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AGENDA - Council - 20190409 Council Meeting Agenda Tuesday, April 9, 2019 7 p.m. Council Chambers Aurora Town Hall Public Release April 4, 2019 Town of Aurora Council Meeting Agenda Tuesday, April 9, 2019 7 p.m., Council Chambers 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Community Presentations (a) Julie Stephenson and Nichole Campsall, Town of Aurora Youth Services Re: Youth Friendly Communities Platinum Designation (b) Martin Ambrose, representing Aurora Soccer Club Re: Aurora Soccer Club – 2019 Council Update 4. Delegations 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Council Meeting Agenda Tuesday, April 9, 2019 Page 2 of 4 Recommended: That the following Consent Agenda Items, C1 to C8 inclusive, be approved: C1. Council Meeting Minutes of March 26, 2019 Recommended: 1. That the Council Meeting minutes of March 26, 2019, be adopted as printed and circulated. C2. Council Closed Session Minutes of March 26, 2019 (confidential attachment) Recommended: 1. That the Council Closed Session minutes of March 26, 2019, be adopted as printed and circulated. C3. Council Closed Session Public Minutes of March 26, 2019 Recommended: 1. That the Council Closed Session Public minutes of March 26, 2019, be adopted as printed and circulated. C4. Special Meeting of Council Minutes of March 21, 2019 Recommended: 1. That the Special Meeting of Council minutes of March 21, 2019, be adopted as printed and circulated. C5. Council Closed Session Minutes of March 18, 2019 (confidential attachment) Recommended: 1. That the Council Closed Session minutes of March 18, 2019, be adopted as printed and circulated. Council Meeting Agenda Tuesday, April 9, 2019 Page 3 of 4 C6. Council Closed Session Public Minutes of March 18, 2019 Recommended: 1. That the Council Closed Session Public minutes of March 18, 2019, be adopted as printed and circulated. C7. Council Public Planning Meeting Minutes of March 27, 2019 Recommended: 1. That the Council Public Planning meeting minutes of March 27, 2019, be adopted as printed and circulated. C8. Memorandum from Councillor Gaertner Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights – Annual General Meeting of January 25, 2019, and Board Meeting Highlights of February 22, 2019 Recommended: 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights – Annual General Meeting of January 25, 2019, and Board Meeting Highlights of February 22, 2019, be received for information. 6. Standing Committee Reports S1. General Committee Meeting Report of April 2, 2019 Recommended: 1. That the General Committee meeting report of April 2, 2019, be received and the recommendations carried by the Committee approved. 7. Consideration of Items Requiring Discussion (Regular Agenda) 8. Motions Council Meeting Agenda Tuesday, April 9, 2019 Page 4 of 4 9. Regional Report York Regional Council Highlights – March 21, 2019 Recommended: That the Regional Report of March 21, 2019, be received for information. 10. New Business 11. Public Service Announcements 12. By-laws Recommended: That the following by-laws be enacted: (a) By-law Number XXXX-19 Being a By-law to appoint employees of Crestline Investments Limited, as Municipal By-law Enforcement Officers. (General Committee Report No. BBS11-007, Aug. 16/11) (b) By-law Number XXXX-19 Being a By-law to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended. (General Committee Report No. FS19-005, Mar. 26/19) 13. Closed Session 14. Confirming By-law Recommended: That the following confirming by-law be enacted: By-law Number XXXX-19 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on April 9, 2019. 15. Adjournment Town of Aurora Council Meeting Minutes Council Chambers, Aurora Town Hall Tuesday, March 26, 2019 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland, Humfryes (arrived 7:04 p.m.), Kim, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Jason Gaertner, Acting Director of Financial Services, Allan Downey, Director of Operational Services, David Waters, Director of Planning and Development Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Ishita Soneji, Council/Committee Coordinator The Chair called the meeting to order at 7:02 p.m. Council consented to recess the meeting at 9:35 p.m. and reconvened the meeting at 10:35 p.m. 1. Approval of the Agenda Moved by Councillor Gilliland Seconded by Councillor Thompson That the agenda as circulated by Legislative Services, be approved with the following additions: • Delegation (b) Dr. Brian Moore, Resident Re: By-law (a) Being a By-law to amend By-law Number 5840-16, as amended, respecting signs within the Town of Aurora. Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 1 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 2 of 18 • Item R3 – FS19-010 – 2019 Operating Budget Final Approval • Item R5 – OPS19-009 – Wildlife Crossing on Henderson Drive • Replacement By-law (c) Being a By-law to amend By-law 6106-18, to designate a site plan control area. • By-law (e) Being a By-law to amend By-law Number 6048-18, as amended, to impose interim controls on the use of land, buildings, or structures within certain areas of the Town of Aurora. Carries as amended 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Community Presentations (a) Theresa Buck, Communication Coordinator, Special Olympics Aurora Re: Special Olympics Aurora Overview Ms. Buck presented an overview of Special Olympics Aurora including a brief history of the organization, its collaborations with various local sport teams, details of the programs offered, volunteer program, major annual fundraisers, and highlights of 2018 achievements and rewards. The Mayor and Members of Council recognized Gary Freeman, Overall Athlete of the Year and Provincial Special Olympics Medalist, and Deb Finniear, 2018 Volunteer of the Year recipient. Moved by Councillor Gilliland Seconded by Councillor Kim That the presentation be received for information. Carried 4. Delegations Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 2 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 3 of 18 (a) Doug MacPherson, Resident Re: General Committee Item R5 – PDS19-004 – Stop Control Removal at Corbett Crescent and Cossar Drive Mr. MacPherson requested that the stop sign at Corbett Crescent and Cossar Drive not be removed, and noted that the stop sign is an important traffic calming measure in the area. Moved by Councillor Humfryes Seconded by Councillor Gaertner That the comments of the delegation be received and referred to General Committee Item R5. Carried (b) Dr. Brian Moore, Resident Re: By-law (a) Being a By-law to amend By-law Number 5840-16, as amended, respecting signs within the Town of Aurora. Dr. Moore expressed concerns regarding the proposed amendments to the Sign By-law and requested that By-law (a) be deferred to a future meeting of Council. It was requested that comments from the Aurora Business Improvement Area (BIA) and other business owners regarding the proposed amendments be considered. Moved by Councillor Humfryes Seconded by Councillor Gilliland That the comments of the delegation be received and referred to By-law (a). Carried 5. Consent Agenda Moved by Councillor Kim Seconded by Councillor Gilliland That the following Consent Agenda Items, C1 to C2 inclusive, be approved: Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 3 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 4 of 18 C1. Council Meeting Minutes of February 26, 2019 1. That the Council Meeting minutes of February 26, 2019, be adopted as printed and circulated. C2. Special Meeting of Council Minutes of March 19, 2019 1. That the Special Meeting of Council minutes of March 19, 2019, be adopted as printed and circulated. Carried 6. Standing Committee Reports Moved by Councillor Gilliland Seconded by Councillor Humfryes That the following Standing Committee Report, Item S1, be received and the recommendations carried by the Committee approved, with the exception of sub- items R3 and R5, which were discussed and voted on separately as recorded below: S1. General Committee Meeting Report of March 19, 2019 (A1) Finance Advisory Committee Meeting Minutes of January 30, 2019 1. That the Finance Advisory Committee meeting minutes of January 30, 2019, be received for information. Carried (R1) PDS19-001 – Sidewalk Construction on Kitimat Crescent 1. That Report No. PDS19-001 be received; and 2. That staff report back on alternative solutions to safety concerns around the Kitimat Crescent area and identify alternative pick-up and drop-off zones for Aurora Heights Public School. Carried Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 4 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 5 of 18 (R2) OPS19-004 – Winter Maintenance Report No. 2 Future Roads Maintenance Operations 1. That Report No. OPS19-004 be received; and 2. That the recommendations associated with future Winter Roads and Sidewalk Maintenance Operations as outlined in the Financial Impact Table, be approved in principle; and 3. That each recommendation having a financial impact as outlined in the Financial Impact Table be presented in the applicable year capital and/or operating Budgets for final consideration and approval. Carried (R3) FS19-009 – Development Charges By-law Approval Moved by Councillor Gaertner Seconded by Councillor Humfryes 1. That Report No. FS19-009 be received; and 2. That the Development Charges Background Study report presented at the Special Meeting of Council held on March 19, 2019, be adopted; and 3. That Council directs staff to report back regarding any comments received from the preceding public meeting, if necessary; and 4. That Council confirms that it intends to ensure: a) that the increase in the need for services attributable to the anticipated development will be met, subject to sufficient development charge revenues being generated and other Town affordability criteria being met; and b) that the future excess capacity identified in the Development Charges Background Study for the Town of Aurora shall be paid for by the development charges or other similar charges; and Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 5 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 6 of 18 5. That Council adopts the capital forecasts prepared in conjunction with the Development Charges Background Study for the Town of Aurora subject to each project or undertaking set out therein being subject to annual operating and capital budget approval processes of the corporation; and 6. That the Town continue the development charge approach to calculate the charges on a uniform Town-wide basis for all services; and 7. That the proposed by-law included with the Development Charges Background Study, as amended, being a by-law for the imposition of development charges, be enacted March 26, 2019, which also repeals By-law No. 5585-14, the predecessor by-law. Carried (R5) PDS19-004 – Stop Control Removal at Corbett Crescent and Cossar Drive Motion to refer Moved by Councillor Humfryes Seconded by Councillor Gilliland That Report No. PDS19-004 – Stop Control Removal at Corbett Crescent and Cossar Drive, be referred back to staff. Motion to refer Carried (R6) PDS19-016 – Appointments to the Aurora Economic Development Corporation (AEDC) Board of Directors 1. That Report No. PDS19-016 be received; and 2. That Council appoint the Mayor and Councillors Humfryes and Thompson to the Aurora Economic Development Corporation (AEDC) Board of Directors; and 3. That Council appoint the following seven (7) citizen members of the Aurora Economic Development Working Group (AEDCWG) to the Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 6 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 7 of 18 Aurora Economic Development Corporation (AEDC) Board of Directors: • Vern Cunningham • Richard Gong • Tim Hammill • Marilee Harris • Steve Hinder • Mae Khamissa • Craig Youdale. Carried (R7) PDS19-019 – Heritage Permit Application, 22 Church Street, File: HPA-19-03 1. That Report No. PDS19-019 be received; and 2. That the following recommendations be approved: a) That Heritage Permit Application HPA-19-03 be approved to permit the addition to the subject property as shown on the submitted plans; and b) That the property owner photo document any original construction revealed during the proposed addition to the property; and c) That Planning Staff continue to liaise with the Ontario Heritage Trust and ensure the addition remains sympathetic of the heritage resource through all phases of the development. Carried Moved by Councillor Humfryes Seconded by Councillor Thompson That the following Standing Committee Reports, Item S2 to S7, be received, with the exception of items S2, S3, and S7, which were discussed and voted on separately as recorded below: S2. Budget Committee Meeting Report of February 2, 2019 Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 7 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 8 of 18 Moved by Councillor Gaertner Seconded by Councillor Humfryes 1. That the Budget Committee meeting report of February 2, 2019, be received for information. Carried S3. Budget Committee Meeting Report of February 19, 2019 Moved by Councillor Gaertner Seconded by Councillor Humfryes 1. That the Budget Committee meeting report of February 19, 2019, be received for information. Carried S4. Budget Committee Meeting Report of February 21, 2019 1. That the Budget Committee meeting report of February 21, 2019, be received for information. Carried S5. Budget Committee Meeting Report of February 25, 2019 1. That the Budget Committee meeting report of February 25, 2019, be received for information. Carried S6. Budget Committee Meeting Report of March 4, 2019 1. That the Budget Committee meeting report of March 4, 2019, be received for information. Carried S7. Budget Committee Meeting Report of March 18, 2019 Moved by Councillor Gaertner Seconded by Councillor Thompson 1. That the Budget Committee meeting report of March 18, 2019, be received for information. Carried Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 8 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 9 of 18 7. Consideration of Items Requiring Discussion (Regular Agenda) R1. FS19-005 – 2019 Water, Wastewater, Stormwater Budgets and Rates Moved by Councillor Kim Seconded by Councillor Thompson 1. That Report No. FS19-005 be received; and 2. That the 2019 combined Water, Wastewater and Stormwater budget of $27,013,565 be approved; and 3. That the 2019 retail water rate of $2.18 per cubic metre and the retail wastewater rate of $2.65 per cubic metre be approved; and 4. That the 2019 flat rate stormwater charges of $5.44 per unit per month for residential and condominium properties and $69.08 per unit per month for metered non-residential commercial/industrial and multi- residential properties be approved; and 5. That the new approved retail water, retail wastewater and stormwater charge rate become effective for all billings issued by the Town on or after May 1, 2019, and be retroactive for all consumption newly billed on such billings; and 6. That the 2019 bulk water purchase rate of $4.83 per cubic metre dispensed effective May 1, 2019 be approved; and 7. That the necessary by-law be enacted to implement the 2019 retail water rate, retail wastewater rate, stormwater charge and bulk water purchase rate. Carried R2. FS19-007 – 2019 Final Capital Budget Report Moved by Councillor Thompson Seconded by Councillor Gilliland Recommended: 1. That Report No. FS19-007 be received; and Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 9 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 10 of 18 2. That the Town’s Strategic Asset Management Policy be approved; and 3. That the renewed 2018 Asset Management Plan be approved; and 4. That the updated 2018 Ten Year Capital Investment Plan be received; and 5. That the 2019 Capital Budget for Repair and Replacement of existing infrastructure totaling $10,521,210 as listed in Attachment 4, be approved; and 6. That the 2019 Capital Budget for Growth and New Capital totaling $49,062,550 as listed in Attachment 5 be approved; and 7. That the 2019 Capital Budget for Studies and Other Projects totaling $980,000 as listed in Attachment 6 be approved; and 8. That the funding sources for each capital project included in this report be approved as those reviewed and recommended by Budget Committee on February 2 and February 19, 2019. Carried R3. FS19-010 – 2019 Operating Budget Final Approval Council consented to vote on each clause of the motion separately. Moved by Councillor Kim Seconded by Councillor Thompson 1. That Report No. FS19-010 be received; and Carried Moved by Councillor Kim Seconded by Councillor Thompson 2. That the 2019 Operating Budget summarized in Attachment #1, which reflects all revisions recommended for approval by the Budget Committee, resulting in a total expenditure plan of $67,454,900 and a total tax levy of $47,258,500, resulting in an estimated 3.3% increase on the Aurora share of property tax bills, and a 3.1% residential tax bill Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 10 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 11 of 18 increase when combined with the regional and education shares of the tax bill, be approved; Carried Moved by Councillor Kim Seconded by Councillor Thompson 3. That the Town’s full-time staff complement be increased by eight (8) to 231 staff (excluding Library Board and Central York Fire Services) as presented in Attachment #2 and funded in the 2019 operating budget; Carried Moved by Councillor Kim Seconded by Councillor Thompson 4. That a general wage increase of 2.0% effective April 1, 2019, be approved and applied to the Salary Schedule for Full-time Permanent Non-Bargaining Unit Positions, and to the Rate Schedule for Other-Than- Continuous-Full-time Non-Bargaining Unit Positions, both being Attachments to Policy #7 and funded in the 2019 operating budget; Carried Moved by Councillor Kim Seconded by Councillor Thompson 5. That Council fund its share of the Kaleidoscope in Schools pilot program through the creation of a capital project in the amount of $100,000 to be funded from the Rate Stabilization Reserve; Carried Moved by Councillor Kim Seconded by Councillor Thompson 6. That the necessary by-law be enacted at a future Council Meeting to set the final billing 2019 tax rates and payment dates; Carried Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 11 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 12 of 18 Moved by Councillor Kim Seconded by Councillor Thompson 7. That the Library Square Operating Plan in the amount of $240,000, be approved. Carried R4. OPS19-005 – Approval of Capital Project No. 71103 and No. 34420 (“Wide Area Mower”) Moved by Councillor Humfryes Seconded by Councillor Thompson 1. That Report No. OPS19-005 be received; and 2. That this report satisfy Council’s conditional budget approval for Capital Project No. 71103 – Wide Mower Unit (#255-20) in the amount of $140,000; and 3. That this report satisfy Council’s conditional budget approval for Capital Project No. 34420 – New Wide Area Mower in the amount of $140,000; and 4. That the total approved budget for Capital Project No. 71103 be increased to $175,000, representing an increase of $35,000 to be funded from the Fleet R&R Reserve; and 5. That the total approved budget for Capital Project No. 34420 be increased to $175,000, representing an increase of $35,000 to be funded by $3,500 from the Growth and New Reserve and $31,500 from the Parks DC Reserve. Carried R5. OPS19-009 – Wildlife Crossing on Henderson Drive Main Motion Moved by Councillor Gaertner Seconded by Councillor Gilliland 1. That Report No. OPS19-009 be received; and Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 12 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 13 of 18 2. That silt fencing be erected on both sides of Henderson Drive in the vicinity of the crossing; and 3. That amphibian and reptile crossing measures be incorporated into the design for the reconstruction of Henderson Drive presently scheduled in 2020. Amendment Moved by Councillor Gaertner Seconded by Councillor Humfryes That the main motion be amended by adding the following clause: “That staff investigate the possibility of installing various road signs and the necessary measures to protect the turtle nesting structures, and that $7,000 be allocated from the 2019 Operating Budget for these purposes.” Carried Main Motion as amended Moved by Councillor Gaertner Seconded by Councillor Gilliland 1. That Report No. OPS19-009 be received; and 2. That silt fencing be erected on both sides of Henderson Drive in the vicinity of the crossing; and 3. That amphibian and reptile crossing measures be incorporated into the design for the reconstruction of Henderson Drive presently scheduled in 2020; and 4. That staff investigate the possibility of installing various road signs and the necessary measures to protect the turtle nesting structures, and that $7,000 be allocated from the 2019 Operating Budget for these purposes. Carried 8. Motions Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 13 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 14 of 18 (a) Councillor Gaertner Re: Information Regarding 672 and 684 Henderson Drive Main Motion Moved by Councillor Gaertner Seconded by Councillor Kim Whereas there is a significant public interest in the proposed development of the properties located at 672 and 684 Henderson Drive; and Whereas the community is requesting more information with respect to the history of the property and any contact between the owners and the Town; and Whereas it is important to recognize the public expectation of open and accessible information; 1. Now Therefore Be It Hereby Resolved That any and all Town information regarding the properties located at 672 and 684 Henderson Drive, including but not limited to prior correspondence and Closed Session Reports and Minutes, excluding anything currently being considered by Council in Closed Session, be released to the general public and the Committee of Adjustment before a Meeting is held regarding these properties. Amendment Moved by Councillor Gallo Seconded by Councillor Humfryes That the operative clause be amended to remove all references to Closed Session Reports and Minutes: “Now Therefore Be It Hereby Resolved That any and all Town information regarding the properties located at 672 and 684 Henderson Drive, including but not limited to prior correspondence and Closed Session Reports and Minutes, excluding anything currently being considered by Council in Closed Session, be released to the general public and the Committee of Adjustment before a Meeting is held regarding these properties.” Carried Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 14 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 15 of 18 Main Motion as amended Moved by Councillor Gaertner Seconded by Councillor Kim 1. Now Therefore Be It Hereby Resolved That any and all Town information regarding the properties located at 672 and 684 Henderson Drive be released to the general public and the Committee of Adjustment before a Meeting is held regarding these properties. Carried 9. Regional Report York Regional Council Highlights – February 28, 2019 Moved by Councillor Kim Seconded by Councillor Thompson That the Regional Report of February 28, 2019, be received for information. Carried 10. New Business Councillor Gaertner inquired about the status of a previous motion regarding the Sewer Use By-law respecting hot tub and pool drainage, and staff agreed to follow up. 11. Public Service Announcements Councillor Gallo announced that registrations are now open for Spring & Summer Programs, Summer Camps and Spring Aquatic Programs, and noted that a copy of the Program Guide is available at recreation facilities, Town Hall, Aurora Public Library, Aurora Cultural Centre, and at aurora.ca/recguide. Councillor Thompson announced that the Town is accepting applications for the John West Memorial “Leaders of Tomorrow” Scholarship Award until May 1, 2019, and noted that details are available at aurora.ca/leadersoftomorrow. Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 15 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 16 of 18 Councillor Gaertner extended a reminder that Aurora’s Easter Egg Hunt will be held on Saturday, April 20, 2019, from 9:30 a.m. to 1 p.m. at the Aurora Seniors’ Centre, and noted that details of the event is available at aurora.ca/easteregghunt. Councillor Kim extended a reminder about the winter overnight parking restrictions that continue to be in effect from 2 a.m. to 6 a.m. until April 15, 2019. Councillor Humfryes extended a reminder that the Town is currently accepting nominations for the 2019 Community Recognition Awards and the deadline to apply is April 5, 2019, and noted that nomination forms are available at aurora.ca/CRA. Councillor Humfryes extended a reminder that the Bowl for Kids’ Sake event by the Big Brothers Big Sisters of York will be held on Saturday, March 30, 2019, at 1 p.m. and 3 p.m. at Newmarket Stellar Lanes, and encouraged members of public to participate. Councillor Gilliland extended a reminder that the Aurora’s Movies in the Park event will be held on April 27, 2019 in the Pfaff Arena at the Stronach Aurora Recreation Complex where pre-games and activities will be from 4 p.m. to 5:45 p.m. and Marry Poppins Returns! movie will being at 6 p.m. Mayor Mrakas extended a reminder that the Annual Clean-Up Day will be on Saturday, April 13, 2019 at 8 a.m., and more information is available at aurora.ca/wasteandrecycling. 12. By-laws On a motion by Councillor Humfryes seconded by Councillor Thompson, Council consented to consider By-law (a) prior to Motion (a). Main Motion Moved by Councillor Humfryes Seconded by Councillor Gilliland That the following by-law be enacted: (a) By-law Number 6163-19 Being a By-law to amend By-law Number 5840-16, as amended, respecting signs within the Town of Aurora. Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 16 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 17 of 18 Motion to refer Moved by Councillor Humfryes Seconded by Councillor Gilliland That By-law (a) Being a By-law to amend By-law Number 5840-16, as amended, respecting signs within the Town of Aurora, be referred back to staff and be brought back to the Council meeting in May. Motion to refer Defeated Main Motion Carried Moved by Councillor Thompson Seconded by Councillor Gaertner That the following by-laws be enacted: (b) By-law Number 6164-19 Being a By-law to designate a property to be of cultural heritage value or interest (124 Wellington Street East). (c) By-law Number 6165-19 Being a By-law to amend By-law 6106-18, to designate a site plan control area. (d) By-law Number 6166-19 Being a By-law to establish development charges for the Town of Aurora and to repeal Development Charges By-law Number 5585- 14. (e) By-law Number 6167-19 Being a By-law to to amend By-law Number 6048- 18, as amended, to impose interim controls on the use of land, buildings, or structures within certain areas of the Town of Aurora. Carried 13. Closed Session None 14. Confirming By-law Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 17 of 18 Council Meeting Minutes Tuesday, March 26, 2019 Page 18 of 18 Moved by Councillor Thompson Seconded by Councillor Gallo That the following confirming by-law be enacted: By-law Number 6168-19 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on March 26, 2019. Carried 15. Adjournment Moved by Councillor Kim Seconded by Councillor Thompson That the meeting be adjourned at 10:48 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 9, 2019 Item C1 Page 18 of 18 Town of Aurora Council Closed Session Public Minutes Holland Room, Aurora Town Hall Tuesday, March 26, 2019 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner (arrived at 5:56 p.m.), Gallo (arrived at 5:54 p.m.), Gilliland, Kim, and Thompson Members Absent Councillor Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer, Patricia De Sario, Town Solicitor, Brigette Morrison, External Legal Counsel (left at 6:55 p.m.) and Michael de Rond, Town Clerk The Chair called the meeting to order at 5:52 p.m. Council consented to resolve into a Closed Session at 5:53 p.m. Council recessed the meeting at 6:55 p.m. and resumed at 9:40 p.m. Council reconvened into open session at 10:25 p.m. 1. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Gilliland That the confidential Council Closed Session meeting agenda, as amended, be approved. Carried Council Meeting Agenda Tuesday, April 9, 2019 Item C3 Page 1 of 5 Council Closed Session Public Minutes Tuesday, March 26, 2019 Page 2 of 5 2. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Consideration of Items Requiring Discussion Moved by Councillor Thompson Seconded by Councillor Kim That Council resolve into Closed Session to consider the following matters: 1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS19-015 – Morris v. Town of Aurora 2. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Section 239(2)(f) of the Municipal Act, 2001); Re: Closed Session Report No. CS19-017 – Advice re: 672 and 684 Henderson Drive 3. A proposed or pending acquisition or disposition of land by the Town or local board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS19-027 - Potential Property Acquisition – Library Square Parking Carried Moved by Councillor Gallo Seconded by Councillor Gaertner That the Council Closed Session be reconvened into open session to rise and report from Closed Session. Carried Council Meeting Agenda Tuesday, April 9, 2019 Item C3 Page 2 of 5 Council Closed Session Public Minutes Tuesday, March 26, 2019 Page 3 of 5 1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS19-015 – Morris v. Town of Aurora Moved by Councillor Gilliland Seconded by Councillor Kim 1. That Closed Session Report No. CS19-015 be received; and 2. That the confidential direction to staff be confirmed. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, Thompson, and Mayor Mrakas Voting Nays: None Absent: None 2. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Section 239(2)(f) of the Municipal Act, 2001); Re: Closed Session Report No. CS19-017 – Advice re: 672 and 684 Henderson Drive Moved by Councillor Gilliland Seconded by Councillor Thompson 1. That Closed Session Report No. CS19-017 be received; and 2. That the confidential direction to staff be confirmed. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, Thompson, and Mayor Mrakas Council Meeting Agenda Tuesday, April 9, 2019 Item C3 Page 3 of 5 Council Closed Session Public Minutes Tuesday, March 26, 2019 Page 4 of 5 Voting Nays: None Absent: None 3. A proposed or pending acquisition or disposition of land by the Town or local board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS19-027 - Potential Property Acquisition – Library Square Parking Moved by Councillor Gilliland Seconded by Councillor Thompson 1. That Closed Session Report No. PDS19-027 be received; and 2. That the confidential direction to staff be confirmed. On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, Thompson, and Mayor Mrakas Voting Nays: None Absent: None 4. By-laws Moved by Councillor Thompson Seconded by Councillor Gallo That the following confirming by-law be enacted: 6162-19 Being a By-law to Confirm Actions by Council Resulting from a Council Closed Session on March 26, 2019. Carried Council Meeting Agenda Tuesday, April 9, 2019 Item C3 Page 4 of 5 Council Closed Session Public Minutes Tuesday, March 26, 2019 Page 5 of 5 5. Adjournment Moved by Councillor Humfryes Seconded by Councillor Gilliland That the meeting be adjourned at 10:50 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 9, 2019 Item C3 Page 5 of 5 Town of Aurora Special Meeting of Council Minutes Council Chambers, Aurora Town Hall Thursday, March 21, 2019 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Jason Gaertner, Acting Director of Financial Services, Anthony Ierullo, Manager of Policy Planning and Economic Development, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Michael de Rond, Town Clerk, and Linda Bottos, Council/Committee Coordinator The Chair called the meeting to order at 5:51 p.m. Council consented to recess the meeting at 8:42 p.m. and reconvened the meeting at 8:54 p.m. On a motion by Councillor Thompson seconded by Councillor Humfryes, Council consented to extend the hour past 10:30 p.m. 1. Approval of the Agenda Moved by Councillor Humfryes Seconded by Councillor Gilliland That the agenda as circulated by Legislative Services, as amended with the following additional items, be approved: • Delegation (c) Bruce Gorman, Chief Executive Officer, Aurora Public Library; Re: Library Square Development Council Meeting Agenda Tuesday, April 9, 2019 Item C4 Page 1 of 8 Special Meeting of Council Minutes Thursday, March 21, 2019 Page 2 of 8 • Delegation (d) David Heard, Resident; Re: Library Square Proposal • Delegation (e) Sandra Ferri, Executive Director, Aurora Chamber of Commerce; Re: Library Square Development On a two-thirds vote the motion Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Delegations (a) Joanne Russo, representing Aurora BIA Re: Library Square Ms. Russo, on behalf of the Aurora Business Improvement Area (BIA), spoke in support of the proposed redevelopment of Library Square. Moved by Councillor Thompson Seconded by Councillor Gilliland That the comments of the delegation be received and referred to the Library Square discussions. Carried (b) Suzanne Haines, Executive Director, Aurora Cultural Centre Re: Library Square Ms. Haines, on behalf of the Aurora Cultural Centre, spoke in support of the proposed redevelopment of Library Square, including the possibility to provide food services in the Addition to Church Street School, and the ‘bump out’ option for the performance space. She expressed concern regarding the proposed water wall feature and potential impacts related to power source, vibration, and water noise. Council Meeting Agenda Tuesday, April 9, 2019 Item C4 Page 2 of 8 Special Meeting of Council Minutes Thursday, March 21, 2019 Page 3 of 8 Moved by Councillor Humfryes Seconded by Councillor Gaertner That the comments of the delegation be received and referred to the Library Square discussions. Carried (c) Bruce Gorman, Chief Executive Officer, Aurora Public Library Re: Library Square Development Mr. Gorman, on behalf of the Aurora Public Library, spoke in support of the proposed redevelopment of Library Square, including the parking study and interconnection between the Library and new facility, and expressed interest in the potential construction of a bridge between the two facilities. Moved by Councillor Gilliland Seconded by Councillor Thompson That the comments of the delegation be received and referred to the Library Square discussions. Carried (d) David Heard, Resident Re: Library Square Proposal Mr. Heard noted that he recently spoke with a number of residents and businesses regarding the proposed redevelopment of Library Square, and he expressed concerns regarding the project costs, parking, ongoing operational costs, drainage, maintaining integrity of the historical buildings, and possible temporary relocation of the Aurora Museum artefacts during construction. Moved by Councillor Gallo Seconded by Councillor Gaertner That the comments of the delegation be received and referred to the Library Square discussions. Carried Council Meeting Agenda Tuesday, April 9, 2019 Item C4 Page 3 of 8 Special Meeting of Council Minutes Thursday, March 21, 2019 Page 4 of 8 (e) Sandra Ferri, Executive Director, Aurora Chamber of Commerce Re: Library Square Development Council consented to consider Delegation (e) prior to Delegation (a). Ms. Ferri, on behalf of the Aurora Chamber of Commerce, spoke in support of the Library Square initiative, and requested that the Town continue to provide updates on taxation and operational implications that the Chamber can share with its members. Moved by Councillor Humfryes Seconded by Councillor Kim That the comments of the delegation be received and referred to the Library Square discussions. Carried 4. Consideration of Items Requiring Discussion Council consented to consider and discuss all items prior to voting on each item. The presentation related to Item 5 was provided by Interkom within the discussion of Item 2. 1. PDS19-020 – Library Square – Planning Policy – Conformity Report Moved by Councillor Humfryes Seconded by Councillor Gilliland 1. That Report No. PDS19-020 be received for information. Carried 2. CMS19-008 – Library Square – Outdoor Square Main motion Moved by Councillor Thompson Seconded by Councillor Humfryes 1. That Report No. CMS19-008 be received; and 2. That the design of the Library Square outdoor square be approved as presented in the amount of $8,380,500 to include: Council Meeting Agenda Tuesday, April 9, 2019 Item C4 Page 4 of 8 Special Meeting of Council Minutes Thursday, March 21, 2019 Page 5 of 8 (a) An ice rink in the shape of a trail; and (b) Water spray feature covering a 1/3 of the space; and (c) Water wall feature; and 3. That staff be authorized to proceed with the detailed design stage of the Library Square outdoor square; and 4. That staff be authorized to apply for the Building Communities Through Arts and Heritage – Legacy Fund, including entering into any agreements to give effect to same. Amendment Moved by Councillor Gallo Seconded by Councillor Gaertner That approval of the design of the Library Square outdoor square as presented in the amount of $8,380,500 be subject to receiving grant funding of $14,100,000 and, should the Town not be successful, a full funding model be developed including a capital campaign strategy. Defeated Main motion Carried 3. CMS19-007 – Library Square – Addition to Church Street School Main motion Moved by Councillor Gilliland Seconded by Councillor Thompson 1. That Report No. CMS19-007 be received; and 2. That the design of the Addition to Church Street School including the enlarged stage area be approved in the amount of $27,189,600 and that staff be authorized to proceed to detailed design stage; and 3. That Council provide direction on the Linkage between the Library and Church Street School Addition for potential further development; and Council Meeting Agenda Tuesday, April 9, 2019 Item C4 Page 5 of 8 Special Meeting of Council Minutes Thursday, March 21, 2019 Page 6 of 8 4. That the budget be increased by 1% in the amount of $256,600 in support of public art in accordance with the Official Plan requirements. Amendment Moved by Councillor Gilliland Seconded by Councillor Thompson That the third clause of the main motion be replaced with the following clause: That staff be directed to report back on the options, costs, and visuals for an above-ground and below-ground Linkage between the Library and Church Street School Addition for potential further development. Carried Main motion as amended Moved by Councillor Gilliland Seconded by Councillor Thompson 1. That Report No. CMS19-007 be received; and 2. That the design of the Addition to Church Street School including the enlarged stage area be approved in the amount of $27,189,600 and that staff be authorized to proceed to detailed design stage; and 3. That staff be directed to report back on the options, costs, and visuals for an above-ground and below-ground Linkage between the Library and Church Street School Addition for potential further development; and 4. That the budget be increased by 1% in the amount of $256,600 in support of public art in accordance with the Official Plan requirements. Main motion as amended Carried 4. PDS19-018 – Library Square – Parking Strategy Moved by Councillor Kim Seconded by Councillor Humfryes 1. That Report No. PDS19-018 be received; and Council Meeting Agenda Tuesday, April 9, 2019 Item C4 Page 6 of 8 Special Meeting of Council Minutes Thursday, March 21, 2019 Page 7 of 8 2. That Parking Strategy Phase 1: ‘Quick Wins’ as outlined in this report be adopted; and 3. That Council approve $87,882.00 to the Library Square budget to be funded as per Funding Strategy Report FS19-012 for additional on-site parking on Victoria Street, conditional on the approval of the addition to the Church Street School; and 4. That Council approve $185,376.00 to the Library Square budget to be funded as per Funding Strategy Report FS19-012 for additional on-site parking within the laneway, conditional on the approval of the addition to the Church Street School; and 5. That Council approve $145,740.00 to the Library Square budget to be funded as per Funding Strategy Report FS19-012 for additional on-site parking on Church Street subject to further public consultation, conditional on the approval of the addition to the Church Street School. Carried 5. CMS19-009 – Library Square – Proposed Operating Plan Ms. McDougall, Director of Community Services, introduced Mr. Martin van Zon, President, and Brian McCurdy, Consultant, of Interkom Inc., who presented an overview of the Aurora Museum and Cultural Centre Business Plan and Budget, highlighting the need for expansion, economic impact and benefits, community support, financial plan, and operational considerations. Moved by Councillor Humfryes Seconded by Councillor Thompson 1. That Report No. CMS19-009 be received; and 2. That the draft operating plan be approved and finalized prior to the approval of the final construction tender; and 3. That the hiring of a contract Project Leader position to implement the business plan be approved. Carried Council Meeting Agenda Tuesday, April 9, 2019 Item C4 Page 7 of 8 Special Meeting of Council Minutes Thursday, March 21, 2019 Page 8 of 8 6. FS19-012 – Library Square – Financial Strategy Moved by Councillor Kim Seconded by Councillor Thompson 1. That Report No. FS19-012 be received; and 2. That staff be authorized to apply for any eligible capital or operating grants in support of the Library Square project; and 3. That the recommended preliminary capital investment financial strategy for Library Square be approved; and 4. That the recommended preliminary operating plan financial strategy for Library Square be approved. Carried 5. Confirming By-law Moved by Councillor Kim Seconded by Councillor Thompson That the following confirming by-law be enacted: By-law Number 6161-19 Being a By-law to Confirm Actions by Council Resulting from a Special Meeting of Council on March 21, 2019. Carried 6. Adjournment Moved by Councillor Gilliland Seconded by Councillor Kim That the meeting be adjourned at 10:33 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 9, 2019 Item C4 Page 8 of 8 Town of Aurora Council Closed Session Public Minutes Holland Room, Aurora Town Hall Monday, March 18, 2019 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland, Humfryes, Kim, and Thompson (arrived at 6:04 p.m.) Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Anthony Ierullo, Manager of Long Range and Strategic Planning and Michael de Rond, Town Clerk The Chair called the meeting to order at 6:00 p.m. Council consented to resolve into a Closed Session at 6:01 p.m. Council reconvened into open session at 6:51 p.m. 1. Approval of the Agenda Moved by Councillor Kim Seconded by Councillor Gallo That the confidential Council Closed Session meeting agenda as circulated by Legislative Services be approved. Carried Council Meeting Agenda Tuesday, April 9, 2019 Item C6 Page 1 of 3 Council Closed Session Public Minutes Monday, March 18, 2019 Page 2 of 3 2. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Consideration of Items Requiring Discussion Moved by Councillor Gallo Seconded by Councillor Gaertner That Council resolve into Closed Session to consider the following matter: 1. A proposed or pending acquisition or disposition of land by the municipality or local board (Section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS19-024 – Potential Property Acquisition – Library Square Parking Carried Moved by Councillor Humfryes Seconded by Councillor Gilliland That the Council Closed Session be reconvened into open session to rise and report from Closed Session. Carried 1. A proposed or pending acquisition or disposition of land by the municipality or local board (Section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS19-024 – Potential Property Acquisition – Library Square Parking Moved by Councillor Humfryes Seconded by Councillor Kim 1. That Council Closed Session Report No. PDS19-024 be received; and 2. That confidential direction to staff be confirmed. On a recorded vote the motion Carried Council Meeting Agenda Tuesday, April 9, 2019 Item C6 Page 2 of 3 Council Closed Session Public Minutes Monday, March 18, 2019 Page 3 of 3 Yeas: 7 Nays: 0 Voting Yeas: Councillors Gallo, Gaertner, Gilliland, Humfryes, Kim, Thompson, and Mayor Mrakas Voting Nays: None 4. By-laws Moved by Councillor Humfryes Seconded by Councillor Gaertner That the following confirming by-law be enacted: 6158-19 Being a By-law to Confirm Actions by Council Resulting from a Council Closed Session on March 18, 2019. Carried 5. Adjournment Moved by Councillor Kim Seconded by Councillor Gilliland That the meeting be adjourned at 6:57 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 9, 2019 Item C6 Page 3 of 3 Town of Aurora Council Public Planning Meeting Minutes Council Chambers, Aurora Town Hall Wednesday, March 27, 2019 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland, Kim, and Thompson Members Absent Councillor Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer, David Waters, Director of Planning and Development Services, Lawrence Kuk, Manager of Development Planning, Samantha Yew, Deputy Town Clerk, and Linda Bottos, Council/Committee Coordinator The Chair called the meeting to order at 7:01 p.m. Council consented to recess the meeting at 9:01 p.m. and reconvened the meeting at 9:13 p.m. On a motion by Councillor Thompson seconded by Councillor Gaertner, Council consented to extend the hour to 11 p.m. On a motion by Councillor Gallo seconded by Councillor Gilliland, Council consented on a two-thirds vote to extend the hour to 11:15 p.m. 1. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Gallo That the agenda as circulated by Legislative Services, as amended with the following additional item, be approved: Council Meeting Agenda Tuesday, April 9, 2019 Item C7 Page 1 of 6 Council Public Planning Meeting Minutes Wednesday, March 27, 2019 Page 2 of 6 • Item 2 – Memorandum from Town Clerk; Re: Petition to Allow Regency Acres Equal Zoning Standards Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Planning Applications Mayor Mrakas outlined the procedures that would be followed in the conduct of the public meeting. The Deputy Town Clerk confirmed that the appropriate notice had been given in accordance with the relevant provisions of the Planning Act. 1. PDS19-025 – Stable Neighbourhood Study Consultant Mr. David Waters, Director of Planning and Development Services, introduced Mr. Ron Palmer, Principal, The Planning Partnership, who provided an overview of his report, Infill Design Guidelines for Stable Neighbourhoods, addressing the four Stable Neighbourhoods of Regency Acres, Aurora Heights, Town Park, and Temperance Street. Mr. Palmer highlighted various aspects of the report including background, the difference between guidelines and a zoning by-law, the definition of compatible development, and the proposed design guidelines and Zoning By-law amendments. Public Comments Aurora residents, including Adam Aldred, Neil Asselin, Lexie Badali, Annelies Bottenheim, Jan Bottenheim, Jackie Bristol, Janusz Butylkin, Kevin Charbonneau, Nadia Chychrun, Ron Cocking, Paula Cooke, Paul Cooke, Peter Curtis, Frank D’Amico, Darlene Dejardine, Susan Gilliver, Allison Halls, Anna Kroeplin, Terry Miller, Adam Mobbs, Brian Murphy, Georgia Pottage, Peter Rankel, Sandra Sangster, Spencer Shand, Peter Smith, Charlie Street, Jorma Takki, Leslie Torok, and Cameron Weighill, provided the following comments: Council Meeting Agenda Tuesday, April 9, 2019 Item C7 Page 2 of 6 Council Public Planning Meeting Minutes Wednesday, March 27, 2019 Page 3 of 6 • Support for: • Changes to control building scale and height • Proposed building height measured to roof peak • Proposed gross floor area • Opposition to: • More rules • Proposed Zoning By-law amendments • Proposed restrictions of design guidelines • Same zoning for all Stable Neighbourhoods • Proposed building height • Proposed gross floor area • Colour restrictions • Consultant’s recommendations • Questions regarding: • Inclusion of new builds in calculation of gross floor area • Inclusion of basement in gross floor area • Angular plane of 45 degrees in relation to shallow roof line • Permeable driveway/buffer zone where foundation can’t accommodate • Cost-benefit ratio and Town expectations of revenue • Implications of legal non-compliance and risk to Town • Enactment of restrictive covenants • Enforcement of Zoning By-law and design guidelines • Staff report’s Link to Strategic Plan section re collaboration with development community vs. residents • Timing of Stable Neighbourhood designation and why parts of streets are not designated • Proposed maximum lot coverage of 35 percent • Consideration of lot shape and natural encumbrances, e.g., flood plain • Criteria used for averaging age of houses in study • Concerns regarding: • Impact on property value and retirement income • Impact of down-zoning • Gross floor area measurement methodology • Affordable housing in Town • Privacy, lighting, and shading issues Council Meeting Agenda Tuesday, April 9, 2019 Item C7 Page 3 of 6 Council Public Planning Meeting Minutes Wednesday, March 27, 2019 Page 4 of 6 • Outreach of ratepayer associations • Protection of mature trees • Developers who employ repetitive design • Proposed minimum rear yard setback of 7.5 metres • Alignment of Zoning By-law with Official Plan • Compatibility of new homes • Potential increase in transition to rental properties • Boundaries of Regency Acres Stable Neighbourhood core area vs. inclusion of Golf Glen • Report data skewed, assumptions and guidelines not realistic • Protection of distinctiveness of neighbourhoods • Use of social media to conduct consultation and tone of responses • Communication, timing, language, and outreach of Town’s Stable Neighbourhood Study online PlaceSpeak survey • Single-storey dwelling built to 9-metre height excessive • Suggestions: • Extend proposal to entire Town or abandon proposed changes • Larger garage and driveway width • Respect Town’s Official Plan • Clearer building height measurement process • Encourage tree protection • Remove three homes on Metcalfe Street from Stable Neighbourhood designation • Exclude large homes/anomalies from data analysis • Exclude Aurora Heights from Stable Neighbourhood designation • Find compromise/middle ground; protect opportunities for existing and new homeowners • Further study and implementation of survey by Town • Neighbourhood-specific guidelines, including approval process and timelines • Flood plain area to be included in square footage of lot size Consultant Mr. Palmer addressed the questions and concerns regarding: the financial impact of down-zoning; exclusion of basement in ground floor area calculation; implication of legal non-compliant properties created by changes to the Zoning Council Meeting Agenda Tuesday, April 9, 2019 Item C7 Page 4 of 6 Council Public Planning Meeting Minutes Wednesday, March 27, 2019 Page 5 of 6 By-law; inclusion of newer homes as part of calculations for ground floor area; the 50 percent limitation on front-facing garages in relation to the main front wall of dwelling; context to the identification of Stable Neighbourhoods in the Official Plan; maximum lot coverage of 35 percent; considerations for pie- shaped lots and flood plain areas; and potential for a single-storey building height of nine metres. Planning Staff Mr. Waters addressed the questions and concerns regarding implementation and enforcement of the proposed zoning standards and the design guidelines. Mr. Kuk addressed the questions and concerns regarding: background to the selection of the Stable Neighbourhood areas under study; and the link to the Strategic Plan (Objective 5) respecting collaboration. Moved by Councillor Gaertner Seconded by Councillor Gallo 1. That Report No. PDS19-025 be received; and 2. That comments presented at the Public Planning meeting be addressed by Planning and Development Services in a comprehensive report outlining recommendations and options at a future General Committee meeting. Carried 2. Memorandum from Town Clerk Re: Petition to Allow Regency Acres Equal Zoning Standards Moved by Councillor Kim Seconded by Councillor Thompson 1. That the memorandum regarding Petition to Allow Regency Acres Equal Zoning Standards be received for information. Carried Council Meeting Agenda Tuesday, April 9, 2019 Item C7 Page 5 of 6 Council Public Planning Meeting Minutes Wednesday, March 27, 2019 Page 6 of 6 4. Confirming By-law Moved by Councillor Gallo Seconded by Councillor Kim That the following confirming by-law be enacted: 6169-19 Being a By-law to Confirm Actions by Council Resulting from a Council Public Planning Meeting on March 27, 2019. Carried 5. Adjournment Moved by Councillor Gilliland Seconded by Councillor Thompson That the meeting be adjourned at 11:15 p.m. Carried _________________________________ _________________________________ Tom Mrakas, Mayor Samantha Yew, Deputy Town Clerk Council Meeting Agenda Tuesday, April 9, 2019 Item C7 Page 6 of 6 Memorandum Date: April 9, 2019 To: Mayor and Members of Council From: Councillor Wendy Gaertner Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights – Annual General Meeting of January 25, 2019 Board Meeting Highlights of February 22, 2019 Recommendation That Council: Receive the correspondence for information Endorse the recommendations Provide direction 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4265 Email: wgaertner@aurora.ca www.aurora.ca Town of Aurora Councillors’ Office Council Meeting Agenda Tuesday, April 9, 2019 Item C8 Page 1 of 9 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca Welcome and Greetings: Chair Dawe welcomed everyone to LSRCA’s 68th Annual General Meeting and thanked the many guests in attendance from the provincial government, Lake Simcoe Conservation Foundation, as well as regional and municipal partners and many LSRCA staff members. Chair Dawe called upon the following individuals to bring greetings to the meeting. The Regional Municipality of York Chairman and CEO, Wayne Emmerson, brought greetings on behalf of the Region, commending LSRCA for its ongoing commitment to the environment and confirmed York Region’s commitment to LSRCA’s mission and vision. Working together with LSRCA on projects such as the Phosphorus Offsetting Program and York Region’s Climate Change Action Plan reinforce the Region’s dedication to sustainability now and in the future. He noted that he looks forward to continuing to collaborate as LSRCA advances its strategic plan for the watershed to be healthier in 2041 than it is today. Ms. Debbi Conzelmann, President of the Lake Simcoe Conservation Foundation Board of Directors, brought greetings on behalf of the Foundation and congratulated LSRCA on another year filled with incredible accomplishments. She recognized the commitment of all those in attendance, who through donations, sponsorships, advice and guidance, help support the work of the Foundation. She was proud to note that the Foundation met its highest goal ever in 2018, raising almost $700,000. Also in 2018, the Connect Campaign, a multi-year capital campaign that will raise millions of dollars to build a new Education and Training Facility at Scanlon Creek Conservation Area, was launched. President Conzelmann introduced the Campaign’s volunteer leadership cabinet who were in attendance; namely, Co-Chairs Joanne Barnett and Brad Rogers and Cabinet members Regional Chairman Wayne Emmerson, Mayor Virginia Hackson, Gayle Wood and Paul Bailey. Mike Walters, LSRCA’s CAO, thanked everyone for attending, introduced LSRCA’s Executive Management Team, and thanked all Board members and staff for their hard work and commitment to Lake Simcoe. He noted that LSRCA’s greatest strength is the staff and recognized and thanked the many staff members in attendance. Keynote Speaker Dr. Blair Feltmate, Head, Intact Centre on Climate Adaptation Faculty of Environment, University of Waterloo Climate Change and Flood Risk Mitigation: Built and Natural Infrastructure Go “Hand in Hand” Climate change is real and it’s irreversible, Dr. Blair Feltmate advised. Too much water in the wrong places, combined with loss of natural infrastructure, is driving the costs of flooding upwards in most regions, placing a significant burden on home owners and municipalities. Flooded basements at an average cost of $43,000, he Board Meeting Highlights 68th Annual General Meeting January 25, 2019 Council Meeting Agenda Tuesday, April 9, 2019 Item C8 Page 2 of 9 LSRCA Board of Directors – 68th Annual General Meeting Meeting Highlights – January 25, 2019 Page 2 of 4 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca noted, leads to uninsurable homes for flooding in areas that flood repeatedly. He noted that the impacts of flooding can become more costly as they can lead to mortgage defaults, as well as mental stress causing an increase to health insurance costs. In Canada, lots is being done in the way of new standards to mitigate flood risk; however he noted, there is plenty that homeowners can do to better prepare their home. The 10 simple ways homeowners can lower basement flood risk are: - removing debris from nearest storm drain, - correcting grading around foundation, - cleaning eves troughs and extending downspouts; - installing window wells and covers; - maintaining plumbing fixtures and appliances; - testing sump pumps and installing back up power; - installing and maintaining a backwater valve; - keeping floor drains clear; - storing valuables in watertight containers; and - installing and maintaining flood alarms. He went on to note that an Intact Centre study found that keeping wetlands intact can reduce flood damage costs to buildings by up to 38%. The most cost-effective means to utilize natural infrastructure for climate adaptation is to retain what you have, restore what you’ve lost, and build what you must. To view Dr. Feltmate’s presentation, please click on the following link: Climate Change and Flood Risk Mitigation by Blair Feltmate - LSRCA AGM January Presentations: Lake Simcoe Region Conservation Authority’s 2018 Annual Report Chair Dawe congratulated LSRCA staff and Board of Directors for an incredible year filled with many accomplishments. He then shared a video presentation that summed up this year’s successes: 2018 Video Highlights To view LSRCA’s 2018 Annual Report, please click this link: 2018 Annual Report. To obtain a hard copy, please contact Katarina Zeppieri at k.zeppieri@lsrca.on.ca / 905-895-1281 ext 116. Conclusion of 2018 Business Chair Dawe concluded the Year 2018 business and deemed the Chair vacant. Council Meeting Agenda Tuesday, April 9, 2019 Item C8 Page 3 of 9 LSRCA Board of Directors – 68th Annual General Meeting Meeting Highlights – January 25, 2019 Page 3 of 4 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca 2019 Business The 2019 Business portion of the meeting was called to order by the CAO, Mike Walters, who served as Chair Pro Temp during the election of the Chair and Vice Chair for 2019. Election of Officers for 2019 The Regional Municipality of York Chairman Wayne Emmerson was named Chair for 2019 and Township of Oro-Medonte Councillor Scott Macpherson was named Vice Chair for 2019. 2019 Meeting Schedule – LSRCA Board of Directors The Board approved the following 2019 meeting schedule. Meetings are held in LSRCA’s Administrative Offices located at 120 Bayview Parkway in Newmarket from 9:00 a.m. to approximately 12:00 p.m. Friday, February 22nd Friday, March 22nd Friday, April 26th Friday, May 24th Friday, June 28th Friday, July 26th No August meeting Friday, September 27th Friday, October 25th Friday, November 22nd Friday, December 13th Council Meeting Agenda Tuesday, April 9, 2019 Item C8 Page 4 of 9 LSRCA Board of Directors – 68th Annual General Meeting Meeting Highlights – January 25, 2019 Page 4 of 4 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca 2019 LSRCA Board of Directors Below is a photo of the 2019 Lake Simcoe Region Conservation Authority Board of Directors in attendance. From left to right: Back Row: Councillor Wendy Gaertner, Councillor Emmett Yeo, Mayor Virginia Hackson, Councillor Ken Ferdinands, Mayor Margaret Quirk, Councillor Alex Waters, Councillor Peter Ferragine Front Row: Councillor Shira Harrison-McIntyre, Regional Councillor Tom Vegh, Councillor Avia Eek, Regional Chairman Wayne Emmerson (LSRCA Chair), Councillor Scott Macpherson (LSRCA Vice Chair), Mayor Bobbie Drew, Mayor Dave Barton, Mayor Debbie Bath-Hadden Missing: Councillor Natalie Harris, Councillor Clare Riepma, and Township of Ramara To view LSRCA’s AGM media release, please click the following link: Media Release - LSRCA Annual General Meeting Council Meeting Agenda Tuesday, April 9, 2019 Item C8 Page 5 of 9 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca Announcements: a) CAO Mike Walters advised the Board that he had recently received from the Ministry of Environment, Conservation and Parks the Minister’s Annual Report on Lake Simcoe, 2017. The report highlights some of the key accomplishments in 2017 including: x providing a testing location for the George Barley Water Prize, an international competition to develop technologies to remove and recover phosphorus from fresh water bodies; x conceptualizing a model to estimate phosphorus levels using satellite imagery; x developing an online tool to help developers install Low Impact Development features; x researching the major groundwater recharge and discharge functions in Lake Simcoe; x developing a Sediment and Erosion Control Program for construction operations; x educating ice anglers to help prevent the spread of invasive species; x completing a two-year initiative to assess the farmers’ willingness to adopt nutrient management and other on-farm projects to use water and energy more sustainably. To view the report, please click this link: https://www.ontario.ca/page/ministers-annual-report- lake-simcoe-2017 b) CAO Mike Walters reminded Board members of LSRCA’s Municipal Stormwater Management Workshop being held on Friday, March 1st at Cardinal Golf Club from 10:00 a.m. to 2:00 p.m. For more information, please contact Trish Barnett @ t.barnett@lsrca.on.ca or 905-895-1281 ext 223. Presentations: LSRCA’s Draft Fourth Quarter 2018 Unaudited Financial Report General Manager, Corporate and Financial Services, Mark Critch provided an overview of LSRCA’s Draft Fourth Quarter 2018 Unaudited Financial Report. He reviewed some of the many outcomes of 2018, including: establishing the Restoration Services Division; achieving full cost recovery for the Planning & Development department; making progress on the Education Centre & Operation Centre; salt management & carbon reduction strategies; began the Stormwater Management Economic Optimization Study; completing the salary review; updating the Investment Policy, Asset Management Policy and Reserve Management; and completing the Ghost Canal Wetland Project. Board Meeting Highlights February 22, 2019 Council Meeting Agenda Tuesday, April 9, 2019 Item C8 Page 6 of 9 LSRCA Board of Directors Meeting Highlights – February 22, 2019 Page 2 of 4 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca GM Critch provided the Board with an executive summary of finances, noting the following: 1. A small operational surplus for 2018 of $31K; 2. A temporary reserve draw of $241K required for LSPOP; 3. Planning/Permitting fees are up $160K over budget due to volume), which were offset by higher than usual legal fees ($140K); 4. Timing differences on some capital projects shows expenditures being lower; 5. The new Investment Policy and higher interest rates has yielded $110K in investment income, up from $54K in 2017; and 6. Leveraged municipal partnership opportunity to support asset management reserve of $253K GM Critch advised that the 2019 Budget requires Board of Directors’ approval and will be presented at the March meeting. The 2018 Audited Financial Statements will also require Board of Directors’ approval and will be presented at the April meeting. To view this presentation, please click this link: 4th Quarter 2018 Financial Update Presentation LSRCA’s Natural Heritage System Land Securement Project 2019-2-25 Land Securement Officer, Kevin Kennedy, provided an overview of LSRCA’s Natural Heritage System Land Securement Project 2019-2025. Identified as a goal in LSRCA’s 2016-2020 strategic plan, this project and subsequent report provide the basis and direction for securing lands to protect the watershed’s natural heritage features, improve biodiversity and help support provincial and federal climate change initiatives. He noted that LSRCA currently owns, manages or holds easements over 2,425 ha (5,992 ac) of conservation land across the watershed divided into 35 conservation land holdings embodying a range of landscapes, ecosystem types and recreational opportunities. Since 2011, LSRCA has secured 120.5 ha of ecologically significant lands, bringing the total appraised value of LSRCA’s landholdings to over $9.6 million. These lands provide an estimated $15 million of annual societal benefit through ecological goods and services through the provision of various services including carbon storage, water supply and filtration, flood control, waste treatment, clean air, natural habitat, pollination and recreation. The Land Securement Officer outlined the recommendations in the report. To view this report, please click this link Natural Heritage System Land Securement Project 2019-2025 Correspondence and Staff Reports: Correspondence The Board received a letter from Lake Simcoe Watch dated January 31, 2019 and was directed to prepare a staff report for the next Board meeting to address the claims and requests contained within the letter. Council Meeting Agenda Tuesday, April 9, 2019 Item C8 Page 7 of 9 LSRCA Board of Directors Meeting Highlights – February 22, 2019 Page 3 of 4 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca LSRCA’s Draft 4th Quarter 2018 Unaudited Financial Report The Board received Staff Report No. 02-19-BOD, prepared by Mark Critch, General Manager, Corporate and Financial Services, which provided the Board with an update on LSRCA’s 4th Quarter 2018 Unaudited Financial Report. LSRCA’s Natural Heritage System Land Securement Project 2019-2025 The Board approved Staff Report No. 03-19-BOD, prepared by Kevin Kennedy, Land Securement Officer, which sought the Board’s approval of LSRCA’s Natural Heritage System Land Securement Project 2019- 2025. Board Member Appointment to LSCF The Board received Staff Report No. 04-19-BOD regarding the appointment of a member to represent LSRCA on the Lake Simcoe Conservation Foundation Board of Directors on behalf of Chair Emmerson. Councillor Peter Ferragine of the Town of Bradford West Gwillimbury was appointed the serve on the LSCF Board of Directors for 2019. Municipal Freedom of Information and Protection of Privacy Act: Annual Statistical Report 2018 The Board received Staff Report No. 05-19-BOD, prepared by Shelley Fogelman, Senior Administrative Assistant, Corporate & Financial Services, which provided the Board with a summary of Municipal Freedom of Information and Protection of Privacy Act – Annual Statistical Report for 2018. Successful Grant Application for Asset Management The Board received Staff Report No. 06-19-BOD, prepared by Mark Critch, General Manager, Corporate and Financial Services, regarding a successful grant in the amount of $44,320 from Federation of Canadian Municipalities and directed staff to continue to partner with the Regional Municipality of York to update levels of service for endorsement by the Board of Directors later in 2019. Lake Simcoe Phosphorus Offsetting Policy – Implementation Review Committee Terms of Reference The Board approved Staff Report No. 07-19-BOD, prepared by Carolyn Ali, General Manager, Watershed Restoration Services, which provided the Board with the Terms of Reference for the Lake Simcoe Phosphorus Offsetting Policy Implementation Review Committee. Addendum # 1 to the Lake Simcoe Phosphorus Offsetting Policy The Board approved Staff Report No. 08-19-BOD, prepared by Carolyn Ali, General Manager, Watershed Restoration Services, regarding Addendum # 1 to the Lake Simcoe Phosphorus Offsetting Policy. Pangman Springs Conservation Area Restoration Project – Approval of Scope Change and Construction Contract Increase The Board approved Staff Report No. 09-19-BOD, prepared by Christa Sharp, Restoration Program Coordinator, which outlined a scope change and construction contract increase for the Pangman Springs Conservation Area Restoration Project. Council Meeting Agenda Tuesday, April 9, 2019 Item C8 Page 8 of 9 LSRCA Board of Directors Meeting Highlights – February 22, 2019 Page 4 of 4 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca Update on Pre-qualification of Consultants The Board approved Staff Report No. 10-19-BOD, prepared by Carolyn Ali, General Manager, Watershed Restoration Services, which outlined a recommended list of consultants to undertake Phosphorus Reduction Stormwater Management Retrofit Projects and Design and Construction Administration Services for Natural Heritage System Restoration Services. For more information or to see the full agenda package, please click the link below for LSRCA’s Board of Directors’ webpage: LSRCA Board Meetings Council Meeting Agenda Tuesday, April 9, 2019 Item C8 Page 9 of 9 Town of Aurora General Committee Meeting Report Council Chambers, Aurora Town Hall Tuesday, April 2, 2019 Attendance Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland, Kim, and Thompson Members Absent Councillor Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Jason Gaertner, Acting Director of Financial Services, Allan Downey, Director of Operational Services, David Waters, Director of Planning and Development Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Linda Bottos, Council/Committee Coordinator The Chair called the meeting to order at 7 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services. 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. Council Meeting Agenda Tuesday, April 9, 2019 Item S1 Page 1 of 5 General Committee Meeting Report Tuesday, April 2, 2019 Page 2 of 5 3. Community Presentations (a) Jim Thomson, representing Aurora Tigers Junior A Hockey Club Re: Aurora Tigers Jr. A Commitment to our Town Mr. Thomson presented an overview of the Aurora Tigers Junior A team’s background, achievements and goals, including the team’s commitment to the community through volunteerism, charity fundraising, and attending special events. He expressed appreciation for the Town’s teamwork and support, and for the sponsorship support of Highland Automotive. General Committee received the presentation for information. 4. Delegations None 5. Consent Agenda None 6. Advisory Committee Meeting Minutes A1. Heritage Advisory Committee Meeting Minutes of March 5, 2019 General Committee recommends: 1. That the Heritage Advisory Committee meeting minutes of March 5, 2019, be received for information. Carried A2 . Accessibility Advisory Committee Meeting Minutes of March 6, 2019 General Committee recommends: 1. That the Accessibility Advisory Committee meeting minutes of March 6, 2019, be received for information. Carried Council Meeting Agenda Tuesday, April 9, 2019 Item S1 Page 2 of 5 General Committee Meeting Report Tuesday, April 2, 2019 Page 3 of 5 7. Consideration of Items Requiring Discussion (Regular Agenda) R1. CS19-014 – Council-Staff Relations Policy General Committee recommends: 1. That Report No. CS19-014 be received; and 2. That Attachment 1, Council-Staff Relations Policy, be approved; and 3. That Attachment 2, Council/Staff Communications Policy, be repealed. Carried R2. CS19-016 – Emergency Management Program Annual Compliance Review General Committee recommends: 1. That Report No. CS19-016 be received; and 2. That the Emergency Management Program and Emergency Response Plan By-law be brought forward to a future Council meeting for enactment. Carried R3. PDS19-022 – Update on the Corporate and Community Energy Plans General Committee recommends: 1. That Report No. PDS19-022 be received for information. Carried R4. PDS19-023 – Heritage Permit Application, 70-72 Centre Street, File: NE- HCD-HPA-19-02 General Committee recommends: 1. That Report No. PDS19-023 be received; and 2. That the following recommendations be approved: Council Meeting Agenda Tuesday, April 9, 2019 Item S1 Page 3 of 5 General Committee Meeting Report Tuesday, April 2, 2019 Page 4 of 5 (a) That Heritage Permit Application NE-HCD-HPA-19-02 be approved to permit the restoration of the subject property and removal of the frame garage as shown on the submitted plans; (b) That the property owner photodocument any original construction revealed during the proposed restoration of the property; and (c) That the property owner continue to seek guidance from Town Staff and the Heritage Conservation District Plan on the final selection of detail elements visible from the street. Carried 8. Notices of Motion None 9. New Business Councillor Gaertner inquired about the status of the Sewer By-law update respecting hot tub and pool drainage, and staff provided a response. Councillor Gilliland inquired about the status of the new Animal Services By-law respecting the sale of pets in retail stores, and staff indicated that the report and draft by-law will be included on the General Committee agenda of April 16, 2019. Councillor Gaertner inquired about the Town’s By-law Services animal control vehicles, and staff provided a response regarding the budgeted purchase and partnership with the municipalities of Georgina and Newmarket. Councillor Kim inquired about the progress of the Armoury reconstruction, and staff indicated that the project is approximately three weeks behind schedule and project completion is expected in June 2019. 10. Closed Session None Council Meeting Agenda Tuesday, April 9, 2019 Item S1 Page 4 of 5 General Committee Meeting Report Tuesday, April 2, 2019 Page 5 of 5 11. Adjournment The meeting was adjourned at 8:38 p.m. Council Meeting Agenda Tuesday, April 9, 2019 Item S1 Page 5 of 5 Memorandum Date: April 9, 2019 To: Members of Council From: Mayor Tom Mrakas Re: York Regional Council Highlights of March 21, 2019 Recommendation That Council: Receive the correspondence for information Endorse the recommendations Provide direction 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4746 Email: tmrakas@aurora.ca www.aurora.ca Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday, April 9, 2019 Regional Report Page 1 of 7 Friday, March 22, 2019 York Regional Council Highlights - March 21, 2019 Live streaming of the public session of Council and Committee of the Whole meetings is available on the day of the meeting from 9 a.m. until the close of the meeting. Past sessions are also available at York.ca/councilandcommittee York Region Transit driving innovation for enhanced service Council Meeting Agenda Tuesday, April 9, 2019 Regional Report Page 2 of 7 York Regional Council received an update on the York Region Transit 2018 System Performance highlighting its success in providing safe, accessible transit across all nine cities and towns. Enhancements across York Region Transit (YRT) in 2018 to improve the customer experience include: • Installing on-bus LCD displays with real-time, next stops and route connection information • Launching Live Chat option on yrt.ca, which allows travellers to connect with staff directly to have questions answered • Launching a Mobility Plus web-based booking app and introduced same-day service to all travellers • Increasing on-demand service by more than 14% from 2017 YRT monitors and modifies services to be more efficient, adjusting service levels to meet traveller demand and to meet the changing customer and operational needs, such as on-demand service in rural areas. Additional initiatives planned for 2019 include: • Improving frequency on the most heavily travelled corridors of the Region • Working with transit agency partners to find a fare and service integration solution and support inter-regional transit travel • Providing services to help reduce the number of single occupant vehicles on the road, especially during rush hour • Continuing to invest in facilities to support future transit growth York Region encourages innovation in proposed made-in Ontario-Environment Plan York Region shared comments regarding the proposed made-in-Ontario Environment Plan which reflects the province’s commitment to protect the environment and help industry, businesses, communities and families prepare for climate change. The proposed plan includes more than 120 actions focused on protecting air, land and water, as well as reducing litter and waste in Ontario. York Region encourages the province to prioritize low-cost solutions that support innovation and build climate resiliency at the local level. Council Meeting Agenda Tuesday, April 9, 2019 Regional Report Page 3 of 7 The Region also requests the creation of a municipal advisory group to enable further discussion with local partners before implementing the plan. Research initiatives demonstrate York Region’s leadership and excellence in water and wastewater York Regional Council received an update on 2018 water and wastewater research activities which demonstrate the Region’s commitment to continuous improvement, leadership and excellence in water and wastewater services. Highlights of ongoing and future projects include: • Early detection and treatment of blue-green algae toxins • Innovative upgrades to improve water quality in local municipal distribution systems • Mussel control at drinking water intakes • Microplastics source impacts and treatment risk mitigation York Region’s water and wastewater systems are a complex network of infrastructure which supports a balance between a growing population and various operational and regulatory challenges. York Region achieves over 99% in Chief Drinking Water Report The Regional Municipality of York Drinking Water Systems Report achieved over 99% in provincial water quality standards as confirmed by Ontario’s Chief Drinking Water Inspector’s Annual Report. Under the Safe Drinking Water Act, 2002, York Region reports annually on the quality and quantity of drinking water produced. It is one component of a robust and rigorous approach which also includes source water protection, operator training, water treatment, extensive monitoring and testing, as well as emergency preparedness. Details of York Region water systems and drinking water quality can be viewed through the online reporting tool at york.ca/drinkingwater Continuous improvement to York Region’s water, wastewater and waste management systems York Regional Council received an update on the Integrated Management System for water, wastewater and waste management which provides a structured approach to risk mitigation and continuous improvement. Council Meeting Agenda Tuesday, April 9, 2019 Regional Report Page 4 of 7 In 2018, 92 water, wastewater and waste management audits were performed providing continued insight into the delivery of regional services. As well, new requirements under quality and environmental standards were introduced and international quality management standard ISO 9001 for waste management was formally implemented. These continuous improvement initiatives demonstrate York Region’s commitment to protecting public health and the environment. York Regional Council renews Toronto Global Agreement York Regional Council renewed its commitment to Toronto Global – a non-profit corporation funded by all levels of government with the mandate of attracting global investment. Key initiatives identified for York Region over the next term of the contract are: • Targeting key industries, including advanced manufacturing, health and life sciences, financial services, technology and innovation • Showcasing specific Regional assets, like the proximity to Pearson International Airport, accessible transit, incubation space, university and college campuses as collateral to attract business In addition to Toronto Global’s economic development efforts, York Region’s ongoing business attraction campaign, York Link will continue to undertake global attraction of business with York Region’s involvement in North America’s fastest-growing tech conference, Collision. Learn more about York Region’s tech experience pavilion here. York Region grows by over 15,000 jobs in 2018 The Regional Municipality of York released the 2018 Employment and Industry Report which provides a detailed overview of industry and employment trends in York Region. Highlights from the report include: • 2.4% employment growth rate from 2017, continuing to outpace national and provincial employment rates for the fifth consecutive year • 636,630 estimated jobs in York Region as of mid-2018 • 15,120 jobs added between 2017 and 2018 • 78% of surveyed employment in York Region is in service-producing sectors In 2018, York Region surveyed 34,100 businesses through the York Region employment survey. The annual survey collects employment data and provides a snap shot of York Region’s economy. Data is compared over time to identify trends. Council Meeting Agenda Tuesday, April 9, 2019 Regional Report Page 5 of 7 Council also received the 2018 Year in Review. The annual publication highlights local business achievements and reinforces York Region as a destination of choice for businesses and top-talent. The publication provides an update on key activities taking place under York Region’s Economic Development Action Plan 2016 to 2019 which provides a road map to advance the Region’s local economy and will be updated later this year. York Regional Council approves employment areas conversion criteria York Regional Council endorsed criteria that will be used to assess requests for employment area conversions through the Municipal Comprehensive Review (MCR). The criteria will facilitate current conversion requests that provide a comprehensive, transparent and equitable review process beyond what is outlined in the Provincial Growth Plan. Employment areas currently make up 53 per cent of the Region’s 2018 employment base and are fundamental to maintaining the Region’s economic vitality and creating complete communities that serve all ages and stages of life. York Region is expected to grow to approximately 1.8 million people and 900,000 jobs by 2041. More people mean more demands on employment. To plan for and accommodate this growth the Region is undergoing the MCR. To submit an employment conversion request send an e-mail to futureyork@york.ca York Regional Council approves by law to support affordable rental housing York Regional Council approved a by-law to designate York Region as a Community Improvement Project Area for affordable rental housing incentives. Council has endorsed a Draft Guideline and has advanced the process of creating a Community Improvement Project Area for affordable rental housing incentives. The rental housing incentives endorsed through the Guideline are: • A new 48-month deferral for Regional development application fees (initial submission only) • A new Tax Increment Equivalent Grant for the Regional portion of the property tax increase for up to five years The above are in addition to the existing 36-month development charge deferral for purpose-built high density rental buildings. With the lowest rental stock in the Greater Council Meeting Agenda Tuesday, April 9, 2019 Regional Report Page 6 of 7 Toronto and Hamilton Area, affordable housing remains a priority for this term of Council. Expanding affordable housing in York Region York Regional Council received an update from the Markham Inter-Church Committee for Affordable Housing (MICHA) on the development of a 32-unit affordable rental apartment building in the City of Markham. Construction of the development, which is funded through the Federal/Provincial Investment in Affordable Housing Extension program, is underway and will include 25 one-bedroom units for seniors, two one-bedroom apartments designated to 360° Kids and five accessible units for seniors with disabilities. York Region continues to have the lowest supply of rental housing in the Greater Toronto Area. Once complete, the building at 18 Water Street, will contribute to a full mix and range of housing options that help create complete communities. Next regular meeting of York Regional Council York Regional Council will meet on Thursday, April 18, at 9 a.m. in the York Region Administrative Centre Council Chambers, located at 17250 Yonge Street in the Town of Newmarket. The Regional Municipality of York consists of nine local cities and towns and provides a variety of programs and services to 1.2 million residents and 52,000 businesses with over 636,600 employees. More information about the Region’s key service areas is available at york.ca/regionalservices - 30 - Compiled by: Kylie-Anne Doerner, Corporate Communications, The Regional Municipality of York Phone: 1-877-464-9675, ext. 71232, Cell: 289-716-6035 Email: kylie-anne@doerner@york.ca Facebook Twitter LinkedIn YouTube Instagram Pinterest Website Copyright © 2019 The Regional Municipality of York, All rights reserved. unsubscribe from this list update subscription preferences Council Meeting Agenda Tuesday, April 9, 2019 Regional Report Page 7 of 7 The Corporation of the Town of Aurora By-law Number XXXX-19 Being a By-law to appoint employees of Crestline Investments Limited, as Municipal By-law Enforcement Officers. Whereas Crestline Investments Limited (the “Company”) has requested that certain employees of the Company be appointed by The Corporation of the Town of Aurora (the “Town”) as Municipal Law Enforcement Officers for the purpose of enforcing municipal parking by-laws on private property as enacted under section 100 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended; And whereas section 100 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a local municipality may, in respect of land not owned or occupied by the municipality that is used as a parking lot, regulate or prohibit the parking or leaving of motor vehicles on that land without the consent of the owner of the land or regulate or prohibit traffic on that land if a sign is erected at each entrance to the land clearly indicating the regulation or prohibition; And whereas By-law Number 4574-04.T, as amended, (the “By-law”) has been enacted by the Town under section 100 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, to provide for the regulation and enforcement of parking on private lands; And whereas section 15 of the Police Services Act, R.S.O. 1990, c. P. 15, as amended, provides that a municipal council may appoint persons to enforce the by-laws of a municipality, and that Municipal Law Enforcement Officers are peace officers for the purposes of enforcing municipal by-laws; And whereas all Municipal Law Enforcement Officers are Provincial Offences Officers under the Provincial Offences Act, R.S.O. 1990, c. P.33, as amended; And whereas the Council of the Town, in its September 13, 2011 Council Meeting, authorized the Town to enter into agreements with third parties with respect to enforcement of the By-law on private properties; And whereas the Company entered into an agreement with the Town on February 20, 2019, with respect to the enforcement of parking on private property (the “Agreement”); And whereas the Council of the Town deems it necessary to appoint certain employees of the Company as Municipal Law Enforcement Officers; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Those persons listed in Schedule “A” to this By-law be and are hereby appointed as Municipal Law Enforcement Officers for the Town for the purpose of enforcing parking provisions of the By-law on private property. 2. The persons appointed as Municipal Law Enforcement Officers listed in Schedule “A” of this By-law are designated by the Town to act as Provincial Offences Officers in accordance with any specific or general directive of the Council Meeting Agenda Tuesday, April 9, 2019 By-law (a) Page 1 of 3 By-law Number XXXX-19 Page 2 of 3 Solicitor General of Ontario in effect from time to time relating to the power of municipal agents to act as Provincial Offences Officers. 3. The Town Clerk be and is hereby authorized to issue a certificate of appointment bearing his/her signature or facsimile thereof to the Municipal Law Enforcement Officers appointed by this By-law. 4. The authority to exercise any powers pursuant to this By-law as a Municipal Law Enforcement Officer, Provincial Offences Officer or a peace officer be limited to the locations on the list of private parking lot locations provided by the Company and approved in writing by the Town’s Director of Building & By-law Services or his/her designate (the “Director”) pursuant to the Agreement. 5. The appointment and authority to exercise any powers pursuant to this By-law as a Municipal Law Enforcement Officer, Provincial Offences Officer or a peace officer by any person listed in Schedule “A” is conditional on: (a) the Company having a current, valid and existing Agreement with the Town; and (b) the person or persons appointed under this By-law being employed by the Company and are not under suspension by the Company. 6. The Director shall have the authority to temporarily suspend the application of this By-law to any or all persons listed in Schedule “A” for a period of not more than sixty (60) days, during which period any powers granted by this By-law to the person or persons under suspension shall be void and without effect, if it is reasonably believed by the Director that the person, or persons, subject to the suspension has acted, or is acting, in violation of any terms of the Agreement, Town policies or procedures, or provincial directives. 7. When acting within the delegated authority as set out in section 6 of this By-law, the Director shall not be required to report any temporary suspensions of less than sixty (60) days to the Council of the Town. Enacted by Town of Aurora Council this 9 th day of April, 2019. ___________________________________ Tom Mrakas, Mayor ___________________________________ Samantha Yew, Deputy Town Clerk Council Meeting Agenda Tuesday, April 9, 2019 By-law (a) Page 2 of 3 By-law Number XXXX-19 Page 3 of 3 Schedule “A” Municipal Law Enforcement Officers Crestline Investments Limited Wilfred Steimle Council Meeting Agenda Tuesday, April 9, 2019 By-law (a) Page 3 of 3 The Corporation of the Town of Aurora By-law Number XXXX-19 Being a By-law to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended. Whereas paragraph 4 of subsection 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a lower-tier municipality may pass by-laws with respect to public utilities; And whereas on August 28, 1991, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 3305-91, as amended, to provide for the maintenance and operation of a Municipal Waterworks Distribution System; And whereas Schedule “A” of By-law Number 3305-91 imposes a schedule of fees with respect to water, wastewater, and storm sewer rates, as amended from time to time; And whereas the Council of the Town deems it necessary and expedient to amend By- law Number 3305-91 to enact a new schedule of fees with respect to water, wastewater and storm sewer rates; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Schedule “A” to By-law Number 3305-91, as amended, be and is hereby deleted and replaced with Schedule “A” to this By-law. 2. This By-law shall come into full force and effect on May 1, 2019 save and except for all of sections 1 and 2 on Schedule “A” to this By-law which shall become effective for all billings issued by the Town on or after May 1, 2019, and be retroactive for all consumption newly billed on such billings. Enacted by Town of Aurora Council this 9th day of April, 2019. __________________________________ Tom Mrakas, Mayor __________________________________ Samantha Yew, Deputy Town Clerk Council Meeting Agenda Tuesday, April 9, 2019 By-law (b) Page 1 of 2 By-law Number XXXX-19 Page 2 of 2 Schedule “A” Water, Wastewater, and Storm Sewer Rates 1.Water Wastewater Combined (a) Metered Service $2.18 $2.65 $4.83 per m3 per m3 of water per m 3 consumed (b) Non-metered Service Flat Rate Flat Rate Flat Rate (Refusal by homeowner $144.00 per unit $174.00 per unit $318.00 per unit to install meter)per month per month per month (c) Non-metered Service Flat Rate Flat Rate Flat Rate (Installation not $72.00 per unit $87.00 per unit $159.00 per unit physically possible)per month per month per month 2. Storm Sewer Flat Rates (a) All Residential and Residential Condominium Properties - $5.44 per unit, per month. (b) All Non-Residential, Commercial, Industrial and Multi-residential Apartment Properties - $69.08 per meter per month. 3. Penalty for Late Payment All billings are due and payable as stated thereon and shall, if not paid on or before the due date stated, be subject to a one time late payment penalty of five percent (5%) of the total billed. 4. Bulk Purchase of Water $4.83 per m 3 Council Meeting Agenda Tuesday, April 9, 2019 By-law (b) Page 2 of 2 The Corporation of The Town of Aurora By-law Number XXXX-19 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on April 9, 2019. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1.That the actions by Council at its Council meeting held on April 9, 2019, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is hereby adopted, ratified and confirmed. 2.That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Enacted by Town of Aurora Council this 9th day of April, 2019. Tom Mrakas, Mayor Samantha Yew, Deputy Town Clerk Council Meeting Agenda Tuesday, April 9, 2019 Confirming By-law Page 1 of 1