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AGENDA - Council - 20170425 Council Meeting Agenda Tuesday, April 25, 2017 7 p.m. Council Chambers Aurora Town Hall Public Release April 21, 2017 Town of Aurora Council Meeting Agenda Tuesday, April 25, 2017 7 p.m., Council Chambers 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations 4. Delegations (a) Phil Hardy, representing Soldier On to St. Andrews Committee Re: Motion (a) Mayor Dawe; Re: Beacon Hall Flyover Request – Soldier On to St. Andrews (b) Klaus Wehrenberg, Resident Re: Item C1(C6) Trails and Active Transportation Committee Meeting Minutes of February 17, 2017 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that Council Meeting Agenda Tuesday, April 25, 2017 Page 2 of 7 a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda items, C1 to C5 inclusive, be approved: C1. General Committee Meeting Report of April 18, 2017 Recommended: 1. That the General Committee meeting report of April 18, 2017, be received and the recommendations carried by the Committee approved. C2. Council Meeting Minutes of April 11, 2017 Recommended: 1. That the Council meeting minutes of April 11, 2017, be adopted as printed and circulated. C3. Council Closed Session Minutes of April 11, 2017, and April 18, 2017 (confidential attachment) Recommended: 1. That the Council Closed Session minutes of April 11, 2017, and April 18, 2017, be adopted as printed and circulated. C4. Council Closed Session Public Minutes of April 11, 2017, and April 18, 2017 Recommended: 1. That the Council Closed Session Public minutes of April 11, 2017, and April 18, 2017, be adopted as printed and circulated. C5. Council Communications Strategy Workshop Minutes of March 27, 2017 Recommended: Council Meeting Agenda Tuesday, April 25, 2017 Page 3 of 7 1. That the Council Communications Strategy Workshop minutes of March 27, 2017, be adopted as printed and circulated. 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. CAO17-002 – Cultural Partners Review (Referred from General Committee meeting of April 18, 2017) Recommended: 1. That Report No. CAO17-002 be received; and 2. That the Town conduct a facilitated workshop with its cultural partners; and 3. That, following the workshop, staff report back to Council with detailed next steps pertaining to review of the existing Cultural Partnership delivery model and potential for alternative approaches. R2. FS17-016 – Canada 150 Community Infrastructure Program (Intake II) Grant Approvals (Referred from General Committee meeting of April 18, 2017) Recommended: 1. That Report No. FS17-016 be received; and 2. That the Town of Aurora enter into a contribution agreement to receive a total of $227,100 in funding through the Canada 150 Community Infrastructure Program (Intake II) in support of the following approved capital projects: • Rehabilitation of the Aurora Community Centre $130,100 • Improvement of the Aurora Public Library 97,000 3. That the Mayor and Town Clerk be authorized to execute standardized grant agreements, subject to the satisfaction of the Town Solicitor, for the two (2) projects; and Council Meeting Agenda Tuesday, April 25, 2017 Page 4 of 7 4. That the Treasurer be authorized to execute on behalf of the Town any progress reports or other such submissions required as per the contribution agreement. R3. PRCS17-013 – Ice Allocation Policy (Referred from General Committee meeting of April 18, 2017) Recommended: 1. That Report No. PRCS17-013 be received; and 2. That staff be authorized to return the ice times previously allocated to Knuff Hockey and Monday Night Hockey in 2012 for the 2017-18 season; and 3. That the revised Ice Allocation Policy be approved. R4. PBS17-026 – Removal of Holding (H) Provision, Zoning By-law Amendment St. John’s Road Development Corp. (Metrus) 88 Cosford Street and 119 Pointon Street Lot 55 Plan 65M-4075, Lot 101 Plan 65M-4082 File Number: ZBA(H)-2017-01 Related File Number: D12-00-1A (SUB -2000-1A) (Referred from General Committee meeting of April 18, 2017) Recommended: 1. That Report No. PBS17-026 be received; and 2. That Application ZBA(H)-2017-01 to remove the Holding (H) provisions from Lot 55 Plan 65M-4075 and Lot 101 Plan 65M-4082 be approved; and 3. That the removal of the Holding provisions by-law be enacted at the next available Council meeting. R5. Summary of Committee Recommendations Report No. 2017-03 (Referred from General Committee meeting of April 18, 2017) Council Meeting Agenda Tuesday, April 25, 2017 Page 5 of 7 Recommended: 1. That Summary of Committee Recommendations Report No. 2017-03 be received; and 2. That the Committee recommendations contained within this report be approved. R6. CS17-015 – Alternative Methods of Voting – Next Steps Recommended: 1. That Report No. CS17-015 be received; and 2. That Council provide direction regarding the use of alternative methods of voting for the 2018 Municipal Election. R7. Memorandum from Councillor Pirri Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, March 14-17, 2017 Recommended: 1. That the memorandum regarding Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, March 14- 17, 2017, be received for information. 7. Notices of Motion 8. Motions (a) Mayor Dawe Re: Beacon Hall Flyover Request – Soldier On to St. Andrews (b) Councillor Abel Re: Community Energy Plan (c) Councillor Kim Re: Multi-use Sports Facility Council Meeting Agenda Tuesday, April 25, 2017 Page 6 of 7 (d) Councillor Kim Re: Baseball Diamonds 9. Regional Report York Regional Council Highlights – April 20, 2017 Recommended: That the Regional Report of April 20, 2017, be received for information. 10. New Business 11. Public Service Announcements 12. By-laws Recommended: That the following by-laws be enacted: (a) By-law Number 59XX-17 Being a By-law to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended. (Report No. FS17-005 – GC Item R1 – Mar. 21/17) (b) By-law Number 59XX-17 Being a By-law to amend Zoning By-law Number 2213-78, as amended, to remove a Holding “(H)” Symbol (St. John’s Road Development Corp.). (Report No. PBS17-026 – Council Item R4 – Apr. 25/17) (c) By-law Number 59XX-17 Being a By-law to Authorize the Use of Alternative Voting and Vote-Counting Methods. (Report No. CS17-015 – Council Item R6 – Apr. 25/17) 13. Closed Session Council Meeting Agenda Tuesday, April 25, 2017 Page 7 of 7 14. Confirming By-law Recommended: That the following confirming by-law be enacted: By-law Number 59XX-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on April 25, 2017. 15. Adjournment Delegation Request 7KLV'HOHJDWLRQ5HTXHVWIRUPDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQ IRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI&RXQFLOPXVWEHVXEPLWWHGWRWKH &OHUN¶VRIILFHE\WKHIROORZLQJGHDGOLQH 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date Council/Committee/Advisory Committee Meeting Date: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: +DYH\RXEHHQLQFRQWDFWZLWKD7RZQVWDIIRU &RXQFLOPHPEHUUHJDUGLQJ\RXUPDWWHURILQWHUHVW"<HV ܆܆1R ܆ ,I\HVZLWKZKRP" 'DWH ܆,DFNQRZOHGJHWKDWWKH3URFHGXUH%\ODZSHUPLWVILYHPLQXWHVIRU'HOHJDWLRQV /HJLVODWLYH6HUYLFHV &OHUNV#DXURUDFD 7RZQRI$XURUD -RKQ:HVW:D\%R[ $XURUD21/*- April 25, 2017 RCAF Fly Over during fund raiser at Beacon Hall Golf Club Phil Hardy Soldier On to St. Andrews Committee To Request a Fly Over during Beacon Hall Golf Club's 4th Annual Soldier On to St. Andrews Golf Golf Tournament. Beacon Hall annually hosts this event to raise funds for modern day 'ill and injured' veterans. The event will host 20+ veterans, including General Rick Hillier, former Chief of the Defense Staff, Canadian Armed Forces. ✔ Mayor Dawe / Betty Debartolo April 12, 2017 Council Meeting Agenda Tuesday, April 25, 2017 Delegation (a) Page 1 of 1 Delegation Request 7KLV'HOHJDWLRQ5HTXHVWIRUPDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQ IRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI&RXQFLOPXVWEHVXEPLWWHGWRWKH &OHUN¶VRIILFHE\WKHIROORZLQJGHDGOLQH 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date Council/Committee/Advisory Committee Meeting Date: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: +DYH\RXEHHQLQFRQWDFWZLWKa 7RZQVWDIIRU &RXQFLOPHPEHUUHJDUGLQJ\RXUPDWWHURILQWHUHVW"<HV ܆܆1R ܆ 'DWH ܆,DFNQRZOHGJHWKDWWKH3URFHGXUH%\ODZSHUPLWVILYHPLQXWHVIRU'HOHJDWLRQV /HJLVODWLYH6HUYLFHV &OHUNV#DXURUDFD 7RZQRI$XURUD -RKQ:HVW:D\%R[ $XURUD21/*- Council, April 25, 2017 Trails and Active Transportation Committee Meeting Minutes of February 17, 2017 Klaus Wehrenberg, Resident To present information and provide clarification, further to my delegation at the Trails and Active Transportation Committee meeting of February 17, 2017, regarding trails signage and the use of Town streets as trail connections, with two key messages: (1) maximum speed of 30 km; and (2) each mode of traffic has equal priority. ✔ ,I\HVZLWKZKRP" Legislative Services Apr. 17, 2017 ✔ Council Meeting Agenda Tuesday, April 25, 2017 Delegation (b) Page 1 of 1 Town of Aurora General Committee Meeting Report Council Chambers Aurora Town Hall Tuesday, April 18, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes (arrived 7:45 p.m.), Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Marco Ramunno, Director of Planning and Building Services, Jim Tree, Manager of Parks, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 7:03 p.m. General Committee consented to recess the meeting at 9:08 p.m. and reconvene the meeting at 9:22 p.m. General Committee consented to extend the hour past 10:30 p.m. General Committee consented on a two-thirds vote to extend the hour past 11 p.m. to 11:15 p.m. 1. Approval of the Agenda Council Meeting Agenda Tuesday, April 25, 2017 Item C1 Page 1 of 11 General Committee Meeting Report Tuesday, April 18, 2017 Page 2 of 11 General Committee consented on a two-thirds vote to waive the requirements of the Procedure By-law to permit the addition of Delegation (b) to the agenda. General Committee approved the agenda as circulated by Legislative Services, with the following additions: • Delegation (b) Graham Brown, York North Basketball Association (YNBA) Re: YNBA 3 on 3 Tournament during Street Festival • Item C8 – Governance Review Ad Hoc Committee Meeting Minutes of April 11, 2017 • Item R10 – Summary of Committee Recommendations Report No. 2017-03 • Notice of Motion (b) Councillor Kim; Re: Multi-use Sports Facility • Notice of Motion (c) Councillor Kim; Re: Baseball Diamonds 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations None 4. Delegations (a) Kevin McHenry, St. Andrew’s College Re: Item R1, Report No. IES17-020 – Agreement with St. Andrew’s College to Display Banners on Town Property Mr. McHenry spoke in support of the staff report and stated that the purpose of the banners is to beautify the gateway from Newmarket into Aurora along Yonge Street to better identify the College property lines and increase awareness of St. Andrew’s College. He noted that the theme of this year’s banner is about reinforcing the importance of diversity at the College and in the Town of Aurora. Council Meeting Agenda Tuesday, April 25, 2017 Item C1 Page 2 of 11 General Committee Meeting Report Tuesday, April 18, 2017 Page 3 of 11 General Committee received and referred the comments of the delegation to Item R1. (b)Graham Brown, York North Basketball Association (YNBA) Re: YNBA 3 on 3 Tournament during Street Festival Mr. Brown, on behalf of the YNBA Board, Executive, and more than 500 participating families from the Aurora and Newmarket area, expressed appreciation for the opportunity to be involved in the annual Aurora Chamber of Commerce Street Festival. He noted that 60 to 70 teams, with a majority of the male and female participants under 18 years of age, will be playing 3 on 3 basketball at the Street Festival. General Committee received the comments of the delegation for information. 5.Consent Agenda General Committee recommends: That the following Consent Agenda items, C1 to C8 inclusive, be approved: C1. FS17-002 – Financial Health Review 1.That Report No. FS17-002 be received for information. C2. FS17-012 – Capital Projects Status and Closures as of December 31, 2016 1.That Report No. FS17-012 be received; and 2.That the capital project closures and capital funding adjustments outlined in Attachments #1 and #2 be approved. C3. IES17-018 – Award of Tender 2017-10-IES – Water Box Repairs and Cathodic Protection of Watermains 1.That Report No. IES17-018 be received; and Council Meeting Agenda Tuesday, April 25, 2017 Item C1 Page 3 of 11 General Committee Meeting Report Tuesday, April 18, 2017 Page 4 of 11 2. That unit price Tender No. 2017-10-IES for Water Box Repairs and Cathodic Protection of Watermains be awarded to Grand-Mac Construction Ltd. in the upset limit of $300,000 excluding taxes for three (3) years, with an option to renew for an additional two (2) one (1) year periods; and 3. That the Director of Infrastructure and Environmental Services be authorized to renew Tender 2017-10-IES for an additional two (2), one (1) year periods, pending an annual analysis and satisfactory performance review by the Director; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. C4. IES17-019 – Award of Tender 2017-16-IES – Street Lighting Maintenance 1. That Report No. IES17-019 be received; and 2. That unit price Tender No. 2017-16-IES for Street Lighting Maintenance be awarded to ALine Utility Limited in the upset limit amount of $270,000 excluding taxes, for three (3) years, with an option to renew for an additional two (2) one (1) year periods; and 3. That the Director of Infrastructure and Environmental Services be authorized to renew Tender 2017-16-IES for an additional two (2), one (1) year periods, pending an annual analysis and satisfactory performance review by the Director; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. C5. PRCS17-014 – Award of Tender 2017-51-PRCS – Boulevard Tree Plantings in 2C Development Area 1. That Report No. PRCS17-014 be received; and Council Meeting Agenda Tuesday, April 25, 2017 Item C1 Page 4 of 11 General Committee Meeting Report Tuesday, April 18, 2017 Page 5 of 11 2.That Tender 2017-51-PRCS Boulevard Tree Plantings in 2C Development Area be awarded to Royal Oak Tree Services Inc. in the amount of $442,857, excluding taxes, for a two-year term; and 3.That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. C6. Trails and Active Transportation Committee Meeting Minutes of February 17, 2017 1.That the Trails and Active Transportation Committee meeting minutes of February 17, 2017, be received for information. C7. Governance Review Ad Hoc Committee Meeting Minutes of February 28, 2017, and March 28, 2017 1.That the Governance Review Ad Hoc Committee meeting minutes of February 28, 2017, and March 28, 2017, be received for information. C8. Governance Review Ad Hoc Committee Meeting Minutes of April 11, 2017 1.That the Governance Review Ad Hoc Committee meeting minutes of April 11, 2017, be received for information. Carried 6. Consideration of Items Requiring Discussion (Regular Agenda) General Committee consented to refer Items R4, R5, R6, R9, and R10 to the Council meeting of April 25, 2017. R1. IES17-020 – Agreement with St. Andrew’s College to Display Banners on Town Property General Committee recommends: 1.That Report No. IES17-020 be received; and Council Meeting Agenda Tuesday, April 25, 2017 Item C1 Page 5 of 11 General Committee Meeting Report Tuesday, April 18, 2017 Page 6 of 11 2.That the use of Town-owned light standards for displaying banner signs be authorized in accordance with section 3.5 of By-law No. 5840-16; and 3.That the Mayor and Town Clerk be authorized to execute an agreement to facilitate St. Andrew’s College (“SAC”) use of the space on Town- owned light standards for a five (5) year term. Carried R2. CS17-010 – Machell Avenue Parking Permits General Committee recommends: 1.That Report No. CS17-010 be received; and 2.That the Town remove any permit parking spaces on Machell Avenue. Carried as amended R3. CS17-011 – 2018 Municipal Election – Adoption of Voting Method Mr. de Rond and Ms. Yew presented historical context related to municipal elections in Aurora, the guiding principles for consideration when selecting an alternate voting method, internet voting and potential challenges, and the next steps in the election process should internet voting be approved. General Committee received and referred the comments of the presentation to Item R3. General Committee recommends: 1.That Report No. CS17-011 be received; and 2.That an internet-only voting model for the 2018 Municipal Election be approved; and 3.That in accordance with Section 42 (a) and (b) of the Municipal Elections Act, 1996, a by-law be brought forward to the April 25, 2017 Council meeting authorizing the use of alternative voting equipment and an alternative voting method in the 2018 Municipal Election. Defeated Council Meeting Agenda Tuesday, April 25, 2017 Item C1 Page 6 of 11 General Committee Meeting Report Tuesday, April 18, 2017 Page 7 of 11 R4. CAO17-002 – Cultural Partners Review (Referred to Council meeting of April 25, 2017) R5. FS17-016 – Canada 150 Community Infrastructure Program (Intake II) Grant Approvals (Referred to Council meeting of April 25, 2017) R6. PRCS17-013 – Ice Allocation Policy (Referred to Council meeting of April 25, 2017) R7. PRCS17-015 – Aurora’s Multicultural Festival General Committee recommends: 1. That Report No. PRCS17-015 be received; and 2. That Aurora’s Multicultural Festival take place at Town Park on Saturday, September 9, 2017. Carried R8. PRCS17-017 – Award of Tender 2017-18-PRCS – Construction of Mavrinac Park General Committee recommends: 1. That Report No. PRCS17-017 be received; and 2. That Capital Project No. 73285 Mavrinac Park budget be increased by $423,076 with the funding source for this project being Cash-in-Lieu of Parkland; and 3. That Tender 2017-18-PRCS Construction of Mavrinac Park be awarded to Melfer Construction Inc. in the amount of $1,502,690, excluding taxes; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried Council Meeting Agenda Tuesday, April 25, 2017 Item C1 Page 7 of 11 General Committee Meeting Report Tuesday, April 18, 2017 Page 8 of 11 R9. PBS17-026 – Removal of Holding (H) Provision, Zoning By-law Amendment, St. John’s Road Development Corp. (Metrus) 88 Cosford Street and 119 Pointon Street, Lot 55 Plan 65M-4075, Lot 101 Plan 65M-4082, File Number: ZBA(H)- 2017-01, Related File Number: D12-00-1A (SUB-2000-1A) (Referred to Council meeting of April 25, 2017) R10. Summary of Committee Recommendations Report No. 2017-03 (Referred to Council meeting of April 25, 2017) 7. Notices of Motion (a) Councillor Abel Re: Community Energy Plan Whereas municipalities around the world are taking the lead on climate change with sustainable and responsible policies that will reduce their Carbon Footprint; and Whereas municipalities are developing Energy Plans that are both environmentally progressive and economically viable; and Whereas Aurora’s Infrastructure and Environmental Services (IES) Project 10- Year Plan has already allocated $100,000 for such a potential project, for future Budget consideration; and Whereas the Provincial Ministry of Energy has established, and is funding through the Ministry of Environment, a Municipal Energy Plan Program, which may offer municipalities matching funds of up to $90,000 to support the development of a Community Energy Plan; and Whereas Newmarket’s Community Energy Plan received $90,000, Markham’s received $90,000, and Vaughan’s received $54,000; 1. Now Therefore Be It Hereby Resolved That staff be directed to prepare a Terms of Reference and a budget for a Community Energy Plan for Council’s consideration as part of the 2018 Budget. Council Meeting Agenda Tuesday, April 25, 2017 Item C1 Page 8 of 11 General Committee Meeting Report Tuesday, April 18, 2017 Page 9 of 11 (b) Councillor Kim Re: Multi-use Sports Facility Whereas the Regional Growth Plan targets Aurora’s population growth at 70,000 by 2031 and 80,000 by 2041; and Whereas that Aurora will likely have a population of 70,000 by 2024; and Whereas Aurora is striving to be the most active community in Canada; and Whereas the Parks & Recreation Master Plan (PRMP) acknowledged that the Town needs to proactively secure land of sufficient size to accommodate a future indoor or outdoor recreation complex to better prepare for a future population increase; and Whereas that expanding the Stronach Aurora Recreation Complex (SARC) is not a plausible option given that the current footprint will not allow for an additional indoor aquatics centre and demand for aquatic sports and recreation has only increased over the years; and Whereas adequate sporting facilities promote good physical and mental health for a community and even help towards developing pride and identity in one's community; and Whereas sport tourism consumption hit $5.2 billion in 2012; $5.8 billion in 2014 and $6.5 billion in 2015; and Whereas the construction of a multi-use sports facility in conjunction with the current plans for a hotel would allow Aurora to host major sporting events allowing us to capitalize on the sports tourism industry and bringing much needed economic capital to Aurora; and Whereas the soon-to-be-created Economic Development Board can assist with bringing business partners to complement the multi-use sports facility; 1. Now Therefore Be It Hereby Resolved That staff work with Aurora’s various sports partners and come back to Council with a report regarding a proposed facility fit for a new multi-use sports facility; and Council Meeting Agenda Tuesday, April 25, 2017 Item C1 Page 9 of 11 General Committee Meeting Report Tuesday, April 18, 2017 Page 10 of 11 2. Be It Further Resolved That the report be presented to the Finance Advisory Committee prior to Council’s 2018 budget deliberations. (c) Councillor Kim Re: Baseball Diamonds Whereas Aurora is striving to be the most active community in Canada; and Whereas Aurora and King had to combine as a children’s baseball league in order to share scarce resources including baseball diamonds; and Whereas the Aurora King Baseball Association’s (AKBA) enrollment has doubled between 2014 and 2017, from 553 to 1,062 players; and Whereas Council received Jamie Cole’s (President of the AKBA) delegation on April 4, 2017, which emphasized the need for at least two more baseball diamonds; and Whereas the Parks and Recreation Master Plan outlines the need for more baseball diamonds in Aurora; 1. Now Therefore Be It Hereby Resolved That staff report back to Council in time for the 2018 capital budget deliberations with options for at least two (2) baseball diamonds indicating costs, potential locations and other ancillary needs. 8. New Business None 9. Closed Session None Council Meeting Agenda Tuesday, April 25, 2017 Item C1 Page 10 of 11 General Committee Meeting Report Tuesday, April 18, 2017 Page 11 of 11 10. Adjournment The meeting was adjourned at 11:17 p.m. _________________________________ _________________________________ Geoffrey Dawe, Mayor Michael de Rond, Town Clerk The report of the General Committee meeting of April 18, 2017, is subject to final approval and Council endorsement of the recommendations on April 25, 2017. Council Meeting Agenda Tuesday, April 25, 2017 Item C1 Page 11 of 11 Town of Aurora Council Meeting Minutes Council Chambers Aurora Town Hall Tuesday, April 11, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Marco Ramunno, Director of Planning and Building Services, Al Downey, Director of Parks, Recreation and Cultural Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Linda Bottos, Council/ Committee Secretary The Chair called the meeting to order at 7 p.m. Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 8:21 p.m., during the consideration of Motion (a), and resumed the Chair at 8:24 p.m. 1. Approval of the Agenda Moved by Councillor Pirri Seconded by Councillor Kim That the agenda as circulated by Legislative Services, with the following change, be approved: Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 1 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 2 of 17 • Withdrawn: Item C1(R9) PRCS17-012 – Music Aurora Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations 4. Delegations (a) John Gallo, Resident Re: Item C1(R2) FS17-003 – Joint Operations Centre (JOC) Project: Financial Summary Report Mr. Gallo expressed concern regarding the lack of follow-up to the issues he raised at Open Forum prior to last week’s General Committee meeting. He requested that Council direct staff to provide further information on: next steps respecting the Town’s public art policy in relation to the JOC project; reasons for the Town not receiving funding from the Green Municipal Fund; and an explanation for the inequities in garbage and recycling services in certain areas of Town. Moved by Councillor Mrakas Seconded by Councillor Thompson That the comments of the delegation be received and referred to Item C1(R2). Carried 5. Consent Agenda Moved by Councillor Pirri Seconded by Councillor Mrakas That the following Consent Agenda item be approved: C1. General Committee Meeting Report of April 4, 2017 Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 2 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 3 of 17 1. That the General Committee meeting report of April 4, 2017, be received and the following recommendations carried by the Committee approved (w ith the exception of sub-items C1, C5, and R2, which were pulled for discussion under Section 6, Consideration of Items Requiring Discussion (Regular Agenda) as Item R1): (C2) IES17-016 – Award of Tender IES 2016-103 – Closed Circuit Television (CCTV) Sewer Inspection Services 1. That Report No. IES17-016 be received; and 2. That Tender No. IES 2016-103 for Capital Project No. 41011 – Closed Circuit Television (CCTV) Sewer Inspection Services for sewer inspection services at various locations in the Town of Aurora for one (1) Year (with an option to renew for an additional two (2) one (1) year periods), be awarded to Infrastructure Intelligence Services Inc. in the amount of $134,460 excluding taxes; and 3. That the Director of Infrastructure and Environmental Services be authorized to renew Tender IES 2016-103 for an additional two (2), one (1) year periods, pending an annual analysis and satisfactory performance review by the Director; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (C3) IES17-017 – Award of Tender 2017-26-IES – For the Reconstruction of Brookland Avenue from Yonge Street to Banbury Court 1. That Report No. IES17-017 be received; and 2. That Tender No. 2017-26-IES for the reconstruction of Brookland Avenue, from Yonge Street to Banbury Court, be awarded to MGI Construction Corp. in the amount of $1,567,450.35, excluding taxes; and Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 3 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 4 of 17 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (C4) PRCS17-011 – Purchase Order Increase for Summer Camp Bussing 1. That Report No. PRCS17-011 be received; and 2. That the option to renew the Student Transportation of Canada contract be exercised for the third and final year of the Contract ending December 31, 2017; and 3. That Purchase Order No. 957 be increased by $40,000, excluding taxes, to a total of $103,547, excluding taxes, to accommodate bussing for 2017. (R1) IES17-015 – Ten-Year Capital Road Reconstruction Program 1. That Report No. IES17-015 be received; and 2. That a service standard be approved whereby the road network be maintained at a Pavement Quality Index (PQI) score of 65 (“Fair”), on average; and 3. That the Town’s 2018 operating and ten-year capital plans for the Reconstruction and Rehabilitation (R&R) of its road network, as well as the Asset Management Plan (AMP), be updated to align with a service standard of maintaining a Pavement Quality Index (PQI) of 65 (“Fair”), on average. (R3) FS17-014 – Proposed Changes to Regional Property Tax Ratios 1. That Report No. FS17-014 be received; and 2. That the Town of Aurora supports revenue neutral tax ratios when the matter is considered by York Region at its Committee of the Whole meeting of April 13, 2017. Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 4 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 5 of 17 (R4) FS17-015 – Results of Tax Sale Held April 23, 2015 1. That Report No. FS17-015 be received; and 2. That the Treasurer be authorized to write off the outstanding property tax balances as uncollectible, and vest the parcel of land, Property Roll number 1946-000-096-70000-0000, that was not sold in the Tax Sale of April 23, 2015, and that this parcel of land be offered for sale to the abutting landowners. (R5) CS17-001 – Council Chambers and Holland Room Use Policy 1. That Report No. CS17-001 be received; and 2. That Policy No. CORP-13 – Council Chambers and Holland Room Use, be approved; and 3. That the 2017 Fees and Charges By-law be amended to include the associated staff resourcing fee for Council Chambers and Holland Room bookings; and 4. That the attached list of Town Council Events be approved. (R6) CS17-006 – Vacant Buildings Registry 1. That Report No. CS17-006 be received; and 2. That a Vacant Buildings Registry By-law be enacted at a future Council meeting. (R7) FS17-006 – 2018 Town of Aurora Budget Workplan 1. That Report No. FS17-006 be received; and 2. That the proposed 2018 budget workplan be approved; and 3. That the handling of requests for funding, assistance or services in kind received during the budget year outside of the planned Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 5 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 6 of 17 special Budget Committee consultation meeting be referred back to staff for a more-detailed report back to Council. (R8) PRCS17-009 – Property Use Agreement – St. Andrew’s College Soccer Fields 1. That Report No. PRCS17-009 be received; and 2. That a License Agreement for the 2017 playing season for the use of soccer fields owned by St. Andrew’s College be approved; and 3. That the Director of Parks, Recreation and Cultural Services be authorized to execute the 2017 License Agreement, including any and all documents and ancillary agreements required to give effect to same; and 4. That, going forward, the Director of Parks, Recreation and Cultural Services be authorized to renew the License Agreement on an annual basis, provided that there is no financial impact to the Town, with the Director of Parks, Recreation and Cultural Services being authorized to execute the necessary renewal Agreements, including any and all documents and ancillary agreements required to give effect to same. (R10) Excerpt from Minutes – Central York Fire Services – Joint Council Committee (JCC) Meeting of February 7, 2017, regarding the Consolidation Study 1. That the Excerpt from Minutes – Central York Fire Services – Joint Council Committee (JCC) Meeting of February 7, 2017, and Joint Chief Administrative Officers (Newmarket & Aurora) & CYFS Fire Chief, Corporate Services Report – Financial Services 2017-05 dated January 24, 2017, regarding the Consolidation Study, be received for information purposes; and 2. That the consolidation of Central York Fire Services (CYFS) with Richmond Hill Fire and Emergency Services (RHFES) not be Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 6 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 7 of 17 pursued, as there is not a sufficient business case for CYFS at this time; and 3. That staff continue to identify, report on, and implement efficiencies through partnerships with neighbouring municipalities relative to Fire Services; and 4. That JCC provide any further direction relative to Fire Services; and 5. That Richmond Hill be so advised of the recommendations of Newmarket and Aurora Councils. Carried Moved by Councillor Abel Seconded by Councillor Humfryes That the following Consent Agenda items, C2 to C7 inclusive, be approved: C2. Council Meeting Minutes of March 28, 2017 1. That the Council meeting minutes of March 28, 2017, be adopted as printed and circulated. C3. Council Public Planning Meeting Minutes of March 22, 2017 1. That the Council Public Planning meeting minutes of March 22, 2017, be adopted as printed and circulated. C4. Council Closed Session Minutes of March 21, 2017, and April 4, 2017 1. That the Council Closed Session minutes of March 21, 2017, and April 4, 2017, be adopted as printed and circulated. C5. Council Closed Session Public Minutes of March 21, 2017, and April 4, 2017 1. That the Council Closed Session Public minutes of March 21, 2017, and April 4, 2017, be adopted as printed and circulated. Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 7 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 8 of 17 C6. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of February 24, 2017 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of February 24, 2017, be received for information. C7. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of March 24, 2017 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of March 24, 2017, be received for information. Carried 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. General Committee Meeting Report of April 4, 2017 (C1) IES17-014 – Submission of Annual Drinking Water Quality Report Moved by Councillor Gaertner Seconded by Councillor Thompson 1. That Report No. IES17-014 be received for information. Carried (C5) PBS17-020 – Planning Applications Status List Moved by Councillor Gaertner Seconded by Councillor Humfryes 1. That Report No. PBS17-020 be received for information. Carried Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 8 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 9 of 17 (R2) FS17-003 – Joint Operations Centre (JOC) Project: Financial Summary Report Main motion Moved by Councillor Gaertner Seconded by Councillor Pirri 1. That Report No. FS17-003 and Report No. IES17-001 (Attachment #3) be received; and 2. That the overspending of $103,027 on Capital Project No. 34217 be funded as set out in Report No. FS17-003, and that the capital project be closed; and 3. That the JOC Financial Monitoring Task Force Committee previously established by Council be disbanded; and 4. That the outstanding items be referred to future capital budgets. Amendment No. 1 Moved by Councillor Gaertner Seconded by Councillor Abel That the main motion be amended by adding the following clause: That staff be directed to request that York Region conduct an independent auditor’s review of the Joint Operations Centre project. Carried Amendment No. 2 Moved by Councillor Gaertner Seconded by Councillor Abel That the main motion be amended by adding the following clause: That staff be directed to compile a comprehensive list of “lessons learned” respecting the Joint Operations Centre and Aurora Family Leisure Complex projects for future reference by staff and Council. Carried Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 9 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 10 of 17 Amendment No. 3 Moved by Councillor Gaertner Seconded by Councillor Mrakas That the main motion be amended by adding the following clause: That staff be directed to report back on the total cost of the Joint Operations Centre project. On a recorded vote the amendment Carried Yeas: 9 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: None Main motion as amended Moved by Councillor Gaertner Seconded by Councillor Pirri 1. That Report No. FS17-003 and Report No. IES17-001 (Attachment #3) be received; and 2. That the overspending of $103,027 on Capital Project No. 34217 be funded as set out in Report No. FS17-003, and that the capital project be closed; and 3. That the JOC Financial Monitoring Task Force Committee previously established by Council be disbanded; and 4. That the outstanding items be referred to future capital budgets; and 5. That staff be directed to request that York Region conduct an independent auditor’s review of the Joint Operations Centre project; and 6. That staff be directed to compile a comprehensive list of “lessons learned” respecting the Joint Operations Centre and Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 10 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 11 of 17 Aurora Family Leisure Complex projects for future reference by staff and Council; and 7. That staff be directed to report back on the total cost of the Joint Operations Centre project. Carried as amended 7. Notices of Motion (a) Mayor Dawe Re: Beacon Hall Flyover Request – Soldier On to St. Andrews Whereas the “Soldier On” program was created to support ill and injured serving members and veterans to regain their confidence and rebuild their lives through sport and physical activities that promote connection and active lifestyles; and Whereas Beacon Hall hosts an annual charity golf tournament entitled “Soldier On to St. Andrews” which supports Canadian soldiers who have sustained an illness or injury while serving Canada; and Whereas the 2017 event will be held at Beacon Hall on Monday, June 5, 2017, and is supported by various donors and sponsors with TD Insurance being the title sponsor; and Whereas the program this year includes guest speaker Rick Hillier, former Chief of Defence Staff at the Canadian Armed Forces; and Whereas the program also includes a flyover by an aircraft during opening announcements; and Whereas under Federal General Operating and Flight Rules the municipality must be advised and not object to the flyover; 1. Now Therefore Be It Hereby Resolved That Council support the request for a flyover at Beacon Hall on June 5, 2017. Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 11 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 12 of 17 8. Motions (a) Mayor Dawe Re: By-law Number 5642-14 – Relating to the Keeping, Licensing and Controlling of Animals in the Town of Aurora Moved by Mayor Dawe Seconded by Councillor Pirri Whereas the City of Toronto has enacted amendments to Municipal Code Chapter 349 with respect to Animals; and Whereas the amendments include a clear definition of “dangerous dog” and “dangerous act and attack” and requirements for dangerous dogs which are intended to address dog behaviour and responsible dog ownership among other things; and Whereas Aurora residents have requested that Aurora By-law Number 5642-14 be amended to include provisions with respect to the protection of persons and animals from dangerous dogs, similar to what has been introduced in the City of Toronto; 1. Now Therefore Be It Hereby Resolved That staff investigate and report back to Council on the implications of introducing amendments to By-law Number 5642-14 similar to those enacted by the City of Toronto. Carried (b) Councillor Gaertner Re: Appreciating Diversity in Aurora Moved by Councillor Gaertner Seconded by Councillor Humfryes Whereas Aurora is a community that values inclusion, acceptance and diversity; and Whereas the Town Council affirms that diversity is welcome and serves to make our community stronger; and Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 12 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 13 of 17 Whereas the Town wants to send a strong message that we reject intolerance based on race, religion, ethnicity, gender, sexual orientation, and all other forms of discrimination under the Canadian Charter of Rights and Freedoms; and Whereas respect and acceptance for our differences are fostered by knowledge and understanding; and Whereas the Town of Aurora has the capability to use its communication tools to provide information and foster positive conversations about our diversity; 1. Now Therefore Be It Hereby Resolved That the Town utilize communications opportunities to provide information, share knowledge and promote events that celebrate the values of inclusion, acceptance and diversity. On a recorded vote the first operative clause of the motion Carried Yeas: 9 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: None 2. Be It Further Resolved That the Town’s social media platforms be used to celebrate and recognize key community and global events that further LGBTQ rights, religious celebrations, persons with disabilities, human rights, and serve to assist in the elimination of discrimination of any kind. These events include—but are not limited to—Pride Week, the Town of Aurora Multicultural Festival, International Day for the Elimination of Racial Discrimination, Black History Month, Asian Heritage Month, and International Women’s Day. On a recorded vote the second operative clause of the motion Carried Yeas: 7 Nays: 2 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Mrakas, Pirri, Thom, and Mayor Dawe Voting Nays: Councillors Kim and Thompson Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 13 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 14 of 17 9. Regional Report York Regional Council Highlights – March 23, 2017 Moved by Councillor Mrakas Seconded by Councillor Pirri That the Regional Report of March 23, 2017, be received for information. Carried 10. New Business Councillor Mrakas inquired about the Highland Gate park proposal presented at a recent open house and about whether information will be made available on the Town website. Staff confirmed that links and information will be provided on the website. Councillor Mrakas requested an update regarding the artificial turf soccer fields at Stronach Aurora Recreation Complex and Sheppard’s Bush, and staff provided a response. Councillor Gaertner requested an update regarding the Seniors’ art classes that were moved to the Aurora Family Leisure Complex, and staff provided a response. Councillor Thompson requested an update on Hartwell Way and the closures on St. John’s Sideroad, and staff indicated that information will be forwarded to Council and posted on the Town website. Councillor Humfryes inquired about the process for residents to communicate any questions or concerns regarding the Highland Gate development, and staff provided a response. Councillor Kim referred to the concerns raised in the delegation by John Gallo regarding garbage and recycling service discrepancies and requested whether staff would be providing a follow-up report. Staff indicated that information will be provided to Mr. Gallo and to Council. Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 14 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 15 of 17 Councillor Pirri inquired about when electronic voting will be operational at Council meetings, and staff indicated that electronic voting will be launched on April 25, 2017. Councillor Pirri requested an update on New Business Motion No. 3 from the Environmental Advisory Committee meeting of November 24, 2016, regarding the containment or removal of phragmites and a public education strategy regarding phragmites, dog-strangling vine, and Japanese knotwood. Staff provided a response. 11. Public Service Announcements Councillor Thom extended appreciation to the Royal Canadian Legion Branch 385, the Regimental Council of the Queen’s York Rangers (1st American Regiment), the Queen’s York Rangers (1st American Regiment), all Canadians who have made sacrifices, and all those who attended the event on Saturday, April 8, 2017, at the Aurora Legion to commemorate the 100th Anniversary of the Battle of Vimy Ridge. Councillor Humfryes announced that NewRoads Automotive Group will be hosting a Girls and Guys Night Out on Tuesday, April 18, 2017, starting at 6:30 p.m., featuring a fashion show and live silent auction, to raise awareness and funds for the Multiple Sclerosis Society and Women’s Centre of York Region. Councillor Abel announced that Portraits of Giving is holding their annual recognition of community members on Thursday, April 20, 2017, at H.J. Pfaff Audi on Leslie Street in Newmarket. Councillor Abel noted that he and Mayor Dawe attended the GO Transit station for the announcement of federal funding in the amount of $1.9 billion toward GO Transit’s regional express rail program, including the Barrie corridor. Councillor Abel noted that he also attended the Aurora Chamber of Commerce’s federal budget discussions, along with MP Leona Alleslev and MP Kyle Peterson, where he highlighted aspects of the federal budget and the impacts on Aurora. Councillor Gaertner noted her attendance at a ceremony at the Cenotaph on Sunday, April 9, 2017, and expressed appreciation for the sacrifices of those who stood up for Canada and the world in the service of peace. Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 15 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 16 of 17 Councillor Gaertner extended wishes for a happy holiday celebration of Passover to the Jewish members of the community. Councillor Mrakas noted that the topic of Hartwell Way is included in a report on the General Committee agenda of April 18, 2017, which indicates that the Hartwell Way extension is estimated to open prior to September 2017. Mayor Dawe extended a reminder about the Run or Walk for Southlake being held on Sunday, April 30, 2017, and encouraged the community to support this initiative by joining Team Aurora or sponsoring a member of the Team. Mayor Dawe extended a reminder about Aurora’s Easter Egg Hunt, which will take place on Saturday, April 15, 2017. Mayor Dawe advised that applications to display art at Aurora’s Annual Juried Art Show and Sale may be submitted until Tuesday, April 18, 2017. Mayor Dawe invited members of the community to register by Tuesday, April 18, to participate in Aurora’s Annual Clean-up Day, which will take place on Saturday, April 22, 2017. Mayor Dawe welcomed the new Town Clerk, Michael de Rond. 12. By-laws None 13. Closed Session None 14. Confirming By-law Moved by Councillor Mrakas Seconded by Councillor Thompson That the following confirming by-law be enacted: Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 16 of 17 Council Meeting Minutes Tuesday, April 11, 2017 Page 17 of 17 5973-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on April 11, 2017. Carried 15. Adjournment Moved by Councillor Humfryes Seconded by Councillor Thom That the meeting be adjourned at 9:16 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Michael de Rond, Town Clerk The minutes of the Council meeting of April 11, 2017, are subject to final approval by Council on April 25, 2017. Council Meeting Agenda Tuesday, April 25, 2017 Item C2 Page 17 of 17 Town of Aurora Council Closed Session Public Minutes Holland Room Aurora Town Hall Tuesday, April 11, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner (arrived 5:55 p.m.), Humfryes, Kim, Mrakas, Pirri (arrived 6:03 p.m.), Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Patricia De Sario, Town Solicitor, Marco Ramunno, Director of Planning and Building Services, Anthony Ierullo, Manager of Long Range and Strategic Planning, Michael de Rond, Town Clerk, and Samantha Yew, Deputy Clerk The Chair called the meeting to order at 5:47 p.m. Council consented to recess at 5:49 p.m. to resolve into a Closed Session. Council reconvened into open session at 6:37 p.m. 1. Approval of the Agenda Moved by Councillor Mrakas Seconded by Councillor Thompson Council Meeting Agenda Tuesday, April 25, 2017 Item C4 Page 1 of 7 Council Closed Session Public Minutes Tuesday, April 11, 2017 Page 2 of 4 That the confidential Council Closed Session meeting agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Consideration of Items Requiring Discussion Moved by Councillor Thom Seconded by Councillor Mrakas That Council resolve into Closed Session to consider the following matters: 1. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. PBS17-028 – Appeal to the Ontario Municipal Board re 22 & 26 Centre Street, Zoning By-law Amendment Application, 1428420 Ontario Limited, File Number: ZBA-2016-08 2. A proposed or pending acquisition or disposition of land by the Town or local board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PBS17-031 – Potential Purchase of Lands – Yonge Street Carried Moved by Councillor Thompson Seconded by Councillor Thom That the Council Closed Session be reconvened into open session to rise and report from Closed Session. Carried Council Meeting Agenda Tuesday, April 25, 2017 Item C4 Page 2 of 7 Council Closed Session Public Minutes Tuesday, April 11, 2017 Page 3 of 4 1. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. PBS17-028 – Appeal to the Ontario Municipal Board re 22 & 26 Centre Street, Zoning By-law Amendment Application, 1428420 Ontario Limited, File Number: ZBA-2016-08 Moved by Councillor Pirri Seconded by Councillor Humfryes That Closed Session Report No. PBS17-028 – Appeal to the Ontario Municipal Board re 22 & 26 Centre Street, Zoning By-law Amendment Application, 1428420 Ontario Limited, File Number: ZBA-2016-08 be received; and That the confidential direction to Planning and Building Services regarding the appeal to the Ontario Municipal Board re: 1428420 Ontario Ltd. Be confirmed. Carried 2. A proposed or pending acquisition or disposition of land by the Town or local board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PBS17-031 – Potential Purchase of Lands – Yonge Street Moved by Councillor Thompson Seconded by Councillor Abel That Closed Session Report No. PBS17-031 – Potential Purchase of Lands – Yonge Street be received; and That the confidential direction to Planning and Building Services regarding the potential purchase of lands on Yonge Street be confirmed. On a recorded vote the motion was Carried Yeas: 8 Nays:1 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thompson and Mayor Dawe Voting Nays: Councillor Thom Council Meeting Agenda Tuesday, April 25, 2017 Item C4 Page 3 of 7 Council Closed Session Public Minutes Tuesday, April 11, 2017 Page 4 of 4 4. By-laws Moved by Councillor Abel Seconded by Councillor Thom That the following confirming by-law be enacted: 5972-16 Being a By-law to Confirm Actions by Council Resulting from a Council Closed Session Meeting on April 11, 2017. Carried 5. Adjournment Moved by Councillor Pirri Seconded by Councillor Thom That the meeting be adjourned at 6:38 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Michael de Rond, Town Clerk The public minutes of the Council Closed Session of April 11, 2017, are subject to final approval by Council on April 25, 2017. Council Meeting Agenda Tuesday, April 25, 2017 Item C4 Page 4 of 7 Town of Aurora Council Closed Session Public Minutes Holland Room Aurora Town Hall Tuesday, April 18, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner (arrived 5:47 p.m.), Kim (arrived 5:57 p.m.), Mrakas, Pirri (arrived 5:48 p.m.), Thom, and Thompson Members Absent Councillor Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer (arrived 6:15 p.m.), Patricia De Sario, Town Solicitor, Slawomir Szlapczynski, Associate Solicitor, Michael de Rond, Town Clerk, and Charles Painter, External Legal Counsel The Chair called the meeting to order at 5:45 p.m. Council consented to recess at 5:46 p.m. to resolve into a Closed Session. Council reconvened into open session at 6:37 p.m. 1. Approval of the Agenda Moved by Councillor Mrakas Seconded by Councillor Thom That the confidential Council Closed Session meeting agenda as circulated by Legislative Services be approved. Carried Council Meeting Agenda Tuesday, April 25, 2017 Item C4 Page 5 of 7 Council Closed Session Public Minutes Tuesday, April 18, 2017 Page 2 of 3 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Consideration of Items Requiring Discussion Moved by Councillor Thom Seconded by Councillor Abel That Council resolve into Closed Session to consider the following matters: 1. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS17-014 – Schoch v. Town of Aurora Carried Moved by Councillor Thompson Seconded by Councillor Thom That the Council Closed Session be reconvened into open session to rise and report from Closed Session. Carried 1. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS17-014 – Schoch v. Town of Aurora Moved by Councillor Pirri Seconded by Councillor Humfryes That Closed Session Report No. CS17-014 – Schoch v. Town of Aurora be received; and That the confidential direction to Legal Services regarding Schoch v. Town of Aurora be confirmed. Carried Council Meeting Agenda Tuesday, April 25, 2017 Item C4 Page 6 of 7 Council Closed Session Public Minutes Tuesday, April 18, 2017 Page 3 of 3 4. By-laws Moved by Councillor Abel Seconded by Councillor Kim That the following confirming by-law be enacted: 5974-16 Being a By-law to Confirm Actions by Council Resulting from a Council Closed Session Meeting on April 18, 2017. Carried 5. Adjournment Moved by Councillor Pirri Seconded by Councillor Thom That the meeting be adjourned at 6:38 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Michael de Rond, Town Clerk The public minutes of the Council Closed Session of April 18, 2017, are subject to final approval by Council on April 25, 2017. Council Meeting Agenda Tuesday, April 25, 2017 Item C4 Page 7 of 7 Town of Aurora Council Communications Strategy Workshop Minutes Council Chambers Aurora Town Hall Monday, March 27, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Humfryes, Kim (arrived 7:07 p.m.), Mrakas, Pirri, and Thompson Members Absent Councillors Gaertner and Thom Other Attendees Doug Nadorozny, Chief Administrative Officer, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Samantha Yew, Deputy Clerk, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 6:05 p.m. On a motion of Councillor Pirri seconded by Councillor Humfryes, Council consented to recess the meeting at 6:42 p.m. On a motion of Councillor Mrakas seconded by Councillor Thompson, Council consented to reconvene the meeting at 6:57 p.m. 1.Approval of the Agenda Moved by Councillor Humfryes Seconded by Councillor Pirri That the agenda as circulated by Legislative Services be approved. Carried Council Meeting Agenda Tuesday, April 25, 2017 Item C5 Page 1 of 2 Council Communications Strategy Workshop Minutes Monday, March 27, 2017 Page 2 of 2 2.Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3.Welcome/Introduction/Brief History Mr. Nadorozny provided a brief introduction to the Workshop. 4.Council Focus Group Ms. Mackenzie-Smith led a Council Focus Group, and discussed topics including methods of effective communication, communication tools, and types of communication. Council provided feedback. 5.Council Questions/Comments – Theme Discussions Ms. Mackenzie-Smith presented a Corporate Communications SWOT (Strengths, Weaknesses, Opportunities, and Threats) analysis, best communications practices and measurements, and an update on the Town’s Corporate Communications strategy. Council asked various questions and provided comment. 6.Adjournment Moved by Councillor Pirri Seconded by Councillor Kim That the meeting be adjourned at 7:59 p.m. Carried _____________________________ _________________________________ Geoffrey Dawe, Mayor Samantha Yew, Deputy Clerk The minutes of the Council Communications Strategy Workshop of March 27, 2017, are subject to final approval by Council on April 25, 2017. Council Meeting Agenda Tuesday, April 25, 2017 Item C5 Page 2 of 2 Town of Aurora General Committee Report No. CAO17-002 Subject: Cultural Partners Review Prepared by: Jim Kyle, Manager of Special Projects Department: Office of the Chief Administrative Officer Date: April 18, 2017 Recommendation 1. That Report No. CS17-007 be received; and 2. That the Town conduct a facilitated workshop with its cultural partners; and 3. That following the workshop, staff report back to Council with detailed next steps pertaining to review of the existing Cultural Partnership delivery model and potential for alternative approaches. Executive Summary The Town of Aurora has numerous cultural partners and the details of the partnerships along with the role of the partners vary significantly. This report provides details pertaining to arts and heritage partners and recommends that a facilitated workshop be held with the listed partners. This workshop will help identify strengths and weaknesses of the existing partnerships along with the cultural needs of the partners and community. • Arts and heritage cultural partners are to be separated from sport organizations that have partnerships with the Town. • There are currently inconsistencies between the various cultural partnership agreements and utilization of facilities. • The approved Cultural Master Plan identifies strategies and actions to improve cultural partnerships. • The Town and its cultural partners should investigate additional partnership, grant and other opportunities with Central Counties Tourism and the York Region Art Council. • A facilitated workshop with all the cultural partners would be beneficial to identify next steps. Council Meeting Agenda Tuesday, April 25, 2017 Item R1 Page 1 of 8 April 18, 2017 Page 2 of 8 Report No. CAO17-002 Background On September 27, 2017 Council enacted the following: Now Therefore It Be Hereby Resolved That “cultural partners” be identified as any group or organization that is financially supported through direct funding or exclusive use of Town facilities in the delivery of Cultural programming; and Be It Further Resolved That the CAO report to Council with a list of Cultural Partners and a terms of reference for the a review of existing delivery models and a review of possible alternative approaches in the delivery of cultural programs and service to residents; and Be It Further Resolved That upon acceptance of the terms of reference by Council, the CAO commence the review and report back to Council with delivery options and recommendations by the end March 31, 2017. Analysis Arts and heritage cultural partners are to be separated from sport organizations that have partnerships with the Town The definition of Culture is wide ranging and includes arts, festivals/events, heritage, and sports along with other cultural organizations/industries. The full list is included within the Cultural Master Plan. It is suggested that the review focus on the arts and heritage cultural partners and not on the sports partners. The rationale for this is that the sports partnerships have different requirements and complexities and could be dealt with more efficiently as a separate undertaking. The Sports Hall of Fame would fit within the arts and heritage category and be included within the review. There are currently inconsistencies between the various cultural partnership agreements and utilization of facilities Currently there is no consistency in partnership agreements between the Town and its cultural partners and also little direction in the determination of which partners should benefit from the utilization of Town facilities/rooms. The following table provides a list of all the cultural partners along with details on financial and other support provided by the Town. Council Meeting Agenda Tuesday, April 25, 2017 Item R1 Page 2 of 8 April 18, 2017 Page 3 of 8 Report No. CAO17-002 Table 1 – Existing Cultural Partners Organization Service Provided Financial Support Other Support Partnership Agreement 1 Aurora Bridge Club Social and Competitive Bridge None Exclusive rental of 1873 sq. ft. room at 56 Victoria St. Annual fee = $16,305 No 2 Aurora Cultural Centre Cultural Programming $405,600 (grant) $114,480 IES Operating costs Yes 3 Aurora Historical Society Heritage Programming $70,500 (grant) No 4 Pine Tree Potters Guild Pottery crafts None They pay lease payments for dedicated space No/Just lease 5 Society of York Region Artists Art Display and show $1,000 Yes 6 Theatre Aurora Theatrical productions None Exclusive rental of Factory Theatre (5,500 sq.ft.) for $10 per year. Yes 7 Aurora Sports Hall of Fame Sports Hall of Fame $50,500 SARC lobby, including showcases, wall space, and columns No Council Meeting Agenda Tuesday, April 25, 2017 Item R1 Page 3 of 8 April 18, 2017 Page 4 of 8 Report No. CAO17-002 Organization Service Provided Financial Support Other Support Partnership Agreement for displays. No fee. Removal of advertising to accommodate. 8 Library Cultural programming $3,767,000 (grant) $415,647 IES Operating Costs No 9 Aurora Seniors Association Various cultural programing $72,639 PR&C Operating costs $231,252 IES Operating costs Yes Culture & Recreation Grants In addition to the support provided in the above table the Town also has The Culture & Recreation Grant Policy which has identified the following two goals. • To provide temporary financial assistance (maximum three years within a five- year period) to community culture and recreation-based programs. These grants are to be used to assist these groups in becoming stable community organizations and strong partners with the Town. • To provide programs that have no other Municipal funding assistance, but are recognized as a culture and recreational community program meritorious of Council's support. Council Meeting Agenda Tuesday, April 25, 2017 Item R1 Page 4 of 8 April 18, 2017 Page 5 of 8 Report No. CAO17-002 This program provides individual grants to a maximum value of $1,000 to a total combined upset limit of $25,000.00 annually. The approved Cultural Master Plan identifies strategies and actions to improve cultural partnerships The approved Cultural Master Plan approved by Council on June 10, 2014 should form the basis of any initiative to move forward with the Towns cultural partners. The Cultural Master Plan includes a detailed implementation section which includes four major strategic directions. Strategic Direction One is the most relevant to existing partnerships as detailed below: Strategic Direction 1: Define the Municipality’s Role and Build Partnerships Strategies: 1.1.3 Strengthen marketing and promote greater use of the Town’s current Recreation and Culture Community Grants. 1.2.1 Recruit champions from the community to act as advocates to support implementation of the Cultural Master Plan and ongoing cultural development. 1.2.4. Explore opportunities for establishing a Community Leadership Group to support implementation of the Cultural Master Plan. Look at models in other municipalities such as Richmond Hill for guidance. Ensure strong representation from Council and staff on the Community Leadership Group. The first phase step of defining the municipality’s role and building partnerships could be accomplished by holding the facilitated workshop with existing cultural partners. Additional steps would be identified based on the outcome and feedback received at the workshop. The Cultural Master Plan also includes strategies to expand culture’s role in economic development, building a strong a vital cultural sector and enhancing access to cultural resources. Council Meeting Agenda Tuesday, April 25, 2017 Item R1 Page 5 of 8 April 18, 2017 Page 6 of 8 Report No. CAO17-002 The Town and its cultural partners should investigate additional partnership, grant and other opportunities with Central Counties Tourism and the York Region Art Council Central Counties Tourism and the York Region Arts Council provide York Region municipalities with additional resources (financial and other) to promote tourism. Central Counties focuses on tourism from outside of the Region and York Region Arts Council focuses on tourism within the Region. Most cultural organizations are tourism generators and as such the Town and its cultural partners should research and leverage any additional resources available from these agencies. A facilitated workshop with all the cultural partners would be beneficial to identify next steps It is important to identify the range of needs of all cultural partners and to identify all overlapping services. A facilitated workshop with all the partners would be an excellent method to identify a current baseline of services provided by existing partnerships and also identify the future needs of such partners as well as identifying any overlap of the services currently provided to the community. Next Steps As mentioned above, the results of the facilitated workshop will help identify next steps pertaining to the review of the existing model and review of potential alternative approaches in the delivery of cultural services. The main goal would be to create a consistent methodology/framework for cultural partnerships based on guiding principles that will be established as part of the review of the existing delivery model. Advisory Committee Review The terms of reference for the review of existing delivery models and possible alternative approaches will be presented to the Financial Advisory Committee for review prior to reporting back to Council. Council Meeting Agenda Tuesday, April 25, 2017 Item R1 Page 6 of 8 April 18, 2017 Page 7 of 8 Report No. CAO17-002 Financial Implications Currently various financial implications exist with different cultural partners. The eventual goal is to have a clearer understanding of these commitments and to develop a plan pertaining to the financial distribution mechanisms and funding processes. Communications Considerations Not applicable Link to Strategic Plan Objective number three of the Strategic Plan is “Celebrating and promoting our culture” and indicates that the Town should expand opportunities and partnerships that contribute to the celebration of culture in the community. Alternative(s) to the Recommendation 1. Not applicable Conclusions In order to define the municipal role pertaining to culture it is important to focus on organizations that currently have partnerships with the Town. It is suggested that the Town conducts a facilitated workshop with all the cultural partners listed in this report, in order to review the existing framework pertaining to cultural partnerships and to determine the needs of said partners and the community. Following the workshop it is suggested that staff completes a detailed report indicating next steps pertaining to the review of existing delivery model and possible alternative approaches. The end goal is to build on these existing partnerships and develop a framework that can be equitably implemented for all cultural organizations. Attachments None Council Meeting Agenda Tuesday, April 25, 2017 Item R1 Page 7 of 8 Council Meeting Agenda Tuesday, April 25, 2017Item R1 Page 8 of 8 Town of Aurora General Committee Report No. FS17-016 Subject: Canada 150 Community Infrastructure Program (Intake II) Grant Approvals Prepared by: Laura Sheardown, Financial Analyst – Cash Flow & Investments Department: Financial Services Date: April 18, 2017 Recommendation 1. That Report No. FS17-016 be received; and 2. That the Town of Aurora be authorized to enter into a contribution agreement to receive a total of $227,100 in funding through the Canada 150 Community Infrastructure Program (Intake II) in support of the following approved capital projects: - Rehabilitation of the Aurora Community Centre $130,100 - Improvement of the Aurora Public Library 97,000 3. That the Mayor and Town Clerk be authorized to execute standardized grant agreements, subject to the satisfaction of the Town Solicitor, for the two (2) projects; and 4. That the Treasurer be authorized to execute on behalf of the Town any progress reports or other such submissions required as per the contribution agreement. Executive Summary Originally the Economic Action Plan 2015 announced $150 million nationally over two years for the new Canada 150 Community Infrastructure Program (CIP 150). However, in its 2016 Budget the Government of Canada allocated an additional $150 million to the CIP 150 to be distributed through a second intake process. • Town staff submitted six (6) applications as part of Intake II, two of which were approved for funding by the program administrators • The grant requires a specific resolution and a funding agreement for any projects for which grant money has been approved. Council Meeting Agenda Tuesday, April 25, 2017 Item R2 Page 1 of 6 April 18, 2017 Page 2 of 4 Report No. FS17-016 Background Under the theme ‘Giving back to Canada’ – shaping the future, leaving a lasting legacy and giving a gift to Canada – the CIP 150 program supports the rehabilitation, renovation and expansion of existing public infrastructure assets such as community centres, recreational facilities, local arenas, cultural centres and other community infrastructure. All projects must be completed by March 31, 2018. The grant program is being administered by the Federal Economic Development Agency for Southern Ontario. Analysis Six applications for the CIP 150 Intake II were submitted by staff, two of which were approved for funding by the program administrators. The projects were also approved by Aurora in its 2017 capital budget. In an effort to make the wisest use of any grant funding received, it was ensured that all projects proposed for this funding were previously listed within our ten Year Capital Investment Plan as anticipated projects in the near term. Thus allowing the Town to address some of its short term capital asset repair and replacement requirements slightly earlier than planned allowing it to achieve advantages of required capital investment subsidization as well as earlier on-going asset operation savings. Under the terms of the approval, these projects may now incur eligible expenses. Prior to any grant funds being paid, a resolution confirming Council’s commitment to these projects must be submitted. Advisory Committee Review Not applicable. Financial Implications In preparing submissions for the short lived application window, staff identified current projects and other projects from the 2016 outlook. Each identified project was assessed against the grant eligibility project criteria and best aligned ones selected to be included in a grant application. In some instances, several projects were bundled into the same application for submission. Six applications were submitted, two of which have been approved for funding by the CIP 150 program administrators. All costs of each approved project are eligible for one third grant funding, up to a maximum grant amount Council Meeting Agenda Tuesday, April 25, 2017 Item R2 Page 2 of 6 April 18, 2017 Page 3 of 4 Report No. FS17-016 identified for each project. The Town’s portion of the required funding was approved as part of the 2017 Capital Budget. Projects Total Project Cost Grant Funding Town Funding Rehabilitation of the Aurora Community Centre (72277) $400,000 $130,100 $269,900 Improvement of the Aurora Public Library (72275) $300,000 $ 97,000 $203,000 Totals $700,000 $227,100 $472,900 Project Details: Rehabilitation of the Aurora Community Centre ($400,000) - Ice Plant Motor Controls Centre Panel Upgrade - Shell and Tube Brine Chillers Replacement - Ammonia Compressor Replacement Improvement of the Aurora Public Library ($300,000) - Roof Top Heating Units Conversion - LED Facility Lighting Retrofit - Digital Cameras Communications Considerations Staff are working with the grant approval organization in order to ensure that all communications regarding these grant approvals meet their requirements as per the grant contribution agreement. Link to Strategic Plan The Community Infrastructure Improvement Program (Intake II) Grant Report supports the Strategic Plan goal of supporting an exceptional quality of life for all through the following key objective within this goal statement: Invest in sustainable infrastructure: Maintain and expand infrastructure to support forecasted population growth through technology, waste management, roads emergency services and accessibility. Council Meeting Agenda Tuesday, April 25, 2017 Item R2 Page 3 of 6 Council Meeting Agenda Tuesday, April 25, 2017Item R2 Page 4 of 6 Town of Aurora Capital Projects Project Department Version Year 72277 ACC - Improvements - Canada 150 Intake II* Infrastructure & Environmental Services Final Approved Budget 2017 Description PURPOSE: The municipality would like to make the following improvements, updates and upgrades to the Aurora Community Centre: - upgrade current ice plant motor controls center panel; - replace shell and tube brine chillers in both arenas, including brine pumps with more energy efficient models; and - replace reciprocating ammonia compressor originally installed 40 years ago with a more efficient model. PERFORMANCE/ACTIVITY IMPACTS: Economic benefits that will result from this project include, but are not limited to the following: - decreased energy consumption associated with energy consumption through the shell and tube chillers, pumps and compressor; - increase safety of the facility with the replacement of the electrical panel; EXPLANATION/HIGHLIGHTS This project would assist the municipality in addressing the following problems: - help manage the escalating energy costs due to rising prices and non-energy efficient equipment; and - reduce ongoing maintenance and repairs costs of the facility due to its age. An application has been submitted to the Canada150 Community Infrastructure Program for improvements to the ACC to include: motor control ice plant upgrade and replacement of two chillers as well as the under floor shell and the heat exchanger. Should our application not be successful, the project will be broken out into individual projects and spread out across the the out years as originally planned. Project was not included in the 2015 Ten year Capital Investment Plan. Budget Future20222020201920182017 2021Total Expenditures Estimated Expenditures CONTRACTS 400,000400,000 400,000 400,000 400,000 400,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 268,000268,000 268,000 268,000 Other Funding Sources FEDERAL GRANTS 132,000132,000 132,000 132,000 400,000 400,000Funding Total Total Over (Under) Funded Attachment #1 Council Meeting Agenda Tuesday, April 25, 2017 Item R2 Page 5 of 6 Town of Aurora Capital Projects Project Department Version Year 72275 Library - Improvements - Canada 150 Intake II* Infrastructure & Environmental Services Final Approved Budget 2017 Description PURPOSE: The municipality would like to make the following improvements updates and upgrades to the Aurora Public Library: - addition of digital cameras; - replacement of existing interior lighting with LED lighting; and - conversion of currently inefficient electric roof top heating units with high efficiency natural gas units. PERFORMANCE/ACTIVITY IMPACTS: Economic benefits that will result from this project include, but are not limited to the following: - decreased energy consumption and operating costs for heating and lighting; and - improved patron and asset security. EXPLANATION/HIGHLIGHTS This project would assist the municipality in addressing the following problems: - help manage the escalating energy costs due to rising prices and non-energy efficient equipment; and - improved security for the facility An application has been submitted to the Canada 150 Community Infrastructure Program for improvements to the library to include: new cameras, upgrade to LED lighting and to convert electric rooftop furnace to natural gas. Should our application not be successful, the project will be broken out into individual projects and spread out across the the out years as originally planned. Project was not included in the 2015 Ten year Capital Investment Plan. Budget Future20222020201920182017 2021Total Expenditures Estimated Expenditures CONTRACTS 300,000300,000 300,000 300,000 300,000 300,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 201,000201,000 201,000 201,000 Other Funding Sources FEDERAL GRANTS 99,00099,000 99,000 99,000 300,000 300,000Funding Total Total Over (Under) Funded Attachment #2 Council Meeting Agenda Tuesday, April 25, 2017 Item R2 Page 6 of 6 Town of Aurora General Committee Report No. PRCS17-013 Subject: Ice Allocation Policy Prepared by: John Firman, Manager of Business Support Department: Parks, Recreation and Cultural Services Date: April 18, 2017 Recommendation 1. That Report No. PRCS17-013 be received; and 2. That staff be authorized to return the ice times previously allocated to Knuff Hockey and Monday Night Hockey in 2012 for the 2017-18 season; and 3. That the revised Ice Allocation Policy be approved. Executive Summary The purpose of this report is to make changes to current ice time allocations and to approve the revised Ice Allocation policy. At its September 13, 2016 meeting, Council received a delegation on behalf of Knuff Hockey and Monday Night Hockey, two men’s hockey league user groups, regarding changes made to their previously allocated ice times. At this meeting Council directed staff to review the Ice Allocation Policy and report back to Council. Staff reviewed the existing policy, held a user group meeting, and conducted a survey of user groups to solicit input from Town user groups. The key changes incorporated into the revised Ice Allocation Policy have been reviewed with the user groups that participated and have met with majority approval. The most significant change made is to the allocation procedures whereby staff are recommending that Knuff Hockey and Monday Night Hockey have their historically allocated ice time returned to them and that a grandfathering clause be included in the allocation procedures. The grandfathering clause would ensure that all user groups continue to retain their ice time each year, until such time as the user group releases that ice time. Once that happens, the allocation procedures would take effect. No Council Meeting Agenda Tuesday, April 25, 2017 Item R3 Page 1 of 16 April 18, 2017 Page 2 of 6 Report No. PRCS17-013 objections to this recommendation were raised by any of the user groups impacted by this change or by any user group in attendance at the February 9, 2017 user group meeting held to discuss these recommendations. Background At its September 13, 2016 meeting, Council received a delegation on behalf of Knuff Hockey and Monday Night Hockey, two men’s hockey league user groups, regarding changes made to their previously allocated ice times. Ice previously allocated to these two groups has been reallocated to other groups having priority status in accordance with the existing Ice Allocation Policy. Both groups have stated that these changes have caused undue hardship to their membership wherein staff was directed to review the Ice Allocation Policy and report back to Council. Analysis Return of previously allocated ice time Staff conducted a review of the policy and recommend that the ice time previously allocated to Knuff Hockey and Monday Night Hockey, based upon the 2012 schedule prior to changes being made, be returned effective the 2017-18 season. Following the delegation of these groups at Council, a meeting was held with the user groups that would be impacted by this change. All of the affected user groups raised objections to having the ice time returned to Knuff Hockey and Monday Night Hockey for the 2016-17 season, with the primary reason for that objection being that they had already been issued permits for these times and planned their seasons accordingly. Changing the times after the season had already started would not be feasible; however, during the consultation process for this policy review, no objections were raised regarding the recommendation to return the ice time effective next season. Key policy change recommendations In addition to this recommendation, staff is recommending a number of other changes to the policy, including: • Including a grandfathering clause that would ensure user groups always retain their allocated ice time every year, unless they choose to release it. Once released, the Town would then allocate the ice time in accordance with the allocation process outlined in the revised Ice Allocation Policy. Council Meeting Agenda Tuesday, April 25, 2017 Item R3 Page 2 of 16 April 18, 2017 Page 3 of 6 Report No. PRCS17-013 • Reducing the required percentage of Aurora residents as members of a user group, in order to be considered “Aurora based” for the purposes of prioritizing ice allocation; o from 80% to 70% for youth organizations; and o from 80% to 50% for adult organizations with this group further prioritized based on a comparison of Aurora resident representation as a percentage of each organization. • Amending the prioritization of ice allocation to better reflect current needs. • Defining “Representative” groups to include any organization that does not meet the criteria to be considered “Aurora based”, but offers the only program option for Aurora residents (e.g. York Simcoe Express and Central York Girls Hockey Association). • Amending permit cancellation procedures to allow more flexibility for user groups to release ice time. • Various housekeeping amendments to ensure the efficient and safe use of Town facilities and to incorporate existing procedures into the policy document. Defining “Aurora based” user groups The changes to the percentage of Aurora residents required for a group to be consider “Aurora based”, which offers priority status in the allocation process, is based on existing needs of the user groups and the existing reality of the percentage of Aurora residents in groups that have historically been considered “Aurora based”. For example, only one of our existing youth groups and only nine of our existing adult groups currently meets the 80% standard, thereby relegating a large number of groups that have historically been considered as Aurora groups to a lower priority status. User Group meeting There are 46 user groups, representing the primary users of ice time, both adult and youth, were invited to participate in a user group meeting for the purpose of providing them with the opportunity to have input into the policy review process. This meeting was held on Thursday, February 9, 2017 with 15 attendees representing 13 user groups, including all three of our largest youth ice user groups. The attendees were supportive of the recommendations. User Group survey Following the meeting, 46 user groups were invited to participate in a brief online survey to provide their input into the key changes recommended. Of the 46 groups invited to Council Meeting Agenda Tuesday, April 25, 2017 Item R3 Page 3 of 16 April 18, 2017 Page 4 of 6 Report No. PRCS17-013 participate, we received 38 responses (83% participation), including 12 who identified as youth organizations and 26 who identified as adult organizations. Summary of survey results • Of the 12 youth group respondents, ten consider themselves as “Aurora based”, even though only one youth group meets the current 80% resident criteria in the existing policy. • Of the 26 adult group respondents, 23 consider themselves to be “Aurora based”, even though staff estimate only nine adult groups meet the current 80% resident criteria in the existing policy. • When asked if they support the recommendation to return the historical ice time to Knuff Hockey and Monday Night Hockey and include a grandfathering clause in the ice allocation procedures 84% responded in support of this. • When asked if the residency percentage should be reduced for youth organizations to be considered “Aurora based”, only 33% of youth group respondents said yes. Staff believe that this confirms the premise that most youth organizations do not realize that they do not meet the current criteria, as only one of the 12 respondents currently meet the residency level required. • When asked if the residency percentage should be reduced for adult organizations to be considered “Aurora based”, 69% of adult group respondents said yes. • When asked what the percentage should be for adult organizations to be considered “Aurora based”, 83% of respondents recommended 60% or lower. • 81% of respondents supported the recommended priority order for allocating “Prime Time” ice. (4:00pm – closing on weekdays and open to close on weekends). • 86% or respondents supported the recommended priority order for allocating “Morning Prime Time” ice. (6:00am – 8:00am on weekdays). Advisory Committee Review None required. Financial Implications There are no anticipated financial implications. Council Meeting Agenda Tuesday, April 25, 2017 Item R3 Page 4 of 16 April 18, 2017 Page 5 of 6 Report No. PRCS17-013 Communications Considerations No communication considerations at this time. Link to Strategic Plan Revising the Ice Allocation Policy the Strategic Plan goal of Supporting an Exceptional Quality of Life for All through its accomplishment in satisfying requirements in the following key objectives within its goal statement: Encouraging an active and healthy lifestyle by developing a long-term needs assessment for recreation programs, services and operations to match the evolving needs of the growing and changing population. Alternative(s) to the Recommendation Option 1: Council can decline to approve one or both of the recommendations with status quo remaining as is accordingly. Option 2: Council can provide further direction. Option 3: As directed by Council. Conclusions That Council approve the recommendation to return the 2012 ice allocations to Knuff Hockey and Monday Night Hockey, and that Council approve the replacement of the Ice Allocation Policy with the new Arena Permitting Policy as presented. Attachments Attachment #1 – Revised Ice Allocation Policy. The Corporation has implemented a new policy format and this policy will be re-written using this new format. Previous Reports None. Council Meeting Agenda Tuesday, April 25, 2017 Item R3 Page 5 of 16 Council Meeting Agenda Tuesday, April 25, 2017Item R3 Page 6 of 16 Attachment #1Council Meeting Agenda Tuesday, April 25, 2017Item R3 Page 7 of 16 Council Meeting Agenda Tuesday, April 25, 2017Item R3 Page 8 of 16 Council Meeting Agenda Tuesday, April 25, 2017Item R3 Page 9 of 16 Council Meeting Agenda Tuesday, April 25, 2017Item R3 Page 10 of 16 Council Meeting Agenda Tuesday, April 25, 2017Item R3 Page 11 of 16 Council Meeting Agenda Tuesday, April 25, 2017Item R3 Page 12 of 16 Council Meeting Agenda Tuesday, April 25, 2017Item R3 Page 13 of 16 Council Meeting Agenda Tuesday, April 25, 2017Item R3 Page 14 of 16 Council Meeting Agenda Tuesday, April 25, 2017Item R3 Page 15 of 16 Council Meeting Agenda Tuesday, April 25, 2017Item R3 Page 16 of 16 Town of Aurora General Committee Report No. PBS17-026 Subject: Removal of Holding (H) Provision, Zoning By-law Amendment St. Johns Road Development Corp. (Metrus) 88 Cosford Street and 119 Pointon Street Lot 55 Plan 65M-4075 Lot 101 Plan 65M-4082 File Number: ZBA(H)-2017-01 Related File Number: D12-00-1A (SUB -2000-1A) Prepared by: Marty Rokos, Planner Department: Planning and Building Services Date: April 18, 2017 Recommendations 1. That Report No. PBS17-026 be received; and 2. That Application ZBA(H)-2017-01 to remove the Holding (H) provisions from Lot 55 Plan 65M-4075 and Lot 101 Plan 65M4082 be APPROVED; and 3. That the removal of the Holding provision by-law be enacted at the next available Council meeting. Executive Summary This report seeks Council approval to remove the Holding (H) prefix from the Detached Dwelling Second Density Residential (R2-71) Exception Zone at 88 Cosford Street and 119 Pointon Street. The owner proposes to construct a single detached dwelling on each lot. • Planning and Building Services has reviewed the subject applications in accordance with the provisions of the Town’s Official Plan and Zoning By-law respecting the subject lands. • All departments and agencies have provided comment and support the application. • Staff recommend approval of the application. Council Meeting Agenda Tuesday, April 25, 2017 Item R4 Page 1 of 7 April 18, 2017 Page 2 of 5 Report No. PBS17-026 Background Application History The subject lands are part of a Draft Plan of Subdivision developed as part of the Aurora 2B Secondary Plan in the early 2000s (File No. D12-00-1A (SUB-2000-1A)). The subdivision was approved by the Ontario Municipal Board on August 11, 2006 and released for registration by Council on April 22, 2008. This subdivision is now built out with the exception of the two subject properties. The ‘H’ prefix was retained on these properties until the Hartwell Way bridge was completed connecting to the lands east of the creek. Location / Land Use As illustrated in Figure 1, the subject lands are located at the intersection of Hartwell Way, Cosford Street and Pointon Street. The subject lands have the following characteristics: • 88 Cosford Street has 18.6 m of frontage on Cosford Street and 33 m of flankage on Hartwell Way; • 119 Pointon Street has 16.2 m of frontage on Pointon Street and 40 m of flankage on Hartwell Way; • Both properties are currently vacant. Surrounding Land Uses The surrounding land uses are as follows: North: Residential and Hartwell Way South: Residential and Hartwell Way East: Environmental protection, Cosford Street and Pointon Street West: Residential Policy Context Town of Aurora Official Plan The Official Plan allows land to have an ‘H’ prefix removed subject to an agreement on such matters as the provisions of schools, open space and other support facilities, need for additional sites for the proposed use, a completed Environmental Impact Study, and compliance with the growth management policies of the Official Plan. The proposed removal of the ‘H’ prefix complies with the Official Plan. Council Meeting Agenda Tuesday, April 25, 2017 Item R4 Page 2 of 7 April 18, 2017 Page 3 of 5 Report No. PBS17-026 Zoning By-law 2213-78, as amended Section 11.73.3 of the Zoning By-law states that before the ‘H’ prefix is removed on the subject lands, the following shall have been complied with: i) The Region of York has confirmed that adequate servicing capacity is available and the Town of Aurora has allocated such capacity; ii) A subdivision agreement, and other such agreement(s) as required, have been executed between the Owner of the lands and the Corporation of the Town of Aurora; and iii) The Town of Aurora is satisfied that the removal of the “(H)” represents a logical and orderly progression of development. Analysis Removal of Holding ‘H’ Prefix Requirements The pre-conditions for removal of the ‘H’ prefix (identified above) have been satisfied as follows: i) The subject lands are part of two registered plans of subdivision. 88 Cosford Street is within Plan 65M-4075 and 119 Pointon Street is within Plan 65M-4082, both of which were registered in 2008. Servicing capacity has been allocated by the Town. ii) The ‘H’ prefix was retained on the zoning of the subject properties to allow for the future extension of Hartwell Way across the creek to the east. The extension would serve future residential neighbourhoods within the Aurora 2C Secondary Plan area. The lots were left undeveloped to minimize potential conflicts with the bridge design. Residential development in the 2C area is now nearly complete and the bridge has been constructed. With the bridge complete, development of the two properties is considered to be a logical and orderly progression of development. The subject application has been circulated to internal departments and external agencies for their review and comment. No departments or agencies have concerns with the application. Planning staff are satisfied that the preconditions as identified above have been met and a by-law to remove the ‘H’ prefix may be passed. Council Meeting Agenda Tuesday, April 25, 2017 Item R4 Page 3 of 7 April 18, 2017 Page 4 of 5 Report No. PBS17-026 Opening of Hartwell Way The extension of Hartwell Way across the valley to connect the 2B Area with the 2C Area was completed in the fall of 2016 by the Developers Group. The bridge has not been opened as of yet due to the amount of construction activity still occurring in the 2C Area. During the summer of 2017, Town staff will monitor the amount of housing construction remaining with the goal of having the Hartwell Way extension open prior to September 2017. Servicing Allocation Water and sanitary servicing capacity has been allocated for the subject lands. Financial Implications A surcharge fee will be collected before the passing of the implementing Zoning By-law. Development charges will be collected at the time of the Building Permit application. Fees and securities were collected at the time of the Subdivision Agreement. Communications Considerations On April 5, 2017, a Notice of Council’s Intention to Remove a Holding ‘H’ Symbol was published in the Aurora Banner and Auroran newspapers. Public notification has been provided in accordance with the Planning Act. Alternatives to the Recommendation 1. Direct staff to report back to Council addressing any issues that may be raised at the General Committee Meeting. 2. Refusal of the application with an explanation for the refusal. Conclusions The criteria for removal of the ‘H’ provision on the subject lands have been satisfied. Therefore, Staff recommends that Council remove the Holding (H) provision on the subject lands thereby allowing the development of the lands to proceed. Attachments Figure 1 – Location Map Figure 2 – Area Subject to Removal of Holding (H) Prefix Council Meeting Agenda Tuesday, April 25, 2017 Item R4 Page 4 of 7 Council Meeting Agenda Tuesday, April 25, 2017Item R4 Page 5 of 7 Hartwe l l W a y Hartwe ll Way HeaneyCo u rt Schurm an Stre e t C osford Street Mavrin ac Boule vard Ausm an Gate Cr a n e S t r e e tJosephHartmanCrescent P o i n t o n S t r e e t LOCATION MAP Map created by the Town of Aurora Planning and Building Services Department, March 22, 2017. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2016, © First Base Solutions Inc., 2016 Orthophotography. ¯ FIGURE 1 St John 's Sdrd We llin g ton St E V an dorf SdrdHe n de rson Drive ^ We llin g ton St W UV404 UV404Le slie StYon g e StBathurst StBayvie w Ave Bloom in g ton Rd 0 25 50 75 100 MetresAPPLICANT: St. John ’s Road De ve lopm e n t Corp.FILES: ZBA(H)-2017-01 SUBJECT LANDS Council Meeting Agenda Tuesday, April 25, 2017Item R4 Page 6 of 7 Hartwe l l W a yCosfordStreet He ane y CourtMavrinac Boule vardPoi nt onSt r e etJosephHartmanCrescentAusman Gate R2-72 R2-73 I-13 R2-71 R2-71 R2-97 R2-96 R2-96 O-9 O-9 EP-15 (H)R2-71 AREA SUBJECT T O REMOVAL OF HOLDING (H) PREFIX Map created by the Town of Aurora Planning & Building Services Department, March 22, 2017. Base data provided by York Region & the Town of Aurora. ¯0 10 20 30 40 50 Metres APPLICANT : ST . JOHN’S ROAD DEVELOPMENT CORP.FILES: ZBA(H)-2017-01 FIGURE 2 SUBJECT LANDS Institutional INST IT UT IONAL ZONES I Detached DwellingSecond DensityR2 Zoning Le ge nd RESIDENT IAL ZONES Major Open Space OPEN SPACES ZONES O Environmental ProtectionEP Council Meeting Agenda Tuesday, April 25, 2017Item R4 Page 7 of 7 Town of Aurora General Committee Report Subject: Summary of Committee Recommendations Report No. 2017-03 Prepared by: Samantha Yew, Deputy Clerk Department: Corporate Services Date: April 18, 2017 Recommendations 1. That Summary of Committee Recommendations Report No. 2017-03 be received; and 2. That the Committee recommendations contained within this report be approved. Governance Review Ad Hoc Committee Meeting Minutes of March 28, 2017 1. GRAHC17-001 - 2018 Municipal Election – Voting Methods 1. That internet only voting be implemented for the 2018 municipal election; and 2. That a report be brought forward to Council outlining internet voting options, including the comments and suggestions from the Committee. Staff comments: Report No. CS17-011 - 2018 Municipal Election – Adoption of Voting Method was published on the April 18, 2017 General Committee agenda. Governance Review Ad Hoc Committee Meeting Minutes of April 11, 2017 1. Round Table Discussion Re: Ward Systems Council Meeting Agenda Tuesday, April 25, 2017 Item R5 Page 1 of 2 April 18, 2017 Page 2 of 2 Committee Recommendations Report No. 2017-03 1. That staff investigate and report back on the feasibility of a ward boundary review, including the process and cost of retaining a consultant, projected budget, and timelines; and 2. That the direction of the Governance Review Ad Hoc Committee with respect to the feasibility of a ward system be confirmed. Staff comments: The Committee indicated that they would like Council to confirm their interest in the possibility of adopting a ward system for the 2018 municipal election prior to further discussion. Trails and Active Transportation Committee Meeting Minutes of February 17, 2017 1. Verbal Update from Manager of Parks Re: Wellington Street Crossing Feasibility Study 1. That the Wellington Street Crossing Feasibility Study be first submitted to the Trails and Active Transportation Committee for review. Staff comments: None New Business Motion No. 1 (a) That the Oak Ridges Trail be re-routed through Rotary Park, subject to notification of area residents. Staff comments: None Council Meeting Agenda Tuesday, April 25, 2017 Item R5 Page 2 of 2 Town of Aurora Council Report No. CS17-015 Subject: Alternative Methods of Voting – Next Steps Prepared by: Michael de Rond, Town Clerk Department: Corporate Services Date: April 25, 2017 Recommendation 1. That Report No. CS17-015 be received; and 2. That Council provide direction regarding the use of alternative methods of voting for the 2018 Municipal Election. Executive Summary This purpose of this report is to seek Council direction regarding the approval of alternative methods of voting for the 2018 municipal election. • As per the Municipal Elections Act S.O. 1996, a by-law must be enacted by May 1 of the year preceding the election to allow for alternative methods of voting. • A by-law has been included on this agenda to provide Council with voting options for the 2018 municipal election. • Options include; o The adoption of tabulator-only voting model o Asking staff for more information regarding internet only voting o Asking staff for more information regarding a hybrid voting model • An alternative voting model must be confirmed no later than May 23, 2017 Background At the April 18, 2017 General Committee meeting, Staff’s recommendation regarding the use of internet voting for the 2018 Municipal Election was defeated. As no alternative method of voting has been approved, the Town’s current model would default to a traditional paper ballot which would be manually counted. Should an Council Meeting Agenda Tuesday, April 25, 2017 Item R6 Page 1 of 4 April 25, 2017 Page 2 of 4 Report No. CS17-015 alternative method of voting be preferred, a by-law indicating this must be passed by May 1, 2017. Analysis Staff do not believe it is Council’s intention for the votes to be counted manually in the 2018 municipal election. As per the Municipal Elections Act, 1996, the Town is required to approve all alternative methods of voting for the 2018 Municipal Election prior to May 1, 2017. For this reason, we have included a by-law on tonight’s agenda authorizing an alternative method of voting, being a paper ballot counted by optical scan voting tabulators and touch screen tabulators or internet voting. By approving this by-law, further information could be brought forward regarding internet voting so that model could still be pursued by Council. The following options exist for Council; Council could approve a tabulator-only model Council could confirm their selection of a traditional paper ballot counted using optical scan vote tabulators. This has been the method of choice for the Town since 2003. The Town does own tabulators, however the technology is old and the manufacturer has confirmed that they no longer support the model, meaning the Town would have to rent tabulators. Council could request staff to provide further information regarding internet voting security Council could ask staff to come back to the May 16, 2017 General Committee Meeting with further information regarding internet voting, and specifically an update on security enhancements since previous elections. Council could request further information on a hybrid voting model Council could ask staff to come back to the May 16, 2017 General Committee Meeting with further information about internet voting, and how it could be used in conjunction with a traditional paper ballot in a hybrid model. This model would be significantly more costly than the previous two options. An alternative voting model must be confirmed no later than May 23, 2017 If Council approves the proposed by-law authorizing alternative methods of voting it is staff’s strong preference that a final decision regarding method of voting be confirmed Council Meeting Agenda Tuesday, April 25, 2017 Item R6 Page 2 of 4 April 25, 2017 Page 3 of 4 Report No. CS17-015 by the May 23, 2017 Council Meeting. Although the election is about 18 months away, staff will need to move forward with the RFP process for either internet voting, or tabulator rental, in the coming months to ensure we secure a well-referenced vendor. Advisory Committee Review None Financial Implications Financial implications are dependent upon the Option selected. Report CS17-011 - 2018 Municipal Election – Adoption of Voting Method noted the Election budget is projected to be $330,000 and the estimated costs are as follows; Tabulator only voting model - $326,000 Internet only voting model - $312,000 Hybrid voting model - $476,000 Communications Considerations Any approved model that includes internet voting will require a comprehensive communications plan to make residents aware of the change in voting method. Option one requires a communications plan, however it is not as extensive as this option is the status quo. Conclusions The Municipal Elections Act, 1996, requires the Town to pass a by-law authorizing alternative voting methods prior to May 1, 2017. As no recommendation was brought forward from the April 18, 2017 General Committee meeting, staff require direction from Council on proceeding with an alternative method of voting. Attachments None Council Meeting Agenda Tuesday, April 25, 2017 Item R6 Page 3 of 4 Council Meeting Agenda Tuesday, April 25, 2017Item R6 Page 4 of 4 Memorandum Councillor Paul Pirri Date: April 25, 2017 To: Mayor and Members of Council From: Councillor Pirri Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, March 14-17, 2017 Recommendations 1. That the memorandum regarding Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, March 14-17, 2017, be received for information. Attachments Attachment 1 - Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, March 14-17, 2017 Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 1 of 21 Whistler, BC REPORT TO COUNCIL MEETING OF THE BOARD OF DIRECTORS MARCH 14-17, 2017 Whistler, British Columbia Attachment 1 Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 2 of 21 Meeting FCM BOARD OF DIRECTORS March 14-17, 2017 Whistler British Columbia TABLE OF CONTENTS 1.Summary 2.Reports from the Standing Committees and Forums •Standing Committee on Community Safety and Crime Prevention •Standing Committee on Municipal Finance and Intergovernmental Arrangements •Standing Committee on Environmental Issues and Sustainable Development •Northern and Remote Forum •Standing Committee on Social and Economic Development •Standing Committee on Municipal Infrastructure and Transportation Policy •Rural Forum •Standing Committee on Increasing Women’s Participation in Municipal Government •Standing Committee on International Relations Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 3 of 21 SUMMARY The FCM Board of Directors met in Whistler, BC, from March 14-17. Board members spent four days addressing vital national issues playing out at the local level as well as the increasingly central role municipal leaders are playing in shaping the national agenda. Below is a brief summary of the key meeting highlights, which you can relay to your council. The meeting occurred just one week before Federal Budget 2017—a highly-anticipated and potentially watershed moment for the municipal sector. It marked the culmination of two years of unprecedented dialogue between FCM and the federal government in the lead- up to the budget; dialogue that has already yielded historic results for municipalities. Board members used the occasion to make one final push for key municipal priorities such as public transit, affordable housing, green infrastructure, and thriving rural, northern and remote communities. Board members continued to make the case that Budget 2017 represents a once-in-a-generation opportunity to build a better Canada by empowering cities and communities. They agreed that, in order for this to happen, the budget would need to include key tools for municipal leaders, namely predictable allocations and reasonable cost- sharing. Board members pointed out t hat these tools are critical for unlocking local potential to achieve national goals like job creation, economic growth, and sustainability. The Board also took a number of internal steps to ensure that FCM has a strong organizational f oundation to meet future demands. Board members reviewed and approved the 2017-18 corporate plan and budget. They also discussed the importance of recapitalizing the Legal Defense Fund to ensure that FCM is able to continue to defend the legal interests of the municipal sector. Board members adopted a number of resolutions on issues including the new provisions to reduce train idling and on protecting federal facilities in rural communities, such as the IRCC Case Processing Centre in Vegreville, AB. Looking forward, the Board discussed the importance of remaining focused on the work ahead. The incredible momentum of FCM and the municipal sector—including anticipated gains in Federal Budget 2017—signal a fundamental shift in how orders of government work together. Board members heard how municipal leaders have begun to take their place at the nation-building table. They also heard that this emerging role would require a renewed resolve of the Board to help ensure that the municipal sector remains strong, engaged, and united, with the right tools and resources to deliver results for members. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 4 of 21 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON COMMUNITY SAFETY AND CRIME PREVENTION SUMMARY OF DISCUSSION Standing Committee Vice-Chair Marie-Eve Brunet opened the meeting by introducing new committee members and Vice-Chair Lynda Rydholm and offering regrets from Committee Chair Randy Goulden. Following approval of the agenda and the report of the November 2016 meeting, staff provided an update on FCM’s engagement in the development of a legalization framework for marijuana and FCM’s analysis of the Task Force’s recommendations to government. Committee members discussed the importance of the federal government’s role in overseeing product quality and safety and supporting municipalities in their growing role in enforcement, inspections and the remediation of illegal grow operations. Staff also updated members on the advocacy efforts of FCM leadership and staff in the lead up to the next federal budget and the publication of FCM’s pre-budget submission, Seizing the Moment. Committee members were then updated on the National Municipal Rail Safety Working Group’s engagement on possible funding options for first responder training and equipment. Members emphasized the importance of ensuring first responders, particularly volunteer firefighters, are adequately resourced to respond to dangerous goods incidents in their communities and that shippers and railways remain responsible for providing specialized equipment to first responders. Members also emphasized that Transport Canada must work closely with municipalities as they implement the Emergency Response Task Force’s recommendations. The Committee recommended that FCM’s Board of Directors adopt a series of recommendations to ensure first responders are better equipped and trained to respond to rail incidents. Committee members then discussed FCM’s participation in the Fifth Regional Platform for Disaster Risk Reduction in the Americas in Montreal, QC. The Committee also considered three resolutions, including one resolution on changes to the Disaster Financial Assistance Arrangements (DFAA) cost-sharing formula, one resolution on medical marijuana grow operations and one resolution on remediation standards for properties used for drug-related properties. Given the critical importance of these issues to municipalities, the Committee recommended that the first two resolutions be adopted. Members deferred the resolution on remediation standards back to staff to clarify the intent of the resolution and conduct additional research on this issue for presentation at the September Board of Directors meeting. Members also discussed the launch of the Big City Mayors’ Opioid Task Force and FCM’s engagement with federal counterparts to ensure municipalities are adequately resourced to respond to the growing opioid crisis in cities and communities. Members expressed the need for FCM to work with the federal government to ensure first responders across Canada are equipped to respond to overdoses. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 5 of 21 Committee members then reviewed proposed changes to the Committee’s Policy Statement that better reflect current policy and advocacy priorities. In particular, amendments were made to better reflect FCM’s position on Phase 2. Staff also committed to further refining the Policy Statement in the coming year to better align it with the Committee’s ongoing advocacy work. It was stressed that FCM should make references to all local governments in public documents and government submissions. STANDING COMMITTEE RECOMMENDATIONS Recommendations for adoption: 1. Direct staff to continue FCM’s engagement with the federal government to: a. Work with provinces, territories and industry partners to identify and provide the necessary resources to ensure first responders can access operational and specialized training adapted to their local needs and realities, if necessary; b. Ensure municipal perspectives are considered in the evaluation and continuous improvement of the Emergency Response Assistance Plan program, including amendments to Part 7 of the Transportation of Dangerous Goods regulations; c. Work with shippers and carriers to improve access for first responders, particularly volunteer departments in small and remote communities, to participate in response exercises and specialized training programs and facilities to improve emergency preparedness and to test and evaluate the effectiveness of the Emergency Response Assistance Plan program; and d. Continue working with FCM to improve awareness and outreach efforts with municipalities to improve understanding of the resources available to them during incidents involving dangerous goods. 2. Adopt the policy statement, as amended. The Standing Committee recommends this report be received. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 6 of 21 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON MUNICIPAL FINANCE AND INTERGOVERNMENTAL ARRANGEMENTS SUMMARY OF DISCUSSION Committee Chair Sav Dhaliwal opened the meeting by welcoming committee members to Whistler, introducing Vice-Chair Sandra Desmeules and Vice-Chair Doug Dobrowolski. Following approval of the agenda and the report of the November 2016 meeting, members were updated on FCM’s overall advocacy efforts around the 2017 federal budget, and discussed strategic priorities and opportunities for the upcoming fiscal year. The Committee was then provided with an update on the status of the Canada Infrastructure Bank. FCM has been supportive of a well-designed infrastructure bank concept that could help municipalities maximize their existing borrowing capacity. FCM is working to ensure that the financing available through the bank not replace infrastructure funding, that using an infrastructure bank remain the choice of local governments, and that municipalities be a key part of the discussions on its design. The Committee heard that FCM has retained the International Institute for Sustainable Development for technical input on international examples and key design considerations for the bank to support municipal projects. Staff then provided the Committee with an update on the Canada-EU Comprehensive Economic and Trade Agreement (CETA). The agreement has been signed and is now in the process of being ratified. Members discussed what the implementation of CETA would look like and implications for municipalities. The Committee indicated that it remains concerned about the implications of the agreement on municipal procurement and servicing obligations for municipalities. Additional information will be provided to the committee as implementation progresses. The Committee then heard about a decision made by the Supreme Court in Windsor v. Canadian Transit Company, a dispute between the City of Windsor and the federally regulated corporation that operates the international bridge crossing between Windsor and Detroit. The dispute was over the application of municipal bylaws to the derelict condition of more than 100 properties expropriated to make way for a future crossing. The court ruled in favour of the City of Windsor, indicating that issues relating to the application of municipal bylaws to federal undertakings should be decided by the Superior Courts of each province, not by the Federal Court of Canada. Staff expressed FCM’s support for this decision. Members then reviewed and discussed proposed changes to the committee’s policy statement, which are intended to better reflect current policy and advocacy priorities. STANDING COMMITTEE RECOMMENDATION: Recommendation for adoption: 1. Adopt the policy statement, as presented. The Standing Committee recommends that this report be received. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 7 of 21 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON ENVIRONMENTAL ISSUES AND SUSTAINABLE DEVELOPMENT SUMMARY OF DISCUSSION Committee Chair Pauline Quinlan opened the meeting by welcoming the committee to Whistler, and introducing Vice-Chairs Paul Pirri and Edgar Rouleau. Following approval of the agenda and the report of the November 2016 meeting, staff updated members on the advocacy efforts of FCM leadership and staff in the lead up to the next federal budget and the publication of FCM’s pre-budget submission, Seizing the Moment. The Committee then discussed recommended components for a submission by FCM to the National Energy Board (NEB) Modernization Review Expert Panel, which are based on the work of FCM’s National Energy Infrastructure Task Force. The Committee heard that the recommendations focus on how the NEB public hearing process could be reformed to give local government a greater voice, and how municipal interests could be adequately considered in the construction, operation and decommissioning of federally-regulated energy transportation infrastructure. The Committee proposed two changes to the recommendations. First, the Committee adopted a motion to add the words “so that hearing timelines are determined prior to the beginning of a hearing on a project by project basis” to recommendation #11. Second, the Committee adopted a motion to add the following recommendation: Demonstrate the commitment to enacting the recommendations of the Truth and Reconciliation Commission in the NEB Modernization process, including that the process put in place for the review, approval and compliance verification process contributes to reconciliation efforts with indigenous peoples. Staff then provided an update to the Committee on the legislative review of the Fisheries Act. Members discussed five proposed recommendations to the federal government pursuant to this review, which expand on the submission that FCM made to the House of Commons Standing Committee on Fisheries and Oceans in November 2016. Members approved the recommendations, and directed staff to engage in the second phase of the Fisheries Act consultation process, including responding to legislative options being considered by the government prior to the tabling of the new legislation. During the discussion it was noted that the Harmful Alteration, Disruption and Destruction (HADD) provision should not apply to the replacement of existing municipal infrastructure, and that it will be important to set an appropriately high threshold for how “low-risk” projects are defined. A brief update on the Green Municipal Fund (GMF) and the new Municipalities for Climate Innovation Program (MCIP) was delivered by GMF Council Chair Councillor Ben Henderson. As well, Councillors Brian Pincott and Bob Long provided an update on the work of the National Zero Waste Council. Members discussed two resolutions, and then reviewed and discussed proposed changes to the committee’s policy statement, which are intended to better reflect current policy and advocacy priorities. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 8 of 21 The Committee also discussed the issue of Asian Carp, which are an aquatic invasive species recently identified in Quebec waterways. Members agreed to share information and best practices about this serious issue. STANDING COMMITTEE RECOMMENDATIONS Recommendations for adoption: 1. Approve the recommendations for the National Energy Board (NEB) Modernization Expert Panel contained in Annex A of the Standing Committee on Environmental Issues and Sustainable Development agenda package, as well the additional recommendation and amendment to recommendation #11 noted in this report,. 2. Approve the following five recommendations, which are in addition to the recommendations made to the Standing Committee on Fisheries and Oceans in November 2016, in order to inform FCM’s advocacy to the federal government during Phase 2 of the Fisheries Act review: a. Increase federal resources to ensure that applications are reviewed and processed as quickly as possible and include proper science-based assessments; b. Look for ways to improve the efficiency and efficacy of compliance, for instance by establishing a public database of affected water bodies and projects that are seeking and have received approval under the Act; c. Seek to restore the former Harmful Alteration, Disruption or Destruction (HADD) provision in a way that will adequately protect fish and fish habitat without unnecessarily applying to low-risk municipal infrastructure and in water bodies that do not constitute fish habitat. d. Clarify the application of the Act to wastewater discharges and establish clear authorization mechanisms for routine maintenance and repair works. e. Work with FCM to find an alternative to requiring financial instruments as a means of binding. 3. Direct staff to engage in the second phase of the Fisheries Act consultation process and respond to any legislative options being considered by the government prior to the tabling of new legislation. 4. Adopt the policy statement, as amended. The Standing Committee recommends this report be received. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 9 of 21 REPORT OF THE MEETING OF THE NORTHERN AND REMOTE FORUM SUMMARY OF DISCUSSION Forum Chair Diana Rogerson opened the meeting by welcoming Forum members to Whistler, and introducing Vice-Chair Charles Furlong. Following approval of the agenda and the report of the November 2016 meeting, staff updated members on the advocacy efforts of FCM leadership and staff in the lead up to the Budget 2017 and the publication of FCM’s pre-budget submission, Seizing the Moment. Discussion focused on areas with the most interest to northern and remote communities, including the Rural and Northern Communities Fund, the Green Infrastructure Fund, and a northern carve out from the Trade and Transportation Fund. Staff then provided detailed analysis to the Forum on funding programs for northern and remote broadband, including an update on FCM’s engagement with the Ministry of Innovation, Science, and Economic Development to ensure that the needs of rural municipalities are considered in the roll out of the new $500-million Connect to Innovate program. The historic Canadian Radio-television and Telecommunications Commission (CRTC) universal service objective announcement was also discussed. Staff noted that the CRTC will be starting a public engagement process on the design of the new $750 million broadband infrastructure funding. This process will include discussions regarding the eligibility and assessment criteria, eligible costs, governance, accountability and jurisdictional responsibilities. Forum members discussed their different experiences with broadband funding programs and highlighted a range of issues that they would like to see raised during the consultation process. Following, the Forum received a presentation from Curtis Shaw, Vice President of Consumer Markets at Northwestel, on Future Challenges and Opportunities for Northern and Remote Broadband in Canada. The presentation garnered discussion about the various business models and technologies that could be used to improve broadband service in northern and remote communities, with particular emphasis on reducing redundancy, improving internet speeds and affordability. Members then reviewed and discussed proposed changes to the Forum’s policy statement, which were intended to better reflect current policy and advocacy priorities. An addition was made to better reflect the importance of addressing mental health issues as part of an overall effort to improve community wellbeing, consistent with existing policy. Also discussed was the transition to renewable energy in northern and remote communities. Staff highlighted a $10.7 million program run by Indigenous and Northern Affairs Canada (INAC) called Northern REACHE designed to help northern communities transition from diesel power generation to renewable energy. FCM staff noted that they will follow-up with INAC officials regarding questions raised by Forum members regarding this program. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 10 of 21 Finally, staff presented a brief analysis of a recently released Senate report on Inuit housing entitled We Can Do Better: Housing in Inuit Nunangat. The Forum discussed some key aspects of the report including the high cost of servicing land in order to develop new housing, the need for a long-term northern housing funding strategy and to have a northern-specific component included in the federal government’s Northern Housing Strategy. FORUM RECOMMENDATION: Recommendation for adoption: 1. Adopt the policy statement, as amended. The Forum recommends this report be received. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 11 of 21 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON SOCIAL-ECONOMIC DEVELOPMENT SUMMARY OF DISCUSSION Committee Chair Brian Pincott opened the meeting by welcoming the committee to Whistler, and introducing Vice-Chairs Councillor Pam McConnell and Councillor Tom Taggart Following approval of the agenda and the report of the November 2016 meeting, staff updated Committee members on the advocacy efforts of FCM leadership and staff in the lead up to the 2017 federal budget and the publication of FCM’s pre-budget submission, Seizing the Moment. While more detail on these items are anticipated in the forthcoming budget, Committee members were provided a status update on the federal government’s commitment to develop a National Housing Strategy (NHS) and to renew the Urban Aboriginal Strategy. The Homelessness Partnering Strategy was also discussed in the context of the NHS. An extensive conversation on the recommended components of a submission from FCM to the federal government’s poverty reduction strategy consultation process then took place. The Committee agreed with the recommended components, which reflect both existing FCM positions that relate to poverty reduction, as well as new positions. Access to appropriate telecommunications per existing FCM policy was included as an additional recommendation. In the context of the recommended components, members raised issues which will be incorporated into the narrative of the poverty reduction strategy submission, including, but not limited to, food security issues, gender-based analysis, mental health, reconciliation and the need for the federal strategy to not focus only on poverty alleviation. The Committee requested that the submission emphasize the need for the federal government to act urgently, broadly define poverty, include lived-experience perspectives and distinctly consider the rural and remote context of poverty. The Committee agreed to review a draft of the submission before it is finalized. Members also directed staff to seek opportunities to engage with the Minister of Families, Children and Social Development on the poverty reduction strategy beyond the online consultation opportunity. A brief update on the two FCM programs focused on municipal – First Nation partnerships, the Community Economic Development Initiative (CEDI) and the Community Infrastructure Partnership Project (CIPP), was also provided. The Committee discussed the federal government’s plans to develop accessibility legislation. They reviewed a copy of a letter sent from the FCM President to the Honourable Carla Qualtrough, Minister of Sport and Persons with Disabilities, on this issue, based on the recommendation of the Committee from its November 2016 meeting. A brief conversation regarding the settlement of Syrian refugees took place, along with issues faced by refugees more broadly, including in rural communities and as it relates to retention. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 12 of 21 Urban Aboriginal Working Group Chair Councillor Ben Henderson provided a summary of items discussed at the meeting of the Working Group, and encouraged all Board and Committee members to participate in the Working Group. Members discussed one resolution, and then discussed proposed changes to the committee’s policy statement, which are intended to better reflect current policy and advocacy priorities. They recommended additions to the policy statement, focused on housing and poverty, both of which reflect existing policy. Finally, the committee learned about the employment impacts of the planned closure of the federal Case Processing Centre in Vegreville, Alberta. STANDING COMMITTEE RECOMMENDATIONS Recommendations for adoption: 1) Approve a submission to the consultation process being led by the Minister of Families, Children and Social Development pursuant to the development of a Canadian Poverty Reduction Strategy detailing existing FCM policy on affordable housing, homelessness, the Urban Aboriginal Strategy, child care, income supports, access to appropriate telecommunications and transit as it relates to poverty reduction, and including the following recommendations not currently reflected in FCM policy: a. Ensure municipal representation on the Ministerial Advisory Committee on Poverty; b. Distinctly support the housing needs of newcomers to Canada, especially government-assisted refugees; c. Ensure a poverty reduction strategy that aligns with the federal government’s planned accessibility legislation, including components which particularly impact services and supports accessed by low-income Canadians living with a disability; d. Monitor the impact of increased benefits under Old Age Security and the Guaranteed Income Supplement to address efficacy at reducing poverty among seniors, and consider enhancements if needed; e. Through FCM, engage municipalities to understand current constraints around transit accessibility for Canadians living in poverty, and options to improve access through federal-municipal partnership; f. Through FCM, formally engage the municipal sector alongside provincial/territorial governments in the development, implementation and evaluation of the Canadian Poverty Reduction Strategy; 2) Direct staff to seek out opportunities beyond the online consultation to engage with the Minister of Families, Children and Social Development to ensure municipal considerations are appropriately reflected in the planned Canadian Poverty Reduction Strategy; 3) Adopt the policy statement as amended. The Standing Committee recommends this report be received. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 13 of 21 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON MUNICIPAL INFRASTRUCTURE AND TRANSPORTATION POLICY SUMMARY OF DISCUSSION Committee Chair Bob Long opened the meeting by welcoming committee members to Whistler, B.C., and introducing Vice-Chair Anne Marie Gillis and Vice-Chair David Price. Following approval of the agenda and the report of the November 2016 meeting, members were updated on FCM’s overall advocacy efforts around the 2017 federal budget, and discussed strategic priorities and opportunities for the upcoming fiscal year. The committee then heard a presentation on Phase 2 Asset Management and Data Collection Strategy, in which staff updated members on FCM’s engagement with Infrastructure Canada and Statistics Canada to ensure that the municipal perspective is included in the design of a national core public infrastructure survey, as well as on efforts to work with Infrastructure Canada to help align various asset management-related initiatives, including FCM’s Municipal Asset Management Program. Committee members provided feedback on the proposed design of the national core public survey, particularly the need to ensure its methodology recognizes the diversity of local governments across Canada. Third Vice-President Bill Karsten then provided an update on the activities and current status of FCM’s Municipal Asset Management Program (MAMP), including an overview of upcoming activities and how the program will benefit communities of all sizes. Committee members emphasized that the MAMP program should complement provincial and territorial asset management initiatives. The committee then received an update on the advocacy efforts of FCM leadership and staff since the last committee meeting. Staff outlined developments in key policy areas of interest to the Committee, including Municipal Rights-of -Way – Calgary’s Bylaw, and Transport Canada Policy and Regulatory Initiatives. Staff also provided an update on the development of FCM’s submission for the upcoming Railway Safety Act Review. Committee members discussed the consultation process underway, as well as the key issues and general direction that FCM will adopt for its submission once the RSA Review is officially underway. Committee members gave their feedback to staff to refine the list of key issues and approach that will eventually be presented to the Executive Committee for approval. Members highlighted the need to recognize the impact of crossing closures on municipalities and possible technologies to address traffic congestion at blocked crossings. The committee considered three resolutions on issues including train idling, federally governed marina lease rates, and high speed internet. The Committee agreed with recommendations to categorize the former “Category A – concurrence” and “Category B – not within municipal jurisdiction” respectively. The resolution on high speed internet was referred back to staff for further analysis. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 14 of 21 Members then reviewed and discussed proposed changes to the committee’s policy statement, which are intended to better reflect current policy and advocacy priorities. An amendment was added to recognize that the implementation of the Emergency Response Task Force’s (ERTF) recommendations must be done in close consultation with municipalities. STANDING COMMITTEE RECOMMENDATION: The Standing Committee recommends this report be received. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 15 of 21 REPORT OF THE MEETING OF THE RURAL FORUM Forum Vice-Chair Al Kemmere opened the meeting by introducing new forum members and Vice-Chair Scott Pearce and offering regrets from Rural Forum Chair Ray Orb. Following approval of the agenda and the report of the November 2016 meeting, staff updated members on the advocacy efforts of FCM leadership and staff in the lead up to the next federal budget and the publication of the rural companion piece for FCM’s pre- budget submission, Seizing the Moment for Rural Canada. Members expressed concerns with the design and roll-out of the new Connect to Innovate program and emphasised the need for renewed engagement with the federal government on developing a national strategy to enhance broadband in rural areas. The Forum directed staff to develop new policy on requesting the federal government to develop a national strategy on comprehensive communications in rural areas. The Forum received an update on rural-specific programming at the annual conference and were presented FCM’s proposed approach to a renewed Rural Secretariat and FCM’s updated approach to issues related to rural economic development. Building on productive discussions with Parliamentarians at the November 2016 Advocacy Days, Forum members reviewed and approved FCM’s proposal for a renewed Rural Secretariat. Members agreed that a renewed Rural Secretariat should support all federal departments and agencies in designing federal policies and programs that meet the diverse range of needs and priorities of rural, remote and northern communities Members also emphasised the need to build partnerships with stakeholders to develop rural-specific programming for the 2017 Annual Conference and to publish a report discussing “The Next 150 Years of Rural Canada.” The Forum’s ad-hoc working group will continue to advise FCM staff as they move forward with this work. The Forum considered two resolutions 1)site selection criteria for federal offices and facilities; and 2) the appointment of a minister responsible for rural areas. Given the critical economic importance of f ederal f acilities to rural communities, members recommended that that the first resolution be adopted. The Forum directed FCM to write to the federal government that this resolution was being brought forward at the Annual Conference and to request a moratorium on the closure of the Vegreville Case Processing Centre pending a review as per the resolutions directions. It was later agreed by the full Board of Directors that the timing of passing the resolution on federal facilities was pressing and that it would be passed at the March Board meeting as well as forwarded for consideration by the full membership at the Annual Conference in June as per FCM by-law. The direction to write the federal government before the resolutions was passed at the June Conference was withdrawn and action on the resolution will be taken immediately. The Forum agreed that the second resolution should not be adopted as it does not reflect FCM’s proposed policy recommendations for the renewed Rural Secretariat. Forum members then reviewed proposed changes to the Forum’s Policy Statement that better reflect current policy and advocacy priorities. In particular, amendments were made to better reflect FCM’s position on Phase 2. Staff also committed to further refining the Policy Statement in the coming year to better align it with the Forum’s ongoing advocacy work. Forum members then discussed how the Rural Forum can elevate rural issues in national media coverage, particularly during the 2017 Annual Conference. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 16 of 21 FORUM RECOMENDATIONS Recommendations for adoption: 1. Direct FCM staff to develop policy on requesting the federal government to develop a national strategy on comprehensive communications in rural communities. 2. Approve the proposed approach to a renewed Rural Secretariat designed to meet the needs of rural municipalities and the following objectives: a. Champion rural issues through an integrated, whole-of-government approach that ensures federal policies and programs reflect rural priorities; b. Develop a practical, accountable policy framework for Rural Canada through the application of a “rural lens” to federal programs and policies. This “rural lens” should reflect fiscal and capacity limitations and sparse populations of rural communities, with the aim of enhancing rural economic development; and c. Provide a forum for rural communities and other stakeholders to support the development of innovative tools and programs to address emerging issues facing rural Canada. 3. Direct staff to work with the ad-hoc rural conference programming working group to: a. Integrate topics relevant to rural communities and rural economic development into the 2017 Annual Conference’s rural programming stream; b. Plan a rural-specific plenary session to discuss emerging challenges and opportunities in rural economic development and diversification; and c. Prepare a report on the “Next 150 Years of Rural Canada” to be released at the 2017 Annual Conference if all Census data is available. 4. Adopt the policy statement, as amended. The Forum recommends this report be received. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 17 of 21 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON INCREASING WOMEN’S PARTICIPATION IN MUNICIPAL GOVERNMENT SUMMARY OF DISCUSSION The Committee Chair Chris Fonseca, Regional Councillor, Region of Peel, ON, introduced Councillor Darren Hill and Councillor Irene Dawson as the vice-chairs and welcomed committee members and staff. The committee approved the agenda and the minutes from the November 2016 Board of Directors’ meeting in Ottawa. Vice-Chairs Hill and Dawson updated the committee on the priority areas of the committee. The Diverse Voices for Change is now fully running in five municipalities across the country. Workshops are being designed in order to help lift the barriers addressed by the local focus groups and promote women from diverse backgrounds to engage in local politics, with the first workshop being held in Edmonton in April. The committee continues to award annually FCM’s Ann MacLean Award, Mayor Andrée P. Boucher Memorial Scholarship and Canadian Women in Municipal Government Scholarships in recognition and support of women’s leadership in local government. FCM received 82 applications, which is an increase from previous years, as a result of expanded promotion through social media and members of the committee. The committee also received updates and exchanged on activities that took place across the country in celebration of International Women`s Day, which took place March 8th. FCM promoted the role of women in local government through a series of outreach activities to profile members of its Board of Directors and its international and domestic programs. Councillor Tim Tierney presented an overview of an event hosted by FCM, in partnership with the City of Ottawa and Global Affairs Canada, to celebrate the empowerment of women as economic, social and political agents of change in building inclusive communities. The committee reviewed the proposed revisions to the committee policy statement. The policy statement was updated to recognize the importance of engaging with a large cross- section of society to ensure all voices are heard. Further, additional language was included to support the aim of FCM’s program to achieve gender equality or parity. The policy statement is now reflective of this language and of the aim of the programs to share and replicate the best practices and approaches that have helped to elect women to office at all levels. In the fall, a survey was sent to the Provincial and Territorial Associations (PTAs) to better understand how the municipal sector has worked to increase women’s participation in municipal government. Following the results of the survey, FCM staff prepared a concept note that outlined the objectives of the proposed project, including putting in place and beginning the implementation of a national strategy to overcome systemic barriers faced by women seeking to engage in elected municipal office in Canada. The national strategy will be designed and owned by the municipal sector, comprised of the Federation of Canadian Municipalities (FCM) and 18 provincial and territorial municipal associations (Provincial and Territorial Associations, or PTAs. The committee signaled to staff their interest in pursuing conversations with Status of Women Canada to explore potential opportunities to move the program forward. To help inform the project, the committee workshop at the annual conference will host an interactive session with delegates to identify the barriers to overcome and the partner organizations who align with this work. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 18 of 21 STANDING COMMITTEE RECOMMENDATIONS Recommendation for referral to staff: 1. The Committee is strongly supporting the development of a project proposal, with the objective to design a national strategy committing to increase women’s participation in municipal government in all provinces and territories through a series of tools, approaches, and partnership models available across the country to support these efforts. Mandate staff to engage with Status of Women of Canada to discuss the availability of funding to support such project. Recommendation for adoption: 1. Adopt the policy statement, as amended. The Standing Committee recommends that this report be received. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 19 of 21 REPORT THE MEETING OF THE STANDING COMMITTEE ON INTERNATIONAL RELATIONS SUMMARY OF DISCUSSION Councillor Garth Frizzell introduced Vice-Chair Councillor Bev Esslinger and welcomed committee members and FCM staff. The committee approved the agenda and the minutes from the November 2016 Board of Directors’ meeting in Ottawa. The Committee received an overview of the work plan of the International Relations Framework for the coming year. FCM will continue to work to strengthen its relationship with Global Affairs Canada to implement its programming and to identify areas of mutual interest for future collaboration through the Joint Working Groups on development cooperation and trade and investment and in discussion with ministerial offices. In addition, FCM will continue to implement five international programs and in the coming months, FCM will continue to celebrate the 30th anniversary of its international cooperation programming; as well as continue to identify opportunities for knowledge exchange and sharing of best practices among FCM’s international and domestic programs. Over the last several months FCM received approval to implement programming in Haiti, Jordan, and South Africa. Programs have started the inception phase and will be completing Program Implementation Plans in the coming months. FCM hopes to support the involvement of partners from these countries at its annual conference. Calls for expression of interest will be circulated to members in the coming months to engage members in these programs. The Committee received updates on the international programs, including the Haiti-Municipal Cooperation Program (MCP2), the Caribbean Local Economic Development (CARILED) program, the Sustainable and Inclusive Communities of Latin America (CISAL), the Program on Local Economic Development and Democratic Governance (PLEDDG) in Ukraine, and the Partnerships for Municipal Innovation in Local Economic Development (PMI-LED). Later this year, the CARILED program, which aimed to strengthen the capacities of local governments to stimulate sustainable local economic development (LED) through the growth of the micro, small and medium size enterprise (MSME) sub-sector, will come to an end. As part of the closing activities, the CARILED team is developing knowledge products to disseminate to partners and throughout the region; as well as hosting several high-level events to recognize the contributions of Caribbean and Canadian municipalities and municipal experts to the program. Committee members were also reminded of the Haiti Emergency Fund and the contribution of FCM members to the fund. To date, FCM has collected over $60,000 from its members, and are currently in discussion with Haitian partners to begin to allocate the funds to areas affected by Hurricane Matthew. Members who donated will be kept informed of the roll-out of the initiatives and allocation of funds. FCM’s Governance, Policy, and Networks Advisor, Elena Pierce, presented an update on the implementation on the United Nations’ Sustainable Development Goals (SDGs). Over the last several years, FCM has supported and contributed to advocacy efforts to localize the SDGs and other United Nations frameworks. The presentation provided an overview of the SDGs and outlined opportunities to apply the SDGs to the local context in Canada. FCM will engage a small number of interested Canadian municipalities to build awareness of the SDGs in their communities and to begin to explore mechanisms to adapt the SDGs to their context. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 20 of 21 Committee members received an update on the plans to celebrate FCM’s 30th anniversary of international cooperation. The celebrations were launched during the Government of Canada’s International Development Week at an event, entitled Building Inclusive Communities, organized in partnership with Global Affairs Canada and the City of Ottawa. Councillor Tim Tierney hosted the event where participants heard from the Honourable Marie-Claude Bibeau, FCM President Clark Somerville, FCM 2nd Vice-President Sylvie Goneau, Ottawa Councillor Jan Harder, Chair of the Planning Committee, and representatives from civil society and academia. Other activities will be organized from February to November during FCM meetings, including its annual conference, and at the local level. Councillor Chris Coleman shared a Victoria initiative, led by a civil society group, to place a granite memorial to the 164 Canadian Forces’ members lost in the 12 year mission in Afghanistan. He spoke about how Canadians were perceived by other nations involved in the NATO led mission and shared many of the metrics of societal change that were achieved from Canada’s mission to Afghanistan. STANDING COMMITTEE RECOMMENDATION: Recommendation for adoption: 1. Adopt the work plan of the International Relations Framework, as presented. The Standing Committee recommends that this report be received. Council Meeting Agenda Tuesday, April 25, 2017 Item R7 Page 21 of 21 Motion for Which Notice Has Been Given (April 11, 2017) Mayor Geoffrey Dawe Date: April 25, 2017 To: Members of Council From: Mayor Dawe Re: Beacon Hall Flyover Request – Soldier On to St. Andrews Whereas the “Soldier On” program was created to support ill and injured serving members and veterans to regain their confidence and rebuild their lives through sport and physical activities that promote connection and active lifestyles; and Whereas Beacon Hall hosts an annual charity golf tournament entitled “Soldier On to St. Andrews” which supports Canadian soldiers who have sustained an illness or injury while serving Canada; and Whereas the 2017 event will be held at Beacon Hall on Monday, June 5, and is supported by various donors and sponsors with TD Insurance being the title sponsor; and Whereas the program this year includes guest speaker Rick Hillier, former Chief of Defence Staff at the Canadian Armed Forces; and Whereas the program also includes a flyover by an aircraft during opening announcements; and Whereas, under Federal General Operating and Flight Rules, the municipality must be advised and not object to the flyover; 1.Now Therefore Be It Hereby Resolved That Council support the request for a flyover at Beacon Hall on Monday, June 5, 2017. Council Meeting Agenda Tuesday, April 25, 2017 Motion (a) Page 1 of 1 Motion for Which Notice Has Been Given (April 18, 2017) Councillor John Abel Date: April 25, 2017 To: Mayor and Members of Council From: Councillor Abel Re: Community Energy Plan Whereas municipalities around the world are taking the lead on climate change with sustainable and responsible policies that will reduce their Carbon Footprint; and Whereas municipalities are developing Energy Plans that are both environmentally progressive and economically viable; and Whereas Aurora’s Infrastructure and Environmental Services (IES) Project 10-Year Plan has already allocated $100,000 for such a potential project, for future Budget consideration; and Whereas the Provincial Ministry of Energy has established, and is funding through the Ministry of Environment, a Municipal Energy Plan Program, which may offer municipalities matching funds of up to $90,000 to support the development of a Community Energy Plan; and Whereas Newmarket’s Community Energy Plan received $90,000, Markham’s received $90,000, and Vaughan’s received $54,000; 1. Now Therefore Be It Hereby Resolved That staff be directed to prepare a Terms of Reference and a budget for a Community Energy Plan for Council’s consideration as part of the 2018 Budget. Council Meeting Agenda Tuesday, April 25, 2017 Motion (b) Page 1 of 1 Motion for Which Notice Has Been Given (April 18, 2017) Councillor Harold Kim Date: April 25, 2017 To: Mayor and Members of Council From: Councillor Kim Re: Multi-use Sports Facility Whereas the Regional Growth Plan targets Aurora’s population growth at 70,000 by 2031 and 80,000 by 2041; and Whereas that Aurora will likely have a population of 70,000 by 2024; and Whereas Aurora is striving to be the most active community in Canada; and Whereas the Parks & Recreation Master Plan (PRMP) acknowledged that the Town needs to proactively secure land of sufficient size to accommodate a future indoor or outdoor recreation complex to better prepare for a future population increase; and Whereas that expanding the Stronach Aurora Recreation Complex (SARC) is not a plausible option given that the current footprint will not allow for an additional indoor aquatics centre and demand for aquatic sports and recreation has only increased over the years; and Whereas adequate sporting facilities promote good physical and mental health for a community and even help towards developing pride and identity in one's community; and Whereas sport tourism consumption hit $5.2 billion in 2012; $5.8 billion in 2014 and $6.5 billion in 2015; and Whereas the construction of a multi-use sports facility in conjunction with the current plans for a hotel would allow Aurora to host major sporting events allowing us to capitalize on the sports tourism industry and bringing much needed economic capital to Aurora; and Council Meeting Agenda Tuesday, April 25, 2017 Motion (c) Page 1 of 2 Motion for Which Notice Has Been Given Re: Multi-use Sports Facility April 25, 2017 Page 2 of 2 Whereas the soon-to-be-created Economic Development Board can assist with bringing business partners to complement the multi-use sports facility; 1. Now Therefore Be It Hereby Resolved That staff work with Aurora’s various sports partners and come back to Council with a report regarding a proposed facility fit for a new multi-use sports facility; and 2. Be It Further Resolved That the report be presented to the Finance Advisory Committee prior to Council’s 2018 budget deliberations. Council Meeting Agenda Tuesday, April 25, 2017 Motion (c) Page 2 of 2 Motion For Which Notice Has Been Given (April 18, 2017) Councillor Harold Kim Date: April 25, 2017 To: Mayor and Members of Council From: Councillor Kim Re: Baseball Diamonds Whereas Aurora is striving to be the most active community in Canada; and Whereas Aurora and King had to combine as a children’s baseball league in order to share scarce resources including baseball diamonds; and Whereas the Aurora King Baseball Association’s (AKBA) enrollment has doubled between 2014 and 2017, from 553 to 1,062 players; and Whereas Council received Jamie Cole’s (President of the AKBA) delegation on April 4, 2017, which emphasized the need for at least two more baseball diamonds; and Whereas the Parks and Recreation Master Plan outlines the need for more baseball diamonds in Aurora; 1. Now Therefore Be It Hereby Resolved That staff report back to Council in time for the 2018 capital budget deliberations with options for at least two (2) baseball diamonds indicating costs, potential locations and other ancillary needs. Council Meeting Agenda Tuesday, April 25, 2017 Motion (d) Page 1 of 1 Memorandum Date: April 25, 2017 To: Members of Council From: Mayor Geoffrey Dawe Re: York Regional Council Highlights of April 20, 2017 Recommendation That Council: Receive the correspondence for information Endorse the recommendations Provide direction 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4746 Email: mayor@aurora.ca www.aurora.ca Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday, April 25, 2017 Regional Report Page 1 of 8 Council Meeting Agenda Tuesday, April 25, 2017 Regional Report Page 2 of 8 Council Meeting Agenda Tuesday, April 25, 2017 Regional Report Page 3 of 8 Council Meeting Agenda Tuesday, April 25, 2017 Regional Report Page 4 of 8 Council Meeting Agenda Tuesday, April 25, 2017 Regional Report Page 5 of 8 Council Meeting Agenda Tuesday, April 25, 2017 Regional Report Page 6 of 8 Council Meeting Agenda Tuesday, April 25, 2017 Regional Report Page 7 of 8 Council Meeting Agenda Tuesday, April 25, 2017 Regional Report Page 8 of 8 The Corporation of the Town of Aurora By-law Number 59XX-17 Being a By-law to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended. Whereas paragraph 4 of subsection 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a lower-tier municipality may pass by-laws with respect to public utilities; And whereas on August 28, 1991, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 3305-91, as amended, to provide for the maintenance and operation of a Municipal Waterworks Distribution System; And whereas Schedule “A” of By-law Number 3305-91 imposes a schedule of fees with respect to water, wastewater, and storm sewer rates, as amended from time to time; And whereas the Council of the Town deems it necessary and expedient to amend By- law Number 3305-91 to enact a new schedule of fees with respect to water, wastewater and storm sewer rates; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Schedule “A” to By-law Number 3305-91, as amended, be and is hereby deleted and replaced with Schedule “A” to this By-law. 2. This By-law shall come into full force and effect on May 1, 2017 save and except for all of sections 1 and 2 on Schedule “A” to this By-law which shall become effective for all billings issued by the Town on or after May 1, 2017, and be retroactive for all consumption newly billed on such billings. Enacted by Town of Aurora Council this 25th day of April, 2017. __________________________________ Geoffrey Dawe, Mayor __________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 25, 2017 By-law (a) Page 1 of 2 By-law Number 59XX-17 Page 2 of 2 Schedule “A” Water, Wastewater, and Storm Sewer Rates 1.Water Watewater Combined (a) Metered Service $2.29 $2.04 $4.33 per m3 per m3 of water per m 3 consumed (b) Non-metered Service Flat Rate Flat Rate Flat Rate (Refusal by homeowner $152.00 per unit $136.00 per unit $288.00 per unit to install meter)per month per month per month (c) Non-meter Service Flat Rate Flat Rate Flat Rate (Installation not $76.00 per unit $68.00 per unit $144.00 per unit physically possible)per month per month per month 2. Storm Sewer Flat Rates (a) All Residential and Residential Condominium Properties - $5.01 per unit, per month. (b) All Non-Residential, Commercial, Industrial and Multi-residential Apartment Properties - $63.63 per meter per month. 3. Penalty for Late Payment All billings are due and payable as stated thereon and shall, if not paid on or before the due date stated, be subject to a one time late payment penalty of five percent (5%) of the total billed. 4. Service Charges (a) TURN OFF - During weekday working hours (8:00 am to 4:00 pm):$40.00 - Other than normal working hours:$80.00 (b) TURN ON - During weekday working hours (8:00 am to 4:00 pm):$40.00 - Other than normal working hours:$80.00 5. Bulk Purchase of Water $4.33 per m 3 Council Meeting Agenda Tuesday, April 25, 2017 By-law (a) Page 2 of 2 The Corporation of the Town of Aurora By-law Number 59XX-17 Being a By-law to to amend Zoning By-law Number 2213-78, as amended, to remove a Holding “(H)” Symbol (St. John’s Road Development Corp.). Whereas the Council of The Corporation of the Town of Aurora (the “Town”) enacted By- law Number 2213-78, including amendments thereto (the “Zoning By-law”); And whereas subsection 36(1) of the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Act”) provides that the councils of local municipalities may, in a by-law passed under section 34 of the Act,by the use of the holding symbol “H” in conjunction with any use designation, specify the use to which lands, buildings or structures may be put at such time in the future as the holding symbol is removed by amendments to the Zoning By-law; And whereas the Town’s Official Plan contains provisions relating to the use of holding symbols; And whereas the Council of the Town enacted By-law Number 4293-01.D to amend the Zoning By-law to include a holding symbol “(H)” over a portion of the lands described therein; And whereas the conditions for the removal of the holding symbol “(H)” respecting the “Detached Dwelling Second Density Residential (R2-71) Exception Zone” have been met; And whereas the Council of the Town deems it necessary and expedient to further amend By-law Number 4293-01.D with the terms and provisions set out below; And whereas notice of intention to pass this By-law has been provided; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. By-law Number 4293-01.D be and is hereby amended to remove the Holding “(H)” symbol preceding the “Detached Dwelling Second Density Residential (R2- 71) Exception Zone” on a portion of the lands as shown on Schedule “A” attached hereto and forming part of this By-law. 2. This By-law shall come into full force subject to compliance with the provisions of the Act, and subject to compliance with such provisions, this By-law will take effect from the date of final passage hereof. Enacted by Town of Aurora Council this 25 th day of April, 2017. ___________________________________ Geoffrey Dawe, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 25, 2017 By-law (b) Page 1 of 3 By-law Number 59XX-17 Page 2 of 3 Explanatory Note Re: Zoning By-law Number 59XX-17 By-law Number 59XX-17 has the following purpose and effect: To amend By-law Number 2213-78, as amended, being the Zoning By-law in effect in the Town of Aurora, to remove the the Holding “(H)” symbol preceding the “Detached Dwelling Second Density Residential (R2-71) Exception Zone”. The rezoning will permit the two (2) subject lots to be developed within the residential Plan of Subdivision. Council Meeting Agenda Tuesday, April 25, 2017 By-law (b) Page 2 of 3 By-law Number 59XX-17 Page 3 of 3 Schedule “A” Town of Aurora The Regional Municipality of York Location: Lot 55, Plan 65M-4075 Lot 101, Plan 65M-4082 Lands rezoned from “Detached Dwelling Second Density Residential Holding ((H) R2-71) Exception Zone” to “Detached Dwelling Second Density Residential (R2-71) Exception Zone”. Council Meeting Agenda Tuesday, April 25, 2017 By-law (b) Page 3 of 3 The Corporation of the Town of Aurora By-law Number 59XX-17 Being a By-law to Authorize the Use of Alternative Voting and Vote-Counting Methods. Whereas section 42(1)(a) of the Municipal Elections Act,1996, S.O. 1996, c. 32 (the “Act”),as amended, provides that a municipal council may enact a by-law authorizing the use of voting and vote counting equipment such as voting machines, voting recorders or optical scanning vote tabulators, and; Whereas section 42(1)(b) of the Act also provides that a municipal council may enact a by-law authorizing alternative voting methods that do not require electors to attend a voting place in order to vote, and; Whereas the Act requires that the by-law will apply to a regular election if the by-law is passed on or before May 1 in the year before the year of the election; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The use of Internet Voting and Telephone Voting, as well as Optical Scan Voting Tabulators are hereby authorized for the purpose of voting during an early voting period, up to and including on election day on October 22, 2018. Enacted by Town of Aurora Council this 25 th day of April, 2017. ___________________________________ Geoffrey Dawe, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 25, 2017 By-law (c) Page 1 of 1 The Corporation of The Town of Aurora By-law Number 59XX-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on April 25, 2017. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. That the actions by Council at its Council meeting held on April 25, 2017, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Enacted by Town of Aurora Council this 25th day of April, 2017. ___________________________________ Geoffrey Dawe, Mayor ___________________________________ Michael de Rond, Town Clerk Council Meeting Agenda Tuesday, April 25, 2017 Confirming By-law Page 1 of 1