AGENDA - Council - 20170912
Council
Meeting Agenda
Tuesday, September 12, 2017
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
September 8, 2017
Town of Aurora
Council Meeting Agenda
Tuesday, September 12, 2017
7 p.m., Council Chambers
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Presentations
(a) Kristen Dajia, Chair, Education Committee, and Karen Merk, Project
Manager, Sports History Alive, Aurora Sports Hall of Fame
Re: Sports History Alive Program
4. Delegations
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda items, C1 to C6 inclusive, be approved:
Council Meeting Agenda
Tuesday, September 12, 2017 Page 2 of 4
C1. General Committee Meeting Report of September 5, 2017
Recommended:
1. That the General Committee meeting report of September 5, 2017, be
received and the recommendations carried by the Committee approved.
C2. Council Meeting Minutes of July 11, 2017
Recommended:
1. That the Council meeting minutes of July 11, 2017, be adopted as printed
and circulated.
C3. Council Closed Session Minutes of September 5, 2017
(confidential attachment)
Recommended:
1. That the Council Closed Session minutes of September 5, 2017, be
adopted as printed and circulated.
C4. Council Closed Session Public Minutes of September 5, 2017
Recommended:
1. That the Council Closed Session Public minutes of September 5, 2017,
be adopted as printed and circulated.
C5. Audit Committee Meeting Minutes of June 27, 2017
Recommended:
1. That the Audit Committee meeting minutes of June 27, 2017, be received
and the recommendations carried by the Committee approved.
C6. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of June 23, 2017
Recommended:
Council Meeting Agenda
Tuesday, September 12, 2017 Page 3 of 4
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of June 23, 2017, be received for
information.
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. FS17-045 – Additional Information to GC Item R4 – FS17-034 – Changes
to the Practice and Processes of the Assessment Review
Board
Recommended:
1. That Report No. FS17-045 be received for information.
R2. PRCS17-033 – Award of Tender 2017-103-PRCS – Removal and
Disposal of Topsoil from 95 Eric T. Smith Way
Recommended:
1. That Report No. PRCS17-033 be received; and
2. That the allocation of $1,109,348 from the proceeds of Land Sales
Reserve be approved; and
3. That Tender 2017-103-PRCS Removal and Disposal of Topsoil from 95
Eric T. Smith Way be awarded to 1124760 Ontario Inc. o/a Tricon
Contracting Ltd. at $1,057,040, excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
R3. PBS17-073 – Sign Variance Appeal to Council – 330 McClellan Way
(Additional Information)
(Report to be provided separately upon availability.)
7. Notices of Motion
Council Meeting Agenda
Tuesday, September 12, 2017 Page 4 of 4
8. Motions
(a) Mayor Dawe
Re: Protecting the Automotive Sector
9. Regional Report
10. New Business
11. Public Service Announcements
12. By-laws
Recommended:
That the following by-laws be enacted:
(a) By-law Number XXXX-17 Being a By-law to exempt Blocks 249 and 250
on Plan 65M-4461 from Part-Lot Control (Mattamy (Aurora) Limited).
(b) By-law Number XXXX-17 Being a By-law to amend By-law Number 5691-
15, to establish a Committee of Adjustment and appoint members to the
Committee of Adjustment.
13. Closed Session
14. Confirming By-law
Recommended:
That the following confirming by-law be enacted:
By-law Number XXXX-17 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting on September 12, 2017.
15. Adjournment
Town of Aurora
General Committee Meeting Report
Council Chambers, Aurora Town Hall
Tuesday, September 5, 2017
Attendance
Council Members Councillor Pirri in the Chair; Councillors Abel, Gaertner, Humfryes
(arrived 7:12 p.m.), Kim, Mrakas, Thom, Thompson, and Mayor
Dawe
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Al Downey, Director of Parks, Recreation and
Cultural Services, Marco Ramunno, Director of Planning and
Building Services, Stephanie Mackenzie-Smith, Manager of
Corporate Communications, Slav Szlapczynski, Associate Solicitor,
Michael de Rond, Town Clerk, and Linda Bottos, Council/
Committee Secretary
The Chair called the meeting to order at 7 p.m.
General Committee consented to recess the meeting at 8:59 p.m. and reconvened the
meeting at 9:10 p.m.
1. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
• Delegation (a) Chris Barnett, representing Biddington Homes Aurora Inc., Re:
Item R7 – PBS17-065 – Proposals for Zoning By-law Amendment Applications
Council Meeting Agenda
Tuesday, September 12, 2017
Item C1
Page 1 of 11
General Committee Meeting Report
Tuesday, September 5, 2017 Page 2 of 11
• Delegation (b) David Heard, representing The Great Canadian Songbook, Re:
Aurora’s Vinyl Research Library
• Delegation (c) Michael S. Manett, representing Vello Holdings Ltd., Re: Item R5
– PBS17-061 – Sign Variance Appeal to Council – 330 McClellan Way
• Item C10 – Heritage Advisory Committee Meeting Minutes of July 17, 2017
• Item R9 – Summary of Committee Recommendations Report No. 2017-08
• Item R10 – Memorandum from Director of Planning and Building Services, Re:
Additional Information to Item R8 – PBS17-066 – Award of Contract for Library
Square Site Plan
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
None
4. Delegations
(a) Chris Barnett, representing Biddington Homes Aurora Inc.
Re: Item R7 – PBS17-065 – Proposals for Zoning By-law Amendment
Applications
Mr. Barnett spoke in support of the request that the Zoning By-law Amendment
Proposal for 46 St. John’s Sideroad (Biddington Homes Aurora Inc.) be
received as a Zoning By-law Amendment Application, and noted that an
Official Plan Amendment application would also be submitted.
General Committee received and referred the comments of the delegation to
Item R7.
Council Meeting Agenda
Tuesday, September 12, 2017
Item C1
Page 2 of 11
General Committee Meeting Report
Tuesday, September 5, 2017 Page 3 of 11
(b) David Heard, representing The Great Canadian Songbook
Re: Aurora’s Vinyl Research Library
Mr. Heard expressed appreciation to staff and Committee members who were
involved with The Great Canadian Songbook on Vinyl event. He presented an
overview of a plan to create Canada’s largest analog library, with a vision to
provide public access to a comprehensive analog collection for research and
healing, and a mission to curate a rare library collection of vinyl recordings.
General Committee received and referred the comments of the delegation to
staff.
(c) Michael S. Manett, representing Vello Holdings Ltd.
Re: Item R5 – PBS17-061 – Sign Variance Appeal to Council – 330
McClellan Way
Mr. Manett, on behalf of the owners of the plaza at 330 McClellan Way, noted
the letter circulated to Council, spoke to aspects of the sign variance request,
and addressed issues in the staff report. He requested that Council approve
the requested sign to assist with the ongoing maintenance and viability of the
plaza and its tenants.
General Committee received and referred the comments of the delegation to
Item R5.
5. Consent Agenda
General Committee recommends:
That the following Consent Agenda items, C1 to C10 inclusive, be approved:
C1. FS17-037 – Award of Contract – External Auditors
1. That Report No. FS17-037 be received; and
2. That BDO Canada be awarded the contract to provide external audit
services for the Town and the Library Board for a three-year period
commencing for the 2017 fiscal year-end for an annual fee of $33,788
Council Meeting Agenda
Tuesday, September 12, 2017
Item C1
Page 3 of 11
General Committee Meeting Report
Tuesday, September 5, 2017 Page 4 of 11
per year, plus an option to extend these services for an additional two
years; and
3. That the Treasurer be authorized to approve invoices for the base
services audit, plus any reasonable additional billings related to audit
assistance, additional audit work or services related to audit issues or
consultations in the context of preparing and auditing the annual financial
statements of the Corporation, to a total combined amount not to exceed
the provisions made for such in each budget year; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
C2. PBS17-059 – Request for Street Name Approval, Coppervalley Estates
Inc., 1756 St. John’s Sideroad, File Number: SUB-2015-05,
Related File Number: ZBA-2015-09
1. That Report No. PBS17-059 be received; and
2. That Street “A” within approved Site Plan SP-2015-05 be named Sikura
Circle:
Street “A” Sikura Circle
C3. PBS17-060 – Request for Street Name Approval, Shimvest Investments
Ltd., Block 161, Registered Plan 65M-4485, File Number:
SP-2016-05, Related File Numbers: SUB-2012-02, SPA-
2012-02
1. That Report No. PBS17-060 be received; and
2. That street “A’ within approved Site Plan SP-2016-05 be named Stubbs
Lane:
Street “A” Stubbs Lane
C4. Strategic Plan Steering Committee Meeting Minutes of May 4, 2017
1. That the Strategic Plan Steering Committee meeting minutes of May 4,
2017, be received for information.
Council Meeting Agenda
Tuesday, September 12, 2017
Item C1
Page 4 of 11
General Committee Meeting Report
Tuesday, September 5, 2017 Page 5 of 11
C5. Accessibility Advisory Committee Meeting Minutes of June 7, 2017
1. That the Accessibility Advisory Committee meeting minutes of June 7,
2017, be received for information.
C6. Finance Advisory Committee Meeting Minutes of June 13, 2017
1. That the Finance Advisory Committee meeting minutes of June 13, 2017,
be received for information.
C7. Environmental Advisory Committee Meeting Minutes of June 15, 2017
1. That the Environmental Advisory Committee meeting minutes of June 15,
2017, be received for information.
C8. Economic Development Advisory Committee Meeting Minutes of June
26, 2017
1. That the Economic Development Advisory Committee meeting minutes of
June 26, 2017, be received for information.
C9. Central York Fire Services – Joint Council Committee Meeting Minutes
of January 10 and February 7, 2017
1. That the Central York Fire Services – Joint Council Committee meeting
minutes of January 10 and February 7, 2017, be received for information.
C10. Heritage Advisory Committee Meeting Minutes of July 17, 2017
1. That the Heritage Advisory Committee meeting minutes of July 17, 2017,
be received for information.
Carried
6. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to consider items in the following order: R5, R7, R1, R2,
R8, R10, R3, R4, R6, and R9.
R1. FS17-038 – Intent to Consider Accessing Hydro Reserve Funds
Council Meeting Agenda
Tuesday, September 12, 2017
Item C1
Page 5 of 11
General Committee Meeting Report
Tuesday, September 5, 2017 Page 6 of 11
General Committee recommends:
1. That Report No. FS17-038 be received; and
2. That staff publish a public notice of Council’s intent to consider allocating
funding from the principal component of the Aurora Hydro Sale
Investment Reserve Fund as required of By-law No. 5439-12.
Carried
R2. IES17-037 – Winter Maintenance 2017/18 Report
General Committee recommends:
1. That Report No. IES17-037 be received; and
2. That the proposed operational changes for the 2017/18 winter
maintenance season as outlined in Table 2 be endorsed; and
3. That Capital Project No. 34413 – Specialized Snow Removal
Attachments, with a budget of $80,000 to be funded from the Roads and
Related Development Charges Fund, be approved; and
4. That winter roads and sidewalk maintenance standards remain
unchanged from the previous 2013/14 standards.
Carried
R3. CS17-018 – Power of Entry
General Committee recommends:
1. That Report No. CS17-018 be received; and
2. That the entry to private property notification process and immediate
access protocols for Municipal Law Enforcement Officers as outlined on
Attachment #1 be endorsed.
Carried
R4. FS17-034 – Changes to the Practice and Processes of the Assessment
Review Board
Council Meeting Agenda
Tuesday, September 12, 2017
Item C1
Page 6 of 11
General Committee Meeting Report
Tuesday, September 5, 2017 Page 7 of 11
General Committee recommends:
1. That Report No. FS17-034 be received; and
2. That the Treasurer be delegated authority to appoint an Appeals
Representative and a Complaints Representative from time to time, and
as appropriate on a case by case basis, to represent the Town of Aurora
in property assessment appeal matters, as set out under the recently
amended Rules of Practice and Procedure of the Assessment Review
Board (ARB); and
3. That, as required by the ARB, the Appeals Representative as appointed
by the Treasurer be delegated full binding authority of the Town to
choose to initiate appeals, participate in appeals, discuss, negotiate and
settle assessment appeal cases, including the power to execute binding
minutes of settlement on behalf of the Town, all in the context of a formal
ARB assessment appeals proceeding.
Carried
R5. PBS17-061 – Sign Variance Appeal to Council – 330 McClellan Way
General Committee recommends:
1. That Report No. PBS17-061 be received; and
2. That the request for a variance to Sign By-law No. 5840-16, as amended,
to allow one internally illuminated ground sign with sign area of 10 m2
and height of 7.3 m on the subject property where the Sign By-law does
not allow ground signs in any C1 zones, be denied.
Carried
R6. PBS17-064 – Sign Variance Request – 676 Wellington Street East, Unit B1
General Committee recommends:
1. That Report No. PBS17-064 be received; and
Council Meeting Agenda
Tuesday, September 12, 2017
Item C1
Page 7 of 11
General Committee Meeting Report
Tuesday, September 5, 2017 Page 8 of 11
2. That the request for a variance to Sign By-law No. 5840-16, as amended,
to allow 9.34 m2 wall sign on the south elevation of the premises located
at 676 Wellington Street East, Unit B1, whereas the Sign By-law allows
for a maximum 4.91 m2 wall sign on that elevation, be approved.
Carried
R7. PBS17-065 – Proposals for Zoning By-law Amendment Applications
General Committee recommends:
1. That Report No. PBS17-065 be received; and
2. That the Zoning By-law Amendment Proposal for 46 St. John’s Sideroad
(Biddington Homes Aurora Inc.) be received as a Zoning By-law
Amendment Application.
Carried
R8. PBS17-066 – Award of Contract for Library Square Site Plan
General Committee recommends:
1. That Report No. PBS17-066 be received; and
2. That the contract for Request for Proposal No. 2017-96-PBS regarding
the preparation of a site plan for Library Square be awarded to The
Planning Partnership.
Carried
R9. Summary of Committee Recommendations Report No. 2017-08
General Committee recommends:
1. That Summary of Committee Recommendations Report No. 2017-08 be
received; and
2. That the Committee recommendations contained within this report be
approved.
Carried
Council Meeting Agenda
Tuesday, September 12, 2017
Item C1
Page 8 of 11
General Committee Meeting Report
Tuesday, September 5, 2017 Page 9 of 11
R10. Memorandum from Director of Planning and Building Services
Re: Additional Information to Item R8 – PBS17-066 – Award of Contract
for Library Square Site Plan
General Committee recommends:
1. That the memorandum regarding Additional Information to Item R8 –
PBS17-066 – Award of Contract for Library Square Site Plan be received
for information.
Carried
7. Notices of Motion
(a) Mayor Dawe
Re: Protecting the Automotive Sector
Whereas the auto sector directly employs more than 101,000 people in
Ontario, and indirectly supports the creation of more than 300,000 good jobs in
communities nationwide; and
Whereas the automotive industry represents Canada’s largest manufacturing
sector, Ontario’s chief export, and the economic lifeblood of hundreds of
Canadian communities; and
Whereas a thriving auto sector is an essential part of Aurora’s local economy,
stimulating growth, innovation, and good, high-paying jobs; and
Whereas Canada’s auto sector has been deeply integrated with that of the
United States since the early-20th century, as indicated by the 1965 Canada-
US Auto Pact; and
Whereas the North American Free Trade Agreement (NAFTA) governs nearly
every aspect of Canada and the United States’ economic relationship,
including the import and export of auto parts and vehicles; and
Whereas even minor changes to the established trade relationship between
Canada and the United States could have enormous consequences for
workers and consumers on both sides of the border; and
Council Meeting Agenda
Tuesday, September 12, 2017
Item C1
Page 9 of 11
General Committee Meeting Report
Tuesday, September 5, 2017 Page 10 of 11
Whereas in 2016 the governments of Ontario and Michigan signed a
Memorandum of Understanding calling for increased cooperation and
partnership between their two automotive sectors; and
Whereas the United States has announced its intent to renegotiate NAFTA;
and
Whereas Canada’s economic future and the continued well-being of Aurora’s
local economy depend on a thriving automotive sector.
1. Now Therefore Be It Hereby Resolved That Council join with Councils
across Ontario in calling on the federal government to make the protection
and growth of Canada’s automotive sector a key priority in the upcoming
NAFTA negotiations; and
2. Be It Further Resolved That the Mayor be requested to write a letter to
Prime Minister Justin Trudeau and Aurora’s local Members of Parliament
reinforcing these concerns; and
3. Be It Further Resolved That those local Members of Parliament who have
not yet done so be urged to join the parliamentary auto caucus, advocating
for the well-being of Canada’s automotive sector.
8. New Business
Councillor Kim inquired about the LED street lighting project, and staff advised that
an update would soon be provided to Council.
Councillor Kim inquired about the Hartwell Way bridge extension project, and staff
provided an update.
Councillor Kim inquired about the Mavrinac Park project, and staff provided an
update.
Councillor Kim inquired about the planned Open House for the new Joint
Operations Centre, and staff advised that this event would be held at 10 a.m. on
Saturday, September 16, 2017.
Council Meeting Agenda
Tuesday, September 12, 2017
Item C1
Page 10 of 11
General Committee Meeting Report
Tuesday, September 5, 2017 Page 11 of 11
Councillor Pirri expressed appreciation to the staff of Parks, Recreation and
Cultural Services for their excellent work on the new, fully accessible, Queen’s
Diamond Jubilee Park.
Councillor Mrakas inquired about the Leash-Free Dog Park projects, and staff
provided an update.
Councillor Mrakas advised that residents are concerned about the traffic
congestion on Metcalfe Street due to parking being allowed on both sides of the
street, and staff agreed to investigate this matter.
Councillor Mrakas advised that residents are concerned about the grass length in
the eastern areas of the Highland Gate development, and staff agreed to
investigate this matter.
9. Closed Session
None
10. Adjournment
The meeting was adjourned at 9:58 p.m.
_________________________________ _________________________________
Paul Pirri, Councillor Michael de Rond, Town Clerk
The report of the General Committee meeting of September 5, 2017, is subject to final
approval and endorsement of the recommendations by Council on September 12, 2017.
Council Meeting Agenda
Tuesday, September 12, 2017
Item C1
Page 11 of 11
Town of Aurora
Council Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, July 11, 2017
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes
(arrived 7:08 p.m.), Kim, Mrakas, Pirri, Thom, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Marco Ramunno, Director of Planning and
Building Services, Lisa Warth, Manager, Recreation, Patricia De
Sario, Town Solicitor, Michael de Rond, Town Clerk, and Sarah
Murray, Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
Council consented to recess the meeting at 8:54 p.m. and reconvened the meeting at
9:04 p.m.
Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 10:47 p.m., during the
consideration of Motion (a), and resumed the Chair at 10:59 p.m.
On a motion of Councillor Thompson seconded by Councillor Mrakas, Council
consented to extend the hour past 10:30 p.m.
On a motion of Councillor Thompson seconded by Councillor Abel, Council consented
on a two-thirds vote to extend the hour past 11 p.m.
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 1 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 2 of 23
1. Approval of the Agenda
Moved by Councillor Pirri
Seconded by Councillor Thom
That the agenda as circulated by Legislative Services, with the following additions,
be approved:
• Delegation (b) Troy Hourie, Aurora Village Ratepayers, Re: Item C1(R1) –
PBS17-050 – Applications for Official Plan Amendment, and Zoning By-law
Amendment, Aurora United Church
• Delegation (c) Susan Walmer, Highland Gate Ratepayers Association, and Jo-
Anne Bartholomew, Highland Gate Park Committee, Re: Item C1(R2) –
PRCS17-026 – Highland Gate Conceptual Parkland Design
On a two-thirds vote the motion
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Presentations
(a) Alan Dean, Sport Aurora
Re: Sport Aurora School Athletes of the Year
Mr. Dean presented Sport Aurora’s School Athletes of the Year, recognizing
their achievements.
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the presentation be received for information.
Carried
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 2 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 3 of 23
(b) Julie Stephenson, Youth Programmer, and Gregory Peri, Youth and
Community Development Coordinator, Recreation and Cultural Services
Re: 2017 John West Memorial "Leaders of Tomorrow" Scholarship
Award
Ms. Stephenson and Mr. Peri presented the 2017 John West Memorial
“Leaders of Tomorrow” Scholarship Award to Ms. Heba Shahaed, of Aurora
High School, recognizing her extensive volunteer involvement with her High
School and the community.
Moved by Councillor Gaertner
Seconded by Councillor Thompson
That the presentation be received for information.
Carried
4. Delegations
(a) Jennifer Bentley, Owner, and Jeremy Hamlin, Arborist
Re: Item R10 – Summary of Committee Recommendations Report No.
2017-07; Re: Heritage Advisory Committee Meeting Minutes of June
12, 2017; Re: Item 6 – Tree Removal Permit, 81 Catherine Avenue
Ms. Bentley and Mr. Hamlin spoke in opposition of the Heritage Advisory
Committee recommendation, noting they are requesting that the trees in
question be removed as they pose a potential safety hazard and interfere with
their proposed swimming pool.
Moved by Councillor Thom
Seconded by Councillor Gaertner
That the comments of the delegation be received and referred to Item R10.
Carried
(b) Troy Hourie, Aurora Village Ratepayers
Re: Item C1(R1) – PBS17-050 – Applications for Official Plan
Amendment and Zoning By-law Amendment, Aurora United Church
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 3 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 4 of 23
Mr. Hourie spoke in opposition to the approval of the Official Plan Amendment
and Zoning By-law Amendment.
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the comments of the delegation be received and referred to Item C1(R1).
Carried
(c) Susan Walmer, Highland Gate Ratepayers Association, and Jo-Anne
Bartholomew, Highland Gate Park Committee
Re: Item C1(R2) – PRCS17-026 – Highland Gate Conceptual Parkland
Design
Ms. Walmer and Ms. Bartholomew advised that their respective groups
recently struck a joint working committee toward reaching an agreement on
specific elements not detailed in the Minutes of Settlement for the proposed
Highland Gate Conceptual Parkland Design.
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the comments of the delegation be received and referred to Item C1(R2).
Carried
5. Consent Agenda
Council consented to consider Item C1 (sub-items C1, C3, R1, and R2) and C6 under
Section 6, Consideration of Items Requiring Discussion (Regular Agenda) as Items R12
and R13, respectively.
Moved by Councillor Thompson
Seconded by Councillor Kim
That the following Consent Agenda items, C1 (with the exception of sub-items C1,
C3, R1, and R2) to C5 inclusive, be approved:
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 4 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 5 of 23
C1. General Committee Meeting Report of July 4, 2017
1. That the General Committee meeting report of July 4, 2017, be received
and the following recommendations carried by the Committee be
approved:
(C2) FS17-031 – Award of Office Products and Supplies Agreement
1. That Report No. FS17-031 be received; and
2. That the contract award be made to Novexco Inc. to provide office
product supplies for a three (3) year term to April 30, 2020, to an
upset limit of $65,000 per year with two (2), one (1) year extension
option years; and
3. That the Director of Financial Services be authorized to extend the
optional years under the same terms and conditions of the initial
agreement, subject to satisfactory performance, adjusted to
prevailing approved budget amounts; and
4. That the Mayor and Town Clerk be authorized to execute the
necessary agreement including any and all documents and ancillary
agreements required to give effect to same.
(C4) Canada 150 Ad Hoc Committee Meeting Minutes of April 3, 2017
1. That the Canada 150 Ad Hoc Committee Meeting Minutes of April
3, 2017 be received for information.
(C5) Trails and Active Transportation Committee Meeting Minutes of
April 21, 2017
1. That the Trails and Active Transportation Committee meeting
minutes of April 21, 2017, be received for information.
(C6) Finance Advisory Committee Meeting Minutes of April 26, 2017
1. That the Finance Advisory Committee meeting minutes of April 26,
2017, be received for information.
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 5 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 6 of 23
(C7) Canada 150 Ad Hoc Committee Meeting Minutes of May 3, 2017
1. That the Canada 150 Ad Hoc Committee meeting minutes of May 3,
2017, be received for information.
(C8) Heritage Advisory Committee Meeting Minutes of May 8, 2017
1. That the Heritage Advisory Committee meeting minutes of May 8,
2017, be received for information.
(C9) Governance Review Ad Hoc Committee Meeting Minutes of
May 9, 2017
1. That the Governance Review Ad Hoc Committee meeting minutes
of May 9, 2017, be received for information.
(C10) Governance Review Ad Hoc Committee Meeting Minutes of
May 23, 2017
1. That the Governance Review Ad Hoc Committee meeting minutes
of May 23, 2017, be received for information.
(C11) Canada 150 Ad Hoc Committee Meeting Minutes of May 30, 2017
1. That the Canada 150 Ad Hoc Committee Meeting Minutes of May
30, 2017, be received for information.
(R3) PBS17-057 – Highland Gate Developments Inc., 21 Golf Links
Drive, File Numbers: OPA-2016-01, ZBA-2016-02 and
SUB-2016-01
1. That Report No. PBS17-057 be received for information.
(R4) PRCS17-025 – Sport Aurora and Sport Plan Funding Request
1. That Report No. PRCS17-025 be received; and
2. That Council enter into a Service Agreement with Sport Aurora Inc.
for the provision of services to fulfill the recommendations of the
Sport Plan in the amount of $93,692 until December 31, 2017; and
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 6 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 7 of 23
3. That the Director of Parks, Recreation and Cultural Services be
authorized to execute the necessary Agreement, including any and
all documents and ancillary agreements required to give effect to
same; and
4. That this report satisfies the Condition for Release of funds from the
2017 Operating Budget.
(R10) PBS17-039 – Application for Zoning By-law Amendment, BG
Properties Aurora Inc. (formerly Coutts), 14222,
14314, 14358 and 14378 Yonge Street, Related File:
SUB-2012-03, File Number: ZBA-2012-16
1. That Report No. PBS17-039 be received; and
2. That Application to Amend the Zoning By-law File No. ZBA-2012-
16 (BG Properties Aurora Inc.), to implement the proposed draft
plan of subdivision be approved; and
3. That the implementing Zoning By-law Amendment be presented at
a future Council meeting.
(R11) PBS17-047 – Applications for Zoning By-law Amendment, Draft
Plan of Subdivision and Draft Plan of Condominium,
Ballymore Building (South Aurora) Corporation,
14452 Yonge Street, Part Lot 75, Concession 1, File
Numbers: ZBA-2016-09, SUB-2016-02, CDM-2016-04
1. That Report No. PBS17-047 be received; and
2. That Application for Draft Plan of Subdivision SUB-2016-02
(Ballymore Building (South Aurora) Corporation) be approved,
subject to the conditions outlined in Schedule ‘A’ of this report; and
3. That Zoning By-law Amendment file ZBA-2016-09 (Ballymore
Building (South Aurora) Corporation) be approved, to zone the
subject lands from “Oak Ridges Moraine Rural (RU-ORM) Zone”
to “Detached Dwelling Second Density (R2-XX) Exception Zone”,
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 7 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 8 of 23
“Major Open Space (O-22) Exception Zone”, and “Oak Ridges
Moraine Environmental Protection (EP-ORM) Zone”; and
4. That the Application for Draft Plan of Condominium CDM-2016-04
(Ballymore Building (South Aurora) Corporation) be approved,
subject to the conditions outlined in Schedule ‘B’ of this report; and
5. That a total of 40 units of water and sewage capacity be allocated
to the Draft Plan of Subdivision; and
6. That the implementing by-laws be presented at a future Council
meeting; and
7. That the Mayor and Town Clerk be authorized to execute a
Subdivision Agreement, including any and all documents and all of
the Agreements referenced in the Conditions of Approval,
including any ancillary agreements required to give effect to same.
C2. Council Meeting Minutes of June 27, 2017
1. That the Council meeting minutes of June 27, 2017, be adopted as
printed and circulated.
C3. Council Public Planning Meeting Minutes of June 28, 2017
1. That the Council Public Planning meeting minutes of June 28, 2017, be
adopted as printed and circulated.
C4. Heritage Advisory Committee Meeting Minutes of June 12, 2017
1. That the Heritage Advisory Committee meeting minutes of June 12,
2017, be received for information.
C5. Council Closed Session Minutes of May 16 and May 23, 2017
1. That the Council Closed Session minutes of May 16 and May 23, 2017,
be adopted as printed and circulated.
Carried
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 8 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 9 of 23
6. Consideration of Items Requiring Discussion (Regular Agenda)
Items were considered in the following order: R12(C1), R12(C3), R12(R1), R12(R2),
R13, R10, R1, R2, R3, R4, R5, R6, R7, R8, R9, and R11.
R1. FS17-023 – 2018 Budget Preparation Directions
Moved by Councillor Thompson
Seconded by Councillor Thom
1. That Report No. FS17-023 be received; and
2. That the increase for the Aurora portion of the residential tax bill for the
2018 Base Operating budget be limited to the reported 12 months to
June 2017 Consumer Price Index (CPI) for the Toronto Area; and
3. That all fees, rates and charges be indexed by the same CPI reported
value unless precluded by legislation, and new revenue sources
identified where possible; and
4. That new tax revenue from new buildings be incorporated into the base
budget and be used to extend existing service levels to these new
properties, residents and businesses; and
5. That, for strategic priorities separately identified by Council, a further
increase be levied for such new funding; and
6. That, once the CPI factor is known and the growth estimated, the
Finance Advisory Committee provide each of the Library Board, the
Cultural Centre Board, and the Historical Society a designated 2018
budget funding amount for their respective budget development work;
and
7. That a “current plus three year forecast” operating budget be prepared,
and include a staffing needs analysis and forecast for the same period;
and
8. That the phase-in budget strategy currently approved for Fire Services
expansion be funded from within the inflationary and growth components
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 9 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 10 of 23
of the Base Operating Budget, as applicable, with any excess planned
increase being a separate component of the overall tax increase; and
9. That, in addition to the base budget increase for inflation, up to 1%
dedicated Fiscal Strategy tax levy increase be imposed to fund additional
contributions to Infrastructure Reserves in accordance with the long-
range fiscal strategies adopted in the recent 10 Year Capital and Asset
Management Plan, and any other fiscal strategy items.
On a recorded vote the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
R2. FS17-032 – Amendments to Procurement By-law
Moved by Councillor Thompson
Seconded by Councillor Thom
1. That Report No. FS17-032 be received; and
2. That a bylaw be enacted to amend By-law No. 5910-16, being a bylaw to
define the procurement policies and procedures for the Corporation of
the Town of Aurora, at the Council meeting of July 11, 2017.
On a recorded vote the motion
Carried
Yeas: 7 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Pirri, Thompson, and Mayor
Dawe
Voting Nays: None
Absent: Councillors Mrakas and Thom
R3. IES17-034 – Restoration of Retaining Wall and Stairs at the Temperance
Street Parking Lot
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 10 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 11 of 23
Moved by Councillor Abel
Seconded by Councillor Humfryes
1. That Report No. IES17-034 be received; and
2. That a new 2017 Capital Project No. 31173 “Temperance Street retaining
wall and stairs restoration” be approved in the amount of $60,000 funded
from the Roads & Related Repair and Replacement Reserve Fund.
On a recorded vote the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
R4. PRCS17-027 – Tax Exempt Status for Sports Dome
Moved by Councillor Thompson
Seconded by Councillor Thom
1. That Report No. PRCS17-027 be received; and
2. That the Aurora Sports Dome (Soccer Dome) be declared a Municipal
Capital Facility for the purposes of the municipality and for public use;
and
3. That a by-law be enacted authorizing the Mayor and Clerk to enter into a
Municipal Capital Facility Agreement with the operators of the Aurora
Sports Dome; and
4. That, once the Municipal Capital Facility Agreement is entered into, a by-
law be enacted to exempt the portion of the lands upon which the Aurora
Sports Dome is located from all of the taxes for municipal and school
purposes; and
5. That the Mayor and Town Clerk be authorized to execute any necessary
agreements, including any and all documents and ancillary agreements
required to give effect to same.
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 11 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 12 of 23
On a recorded vote the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
R5. PRCS17-029 – Purchase Order Increase for Program Guide Production
and Delivery
Moved by Councillor Thom
Seconded by Councillor Thompson
1. That Report No. PRCS17-029 be received; and
2. That the option to renew the York Region Media Group contract be
exercised for the third and final year of the Contract ending December
31, 2018; and
3. That Purchase Order No. 654 be increased by $38,000 excluding taxes,
to a total of $112,751.14 excluding taxes, to accommodate guide
production for 2018.
On a recorded vote the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
R6. Summary of Committee Recommendations Report No. 2017-06
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
1. That Summary of Committee Recommendations Report No. 2017-06 be
received; and
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 12 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 13 of 23
2. That the Committee recommendations contained within this report be
approved.
On a recorded vote the motion
Carried
Yeas: 8 Nays: 0
Voting Yeas: Councillors Abel, Humfryes, Kim,
Mrakas, Pirri, Thom, Thompson and
Mayor Dawe
Voting Nays: None
Absent: Councillor Gaertner
R7. FS17-035 – Interim Operating Budget Forecast – as at May 31, 2017
Moved by Councillor Thompson
Seconded by Councillor Thom
1. That Report No. FS17-035 be received for information.
On a recorded vote the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
R8. FS17-036 – Delegation of Authority to Award Contracts
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
1. That Report No. FS17-036 be received; and
2. That during the period of July 12 to August 31, 2017, the Chief
Administrative Officer (CAO) be delegated the authority to award
contracts as a result of a bid solicitation that normally requires Council
approval; and
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 13 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 14 of 23
3. That a report be submitted to Council outlining the details of any contract
awarded pursuant to this authority.
On a recorded vote the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
R9. PBS17-058 – Community Improvement Plan Incentive Program
Application, 46 Wellington Street East
Moved by Councillor Humfryes
Seconded by Councillor Pirri
1. That Report No. PBS17-058 be received; and
2. That the Façade and Signage Improvement Grant application for 46
Wellington Street East be approved and that funding in the amount of
$15,000 be granted; and
3. That a by-law implementing the Heritage Property Tax Relief program be
enacted; and
4. That the Heritage Property Tax Relief application for 46 Wellington Street
East be approved and that funding in the amount of $4,000 per year over
a five (5) year period be granted; and
5. That the Mayor and Clerk be authorized to enter into and sign any
agreement, including any and all documents and ancillary agreements
required to give effect to same.
On a recorded vote the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 14 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 15 of 23
R10. Summary of Committee Recommendations Report No. 2017-07
On a motion of Councillor Pirri seconded by Councillor Kim, Council consented to
consider Item R10 following consideration of Item R13 and prior to Item R1.
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Kim
1. That Summary of Committee Recommendations Report No. 2017-07 be
received; and
2. That the Committee recommendations contained within this report be
approved.
Motion to refer
Moved by Councillor Abel
Seconded by Councillor Humfryes
That Item 6 of the Heritage Advisory Committee meeting minutes of June
12, 2017, be referred to staff for further information and report back to
Council.
On a recorded vote the motion to refer
Carried
Yeas: 7 Nays: 2
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Thom, and Thompson
Voting Nays: Councillor Pirri and Mayor Dawe
Main motion as amended by the motion to refer
Moved by Councillor Gaertner
Seconded by Councillor Kim
1. That Summary of Committee Recommendations Report No. 2017-07 be
received; and
2. That the Committee recommendations contained within this report, with
the exception of Item 6 from the Heritage Advisory Committee
meeting minutes of June 12, 2017, be approved.
Carried
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 15 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 16 of 23
R11. Memorandum from Mayor Dawe
Re: Recipients of the 2017 Town of Aurora Student Academic
Achievement Awards
Moved by Councillor Thompson
Seconded by Councillor Mrakas
1. That the memorandum regarding Recipients of the 2017 Town of Aurora
Student Academic Achievement Awards be received for information.
On a recorded vote the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
R12. General Committee Meeting Report of July 4, 2017
(C1) FS17-011 – 2016 Year End Budget Report – as at December 31, 2016
(formerly Consent Agenda Item C1(C1))
Moved by Councillor Gaertner
Seconded by Councillor Thompson
1. That Report No. FS17-011 be received for information.
Carried
R12. General Committee Meeting Report of July 4, 2017
(C3) IES17-033 – Purchase of Road De-icing Materials
(formerly Consent Agenda Item C1(C3))
Moved by Councillor Gaertner
Seconded by Councillor Thom
1. That Report No. IES17-033 be received; and
2. That Council approve an annual expenditure upset limit to $400,000 for
the purchase of road de-icing materials from Compass Mineral Canada
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 16 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 17 of 23
Corp. through the York Purchasing Buyers Co-operative (YPC) for a
three (3) year period commencing October 1, 2017, and ending April 30,
2020; and
3. That Council approve a further purchase of road de-icing materials in the
upset limit amount of $400,000 for two (2) additional one (1) year terms
subject to The Regional Municipality of York exercising the option to
extend the (YPC) contract CRFT-2016-07 with Compass Mineral Canada
Corp.
Carried
R12. General Committee Meeting Report of July 4, 2017
(R1) PBS17-050 – Applications for Official Plan Amendment and Zoning By-
law Amendment, Aurora United Church, 15186 Yonge
Street, 55, 57, 57A Temperance Street, 12 and 16 Tyler
Street, File Numbers: OPA-2016-05 and ZBA-2016-13
(formerly Consent Agenda Item C1(R1))
Moved by Councillor Pirri
Seconded by Councillor Thompson
1. That Report No. PBS17-050 be received; and
2. That Application to Amend the Official Plan, File Number OPA-2016-05
(Aurora United Church), to increase the maximum building height of five
(5) storeys to a maximum building height of seven (7) storeys to permit a
place of worship and a 152-suite retirement residence be approved; and
3. That Application to Amend the Zoning By-law File Number ZBA-2016-
013 (Aurora United Church), to rezone the lands from the current zoning
of “Institutional (I) Zone” and “General Commercial (C2) Zone”, to a
“Promenade Downtown (PD1) Zone” pursuant to the provisions and
standards of the Town’s new Comprehensive Zoning Bylaw, to permit a
place of worship and 152-suite retirement residence be approved; and
4. That the Official Plan Amendment be presented at a future Council
meeting; and
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 17 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 18 of 23
5. That the Zoning Bylaw Amendment be presented at a future Council
meeting when the required Site Plan Application is considered by
Council; and
6. That the Zoning Bylaw Amendment include appropriate site specific
exceptions to effectively implement the built form and performance
standards of the Council-approved Site Plan application.
On a recorded vote the first clause of the main motion
Carried
Yeas: 8 Nays: 1
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Thom, Thompson, and
Mayor Dawe
Voting Nays: Councillor Pirri
On a recorded vote the second to sixth clauses of the main motion
Carried
Yeas: 7 Nays: 2
Voting Yeas: Councillors Humfryes, Kim, Mrakas,
Pirri, Thom, Thompson, and Mayor
Dawe
Voting Nays: Councillors Abel and Gaertner
R12. General Committee Meeting Report of July 4, 2017
(R2) PRCS17-026 – Highland Gate Conceptual Parkland Design
(formerly Consent Agenda Item C1(R2))
Moved by Councillor Thompson
Seconded by Councillor Mrakas
1. That Report No. PRCS17-026 be received; and
2. That the features identified in the Conceptual Parkland Design for the
Highland Gate Development Lands that are not detailed in the Minutes of
Settlement be approved.
Carried
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 18 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 19 of 23
R13. Council Closed Session Public Minutes of May 16 and May 23, 2017
(formerly Consent Agenda Item C6)
Moved by Councillor Thompson
Seconded by Councillor Thom
1. That the Council Closed Session Public minutes of May 16 and May 23,
2017, be adopted as printed and circulated.
Carried
7. Notices of Motion
(a) Mayor Dawe
Re: Lake Simcoe Region Conservation Authority
On a motion of Mayor Dawe seconded by Councillor Kim, Council consented on a two-
thirds vote to waive the requirements of Section 34 of the Procedure By-law to permit
Notice of Motion (a), Mayor Dawe; Re: Lake Simcoe Region Conservation Authority, to
be considered as a Motion.
8. Motions
(a) Mayor Dawe
Re: Lake Simcoe Region Conservation Authority
Moved by Mayor Dawe
Seconded by Councillor Kim
Whereas Lake Simcoe Region Conservation Authority (LSRCA) has advised
its member municipalities that the Township of Ramara has advised that it no
longer wishes to be an LSRCA member, and that it is appealing the 2017
LSRCA levy apportionment to the Ontario Mining and Lands Commissioner;
and
Whereas it is LSRCA’s position that the Township of Ramara be held
accountable for its fair and equitable share towards the provincially-mandated
programs being delivered by LSRCA.
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 19 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 20 of 23
1. Now Therefore Be It Hereby Resolved That the Town of Aurora is in full
support of Lake Simcoe Region Conservation Authority (LSRCA) in its
quest to hold the Township of Ramara accountable for its fair and
equitable share towards the provincially-mandated programs being
delivered by LSRCA.
On a recorded vote the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
9. Regional Report
York Regional Council Highlights – June 29, 2017
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That the Regional Report of June 29, 2017, be received for information.
On a recorded vote the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
10. New Business
Councillor Pirri inquired about the timing of the relaunch of electronic voting, and
staff provided a response.
Councillor Thom inquired about the status of the installation of the Light Armoured
Vehicle (LAV) at the Aurora Cenotaph. Staff indicated that the LAV should be
installed prior to Remembrance Day 2017.
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 20 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 21 of 23
Councillor Humfryes expressed concerns on behalf of residents regarding Lions
Park, noting that staff have agreed to investigate the matter.
Councillor Humfryes inquired about the Community Improvement Plan status for a
property in the Yonge Street and Kennedy Street West area, and staff provided a
response.
Councillor Gaertner noted that the construction plans, which were previously
presented to the Heritage Advisory Committee and approved by Council, for a
property on Mosley Street have been revised, and inquired whether Council has
any recourse in these situations. Staff provided a response, noting that the
property owner will be attending the next Heritage Advisory Committee meeting to
discuss the matter.
11. Public Service Announcements
Councillor Gaertner extended a reminder that textile recycling drop-off is available
at the Aurora Community Centre, Stronach Aurora Recreation Complex, Aurora
Family Leisure Complex, and the Aurora Public Library.
Councillor Thompson noted that Canadian Blood Services recently held a blood
donation clinic at Our Lady of Grace Parish, and encouraged residents to visit
www.blood.ca for future blood donation clinic dates and locations.
Councillor Abel noted that the Aurora Summer Music Festival will be held at Town
Park on Saturday, August 5, 2017, from 4 p.m. to 10 p.m.
Councillor Humfryes extended a reminder that the next Concerts in the Park event
will be held in Town Park on Wednesday, July 12, 2017, at 7 p.m. Mayor Dawe
noted that the headlining bands performing at Aurora’s upcoming Ribfest will be
announced at this event.
Councillor Humfryes extended a reminder regarding the Aurora Farmers’ Market
and Artisan Fair, which is held at Town Park from 8 a.m. to 1 p.m. each Saturday.
Councillor Humfryes noted that she has received great feedback regarding
Aurora’s summer camp program, and commended staff for their work.
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 21 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 22 of 23
Councillor Gaertner extended a reminder about the Great Canadian Songbook on
Vinyl dance party being held on Saturday, July 22, 2017, from 7 p.m. to 11 p.m. at
the Aurora Community Centre.
12. By-laws
Moved by Councillor Thompson
Seconded by Councillor Mrakas
That the following by-laws be enacted:
(a) By-law Number 5997-17 Being a By-law to define the procurement policies
and procedures for The Corporation of the Town of Aurora.
(b) By-law Number 5998-17 Being a By-law to provide tax reductions or refunds
in respect of eligible heritage properties within the Aurora Promenade
Community Improvement Plan.
(c) By-law Number 5999-17 Being a By-law to adopt Official Plan Amendment
No. 14.
Carried
Moved by Councillor Thompson
Seconded by Councillor Mrakas
That the following by-law be enacted:
(d) By-law Number 6001-17 Being a By-law to adopt Official Plan Amendment
No. 16.
On a recorded vote the motion
Carried
Yeas: 8 Nays: 1
Voting Yeas: Councillors Abel, Humfryes, Kim,
Mrakas, Pirri, Thom, Thompson, and
Mayor Dawe
Voting Nays: Councillor Gaertner
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 22 of 23
Council Meeting Minutes
Tuesday, July 11, 2017 Page 23 of 23
13. Closed Session
None
14. Confirming By-law
Moved by Councillor Thom
Seconded by Councillor Kim
That the following confirming by-law be enacted:
By-law Number 6002-17 Being a By-law to Confirm Actions by Council Resulting
from a Council Meeting on July 11, 2017.
Carried
15. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the meeting be adjourned at 11:11 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk
The minutes of the Council meeting of July 11, 2017, are subject to final approval by
Council on September 12, 2017.
Council Meeting Agenda
Tuesday, September 12, 2017
Item C2
Page 23 of 23
Town of Aurora
Council Closed Session
Public Minutes
Holland Room
Aurora Town Hall
Tuesday, September 5, 2017
Attendance
Council Members
Members Absent
Other Attendees
Mayor Dawe in the Chair; Councillors Abel, Gaertner, Kim,
Mrakas, Pirri (arrived 5:50 p.m.), Thom, and Thompson
Councillor Humfryes
Doug Nadorozny, Chief Administrative Officer, Marco Ramunno,
Director of Planning and Building Services, Slawomir
Szlapczynski, Associate Solicitor, and Michael de Rond, Town
Clerk
The Chair called the meeting to order at 5:45 p.m.
Council consented to recess at 5:46 p.m. to resolve into a Closed Session.
Council reconvened into open session at 6:20 p.m.
Council recessed at 6:20 p.m., and reconvened at 6:40 p.m.
1.Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved.
Carried
Council Meeting Agenda
Tuesday, September 12, 2017
Item C4
Page 1 of 4
Council Closed Session Public Minutes
Tuesday, September 5, 2017 Page 2 of 4
2. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Consideration of Items Requiring Discussion
Moved by Councillor Gaertner
Seconded by Councillor Thompson
That Council resolve into Closed Session to consider the following matters:
1. Personal matters about an identifiable individual, including Town or local board
employees (section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session
Report No. CS17-023 – Appointments to the Committee of Adjustment and
Heritage Advisory Committee
2. Litigation or potential litigation including matters before administrative
tribunals, affecting the municipality or local board (section 239(2)(e) of the
Municipal Act, 2001); Re: Closed Session Report No. PBS17-070 – Proposed
Settlement, Appeal to the Ontario Municipal Board re 7, 15 and 19 Cousins
Drive, Zoning By-law Amendment Application, Nunzio Grossi, File Number:
ZBA-2015-12
Carried
Moved by Councillor Pirri
Seconded by Councillor Thom
That the Council Closed Session be reconvened into open session to rise and report
from Closed Session.
Carried
Council Meeting Agenda
Tuesday, September 12, 2017
Item C4
Page 2 of 4
Council Closed Session Public Minutes
Tuesday, September 5, 2017 Page 3 of 4
1.Personal matters about an identifiable individual, including Town or local
board employees (section 239(2)(b) of the Municipal Act, 2001); Re: Closed
Session Report No. CS17-023 – Appointments to the Committee of
Adjustment and Heritage Advisory Committee
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
1.That Closed Session Report No. CS17-023 be received; and
2.That the confidential direction to staff be confirmed; and
3.That Sections 6.1 and 6.3 of the Town’s Policy for Ad Hoc/Advisory
Committees and Local Boards be waived in order for staff to contact the
selected appointees.
Carried
2.Litigation or potential litigation including matters before administrative
tribunals, affecting the municipality or local board (section 239(2)(e) of the
Municipal Act, 2001); Re: Closed Session Report No. PBS17-070 –
Proposed Settlement, Appeal to the Ontario Municipal Board re 7, 15 and
19 Cousins Drive, Zoning By-law Amendment Application, Nunzio Grossi,
File Number: ZBA-2015-12
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
1.That Closed Session Report No. PBS17-070 be received; and
2.That the confidential direction to staff be confirmed.
Carried
Council Meeting Agenda
Tuesday, September 12, 2017
Item C4
Page 3 of 4
Council Closed Session Public Minutes
Tuesday, September 5, 2017 Page 4 of 4
4.By-laws
Moved by Councillor Pirri
Seconded by Councillor Kim
That the following confirming by-law be enacted:
6003-17 Being a By-law to Confirm Actions by Council Resulting from a Council
Closed Session on September 5, 2017.
Carried
5.Adjournment
Moved by Councillor Thom
Seconded by Councillor Thompson
That the meeting be adjourned at 6:41 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk
The public minutes of the Council Closed Session of September 5, 2017, are subject to final
approval by Council on September 12, 2017.
Council Meeting Agenda
Tuesday, September 12, 2017
Item C4
Page 4 of 4
Town of Aurora
Audit Committee
Meeting Minutes
Council Chambers, Aurora Town Hall
Tuesday, June 27, 2017
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Jason Gaertner, Manager of Financial
Planning, Stephanie Mackenzie-Smith, Manager of Corporate
Communications, Michael de Rond, Town Clerk, and Sarah
Murray, Council/Committee Secretary
The Chair called the meeting to order at 6:30 p.m.
1. Approval of the Agenda
Moved by Councillor Gaertner
Seconded by Councillor Thom
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Delegations
Council Meeting Agenda
Tuesday, September 12, 2017
Item C5
Page 1 of 2
Audit Committee Meeting Minutes
Tuesday, June 27, 2017 Page 2 of 2
(a)Giselle Bodkin, Partner, and Andrea Nauss, Manager, BDO Canada LLP
Re: Item R1 – FS17-029 – 2016 Year-End Audited Financial Statements
Ms. Bodkin and Ms. Nauss reviewed details of the 2016 Year-End Audited
Financial Statements for The Corporation of the Town of Aurora.
Moved by Councillor Thompson
Seconded by Councillor Kim
That the comments of the delegation be received for information.
Carried
4.Consideration of Items Requiring Discussion (Regular Agenda)
R1. FS17-029 – 2016 Year-End Audited Financial Statements
Moved by Councillor Thompson
Seconded by Councillor Pirri
1.That Report No. FS17-029 be received; and
2.That the 2016 Audit Reports and Financial Statements for the year ended
December 31, 2016, be approved and published in accordance with the
Municipal Act, 2001, S.O. 2001, c25, Section 295, on the Town’s website.
Carried
5.Adjournment
Moved by Councillor Mrakas
Seconded by Councillor Gaertner
That the meeting be adjourned at 6:56 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk
The minutes of the Audit Committee meeting of June 27, 2017, are subject to final
approval and endorsement of the recommendations by Council on September 12, 2017.
Council Meeting Agenda
Tuesday, September 12, 2017
Item C5
Page 2 of 2
Memorandum
Date: September 12, 2017
To: Members of Council
From: Mayor Geoffrey Dawe
Re: Lake Simcoe Region Conservation Authority
Board Meeting Highlights of June 23, 2017
Recommendation
That Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4746
Email: mayor@aurora.ca
www.aurora.ca
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday, September 12, 2017
Item C6
Page 1 of 4
Lake Simcoe Region Conservation Authority
120 Bayview Parkway, Newmarket, ON, L3Y 3W3
E-mail: info@LSRCA.on.ca Website: www.LSRCA.on.ca
Announcements:
a) Honouring Regional Councillor Danny Wheeler, LSRCA Board Member
CAO Mike Walters, having recently participated in a meeting at the Town of Georgina to discuss ways in
which to honour former Regional Councillor and LSRCA Board member Danny Wheeler who passed
away in November 2016, was pleased to inform Board members that Georgina Council has approved
renaming a Georgina student bursary and a Georgina Civic Centre boardroom, adding the Danny
Wheeler Boulevard to their street name inventory list for future use, installing a plaque at De La Salle
Park in this honour, as well as endorsing the Jackson's Point Harbourfront area as the preferred site for
opportunities for recognition.
b) Journal Publication
CAO Mike Walters congratulated staff members for their article Reducing Road Salt Application by
Considering Winter Maintenance Needs in Parking Lot Design, that was published in the Journal of
Green Building Vol. 12 Issue 2.
c) Water’s Next Award
CAO Walters noted that LSRCA was a finalist in Water Canada Magazine's Water's Next Awards in the
Project/Technology – Stormwater category for its parking lot work through Ryerson. The City of Guelph
was this year's winner.
Presentations:
a) LSRCA’s Natural Heritage Restoration Strategy
Natural Heritage Ecologist, Shauna Fernandes, provided the Board with an overview of LSRCA’s Natural
Heritage System Restoration Strategy. With LSRCA’s vision in mind of a sustainable and resilient natural
heritage system that supports natural heritage features and functions while providing services vital to
human well-being, she noted the phases of the strategy include:
Phase 1 – Identification: to characterize and define the boundaries of the Core Features of the Natural
Heritage System using policy rationale and scientific opportunities, such as woodlands, wetlands,
watercourses, natural areas abutting Lake Simcoe (NAALS), and valleylands.
Phase 2 – Analysis: to establish targets for the Lake Simcoe watershed by investigating the relationships
between the Phase 1 core features and the scientific principles or issues impacting Natural Heritage
Systems to identify targeted areas that enhance the NHS.
Board Meeting Highlights
June 23, 2017
Council Meeting Agenda
Tuesday, September 12, 2017
Item C6
Page 2 of 4
LSRCA Board of Directors
Meeting Highlights – June 23, 2017
Page 2 of 3
Lake Simcoe Region Conservation Authority
120 Bayview Parkway, Newmarket, ON, L3Y 3W3
E-mail: info@LSRCA.on.ca Website: www.LSRCA.on.ca
Phase 3 – Implementation: to create a restoration strategy and report in collaboration with LSRCA’s
departments that will implement the protection, restoration and enhancement of the targeted NHS, as
well as to establish a monitoring program for tracking implementation and to consult with watershed
partners and stakeholders.
Ms. Fernandes noted that next steps include finalizing the Natural Heritage System Restoration
Strategy, consulting with municipalities and other partners, and LSRCA Board approval in the fall of
2017. This presentation is available through the following link: Natural Heritage System Restoration
Strategy
b) Lake Simcoe Conservation Foundation
Lake Simcoe Conservation Foundation (LSCF), Executive Director, Cheryl Taylor, provided the Board with
an update on the activities of LSCF, noting their mission it to raise money to support a cleaner and
healthier Lake Simcoe watershed through the funding of specific projects of the Lake Simcoe Region
Conservation Authority. She noted that funds raised in 2016 from events, grants, individuals and
corporate sponsors totalled $728,032. She went on to note that LSCF supported 16 LSRCA
programs/projects, including a new monitoring vessel, wildlife safe passage project, and a number of
education programs. Ms. Taylor also discussed fund raising efforts to date in 2017, as well as project
and programs approved for supporting in 2017. This presentation is available through the following link:
Lake Simcoe Conservation Foundation Update
c) Conservation Authorities Act
Chief Administrative Officer, Mike Walters, provided the Board with an overview of the proposed
amendments to the Conservation Authorities Act as announced by the Ministry of Natural Resources
and Forestry (MNRF), noting that in the recently released document Conserving Our Future: A
Modernized Conservation Authorities Act, the five key areas of focus listed below have been identified:
1. Strengthening Oversight and Accountability
2. Increasing Clarity and Consistency in Programs and Service
3. Increasing Clarity and Consistency in Regulatory Requirements
4. Improving Collaboration and Engagement
5. Modernizing Funding Mechanisms
CAO Walters referenced the following key points outlined in the document:
• the Minister confirmed the important role of conservation authorities as watershed-based natural
resource managers, as well as a commitment to explore options for updating provincial funding
levels.
• MNRF remains the parent Ministry and the Minister has defined powers to which CAs must comply.
• Establishing a multi-ministry table to ensure increased coordination among provincial ministries
regarding the wide range of support CAs provide to the multiple ministries.
•
Council Meeting Agenda
Tuesday, September 12, 2017
Item C6
Page 3 of 4
LSRCA Board of Directors
Meeting Highlights – June 23, 2017
Page 3 of 3
Lake Simcoe Region Conservation Authority
120 Bayview Parkway, Newmarket, ON, L3Y 3W3
E-mail: info@LSRCA.on.ca Website: www.LSRCA.on.ca
• In respect to Governance, most of LSRCA already is in compliance with most recommendations but
will need to establish a period of review for administrative by-laws.
CAO Walters also advised that a more detailed review is being conducted in order to produce a staff
report for the July 28, 2017 Board of Directors meeting. This presentation is available through the
following link: Conservation Authorities Act Review
Correspondence and Staff Reports:
Correspondence
The Board received the following pieces of correspondence:
a) Township of Ramara letter of June 5, 2017;
b) Bob Lepp @ Assoc. letter of June 12, 2017;
c) Anthony Usher letter of June 8, 2017, along with attachment of May 5, 2015; and
d) LSRCA draft response to Anthony Usher dated June 15, 2017.
Budget Status Report
The Board received Staff Report No. 29-17-BOD, prepared by Manager, Finance, Katherine Toffan, which
provided the Board with a summary of revenues and expenditures for the period ending May 31, 2017.
Lake Simcoe Memorandum of Understanding –
Circulation Procedures for Applications under the Planning Act
The Board received Staff Report No. 30-17-BOD prepared by Manager of Planning, Charles Burgess,
which provided the Board with an update on the Memorandum of Understanding (MOUs) between
LSRCA and watershed municipalities in order to streamline the circulation procedures for all applications
under the Planning Act and define the respective roles in the planning process, specifically as the roles
relate to public health and safety and environmental protection.
For more information or to see the full agenda package, please click the link below for LSRCA’s Board of
Directors’ webpage: LSRCA Board Meetings
Council Meeting Agenda
Tuesday, September 12, 2017
Item C6
Page 4 of 4
Town of Aurora
Council Report No. FS17-045
Subject: Additional Information to GC Item R4 – FS17-034 – Changes to the
Practice and Processes of the Assessment Review Board
Prepared by: Dan Elliott, Director of Financial Services - Treasurer
Department: Financial Services
Date: September 12, 2017
Recommendation
1. That Report No. FS17-045 be received for information.
Executive Summary
This report provides additional information requested by General Committee regarding
Report No. FS17-034 – Changes to the Practice and Processes of the Assessment
Review Board (ARB). The ARB is the independent forum for property owners or
municipalities to appeal their property assessments as established by the Municipal
Property Assessment Corporation (MPAC) in for all property in Ontario. Recent
procedural changes made at the ARB require municipalities to identify two individuals
as points of contact for the municipality. This report offers additional information
regarding the roles of these parties, and provides the requested alternatives for
individuals to be named.
• Alternative recommendations to Report FS17-034 are provided in the event
Council wishes to select from the list of alternatives.
Background
At the General Committee meeting discussion regarding this item, staff were requested
to bring forward a memorandum outlining alternative options with regard to the
appointment of the Complaints Representative.
The Assessment Review Board (ARB) has requested that all municipalities appoint two
representatives: an Appeals Representative, and a Complaints Representative.
Council Meeting Agenda
Tuesday, September 12, 2017
Item R1
Page 1 of 4
September 12, 2017 Page 2 of 4 Report No. FS17-045
The Appeals Representative is to be the primary communication contact of the Town for
the ARB and its participants on all matters and appeals and procedural issues before
the ARB, including the delivery of final ARB decisions and orders to the municipality.
The Appeals Representative may also participate in any appeal proceeding at the ARB,
and may initiate appeals on any property within Town. However, for this active
participation, they must be granted delegated authority to bind the Town in such
matters. Every municipality participating in property assessment appeal matters must
have granted such authority to their Appeals Representative. The Town is not currently
participating in any active appeals and has only participated in less than five appeals in
the last ten years.
The Complaints Representative is the Town’s primary contact for the ARB or any
participant to file a complaint about the personal conduct of the Town’s Appeal
Representative.
Analysis
The subject report seeks delegated authority for the Treasurer to name the two
representatives on behalf of the Town. For the Appeals representative, this would most
logically be the Manager of Accounting and Revenues whose duties include ensuring all
Assessment Review Board outcomes are processed to property owners’ tax accounts
properly and promptly. However, for complex appeals the Town wishes to participate
in, it may be best for the Treasurer to select a specialist consultant.
As for the Complaints Representative, this is the person who will first hear of concerns
of the conduct of the Appeals Representative. As the Appeals Representative works for
the Treasurer, it seems reasonable that the Complaints Representative should be the
Treasurer, just as any supervisor/manager should receive complaints of conduct
respecting any of their staff.
However, for Council consideration, alternative Complaints Representatives for
consideration include the Town Solicitor, the Manager of Human Resources or the Chief
Administrative Officer.
Council Meeting Agenda
Tuesday, September 12, 2017
Item R1
Page 2 of 4
September 12, 2017 Page 3 of 4 Report No. FS17-045
Alternative Recommendations for Report FS17-034:
To effect an alternative for the Complaints Representative, the following amended
recommendations for item FS17-034 are proposed for consideration:
1. That Report No. FS17-034 be received; and
2. The Treasurer be delegated authority to appoint an Appeals
Representative and a Complaints Representative from time to time,
and as appropriate on a case by case basis, to represent the Town of
Aurora in property assessment appeal matters, as set out under the
recently amended Rules of Practice and Procedure of the Assessment
Review Board (ARB); and
3. That as required by the ARB, the Appeals Representative as
appointed by the Treasurer be delegated full binding authority of the
Town to choose to initiate appeals, participate in appeals, discuss,
negotiate and settle assessment appeal cases, including the power to
execute binding minutes of settlement on behalf of the Town, all in the
context of a formal ARB assessment appeals proceeding; and
4. (NEW) The ______________ be appointed as the Town’s Complaints
Representative for the Assessment Review Board processes.
As noted in the original report, recommendation bullet 3 above could be deleted, as the
Town is not currently active in initiating or participating in property assessment appeals.
However, in the event the Town wishes to insert itself into any proceeding, the Appeals
Representative must have full delegated authority of Council to make binding decisions
in the case process on behalf of the Town. If not arranged at this time, it would need to
be arranged on short notice in the future to allow the Town to participate as desired
Advisory Committee Review
None
Financial Implications
None
Council Meeting Agenda
Tuesday, September 12, 2017
Item R1
Page 3 of 4
Council Meeting Agenda Tuesday, September 12, 2017Item R1 Page 4 of 4
Town of Aurora
Council Report No. PRCS17-033
Subject: Award of Tender 2017-103-PRCS Removal and Disposal of Topsoil
from 95 Eric T. Smith Way
Prepared by: Allan D. Downey, Director, Parks, Recreation and Cultural Services
Department: Parks, Recreation and Cultural Services
Date: September 12, 2017
Recommendation
1. That Report No. PRCS17-033 be received; and
2. That the allocation of $1,109,348 from the proceeds of Land Sales Reserve
be approved; and
3. That Tender 2017-103-PRCS Removal and Disposal of Topsoil from 95 Eric T.
Smith Way be awarded to 1124760 Ontario Inc. o/a Tricon Contracting Ltd. at
$1,057,040, excluding taxes; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Executive Summary
The purpose of this report is to approve the Award of Tender 2017-103-PRCS Removal
and Disposal of Topsoil from 95 Eric T. Smith Way as follows:
• 57,500 m3 of topsoil requires removal
Background
During the servicing of the Town-owned lands on Leslie Street, the contract included the
stockpiling of stripped topsoil. The stockpile of topsoil now needs to be removed to
accommodate development of the lands.
Council Meeting Agenda
Tuesday, September 12, 2017
Item R2
Page 1 of 4
September 12, 2017 Page 2 of 4 Report No. PRCS17-033
Analysis
57,500m3 of topsoil requires removal
The existing stockpile is extensive and will result in approximately 6,000 truckloads to
remove it from the site.
Portions of the stockpile have been removed by local development and purchasers of
lots within the serviced lands; however, a significant portion remains.
The topsoil stockpile was strategically located on a lot that was projected to be the final
sale of the serviced land. The stockpile requires removal to permit development.
Tender Results
Staff released Tender 2017-103-PRCS for the Removal and Disposal of Topsoil from 95
Eric T. Smith Way on August 9, 2017 and it closed on September 5, 2017.
A total of seven (7) firms submitted Tenders. Six (6) Tenders were deemed compliant
with one bid being considered non-compliant.
The lowest compliant Tender was submitted by 1124760 Ontario Inc. o/a Tricon
Contracting Ltd. at $1,057,040, excluding taxes.
Table 1 below is a breakdown of compliant prices submitted for Tender 2017-103-
PRCS:
Table 1
FIRM NAME TOTAL BID
(excluding taxes)
1 1124760 ONTARIO INC. o/a TRICON CONTRACTING LTD. $1,057,040
2 NORTH RIVER CONSTRUCTION INC. $1,149,000
3 J. JENKINS AND SON LANDSCAPE CONTRACTORS LTD. $1,151,460
4 RAFAT GENERAL CONTRACTOR INC. $1,237,819
5 RONI EXCAVATING LTD. $1.352,966
6 MGI CONSTRUCTION CORP. $1,496,898
Council Meeting Agenda
Tuesday, September 12, 2017
Item R2
Page 2 of 4
September 12, 2017 Page 3 of 4 Report No. PRCS17-033
Advisory Committee Review
None required.
Financial Implications
Table 2 is a financial summary for Capital Project No. 12019 as based on the Tender
submitted by 1124760 Ontario Inc. o/a Tricon Contracting Ltd. The allocation of
$1,109,348 be taken from the proceeds of Land Sales Reserve.
Table 2
Approved Budget
Capital Project 12019 $72,000
Total Approved Budget $72,000
Less previous commitments 0
Funding available for subject Contract $72,000
Contract Award excluding HST $1,057,040
Non-refundable taxes (1.76%) $18,604
Contingency amount (10%) $105,704
Sub-Total $1,181,348
Total Funding Required $1,109,348
Budget Variance (returned to source) $0
Communications Considerations
There are no communication related issues.
Council Meeting Agenda
Tuesday, September 12, 2017
Item R2
Page 3 of 4
Council Meeting Agenda Tuesday, September 12, 2017Item R2 Page 4 of 4
Motion for Which Notice Has
Been Given (September 5, 2017) Mayor Geoffrey Dawe
Date: September 12, 2017
To: Members of Council
From: Mayor Dawe
Re: Protecting the Automotive Sector
Whereas the auto sector directly employs more than 101,000 people in Ontario, and
indirectly supports the creation of more than 300,000 good jobs in communities
nationwide; and
Whereas the automotive industry represents Canada’s largest manufacturing sector,
Ontario’s chief export, and the economic lifeblood of hundreds of Canadian
communities; and
Whereas a thriving auto sector is an essential part of Aurora’s local economy,
stimulating growth, innovation, and good, high-paying jobs; and
Whereas Canada’s auto sector has been deeply integrated with that of the United
States since the early-20th century, as indicated by the 1965 Canada-US Auto Pact; and
Whereas the North American Free Trade Agreement (NAFTA) governs nearly every
aspect of Canada and the United States’ economic relationship, including the import
and export of auto parts and vehicles; and
Whereas even minor changes to the established trade relationship between Canada
and the United States could have enormous consequences for workers and consumers
on both sides of the border; and
Whereas in 2016 the governments of Ontario and Michigan signed a Memorandum of
Understanding calling for increased cooperation and partnership between their two
automotive sectors; and
Whereas the United States has announced its intent to renegotiate NAFTA; and
Council Meeting Agenda
Tuesday, September 12, 2017
Motion (a)
Page 1 of 4
Motion for Which Notice Has Been Given
Re: Protecting the Automotive Sector
September 12, 2017 Page 2 of 2
Whereas Canada’s economic future and the continued well-being of Aurora’s local
economy depend on a thriving automotive sector.
1. Now Therefore Be It Hereby Resolved That Council join with Councils across
Ontario in calling on the federal government to make the protection and growth of
Canada’s automotive sector a key priority in the upcoming NAFTA negotiations; and
2. Be It Further Resolved That the Mayor be requested to write a letter to Prime
Minister Justin Trudeau and Aurora’s local Members of Parliament reinforcing these
concerns; and
3. Be It Further Resolved That those local Members of Parliament who have not yet
done so be urged to join the parliamentary auto caucus, advocating for the well-
being of Canada’s automotive sector.
Attachment 1 – Draft letter to Prime Minister Justin Trudeau
Council Meeting Agenda
Tuesday, September 12, 2017
Motion (a)
Page 2 of 4
Attachment 1
INSERT DATE
The Right Honourable Justin Trudeau
Office of the Prime Minister
80 Wellington Street
Ottawa, ON K1A 0A2
Dear Prime Minister,
The automotive sector has been a vital part of the Canadian economy for almost a century. Mine is one
of dozens of communities who benefit enormously from the growth, innovation and good, middle-class
jobs supported by Canada’s automotive industry. It is also one of dozens of communities whose
residents are deeply concerned by the US government’s announcement to renegotiate the North
American Free Trade Agreement (NAFTA).
It is difficult to overstate the deep level of integration within the Canadian and American automotive
sectors. This special economic relationship was first recognized in 1965 with the signing of the Canada-
US Auto Pact. In 2016, Ontario Premier Kathleen Wynne and Michigan Governor Rick Snyder signed a
Memorandum of Understanding calling for increased partnership and cooperation within our
automotive sectors.
NAFTA governs nearly every aspect of the trade relationships within the Great Lakes manufacturing
cluster. Even minor changes to those established relationships could have enormous consequences for
jobs and economic growth on both sides of the Canada-US border.
The automotive sector is far too important to be made anything but a key priority in the upcoming
NAFTA renegotiations. Over 101,000 Ontarians are directly employed in auto, and an estimated 300,000
additional jobs are created indirectly by the economic activity it supports nationwide. It represents
Canada’s largest manufacturing sector, Ontario’s chief export, and the economic heart of dozens of
communities like mine.
On behalf of the City of _____________, I urge you to prioritize the protection and growth of Canada’s
automotive sector in the upcoming NAFTA renegotiations.
Sincerely,
INSERT MAYOR’S NAME
Council Meeting Agenda
Tuesday, September 12, 2017
Motion (a)
Page 3 of 4
Hon. François-Philippe Champagne
Minister of International Trade
House of Commons
Ottawa, Ontario
K1A 0A6
Hon. Navdeep Bains,
Minister of Innovation, Science and Economic Development
House of Commons
Ottawa, Ontario
K1A 0A6
INSERT NAME, MP
House of Commons,
Ottawa, Ontario
K1A 0A6
Council Meeting Agenda
Tuesday, September 12, 2017
Motion (a)
Page 4 of 4
The Corporation of the Town of Aurora By-law Number XXXX-17 Being a By-law to exempt Blocks 249 and 250 on Plan 65M-4461 from Part-Lot Control (Mattamy (Aurora) Limited).
Whereas subsection 50(7) of the Planning Act, R.S.O. 1990, c. P.13, as amended (the
“Act”), provides that the council of a local municipality may by by-law provide that the part-
lot control provisions in subsection 50(5) of the Act, does not apply to the land that is
within a registered plan of subdivision as is designated in the by-law;
And w hereas the Council of the Corporation of the Town of Aurora deems it necessary
and expedient to enact a by-law to exempt Blocks 249 and 250 on Plan 65M-4461 from
those provisions of the Act dealing with part-lot control;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts
as follows:
1. Subsection 50(5) of the Act shall not apply to the following lands, all situated in
the Town of Aurora, Regional Municipality of York:
Blocks 249 and 250 on Plan 65M-4461.
2. A copy of this By-law shall be registered in the appropriate Land Registry Office
on title to the lands set out herein.
3. This By-law shall come into full force and effect upon final passage hereof, shall
remain in force and effect for a period of two (2) years from the date of its
passing, and shall expire on the 12th day of September, 2019.
Enacted by Town of Aurora Council this 12th day of September, 2017.
___________________________________
Geoffrey Dawe, Mayor
___________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda Tuesday, September 12, 2017 By-law (a) Page 1 of 1
The Corporation of the Town of Aurora By-law Number XXXX-17 Being a By-law to amend By-law Number 5691-15, to establish a Committee of Adjustment and appoint members to the Committee of Adjustment.
Whereas on February 24, 2015, the Council of the Town enacted By-law Number
5691-15, to establish a Committee of Adjustment and appoint members to the
Committee of Adjustment;
And Whereas the Council of the Town deems it necessary and expedient to
amend By-law Number 5691-15 to amend members of the Committee of
Adjustment;
Now Therefore the Council of The Corporation of the Town of Aurora enacts
as follows:
1. Section 4 of By-law Number 5691-15 be and is hereby amended by deleting
the following person:
(a) Nick Racanelli
2. Section 4 of By-law Number 5691-15 be and is hereby amended by adding
the following person who shall be appointed member of the Committee of
Adjustment:
(a) Hank Gosar
3. By-law Number 5943-17 be and is hereby repealed.
Enacted by Town of Aurora Council this 12th day of September, 2017.
___________________________________
Geoffrey Dawe, Mayor
___________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda Tuesday, September 12, 2017 By-law (b) Page 1 of 1
The Corporation of The Town of Aurora By-law Number XXXX-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on September 12, 2017.
The Council of the Corporation of The Town of Aurora hereby enacts as
follows:
1. That the actions by Council at its Council meeting held on September 12,
2017, in respect of each motion, resolution and other action passed and
taken by the Council at the said meeting is, except where prior approval of
the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary in that behalf and the Clerk is hereby authorized and directed to
affix the corporate seal to all such documents.
Enacted by Town of Aurora Council this 12th day of September, 2017.
___________________________________
Geoffrey Dawe, Mayor
___________________________________
Michael de Rond, Town Clerk
Council Meeting Agenda Tuesday, September 12, 2017 Confirming By-law Page 1 of 1
Public Release
September 12, 2017
Town of Aurora
Additional Items to
Council Meeting Agenda
Tuesday, September 12, 2017
7 p.m., Council Chambers
• Item R3 – PBS17-073 – Sign Variance Appeal to Council – 330 McClellan
Way (Additional Information)
Town of Aurora
Council Report No. PBS17-073
Subject: Sign Variance Appeal to Council – 330 McClellan Way
(Additional information)
Prepared by: Afshin Bazar, Manager of Building Services
Department: Planning and Building Services
Date: September 12, 2017
Recommendations
1. That Report No. PBS17-073 be received; and
2. That Council authorize the revised request for a variance to Sign By-law 5840-16
as amended to allow one internally illuminated ground sign with sign area of
8.0 m² and height of 6.0 m subject to no illumination after 11:30 pm on the
property located at 330 McClellan Way where the Sign By-law does not allow
ground signs in any C1 zones.
Executive Summary
This report provides Council with additional information and recommendation following
previous report No. PBS17-061 which was brought forward at General Committee Meeting
of September 5th 2017.
• On September 5th 2017 General Committee Meeting, Council adopted the staff’s
recommendation to deny the sign variance as originally requested by the applicant,
however Council suggested that staff continue working with applicant in order to
come up with a solution and report back to Council.
• After staff’s discussion with the applicant, the owners of the plaza have agreed to
revise the original proposal to reduce the proposed sign area by 20% (from 10 m² to
8 m²) and reduce the proposed height by 18% (from 7.3 m to 6 m). The applicant
has also offered to install a timer which will turn off the illumination of the sign at
11:30pm as suggested by nearby residents during applicant’s discussion with them.
• Staff are of the opinion that the revised proposal would be considered a reasonable
solution which will address the business needs of the plaza owners on one hand
and it is more respectful and considerate to the residential character of the
neighbourhood on the other hand.
Additional Items to Council Meeting Agenda
Tuesday, September 12, 2017
Item R3
Page 1 of 5
September 12, 2017 Page 2 of 4 Report No. PBS17-073
Background
Staff received an application for one internally illuminated ground sign with sign area of 10
m² and height of 7.3 metres within a plaza located at 330 McClellan Way. The subject
property is zoned Convenience Commercial C1-103 Exception Zone according to the new
comprehensive Zoning By-law #6000-17 (previously zoned as Local Commercial C1-1
Exception Zone). Town of Aurora Sign By-law does not allow ground signs in any C1
zones. The applicant has applied for sign variance under Section 4.10 (b) of the Sign By-
law where the Director has a delegated authority to authorize the requested variance. The
request was evaluated against the criteria outlined in the By-law and denied by the
Director as proposed. Staff continued to work with the applicant in order to come up with a
resolution however an agreement could not be reached and the applicant chose to file for
appeal to Council in accordance with Section 4.10 (d) of the Sign By-law. Section 4.10 (f)
of the Sign By-law states that the Council decision is final, without any further right of
appeal.
Staff brought forward Report No. PBS17-061 at General Committee Meeting of September
5th 2017. In that meeting, Council adopted the staff recommendation to deny the sign
variance as originally requested by the applicant, however Council suggested that staff
continue working with applicant in order to come up with a solution and report back to
Council.
Analysis
The applicant has revised the original proposal to address concerns raised by staff
and nearby residents.
Following General Committee Meeting of September 5th 2017, staff had a discussion with
the applicant and as a result the owners of the plaza have agreed to revise the original
proposal to reduce the sign area by 20% (from 10.0 m² to 8.0 m²) and reduce the height by
18% (from 7.3 m to 6.0 m). The applicant has also offered to install a timer which will turn
off the illumination of the sign at 11:30 pm. This was suggested by nearby residents during
applicant’s discussion with them.
Staff are of the opinion that the revised proposal would be considered a reasonable
solution which will address the business needs of the plaza owners on one hand and it is
more respectful and considerate to the residential character of the neighbourhood on the
other hand.
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Advisory Committee Review
N/A
Financial Implications
There are no financial implications.
Communications Considerations
N/A
Link to Strategic Plan
Staff’s recommendation for approval of the revised proposal supports the Strategic Plan
goal of supporting an exceptional quality of life for all.
Staff’s recommendation also supports the Strategic Plan goal of Enabling a Diverse,
Creative and Resilient Economy through satisfying requirements of the objective of
supporting small businesses and encouraging a more sustainable business environment.
Alternative to the Recommendation
1.Council may choose to deny the revised proposal for a sign variance.
Conclusions
Staff are of the opinion that the revised proposal would be considered a reasonable
solution which will address the business needs of the plaza and it is more respectful and
considerate to the residential character of the neighbourhood and therefore staff are
recommending that Council authorize the revised request for a sign variance as outlined in
this report.
Attachments
Attachment 1 – Original and revised proposal
Previous Reports
Report No. PBS17-061 - Sign Variance Appeal to Council – 330 McClellan Way, dated
September 5, 2017.
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Pre-submission Review
Reviewed by the Chief Administrative Officer.
Departmental Approval
�o, ;CIP, RPP
Director
Planning and Building Services
Approved for Agenda
Doug Nadorozny
Chief Administrative Officer
Additional Items to Council Meeting Agenda
Tuesday, September 12, 2017
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