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AGENDA - Council - 20180130
Council Meeting Agenda Tuesday, January 30, 2018 7 p.m. Council Chambers Aurora Town Hall Public Release January 26, 2018 Town of Aurora Council Meeting Agenda Tuesday, January 30, 2018 7 p.m., Council Chambers 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations 4. Delegations 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda Items, C1 to C4 inclusive, be approved: C1. General Committee Meeting Report of January 23, 2018 Recommended: Council Meeting Agenda Tuesday, January 30, 2018 Page 2 of 4 1.That the General Committee meeting report of January 23, 2018, be received and the recommendations carried by the Committee approved. C2. Council Meeting Minutes of December 12, 2017 Recommended: 1.That the Council meeting minutes of December 12, 2017, be adopted as printed and circulated. C3. Council Closed Session Minutes of December 12, 2017 (confidential attachment) Recommended: 1.That the Council Closed Session minutes of December 12, 2017, be adopted as printed and circulated. C4. Council Closed Session Public Minutes of December 12, 2017 Recommended: 1.That the Council Closed Session Public minutes of December 12, 2017, be adopted as printed and circulated. 6.Consideration of Items Requiring Discussion (Regular Agenda) R1. PDS18-014 – Updated Design for Library Square Recommended: 1.That Report No. PDS18-014 be received; and 2.That the conceptual design for Library Square be approved; and 3.That the increase to Purchase Order No. 1166 by either $325,000 or$1,077,500, depending on the option chosen to provide for detailed drawings, specifications, and tender documents be authorized; and, Council Meeting Agenda Tuesday, January 30, 2018 Page 3 of 4 4.That the additional funding from the Council Discretionary Reserve Fund to allow for detailed design of Library Square be approved. R2. Memorandum from Councillor Pirri Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors and Advocacy Days 2017, November 20-24, 2017 Recommended: 1.That the memorandum regarding Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors and Advocacy Days 2017, November 20-24, 2017, be received for information. 7.Notices of Motion 8.Motions (a)Mayor Dawe Re: Review of Restrictions on the Parking of Commercial Motor Vehicles on Residential Streets (b)Mayor Dawe Re: Menorah Lighting Ceremony (c)Councillor Mrakas Re: Name Submissions for Library Square (d)Councillor Mrakas Re: Local Appeals Body (e) Councillor Abel Re: Fence By-law 9.Regional Report York Regional Council Highlights – December 14, 2017 and January 25, 2018 Council Meeting Agenda Tuesday, January 30, 2018 Page 4 of 4 Recommended: That the Regional Reports of December 14, 2017 and January 25, 2018, be received for information. 10. New Business 11. Public Service Announcements 12. By-laws Recommended: That the following by-laws be enacted: (a) By-law Number XXXX-18 Being a By-law to appoint Building Inspectors for The Corporation of the Town of Aurora (b) By-law Number XXXX-18 Being a By-law to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora (c) By-law Number XXXX-18 Being a By-law to impose interim controls on the use of land, buildings, or structures within certain areas of the Town of Aurora (General Committee Report No. PDS18-007 – Jan. 23/18) 13. Closed Session 14. Confirming By-law Recommended: That the following confirming by-law be enacted: By-law Number XXXX-18 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on January 30, 2018. 15. Adjournment Town of Aurora General Committee Meeting Report Council Chambers, Aurora Town Hall Tuesday, January 23, 2018 Attendance Council Members Councillor Thom in the Chair; Councillors Abel (departed at 10:06 p.m.), Gaertner, Humfryes, Kim, Mrakas, Pirri, Thompson, and Mayor Dawe Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Operational Services, Marco Ramunno, Director of Planning and Development Services, Lisa Warth, Acting Director of Community Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Ishita Soneji, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. General Committee consented to recess the meeting at 8:44 p.m. and reconvened at 8:54 p.m. On a motion of Mayor Dawe seconded by Councillor Kim, General Committee consented to extend the hour past 10:30 p.m. 1.Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, with the following additions: Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 1 of 14 General Committee Meeting Report Tuesday, January 23, 2018 Page 2 of 14 • Delegation (b) Marnee Buckles, Resident; Re: Fence By-law • Delegation (c) Bob Lepp, Resident; Re: By-law Reforms • Item C9 – Trails and Active Transportation Committee Meeting Minutes of November 17, 2017 • Notice of Motion (c) Councillor Mrakas; Re: Name Submissions for Library Square • Notice of Motion (d) Councillor Mrakas; Re: Local Appeals Body • Notice of Motion (e) Councillor Abel; Re: Fence By-law 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations None 4. Delegations (a) Dr. Brian Moore, Moore Chiropractic Group, Canadian Disc Institute Re: Sign By-law No. 5840-16 as it relates to R5 Zoned properties Dr. Moore expressed concerns regarding the regulations of Sign By-law No. 5840-16, and requested that the by-law be reviewed; including sections on the sign variance appeal process, mobile sign usage in R5 Zoned properties, and to include requirements to regulate A-frame signage. General Committee received the comments of the delegation. Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 2 of 14 General Committee Meeting Report Tuesday, January 23, 2018 Page 3 of 14 (b) Marnee Buckles, Resident Re: Fence By-law Ms. Buckles expressed concerns regarding an ongoing concern with a neighbouring fence and regulations of the Fence By-law, and requested that the Fence By-law be reviewed to include setback regulations from lot lines to ease property access. General Committee received the comments of the delegation. (c) Bob Lepp, Resident Re: By-laws Reform Mr. Lepp expressed concerns regarding various municipal issues. General Committee agreed to discotinue the delegation and not receive the comments of the delegation. 5. Consent Agenda Items C1 and C2 were removed from the Consent Agenda for separate discussion under Section 6, Consideration of Items Requiring Discussion, as Item R10 and R11. That Consent Agenda Items C3 to C9 be approved: C3. FS18-001 – Contracts Awarded Under Delegated Authority 1. That Report No. FS18-001 be received for information. C4. Heritage Advisory Committee Meeting Minutes of November 13, 2017 1. That the Heritage Advisory Committee meeting minutes of November 13, 2017, be received for information. C5. Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of November 30, 2017 1. That the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of November 30, 2017, be received for information. Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 3 of 14 General Committee Meeting Report Tuesday, January 23, 2018 Page 4 of 14 C6. Environmental Advisory Committee Meeting Minutes of December 4, 2017 1. That the Environmental Advisory Committee meeting minutes of December 4, 2017, be received for information. C7. Accessibility Advisory Committee Meeting Minutes of December 6, 2017 1. That the Accessibility Advisory Committee meeting minutes of December 6, 2017, be received for information. C8. Memorandum from Mayor Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of December 15, 2017 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of December 15, 2017, be received for information. C9. Trails and Active Transportation Advisory Committee Meeting Minutes of November 17, 2017 1. That the Trails and Active Transportation Advisory Committee meeting minutes of November 17, 2017, be received for information. Carried 6. Consideration of Items Requiring Discussion (Regular Agenda) General Committee consented to consider items in the following order: R1, R2, R3, R4, R7, R8, R5, R6, R9, R10 (formerly C1), and R11 (formerly C2). R1. PDS18-007 – Interim Control By-law, Stable Neighbourhoods, File Number: ZBA-2017-10 General Committee recommends: 1. That Report No. PDS18-007 be received; and Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 4 of 14 General Committee Meeting Report Tuesday, January 23, 2018 Page 5 of 14 2. That, pursuant to Section 38 of the Planning Act, an Interim Control By- law be enacted to prohibit new residential dwelling or additions to an existing residential dwelling that exceeds the current development standards of the existing residential zones for a period not to exceed one year; and 3. That staff be delegated authority to determine whether to allow proposed minor variance applications in areas affected by the Interim Control By-law to be brought forward to the Committee of Adjustment; and 4. That staff be directed to undertake a study in conformity to the terms of reference attached to Report No. PDS18-007, to assess the existing development policies and zoning provisions within areas designated Stable Neighbourhood within the Official Plan with recommendations for the implementation of best practices to confirm to compatible infill development. Carried as amended R2. CAO18-001 – Logo for Aurora Armoury General Committee recommends: 1. That Report No. CAO18-001 be received; and 2. That Logo C be endorsed as it relates to signage for the Aurora Armoury and the subsequent promotion and advertising related to the Armoury (89 Mosley Street) as a community space. Carried R3. CS17-037 – 2018 Procedure By-law Review General Committee recommends: 1. That Report No. CS17-037 be received; and 2. That the final draft Procedural By-law, incorporating Council feedback, be presented at a future Council meeting. Carried Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 5 of 14 General Committee Meeting Report Tuesday, January 23, 2018 Page 6 of 14 R4. PDS18-001 – Application for Zoning By-law Amendment and Site Plan, Dorota Smolarkiewicz, 15403 Yonge Street, Lot 95 Registered Plan 246, File Numbers: ZBA-2016-14, SP- 2017-09, General Committee recommends: 1. That Report No. PDS18-001 be received; and 2. That Zoning By-law Amendment file ZBA-2016-14 (Dorota Smolarkiewicz) be approved, to rezone the subject lands from “Promenade Downtown Shoulder – Special Mixed Density Residential PDS4 Zone” to “Promenade Downtown Shoulder – Special Mixed Density Residential PDS4(X1) Exception Zone”; and 3. The Site Plan Application File Number SP-2017-09 (Dorota Smolarkiewicz) be approved, to permit development of subject lands for a business and professional office; and 4. That the implementing Zoning By-law Amendment be presented at a future Council Meeting; and 5. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R5. PDS18-003 – Award of Contract – ESRI Canada Limited General Committee recommends: 1. That Report No. PDS18-003 be received; and 2. That staff be authorized to renew the Enterprise License Agreement with ESRI Canada Limited for a three-year term at a cost of $63,000 per year. Carried Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 6 of 14 General Committee Meeting Report Tuesday, January 23, 2018 Page 7 of 14 R6. PDS18-004 – Community Improvement Plan Incentive Program Application, 14810 Yonge Street General Committee recommends: 1. That Report No. PDS18-004 be received; and 2. That the Façade and Signage Improvement Grant application for 14810 Yonge Street be approved and funding in the amount of $15,000 be granted and funded from the Economic Development Reserve Fund; and 3. That the Mayor and Town Clerk be authorized to enter into and sign any agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R7. PDS18-006 – Proposal for Zoning By-law Amendment Application General Committee recommends: 1. That Report No. PDS18-006 be received; and 2. That the Zoning By-law Proposal from the following applicant be accepted as a Zoning By-law Amendment Application: (a) Starlight Investments Ltd. (145 Wellington Street West), File No. ZP- 2017-12 Carried R8. PDS18-008 – Tamarac Stormwater Management Facility Retrofit General Committee recommends: 1. That Report No. PDS18-008 be received; and 2. That the Mayor and Town Clerk be authorized to execute the necessary Agreement between the Town of Aurora and the Regional Municipality of York allowing the Region to complete the upgrades to the Tamarac Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 7 of 14 General Committee Meeting Report Tuesday, January 23, 2018 Page 8 of 14 Stormwater Management Facility, including any and all documents and ancillary agreements required to give effect to the same. Carried R9. PDS18-009 – Award of Tender 2017-127-IES-ENG – For Mary Street Sidewalk Construction, including New Right Turn Lanes, AODA Modifications and Pavement Markings General Committee recommends: 1. That Report No. PDS18-009 be received; and 2. That the total approved construction budget for Capital Project No. 34629 be increased by $85,959 to a total of $787,420, to be funded from the Roads and Related DC Reserve; and 3. That Tender No. 2017-127-IES-ENG, Capital Project No. 34629, for the construction of sidewalk on Mary Street including the addition of right turn lanes, AODA modifications and pavement markings, be awarded to Aloia Bros. Concrete Contractors Ltd. in the amount of $691,170.72, excluding taxes; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R10. CS17-027 – Ontario Municipal Board Appeals between 2006 to Present (Formerly Consent Agenda Item C1) General Committee recommends: 1. That Report No. CS17-027 be received for information. Carried Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 8 of 14 General Committee Meeting Report Tuesday, January 23, 2018 Page 9 of 14 R11. IES17-044 – Update on the Regional Road Projects in Aurora (Formerly Consent Agenda Item C2) General Committee recommends: 1. That Report No. IES17-044 be received for information; and 2. That staff be directed to write to the local MPP, Province, and Region to express the need for an interchange at St. John’s Sideroad and Highway 404. Carried as amended 7. Notices of Motion (a) Mayor Dawe Re: Review of Restrictions on Parking of Commercial Motor Vehicles on Residential Streets Whereas the Municipal Act 2001, S.O., 2001, c. 25, section 11 (1) authorizes a municipality to pass by-laws prohibiting or regulating parking and traffic on highways and on properties other than highways; and Whereas The Corporation of the Town of Aurora has enacted By-law Number 4574-04.T, as amended, being a by-law to regulate parking and traffic in the Town of Aurora; and Whereas residents have repeatedly expressed concerns with the parking of commercial motor vehicles on residential streets for extended periods of time; and Whereas the current restrictions under the bylaw do not adequately address the issues residents have expressed concerns about; 1. Now Therefore Be It Hereby Resolved That By-law, Operations and Engineering staff be directed to review the definition of “commercial motor vehicle” and the current restrictions on the parking of commercial motor vehicles on residential streets, and report back to Council on Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 9 of 14 General Committee Meeting Report Tuesday, January 23, 2018 Page 10 of 14 recommended changes to the by-law to better address the needs of residents. (b) Mayor Dawe Re: Menorah Lighting Ceremony Whereas on December 18, 2017 the Town of Aurora partnered with Chabad Aurora to host the first ever Menorah Lighting Ceremony; and Whereas the Ceremony was attended by several members of the Community and Members of Aurora Council; and Whereas the feedback received to date is to host the ceremony on an annual basis; 1. Now Therefore Be It Hereby Resolved That Special Events staff be directed to investigate and report back to Council on the implications and feasibility of hosting an annual Menorah Lighting Ceremony as part of its regular event schedule beginning in 2018; and 2. Be it Hereby Further Resolved That staff consult with Chabad Aurora prior to finalizing their report. (c) Councillor Mrakas Re: Name Submissions for Library Square Whereas “Library Square” is a significant Town project for the redevelopment of our downtown core; and Whereas naming of the Square is an important part of the project; and Whereas the redevelopment of the Square will focus on more than just the Library; 1. Now Therefore Be It Hereby Resolved That staff be directed to create a process to receive name submissions for the square from the public and report back to Council with a recommendation; and Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 10 of 14 General Committee Meeting Report Tuesday, January 23, 2018 Page 11 of 14 2. Be It Further Resolved That all Aurora residents be invited to make submissions. (d) Councillor Mrakas Re: Local Appeals Body Whereas Section 8.1 (1) of the Planning Act states, “if a municipality meets the prescribed conditions, the Council may by by-law constitute and appoint one appeal body for certain local land use planning matters, composed of such persons as the Council considers advisable, subject to subsections (3), (4) and (5). 2006, c.23, s.7”; and Whereas Bill 139, Building Better Communities and Conserving Watersheds Act, 2017 has received Royal Assent; 1. Now Therefore Be It Hereby Resolved That staff create a Local Appeals Body asper section 8.1 (1) of the Planning Act to hear Committee of Adjustment appeals; and 2. Be It Further Resolved That the Terms of Reference for the Local Appeals Body be brought back to Council in May for enactment. (e) Councillor Abel Re: Fence By-law Whereas the Town has current Zoning By-laws in place that provide guidelines for residential development as per the Ontario Planning Act; and Whereas the by-laws include how close to property lines the residential building can be constructed, or “setbacks” as they are called; and Whereas these setbacks allow access to the homes and allow residents to move from the front yard to the back, where pools, decks can be located so as not to infringe on their neighbours; and Whereas property lines are shared, and fences are erected; and Whereas some homes are constructed with common sideboard access, shared driveways between the houses; and Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 11 of 14 General Committee Meeting Report Tuesday, January 23, 2018 Page 12 of 14 Whereas some homes have maintenance easements in place that allow residents rights of access; and Whereas some homes in the Town's older sections, many dating more than 150 years, were constructed prior to the Zoning By-law and Building Codes being in place, resulting in unique situations where a house may have been constructed with less than a foot to the property line; and Whereas a fence in this case may obstruct a resident from access to their home; 1. Now Therefore Be It Hereby Resolved That staff be directed to review the Town's Fence By-law and report back with amending provisions that would restrict the erection of fences in situations where the fence would impede access to the home. 8. New Business Councillor Mrakas inquired about the changes in procedures and regulations for the upcoming 2018 Municipal Election, and staff noted that an information report is forthcoming. New Business Motion No 1. Moved by Councillor Gaertner Seconded by Councillor Humfryes 1. That a public meeting be held to receive residents’ comments and suggestions on the proposed changes to the Zoning By-law for Stable Neighbourhoods that would make them more protective and in keeping with Aurora's Official Plan policies; and 2. That the meeting be held at the end of February or first week of March 2018 to ensure that suggestions received are included in the staff report to Council; and Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 12 of 14 General Committee Meeting Report Tuesday, January 23, 2018 Page 13 of 14 3. That the current Zoning By-laws governing these older neighbourhoods and relevant policies of Section 6 in the Official Plan 2011 be made easily available online, by email request and on hard copy; and 4. That the meeting information be posted on the Notice Board, online, social media platforms as soon as possible, and comments and suggestions be accepted by any appropriate means including email, written submissions, and social media. Carried Councillor Gaertner expressed concern regarding the lack of accessible washrooms on the second floor of the Aurora Public Library, and requested staff to consider this in the 2018-2024 Accessibility Plan. Councillor Humfryes referred to Delegation (b) and inquired about the next steps in addressing the concerns expressed by the delegate, and staff provided a response. Councillor Thompson further inquired about the Town’s procedures on fence regulations and issues, and staff provided a response. Councillor Kim extended his regards to Councillor Thompson for his leadership with the budget process in 2017 and the Finance Advisory Committee. 9. Closed Session None Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 13 of 14 General Committee Meeting Report Tuesday, January 23, 2018 Page 14 of 14 10. Adjournment The meeting was adjourned at 10:54 p.m. _________________________________ _________________________________ Jeff Thom, Councillor Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 30, 2018 Item C1 Page 14 of 14 Town of Aurora Council Meeting Minutes Council Chambers, Aurora Town Hall Tuesday, December 12, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, and Thompson Members Absent Councillor Thom Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Marco Ramunno, Director of Planning and Development Services, Al Downey, Director of Parks, Recreation and Cultural Services, Lisa Warth, Acting Director of Community Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. Council consented to recess the meeting at 9:04 p.m. and reconvened at 9:13 p.m. On a motion of Councillor Thompson seconded by Councillor Gaertner, Council consented to extend the hour past 10:30 p.m. On a motion of Councillor Pirri seconded by Councillor Kim, Council consented on a two-thirds vote to extend the hour to 11:15 p.m. Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 1 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 2 of 20 1. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Pirri That the agenda as circulated by Legislative Service be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations None 4. Delegations (a) Tyler Barker, Chair of Accessibility Advisory Committee Re: Item C6 – Accessibility Advisory Committee Meeting Minutes of November 8, 2017; and Item C1(R1) PBS17-096 – Preferred Design for Library Square Mr. Barker expressed appreciation to the developer, MBH Aurora Lodging GP Ltd., for its inclusion of accessible amenities and consideration of comments and suggestions from the Accessibility Advisory Committee regarding the hotel development at the northeast corner of Goulding Avenue and Eric T. Smith Way. Mr. Barker also requested that the Accessibility Advisory Committee have the opportunity to provide input regarding the design of Library Square. Moved by Councillor Gaertner Seconded by Councillor Abel That the comments of the delegation be received and referred to Item C6 and Item C1(R1). Carried Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 2 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 3 of 20 (b) Suzanne Haines, Executive Director, Aurora Cultural Centre Re: Item C1(R1) PBS17-096 – Preferred Design for Library Square Ms. Haines, on behalf of the Aurora Cultural Centre Board, provided an overview of the Centre’s involvement in the consultative process with The Planning Partnership, and expressed support for the preferred Concept 2, the lowered square option. Moved by Councillor Kim Seconded by Councillor Pirri That the comments of the delegation be received and referred to Item C1(R1). Carried 5. Consent Agenda Council consented to consider Item C1 (sub-items R1 and R14) under Section 6, Consideration of Items Requiring Discussion (Regular Agenda) as Items R7 and R8, respectively. Moved by Councillor Humfryes Seconded by Councillor Thompson That the following Consent Agenda items—C1 (with the exception of sub-items R1 and R14) to C10 inclusive—be approved: C1. General Committee Meeting Report of December 5, 2017 1. That the General Committee meeting report of December 5, 2017, be received and the following recommendations carried by the Committee approved: (C2) PRCS17-044 – Award of Tender 2017-99-PRCS Construction of Multi-Purpose Synthetic Turf Sports Field at Sheppard’s Bush Park 1. That Report No. PRCS17-044 be received; and Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 3 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 4 of 20 2. That Tender 2017-99-PRCS Construction of Multi-Purpose Synthetic Turf Sports Field at Sheppard’s Bush Park be awarded to TDI International Ag Inc. dba Eco Blue Systems in the amount of $1,189,730.13, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (C3) PBS17-088 – Request for Street Name Approval, Ballymore Building (South Aurora) Corporation, 14452 Yonge Street, Part Lot 75, Concession 1, Related File Numbers: ZBA-2016-09, SUB-2016-02, CDM-2016-04 1. That Report No. PBS17-088 be received; and 2. That Street “A” within approved Plan of Subdivision SUB-2016-02 be named Black Walnut Court: Street “A” Black Walnut Court (R2) FS17-047 – 2017 Year End Surplus/Deficit Financial Control By-law 1. That Report No. FS17-047 be received; and 2. That a by-law be adopted to authorize the Treasurer and the Chief Administrative Officer to make necessary year-end financial adjustments and to allocate any 2017 Operating Fund surplus or deficit as set out in Report No. FS17-047; and 3. That the provisions of the by-law also authorize the Treasurer and the Chief Administrative Officer to allocate any 2017 surplus or alternatively fund any deficit in the Water, Wastewater, or Stormwater budgets to or from the appropriate related reserve accounts; and Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 4 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 5 of 20 4. That the adjustments authorized herein are to occur with an effective date of December 31, 2017, and which may be determined prior to or after December 31, 2017; and 5. That the Treasurer and Chief Administrative Officer report to Council through General Committee after the year-end surplus/deficit control adjustments and allocations have been completed. (R3) FS17-051 – Creation of Additional Reserve Funds 1. That Report No. FS17-051 be received; and 2. That By-law No. 5553-13 be amended to add the Economic Development reserve fund and the Winter Control reserve fund as set out in Attachments #1 and #2 respectively; and 3. That the new Economic Development reserve fund be initially funded by the transfer and closure of the unspent balances in Capital Project #81015: Community Improvement Plan; and 4. That the necessary by-law be presented at a future meeting for adoption. (R4) FS17-057 – Annual Cancellation, Reduction or Refund of Property Taxes Under Sections 357 and 358 of the Municipal Act 1. That Report No. FS17-057 be received; and 2. That a meeting be held in accordance with Sections 357 and 358 of the Municipal Act, 2001 as amended (the Act) in respect of the applications filed with the Treasurer by owners of property listed in this report at which applicants may make representation; and 3. That total property taxes in the amount of $1,687.93 due from the property owners be adjusted pursuant to Section 357 of the Act; and Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 5 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 6 of 20 4. That total property taxes in the amount of $1,742.27 due to the property owners be adjusted pursuant to Section 358 of the Act; and 5. That any associated interest charged applicable to these adjustments be cancelled in proportion to the total property taxes adjusted; and 6. That the Director of Financial Services – Treasurer be directed to remove said property taxes from the collector’s roll reflecting these property tax adjustments. (R5) FS17-058 – 2018 Interim Property Tax Levy 1. That Report No. FS17-058 be received; and 2. That a by-law be adopted to authorize the levying of 2018 Interim Property Taxes on all rateable properties and to establish installment due dates. (R6) IES17-043 – Purchase Order Increase for CIMCO 1. That Report No. IES17-043 be received; and 2. That Purchase Order No. 1149 to CIMCO Refrigeration Division Toromont Industries Ltd. be increased by $60,000 from the amount of $90,000 to $150,000, excluding taxes, for the one-year term of 2017. (R7) IES17-045 – Award of RFP IES2017-125 – Maintenance and Emergency Response to Sanitary Lift and Water Boost Stations 1. That Report No. IES17-045 be received; and 2. That Request for Proposal IES2017-125 – Maintenance and Emergency Response to Sanitary Lift and Water Booster Stations be awarded to 709125 Ontario Limited o/a Pump System Interfacing for five (5) years at the unit prices tendered, including Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 6 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 7 of 20 the option to renew for an additional two, one-year periods based on satisfactory performance of the Contractor; and 3. That the Director of the Water/Sewer Division be authorized to obtain a Purchase Order not to exceed a total of $1,200,945.64, for the five (5) years of the contract, excluding taxes, to be assigned to 709125 Ontario Limited o/a Pump System Interfacing at the discretion of the Director; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (R8) IES17-046 – Purchase Order Increase for HVAC Services 1. That Report No. IES17-046 be received; and 2. That the Contract for Carmichael Engineering Ltd, and Dunlis Mechanical Services as established through RFP IES 2015-35 be extended to the 2018 option year; and 3. That Purchase Order No. 713 in favour of Carmichael Engineering Ltd. be increased by $117,000 from the amount of $321,975 to $438,975, excluding taxes, for the contract term of 2018; and 4. That the Director of the Facilities Division be authorized to execute future year extensions of their Agreement subject to satisfactory performance; and 5. That Purchase Order No. 714 in favour of Dunlis Mechanical Services be increased by $151,000 from the amount of $404,769 to $555,769, excluding taxes, for the contract term of 2018. (R9) IES17-047 – Purchase Order Increase for Supply and Delivery of Waterworks and Sewer Materials 1. That Report No. IES17-047 be received; and 2. That the Contract for Wolesley Canada Inc. as established through RFQ IES 2016-12 be extended to the 2018 option year; and Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 7 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 8 of 20 3. That Purchase Order No. 745 in favour of Wolesley Canada Inc. be increased by $50,000 from the amount of $106,546 to $156,546, excluding taxes, for the contract term of 2018. (R10) IES17-048 – Award of RFP IES2017-116 – Emergency Sewer and Watermain Repairs 1. That Report No. IES17-048 be received; and 2. That Request for Proposal IES2017-116 – Emergency Repairs to the Town of Aurora Water Distribution and Sewer Systems be awarded to A. Donofrio Construction Ltd. and V. M. DiMonte Construction Ltd., for a (5) five-year period at the unit prices tendered including the option to renew for an additional two (2), one (1) year periods based on satisfactory performance of the Contractor; and 3. That the Director responsible for Water/Wastewater Division be authorized to obtain a Purchase Order not to exceed a total of $300,000, for each year of the five (5) year contract, excluding taxes, to be assigned to A. Donofrio Construction Ltd, and V. M. DiMonte Construction Ltd. at the discretion of the Director subject to satisfactory performance; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (R11) PRCS17-042 – Sheppard’s Bush Property Use and Maintenance Agreement 1. That Report No. PRCS17-042 be received; and 2. That the Mayor and Town Clerk be authorized to execute the Agreement between the Town of Aurora and the Lake Simcoe Region Conservation Authority for the use and maintenance of the Sheppard’s Bush Conservation Area, including any and all documents and ancillary agreements required to give effect to same. Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 8 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 9 of 20 (R12) PRCS17-043 – Facility Sponsorship Program – BionX International Corporation 1. That Report No. PRCS17-043 be received; and 2. That the Director responsible for the Business Support Division be authorized to execute the Agreement between the Town of Aurora and BionX International Corporation for the Facility Sponsorship of the Spin Cycle Room at the Aurora Family Leisure Complex, including any and all documents and ancillary agreements required to give effect to same. (R13) PRCS17-046 – Arboretum Community Partnership Agreement 1. That Report No. PRCS17-046 be received; and 2. That the updated Arboretum Master Plan, as presented on May 31, 2017, be approved; and 3. That the Director of the Parks Division be authorized to enter into a new Community Partnership Agreement between the Town of Aurora and the Aurora Community Arboretum for a ten-year period commencing January 1, 2018, including any and all documents and ancillary agreements required to give effect to same. (R15) FS17-060 – Final 2018 Operating Budget Adjustments 1. That Report No. FS17-060 be received; and 2. That the adjustments proposed for the 2018 Operating Budget be approved; and 3. That the Treasurer bring forward a final budget approval report reflecting all adjustments recommended by the Committee directly to Council on December 12, 2017. (R16) IES17-044 – Update on the Regional Road Projects in Aurora Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 9 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 10 of 20 1. That Report No. IES17-044 – Update on the Regional Road Projects in Aurora be deferred to the General Committee meeting in January 2018. C2. Council Meeting Minutes of November 28, 2017 1. That the Council meeting minutes of November 28, 2017, be adopted as printed and circulated. C3. Council Closed Session Minutes of November 14, 2017 1. That the Council Closed Session minutes of November 14, 2017, be adopted as printed and circulated. C4. Council Closed Session Public Minutes of November 14, 2017 1. That the Council Closed Session Public minutes of November 14, 2017, be adopted as printed and circulated. C5. Council Public Planning Meeting Minutes of November 22, 2017 1. That the Council Public Planning meeting minutes of November 22, 2017, be adopted as printed and circulated. C6. Accessibility Advisory Committee Meeting Minutes of November 8, 2017 1. That the Accessibility Advisory Committee meeting minutes of November 8, 2017, be received for information. C7. Budget Committee Meeting Minutes of November 18, 2017 1. That the Budget Committee meeting minutes of November 18, 2017, be received for information. C8. Budget Committee Meeting Minutes of November 20, 2017 1. That the Budget Committee meeting minutes of November 20, 2017, be received for information. Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 10 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 11 of 20 C9. Budget Committee Meeting Minutes of November 27, 2017 1. That the Budget Committee meeting minutes of November 27, 2017, be received for information. C10. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of November 24, 2017 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of November 24, 2017 be received for information. Carried 6. Consideration of Items Requiring Discussion (Regular Agenda) Council consented to consider items in the following order: R8 (formerly C1(R14)), R4 and R7 (formerly C1(R1)) together, R1, R2, R3, and R5 and R6 together. R1. CS17-039 – Approval of 2018 Meeting Schedule Moved by Councillor Mrakas Seconded by Councillor Gaertner 1. That Report No. CS17-039 be received; and 2. That the 2018 Meeting Schedule (Attachment No. 1) be approved. Carried R2. FS17-050 – 2018 Operating Budget Final Approval Moved by Councillor Thompson Seconded by Councillor Kim 1. That Report No. FS17-050 be received; and 2. That the 2018 Operating Budget summarized in Attachment #1 which reflects all revisions recommended for approval by the Budget Committee, resulting in a total expenditure plan of $64,095,000 and a Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 11 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 12 of 20 total tax levy of $44,453,300, resulting in an estimated 3.1% increase on the Aurora share of property tax bills, and a 2.3% residential tax bill increase when combined with the regional and education shares of the tax bill, be approved; and 3. That the Town’s full-time staff complement be increased by three (3) to 224 staff (excluding Library Board and Central York Fire Services) as presented in Attachment #2 and funded in the 2018 Operating Budget; and 4. That the necessary by-law be enacted at a future Council Meeting to set the final billing 2018 tax rates and payment dates. Carried R3. FS17-061 – Interim Operating Budget Forecast – as at October 31, 2017 Moved by Councillor Humfryes Seconded by Councillor Thompson 1. That Report No. FS17-061 be received for information. Carried R4. PBS17-100 – Preferred Design for Library Square – Additional Information On a motion by Councillor Thompson seconded by Councillor Pirri, Council consented to consider Item R4, together with Item R7 (formerly Item C1(R1)), following consideration of Item R8. David Leinster, Partner of The Planning Partnership, provided a summary and two sub-options to the Concept 2, lowered square option, which was presented at General Committee on December 5, 2017. He presented an overview of the options in Refinement A and Refinement B to address the concerns regarding parking, including accessible parking and short-term parking, loading and delivery, vehicular access and traffic direction, and pedestrian spaces. Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 12 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 13 of 20 Moved by Councillor Gaertner Seconded by Councillor Thompson That the presentation be received and referred to Item R4. Carried Moved by Councillor Thompson Seconded by Councillor Mrakas 1. That Report No. PBS17-096 and Report No. PBS17-100 be received; and 2. That Council endorse Option 2, the lowered square option as the preferred option for the Library Square design; and 3. That staff be directed to proceed with the detailed design for the development of Library Square. Carried R5. IES17-037 – Award of Request for Proposal 2017-81-IES – For Consulting Services to Develop the Town of Aurora’s Community Energy Plan Council consented to consider Item R5 together with Item R6. Moved by Councillor Abel Seconded by Councillor Thompson 1. That Report No. IES17-037 and Report No. IES17-041 be received for information. Carried R6. IES17-041 – Additional Information to Report No. IES17-037 – Award of Request for Proposal 2017-81-IES – For Consulting Services to Develop the Town of Aurora’s Community Energy Plan Council consented to consider Item R6 together with Item R5. Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 13 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 14 of 20 R7. PBS17-096 – Preferred Design for Library Square (Formerly Item C1(R1)) Council consented to consider Item R7 together with Item R4. R8. PBS17-099 – Post-Secondary Partnership – Niagara College (Formerly Item C1(R14)) Council consented to consider Item R8 prior to consideration of Item R1. Moved by Councillor Pirri Seconded by Councillor Humfryes 1. That Report No. PBS17-099 be received for information. On a recorded vote the motion Carried Yeas: 7 Nays: 1 Voting Yeas: Councillors Gaertner, Humfryes, Kim, Mrakas, Pirri, Thompson and Mayor Dawe Voting Nays: Councillor Abel Absent: Councillor Thom 7. Notices of Motion None 8. Motions (a) Councillor Abel Re: Affordable Housing Plan Moved by Councillor Abel Seconded by Councillor Gaertner Whereas the province has legislated the Affordable Housing Act 2016, an Act that allows for a Strategy to meet demands for affordable units; and Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 14 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 15 of 20 Whereas the Act does provide the framework, however there is further direction required from municipalities in order to meet the demand in affordable rental stock; and Whereas the Town of Aurora has approved Secondary Suites; and Whereas the Act, works best where there is urban growth; and Whereas, the York Region Local Municipal Housing Working Group has been exploring options to address housing supply and affordability issues and to develop an affordable ownership and rental housing incentives framework; and Whereas the Ministry of Municipal Affairs with the Ministry of Housing have signalled they will include Inclusionary Zoning, which is a discretionary tool for Municipalities to employ, to require private-market development to include below-market-rate rental and/or ownership housing; and Whereas planning and thinking before funding programs become available is a sound strategic investment of resources, and creates clarity and certainty for Municipalities; and Whereas Rental Stock allows for all ranges of incomes aging in a familiar community and revenue opportunities; 1. Now Therefore Be It Hereby Resolved That staff report back with municipal guidelines for affordable housing, for our Official Plan policies and Zoning By-laws; and 2. Be It Further Resolved That the report refer to and incorporate guidelines, funding and policies from the three (3) upper tier governments, being the Region, Provincial and Federal governments. Carried (b) Councillor Mrakas Re: Interim Control By-law – Stable Neighbourhoods On a motion by Councillor Abel seconded by Councillor Mrakas, Council consented to consider Motion (b) following consideration of Item R4. Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 15 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 16 of 20 Main motion Moved by Councillor Mrakas Seconded by Councillor Pirri Whereas the Town has experienced a significant amount of pressure for infill residential development that has resulted in intensification through the construction of additions, conversion of existing floor area and the demolition of existing buildings for the construction of larger, more intense forms of development; and Whereas staff are conducting a study of the Town's existing zoning policies and regulations regarding infill housing and intensification in stable neighbourhoods; and Whereas protecting the integrity of “Stable Neighbourhoods” is of the upmost importance to our residents; and Whereas Section 38 of the Planning Act allows municipalities to pass an Interim Control By-law (ICBL), to be in effect for a period not exceeding one year, prohibiting the use of land, buildings or structures for specific purposes in a defined area; 1. Now Therefore Be It Hereby Resolved That staff propose an Interim Control By-law aimed at restricting development or alterations for a period not to exceed one year from the date of the passing of the by-law, which should define a specific area that includes areas within the existing “Stable Neighbourhoods” that contain older housing stock that contains predominantly single-storey dwellings, with the purpose of restricting new residential dwellings or additions to an existing residential dwelling that exceeds the current development standards of the existing residential zones; and 2. Be It Further Resolved That staff report back to General Committee in the January 2018 meeting cycle with a draft Interim Control By-law for Council’s consideration and enactment. Amendment Moved by Councillor Abel Seconded by Councillor Kim Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 16 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 17 of 20 That the main motion be amended by adding the following clause: “Be It Further Resolved That, for clarity, no portion of the former Highland Gate Golf Club lands be subject to the proposed Interim Control By-law.” Carried Main motion as amended Moved by Councillor Mrakas Seconded by Councillor Pirri 1. Now Therefore Be It Hereby Resolved That staff propose an Interim Control By-law aimed at restricting development or alterations for a period not to exceed one year from the date of the passing of the by-law, which should define a specific area that includes areas within the existing “Stable Neighbourhoods” that contain older housing stock that contains predominantly single-storey dwellings, with the purpose of restricting new residential dwellings or additions to an existing residential dwelling that exceeds the current development standards of the existing residential zones; and 2. Be It Further Resolved That, for clarity, no portion of the former Highland Gate Golf Club lands be subject to the proposed Interim Control By-law; and 3. Be It Further Resolved That staff report back to General Committee in the January 2018 meeting cycle with a draft Interim Control By-law for Council’s consideration and enactment. Carried as amended 9. Regional Report None 10. New Business Councillor Gaertner inquired about the Joint Operations Centre (JOC) audit results, and staff agreed to obtain an update. Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 17 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 18 of 20 Councillor Gaertner expressed concerns regarding boulevard trees on Lensmith Drive and Cady Court, which are sitting higher than the grass level and resulting in various resident efforts to prevent water runoff. Staff agreed to investigate this matter. Councillor Humfryes expressed concerns regarding York Region’s recent decision to implement a by-law, which allows businesses to stay open on statutory holidays, and inquired about whether there was an opportunity for reconsideration and public consultation. Councillor Gaertner inquired about the Regional process. The Mayor agreed to raise this matter at the Region and provide further information to Council. Councillor Kim inquired about the turf and fencing at Mavrinac Park, and staff advised that the fence will be removed once the turf area has become firm. 11. Public Service Announcements Councillor Abel extended best wishes to Jim Tree on his retirement, and to Chris Catania who will also be leaving the Town. He further extended best wishes to everyone for a Happy Holiday and Merry Christmas. Councillor Gaertner noted that December 12, 2017, is the first night of Hanukkah and she extended wishes to all those of Jewish faith for a Happy Holiday. Councillor Mrakas noted that the Town’s Christmas Tree Lighting ceremony and first mini Christmas Market held on December 6, 2017, were a great success. He expressed appreciation to staff for their efforts, and to fellow Councillors for their participation. Mayor Dawe announced the business community members recently appointed to the Aurora Economic Development Board, which will begin operating in January 2018: James Cunningham, Tim Hammill, Marilee Harris, and Steve Hinder. Mayor Dawe announced that winter overnight parking restrictions are in effect. He noted that the Town’s Toys for Tickets program, which has now ended, was very successful. Mayor Dawe advised that there was still an opportunity to sign up and participate in the fundraising efforts of the Salvation Army Christmas Kettle Campaign. Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 18 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 19 of 20 Mayor Dawe announced that the final Canada 150 event—a special fireworks display at 9 p.m.—will be held at Family First Night on Sunday, December 31, 2017, which will be held from 6 p.m. to 9 p.m. at the Aurora Family Leisure Complex. Mayor Dawe extended wishes to everyone for a Merry Christmas, Happy Hanukkah, and safe and Happy Holidays. 12. By-laws Moved by Councillor Abel Seconded by Councillor Thompson That the following by-laws be enacted: (a) By-law Number 6035-17 Being a By-law to appoint a Chief Building Official for The Corporation of the Town of Aurora. (b) By-law Number 6036-17 Being a By-law to exempt municipal capital facility lands (Aurora Sports Dome) from taxes. (c) By-law Number 6037-17 Being a By-law to allocate any 2017 Operating Fund surplus and any 2017 Water and Wastewater Operating Fund surplus or deficit. (d) By-law Number 6038-17 Being a By-law to amend By-law Number 5553-13, as amended, to establish various Reserve Funds for the Town of Aurora. (e) By-law Number 6039-17 Being a By-law to levy Interim Property Taxes for the 2018 taxation year. (f) By-law Number 6040-17 Being a By-law to provide for the annual remuneration to be paid to the Mayor and Members of Council. Carried 13. Closed Session None Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 19 of 20 Council Meeting Minutes Tuesday, December 12, 2017 Page 20 of 20 14. Confirming By-law Moved by Councillor Humfryes Seconded by Councillor Kim That the following confirming by-law be enacted: By-law Number 6041-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on December 12, 2017. Carried 15. Adjournment Moved by Councillor Abel Seconded by Councillor Thompson That the meeting be adjourned at 11:14 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Michael de Rond, Town Clerk The minutes of the Council meeting of December 12, 2017, are subject to final approval by Council on January 30, 2018. Council Meeting Agenda Tuesday, January 30, 2018 Item C2 Page 20 of 20 Town of Aurora Council Closed Session Public Minutes Holland Room, Aurora Town Hall Tuesday, December 12, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, and Thompson Members Absent Thom Other Attendees Doug Nadorozny, Chief Administrative Officer, Marco Ramunno, Director of Planning and Building Services, Patricia De Sario, Town Solicitor, Slawomir Szlapczynski, Associate Solicitor and Michael de Rond, Town Clerk The Chair called the meeting to order at 5:45 p.m. Council consented to the addition of an item to the agenda for discussion in Closed Session under the provision of a proposed or pending acquisition or disposition of land by the Town or local board (section 239(2)(c) of the Municipal Act, 2001); Re: 15165 Yonge Street Council consented to resolve into a Closed Session at 5:46 p.m. Council reconvened into open session at 6:36 p.m. 1. Approval of the Agenda Moved by Councillor Thompsom Seconded by Councillor Mrakas That the confidential Council Closed Session meeting agenda as circulated by Legislative Services be approved, as amended. Carried Council Meeting Agenda Tuesday, January 30, 2018 Item C4 Page 1 of 5 Council Closed Session Public Minutes Tuesday, December 12, 2017 Page 2 of 5 2. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Consideration of Items Requiring Discussion Moved by Councillor Pirri Seconded by Councillor Kim That Council resolve into Closed Session to consider the following matters: 1. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS17-040 – 9 Scanlon Court 2. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. PBS17-093 – Appeals to the Ontario Municipal Board 3. A proposed or pending acquisition or disposition of land by the Town or local board (section 239(2)(c) of the Municipal Act, 2001); Re: 15165 Yonge Street Carried Moved by Councillor Humfryes Seconded by Councillor Thompson That the Council Closed Session be reconvened into open session to rise and report from Closed Session. Carried Council Meeting Agenda Tuesday, January 30, 2018 Item C4 Page 2 of 5 Council Closed Session Public Minutes Tuesday, December 12, 2017 Page 3 of 5 1. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS17-040 – 9 Scanlon Court Moved by Councillor Mrakas Seconded by Councillor Thompson 1. That Closed Session Report No. CS17-040 be received; and 2. That the confidential direction to staff be confirmed; and 3. That the project budget and Contract award to Amec Foster Wheeler Environment & Infrastructure a Division of Amec Foster Wheeler Americas Limited for the provision of consulting services to complete site remediation works, environmental site investigations and reporting for the Town’s property located at 9 Scanlon Court, be increased by $400,000.00, excluding taxes On a recorded vote the motion Carried Yeas: 7 Nays: 0 Voting Yeas: Councillors Gaertner, Humfryes, Kim, Mrakas, Pirri, Thompson, and Mayor Dawe Voting Nays: None Absent: Councillors Abel and Thom 2. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. PBS17-093 – Appeals to the Ontario Municipal Board Moved by Councillor Humfryes Seconded by Councillor Kim 1. That Closed Session Report No. CS17-040 be received; and 2. That the confidential direction to staff be confirmed; Council Meeting Agenda Tuesday, January 30, 2018 Item C4 Page 3 of 5 Council Closed Session Public Minutes Tuesday, December 12, 2017 Page 4 of 5 On a recorded vote the motion Carried Yeas: 8 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thompson, and Mayor Dawe Voting Nays: None Absent: Councillors Thom 3. A proposed or pending acquisition or disposition of land by the Town or local board (section 239(2)(c) of the Municipal Act, 2001); Re: 15165 Yonge Street Moved by Councillor Thompson Seconded by Councillor Mrakas 1. That the confidential direction to staff be confirmed; On a recorded vote the motion Carried Yeas: 8 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thompson, and Mayor Dawe Voting Nays: None Absent: Councillors Thom 4. By-laws Moved by Councillor Pirri Seconded by Councillor Kim That the following confirming by-law be enacted: 6034-17 Being a By-law to Confirm Actions by Council Resulting from a Council Closed Session Meeting on December 12, 2017. Carried Council Meeting Agenda Tuesday, January 30, 2018 Item C4 Page 4 of 5 Council Closed Session Public Minutes Tuesday, December 12, 2017 Page 5 of 5 5. Adjournment Moved by Councillor Gaertner Seconded by Councillor Thompson That the meeting be adjourned at 6:53 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Michael de Rond, Town Clerk The public minutes of the Council Closed Session of December 12, 2017, are subject to final approval by Council on January 23, 2018. Council Meeting Agenda Tuesday, January 30, 2018 Item C4 Page 5 of 5 Town of Aurora Council Report No. PDS18-014 Subject: Updated Design for Library Square Prepared by: Fausto Filipetto, Senior Policy Planner Department: Planning and Development Services Date: January 30, 2018 Recommendations 1. That Report No. PBS18-014 be received; 2. That Council approve the conceptual design for Library Square; 3. That Council provide authorization to increase Purchase Order No. 1166 by either $325,000 or $1077,500, depending on the option chosen to provide for detailed drawings, specifications, and tender documents; and, 4. That Council approve additional funding from the Council Discretionary Reserve Fund to allow for detailed design of Library Square. Executive Summary The intent of this report is to provide Council with an updated concept plan for Library Square which includes a revised property boundary. The intent is also to seek Council’s authorization to increase Purchase Order No. 1166 by $325,000 or $1077,500 depending on the option chosen. The report can be summarized as follows: • The concept plan for Library Square has been modified to include the revised property boundary of the site; • The revised property boundary would allow for: • an improved connection through the site from Yonge Street to Victoria Street; • additional parallel parking spaces along the north edge of the existing laneway; and, Council Meeting Agenda Tuesday, January 30, 2018 Item R1 Page 1 of 9 January 30, 2018 Page 2 of 6 Report No. PDS18-014 • an additional barrier free parking space. • Staff are requesting that Council authorize the increase of Purchase Order No. 1166 by between $325,000 and $1,077,500 based on the following options: • Option 1: $325,000 to allow for the design of Library Square and the retrofit of the Church Street School to provide a connection to the square; or, • Option 2: $1,077,500 to allow for the design of Library Square and the Church Street School expansion., • This increase would allow for The Planning Partnership to undertake detailed design services beyond the scope of the current contract. Background The Concept Plan At the Council Meeting held on December 12, 2017, Council endorsed the Lowered Square Option as the preferred option for the design of Library Square. Council also asked staff to examine the acquisition of a small portion of the property to the north to allow for additional parallel parking spaces and improved connection through the site from Yonge Street to Victoria Street. The revised concept plan is outlined in Figure 1. Purchase Order No. 1166 A request for proposal for consulting services to prepare a site plan for Library Square was issued on July 13, 2017. Four firms submitted a bid and the winning bidder was The Planning Partnership. The contract was therefore awarded to The Planning Partnership for $132,635. Staff are requesting an increase to the purchase order to allow the Planning Partnership to proceed with the design of Library Square beyond the scope of the current contract. Analysis The Concept Plan The concept plan for Library Square has been modified to include the revised property boundary of the site as outlined in Figure 1. As previously mentioned, the revised property boundary would allow for additional parallel parking spaces and improved connection through the site from Yonge Street to Victoria Street. It would also allow for additional parallel parking spaces along the north edge of the existing laneway and an additional barrier free parking space. Council Meeting Agenda Tuesday, January 30, 2018 Item R1 Page 2 of 9 January 30, 2018 Page 3 of 6 Report No. PDS18-014 The amount of parking identified in the revised concept is 92 spaces excluding on street parking. By comparison, the Lower Square concept that was endorsed by Council on December 12, 2017 included between 84 and 90 parking spaces. Staff believe that the revised concept enhances both parking and access to the property and is recommended for Council approval. Purchase Order No. 1166 In order to proceed with the project, staff are requesting that Council authorize an increase to Purchase Order No. 1166 by between $325,000 and $1,077,500 based on the following options: • Option 1: $325,000 to allow for the design of Library Square and the retrofit of the Church Street School to provide a connection to the square; or, • Option 2: $1087,500 to allow for the design of Library Square and the related Church Street School expansion. If Council intends to proceed with the expansion of the Church Street School, it is recommended that the design of the square and the Church Street School expansion proceed concurrently. The details related to both options are outlined in Attachment 1. Next Steps Staff will continue working with the Aurora Public Library and the Aurora Cultural Centre during the planning and design process. Pending Council approval of the concept, the next steps in the process would be generally as follows: Winter/Early Spring 2018 • Continue discussions with landowner to the north regarding potential land acquisition. • Continue working on the site plan drawings including the engineering and landscape plans. • Initiate discussions with Aurora Cultural Centre, Aurora Public Library, Town staff and community stakeholders regarding the programing of the expansion to the Church Street School. Spring/Summer 2018 • Establish programing for the Church Street School expansion. Council Meeting Agenda Tuesday, January 30, 2018 Item R1 Page 3 of 9 January 30, 2018 Page 4 of 6 Report No. PDS18-014 • Proceed with detailed design including the design of the Church Street School expansion, building permit drawings and tender documents. • Report to Council to seek budget approval to proceed with construction and initiate the procurement process for construction services. Late Summer 2018 • Commence construction and update Council on the construction process and timelines. Advisory Committee Review Not applicable. Financial Implications In May 2017, Council approved budget funding of $500,000 for the demolition and design services from the Council Discretionary Reserve Fund. The following projects have been funded from this budget to date: • $130,000 for the demolition of the former library and senior’s centre; and • $132,635 for the current contract with The Planning Partnership for design services. The remaining $237,365 can be applied to the requested purchase order increase. As a result, Council would need to approve between $87,635 and $840,135 from the Council Discretionary Reserve Fund to allow for the purchase order increase. The detailed description of the additional works and related pricing are outlined in Attachment 1. A future report will be prepared outlining recommendations for additional funding and sources for the construction phase of the project. Communications Considerations Not applicable. Link to Strategic Plan The Cultural Precinct Plan, including the redesign of Library Square, supports the Strategic Plan goal of Supporting an exceptional quality of life for all through the Council Meeting Agenda Tuesday, January 30, 2018 Item R1 Page 4 of 9 January 30, 2018 Page 5 of 6 Report No. PDS18-014 following key objectives: • Develop a Cultural Master Plan that includes heritage, music, and art to promote more cohesive and coordinated cultural services; • expand opportunities and partnerships that contribute to the celebration of culture in the community; and • actively promote and support a plan to revitalize the downtown that includes culture. Alternatives to the Recommendation 1. Council has the option of not authorizing the increase to Purchase Order No. 1166. Conclusions At the Council Meeting held on December 12, 2017, Council endorsed the Lowered Square Option as the preferred option for the design of Library Square. The revised concept has been attached to this report for Council’s approval. Staff are also requesting that Council authorize an increase to Purchase Order No. 1166 and related budget in order to proceed with the detailed design for Library Square. Attachments Figure 1 - Revised Concept Plan for Library Square Attachment 1 – Letter from David Leinster of the Planning Partnership dated January 25, 2018. Previous Reports • PBS17-066 - Award of Contract for Library Square Site Plan, September 5, 2017; • PBS17-096 - Preferred Design for Library Square, December 5, 2017; and • PBS17-100 - Preferred Design for Library Square - Additional Information December 12, 2017. Council Meeting Agenda Tuesday, January 30, 2018 Item R1 Page 5 of 9 Council Meeting Agenda Tuesday, January 30, 2018Item R1 Page 6 of 9 Council Meeting Agenda Tuesday, January 30, 2018Item R1 Page 7 of 9 The Planning Partnership Urban Design . landscape Architecture . Planning . Commur.icat,ons January 25, 2018 Marco Rammuno, MCIP, RPP Director of Planning and Development Services Town of Aurora 100 John West Way, Box 1000 Aurora, Ontario L4G 6J1 Dear Marco, Re: Aurora Town Square We are very pleased to submit a proposal to you for our continued work on the Aurora Town Square project. Our work to date has been primarily focused on Part 1 Visioning Phase, involving the development of two options for the Square. Our work also included consultation with stakeholders, Council, staff and the public. That phase of work represents approximately 60% of the $132,635 Purchase Order from the Town. The remainder of that PO is allocated for Part 2 Site Plan Phase. That work has yet to be undertaken. Part 3 Implementation Phase is identified in the Purchase Order as Optional. It allocates a lump sum of $50,000 to assist with preparing tender documents to implement the concept and vision. This proposal relates specifically to Part 3 and includes site plan and contract document preparation. Current Contract Visioning Phase Site Plan Tender Documents (Optional) Total Fees $77,570 $55,065 $50,000 $182,635 (excluding HST) The fees originally quoted included design and engineering services for the public square and not for the lane and parking areas. We are requesting consideration for extra fees to undertake site plan and tender document preparation for those areas. Parking Lot and Laneway The work includes all engineering and landscape architectural services for all aspects including grading, drainage, structural, electrical, lighting, planting and irrigation. Site Plan Tender Documents Total Extra Fees t 416.975.1556 www.planpart.ca 1255 Bay Street, Suite 500 Toronto, Ontario, MSR 2A9 Page 1 of 2 $25,000 $25,000 $50,000 (excluding HST) TPP Attachment 1 Council Meeting Agenda Tuesday, January 30, 2018 Item R1 Page 8 of 9 Council Meeting Agenda Tuesday, January 30, 2018Item R1 Page 9 of 9 Memorandum Date: January 23, 2018 To: Mayor and Members of Council From: Councillor Paul Pirri Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors and Advocacy Days 2017, November 20-24, 2017 Recommendation 1.That the memorandum regarding Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors and Advocacy Days 2017, November 20-24, 2017, be received for information. Attachments Attachment 1 – Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors and Advocacy Days 2017, November 20-24, 2017 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4263 Email: PPirri@aurora.ca www.aurora.ca Town of Aurora Council Meeting Agenda Tuesday, January 30, 2018 Item R2 Page 1 of 6 Report to Council Meeting of the Board of Directors and Advocacy Days 2017 November 20-24, 2017 Ottawa, Ontario Council Meeting Agenda Tuesday, January 30, 2018 Item R2 Page 2 of 6 Attachment 1 © Federation of Canadian Municipalities 24 Clarence Street Ottawa, ON, K1N 5P3 www.fcm.ca Contents Summary ................................................................................ 1 Breakthrough on affordable housing ....................................... 1 Safe and effective cannabis legalization ................................. 2 Making Investing in Canada work ........................................... 2 Supporting rural & northern growth ......................................... 2 Scaling up local green solutions ............................................. 3 Additional priorities ................................................................. 3 Council Meeting Agenda Tuesday, January 30, 2018 Item R2 Page 3 of 6 REPORT TO COUNCIL: FCM BOARD MEETING, NOVEMBER 2017 1 Summary FCM’s Board of Directors held a full meeting in Ottawa this November 20-24. As part of this gathering, board members continued their work addressing municipal issues in meetings of FCM’s Rural Forum, our five regional caucuses, and our working groups on rail safety, governance, election readiness and urban Aboriginal issues. Board members also conducted pressing business through meetings of several committees: Finance & Audit, Governance, Member Relations and Conference Planning. For this November session, meetings of most or our policy-focused standing committees were deferred. This decision enabled board members to focus their full energies on bringing urgent policy priorities to Parliament Hill—through FCM’s Advocacy Days 2017. And this year’s Advocacy Days event was our largest yet. With nearly 100 FCM board and committee members fully briefed by FCM staff, we held 201 meetings with parliamentarians from all federal parties and all regions. Those included meetings with 14 cabinet ministers, and 25 more with parliamentary secretaries and opposition leaders. That means around half of all Parliamentarians heard one consistent municipal message from us on how to best more forward on key national challenges, including: How to design the National Housing Strategy to tackle the affordability crisis that’s straining our cities and communities across Canada. How to ensure local governments have the tools they need to implement the federal commitment to legalize non-medical cannabis—safely and effectively. How to design the Investing in Canada infrastructure plan to generate rural growth, launch a new era of urban transit and tackle shared environmental challenges. We effectively demonstrated our local solutions tackle national challenges. And for a full week, one question reverberated through the halls of Parliament: How can we unlock the tremendous potential of local governments to build tomorrow’s Canada? Breakthrough on affordable housing Throughout the week, we reminded parliamentarians that municipalities are on the front lines of Canada’s housing crisis. FCM’s comprehensive solutions were a major focus of Advocacy Days 2016 and the months that followed. And together in Ottawa, we saw that work pay off in the middle of this year’s event. On the Wednesday, the federal government released a National Housing Strategy that directly reflects FCM’s recommendations. After taking a moment to celebrate this historic breakthrough, board members were back at it—reinforcing the need to move fast to repair social housing, replace expiring rent subsidies, and start building new affordable housing. This truly is a breakthrough for 1.7 million families who can’t find a decent home they can afford. And it’s a breakthrough for municipal leaders working to build more livable, inclusive, competitive communities across Canada. Council Meeting Agenda Tuesday, January 30, 2018 Item R2 Page 4 of 6 2 REPORT TO COUNCIL: FCM BOARD MEETING, NOVEMBER 2017 Safe and effective cannabis legalization We also reminded parliamentarians that municipalities are on the front lines of implementing the federal commitment to legalize cannabis nationwide. Our communities are where cannabis will be sold and consumed. We’ll bear much of the responsibility for keeping people safe and well-served—and that will impose significant costs on local governments. We reiterated that municipalities need two things to succeed: more engagement, and new financial tools to manage operational and enforcement costs. The response we got back: show us your numbers. So we did—with recommendations on how to make those local costs sustainable. And on December 11, Ottawa announced that it will release more cannabis excise tax revenues to provinces specifically for municipal needs. This gets us closer to FCM’s objective of securing one-third of those revenues as a permanent financial tool for municipalities. And it gets us closer to a full assurance that all local implementation, enforcement and administrative costs will be covered. Making Investing in Canada w ork FCM’s advocacy significantly drove the 11-year, $81 billion Investing in Canada infrastructure plan that was confirmed in Budget 2017. With the right program design, this plan can empower local governments to transform our cities and communities nationwide. That program design is critical, and we told parliamentarians how this government can get it right through Integrated Bilateral Agreement negotiations with provinces and territories. Our advice ranged from project administration to the scope of eligible project costs. Crucially, we emphasized that to move projects forward, municipalities are counting on full and fair cost- sharing: 40% federal, 40% provincial, 20% municipal. One of our clearest Investing in Canada achievements is the $20 billion fund for public transit expansions. This is a win for communities of all sizes—because its allocation-based model sets a new standard for infrastructure investment that puts municipalities in the driver’s seat. But even here, without full provincial cost-sharing, projects will stall in their tracks. And we know that message has been heard loud and clear. Supporting rural & northern growth Another key FCM achievement in shaping Investing in Canada was securing a $2 billion fund dedicated to the infrastructure needs of rural, remote and northern communities. This fund can support better roads and bridges, more reliable wastewater treatment, and progress on a full range of transportation needs. But to turn dollars into real outcomes, the program design needs to recognize the unique needs of smaller and remote communities. Given their fiscal realities, fair provincial cost- sharing is a bottom line. And given their administrative realities, project selection and reporting will need to be streamlined significantly. We drove both points home as priorities for negotiations with provinces and territories. Council Meeting Agenda Tuesday, January 30, 2018 Item R2 Page 5 of 6 REPORT TO COUNCIL: FCM BOARD MEETING, NOVEMBER 2017 3 Board members also advised parliamentarians on how the wider Investing in Canada plan must be adapted to work for rural and northern Canada. Our message was clear: this is a nation-building plan, and nation-building needs to include communities of all sizes. FCM Rural Forum members also held a special meeting with the Liberal Party’s National Rural Caucus. Together, they explored new mechanisms to bring a rural lens to all federal policies and programs. Stay tuned: this promising work will continue in the coming months. Scaling up local green solutions Some tough conversations focused on Investing in Canada’s green infrastructure funding. These funds can and should support municipal projects to reduce greenhouse gas emissions, strengthen local climate resilience, and tackle environmental priorities like water and wastewater treatment. With the right design, national green programs like the Disaster Mitigation and Adaptation Fund can enable important local infrastructure projects—to confront natural disasters, extreme weather events, and effects of a changing climate. And while Ottawa has signalled that the provincially-managed portion of green funds should support a “balance” of provincial and municipal projects, what that means will be decided in bilateral negotiations. Throughout the week, we made a strong case for significant municipal funding. We influence half of Canada’s GHG emissions. We’re on the front lines as new weather extremes cause property damage and economic disruption. We’re also leading the way on green innovation. With new funding, local governments can scale up this work nationwide. Climate change is a priority for the federal government. And our message to parliamentarians was clear: Canada can’t reach its climate change goals without us. Additional priorities FCM’s National Municipal Rail Safety Working Group met with members of the Railway Safety Act (RSA) review panel to explore outstanding municipal issues. Since the launch of the review, FCM’s leadership and Working Group members have participated in six roundtables with RSA review panelists to advance local priorities. Board members found opportunities to promote FCM’s programs, including: how the Green Municipal Fund is supporting the kind of local innovation that could be scaled up to achieve national climate and environmental goals; how the Municipal Asset Management Program is offer local governments new tools for evidence-based infrastructure decision-making; how the Municipalities for Climate Innovation Program is boosting local efforts to integrate GHG-reduction and resilience goals into long-term planning how FCM's international programs are bringing Canadian expertise to municipal governments around the world — and new ideas back to Canada. Council Meeting Agenda Tuesday, January 30, 2018 Item R2 Page 6 of 6 Motion for Which Notice Has Been Given (January 23, 2018) Mayor Geoffrey Dawe Date: January 30, 2018 To: Members of Council From: Mayor Dawe Re: Review of Restrictions on the Parking of Commercial Motor Vehicles on Residential Streets Whereas the Municipal Act 2001, S.O., 2001, c. 25, section 11 (1) authorizes a municipality to pass by-laws prohibiting or regulating parking and traffic on highways and on properties other than highways; and Whereas The Corporation of the Town of Aurora has enacted By-law Number 4574- 04.T, as amended, being a by-law to regulate parking and traffic in the Town of Aurora; and Whereas residents have repeatedly expressed concerns with the parking of commercial motor vehicles on residential streets for extended periods of time; and Whereas the current restrictions under the bylaw do not adequately address the issues residents have expressed concerns about; 1. Now Therefore Be It Hereby Resolved That By-law, Operations and Engineering staff be directed to review the definition of “commercial motor vehicle” and the current restrictions on the parking of commercial motor vehicles on residential streets, and report back to Council on recommended changes to the by-law to better address the needs of residents. Council Meeting Agenda Tuesday, January 30, 2018 Motion (a) Page 1 of 1 Motion for Which Notice Has Been Given (January 23, 2018) Mayor Geoffrey Dawe Date: January 30, 2018 To: Members of Council From: Mayor Dawe Re: Menorah Lighting Ceremony Whereas on December 18, 2017 the Town of Aurora partnered with Chabad Aurora to host the first ever Menorah Lighting Ceremony; and Whereas the Ceremony was attended by several members of the Community and Members of Aurora Council; and Whereas the feedback received to date is to host the ceremony on an annual basis; 1.Now Therefore Be It Hereby Resolved That Special Events staff be directed to investigate and report back to Council on the implications and feasibility of hosting an annual Menorah Lighting Ceremony as part of its regular event schedule beginning in 2018; and 2.Be it Further Resolved That staff consult with Chabad Aurora prior to finalizing their report. Council Meeting Agenda Tuesday, January 30, 2018 Motion (b) Page 1 of 1 Motion for Which Notice Has Been Given (January 23, 2018) Councillor Tom Mrakas Date: January 30, 2018 To: Mayor and Members of Council From: Councillor Mrakas Re: Name Submissions for Library Square Whereas “Library Square” is a significant Town project for the redevelopment of our downtown core; and Whereas naming of the Square is an important part of the project; and Whereas the redevelopment of the Square will focus on more than just the Library; 1. Now Therefore Be It Hereby Resolved That staff be directed to create a process to receive name submissions for the square from the public and report back to Council with a recommendation; and 2. Be It Further Resolved That all Aurora residents be invited to make submissions. Council Meeting Agenda Tuesday, January 30, 2018 Motion (c) Page 1 of 1 Motion for Which Notice Has Been Given (January 23, 2018) Councillor Tom Mrakas Date: January 30, 2018 To: Mayor and Members of Council From: Councillor Mrakas Re: Local Appeals Body Whereas Section 8.1 (1) of the Planning Act states, “if a municipality meets the prescribed conditions, the Council may by by-law constitute and appoint one appeal body for certain local land use planning matters, composed of such persons as the Council considers advisable, subject to subsections (3), (4) and (5). 2006, c.23, s.7”; and Whereas Bill 139, Building Better Communities and Conserving Watersheds Act, 2017 has received Royal Assent; 1. Now Therefore Be It Hereby Resolved That staff create a Local Appeals Body asper section 8.1 (1) of the Planning Act to hear Committee of Adjustment appeals; and 2. Be It Further Resolved That the Terms of Reference for the Local Appeals Body be brought back to Council in May for enactment. Council Meeting Agenda Tuesday, January 30, 2018 Motion (d) Page 1 of 1 Motion for Which Notice Has Been Given (January 23, 2018) Councillor John Abel Date: January 30, 2018 To: Mayor and Members of Council From: Councillor Abel Re: Fence By-law Whereas the Town has current Zoning By-laws in place that provide guidelines for residential development as per the Ontario Planning Act; and Whereas the by-laws include how close to property lines the residential building can be constructed, or “setbacks” as they are called; and Whereas these setbacks allow access to the homes and allow residents to move from the front yard to the back, where pools, decks can be located so as not to infringe on their neighbours; and Whereas property lines are shared, and fences are erected; and Whereas some homes are constructed with common sideboard access, shared driveways between the houses; and Whereas some homes have maintenance easements in place that allow residents rights of access; and Whereas some homes in the Town's older sections, many dating more than 150 years, were constructed prior to the Zoning By-law and Building Codes being in place, resulting in unique situations where a house may have been constructed with less than a foot to the property line; and Whereas a fence in this case may obstruct a resident from access to their home; 1. Now Therefore Be It Hereby Resolved That staff be directed to review the Town's Fence By-law and report back with amending provisions that would restrict the erection of fences in situations where the fence would impede access to the home. Council Meeting Agenda Tuesday, January 30, 2018 Motion (e) Page 1 of 1 Memorandum Date: January 30, 2018 To: Members of Council From: Mayor Geoffrey Dawe Re: York Regional Council Highlights of December 14, 2017 Recommendation That Council: Receive the correspondence for information Endorse the recommendations Provide direction 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4746 Email: mayor@aurora.ca www.aurora.ca Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 1 of 16 Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 2 of 16 Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 3 of 16 Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 4 of 16 Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 5 of 16 Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 6 of 16 Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 7 of 16 Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 8 of 16 Memorandum Date: January 30, 2018 To: Members of Council From: Mayor Geoffrey Dawe Re: York Regional Council Highlights of January 25, 2018 Recommendation That Council: Receive the correspondence for information Endorse the recommendations Provide direction 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4746 Email: mayor@aurora.ca www.aurora.ca Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 9 of 16 Friday, January 26, 2018 York Regional Council Highlights - January 25, 2018 Mayor Virgina Hackson continues as Chair for York Regional Police Services Board The Regional Municipality of York Police Services Board re-elected Town of East Gwillimbury Mayor Virginia Hackson as Chair of the Board for 2018. Mayor Hackson has served on the Board since 2012 and has also served as its Vice Chair. Retirement of York Region Chief Planner Valerie Shuttleworth York Region Chairman and CEO Wayne Emmerson recognized the retirement of Valerie Shuttleworth, the Region's Chief Planner. Ms. Shuttleworth joined York Region in 2013 and brought with her more than 25 years of planning experience. Ms. Shuttleworth is responsible for overseeing the Region’s planning and economic development priorities on behalf of York Regional Council and senior management. During her time with York Region, she has had many notable accomplishments including: providing fundamental input into new provincial direction through the OMB reform and Provincial Plan updates launching York Link, an award-winning business attraction campaign leveraging York Region’s post-secondary investment attraction strategy to support the York University Campus in the City of Markham helping advance the York Telecom Network as a separate entity to advance the delivery of broadband leading the Municipal Comprehensive Review Recruitment to fill Ms. Shuttleworth’s vacancy is underway. Update on Mental Health Matters initiative in partnership with York Regional Police York Regional Council received an update on the York Region Mental Health Matters initiative which includes a variety of actions intended to improve the way York Region Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 10 of 16 services are provided. These enhancements focus on early intervention, prevention and more effective responses to crises. Between 2012 and 2016, York Regional Police and York Region Paramedic Services experienced a 40-per cent increase in calls related to mental health. Mental Health Matters focuses on four main priority areas: Promoting culture change through capacity building, training and resiliency Coordinating services for early intervention and identification Developing effective crisis intervention strategies to reduce preventable occurrences Promoting psychological health and safety among staff by fostering a positive and productive work environment One in five Canadians will experience a mental health problem or illness in any given year. Launched in 2015 in partnership with York Regional Police, Mental Health Matters supports the Region’s 2015 to 2019 Strategic Plan priority area of Support Community Health and Well-being by integrating and enhancing supports to assist clients with complex mental health needs. Municipal Comprehensive Review Consultation Plan The Regional Municipality of York is seeking in-depth consultation through a Municipal Comprehensive Review (MCR). The work is essential to meet targets introduced by the province as part of the 2017 Growth Plan. The plan details opportunities to consult with York Regional Council, local councils, Indigenous peoples, staff and the public. There are five phases outlined in the consultation report: Laying the foundation - Winter 2017 Technical Background Work - Spring 2018 Setting the Direction - Spring 2019 Draft Regional Official Plan and Vision 2051 - Fall 2019 Adoption of Regional Official Plan and Final Vision 2051 – 2020 Once the MCR is complete in 2020 the findings will be used to update Vision 2051and the Regional Official Plan; both outline York Regional Council’s long-range planning mandate. York Region meets 2017 Emergency Management Program Requirements The Regional Municipality of York has completed the requirements of the Emergency Management and Civil Protection Act and Ontario Regulation 380/04 for compliance of its Emergency Management Program. The Act requires Ontario municipalities and provincial ministries to maintain an Emergency Management Program. The program includes an emergency plan, Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 11 of 16 training and exercises, public education, Hazard Identification and Risk Assessment (HIRA) and identifying critical infrastructure. In 2017, York Region, York Regional Police and local cities and towns reviewed its HIRA to identify the top hazards. The following are risks in York Region: Energy emergency (supply) impacting critical infrastructure Human health emergency Cyber attacks Severe summer/winter storms impacting critical infrastructure Tornado/windstorms causing property damage, impacting critical infrastructure Hazardous materials incidents (rail or road) requiring evacuations York Region has been compliant with the Act since it came into effect in 2004. Meeting the Act’s requirements keeps York Region on track with the 2015 to 2019 Strategic Plan to provide responsive and efficient public service. To learn more about emergency management and how you can be prepared, read York Region’s Emergency Preparedness Guide. Alternate members of Regional Council to be appointed by municipalities Amendments to the Municipal Act now allow for local city and town councils to appoint an alternate to their primary member of Regional Council, should the primary member be unable to attend a meeting of Regional Council. The appointment of an alternate is at the discretion of local council. Prior to taking a seat at Regional Council, alternate members will be required to take their declaration of office and upon doing so, will have the same duties, authority and responsibilities of any other member of York Regional Council. Alternate members attending a Council meeting will be reimbursed for mileage calculated on the distance between the alternate member’s home municipal office and York Region’s Administrative Centre. Traffic signal installation in Mount Albert York Regional Council approved the installation of a traffic control signal at Mount Albert Road and Centre Street in the Town of East Gwillimbury. The decision is based on feedback from approximately 120 residents at an open house hosted by York Region Transportation Services on November 27, 2017 in the Town of East Gwillimbury. It was determined the traffic signal is the preferred solution to address sight concerns, improve accessibility for people with disabilities, countdown pedestrian signals and increase street lighting. Additional applicable suggestions from residents will be incorporated into the traffic control signal design, set to begin in spring 2018. Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 12 of 16 York Region 2017 Source Water Protection Implementation Annual Report York Regional Council received an update on the 2017 Source Water Protection Implementation Annual Report which provides a snapshot of progress made in protecting municipal drinking water before it reaches your tap. The 2017 report highlights work to identify and manage potential threats to drinking water and ensure proposed developments in vulnerable areas undertake careful planning to ensure the safety of our drinking water supply. York Region’s Source Water Protection Incentive Program continues to play an important role in encouraging businesses to make changes to protect municipal drinking water sources. Among its achievements in 2017, York Region provided more than $43,000 to businesses and farmers to implement required risk management measures as part of its incentive program. In 2018, the program will continue reviewing development proposals in vulnerable areas, establish new risk management plans, complete inspections and continue to provide education for sites within vulnerable areas. Under the Clean Water Act, 2006, municipalities are required to submit annual reports on their source water protection implementation efforts. The sixth annual report summarizes information requested by the Source Protection Authorities. York and Durham Regions release findings of Duffin Creek Plant Study York Regional Council received an update on The Regional Municipality of York and The Regional Municipality of Durham’s strategies to further improve the phosphorus discharge from the Duffin Creek Water Pollution Control Plant (Duffin Creek Plant) entering Lake Ontario. The Phosphorus Reduction Action Plan study was requested by the Ministry of the Environment and Climate Change. The 18-month study included a peer review by an independent expert in phosphorus removal strategies. The Regions have further confirmed the recommended outcome of the study with a series of tests conducted at the plant over the past 10 months. In 2016, York and Durham Regions jointly undertook a Phosphorus Reduction Action Plan study using an international team of leading wastewater treatment experts to research the following: The level of phosphorus removal the Duffin Creek Plant can achieve with its current wastewater treatment processes (referred to as “secondary treatment”) The level of phosphorus removal the Duffin Creek Plant can achieve with additional wastewater treatment stages (“tertiary treatment”) Assess the feasibility of reducing effluent phosphorus during the seasonal algae growth window, April through August of each year Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 13 of 16 The top-performing Duffin Creek Plant is located on the waters of Lake Ontario in the City of Pickering. It treats wastewater from residents and businesses in most of York Region, plus Ajax and Pickering residents and businesses in Durham Region. Results of this plan are available to the public. Residents are encouraged to view the report and have until February 23, 2018 to provide any comments or feedback to the Ministry. Upper York Sewage Solutions Project York Regional Council received an update on the status of design for the Upper York Sewage Solutions project, a significant infrastructure project set to support wastewater servicing to residents and businesses in the Towns of Aurora, Newmarket and East Gwillimbury. The project faces rippling effects as York Region continues to await provincial approval of the Upper York Sewage Solutions Individual Environmental Assessment project. The report summarized the status of the project’s detailed design process, property acquisition process and the Region’s continued efforts to advance the project and mitigate risks due to extraordinary provincial delay as the Region waits for approval of the Individual Environmental Assessment. Initiated in 2009, the Upper York Sewage Solutions project followed the planning process established under the Environmental Assessment Act, which includes a Terms of Reference, a roadmap of the proposed environmental assessment content and the Environmental Assessment itself. After more than five years of extensive scientific study including consultation with Indigenous peoples and stakeholders, the final Individual Environmental Assessment report was formally submitted to the Minister for approval on July 25, 2014. Over three years have passed since York Region submitted the final Environmental Assessment Report to the Minister. The Minister’s decision was initially anticipated in February 2015 according to legislated timelines set out in regulations to the Environmental Assessment Act. Outstanding issues with the Province satisfying their provincial duty to consult obligations with Indigenous peoples has further delayed approval of the Individual Environmental Assessment. One particular risk the Region is facing with further delay in approval of the Upper York Sewage Solutions Individual Environmental Assessment is connected to the proposed modifications to the existing York Durham Sewage System components located in the Town of Newmarket. York Region continues to actively follow up with the Ministry by sharing information on various stages of this review process. The Region is extremely concerned with the potential for further delay. Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 14 of 16 York Regional Council passed a motion to jointly develop and implement an emergency plan with the Ministry to prevent risk to public health and the environment within these communities, in the event of a sanitary spill due to the failure of the York Durham Sewage System forcemain in the Town of Newmarket. York Region Transit facility to receive solar power technology York Region will add the Transit West Operations and Maintenance Facility in the City of Vaughan as its latest rooftop solar power project. The 500-kilowatt solar array is more than twice as large as all of the Region’s current solar power projects combined and triples the Region’s capacity to generate solar power. The new installation has the potential to reduce annual greenhouse gas emissions by 143 tonnes of carbon – equal to 13 hectares of forest-absorbing carbon. Currently, the Region has five facilities within the energy saving programs administered by the Independent Electricity System Operator. These are: Transportation Operations Centre in the Town of East Gwillimbury Georgina Water Treatment Plant Bill Fisch Forest Stewardship and Education Centre in the Town of Whitchurch- Stouffville Paramedic and Senior Services Facility in the Town of East Gwillimbury Stouffville Zone 2 Pumping Station In 2016, greenhouse gas emissions from Regional operations totalled 92,384 tonnes, equivalent to emissions of more than 18,000 cars and 2.5 per cent lower than forecasted. The Region’s solar power projects are keeping the Region on track with its 2021 renewable energy generation targets in the Energy Conservation and Demand Management Plan. Development Charges deferred for Hospice Vaughan York Regional Council authorized an agreement to defer collection of Development Charges for Hospice Vaughan, a proposed two-storey, 10-bed hospice palliative care facility located at the main intersection of Rutherford Road and Islington Avenue in the City of Vaughan. Structures used by non-profit organizations for community use are usually exempt from development charges, providing the home municipality also provides a deferral. As the hospice is funded by the provincial government and does not serve a municipal purpose as defined in the Region’s Development Charge Bylaw, the bylaw does not allow for a deferral of development charges. The approved agreement stipulates Development Charges will not be payable as long as the structure remains a palliative care facility. Should this change in the Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 15 of 16 future, the applicant is required to pay the development charges at the prevailing rate. The Regional Municipality of York consists of nine local cities and towns, and provides a variety of programs and services to 1.2 million residents and 51,000 businesses with 600,000 employees. More information about the Region’s key service areas is available at york.ca/regionalservices - 30 - Compiled by: Andrea Griepsma, Communications Specialist, The Regional Municipality of York Phone: 1-877-464-9675, ext. 71233, Cell: 905-251-6413 Email: andrea.griepsma@york.ca Facebook Twitter LinkedIn YouTube Instagram Pinterest Website Copyright © 2018 The Regional Municipality of York, All rights reserved. unsubscribe from this list update subscription preferences Council Meeting Agenda Tuesday, January 30, 2018 Regional Report Page 16 of 16 The Corporation of the Town of Aurora By-law Number XXXX-18 Being a By-law to appoint Building Inspectors for The Corporation of the Town of Aurora. Whereas subsection 3(1) of the Building Code Act, 1992, S.O. 1992, c. 23, as amended (the “Act”), states that the council of each municipality is responsible for the enforcement of the Act, except where otherwise provided by the Act; And whereas subsection 3(2) of the Act states that the council of each municipality shall appoint a chief building official and such inspectors as are necessary for the enforcement of the Act in the areas in which the municipality has jurisdiction; And whereas the Council of the Town deems it necessary and expedient to appoint Building Inspectors for the Town for the purpose of the enforcement of the Act and the regulations thereunder; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The individuals identified on Schedule “A” of this By-law be and are hereby appointed as Building Inspectors. 2. The individuals identified on Schedule “B” of this By-law be and are hereby appointed as building inspectors for the purpose of Fire Protection matters, as identified in Ontario Regulation 332/12 (Building Code), as amended. 3. By-law Number 5960-17 be and is hereby repealed. Enacted by Town of Aurora Council this 30 th day of January, 2018. ___________________________________ Geoffrey Dawe, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 30, 2018 By-law (a) Page 1 of 3 By-law Number XXXX-18 Page 2 of 3 Schedule “A” Building Inspectors Yancy Ambing Jacek Baldyga Robin Del Favero Momtahana Hossain William Jean Steve Loncar Kyle Purcell Afshin Rahnavard Bazar Terence Wong Council Meeting Agenda Tuesday, January 30, 2018 By-law (a) Page 2 of 3 By-law Number XXXX-18 Page 3 of 3 Schedule “B” Fire Protection Ryan Schell John McDonald Tim Tustin Shane Stein Alexandra Zaykin Council Meeting Agenda Tuesday, January 30, 2018 By-law (a) Page 3 of 3 The Corporation of the Town of Aurora By-law Number XXXX-18 Being a By-law to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora. Whereas subsection 15(1) of the Police Services Act, R.S.O. 1990, c. P.15, as amended (the “Police Services Act”), states that a municipal council may appoint persons to enforce the by-laws of the municipality; And whereas subsection 15(2) of the Police Services Act states that municipal law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; And whereas the Building Code Act, 1992, S.O. 1992, c. 23, as amended, provides that the council of a municipality may pass by-laws prescribing standards for the maintenance and occupancy of property, and may assign to officers the responsibility of administering and enforcing by-laws passed under section 15.1 of that Act; And whereas subsection 1(3) of the Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, states that a minister of the Crown may designate in writing any person or class of persons as a provincial offences officer for the purposes of all or any class of offences; And whereas the Council of The Corporation of the Town of Aurora (the “Town”) deems it necessary and expedient to appoint certain employees as Municipal Law Enforcement Officers, and certain employees as Property Standards Officers; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Those persons listed on Schedule “A” – Municipal Law Enforcement Officers to this By-law be and are appointed as Municipal Law Enforcement Officers for the Town. 2. Those persons appointed as Municipal Law Enforcement Officers are designated by the Town to act as Provincial Offences Officers in accordance with any specific or general directive of the Solicitor General for Ontario in effect from time to time relating to the power of Municipal Law Enforcement Officers to act as Provincial Offences Officers. 3. Those persons listed on Schedule “B” – Property Standards Officers to this By-law be and are appointed as Property Standards Officers for the Town. 4. The Town Clerk be and is hereby authorized to issue a certificate of appointment bearing his/her signature or facsimile thereof to the Officers appointed by this By-law. 5. By-law Numbers 5870-16 and 5967-17 be and are hereby repealed. Enacted by Town of Aurora Council this 30th day of January, 2018. __________________________________ Geoffrey Dawe, Mayor __________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 30, 2018 By-law (b) Page 1 of 3 By-law Number XXXX-18 Page 2 of 3 Schedule “A” Municipal Law Enforcement Officers Building Services Division Yancy Ambing, Building Inspector/Plans Examiner Jacek Baldyga, Senior Building Inspector Afshin Bazar, Manager, Building Services Robin Del Favero, Senior Plumbing Inspector Steve Loncar, Building Inspector/Plans Examiner Terence Wong, Senior Plans Examiner William Jean, Manager, Code Review & Inspections/Chief Building Official By-law Services Division Alan Chan, Parking Control Officer Ryan Cheung, By-law Enforcement Officer Mandie Crawford, Manager, By-law Services Brad Dewar, Animal Control/By-law Enforcement Officer Heather Green, By-law Enforcement Officer Milad Hamzavi, Parking Control Officer Tom Mason, Parking Control Officer Darren Nicholson, Parking Control Officer Eric Schafranek, By-law Enforcement Officer Michelle Wacker, By-law Enforcement Officer Council Meeting Agenda Tuesday, January 30, 2018 By-law (b) Page 2 of 3 By-law Number XXXX-18 Page 3 of 3 Schedule “B” Property Standards Officers By-law Services Division Ryan Cheung, By-law Enforcement Officer Mandie Crawford, Manager, By-law Services Brad Dewar, Animal Control/By-law Enforcement Officer Heather Green, By-law Enforcement Officer Eric Schafranek, By-law Enforcement Officer Michelle Wacker, By-law Enforcement Officer Council Meeting Agenda Tuesday, January 30, 2018 By-law (b) Page 3 of 3 The Corporation of the Town of Aurora By-law Number XXXX-18 Being a By-law to impose interim controls on the use of land, buildings, or structures within certain areas of the Town of Aurora. Whereas subsection 38(1) of the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Planning Act”), provides that where the council of a local municipality has, by by-law or resolution, directed that a review or study be undertaken in respect of land use planning policies in the municipality or in any defined area or areas thereof, the council of the municipality may pass a by-law to be in effect for a period of time specified in the by-law, which period shall not exceed one (1) year from the date of the passing thereof, prohibiting the use of land, buildings or structures within the municipality or within the defined area or areas thereof for, or except for, such purposes as are set out in the by-law; And whereas the Council of The Corporation of the Town of Aurora (the “Town”) has directed by resolution that a study be undertaken in respect of land use planning policies relating to existing development policies and zoning provisions within certain areas designated Stable Neighbourhoods in the Official Plan within the Town of Aurora with respect to Zoning By-law Number 2213-78, as amended, or Zoning By-law Number 6000- 17, upon a pending order to be issued by the Ontario Municipal Board, which will repeal and replace Zoning By-law Number 2213-78 upon issuance of said order (the “Zoning By- law”); And whereas the Council of the Town deems it necessary and appropriate to enact this By-law, being an interim control by-law, to allow the Town to undertake the required study with respect to existing development policies and zoning provisions within certain areas designated Stable Neighbourhoods and, if appropriate, to implement the findings of such study; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. This By-law shall apply to all the lands located within the Town of Aurora identified on Schedule “A” attached hereto and forming part of his By-law. 2. Notwithstanding the provisions set out in the Zoning By-law, no land, buildings, or structures within the areas identified on Schedule “A” to this By-law shall be built upon, enlarged or expanded beyond the provisions and regulations of the existing Zoning By-law in effect and applying to the lands. 3. Subject to an amendment of this By-law in accordance with section 38 of the Planning Act, to extend the period of time during which it will be in effect, this By-law shall come into full force and effect on the date of final passage hereof, and shall remain in full force and effect for a period of one (1) year from the date of final passage. Enacted by Town of Aurora Council this 30th day of January, 2018. __________________________________ Geoffrey Dawe, Mayor __________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 30, 2018 By-law (c) Page 1 of 3 By-law Number XXXX-18 Page 2 of 3 Explanatory Note: Re: Zoning By-law Amendment Number XXXX-18 By-law Number XXXX-18 has the following purpose and effect: To apply interim control measures to certain lands identified on Schedule “A” restricting any lands, buildings or structures to be built upon which do not conform to the existing provisions and regulations of the current Town of Aurora Zoning By-law in effect. The Interim Control By-law will allow the Town to conduct a study with respect to existing development policies and zoning provisions within areas designated Stable Neighbourhoods and, if appropriate, to implement the findings of such study. The Interim Control By-law will be in effect for one (1) year, unless rescinded or extended by Council By-law. Council Meeting Agenda Tuesday, January 30, 2018 By-law (c) Page 2 of 3 By-law Number XXXX-18 Page 3 of 3 Schedule “A” Council Meeting Agenda Tuesday, January 30, 2018 By-law (c) Page 3 of 3 The Corporation of The Town of Aurora By-law Number XXXX-18 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on January 30, 2018. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. That the actions by Council at its Council meeting held on January 30, 2018, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Enacted by Town of Aurora Council this 30 th day of January, 2018. ___________________________________ Geoffrey Dawe, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, January 30, 2018 Confirming By-law Page 1 of 1 Public Release January 30, 2018 Town of Aurora Additional Items to Council Meeting Agenda Tuesday, January 30, 2018 7 p.m., Council Chambers • Delegation (a) Rabbi Yosef Hecht, Chabad Lubavitch of Aurora; Re: Motion (b) Mayor Dawe; Re: Menorah Lighting Ceremony Additional Items to Council Meeting Agenda Tuesday, January 30, 2018 Delegation (a) Page 1 of 1