management
strategies
5. Public
i. Engage and voice level of service expectations and concerns to Council
and Staff through surveys and public engagement opportunities
ii. Understand dynamic relationship between performance, cost, and risk of
assets to deliver desired services
iii. Engage in discussions about strategic priorities and target levels of
service for next 10 years
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7.0 Key Principles
The Town shall consider the following principles as outlined in section 3 of the
Infrastructure for Jobs and Prosperity Act, 2015 , when making decisions regarding
asset management:
1. Infrastructure planning and investment should take a long-term view, and
decision-makers should consider the needs of citizens by being mindful of,
among other things, demographic and economic trends.
2. Infrastructure planning and investment should consider any applicable budgets or
fiscal plans.
3. Infrastructure priorities should be clearly identified in order to better inform
investment decisions respecting infrastructure.
4. Infrastructure planning and investment should ensure the continued provision of
core public services, such as safe drinking water and reliable transportation
services.
5. Infrastructure planning and investment should promote economic
competitiveness, productivity, job creation and training opportunities.
6. Infrastructure planning and investment should ensure that the health and safety
of workers involved in the construction and maintenance of infrastructure assets
is protected.
7. Infrastructure planning and investment should foster innovation by creating
opportunities to make use of innovative technologies, services and practices,
particularly where doing so would utilize technology, techniques and practices
developed in Ontario.
8. Infrastructure planning and investment should be evidence based and
transparent, and, subject to any restrictions or prohibitions under an Act or
otherwise by law on the collection, use or disclosure of information,
i. investment decisions respecting infrastructure should be made on the
basis of information that is either publicly available or is made available to
the public, and
ii. information with implications for infrastructure planning should be shared
between the Town and broader public sector entities and should factor into
investment decisions respecting infrastructure.
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9. Where provincial or municipal plans or strategies have been established in
Ontario, under an Act or otherwise, but do not bind or apply to the Town, as the
case may be, the Town should nevertheless be mindful of those plans and
strategies and make investment decisions respecting infrastructure that support
them, to the extent that they are relevant.
10. Infrastructure planning and investment should promote accessibility for persons
with disabilities.
11. Infrastructure planning and investment should minimize the impact of
infrastructure on the environment and respect and help maintain ecological and
biological diversity, and infrastructure should be designed to be resilient to the
effects of climate change.
12. Infrastructure planning and investment should endeavour to make use of
acceptable recycled aggregates.
13. Infrastructure planning and investment should promote community benefits,
being the supplementary social and economic benefits arising from an
infrastructure project that are intended to improve the well-being of a community
affected by the project, such as local job creation and training opportunities,
improvement of public space within the community, and any specific benefits
identified by the community.
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Attachment
BUDGET COMMITTEE APPROVED
Community Services
72169 Town Hall - LAN Room HVAC 90,000
72201 Work Station Refresh, Carpet, Paint 150,000
72213 ASC - LED Lighting 50,000
72218 22 Church St - LED Lighting Retrofit 50,000
72274 AFLC - Squash Courts Floor Replacement 100,000
72298 ACC - Snow Melt Pit Boiler 20,000
72323 SARC - Repair of Concrete Walkways 20,000
72326 AFLC - Replacement Overhead Doors and Operators 15,400
72340 ACC - Reseal Exterior Windows 13,500
72342 ACC - Replace Thermoplastic Membrane Roofing 165,600
72389 22 Church St - Repair Wood Flooring 25,000
72393 ASC - Replacement of Roofing Sections 32,160
72404 Town Hall - Replacement of Exterior Entrance Doors 16,500
72405 Town Hall - Replacement of Roof Sections and Skylight
Sealant
250,000
72406 SARC - Ice Plant Repairs 62,850
72421 Library - Replacement of Perimeter Sealant of Windows 26,000
72438 SARC - Pool - Supply, Install and Replace Bleachers 43,000
72442 ACC - New Roll Up Doors (3)60,000
72448 Town hall - Interior Conversion to LED 95,000
72449 SARC - Interior LED Retrofit 30,000
72306 Lifeguard Chairs 18,000
74021 SARC - Comprehensive Sound/Audio/Public Address
System
45,200
74022 AFLC - Supply, Install and Replace Change Room
Lockers
56,500
72407 ACC - ACC #1 - Sound System Upgrade 50,000
Community Services Sub Total 1,484,710$
Corporate Services
12002 Accessibility Implementation Plan 350,000
14047 Computer & Related Infrastructure Renewal 283,000
Corporate Services Sub Total 633,000$
Financial Services
14012 Financial System 800,000
43038 Water Meter Replacement Program 600,000
Financial Services Sub Total 1,400,000$
Fleet
31097 Traffic Line Painter (#70-19)10,000
43059 CCTV Camer (#72-19)10,000
Fleet Sub Total 20,000$
2019 Repair and Replacement Capital Projects
Summarized by Results of Council Discussions
Project ID Project New 2019
Requests
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Parks
73315 Sheppard's Bush Parking Lot Resurface 250,000
73320 Subdivision Entry Sign - Batson & Yonge 27,100
Parks Sub Total 277,100$
Roads
31177 Recon - Vandorf Sdrd - Monkman Crt - Carisbrooke 1,000,000
31178 Recon - Poplar Cres 150,000
Roads Sub Total 1,150,000$
Rates
42060 Sanitary Inflow & Infiltration 400,000
42073 Storm Pond Maintenance Program 250,000
42066 Damaged Storm Pipe off Henderson Dr 960,000
42067 Storm Outfall Erosion at Mill St 150,000
Rate Sub Total 1,760,000$
TOTAL PROJECT FUNDING APPROVED AS PRESENTED 6,724,810$
CONDITIONAL APPROVAL - ADDITIONAL INFORMATION REQUIRED
Community Services
72179 ACC - Multi-Purpose Room 200,000
72394 ASC - Replacement of Vinyl Wall Covering 36,400
72444 Yonge St Electronic Sign Replacement 80,000
74007 AFLC - Fitness Equipment Replacement 50,000
Community Services Sub Total 366,400$
Financial Services
43055 Advanced Metering Infrastructure 2,000,000
Financial Services Sub Total 2,000,000$
Operational Services
34220 GMC/K3500 (#17-20) 85,000
34221 Kubota 4x4 Tractor (#599-19) 45,000
34228 Ice Resurfacer (#595-19) 90,000
34409 Smart Car Replacement (#400-19) 50,000
71103 Wide Area Mower (#255-20) 140,000
71112 Ford 350 Dump Truck (#226-19) 60,000
71119 Tractor - JD/4320 (#240-19) 60,000
72281 AFLC - Skate Park 600,000
73231 Tennis Court Resurface - David English Park 20,000
73240 Walkway/Basketball Repaving - Tamarac Park 30,000
73242 Improvements to Fleury Park Washroom Facility 250,000
Operational Services Sub Total 1,430,000$
3,796,400$
TOTAL 2019 REPAIR & REPLACEMENT CAPITAL BUDGET 10,521,210$
CONDITIONAL APPROVAL - MORE INFORMATION REQUIRED
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NOT APPROVED
Community Services
72284 SARC - Replace Main Lobby Washroom Partitions 30,000
72356 ACC - Replacement of fire alarm panel 20,000
Community Services Sub Total 50,000$
Operational Services
73212 Playground Replacement - Taylor Park 175,000
41011 Sanitary Sewer CCTV Inspection 150,000
Operational Services Sub Total 325,000$
375,000$
10,896,210$ TOTAL 2019 REPAIR & REPLACEMENT CAPITAL BUDGET
NOT APPROVED
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Attachment
Summarized by Results of Council Discussions
BUDGET COMMITTEE APPROVED
Community Services
72443 AFLC - Pylon Sign 60,000
74013 Museum Collection Infrastructure 10,000
73324 Pet Cemetery Restoration 15,000
85,000$
Corporate Services
24012 By-Law Permit Parking Program 50,000
14058 Project Management Software 50,000
100,000$
Fire Services
21106 Pumper for Fire Hall 4-5 410,000
21114 Fire Master Plan 51,250
461,250$
Operational Services
73085 Arboretum Development 96,000
73296 Trails - BG Group Trail Connection 150,000
73319 Canine Commons Upgrades 35,000
34224 Screening of Surplus Soil and Compost 35,000
34713 Street Light Pole Identification 40,000
356,000$
Planning & Development Services
34707 Lighting Upgrade - Wellington, Berczy - West of John
West Way 350,000
350,000$
1,352,250$
CONDITIONAL APPROVAL - ADDITIONAL INFORMATION REQUIRED
Community Services
72410 SARC - Gymnasium 9,400,000
81019 Library Square 35,000,000
74015 Cultural Services Master Plan 100,000
44,500,000$
Project ID Project New 2019
Requests
2019 Growth and New Capital Projects
TOTAL PROJECT FUNDING APPROVED AS PRESENTED
Corporate Services Sub Total
Operational Services Sub Total
Planning & Development Services Sub Total
Community Services Sub Total
Fire Services Sub Total
Community Services Sub Total
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Tuesday, March 26, 2019
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Operational Services
34187 3 Ton Truck 50,000
34188 New Snow Blower Attachments 150,000
34420 New Wide Area Mower 140,000
34422 Additional Vehicle - By-Law Services 60,000
34173 New Trackless Sidewalk Utility Vehicle 175,000
73169 Wildlife Park - Phase 1/2/3 1,000,000
73321 Cattle Crawl Underpass 750,000
2,325,000$
Planning and Development Services
81016 Aurora Promenade Streetscape Design &
Implementation 730,000
34533 Traffic Calming Measures in School Zones 20,000
31179 Hillary House Parking Lot 135,300
Planning and Building Services Sub Total 885,300$
CONDITIONAL APPROVAL - MORE INFORMATION REQUIRED 47,710,300
49,062,550$
NOT APPROVED
Operational Services
73322 Walkway - SARC to Salvation Army Property 55,000
55,000$
Planning and Development Services
34525 Yonge St Parking Plan 200,000
34534 John West Way - Traffic Light Update 300,000
Planning and Building Services Sub Total 500,000$
555,000$
TOTAL 2019 GROWTH & NEW CAPITAL BUDGET 49,617,550
Operational Services Sub Total
Operational Services Sub Total
NOT APPROVED
TOTAL 2019 GROWTH & NEW CAPITAL BUDGET
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Tuesday, March 26, 2019
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Attachment
BUDGET COMMITTEE APPROVED
CAO
12032 Residents Survey 30,000
CAO Sub Total 30,000
Community Services
72206 Back Up Generation for Evacuation Centre 50,000
72437 Refridgeration Plan Safety Audits 30,000
Community Services Sub Total 80,000
Corporate Services
13020 Appraisal of Town Buildings 55,000
Corporate Services Sub Total 55,000
Planning and Development Services
81021 Engineering Design Criteria Manual Update 50,000
42808 Corporate Energy Management Plan 50,000
100,000
265,000
CONDITIONAL APPROVAL - ADDITIONAL INFORMATION REQUIRED
Community Services
72391 22 Church St - Investigation of Water Infiltration 10,000
72401 Structural Study 40,000
73317 Outdoor Field Development Strategy 55,000
73318 User Fee Pricing Strategy 60,000
Community Services Sub Total 165,000
Operational Services
34421 Fleet Consultant 25,000
Operational Services Sub Total 25,000
Project ID Project New 2019
Requests
2019 Studies and Other Capital Projects
Summarized by Results of Council Discussions
Planning and Development Services Sub Total
TOTAL PROJECT FUNDING APPROVED AS PRESENTED
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Planning and Development Services
81023 Architectural Design Guidelines for Stable
Neighbourhoods 75,000
81024 Community Improvement Plan Review 50,000
31133 Photometric Analysis and Lighting Gap 100,000
31175 Parking Lot Rehabilitation Study 200,000
42059 Storm Sewer Reserve Fund and Rates Study 100,000
525,000
715,000
980,000$
NOT APPROVED
CAO
12015 Update Town of Aurora Strategic Plan 80,000
CAO Sub Total 80,000
Planning and Development Services
81022 Economic Development Strategic Plan 100,000
100,000
180,000
1,160,000$
Planning and Development Services Sub Total
NOT APPROVED
TOTAL 2019 STUDIES & OTHER CAPITAL BUDGET
Planning and Development Services Sub Total
CONDITIONAL APPROVAL - MORE INFORMATION REQUIRED
TOTAL 2019 STUDIES & OTHER CAPITAL BUDGET
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Town of Aurora
Council Report No. OPS19-005
Subject: Approval of Capital Project No. 71103 and No. 34420 (“Wide Area
Mower”)
Prepared by: Steve Filippelli, Parks & Fleet Supervisor
Department: Operational Services
Date: March 26, 2019
Recommendation
1. That Report No. OPS19-005 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 71103 – Wide Mower Unit (#255-20) in the amount of $140,000; and
3. That this report satisfy Council’s conditional budget approval for Capital
Project No. 34420 – New Wide Area Mower in the amount of $140,000; and
4. That the total approved budget for Capital Project No. 71103 be increased to
$175,000, representing an increase of $35,000 to be funded from the Fleet
R&R Reserve; and
5. That the total approved budget for Capital Project No. 34420 be increased to
$175,000, representing an increase of $35,000 to be funded by $3,500 from the
Growth and New Reserve and $31,500 from the Parks DC Reserve.
Executive Summary
This report seeks Council approval to proceed with Capital Project No. 71103 for the
replacement of Parks Wide Area Mower unit No.255 and Capital Project No. 34420
growth and new additional Wide Area Mower:
• Staff are requesting replacement of wide area mower #255-20 due to significant
costs to maintain and provide servicing.
• An additional wide area mower is required due to growth and adherence to our
Park Maintenance Standard;
• Increase in cost of mower by an additional $35,000 due to trade tariffs.
Council Meeting Agenda
Tuesday, March 26, 2019
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Page 1 of 8
March 26, 2019 Page 2 of 5 Report No. OPS19-005
Background
The wide area mower has been heavily utilized since its acquisition in 2013. This wide
area mower can cut 17 acres/hour using only one operator. This wide area mower
maintains all parks and sports fields in Town and uses one unit as opposed to multiple
units and staff requirements. It is utilized between 40-50 hours per week during the
months of May through October.
Analysis
A significant cost is required to maintain and provide servicing to this heavily
used and fatigued piece of grass cutting equipment.
The Wide Area Mower has accumulated 2,814 hours since purchase and operates on a
daily basis from 5-6 days per week. It is now showing signs of excessive wear. The
metal on the equipment has signs of fatigue and stress cracks from continuous driving
(approximately 40-50 hours/week). The breakdowns are no longer minor but rather
major, with specialized parts that aren’t normally a stocked shelf item. Specialized parts
can take up to three (3) weeks, making turnaround time very slow.
An additional wide area mower is required due to growth and adherence to our
Parks Maintenance Standard.
With Aurora’s growth and development of 2C parkland and the Hallmark property, a
new additional second wide area mower can maintain (newly acquired 45 acres of
assumed property through the development of 2C parkland and the Hallmark property)
along with assisting in maintaining the Council approved “Parks Maintenance Standard
Service Level” set out in May 2015.
Increase in cost of mower by an additional $35,000 due to trade tariffs.
Staff received a quote in the amount of $140,000 for a new Wide-Area Mower in May
2018. Shortly after in June 2018, the US Government imposed a tariff on Canadian
steel and aluminum. In July 2018, the Canadian government imposed tariffs on US
imports which has resulted in an increase on the cost of products as they enter Canada.
This has forced Canadian distributors to pass the inflated cost onto the end buyer which
is reflected in the updated quote, received in February 2019, to a new total cost per
mower of $170,000, which is an increase of $35,000. As part of the preparation of the
Council Meeting Agenda
Tuesday, March 26, 2019
Item R4
Page 2 of 8
March 26, 2019 Page 3 of 5 Report No. OPS19-005
Capital Budget in the Fall of 2018, staff used the quote received in May of that year.
The increase, as a result of tariffs, were unknown at that time.
Advisory Committee Review
Not applicable.
Legal Considerations
None.
Financial Implications
If approved, Capital Project No. 71103 – Wide Area will be funded from the Fleet R&R
and Capital Project No. 34420 - New Wide Area Mower will be funded 10% from the
Growth and New Reserve and 90% from the Parks Development DC Reserve.
The quote received in February 2019 resulted in an increase, per mower, of $35,000.
We will require $175,000 which includes non-recoverable taxes.
Communications Considerations
There is no external communication required.
Link to Strategic Plan
Providing a safe and reliable piece of equipment for Operational Services Parks Division
that supports the Strategic Plan Goal of maintaining a standard level of service that
meets town approved levels that include all municipally-owned and/or operated parks,
natural areas, trails, and related outdoor recreation facilities and amenities.
Alternative(s) to the Recommendation
1. Council may choose to not award Project No. 71103 “Replacement Mower”. The
existing Wide Area Mower is a depreciating asset which is forecasted to incur a
higher than usual amount of repair costs. If Council chooses to not approve this
capital project, the existing Mower will continue to be used, and the Town may
Council Meeting Agenda
Tuesday, March 26, 2019
Item R4
Page 3 of 8
March 26, 2019 Page 4 of 5 Report No. OPS19-005
experience increased maintenance costs with the possibility of serious downtime in
maintenance operations of Outdoor Sports Fields and Park facilities. That may result
in staff not being able to meet the council approved maintenance standard service
levels.
2. Council may choose to not award Project No. 34420 “New Additional Mower”. One
Wide Area Mower to facilitate the entire Town is not ideal with the growth and
development and the added 2C lands that are coming on board this spring. If
Council chooses to not approve this capital project, the one existing mower will
continue to be used, and the Town may experience decreased service levels with a
possibility of not meeting the required maintenance standard service levels.
Conclusions
Staff recommends that both Capital Project No. 71103 Capital Project No. 34420 be
approved to ensure that the Council approved Park Maintenance Standards are
complied with.
Attachments
Attachment #1 – Capital Project No. 71103 Wide Area Mower
Attachment #2 – Capital Project No. 34420 New Wide Area Mower
Previous Reports
None.
Pre-submission Review
CAO Review on February 28, 2019
Council Meeting Agenda
Tuesday, March 26, 2019
Item R4
Page 4 of 8
Council Meeting Agenda Tuesday, March 26, 2019Item R4 Page 5 of 8
Town of Aurora
Capital Projects
Project
Department
Version Year
71103 Wide Area Mower (#255-20)
Operational Services
Final Approved Budget 2019
Description
TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018
Project conditionally approved pending a further report to Council as per Budget Committee on February 2, 2019
PROJECT DESCRIPTION:
Provide a brief overview of the project and include the key goals, objectives and performance measures.
2013 wide area mower utilized to mow sports field and park open space. Mower is recognized in the 10 yr capital
plan but needs replacement sooner than forecast due to required repairs and lifecycle expectancy. The Town of
Aurora does not have a lifecycle for this vehicle in its asset management policy but based on the manufacturers
recommendations and conversations with other municipal fleet departments, these units are usually replaced at
3,000 hrs or 6 years. This mower was originally planned in the 10 yr capital for replacement after 7 yrs of service.
PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT:
Provide the reasons the project should be approved and what will be the impact of the project to service levels.
This m achine has accumulated 2,814 hrs since purchase and operates 5-6 days a week May through
mid-October. This piece of equipment is essential to parks operations as it is the primary wide area cutter. Without
this mower, service levels cannot be met and user groups could be impacted as this equipment maintains turf on
the sports fields.
PROJECT BENEFITS:
Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits.
Significant cost savings in repairs
Less down time of equipment
Maintenance targets met and customer satisfaction
IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED:
Please provide an explanation of what the outcomes would be if the project was not approved.
User groups could suffer as a result of turf not being maintained adequately, loss of revenue and Town could be
exposed to a liability.
Budget
Future202420222021202020192023Total
Expenditures
Estimated Expenditures
EQUIPMENT - OTHER 140,000140,000
140,000 140,000
140,000 140,000Expenditures Total
Funding
Infrastructure Sustainability Reserves
FLEET R&R RESERVE CONT'N 140,000140,000
140,000 140,000
140,000 140,000Funding Total
Total Over (Under) Funded
Attachment #1
Council Meeting Agenda
Tuesday, March 26, 2019
Item R4
Page 6 of 8
Town of Aurora
Capital Projects
Project
Department
Version Year
34420 New Wide Area Mower
Operational Services
Final Approved Budget 2019
Description
TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018
Project conditionally approved pending a further report to Council as per Budget Committee on February 19, 2019
PROJECT DESCRIPTION:
Provide a brief overview of the project and include the key goals, objectives and performance measures.
New wide area mower required to sustain the service level standards for turf maintenance in our parks and sports
fields. Between 2016-2018 Parks has assumed approximately 25 acres of land to maintain through development.
By the end of 2020, with additional 2C parkland and the Hallmark property, there will be approximately an
additional 20 acres to maintain.
The addition of a second wide area would take pressure off and allow for back up when one mower is in for
service or repairs. These mowers are integral to the operation and their performance is key in maintaining our
maintenance levels.
PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT:
Provide the reasons the project should be approved and what will be the impact of the project to service levels.
Growth of Town and addition of new parkland and facilities.
To maintain parks service level standards.
PROJECT BENEFITS:
Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits.
Well maintained parks and sports fields within our community to support activity,good health and safe play
IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED:
Please provide an explanation of what the outcomes would be if the project was not approved.
Loss of revenues due to unmaintained sports fields
Possible exposure to liable due to unsafe fields
Budget
Future202420222021202020192023Total
Expenditures
Estimated Expenditures
EQUIPMENT - OTHER 140,000140,000
140,000 140,000
140,000 140,000Expenditures Total
Funding
Development Charges Reserve Funds
PARKS DEV & FAC DC CONT'N 126,000126,000
126,000 126,000
Other Funding Sources
GROWTH & NEW RES CONT'N 14,00014,000
14,000 14,000
140,000 140,000Funding Total
Total Over (Under) Funded
Attachment #2
Council Meeting Agenda
Tuesday, March 26, 2019
Item R4
Page 7 of 8
Town of Aurora
Capital Projects
Project
Department
Version Year
34420 New Wide Area Mower
Operational Services
Final Approved Budget 2019
Operating Impact
2025202420222021202020192023Total
FUEL COSTS 1,8001,800
1,800 1,800Total
Council Meeting Agenda
Tuesday, March 26, 2019
Item R4
Page 8 of 8
Motion for Which Notice
Has Been Given (Feb. 12, 2019) Councillor Wendy Gaertner
Date: March 26, 2019
To: Mayor and Members of Council
From: Councillor Gaertner
Re: Information Regarding 672 and 684 Henderson Drive
Whereas there is a significant public interest in the proposed development of the
properties located at 672 and 684 Henderson Drive; and
Whereas the community is requesting more information with respect to the history of the
property and any contact between the owners and the Town; and
Whereas it is important to recognize the public expectation of open and accessible
information;
1.Now Therefore Be It Hereby Resolved That any and all Town information regarding
the properties located at 672 and 684 Henderson Drive, including but not limited to
prior correspondence and Closed Session Reports and Minutes, excluding anything
currently being considered by Council in Closed Session, be released to the general
public and the Committee of Adjustment before a Meeting is held regarding these
properties.
Council Meeting Agenda
Tuesday, March 26, 2019
Motion (a)
Page 1 of 1
Memorandum
Date: March 26, 2019
To: Members of Council
From: Mayor Tom Mrakas
Re: York Regional Council Highlights of February 28, 2019
Recommendation
That Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4746
Email: tmrakas@aurora.ca
www.aurora.ca
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday, March 26, 2019
Regional Report
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The Corporation of the Town of Aurora
By-law Number XXXX-19
Being a By-law to amend By-law Number 5840-16, as amended,
respecting signs within the Town of Aurora.
Whereas section 11 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, permits
The Corporation of the Town (the “Town”) to pass by-laws respecting signs, structures,
culture, heritage, the health, safety and well-being of persons and Economic, social and
environmental well-being of the municipality;
And whereas it is deemed necessary to amend By-law Number 5840-16 to regulate
additional signs in the Town of Aurora;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts
as follows:
1. Section 1 of By-law Number 5840-16 be and is hereby amended by inserting the
following:
“1.34.1 “portable sign”shall mean a free standing sign located, erected or
displayed on, but not permanently anchored to, the ground and includes
but is not limited to, signs commonly referred to as A-frame, T-frame or
sandwich board, but shall not include a banner sign, an election sign, a
feather banner sign, an inflatable sign or a mobile sign”
2. Section 3.5 of By-law Number 5840-16 be and is hereby amended by inserting the
following:
“(e) portable signs in accordance with subsection 5.16 of this by-law.”
3. Section 3.6 of By-law Number 5840-16 be and is hereby amended by inserting the
following:
“(e) portable signs in accordance with subsection 5.16 of this by-law.”
4. Paragraph (h) of section 4.3 of By-law Number 5840-16 be and is hereby deleted
and replaced with the following:
“(h) notwithstanding paragraphs (b) and (c), an application for a mobile sign, a
banner sign, a feather banner sign or a portable sign permit shall, in lieu of
the items required under paragraphs (b) and (c) include:
(i) written permission of the property management or the person in
charge of the lot;
(ii) proposed dates and/or times for placement and removal of signs;
(iii) information with respect to number and locations of proposed
sign(s);
(iv) for mobile signs, proof of insurance satisfactory to the Director; and
(v) for portable signs that are placed, or to be placed, on public lands:
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (a)
Page 1 of 5
By-law Number XXXX-19 Page 2 of 4
(A) proof of liability insurance naming the Town as an additional
insured in an amount of at least $2,000,000 CAD, or an amount
otherwise to the satisfaction of the Director; and
(B) written commitment in a form satisfactory to the Director to
indemnify the Town in case of any claim against the Town
caused by, or related to, the portable sign.”
5. Paragraph (c) of section 4.7 of By-law Number 5840-16 be and is hereby deleted
and replaced with the following:
“(c) Provisions in subsection 4.7 of this bylaw shall not apply to mobile signs,
banner signs, feather banner signs and portable Signs.”
6. Section 5.1 of By-law Number 5840-16 be and is hereby deleted and replaced with
the following:
“5.1 RESTRICTIONS ON TYPES OF SIGNS:
Except for any signs provided under subsection 4.2, only the following types
of signs are allowed in the Town and subject to the applicable provisions
contained in this by-law, including the requirement to obtain a permit:
(a) wall signs,
(b) awning signs,
(c) canopy signs,
(d) free standing canopy signs,
(e) projecting signs,
(f) ground signs,
(g) non-residential development signs,
(h) residential development signs,
(i) third party signs subject to Council approval,
(j) mural signs subject to Council approval,
(k) mobile signs,
(l) banner signs,
(m) feather banner signs,
(n) portable signs,
(o) menu board,
(p) pre-menu board.”
7. Section 5 – General Provisions of By-law Number 5840-16 be and is hereby
amended by inserting the following:
“5.16 PORTABLE SIGNS:
The following regulations shall apply to all portable signs:
(a) on lands that are not public, portable signs shall only be located in:
(i) Commercial zones,
(ii) Institutional zones,
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (a)
Page 2 of 5
By-law Number XXXX-19 Page 3 of 4
(iii) Employment zones,
(iv) Rural zones, and
(v) non-residential use areas within the Promenade zones,
as identified and described in the Zoning By-law;
(b) on public lands, portable signs shall only be located within the area
delineated as the Aurora Promenade Permitted Portable Sign
Locations on Public Property on Schedule “D” of this by-law;
(c) portable signs shall only be located on the premises of the business
enterprise, venture, undertaking or cause that the portable sign is
advertising or notifying about or on public lands that are directly
adjacent to such premises;
(d) a business enterprise, venture, undertaking or cause shall only be
permitted to have one (1) Portable Sign permit at any one time;
(e) permits for portable signs shall expire one (1) year from the date of
permit issuance;
(f) portable signs shall only be displayed to the public from 6:00 am to
11:00 pm and only during times when the business enterprise,
venture, undertaking or cause that the portable sign is advertising or
notifying about is operating and open to the public;
(g) portable signs shall only be displayed to the public with a Town
issued permit sticker affixed to the sign;
(h) at all times when placed or located outdoors, portable signs shall be
weighted down and securely affixed to grade so as to prevent
unintentional movement;
(i) no portable sign shall be internally or externally illuminated;
(j) no portable sign shall exceed:
(i) 1.0 metres in height inclusive of the base and frame, and
(ii) 0.6 m
2 in sign area;
(k) no portable sign shall be located:
(i) within 1.0 metre of a driveway, a rear lot line or a common lot
line with adjacent lots,
(ii) within 0.4 metres of the edge of a roadside curb,
(iii) within a parking lot, any parking space or a planting bed,
(iv) in a manner that impedes the flow of traffic on, in or out of a lot,
(v) in a manner that obstructs or interferes with a pedestrian or
vehicular entrance/exit of a building,
(vi) in a manner that could obstruct or interfere with snow plowing or
snow removal, or
(vii) in a manner that provides less than 1.1 metre of unobstructed
sidewalk passage space on any sidewalk or walkway;”
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (a)
Page 3 of 5
By-law Number XXXX-19 Page 4 of 4
8. Paragraph (b) of Schedule “A” Fees and Securities to By-law Number 5840-16 be
and is hereby deleted and replaced with the following:
“(b) application fee for mobile signs, banner signs, feather banner signs,
portable signs and signs advertising a special event: $100.00 per
application;”
9. By-law Number 5840-16 be and is hereby amended by inserting the following
schedule:
“Schedule “D” – Aurora Promenade Permitted Portable Sign Locations on Public
Property”
Enacted by Town of Aurora Council this 26
th day of March, 2019.
___________________________________
Tom Mrakas, Mayor
___________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (a)
Page 4 of 5
SCHEDULE “D” to BY-LAW NUMBER 5840-16
Town of Aurora
Aurora Promenade Permitted Portable Sign Locations on Public Property
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (a)
Page 5 of 5
The Corporation of the Town of Aurora
By-law Number XXXX-19
Being a By-law to designate a property to be of cultural heritage
value or interest (124 Wellington Street East).
Whereas subsection 29(1) of the Ontario Heritage Act, R.S.O. 1990, c. O.18, as
amended, provides that the council of a municipality may, by by-law, designate a
property within the municipality to be of cultural heritage value or interest;
And whereas on September 18, 2018, the Council of The Corporation of the Town of
Aurora (the “Town”) approved the recommendations of its Heritage Advisory Committee
to designate the property municipally known as 124 Wellington Street East, Aurora (the
“Property”) to be of cultural heritage value or interest;
And whereas the Town Clerk caused notice of the intention to designate the Property
to be served on the owner of the Property and the Ontario Heritage Trust and published
in a newspaper having general circulation in the municipality;
And whereas there were no objections to the proposed designation of the Property
served on the Town;
And whereas the Council of the Town deems it necessary and expedient to enact a by-
law to designate the Property to be of cultural heritage value or interest;
Now therefore the Council of The Corporation of the Town of Aurora herby enacts
as follows:
1. The Property described on Schedule “A” attached hereto and forming part of this
By-law be and is hereby designated to be of cultural heritage value or interest.
2. A statement explaining the cultural heritage value or interest of the Property and
a description of the heritage attributes of the Property are set out on Schedule
“B” attached hereto and forming part of this By-law.
3. The Town Clerk shall serve a copy of this By-law on the owner of the Property
and the Ontario Heritage Trust and publish notice of this By-law in a newspaper
having general circulation in the municipality.
4. The Town Solicitor shall register against the Property in the proper Land Registry
Office, a copy of this By-law including an Affidavit of the Town Clerk respecting
the giving of notice referenced herein to be attached to and forming part of this
By-law.
Enacted by Town of Aurora Council this 26th day of March, 2019.
___________________________________
Tom Mrakas, Mayor
___________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (b)
Page 1 of 3
By-law Number XXXX-19 Page 2 of 3
Schedule “A”
Description of Property
All and singular those certain parcels or tracts of land and premises situate, lying and
being in the Town of Aurora, in the Regional Municipality of York, municipally known as
124 Wellington Street East, and being composed of Lot 109 on Plan 246, Part of Lot
102 on Plan 246, being Part 1 on Plan 65R18213, Part of Lot 1 1st Range South of
Centre Street West of Railroad on Plan 107 as in R559458 except Part 3 on Plan
65R21186, being all of PIN 03641-1648 (LT) including the primary building and all other
buildings and structures thereon.
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (b)
Page 2 of 3
By-law Number XXXX-19 Page 3 of 3
Schedule “B”
Statement of Cultural Heritage Value or Interest
Constructed circa 1920, Baldwin’s Restaurant features pre-World War II Georgian
Revival and Industrial architectural influence. The building features a flat roof, numerous
sash windows and decorative brickwork. Historically, the building operated as a flour
mill and was built by William Baldwin after the original mill further west on Wellington
Street was destroyed by fire. The Baldwin building is located distinctively on the west
side of the railway tracks, which was a prime location to easily transport goods and
made the building an early community landmark at the busy Wellington railway
intersection.
The prominent Baldwin family owned the property and operated the mill. William
Baldwin and his son George Baldwin both served separate terms as Mayor of Aurora.
George Baldwin was also the first Chairman of the Aurora Hydro-Electric Commission.
The Baldwin building is an important community landmark featuring a high degree of
craftsmanship in its build. It is one of the last pre-World War II industrial buildings
remaining in Town, was owned by one of Aurora’s more prominent historical families,
and its presence serves as a visual reminder of the early industrial and commercial
growth of Aurora around the railway tracks.
Description of Heritage Attributes
Reasons for designation include the following heritage attributes and apply to all
elevations and the roof including all facades, entrances, windows, chimneys, and trim,
together with construction materials, their related building techniques and landscape
features.
Exterior Elements
x Flat roof
x Decorative brickwork including the third storey recessed half stone
x Symmetrical, well-proportioned design
x Light sash windows and east facing entrance door
x Stone window sills
x High horizontal belt course juxtaposed with vertical bands
x Stone cornice
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (b)
Page 3 of 3
The Corporation of the Town of Aurora
By-law Number XXXX-19
Being a By-law to amend By-law Number 6106-18, to designate
a site plan control area.
Whereas on July 24, 2018, the Council of The Corporation of the Town of Aurora (the
“Town”) enacted By-law Number 6106-18 to designate a site plan control area;
And whereas the Council of the Town deems it necessary and expedient to amend By-
law Number 6106-18 to provide additional delegated authority to Town staff;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts
as follows:
1. Section 5 of By-law Number 6106-18 be and is hereby renumbered to 5 (a).
2. The following be added after section 5 (a) of By-law Number 6106-18, as
amended:
“5 (b) The Director may approve, or waive or amend the approval, of the plans
and drawings and be authorized to execute any agreements where it is in
the opinion of the Director that the proposed development is commercial
and industrial and not abutting an arterial road.”
Enacted by Town of Aurora Council this 26th day of March, 2019.
___________________________________
Tom Mrakas, Mayor
___________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (c)
Page 1 of 1
The Corporation of the Town of Aurora
By-law Number XXXX-19
Being a By-law to establish development charges for the Town of
Aurora and to repeal Development Charge By-law Number 5585-14.
Whereas subsection 2(1) of the Development Charges Act, 1997, S.O. 1997, c. 27, as
amended (the “Act”), provides that the council of a municipality may by by-law impose
development charges against land to pay for increased capital costs required because
of increased needs for services arising from development of the area to which the by-
law applies;
And whereas a Development Charges Background Study for the Town of Aurora,
dated January 24, 2019 (the “Study”) as required by section 10 of the Act was
presented to Council along with a draft of this By-law as then proposed on March 19,
2019;
And whereas notice of a public meeting was given pursuant to subsection 12(1) of the
Act, and in accordance with the regulations under the Act, on or before February 25,
2019, and copies of the Study and this proposed development charge by-law were
made available to the public not later than January 24, 2019 in accordance with
subsection 12(1) of the Act;
And whereas a public meeting was held on March 19, 2019 in accordance with the Act
to hear comments and representations from all persons who applied to be heard (the
“Public Meeting”);
And whereas any person who attended the public meeting was afforded an opportunity
to make representations and the public generally were afforded an opportunity to make
written submissions relating to this proposed By-law;
And whereas the Town’s Director of Financial Services/Treasurer and other Town staff
have reviewed the Study in light of the public comments and representations and
provided a report to Council dated March 19, 2019;
And whereas Council adopted the following recommendations at its March 26, 2019
meeting:
(a) THAT Council confirms that it intends to ensure that the increase in the need for
services attributable to the anticipated development will be met, subject to
sufficient development charge revenues being generated and other Town
affordability criteria being met;
(b) THAT Council confirms that it intends that the future excess capacity identified in
the Development Charges Background Study for the Town of Aurora dated
January 24, 2019 shall be paid for by the development charges or other similar
charges;
(c) THAT Council adopts the capital forecasts prepared in conjunction with the
Development Charges Background Study for the Town of Aurora dated January
24, 2019, subject to annual budget reviews; and
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (d)
Page 1 of 15
By-law Number XXXX-19 Page 2 of 15
(d) THAT Council confirms that no further public meetings are required under
subsection 12(3) of the Development Charges Act, 1997;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts
as follows:
1.0 Definitions
1.1 In this By-law,
(a) “Act ” means the Development Charges Act, 1997, S.O. 1997, c. 27, as
amended, or any successor thereto;
(b) “agricultural use” means land, buildings or structures, excluding any
portion thereof used as a dwelling unit, used or designed or intended for
use for the purpose of a bona fide farming operation, including, but not
limited to animal husbandry, dairying, livestock, fallow, field crops, removal
of sod, forestry, fruit farming, horticulture, market gardening, pasturage,
poultry keeping, equestrian facilities and any other activities customarily
carried on in the field of agriculture, except the commercial storage, milling
or processing of grains, seeds, livestock and products of other farming
operations for the purposes of wholesaling such goods;
(c) “apartment building” means a residential building, other than a motel,
hotel, or townhouse of any type, which contains more than three (3)
dwelling units, where access to each residential unit is obtained through a
common entrance or entrances from the street level, and the residential
units are connected by an interior corridor;
(d) “Assessment Act” means the Assessment Act, R.S.O. 1990, c. A.31, as
amended or any successor thereto;
(e) “benefiting area” means an area defined by a map, plan or legal
description in a front-ending agreement as an area that will receive a
benefit from the construction of a service;
(f) “board” has the same meaning as that specified in the Education Act,
R.S.O. 1990, c. E.2, as amended or any successor thereto;
(g) “Building Code Act” means the Building Code Act, 1992, S.O. 1992, c.
23, as amended, and all Regulations made under it including the Building
Code, as amended, or any successors thereto;
(h) “capital cost” means costs incurred or proposed to be incurred by the
municipality or a local board thereof directly or by others on behalf of and
as authorized by the municipality or local board,
(i) to acquire land or an interest in land, including a leasehold interest,
(ii) to improve land,
(iii) to acquire, lease, construct or improve buildings and structures,
(iv) to acquire, construct or improve facilities including,
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (d)
Page 2 of 15
By-law Number XXXX-19 Page 3 of 15
i. furniture and equipment other than computer equipment,
ii. materials acquired for circulation, reference or information
purposes by a library board as defined in the Public Libraries
Act, R.S.O. 1990, c. P.44, as amended or successor thereto,
and
iii. rolling stock with an estimated useful life of seven (7) years
or more; and
(v) to undertake studies in connection with any matter under the Act
and any of the matters in clauses (i), (ii), (iii) and (iv), including the
development charge background study required for the provision of
services designated in this By-law within or outside the municipality,
including interest on borrowing for those expenditures under
clauses (i), (ii), (iii) and (iv) that are growth related;
(i) “commercial” means any non-residential development not defined under
“institutional” or “industrial”;
(j) “Council” means the Council of the municipality;
(k) “development” means the construction, erection or placing of one (1) or
more buildings or structures on land or the making of an addition or
alteration to a building or structure that has the effect of increasing the
size or usability thereof, and includes redevelopment;
(l) “development charge” (or “development charges”) means a charge (or
charges) imposed with respect to this By-law;
(m) “dwelling unit” means any part of a building or structure used, designed
or intended to be used as a domestic establishment in which one (1) or
more persons may sleep and are provided with culinary and sanitary
facilities for their exclusive use, and shall include guest suites available for
temporary use on any basis within any residential use development, but,
for clarity, excludes suites contained within a motel or hotel;
(n) “Education Act” means the Education Act, R.S.O. 1990, c. E.2, as
amended or any successor thereto;
(o) “grade” means the average level of finished ground adjoining a building or
structure at all exterior walls;
(p) “gross floor area” means:
(i) in the case of a non-residential building or structure or the non-
residential portion of a mixed-use building or structure, the
aggregate of the areas of each floor, whether above or below
grade, measured between the exterior faces of the exterior walls of
the building or structure or from the centre line of a common wall
separating a non-residential and a residential use, excluding, in the
case of a building or structure containing an atrium, the sum of the
areas of the atrium at the level of each floor surrounding the atrium
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (d)
Page 3 of 15
By-law Number XXXX-19 Page 4 of 15
above the floor level of the atrium, and excluding, in the case of a
building containing parking spaces, the sum of the areas of each
floor used, or designed or intended for use for the parking of motor
vehicles unless the parking or storage of motor vehicles is the
principal use of the building or structure, and, for the purposes of
this definition, the non-residential portion of a mixed use building is
deemed to include one-half of any area common to the residential
and non-residential portions of such mixed-use building or
structure, and
(ii) the floor area of any mezzanine or similar surface area,
however, notwithstanding any other section of this by-law, gross floor area
shall not include the surface area of swimming pools or the playing
surfaces of indoor sports fields, including hockey arenas and basketball
courts;
(q) “hotel” (and “motel”) means a commercial establishment offering lodging
to travellers and sometimes to temporary residents, and may include other
services such as restaurants, meeting rooms and stores that are available
to the general public;
(r) “industrial” means lands, buildings or structures used or designed or
intended for use for manufacturing, processing, fabricating or assembly of
raw goods, warehousing or storage of goods, and includes office uses and
the sale of commodities to the general public where such uses are
accessory to an industrial use, but does not include the sale of
commodities to the general public through a warehouse club;
(s) “institutional” means lands, buildings or structures used or designed or
intended for use by an organized body, society or religious group for
promoting a public or non-profit purpose and shall include, without limiting
the generality of the foregoing, places of worship, medical clinics, and
special care facilities;
(t) “large apartment” means a dwelling unit in an apartment building that is
700 square feet or larger in size;
(u) “local board” has the same meaning as defined in section 1 of the Act;
(v) “local services” means those services, facilities or things which are under
the jurisdiction of the municipality and are related to a plan of subdivision
or within the area to which the plan relates in respect of the lands under
sections 41, 51 or 53 of the Planning Act;
(w) “mixed use” means land, buildings or structures used, or designed or
intended for use, for a combination of residential and non-residential uses;
(x) “mobile home” means any dwelling that is designed to be made mobile,
and constructed or manufactured to provide a permanent residence for
one (1) or more persons, but does not include a travel trailer or tent trailer;
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (d)
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(y) “multiple unit dwelling” means a dwelling other than those dwellings
defined herein as “apartment building”, “small apartment”, “large
apartment”, “single detached dwelling”, or “semi-detached dwelling”;
(z) “municipality” (or the “Town”) means The Corporation of the Town of
Aurora;
(aa) “non-residential use” means a building or structure of any kind
whatsoever used, designed or intended to be used for other than a
residential use and includes all commercial, industrial and institutional
uses;
(bb) “owner” means the owner of land or a person who has made an
application for approval for the development of land upon which a
development charge is imposed;
(cc) “place of worship” means a building or structure that is used primarily for
worship and religious practices and purposes, including related
administrative, teaching, assembly and associated spaces, but does not
include portions of such building or structure used for any commercial use,
including but not limited to daycare facilities;
(dd) “Planning Act” means the Planning Act, R.S.O. 1990, c. P.13, as
amended or any successor thereto;
(ee) “private school” means an educational institution operated by a
registered non-profit organization, excluding any dormitory or residence
accessory to such private school, that is used primarily for the instruction
of students in courses of study approved or authorized by the Minister of
Education or successor thereto;
(ff) “redevelopment” means the construction, erection or placing of one (1) or
more buildings or structures on land where all or part of a building or
structure has previously been demolished on such land, or changing the
use of a building or structure from residential to non-residential or from
non-residential to residential;
(gg) “regulation” means any regulation made under the Act;
(hh) “residential use” means lands, buildings or structures of any kind
whatsoever used, designed or intended to be used as living
accommodation for one (1) or more individuals, but shall not include
institutional uses, a motel or hotel, or a lodging house licensed by the
municipality;
(ii) “semi-detached dwelling” means a building divided vertically into and
comprising two (2) dwelling units;
(jj) “services” (or “service”) means those services designated in Schedule
“A” to this By-law;
(kk) “servicing agreement” means an agreement between a landowner and
the municipality relative to the provision of municipal services to specified
lands within the municipality;
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Tuesday, March 26, 2019
By-law (d)
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By-law Number XXXX-19 Page 6 of 15
(ll) “single detached dwelling” means a residential building consisting of one
(1) dwelling unit and not attached to another structure above grade and
includes a mobile home; for greater certainty, a residential building
consisting of one (1) dwelling unit that is attached to another structure by
footings only shall be considered a single-family dwelling for purposes of
this By-law;
(mm) “small apartment” means a dwelling unit in an apartment building that is
less than 700 square feet in size;
(nn) “special care facilities” means lands, buildings or structures used or
designed or intended for uses for the purpose of providing supervision,
nursing care or medical treatment, which do not comprise dwelling units,
that are licensed, approved or supervised under any special or general
statute, and excludes the special care/special dwelling portions of the
building; and
(oo) “special care/special dwelling” means a residential portion of special
care facilities containing rooms or suites of rooms designed or intended to
be used for sleeping and living accommodation that have a common
entrance from street level:
(i) Where the occupants have the right to use in common, halls, stairs,
yards, common rooms and accessory buildings;
(ii) Which may or may not have exclusive sanitary and/or culinary
facilities;
(iii) That is designed to accommodate persons with specific needs,
including, but not limited to, independent permanent living
arrangements; and
(iv) Where support services such as meal preparation, grocery
shopping, laundry, housekeeping, nursing, respite care and
attendant services may be provided at various levels.
2.0 Designation of Services
2.1 The categories of services for which development charges are imposed under
this By-law are as follows:
a) Library Services;
b) Fire Services;
c) Indoor Recreation Services;
d) Outdoor Recreation Services;
e) Municipal Parking Spaces;
f) General Government (Studies);
g) Services Related to a Highway;
h) Wastewater Services; and
i) Water Supply and Distribution Services.
2.2 The components of the services designated in subsection 2.1 are described in
Schedule “A” to this By-law.
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (d)
Page 6 of 15
By-law Number XXXX-19 Page 7 of 15
3.0 Application of By-law Rules
3.1 Development charges shall be payable in the amounts set out in this By-law
where:
(a) the lands are located in the area described in subsection 3.2; and
(b) the development of the lands requires any of the approvals set out in
clause 3.4(a).
Area to Which By-law Applies
3.2 Subject to subsection 3.3, this By-law applies to all lands in the geographic area
of the Town of Aurora.
3.3 This By-law shall not apply to lands that are owned by and used for the purposes
of:
(a) the Town of Aurora or a local board thereof;
(b) a board as defined in section 1(1) of the Education Act; or
(c) the Regional Municipality of York or a local board thereof.
Approvals for Development
3.4 (a) A development charge shall be imposed on all lands, buildings or
structures that are developed for residential or non-residential uses if the
development requires:
i. the passing of a zoning by-law or of an amendment to a zoning by-
law under section 34 of the Planning Act;
ii. the approval of a minor variance under section 45 of the Planning
Act;
iii. a conveyance of land to which a by-law passed under subsection
50(7) of the Planning Act applies;
iv. the approval of a plan of subdivision under section 51 of the
Planning Act;
v. a consent under section 53 of the Planning Act;
vi. the approval of a description under section 9 of the Condominium
Act, 1998, S.O. 1998, c. 19, as amended or any successor thereto;
or
vii. the issuing of a permit under the Building Code Act, in relation to a
building or structure.
(b) No more than one (1) development charge for each service designated in
subsection 2.1 shall be imposed upon any lands, buildings or structures to
which this By-law applies even though two (2) or more of the actions
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (d)
Page 7 of 15
By-law Number XXXX-19 Page 8 of 15
described in clause 3.4(a) are required before the lands, building or
structures can be developed.
(c) Despite clause 3.4(b), if two (2) or more of the actions described in clause
3.4(a) occur at different times, additional development charges shall be
imposed if the subsequent action has the effect of increasing the need for
services.
Exemptions
3.5 Notwithstanding the provisions of this By-law, a development charge may not be
imposed or may be deferred on terms and conditions satisfactory to the Town,
with respect to:
(a) land owned by and used for the purposes of a private school that is
exempt from taxation under the Assessment Act;
(b) lands, buildings or structures used or to be used for the purposes of a
cemetery or burial ground exempt from taxation under the Assessment
Act;
(c) places of worship;
(d) the issuance of a building permit in accordance with subsection 2(3) of the
Act;
(e) non-residential uses permitted pursuant to section 39 of the Planning Act
or any successor thereto;
(f) the issuance of a building permit not resulting in the creation of additional
gross floor area;
(g) agricultural uses; or
(h) a public hospital receiving aid under the Public Hospitals Act, R.S.O.
1990, c. P.40, as amended or any successor thereto.
Amount of Charges
Residential Uses
3.6 The development charges described in Schedule “B” to this By-law shall be
imposed on residential uses of lands, buildings or structures, including a dwelling
unit accessory to a non-residential use and, in the case of a mixed-use building
or structure, on the residential uses in the mixed-use building or structure,
according to the type of residential unit, and calculated with respect to each of
the services according to the type of residential use.
3.7 Notwithstanding the definition of multiple unit dwelling, for determining
development charges applicable under this By-law, any residential dwelling unit
within a multiple unit dwelling structure where the residential dwelling unit is less
than 700 square feet of total gross floor area shall be deemed a “small
apartment” and pay the corresponding development charge set out in Schedule
“B” to this By-law.
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (d)
Page 8 of 15
By-law Number XXXX-19 Page 9 of 15
Non-Residential Uses
3.8 The development charges described in Schedule “B” to this By-law shall be
imposed on non-residential uses of lands, buildings or structures and, in the case
of a mixed-use building or structure, on the non-residential uses in the mixed-use
building or structure, and calculated with respect to each of the services
according to the gross floor area of the non-residential use.
Reduction of Development Charges Where Redevelopment
3.9 Despite any other provision of this By-law, where, as a result of the
redevelopment of land, a building or structure existing on the same land within
four (4) years prior to the date of payment of a development charge in respect of
such redevelopment was, or is to be: (i) demolished, in whole or in part; (ii)
relocated from the lands; or (iii) converted from one principal use to another
principal use on the same land, then the development charge otherwise payable
with respect to such redevelopment shall be reduced by the following amounts:
(a) in the case of a residential or mixed-use building or structure containing
residential uses, an amount calculated by multiplying the applicable
development charge under subsections 3.6 and 3.7 of this By-law by the
number, according to type, of dwelling units that have been or will be
demolished, relocated from the lands, or converted to another principal
use; or
(b) in the case of a non-residential building or structure, or in the case of a
mixed-use building or structure, the non-residential uses in the mixed-use
building or structure, an amount calculated by multiplying the applicable
development charge under subsection 3.8 of this By-law by the non-
residential gross floor area that has been or will be demolished, relocated
from the lands, or converted to another principal use,
provided that such amounts shall not exceed, in total, the amount of the
development charges otherwise payable with respect to the redevelopment.
3.10 For the purposes of subsection 3.9, a demolition is deemed to have occurred on
the date of issuance of a demolition permit, or in the case of accidental or natural
destruction of the structure or relocation of the structure from the lands, the date
of such occurrence.
3.11 For the purposes of subsection 3.9, the onus is on the applicant to produce
evidence to the satisfaction of the Town, acting reasonably, to establish the
following:
(a) the number of dwelling units that have been or will be demolished,
relocated from the lands or converted to another principal use; or
(b) the non-residential gross floor area that has been or will be demolished,
relocated from the lands or converted to another principal use; and
(c) in the case of a demolition, that the dwelling units and/or non-residential
gross floor area were demolished within four (4) years prior to the date of
the payment of development charges in regard to the redevelopment.
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (d)
Page 9 of 15
By-law Number XXXX-19 Page 10 of 15
3.12 Any residential building or structure that is determined to be derelict, or the
equivalent of derelict, and ordered to be demolished by the Council of the Town,
shall be eligible for development charge credits if a building permit is issued for a
building or structure on the lands previously occupied by the deemed derelict
residential building or structure within one hundred and twenty (120) months or
less of the issuance of the demolition permit for the deemed derelict building or
structure. The development charge credit shall be calculated in accordance with
the time requirements between demolition permit issuance and building permit
issuance as set out in Schedule “C” to this By-law. For redevelopment to which
this subsection applies, the development charge otherwise payable with respect
to such redevelopment shall be reduced by the amount of the credit calculated in
this subsection. Should the calculated credit exceed the amount of development
charge otherwise payable, no development charge shall be payable, and any
excess credit shall have no cash or credit value for any purpose.
Reduction of Development Charge Where Gross Floor Area is Increased
3.13 As set out in section 4 of the Act, if a development includes the enlargement of
the gross floor area of an existing industrial building, the amount of the
development charge that is payable in respect of the enlargement is determined
as follows:
(a) the exemption for industrial enlargement provided for in this subsection
shall apply only to the enlargement of the gross floor area of an existing
industrial building; for this subsection, an “existing industrial building” shall
have the same meaning as defined in O. Reg. 82/98 under the Act, as
amended or successor thereto, and at the time of application for a building
permit, shall have fifty (50) per cent or more of its gross floor area
occupied by industrial uses;
(b) such enlargement must be attached to, or within, the existing industrial
building, but shall not be attached by means only of a tunnel, bridge,
passageway, shared below grade connection, foundation, footing, shared
connected roof or parking facility;
(c) both the enlargement and existing industrial building must be constructed
on lands owned by the same beneficial owner;
(d) the enlargement shall be for a use for, or in connection with, an industrial
purpose as set out in this By-law on lands owned by the same beneficial
owner;
(e) the enlargement shall be for the exclusive use of an existing occupant
whose occupancy equals fifty (50) percent or more of the total gross floor
area of the existing structure immediately prior to the issuance of the
subject expansion building permit;
(f) the building permit for the construction of the enlargement is to be issued
not less than five (5) years from the date of occupancy permit issuance for
the original building, or occupancy permit issuance for the last building
permit for an enlargement on the property;
(g) for the purposes of the calculation of the applicable development charge,
the gross floor area of an existing industrial building shall be calculated as
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (d)
Page 10 of 15
By-law Number XXXX-19 Page 11 of 15
it existed prior to the first enlargement in respect of that building for which
an exemption under section 4 of the Act is sought;
(h) for the purposes of the calculation of the applicable development charge,
the enlargement shall be measured to also include all prior enlargements
from the existing industrial building as determined in clause 3.09(b);
(i) if the area of the enlargement as determined in clause 3.13(h) above is
fifty (50) per cent or less than the gross floor area determined in clause
3.13(g) above, the amount of the development charge in respect of the
enlargement is zero (0) dollars; and
(j) if the area of the enlargement as determined in clause 3.13(h) above is
more than fifty (50) per cent of the gross floor area determined in clause
3.13(g) above, the amount of the development charge in respect of the
enlargement is the amount of the development charge that would
otherwise be payable less that portion related to any gross floor area of
the enlargement which is required to bring the cumulative amount of
enlargements to fifty (50) percent.
Time of Payment of Development Charges
3.14 A development charge imposed under this By-law is payable upon issuance of
the first building permit with respect to each building or structure. Where
applicable, a development charge for Town-wide engineered services shall be
payable upon execution of a vacant land condominium agreement, a
development agreement, or a subdivision agreement, with the remaining
applicable portions of the development charge to be payable at issuance of
building permit as above.
3.15 Despite subsection 3.14 of this By-law, Council, from time to time, and at any
time, may enter into agreements providing for all or any part of a development
charge to be paid before or after it would otherwise be payable.
Transition Provision – Permits in Process at Commencement
3.16 For any residential building permit which was issued prior to the effective date of
this By-law, and for which the Chief Building Official of the Town has determined
that construction has not commenced within six (6) months of the permit
issuance, such building permit may be revoked until such time as any increase in
development charges owing when calculated in accordance with this By-law are
paid.
3.17 Any residential building permit applications which were both “complete” and
received prior to the date which is ten (10) days prior to the effective date of this
By-law, but for which a building permit had not been issued by the effective date,
shall pay the development charge rates which were in effect at the time the
complete application was received by the Town.
4.0 Credit for Construction of Services
4.1 Despite the development charge payments required under any provision of this
By-law, Council may, by agreement, give a credit towards a development charge
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (d)
Page 11 of 15
By-law Number XXXX-19 Page 12 of 15
in exchange for work that relates to a service for which a development charge is
imposed under this By-law.
5.0 Indexing
5.1 The development charges set out in Schedule “B” to this By-law shall be adjusted
semi-annually, without amendment to this By-law, on the first day of January and
July of each year, commencing on July 1, 2019, in accordance with the Statistics
Canada Quarterly Construction Price Statistics.
6.0 Schedules
6.1 The following schedules to this By-law form an integral part thereof:
Schedule “A”: Components of Services Designated in subsection 2.1
Schedule “B”: Residential and Non-Residential Development Charges
Schedule “C”: Calculation of Development Charge Credits Provided to
Residential Derelict Buildings
7.0 Date By-law in Force
7.1 This By-law shall come into full force and effect on the date of final passage
hereof.
8.0 Date By-law Expires
8.1 This By-law will expire five (5) years from the date of final passage, unless it is
repealed at an earlier date.
9.0 Repeal of Previous By-law
9.1 By-law Number 5585-14, and any amendments thereto, is hereby repealed upon
the coming into force of this By-law.
10.0 Short Title
10.1 This By-law may be referred to as the “Development Charges By-law”.
Enacted by Town of Aurora Council this 26th day of March, 2019.
___________________________________
Tom Mrakas, Mayor
___________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (d)
Page 12 of 15
By-law Number XXXX-19 Page 13 of 15
Schedule “A”
Town of Aurora
Components of Service
Town-wide Services:
1) Library Services;
2) Fire Services;
3) Indoor Recreation Services;
4) Outdoor Recreation Services;
5) Municipal Parking Spaces;
6) General Government (Studies);
Town-wide Engineered Services:
7) Services Related to a Highway;
8) Wastewater Services; and
9) Water Supply and Distribution Services.
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (d)
Page 13 of 15
By-law Number XXXX-19 Page 14of 15Schedule “B”Town of AuroraSchedule of Development ChargesNON-RESIDENTIALSingle and Semi-Detached DwellingApartments - LargeApartments - SmallOther MultiplesSpecial Care/Special Dwelling Units(per sq.ft. of Gross Floor Area)(per sq.m. of Gross Floor Area)Town-Wide Services:Municipal parking spaces 4 2 2 3 1 0.01 0.11Fire Services 891 538 369 662 275 0.37 3.98Outdoor Recreation Services 6,037 3,646 2,499 4,488 1,860 0.27 2.91Indoor Recreation Services 7,575 4,575 3,136 5,631 2,334 0.33 3.55Library Services 1,313 793 544 976 405 0.06 0.65General Government 774 467 320 575 238 0.32 3.44Total Town-Wide Services 16,594 10,021 6,870 12,335 5,113 1.36 14.64Town-Wide Engineered ServicesServices Related to a Highway 6,139 3,707 2,542 4,564 1,892 2.55 27.45Wastewater Services 734 443 304 546 226 0.30 3.23Water Supply and Distribution Services 377 228 156 280 116 0.16 1.72Total Town-Wide Engineered Services 7,250 4,378 3,002 5,390 2,234 3.0132.40GRAND TOTAL23,84414,3999,87217,7257,3474.3747.04ServiceRESIDENTIAL Council Meeting Agenda Tuesday, March 26, 2019 By-law (d) Page 14 of 15
By-law Number XXXX-19 Page 15 of 15
Schedule “C”
Town of Aurora
Calculation of Development Charge Credits Provided to Residential Derelict
Buildings Demolished
Number of Months from Date of Demolition Permit to Date of
Building Permit Issuance
Credit
Provided*
Up to and including 48 months 100%
Greater than 48 months up to and including 72 months 75%
Greater than 72 months up to and including 96 months 50%
Greater than 96 months up to and including 120 months 25%
Greater than 120 months 0%
*Credits are calculated as a percentage of the prevailing development charge rates
for the typ e of dwelling demolished.
Council Meeting Agenda
Tuesday, March 26, 2019
By-law (d)
Page 15 of 15
The Corporation of The Town of Aurora
By-law Number XXXX-19
Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting
on March 26, 2019.
The Council of the Corporation of The Town of Aurora hereby enacts as follows:
1. That the actions by Council at its Council meeting held on March 26, 2019, in
respect of each motion, resolution and other action passed and taken by the
Council at the said meeting is hereby adopted, ratified and confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
Enacted by Town of Aurora Council this 26
th day of March, 2019.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, March 26, 2019
Confirming By-law
Page 1 of 1
Public Release
March 25, 2019
Town of Aurora
Additional Items to
Council Meeting Agenda
Tuesday, March 26, 2019
7 p.m., Council Chambers
• Revised Council Meeting Agenda Index
• Delegation (b) Dr. Brian Moore, Resident
Re: By-law (a) Being a By-law to amend By-law Number 5840-16, as amended,
respecting signs within the Town of Aurora.
• Item R3 – FS19-010 – 2019 Operating Budget Final Approval
• Item R5 – OPS19-009 – Wildlife Crossing on Henderson Drive
• Replacement By-law (c) Being a By-law to amend By-law 6106-18, to designate a
site plan control area.
Public Release
March 25, 2019
Town of Aurora
Council Meeting Agenda (Revised)
Tuesday, March 26, 2019
7 p.m., Council Chambers
1.Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3.Community Presentations
(a)Theresa Buck, Communication Coordinator, Special Olympics Aurora
Re: Special Olympics Aurora Overview
4.Delegations
(a)Doug MacPherson, Resident
Re: General Committee Item R5 – PDS19-004 – Stop Control Removal at
Corbett Crescent and Cossar Drive
(b)Dr. Brian Moore, Resident
Re: By-law (a) Being a By-law to amend By-law Number 5840-16, as
amended, respecting signs within the Town of Aurora.
(Added Item)
5.Consent Agenda
Council Meeting Agenda (Revised)
Tuesday, March 26, 2019 Page 2 of 8
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda Items, C1 to C2 inclusive, be approved:
C1. Council Meeting Minutes of February 26, 2019
Recommended:
1.That the Council Meeting minutes of February 26, 2019, be adopted as
printed and circulated.
C2. Special Meeting of Council Minutes of March 19, 2019
Recommended:
1.That the Special Meeting of Council minutes of March 19, 2019, be
adopted as printed and circulated.
6.Standing Committee Reports
Note: Recommendations from the Budget Committee are included in Item R2 –
FS19-007 – 2019 Final Capital Budget Report and Item R3 – FS19-010 –
2019 Operating Budget Final Approval.
Recommended:
That the following Standing Committee Reports, S1 to S7, be approved:
S1. General Committee Meeting Report of March 19, 2019
Recommended:
1.That the General Committee meeting report of March 19, 2019, be
received and the recommendations carried by the Committee approved.
S2. Budget Committee Meeting Report of February 2, 2019
Council Meeting Agenda (Revised)
Tuesday, March 26, 2019 Page 3 of 8
Recommended:
1. That the Budget Committee meeting report of February 2, 2019, be
received for information.
S3. Budget Committee Meeting Report of February 19, 2019
Recommended:
1. That the Budget Committee meeting report of February 19, 2019, be
received for information.
S4. Budget Committee Meeting Report of February 21, 2019
Recommended:
1. That the Budget Committee meeting report of February 21, 2019, be
received for information.
S5. Budget Committee Meeting Report of February 25, 2019
Recommended:
1. That the Budget Committee meeting report of February 25, 2019, be
received for information.
S6. Budget Committee Meeting Report of March 4, 2019
Recommended:
1. That the Budget Committee meeting report of March 4, 2019, be received
for information.
S7. Budget Committee Meeting Report of March 18, 2019
Recommended:
1. That the Budget Committee meeting report of March 18, 2019, be
received for information.
Council Meeting Agenda (Revised)
Tuesday, March 26, 2019 Page 4 of 8
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. FS19-005 – 2019 Water, Wastewater, Stormwater Budgets and Rates
Recommended:
1. That Report No. FS19-005 be received; and
2. That the 2019 combined Water, Wastewater and Stormwater budget of
$27,013,565 be approved; and
3. That the 2019 retail water rate of $2.18 per cubic metre and the retail
wastewater rate of $2.65 per cubic metre be approved; and
4. That the 2019 flat rate stormwater charges of $5.44 per unit per month
for residential and condominium properties and $69.08 per unit per
month for metered non-residential commercial/industrial and multi-
residential properties be approved; and
5. That the new approved retail water, retail wastewater and stormwater
charge rate become effective for all billings issued by the Town on or
after May 1, 2019, and be retroactive for all consumption newly billed on
such billings; and
6. That the 2019 bulk water purchase rate of $4.83 per cubic metre
dispensed effective May 1, 2019 be approved; and
7. That the necessary by-law be enacted to implement the 2019 retail water
rate, retail wastewater rate, stormwater charge and bulk water purchase
rate.
R2. FS19-007 – 2019 Final Capital Budget Report
Recommended:
1. That Report No. FS19-007 be received; and
2. That the Town’s Strategic Asset Management Policy be approved; and
3. That the renewed 2018 Asset Management Plan be approved; and
Council Meeting Agenda (Revised)
Tuesday, March 26, 2019 Page 5 of 8
4. That the updated 2018 Ten Year Capital Investment Plan be received;
and
5. That the 2019 Capital Budget for Repair and Replacement of existing
infrastructure totaling $10,521,210 as listed in Attachment 4, be
approved; and
6. That the 2019 Capital Budget for Growth and New Capital totaling
$49,062,550 as listed in Attachment 5 be approved; and
7. That the 2019 Capital Budget for Studies and Other Projects totaling
$980,000 as listed in Attachment 6 be approved; and
8. That the funding sources for each capital project included in this report
be approved as those reviewed and recommended by Budget Committee
on February 2 and February 19, 2019.
R3. FS19-010 – 2019 Operating Budget Final Approval
(Added Item)
Recommended:
1. That Report No. FS19-010 be received; and
2. That the 2019 Operating Budget summarized in Attachment #1, which
reflects all revisions recommended for approval by the Budget
Committee, resulting in a total expenditure plan of $67,454,900 and a
total tax levy of $47,258,500, resulting in an estimated 3.3% increase on
the Aurora share of property tax bills, and a 3.1% residential tax bill
increase when combined with the regional and education shares of the
tax bill, be approved; and
3. That the Town’s full-time staff complement be increased by eight (8) to
231 staff (excluding Library Board and Central York Fire Services) as
presented in Attachment #2 and funded in the 2019 operating budget;
and
4. That a general wage increase of 2.0% effective April 1, 2019, be
approved and applied to the Salary Schedule for Full-time Permanent
Non-Bargaining Unit Positions, and to the Rate Schedule for Other-Than-
Council Meeting Agenda (Revised)
Tuesday, March 26, 2019 Page 6 of 8
Continuous-Full-time Non-Bargaining Unit Positions, both being
Attachments to Policy #7 and funded in the 2019 operating budget; and
5. That Council fund its share of the Kaleidoscope in Schools pilot program
through the creation of a capital project in the amount of $100,000 to be
funded from the Rate Stabilization Reserve; and
6. That the necessary by-law be enacted at a future Council Meeting to set
the final billing 2019 tax rates and payment dates.
R4. OPS19-005 – Approval of Capital Project No. 71103 and No. 34420
(“Wide Area Mower”)
Recommended:
1. That Report No. OPS19-005 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 71103 – Wide Mower Unit (#255-20) in the amount of
$140,000; and
3. That this report satisfy Council’s conditional budget approval for Capital
Project No. 34420 – New Wide Area Mower in the amount of $140,000;
and
4. That the total approved budget for Capital Project No. 71103 be
increased to $175,000, representing an increase of $35,000 to be funded
from the Fleet R&R Reserve; and
5. That the total approved budget for Capital Project No. 34420 be
increased to $175,000, representing an increase of $35,000 to be funded
by $3,500 from the Growth and New Reserve and $31,500 from the
Parks DC Reserve.
R5. OPS19-009 – Wildlife Crossing on Henderson Drive
(Added Item)
Recommended:
1. That Report No. OPS19-009 be received; and
Council Meeting Agenda (Revised)
Tuesday, March 26, 2019 Page 7 of 8
2. That silt fencing be erected on both sides of Henderson Drive in the
vicinity of the crossing; and
3. That amphibian and reptile crossing measures be incorporated into the
design for the reconstruction of Henderson Drive presently scheduled in
2020.
8. Motions
(a) Councillor Gaertner
Re: Information Regarding 672 and 684 Henderson Drive
(Deferred from Council Meeting of February 26, 2019)
9. Regional Report
York Regional Council Highlights – February 28, 2019
Recommended:
That the Regional Report of February 28, 2019, be received for information.
10. New Business
11. Public Service Announcements
12. By-laws
Recommended:
That the following by-law be enacted:
(a) By-law Number XXXX-19 Being a By-law to amend By-law Number 5840-16,
as amended, respecting signs within the Town of Aurora.
(General Committee Report No. CS18-020, Jul 17/18)
(b) By-law Number XXXX-19 Being a By-law to designate a property to be of
cultural heritage value or interest (124 Wellington Street East).
(Heritage Advisory Committee Report No. HAC18-012, Jul 9/18)
Council Meeting Agenda (Revised)
Tuesday, March 26, 2019 Page 8 of 8
(c) By-law Number XXXX-19 Being a By-law to amend By-law 6106-18, to
designate a site plan control area.
(General Committee Report No. PDS19-008, Feb 12/19)
(Added Item)
(d) By-law Number XXXX-19 Being a By-law to establish development charges
for the Town of Aurora and to repeal Development Charges By-law Number
5585-14.
(General Committee Report No. FS19-009, Mar 19/19)
13. Closed Session
14. Confirming By-law
Recommended:
That the following confirming by-law be enacted:
By-law Number XXXX-19 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on March 26, 2019.
15. Adjournment
Additional Items to Council Meeting Agenda Tuesday, March 26, 2019Delegation (b) Page 1 of 1
Town of Aurora
Council Report No. FS19-010
Subject: 2019 Operating Budget Final Approval
Prepared by: Jason Gaertner, Acting Director of Financial Services - Treasurer
Department: Financial Services
Date: March 26, 2019
Recommendation
1. That Report No. FS19-010 be received; and
2. That the 2019 Operating Budget summarized in Attachment #1, which reflects
all revisions recommended for approval by the Budget Committee, resulting in
a total expenditure plan of $67,454,900 and a total tax levy of $47,258,500,
resulting in an estimated 3.3% increase on the Aurora share of property tax
bills, and a 3.1% residential tax bill increase when combined with the regional
and education shares of the tax bill, be approved; and
3. That the Town’s full-time staff complement be increased by eight (8) to 231
staff (excluding Library Board and Central York Fire Services) as presented in
Attachment #2 and funded in the 2019 operating budget; and
4. That a general wage increase of 2.0% effective April 1, 2019, be approved and
applied to the Salary Schedule for Full-time Permanent Non-Bargaining Unit
Positions, and to the Rate Schedule for Other-Than-Continuous-Full-time Non-
Bargaining Unit Positions, both being Attachments to Policy #7 and funded in
the 2019 operating budget; and
5. That Council fund its share of the Kaleidoscope in Schools pilot program
through the creation of a capital project in the amount of $100,000 to be
funded from the Rate Stabilization Reserve; and
6. That the necessary by-law be enacted at a future Council Meeting to set the
final billing 2019 tax rates and payment dates.
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March 26, 2019 Page 2 of 9 Report No. FS19-010
Executive Summary
The intent of this report is to present to Council for its approval the 2019 Operating Budget
as amended by the reviews and deliberations of Budget Committee at its recent series of
meetings.
• The 2019 budget process continued to be guided by Council’s two foundational
documents: Council Budget Principles, and Council Budget Process
• Council directed staff to keep budget to inflation, and to add 1% for fiscal strategies
• Staff presented a draft budget of a 2.3% tax increase, plus 1% for fiscal strategies
• The Budget Committee made multiple adjustments to staff’s presented draft
operating budget
• The 2019 operating budget includes the Library Square’s first year’s phase-in
amount of $240,000
• The Budget Committee agreed to financially support the Aurora Cultural Centre’s
Kaleidoscope in Schools pilot program at a total cost of $100,000 over two years
Under Ontario Regulation 284/09, made under the Municipal Act, 2001, all Ontario
municipalities are permitted to exclude from their annual budgets a specified list of Public
Sector Accounting Board (PSAB) accounting non-cash costs. However, this same
regulation requires that if a municipality excludes any costs of this nature that they must
report to their Council on the impact of these excluded costs. Another purpose of this
report is to satisfy this disclosure requirement and to illustrate the 2019 budget in the
PSAB format.
• The Town’s annual budget excludes its usual specified list of PSAB accounting
non-cash costs
Background
Budget Committee has concluded its review and discussions of the draft 2019
Operating Budget. Amendments made to the draft budget during the Committee
deliberations are summarized on Attachment 1.
The Town of Aurora, like most municipalities, prepared its 2019 budget in the traditional,
cash based, balanced municipal budget approach. The Province of Ontario enacted a
regulation (O.Reg. 284/09, s.1.) under the Municipal Act, 2001, that permits all Ontario
municipalities to exclude from their annual budgets the following PSAB accounting non-
cash costs:
• amortization expenses
• post-employment benefits, and
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March 26, 2019 Page 3 of 9 Report No. FS19-010
• solid waste landfill closure and post-closure expenses (not applicable for Aurora).
Where these non-cash items have been excluded, Council are to receive:
• an estimate of the change in the accumulated surplus of the municipality to the
end of the year resulting from the exclusion of any of these expenses, and
• an analysis of the estimated impact of the exclusion on the future tangible capital
asset funding requirements of the municipality.
Exclusion in the annual budget of the amortization of tangible capital assets has no
impact on the future tangible capital asset funding requirements of the Town. The Town
includes in its municipal budget allocations to capital reserves for the purposes of
funding future capital asset renewal and replacements. Its newly approved Strategic
Asset Management Policy guides the Town’s recently re-approved detailed Asset
Management Plan, which in turn drives the decisions and recommendations reflected in
the detailed ten year capital and investment plan document. This long term plan
includes all replacement needs, as well as new assets required for growth and other
purposes. This long term plan is updated each year. This plan carefully evaluates the
adequacy of the Town’s reserves, anticipated future cash flows, and makes
recommendations for continued annual dedicated tax increases for the purpose of
increasing the capital reserve contributions for infrastructure. Council has a seven year
history of making such incremental increases, specifically for infrastructure as
recommended by the plan and staff. Continuing with such recommendations is
evaluated annually by Council during the annual review of the ten year capital and
investment plan, as well as the annual contribution to reserves amount included in the
budget.
Analysis
The 2019 budget process continued to be guided by Council’s two foundational
documents: Council Budget Principles, and Council Budget Process
The 2019 budget process continued to be guided by the two foundational documents
that Council adopted in 2016. Council adopted these documents to set out clearly the
principles to be followed in preparing and reviewing its annual operating and capital
budgets, and the detailed process which would be followed in conducting those reviews.
The budget processes document outlines the additional role that the Finance Advisory
Committee fulfils in performing detailed departmental reviews outside of the annual
budget review and approval process.
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March 26, 2019 Page 4 of 9 Report No. FS19-010
Council directed staff to keep budget to inflation, and to add 1% for fiscal
strategies
At its March 20, 2018 meeting, guided by the Council Budget Principles foundational
document, Council approved specific budget preparation directions for staff. The base
budget was to result in a tax increase of not more than inflation, with a further 1%
increase to assist in funding the Town’s long term financial strategies related to
unsustainable revenues and needed funding for infrastructure sustainability.
Staff presented a draft budget of a 2.3% tax increase, plus 1% for fiscal strategies
Despite inflation reported at 2.5% for twelve months ending on June 2018 for the
Toronto area, staff presented Council with a base operating budget proposal with a
resulting tax increase of 2.3%, plus the 1% for fiscal strategies, leaving 0.2% available
within the maximum ceiling allotted by Council for subsequent Council funding
decisions. In addition to this draft budget, Council was presented with several budget
option decision units relating to increases in service levels in various areas for its
consideration. This list was further adjusted throughout the budget process.
The presented base operating budget also accommodated any required extensions of
existing Town services in order to accommodate all growth. In addition, the base budget
presented to the Budget Committee also accommodated the second year’s phase in of
the substantial cost increases arising from renewal of the long term solid waste
collection contract and from provincial legislation contained in Bill 148, including the
increases to minimum wage in Ontario in 2018.
The Budget Committee made multiple adjustments to staff’s presented draft
operating budget
The Budget Committee made several adjustments to staff’s presented base operating
budget, which included reductions or increases, as well as transfers between different
budgets. Multiple options presented by staff for consideration were added to the budget.
All budget adjustments made to the draft budget are detailed in Attachment #3.
The key elements affecting the overall required budget increase are graphically
presented in Attachment #4, while the sources of revenue and net operating budget by
service is presented in graphs in Attachment #5 and 6 respectively.
The 2019 operating budget includes the Library Square’s first year’s phase-in
amount of $240,000
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March 26, 2019 Page 5 of 9 Report No. FS19-010
On March 21, 2019 Council approved an operational plan for the Library Square. This
plan estimated that the total incremental operating cost for the ongoing operation of the
Library Square will be $720,000 per year once it becomes fully operational.
Due to the material nature of this incremental cost, Council has approved an operating
cost funding strategy for the Library square. This funding strategy recommends that
this noted impact be phased onto the tax levy in a gradual controlled fashion over the
next three years commencing in 2019. This would represent an incremental tax levy
increase of $240,000 or 0.5% per year. See below table:
Incremental Net Operating Costs for Library Square
($000's)
Fiscal Year Phased in Amount
2019 240.0 2020 240.0 2021 240.0
Total 720.0
The Budget Committee has approved the inclusion of the first year’s phase in amount in
the 2019 operating budget.
The Budget Committee agreed to financially support the Aurora Cultural Centre’s
Kaleidoscope in Schools pilot program at a total cost of $100,000 over two years
As part of the 2019 operating budget process, the Budget Committee agreed to financially
support the Aurora Cultural Centre’s (ACC) Kaleidoscope in Schools pilot program to take
place over the 2019/20 and 2020/21 school years.
In consideration of the cash flow challenges presented by the differing fiscal years of the
Town and school board, the one-time nature of this funding request, as well as the
materiality of the request, the Budget Committee approved a funding strategy that
included the creation of new capital project with a budget of $100,000 to be funded
through an equivalent funding transfer from the Rate Stabilization reserve.
The Town’s annual budget excludes its usual specified list of PSAB accounting
non-cash costs
For compliance with the regulation, the Town of Aurora’s 2019 Business Plan, Operating
Budget and Capital Investment Program, as approved, excludes the following expenses:
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March 26, 2019 Page 6 of 9 Report No. FS19-010
• an expense for the 2018 amortization of the Town’s non-water rate funded tangible
capital assets, estimated to be $9,681,800 (see Attachment #8 for categorized list).
Of this total estimated amount, $9,464,300 is directly supported by taxes while
$217,500 is indirectly supported by taxes via a funding contribution to the Aurora
Public Library and Central York Fire Services. In regards to the portion of the total
estimated amortization expense that is directly supported by the tax levy, this
amount has been under-funded by $4,200,400, meaning the budgeted
contributions to capital reserves are not keeping pace with the depreciation of the
town’s tangible capital assets. The Town is able to partially subsidize this noted
funding gap through alternative funding sources such as federal and provincial
grants and gas tax sharing, reducing this noted gap to a remaining short-fall of
$1,404,700.
• the current year’s post-employment benefit obligation in relation to eligible
employee early retirement and/or accrued sick leave is estimated to grow by
approximately $230,300, thus creating a related non-cash expense;
• the current year’s Workplace Safety & Insurance Board benefit obligation is
estimated to increase by approximately $9,800, thus creating a related non-cash
savings;
• the Town does not own or operate a landfill site and therefore is not subject to solid
waste landfill closure or post-closure expenses.
The 2019 operating budget was prepared in the traditional cash-based municipal budget
approach, whereby total revenues (including taxation) equal total expenditures, resulting
in a “balanced” budget. Attachment #9 illustrates the differences between the 2019
approved operating budget as prepared (on a cash basis) to what it would be if prepared
under PSAB guidelines on an accrual basis budgeting. The accrual basis approach would
result in an estimated annual surplus of $24,580,900 as shown on Attachment #9. Two
significant contributors to the ‘accrual based’ estimated surplus is the planned utilization
of $11,636,300 in DC revenues and a cost recovery of $13,500,000 from the Town of
Newmarket as funding sources for a group of approved 2019 capital projects. Both of
these ‘revenues’ are excluded in the standard municipal budget approach, and therefore
increase total revenues under PSAB, creating surplus.
Advisory Committee Review
The Finance Advisory Committee is not involved in the detailed budget reviews of the
annual budget. However, this Committee is expected to review the detailed budgets of
each operating department and budget section once per term of Council. It will continue
these reviews in the second quarter of 2019.
Financial Implications
The 2019 Operating Budget sets out planned expenditures totalling $67,454,900,
funded with non-tax revenues of $20,196,400, such as investment income, user fees,
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March 26, 2019 Page 7 of 9 Report No. FS19-010
Federal Gas Tax grants, and fines & penalties. The remaining $47,258,500
requirement is to be raised through property taxes.
The final approved budget results in an average increase to the Aurora share of the
residential tax bill of 3.3%. When combined with the Region of York’s tax increase of
4.37%, and the expected net 0% increase on the provincial education share of the tax
bill, the combined effect on the overall tax bill in Aurora is expected to be approximately
3.1% on average for residential properties. For each $100,000 of assessment, these
increases will add $9.96 to the Aurora share, and $25.29 total overall. For an average
home assessed at $800,000, the impacts are $79.71 to the Aurora share, and $202.28
total overall, on average. All reports, presentations and materials presented to the
Budget Committee will remain available to the public on the Town’s Budget and
Financial Information website page. Attachment #7 outlines Aurora’s history of
increases to its share of property tax levies.
In 2019, the budgeted contributions to infrastructure reserves are as follows:
Direct property taxation contributions $5,263,900
Expected Federal Gas Tax contributions 1,694,600
Expected Ontario Infrastructure contributions 1,101,100
Total non-rate funded Infrastructure renewal contributions $8,059,600
Of note is the disparity between the estimated amortization expenses of $9,464,300 for
tax levy directly supported assets and the tax levy contributions to reserves of $5,263,900
(excluding federal and provincial infrastructure funding) for the rehabilitation and
replacement of these aging assets.
The Town has approved an ongoing financial strategy to close this funding disparity. This
strategy includes increasing property taxes each year by 1% more than the Consumer
Price Index. This additional 1% helps to increase funding for the current and future
replacement or rehabilitation of our existing capital assets. Provided Council continues
to follow the strategy, significant sudden tax increases, new debt, or financial crisis can
be avoided in the future.
Communications Considerations
A press release and information kit has been prepared related to the approval of the
Town’s 2019 Operating Budget. Updated budget information will be included on the
reverse side of the Final Tax Bill Brochure included with all mailed tax billings to be
issued in June. The full budget details have been updated to the Town’s Budget and
Financial Information page on our website, including the capital budget approval report
and detailed capital sheets of all approved projects.
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March 26, 2019 Page 8 of 9 Report No. FS19-010
Link to Strategic Plan
Approval of the 2019 Operating Budget provides funding support and approval for all
initiatives, services and operations of the Town, all of which support and advance the
Strategic Plan objectives. Overall, the budget leads to improving the quality of life of the
community we serve.
Alternative(s) to the Recommendation
Council may make further adjustments to the budget than those recommended by
Budget Committee.
Conclusions
The Budget Committee has concluded its review of the annual budget for 2019. The
result of the recommended budget is a 3.3% tax increase on the Aurora share of the tax
bill. When combined with the increases for the Region of York and the provincial
education portions, the expected overall tax impact for Aurora residents is 3.1%.
This operating budget includes the first phase-in amount relating to the funding of the
estimated on-going incremental Library Square operating costs that are expected to
commence upon the Square and all its components becoming fully operational.
In the preparation of the 2019 operating budget, the Town of Aurora has complied with
requirements of the Municipal Act which identifies allowed exclusions from that budget
(paragraph 3, subsection 289 (2) and paragraph 3, subsection 290 (2)). This report
provides the disclosures required under this regulation which requires municipalities to
report to Council when these exclusions exist and the impact on the overall
accumulated surplus of each transaction.
Attachments
Attachment #1 - 2019 Operating Budget Summary by Department
Attachment #2 - Converted and New Full Time Staff Additions
Attachment #3 - Details of Adjustments made to the Budget by Committee
Attachment #4 - Key Budget Drivers affecting the tax increase
Attachment #5 - Total Revenues by Source
Attachment #6 - Net Operating Budget by Service
Attachment #7 - History of Tax Rate Increases – Aurora Share
Attachment #8 - Schedule of Estimated 2019 Tangible Capital Asset Amortization
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Additional Items to Council Meeting Agenda Tuesday, March 26, 2019Item R3 Page 9 of 18
Attachment 1
Town of Aurora
2019 Operating Budget
Summary by Department
2018 2019 Tax
Shown in $000's Approved Draft Dollar Pressure
Budget Budget Change Change
(adjusted) favourable / (unfavourable)
Gross Expenses
Council 627.8$ 576.1$ 51.7$ 0.1 %
CAO's Office 1,228.3$ 1,332.4$ (104.1)$ (0.2 %)
Corporate Services 8,037.1$ 8,269.9$ (232.8)$ (0.5 %)
Financial Services 2,061.3$ 2,293.8$ (232.5)$ (0.5 %)
Planning and Development Services 6,161.9$ 5,868.5$ 293.4$ 0.6 %
Operational Services 10,506.8$ 11,063.9$ (557.1)$ (1.2 %)
Community Services 13,888.1$ 14,654.1$ (766.0)$ (1.7 %)
Corporate Expenses 7,370.8$ 8,365.0$ (994.2)$ (2.2 %)
Fire Services 10,484.2$ 11,188.1$ (703.9)$ (1.5 %)
Funding Provided for Library Operations 3,843.1$ 3,843.1$ -$ -
Gross Expenditure (Increase) /
Decrease 64,209.4$ 67,454.9$ (3,245.5)$ (7.1 %)
Gross Revenues
Council -$ -$ -$ -
CAO's Office (0.3)$ (0.3)$ -$ -
Corporate Services (737.3)$ (797.0)$ 59.7$ 0.1 %
Financial Services (202.7)$ (456.3)$ 253.6$ 0.6 %
Planning and Development Services (5,594.4)$ (4,820.7)$ (773.7)$ (1.7 %)
Operational Services (850.9)$ (1,067.8)$ 216.9$ 0.5 %
Community Services (5,227.1)$ (5,224.4)$ (2.7)$ (0.0 %)
Corporate Revenues (7,142.6)$ (7,829.9)$ 687.3$ 1.4 %
(19,755.3)$ (20,196.4)$ 441.1$ 0.9 %
Taxation - 2018 (44,453.3) (44,453.3)$ -
Taxation - Growth from New Assessment -(1,289.1)$ 1,289.1 2.9 %
Taxation - 2019 Levy Increase -(1,516.1)$ 1,516.1 3.3 %
Gross Revenue Increase / (Decrease)(64,208.6)$ (67,454.9)$ 3,246.3$ 7.1 %
Net Expenditures/(Revenues)
Council 627.8$ 576.1$ 51.7$ 0.1 %
CAO's Office 1,228.0$ 1,332.1 (104.1)$ (0.2 %)
Corporate Services 7,299.8$ 7,472.9 (173.1)$ (0.4 %)
Financial Services 1,858.6$ 1,837.5 21.1$ 0.0 %
Planning and Development Services 566.7$ 1,047.8 (481.1)$ (1.1 %)
Operational Services 9,655.9$ 9,996.1 (340.2)$ (0.7 %)
Community Services 8,661.0$ 9,429.7 (768.7)$ (1.7 %)
Corporate Revenues & Expenses 228.2$ 535.1 (306.9)$ (0.7 %)
Fire Services 10,484.2$ 11,188.1 (703.9)$ (1.5 %)
Funding Provided for Library Operations 3,843.1$ 3,843.1 -$ -
44,453.3$ 47,258.5$ (2,805.2)$ (6.1 %)
Taxation (44,453.3)$ (47,258.5)2,805.2$ 6.1 %
-$ -$ -$ -
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Town of Aurora Attachment 2
2019 Operating Budget Impacts
CONVERTED AND NEW POSITIONS IN 2019 BUDGET
2019 Budget Requests
Full-Time
Net Cost Complement
2018 Budget Approved Full-Time Complement 223
Full-Time Staffing - Conversion Requests
Program Specialist (HR) - July 1st start date 42,800 1
Accounting Analyst - July 1st start date 49,850 1
Position will be funded 40% from Building and 10% from Water 24,925
Collections Coordinator - Funded in Water Budget (Full Year)73,500 1
Position will be funded 100% from Water 73,500
Program Manager, Facility Capital Projects - July 1st start date46,500 1
Position will be funded 100% from Capital 46,500
Site Inspector/Contract Administrator - July 1st start date 46,500 1
Position will be funded 100% from Capital 46,500
Fleet Supervisor - July 1st start date 51,600 1
Flex Serviceperson (2) - July 1st start date 17,700 2
328,450$ 191,425$
Net Full-Time 137,025$ 231
D o l l a r s
Gross Cost Offsets
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Town of Aurora Attachment 3
2019 Operating Budget
BUDGET COMMITTEE CHANGES
Residential Commercial
STARTING POINT - Draft Budget, As of February 12, 2019 =1,506,900 3.3 %3.1 % 1.8 %
1 Feb.12/19 CMS (28,100) 1,478,800 (0.06 %) 3.2 % 3.0% 1.7%
2 Feb.12/19 CMS 53,800 1,532,600 0.12 % 3.4 % 3.1% 1.8%
3 Feb.12/19 Fire (22,600) 1,510,000 (0.05 %) 3.3 % 3.1% 1.8%
4 Feb.12/19 CMS Remove earmarked inflationary funding increase - Aurora Historical Society (1,850) 1,508,150 - 3.3 % 3.1% 1.8%
5 Feb.12/19 CMS (10,400) 1,497,750 (0.03 %) 3.3 % 3.1% 1.7%
6 Feb.12/19 LIB (95,000) 1,402,750 (0.20 %) 3.1 % 3.0% 1.7%
7 Mar. 4 &
18/19 CAO 40,000 1,442,750 0.08 % 3.2 % 3.0% 1.7%
8 Mar. 4 &
18/19 Corp (40,000) 1,402,750 (0.08 %) 3.1 % 3.0% 1.7%
9 Mar. 4/19 CMS 3,500 1,406,250 - 3.1 % 3.0% 1.7%
10 Mar. 4/19 CMS (3,500) 1,402,750 - 3.1 % 3.0% 1.7%
11 Mar. 18/19 CMS 28,100 1,430,850 0.06 % 3.1 % 3.0% 1.7%
12 Mar. 18/19 CAO 7,600 1,438,450 0.01 % 3.1 % 3.0% 1.7%
13 Mar. 18/19 Council Reduce Council civil responsibilities budget (7,600) 1,430,850 (0.01 %) 3.1 % 3.0% 1.7%
14 Mar. 18/19 Corp (51,600) 1,379,250 (0.11 %) 3.0 % 3.0% 1.7%
15 Mar. 18/19 Corp Remove IT Manager - approval subject to further information back to Council (51,600) 1,327,650 (0.12 %) 2.9 % 2.9% 1.7%
16 Mar. 18/19 FS (51,600) 1,276,050 (0.11 %) 2.8 % 2.9% 1.6%
17 Mar. 18/19 CMS Library Square operating budget phase-in.240,000 1,516,050 0.52 % 3.3 % 3.1% 1.8%
9,150 0.02 %
Estimated
Tax Rate Share Weighted Share Weighted
Pressure of Tax Rate of Tax Rate
(from above)Tax Bill Pressure Tax Bill Pressure
3.3% 36.6 % 1.21% 20.8 % 0.7%
4.4% 42.7 % 1.86% 24.4 % 1.1%
0.0% 20.7 % 0.00% 54.8 % 0.0%
3.08%1.8%
Education
Town of Aurora
Region of York
CALCULATION OF IMPACT ON
OVERALL TAX BILL
RESIDENTIAL COMMERCIAL
Remove Procurement Consultant
Approval of one-time AHS Godfrey Collection storage costs
Rate stabilization draw to offset AHS Godfrey Collection Costs
Approval of Sports Hall of Fame operating grant
Increase the Town's sponsorship program budget
Remove IT Application Specialist - approval subject to further information back
to Council
Reduce Council contingency budget
Impact on
Town
Rate
Running
Town
Rate
Pressure
Effective Combined
Tax Impact
Return of remaining previous Sport Aurora funding to CMS as a placeholder as
per CMS19-001 Report
Change in final approved Fire Services budget impact for the Town of Aurora
Remove earmarked inflationary funding increase - Aurora Cultural Centre
Remove earmarked inflationary funding increase - Library
Increase the Town's sponsorship program budget
Remove earmarked funding from within core draft budget for the Sports Hall of
Fame operating grant
A D J U S T M E N T S R E S U L T S
Ref.Date of
Decision Department I T E M
Change to
Operating
Budget
Running
Revised
Budget
Increase
Additional Items to Council Meeting Agenda
Tuesday, March 26, 2019
Item R3
Page 12 of 18
Attachment 4
Town of Aurora
2019 Operating Budget
KEY BUDGET DRIVERS
Core Operations:
Service Enhancements:
Fiscal Strategy:
1.3%
Fire Services Core Budget
Right-Sizing
1.2%
COLA and Steps
to all existing
staff /
Annualization
0.8%
The 3.3% increase to the tax levy translates to an
additional $79.71 on a home with an average assessed
value of $800,000.
Cash to Capital
0.5%
Development
Revenue
Reliance
Reduction /
Other
0.5%
Net 1.0%
Tax
Increase
0.5%
Cultural
Services
(Library Square)
Net 0.5%
Tax
Increase
Net 3.3%
Tax
Increase
2.9%
Taxes from
new growth to
extend services
Net 1.8%
Tax
Increase
Reduction in
Development
Revenues
0.6%
New Growth
Driven Staffing
0.6%
New Revenues
/ Savings
0.4%0.6%
Other Changes
(Including
inflation and
expansion of
service to new
communities)
Additional Items to Council Meeting Agenda
Tuesday, March 26, 2019
Item R3
Page 13 of 18
Attachment 5
Town of Aurora
2019 Operating Budget
Total Revenues by Source
Shown in $000's
* User Fees include revenue received in relation to the utilization of the town's various service
offerings such as its parks and facilities, building permit issuances and development application
fees.
Total Tax Levy
(47,258.5)
70.1%
User Fees*
(11,509.5)
17.0%
Grants & Gas Tax
(3,128.0)
4.6%
Reserve Draws
(2,868.4)
4.3%Investment
Income (1,600.0)
2.4%
Fines & Penalties
(1,087.0)
1.6%
Total: $ 67,454.9
Additional Items to Council Meeting Agenda
Tuesday, March 26, 2019
Item R3
Page 14 of 18
Attachment 6
Town of Aurora
2019 Operating Budget
Net Tax Funding by Service
Shown in $000's
Planning &
Development
Services $1,047.8
2.2%
Operational
Services
$9,996.1
21.2%
Community
Services
$9,429.7
20.0%
Internal Support
Services $6,489.8
13.7%Contributions to
Infrastructure
$5,263.9
11.1%
Central York Fire
Services
$11,188.1
23.7%
Library Board
$3,843.1
8.1%
Total: $ 47,258.5
Additional Items to Council Meeting Agenda
Tuesday, March 26, 2019
Item R3
Page 15 of 18
Town of Aurora
2019 Draft Operating Budget
HISTORY OF AURORA TAX RATE INCREASES
Attachment 7
7.9%7.9%
4.3%
5.0%
1.8%
2.8%
3.8%
4.8%
3.4%
3.8%3.9%
1.8%
3.1%3.1%3.3%
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
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Category
Tax Supported Assets
Buildings 3,727.6$
Roads/Sidewalks/Street Lighting 3,523.0
Bridges & Culverts 865.9
Parks (Land Improvement)930.4
Other Vehicles & Equipment 80.1
Computer Related Equipment 337.3
Sub Total - Directly Supported Assets 9,464.3
Indirectly Supported Assets (from Taxes)
Fire Vehicles & Equipment $128.5
Library Content & Equipment 89.1
217.5
9,681.8$
Attachment #8
Estimate of Tangible Capital Asset Amortization Expense for 2018:
Estimated Amortization Expense for 2018
Amortization
Amount
in $'000's
( Excluding Rate Funded Assets)
Additional Items to Council Meeting Agenda
Tuesday, March 26, 2019
Item R3
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ConsolidatedUnderIn $ 000 'sTown Library Municipal Reporting PSABBudgetBudget"Standard"ChangeGuidelinesRevenues:(excl Library)(cash basis) (accrual basis)Operating - Tax Levy43,415.4$ 3,843.1$ 47,258.5$ -$ 47,258.5$ Operating - Receipts From Outside Sources17,454.6138.617,593.2$ -17,593.2Operating - Transfers From Other Funds2,741.8 -2,741.8$ (2,741.8)(1)-Capital - Receipts From Outside Sources27,387.3-27,387.3$ -27,387.3Capital - Transfers From Other Funds33,176.51,105.034,281.5$ (34,281.5)(1)-Total Revenues124,175.6$ 5,086.7$ 129,262.3$ (37,023.3)$ 92,239.0$ Expenses:Operating Expenses52,620.9$ 3,851.7$ 56,472.6$ -$ 56,472.6$ Operating - Transfers To Capital Funds5,798.0 130.05,928.05,928.0(2)-Operating - Transfers To Other Funds3,868.9-3,868.93,868.9(2)-Operating - Debt Principal Payment1,040.5-1,040.51,040.5(3)-Operating - Debt Interest Payment283.5 -283.5-283.5Tangible Capital Additions59,583.81,105.060,688.860,688.8(4)-Non-Tangible Capital Additions980.0 -980.0-(5)980.0Total Expenses124,175.6$ 5,086.7$ 129,262.3$ 71,526.2$ 57,736.1$ Annual Surplus / (Deficit) with Exclusions-$ -$ -$ 34,502.9$ 34,502.9$ per O.Reg 284/09Exclusions Add Back / (Deduct): - Amortization of Tangible Capital Assets (4)(9,681.8)$ - Post Employee Benefits and Sick Leave liabilities (230.3) - Workplace Safety & Insurance Board Benefits(9.8) Total Exclusions(9,921.9)$ Annual Surplus / (Deficit) - full PSAB Compliance - Estimated Audited Financial Statement Result24,580.9$ Foot Notes:1. "Transfers From Other Funds" represents transfers from reserves (Retained Earnings) for expenditures and is not considered a revenue source under accrual accounting.2. "Transfers To Other Funds" represents the contribution to reserves (Retained Earnings) and is not considered an expense under accrual accounting.3. "Debt Principal Payments" are considered a repayment of a long term liability and are not considered an expense under accrual accounting - only the related Interest portion remains a valid expense4. Under accrual accounting, costs related to the acquisition of "Tangible Capital Assets" are recorded on the balance sheet - only the amortization of existing Tangible Assets is included as an expense. This amortization is generally excluded from traditionally prepared, cash basis, municipal budgets.5. Studies and Reports are examples of non-Tangible Capital Assets and their acquisition is included as an expense. Attachment #92019 Budget Presentation Differences"Standard" Cash-Basis Budget vs. Presentation Requirement under P.S.A.S.Under O.Reg 284/09, this schedule is to be presentedprior to or as part of the budget approval process+=Town of Aurora - 2019 BudgetAdditional Items to Council Meeting Agenda Tuesday, March 26, 2019 Item R3 Page 18 of 18
Town of Aurora
Council Report No. OPS19-009
Subject: Wildlife Crossing on Henderson Drive
Prepared by: Allan D. Downey, Director of Operations
Department: Operational Services
Date: March 26, 2019
Recommendation
1. That Report No. OPS19-009 be received;
2. That silt fencing be erected on both sides of Henderson Drive in the vicinity of
the crossing; and
3. That amphibian and reptile crossing measures be incorporated into the design
for the reconstruction of Henderson Drive presently scheduled in 2020.
Executive Summary
This report seeks Council approval to proceed with the installation of silt fencing on
Henderson Drive in 2019 and that amphibian and reptile crossing measures be
incorporated into the design for the reconstruction of Henderson Drive:
• Staff contacted Lake Simcoe Region Conservation Authority (LSRCA) for
information and recommendations;
• Temporary silt fencing will be installed in 2019; and
• Incorporate the recommendation from the Guide into the re-construction of
Henderson Drive.
Background
At the March 19, 2019 General Committee, staff were requested to prepare a report on
what next steps could be taken to help prevent injury to the turtles crossing between
Henderson Drive and report back to Council on March 26, 2019.
Additional Items to Council Meeting Agenda
Tuesday, March 26, 2019
Item R5
Page 1 of 16
March 26, 2019 Page 2 of 4 Report No. OPS19-009
Analysis
Staff contacted Lake Simcoe Region Conservation Authority (LSRCA) for
information and recommendations.
Staff were in contact with LSRCA and were provided with a “Guide for Implementing
Reptile and Amphibian Ecopassages in the Lake Simcoe Watershed” (see attached).
This document was produced in 2018 and identifies a number of measures that can be
taken to address this issue.
Temporary silt fencing will be installed in 2019.
One of the immediate steps that can be taken is to erect silt fencing on either side of the
road to deter turtles from entering the roadway.
The literature from LSRCA indicates that fencing significantly reduces the mortality of
wildlife crossing the road; however, is more effective when combined with an
ecopassage under the road.
Incorporate the recommendation from the Guide into the re-construction of
Henderson Drive.
Although the silt fencing will provide some measure of effectiveness, the longer-term
solution is the construction of more permanent infrastructure.
Henderson Drive is presently scheduled for mill and overlay road work in 2020 and, in
discussion with Development Engineering staff, the design of more permanent
structures could be incorporated into that project. Staff will be presenting Council with
budget figures to include these works in the 2020 Capital Budget.
Advisory Committee Review
Not applicable.
Legal Considerations
None.
Additional Items to Council Meeting Agenda
Tuesday, March 26, 2019
Item R5
Page 2 of 16
March 26, 2019 Page 3 of 4 Report No. OPS19-009
Financial Implications
The silt fencing and installation is estimated at $1,000 and will be absorbed into the
2019 Operating Budget. The cost of permanent measures will be presented as part of
the 2020 Capital Budget as part of the reconstruction of Henderson Drive.
Communications Considerations
There is no external communication required.
Alternative(s) to the Recommendation
1. Alternatives as directed by Council.
Conclusions
The immediate steps proposed will help to address the issue in 2019; however, staff
recommend a more permanent solution be incorporated in accordance with
recommendations from LSRCA.
Attachments
Attachment #1 – LSRCA’s Guide for Implementing Reptile and Amphibian Ecopassages
in the Lake Simcoe Watershed
Previous Reports
None.
Pre-submission Review
CAO review on March 25, 2019
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Item R5
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The Corporation of the Town of Aurora
By-law Number XXXX-19
Being a By-law to amend By-law Number 6106-18, to designate
a site plan control area.
Whereas on July 24, 2018, the Council of The Corporation of the Town of Aurora (the
“Town”) enacted By-law Number 6106-18 to designate a site plan control area;
And whereas the Council of the Town deems it necessary and expedient to amend By-
law Number 6106-18 to provide additional delegated authority to Town staff;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts
as follows:
1. Section 5 of By-law Number 6106-18 be and is hereby renumbered to 5 (a).
2. The following be added after section 5 (a) of By-law Number 6106-18, as
amended:
“5 (b) The Director may approve, or waive or amend the approval, of the plans
and drawings and be authorized to execute any agreements where it is in
the opinion of the Director that the proposed development is within the
Business Park zone and not abutting an arterial road or Highway 404.”
Enacted by Town of Aurora Council this 26th day of March, 2019.
___________________________________
Tom Mrakas, Mayor
___________________________________
Michael de Rond, Town Clerk
Additional Items to Council Meeting Agenda
Tuesday, March 26, 2019
By-law (c)
Page 1 of 1
Public Release
March 26, 2019
Town of Aurora
Additional Items No. 2 to
Council Meeting Agenda
Tuesday, March 26, 2019
7 p.m., Council Chambers
•By-law (e) Being a By-law to amend By-law Number 6048-18, as amended, to
impose interim controls on the use of land, buildings, or structures within certain
areas of the Town of Aurora.
(General Committee Report No. PDS19-013, Feb. 12/19)
The Corporation of the Town of Aurora
By-law Number XXXX-19
Being a By-law to amend By-law Number 6048-18, as amended, to
impose interim controls on the use of land, buildings, or structures
within certain areas of the Town of Aurora.
Whereas on January 30, 2018, the Council of The Corporation of the Town of Aurora
(the “Town”) enacted By-law Number 6048-18, to impose interim controls on the use of
land, buildings, or structures within certain areas of the Town of Aurora;
And whereas the Council of the Town deems it necessary and expedient to further
amend By-law Number 6048-18, as amended, to remove the lands municipally known
as 29 Church Street, Aurora from the defined area on Schedule “A”;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts
as follows:
1.Schedule “A” to By-law Number 6048-18, as amended, be and is hereby deleted
and replaced with Schedule “A” attached hereto and forming part of this By-law.
Enacted by Town of Aurora Council this 26th day of March, 2019.
___________________________________
Tom Mrakas, Mayor
___________________________________
Michael de Rond, Town Clerk
Additional Items No. 2 to Council Meeting Agenda
Tuesday, March 26, 2019
By-law (e)
Page 1 of 2
By-law Number XXXX-19 Page 2 of 2
Schedule “A”
Additional Items No. 2 to Council Meeting Agenda
Tuesday, March 26, 2019
By-law (e)
Page 2 of 2