AGENDA - Council - 20180227
Council
Meeting Agenda
Tuesday, February 27, 2018
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
February 23, 2018
Town of Aurora
Council Meeting Agenda
Tuesday, February 27, 2018
7 p.m., Council Chambers
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Presentations
4. Delegations
(a) Dennis Hirst, Owner of The Yonge Street Winery
Re: Motion (a) Councillor Kim; Re: Road Construction
(Deferred from Council meeting of February 13, 2018)
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda Items, C1 to C3 inclusive, be approved:
Council Meeting Agenda
Tuesday, February 27, 2018 Page 2 of 4
C1. General Committee Meeting Report of February 20, 2018
Recommended:
1. That the General Committee meeting report of February 20, 2018, be
received and the recommendations carried by the Committee approved.
C2. Council Meeting Minutes of February 13, 2018
Recommended:
1. That the Council meeting minutes of February 13, 2018, be adopted as
printed and circulated.
C3. Council Public Planning Meeting Minutes of January 24, 2018
Recommended:
1. That the Council Public Planning meeting minutes of January 24, 2018,
be adopted as printed and circulated.
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. FS18-002 – Streetlighting LED Conversion Project: Status and
Outcomes
(Referred from General Committee meeting of February 20, 2018)
Recommended:
1. That Report No. FS18-002 be received for information.
R2. Correspondence from Association of Municipalities of Ontario (AMO),
dated February 2, 2018
Re: Call to Action – Fire Medic Protection Needed for Municipal
Governments
Recommended:
1. That the Correspondence from Association of Municipalities of Ontario
(AMO), dated February 2, 2018, Re: Call to Action – Fire Medic
Protection Needed for Municipal Governments, be received; and
Council Meeting Agenda
Tuesday, February 27, 2018 Page 3 of 4
2. That Council provide direction.
7. Notices of Motion
8. Motions
(a) Councillor Kim
Re: Road Construction
(Deferred from Council meeting of February 13, 2018)
(b) Councillor Abel
Re: Sign By-law Review
(c) Councillor Mrakas
Re: Petch House
9. Regional Report
York Regional Council Highlights – February 15, 2018
Recommended:
That the Regional Report of February 15, 2018, be received for information.
10. New Business
11. Public Service Announcements
12. By-laws
Recommended:
That the following by-laws be enacted:
(a) By-law Number XXXX-18 Being a By-law to amend By-law Number 6000-17,
as amended (440-460 and 480-500 William Graham Drive – York Christian
Seniors Home Inc.)
(General Committee Report No. PBS17-071 – Sep 19/17)
Council Meeting Agenda
Tuesday, February 27, 2018 Page 4 of 4
13. Closed Session
14. Confirming By-law
Recommended:
That the following confirming by-law be enacted:
By-law Number XXXX-18 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on February 27, 2018.
15. Adjournment
Legislative Services
905-727-3123
Clerks@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
Delegation Request
This Delegation Request form and any written submissions or background information
for consideration by either Council or Committees of Council must be submitted to the
Clerk's office by the following deadline:
4:30 p.m. Two (2) Days Prior to the Requested Meeting Date
Co uncil/Commi ttee Meet ing and Date: Fe!D 27., �DI f
Subject:I VY\ p a_cJ cf R utlc> Ccn, st"r u c+, (lY\ EJV\ I o ca, I b t;J s , YI e �s
Name of Sp okesperson: De V\ Y) ,·s /-ri' rs r -Th� Yo n4e streef-vJ1 ne Y'-1
Name of Group or Person(s) being Represented (if �pplicable}:
�..e__ �oV\qe_ Sfre_€.t Wr'l)e0-; & SMcd/ �tJ5/Y1e0
Brief Summary of Issue or Purpose of Dele�ation:CouY1 C ·1 / l (} (" }--IC\Y--0 I O k I VV\ Q_5 I Y\ VJ +e d vi,, e__ f-o
shctre. fV\"-/ ey..per-,eflt.es Cl.5 ().___ bu5 / r,.e_.55 OWV\ � ('with ·tt\e_ rec.eV\T roQd Co1'struc+10Y1 Brool(lqY\a AveYJve_ IV\ AuRo�
Please complete the following:
Have you been in contact with a Town staff or
Council member regarding your matter of interest?
If yes, with whom? Coo\f\C.i l lor H a.ro I d }<1 VY\
bY\
Yesk No Iii
Date: feJ:) 6 7 Jof 8
�( I acknowledge that the Procedure By-law permits five (5) minutes for Delegations.
Council Meeting Agenda
Tuesday, February 27, 2018
Delegation (a)
Page 1 of 1
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, February 20, 2018
Attendance
Council Members Councillor Gaertner in the Chair; Councillors Abel, Humfryes
(departed at 11:15 p.m.), Kim (arrived at 7:04 p.m.; departed at
10:54 p.m.), Mrakas, Pirri, Thom, Thompson, and Mayor Dawe
Members Absent None
Other Attendees Techa van Leeuwen, Acting Chief Administrative Officer and
Director of Corporate Services, Dan Elliott, Director of Financial
Services, Al Downey, Director of Operations, Marco Ramunno,
Director of Planning and Development Services, Lisa Warth, Acting
Director of Community Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Michael de Rond, Town Clerk, and Ishita Soneji,
Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
General Committee consented to recess the meeting at 9:01 p.m. and reconvened at
9:11 p.m.
General Committee consented to extend the hour past 10:30 p.m.
General Committee consented on a two-thirds vote to extend the hour past 11 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 1 of 14
General Committee Meeting Report
Tuesday, February 20, 2018 Page 2 of 14
• Delegation (a) Michael Smith, Michael Smith Planning Consultants and
Development Coordinators Ltd. representing Beachgrove Development Ltd.
Re: Item R3 – PDS18-018 – Proposal for Zoning By-law Amendment
Application
• Delegation (b) Jack Dougan and John Beresford representing RS Homes
Re: Item R4 – PDS18-022 – Proposal for Zoning By-law Amendment
Application
• Delegation (c) Tracy Smith, Resident; Re: Item R5 – CMS18-003 – Request
for Proposals for Vending and Concession Operations
• Delegation (d) Brett Mitsubata representing Real Food First: Fueling Our
Community in Fitness & Fun; Re: Item R5 – CMS18-003 – Request for
Proposals for Vending and Concession Operations
• Delegation (e) Wyatt Savage, Resident; Re: Item R5 – CMS18-003 – Request
for Proposals for Vending and Concession Operations
• Delegation (f) Elise Volpe, Resident; Re: Item R5 – CMS18-003 – Request for
Proposals for Vending and Concession Operations
• Delegation (g) David Heard, Resident; Re: Library Square Designs and Plans
• Item C5 – Heritage Advisory Committee Meeting Minutes of February 12, 2018
• Item C6 – Memorandum from Mayor Dawe; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of January 26, 2018
• Item R11 – PDS18-024 – Province of Ontario Development Charges Rebate
Program
• Item R12 – CS18-001 – Pending List
(Deferred from General Committee meeting of February 6, 2018)
• Item R13 – Summary of Committee Recommendations Report No. 2018-02
• Notice of Motion (a) Councillor Abel; Re: Sign By-law Review
• Notice of Motion (b) Councillor Mrakas; Re: Petch House
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 2 of 14
General Committee Meeting Report
Tuesday, February 20, 2018 Page 3 of 14
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
None
4. Delegations
(a) Michael Smith, Michael Smith Planning Consultants and Development
Coordinators Ltd. representing Beachgrove Developments Ltd.
Re: Item R3 – PDS18-018 – Proposal for Zoning By-law Amendment
Application
Mr. Smith presented a brief overview of the site location and designs of the
proposed development, and advised that they are seeking approval of the
Zoning By-law amendment application for the subject lands at 1452 Wellington
Street East. He noted that an Official Plan Amendment application and Site
Plan Approval will be submitted, pending the acceptance of the Zoning By-law
amendment application.
General Committee received and referred the comments of the delegation to
Item R3.
(b) Jack Dougan representing RS Homes
Re: Item R4 – PDS18-022 – Proposal for Zoning By-law Amendment
Application
Mr. Dougan presented details of the site location, conceptual site plans and
elevations of the proposed revised application, and requested that Council
accept the Zoning By-law amendment application for the subject lands at 103,
107 and 111 Metcalfe Street. He noted that an Official Plan Amendment will not
be required.
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 3 of 14
General Committee Meeting Report
Tuesday, February 20, 2018 Page 4 of 14
General Committee received and referred the comments of the delegation to
Item R4.
(c) Tracy Smith, Resident
Re: Item R5 – CMS18-003 – Request for Proposals for Vending and
Concession Operations
Ms. Smith expressed concerns regarding the lack of healthy food choices in the
vending machines and snack bars located at the Town’s recreation centres.
She further noted that a minimum of 55% real food choices should be included
in the proposal.
(d) Brett Mitsubata representing Real Food First: Fueling Our Community in
Fitness & Fun
Re: Item R5 – CMS18-003 – Request for Proposals for Vending and
Concession Operations
Mr. Mitsubata provided details on the effects of high sugar intake, and
emphasized that alternate food options should be included in the current
vending machines and snack bars to mitigate sugar intake, especially in
children.
(e) Wyatt Savage, Resident
Re: Item R5 – CMS18-003 – Request for Proposals for Vending and
Concession Operations
Mr. Spencer Savage, speaking on his brother’s behalf, expressed concerns
regarding the lack of healthy food choices. General Committee extended their
regards for his efforts, and expressing his concerns at a young age.
(f) Elise Volpe, Resident
Re: Item R5 – CMS18-003 – Request for Proposals for Vending and
Concession Operations
Ms. Volpe emphasized on the need for the inclusion of 55% real food choices
in the proposal, and the implementation of effective communications strategy to
support the changes. She presented details on the suggested changes and
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 4 of 14
General Committee Meeting Report
Tuesday, February 20, 2018 Page 5 of 14
means of accomplishing them, including a revised look of the existing snack
bar to promote healthy eating.
General Committee received and referred the comments of delegation (c), (d),
(e), and (f) to Item R5.
(g) David Heard, Resident
Re: Library Square Designs and Plans
Mr. Heard expressed concerns regarding the lack of public consultation in the
Library Square development process.
General Committee received the comments of the delegation for information.
5. Consent Agenda
Items C1, C2 and C4 were removed from the Consent Agenda for separate discussion
under Section 6, Consideration of Items Requiring Discussion, as Items R14, R15 and R16
respectively.
General Committee recommends:
That the following Consent Agenda Items, C3, C5, and C6, be approved:
C3. Heritage Advisory Committee Meeting Minutes of December 11, 2017
1. That the Heritage Advisory Committee meeting minutes of December 11,
2017, be received for information.
C5. Heritage Advisory Committee Meeting Minutes of February 12, 2018
1. That the Heritage Advisory Committee meeting minutes of February 12,
2018, be received for information.
C6. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of January 26, 2018
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 5 of 14
General Committee Meeting Report
Tuesday, February 20, 2018 Page 6 of 14
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of January 26, 2018, be received for
information.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to consider items in the following order: R5, R3, R4, R1,
R2, R10, R14 (formerly C1), R6, R7, R8, R15 (formerly C2), R9, R10, R11, R12, R13
and R16 (formerly C4).
R1. CS18-004 – Power of Entry
General Committee recommends:
1. That Report No. CS18-004 be referred back to staff for further
information.
Motion to refer
Carried
R2. PDS18-017 – Application for Zoning By-law Amendment, Joe Stewart,
304 Kennedy Street West, File Number: ZBA-2017-05
General Committee recommends:
1. That Report No. PDS18-017 be received; and
2. That Zoning By-law Amendment Application File Number ZBA-2017-05
(Joe Stewart), to amend the site specific ‘R2(207)’ and ‘R3(208)’
exception zones applying to portions of the subject lands to a ‘Detached
Third Density Residential Zone ‘R3(XX1)’, be approved; and
3. That the Zoning By-law Amendment be presented at a future Council
meeting.
Carried
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 6 of 14
General Committee Meeting Report
Tuesday, February 20, 2018 Page 7 of 14
R3. PDS18-018 – Proposal for Zoning By-law Amendment Application
General Committee consented to vote on the clauses separately.
General Committee recommends:
1. That Report No. PDS18-018 be received.
Carried
General Committee recommends:
2. That the Zoning By-law Proposal from the following applicant be
accepted as a Zoning By-law Amendment Application:
(a) Beachgrove Developments Ltd. (1452 Wellington Street East), File
No. ZP-2018-01
Defeated
R4. PDS18-022 – Proposal for Zoning By-law Amendment Application
General Committee recommends:
1. That Report No. PDS18-022 be received; and
2. That the Zoning By-law Proposal from the following applicant be
accepted as a Zoning By-law Amendment Application:
(a) 2419059 Ontario Inc. (103,107 & 111 Metcalfe Street)
Carried
R5. CMS18-003 – Request for Proposals for Vending and Concession
Operations
Main Motion
1. That Report No. CMS18-003 be received; and
2. That the Director of Community Services be authorized to issue a
Request For Proposals for the operation of vending machines and
concession stands in Town facilities; and
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 7 of 14
General Committee Meeting Report
Tuesday, February 20, 2018 Page 8 of 14
3. That Request for Proposals include mandatory requirements for healthy
food and beverage options, as described herein.
Amendment
1. That staff include a minimum of 55% healthy food choices in the Request
for Proposal.
Carried
General Committee recommends:
1. That Report No. CMS18-003 and the amendment be referred back to
staff for further information, and be brought back to the General
Committee meeting of March 20, 2018.
Motion to refer
Carried
R6. CMS18-004 – Room/Hall Permitting Policy
General Committee recommends:
1. That Report No. CMS18-004 be received; and
2. That the revised Room/Hall Permitting Policy be approved.
Carried
R7. CS18-002 – Alternate Member of Regional Council for the Town of
Aurora
General Committee consented to vote on clause 1 and clauses 2 to 5 separately.
General Committee recommends:
1. That Report No. CS18-002 be received.
Carried
General Committee recommends:
2. That the Deputy Mayor, as defined by the Procedure By-law, be
appointed as the Mayor’s alternate on Regional Council; and
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 8 of 14
General Committee Meeting Report
Tuesday, February 20, 2018 Page 9 of 14
3. That, commencing March 1, 2018, the Deputy Mayor receives an
additional $100.00 per month that includes at least one scheduled
Regional Council Meeting as the alternate Member of Regional Council;
and
4. That the Deputy Mayor receives an additional $100.00 for each Regional
Council meeting that he/she attends; and
5. That a By-law be brought forward at a future Council Meeting to amend
By-law No. 6040-17, being a By-law to provide for Council remuneration.
Defeated
R8. CS18-003 – Sign By-law Update: Election Signs
General Committee recommends:
1. That Report No. CS18-003 be received; and
2. That Sign By-law No. 5840-16 be amended to reflect recent changes to
the Municipal Elections Act respecting Third Party Advertisers; and
3. That a temporary part-time Bylaw Officer, for the purposes of education
and enforcement efforts related to election signs and the provisions of
the Sign By-law, be approved; and
4. That amendments to Sign By-law No. 5840-16 be brought forward to a
future Council meeting for enactment.
Carried
R9. PDS18-015 – Transfer of Review (TOR) Program
General Committee recommends:
1. That Report No. PDS18-015 be received; and
2. That staff be directed to initiate the process of becoming a participating
municipality in the Transfer of Review (TOR) Program; and
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 9 of 14
General Committee Meeting Report
Tuesday, February 20, 2018 Page 10 of 14
3. That the Mayor and Town Clerk be authorized to enter into a Transfer of
Review Agreement with Ontario’s Ministry of Environment and Climate
Change (MOECC) including any and all documents and ancillary
agreements required to give effect to same; and
4. That the Mayor and Town Clerk be authorized to enter into an Agreement
with the Lake Simcoe Region Conservation Authority (LSRCA) including
any and all documents and ancillary agreements required to give effect to
same.
Carried
R10. PDS18-019 – Application for Site Plan, York Region Christian Seniors
Home Inc., 440 & 460 William Graham Drive, Plan 65M-
4442, Block 4, File Number: SP-2017-11, Related Files:
OPA-2017-04, ZBA-2016-12
General Committee recommends:
1. That Report No. PDS18-019 be received; and
2. That Site Plan Application File SP-2017-11 (York Region Christian
Seniors Homes Inc.), to permit the development of Phase 2 (subject
lands) for the construction of a seven (7) storey building with one level of
underground parking, 110 independent living units and 80 assisted living
units for a total of 190 units, be approved; and
3. That the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
R11. PDS18-024 – Province of Ontario Development Charges Rebate
Program
General Committee recommends:
1. That Report No. PDS18-024 be received; and
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 10 of 14
General Committee Meeting Report
Tuesday, February 20, 2018 Page 11 of 14
2. That Aurora’s participation in the Province of Ontario’s Development
Charges Rebate Program be endorsed, authorizing staff to proceed with
the application.
Carried
R12. CS18-001 – Pending List
General Committee recommends:
1. That Report No. CS18-001 be deferred to the General Committee
meeting of March 20, 2018.
Motion to defer
Carried
R13. Summary of Committee Recommendations Report No. 2018-02
General Committee recommends:
1. That Summary of Committee Recommendations Report No. 2018-02 be
received; and
2. That the Committee recommendations contained within this report be
approved.
Carried
R14. PDS18-020 – Request for Street Name Approval, BG Properties Aurora
Inc., 14222, 14314, 14358, and 14378 Yonge Street, File
Number: SUB-2012-03, Related File Numbers: ZBA-2012-16
(Formerly Item C1)
General Committee recommends:
1. That Report No. PDS18-020 be received; and
2. That the following street names be approved for the proposed roads
within the approved Plan of Subdivision, SUB-2012-03:
Street “D” Woodhaven Avenue
Street “E” Pine Hill Crescent
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 11 of 14
General Committee Meeting Report
Tuesday, February 20, 2018 Page 12 of 14
Street “F” Sunset Vista Court
Street “G” Maple Fields Circle
Carried
R15. FS18-002 – Streetlighting LED Conversion Project: Status and
Outcomes
(Formerly Item C2)
General Committee recommends:
1. That Report No. FS18-002 be referred to the Council meeting of
February 27, 2018.
Motion to refer
Carried
R16. Accessibility Advisory Committee Meeting Minutes of January 10, 2018
(Formerly Item C4)
General Committee recommends:
1. That the Accessibility Advisory Committee meeting minutes of January
10, 2018, be received for information.
Carried
7. Notices of Motion
(a) Councillor Abel
Re: Sign By-law Review
Whereas Sign By-law No. 5840, being a bylaw respecting signs within the
Town of Aurora, was enacted in March of 2016 repealing By-law Nos. 4897-
07.P and 4898-07.P; and
Whereas the new Sign By-law removed the permission to allow temporary A-
Frame signs which has had an impact on the business community; and
Whereas the business community has responded with concerns and
complaints regarding the changes, namely with respect to A-Frame signs;
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 12 of 14
General Committee Meeting Report
Tuesday, February 20, 2018 Page 13 of 14
1. Now Therefore Be It Hereby Resolved That staff be directed to review best
practices in other municipalities, engage the business community, the
public and Councillors for comments and suggestions; and
2. Be It Further Resolved That staff be directed to consider and report back
to Council on regulatory provisions that may be included in the Sign By-
law that would allow for A-frame signs and a nominal fee to offset
enforcement efforts.
(b) Councillor Mrakas
Re: Petch House
Whereas the future use of the Petch House has been discussed for many
years with no resolution to date; and
Whereas the building as a result remains empty and under-utilized; and
Whereas the Town has begun to provide chapel services for marriages, which
have been very successful;
1. Now Therefore Be It Hereby Resolved That staff investigate the feasibility
and costs for the Petch House to be used for marriage services and/or as
a wedding chapel; and
2. Be It Further Resolved That staff bring a report to the May 2018 meeting
cycle for Council to make a decision on the future use of the Petch House.
8. New Business
Councillor Gaertner inquired about the process and format of the public meeting
regarding the proposed changes to the Zoning By-law for Stable Neighbourhoods.
Staff noted that the meeting will be held on February 28, 2018, from 7 p.m. to 9
p.m. in Council Chambers, which will include a staff presentation and an open
forum for residents to express comments and suggestions.
Councillor Mrakas inquired about the possibility for the Town of Aurora to
participate in the Smart Cities Challenge, an initiative by Infrastructure Canada and
the Federal government, and staff agreed to investigate.
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 13 of 14
General Committee Meeting Report
Tuesday, February 20, 2018 Page 14 of 14
Councillor Abel expressed concerns regarding the increase in number of accidents
at the Yonge Street and Wellington Street intersection, and suggested that staff
investigate possible preventive measures regarding traffic mitigation at the
intersection.
9. Closed Session
None
10. Adjournment
The meeting was adjourned at 11:24 p.m.
_________________________________ _________________________________
Wendy Gaertner, Councillor Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, February 27, 2018
Item C1
Page 14 of 14
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, February 13, 2018
Attendance
Council Members Mayor Dawe in the Chair; Councillors Gaertner, Humfryes,
Mrakas, Pirri, Thom, and Thompson
Members Absent Councillors Abel and Kim
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Marco Ramunno, Director of Planning and
Development Services, Al Downey, Director of Operations, Lisa
Warth, Acting Director of Community Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications,
Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk,
and Linda Bottos, Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
1. Approval of the Agenda
Moved by Councillor Mrakas
Seconded by Councillor Thom
That the agenda as circulated by Legislative Service, as amended with the
following changes, be approved:
• Deferred to next Council meeting: Delegation (a) Dennis Hirst, Owner of The
Yonge Street Winery; Re: Motion (a) Councillor Kim; Re: Road Construction
• Deferred to next Council meeting: Motion (a) Councillor Kim; Re: Road
Construction
Carried
Council Meeting Agenda
Tuesday, February 27, 2018
Item C2
Page 1 of 10
Council Meeting Minutes
Tuesday, February 13, 2018 Page 2 of 10
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
(a) Erin Rogers, Southlake Regional Health Centre Foundation
Re: 2018 Run or Walk for Southlake
Ms. Rogers, accompanied by Newmarket Councillor Kelly Broome, presented
an overview of the achievements and services provided by Southlake Regional
Health Centre, and highlighted elements of the Run or Walk for Southlake
fundraising event being held on Sunday, April 29, 2018. Councillor Broome,
on behalf of Newmarket Mayor Tony Van Bynen and Council, extended a
challenge to the Town of Aurora to further participate in the Mayor’s Team
Challenge.
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the presentation be received for information.
Carried
4. Delegations
(a) Dennis Hirst, Owner of The Yonge Street Winery
Re: Motion (a) Councillor Kim; Re: Road Construction
Delegation (a) was deferred to the next Council meeting under Approval of the Agenda.
5. Consent Agenda
Council consented to consider Item C1 (sub-items R3, R4, and R5) under Section 6,
Consideration of Items Requiring Discussion (Regular Agenda) as Items R1, R2 and
R3, respectively.
Council Meeting Agenda
Tuesday, February 27, 2018
Item C2
Page 2 of 10
Council Meeting Minutes
Tuesday, February 13, 2018 Page 3 of 10
Moved by Councillor Pirri
Seconded by Councillor Gaertner
That the following Consent Agenda items—C1 (with the exception of sub-items
R3, R4, and R5) to C4 inclusive—be approved:
C1. General Committee Meeting Report of February 6, 2018
1. That the General Committee meeting report of February 6, 2018, be
received and the following recommendations carried by the Committee
approved:
(C1) CMS18-001 – Rubber Sport Flooring for the SARC (Stronach
Aurora Recreation Complex) and ACC (Aurora
Community Centre) Facilities
1. That Report No. CMS18-001 be received; and
2. That Report No. CMS18-001 satisfy Council’s conditional budget
approval for Capital project 72164 – SARC rubber flooring; and
3. That approval be given for staff to proceed with Capital Project No.
72164; and
4. That notwithstanding the competitive bid requirements of the
Procurement By-law, a single source contract for the removal and
disposal of the present flooring and the supply and installation of
replacement flooring in the Stronach Aurora Recreation Complex
building be awarded to Gym-Con Ltd. in the amount of $123,480,
excluding taxes; and
5. That notwithstanding the competitive bid requirements of the
Procurement By-law, a single source contract for supplying flooring
for the Aurora Community Centre building be awarded to Gym-Con
Ltd. in the amount of $12,000, excluding taxes.
(R1) CMS18-002 – Policy and Procedure – Community Code of Conduct
1. That Report No. CMS18-002 be received; and
Council Meeting Agenda
Tuesday, February 27, 2018
Item C2
Page 3 of 10
Council Meeting Minutes
Tuesday, February 13, 2018 Page 4 of 10
2. That the implementation by staff of the Community Code of Conduct
be endorsed.
(R2) OPS18-001 – Snow Removal on Yonge Street
1. That Report No. OPS18-001 be received; and
2. That the proposal to remove accumulated snow from Yonge Street
during night time hours be approved for the remainder of the 2018
winter season; and
3. That staff communicate this proposal to the public prior to snow
removal operations occurring; and
4. That following the 2017/2018 season, staff report back to Council
on any issues or concerns expressed from the public as well as
recommendations on continuing this practice.
(R6) CS18-001 – Pending List
1. That Report No. CS18-001 be deferred to the next meeting cycle.
C2. Council Meeting Minutes of January 30, 2018
1. That the Council meeting minutes of January 30, 2018, be adopted as
printed and circulated.
C3. Council Closed Session Minutes of January 23, 2018
1. That the Council Closed Session minutes of January 23, 2018, be
adopted as printed and circulated.
C4. Council Closed Session Public Minutes of January 23, 2018
1. That the Council Closed Session Public minutes of January 23, 2018, be
adopted as printed and circulated.
Carried
Council Meeting Agenda
Tuesday, February 27, 2018
Item C2
Page 4 of 10
Council Meeting Minutes
Tuesday, February 13, 2018 Page 5 of 10
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PDS18-010 – Community Improvement Plan Incentive Program
Application, Joe Cara, 15132 and 15136 Yonge Street, Part
of Lots 4 and 5, Registered Plan 9, File Number: CIP-2017-03
(Formerly Item C1(R3))
Main motion
Moved by Councillor Thompson
Seconded by Councillor Pirri
1. That Report No. PDS18-010 be received; and
2. That the Façade and Signage Improvement Grant application for 15132
Yonge Street be approved and that funding in the amount of $15,000 be
granted and funded from the Economic Development Reserve Fund; and
3. That a by-law implementing the Tax Based Redevelopment Grant
program be enacted; and
4. That the Tax-Based Redevelopment Grant application for 15136 Yonge
Street be approved for 100% of the annual municipal tax increment and
be phased out 10% annually over ten (10) years or the dollar limit of
eligible costs whichever is reached first; and
5. That the Mayor and Town Clerk be authorized to enter into and sign any
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Amendment
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the fourth clause of the main motion be amended by adding the
following words after the word “approved”: “conditional on the commercial
and residential units of the property remaining as rental units”.
On a recorded vote the amendment
Carried
Council Meeting Agenda
Tuesday, February 27, 2018
Item C2
Page 5 of 10
Council Meeting Minutes
Tuesday, February 13, 2018 Page 6 of 10
Yeas: 6 Nays: 0
Voting Yeas: Councillors Gaertner, Mrakas, Pirri,
Thom, Thompson, and Mayor Dawe
Voting Nays: None
Absent: Councillors Abel, Humfryes, and Kim
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Pirri
1. That Report No. PDS18-010 be received; and
2. That the Façade and Signage Improvement Grant application for 15132
Yonge Street be approved and that funding in the amount of $15,000 be
granted and funded from the Economic Development Reserve Fund; and
3. That a by-law implementing the Tax Based Redevelopment Grant
program be enacted; and
4. That the Tax-Based Redevelopment Grant application for 15136 Yonge
Street be approved, conditional on the commercial and residential
units of the property remaining as rental units, for 100% of the annual
municipal tax increment and be phased out 10% annually over ten (10)
years or the dollar limit of eligible costs whichever is reached first; and
5. That the Mayor and Town Clerk be authorized to enter into and sign any
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried as amended
R2. PDS18-013 – Town of Aurora Strategic Plan Update
(Formerly Item C1(R4))
Main motion
Moved by Councillor Thompson
Seconded by Councillor Thom
1. That Report No. PDS18-013 be received; and
Council Meeting Agenda
Tuesday, February 27, 2018
Item C2
Page 6 of 10
Council Meeting Minutes
Tuesday, February 13, 2018 Page 7 of 10
2. That the attached updated Town of Aurora Strategic Plan be approved.
Amendment
Moved by Councillor Pirri
Seconded by Councillor Thompson
That the main motion be amended by adding the following clause:
“That the Implementation, Monitoring and Reporting section of the
Town of Aurora Strategic Plan be revised to indicate that the review
of a progress report to Council will be conducted on an annual basis.”
On a recorded vote the amendment
Carried
Yeas: 6 Nays: 0
Voting Yeas: Councillors Gaertner, Mrakas, Pirri,
Thom, Thompson, and Mayor Dawe
Voting Nays: None
Absent: Councillors Abel, Humfryes, and Kim
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Thom
1. That Report No. PDS18-013 be received; and
2. That the Implementation, Monitoring and Reporting section of the
Town of Aurora Strategic Plan be revised to indicate that the review
of a progress report to Council will be conducted on an annual
basis; and
3. That the attached updated Town of Aurora Strategic Plan, as amended,
be approved.
Carried as amended
R3. Summary of Committee Recommendations Report No. 2018-01
(Formerly Item C1(R5))
Council Meeting Agenda
Tuesday, February 27, 2018
Item C2
Page 7 of 10
Council Meeting Minutes
Tuesday, February 13, 2018 Page 8 of 10
Moved by Councillor Gaertner
Seconded by Councillor Thompson
1. That Summary of Committee Recommendations Report No. 2018-01 be
received; and
2. That the Committee recommendations contained within this report be
approved.
Carried
7. Notices of Motion
None
8. Motions
(a) Councillor Kim
Re: Road Construction
Motion (a) was deferred to the next Council meeting under Approval of the Agenda.
9. Regional Report
None
10. New Business
Councillor Humfryes expressed the concerns of residents regarding the
discontinuation of Rogers TV broadcasting local Council meetings, and inquired
about the possibility of resuming the service. Mayor Dawe indicated that he would
contact Rogers to investigate further.
Councillor Gaertner inquired about the Main Street Revitalization Initiative funding
recently announced by AMO (Association of Municipalities of Ontario). Councillor
Pirri advised that the program, details of which have not yet been announced, will
be administered by AMO and funds have been allocated to the Town.
Council Meeting Agenda
Tuesday, February 27, 2018
Item C2
Page 8 of 10
Council Meeting Minutes
Tuesday, February 13, 2018 Page 9 of 10
Councillor Gaertner noted that LAS is offering Train-the-Trainer workshops, related
to the implementation of an employee engagement and energy awareness
program, during March 2018.
11. Public Service Announcements
Councillor Gaertner announced that Yellow Brick House will be holding its annual
fundraising Gala at Le Parc Banquet Hall on Friday, March 2, 2018.
Mayor Dawe noted that Aurora’s Arctic Adventure will be held at Town Park on
Family Day, Monday, February 19, 2018.
Mayor Dawe advised that the Town is looking for youth candidates for the John
West Memorial Leaders of Tomorrow Scholarship Award and information is
available at aurora.ca/leadersoftomorrow.
Mayor Dawe announced that Canadian Blood Services is holding its next blood
donor clinic at the Aurora Legion on Thursday, February 15, 2018.
Mayor Dawe noted that registration for Aurora’s 2018 summer camps will begin on
February 26, 2018.
Mayor Dawe advised that the Ministry of Education and York Region District
School Board have indicated that there will be a new high school on the east side
of Aurora, to replace Dr. G. W. Williams Secondary School, which will be retained
by the Board for administrative purposes. Councillor Gaertner noted that this
decision was made by the School Board.
Mayor Dawe expressed appreciation to staff for their efforts in organizing the
Mayor and Council New Year’s Levee, which was held on January 20, 2018.
Mayor Dawe extended congratulations to Tim Jones, former Aurora mayor and
councillor, on his retirement from CHATS (Community & Home Assistance to
Seniors) as Director of Development.
12. By-laws
None
Council Meeting Agenda
Tuesday, February 27, 2018
Item C2
Page 9 of 10
Council Meeting Minutes
Tuesday, February 13, 2018 Page 10 of 10
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Thom
Seconded by Councillor Humfryes
That the following confirming by-law be enacted:
By-law Number 6050-18 Being a By-law to Confirm Actions by Council Resulting
from a Council Meeting on February 13, 2018.
Carried
15. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the meeting be adjourned at 7:46 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, February 27, 2018
Item C2
Page 10 of 10
Town of Aurora
Council Public Planning
Meeting Minutes
Council Chambers, Aurora Town Hall
Wednesday, January 24, 2018
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Kim,
Mrakas, Pirri, Thom, and Thompson
Members Absent Councillor Humfryes
Other Attendees Marco Ramunno, Director of Planning and Development Services,
Caitlin Graup, Planner, Marty Rokos, Planner, Michael de Rond,
Town Clerk, and Linda Bottos, Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
Council consented to recess the meeting at 8:03 p.m. and reconvened at 8:10 p.m.
1. Approval of the Agenda
Moved by Councillor Pirri
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Council Meeting Agenda
Tuesday, February 27, 2018
Item C3
Page 1 of 6
Council Public Planning Meeting Minutes
Wednesday, January 24, 2018 Page 2 of 6
3.Planning Applications
Mayor Dawe outlined the procedures that would be followed in the conduct of the
public meeting. The Town Clerk confirmed that the appropriate notice had been
given in accordance with the relevant provisions of the Planning Act.
1.PDS18-002 – Applications for Official Plan Amendment, Zoning By-law
Amendment, Draft Plan of Subdivision, 2523059 Ontario
Inc., 132-198 Old Bloomington Road, Lots 11, 12 and 14 and
Part of Lots 10 and 13 of Registered Plan 166, File
Numbers: OPA-2017-05, ZBA-2017-07, SUB-2017-03
Planning Staff
Mr. Marty Rokos, Planner, presented an overview of the applications and staff
report respecting the proposal to amend the “Cluster Residential” designation
in the Yonge Street South Secondary Plan (OPA 34), and amend the “Estate
Residential ER Zone” to three “Detached Dwelling Second Density Residential
Zones” with exceptions, to allow the development of 50 single detached lots,
with increased building coverage and reduced buffer, on two public streets.
He noted that the proposed subdivision would connect to the Ashlen Holdings
subdivision to the west and future development lands to the east.
Consultant
Ms. Melinda Holland, Planner of The Biglieri Group Ltd., presented a brief
overview of the proposal including planning context, land use, streetscape
plan, and conceptual elevations.
Public Comments
Aurora residents, John Green and Warren McClure, provided the following
comments:
•Concerns regarding:
•Lot size
•Building height
•Compatibility
Council Meeting Agenda
Tuesday, February 27, 2018
Item C3
Page 2 of 6
Council Public Planning Meeting Minutes
Wednesday, January 24, 2018 Page 3 of 6
• View lines from existing homes
• Integrity and protection of area wells; recourse in event of well failure
• Access and unrestricted movement of wildlife through ecological site
• Preservation of buffer zone to north of property
• Support for project and density of two units per acre
Consultant
Ms. Holland addressed the concerns regarding the area wells and buffer zone.
Staff
Mr. Marco Ramunno, Director of Planning and Development Services,
addressed the concerns regarding preservation of the buffer zone.
Moved by Councillor Abel
Seconded by Councillor Pirri
1. That Report No. PDS18-002 be received; and
2. That comments presented at the Public Planning meeting be addressed by
Planning and Development Services in a comprehensive report outlining
recommendations and options at a future General Committee meeting.
Carried
2. PDS18-005 – Applications for Draft Plan of Subdivision
and Zoning By-law Amendment, Shimvest Investments
Ltd., Prato Estates Inc., and Preserve Homes Corp., 323
River Ridge Boulevard, Block 156, Plan 65M-4485; Block
231, Plan 65M-3971; and Block 164, Plan 65M-3946, File
Numbers: SUB-2017-04 and ZBA-2017-09
Planning Staff
Ms. Caitlin Graup, Planner, presented background and an overview of the
applications and staff report respecting the proposal to amend the current
residential and rural zones to residential and open space exception zones,
with site specific provisions, to permit the development of a plan of subdivision
Council Meeting Agenda
Tuesday, February 27, 2018
Item C3
Page 3 of 6
Council Public Planning Meeting Minutes
Wednesday, January 24, 2018 Page 4 of 6
consisting of 25 single detached residential lots, a public road, a pedestrian
walkway, and a reserve block. She noted that the Applicants are proposing to
develop three remnant parcels of land together through one proposed draft
plan of subdivision.
Consultant
Ms. Joan MacIntyre, of Malone Given Parsons Ltd., presented a brief overview
of the applications including ownership and background, proposed draft plan of
subdivision, natural environment, and supporting reports. She noted that the
parkland is no longer required and each unit will have a double-car garage and
four on-site parking spaces.
Public Comments
Aurora residents, including Amandine Boudreau, Andrew Foti, Katherine Geer,
Greg Hambly, Lorraine Pennington, Jianzhong Qiao, David Rossi, and Owner
of 58 McLarty Gate, provided the following comments:
• Concerns regarding:
• Impact of proposed development on character and purpose of community
• Impact of severing environmentally protected land and blocking corridor
for movement of wildlife to and from stormwater pond
• Impact on flora and fauna, proposed wildlife park
• Compatibility with adjacent use of land designated as EPA
• Potential conflict with Town’s plans and policies respecting long-term
vision, protection of stable neighbourhoods, and natural and
environmental lands
• Increased size of proposed development versus originally described
potential development
• Density, lot size, lot coverage, and number of on-site parking spaces
• Additional parcel of land east of stormwater pond not included in original
overall site plan
• Parkland
• Loss of view of landscape and green space
• Impact on existing homes’ values
• Increased vehicular traffic and road congestion
Council Meeting Agenda
Tuesday, February 27, 2018
Item C3
Page 4 of 6
Council Public Planning Meeting Minutes
Wednesday, January 24, 2018 Page 5 of 6
• Traffic flow and unsafe use of roundabouts
• Safety of neighbourhood, including children and elderly residents
• Parking of construction vehicles, especially on River Ridge Boulevard
and McLarty Gate
• Number of construction vehicles, noise, debris and pollution during
construction
• Questions regarding:
• Measures to be taken to ensure safety of children going to/from school
and to/from bus stops during and after construction period
• Noise and pollution precautions to be taken during construction to
mitigate impact on neighbourhood and flora/fauna in environmental
protection area
• Impact assessment on current wildlife
• Protection of tree grouping on existing lands and whether arborist has
been consulted to determine the potential impact of construction
• Historical zoning of area
• Buffer zones and setbacks
• Zoning reconsiderations by Council after significant development
• Extension of notice area past 120 metres for next public meeting
Consultant
Ms. MacIntyre addressed the concerns regarding the extra parcel of land and
parkland.
Staff
Mr. Ramunno addressed the concerns and questions regarding the ownership,
background, development and zoning of the area lands, environmental
protection area, conveyance of land to the Town, parkland, wildlife park,
environmental evaluation and impact studies, road pattern and traffic review,
connection between residential lots and wildlife park, stormwater management
facility, buffers and setbacks, density, lot configuration, lot frontage and size,
house size and height, and lot coverage.
Council Meeting Agenda
Tuesday, February 27, 2018
Item C3
Page 5 of 6
Council Public Planning Meeting Minutes
Wednesday, January 24, 2018 Page 6 of 6
Moved by Councillor Thompson
Seconded by Councillor Mrakas
1. That Report No. PDS18-005 be received; and
2. That comments presented at the Public Planning meeting be addressed by
Planning and Development Services in a comprehensive report outlining
recommendations and options at a future Public Planning meeting.
Carried
4. Confirming By-law
Moved by Councillor Pirri
Seconded by Councillor Thom
That the following confirming by-law be enacted:
6045-18 Being a By-law to Confirm Actions by Council Resulting from a
Council Public Planning Meeting on January 24, 2018.
Carried
5. Adjournment
Moved by Councillor Gaertner
Seconded by Councillor Kim
That the meeting be adjourned at 9:37 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, February 27, 2018
Item C3
Page 6 of 6
Town of Aurora
General Committee Report No. FS18-002
Subject: Streetlighting LED Conversion Project: Status and Outcomes
Prepared by: Dan Elliott, Director of Financial Services - Treasurer
Department: Financial Services
Date: February 20, 2018
Recommendation
1. That Report No. FS18-002 be received for information
Executive Summary
This report provides Council with an update on the LED streetlighting conversion
project, and the outcomes achieved.
• Field work for the conversion project is substantially complete
• Streetlight billings are complex
• Expected power demand reductions were achieved
• Expected annual electricity cost savings were achieved
• Anticipated annual streetlight maintenance savings were not fully realized
• Project was financed by debenture through Infrastructure Ontario
• Two issues remain in follow-up:
o Daily retroactivity adjustments for electricity billings for work completed
o Delays by contractor in completing contract resulted in lost savings to
Town
o The Town intends to hold a portion of the final payment until these two
issues are satisfactorily resolved.
Background
In April, 2015, Council commissioned an investment grade audit consultants’ report
outlining the potential savings, costs and paybacks of an LED streetlighting conversion
project. The Town piggybacked the procurement onto a procurement which had been
led by Local Authority Services (LAS), which is a wholly owned not-for-profit corporation
of the Association of Municipalities of Ontario (AMO).
Council Meeting Agenda
Tuesday, February 27, 2018
Item R1
Page 1 of 9
February 20, 2018 Page 2 of 9 Report No. FS18-002
The consultant’s report advised the Town that it could expect a total consumption
reduction of approximately 60% or 1,686,593 kwh, and an annual savings on its
streetlighting billings from Alectra (formerly PowerStream at the outset of the project,
herein referred to as “Alectra”) of $281,993. It also estimated a further $80,000 savings
in annual streetlight maintenance costs. The lamps installed carry a ten year
performance warranty, with an expected twenty year life.
In September, 2015, as recommended by Report No. IES15-050, Council awarded the
contract to LAS’s recommended vendor RealTerm Energy for the conversion of the
Town’s streetlights to LED luminaires. There were two separate contracts with
RealTerm; one for the standard lighting units or cobrahead fixtures, with the second
addressing the more complex decorative lighting units.
Analysis
Fieldwork is now substantially complete.
Actual field work of conversion of lighting began in the first week of January, 2016. The
cobrahead fixtures were targeted first, with substantial completion by April 3, 2016. The
decorative fixtures were targeted beginning in February, 2016, with substantial
completion by June, 2016. Due to various supply and fitment issues with certain
fixtures, the work continued throughout the period from substantial completion to
present, with 479 units being changed subsequent to June 30, 2016.
The unit counts can be summarized as follows:
Cobrahead
fixtures
Decorative
Fixtures
Total Fixtures
Contract count 2,692 1,814 4,506
Subsequently
discovered units
(net of deletions)*
6 4 10
Total streetlights
changed (incl. o/s) 2,698 1,818 4,516
Units remaining
outstanding
January 15, 2018
2 25 27
Council Meeting Agenda
Tuesday, February 27, 2018
Item R1
Page 2 of 9
February 20, 2018 Page 3 of 9 Report No. FS18-002
* During the course of the work, there were some luminaires originally included in
the contract which were deleted as they belonged to the Region of York, while
others previously excluded were added into the change program, as these units
were determined to belong to the Town.
Streetlight billings are complex
The Town’s streetlight electricity is billed each month, in a very complex manner.
Factors used include the following:
• Number of luminaires in the system
• Total rated demand wattage of all luminaires in the system (ie. three 100 watt
bulbs in system equals 300 total rated demand wattage.)
• Number of burn hours per month for streetlights. A table from Alectra outlines the
billable burn hours per month, based on cyclical lengthening/shortening of
daylight hours with each month of the year. The table indicates the single value
of hours per day, number of days and total burn hours for each month.
• Billable burn hours times the total rated demand wattage equals total
kilowatthours of consumption in the month.
• Other adjustment factors and a wide variety of rates and charges imposed on the
above factors.
This conversion project was not intended to change the number of luminaires, rather
simply reduce the total rated wattage overall. The reduced wattage would be reported to
Alectra, and the monthly billing would reflect the reduced wattage as reported. The
more 100 watt fixtures that get replaced with for example 30 watt fixtures, the more the
Town will save on each future billing.
Complicating the analysis for the project is the fact that outside of the project, the Town
was adding new luminaires through new subdivisions and other projects taking place.
Further, various rates and adjustment factors changed at different times throughout the
period.
At the commencement of the project, the Town already had LED fixtures included in the
system, recorded at their efficient rated wattage.
Council Meeting Agenda
Tuesday, February 27, 2018
Item R1
Page 3 of 9
February 20, 2018 Page 4 of 9 Report No. FS18-002
Expected power demand reduction was achieved
Demand reduction can be summarized as follows:
Total rated demand wattage as at January 1, 2016 785.610 kw
Project removed wattage 641.139
Project replacement wattage 223.349 (65.16% reduction)
Project demand reductions certified to date 417.790 kw
(53.2% system reduction)
Revised demand prior to period growth 367.820 kw
Period growth of demand wattage – outside project 18.530 kw
Total rated demand wattage as at December 31, 2017 386.350 kw
Expected annual electricity cost savings were achieved.
Using the rates, fees, factors and billing methods in place for the monthly billing periods
for 2016 and 2017, if the 417.790 kw of demand was removed from the Town’s system
on January 1, 2016, the Town would have saved a total of $277,100 on its streetlighting
electricity billings for the 2016 year, and $280,800 on its streetlighting billings for 2017.
This compares strongly to the $281,993 of annual electricity savings forecast for the
project in the consultant’s report and in the tender award staff report, both provided to
Council during 2015. Based on the above, expected annual electricity cost savings were
achieved.
Anticipated streetlight maintenance savings were not fully realized
Part of the project expectations was a significant reduction in the annual streetlight
maintenance costs for the Town. These new fixtures were expected to last 20 years,
reducing the required maintenance. The investment grade audit report of the consultant
estimated annual maintenance savings of $80,000. In analyzing the streetlight
maintenance costs actually incurred, staff deleted costs related to repairs arising from
car accidents, which costs were recovered from insurers. The streetlight maintenance
actual costs for 2015 were $82,500, while the 2017 streetlight maintenance costs are
forecasted to finish the year at $43,500, showing a savings of $39,000, despite growth
of the inventory of streetlights in the interim period. It appears that the consultant was
using average costs for repairs from the industry on a per luminaire basis. The Town’s
actual costs appear to be lower than those industry average, and also appear to be
Council Meeting Agenda
Tuesday, February 27, 2018
Item R1
Page 4 of 9
February 20, 2018 Page 5 of 9 Report No. FS18-002
more related to wiring and lamp pole and are maintenance than actual luminaire and
bulb replacements. Based on this review, the expected streetlighting maintenance costs
do not appear to have been realized.
Project was financed by debenture through Infrastructure Ontario
The project was expecting annual savings of approximately $362,000 per year, with
project costs of $3,267,700; being a nine year payback. The LED conversion project
was funded by issuing a 10 year debenture in the amount of $3,267,700 on March 1,
2016, through Infrastructure Ontario, as approved by Council. The annual interest rate
is 1.35%. Payments are twice per year, with the annual total payment being $367,471,
including interest.
Two issues remain for follow up at this time
1) Delays in securing billing reductions for field work completed.
The contracts signed with RealTerm did not include any specific requirements with
respect to how frequently they would provide detailed reports to Alectra during the field
work. For example,report each week’s work to Alectra within one week. Further, there
was no contracted commitment from either Alectra or RealTerm as to the effective date
of the reductions taking place on the Town’s billings. For example, reductions made in
the field would be retroactively applied to the day of change out, or alternatively on the
first day of the next month’s billing period.
The streetlight billings are primarily based on a fixed burn hours per day (varies by
month of year), and the total kw rating of the fixtures in the system. Using number of
days in month total billed kwh is calculated as burn hours/day x kw of installed demand
x number of days in month. As daily and individual fixture data exists and is certified by
the installer’s engineers, it is reasonable to expect that Alectra would adjust the Town’s
streetlighting billings retroactively to the day of each lamp change out. Doing so would
avoid billing the town for more energy consumption than was knowingly consumed.
Applying daily retroactivity to the data, it is calculated that the Town has been overbilled
through delayed reductions in the amount of approximately $52,500. Staff are currently
working with RealTerm and Alectra to obtain retroactive adjustments to its streetlighting
billings.
2) Delays in Contractor completing the field work resulted in foregone monthly
savings
Completing the project by the contractor took longer than expected. While not clearly
referenced within the investment grade audit report, staff were of the opinion and
Council Meeting Agenda
Tuesday, February 27, 2018
Item R1
Page 5 of 9
February 20, 2018 Page 6 of 9 Report No. FS18-002
expectation that substantial completion would occur within three months. Delays in full
completion of project meant the Town did not realize electricity savings as quickly as
initially thought.
To calculate the value of the delays in savings, all field work completed after March 31,
2016, (90 days) was applied to the billing models as if they had been completed by
March 31, 2016 individually. Assuming daily retroactivity adjustments are achieved as
above, despite those adjustments, the Town will have continued to have paid higher
streetlighting billings due to project delays, estimated to be approximately $39,000.
Staff previously were advised that RealTerm would guarantee the electricity savings set
out in their investment grade audit report. The final contracts do not include such
language. Despite this, Town staff are currently following up with RealTerm in this
regard.
The Town continues to hold final payments from Contractor
The RealTerm contracts (2) had payment programs as follows: 50% of unit rate upon
delivery of supply of units, remaining 50% paid in progress billings following certification
of field work completed, subject to 10% holdback.
Cobrahead Lam Contract:
Contract Price excl. HST $1,264,184
Contract adjustments for additional works 9,702
Non-refundable HST 22,420
Total Cost to Town – fully paid $1,296,306
Decorative Lamp Contract:
Contract Price excl. HST $2,241,158
Non-refundable HST 39,444
Expected cost to Town $2,280,602
Paid to date excluding refunded HST $1,085,674
Contract amount currently unpaid pending certifications $1,194,928
In addition to this, the Town has directly received IESO energy savings grant of
$217,605, with a further grant of approximately $23,500 expected, reducing the overall
expected cost of the project.
Council Meeting Agenda
Tuesday, February 27, 2018
Item R1
Page 6 of 9
February 20, 2018 Page 7 of 9 Report No. FS18-002
Staff will withhold $100,000 from the final payments to RealTerm pending resolution of
the retroactivity adjustments for the billings from Alectra, and resolutions of the lost
savings from delays by RealTerm. Staff are in discussions with RealTerm and Alectra in
this regard.
Committee Review
None
Legal Considerations
Town staff are currently working with LAS, RealTerm and Alectra to pursue retroactive
application of the consumption reductions achieved by the project, and the delay of
savings lost. The contracts executed by the Town with RealTerm did not include clear
performance timelines for the frequency of change out certifications, and the
promptness through which the Town would realize billing reductions/savings from the
local electricity distributor Alectra. The unrealized amounts noted in this report may not
be fully recovered.
Financial Implications
The consumption reduction targets and annual savings of the change out project were
achieved. The savings in annual streetlight maintenance has not fully been realized.
Staff will continue to monitor the maintenance cost issue.
The budget for streetlighting electricity costs in 2018 is currently set at $400,000. If all
reductions from the LED conversion project were in place for the whole of 2017, the
total electricity billings would have been $338,300. Based on this, the 2018 budget
appears reasonable in the circumstances of continuously increasing electricity rates,
and continuing growth of the town’s streetlighting inventory.
Communications Considerations
None. The project is now complete, save for a final few luminaires for final change out.
Council Meeting Agenda
Tuesday, February 27, 2018
Item R1
Page 7 of 9
February 20, 2018 Page 8 of 9 Report No. FS18-002
Link to Strategic Plan
Open and transparent financial reporting supports the principles of accountability to the
public set out in the Town’s Strategic Plan.
Alternative(s) to the Recommendation
1. None, information report only.
Conclusions
The Streetlighting LED Conversion project is now complete save for 27 remaining
troublesome lamps. The electricity demand reductions were achieved, however, there
have been delays in realizing the savings on our billings. Further the project took longer
to complete than expected, resulting in lost savings previously expected. Further, the
expected reductions in streetlight maintenance costs have not been fully realized. The
lamp units installed in the project have a ten year warranty on them.
Staff are working to realize retroactive electricity billings and are working to discuss
delay adjustments with the contractor, prior to final payments to them for the work
completed.
Attachments
None
Previous Reports
IES15-015 Town-wide Conversion to LED Streetlighting, General Committee March 24,
2015
IES15-052 Award of Contract Town-wide Conversion to LED Streetlights, General
Committee September 22, 2015
Council Meeting Agenda
Tuesday, February 27, 2018
Item R1
Page 8 of 9
Council Meeting Agenda Tuesday, February 27, 2018Item R1 Page 9 of 9
From: AMO Communications [mailto:communicate@amo.on.ca]
Sent: February 2, 2018 2:04 PM
Subject: AMO Policy Update - Call to Action - Fire Medic Protection Needed for Municipal Governments
February 2, 2018
Call to Action - Fire Medic Protection Needed for Municipal
Governments
There is only a narrow opportunity before the provincial election for municipal
governments to get legislated protection from arbitrators imposing fire medic pilots or
programs on unwilling municipalities. This legislative opportunity is having this
protection included in the upcoming Budget Bill expected in March or April 2018.
Bill 160, the Strengthening Quality and Accountability for Patients Act, is now law
without the legislative amendments AMO and its members demanded to be included.
The Province may assume that this issue has gone away with the legislation now in
place.
It has not and now the risk is more dire. We need your voice now to secure these
legislative changes before the House rises this spring. The window for any new
legislation is closing soon – the Budget Bill is likely our last chance.
Please review and support the attached draft resolution. Please send it immediately to
the Premier, and copy the Ministers and your local MPP. (See e-contacts below that
will help you do this).
Your strong voice and support on this significant issue is needed and welcome.
Who to send resolution to:
a. Office of the Premier, Honourable Kathleen Wynne
b. Minister of Health and Long Term Care, Honourable Dr. Eric Hoskins
c. Minister of Community Safety and Correctional Services, Honourable Marie-
France Lalonde
d. Minister of Labour, Honourable Kevin Flynn
e. Minister of Municipal Affairs, Honourable Bill Mauro
f. Your local MPP
g. AMO, AMO President.
Council Meeting Agenda
Tuesday, February 27, 2018
Item R2
Page 1 of 3
AMO Contact: Monika Turner, Director of Policy, mturner@amo.on.ca, 416-971-
9856 ext. 318.
PLEASE NOTE: AMO Breaking News will be broadcast to the member municipality’s council,
administrator, and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO
broadcasts to other municipal staff as required. We have decided to not add other staff to these
broadcast lists in order to ensure accuracy and efficiency in the management of our various
broadcast lists.
DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any
discrepancies that may have been transmitted with this electronic version. The printed versions
of the documents stand as the official record.
OPT-OUT: If you wish to opt-out of these email communications from AMO please click here.
Council Meeting Agenda
Tuesday, February 27, 2018
Item R2
Page 2 of 3
Draft Fire Medic Resolution for Council’s Consideration February 2, 2018
WHEREAS Bill 160, the Strengthening Quality and Accountability for Patients Act amended the
Ambulance Act to permit the Ministry of Health and Long Term Care to enable two pilot projects
hosted by willing municipal governments to allow fire fighters, certified as paramedics, to treat
patients while on duty with a fire department; and
WHEREAS the Government of Ontario is committed to proceeding with the pilots and enabling the
fire-medic model despite the absence of objective evidence to show that it would improve patient
outcomes or response times; and
WHEREAS the current interest arbitration model, particularly in the fire services sector, allows
arbitrators to impose awards on unwilling employers that directly impact the employer’s ability to
determine how it will deploy its workforce, as evidenced by the experience of many municipalities in
regards to the 24-hour shift; and
WHEREAS in the absence of legislative protection, unwilling municipalities may be forced to enter
into a pilot or adopt a fire-medic model as a result of interest arbitration; and
WHEREAS the Association of Municipalities of Ontario and its municipal members have called on the
Government of Ontario to introduce legislative amendments to the Fire Protection and Prevention
Act, 1997 and the Ambulance Services Collective Bargaining Act to preclude arbitrators from
expanding the scope of work for fire fighters and paramedics respectively through interest arbitration
awards; and
WHEREAS there is precedent for a restriction on the scope of jurisdiction of arbitrators in section 126
of the Police Services Act which precludes arbitrators from amending the core duties of police
officers; and
WHEREAS the Government of Ontario has committed that no unwilling municipal government will
have a fire-medic pilot or program imposed upon them.
NOW THEREFORE be it resolved that:
1. The [insert municipality name] calls on the Government of Ontario to act immediately so that
legislative amendments, that will protect unwilling municipalities from being forced by arbitrators to
have a fire medic pilot or program, are placed within the upcoming Budget Bill before the Ontario
Legislature rises for the provincial election.
2. A copy of this resolution be forwarded to Premier Kathleen Wynne, Office of the Premier; Hon. Dr.
Eric Hoskins, Minister of Health and Long Term Care; Hon. Marie-France Lalonde, Minister of
Community Safety and Correctional Services; Hon. Kevin Flynn, Minister of Labour, Hon. Bill
Mauro, Minister of Municipal Affairs; [local members of provincial parliament]; and the Association
of Municipalities of Ontario.
Council Meeting Agenda
Tuesday, February 27, 2018
Item R2
Page 3 of 3
Motion for Which Notice Has
Been Given (February 6, 2018) Councillor Harold Kim
Date: February 27, 2018
To: Mayor and Members of Council
From: Councillor Kim
Re: Road Construction
Whereas the Town of Aurora has a Ten-Year Road Construction Program, and each
year there are road projects impacting residents and businesses alike; and
Whereas recent road improvement project(s) have had its challenges; and
Whereas in 2018 the Town is anticipating road projects including, but not limited to,
Yonge Street stretching from Brookland Avenue to St. John’s Sideroad; and
Whereas staff in large part has already analyzed the challenges and successes in the
case of the Brookland Avenue road project, and plans to leverage the information for
future projects; and
Whereas the Town has a Business Concierge team to partner with local businesses to
mediate potential business impacts due to adjacent road construction;
1. Now Therefore Be It Hereby Resolved That staff bring a detailed report to Council
which includes, but is not limited to, the following:
(a) Challenges encountered (including incidents in the Brookland Avenue road
improvement project);
(b) Successes;
(c) What was learned;
(d) Recommendations to be included for future road projects, including how the
Business Concierge team can get involved; and
(e) Business owner participation.
Council Meeting Agenda
Tuesday, February 27, 2018
Motion (a)
Page 1 of 1
Motion for Which Notice Has
Been Given (February 20, 2018) Councillor John Abel
Date: February 27, 2018
To: Mayor and Members of Council
From: Councillor Abel
Re: Sign By-law Review
Whereas Sign By-law No. 5840, being a by-law respecting signs within the Town of
Aurora, was enacted in March of 2016 repealing By-law Nos. 4897-07.P and 4898-07.P;
and
Whereas the new Sign By-law removed the permission to allow temporary A-Frame
signs which has had an impact on the business community; and
Whereas the business community has responded with concerns and complaints
regarding the changes, namely with respect to A-Frame signs;
1. Now Therefore Be It Hereby Resolved That staff be directed to review best
practices in other municipalities, engage the business community, the public and
Councillors for comments and suggestions; and
2. Be It Further Resolved That staff be directed to consider and report back to Council
on regulatory provisions that may be included in the Sign By-law that would allow
for A-frame signs and a nominal fee to offset enforcement efforts.
Council Meeting Agenda
Tuesday, February 27, 2018
Motion (b)
Page 1 of 1
Motion for Which Notice Has
Been Given (February 20, 2018) Councillor Tom Mrakas
Date: February 27, 2018
To: Mayor and Members of Council
From: Councillor Mrakas
Re: Petch House
Whereas the future use of the Petch House has been discussed for many years with no
resolution to date; and
Whereas the building as a result remains empty and under-utilized; and
Whereas the Town has begun to provide chapel services for marriages, which have
been very successful;
1. Now Therefore Be It Hereby Resolved That staff investigate the feasibility and costs
for the Petch House to be used for marriage services and/or as a wedding chapel;
and
2. Be It Further Resolved That staff bring a report to the May 2018 meeting cycle for
Council to make a decision on the future use of the Petch House.
Council Meeting Agenda
Tuesday, February 27, 2018
Motion (c)
Page 1 of 1
Memorandum
Date: February 27, 2018
To: Members of Council
From: Mayor Geoffrey Dawe
Re: York Regional Council Highlights of February 15, 2018
Recommendation
That Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4746
Email: mayor@aurora.ca
www.aurora.ca
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday, February 27, 2018
Regional Report
Page 1 of 8
Council Meeting Agenda
Tuesday, February 27, 2018
Regional Report
Page 2 of 8
Council Meeting Agenda
Tuesday, February 27, 2018
Regional Report
Page 3 of 8
Council Meeting Agenda
Tuesday, February 27, 2018
Regional Report
Page 4 of 8
Council Meeting Agenda
Tuesday, February 27, 2018
Regional Report
Page 5 of 8
Council Meeting Agenda
Tuesday, February 27, 2018
Regional Report
Page 6 of 8
Council Meeting Agenda
Tuesday, February 27, 2018
Regional Report
Page 7 of 8
Council Meeting Agenda
Tuesday, February 27, 2018
Regional Report
Page 8 of 8
The Corporation of the Town of Aurora
By-law Number XXXX-18
Being a By-law to amend By-law Number 6000-17, as amended
(440-460 and 480-500 William Graham Drive –
York Christian Seniors Home Inc.).
Whereas on September 28, 2010, the Council of The Corporation of the Town of Aurora
(the “Town”) enacted By-law Number 5285-10, as amended, to adopt the Official Plan
for the Town of Aurora (the “Official Plan”);
And whereas under section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended
(the “Act”), zoning by-laws may be passed by the councils of local municipalities to
prohibit and regulate the use of land, buildings and structures;
And whereas on June 27, 2017, the Council of the Town enacted By-law Number 6000-
17 (the “Zoning By-law”), which Zoning By-law was appealed to the Ontario Municipal
Board (the “OMB”);
And whereas on January 29, 2018, the OMB made an order, in accordance with
subsection 34(31) of the Act, providing that any part of the by-law not in issue in the
appeal shall be deemed to have come into force on the day the by-law was passed;
And whereas the Council of the Town deems it necessary and expedient to further
amend the Zoning By-law;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts
as follows:
1. Section 24.423 of the Zoning By-law be and is hereby amended to delete
Sections 24.423.1 and 24.423.2.3 and replace with the following:
24.423.1 Permitted Uses
The following uses are permitted:
x A minimum of 70 and a maximum of 120 apartment dwelling units
x Retirement home
24.423.2 Zone Requirements
24.423.2.3 Building Specifications
Lot Coverage (maximum)20.0 percent
Height (minimum)3 storeys
Height (maximum)7 storeys or 28.0 metres
(whichever is less)
2. Section 24.424 of the Zoning By-law be and is hereby amended to delete
Sections 24.423.1 and 24.423.2.3 and replace with the following:
24.424.1 Permitted Uses
The following uses are permitted:
Council Meeting Agenda
Tuesday, February 27, 2018
By-law (a)
Page 1 of 3
By-law Number XXXX-18 Page 2 of 3
x A minimum of 76 and a maximum of 160 apartment dwelling units
x Retirement home
24.424.2 Zone Requirements
24.424.2.3 Building Specifications
Lot Coverage (maximum)20.0 percent
Height (minimum)3 storeys
Height (maximum)7 storeys or 28.0 metres
(whichever is less)
3. This By-law shall come into full force subject to compliance with the provisions of
the Planning Act, R.S.O. 1990, c. P. 13, as amended, and subject to compliance
with such provisions, this By-law will take effect from the date of final passage
hereof.
Enacted by Town of Aurora Council this 27
th day of February, 2018.
___________________________________
Geoffrey Dawe, Mayor
___________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda
Tuesday, February 27, 2018
By-law (a)
Page 2 of 3
By-law Number XXXX-18 Page 3 of 3
Explanatory Note
Re: Zoning By-law Number XXXX-18
By-law Number XXXX-18 has the following purpose and effect:
To amend By-law Number 6000-17, as amended, being the Zoning By-law in effect in
the Town of Aurora, to amend the “Second Density Apartment Residential (RA2(423)
and (H)RA2(424)) Exception Zones”.
The rezoning will permit the use of a Retirement Home, will amend the minimum
number of apartment units, amend the maximum building height, and amend the
minimum lot coverage.
Council Meeting Agenda
Tuesday, February 27, 2018
By-law (a)
Page 3 of 3
The Corporation of The Town of Aurora By-law Number XXXX-18 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on February 27, 2018.
The Council of the Corporation of The Town of Aurora hereby enacts as
follows:
1. That the actions by Council at its Council meeting held on February 27,
2018, in respect of each motion, resolution and other action passed and
taken by the Council at the said meeting is, except where prior approval of
the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary in that behalf and the Clerk is hereby authorized and directed to
affix the corporate seal to all such documents.
Enacted by Town of Aurora Council this 27th day of February, 2018.
___________________________________
Geoffrey Dawe, Mayor
___________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda Tuesday, February 27, 2018 Confirming By-law Page 1 of 1
Public Release
February 27, 2018
Town of Aurora
Additional Items to
Council Meeting Agenda
Tuesday, February 27, 2018
7 p.m., Council Chambers
•Delegation (b) Javed Khan representing Aurora Chamber of Commerce
Re: Motion (b) Councillor Abel; Re: Sign By-law Review
•Delegation (c) Dr. Brian Moore representing Canadian Disc Institute Re:
Motion (b) Councillor Abel; Re: Sign By-law Review
Additional Items to Council Meeting Agenda Tuesday, February 27, 2018Delegation (b) Page 1 of 1
Additional Items to Council Meeting Agenda Tuesday, February 27, 2018Delegation (c) Page 1 of 1