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AGENDA - Council - 20170328 Council Meeting Agenda Tuesday, March 28, 2017 7 p.m. Council Chambers Aurora Town Hall Public Release March 24, 2017 Town of Aurora Council Meeting Agenda Tuesday, March 28, 2017 7 p.m., Council Chambers 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations (a) Nick Spensieri, Corridor Director, Metrolinx Re: Update on Metrolinx Projects and GO Expansion Plans 4. Delegations (a) Klaus Wehrenberg, Resident Re: Metrolinx – Trail Crossings (b) Reg Chappell, representing Ducks Swimming, Sport Aurora Re: Item R2 – Summary of Committee Recommendations Report No. 2017-02; Re: Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of February 16, 2017 Council Meeting Agenda Tuesday, March 28, 2017 Page 2 of 6 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda items, C1 to C10 inclusive, be approved: C1. General Committee Meeting Report of March 21, 2017 Recommended: 1. That the General Committee meeting report of March 21, 2017, be received and the recommendations carried by the Committee approved. C2. Council Meeting Minutes of February 28, 2017 Recommended: 1. That the Council meeting minutes of February 28, 2017, be adopted as printed and circulated. C3. Council Closed Session Minutes of February 28, 2017 (confidential attachment) Recommended: 1. That the Council Closed Session minutes of February 28, 2017, be adopted as printed and circulated. C4. Council Closed Session Public Minutes of February 28, 2017 Recommended: 1. That the Council Closed Session Public minutes of February 28, 2017, be adopted as printed and circulated. Council Meeting Agenda Tuesday, March 28, 2017 Page 3 of 6 C5. FS17-017 – Additional Information to Report No. IES17-013 – LED Lighting for the SARC and ACC Facilities Recommended: 1. That Report No. FS17-017 be received for information. C6. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of February 24, 2017 Recommended: 1. That the Lake Simcoe Region Conservation Authority Board Meeting Highlights of February 24, 2017, be received for information. C7. Canada 150 Ad Hoc Committee Meeting Minutes of March 1, 2017 Recommended: 1. That the Canada 150 Ad Hoc Committee meeting minutes of March 1, 2017, be received for information. C8. Heritage Advisory Committee Meeting Minutes of February 13, 2017 Recommended: 1. That the Heritage Advisory Committee meeting minutes of February 13, 2017, be received for information. C9. Heritage Advisory Committee Meeting Minutes of March 6, 2017 Recommended: 1. That the Heritage Advisory Committee meeting minutes of March 6, 2017, be received for information. C10. Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of February 16, 2017 Council Meeting Agenda Tuesday, March 28, 2017 Page 4 of 6 Recommended: 1. That the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of February 16, 2017, be received for information. 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. CS17-008 – Magna Golf Club – Fireworks Display Recommended: 1. That Report No. CS17-008 be received; and 2. That the setting off of a Fireworks Display to honour a local business man at a birthday celebration at the Magna Golf Club on April 1, 2017, between 8:30 p.m. and 10:00 p.m., be approved. R2. Summary of Committee Recommendations Report No. 2017-02 Recommended: 1. That Summary of Committee Recommendations Report No. 2017-02 be received; and 2. That the Committee recommendations contained within this report be approved. 7. Notices of Motion 8. Motions (a) Councillor Mrakas Re: By-law Right of Entry Powers (b) Mayor Dawe Re: By-law Number 5642-14 – Relating to the Keeping, Licensing and Controlling of Animals in the Town of Aurora Council Meeting Agenda Tuesday, March 28, 2017 Page 5 of 6 (c) Councillor Thompson Re: York University GO Train Station 9. Regional Report York Regional Council Highlights – March 23, 2017 Recommended: That the Regional Report of March 23, 2017, be received for information. 10. New Business 11. Public Service Announcements 12. By-laws Recommended: That the following by-laws be enacted: (a) Being a By-law to exempt Block 13 on Plan 65M-4467 from Part-Lot Control (Country Wide Homes at Aurora Inc.). (b) Being a By-law to adopt Official Plan Amendment No. 13. (c) Being a By-law to amend Zoning By-law Number 2213-78, as amended (Cwenar & Worthman – 19-21 Machell Avenue). (d) Being a By-law to amend By-law Number 5870-16, to appoint Municipal By- law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora. (e) Being a By-law to amend By-law Number 5920-16 to govern the proceedings of Council and Committee meetings of the Town of Aurora. (f) Being a By-law to appoint a Clerk and to delegate certain authority to the Clerk on behalf of The Corporation of the Town of Aurora. Council Meeting Agenda Tuesday, March 28, 2017 Page 6 of 6 13. Closed Session 14. Confirming By-law Recommended: That the following confirming by-law be enacted: Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on March 28, 2017. 15. Adjournment Council Meeting Agenda Tuesday, March 28, 2017Delegation (a) Page 1 of 1 Council Meeting Agenda Tuesday, March 28, 2017Delegation (b) Page 1 of 1 Town of Aurora General Committee Meeting Report Council Chambers Aurora Town Hall Tuesday, March 21, 2017 Attendance Council Members Councillor Thom in the Chair; Councillors Abel, Humfryes, Kim, Mrakas, Pirri, Thompson, and Mayor Dawe Members Absent Councillor Gaertner Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Samantha Yew, Deputy Clerk, and Linda Bottos, Council/ Committee Secretary The Chair called the meeting to order at 7:01 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, with the following additions and changes: • Delegation (a) Eric McCartney, on behalf of Judy Sherman, Eva Folks, and Christine Valentini, Re: Canada 150 Mural Mosaic Project Council Meeting Agenda Tuesday, March 28, 2017 Item C1 Page 1 of 12 General Committee Meeting Report Tuesday, March 21, 2017 Page 2 of 12 • Item R10 – PRCS17-008 – Engagement of a Design Architect and Scheduling for the new Central York Fire Services Fire Hall, Headquarters, and Training Centre • Notice of Motion (b) Mayor Dawe, Re: By-law 5642-14 – Relating to the Keeping, Licensing and Controlling of Animals in the Town of Aurora • Notice of Motion (c) Councillor Thompson, Re: York University GO Station • Replacement Page: Corrected Page 3 for Item R1 – FS17-005 – 2017 Water, Wastewater and Stormwater Operations and Rates Budget • Withdrawal: Presentation (a) Dan Elliott, Director of Financial Services; Re: Joint Operations Centre (JOC) Project 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations None 4. Delegations (a) Eric McCartney, on behalf of Judy Sherman, Eva Folks, and Christine Valentini Re: Canada 150 Mural Mosaic Project Mr. McCartney presented information regarding the Canada 150 Mural Mosaic Project. He noted that Aurora’s mural will be a collaboration that represents Aurora in Canada’s history, and that each image tile will be created by members of the community. Mr. McCartney referred to the project cost breakdown provided in the agenda package. Council Meeting Agenda Tuesday, March 28, 2017 Item C1 Page 2 of 12 General Committee Meeting Report Tuesday, March 21, 2017 Page 3 of 12 General Committee received and referred the comments of the delegation to staff. 5. Consent Agenda General Committee recommends: That the following Consent Agenda items, C1 to C9 inclusive, be approved: C1. FS17-008 – Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards 1. That Report No. FS17-008 be received for information. C2. PRCS17-005 – Aurora Town Park Building Roof and Painting Maintenance for the Bandshell and Washroom 1. That Report No. PRCS17-005 be received; and 2. That this report satisfy Council’s conditional budget approval for Capital Project No. 73190 Town Park Bandshell and Washroom Building Roof and Painting Maintenance; and 3. That staff be authorized to proceed with Capital Project No. 73190 Town Park Bandshell and Washroom Building Roof and Painting Maintenance. C3. PBS17-011 – Request for Street Name Approval, BG Properties Aurora Inc., 14222, 14314, 14358 and 14378 Yonge Street, File Number: CDM-2016-03, Related File Numbers: SUB-2012- 03, ZBA-2012-16 1. That Report No. PBS17-011 be received; and 2. That the following street names be approved for the proposed private roads within the approved Plan of Condominium, CDM-2016-03: Street “A” Butternut Ridge Trail Street “B” Cannon Valley Court Street “C” Cottonwood Hollow Court Council Meeting Agenda Tuesday, March 28, 2017 Item C1 Page 3 of 12 General Committee Meeting Report Tuesday, March 21, 2017 Page 4 of 12 C4. PBS17-014 – Request for Street Name Approval, Leslie-Wellington Developments Inc., 1289 Wellington Street East, File Number: SUB-2016-01, Related File Numbers: OPA-2016- 01, ZBA-2016-03 1. That Report No. PBS17-014 be received; and 2. That the following street names be approved for the proposed roads within the approved Plan of Subdivision, SUB-2016-01: Street “A” Kaleia Avenue Street “B” Touch Gold Crescent Street “C” Botelho Circle C5. Finance Advisory Committee Meeting Minutes of January 25, 2017 1. That the Finance Advisory Committee meeting minutes of January 25, 2017, be received for information. C6. Accessibility Advisory Committee Meeting Minutes of February 1, 2017 1. That the Accessibility Advisory Committee meeting minutes of February 1, 2017, be received for information. C7. Governance Review Ad Hoc Committee Meeting Minutes of February 10, 2017 1. That the Governance Review Ad Hoc Committee meeting minutes of February 10, 2017, be received for information. C8. Community Recognition Review Advisory Committee Meeting Minutes of February 22, 2017 1. That the Community Recognition Review Advisory Committee meeting minutes of February 22, 2017, be received for information. C9. Finance Advisory Committee Meeting Minutes of February 22, 2017 1. That the Finance Advisory Committee meeting minutes of February 22, 2017, be received for information. Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C1 Page 4 of 12 General Committee Meeting Report Tuesday, March 21, 2017 Page 5 of 12 6. Consideration of Items Requiring Discussion (Regular Agenda) General Committee consented to consider Item R9 prior to consideration of Item R1. R1. FS17-005 – 2017 Water, Wastewater and Stormwater Operations and Rates Budget General Committee recommends: 1. That Report No. FS17-005 be received; and 2. That the 2017 combined Water, Wastewater and Stormwater budget of $22,620,969 be approved; and 3. That the 2017 retail water rate of $2.29 per cubic meter and the retail wastewater rate of $2.04 per cubic meter of water be approved; and 4. That the 2017 flat rate stormwater charge of $5.01 per unit per month for residential and condominium properties and $63.63 per unit per month for metered non-residential commercial/industrial and multi-residential properties be approved; and 5. That the new approved retail water, retail wastewater and stormwater charge rates become effective for all billings issued by the Town on or after May 1, 2017, and be retroactive for all consumption newly billed on such billings; and 6. That the 2017 bulk water purchase rate of $4.33 per cubic meter dispensed effective May 1, 2017 be approved; and 7. That the necessary by-law be enacted to implement the 2017 retail water rate, retail wastewater rate, stormwater charge and bulk water purchase rate. Carried R2. IES17-009 – Water Meter Replacement Program Contract Renewal Additional Information Council Meeting Agenda Tuesday, March 28, 2017 Item C1 Page 5 of 12 General Committee Meeting Report Tuesday, March 21, 2017 Page 6 of 12 General Committee recommends: 1. That Report No. IES17-009 be received; and 2. That WAMCO be awarded the contract for the replacement of up to 1,500 meters in 2017 at a cost of up to $502,500 excluding taxes under the single source provisions of the Purchasing By-law, and the Director of Infrastructure and Environmental Services be authorized to renew the contract with WAMCO for 2018 and 2019 pending an annual analysis and performance review by the Director; and 3. That the Director of Infrastructure and Environmental Services be authorized to execute the necessary agreements, including any and all documents and ancillary agreements required to give effect to same. Carried R3. FS17-007 – Development Charges Forecast for JOC and Firehall Projects General Committee recommends: 1. That Report No. FS17-007 be received; and 2. That the construction phase of the Fire Station 4-5 Capital Project No. 21006 be funded as set out in Report No. FS17-001, with the final budget and funding to be approved at time of construction tender award. Carried R4. PRCS17-007 – Amendments to the 2017 Fees and Charges By-law General Committee recommends: 1. That Report No. PRCS17-007 be received; and 2. That a by-law be enacted to amend Schedule “D” of the 2017 Fees and Charges By-law. Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C1 Page 6 of 12 General Committee Meeting Report Tuesday, March 21, 2017 Page 7 of 12 R5. PRCS17-006 – Tax Exempt Status for Sports Dome and Tennis Dome General Committee recommends: 1. That Report No. PRCS17-006, Tax Exempt Status for Sports Dome and Tennis Dome, be referred back to staff for consideration of Council’s comments and to bring back a separate report on each facility providing further information. Motion to refer Carried R6. IES17-010 – Award of Tender 2017-06-IES – For the Reconstruction of Algonquin Crescent and Haida Drive from Algonquin Crescent to Aurora Heights Drive General Committee recommends: 1. That Report No. IES17-010 be received; and 2. That Tender 2017-06-IES – For the reconstruction of Algonquin Crescent and Haida Drive from Algonquin Crescent to Aurora Heights Drive be awarded to Mar-King Construction Company Limited in the amount of $1,456,100.51, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R7. IES17-011 – Replacement of Shell and Tube Brine Chillers in the McAlpine Ford and McAlpine Lincoln Arenas at the Aurora Community Centre General Committee recommends: 1. That Report No. IES17-011 be received; and Council Meeting Agenda Tuesday, March 28, 2017 Item C1 Page 7 of 12 General Committee Meeting Report Tuesday, March 21, 2017 Page 8 of 12 2. That a single source contract for the replacement of the shell and tube brine chillers in both McAlpine Ford and McAlpine Lincoln arenas at the Aurora Community Centre (ACC) be awarded to CIMCO Refrigeration in the amount of $367,480, excluding taxes. Carried R8. IES17-013 – LED Lighting for the SARC and ACC Facilities General Committee recommends: 1. That Report No. IES17-013 be received; and 2. That a single source contract for LED lighting for the pool and the two (2) arenas in the Stronach Aurora Recreation Complex (SARC) building be awarded to Conrad Lighting Solutions in the amount of $281,306 excluding taxes; and 3. That a single source Contract for LED lighting for the two (2) arenas in the Aurora Community Centre (ACC) building be awarded to Conrad Lighting Solutions in the amount of $157,892 excluding taxes. Carried R9. PBS17-018 – Applications for Zoning By-law Amendment and Site Plan Marie Debono, 24 Larmont Street, Part of Lot 12, South Side of Wellington Street, Registered Plan 68, File Numbers: ZBA-2016-10, SP-2016-07 General Committee recommends: 1. That Report No. PBS17-018 be received; and 2. That the Application to Amend the Zoning By-law File Number ZBA- 2016-10 (Marie Debono), to rezone the subject lands from “Special Mixed Density Residential (R5) Zone” to “Special Mixed Density Residential (R5) Exception Zone” to allow a business and professional office be approved; and Council Meeting Agenda Tuesday, March 28, 2017 Item C1 Page 8 of 12 General Committee Meeting Report Tuesday, March 21, 2017 Page 9 of 12 3. That Site Plan Application File Number SP-2016-07 (Marie Debono) to permit development of the subject lands for a business and professional office be approved; and 4. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and 5. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R10. PRCS17-008 – Engagement of a Design Architect and Scheduling for the new Central York Fire Services Fire Hall, Headquarters, and Training Centre General Committee recommends: 1. That Report No. PRCS17-008 be received; and 2. That RFP PRCS 2017-47 for Design and Project Management Services for the Construction of a Fire Hall (4-5) be awarded to Thomas Brown Architects Inc. in the amount of $600,000, excluding disbursements and taxes; and 3. That staff be authorized to proceed with the Design Phase; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried 7. Notices of Motion (a) Councillor Mrakas Re: By-law Right of Entry Powers Council Meeting Agenda Tuesday, March 28, 2017 Item C1 Page 9 of 12 General Committee Meeting Report Tuesday, March 21, 2017 Page 10 of 12 Whereas the provinces of Alberta, Manitoba and Saskatchewan all require that bylaw officers give reasonable notice before showing up on private property; and Whereas they must then seek a warrant if the property owner does not give permission for them to take a look about; 1. Now Therefore Be It Hereby Resolved That staff report back to Council with a notification process to private property owners where rights of entry to properties will be exercised; and 2. Be It Further Resolved That the staff report shall identify protocols where immediate access to property is required, to ensure public health and safety, and protection of property and/or the environment. (b) Mayor Dawe Re: By-law Number 5642-14 – Relating to the Keeping, Licensing and Controlling of Animals in the Town of Aurora Whereas the City of Toronto has enacted amendments to Municipal Code Chapter 349 with respect to Animals; and Whereas the amendments include a clear definition of “dangerous dog” and “dangerous act and attack” and requirements for dangerous dogs which are intended to address dog behaviour and responsible dog ownership among other things; and Whereas Aurora residents have requested that Aurora By-law Number 5642- 14 be amended to include provisions with respect to the protection of persons and animals from dangerous dogs, similar to what has been introduced in the City of Toronto; 1. Now Therefore Be It Hereby Resolved That staff investigate and report back to Council on the implications of introducing amendments to By-law Number 5642-14 similar to those enacted by the City of Toronto. (c) Councillor Thompson Re: York University GO Train Station Council Meeting Agenda Tuesday, March 28, 2017 Item C1 Page 10 of 12 General Committee Meeting Report Tuesday, March 21, 2017 Page 11 of 12 Whereas Metrolinx is discussing the potential closure of the York University GO Train Station; and Whereas the York University GO Train Station has been operating for 14 years and provides an essential transit access point to York’s Keele Campus and the businesses surrounding the area; and Whereas York University has more than 53,000 students and 14,000 staff and faculty members who commute daily to the Keele Campus; and Whereas York University’s Secondary Plan predicts significant future growth with up to 24,500 new residents and over 20,000 new jobs on the land surrounding the University; and Whereas the University has implemented many initiatives to reduce the use of single-occupant vehicles including a dedicated shuttle bus service between the Keele campus and the York University GO Train Station; 1. Now Therefore Be It Hereby Resolved That a letter be sent to Metrolinx requesting that it not close the York University GO Train Station on Canarctic Drive; and 2. Be It Further Resolved That a copy of the letter be sent to our local MPP’s office, Regional Council, York University and all municipalities within York Region. 8. New Business Councillor Pirri inquired about whether the Town is a client of Fire Marque Inc. and requested that staff provide information regarding the services of the organization. Councillor Humfryes inquired about the opportunity to resolve the Machell Avenue parking issues discussed by a resident in Open Forum. Staff indicated that a report will be brought forward to Council at a future meeting. Councillor Thompson requested an update on the remediation efforts respecting recent complaints about the dust around State Farm, and staff provided a response. Council Meeting Agenda Tuesday, March 28, 2017 Item C1 Page 11 of 12 General Committee Meeting Report Tuesday, March 21, 2017 Page 12 of 12 Councillor Mrakas noted that the Town of Newmarket’s Committee of the Whole meeting agenda of March 20, 2017, included an item respecting an Official Plan Amendment application for 16200 and 16250 Yonge Street, located just north of St. John’s Sideroad on the west side. He requested that staff provide a report on how this matter is being handled in Newmarket and possible future implications for Aurora. Councillor Mrakas further noted that the request to re-designate a woodlot had been reviewed by Lake Simcoe Region Conservation Authority (LSRCA) with no objections, and he requested the rationale for LSRCA’s feedback. Staff indicated that the requested information will be provided. Councillor Mrakas inquired about the current practices respecting Council Closed Sessions and the Procedure By-law, and staff provided a response. 9. Closed Session None 10. Adjournment The meeting was adjourned at 8:30 p.m. _________________________________ _________________________________ Jeff Thom, Councillor Samantha Yew, Deputy Clerk The report of the General Committee meeting of March 21, 2017, is subject to final approval and Council endorsement of the recommendations on March 28, 2017. Council Meeting Agenda Tuesday, March 28, 2017 Item C1 Page 12 of 12 Town of Aurora Council Meeting Minutes Council Chambers Aurora Town Hall Tuesday, February 28, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Marco Ramunno, Director of Planning and Building Services, Al Downey, Director of Parks, Recreation and Cultural Services, Jim Tree, Manager of Parks, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Samantha Yew, Deputy Clerk, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 7:02 p.m. The Chair relinquished the Chair to the Deputy Mayor at 10:30 p.m. during consideration of Motions (c) and (d), and resumed the Chair at 10:47 p.m. On a motion of Councillor Humfryes seconded by Councillor Thom the meeting was recessed at 8:57 p.m.; on a motion of Councillor Thompson seconded by Councillor Humfryes the meeting was reconvened at 9:09 p.m. On a motion of Councillor Thompson seconded by Councillor Gaertner, Council consented to extend the hour past 10:30 p.m. On a motion of Councillor Pirri seconded by Councillor Thompson, Council consented on a two-thirds vote to extend the hour to 11:15 p.m. Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 1 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 2 of 18 1. Approval of the Agenda Moved by Councillor Mrakas Seconded by Councillor Thompson That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Presentations (a) David Heard, The Canadian Dance Party Committee Re: The Canadian Dance Party for Canada’s 150th Birthday Mr. Heard presented plans for The Canadian Dance Party for Canada’s 150th Birthday to be held on July 22, 2017, at the Aurora Community Centre, and featuring music on vinyl from the “The Great Canadian Songbook.” Mr. Heard noted that this accessible family event will also feature art displays, free public skating, food trucks, and a car show, and proceeds will be donated to Kerry’s Place Autism Services. He requested the Town’s partnership through for the provision of the venue, insurance, and departmental support. Moved by Councillor Thompson Seconded by Councillor Humfryes That the presentation be received for information. Carried (b) Gareth Sturrup, Pickering College and 102.7 CHOP FM Re: 102.7 CHOP FM Pickering College students presented background on the College and 102.7 CHOP FM, a CRTC-licensed, non-profit, campus and community radio station serving Aurora and Newmarket. The students provided an overview of the goals and activities of the radio station, and invited the Town to partner with Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 2 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 3 of 18 the station toward connecting with constituents, promoting events, and empowering groups and organizations. Moved by Councillor Pirri Seconded by Councillor Kim That the presentation be received and referred to Communications staff. Carried 4. Delegations (a) Klaus Wehrenberg, Resident Re: Item C1(R4) IES17-008 – Metrolinx Barrie Corridor Expansion Project Mr. Wehrenberg spoke in support of the staff report, but also suggested that a stronger message be conveyed to Metrolinx regarding the Town’s priorities respecting trail linkages, non-vehicular traffic, and grade-separated foot and bicycle trail crossings. Moved by Councillor Thompson Seconded by Councillor Humfryes That the comments of the delegation be received and referred to Item C1(R4). Carried 5. Consent Agenda Moved by Councillor Humfryes Seconded by Councillor Thom That the following Consent Agenda Items, C1 to C4 inclusive, be approved: C1. General Committee Meeting Report of February 21, 2017 1. That the General Committee meeting report of February 21, 2017, be received and the following recommendations carried by the Committee approved, with the exception of sub-items R1, R4, and R5, which Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 3 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 4 of 18 were pulled for discussion under Section 6, Consideration of Items Requiring Discussion (Regular Agenda) as Item R2. (C1) Memorandum from Mayor Dawe Re: Correspondence from Mayor Régis Labeaume, Québec City 1. That the memorandum regarding Correspondence from Mayor Régis Labeaume, Québec City, be received for information. (R2) IES17-006 – Permission to Enter Private Property Agreement to Replace Culvert 1. That Report No. IES17-006 be received; and 2. That the Mayor and Town Clerk be authorized to execute the necessary agreements to facilitate the culvert replacement as part of the Brookland Avenue reconstruction project, including any and all documents and ancillary agreements required to give effect to same. (R3) IES17-007 – Award of Tender IES 2017-07 – Replacement of Seven Zero Turn Mowers 1. That Report No. IES17-007 be received; and 2. That Capital Budget for Projects 71093, 71094, 71095, 71096, 71101, 71102 be combined with Project No. 71105 and the total budget be increased by $7,100.00 funded from the Fleet Repair and Replacement (R&R) reserve; and 3. That Tender No. IES 2017-07 for the supply and delivery of seven (7) new 60” Zero Turn mowers be awarded to B.E. Larkin Equipment Ltd. in the amount of $110,103.00 excluding taxes; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (R6) PRCS17-004 – Redesign of Stewart Burnett Park and Sheppard’s Bush Artificial Turf Field Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 4 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 5 of 18 1. That Report No. PRCS17-004 be received; and 2. That this report satisfy Council’s conditional budget approval for Capital Project No. 73223 and that staff be authorized to proceed with Sheppard’s Bush Turf; and 3. That the substitution of Stewart Burnett Park Multi-Purpose field for a full-size regulation soccer field and, subject to the approval of the Ontario Heritage Trust, conversion of the Sheppard’s Bush Soccer field to a Multi-Purpose Sports field, be authorized; and 4. That the remaining funds of $686,800 be reallocated from Capital Project No. 73161 – Stewart Burnett Park Multi-Purpose Sports field to Capital Project No. 73223 – Sheppard’s Bush Turf Replacement and direct staff to commence with the detailed design and Tendering process for the Sheppard’s Bush Multi-Purpose Sports field; and 5. That, subject to approval of the Tender for Sheppard’s Bush Multi- Purpose Sports field, the project proceed in the spring of 2018. C2. Council Meeting Minutes of February 14, 2017 1. That the Council meeting minutes of February 14, 2017, be adopted as printed and circulated. C3. Council Closed Session Minutes of February 14, 2017 1. That the Council Closed Session minutes of February 14, 2017, be adopted as printed and circulated. C4. Council Closed Session Public Minutes of February 14, 2017 1. That the Council Closed Session Public minutes of February 14, 2017, be adopted as printed and circulated. Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 5 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 6 of 18 6. Consideration of Items Requiring Discussion (Regular Agenda) Items were discussed in the following order: R2 (sub-items R1, R4, and R5), C5, C6, and R1. Items R5 and C5 were considered together. C5. Memorandum from Director of Planning and Building Services Re: Additional Information to Item R5 – PBS17-005, February 21, 2017 General Committee Meeting, Application for Site Plan Approval, Shimvest Investments Ltd., Block 161, Registered Plan 65M-4485, File Number: SP-2016-05, Related File Numbers: SUB-2012-02, ZBA- 2012-02 Moved by Councillor Gaertner Seconded by Councillor Thompson 1. That the memorandum regarding Additional Information to Item R5 – PBS17-005, February 21, 2017 General Committee Meeting, Application for Site Plan Approval, Shimvest Investments Ltd., be received for information. Carried C6. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of January 27, 2017 Moved by Councillor Gaertner Seconded by Councillor Thom 1. That Lake Simcoe Region Conservation Authority Board Meeting Highlights of January 27, 2017, be received for information. Carried R1. Correspondence from the Town of Georgina Re: Resolution No. C-2017-0101 regarding Report No. AD-2017-0007 entitled ‘2017-2020 Property Tax Ratios’ Moved by Councillor Thompson Seconded by Councillor Kim Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 6 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 7 of 18 1. That the Correspondence from the Town of Georgina regarding Resolution No. C-2017-0101 regarding Report No. AD-2017-0007 entitled ‘2017-2020 Property Tax Ratios’ be received. Carried R2. General Committee Meeting Report of February 21, 2017 The following sub-items were pulled from Item C1 of the Consent Agenda for discussion: (R1) FS17-004 – Canada 150 Celebrations Grant and Budget Confirmation Moved by Councillor Gaertner Seconded by Councillor Pirri 1. That Report No. FS17-004 be received; and 2. That the Canada 150 Park Naming and Water Feature be removed from Capital Project No. 74012 and incorporated into the discussions regarding the development of Library Square; and 3. That Report No. FS17-004 satisfy Council’s conditional budget approval for Capital Project No. 74012 – Canada 150 Celebrations, and that staff be authorized to proceed with the project at the reduced budget of $62,000. Carried (R4) IES17-008 – Metrolinx Barrie Corridor Expansion Project Moved by Councillor Pirri Seconded by Councillor Humfryes 1. That Report No. IES17-008 be received; and 2. That Council’s comments and the staff comments as outlined in this report be endorsed; and Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 7 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 8 of 18 3. That the Town Clerk be directed to forward this report to Metrolinx as the Town’s comments to the Draft Environmental Project Report for the GO Rail Network Electrification Project. Carried (R5) PBS17-005 – Application for Site Plan Approval, Shimvest Investments Ltd., Block 161, Registered Plan 65M-4485, File Number: SP-2016-05, Related File Numbers: SUB-2012-02, SPA- 2012-02 Moved by Councillor Gaertner Seconded by Councillor Thompson 1. That Report No. PBS17-005 be received; and 2. That Site Plan Application File SP-2016-05 (Shimvest Investments Ltd.) to permit the development of the subject lands for nine (9) townhouse and two (2) semi-detached dwelling units be approved; and 3. That a total of eleven (11) units of sewage capacity be allocated to the subject lands; and 4. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. Carried 7. Notices of Motion None 8. Motions (a) Councillor Abel Re: Downtown Revitalization Plan Motion (a) was carried forward from the Council meeting of February 14, 2017, as unfinished business for further consideration. Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 8 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 9 of 18 Moved by Councillor Pirri Seconded by Councillor Mrakas The question was called. Defeated Moved by Councillor Abel Seconded by Councillor Gaertner Whereas the Town of Aurora has declared the old Library and the old Fire Hall, both on Victoria Street, as surplus properties; and Whereas these two properties are known as “Library Square”; and Whereas the development of Library Square is documented in the Aurora Promenade Study and the Cultural Master Plan as a recommended action to be undertaken; and Whereas, there are four overarching plans and studies, namely the Aurora Promenade Study, the Cultural Master Plan, the Strategic Plan, and the Community Tourism Plan, which all speak to the revitalization of the downtown core; and Whereas these plans and studies provide guidelines and recommendations on provisions to develop a Downtown Revitalization Plan, through engagement, collaboration, and communication; and Whereas many business, cultural, and community partners have expressed the need for the revitalization of the downtown core; and Whereas residents and Members of Council of past and present have expressed the need to revitalize the downtown core; and Whereas the Town of Aurora has recently resolved that a new Office of Economic Development be formed, with terms of reference to form a Board; 1. Now Therefore Be It Hereby Resolved That Council endorse the concept of the development of a Downtown Revitalization Plan; and Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 9 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 10 of 18 2. Be It Further Resolved That the new Office of Economic Development be tasked to deliver a draft Downtown Revitalization Plan, in collaboration with the newly-formed Board, as one of the tasks going forward. On a motion of Councillor Pirri seconded by Councillor Mrakas, Council consented on a two-thirds vote to waive the requirements of the Procedure By-law to permit Councillor Pirri to speak further to the motion. On a recorded vote the first clause of the motion Carried Yeas: 5 Nays: 4 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Thom, and Mayor Dawe Voting Nays: Councillors Kim, Mrakas, Pirri, and Thompson On a recorded vote the second clause of the motion was Defeated Yeas: 4 Nays: 5 Voting Yeas: Councillors Abel, Gaertner, Humfryes, and Thom Voting Nays: Councillors Kim, Mrakas, Pirri, Thompson, and Mayor Dawe (b) Councillor Mrakas Re: Property Tax Vacancy Rebates Main motion Moved by Councillor Mrakas Seconded by Councillor Humfryes Whereas the province of Ontario mandates under Section 364 of the Municipal Act, that every local municipality shall have a program to provide property tax rebates in respect to vacant portions of buildings that are in the commercial or industrial classes; and Whereas the 2016 Provincial Budget announced a legislative framework to facilitate increased municipal flexibility with providing municipalities broad Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 10 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 11 of 18 flexibility for 2017 and future years to tailor the vacant unit tax rebate to reflect community needs and circumstances; and Whereas this vacant unit tax rebate may encourage some property owners to keep commercial and industrial buildings empty; and Whereas unoccupied retail is not good for the overall health of the municipality; and Whereas boarded-up stores impact on the ability to revitalize main streets; and Whereas the repeal of the vacant unit tax rebate will contribute to the healthy development of the downtown core; and Whereas the repeal of the vacant unit tax rebate would support the varied efforts of the Town in bringing renewal to our downtown promenade and makes financial sense for the Town; 1. Now Therefore Be It Hereby Resolved That the Town of Aurora seek to repeal the vacant unit tax rebate effective for the tax year 2017; and 2. Be It Further Resolved That a copy of this resolution be sent to the Honourable Minister of Finance to request the necessary regulatory authority using the flexibility provided in the legislative framework to repeal the vacancy tax rebate; and 3. Be It Further Resolved That a copy of this resolution be sent to the Council of The Regional Municipality of York and all area municipalities to advise of Council’s interest in seeking abolishment of the vacant unit rebates provisions. Amendment Moved by Councillor Gaertner Seconded by Councillor Thom 1. That the first clause of the main motion be amended by removing the words “effective for the tax year 2017”; and Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 11 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 12 of 18 2. That the main motion be further amended by adding the following clause: “Be It Further Resolved That staff be directed to report back to Council after the matter of the vacant unit tax rebate has been addressed by the Region.” On a separate vote for each clause the amendment Carried Main motion as amended Moved by Councillor Mrakas Seconded by Councillor Humfryes 1. Now Therefore Be It Hereby Resolved That the Town of Aurora seek to repeal the vacant unit tax rebate; and 2. Be It Further Resolved That staff be directed to report back to Council after the matter of the vacant unit tax rebate has been addressed by the Region; and 3. Be It Further Resolved That a copy of this resolution be sent to the Honourable Minister of Finance to request the necessary regulatory authority using the flexibility provided in the legislative framework to repeal the vacancy tax rebate; and 4. Be It Further Resolved That a copy of this resolution be sent to the Council of The Regional Municipality of York and all area municipalities to advise of Council’s interest in seeking abolishment of the vacant unit rebates provisions. On a recorded vote the main motion as amended Carried Yeas: 9 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: None (c) Mayor Dawe Re: Activate Aurora – Open Streets Event Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 12 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 13 of 18 Moved by Mayor Dawe Seconded by Councillor Thom Whereas Activate Aurora is an Ontario Trillium Foundation-funded, three-year, cross-sectorial program designed by Sport Aurora with the guidance of the Canadian Sport for Life Society; and Whereas the goal of this program is to make Aurora ‘Canada’s Most Active Community’ through education awareness, capacity building and sustainable programming activities; and Whereas some of the programs and activities held to date include walk-to- school events; play-day events, daily physical activity curriculum and delivery in local schools, Seniors’ Active Living Fair and continuing older adult engagement as well as the York Region Physical Literacy Summit; and Whereas the Activate Aurora Team includes representatives from the York Region District School Board, York Catholic School Board, Seneca College, Municipal Recreation Staff, Healthy Kids Community Challenge, York Region Public Health, Southlake Regional Health Centre, and the Aurora Seniors Association; and Whereas this “first-ever” cross and multi-sectorial approach will help engage and educate citizens of all ages in Aurora about the importance of incorporating daily physical activity and the benefits to their overall physical and mental well-being; and Whereas ‘Open Streets’ is a globally successful initiative that temporarily closes local streets to automobile traffic so that people can use them for walking, cycling, playing or socializing; and Whereas Activate Aurora is interested in hosting an Open Streets Event on Sunday, June 4, 2017, in conjunction with the Aurora Chamber of Commerce during their Annual Street Sale; and Whereas local streets in the vicinity of Town Park would be closed to vehicular traffic; and Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 13 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 14 of 18 Whereas different interactive physical activities would be hosted by Activate Aurora in Town Park for our citizens to engage in; 1. Now Therefore Be It Hereby Resolved That Council endorse this initiative by resolution; and 2. Be It Further Resolved That Parks, Recreation and Cultural Services staff be requested to support the proposed activities at Town Park and affected streets within existing Operating Budgets. Carried (d) Mayor Dawe Re: Amendment to Procedure By-law Number 5920-16 Main motion Moved by Mayor Dawe Seconded by Councillor Mrakas Whereas the Town of Aurora Procedure By-law Number 5920-16, Section 39.b), Adjournment, requires an amendment; and Whereas in its current form this particular section of the By-law states “If Council or General Committee is still in session at 11 p.m., it shall be adjourned unless all Members present concur in the extension of the Meeting.”; and Whereas if for whatever reason a Council member must leave the meeting that is in session by 11 p.m., the current By-law, as it stands, does not permit the extension; and Whereas this may negatively impact moving the business of the Town forward for the benefit of our community; 1. Now Therefore Be It Hereby Resolved That Council amend By-law Number 5920-16, Section 39.b), Adjournment, to read “If Council or General Committee is still in session at 11 p.m., it shall be adjourned unless two-thirds of the Members present enact a resolution to extend the Meeting.” Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 14 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 15 of 18 Motion to defer Moved by Mayor Dawe Seconded by Councillor Pirri That Motion (d) Mayor Dawe, Re: Amendment to Procedure By-law Number 5920-16, be deferred to the first meeting cycle in June 2017. Motion to defer Defeated Main motion Carried 9. Regional Report York Regional Council Highlights – January 26, 2017, and February 16, 2017 Moved by Councillor Thompson Seconded by Councillor Gaertner That the Regional Reports of January 26, 2017, and February 16, 2017, be received for information. Carried 10. New Business Councillor Mrakas advised that, in an effort to direct unnecessary traffic from the downtown area, the Town has installed new directional signage on southbound Yonge Street toward St. John’s Sideroad indicating the directions to Highway 404, the GO Transit station, and Highway 400. He noted that GO Transit has installed signs indicating Industrial Parkway North as an access to the GO Transit station. New Business Motion No. 1 Moved by Councillor Pirri Seconded by Councillor Thompson That the requirements of section 39(b) of the Procedure By-law be waived to permit that a motion to extend the meeting past 11 p.m. would be carried on a two-thirds vote. Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 15 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 16 of 18 On a two-thirds vote the motion Carried Councillor Gaertner advised that a letter had been received from members of the Aurora Seniors’ Centre regarding the art classes that have been relocated to the Aurora Family Leisure Complex, which is not suitable for their needs. Staff indicated that the matter is being investigated and will be resolved. Councillor Gaertner inquired about an update on the Morris v. Town of Aurora file, and staff indicated that an update would be brought forward in April 2017. Councillor Thompson inquired about the Canadian Tire property on Yonge Street, and staff confirmed that the property is for sale and offers are being accepted until the end of February 2017. Councillor Thompson inquired about the frequent issues and repairs of the Town’s electronic sign at Aurora Heights and Yonge Street. Staff indicated that the matter is being investigated and an update will be provided to Council. Councillor Abel inquired about the Sign By-law revision respecting A-frame signs, and staff provided an overview of the reasons for the change. Councillor Abel inquired about an update on the planned new radio station, and the Mayor indicated that funding was still pending. Councillor Abel inquired about an update on the former hotel property on Yonge Street, and staff indicated that there is continued interest in the property and further information will be provided to Council in the near future. Councillor Humfryes extended a reminder that the Big Brothers Big Sisters of York Bowl for Kids Sake fundraising event is being held at 1 p.m. on Saturday, March 4, 2017, at Stellar Lanes in Newmarket. Councillor Kim encouraged parents to check out the many activities available during March Break through the Aurora Public Library, Aurora Cultural Centre, and Sport Aurora member camps. Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 16 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 17 of 18 11. Public Service Announcements Councillor Abel congratulated everyone involved with the Aurora Winter Blues Festival’s successful events of the past weekend at St. Andrew’s College. He noted that funds raised would be donated to CHATS (Community & Home Assistance to Seniors) and Blue Door Shelters. Councillor Gaertner extended a reminder that the next collection of textiles will take place on Monday, March 6, 2017, and Councillor Mrakas noted the success of this initiative. Councillor Mrakas announced that Neighbourhood Network is accepting applications until April 6, 2017, for its annual Give Back Awards program, which awards $1,000 to twenty graduating students. He noted that the application is available on the website at www.neighbourhoodnetwork.org. Mayor Dawe announced that open houses are scheduled for Thursday, March 2 and Wednesday, March 8, 2017, to seek input regarding the Multicultural Festival to be hosted by the Town in September 2017. Mayor Dawe announced that wristbands are now on sale for Aurora’s Easter Egg Hunt, which will be held on Saturday, April 15, 2017. Mayor Dawe extended a reminder that Lake Simcoe Region Conservation Authority (LSRCA) is seeking feedback respecting the Sheppard’s Bush Management Plan Review, and further information is available on their website at www.lsrca.on.ca. Mayor Dawe announced that the sale of 12 Industrial Parkway North to Metrolinx was completed and closed today, and the land will soon be put into use as additional parking space for the GO Transit station. 12. By-laws Moved by Councillor Thom Seconded by Councillor Abel That the following by-law be enacted: Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 17 of 18 Council Meeting Minutes Tuesday, February 28, 2017 Page 18 of 18 (a) 5960-17 Being a By-law to appoint Building Inspectors for The Corporation of the Town of Aurora. Carried 13. Closed Session None 14. Confirming By-law Moved by Councillor Thompson Seconded by Councillor Pirri That the following confirming by-law be enacted: 5961-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on February 28, 2017. Carried 15. Adjournment Moved by Councillor Thom Seconded by Councillor Humfryes That the meeting be adjourned at 11:09 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Samantha Yew, Deputy Clerk The minutes of the Council meeting of February 28, 2017, are subject to final approval by Council on March 28, 2017. Council Meeting Agenda Tuesday, March 28, 2017 Item C2 Page 18 of 18 Town of Aurora Council Closed Session Public Minutes Leksand Room Aurora Town Hall Tuesday, February 28, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes (arrived 6 p.m.) Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Patricia De Sario, Town Solicitor, and Samantha Yew, Deputy Clerk The Chair called the meeting to order at 5:45 p.m. Council consented to recess at 5:46 p.m. to resolve into a Closed Session. Council reconvened into open session at 6:53 p.m. 1. Approval of the Agenda Moved by Councillor Thom Seconded by Councillor Kim That the agenda as circulated by Legislative Services be approved. Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C4 Page 1 of 5 Council Closed Session Public Minutes Tuesday, February 28, 2017 Page 2 of 5 2. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Consideration of Items Requiring Discussion Moved by Councillor Mrakas Seconded by Councillor Kim That Council resolve into Closed Session to consider the following matters: 1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or a local board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS17-005 – Highland Gate Rate Payers Association Inc. 2. A proposed or pending acquisition or disposition of land by the Town or local board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PBS17-023 – Aurora United Church – Shared Parking, 15186 Yonge Street, File Numbers: OPA-2015-03, ZBA-2015-08 and SUB-2015-04 3. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or a local board (section 239(2)(e) of the Municipal Act, 2001); Re: Verbal Update – Zoning By-law Amendment Application, 22 and 26 Centre Street, File Number ZBA-2016-08 Carried Moved by Councillor Pirri Seconded by Councillor Thom That the Council Closed Session be reconvened into open session to rise and report from Closed Session. Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C4 Page 2 of 5 Council Closed Session Public Minutes Tuesday, February 28, 2017 Page 3 of 5 1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or a local board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS17-005 – Highland Gate Rate Payers Association Inc. Moved by Councillor Gaertner Seconded by Councillor Abel 1. That the confidential direction to staff in respect to Closed Session Report No. CS17-005 – Highland Gate Rate Payers Association Inc., be confirmed. On a recorded vote the motion Carried Yeas: 8 Nays: 1 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Thom, Thompson, and Mayor Dawe Voting Nays: Councillor Pirri 2. A proposed or pending acquisition or disposition of land by the Town or local board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PBS17-023 – Aurora United Church – Shared Parking, 15186 Yonge Street, File Numbers: OPA-2015-03, ZBA-2015-08 and SUB-2015-04 Moved by Councillor Thompson Seconded by Councillor Mrakas 1. That the confidential direction to legal counsel in respect to Closed Session Report No. PBS17-023 – Aurora United Church – Shared Parking, 15186 Yonge Street, File Numbers: OPA-2015-03, ZBA-2015-08 and SUB-2015- 04, be confirmed. On a recorded vote the motion Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C4 Page 3 of 5 Council Closed Session Public Minutes Tuesday, February 28, 2017 Page 4 of 5 Yeas: 8 Nays: 1 Voting Yeas: Councillors Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: Councillor Abel 3. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or a local board (section 239(2)(e) of the Municipal Act, 2001); Re: Verbal Update – Zoning By-law Amendment Application, 22 and 26 Centre Street, File Number ZBA- 2016-08 Moved by Councillor Thom Seconded by Councillor Kim 1. That the Verbal Update – Zoning By-law Amendment Application, 22 and 26 Centre Street, File Number ZBA-2016-08, be received for information. On a recorded vote the motion Carried Yeas: 8 Nays: 1 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: Councillor Mrakas 4. By-laws Moved by Councillor Thom Seconded by Councillor Pirri That the following confirming by-law be enacted: 5959-17 Being a By-law to Confirm Actions by Council Resulting from a Council Closed Session Meeting on February 28, 2017. Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C4 Page 4 of 5 Council Closed Session Public Minutes Tuesday, February 28, 2017 Page 5 of 5 5. Adjournment Moved by Councillor Pirri Seconded by Councillor Thompson That the meeting be adjourned at 6:47 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Samantha Yew, Deputy Clerk The minutes of the Council Closed Session of February 28, 2017, are subject to final approval by Council on March 28, 2017. Council Meeting Agenda Tuesday, March 28, 2017 Item C4 Page 5 of 5 Town of Aurora Council Report No. FS17-017 Subject: Additional Information to Report No. IES17-013 – LED Lighting for the SARC and ACC Facilities Prepared by: Dan Elliott, Director of Financial Services - Treasurer Department: Financial Services Date: March 28, 2017 Recommendation 1. That Report No. FS17-017 be received for information. Executive Summary This report provides additional information to Report No. IES17-013 LED Lighting for the SARC and ACC Facilities, as requested by General Committee on March 21, 2017. • Detailed information supporting the stated payback period of three (3) to five (5) years is included at Attachment #1 Background General Committee requested additional detailed information in support of the payback period stated in the report. Each project proposed in the report is supported by a detailed feasibility proposal by the contractor. Staff asked the contractor to summarize additional detail for each project into simple tables. Attachment #1 includes five tables representing the main works related to LED lighting retrofits into the four arenas and the SARC pool areas. Excluded from this schedule are the tables related to the costs and payback of the lighting over seating areas. In the short time available, the consultant was unable to provide the comprehensive summary tables for these areas. Based on the proposal documents, the payback periods for these areas are similar to those of the main areas. Council Meeting Agenda Tuesday, March 28, 2017 Item C5 Page 1 of 3 Council Meeting Agenda Tuesday, March 28, 2017Item C5 Page 2 of 3 FS17-017 Attachment #1SARC Ice Pad 1ACC Ice Pad 1Total Cost of Retrofit Measures$72,464 Total Cost of Retrofit Measures$38,900Total Estimated Annual KW Savings14.344 Total Estimated Annual KW Savings9.560Total Estimated Utility Incentive (@$400/KW Saved)$5,738 Total Estimated Utility Incentive (@$400/KW Saved)$3,824Total Project Cost after Incentive$66,726 Total Project Cost after Incentive$35,076Total Estimated Annual KWH Savings83,539 KWH Total Estimated Annual KWH Savings58,698 KWHTotal Est. Annual Energy Savings $13,366 Total Est. Annual Energy Savings $9,392Extimated Annual Maintenance Savings$2,000 Extimated Annual Maintenance Savings$2,000Estimated additional Ice Plant Savings$1,337 Estimated additional Ice Plant Savings$939Total Annual Savings$16,703 Total Annual Savings$12,331Simple Payback ((Project Cost after Incentive) / (Total Annual Savings))4.0 yearsSimple Payback ((Project Cost after Incentive) / (Total Annual Savings))2.8 yearsSARC Ice Pad 2ACC Ice Pad 2Total Cost of Retrofit Measures$70,030 Total Cost of Retrofit Measures$38,900Total Estimated Annual KW Savings13.2 Total Estimated Annual KW Savings5.200Total Estimated Utility Incentive (@$400/KW Saved)$5,286 Total Estimated Utility Incentive (@$400/KW Saved)$2,080Total Project Cost after Incentive$64,745 Total Project Cost after Incentive$36,820Total Estimated Annual KWH Savings76,958 KWH Total Estimated Annual KWH Savings31,928 KWHTotal Est. Annual Energy Savings $12,313 Total Est. Annual Energy Savings $5,108Extimated Annual Maintenance Savings$2,000 Extimated Annual Maintenance Savings$2,000Estimated additional Ice Plant Savings$1,231 Estimated additional Ice Plant Savings$511Total Annual Savings$15,544 Total Annual Savings$7,619Simple Payback ((Project Cost after Incentive) / (Total Annual Savings))4.2 yearsSimple Payback ((Project Cost after Incentive) / (Total Annual Savings))4.8 yearsSARC PoolNOTES:Total Cost of Retrofit Measures$122,911 Total Cost of Retrofit Measures = Quoted cost of retrofit for main lighting onlyTotal Estimated Annual KW Savings18.0Total Estimated Annual KW SavingsTotal Estimated Utility Incentive (@$400/KW Saved)$7,191Total Estimated Utility Incentive (@$400/KW Saved) =SaveOnEnergy Incentive to be received one timeTotal Project Cost after Incentive$115,720Total Project Cost after Incentive = Total Cost of Retrofit less IncentiveTotal Estimated Annual KWH Savings104,703 KWHTotal Estimated Annual KWH Savings =KW savings above times annual est. hours litTotal Est. Annual Energy Savings $16,753Total Est. Annual Energy Savings =using average $0.16 per KWHExtimated Annual Maintenance Savings$4,000Extimated Annual Maintenance Savings =est. cost of avoided replacement & maint. labourEstimated additional Savings$1,675Estimated additional Ice Plant Savings =reduced energy required due to reduced lighting heatTotal Annual Savings$22,428Total Annual Savings =Energy + maintenance + ice plant savingsSimple Payback ((Project Cost after Incentive) / (Total Annual Savings))5.2 yearsSimple Payback ((Project Cost after Incentive) / (Total Annual Savings))= # years to recoup initial investment from savingsCouncil Meeting Agenda Tuesday, March 28, 2017 Item C5 Page 3 of 3 Memorandum Date: March 28, 2017 To: Members of Council From: Mayor Geoffrey Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of February 24, 2017 Recommendation That Council: Receive the correspondence for information Endorse the recommendations Provide direction 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4746 Email: mayor@aurora.ca www.aurora.ca Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday, March 28, 2017 Item C6 Page 1 of 3 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca Presentations: Georgina Island Subwatershed Plan Manager, Integrated Watershed Management, Bill Thompson, updated the Board regarding the Georgina Island subwatershed plan, noting it is the final plan and one that has been most interesting to work on. He noted it has been a partnership between LSRCA and the Chippewas of Georgina Island, and that cultural views and traditional knowledge were insightful and incorporated into the plan. Ecological evaluations, wetland evaluations, and littoral studies were conducted, and lots of new information was found on natural heritage features, swamp habitat, and a surprising number of interesting species. Seasonal watercourses and high levels of phosphorus in the tributaries were found, and elders raised concerns over the creeks drying up. He advised that Chippewas of Georgina Island will be responsible for the implementation of the plan, and noted that their Environmental/By-Law Coordinator, Kerry Ann Charles, had already used the plan to generate funding and with LSRCA’s assistance, had restored the creek. Mr. Thompson noted that he was impressed with their ability to generate funds and get things done. Correspondence and Staff Reports: Correspondence The Board received a copy of LSRCA’s letter to the Honourable Bill Mauro, Minister of Municipal Affairs dated January 20, 2017. Municipal Freedom of Information and Protection of Privacy Act: Annual Statistical Report 2016 The Board received Staff Report No. 04-17-BOD, prepared by Shelley Fogelman, Senior Administrative Assistant, Corporate & Financial Services, which provided the Board with a summary of Municipal Freedom of Information and Protection of Privacy Act – Annual Statistical Report for 2016. Year-end Monitoring Report - Planning and Development Applications for 2016 The Board received Staff Report No. 05-17-BOD, prepared by Beverley Booth, Manager Regulations, which provided the Board with a summary of planning and development applications for the period January 1 through December 31, 2016. Reserve Administration – Amalgamation of Deer Park and New Forest Endowment Fund Reserves The Board approved Staff Report No. 06-17-BOD, prepared by Katherine Toffan, Manager Finance, which provided the Board with a recommendation regarding the amalgamation of the conservation easement reserves for Deer Park and New Forest into one reserve, to be referred to as the Arnold C. Matthews Nature Reserve, within the Endowment Funds category. Board Meeting Highlights February 24, 2017 Council Meeting Agenda Tuesday, March 28, 2017 Item C6 Page 2 of 3 LSRCA Board of Directors Meeting Highlights – February 24, 2017 Page 2 of 2 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca Delegation of Signing Authority for Minor Applications pursuant to Ontario Regulation 179/06 The Board approved Staff Report No. 07-17-BOD, prepared by Beverley Booth, Manager Regulations, which requested signing authorization for the Senior Regulations Analyst for minor development applications made pursuant to Ontario Regulation 179/06. CAO/Secretary-Treasurer Signing Authority - Summary of 2016 Purchase Orders The Board received Staff Report No. 08-17-BOD, prepared by Michael Walters, Chief Administrative Officer, which provided the Board with a summary of purchase orders over $25,000 signed by the Chief Administrative Officer during 2016. For more information or to see the full agenda package, please click the link below for LSRCA’s Board of Directors’ webpage: LSRCA Board Meetings Council Meeting Agenda Tuesday, March 28, 2017 Item C6 Page 3 of 3 Town of Aurora Canada 150 Ad Hoc Committee Meeting Minutes Date: Wednesday, March 1, 2017 Time and Location: 6:30 p.m., Holland Room, Aurora Town Hall Committee Members: Mayor Geoffrey Dawe (Chair), Ian Bryan (arrived 6:34 p.m.), Art Hagopian, Kelly Mathews, and Ken Turriff Member(s) Absent: Damian D’Aguiar Other Attendees: Councillor John Abel, Councillor Tom Mrakas, Laura Sheardown, Cash Flow & Investment Co-ordinator/Financial Analyst, Shelley Ware, Supervisor, Special Events, and Samantha Kong, Council/Committee Secretary The Chair called the meeting to order at 6:32 p.m. 1. Approval of the Agenda Moved by Ken Turriff Seconded by Kelly Mathews 1. That Item 2 – Military Tattoo Event – Update and Discussion, be considered prior to the delegations; and 2. That the agenda as circulated by Legislative Services, with the following additions, be approved: • Delegation (b) John Green, Aurora Historical Society Re: Aurora Historical Society Participation in Canada’s 150th Anniversary Council Meeting Agenda Tuesday, March 28, 2017 Item C7 Page 1 of 8 Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, March 1, 2017 Page 2 of 8 • Delegation (c) Eric McCartney, on behalf of Judy Sherman, Eva Folks, and Christine Valentini Re: Canada 150 Mural Mosaic Project • Delegation (d) Mark Kolb, Knowledge Probe Inc. Re: Proposal and opportunity to include topics related to Aurora in the upcoming Canada Connections 150 card game • Delegation (e) Greg Smith, Music Aurora Re: Canada 150 Music Festival Carried as amended 2. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Receipt of the Minutes Canada 150 Ad Hoc Committee Meeting Minutes of October 3, 2016 Moved by Art Hagopian Seconded by Ken Turriff That the Canada 150 Ad Hoc Committee meeting minutes of October 3, 2016, be received for information. Carried 4. Delegations (a) David Heard and Christopher Watts, Residents Re: The Canadian Songbook on Vinyl – Event Presentation Mr. Heard provided a presentation and video advertisement of the The Canadian Songbook on Vinyl event to be held on July 22, 2017 from 7 p.m. to 11 p.m. at the Aurora Community Centre, a venue where great Canadian bands Council Meeting Agenda Tuesday, March 28, 2017 Item C7 Page 2 of 8 Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, March 1, 2017 Page 3 of 8 have performed. He requested the rental fees be waived and assistance from staff in regards to marketing and event promotion, set-up, take-down, etc. Mr. Heard stated that all proceeds of the ticket sales would be donated to Kerry’s Place Autism Services. The Committee expressed support for the event and discussed the possibility of including a beer garden or an alternative. Staff indicated the Town has a municipal alcohol policy in place and increased event security would have to be investigated. Moved by Ian Bryan Seconded by Ken Turriff 1. That the comments of the delegation be received; and 2. That the Canada 150 Ad Hoc Committee recommend to Council: a. That Council endorse the Canadian Songbook on Vinyl Event; and b. That the rental fees for Aurora Community Centre be waived for the Canadian Songbook on Vinyl Event. Carried (b) John Green, Aurora Historical Society Re: Aurora Historical Society Participation in Canada’s 150th Anniversary Mr. Green provided an overview of the initiatives the Aurora Historical Society has undertaken in celebration of Canada’s 150th anniversary, including planted red tulip bulbs to bloom in the spring, an 1867 ball to be held at the Hillary House, and an exhibition about the history of Yonge Street. He stated the Aurora Historical Society would be interested in a marketing partnership with the Town keep residents informed of every initiative the Town or Aurora Historical Society is organizing. Moved by Art Hagopian Seconded by Ken Turriff 1. That the comments of the delegation be received; and Council Meeting Agenda Tuesday, March 28, 2017 Item C7 Page 3 of 8 Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, March 1, 2017 Page 4 of 8 2. That the Canada 150 Ad Hoc Committee recommend to Council: a. That a partnership with the Aurora Historical Society in regards to coordinating marketing and promotion of events for Canada’s 150th Anniversary be endorsed. Carried (c) Eric McCartney, on behalf of Judy Sherman, Eva Folks, and Christine Valentini Re: Canada 150 Mural Mosaic Project Mr. McCartney provided background information on the Canada 150 Mural Mosaic Project which is a collaborative mural from communities across Canada, and noted that upon completion of the entire Canada 150 Mosaic each community mural will reside in the town it was created in as a reminder of Canada’s 150th anniversary. Mr. McCartney indicated that the cost for an 8’ x 8’ mural is $12,500 or 8’ x 12’ mural for $15,000. He is requesting the Committee and Council consider funding the project through the Public Art Reserve. The Committee discussed locations the mural could be placed once it is completed and inquired about funds within the Public Art Reserve. Staff stated that there were no funds in the reserve at this time. Moved by Art Hagopian Seconded by Kelly Mathews 1. That the comments of the delegation be received; and 2. That the Canada 150 Ad Hoc Committee recommend to Council: a. That the Canada 150 Mural Mosaic Project be endorsed; and b. That staff be directed to investigate funding opportunities to support the Canada 150 Mural Mosaic Project. Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C7 Page 4 of 8 Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, March 1, 2017 Page 5 of 8 (d) Mark Kolb, Knowledge Probe Inc. Re: Proposal and opportunity to include topics related to Aurora in the upcoming Canada Connections 150 card game Mr. Kolb presented an overview of the Canada Connections 150 card game and proposed that the Town could create bonus cards with topics related to Aurora. He also presented an overview of “Hidden.Live” web application that an online scavenger hunt that residents can use to explore neighbourhoods and hidden gems. Mr. Kolb indicated that the game is free of charge and organizations, schools, or businesses are able to provide the content. Moved by Ian Bryan Seconded by Kelly Mathews 1. That the comments of the delegation be received and referred to New Business. Carried (e) Jamie MacDonald, Music Aurora Re: Canada 150 Music Festival Mr. MacDonald provided an overview of Music Aurora and requested a partnership with the Town to establish and deliver a Summer Music Festival as part of the Canada 150 celebrations. Moved by Art Hagopian Seconded by Kelly Mathews 1. That the comments of the delegation be received; and 2. That the Canada 150 Ad Hoc Committee recommend to Council: a. That staff be directed to work with Music Aurora and investigate the feasibility of creating a summer music festival, and report back to the Canada 150 Ad Hoc Committee. Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C7 Page 5 of 8 Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, March 1, 2017 Page 6 of 8 5. Matters for Consideration 1. Pow Wow Event – Update and Discussion Staff provided an overview of the Pow Wow event to be held on June 3, 2017 from 12 p.m. to 9 p.m. Staff indicated that there would be programming and activities for kids. The Committee expressed concerns regarding parking constraints. Moved by Ian Bryan Seconded by Ken Turriff 1. That the Pow Wow Event – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 2. Military Tattoo Event – Update and Discussion Mr. White, alongside staff, provided an overview of the Military Tattoo Event to be held from 2 to 4 p.m. on May 20, 2017 at the Aurora Community Centre. Staff indicated that an open house and barbecue would be held at the Aurora Legion following the event. The Committee expressed support for the event and inquired about advertising initiatives. Moved by Ian Bryan Seconded by Art Hagopian 1. That the Military Tattoo Event – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 6. Informational Items 3. General Committee Report No. FS17-004 – Canada 150 Celebrations Grant and Budget Confirmation The Chair provided an overview of the approved budget for Canada 150 Celebrations. Council Meeting Agenda Tuesday, March 28, 2017 Item C7 Page 6 of 8 Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, March 1, 2017 Page 7 of 8 Moved by Ken Turriff Seconded by Kelly Mathews 1. That General Committee Report No. FS17-004 – Canada 150 Celebrations Grant and Budget Confirmation be received for information. Carried 2. Extract from Council Meeting of October 11, 2016 Re: Canada 150 Ad Hoc Committee Meeting Minutes of October 3, 2016 Moved by Ken Turriff Seconded by Kelly Mathews 1. That the Extract from Council Meeting of October 11, 2016, regarding the Canada 150 Ad Hoc Committee meeting minutes of October 3, 2016, be received for information. Carried 7. New Business The Committee asked staff to inform the Trails and Active Transportation Committee about International Trails Day. The Committee expressed interest in the opportunity to include topics related to Aurora in the Canada Connections 150 card game, as described in delegation (d), and supported the promotional activity. New Business Motion No. 1 Moved by Kelly Mathews Seconded by Ian Bryan 1. That the Canada 150 Ad Hoc Committee recommend to Council: (a) That staff be directed to investigate the feasibility of sponsoring the Canada Connections 150 card game. Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C7 Page 7 of 8 Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, March 1, 2017 Page 8 of 8 Art Hagopian inquired about the distribution of Canada 150 Celebrations promotional material. Staff indicated that flags and banners would be replaced for the summer months and posters would be created and distributed through the Town’s Communications department. The Committee inquired when the next Committee meeting would be held. The Chair suggested a meeting date scheduled for the end of March. 8. Adjournment Moved by Ian Bryan Seconded by Ken Turriff That the meeting be adjourned at 8:30 p.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council at a later meeting. Council Meeting Agenda Tuesday, March 28, 2017 Item C7 Page 8 of 8 Town of Aurora Heritage Advisory Committee Meeting Minutes Date: Monday, February 13, 2017 Time and Location: 7 p.m., Leksand Room, Aurora Town Hall Committee Members: Councillor Wendy Gaertner (Chair), Councillor Jeff Thom (Vice Chair), Neil Asselin, Barry Bridgeford, Carol Gravelle, James Hoyes, and John Kazilis, Bob McRoberts (Honourary Member) Member(s) Absent: Martin Paivio Other Attendees: Marco Ramunno, Director of Planning and Building Services, Jeff Healey, Planner, and Samantha Kong, Council/ Committee Secretary The Chair called the meeting to order at 7:05 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by Bob McRoberts Seconded by Councillor Thom That the agenda as circulated by Legislative Services, with the following addition, be approved: Council Meeting Agenda Tuesday, March 28, 2017 Item C8 Page 1 of 7 Heritage Advisory Committee Meeting Minutes Monday, February 13, 2017 Page 2 of 7 • Additional Information to Item 4 – Memorandum from Planner, Re: Additional Information – Proposed Demolition of Existing Rear Addition and Accessory Structure to a Listed Heritage Building, 23 Mosley Street Re: Drawings for Addition to 23 Mosley Street Carried as amended 3. Receipt of the Minutes Heritage Advisory Committee Meeting Minutes of December 12, 2016 Moved by Carol Gravelle Seconded by John Kazilis That the Heritage Advisory Committee meeting minutes of December 12, 2016, be received for information. Carried 4. Delegations (a) Kent Taylor, Taylor Design Group Inc. Re: Item 1 – HAC17-001 – Request to Demolish a Property on the Aurora Register of Properties of Cultural Heritage Value or Interest, 14574 Leslie Street Mr. Taylor was present to answer any questions of the Committee. Moved by Carole Gravelle Seconded by John Kazilis That the comments of the delegation be received and referred to Item 1. Carried (b) Larry Dekkema, Ballymore Building (South Aurora) Corp. Re: Item 2 – HAC17 -002 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest, 14452 Yonge Street Council Meeting Agenda Tuesday, March 28, 2017 Item C8 Page 2 of 7 Heritage Advisory Committee Meeting Minutes Monday, February 13, 2017 Page 3 of 7 Mr. Dekkema provided information regarding the condition of the building located at 14452 Yonge Street. Moved by Barry Bridgeford Seconded by John Kazilis That the comments of the delegation be received and referred to Item 2. Carried 5. Matters for Consideration 1. HAC17-001 – Request to Demolish a Property on the Aurora Register of Properties of Cultural Heritage Value or Interest 14574 Leslie Street Staff presented an overview of the property and background information regarding the request. The Committee inquired about the Town’s salvage program. Moved by James Hoyes Seconded by John Kazilis 1. That Report No. HAC17-001 be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That the property located at 14574 Leslie Street be removed from the Aurora Registrar of Properties of Cultural Heritage Value or Interest; and (b) That a Notice of Withdrawal of Intent to Designate under Part IV of the Ontario Heritage Act be served to the Owner, the Ontario Heritage Trust and be published in the local newspapers; and (c) That the Owner hire a professional consultant to report and document the deconstruction of the barn structures and farmhouse for educational purposes and that a copy of this report be provided to staff; and Council Meeting Agenda Tuesday, March 28, 2017 Item C8 Page 3 of 7 Heritage Advisory Committee Meeting Minutes Monday, February 13, 2017 Page 4 of 7 (d) That the Owner donate salvageable windows and doors to the Aurora Architectural Salvage Program; and (e) That the Owner preserve the internal laneway from future development; and (f) That future building elevations are subject to approval of Planning Staff. Carried 2. HAC17-002 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest 14452 Yonge Street Staff presented a brief overview of the property and indicated that the owner wishes to demolish the structure and construct a new single-detached home on the property. Staff noted that the property is not impacted by the proposed 40- unit plan of subdivision to the west, and recommended conditions derived from the Heritage Impact Assessment offers mitigation methods for the structure and property. The Committee expressed concerns regarding the integrity of the Heritage Impact Assessment report which may have influenced the evaluation working group score. Moved by Bob McRoberts Seconded by James Hoyes 1. That Report No. HAC17-002 be deferred; and 2. That the Heritage Advisory Committee recommend to Council: (a) That a structural report and re-evaluation of the property be brought back to a future Heritage Advisory Committee meeting. Carried as amended Council Meeting Agenda Tuesday, March 28, 2017 Item C8 Page 4 of 7 Heritage Advisory Committee Meeting Minutes Monday, February 13, 2017 Page 5 of 7 3. Memorandum from Planner Re: Proposed Alterations to an Existing Listed Heritage Property 24 Larmont Street Staff presented a brief overview of the proposed alterations to the dwelling located on 24 Larmont Street and requested that the Committee provide any comments for consideration. The Committee expressed support towards the proposed alterations and noted that a lighter shade of colour for the second- storey façade may be more compatible. Moved by Councillor Thom Seconded by Barry Bridgeford 1. That the memorandum regarding Proposed Alterations to an Existing Listed Heritage Property, 24 Larmont Street, be received for information. Carried 6. Informational Items 4. Memorandum from Planner Re: Additional Information – Proposed Demolition of Existing Rear Addition and Accessory Structure to a Listed Heritage Building 23 Mosley Street Staff indicated that the Committee requested elevations and a structural report for 23 Mosley Street at a previous meeting. The Committee expressed satisfaction towards the additional information and support of the proposals. Moved by John Kazilis Seconded by James Hoyes 1. That the memorandum regarding Additional Information – Proposed Demolition of Existing Rear Addition and Accessory Structure to a Listed Heritage Building, 23 Mosley Street, be received for information. Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C8 Page 5 of 7 Heritage Advisory Committee Meeting Minutes Monday, February 13, 2017 Page 6 of 7 5. Memorandum from Planner Re: Doors Open Aurora 2017 – Saturday, August 19, 2017 Staff noted that the date for the annual Doors Open Aurora is set for August 19, 2017, and encouraged members to seek new locations and invite them to be included in the event. Moved by Councillor Thom Seconded by Carol Gravelle 1. That the memorandum regarding Doors Open Aurora 2017 – Saturday, August 19, 2017, be received for information. Carried 6. Extracts from Council Meeting of December 13, 2016 Re: Heritage Advisory Committee Meeting Minutes of November 14, 2016, and December 12, 2016 Moved by Councillor Thom Seconded by John Kazilis 1. That the Extracts from Council Meeting of December 13, 2016, regarding the Heritage Advisory Committee meeting minutes of November 14, 2016, and December 12, 2016, be received for information. Carried 7. New Business Bob McRoberts expressed concerns regarding the inclusion of Committee minutes on a Council agenda as an additional item, the day after the Committee meeting took place. The Committee indicated that there would be insufficient time for other members of Council to review. Bob McRoberts recommended that staff reports of evaluated properties also include the overall score. Bob McRoberts expressed concerns regarding the minor variance requests for 74 Centre Street, which were considered by the Committee of Adjustment on February Council Meeting Agenda Tuesday, March 28, 2017 Item C8 Page 6 of 7 Heritage Advisory Committee Meeting Minutes Monday, February 13, 2017 Page 7 of 7 9, 2017. He stated that the Committee was under the impression that the Heritage Advisory Committee had no concerns; however, the variance requests had not come to the Heritage Advisory Committee. Staff indicated that the variances referred to the Zoning By-law and did not apply to the Heritage District Plan. Councillor Thom discussed the merits of Heritage Assessment Reports that are written by a third party and are used when considering requests for demolition or removal from the Register. He suggested that the Committee should be provided with tools to provide these reports in order to make certain recommendations to Council. 8. Adjournment Moved by James Hoyes Seconded by John Kazilis That the meeting be adjourned at 9:45 p.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council at a later meeting. Council Meeting Agenda Tuesday, March 28, 2017 Item C8 Page 7 of 7 Town of Aurora Heritage Advisory Committee Meeting Minutes Date: Monday, March 6, 2017 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Wendy Gaertner (Chair), Councillor Jeff Thom (Vice Chair), Neil Asselin, Barry Bridgeford, Bob McRoberts (Honorary Member), Carol Gravelle, James Hoyes, and John Kazilis Member(s) Absent: Martin Paivio Other Attendees: Marco Ramunno, Director of Planning and Development Services, Jeff Healey, Planner, and Samantha Kong, Council/Committee Secretary The Chair called the meeting to order at 7:02 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by Councillor Thom Seconded by Bob McRoberts That the agenda as circulated by Legislative Services, with the following additions, be approved: Council Meeting Agenda Tuesday, March 28, 2017 Item C9 Page 1 of 7 Heritage Advisory Committee Meeting Minutes Monday, March 6, 2017 Page 2 of 7 • Delegation (a) Ian Ding, representing the Owner; Re: Item 1 – HAC17-003 – Heritage Permit Application, 41 Centre Street, File: NE-HCD-HPA-17-01 • Delegation (b) Chris Pretotto, Architect, and Kevin Vanderpost, Owner; Re: Item 2 – HAC17-006 – Heritage Permit Application, 82 Catherine Avenue, File Number: NE-HCD-HPA-17-04 • Delegation (c) Sasan Saadat, Owner; Re: Item 3 – HAC17-005 – Heritage Permit Application, 36 Mark Street, File Number: NE-HCD-HPA-17-02 • Delegation (d) Mark Kolb, Owner, Hidden Live Game; Re: Web Application to Celebrate History and Heritage of Aurora Carried 3. Receipt of the Minutes Heritage Advisory Committee Meeting Minutes of February 13, 2017 Moved by Carol Gravelle Seconded by John Kazilis That the Heritage Advisory Committee meeting minutes of February 13, 2017, be received for information. Carried 4. Delegations (a) Ian Ding, representing the Owner Re: Item 1 – HAC17-003 – Heritage Permit Application, 41 Centre Street, File: NE-HCD-HPA-17-01 Mr. Ding provided background information on the application and was present to answer questions of the Committee. Moved by Councillor Thom Seconded by Bob McRoberts That the comments of the delegation be received and referred to Item 1. Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C9 Page 2 of 7 Heritage Advisory Committee Meeting Minutes Monday, March 6, 2017 Page 3 of 7 (b) Chris Pretotto, Architect, and Kevin Vanderpost, Owner Re: Item 2 – HAC17-006 – Heritage Permit Application, 82 Catherine Avenue, File Number: NE-HCD-HPA-17-04 Mr. Pretotto provided a brief overview of the application and presented new elevation drawings. Moved by John Kazilis Seconded by Barry Bridgeford That the comments of the delegation be received and referred to Item 2. Carried (c) Sasan Saadat, Owner Re: Item 3 – HAC17-005 – Heritage Permit Application, 36 Mark Street, File Number: NE-HCD-HPA-17-02 Mr. Saadat provided a brief overview of the application and was present to answer questions of the Committee. Moved by Councillor Thom Seconded by Barry Bridgeford That the comments of the delegation be received and referred to Item 3. Carried (d) Mark Kolb, Owner, Hidden Live Game Re: Web Application to Celebrate History and Heritage of Aurora Mr. Kolb provided an overview of the free web application Hidden Live and proposed that the Town could utilize it to celebrate the history and heritage of Aurora. He expressed interest in collaborating with the Committee to create content for the application in order to create a historical walking tour, as well as prizes and sponsorship. Moved by Councillor Thom Seconded by James Hoyes That the comments of the delegation be received and referred to staff. Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C9 Page 3 of 7 Heritage Advisory Committee Meeting Minutes Monday, March 6, 2017 Page 4 of 7 5. Matters for Consideration 1. HAC17-003 – Heritage Permit Application, 41 Centre Street File Number: NE-HCD-HPA-17-01 Staff provided a brief overview of the property and indicated that the building is not considered to be a heritage building within the district as it does not contribute architecturally. He stated that the proposed design would provide a more appropriate style to the Heritage District. The Committee expressed support and inquired if the proposed designs required any zoning changes or minor variances. Staff stated that the owners appear to meet the provisions of the zoning by-law. The Committee requested that staff indicate that the Committee did not receive any reports on minor variance, should this application proceed to the Committee of Adjustment. Moved by Carol Gravelle Seconded by Neil Asselin 1. That Report No. HAC17-003 be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That Heritage Permit Application NE-HCD-HPA-17-01 be approved for the demolition of the existing structure; and (b) That the submitted plans and building elevations be approved to permit the construction of a 308m2 structure; and (c) That the owner be encouraged to incorporate Landscaping in keeping with Section 9.7 of the District Plan. Carried 2. HAC17-006 – Heritage Permit Application, 82 Catherine Avenue File Number: NE-HCD-HPA-17-04 Staff provided a brief history of the property and stated that the building depicts an arts and craft style home within the district very well. Staff noted that the major changes presented in the application pertain to the rear addition and Council Meeting Agenda Tuesday, March 28, 2017 Item C9 Page 4 of 7 Heritage Advisory Committee Meeting Minutes Monday, March 6, 2017 Page 5 of 7 noted that staff support the minor changes to the front elevation. The Committee expressed support for the design of the proposed building. Moved by Bob McRoberts Seconded by John Kazilis 1. That Report No. HAC17-006 be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That the demolition of the existing 11.6m2 rear addition be approved; and (b) That Heritage Permit Application NE-HCD-HPA-17-04 be approved to permit the construction of a 60m2 rear addition and expansion of the front dormer as shown on the submitted plans; and (c) That the existing side door be retained. Carried 3. HAC1 7-005 – Heritage Permit Application, 36 Mark Street File: NE-HCD-HPA-17-02 Staff provided a brief overview of the property and indicated that the owner is willing to work with staff in regards to the design and architecture. Staff read the comments received from the design review panel. The Committee requested staff circulate the comments of the design review panel within the report or as an additional item. Moved by John Kazilis Seconded by Carol Gravelle 1. That Report No. HAC17-005 be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That Heritage Permit Application NE-HCD-HPA-17-02 be approved for the demolition of the existing structure; and Council Meeting Agenda Tuesday, March 28, 2017 Item C9 Page 5 of 7 Heritage Advisory Committee Meeting Minutes Monday, March 6, 2017 Page 6 of 7 (b) That the Owner submit revised elevations that demonstrate greater conformity with the Northeast Old Aurora Heritage Conservation District Plan; and (c) That the revised plans be reviewed by the Heritage Advisory Committee at a future meeting. Carried 6. Informational Items 4. Extract from Council Meeting of February 14, 2017 Re: Memorandum from Mayor Dawe, Re: Correspondence from The Honourable Peter Van Loan, MP, York-Simcoe – Proposed Private Member’s Bill C-323 Staff provided an overview of the memorandum presented at Council and the Committee expressed support. Moved by Bob McRoberts Seconded by Councillor Thom 1. That the Extract from Council Meeting of February 14, 2017, regarding the Memorandum from Mayor Dawe, Re: Correspondence from The Honourable Peter van Loan, MP, York-Simcoe – Proposed Private Member’s Bill C-323, be received for information. Carried 7. New Business Bob McRoberts informed the Committee that he would be absent at the next meeting. Councillor Gaertner inquired if the Committee was interested in designating Town Park. The Committee expressed support. Councillor Thom inquired if the buildings on Yonge Street are listed or designated, and if it was feasible to undertake a project to review all the buildings on Yonge Council Meeting Agenda Tuesday, March 28, 2017 Item C9 Page 6 of 7 Heritage Advisory Committee Meeting Minutes Monday, March 6, 2017 Page 7 of 7 Street to ensure those worthy of designation are protected from development. Staff indicated that some buildings are designated such as the Clock tower. 8. Adjournment Moved by Neil Asselin Seconded by James Hoyes That the meeting be adjourned at 8:35 p.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council at a later meeting. Council Meeting Agenda Tuesday, March 28, 2017 Item C9 Page 7 of 7 Town of Aurora Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Date: Thursday, February 16, 2017 Time and Location: 7 p.m., Leksand Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Tom Mrakas (Vice Chair), Juergen Daurer, Richard Doust, Stephen Kimmerer, Eric McCartney, and Brian Trussler Member(s) Absent: None Other Attendees: Allan Downey, Director of Parks, Recreation and Cultural Services, and Samantha Kong, Council/Committee Secretary The Chair called the meeting to order at 7:05 p.m. 1. Approval of the Agenda Moved by Stephen Kimmerer Seconded by Brian Trussler That the agenda as circulated by Legislative Services, with the following addition, be approved: • Delegation (b) Howard Crangle, Resident; Re: Item 1 – PRCSAC17-001 – Leash Free Park Carried Council Meeting Agenda Tuesday, March 28, 2017 Item C10 Page 1 of 5 Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Thursday, February 16, 2017 Page 2 of 5 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Receipt of the Minutes Parks and Recreation Advisory Committee Meeting Minutes of November 17, 2016 Moved by Richard Doust Seconded by Stephen Kimmerer That the Parks and Recreation Advisory Committee meeting minutes of November 17, 2016, be received for information. Carried 4. Delegations (a) Reg Chappell, Sport Aurora Re: Future Facility Development Mr. Chappell discussed the increased demand for sport facilities due to population growth and inquired whether staff and Council have considered investigating the current and future needs for facility development in the Town. The Committee expressed support regarding the investigation. Moved by Stephen Kimmerer Seconded by Juergen Daurer That the comments of the delegation be received for information. Carried (b) Howard Crangle, Resident Re: Item 1 – PRSCAC17-001 – Leash Free Park Council Meeting Agenda Tuesday, March 28, 2017 Item C10 Page 2 of 5 Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Thursday, February 16, 2017 Page 3 of 5 Mr. Crangle discussed the list of improvements within the staff report and identified the parking lot, gate, and fence as high priorities for replacement or repairs. Moved by Stephen Kimmerer Seconded by Juergen Daurer That the comments of the delegation be received and referred to Item 1. Carried 5. Matters for Consideration 1. PRCSAC17-001 – Leash Free Park Staff provided background information regarding Canine Commons which was a resident-initiated request to use and maintain the land. Staff advised that the parking lot was constructed using permeable materials since it is located within the flood plain. The Committee discussed creating separate sections within Canine Commons for smaller and larger dogs, as well as investigating alternative locations. The Committee expressed support for the list of improvements; however, its was suggested that Council consider rectifying the top priority concerns this year, and consider the rest within the 2018 Capital and Operating budgets. Staff indicated that the estimated cost of the proposed 2017 improvements would be $170,000. Moved by Councillor Thompson Seconded by Richard Doust 1. That Report No. PRCSAC17-001 be received; and 2. That the Parks, Recreation and Cultural Services Advisory Committee recommend to Council: (a) That the Canine Commons continue to be operated based on the status quo; and Council Meeting Agenda Tuesday, March 28, 2017 Item C10 Page 3 of 5 Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Thursday, February 16, 2017 Page 4 of 5 (b) That all upgrades and operational requirements be presented in both the 2018 Capital and Operating budgets; and (c) That staff be directed to work with the Canine Commons Committee to determine priority issues, expectations and overall satisfaction of the existing facility and future uses; and (d) That staff be directed to report back to Council with a list of priorities for improvements to Canine Commons; and (e) That the following issues be considered as top priority, and to be undertaken in 2017: i. Paving of parking lot; and ii. Replacement of fencing and gate. Carried 6. Informational Items 2. Extract from Council Meeting of December 13, 2016 Re: Parks and Recreation Advisory Committee Meeting Minutes of November 17, 2016 Moved by Councillor Thompson Seconded by Stephen Kimmerer 1. That the Extract from Council Meeting of December 13, 2016, regarding the Parks and Recreation Advisory Committee meeting minutes of November 17, 2016, be received for information. Carried 7. New Business The Committee discussed facility requirements to meet the demands of the growing population. Council Meeting Agenda Tuesday, March 28, 2017 Item C10 Page 4 of 5 Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Thursday, February 16, 2017 Page 5 of 5 New Business Motion No. 1 Moved by Juergen Daurer Seconded by Stephen Kimmerer 1. That the Parks, Recreation and Cultural Services Advisory Committee recommend to Council: (a) That staff be directed to investigate the current and future needs for facility development in the Town, and report back to the Parks, Recreation and Cultural Services Advisory Committee. Carried Steven Kimmerer advised that Reg Chappell would be the second representative from Sport Aurora to be joining the Parks, Recreation and Cultural Services Advisory Committee, as per the new Terms of Reference. Steven Kimmerer extended an invitation to the Committee to join in an event held by Sport Aurora at the Aurora Public Library, Magna Room, on February 22, 2017, at 7 p.m. Eric McCartney discussed the need for creating educational programs and videos to inform residents about trail etiquette, as the use of Town trails is increasing. Staff provided a verbal update with regard to projects and initiatives that the Committee has resolved. 8. Adjournment Moved by Councillor Thompson Seconded by Juergen Daurer That the meeting be adjourned at 8:59 p.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council at a later meeting. Council Meeting Agenda Tuesday, March 28, 2017 Item C10 Page 5 of 5 Town of Aurora Council Report No. CS17-008 Subject: Magna Golf Club – Fireworks Display Prepared by: Mandie Crawford, Manager By-law Services Department: Corporate Services Date: March 28, 2017 Recommendation 1. That Report No. CS17-008 be received; and 2. That the setting off of a Fireworks Display to honour a local business man at a birthday celebration at the Magna Golf Club on April 1, 2017, between 8:30 p.m. and 10:00 p.m., be approved. Executive Summary The purpose of this report is to obtain Council approval for the display of fireworks for a celebration at Magna Golf Club on April 1, 2017. The Fireworks by-law requires Council approval for any “Display Fireworks” for special events that are not associated with Canada Day or Victoria Day. • Fireworks displays on days other than authorized by the Fireworks By-law require Council approval • The Fireworks display will be managed by a federally licensed pyrotechnician • York Central Fire Services agree to issue the permit conditional of Council approval Background On November 22, 2011, Council passed by-law 5373-11 which is commonly referred to as the Fireworks By-law. The By-Law requires Council approval for display type fireworks on any days other than Victoria Day or Canada Day. The Magna Golf Club wishes to use “Display Fireworks” for a Council Meeting Agenda Tuesday, March 28, 2017 Item R1 Page 1 of 3 March 28, 2017 Page 2 of 3 Report No. CS17-008 celebration on April 1, 2017, and thus Council approval is required prior to the issuance of a permit by Central York Fire Services. Analysis Fireworks displays on days other than authorized by the Fireworks By-law require Council approval Although it is York Central Fire Services that ultimately issues the permit to set off a display of fireworks, Council must approval in writing where an applicant wished to have a fireworks display on days not authorized by the by-law. The Fireworks display will be managed by RedBoss Inc., and the display will be managed by federally licensed pyrotechnicians. The company has advised the Town that they have an impeccable 52-year safety record. RedBoss have met all the safety requirements as set out by York Central Fire Services. And they have agreed to issue the permit conditional of Council approval York Central Fire Services have advised The Town of Aurora Bylaw Services Manager that they will issue a permit to RedBoss for April 1, 2017 between 8:30 p.m. and 10:00 p.m., conditional of Council’s written approval. Advisory Committee Review N/A Financial Implications N/A Communications Considerations N/A Link to Strategic Plan Council Meeting Agenda Tuesday, March 28, 2017 Item R1 Page 2 of 3 March 28, 2017 Page 3 of 3 Report No. CS17-008 N/A Alternative(s) to the Recommendation Council may consider the following options as alternatives: 1.Council may choose not to provide written permission. Although the celebration would still go forward, no fireworks display would be included in the celebration. Conclusions The Fireworks By-law requires Council to approve "Display Fireworks" for events other than Canada Day and Victory Day prior to the fire department issuing a permit. The celebration at the Magna Golf Club on April 1, 2017 is a well-suited event to seek Council approval and the site is well isolated from the built up portion of the Town. Attachments None Previous Reports None Pre-submission Review None Techa van Leeuwen Director Corporate Services Approved for Agenda Doug Nadorozny Chief Administrative Officer Council Meeting Agenda Tuesday, March 28, 2017 Item R1 Page 3 of 3 Town of Aurora Council Report Subject: Summary of Committee Recommendations Report No. 2017-02 Prepared by: Samantha Yew, Deputy Clerk Department: Corporate Services Date: March 28, 2017 Recommendations 1. That Summary of Committee Recommendations Report No. 2017-02 be received; and 2. That the Committee recommendations contained within this report be approved. Canada 150 Ad Hoc Committee Meeting Minutes of March 1, 2017 Delegation (a) David Heard and Christopher Watts, Residents Re: The Canadian Songbook on Vinyl – Event Presentation (a) That Council endorse the Canadian Songbook on Vinyl Event; and (b) That the rental fees for Aurora Community Centre be waived for the Canadian Songbook on Vinyl Event. Staff comments: If Council approves this recommendation, the total value of waived rental fees would be $290 Delegation (b) John Green, Aurora Historical Society Re: Aurora Historical Society Participation in Canada’s 150th Anniversary (a) That a partnership with the Aurora Historical Society in regards to coordinating marketing and promotion of events for Canada’s 150th Anniversary be endorsed. Council Meeting Agenda Tuesday, March 28, 2017 Item R2 Page 1 of 6 March 28, 2017 Page 2 of 6 Committee Recommendations Report No. 2017-02 Staff comments: None Delegation (c) Eric McCartney, on behalf of Judy Sherman, Eva Folks, and Christine Valentini Re: Canada 150 Mural Mosaic Project (a) That the Canada 150 Mural Mosaic Project be endorsed; and (b) That staff be directed to investigate funding opportunities to support the Canada 150 Mural Mosaic Project. Staff comments: Mr. McCartney delegated regarding this topic at the General Committee meeting of March 21, 2017. Delegation (d) Mark Kolb, Knowledge Probe Inc. Re: Proposal and opportunity to include topics related to Aurora in the upcoming Canada Connections 150 card game New Business Motion No. 1 (a) That staff be directed to investigate the feasibility of sponsoring the Canada Connections 150 card game. Staff comments: Staff do not support the sponsorship or purchase of this card game or investigating alternative recommendations. Delegation (e) Jamie MacDonald, Music Aurora Re: Canada 150 Music Festival (a) That staff be directed to work with Music Aurora and investigate the feasibility of creating a summer music festival, and report back to the Canada 150 Ad Hoc Committee. Council Meeting Agenda Tuesday, March 28, 2017 Item R2 Page 2 of 6 March 28, 2017 Page 3 of 6 Committee Recommendations Report No. 2017-02 Staff comments: Report No. PRCS17-012 re: Music Aurora will be brought forward at the April 4, 2017 General Committee meeting to address this item. Heritage Advisory Committee Meeting Minutes of February 13, 2017 1. HAC17-001 – Request to Demolish a Property on the Aurora Register of Properties of Cultural Heritage Value or Interest 14574 Leslie Street (a) That the property located at 14574 Leslie Street be removed from the Aurora Registrar of Properties of Cultural Heritage Value or Interest; and (b) That a Notice of Withdrawal of Intent to Designate under Part IV of the Ontario Heritage Act be served to the Owner, the Ontario Heritage Trust and be published in the local newspapers; and (c) That the Owner hire a professional consultant to report and document the deconstruction of the barn structures and farmhouse for educational purposes and that a copy of this report be provided to staff; and (d) That the Owner donate salvageable windows and doors to the Aurora Architectural Salvage Program; and (e) That the Owner preserve the internal laneway from future development; and (f) That future building elevations are subject to approval of Planning Staff. Staff comments: None Council Meeting Agenda Tuesday, March 28, 2017 Item R2 Page 3 of 6 March 28, 2017 Page 4 of 6 Committee Recommendations Report No. 2017-02 2. HAC17-002 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest 14452 Yonge Street (a) That a structural report and re-evaluation of the property be brought back to a future Heritage Advisory Committee meeting. Staff comments: None Heritage Advisory Committee Meeting Minutes of March 6, 2017 1. HAC17-003 – Heritage Permit Application, 41 Centre Street File Number: NE-HCD-HPA-17-01 (a) That Heritage Permit Application NE-HCD-HPA-17-01 be approved for the demolition of the existing structure; and (b) That the submitted plans and building elevations be approved to permit the construction of a 308m2 structure; and (c) That the owner be encouraged to incorporate Landscaping in keeping with Section 9.7 of the District Plan. Staff comments: None 2. HAC17-006 – Heritage Permit Application, 82 Catherine Avenue File Number: NE-HCD-HPA-17-04 (a) That the demolition of the existing 11.6m2 rear addition be approved; and (b) That Heritage Permit Application NE-HCD-HPA-17-04 be approved to permit the construction of a 60m2 rear addition and expansion of the front dormer as shown on the submitted plans; and (c) That the existing side door be retained. Council Meeting Agenda Tuesday, March 28, 2017 Item R2 Page 4 of 6 March 28, 2017 Page 5 of 6 Committee Recommendations Report No. 2017-02 Staff comments: None 3. HAC17-005 – Heritage Permit Application, 36 Mark Street File: NE-HCD-HPA-17-02 (a) That Heritage Permit Application NE-HCD-HPA-17-02 be approved for the demolition of the existing structure; and (b) That the Owner submit revised elevations that demonstrate greater conformity with the Northeast Old Aurora Heritage Conservation District Plan; and (c) That the revised plans be reviewed by the Heritage Advisory Committee at a future meeting. Staff comments: None Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of February 16, 2017 1. PRCSAC17-001 – Leash Free Park (a) That Canine Commons continue to be operated based on the status quo; and (b) That all upgrades and operational requirements be presented in both the 2018 Capital and Operating budgets; and (c) That staff be directed to work with the Canine Commons Committee to determine priority issues, expectations and overall satisfaction of the existing facility and future uses; and (d) That staff be directed to report back to Council with a list of priorities for improvements to Canine Commons; and Council Meeting Agenda Tuesday, March 28, 2017 Item R2 Page 5 of 6 March 28, 2017 Page 6 of 6 Committee Recommendations Report No. 2017-02 (e) That the following issues be considered as top priority, and to be undertaken in 2017: i. Paving of parking lot ii. Replacement of fencing and gate. Staff comments: If approved, staff will provide a report to Council regarding the paving of parking lot and replacement of fencing gate at Canine Commons in 2017. New Business Motion No. 1 (a) That staff be directed to investigate the current and future needs for facility development in the Town, and report back to the Parks, Recreation and Cultural Services Advisory Committee. Staff comments: None Council Meeting Agenda Tuesday, March 28, 2017 Item R2 Page 6 of 6 Motion for Which Notice Has Been Given (March 21, 2017) Councillor Tom Mrakas Date: March 28, 2017 To: Mayor and Members of Council From: Councillor Mrakas Re: By-law Right of Entry Powers Whereas the provinces of Alberta, Manitoba and Saskatchewan all require that bylaw officers give reasonable notice before showing up on private property; and Whereas they must then seek a warrant if the property owner does not give permission for them to take a look about; 1. Now Therefore Be It Hereby Resolved That staff report back to Council with a notification process to private property owners where rights of entry to properties will be exercised; and 2. Be It Further Resolved That the staff report shall identify protocols where immediate access to property is required, to ensure public health and safety, and protection of property and/or the environment. Council Meeting Agenda Tuesday, March 28, 2017 Motion (a) Page 1 of 1 Motion for Which Notice Has Been Given (March 21, 2017) Mayor Geoffrey Dawe Date: March 28, 2017 To: Members of Council From: Mayor Dawe Re: By-law Number 5642-14 – Relating to the Keeping, Licensing and Controlling of Animals in the Town of Aurora Whereas the City of Toronto has enacted amendments to Municipal Code Chapter 349 with respect to Animals; and Whereas the amendments include a clear definition of “dangerous dog” and “dangerous act and attack” and requirements for dangerous dogs which are intended to address dog behaviour and responsible dog ownership among other things; and Whereas Aurora residents have requested that Aurora By-law Number 5642-14 be amended to include provisions with respect to the protection of persons and animals from dangerous dogs, similar to what has been introduced in the City of Toronto; 1. Now Therefore Be It Hereby Resolved That staff investigate and report back to Council on the implications of introducing amendments to By-law Number 5642-14 similar to those enacted by the City of Toronto. Council Meeting Agenda Tuesday, March 28, 2017 Motion (b) Page 1 of 1 Motion for Which Notice Has Been Given (March 21, 2017) Councillor Michael Thompson Date: March 28, 2017 To: Mayor and Members of Council From: Councillor Thompson Re: York University GO Train Station Whereas Metrolinx is discussing the potential closure of the York University GO Train Station; and Whereas the York University GO Train Station has been operating for 14 years and provides an essential transit access point to York’s Keele Campus and the businesses surrounding the area; and Whereas York University has more than 53,000 students and 14,000 staff and faculty members who commute daily to the Keele Campus; and Whereas York University’s Secondary Plan predicts significant future growth with up to 24,500 new residents and over 20,000 new jobs on the land surrounding the University; and Whereas the University has implemented many initiatives to reduce the use of single- occupant vehicles including a dedicated shuttle bus service between the Keele campus and the York University GO Train Station; 1. Now Therefore Be It Hereby Resolved That a letter be sent to Metrolinx requesting that it not close the York University GO Train Station on Canarctic Drive; and 2. Be It Further Resolved That a copy of the letter be sent to our local MPP’s office, Regional Council, York University and all municipalities within York Region. Council Meeting Agenda Tuesday, March 28, 2017 Motion (c) Page 1 of 1 Memorandum Date: To: March 28, 2017 Members of Council From: Mayor Geoffrey Dawe Re: York Regional Council Highlights of March 23, 2017 Recommendation That Council: Receive the correspondence for information Endorse the recommendations Provide direction 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4746 Email: mayor@aurora.ca www.aurora.ca Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday, March 28, 2017 Regional Report Page 1 of 9 Council Meeting Agenda Tuesday, March 28, 2017 Regional Report Page 2 of 9 Council Meeting Agenda Tuesday, March 28, 2017 Regional Report Page 3 of 9 Council Meeting Agenda Tuesday, March 28, 2017 Regional Report Page 4 of 9 Council Meeting Agenda Tuesday, March 28, 2017 Regional Report Page 5 of 9 Council Meeting Agenda Tuesday, March 28, 2017 Regional Report Page 6 of 9 Council Meeting Agenda Tuesday, March 28, 2017 Regional Report Page 7 of 9 Council Meeting Agenda Tuesday, March 28, 2017 Regional Report Page 8 of 9 Council Meeting Agenda Tuesday, March 28, 2017 Regional Report Page 9 of 9 The Corporation of the Town of Aurora By-law Number 59XX-17 Being a By-law to exempt Block 13 on Plan 65M-4467 from Part-Lot Control (Country Wide Homes at Aurora Inc.). Whereas subsection 50(7) of the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Act”), provides that the council of a local municipality may by by-law provide that the part- lot control provisions in subsection 50(5) of the Act, does not apply to the land that is within a registered plan of subdivision as is designated in the by-law; And w hereas the Council of the Corporation of the Town of Aurora deems it necessary and expedient to enact a by-law to exempt Block 13 on Plan 65M-4467 from those provisions of the Act dealing with part-lot control; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Subsection 50(5) of the Act shall not apply to the following lands, all situated in the Town of Aurora, Regional Municipality of York: Block 13 on Plan 65M-4467. 2. A copy of this By-law shall be registered in the appropriate Land Registry Office on title to the lands set out herein. 3. This By-law shall come into full force and effect upon final passage hereof, shall remain in force and effect for a period of two (2) years from the date of its passing, and shall expire on the 28th day of March, 2019. Enacted by Town of Aurora Council this 28th day of March, 2017. ___________________________________ Geoffrey Dawe, Mayor ___________________________________ Samantha Yew, Deputy Clerk Council Meeting Agenda Tuesday, March 28, 2017 By-law (a) Page 1 of 1 The Corporation of the Town of Aurora By-law Number 59XX-17 Being a By-law to adopt Official Plan Amendment No. 13. Whereas on September 28, 2010, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 5285-10, being the new Official Plan for the Town, including amendments thereto (the “Official Plan”); And whereas authority is given to Council pursuant to the Planning Act, R.S.O. 1990, c. P.13, as amended, to pass a by-law amending the Official Plan; And whereas the Town deems it necessary and expedient to further amend the Official Plan; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Official Plan Amendment No. 13 attached hereto and forming part of this By-law be and is hereby adopted. 2. This By-law shall come into force subject to compliance with the provisions of the Planning Act, R.S.O. 1990, c. P.13, as amended, and subject to compliance with such provisions, this By-law will take effect from the date of final passage hereof. Enacted by Town of Aurora Council this 28th day of March, 2017. ___________________________________ Geoffrey Dawe, Mayor ___________________________________ Samantha Yew, Deputy Clerk Council Meeting Agenda Tuesday, March 28, 2017 By-law (b) Page 1 of 9 Page 2 Amendment No. 13 To the Official Plan for the Town of Aurora Council Meeting Agenda Tuesday, March 28, 2017 By-law (b) Page 2 of 9 Page 3 Amendment No. 13 To the Official Plan for the Town of Aurora The Amendment No. 13 to the Official Plan for the Town of Aurora Planning Area which was adopted by the Council of The Corporation of the Town of Aurora is hereby approved in accordance with sections 17 and 21 of the Planning Act, R.S.O. 1990, c. P.13, as amended. The Regional Municipality of York Per: Date: ________________Name: __________________________ Council Meeting Agenda Tuesday, March 28, 2017 By-law (b) Page 3 of 9 Page 4 Amendment No. 13 To the Official Plan for the Town of Aurora ___________________________________________________________________ Statement of Components Part I – The Preamble 1. Introduction 2. Purpose of the Amendment 3. Location 4. Basis of the Amendment Part II – The Amendment 1. Introduction 2. Details of the Amendment 3. Implementation and Interpretation Council Meeting Agenda Tuesday, March 28, 2017 By-law (b) Page 4 of 9 Page 5 Part I – The Preamble 1. Introduction This part of the Official Plan Amendment No. 13 (the “Amendment”), entitled Part I – The Preamble, explains the purpose and location of this Amendment, and provides an overview of the reasons for it. It is for explanatory purposes only and does not form part of the Amendment. 2. Purpose of the Amendment The purpose of this site specific Official Plan Amendment is to permit single detached dwellings as a permitted use within the “Medium-High Density Residential” designation. 3. Location The lands affected by this Amendment are located south of Wellington Street East, east of Adena Meadows Way, municipally known as 1289 Wellington Street East; having a lot area of approximately 11.8 hectares; and legally described as Part of Lot 20, Concession 2, Whitchurch, Parts 1 to 10, on Plan 65R-36523, Town of Aurora, Regional Municipality of York (the “Subject Lands”). 4. Basis of the Amendment The basis of the Amendment is as follows: 4.1 The Official Plan Amendment application (file: OPA-2016-01) and Zoning By-law amendment was submitted to the Town for consideration on May 18, 2016, to permit the site specific Official Plan Amendment on the Subject Lands. The related amendment to the Town’s Zoning By-law and Draft Plan of Subdivision were submitted on May 6, 2016. 4.2 The Public Planning Meeting was held by the Town’s Council on June 29, 2016 to obtain input from members of the public and the Town’s Council. 4.3 The proposed Draft Plan of Subdivision consists of 145 lots for single detached dwellings. The Draft Plan of Subdivision consists of lots with frontages varying from 11.1m to 18.3m. 4.4 The Bayview Northeast Area Secondary Plan (OPA 30) designates the subject lands as “Low-Medium Density Residential”, Medium-High Density Residential” and “Linear and Other Open Space”. The existing land use designation of Medium High Density Residential limits residential uses to predominately above grade housing forms. An amendment to the “Medium High Density Residential” is required to permit the proposed at-grade housing forms while still maintaining the permitted density range. All other designations and policies remain unchanged. 4.5 The implementing Zoning By-law amendment will incorporate appropriate development provisions and performance standards for the development of the Subject Lands. 4.6 The subject lands are situated in between the existing townhouse development to the north and the existing golf course open space to the south and represent a transition between these land uses. Council Meeting Agenda Tuesday, March 28, 2017 By-law (b) Page 5 of 9 Page 6 4.7 This portion of Wellington Street East is not identified as a Regional Corridor with rapid transit service in the Region’s Transportation Master Plan. 4.8 The site specific policies as outlined in the Details of The Amendment are considered to be compatible, appropriate and a complementary land use and built form within the 2B Community. Part II – The Amendment 1. Introduction All of this part of the document entitled Part II – The Amendment, consisting of the following text and attached maps, designated as Schedule “A” (Land Use Plan) constitutes Amendment No. 13 to the Official Plan. 2. Details of the Amendment The Official Plan is hereby amended as follows: Item (1): “Notwithstanding any policies to the contrary as outlined in section 3.2.2 b) of OPA 30 (2B Secondary Plan) respecting the Medium-High Density Residential Designation, the following site specific policy shall apply to the lands designated as “Medium-High Density Residential – Site Specific Policy No. 45”, within the area shown as Schedule “H” attached hereto and forming part of this plan: a) The permitted uses within the Medium-High Density Residential – Site Specific Policy No. 45 designation shall be single-detached dwellings.” 3. Implementation and Interpretation This Amendment has been considered in accordance with the provisions of the Official Plan. The implementation and interpretation of this Amendment shall be in accordance with the respective policies of the Official Plan, Zoning By-law and any Subdivision Agreement. Council Meeting Agenda Tuesday, March 28, 2017 By-law (b) Page 6 of 9 Page 7 Explanatory Note Re: Official Plan Amendment No. 13 By-law Number 59XX-17 has the following purpose and effect: The purpose of this amendment is to amend the Town of Aurora Official Plan, as amended, for the lands shown on Schedule “H” Special Policy No. 45 to permit single detached dwellings in the “Medium-High Density Residential” designation. All other provisions of the 2B Secondary Plan (Official Plan Amendment No. 30) will continue to apply. Council Meeting Agenda Tuesday, March 28, 2017 By-law (b) Page 7 of 9 Map created by the Town of Aurora Planningand Building Services Department - GIS Division, January 24, 2017. Base data provided by York Region¯0 25 50 75 100MetresLEGENDSubject LandsSCHEDULE “A”TO OPA NO. 13OPA 30, Business ParkOPA 20, Golf CourseOPA 30, InstitutionalOPA 30, Linear and Other Open SpaceOPA 30, Low- Medium Density ResidentialOPA 30, Medium- High Density ResidentialOPA 30, Mixed UseOPA 20, Urban ResidentialOPA 30, InstitutionalWELLINGTON STREET EASTAdena Meadows WayElyse CourtCouncil Meeting Agenda Tuesday, March 28, 2017 By-law (b) Page 8 of 9 tutututu tu tu tu tutututu tu tu tutututu tu tu tu tu tututututututututututututututuTOWNSHIP OF KINGRailway/GO Transit LineTOWN OF WHITCHURCH-STOUFFVILLETOWN OF NEWMARKETRailway/GO Transit LineCNRHydro CorridorHydro Cor r i d o r TOWN OF RICHMOND HILLST. JOHN'S SIDEROADST. JOHN'S SIDEROADWELLINGTONSTREET WESTWELLINGTON STREET EASTHENDERSON DRIVEVANDORF SIDEROADBLOOMINGTON ROADBLOOMINGTON ROADBATHURST STREETBATHURST STREETYONGE STREETYONGE STREETBAYVIEW AVENUEBAYVIEW AVENUELESLIE STREETLESLIE STREETHIGHWAY 404HIGHWAY 404283735363839404145165321412319152620101834413312162798333722924 & 251122123017THIS SCHEDULE IS A CONSOLIDATIONAND IS PREPARED FOR CONVENIENCEONLY. FOR ACCURATE REFERENCES,THE ORIGINAL OPA SCHEDULESSHOULD BE CONSULTED. COPIES OFTHE ORIGINALS ARE AVAILABLE INTHE CORPORATE & FINANCIALSERVICES OR PLANNING &BUILDINGT SERVICES DEPARTMENTS.´010.5KilometersLEGENDBuilt BoundarySite Specific Policy AreasSite Specific Policy AreaBoundary of Oak Ridges Moraine Area Ontario Regulation 01/02"Municipal BoundaryRoadOak Ridges Moraine BoundaryProposed Road"Boundary of Oak Ridges Moraine ConservationPlan Area Ontario Regulation 140/02CREATED:09/28/2011APPROVED BY:MRUPDATED:01/24/2017UPDATED BY:MLDRAWN BY:CF & JSFILE NAME:Schedule_H_Site_Specific_Policy_Areas.mxdSCHEDULE “H”TO OPA NO. 13-SITE SPECIFICPOLICY AREASCouncil Meeting Agenda Tuesday, March 28, 2017 By-law (b) Page 9 of 9 The Corporation of the Town of Aurora By-law Number XX-17 Being a By-law to amend Zoning By-law Number 2213-78, as amended (Cwenar & Worthman - 19-21 Machell Avenue). Whereas section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended, provides that the councils of local municipalities may pass zoning by-laws; And whereas the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 2213-78, including amendments thereto (the “Zoning By-law”); And whereas the Council of the Town deems it necessary and expedient to further amend the Zoning By-law; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. THAT the Zoning By-law be and is hereby amended to replace the “Central Commercial (C2) Zone” zoning category applying to the lands shown in hatching on Schedule “A” attached hereto and forming part of this By-law with “Special Mixed Density Residential (R5-44) Zone”. 2. THAT the Zoning By-law be and is hereby amended to add the following: “14.3.44 SPECIAL MIXED DENSITY RESIDENTIAL (R5-44) ZONE 14.3.44.1 Uses Permitted - one semi-detached dwelling per lot - one duplex dwelling per lot - private home day care 14.3.44.2 Lot Specifications Lot Area per pair of units (minimum): 650 sq.m. Lot Frontage (minimum): - Per pair of units 20.0 m. - Per unit 9.0 m. 14.3.44.3 Siting Specifications Front Yard (minimum) - Main Building 3.5 m. - Garage 6.0 m. Rear Yard (minimum) 7.5 m. Interior Side Yard (minimum) - One (1) storey 1.2 m. - Two (2) storey 1.5 m Council Meeting Agenda Tuesday, March 28, 2017 By-law (c) Page 1 of 4 By-law Number 59XX-16 Page 2 of 4 14.3.44.4 Notwithstanding the above and the provisions of Section 6.2, accessory buildings and structures shall be setback a minimum distance of 0.6 metres from the common lot line between attached units. 14.3.44.5 Notwithstanding the provisions of Section 6.48: - the required minimum distance separation between balconies, open-sided roofed porches, uncovered terraces, patios, steps and landings, and the common lot line between attached units shall be nil. No encroachment greater than 1.2 metres shall be permitted into an interior side yard. - a front porch shall be permitted to project into the minimum front yard provided that it is a minimum of 1.2 metres from the front lot line and provided further that related steps shall be exempt from any projection limits within the front yard. 14.3.44.6 Building Specifications In accordance with Section 12.2.3.” 3. This By-law shall come into full force subject to compliance with the provisions of the Planning Act, R.S.O. 1990, c. P. 13, as amended, and subject to compliance with such provisions, this By-law will take effect from the date of final passage hereof. Enacted by Town of Aurora Council this 28th day of March, 2017. ___________________________________ Geoffrey Dawe, Mayor ___________________________________ Samantha Yew, Deputy Clerk Council Meeting Agenda Tuesday, March 28, 2017 By-law (c) Page 2 of 4 By-law Number 59XX-16 Page 3 of 4 Explanatory Note Re: Zoning By-law No. 59XX-17 By-law Number 59XX-17 has the following purpose and effect: To amend By-law 2213-78, as amended, the Zoning By-law in effect in the Town of Aurora, to rezone the subject lands from “Central Commercial (C2) Zone” to “Special Mixed Density Residential (R5-44) Zone”. The rezoning will apply the appropriate zoning category and related site specific provisions for the existing semi-detached residential dwelling comprising two dwelling units. Council Meeting Agenda Tuesday, March 28, 2017 By-law (c) Page 3 of 4 Schedule “A” to By-Law Number 59XX-17 TOWN OF AURORA THE REGIONAL MUNICIPALITY OF YORK Location: Lot 5, Plan 36, Aurora LANDS REZONED FROM “CENTRAL COMMERCIAL (C2) ZONE” TO “SPECIAL MIXED DENSITY RESIDENTIAL (R5-44) ZONE”. Council Meeting Agenda Tuesday, March 28, 2017 By-law (c) Page 4 of 4 The Corporation of the Town of Aurora By-law Number 59XX-17 Being a By-law to amend By-law Number 5870-16, to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora. Whereas on June 14, 2016, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 5870-16, to appoint Municipal By-law Enforcement Officers and Property Standards Officers for the Town. And whereas the Council of the Town deems it necessary and expedient to amend By- law Number 5870-16, to appoint certain employees as Municipal Law Enforcement Officers, and certain employees as Property Standards Officers; Now therefore the Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. Schedule “A” – Municipal Law Enforcement Officers to By-law Number 5870-16, be and is hereby deleted and replaced with Schedule “A” – Municipal Law Enforcement Officers attached hereto and forming part of this By-law. 2. Schedule “B” – Municipal Law Enforcement Officers to By-law Number 5870-16, be and is hereby deleted and replaced with Schedule “B” – Property Standards Officers attached hereto and forming part of this By-law. 3. By-law Number 5944-17 be and is hereby repealed. Enacted by Town of Aurora Council this 28 th day of March, 2017. __________________________________ Geoffrey Dawe, Mayor __________________________________ Samantha Yew, Deputy Clerk Council Meeting Agenda Tuesday, March 28, 2017 By-law (d) Page 1 of 3 By-law Number 59XX-17 Page 2 of 3 Schedule “A” Municipal Law Enforcement Officers Building Services Division Yancy Ambing, Building Inspector/Plans Examiner Jacek Baldyga, Senior Building Inspector Afshin Bazar, Manager, Building Services Robin Del Favero, Senior Plumbing Inspector Randy Dunsmore, Building Inspector/Plans Examiner Paul Evans, Manager, Code Review & Inspection Steve Loncar, Building Inspector/Plans Examiner Winifredo Porcalla, Building Inspector/Plans Examiner Terence Wong, Senior Plans Examiner By-law Services Division Alan Chan, Parking Control Officer Ryan Cheung, By-law Enforcement/Licencing Officer Mandie Crawford, Manager, By-law Services Bill Davis, Parking Control Officer Heather Green, By-law Enforcement/Licencing Officer Milad Hamzavi, Parking Control Officer Tom Mason, Parking Control Officer Darren Nicholson, Parking Control Officer Eric Schafranek, By-law Enforcement/Licencing Officer Michelle Wacker, By-law Enforcement/Licencing Officer Council Meeting Agenda Tuesday, March 28, 2017 By-law (d) Page 2 of 3 By-law Number 59XX-17 Page 3 of 3 Schedule “B” Property Standards Officers Building Services Division Yancy Ambing, Building Inspector/Plans Examiner Jacek Baldyga, Senior Building Inspector Afshin Bazar, Manager, Building Services Robin Del Favero, Senior Plumbing Inspector Randy Dunsmore, Building Inspector/Plans Examiner Paul Evans, Manager, Code Review & Inspection Steve Loncar, Building Inspector/Plans Examiner Winifredo Porcalla, Building Inspector/Plans Examiner Terence Wong, Senior Plans Examiner By-law Services Division Ryan Cheung, By-law Enforcement/Licencing Officer Mandie Crawford, Manager, By-law Services Heather Green, By-law Enforcement/Licencing Officer Eric Schafranek, By-law Enforcement/Licencing Officer Michelle Wacker, By-law Enforcement/Licencing Officer Council Meeting Agenda Tuesday, March 28, 2017 By-law (d) Page 3 of 3 The Corporation of the Town of Aurora By-law Number 59XX-17 Being a By-law to amend By-law Number 5920-16 to govern the proceedings of Council and Committee meetings of the Town of Aurora. Whereas subsection 238(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that every municipality and local board shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And whereas on November 22, 2016, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 5920-16 to govern the proceedings of Council and Committee meetings of the Town of Aurora (the “By-law”); And whereas on February 28, 2017, the Council of the Town passed a Motion for Which Notice Has Been Given to revise Section 39 b), Adjournment, of the By-law; And whereas the Council of the Town deems it necessary and desirable to amend the By-law to reflect the revision; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Section 39 b), Adjournment, of the By-law be and is hereby deleted and replaced with the following: “b) If Council or General Committee is still in session at 11 p.m., it shall be adjourned unless two-thirds of the Members present enact a resolution to extend the Meeting.” Enacted by Town of Aurora Council this 28th day of March, 2017. ___________________________________ Geoffrey Dawe, Mayor ___________________________________ Samantha Yew, Deputy Clerk Council Meeting Agenda Tuesday, March 28, 2017 By-law (e) Page 1 of 1 The Corporation of the Town of Aurora By-law Number 59XX-17 Being a By-law to appoint a Clerk and to delegate certain authority to the Clerk on behalf of The Corporation of the Town of Aurora. Whereas subsection 228(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Act”), states that a municipality shall appoint a clerk whose duty it is: (a)to record, without note or comment, all resolutions, decisions and other proceedings of the council; (b) if required by any member present at a vote, to record the name and vote of every member voting on any matter or question; (c) to keep the originals or copies of all by-laws and of all minutes of the proceedings of the council; (d)to perform the other duties required under the Act or under any other statute; and (e)to perform such other duties as are assigned by the municipality; And whereas subsection 49(1) of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56, as amended, (“MFIPPA”), states that a head may in writing delegate a power or duty granted or vested in the head to an officer or officers of the institution or another institution subject to such limitations, restrictions, conditions and requirements as the head may set out in the delegation; And whereas the Council of The Corporation of the Town of Aurora (the “Town”) deems it necessary and expedient to appoint a Clerk; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA ENACTS AS FOLLOWS: 1. Michael de Rond be and is hereby appointed as Clerk on behalf of the Town, and his official title may be called “Town Clerk”. 2. The powers and duties of the Clerk shall be all those powers and duties as set forth in the Act and every other statute for a municipal Clerk as well as the duties, responsibilities, and delegated authority of the Clerk shall be as set forth in Schedule “A” attached hereto and forming part of this By-law. 3. By-law Number 5884-16 be and is hereby repealed. 4. This By-law shall come into full force and effect on the 10 th day of April, 2017. Enacted by Town of Aurora Council this 28th day of March, 2017. __________________________________ Geoffrey Dawe, Mayor __________________________________ Samantha Yew, Deputy Clerk Council Meeting Agenda Tuesday, March 28, 2017 By-law (f) Page 1 of 2 By-Law Number 59XX-17 Page 2 of 2 Schedule “A” A. Subject to and together with the provisions of the Municipal Act, 2001, S.O. 2001, c. 25 and any other statutes, the duties and responsibilities of the Clerk shall include: 1. ensuring that the business of Council is conducted in accordance with the approved procedures of Council; 2. keeping and preserving all records of the municipality in accordance with statutory and Council requirements; 3. developing and maintaining a public information function and a public participation function in accordance with statutory and Council requirements; 4. receiving, recording, distributing, and controlling the disposition of municipal correspondence in accordance with the approved procedures of Council; 5. recording and maintaining the policies and procedures of Council and its Committees; 6. conducting elections in accordance with the Municipal Elections Act, 1996, S.O. 1996, c. 32, as amended, and acting as the Election Returning Officer; and 7. carrying out such other duties and responsibilities as may be assigned by Council, or the Chief Administrative Officer. B. In addition to the foregoing, the Clerk is hereby delegated: 1. the full power, duty, and authority to act as the “head” in accordance with MFIPPA, which powers and duties shall include processing requests for information, responding to inquiries, and conducting appeals on behalf of the Town pursuant to MFIPPA; and 2. the authority to execute any such documents or ancillary agreements as the Clerk may deem necessary to conduct an election, notwithstanding the provisions of the Procurement By-law. Council Meeting Agenda Tuesday, March 28, 2017 By-law (f) Page 2 of 2 The Corporation of The Town of Aurora By-law Number 59XX-17 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on March 28, 2017. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. That the actions by Council at its Council meeting held on March 28, 2017, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Enacted by Town of Aurora Council this 28th day of March, 2017. ___________________________________ Geoffrey Dawe, Mayor ___________________________________ Samantha Yew, Deputy Clerk Council Meeting Agenda Tuesday, March 28, 2017 Confirming By-law Page 1 of 1 Public Release March 28, 2017 Town of Aurora Additional Items to Council Meeting Agenda Tuesday, March 28, 2017 7 p.m., Council Chambers •Delegation (c) Kent Taylor, Taylor Design Group Inc.; Re: Item R2 – Summary of Committee Recommendations Report No. 2017-02; Re: Heritage Advisory Committee Meeting Minutes of February 13, 2017 •Delegation (d) Bob Lepp, Resident; Re: Item R2 – Summary of Committee Recommendations Report No. 2017-02; Re: Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of February 16, 2017 •Delegation (e) Helen Clarke, Resident; Re: Item R2 – Summary of Committee Recommendations Report No. 2017-02; Re: Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of February 16, 2017 NOTE: According to the Procedure By-law, the consent of at least a two-thirds majority of the Members present is required to permit the addition of Delegations (d) and (e) to the agenda. Delegation Request 7KLV'HOHJDWLRQ5HTXHVWIRUPDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQ IRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI&RXQFLOPXVWEHVXEPLWWHGWRWKH &OHUN¶VRIILFHE\WKHIROORZLQJGHDGOLQH 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date Council/Committee/Advisory Committee Meeting Date: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: +DYH\RXEHHQLQFRQWDFWZLWKD7RZQVWDIIRU &RXQFLOPHPEHUUHJDUGLQJ\RXUPDWWHURILQWHUHVW"<HV ܆܆1R ܆ ,I\HVZLWKZKRP" 'DWH ܆,DFNQRZOHGJHWKDWWKH3URFHGXUH%\ODZSHUPLWVILYHPLQXWHVIRU'HOHJDWLRQV /HJLVODWLYH6HUYLFHV &OHUNV#DXURUDFD 7RZQRI$XURUD -RKQ:HVW:D\%R[ $XURUD21/*- Tuesday, March 28, 2017 14574 Leslie Street - "The Seth Ashton House" Kent Taylor Taylor Design Group Inc. To discuss the Notice of Withdrawal of an Intent to Designate (under Part IV of the Ontario Heritage Act) for the property. ✔ Jeff Healey, Planner March 10, 2017 ✔ Additional Items to Council Meeting Agenda Tuesday, March 28, 2017 Delegation (c) Page 1 of 1 Delegation Request 7KLV'HOHJDWLRQ5HTXHVWIRUPDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQ IRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI&RXQFLOPXVWEHVXEPLWWHGWRWKH &OHUN¶VRIILFHE\WKHIROORZLQJGHDGOLQH 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date Council/Committee/Advisory Committee Meeting Date: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: +DYH\RXEHHQLQFRQWDFWZLWKD7RZQVWDIIRU &RXQFLOPHPEHUUHJDUGLQJ\RXUPDWWHURILQWHUHVW"<HV ܆܆1R ܆ ,I\HVZLWKZKRP" 'DWH ܆,DFNQRZOHGJHWKDWWKH3URFHGXUH%\ODZSHUPLWVILYHPLQXWHVIRU'HOHJDWLRQV /HJLVODWLYH6HUYLFHV &OHUNV#DXURUDFD 7RZQRI$XURUD -RKQ:HVW:D\%R[ $XURUD21/*- Council March 28, 2017 Canine Commons - PRCSAC Meeting Minutes Feb. 16, 2017 Bob Lepp Town signed agreement PKS-015-11 guaranteeing support of volunteers, has ignored it since signing 2013&2015. Canine Commons Committee remains in breach of same agreement by not issuing usage gudielines to Town and users. Town continues to allow professional dog walkers to manage park. Aurora is rich enough to support its own dog park without volunteers holding it back. Town licenced <15% of dogs 2016 and 2017. ✔ Every council member, CAO, CFO, Parks management Sept 28, 2016-Present ✔ Additional Items to Council Meeting Agenda Tuesday, March 28, 2017 Delegation (d) Page 1 of 1 Additional Items to Council Meeting Agenda Tuesday, March 28, 2017Delegation (e) Page 1 of 1