AGENDA - Council - 20170926
Council
Meeting Agenda
Tuesday, September 26, 2017
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
September 22, 2017
Town of Aurora
Council Meeting Agenda
Tuesday, September 26, 2017
7 p.m., Council Chambers
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Presentations
(a) Adrian Wong, Recreation Supervisor – Aquatics & Fitness, and Jill
Foster, Chief Executive Officer, Aurora Public Library
Re: Recognition of Town and Library Staff for Rescue Efforts on May 30,
2017, and July 31, 2017
4. Delegations
(a) David Basco and Jessica Kerr, representing Southlake Regional Health
Centre Foundation
Re: Item R5 – CAO17-005 – Donation of Naming Rights, Southlake
Regional Health Centre Foundation Gala
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Council Meeting Agenda
Tuesday, September 26, 2017 Page 2 of 3
Recommended:
That the following Consent Agenda items, C1 to C4 inclusive, be approved:
C1. General Committee Meeting Report of September 19, 2017
Recommended:
1. That the General Committee meeting report of September 19, 2017, be
received and the recommendations carried by the Committee approved.
C2. Council Meeting Minutes of September 12, 2017
Recommended:
1. That the Council meeting minutes of September 12, 2017, be adopted as
printed and circulated.
C3. Council Closed Session Minutes of September 12, 2017
(confidential attachment)
Recommended:
1. That the Council Closed Session minutes of September 12, 2017, be
adopted as printed and circulated.
C4. Council Closed Session Public Minutes of September 12, 2017
Recommended:
1. That the Council Closed Session Public minutes of September 12, 2017,
be adopted as printed and circulated.
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. FS17-041 – 2018 Capital Investment Program and Ten Year Asset
Management Plan Overview
Recommended:
1. That Report No. FS17-041 be received; and
Council Meeting Agenda
Tuesday, September 26, 2017 Page 3 of 3
2. That the draft 2017 Ten Year Capital Investment Plan and draft 2018
Capital Budgets be received and referred to the Budget Committee
meeting scheduled for October 14, 2017.
7. Notices of Motion
8. Motions
(a) Councillor Mrakas
Re: Aurora Christmas Market (Outdoor)
9. Regional Report
10. New Business
11. Public Service Announcements
12. By-laws
13. Closed Session
14. Confirming By-law
Recommended:
That the following confirming by-law be enacted:
By-law Number XXXX-17 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on September 26, 2017.
15. Adjournment
Delegation Request
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September 26th, 2017
2017 Southlake Gala - Request for Parkette Naming
David Basco and Jessica Kerr
Southlake Regional Health Centre Foundation
Every two years, hundreds of our community business leaders and most influential community members
come together with Southlake’s physicians, management team, board members and corporate sponsors
to enjoy this unique and exclusive event. This elegant evening includes live and silent auctions in
support of our hospital’s most urgent priorities. This year we are requesting the naming rights to a
parkette in Aurora in hopes of auctioning it off during the live auction to raise necessary funds for the
hospital.
✔
Mayor Dawe Sept 7, 2017
Council Meeting Agenda
Tuesday, September 26, 2017
Delegation (a)
Page 1 of 1
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, September 19, 2017
Attendance
Council Members Councillor Abel in the Chair; Councillors Gaertner (arrived 7:14
p.m.), Humfryes, Kim, Mrakas, Thom, Thompson, and Mayor Dawe
Members Absent Councillor Pirri
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Al Downey, Director of Parks, Recreation and
Cultural Services, Marco Ramunno, Director of Planning and
Building Services, Stephanie Mackenzie-Smith, Manager of
Corporate Communications, Patricia De Sario, Town Solicitor,
Michael de Rond, Town Clerk, Linda Bottos, Council/Committee
Secretary, and Ishita Soneji, Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
• Delegation (a) Anthony Biglieri, The Biglieri Group Ltd., representing 2523059
Ontario Inc.; Re: Item R2 – PBS17-068 – Proposals for Zoning By-law
Amendment Applications
• Delegation (b) Bruce Hall, The Planning Partnership, representing 2578461
Ontario Inc.; Re: Item R2 – PBS17-068 – Proposals for Zoning By-law
Amendment Applications
Council Meeting Agenda
Tuesday, September 26, 2017
Item C1
Page 1 of 8
General Committee Meeting Report
Tuesday, September 19, 2017 Page 2 of 8
• Delegation (c) Jennifer Bentley, Owner, Re: Item R1 – PRCS17-031 – Tree
Removal Permit Application – 81 Catherine Avenue
• Notice of Motion (a) Councillor Mrakas; Re: Aurora Christmas Market (Outdoor)
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
(a) Julie Stephenson, Youth Programmer, and Shelley Ware, Supervisor,
Special Events
Re: Aurora’s First Youth Innovation Fair on November 15, 2017
Ms. Stephenson and Ms. Ware presented an overview of Aurora’s Youth
Innovation Fair, a new event in celebration of Canada’s 150th birthday and in
support of positive youth development and the future of the community, to be
held on Wednesday, November 15, 2017, from 6 p.m. to 9 p.m. at the Aurora
Family Leisure Complex.
General Committee received the presentation for information.
4. Delegations
(a) Anthony Biglieri, The Biglieri Group Ltd., representing 2523059 Ontario Inc.
Re: Item R2 – PBS17-068 – Proposals for Zoning By-law Amendment
Applications
Mr. Biglieri presented a brief overview of the proposed application and
highlighted the revisions to the submission as outlined in his letter of September
15, 2017, to Council. He requested that Council allow for a Zoning By-law
amendment application to be received for the subject lands located at 132-198
Old Bloomington Road.
Council Meeting Agenda
Tuesday, September 26, 2017
Item C1
Page 2 of 8
General Committee Meeting Report
Tuesday, September 19, 2017 Page 3 of 8
General Committee received and referred the comments of the delegation to
Item R2.
(b)Bruce Hall, The Planning Partnership, representing 2578461 Ontario Inc.
Re: Item R2 – PBS17-068 – Proposals for Zoning By-law Amendment
Applications
Mr. Hall presented a brief overview of the proposed application including
background information, and requested that Council receive the Zoning By-law
amendment application for the subject lands at 15356 Yonge Street for a
proposed in-fill residential use.
General Committee received and referred the comments of the delegation to
Item R2.
(c)Jennifer Bentley, Owner
Re: Item R1 – PRCS17-031 – Tree Removal Permit Application – 81
Catherine Avenue
Ms. Bentley advised that she had received a stop work order from the Town
respecting the construction of her backyard pool, which cites a violation of the
Tree By-law. She provided background information regarding the subject
trees and pool permit, and requested that the stop work order be lifted in
order to implement their action plan immediately to preserve and protect the
trees in question, and to complete the construction of the pool, for which they
have a permit that has been reviewed for compliance.
General Committee received and referred the comments of the delegation to
Item R1.
5.Consent Agenda
General Committee recommends:
That the following Consent Agenda items, C1 to C2 inclusive, be approved:
C1. IES17-035 – Award of Tender 2017-100-IES, New Service Connections
Council Meeting Agenda
Tuesday, September 26, 2017
Item C1
Page 3 of 8
General Committee Meeting Report
Tuesday, September 19, 2017 Page 4 of 8
1. That Report No. IES17-035 be received; and
2. That Tender No. 2017-100-IES – The Construction of New Sewer and
Watermain Service Connections for one (1) year commencing on
January 1, 2018, with an option to renew by the Town, in its sole
discretion, for an additional two (2) one (1) year periods, in the Town of
Aurora, be awarded to V. M. DiMonte Construction Limited at the unit
prices tendered; and
3. That the Director of Infrastructure and Environmental Services be
authorized to renew Tender 2017-100-IES for an additional two, one-year
periods pending an annual analysis and satisfactory performance review
by the Director; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
C2. Governance Review Ad Hoc Committee Meeting Minutes of June 6,
2017
1. That the Governance Review Ad Hoc Committee meeting minutes of
June 6, 2017, be received for information.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PRCS17-031 – Tree Removal Permit Application – 81 Catherine Avenue
General Committee recommends:
1. That Report No. PRCS17-031 be received for information.
Carried
R2. PBS17-068 – Proposals for Zoning By-law Amendment Applications
General Committee consented to vote on each clause and proposal separately.
Council Meeting Agenda
Tuesday, September 26, 2017
Item C1
Page 4 of 8
General Committee Meeting Report
Tuesday, September 19, 2017 Page 5 of 8
General Committee recommends:
1. That Report No. PBS17-068 be received.
Carried
General Committee recommends:
2. That the Zoning By-law Amendment Proposal for (a) 132-198 Old
Bloomington Road (The Biglieri Group Ltd.) be received as a Zoning By-
law Amendment Application.
Carried
General Committee recommends:
3. That the Zoning By-law Amendment Proposal for (b) 15356 Yonge Street
(2578461 Ontario Inc.) be received as a Zoning By-law Amendment
Application.
Carried
General Committee recommends:
4. That the Zoning By-law Amendment Proposal for (c) Shimvest, Prato and
Preserve, Aurora 2B be received as a Zoning By-law Amendment
Application.
Carried
R3. PBS17-069 – Mural Sign Request for DNA Bar & Lounge – 15480 Yonge
Street
General Committee recommends:
1. That Report No. PBS17-069 be received; and
2. That the request for a mural sign for the property located at 15480 Yonge
Street be denied.
Carried
Council Meeting Agenda
Tuesday, September 26, 2017
Item C1
Page 5 of 8
General Committee Meeting Report
Tuesday, September 19, 2017 Page 6 of 8
R4. PBS17-071 – Applications for Official Plan Amendment and Zoning By-
law Amendment, York Region Christian Seniors’ Home
Inc., 440, 460, 480 and 500 William Graham Drive, Plan
65M-4442, Block 4 and Block 5, File Number: OPA-2017-
04, ZBA-2016-12
General Committee recommends:
1. That Report No. PBS17-071 be received; and
2. That Application to Amend the Official Plan, File Number OPA-2017-04
(York Region Christian Seniors’ Home Inc.), to permit a maximum
building height of seven (7) storeys be approved; and
3. That Application to Amend the Zoning By-law File Number ZBA-2016-12
(York Region Christian Seniors’ Home Inc.), to amend the 'RA2(423)’ and
‘(H)RA2(424)’ exception zones to include assisted living units and
accessory uses as permitted uses, and to allow a maximum building
height of seven (7) storeys be approved; and
4. That the Official Plan Amendment and Zoning By-law Amendment be
presented at a future Council Meeting; and
5. That a Temporary Use By-law for temporary relief of providing 80% of
parking spaces underground be presented at a future Council Meeting.
Carried
R5. CAO17-005 – Donation of Naming Rights, Southlake Regional Health
Centre Foundation Gala
General Committee recommends:
1. That Report No. CAO17-005 be received; and
2. That the naming of the Trailhead Parkette in the subdivision located at
St. John’s Sideroad and Thomas Phillip Drive, to be auctioned in support
of the Regional Cancer Care Program, be approved.
Carried
Council Meeting Agenda
Tuesday, September 26, 2017
Item C1
Page 6 of 8
General Committee Meeting Report
Tuesday, September 19, 2017 Page 7 of 8
7.Notices of Motion
(a)Councillor Mrakas
Re: Aurora Christmas Market (Outdoor)
Whereas special events align with Objective 3: Celebrating and promoting our
culture and Objective 5: Strengthening the fabric of our community, of the
Town’s Strategic Plan; and
Whereas the revitalization of the downtown core is a key priority for our
businesses and residents;
1.Now Therefore Be It Hereby Resolved That staff develop a new special
event—a one night, outdoor Aurora Christmas Market—to be held prior to
Christmas 2017 in Library Square; and
2.Be It Further Resolved That staff report back to Council with dates and
costs associated with holding a 2017 Aurora Christmas Market for
Council’s approval; and
3.Be It Further Resolved That staff include costs associated with holding a
2018 Aurora Christmas Market as a budget option in the 2018 Draft
Operating Budget for consideration by Budget Committee.
8.New Business
Councillor Thom extended congratulations to Councillor Paul Pirri on his wedding
held on Saturday, September 16, 2017.
Councillor Thompson referred to Delegation (c) and Item R1 and inquired about
the pool stop work order in relation to the tree removal permit application, and staff
provided clarification.
Councillor Mrakas referred to the Open Forum speaker and inquired about the
neighbour’s fence installation in relation to any by-laws, heritage policies, and gas
line access. Staff provided a response and agreed to investigate and provide
further information. Councillor Thompson requested that staff consider how to
prevent similar situations in future.
Council Meeting Agenda
Tuesday, September 26, 2017
Item C1
Page 7 of 8
General Committee Meeting Report
Tuesday, September 19, 2017 Page 8 of 8
Councillor Gaertner extended birthday wishes to Brock Weir of The Auroran.
Councillor Mrakas expressed safety concerns regarding the trucks parked on each
side of Bathurst Street in the afternoon, and staff agreed to investigate the matter.
Councillor Humfryes inquired about a possible traffic light installation at the Central
York Fire Services station on Wellington Street East, which would alleviate safety
concerns, and staff agreed to investigate and provide an update.
Councillor Humfryes advised that Central York Fire Services captain Jeffrey Lee
was injured on his bicycle during an off-duty weekend crash, and she extended
best wishes for Mr. Lee’s recovery.
9. Closed Session
None
10. Adjournment
The meeting was adjourned at 9:13 p.m.
_________________________________ _________________________________
John Abel, Councillor Michael de Rond, Town Clerk
The report of the General Committee meeting of September 19, 2017, is subject to final
approval and endorsement of the recommendations by Council on September 26, 2017.
Council Meeting Agenda
Tuesday, September 26, 2017
Item C1
Page 8 of 8
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, September 12, 2017
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes
(arrived 7:44 p.m.), Kim, Mrakas, Pirri, Thom, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Marco Ramunno, Director of Planning and
Building Services, Alan Downey, Director of Parks, Recreation and
Cultural Services, Patricia De Sario, Town Solicitor, Michael de
Rond, Town Clerk, and Linda Bottos, Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
Council consented to recess the meeting at 8:54 p.m. and reconvened the meeting at
9:05 p.m.
Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 9:15 p.m., during the
consideration of Motion (a), and resumed the Chair at 9:22 p.m.
1. Approval of the Agenda
Moved by Councillor Thom
Seconded by Councillor Pirri
That the agenda as circulated by Legislative Services, with the following additions,
be approved:
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 1 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 2 of 15
• Item R3 – PBS17-073 – Sign Variance Appeal to Council – 330 McClellan Way
(Additional Information)
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
(a) Kristen Dajia, Chair, Education Committee, Karen Merk, Project Manager,
Sports History Alive, Aurora Sports Hall of Fame
Re: Sports History Alive Program
Ms. Dajia and Ms. Merk presented a brief overview of the Sports History Alive
Program and accomplishments, including a video and presentation of a plaque
to the Mayor in appreciation of the Town’s support.
Moved by Councillor Thom
Seconded by Councillor Kim
That the presentation be received for information.
Carried
4. Delegations
None
5. Consent Agenda
Council consented to consider Item C1 (sub-items R1, R3, R5, R6, and R7) under
Section 6, Consideration of Items Requiring Discussion (Regular Agenda) as Item R4.
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 2 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 3 of 15
Moved by Councillor Mrakas
Seconded by Councillor Gaertner
That the following Consent Agenda items, C1 (with the exception of sub-items R1,
R3, R5, R6, and R7) to C6 inclusive, be approved:
C1. General Committee Meeting Report of September 5, 2017
1. That the General Committee meeting report of September 5, 2017, be
received and the following recommendations carried by the Committee
be approved:
(C1) FS17-037 – Award of Contract – External Auditors
1. That Report No. FS17-037 be received; and
2. That BDO Canada be awarded the contract to provide external
audit services for the Town and the Library Board for a three-year
period commencing for the 2017 fiscal year-end for an annual fee of
$33,788 per year, plus an option to extend these services for an
additional two years; and
3. That the Treasurer be authorized to approve invoices for the base
services audit, plus any reasonable additional billings related to
audit assistance, additional audit work or services related to audit
issues or consultations in the context of preparing and auditing the
annual financial statements of the Corporation, to a total combined
amount not to exceed the provisions made for such in each budget
year; and
4. That the Mayor and Town Clerk be authorized to execute the
necessary Agreement, including any and all documents and
ancillary agreements required to give effect to same.
(C2) PBS17-059 – Request for Street Name Approval, Coppervalley
Estates Inc., 1756 St. John’s Sideroad, File Number:
SUB-2015-05, Related File Number: ZBA-2015-09
1. That Report No. PBS17-059 be received; and
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 3 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 4 of 15
2. That Street “A” within approved Site Plan SP-2015-05 be named
Sikura Circle:
Street “A” Sikura Circle
(C3) PBS17-060 – Request for Street Name Approval, Shimvest
Investments Ltd., Block 161, Registered Plan 65M-
4485, File Number: SP-2016-05, Related File
Numbers: SUB-2012-02, SPA-2012-02
1. That Report No. PBS17-060 be received; and
2. That street “A’ within approved Site Plan SP-2016-05 be named
Stubbs Lane:
Street “A” Stubbs Lane
(C4) Strategic Plan Steering Committee Meeting Minutes of May 4, 2017
1. That the Strategic Plan Steering Committee meeting minutes of
May 4, 2017, be received for information.
(C5) Accessibility Advisory Committee Meeting Minutes of June 7, 2017
1. That the Accessibility Advisory Committee meeting minutes of June
7, 2017, be received for information.
(C6) Finance Advisory Committee Meeting Minutes of June 13, 2017
1. That the Finance Advisory Committee meeting minutes of June 13,
2017, be received for information.
(C7) Environmental Advisory Committee Meeting Minutes of June 15,
2017
1. That the Environmental Advisory Committee meeting minutes of
June 15, 2017, be received for information.
(C8) Economic Development Advisory Committee Meeting Minutes of
June 26, 2017
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 4 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 5 of 15
1. That the Economic Development Advisory Committee meeting
minutes of June 26, 2017, be received for information.
(C9) Central York Fire Services – Joint Council Committee Meeting
Minutes of January 10 and February 7, 2017
1. That the Central York Fire Services – Joint Council Committee
meeting minutes of January 10 and February 7, 2017, be received
for information.
(C10) Heritage Advisory Committee Meeting Minutes of July 17, 2017
1. That the Heritage Advisory Committee meeting minutes of July 17,
2017, be received for information.
(R2) IES17-037 – Winter Maintenance 2017/18 Report
1. That Report No. IES17-037 be received; and
2. That the proposed operational changes for the 2017/18 winter
maintenance season as outlined in Table 2 be endorsed; and
3. That Capital Project No. 34413 – Specialized Snow Removal
Attachments, with a budget of $80,000 to be funded from the Roads
and Related Development Charges Fund, be approved; and
4. That winter roads and sidewalk maintenance standards remain
unchanged from the previous 2013/14 standards.
(R4) FS17-034 – Changes to the Practice and Processes of the
Assessment Review Board
1. That Report No. FS17-034 be received; and
2. That the Treasurer be delegated authority to appoint an Appeals
Representative and a Complaints Representative from time to time,
and as appropriate on a case by case basis, to represent the Town
of Aurora in property assessment appeal matters, as set out under
the recently amended Rules of Practice and Procedure of the
Assessment Review Board (ARB); and
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 5 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 6 of 15
3. That, as required by the ARB, the Appeals Representative as
appointed by the Treasurer be delegated full binding authority of the
Town to choose to initiate appeals, participate in appeals, discuss,
negotiate and settle assessment appeal cases, including the power
to execute binding minutes of settlement on behalf of the Town, all
in the context of a formal ARB assessment appeals proceeding.
(R8) PBS17-066 – Award of Contract for Library Square Site Plan
1. That Report No. PBS17-066 be received; and
2. That the contract for Request for Proposal No. 2017-96-PBS
regarding the preparation of a site plan for Library Square be
awarded to The Planning Partnership.
(R9) Summary of Committee Recommendations Report No. 2017-08
1. That Summary of Committee Recommendations Report No. 2017-
08 be received; and
2. That the Committee recommendations contained within this report
be approved.
(R10) Memorandum from Director of Planning and Building Services
Re: Additional Information to Item R8 – PBS17-066 – Award of
Contract for Library Square Site Plan
1. That the memorandum regarding Additional Information to Item R8
– PBS17-066 – Award of Contract for Library Square Site Plan be
received for information.
C2. Council Meeting Minutes of July 11, 2017
1. That the Council meeting minutes of July 11, 2017, be adopted as printed
and circulated.
C3. Council Closed Session Minutes of September 5, 2017
1. That the Council Closed Session minutes of September 5, 2017, be
adopted as printed and circulated.
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 6 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 7 of 15
C4. Council Closed Session Public Minutes of September 5, 2017
1. That the Council Closed Session Public minutes of September 5, 2017,
be adopted as printed and circulated.
C5. Audit Committee Meeting Minutes of June 27, 2017
1. That the Audit Committee meeting minutes of June 27, 2017, be received
and the recommendations carried by the Committee approved.
C6. Memorandum from Mayor Dawe, Re: Lake Simcoe Region Conservation
Authority Board Meeting Highlights of June 23, 2017
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of June 23, 2017, be received for
information.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
Items were considered in the following order: R4(R1), R4(R3), R4(R5) and R3 together,
R4(R6), R4(R7), R1, and R2.
R4. General Committee Meeting Report of September 5, 2017
(R1) FS17-038 – Intent to Consider Accessing Hydro Reserve Funds
(Formerly Consent Agenda Item C1(R1))
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
1. That Report No. FS17-038 be received; and
2. That staff publish a public notice of Council’s intent to consider allocating
funding from the principal component of the Aurora Hydro Sale
Investment Reserve Fund as required of By-law No. 5439-12.
Carried
R4. General Committee Meeting Report of September 5, 2017
(R3) CS17-018 – Power of Entry
(Formerly Consent Agenda Item C1(R3))
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 7 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 8 of 15
Motion to refer
Moved by Councillor Thom
Seconded by Councillor Mrakas
1. That Report No. CS17-018 – Power of Entry be referred back to staff for
further clarification and report back to Council.
Motion to refer
Carried
R4. General Committee Meeting Report of September 5, 2017
(R5) PBS17-061 – Sign Variance Appeal to Council – 330 McClellan Way
(Formerly Consent Agenda Item C1(R5))
and
R3. PBS17-073 – Sign Variance Appeal to Council – 330 McClellan Way
(Additional Information)
Moved by Councillor Mrakas
Seconded by Councillor Thompson
1. That Report No. PBS17-061 and Report No. PBS17-073 be received;
and
2. That Council authorize the revised request for a variance to Sign By-law
No. 5840-16 as amended to allow one internally illuminated ground sign
with sign area of 8.0 m2 and height of 6.0 m subject to no illumination
after 11:30 p.m. on the property located at 330 McClellan Way where the
Sign By-law does not allow ground signs in any C1 zones.
On a separate vote the first clause of the motion
Carried
On a separate vote the second clause of the motion
Carried
R4. General Committee Meeting Report of September 5, 2017
(R6) PBS17-064 – Sign Variance Request – 676 Wellington Street East, Unit B1
(Formerly Consent Agenda Item C1(R6))
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 8 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 9 of 15
Moved by Councillor Mrakas
Seconded by Councillor Thompson
1. That Report No. PBS17-064 be received; and
2. That the request for a variance to Sign By-law No. 5840-16, as amended,
to allow 9.34 m2 wall sign on the south elevation of the premises located
at 676 Wellington Street East, Unit B1, whereas the Sign By-law allows
for a maximum 4.91 m2 wall sign on that elevation, be approved.
Carried
R4. General Committee Meeting Report of September 5, 2017
(R7) PBS17-065 – Proposals for Zoning By-law Amendment Applications
(Formerly Consent Agenda Item C1(R7))
Moved by Councillor Pirri
Seconded by Councillor Thompson
1. That Report No. PBS17-065 be received; and
2. That the Zoning By-law Amendment Proposal for 46 St. John’s Sideroad
(Biddington Homes Aurora Inc.) be received as a Zoning By-law
Amendment Application.
Carried
R1. FS17-045 – Additional Information to GC Item R4 – FS17-034 – Changes
to the Practice and Processes of the Assessment Review
Board
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Report No. FS17-045 be received for information.
Carried
R2. PRCS17-033 – Award of Tender 2017-103-PRCS – Removal and
Disposal of Topsoil from 95 Eric T. Smith Way
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 9 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 10 of 15
Moved by Councillor Thom
Seconded by Councillor Pirri
1. That Report No. PRCS17-033 be received; and
2. That the allocation of $1,109,348 from the proceeds of Land Sales
Reserve be approved; and
3. That Tender 2017-103-PRCS Removal and Disposal of Topsoil from 95
Eric T. Smith Way be awarded to 1124760 Ontario Inc. o/a Tricon
Contracting Ltd. at $1,057,040, excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
7. Notices of Motion
None
8. Motions
(a) Mayor Dawe
Re: Protecting the Automotive Sector
Moved by Mayor Dawe
Seconded by Councillor Thom
Whereas the auto sector directly employs more than 101,000 people in
Ontario, and indirectly supports the creation of more than 300,000 good jobs in
communities nationwide; and
Whereas the automotive industry represents Canada’s largest manufacturing
sector, Ontario’s chief export, and the economic lifeblood of hundreds of
Canadian communities; and
Whereas a thriving auto sector is an essential part of Aurora’s local economy,
stimulating growth, innovation, and good, high-paying jobs; and
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 10 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 11 of 15
Whereas Canada’s auto sector has been deeply integrated with that of the
United States since the early-20th century, as indicated by the 1965 Canada-
US Auto Pact; and
Whereas the North American Free Trade Agreement (NAFTA) governs nearly
every aspect of Canada and the United States’ economic relationship,
including the import and export of auto parts and vehicles; and
Whereas even minor changes to the established trade relationship between
Canada and the United States could have enormous consequences for
workers and consumers on both sides of the border; and
Whereas in 2016 the governments of Ontario and Michigan signed a
Memorandum of Understanding calling for increased cooperation and
partnership between their two automotive sectors; and
Whereas the United States has announced its intent to renegotiate NAFTA;
and
Whereas Canada’s economic future and the continued well-being of Aurora’s
local economy depend on a thriving automotive sector.
1. Now Therefore Be It Hereby Resolved That Council join with Councils
across Ontario in calling on the federal government to make the protection
and growth of Canada’s automotive sector a key priority in the upcoming
NAFTA negotiations; and
2. Be It Further Resolved That the Mayor be requested to write a letter to
Prime Minister Justin Trudeau and Aurora’s local Members of Parliament
reinforcing these concerns; and
3. Be It Further Resolved That those local Members of Parliament who have
not yet done so be urged to join the parliamentary auto caucus, advocating
for the well-being of Canada’s automotive sector; and
4. Be It Further Resolved That this motion be forwarded to the Association of
Municipalities of Ontario (AMO) and the Federation of Canadian
Municipalities (FCM) for further support.
Carried
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 11 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 12 of 15
9. Regional Report
None
10. New Business
Councillor Mrakas expressed safety concerns, in relation to the Highland Gate
development, regarding the numerous trucks that have lined up along Bathurst
Street before 7 a.m. Staff advised that this matter has been discussed with the
developer and contractor to ensure that this activity does not continue.
Councillor Gaertner inquired about the planned Town-wide parking study and
whether cul-de-sacs could be prioritized. Staff provided an update and agreed to
endeavour to address cul-de-sacs first and provide information to Council.
Councillor Gaertner inquired about the plans for more informative signage with
regard to off-leash dogs, and staff provided an update. Councillor Gaertner
suggested that this matter be included on the next meeting agenda of the Parks,
Recreation and Cultural Services Advisory Committee. Councillor Gaertner further
inquired about available budget funds for education, and staff provided an update.
Councillor Gaertner noted that an invasive species specialist from York Region will
be holding a workshop for municipal staff and suggested that staff attend.
Councillor Abel presented information regarding the “Making Peace” international
photo exhibit, currently on view in Toronto, and requested to bring forward a
motion to bring this exhibit to Aurora from October 29 to November 19, 2017.
Council consented on a motion by Councillor Abel and seconded by Councillor
Humfryes on a two-thirds vote to waive the requirements of the Procedure By-law to
permit a motion from Councillor Abel regarding the Making Peace Exhibit.
New Business Motion No. 1
Moved by Councillor Abel
Seconded by Councillor Kim
1. That the Town contribute up to $7,000 to the Making Peace Exhibit; and
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 12 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 13 of 15
2. That the funding source be the Council operating contingency account;
and
3. That this funding be conditional on the exhibit receiving at least $5,000 in
additional funding from outside sources; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
Councillor Humfryes referred to a memo received from David Tomlinson regarding
the Ivy Jay Community Nature Reserve, and staff provided an update.
11. Public Service Announcements
Councillor Kim expressed appreciation to staff and volunteers for the successful
Multi-Cultural Festival held on September 9, 2017, in Town Park. Councillor
Gaertner thanked Councillor Kim for bringing forward the idea of a Multi-Cultural
Festival to Aurora, and thanked Council for its support of the event.
Councillor Thom announced that the 6th annual Hillary House Ball will be held on
Saturday, October 21, 2017, at the King Valley Golf Club with doors opening at 6
p.m. and dinner at 7 p.m. He noted that the Aurora Historical Society is presenting
the Ball, which will have a theme of Aurora in 1867 in celebration of Canada 150,
and that the event benefits the Hillary House National Historic Site.
Councillor Humfryes extended a reminder about the Aurora Farmers’ Market and
Artisan Fair held every Saturday from 8 a.m. to 1 p.m. in Town Park.
Councillor Abel acknowledged the successes of various Town events including the
Concerts in the Park series, Ribfest, Aurora Farmers’ Market, Music Festival, and
Multi-Cultural Festival, and expressed appreciation to staff and volunteers.
Councillor Thompson extended a reminder regarding the Joint Operations Centre
open house, to which the public is invited, is being held from 10 a.m. to noon on
Saturday, September 16, 2017.
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 13 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 14 of 15
Councillor Thompson noted that the Aurora Tigers will be playing their home
opener game on Friday, September 15, 2017.
Councillor Mrakas announced that the Queen’s York Rangers Army Cadet Corps
will be holding its 50th anniversary reunion at the Aurora Legion starting at 6 p.m.
on Saturday, September 23, 2017.
Councillor Mrakas announced that a mobile scavenger hunt called “Hidden Aurora”
will be held on Saturday, September 30, 2017, starting at the Armoury in Town
Park at 10:15 a.m., noting that this free event is open to all ages.
Councillor Mrakas announced that a Trailblazer Music Festival will be held on
Saturday, September 30, 2017, as part of Culture Days, at the Armoury in Town
Park, with open mic from noon to 2 p.m. and live bands from 3 to 10 p.m.
Councillor Mrakas extended a reminder about the Magna Hoedown event being
held on Friday, September 15 and Saturday, September 16, 2017.
Mayor Dawe noted that the Town’s Architectural Salvage Program has collected
more than 70 heritage doors and a door giveaway will be held at the Old Library,
56 Victoria Street, from 6 to 8 p.m. on Wednesday, September 13, 2017.
Mayor Dawe announced that the Town and Aurora Chamber of Commerce will be
co-hosting a Town Hall regarding Bill 148, Fair Workplaces, Better Jobs Act, 2017,
from 7 to 9 p.m. in Council Chambers on Monday, September 25, 2017.
Councillor Humfryes advised that a candlelight vigil will be held by the Cadets at
the Aurora Cemetery starting on the night of Saturday, September 16, 2017,
followed by a service at 2 p.m. on Sunday, September 17, 2017.
Councillor Thompson announced that the Aurora Soccer Club will be hosting the
Royal Artillery Football Club at the Highland field on Saturday, September 16,
2017, with games at 1 p.m. and 3 p.m.
12. By-laws
Moved by Councillor Thom
Seconded by Councillor Pirri
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 14 of 15
Council Meeting Minutes
Tuesday, September 12, 2017 Page 15 of 15
That the following by-laws be enacted:
(a) By-law Number 6005-17 Being a By-law to exempt Blocks 249 and 250 on
Plan 65M-4461 from Part-Lot Control (Mattamy (Aurora) Limited).
(b) By-law Number 6006-17 Being a By-law to amend By-law Number 5691-15,
to establish a Committee of Adjustment and appoint members to the
Committee of Adjustment.
Carried
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Abel
Seconded by Councillor Thompson
That the following confirming by-law be enacted:
By-law Number 6007-17 Being a By-law to Confirm Actions by Council Resulting
from a Council Meeting on September 12, 2017.
Carried
15. Adjournment
Moved by Councillor Kim
Seconded by Councillor Humfryes
That the meeting be adjourned at 10:27 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk
The minutes of the Council meeting of September 12, 2017, are subject to final approval
by Council on September 26, 2017.
Council Meeting Agenda
Tuesday, September 26, 2017
Item C2
Page 15 of 15
Town of Aurora
Council Closed Session
Public Minutes
Holland Room
Aurora Town Hall
Tuesday, September 12, 2017
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Mrakas
(arrived 5:51 p.m.), Pirri (arrived 5:53 p.m.), Thom, and
Thompson
Members Absent Councillors Humfryes and Kim
Other Attendees Doug Nadorozny, Chief Administrative Officer, Marco
Ramunno, Director of Planning and Building Services, Al
Downey, Director of Parks, Recreation and Cultural Services,
Patricia De Sario, Town Solicitor, Anthony Ierullo, Manager of
Long Range and Strategic Planning, and Michael de Rond,
Town Clerk
The Chair called the meeting to order at 5:48 p.m.
Council consented to recess at 5:48 p.m. to resolve into a Closed Session.
Council reconvened into open session at 6:20 p.m.
Council recessed at 6:20 p.m., and reconvened at 6:50 p.m.
1. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Thom
That the agenda as circulated by Legislative Services, with the following addition, be
approved:
Council Meeting Agenda
Tuesday, September 26, 2017
Item C4
Page 1 of 4
Council Closed Session Public Minutes
Tuesday, September 12, 2017 Page 2 of 4
• Personal matters about an identifiable individual, including Town or
local board employees (section 239(2)(b) of the Municipal Act, 2001);
Re: Verbal Update from the Town Solicitor
Carried
2. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Consideration of Items Requiring Discussion
Moved by Councillor Gaertner
Seconded by Councillor Thompson
That Council resolve into Closed Session to consider the following matters:
1. A proposed or pending acquisition or disposition of land by the Town of local
board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session
Report No. PBS17-072 – Agreement of Purchase and Sale – 95 Eric T. Smith
Way
2. Personal matters about an identifiable individual, including Town or local board
employees (section 239(2)(b) of the Municipal Act, 2001); Re: Verbal Update
from the Town Solicitor (Added Item)
Carried
Moved by Councillor Pirri
Seconded by Councillor Thom
That the Council Closed Session be reconvened into open session to rise and report
from Closed Session.
Carried
Council Meeting Agenda
Tuesday, September 26, 2017
Item C4
Page 2 of 4
Council Closed Session Public Minutes
Tuesday, September 12, 2017 Page 3 of 4
1. A proposed or pending acquisition or disposition of land by the Town of
local board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed
Session Report No. PBS17-072 – Agreement of Purchase and Sale – 95
Eric T. Smith Way
Moved by Councillor Pirri
Seconded by Councillor Abel
1. That Closed Session Report No. PBS17-072 be received; and
2. That the confidential direction to staff be confirmed.
Carried
2. Personal matters about an identifiable individual, including Town or local
board employees (section 239(2)(b) of the Municipal Act, 2001); Re: Verbal
Update from the Town Solicitor (Added Item)
Moved by Councillor Pirri
Seconded by Councillor Abel
1. That the verbal update from the Town Solicitor be received; and
2. That the confidential direction to staff be confirmed.
Carried
4. By-laws
Moved by Councillor Abel
Seconded by Councillor Gaertner
That the following confirming by-law be enacted:
6004-17 Being a By-law to Confirm Actions by Council Resulting from a Council
Closed Session Meeting on September 12, 2017.
Carried
Council Meeting Agenda
Tuesday, September 26, 2017
Item C4
Page 3 of 4
Council Closed Session Public Minutes
Tuesday, September 12, 2017 Page 4 of 4
5. Adjournment
Moved by Councillor Kim
Seconded by Councillor Thom
That the meeting be adjourned at 6:52 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk
The public minutes of the Council Closed Session of September 12, 2017, are subject to
final approval by Council on September 26, 2017.
Council Meeting Agenda
Tuesday, September 26, 2017
Item C4
Page 4 of 4
Town of Aurora
Council Report No. FS17-041
Subject: 2018 Capital Investment Program and Ten Year Asset Management
Plan Overview
Prepared by: Jason Gaertner, Manager, Financial Planning
Department: Financial Services
Date: September 26, 2017
Recommendation
1.That Report No. FS17-041 be received; and
2.That the draft 2017 Ten Year Capital Investment Plan and draft 2018 Capital
Budgets be received and referred to the Budget Committee meeting
scheduled for October 14, 2017.
Executive Summary
On October 14, 2017 the budget committee will commence its review of the Town’s
Asset Management Plan’s draft 2017 Ten Year Capital Investment Plan; as well as its
draft 2018 capital budgets. In support of this review, budget committee members will
receive at tonight’s meeting the following key documents:
•The Town’s approved asset management plan (AMP) which outlines the “how” of
the Town’s asset planning and management methodologies, including an
assessment of the overall condition of the Town’s depreciating assets. A detailed
review and update of this plan is undertaken every four years, aligning with
Council’s term in office.
•The AMP’s draft 2017 Ten Year Capital Investment Plan which is derived based
upon the methodologies set out in the AMP, setting out specific capital
investments required in order to maintain the serviceability of existing town
assets, as well as new assets required or anticipated in order to service and
meet the expectations of the growing community. This component of the Town’s
AMP is updated on an annual basis.
Council Meeting Agenda
Tuesday, September 26, 2017
Item R1
Page 1 of 13
September 26, 2017 Page 2 of 13 Report No. FS17-041
• The draft detailed 2018 proposed capital budgets for review and approval,
representing a highly detailed breakout of the 2018 items of the Ten Year Capital
Plan.
Background
An asset management plan has become the foundation upon which Town asset
decisions are based
The Province of Ontario requires all municipalities to have in place a Council approved
Asset Management Plan. An approved AMP has become the foundation upon which the
Town’s asset decisions are based; as well as an essential application requirement for all
municipal requests for provincial or federal infrastructure funding.
A Ten Year Capital Investment Plan assists the Town in ensuring the long term
sustainability of each of its assets
Complementing the Town’s AMP is its annual Ten Year Capital Investment Plan
representing a consolidation of the anticipated needs of all Town departments. This plan
is intended to assist the managers responsible for each asset category to carefully plan
the long term sustainability of each asset, and ensure appropriate and timely budgeting
for the replacement of assets at the optimal time, balancing available funding, with the
need and condition of the asset and its service standard.
The plan is sorted into three sections: Repair and replacement of existing assets (R&R),
plans for growth and new assets (G&N), and periodic studies and other special projects
(S&O). This plan is reviewed and updated each year by staff and presented to Council
for its review and endorsement. It is important background material for the annual
capital budget review and approval processes.
In addition to ensuring the alignment of ten year capital plan funding recommendations
with defined AMP strategies, these recommendations also align with the following four
Council endorsed asset sustainability strategies:
1. The Town generally will not use debt to finance the major restoration or
replacement of its assets which were originally funded from development
charges or would be so funded if initially constructed today. To avoid incurring
debt, the Town will annually set aside sufficient reserves to provide for
existing asset sustainability.
Council Meeting Agenda
Tuesday, September 26, 2017
Item R1
Page 2 of 13
September 26, 2017 Page 3 of 13 Report No. FS17-041
2. Targets for R&R reserve funds future desired balances at the end of each ten
year planning period should be set equal to two times the average of the ten
year annual funding requirement for that period, reviewed annually.
3. Annual “tax cash to capital” funding will be apportioned pro rata amongst the
asset specific reserve funds for each asset category, including tax funded
Growth & New and Studies & Other.
4. Annual “tax cash to capital” budget amounts must achieve sustainable
infrastructure funding and should be reviewed annually as part of the ten year
capital plan update process to ensure annual contributions keep pace with
capital cost inflation, capital plan needs, and ultimately allowing for the
achievement of the goal of concluding each ten year planning period with
R&R reserve balances at approximately equal to their applicable ten year
average funding requirement for that period
The Town’s recommended 2018 capital budgets are built upon the foundation as
set out in the Town’s AMP
As part of its review of the Ten Year Capital Investment Plan, staff have undertaken its
usual detailed review and documentation of their recommended 2018 capital budgets.
This review considers several factors including the foundations as set out in the Town’s
AMP, available reserve funding, as well as other key Town priorities.
NOTE: The budget binder materials referenced in this report will be distributed at the
September 26, 2017 Council meeting for review prior to the first formal budget
committee review meeting which has been scheduled for 9:00 a.m. Saturday October
14, 2017. All materials will be available from the Towns’ web site shortly after the
September 26th meeting.
Analysis
Asset Management Plan (AMP)
The primary objective of an AMP is to maximize benefits, control risks, and provide a
satisfactory level of service to the community in a sustainable manner. Infrastructure
management ensures that the Town is capable of providing the desired level of service
to support attaining the Town’s high level strategic goals. The AMP is a strategic
document stating the characteristics and condition of infrastructure assets, levels of
service expected from them, planned actions to ensure that assets are providing the
Council Meeting Agenda
Tuesday, September 26, 2017
Item R1
Page 3 of 13
September 26, 2017 Page 4 of 13 Report No. FS17-041
expected level of service and financing strategies to implement the planned actions.
The overall intent of the AMP is to help the Town ensure investments are made at the
right time, future repair and rehabilitation costs are minimized, and municipal assets are
being appropriately maintained.
The Town’s AMP is an outcome of its stewardship responsibilities: how we plan to look
after what we own. In addition, the Town has also incorporated future growth and future
required asset investments into its plan in order to document what new assets it plans to
invest in as the community grows, including how it plans to finance those investments.
The growth side of the plan becomes an input into the existing asset replacement side
of the plan, as these new growth driven assets begin to require replacement as well,
sometimes within the same 10-year period, such as for new fleet light vehicle additions.
The Town’s AMP under goes a comprehensive review and update once every four
years. This four year period aligns with Council’s term in office period. Some financial
tables included in the AMP are updated annually.
A copy of the town’s AMP will be included in the budget binder.
2017 Ten Year Capital Investment Plan – Totals $259,989,700
This year’s ten year capital plan contains detailed plans for assets showing the
approved 2017 capital budget, plus ten forecast years from 2018 to 2027. It is the result
of a comprehensive review and update undertaken by each asset manager of the 2016
Ten Year Capital Investment Plan.
The ten year plan shows a planned investment requirement of $261 million total over
the next ten years; $123 million for R&R, $135 million for G&N assets, and $3 million for
S&O. The Town’s updated Ten Year Capital Investment Plan is included in the budget
binder. The committee is encouraged to review this material in detail, and raise
questions with regard to any proposed project, with a particular review of the first three
years of the plan, as well as any significant one-time projects appearing in the plan.
Comparing the previous ten year capital plan and this year’s ten year capital plan the
change in the average required investment per year is as follows:
Council Meeting Agenda
Tuesday, September 26, 2017
Item R1
Page 4 of 13
September 26, 2017 Page 5 of 13 Report No. FS17-041
Table 1: Historic and Planned Average Annual Investment
Ten Year Average Annual Required
Investment
2016 2017
Tax Funded:
R & R 6,100,400 7,574,000
G & N 9,515,100 11,879,500
S & O 323,000 246,900
15,938,500 19,747,000
Rates Funded:
3,483,400 3,494,600
The assets that the Town owns need to be segregated as to whether they are
maintained and funded by general taxation (“tax funded assets”), or whether they are
maintained and funded by utility rates (“rate funded assets”). Rates funded assets are
restricted to all underground water, sanitary sewer, and stormwater systems, pumping
stations, stormwater management ponds, storm drainage ditches, culverts and related
infrastructure. Tax funded assets are all other assets owned by the Town, including
fleet, equipment, technology assets, roads, sidewalks, street lighting, town facilities,
parks, fields and other structures, together with Aurora located fire halls. In an effort to
minimize the impact on these core funding sources, both the tax and rate funded capital
requirements are subsidized through any other available funding sources, if any, such
as provincially or federally available grant monies.
The Town receives both Federal Gas Tax and Ontario Community Infrastructure Fund
(OCIF) allocations each year. To simplify the financial planning and reporting, while
remaining segregated in the Town’s books, these funds are notionally pooled with the
Town’s tax cash to capital amount for funding tax supported infrastructure capital
reserves. These two grant amounts are used exclusively to fund the first requirements
of the roads asset category, with other tax cash used to complete the funding allocation
requirements for roads. Accordingly, gas tax and OCIF are only used by the Town to
fund roads projects, despite their eligibility to fund other types of projects.
As will be seen in the next section of this report, the funding strategy of the ten year
capital plan hinges on the reliability, completeness and reasonableness of this plan. If
the planned spend is inflated, the funding strategy will impose an unnecessary burden
on taxpayers and the annual budget. Contrary, if the ten year plan is understated, the
funding strategy employed will be insufficient in providing for the real needs of the
Town. While this plan is updated each year in detail by staff, it is important for Council to
identify any projects contained in the plan which may require further discussion.
Amendments can be made by removing projects altogether or amending the planned
timing of projects to more realistically align with the expectations of Council.
Council Meeting Agenda
Tuesday, September 26, 2017
Item R1
Page 5 of 13
September 26, 2017 Page 6 of 13 Report No. FS17-041
Repair & Replacement (R&R)
Optimally staff recommend that the annual funding of capital R&R match the ten year
planned average spend. Currently, the annual funding compared to annual planned
averages spend is as follows:
Table 2: Budget Funding Compared to Average Annual Planned Investment
2017 Ten Year
Avg. R&R
Requirement*
Ten Year
Average Gas
Tax and OCIF
funding
expected
2018 Draft Cash
to Capital
Funding
Funding
(Short-fall) /
Surplus
Tax Funded (7,443,900) 2,832,000 3,469,400 (1,142,500)
Rate
Funded 3,494,600 0 4,200,000 705,400
*Ten Year Ave R&R Requirement is net of all other funding sources.
The 2017 ten year average R&R requirement presented in the above table reflects the
portion of the total $7,574,000 R&R tax funded asset requirement that the town is
unable to subsidize through other available funding sources such as provincial or
federal infrastructure grants. As per the above table, we see that the annual tax
contribution to capital for R&R is less than the average annual spend by $1,142,500 per
year over the ten year period. This represents the equivalent of an unfunded 2018 tax
rate pressure of 2.7%. This short-fall will be addressed by the proposed cash to capital
increases recommended in Table 3 below.
The 2018 contribution from utility rates is more than is required for the next ten year
period average requirement as it is based upon a much longer time horizon (50 to 100
years). This is done in an effort to grow these related reserve balances in preparation
for the future when the very expensive R&R costs for the Town’s underground
infrastructure begin arising as they reach the end of their useful lives. Annual utility
budgets consider this updated plan and long term funding needs.
Overall Cash to Capital Contributions to Reserves
Overall in 2017, excluding the receipt of federal gas tax and Ontario Community
Infrastructure Funding (OCIF), the tax base contributed $4,837,800 to the capital
reserves for infrastructure. This amount gets immediately allocated amongst R&R, G&N
and S&O capital reserves. As infrastructure costs increase with inflation, so to must the
annual contribution from the tax base. Otherwise, the inflationary growth of future R&R
requirements will out-pace the growth of available reserve balances resulting in
insufficient funds being available when required in the mid to longer term future.
Council Meeting Agenda
Tuesday, September 26, 2017
Item R1
Page 6 of 13
September 26, 2017 Page 7 of 13 Report No. FS17-041
The Town’s financial goal is to grow its infrastructure reserve balances to “two times the
average annual spend requirement” by the end of the ten year plan period. In order to
achieve this goal the Town will require a minimum increase to the prior year’s cash to
capital contribution as outlined in Table 3 below. The following schedule of increases to
the base cash to capital contribution each year has been designed to achieve a more
manageable annual budget impact:
Table 3: Proposed Cash to Capital Increases for Infrastructure Sustainability as a
percentage of the prior year’s tax levy
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
0.60% 0.50% 0.70% 0.70% 0.80% 0.80% 0.80% 0.90% 0.90% 0.90% 1.00%
In recognition of growing inflationary and aging asset pressures, staff recommend the
above noted rates of growth for the next 10 years. This requirement would be funded
out of the annual 1.0% recommended tax increase in support of fiscal strategies, such
as this and the continued reduction in the Town’s reliance upon supplementary tax and
interest from hydro proceeds revenue. No annual operating budget surplus contributions
to these reserves are included in this forecast model as surpluses of this nature are
difficult to project; however contributions of this nature will only serve to reduce the
impact of inflationary pressures on the plan and contributions.
Projected Ten Year Financial Performance of the Repair and Replacement Reserves
While individual asset category reserves are kept, on a consolidated level, the Town’s
R&R reserves which are tax funded can be summarized as follows:
Consolidated Tax Based Repair & Replacement Reserve Performance
This graph illustrates the annual planned spend to be funded from these reserves,
based upon the updated 2017 ten year capital plan. It is important to note that this
identified planned spend does not represent the full planned R&R spend for each year,
Council Meeting Agenda
Tuesday, September 26, 2017
Item R1
Page 7 of 13
September 26, 2017 Page 8 of 13 Report No. FS17-041
rather it is only the portion of the full planned spend that has not been funded through
an alternative source of revenue such as grants, gas tax or other external funding. The
above graphic reflects an expected consolidated reserves fund balance at the end of
each year, and the expected total cash to capital contribution to flow into these reserves
each year. Looking at the far right hand side, the Town’s target of achieving an ending
reserve balance of approximately two times the average annual spend for that planning
period is presented. As can be seen above, the tax funded R&R reserves, as a group,
do reach the desired planning period end reserve balance target. However, finance staff
believe that the captured R&R requirements in the latter years of this planning horizon
may be incomplete, thus producing healthier than expected reserve balances. A similar
analysis to that presented above for the Town’s other key capital funding reserves can
be found within the detailed ten year capital plan under the “Funding Sources” section.
Each year, this model must be reviewed in order to ensure that the ten year plan for the
cash to capital contributions remains sustainable and balanced with the capital
requirements of the plan, with an expectation of annual cash to capital increases in the
long term that keep pace with the inflationary pressures placed on capital program
costs. It is important to note that the planned annual contribution increases as set out in
Table 3 are based only on the data contained in the most current 10 year plan, and are
revisited each year based upon all new available information that has been acquired as
part of the most recent capital update process.
Since the preparation of the ten year capital plan, and the resulting analysis, staff note
that the speed of the development of the 2C lands continue to be more accelerated than
originally planned. This produces higher ending reserve balances for DC reserves, as
the associated spending plans for these funds have not yet been accelerated as quickly,
due to the long lead time necessary to implement large capital projects such as the
planned new community center.
Draft 2018 Capital Budgets
For 2018, the capital budget continues to be segregated into three key groupings which
align with the conceptual differences in capital project funding sources, thus allowing for
a more focussed examination. These three sections being:
- Repair and Replacement (R&R) of existing Town infrastructure Capital
- Growth and New (G&N) Town Infrastructure Capital
- Major Studies and Other (S&O) Capital
Any applicable capital budget proposals received by staff as part of the Town’s May 31,
2017 public stakeholder 2018 operating and capital budget consultation have been
integrated into the draft 2018 capital plan for the budget committee’s consideration.
The Draft 2018 Repair and Replacement of existing Town infrastructure Capital
program, for both tax and rate funded assets, is summarized follows:
Council Meeting Agenda
Tuesday, September 26, 2017
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September 26, 2017 Page 9 of 13 Report No. FS17-041
2018 to 2027 average annual planned
requirement $11,022,000
2018 planned requirements as forecasted in
2016 ten year plan $12,726,800
2018 Draft Budget $13,406,300
Funded by:
Tax funded R&R reserves $7,064,700
Rate funded R&R reserves 3,680,100
Federal Gas Tax Grants 1,694,600
Ontario Community Infrastructure Grant 481,900
Growth & New reserve 250,000
EAB reserve 235,000
The recommended repair and replacement capital program for 2018 is included in the
budget binder, with details provided for each proposed project.
The Draft 2018 Growth & New Town Infrastructure for existing Town Infrastructure
Capital program for both tax and rate funded assets, is summarized as follows:
2018 to 2027 average annual planned
requirement $11,879,500
2018 planned requirements as forecasted in
2016 ten year plan $18,003,000
2018 Draft Budget $27,084,600
Funded by:
Development Charges $11,512,100
External Funding 7,151,300
Tax Funded G&N Reserve 6,972,800
Hydro Funds 1,100,000
Special Purpose Reserves 348,400
This capital program includes nine larger projects which include the new fire hall and
training center construction, Hallmark baseball diamonds, new recreation center design,
additional JOC work, a new 2C lands park, the construction of a parking lot and
playground at Stewart Burnett Park, continued advancement of the wildlife park
construction and Aurora promenade work. Hydro funding is proposed to advance the
cultural precinct master plan and the cultural master plan.
Council Meeting Agenda
Tuesday, September 26, 2017
Item R1
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September 26, 2017 Page 10 of 13 Report No. FS17-041
The recommended Growth and New Town Infrastructure Capital program for 2018 is
included in the budget binder.
The Draft 2018 Studies and Other Capital program, for both tax and rate funded assets,
is summarized as follows:
2018 to 2027 average annual planned
requirement $246,900
2018 planned requirements as forecasted in
2016 ten year plan $530,000
2018 Draft Budget $605,000
The recommended Studies and Other Capital program for 2018 is included in the
budget binder.
A 2018 capital budget binder is being distributed to members of Council at the meeting
of September 26, 2017. All such material will be subject to review and discussion by the
Budget Committee at its first scheduled budget review meeting to be held at 9am on
Saturday, October 14, 2017. The October 14th meeting will include a discussion on the
Ten Year Capital plan, and will then turn its attention to the detailed 2018 Capital
Budgets.
Advisory Committee Review
Not applicable
Financial Implications
With regards to the AMP and its associated Ten Year Capital Investment Plan, there are
no direct financial commitments being made in this report. The AMP and Ten Year
Capital Investment Plan are guidance and/or planning documents only, serving to assist
in asset repair and replacement decision points as well as long range financial planning.
These documents provide insight and opportunity to make financial planning
adjustments to avoid future financial pinch points or other problems arising. The AMP
and associated ten year plan also give clear insight to Council and to the public as to
planned projects well in advance, including the provision of further context such as the
priorities of individual projects relative to each other.
Staff recommend an equivalent tax increase amount of 0.5% to the tax cash to capital
contribution to be funded out of the total 1% tax increase for Town Fiscal Strategies that
will be included in the 2018 draft operating budget as per Council direction. This
Council Meeting Agenda
Tuesday, September 26, 2017
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September 26, 2017 Page 11 of 13 Report No. FS17-041
increased contribution in support of infrastructure is consistent with the
recommendations contained within this report. The remaining fiscal strategy funding will
be addressed as part of the annual operating budget in the early November.
The 2018 Draft Capital Budget proposes a total capital program of $41,095,900. The
most recent seven years of approved total capital budgets are outlined below for
comparison.
Communications Considerations
Financial Services and Corporate Communications have worked closely to develop a
comprehensive communication plan around the Town’s 2018 capital and operating
budget. The plan was developed with the intent of increasing public participation in the
budget process.
One new addition to this plan for 2018 was the 2018 Public Stakeholder Operating and
Capital Budget consultation which was held on May 31, 2017 from which valuable input
was received and subsequently integrated into the Town’s draft capital and operating
budgets.
Staff also released a Citizen Budget online survey tool to allow residents to submit
feedback on how their tax dollars are spent. Feedback from the survey will serve to
inform the operating budget. In order to engage citizens and increase understanding of
municipal taxes and the budget process, the Town will continue to make available the
three educational videos entitled: How your Town Budget Works, How Property
Assessment and Taxation Works and How my Tax Dollars are Spent. The Citizen
Budget tool and the budget videos have been promoted extensively through the Town
website, social media, media release, online newspapers, partner web sites, digital
Council Meeting Agenda
Tuesday, September 26, 2017
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September 26, 2017 Page 12 of 13 Report No. FS17-041
screens, email blasts, newspaper advertisements, postcards, banner displays in Town
Hall and through in-person public engagement at Town facilities and Town events.
In addition to the above mentioned channels, budget meetings are open to the public
and Corporate Communications will continue to promote these meetings through the
website, social media and the Notice Board.
Link to Strategic Plan
Developing the annual capital budget supports all aspects of the Strategic Plan. In
particular, outlining and understanding the Town’s long term financial planning and use
of financial reserves to buffer related fluctuations in financial requirements from year to
year contribute to achieving the Strategic Plan’s guiding principle of “Leadership in
Corporate Management” and improves transparency and accountability to the
community.
Alternative(s) to the Recommendation
1. Council may choose to accept, amend or reject any or all of the recommendations of
this report.
2. Council may provide alternative directions with respect to the Ten Year Capital Plan
contents, including the detailed 2018 Capital Plan.
Conclusions
The 2018 recommended capital investment budget is introduced by this report.
Committee will now begin its detailed reviews of the Ten Year Capital Investment Plan
and the 2018 Capital Budgets.
All Budget Committee meetings are open to the public. Members of the public interested
in providing input to these proceedings are encourage to attend as early in the process
as possible, or to provide their comments by email through the Town’s website at
www.aurora.ca; or by email to OurTownBudget@Aurora.ca. All constructive input
related to the 2018 Capital Budgets is welcomed; however no formal funding requests
can be received via this mechanism. Any email submission comments will be
summarized and presented to Committee as they are submitted. Submissions relating
to the 2018 operating budget will be retained and presented at the appropriate time to
Committee.
Council Meeting Agenda
Tuesday, September 26, 2017
Item R1
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Council Meeting Agenda Tuesday, September 26, 2017Item R1 Page 13 of 13
Motion for Which Notice Has
Been Given (September 19, 2017) Councillor Tom Mrakas
Date: September 26, 2017
To: Mayor and Members of Council
From: Councillor Mrakas
Re: Aurora Christmas Market (Outdoor)
Whereas special events align with Objective 3: Celebrating and promoting our culture
and Objective 5: Strengthening the fabric of our community, of the Town’s Strategic
Plan; and
Whereas the revitalization of the downtown core is a key priority for our businesses and
residents;
1. Now Therefore Be It Hereby Resolved That staff develop a new special event—a
one night, outdoor Aurora Christmas Market—to be held prior to Christmas 2017 in
Library Square; and
2. Be It Further Resolved That staff report back to Council with dates and costs
associated with holding a 2017 Aurora Christmas Market for Council’s approval; and
3. Be It Further Resolved That staff include costs associated with holding a 2018
Aurora Christmas Market as a budget option in the 2018 Draft Operating Budget for
consideration by Budget Committee.
Council Meeting Agenda
Tuesday, September 26, 2017
Motion (a)
Page 1 of 1
The Corporation of The Town of Aurora By-law Number XXXX-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on September 26, 2017.
The Council of the Corporation of The Town of Aurora hereby enacts as
follows:
1. That the actions by Council at its Council meeting held on September 26,
2017, in respect of each motion, resolution and other action passed and
taken by the Council at the said meeting is, except where prior approval of
the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary in that behalf and the Clerk is hereby authorized and directed to
affix the corporate seal to all such documents.
Enacted by Town of Aurora Council this 26th day of September, 2017.
___________________________________
Geoffrey Dawe, Mayor
___________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda Tuesday, September 26, 2017 Confirming By-law Page 1 of 1
Public Release
September 26, 2017
Town of Aurora
Additional Items to
Council Meeting Agenda
Tuesday, September 26, 2017
7 p.m., Council Chambers
• Presentation (b) Ashley Woods, Curator of Making Peace Exhibition
Re: Overview of Making Peace Outdoor Exhibition