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AGENDA - Council - 20180410 Council Meeting Agenda Tuesday, April 10, 2018 7 p.m. Council Chambers Aurora Town Hall Public Release April 6, 2018 Town of Aurora Council Meeting Agenda Tuesday, April 10, 2018 7 p.m., Council Chambers 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations 4. Delegations 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda Items, C1 to C2 inclusive, be approved: C1. General Committee Meeting Report of April 3, 2018 Recommended: Council Meeting Agenda Tuesday, April 10, 2018 Page 2 of 3 1. That the General Committee meeting report of April 3, 2018, be received and the recommendations carried by the Committee approved. C2. Council Meeting Minutes of March 27, 2018 Recommended: 1. That the Council meeting minutes of March 27, 2018, be adopted as printed and circulated. 6. Consideration of Items Requiring Discussion (Regular Agenda) 7. Notices of Motion 8. Motions (a) Councillor Gaertner Re: Sewer Use By-law and Environmental Concerns (b) Councillor Kim and Councillor Humfryes Re: Residential Zoning Amendment Applications 9. Regional Report 10. New Business 11. Public Service Announcements 12. By-laws Recommended: That the following by-law be enacted: Council Meeting Agenda Tuesday, April 10, 2018 Page 3 of 3 (a) By-law Number XXXX-18 Being a By-law to designate a property to be of cultural heritage value or interest (Town Park - 49 Wells Street). (Heritage Advisory Committee Report No. HAC17-020 – Oct. 16/17) 13. Closed Session 14. Confirming By-law Recommended: That the following confirming by-law be enacted: By-law Number XXXX-18 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on April 10, 2018. 15. Adjournment Town of Aurora General Committee Meeting Report Council Chambers, Aurora Town Hall Tuesday, April 3, 2018 Attendance Council Members Councillor Kim in the Chair; Councillors Abel, Gaertner, Humfryes, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Operations, Marco Ramunno, Director of Planning and Development Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, with the following additions: • Delegation (b) Kevin Bechard, Weston Consulting; Re: Item R6 – PDS18-033 – Proposal for Zoning By-law Amendment Application • Item R9 – CMS18-008 – Facility Sponsorship Program – Treasure Hill Council Meeting Agenda Tuesday, April 10, 2018 Item C1 Page 1 of 10 General Committee Meeting Report Tuesday, April 3, 2018 Page 2 of 10 2. Declarations of Pecuniary Interest and General Nature Thereof Mayor Dawe declared a potential pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50 respecting Item C1 – PDS18-031 – Award of Tender 2018-23-PDS-ENG – For Roadway Rehabilitation on Orchard Heights Boulevard, Whispering Pine Trail and Harmon Avenue, as he is a resident on one of the streets. Mayor Dawe did not participate in the discussion or voting of this item. 3. Presentations None 4. Delegations (a) Anna Kennedy, representing Aurora Duplicate Bridge Club Re: Seniors and Duplicate Bridge General Committee consented to allow an additional five minutes for the delegation. Ms. Kennedy presented background on the Aurora Duplicate Bridge Club and its diverse membership, and highlighted the importance of this non-profit Bridge Club for seniors and the community. She noted that the Club is temporarily accommodated in Newmarket and is seeking a more permanent home back in Aurora, requiring 2,000 square feet of affordable, accessible, rental space. General Committee received the comments of the delegation for information. (b) Kevin Bechard, Weston Consulting Re: Item R6 – PDS18-033 – Proposal for Zoning By-law Amendment Application Mr. Bechard, Planner of Weston Consulting, and representing the owners of the property at 254 Kennedy Street West, presented a brief overview of the proposal to redevelop and rezone the property from R1 to R3, and to proceed with the usual course of review with staff and consideration of Council. Council Meeting Agenda Tuesday, April 10, 2018 Item C1 Page 2 of 10 General Committee Meeting Report Tuesday, April 3, 2018 Page 3 of 10 General Committee received and referred the comments of the delegation to Item R6. 5. Consent Agenda Item C1 was removed from the Consent Agenda for separate discussion under Section 6, Consideration of Items Requiring Discussion, as Item R10. General Committee recommends: That the following Consent Agenda Items, C2 to C4 inclusive, be approved: C2. Community Recognition Review Advisory Committee Meeting Minutes of February 26, 2018 1. That the Community Recognition Review Advisory Committee meeting minutes of February 26, 2018, be received for information. C3. Finance Advisory Committee Meeting Minutes of February 28, 2018 1. That the Finance Advisory Committee meeting minutes of February 28, 2018, be received for information. C4. Heritage Advisory Committee Meeting Minutes of March 5, 2018 1. That the Heritage Advisory Committee meeting minutes of March 5, 2018, be received for information. Carried 6. Consideration of Items Requiring Discussion (Regular Agenda) General Committee consented to consider items in the following order: R1, R6, R7, R2, R3, R4, R5, R8, R9, and R10 (formerly C1). R1. CAO18-003 – Joint Operations Centre (JOC) Project Independent Review Report Council Meeting Agenda Tuesday, April 10, 2018 Item C1 Page 3 of 10 General Committee Meeting Report Tuesday, April 3, 2018 Page 4 of 10 Mr. Doug Nadorozny, Chief Administrative Officer, introduced Mr. Paul Duggan and Ms. Janis Haugh, of Brook Laker and Associates, to give an overview of their JOC project independent review report. Mr. Duggan and Ms. Haugh highlighted elements of the review report, including management summary and overall conclusion, observations, schedules, and recommendations respecting project methodology and review. General Committee recommends: 1. That Report No. CAO18-003 be received; and 2. That the Chief Administrative Officer implement and oversee a comprehensive project management discipline for the oversight of the current major construction projects underway with the Town, pending completion of the Town’s internal project management initiative; and 3. That staff bring forward for approval a report of the items required to complete the JOC as were conditionally approved in the 2018 capital budget. Carried R2. CS18-006 – Entry onto Private Property Protocol General Committee recommends: 1. That Report No. CS18-006 be received; and 2. That the standard operating guideline regarding entry onto private property and immediate access protocols (“SOG”) for Municipal Law Enforcement Officers as outlined on Attachment #1 be endorsed; and 3. That staff report back to Council after one year of implementation of the standard operating guideline with recommendations on the continuance of practice. Carried Council Meeting Agenda Tuesday, April 10, 2018 Item C1 Page 4 of 10 General Committee Meeting Report Tuesday, April 3, 2018 Page 5 of 10 R3. FS18-011 – Funding Strategy for Pending Major Projects General Committee recommends: 1. That Report No. FS18-011 be received; and 2. That the funding strategies for the various pending projects outlined in Report No. FS18-011 be endorsed. Carried R4. PDS18-025 – Parking Restrictions on Lensmith Drive General Committee recommends: 1. That Report No. PDS18-025 be received; and 2. That Parking By-law No. 4574-04.T be amended to prohibit parking at any time on the south and west sides of Lensmith Drive from the westerly property limit of house no. 38 Lensmith Drive to a point nine metres south of the corner radius. Carried R5. PDS18-035 – Community Improvement Plan (CIP) Incentive Program, CIP Agreement Authorization, PMK Capital Inc., 95 Wellington Street East, File No. CIP-2014-02 General Committee recommends: 1. That Report No. PDS18-035 be received; and 2. That the Director of Planning and Development Services be authorized to enter into a Community Improvement Plan (CIP) Agreement to allow for the Tax-Based Redevelopment Grant to be awarded to PMK Capital Inc., including any and all documents and ancillary agreements required to give effect to same. Carried Council Meeting Agenda Tuesday, April 10, 2018 Item C1 Page 5 of 10 General Committee Meeting Report Tuesday, April 3, 2018 Page 6 of 10 R6. PDS18-033 – Proposal for Zoning By-law Amendment Application General Committee recommends: 1. That Report No. PDS18-033 be received; and 2. That the Zoning By-law Proposal from the following applicant be accepted as a Zoning By-law Amendment Application: (a) Weston Consulting (254 Kennedy Street West). Carried R7. PDS18-037 – Small Cell Technology Pilot with Rogers Communications General Committee recommends: 1. That Report No. PDS18-037 be received; and 2. That the Director of Planning and Development Services be authorized to execute facility licensing agreements with Rogers Communications, including any and all documents and ancillary agreements required to give effect to same; and 3. That revenue from the licensing agreement with Rogers Communications be directed to the Economic Development Reserve Fund. Carried R8. Summary of Committee Recommendations Report No. 2018-04 General Committee recommends: 1. That Summary of Committee Recommendations Report No. 2018-04 be received; and 2. That the Committee recommendations contained within this report be approved. Carried Council Meeting Agenda Tuesday, April 10, 2018 Item C1 Page 6 of 10 General Committee Meeting Report Tuesday, April 3, 2018 Page 7 of 10 R9. CMS18-008 – Facility Sponsorship Program – Treasure Hill General Committee recommends: 1. That Report No. CMS18-008 be received; and 2. That the Director of Community Services be authorized to execute the Agreement between the Town of Aurora and Treasure Hill for the Facility Sponsorship of the Spin Cycle Room at the Aurora Family Leisure Complex, including any and all documents and ancillary agreements required to give effect to same; and 3. That the Director of Community Services be given delegated authority to execute all future recreation facility sponsorship agreements. Carried R10. PDS18-031 – Award of Tender 2018-23-PDS-ENG – For Roadway Rehabilitation on Orchard Heights Boulevard, Whispering Pine Trail and Harmon Avenue (Formerly Item C1) General Committee recommends: 1. That Report No. PDS18-031 be received; and 2. That Tender 2018-23-PDS-ENG, Capital Project No. 31126, for Roadway Rehabilitation on Orchard Heights Boulevard (from Bathurst Street to Hill Drive), Whispering Pine Trail (from Aurora Heights Drive to Orchard Heights Boulevard) and Harmon Avenue be awarded to RA Crete-Scape Ltd. in the amount of $688,652.28 excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried Council Meeting Agenda Tuesday, April 10, 2018 Item C1 Page 7 of 10 General Committee Meeting Report Tuesday, April 3, 2018 Page 8 of 10 7. Notices of Motion (a) Councillor Gaertner Re: Sewer Use By-law and Environmental Concerns Whereas many of Aurora's streams and creeks are in the Oak Ridges Moraine, or are the Headwaters of the Holland River Watershed which flows to Lake Simcoe; and Whereas the Headwaters and the Oak Ridges Moraine are where water is filtered and recharged; and Whereas the moving water picks up sediments and nutrients that will be delivered to the aquatic life downstream; and Whereas these creeks and streams are extremely sensitive, and greatly influence water quality and quantity across the Watershed; and Whereas the quality of this water influences the viability of healthy habitats for native plants, animals, and aquatic life; and Whereas Environmental Stewardship and protection of these Headwaters, the Holland River Watershed, Lake Simcoe and the Oak Ridges Moraine is an important responsibility for all of us who live in Aurora; and Whereas preventing toxins, used for maintenance and cleaning of swimming pools and hot tubs, from entering the streams and creeks provides necessary protection; and 1. Now Therefore Be It Hereby Resolved That staff be directed to come back with recommendations as to how the Sewer Use By-law could be amended to address environmental concerns relating to discharge of water from swimming pools and hot tubs, and that mechanisms are in place for the enforcement of the By-law. Council Meeting Agenda Tuesday, April 10, 2018 Item C1 Page 8 of 10 General Committee Meeting Report Tuesday, April 3, 2018 Page 9 of 10 (b) Councillor Kim and Councillor Humfryes Re: Residential Zoning Amendment Applications Whereas the Planning Act stipulates that once the municipality passes a new comprehensive zoning by-law review, a two-year moratorium takes effect; and Whereas Council, at its June 27, 2017 meeting, approved a resolution regarding exempting classes of applications from the two-year freeze on accepting an application for an amendment to the new Zoning By-law, but said resolution did not include residential zoning amendment applications; 1. Now Therefore Be It Hereby Resolved That Council pass a resolution to allow the receipt of all classes of residential zoning amendment applications, thereby removing the two-year freeze on residential Planning Act applications. 8. New Business Councillor Abel and Councillor Gaertner inquired about the timing and next steps on the matter of stable neighbourhoods, and staff provided a response regarding an upcoming staff report for Council’s consideration. Councillor Abel inquired about the public notice and process respecting the Hydro Fund spending guidelines. Staff provided clarification and agreed to provide an update report in the next meeting cycle. Councillor Mrakas conveyed a resident’s concern, noting that a large notice sign, which has been placed on the street to advise residents that Timberland Trail will be closed temporarily to facilitate sewer construction, is blocking the sightline from the driveway of one home. Staff agreed to investigate the matter. Councillor Thompson inquired about a recent Regional Council communication regarding the Retail Business Holidays Act, R.S.O. 1990, c. R.30 and possible public consultation and reconsideration of the matter later this year, and Mayor Dawe confirmed that this matter would be debated at the next Regional Council meeting. Councillor Kim requested an update on the construction of a baseball diamond and soccer field on the Hallmark lands, and staff provided a response. Council Meeting Agenda Tuesday, April 10, 2018 Item C1 Page 9 of 10 General Committee Meeting Report Tuesday, April 3, 2018 Page 10 of 10 9. Closed Session None 10. Adjournment The meeting was adjourned at 8:50 p.m. _________________________________ _________________________________ Harold Kim, Councillor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 10, 2018 Item C1 Page 10 of 10 Town of Aurora Council Meeting Minutes Council Chambers, Aurora Town Hall Tuesday, March 27, 2018 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner (departed at 10:26 p.m.), Humfryes, Kim, Mrakas, Pirri, Thom and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Marco Ramunno, Director of Planning and Development Services, Al Downey, Director of Operations, Robin McDougall, Director of Community Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Ishita Soneji, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. Council consented to recess the meeting at 8:52 p.m. and reconvened at 9:02 p.m. Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 9:18 p.m., during the consideration of Motion (c), and resumed the Chair at 9:27 p.m. 1. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Gaertner That the agenda as circulated by Legislative Service, be approved: Carried Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 1 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 2 of 19 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations (a) Superintendent Michael Slack #756, York Region Police, 1 District Re: Policing Operations Update Superintendent Slack presented an overview of the police operations in 1 District, and provided details on the staffing, patrol requirements, call priority breakdown, and the reporting tools available for residents. Moved by Councillor Thompson Seconded by Councillor Humfryes That the comments of the presentation be received. Carried 4. Delegations (a) Tyler Barker, Chair of Accessibility Advisory Committee Re: General Committee Item R9 – Summary of Committee Recommendations Report No. 2018-03 Mr. Barker expressed concerns regarding the accessibility deficiencies in the Council Chambers, and provided clarifications on the Committee’s recommendations to Council, including the Town’s Accessibility Plan, Inclusivity Award, and development of recruitment strategy for the Committee. Moved by Councillor Abel Seconded by Councillor Gaertner That the comments of the delegation be received. Carried Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 2 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 3 of 19 (b) Stephen Kimmerer and Reg Chappell representing Sport Aurora Re: Motion (b) Councillor Mrakas, Re: Centre of Excellence, and Motion (c) Mayor Dawe, Re: Future Vision with York Region District School Board Mr. Kimmerer spoke in support of Motions (b) and (c) and emphasized the need for more recreational space within the Town due to the growing demands of the community. Moved by Councillor Thompson Seconded by Councillor Gaertner That the comments of the delegation be received and referred to Motion (a). Carried 5. Consent Agenda Council consented to consider Item C1 (sub-items R1, R7 and R9) under Section 6, Consideration of Items Requiring Discussion (Regular Agenda) as Items R3, R4, and R5 respectively. Moved by Councillor Thompson Seconded by Councillor Thom That the following Consent Agenda items—C1 (with the exception of sub-items R1, R7 and R9) to C5 inclusive—be approved: C1. General Committee Meeting Report of March 20, 2018 1. That the General Committee meeting report of March 20, 2018, be received and the following recommendations carried by the Committee approved: (C1) OPS18-002 – Purchase Order Increase for Road Lining and Zone Painting 1. That Report No. OPS18-002 be received; and Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 3 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 4 of 19 2. That the contract between the Town of Aurora and Guild Electric Ltd., as established through RFQ IES2016-66, be extended to include the 2018 option year; and 3. That Purchase Order No. 901 to Guild Electric Ltd. be increased by $45,000 to $128,101, excluding taxes, for the contract term of 2018. (C2) OPS18-003 – Purchase Order Increase for Supply and Delivery of Trees 1. That Report No. OPS18-003 be received; and 2. That the contract between the Town of Aurora and Dutchmaster Nurseries Ltd., as established through RFQ 2017-30-PRCS, be extended to include the 2018 option year; and 3. That Purchase Order No.1096 to Dutchmaster Nurseries Ltd. be increased by $80,000 to $160,000, excluding taxes, for the contract term of 2018. (C3) OPS18-004 – Purchase Order Increase for Landscape Maintenance 1. That Report No. OPS18-004 be received; and 2. That the contract between the Town of Aurora and Municipal Maintenance Inc., as established through RFQ 2017-19-PRCS, be extended to include the 2018 option year; and 3. That Purchase Order No.1101 to Municipal Maintenance Ltd. be increased by $65,000 to $139,176, excluding taxes, for the contract term of 2018. (C4) OPS18-007 – Purchase Order Increase to Priestly Demolition Inc. for Interior Works at 89 Mosley Street 1. That Report No. OPS18-007 be received; and 2. That Purchase Order No.1203 to Priestly Demolition Inc. be increased by $36,169.75 to $245,309.75, excluding taxes, for the contract term of 2018. Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 4 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 5 of 19 (C5) FS18-012 – Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards 1. That Report No. FS18-012 be received for information. (C6) CMS18-007 – Dasher Board System in the Arena of the Aurora Family Leisure Complex Capital Project No. 72171 1. That Report No. CMS18-007 be received; and 2. That Tender No. 2018-39-CMS for the supply and installation of the dasher board system in the arena of the Aurora Family Leisure Complex (AFLC) building be awarded to Welmar Recreational Products in the amount of $216,496.00, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary agreement, including any and all documents and ancillary agreements required to give effect to same. (C7) Finance Advisory Committee Meeting Minutes of January 24, 2018 1. That the Finance Advisory Committee meeting minutes of January 24, 2018, be received for information. (C8) Environmental Advisory Committee Meeting Minutes of February 1, 2018 1. That the Environmental Advisory Committee meeting minutes of February 1, 2018, be received for information. (C9) Accessibility Advisory Committee Meeting Minutes of February 7, 2018 1. That the Accessibility Advisory Committee meeting minutes of February 7, 2018, be received for information. (C10) Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of February 15, 2018 Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 5 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 6 of 19 1. That the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of February 15, 2018, be received for information. (R2) CMS18-005 – Requests for Proposals for Vending and Concession Operations 1. That Report No. CMS18-005 be received; and 2. That the Director of Community Services be authorized to issue a Request for Proposal for the operation of vending machines and concession stands in Town facilities; and 3. That the Request for Proposal include mandatory requirements for a minimum of 55% healthy food and beverage options, as described herein; and 4. That the Request for Proposal include the following requirements: (a) Vending machines to be included at all locations currently identified for the RFP; and (b) No change to current practice of requiring the concession operator to provide all marketing and promotion in a neat and professional manner; and (c) Eliminate plain bottled water, but continue to allow the sale of flavoured and/or carbonated water; and (d) Staff to work within existing resources to promote the inclusion of healthy choices by working with facility user groups and York Region Public Health. (R3) FS18-013 – 2018 Water, Wastewater, Stormwater Budgets and Rates 1. That Report No. FS18-013 be received; and 2. That the 2018 combined Water, Wastewater and Stormwater budget of $23,637,600, be approved; and Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 6 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 7 of 19 3. That the 2018 retail water rate of $2.01 per cubic metre and the retail wastewater rate of $2.72 per cubic metre of water, be approved; and 4. That the 2018 flat rate stormwater charges of $5.28 per unit per month for residential and condominium properties and $67.07 per unit per month for metered non-residential commercial/industrial and multi-residential properties, be approved; and 5. That the new approved retail water, retail wastewater and stormwater charge rates become effective for all billings issued by the Town on or after May 1, 2018, and be retroactive for all consumption newly billed on such billings; and 6. That the 2018 bulk water purchase rate of $4.73 per cubic metre dispensed effective May 1, 2018, be approved; and 7. That the Town’s full time staff complement for all work areas except Library and Central York Fire be increased by 2 to 223 to reflect the operational requirements of the water, wastewater and stormwater areas; and 8. That the necessary By-law to implement the 2018 retail water rate, retail wastewater rate, stormwater charge and bulk water purchase rate, be enacted. (R4) CS18-005 – Amendments to the Use of Corporate Resources for Election Campaign Purposes Policy 1. That Report No. CS18-005 be received; and 2. That amendments to the Use of Corporate Resources for Election Campaign Purposes Policy regarding Third Party Advertisers and Nomination Day, be approved. (R5) FS18-004 – 2019 Budget Development Direction 1. That Report No. FS18-004 be received; and Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 7 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 8 of 19 2. That the key principals for the 2019 operating budget development, be endorsed. (R6) PDS18-023 – Application for Draft Plan of Condominium, Navelli Dwellings Inc., 15278 Yonge Street, File Number: CDM-2017-04, Related File Numbers: SP-2015-08, OPA-2015-04 and ZBA-2015-10 1. That Report No. PDS18-023 be received; and 2. That the Application for Draft Plan of Condominium (Standard Condominium) CDM-2017-04 (Navelli Dwellings Inc.), be approved, subject to the conditions outlined in Appendix “A” of this report; and 3. That the Mayor and Town Clerk be authorized to execute any Agreement(s) referenced in the Conditions of Approval, including any and all documents and ancillary agreements required to give effect to same. (R8) PDS18-028 – Application for Zoning By-law Amendment, Canadian Tire Real Estate Limited, 14700 Yonge Street, Part of Lots 76 and 77, Concession 1, File Number: ZBA- 2016-05 1. That Report No. PDS18-028 be referred to staff. (R10) Memorandum from Mayor Re: Celebration of Spring Fashion Show – Southlake Regional Health Centre Foundation 1. That the memorandum regarding Celebration of Spring Fashion Show – Southlake Regional Health Centre Foundation be received; and 2. That the Celebration of Spring Fashion Show be declared as an “event of Town significance”. C2. Council Meeting Minutes of February 27, 2018 Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 8 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 9 of 19 1. That the Council meeting minutes of February 27, 2018, be adopted as printed and circulated. C3. Council Closed Session February 27, 2018 1. That the Council Closed Session minutes of February 27, 2018, be adopted as printed and circulated. C4. Council Closed Session Public Minutes of February 27, 2018 1. That the Council Closed Session Public minutes of February 27, 2018, be adopted as printed and circulated. Carried 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. CMS18-009 – Vending Machine Sales Moved by Councillor Thom Seconded by Councillor Kim 1. That Report No. PDS18-014 be received for information Carried R2. PDS18-045 – Additional Information for the Implementation of Train Whistle Cessation for GO Train Crossings Design and Peer Review Budget Moved by Councillor Humfryes Seconded by Councillor Kim 1. That That Report No. PDS18-045 be received for information. Carried Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 9 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 10 of 19 R3. CS18-001 – Pending List (Formerly Item C1(R1)) Main motion Moved by Councillor Abel Seconded by Councillor Pirri 1. That Report No. CS18-001 be received for information. Amendment Moved by Councillor Abel Seconded by Councillor Gaertner That the main motion be amended by adding the following clauses: “That staff be directed to conduct a Request for Proposal (RFP) to engage a design firm to establish vision and conceptual plan for the Temperance Street Cultural Precinct Area; and That upon completion of the RFP process, staff report back on the outcomes and any required budget consideration” Defeated Main motion Carried R4. PDS18-026 – Implementation of Train Whistle Cessation for GO Train Crossings Design and Peer Review Budget (Formerly Item C1(R7)) Main motion Moved by Councillor Gaertner Seconded by Councillor Thom 1. That Report No. PDS18-026 be received. Motion to refer Moved by Councillor Gaertner Seconded by Councillor Humfryes Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 10 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 11 of 19 That Report No. PDS18-026 be referred to staff for further information. Motion to refer Carried R5. Summary of Committee Recommendations Report No. 2018-03 (Formerly Item C1(R9)) Moved by Councillor Gaertner Seconded by Councillor Thom 1. That Summary of Committee Recommendations Report No. 2018-03 be received; and 2. That the Committee recommendations of the February 1, 2018 Environmental Advisory Committee meeting, be approved; and 3. That the Committee recommendations of the January 10, 2018 Accessibility Advisory Committee meeting be referred to staff for further information. Carried 7. Notices of Motion None 8. Motions On a motion by Councillor Thompson seconded by Councillor Abel, Council consented to consider Motions (b) and (c) after Item R4 and prior to Item R5. (a) Councillor Mrakas Re: Complete Streets Moved by Councillor Mrakas Seconded by Councillor Humfryes Whereas municipalities are moving towards becoming complete communities; and Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 11 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 12 of 19 Whereas the Town’s Official Plan establishes the vision, corresponding principles and supporting policies to guide the Town’s evolution and development, for all lands in the Town of Aurora; and Whereas the Official Plan is written to direct change in accordance with Provincial and York Region policy, with a new emphasis on the development of a complete community, environmental responsibility, support for transit and the efficient use of infrastructure; and Whereas residents and businesses, current and future, have a right to complete streets, streets that are “designed for all ages, abilities, and modes of travel, with safe and comfortable access for pedestrians, bicycles, transit users and the mobility-impaired as an integral planning feature; and Whereas a Complete Streets policy ensures that transportation planners and engineers consistently design and operate the entire street network for all road users, not only motorists; and Whereas Complete Streets offer wide-ranging benefits, are cost effective, sustainable, and safe; 1. Now Therefore Be It Hereby Resolved That staff add a Complete Streets policy as part of the Official Plan update, so that a “complete streets” philosophy be applied to the future development of the Town’s road network; and 2. Be It Further Resolved That a focus on “Designing, constructing and integrating new streets and retrofitting existing streets, where appropriate, to focus on the needs of pedestrians, cyclists and persons with disabilities and ensuring safety, accessibility, convenience, and comfort of all street users be considered”. Carried (b) Councillor Mrakas Re: Centre of Excellence Moved by Councillor Mrakas Seconded by Councillor Humfryes Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 12 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 13 of 19 Whereas the York Region District School Board has announced the relocation of Dr. G. W. Williams Secondary School from Dunning Avenue to Bayview Avenue; and Whereas the Dunning Avenue property is located in the middle of the downtown core; and Whereas the relocation of the school will have an impact on businesses in the downtown area; and Whereas one of the pillars of success identified in the Town Strategic Plan is to actively promote and support the plan to revitalize the downtown; and Whereas the Strategic Plan identifies that the Town continue to pursue partnerships/initiatives to drive efficiency and potential cost savings; and Whereas the relocation of Dr. G. W. Williams Secondary School provides an opportunity for the Town and Yok Region District School Board to collaborate and partner on community initiatives; and Whereas this site would be an ideal location of a new sport facility, that would be another anchor to the downtown core; 1. Now Therefore Be It Hereby Resolved That staff contact the York Region District School Board and begin conversations about a possible partnership in developing the Dunning Ave property into a Centre of Excellence (Sport Facility). Carried (c) Mayor Dawe Re: Future Vision with York Region District School Board Moved by Mayor Dawe Seconded by Councillor Mrakas Whereas the Ministry of Education and the York Region District School Board (YRDSB) recently announced a new high school will be built in east Aurora replacing Dr. G. W. Williams by 2023; and Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 13 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 14 of 19 Whereas discussions have commenced between the Town of Aurora and the newly appointed York Region District School Board Director of Education with respect to the proposed new high school; and Whereas the YRDSB is open to receiving comments from the Town of Aurora on what is envisioned for the new high school to best serve our residents and school community at large; and Whereas the YRDSB is commencing their visioning process for the proposed new high school; and Whereas there may be an opportunity to develop a “shared space” agreement with YRDSB when planning the development of the new high school; 1. Now Therefore Be It Hereby Resolved That staff initiate discussions with YRDSB and prepare a report that outlines a vision for the new proposed high school in east Aurora that includes a “shared space” opportunity and meets the needs of students, parents, faculty and residents of Aurora. Carried (d) Councillor Gaertner Re: Flood Preparation Moved by Councillor Gaertner Seconded by Councillor Abel Whereas the Insurance Bureau of Canada now expects a severe flood event somewhere in Canada every two to three weeks between April and November; and Whereas Aurora needs to be prepared for flood events by ensuring that our storm water drainage systems are functioning at an optimum level; and Whereas the Lake Simcoe Region Conservation Authority's Flood Plain Map shows many Aurora homes currently sitting within the flood plain; 1. Now Therefore Be It Hereby Resolved That staff ask the Lake Simcoe Region Conservation Authority to present to Council about whether they Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 14 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 15 of 19 are revising any of their assumptions about flood plain boundaries based on the realities of climate change; and 2. Be It Further Resolved That staff be directed to prepare a report on the following: (a) The condition of the dams and flood control measures located in the old part of Aurora, including when they were last inspected and updated; (b) What challenges the new development in this area will present for our old infrastructure; (c) Identify infrastructure throughout the Town that is in need of remedial capital work to be ready to safely and efficiently cope with heavy rains, and identify the requirement for any additional infrastructure; (d) The budget that will be required for these capital works and the maintenance of the system. Carried 9. Regional Report None 10. New Business Councillor Abel referred to the email response from staff regarding his inquiry on the cost of the reception with Niagara College, and staff provided clarification. Councillor Mrakas expressed concerns regarding the location of the median on St. John’s Street, east of Bayview Avenue, and expressed the need of a left turn from the plaza located at the south east corner of the intersection. Staff agreed to investigate the matter. Councillor Mrakas expressed concerns regarding the location of a garbage receptacle outside Petsmart, which is obstructing driver sightlines, and staff agreed to investigate. Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 15 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 16 of 19 Councillor Mrakas noted that the Aurora Arboretum Annual General Meeting is upcoming, and extended the invitation to the new Director of Community Services, Robin McDougall to attend. Councillor Mrakas referred to the Metrolinx traffic study of the Wellington Street area, and suggested the possibility of including the Centre Street chicane as part of the study. Councillor Gaertner inquired about the efforts to mitigate invasive species in the Arboretum lands, and staff provided a response. Councillor Gaertner referred to resident’s concern regarding airplanes flying at low altitude, and Mayor Dawe provided a response, noting that a response from Buttonville Airport is pending. Councillor Thompson inquired about the Town’s Municipal Alcohol Policy, and staff provided clarification. Councillor Kim inquired about the parameters of the procurement process, and staff provided clarification. Councillor Humfryes noted her attendance and extended her regards to Ms. Moffitt’s Grade 6/7 class at the Regency Acres Public School for their initiative on suggesting the possibility of a new dog park at Highland Gate Lands, as part of their persuasive writing class project. 11. Public Service Announcements Councillor Gaertner noted that the Bereaved Families of York Region will be holding their annual fundraiser, Purse Party Auction: Ladies Night Out! at the Newmarket Community Centre on April 11, 2018 from 6:30 p.m. Councillor Gaertner noted that One Brave Night for Mental Health 2018 will be ongoing until Friday, April 6, 2018, and more information can be found at onebravenight.ca Councillor Thompson extended a reminder that the 2018 Run or Walk for Southlake will be held on Sunday, April 29, 2018, and encouraged staff and Members of Council to participate. Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 16 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 17 of 19 Councillor Abel extended a reminder that the Aurora Easter Egg Hunt will be held on Saturday, March 31, 2018 from 9:30 a.m. to 1 p.m. Councillor Kim extended his regards to Mayor Dawe on becoming a grandfather. Mayor Dawe announced that the Flag raising for Autism Awareness Day will be held on Tuesday, April 3, 2018 at 9 a.m. at the Town Hall. Mayor Dawe announced that the CHATS Walk for Wellness will take place on Saturday, April 7th, 2018 from 9 a.m. to 11 a.m. at the Aurora Family Leisure Complex (AFLC). Councillor Mrakas extended his regards to Aurora Resident, Vivian Bridgeford, for receiving the Ontario Junior Hockey League (OJHL) Volunteer of the Year award. Councillor Abel noted that the 5th Annual Beer Tasting event will be held on Friday, April 13, 2018 at the Stronach Aurora Recreation Complex (SARC) from 3 p.m. to 12 a.m. Councillor Abel noted that the Aurora Chamber Home and Living Show will be held on April 22, 2018 from 10 a.m. to 4 p.m. at the Stronach Aurora Recreation Complex (SARC). 12. By-laws Moved by Councillor Humfryes Seconded by Councillor Thompson That the following by-laws be enacted: (a) By-law Number 6054-18 Being a By-law to appoint Building Inspectors for The Corporation of the Town of Aurora (b) By-law Number 6055-18 Being a By-law to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 17 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 18 of 19 (c) By-law Number 6056-18 Being a By-law to exempt Blocks 123, 124, 125, 126, 127, 128, 129, 130, 131, 132, 133, 134, 135, 136, and 137 on Plan 65M- 4519 from Part-Lot Control (Shimvest Investments Limited) (d) By-law Number 6057-18 Being a By-law to amend By-law Number 6000-17, as amended (304 Kennedy Street West – Joe Stewart) (e) By-law Number 6058-18 Being a By-law to amend By-law Number 5840-16, respecting signs within the Town of Aurora Carried 13. Closed Session None 14. Confirming By-law Moved by Councillor Thompson Seconded by Councillor Thom That the following confirming by-law be enacted: By-law Number 6059-18 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on March 27, 2018. Carried 15. Adjournment Moved by Councillor Mrakas Seconded by Councillor Thompson That the meeting be adjourned at 10:30 p.m. Carried Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 18 of 19 Council Meeting Minutes Tuesday, March 27, 2018 Page 19 of 19 _________________________________ _________________________________ Geoffrey Dawe, Mayor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 10, 2018 Item C2 Page 19 of 19 Motion for Which Notice Has Been Given (April 3, 2018) Councillor Wendy Gaertner Date: April 10, 2018 To: Mayor and Members of Council From: Councillor Gaertner Re: Sewer Use By-law and Environmental Concerns Whereas many of Aurora's streams and creeks are in the Oak Ridges Moraine, or are the Headwaters of the Holland River Watershed which flows to Lake Simcoe; and Whereas the Headwaters and the Oak Ridges Moraine are where water is filtered and recharged; and Whereas the moving water picks up sediments and nutrients that will be delivered to the aquatic life downstream; and Whereas these creeks and streams are extremely sensitive, and greatly influence water quality and quantity across the W atershed; and Whereas the quality of this water influences the viability of healthy habitats for native plants, animals, and aquatic life; and Whereas Environmental Stewardship and protection of these Headwaters, the Holland River Watershed, Lake Simcoe and the Oak Ridges Moraine is an important responsibility for all of us who live in Aurora; and Whereas preventing toxins, used for maintenance and cleaning of swimming pools and hot tubs, from entering the streams and creeks provides necessary protection; and 1. Now Therefore Be It Hereby Resolved That staff be directed to come back with recommendations as to how the Sewer Use By-law could be amended to address environmental concerns relating to discharge of water from swimming pools and hot tubs, and that mechanisms are in place for the enforcement of the By-law. Council Meeting Agenda Tuesday, April 10, 2018 Motion (a) Page 1 of 1 Motion for Which Notice Has Been Given (April 3, 2018) Councillor Harold Kim and Councillor Sandra Humfryes Date: April 10, 2018 To: Mayor and Members of Council From: Councillor Kim and Councillor Humfryes Re: Residential Zoning Amendment Applications Whereas the Planning Act stipulates that once the municipality passes a new comprehensive zoning by-law review, a two-year moratorium takes effect; and Whereas Council, at its June 27, 2017 meeting, approved a resolution regarding exempting classes of applications from the two-year freeze on accepting an application for an amendment to the new Zoning By-law, but said resolution did not include residential zoning amendment applications; 1. Now Therefore Be It Hereby Resolved That Council pass a resolution to allow the receipt of all classes of residential zoning amendment applications, thereby removing the two-year freeze on residential Planning Act applications. Council Meeting Agenda Tuesday, April 10, 2018 Motion (b) Page 1 of 1 The Corporation of the Town of Aurora By-law Number XXXX-18 Being a By-law to designate a property to be of cultural heritage value or interest (Town Park - 49 Wells Street). Whereas subsection 29(1) of the Ontario Heritage Act, R.S.O. 1990, c. O.18, as amended, provides that the council of a municipality may, by by-law, designate a property within the municipality to be of cultural heritage value or interest; And whereas on November 14, 2017, the Council of The Corporation of the Town of Aurora (the “Town”) approved the recommendations of its Heritage Advisory Committee to designate the property municipally known as 49 Wells Street, Aurora (the “Property”) to be of cultural heritage value or interest; And whereas the Town Clerk caused notice of the intention to designate the Property to be served on the owner of the Property and the Ontario Heritage Trust and published in a newspaper having general circulation in the municipality; And whereas there were no objections to the proposed designation of the Property served on the Town; And whereas the Council of the Town deems it necessary and expedient to enact a by- law to designate the Property to be of cultural heritage value or interest; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Property described on Schedule “A” attached hereto and forming part of this By-law be and is hereby designated to be of cultural heritage value or interest. 2. A statement explaining the cultural heritage value or interest of the Property and a description of the heritage attributes of the Property are set out on Schedule “B” attached hereto and forming part of this By-law. 3. The Town Clerk shall serve a copy of this By-law on the owner of the Property and the Ontario Heritage Trust and publish notice of this By-law in a newspaper having general circulation in the municipality. 4. The Town Solicitor shall register against the Property in the proper Land Registry Office, a copy of this By-law including an Affidavit of the Town Clerk respecting the giving of notice referenced herein to be attached to and forming part of this By-law. Enacted by Town of Aurora Council this 10th day of April, 2018. __________________________________ Geoffrey Dawe, Mayor __________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 10, 2018 By-law (a) Page 1 of 4 By-law Number XXXX-18 Page 2 of 4 Schedule “A” Description of Property All and singular those certain parcels or tracts of land and premises situate, lying and being in the Town of Aurora, in the Regional Municipality of York, municipally known as 49 Wells Street, and legally described as Lot 1 E/S Wells Street Plan 68, Lot 3 W/S Larmont Street Plan 68, Lots 14, 15, 16, 17, 18, and 19 S/S Mosley Street Plan 68, Lots 6, 7, 8, 9, 10, 11, 12 and 13 N/S Metcalf Street Plan 68, Town Hall or Market Block Plan 68 Aurora except AU515, being all of PIN 03650-0056 (LT), including the parkland, playground, sports field and all accessory structures. Council Meeting Agenda Tuesday, April 10, 2018 By-law (a) Page 2 of 4 By-law Number XXXX-18 Page 3 of 4 Schedule “B” Statement of Cultural Heritage Value or Interest The cultural heritage value of the property derives from its architectural, historical and contextual values. Town Park has cultural heritage value as it is a very early example of an intentionally planned municipal park located within one of Aurora’s oldest neighborhoods. Established in 1867, Town Park has continuously served as a gathering place for Aurora residents and visitors alike. Town Park is associated historically with local militia and has hosted community-wide events, sporting events, musical performances, fairs and markets throughout its existence. Its park-like setting comprising of an open common, a band shell, playground and sports field, bordered by a row of mature trees defines the character of the surrounding residential neighbourhood. The property has contextual value as being located within the first residential subdivision in Aurora, known as Southeast Old Aurora, abutting the Aurora Armory and the Wells Street Public School. Historical or Associative Value The original 1853 Plan for Aurora (formerly Machells Corners) comprised of lots for new housing stretching from Yonge Street in the West to Berczy Street in the East. By the mid-1860’s, the lands comprising Town Park remained vacant, but were quickly becoming a gathering place for Village residents. In November 1867, the Village of Aurora purchased from John Mosley, the lots bounded by Mosley Street to the north, Metcalfe Street to the south, Larmont Street to the east and Wells Street to the west. The Village purchased the lands for $1,000. Town Park was the first public park in Aurora. Town Park has been a meeting place for Auroran’s and tourists throughout its history. The Town Park has hosted community-wide events, sporting events, musical performances, fairs and markets. Examples of such events include the Aurora Horse Show, Victoria Day & Dominion Day celebrations and the Aurora Farmer’s Market. Town Park has also hosted prominent politicians, including Edward Blake and Sir Wilfrid Laurier, for visits to the York North riding. Architectural Value Town Park serves as a very early example of an intentionally planned municipal park. Town Park has historically been used as a recreational open space for Aurora citizens and a parade ground for the Queen’s York Rangers. As baseball grew in popularity, both a hardball diamond, and a softball diamond were created at Town Park. The hardball diamond was located between the Armoury and the Band Shell, and a softball diamond still exists in the southwest quadrant. By the mid 1960’s the hardball diamond was removed. By 1950, the first permanent Band Shell was constructed on the lands, which was donated by the Aurora Lions Club and located at the northwest quadrant of the Town Council Meeting Agenda Tuesday, April 10, 2018 By-law (a) Page 3 of 4 By-law Number XXXX-18 Page 4 of 4 Park. The Band Shell would be constructed in two phases: the first was the concrete stage completed in 1950 and the second was an arched roof, supported by curvilinear steel beams, this phase was completed in 1962. By 2001, the original Band Shell was removed and replaced with a larger Band Shell constructed circa 2002. The park is lined with mature deciduous trees including Sugar Maple, Red Oak, Ash, Norway Maple and Silver Maple around the perimeter of Town Park. Many trees located around the perimeter of Town Park are over 100 years old. Other tree species in Town Park include Hackberry, Locust, Chestnut, Freeman Maple, White Oak and Pear Tree. Contextual Value Situated within the heart Southeast Old Aurora neighborhood, Town Park can be considered a well-known landmark that has defined the residential character and history of Aurora. . Centrally located between Yonge Street and the railroad made Town Park a natural place to greet and host visitors and dignitaries. Town Park is contextually linked to the surrounding neighborhood as it serves as a recreational use for the Southeast Aurora residents. Town Park is contextually linked to the identity of Aurora as it serves as a focal point for frequently occurring concerts, events, festivals and markets attended by residents from across the municipality and beyond. Town Park was utilized as a parade ground for the Queen’s York Rangers between 1874 and 2014, therefore is contextually linked to the Aurora Armoury and Aurora’s military past. Furthermore, Town Park is contextually linked to the former Wells Street Public School for its use as a play area from 1892 to 2010. Town Park continues to serve as an important gathering place for the community. Events, markets, festivals and celebrations continue to attract residents and visitors. The current configuration of the east-west walking path and trees leading from Wells Street into the Town Park is symmetrical with the main entrance to the former Wells Street Public School. This creates a significant vista looking west towards Wells Street. Description of Heritage Attributes x The overall park setting, including the natural landscape of the existing park x Its location in the core of the Southeast Old Aurora Neighbourhood, adjacent to the Aurora Armoury and the former Wells Street Public School. x Its orientation to the Wells Street Public School, which forms a significant vista x The presence of a Band Shell x The presence of a Baseball diamond x Playground Council Meeting Agenda Tuesday, April 10, 2018 By-law (a) Page 4 of 4 The Corporation of The Town of Aurora By-law Number XXXX-18 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on April 10, 2018. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1.That the actions by Council at its Council meeting held on April 10, 2018, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2.That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Enacted by Town of Aurora Council this 10th day of April, 2018. ___________________________________ Geoffrey Dawe, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 10, 2018 Confirming By-law Page 1 of 1