AGENDA - Council - 20161213Council
Meeting Agenda
Tuesday, December 13, 2016
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
December 9, 2016
Town of Aurora
Council Meeting Agenda
Tuesday, December 13, 2016
7 p.m.
Council Chambers
1. Declaration of Pecuniary Interest and General Nature Thereof
2. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
3. Adoption of the Minutes
Special Council Meeting Minutes of November 22, 2016
Council Meeting Minutes of November 22, 2016
Special Council – Public Planning Meeting Minutes of November 30, 2016
Special Council – Workshop Meeting Minutes of December 5, 2016
Special Council Meeting Minutes of December 6, 2016
Special Council Closed Session Meeting Minutes of November 22, 2016
Special Council Closed Session Meeting Minutes of December 6, 2016
(Closed Session meeting minutes provided as confidential attachment)
Recommended:
That the minutes of the Council meeting of November 22, 2016, the Special
Council meetings of November 22 and December 6, 2016, the Special Council
Closed Session meetings of November 22 and December 6, 2016, the Special
Council – Public Planning meeting of November 30, 2016, and the Special Council
– Workshop meeting of December 5, 2016, be adopted as printed and circulated.
Council Meeting Agenda
Tuesday, December 13, 2016 Page 2 of 5
4. Presentations
(a) Adrian Kawun, Manager, Service Planning, YRT/Viva
Re: 2017 Annual Service Plan
(b) Brent Kopperson, Executive Director, Windfall Ecology Centre
Re: Update on Windfall Ecology Centre
5. Public Service Announcements
6. Determination of Items Requiring Separate Discussion
7. Adoption of Items Not Requiring Separate Discussion
8. Delegations
9. Consideration of Items Requiring Separate Discussion
10. Notices of Motion/Motions for Which Notice Has Been Given
(i) Notices of Motion
(ii) Motions For Which Notice Has Been Given
(a) Councillor Abel
Re: Library Square
(b) Councillor Abel
Re: Downtown Revitalization Plan
11. Regional Report
York Regional Council Highlights – November 17, 2016
Recommended:
That the Regional Report of November 17, 2016, be received for information.
Council Meeting Agenda
Tuesday, December 13, 2016 Page 3 of 5
12. New Business/General Information
13. Reading of By-laws
Recommended:
That the following by-laws be given first, second, and third readings and enacted:
5928-16 Being a By-law to allocate any 2016 Operating Fund surplus and any
2016 Water and Wastewater Operating Fund surplus or deficit.
(Report No. FS16-038 – GC Item 5 – Dec. 6/16)
5933-16 Being a By-law to levy Interim Property Taxes for the 2017 taxation year.
(Report No. FS16-037 – GC Item 4 – Dec. 6/16)
5934-16 Being a By-law to exempt Blocks 1, 2, 3, 4, 5 and 6 on Plan 65M-4467
from Part-Lot Control (Country Wide Homes at Aurora Inc.).
(Report No. PBS16-096 – GC Item 8 – Dec. 6/16)
5935-16 Being a By-law to amend By-law Number 5870-16, to appoint Municipal
By-law Enforcement Officers and Property Standards Officers for The
Corporation of the Town of Aurora.
5936-16 Being a By-law to assume highways on Plan 65M-4084 for public use
(Brookvalley Developments (Aurora) Ltd.).
(Report No. PBS16-090 – GC Item 7 – Dec. 6/16)
5940-16 Being a By-law to amend By-law Number 5465-12, as amended, to
appoint Building Inspectors for The Corporation of the Town of Aurora.
Recommended:
That the following confirming by-law be given first, second, and third readings and
enacted:
5937-16 Being a By-law to Confirm Actions by Council Resulting from a Council
Meeting on December 13, 2016.
14. Closed Session
15. Adjournment
Council Meeting Agenda
Tuesday, December 13, 2016 Page 4 of 5
Agenda Items
1.General Committee Meeting Report of December 6, 2016
Recommended:
1.That the General Committee meeting report of December 6, 2016, be received
and the recommendations carried by the Committee approved.
2.Special General Committee – 2017 Operating Budget Meeting Minutes of
November 14, November 21, and November 28-29, 2016
Recommended:
1.That the Special General Committee – 2017 Operating Budget meeting
minutes of November 14, November 21, and November 28-29, 2016, be
received for information.
3.FS16-039 – 2017 Operating Budget Final Approval
Recommended:
1.That Report No. FS16-039 be received; and
2.That the 2017 Operating Budget summarized in Attachment 1 which reflects all
revisions recommended for approval by the Budget Committee, resulting in a
total tax levy of $41,821,700 and a total expenditure plan of $60,814,800, and
an estimated 3.1% tax increase on the Aurora share, and a 2.4% residential
tax bill increase when combined with the regional and education shares of the
tax bill, be approved; and
3.That the Town’s full-time staff complement be increased by nine (9) to 221
(excluding Library Board and Central York Fire Services staff) as presented in
Attachment 2 and funded in the 2017 Operating Budget; and
4.That staff prepare the necessary bylaw for adoption by Council to set 2017 tax
rates and payment dates.
Council Meeting Agenda
Tuesday, December 13, 2016 Page 5 of 5
4. FS16-040 – 2017 Budget Exclusions Report
Recommended:
1. That Report No. FS16-040 be received for information.
5. Memorandum from Director of Financial Services/Treasurer
Re: 2016 Operating Budget Forecast Update – as of October 31, 2016
Recommended:
1. That the memorandum regarding 2016 Operating Budget Forecast Update –
as of October 31, 2016, be received for information.
6. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights – November 25, 2016
Recommended:
1. That the memorandum regarding Lake Simcoe Region Conservation Authority
Board Meeting Highlights – November 25, 2016, be received for information.
Town of Aurora
Special Council Meeting Minutes
Tannery Room
Aurora Town Hall
Tuesday, November 22, 2016
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes,
Mrakas, Thom, and Thompson
Members Absent Councillors Kim and Pirri
Other Attendees Doug Nadorozny, Chief Administrative Officer, and Lisa Lyons,
Town Clerk
The Chair called the meeting to order at 6:02 p.m.
Council consented to recess at 6:02 p.m. to resolve into a Closed Session meeting, and
reconvened into open session at 6:14 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
That the agenda as circulated by Legislative Services be approved.
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Special Council Minutes Nov. 22
Page 1 of 3
Special Council Meeting Minutes
Tuesday, November 22, 2016 Page 2 of 3
3. Delegations
None
4. Consideration of Business for Which Notice Was Given
Moved by Councillor Thom
Seconded by Councillor Mrakas
That Council resolve into Closed Session to consider the following matter:
1. Personal matters about an identifiable individual, including a Town or Local Board
employee (section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session
Report No. CS16-015 – Appointment to the Committee of Adjustment
Carried
Moved by Councillor Thompson
Seconded by Councillor Mrakas
That the Special Council meeting be reconvened into open session to rise and report
from Closed Session.
Carried
1. Personal matters about an identifiable individual, including a Town or
Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re:
Closed Session Report No. CS16-015 – Appointment to the Committee of
Adjustment
Moved by Councillor Humfryes
Seconded by Councillor Abel
That the confidential direction to staff in respect to Closed Session Report No.
CS16-015 – Appointment to the Committee of Adjustment be confirmed.
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Special Council Minutes Nov. 22
Page 2 of 3
Special Council Meeting Minutes
Tuesday, November 22, 2016 Page 3 of 3
5. By-laws
Moved by Councillor Thompson
Seconded by Councillor Abel
That the following confirming by-law be given first, second, and third readings and
enacted:
5927-16 Being a By-law to Confirm Actions by Council Resulting from a Special
Council Meeting on November 22, 2016.
Carried
6. Adjournment
Moved by Councillor Mrakas
Seconded by Councillor Thompson
That the meeting be adjourned at 6:14 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk
The minutes of the Special Council meeting of November 22, 2016, are subject to final
approval by Council on December 13, 2016.
Council Meeting Agenda
Tuesday, December 13, 2016
Special Council Minutes Nov. 22
Page 3 of 3
Town of Aurora
Council Meeting Minutes
Council Chambers
Aurora Town Hall
Tuesday, November 22, 2016
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Thom, and Thompson
Members Absent Councillor Pirri
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Ilmar Simanovskis,
Director of Infrastructure and Environmental Services, Dan Elliott,
Director of Financial Services, Al Downey, Director of Parks,
Recreation and Cultural Services, Marco Ramunno, Director of
Planning and Building Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Lisa Lyons, Town Clerk, and Samantha Yew, Council/
Committee Secretary
The Chair called the meeting to order at 7:08 p.m., following Open Forum.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
Moved by Councillor Mrakas
Seconded by Councillor Thompson
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 1 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 2 of 22
That the agenda as circulated by Legislative Services, with the following changes,
be approved:
• Delegation (b) Klaus Wehrenberg, Resident
Re: Item 1(12) PBS16-092 – Draft Plan of Condominium Application, BG
Properties (Aurora) Inc., 14222, 14314, 14358 & 14378 Yonge Street, Part
Lot 17, Plan 132, Part Lots 74 and 75, Con. 1, Part 1, 65R-35902, File
Number: CDM-2016-03, Related File Number: SUB-2012-03, ZBA-2012-16
• By-law Number 5900-16 – Being a By-law to establish a schedule of fees and
charges for municipal services, activities and the use of property within the
Town of Aurora (Fees and Charges By-law).
Carried
3. Adoption of the Minutes
Council Meeting Minutes of November 8, 2016
Moved by Councillor Kim
Seconded by Councillor Thom
That the minutes of the Council meeting of November 8, 2016, be adopted as
printed and circulated.
Carried
Special Council Closed Session Meeting Minutes of November 8, 2016
Mayor Dawe advised that Raz and Mae Khamissa have been nominated by
Council to represent the Town of Aurora as Community Leaders for the Federation
of Canadian Municipalities Canada 150 Community Leaders Program.
Moved by Councillor Mrakas
Seconded by Councillor Thom
That the minutes of the Special Council Closed Session meeting of November 8,
2016, be adopted as printed and circulated.
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 2 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 3 of 22
4. Presentations
(a) Nicole Conboy, Coordinator, Special Events & Sponsorship, and Mayor
Geoffrey Dawe
Ms. Conboy provided an overview of the Platinum Sponsorship Program,
highlighting the events that have taken place in 2016 and the impact the Platinum-
level sponsors have on these events. Mayor Dawe presented Aurora Home
Hardware, State Farm, and TD Bank with Platinum Sponsorship Awards.
Moved by Councillor Kim
Seconded by Councillor Thom
That the presentation be received for information.
Carried
5. Public Service Announcements
Councillor Thom extended a reminder that the Queen’s York Rangers 2799 Army
Cadet Corps will be holding a Spaghetti Night on Saturday, November 26, 2016,
from 4:30 to 8 p.m. at the Aurora Legion to raise funds for the 2017 Vimy Bound
excursion.
Councillor Abel advised that Aurora’s Santa Under the Stars Parade will be held
on Saturday, November 26, 2016, from 6 p.m. to 8 p.m., and that more information
can be found at aurora.ca/santaparade.
Councillor Abel noted that the annual Tree Lighting event will be held on
Wednesday, December 7, 2016, from 6:30 p.m. to 8:30 p.m. at Aurora Town Hall.
Councillor Abel and members of Council congratulated Maunder’s Food Shop on
their 25th anniversary and Hurst Bakery on their 30th anniversary.
Councillor Abel extended a reminder about the Town’s 2016-2017 Winter
Overnight Parking Pilot Program and encouraged residents to stay informed
through the Town’s website.
Councillor Mrakas extended a reminder that there will be a round table discussion
at Town Hall on Thursday, December 1, 2016, at 7 p.m. on the future of Library
Square.
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 3 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 4 of 22
Councillor Kim advised that an Open House regarding the language requirements
for signs will be held on Thursday, November 24, 2016, at 6:30 p.m. at Town Hall.
Mayor Dawe advised that there will be temporary road closures on Yonge Street
and other affected streets for the Santa Under the Stars Parade on Saturday,
November 26, 2016, from 3 p.m. to 8 p.m.
Mayor Dawe extended a reminder that the next Budget meeting will be held on
Monday, November 28, 2016, at 7 p.m.
Mayor Dawe extended a reminder that the Town will be pruning its municipal trees
and further information is available on the Town website.
Mayor Dawe advised that the Town’s skateboard park, tennis courts and pickle
ball courts are closed for the season.
Mayor Dawe noted that the Aurora Public Library will be hosting a Holiday Open
House on Saturday, December 3, 2016, from 9:30 a.m. to 11:15 a.m.
Mayor Dawe mentioned that the Sport Aurora Volunteer Recognition Event was
held on Sunday, November 20, 2016.
Councillor Gaertner noted that she recently attended an open house for Caruso &
Company Florists.
6. Determination of Items Requiring Separate Discussion
Items 1(2), 1(4), 1(5), and 2 were identified for discussion. These items were
discussed in the following order: 2, 1(4), 1(2), and 1(5).
7. Adoption of Items Not Requiring Separate Discussion
Items 1 (with the exception of sub-items 2, 4, and 5) and 2 were identified as items not
requiring separate discussion.
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
That the following recommendations with respect to the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to Council and staff
be authorized to take all necessary action required to give effect to same:
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 4 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 5 of 22
1. General Committee Meeting Report of November 15, 2016
That the General Committee meeting report of November 15, 2016, be received
and the following recommendations carried by the Committee be approved:
(1) Presentation by Lisa Lyons, Town Clerk
Re: Item 2 – CS16-010 – Draft Procedure By-law and 2017 Meeting
Schedule
1. That the presentation regarding Item 2 – CS16-010 – Draft Procedure
By-law and 2017 Meeting Schedule be received for information.
(3) CAO16-006 – Economic Development Model Review and
Comparison
1. That Report No. CAO16-006 be received; and
2. That the Hybrid Model for Economic Development be endorsed; and
3. That staff be directed to bring forward an implementation plan for
2017.
(6) IES16-081 – Acceptance of Municipal Services – Chateaus on
Bayview – Registered Plan 65M-4292
1. That Report No. IES16-081 be received; and
2. That ownership, operation and maintenance of the works within the
roads, right-of-ways and other lands dedicated to the Town as
contained within Registered Plan 65M-4292, being Chateaus on
Bayview Residential Subdivision, be assumed; and
3. That the necessary by-law be brought forward for enactment to
assume for public use the highways within Registered Plan 65M-
4292 and to establish as public highway any applicable reserves.
(7) IES16-082 – Water Meter Replacement Program Contract Renewal
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 5 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 6 of 22
1. That Report No. IES16-082 be deferred to a future General
Committee meeting, pending further information from staff regarding
the Water Meter Replacement Program.
(8) IES16-084 – Municipal Council Blanket Support Resolution
1. That Report No. IES16-084 be received; and
2. That approval of the following Municipal Blanket Support Resolution,
previously approved by Council in 2012, 2013 and 2015, be
confirmed for a further 12-month period:
Whereas the Province's FIT Program encourages the
construction and operation of rooftop solar PV projects (the
"Projects"); and
Whereas one or more Projects may be constructed and
operated in the Town of Aurora; and
Whereas, pursuant to the FIT Rules, Version 5.0, Applications
whose Projects receive the formal support of Local
Municipalities will be awarded Priority Points, which may result
in the Applicant being offered a FIT Contract prior to other
persons applying for FIT Contract;
Now Therefore Be It Hereby Resolved That Council of the Town
of Aurora supports without reservation the construction and
operation of the Projects anywhere in the Town of Aurora; and
Be It Further Resolved That this resolution shall expire twelve
(12) months after its adoption by Council.
3. That the Mayor and Town Clerk be authorized to execute the new FIT
form attached to this Report.
(9) IES16-085 – Award of Tender No. IES 2016-65 for Fire Monitoring
and Suppression Services
1. That Report No. IES16-085 be received; and
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 6 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 7 of 22
2. That Request for Proposal IES 2016-65 – for the Supply of Fire
Monitoring and Suppression Services on an as needed basis be
awarded to Classic Fire Protection Inc. at the unit prices tendered for
a five (5) year contract; and
3. That a purchase order in the amount of $350,000, excluding taxes,
be approved in favour of Classic Fire Protection Inc. for the five (5)
years of services; and
4. That the Director of Infrastructure and Environmental Services be
authorized to renew RFP IES 2016-65 for an additional two (2), one
(1) year optional years, pending an annual analysis and satisfactory
performance review, for a total contract duration of up to seven (7)
years; and
5. That the Director of Infrastructure and Environmental Services be
authorized to approve additional expenditures within the scope of the
contract to an amount up to the approved annual operating budget
for these services over the term of the contract; and
6. That the Mayor and Town Clerk be authorized to execute the
necessary Agreement, including any and all documents and ancillary
agreements required to give effect to same.
(10) IES16-086 – Award of Contract for Consulting Services to Prepare a
Town-wide Stream Management Master Plan for the
Town of Aurora
1. That Report No. IES16-086 be received; and
2. That the Contract for the provision of consulting services to prepare a
Town Wide Stream Management Master Plan for the Town of Aurora
be awarded to Aquafor Beech Limited for $105,230, excluding taxes;
and
3. That additional funding for Capital Project No. 42057 in the amount of
$17,790 be approved from the Storm Sewer reserve fund; and
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 7 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 8 of 22
4. That the Mayor and Town Clerk be authorized to execute the
necessary Agreement, including any and all documents and ancillary
agreements required to give effect to same.
(11) IES16-087 – By-law to Establish 0.3m Reserve as Public Highway
1. That Report No. IES16-087 be received; and
2. That a by-law to establish 0.3m reserves on Plans 65M-4075 and
65M-4082 as public highways be enacted.
(12) PBS16-092 – Draft Plan of Condominium Application, BG Properties
(Aurora) Inc., 14222, 14314, 14358 and 14378 Yonge
Street, Part Lot 17, Plan 132, Part Lots 74 and 75, Con.
1, Part 1, 65R-35902, File Number: CDM-2016-03,
Related File Number: SUB-2012-03, ZBA-2012-16
1. That Report No. PBS16-092 be received; and
2. That the Draft Plan of Condominium File No. CDM-2016-03 (BG
Properties (Aurora) Inc. to permit the development of the subject
lands for 42 single detached dwelling units on the subject lands be
approved; and
3. That the Mayor and Town Clerk be authorized to execute any
Agreement(s) referenced in the Conditions of Approval, including any
and all documents and ancillary agreements required to give effect to
same.
(13) PBS16-095 – Public Notification of Site Plan Applications
1. That Report No. PBS16-095 be received; and
2. That the requirement for Public Notification Signage for Site Plan
Applications submitted under Section 41 of the Planning Act as
outlined in the staff report be approved.
(14) Correspondence from Association of Municipalities of Ontario
Re: What’s Next Ontario? Resolution
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 8 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 9 of 22
1. That the Correspondence from Association of Municipalities of
Ontario regarding What’s Next Ontario? Resolution be received; and
2. That the following What’s Next Ontario? Resolution as put forward by
the Association of Municipalities of Ontario be endorsed, as
amended:
Whereas recent polling, conducted on behalf of the Association of
Municipalities of Ontario indicates 76% of Ontarians are
concerned or somewhat concerned property taxes will not cover
the cost of infrastructure while maintaining municipal services, and
90% agree maintaining safe infrastructure is an important priority
for their communities; and
Whereas infrastructure and transit are identified by Ontarians as
the biggest problems facing their municipal government; and
Whereas a ten-year projection (2016-2025) of municipal
expenditures against inflationary property tax and user fee
increases, shows there to be an unfunded average annual need of
$3.6 billion to fix local infrastructure and provide for municipal
operating needs; and
Whereas the $3.6 billion average annual need would equate to
annual increases of 4.6% (including inflation) to province-wide
property tax revenue for the next ten years; and
Whereas this gap calculation also presumes all existing and multi-
year planned federal and provincial transfers to municipal
governments are fulfilled; and
Whereas if future federal and provincial transfers are unfulfilled
beyond 2015 levels, it would require annual province-wide
property tax revenue increases of up to 8.35% for ten years; and
Whereas Ontarians already pay the highest property taxes in the
country; and
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 9 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 10 of 22
Whereas each municipal government in Ontario faces unique
issues, the fiscal health and needs are a challenge which unites all
municipal governments, regardless of size;
Now Therefore It Be Hereby Resolved that the Town of Aurora
Council supports the Association of Municipalities of Ontario in its
work to close the fiscal gap; so that all municipalities can benefit
from predictable and sustainable revenue, to finance the pressing
infrastructure and municipal service needs faced by all municipal
governments.
Be It Further Resolved That a copy of this Motion be sent to The
Honourable Kathleen Wynne, Premier of Ontario, Mr. Patrick
Brown, Leader of the Progressive Conservative Party, Ms. Andrea
Horwath, Leader of the New Democratic Party, and all Members of
Provincial Parliament (MPPs) in the Province of Ontario.
Carried
8. Delegations
(a) Sandra Manherz, Resident
Re: Item 2 – Extract from Council Meeting of October 25, 2016, Re:
Motion (a) Councillor Abel; Re: Construction of Planned Secondary
School in Official Plan
Ms. Manherz spoke in support of the proposed secondary school.
Moved by Councillor Abel
Seconded by Councillor Mrakas
That the comments of the delegation be received and referred to Item 2.
Carried
(b) Klaus Wehrenberg, Resident
Re: Item 1(12) PBS16-092 – Draft Plan of Condominium Application, BG
Properties (Aurora) Inc., 14222, 14314, 14358 & 14378 Yonge Street,
Part Lot 17, Plan 132, Part Lots 74 and 75, Con. 1, Part 1, 65R-35902,
File Number: CDM-2016-03, Related File Number: SUB-2012-03,
ZBA-2012-16
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 10 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 11 of 22
Mr. Wehrenberg spoke in support of re-establishing the cattle crawl that is
currently blocked in the subject area, and urged the Town to maintain a
dialogue with Metrolinx regarding trails when considering Phase 2 of the
development.
Moved by Councillor Humfryes
Seconded by Councillor Thom
That the comments of the delegation be received and referred to Item 1(12).
Carried
9. Consideration of Items Requiring Separate Discussion
1. General Committee Meeting Report of November 15, 2016
(2) CS16-010 – Draft Procedure By-law and 2017 Meeting Schedule
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Report No. CS16-010 be received; and
2. That the start time of Council Closed Session meetings, as outlined in
Section 19 e) iii) of the Draft Procedure By-law, be changed to 5:45 p.m.;
and
3. That the final draft Procedure By-law, incorporating Council feedback, be
presented at the Council meeting of November 22, 2016, for enactment
effective on January 1, 2017.
The first, second and third clauses of the main motion
Carried
4. That the 2017 Meeting Schedule (Attachment 4) be approved; and
5. That the two (2) full-day capital and operating budget meetings alternate
between Monday and Saturday, beginning in 2018.
The fourth and fifth clauses of the main motion were
Defeated
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 11 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 12 of 22
Amendment
Moved by Councillor Thom
Seconded by Councillor Gaertner
That the following operative clauses be added as the fourth and fifth
operative clauses to the main motion:
4. That the 2017 Meeting Schedule (Attachment 4) be approved; and
5. That the two (2) full-day capital and operating budget meetings be
held on Saturdays.
Carried
Main motion as amended
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
1. That Report No. CS16-010 be received; and
2. That the start time of Council Closed Session meetings, as outlined in
Section 19 e) iii) of the Draft Procedure By-law, be changed to 5:45 p.m.;
and
3. That the final draft Procedure By-law, incorporating Council feedback, be
presented at the Council meeting of November 22, 2016, for enactment
effective on January 1, 2017; and
4. That the 2017 Meeting Schedule (Attachment 4) be approved; and
5. That the two (2) full-day capital and operating budget meetings be
held on Saturdays.
Carried as amended
1. General Committee Meeting Report of November 15, 2016
(4) IES16-083 – Pilot Project for Left Turn Restrictions at Yonge Street and
Wellington Street Intersection Follow-up
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 12 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 13 of 22
On a motion of Councillor Mrakas seconded by Councillor Thompson, Council
consented to consider Item 1(4) following consideration of Item 2.
Moved by Councillor Thompson
Seconded by Councillor Pirri
1. That Report No. IES16-083 be received; and
2. That staff report back to Council following the completion of the pilot
project for left turn restrictions at the intersection of Yonge Street and
Wellington Street.
Carried
1. General Committee Meeting Report of November 15, 2016
(5) CS16-012 – Proclamation Policy
Main motion
Moved by Councillor Kim
Seconded by Councillor Mrakas
1. That Report No. CS16-012 be received; and
2. That the “Proclamation Policy” attached to Report No. CS16-012 be
approved; and
3. That authority for approving or denying requests for proclamation be
delegated to the Town Clerk.
Amendment
Moved by Councillor Kim
Seconded by Councillor Gaertner
That the main motion be amended by adding the following operative
clauses:
That Section 5.3 of the Proclamation Policy be amended to include:
“Awareness or celebration that promotes interfaith and/or intercultural
dialogue”; and
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 13 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 14 of 22
That Section 5.4 (c) of the Proclamation Policy be replaced by:
“Religious organizations whose intent it is to claim a recognition, or
imposition of religious doctrine and/or particular portions of religious
doctrine”.
Carried
Main motion as amended
Moved by Councillor Kim
Seconded by Councillor Mrakas
1. That Report No. CS16-012 be received; and
2. That the “Proclamation Policy” attached to Report No. CS16-012 be
approved; and
3. That Section 5.3 of the Proclamation Policy be amended to include:
“Awareness or celebration that promotes interfaith and/or
intercultural dialogue”; and
4. That Section 5.4 (c) of the Proclamation Policy be replaced by:
“Religious organizations whose intent it is to claim a recognition, or
imposition of religious doctrine and/or particular portions of religious
doctrine”; and
5. That authority for approving or denying requests for proclamation be
delegated to the Town Clerk.
Carried as amended
2. Extract from Council Meeting of October 25, 2016
Re: Motion (a) Councillor Abel; Re: Construction of Planned
Secondary School in Official Plan
On a motion of Councillor Abel seconded by Councillor Humfryes, Council consented to
consider Item 2 prior to consideration of Item 1(2).
Main motion
Moved by Councillor Abel
Seconded by Councillor Mrakas
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 14 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 15 of 22
1. That the Extract from Council Meeting of October 25, 2016, regarding
Motion (a) Councillor Abel; Re: Construction of Planned Secondary School
in Official Plan, be received; and
2. That Council supports the Official Plan and the construction of the planned
York Region District School Board (YRDSB) Secondary School, on the
property purchased by the YRDSB, to serve the needs of the catchment
area; and
3. That a copy of the Council resolution be forwarded to the Ministry of
Education, MPP Chris Ballard, and York Region.
Amendment
Moved by Councillor Thompson
Seconded by Councillor Humfryes
On a motion of Councillor Kim seconded by Councillor Humfryes, Council considered,
by two-thirds vote, to allow Delegate (a) Sandra Manherz to speak to the amendment to
the main motion.
That the main motion be amended by amending the second operative
clause as follows:
That Council supports the Official Plan and, in principle, the
construction of a third York Region District School Board (YRDSB)
Secondary School in Aurora, on the property purchased by the
YRDSB, to serve the needs of the catchment area; and
On a recorded vote the amendment to the main motion was
Defeated
Yeas: 3 Nays: 5
Voting Yeas: Councillors Thom, Thompson, and
Mayor Dawe
Voting Nays: Councillors Abel, Gaertner, Humfryes,
Kim, and Mrakas
Absent: Councillor Pirri
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 15 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 16 of 22
On a recorded vote the main motion
Carried
Yeas: 8 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Thom, Thompson, and
Mayor Dawe
Voting Nays: None
Absent: Councillor Pirri
10.Notices of Motion/Motions for Which Notice Has Been Given
(i)Notices of Motion
None
(ii)Motions for Which Notice Has Been Given
(a)Councillor Mrakas
Re: Buy and Sell Designated Areas
Main motion
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
Whereas many residents in the Town of Aurora and York Region utilize
online classified ads to purchase and sell products; and
Whereas there is always a risk when meeting a stranger in person; and
Whereas designated exchange areas in police stations, such as a couple
of parking spots, would help residents safely conduct these transactions;
1.Now Therefore Be It Hereby Resolved That The Town of Aurora
request that the York Regional Police Services Board review the
possibility of designating areas in police stations or Headquarters for
residents to meet buyers and sellers of online classified ads.
Amendment
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 16 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 17 of 22
That the main motion be amended by adding the following operative
clause:
Be It Further Resolved That a copy of this Motion be sent to all
York Region municipalities for endorsement.
Carried
Main motion as amended
Moved by Councillor Abel
Seconded by Councillor Humfryes
Whereas many residents in the Town of Aurora and York Region utilize
online classified ads to purchase and sell products; and
Whereas there is always a risk when meeting a stranger in person; and
Whereas designated exchange areas in police stations, such as a couple
of parking spots, would help residents safely conduct these transactions;
1. Now Therefore Be It Hereby Resolved That The Town of Aurora
request that the York Regional Police Services Board review the
possibility of designating areas in police stations or Headquarters for
residents to meet buyers and sellers of online classified ads; and
2. Be It Further Resolved That a copy of this Motion be sent to all
York Region municipalities for endorsement.
Carried as amended
(b) Councillor Mrakas and Councillor Humfryes
Re: Cycling Master Plan
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
Whereas the bicycle is a viable and affordable mode of transportation that
is not only environmentally sound but supportive of active healthy
lifestyles; and
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 17 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 18 of 22
Whereas a Cycling Master Plan will create and improve opportunities
throughout the Town of Aurora for active recreation and active
transportation for all residents and visitors; and
Whereas the development of active transportation infrastructure, policies
and promotion strategies are also supported at the federal, provincial,
regional and municipal levels of government; and
Whereas the purpose of a Cycling Master Plan is to guide the
development of a long-term, comprehensive, Town-wide, on- and off-road
commuter and recreational bicycling network; and
Whereas the creation of a Cycling Master Plan would help support the
Town of Aurora’s pursuit in becoming Canada’s most active municipality;
1. Now Therefore Be It Hereby Resolved That staff work with the Trails
and Active Transportation Committee in developing a strategy to
create a Cycling Master Plan that will ultimately be incorporated into
the Town’s Official Plan.
Carried
(c) Councillor Gaertner
Re: Proposed Community Safety Zone in Town Park Area
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
Whereas the area around the Town Park is home to many families with
small children;
Whereas Town Park is used by these children, as well as those from the
larger Aurora community;
Whereas concern has been repeatedly expressed about excessive
speeding of traffic during the GO Train hours of operation;
Whereas it is appropriate that Council address this concern as soon as
possible;
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 18 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 19 of 22
1. Now Therefore Be It Resolved That the Town declare this a
Community Safety Zone; and
2. Be It Further Resolved That Council ask York Regional Police for their
help with measures to control speeding near the Town Park area; and
3. Be It Further Resolved That, when the provincial government gives
municipalities the authority to set up photo radar cameras, staff be
directed to them in the Town Park area.
Amendment
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
That the third operative clause of the main motion be replaced by the
following clause:
Be It Further Resolved That when the provincial government gives
municipalities the authority to set up photo radar cameras, staff be
directed to report back regarding the implementation of photo
radar cameras in all community safety zones.
Carried
Main motion as amended
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
Whereas the area around the Town Park is home to many families with
small children;
Whereas Town Park is used by these children, as well as those from the
larger Aurora community;
Whereas concern has been repeatedly expressed about excessive
speeding of traffic during the GO Train hours of operation;
Whereas it is appropriate that Council address this concern as soon as
possible;
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 19 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 20 of 22
1. Now Therefore Be It Resolved That the Town declare this a
Community Safety Zone; and
2. Be It Further Resolved That Council ask York Regional Police for their
help with measures to control speeding near the Town Park area; and
3. Be It Further Resolved That when the provincial government
gives municipalities the authority to set up photo radar cameras,
staff be directed to report back regarding the implementation of
photo radar cameras in all community safety zones.
Carried
11. Regional Report
None
12. New Business/General Information
Councillor Abel inquired about the outcomes of a summit hosted by the Office of
the Premier of Ontario that included discussion regarding the Ontario Municipal
Board, and a recent summit regarding the provincial Growth Plan. Mayor Dawe
indicated that comments will be shared out of the Office of the Premier.
Councillor Thompson inquired about the outcome of York Regional Council’s
discussion regarding proposed provincial legislation that would allow for the
election of a Regional Chair. Mayor Dawe advised that this item was deferred by
Regional Council until January 2017, as the proposed bill is currently tabled.
Councillor Gaertner inquired about the status of the second phase of development
in regards to Item 1(12). Staff advised that the trail corridor in the area was
secured on approval of the subdivision plan, and that discussions are ongoing with
Metrolinx regarding the Town’s trail system.
Councillor Mrakas expressed concern regarding the texture of the road surface on
Wellington Street East, which was recently repaired by the Region.
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 20 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 21 of 22
13. Reading of By-laws
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the following by-laws be given first, second, and third readings and enacted:
5914-16 Being a By-law to establish lands on Plan 65M-4075 and Plan 65M-4082
as highways (St. John’s Road Development Corp. – Phases 2 and 3).
5920-16 Being a By-law to govern the proceedings of Council and Committee
meetings of the Town of Aurora.
5922-16 Being a By-law to establish a tariff of fees for the processing of
applications made in respect of planning matters.
5923-16 Being a By-law to appoint a Chief Building Official and an Acting Chief
Building Official for The Corporation of the Town of Aurora.
5924-16 Being a By-law to assume highways on Plan 65M-4292 for public use
(2164437 Ontario Inc.).
5926-16 Being a By-law to amend Parking and Traffic Control By-law Number
4574-04.T, as amended, with respect to Restricted Parking Maximum
Periods on various highways in the Town of Aurora.
Carried
Moved by Councillor Kim
Seconded by Councillor Thom
That the following confirming by-law be given first, second, and third readings and
enacted:
5925-16 Being a By-law to Confirm Actions by Council Resulting from a Council
Meeting on November 22, 2016.
Carried
14. Closed Session
None
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 21 of 22
Council Meeting Minutes
Tuesday, November 22, 2016 Page 22 of 22
15. Adjournment
Moved by Councillor Abel
Seconded by Councillor Mrakas
That the meeting be adjourned at 9:26 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk
The minutes of the Council meeting of November 22, 2016, are subject to final approval
by Council on December 13, 2016.
Council Meeting Agenda
Tuesday, December 13, 2016
Council Minutes Nov. 22
Page 22 of 22
Town of Aurora
Special Council – Public Planning
Meeting Minutes
Council Chambers
Aurora Town Hall
Wednesday, November 30, 2016
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel (arrived 7:03 p.m.),
Gaertner, Humfryes (arrived 7:12 p.m.), Mrakas, Pirri, and
Thompson
Members Absent Councillors Thom and Kim
Other Attendees Marco Ramunno, Director of Planning and Building Services,
Marty Rokos, Planner, Fausto Filipetto, Senior Policy Planner,
Samantha Yew, Acting Deputy Clerk, and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
Moved by Councillor Mrakas
Seconded by Councillor Pirri
That the agenda as circulated by Legislative Services be approved.
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Public Planning Minutes Nov. 30
Page 1 of 4
Special Council – Public Planning Meeting Minutes
Wednesday, November 30, 2016 Page 2 of 4
3. Planning Applications
Mayor Dawe outlined the procedures that would be followed in the conduct of the
public meeting. The Acting Deputy Clerk confirmed that the appropriate notice had
been given in accordance with the relevant provisions of the Planning Act.
1. PBS16-102 – Application for Zoning By-law Amendment, Marie Debono,
24 Larmont Street, Part of Lot 12, South Side of Wellington
Street, Registered Plan 68, File Number: ZBA-2016-10,
Related File Number: SP-2016-07
Planning Staff
The Planner, Mr. Marty Rokos, presented an overview of the application and
staff report respecting the proposal to rezone the subject lands from “Special
Mixed Density Residential (R5) Zone” to “Special Mixed Density Residential
(R5-X) Exception Zone” to permit business and professional office uses in the
existing building, site specific zoning provisions for parking and screening, and
recognize existing site conditions for front and rear year setbacks and steps.
He noted that the subject lands are designated as “Stable Neighbourhoods” by
the Town’s Official Plan, which permits business and professional office uses.
Consultant
Mr. Brandon Simon, Planner of The Planning Partnership, and representing
the applicant, presented an overview of the proposal including location,
existing condition of the property and dwelling, context within the Aurora
Promenade, Wellington Street Corridor and Official Plan, consultation with
Town staff and neighbours, and site plan.
Public Comments
No members of the public came forward.
Moved by Councillor Pirri
Seconded by Councillor Humfryes
1. That Report No. PBS16-102 be received; and
Council Meeting Agenda
Tuesday, December 13, 2016
Public Planning Minutes Nov. 30
Page 2 of 4
Special Council – Public Planning Meeting Minutes
Wednesday, November 30, 2016 Page 3 of 4
2. That comments presented at the Public Planning meeting be addressed by
Planning and Building Services in a comprehensive report outlining
recommendations and options at a future General Committee meeting.
Carried
2. PBS16-083 – Guidelines for the Implementation of Height and Density
Bonusing (Section 37 of the Planning Act)
Mr. Fausto Filipetto, Senior Policy Planner, presented an overview of the
proposed Guidelines for height and density Bonusing, the applicable
community benefits under the Town’s Official Plan, where the proposed
Guidelines would be applied, planning principles, valuation of community
benefits, and implementation of the increase in land value formula.
Moved by Councillor Pirri
Seconded by Councillor Thompson
1. That Report No. PBS16-083 be received; and
2. That the attached Guidelines for the Implementation of Height and Density
Bonusing (Section 37 of the Planning Act) be endorsed.
Carried
4. Reading of By-law
Moved by Councillor Pirri
Seconded by Councillor Gaertner
That the following confirming by-law be given first, second, and third readings and
enacted:
5929-16 Being a By-law to Confirm Actions by Council Resulting from a
Special Council – Public Planning Meeting on November 30, 2016.
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Public Planning Minutes Nov. 30
Page 3 of 4
Special Council – Public Planning Meeting Minutes
Wednesday, November 30, 2016 Page 4 of 4
5. Adjournment
Moved by Councillor Humfryes
Seconded by Councillor Abel
That the meeting be adjourned at 8:15 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Samantha Yew, Acting Deputy Clerk
The minutes of the Special Council – Public Planning meeting of November 30, 2016,
are subject to final approval by Council on December 13, 2016.
Council Meeting Agenda
Tuesday, December 13, 2016
Public Planning Minutes Nov. 30
Page 4 of 4
Town of Aurora
Special Council
Cultural Precinct Workshop
Meeting Minutes
Leksand Room
Aurora Town Hall
Monday, December 5, 2016
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes
(arrived 6:12 p.m.), Kim (arrived 6:21 p.m.), Mrakas, Pirri, Thom,
and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Marco Ramunno,
Director of Planning and Building Services, Stephanie Mackenzie-
Smith, Manager of Corporate Communications, Fausto Filipetto,
Senior Policy Planner, Lisa Lyons, Town Clerk, and Samantha
Yew, Council/Committee Secretary
The Chair called the meeting to order at 6:06 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Council Meeting Agenda
Tuesday, December 13, 2016
Council Workshop Minutes Dec. 5
Page 1 of 6
Special Council Cultural Precinct Workshop Meeting Minutes
Monday, December 5, 2016 Page 2 of 6
2. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Pirri
That the agenda as circulated by Legislative Services be approved.
Carried
3. Welcome/Introduction/Brief History
Mr. Nadorozny provided a brief history of the Cultural Precinct/Library Square project,
and noted that this workshop is the final step in completing stage three of the Council-
approved four-stage Cultural Precinct/Library Square planning process.
4. Detailed Council Presentation
On a motion of Councillor Thompson seconded by Councillor Mrakas, Council consented on
a two-thirds vote to waive the requirements of subsection 3.8(c) of the Procedural By-law to
permit the presentation of Fausto Filipetto up to twenty-five minutes.
Mr. Filipetto provided an overview of the Library Square and Town Park concept
plans, detailing the approach, methods and results of the public consultations
undertaken by staff in the fall of 2016. He noted that the public consultation
strategy was endorsed by Council, and included public outreach, an online survey,
social media strategy and public meetings.
Moved by Councillor Thom
Seconded by Councillor Humfryes
That the presentation regarding Library Square and Town Park be receive for
information.
Carried
5. Delegations
On a motion of Councillor Humfryes seconded by Councillor Pirri, Council consented on a
two-thirds vote to waive the requirements of subsection 3.8(c) of the Procedural By-law to
Council Meeting Agenda
Tuesday, December 13, 2016
Council Workshop Minutes Dec. 5
Page 2 of 6
Special Council Cultural Precinct Workshop Meeting Minutes
Monday, December 5, 2016 Page 3 of 6
permit the delegations of David Heard and Christopher Watts an additional five minutes
each.
(a) David Heard, Resident
Re: Cultural Precinct Plan Meeting
Mr. Heard spoke in support of the enhancement of Town Park, and
suggested augmenting current Town Park features by adding a recycled
brick wall along the perimeter of the baseball diamond, the installation of a
concrete skate pad, and the installation of entrance gateways on the streets
leading into the Park.
Moved by Councillor Thom
Seconded by Councillor Humfryes
That the presentation regarding Cultural Precinct Plan Meeting be received
for information.
Carried
(b) Christopher Watts, Resident
Re: Adaptive Re-use Proposal: Aurora Armoury
Mr. Watts spoke in support of repurposing the Aurora Armoury, and proposed
a “Farmoury” concept plan that identifies the installation of a dynamic, multi-
purpose farmers’ market-themed hub that integrates concepts of exchange,
community, education, and sustainability.
Moved by Councillor Pirri
Seconded by Councillor Kim
That the presentation regarding Adaptive Re-use Proposal: Aurora Armoury
be received for information.
Carried
6. Council Questions/Comments – Theme Discussions
Council Meeting Agenda
Tuesday, December 13, 2016
Council Workshop Minutes Dec. 5
Page 3 of 6
Special Council Cultural Precinct Workshop Meeting Minutes
Monday, December 5, 2016 Page 4 of 6
Council discussed various aspects of Town Park, the former Armoury, and Library
Square.
7. Council Direction Regarding Final Report
Moved by Councillor Mrakas
Seconded by Councillor Thompson
1. That the main features of Town Park (ball diamond, band shell, etc.) be preserved;
and
2. That staff report back on specific enhancements to Town Park for consideration by
Council; and
3. That staff report back on estimates for renovations to bring the Armoury building
up to code and initiate a design exercise for the repurposing of the Armoury
building; and
4. That Council authorize staff to proceed with an application for the demolition of 52
and 56 Victoria Street, pending the relocation of tenants; and
5. That staff begin a design exercise for the redevelopment of Library Square.
On a recorded vote the first clause of the motion
Carried
Yeas: 8 Nays: 1
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Mrakas, Pirri, Thom, Thompson, and
Mayor Dawe
Voting Nays: Councillor Kim
On a recorded vote the second clause of the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
Council Meeting Agenda
Tuesday, December 13, 2016
Council Workshop Minutes Dec. 5
Page 4 of 6
Special Council Cultural Precinct Workshop Meeting Minutes
Monday, December 5, 2016 Page 5 of 6
On a recorded vote the third clause of the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
On a recorded vote the fourth clause of the motion,
in respect to 52 Victoria Street
Carried
Yeas: 8 Nays: 1
Voting Yeas: Councillors Abel, Humfryes, Kim,
Mrakas, Pirri, Thom, Thompson, and
Mayor Dawe
Voting Nays: Councillor Gaertner
On a recorded vote the fourth clause of the motion,
in respect to 56 Victoria Street
Carried
Yeas: 8 Nays: 1
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Thom, Thompson, and
Mayor Dawe
Voting Nays: Councillor Pirri
On a recorded vote the fifth clause of the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
Council Meeting Agenda
Tuesday, December 13, 2016
Council Workshop Minutes Dec. 5
Page 5 of 6
Special Council Cultural Precinct Workshop Meeting Minutes
Monday, December 5, 2016 Page 6 of 6
Councillor Thompson advised that he was raising a point of personal privilege in
response to an action made by Councillor Abel. Mayor Dawe ruled that a breach of
personal privilege had taken place and requested an apology from Councillor Abel.
Councillor Abel apologized.
8. By-laws
Moved by Councillor Thom
Seconded by Councillor Pirri
That the following confirming by-law be given first, second, and third readings and
enacted:
5930-16 Being a By-law to Confirm Actions by Council Resulting from a Special
Council Meeting on December 5, 2016.
Carried
6. Adjournment
Moved by Councillor Kim
Seconded by Councillor Humfryes
That the meeting be adjourned at 9:39 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk
The minutes of the Special Council meeting of December 5, 2016, are subject to final
approval by Council on December 13, 2016.
Council Meeting Agenda
Tuesday, December 13, 2016
Council Workshop Minutes Dec. 5
Page 6 of 6
Town of Aurora
Special Council Meeting Minutes
Leksand Room
Aurora Town Hall
Tuesday, December 6, 2016
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes,
Kim (arrived 6:32 p.m.), Mrakas, Pirri (arrived 6:32 p.m.), Thom,
and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Ilmar
Simanovskis, Director of Infrastructure and Environmental
Services (departed 6:32 p.m.), Dan Elliott, Director of Financial
Services (departed 6:32 p.m.), Marco Ramunno, Director of
Planning and Building Services, Patricia De Sario, Town
Solicitor, and Lisa Lyons, Town Clerk
The Chair called the meeting to order at 6 p.m.
Council consented to recess at 6:01 p.m. to resolve into a Closed Session, and
reconvened into open session at 6:54 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Council Meeting Agenda
Tuesday, December 13, 2016
Special Council Minutes Dec. 6
Page 1 of 5
Special Council Meeting Minutes
Tuesday, December 6, 2016 Page 2 of 5
2. Approval of the Agenda
Moved by Councillor Thom
Seconded by Councillor Mrakas
That the agenda as circulated by Legislative Services be approved.
Carried
3. Delegations
None
4. Consideration of Business for Which Notice Was Given
Moved by Councillor Thom
Seconded by Councillor Thompson
That Council resolve into Closed Session to consider the following matter:
1. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board (section 239(2)(e) of the
Municipal Act, 2001); Re: Closed Session Report No. IES16-091; Re: Joint
Operations Centre – Contractor Claim for Contract Extension.
2. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board (section 239(2)(e) of the
Municipal Act, 2001); Re: Closed Session Report No. PBS16-099 – Appeal to
the Ontario Municipal Board re Ashlen Holdings Inc., OMB Case No.
PL160781, Official Plan Amendment, Zoning By-law Amendment and Draft
Plan of Subdivision Applications, Ashlen Holdings Inc., 13859, 13875, 13887
Yonge Street, File Numbers: OPA-2015-03, ZBA-2015-08, and SUB-2015-04.
3. Personal matters about an identifiable individual, including a Town or Local
Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Closed
Session Report No. PBS16-100 – Appointment of Members, Town of Aurora
Design Review Panel for Heritage Properties.
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Special Council Minutes Dec. 6
Page 2 of 5
Special Council Meeting Minutes
Tuesday, December 6, 2016 Page 3 of 5
Moved by Councillor Mrakas
Seconded by Councillor Thompson
That the Special Council meeting be reconvened into open session to rise and
report from Closed Session.
Carried
1. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board (section 239(2)(e) of the
Municipal Act, 2001); Re: Closed Session Report No. IES16-091; Re: Joint
Operations Centre – Contractor Claim for Contract Extension.
Moved by Councillor Pirri
Seconded by Councillor Thom
1. That the confidential recommendation to staff in respect to Closed Session
Report No. IES16-091; Re: Joint Operations Centre – Contractor Claim for
Contract Extension be confirmed.
Carried
2. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board (section 239(2)(e) of the
Municipal Act, 2001); Re: Closed Session Report No. PBS16-099 – Appeal
to the Ontario Municipal Board re Ashlen Holdings Inc., OMB Case No.
PL160781, Official Plan Amendment, Zoning By-law Amendment and
Draft Plan of Subdivision Applications, Ashlen Holdings Inc., 13859,
13875, 13887 Yonge Street, File Numbers: OPA-2015-03, ZBA-2015-08,
and SUB-2015-04.
Moved by Councillor Pirri
Seconded by Councillor Thom
1. That the confidential recommendation to staff in respect to Closed Session
Report No. PBS16-099 – Appeal to the Ontario Municipal Board re Ashlen
Holdings Inc., OMB Case No. PL160781, Official Plan Amendment, Zoning
By-law Amendment and Draft Plan of Subdivision Applications, Ashlen
Holdings Inc., 13859, 13875, 13887 Yonge Street, File Numbers: OPA-
2015-03, ZBA-2015-08, and SUB-2015-04 be confirmed.
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Special Council Minutes Dec. 6
Page 3 of 5
Special Council Meeting Minutes
Tuesday, December 6, 2016 Page 4 of 5
3. Personal matters about an identifiable individual, including a Town or
Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re:
Closed Session Report No. PBS16-100 – Appointment of Members, Town
of Aurora Design Review Panel for Heritage Properties
Moved by Councillor Pirri
Seconded by Councillor Thom
1. That the confidential recommendation to staff in respect to Closed Session
Report No. PBS16-100 – Appointment of Members, Town of Aurora
Design Review Panel for Heritage Properties be confirmed.
Carried
5. By-laws
Moved by Councillor Kim
Seconded by Councillor Abel
That the following confirming by-law be given first, second, and third readings and
enacted:
5931-16 Being a By-law to Confirm Actions by Council Resulting from a
Special Council Meeting on December 6, 2016.
Carried
6. Adjournment
Moved by Councillor Thom
Seconded by Councillor Gaertner
That the meeting be adjourned at 9:09 p.m.
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Special Council Minutes Dec. 6
Page 4 of 5
Special Council Meeting Minutes
Tuesday, December 6, 2016 Page 5 of 5
_________________________________ _________________________________
Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk
The minutes of the Special Council meeting of December 6, 2016, is subject to final
approval by Council on December 13, 2016.
Council Meeting Agenda
Tuesday, December 13, 2016
Special Council Minutes Dec. 6
Page 5 of 5
You/re,� (jood Co�
PRESENTATION REQUEST
Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk's office by the following
deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIUCOMMITTEE/ADVISORY COMMITTEE DATE: December 13, 2016
SUBJECT: 2017 Annual Service Plan
NAME OF SPOKESPERSON: Adrian Kawun, Manager, Service Planning, YRTNiva
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable):
York Region Transit (YRTNiva)
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
YRTNiva staff will be presenting the YRTNiva 2017 Annual Service Plan initiatives for the Town of East
Gwillimbury. The 2017 Annual Service Plan was approved by Council in September and as such, YRTNiva is
meeting with each municipality to present an overview.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes 0 No D IF YES, WITH WHOM? Patty Thoma DATE October 5, 2016
0 I acknowledge that the Procedural By-law permits ten (10) minutes for Presentations.
Council Meeting Agenda
Tuesday, December 13, 2016
Presentation (a)
Page 1 of 23
1
2017 Annual Service Plan
Presentation to Town of Aurora
Council Meeting
Adrian Kawun
December 13, 2016 Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 2 of 23
1.System Overview
Customer Survey
System Performance
GTHA Transit Service Area Comparison
2.YRT/Viva Strategic Direction
Fare Strategy
Ridership Growth Strategy
3.Transit Planning
2017 Annual Service Plan
4.Next Steps
Overview
2 Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 3 of 23
78 per cent of YRT/Viva customers expressed overall satisfaction with the service
•86% are under age 39
•55% are female and 45% male
•95% speak English
•65% make $25,000 or less annually
•85% use the service for work or school
•80% use the service 3+ times per week
•65% do not have a choice in whether
to use the service or not
•The top three preferred methods to receive
route information are: YRT/Viva Mobile App,
yrt.ca and Google Transit
3
Note: Survey results and demographics are based on the 2015 customer satisfaction surveys Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 4 of 23
4
Continued improvement, reliability and quality service is YRT/Viva’s focus
On-Time Performance Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 5 of 23
5
Ridership is expected to increase by two per cent in 2016
Revenue Ridership Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 6 of 23
6
Ridership is expected to increase by nine per cent in 2016
Mobility Plus Ridership Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 7 of 23
7
YRT/Viva services 48 per cent of the geographic area operated
by GTHA transit agencies
GTHA Transit Service Area Comparison Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 8 of 23
8
Revenue-to-Cost Ratio Trends Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 9 of 23
9
YRT/Viva continues to maintain a 40 per cent revenue-to-cost ratio
* Data from the 2014 Canadian Urban Transit Association Fact Book
GTHA Transit System Comparison
Transit
Agency*
Revenue
Ridership
Revenue-to-Cost
Ratio (%)
Service Area
Population
Service Area
(square km)
Total
Vehicles
TTC 534.8 million 73 2.8 million 632 2,873
MiWay 36.6 million 49 0.8 million 179 463
Hamilton Street
Railway 22.3 million 47 0.5 million 235 221
Brampton Transit 20.4 million 46 0.6 million 267 359
YRT/Viva 22.4 million 40 1.0 million 1,776 520
Burlington Transit 2.1 million 37 0.2 million 98 54
Durham Region
Transit 10.8 million 35 0.6 million 406 195
Oakville Transit 3.0 million 34 0.2 million 104 89 Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 10 of 23
YRT/Viva Strategic Direction
10 Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 11 of 23
11
YRT/Viva Strategic Direction
Transit System Life Cycle Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 12 of 23
12
Strategic Documents Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 13 of 23
13
The proposed fare strategy would support ridership growth,
customers ability to pay and financial sustainability
1.Addresses revenue-to-cost ratio
2.Fare concessions
3.Full PRESTO implementation
4.Special purpose passes and programs
5.Non-fare revenue options
6.Implementation plan
Multi-Year Fare Strategy Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 14 of 23
14
Identify opportunities to grow transit ridership
Evaluate the impact of York Region’s strategic
initiatives on YRT/Viva ridership, identified in:
•Region’s Official Plan
•Transportation Master Plan
•YRT/Viva’s Strategic Plan
and Fare Strategy
Identify other strategies that will
promote ridership growth:
•Service delivery effectiveness
•Technology options
Ridership Growth Strategy
Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 15 of 23
2017 Annual Service Plan
Town of Aurora
15 Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 16 of 23
16
Route 22A – King City
Implement an earlier morning trip on weekdays
Existing Routing Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 17 of 23
17
Route 31 – Aurora North
Incorporate evening service with the Aurora South and Oak Ridges Dial-a-Ride
Existing Routing Proposed Routing Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 18 of 23
18
Route 33 – Wellington
Extend weekday rush hour service to the Aurora Park and Ride Facility
Existing Routing Proposed Routing Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 19 of 23
19
Existing Routing
Proposed Routing
Route 222 – Newmarket-Aurora GO Shuttle
Restructure service to William Graham Drive Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 20 of 23
20
Proposed Changes
•Review routes operating below cost
effectiveness targets (net cost per
passenger)
All Routes Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 21 of 23
21
•Present the approved 2017 Annual Service Plan to local Councils
•Communicate 2017 service changes to customers and residents
•Implement 2017 service changes
•Begin the 2018 Annual Service Plan process
•Seek Council approval of a Fare Strategy
•Complete a Ridership Growth Study
Next Steps Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 22 of 23
22
Thank you Council Meeting Agenda Tuesday, December 13, 2016Presentation (a) Page 23 of 23
You/ye, m (jood Co�
PRESENTATION REQUEST
Legislative Services
905-727-3123
councilsecretariatstaff@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk's office by the following
deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
couNc1.ucoMMITTEEJADv1soRv COMMITTEE DATE: Tve��'t �ce..Jeer 1'31" , 'Z1Jt6
SUBJECT: Uptia,\e OY\ W1t\(jh:vt{ E0»lo:,� G.�
NAME OF SPOKESPERSON: BrtVlit" kop��n
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable): WiY\dful{ l=C'.oJ�if �fye
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:Pm1r,de lli'\ vpg� -to ({.)u�cH ott fie '<1�1-c&-w:l\cl.fu,U Eeo�?t lR-idre, �� eve� awl
V�t0�1M h%' th,��c;._;\"\\/eS-. Thrsen�� ii'\V\tecl b(1 M_tAwr �i,ve.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes� No D IF YES, WITH WHOM?
f\Ao.�or-Geo#-·�we
� I acknowledge that the Procedural By-law permits ten (10) minutes for Presentations.
Council Meeting Agenda
Tuesday, December 13, 2016
Presentation (b)
Page 1 of 1
Town of Aurora
General Committee Meeting Report
Council Chambers
Aurora Town Hall
Tuesday, December 6, 2016
Attendance
Council Members Councillor Thompson in the Chair; Councillors Abel, Gaertner,
Humfryes, Kim, Mrakas, Pirri, Thom, and Mayor Dawe
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Ilmar Simanovskis,
Director of Infrastructure and Environmental Services, Dan Elliott,
Director of Financial Services, Al Downey, Director of Parks,
Recreation and Cultural Services, Marco Ramunno, Director of
Planning and Building Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Lisa Lyons, Town Clerk, and Linda Bottos, Council/
Committee Secretary
The Chair called the meeting to order at 7:05 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 1 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 2 of 17
• Item 15 – PRCS16-048 – Award of Tender PRS 2016-59 Construction of Multi-
Purpose Synthetic Turf Sports Field at Stewart Burnett Park
• Item 16 – PBS16-091 – Applications for Official Plan Amendment, Draft Plan of
Subdivision and Zoning By-law Amendment, Leslie – Wellington Developments
Inc., 1289 Wellington Street East, Part of Block 13 and Part of Block 2, Plan
65M-3436, File Numbers: SUB-2016-01, OPA-2016-01 and ZBA-2016-03
• Item 17 – Parks and Recreation Advisory Committee Meeting Minutes of
November 17, 2016
• Item 18 – Trails and Active Transportation Committee Meeting Minutes of
November 18, 2016
• Item 19 – Environmental Advisory Committee Meeting Minutes of November
24, 2016
• Item 20 – Correspondence from Association of Municipalities of Ontario, dated
December 1, 2016; Re: Federal Infrastructure Phase 2 Incrementality
Resolution
• Notice of Motion (a) Councillor Abel; Re: Library Square
• Notice of Motion (b) Councillor Abel; Re: Downtown Revitalization Plan
3. Determination of Items Requiring Separate Discussion
Items 1, 2, 6, 13, and 15 were identified for discussion.
4. Adoption of Items Not Requiring Separate Discussion
Items 3, 4, 5, 7, 8, 9, 10 11, 12, 14, 16, 17, 18, 19, and 20 were identified as items not
requiring separate discussion.
General Committee recommends:
That the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee:
3. CS16-014 – Governance Review Ad Hoc Committee Terms of Reference
1. That Report No. CS16-014 be received; and
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 2 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 3 of 17
2. That the Terms of Reference for the Governance Review Ad Hoc
Committee, Attachment 2 to this report, be approved; and
3. That staff be directed to commence recruitment.
4. FS16-037 – 2017 Interim Property Tax Levy
1. That Report No. FS16-037 be received; and
2. That a by-law be adopted to authorize the levying of 2017 Interim Property
Taxes on all rateable properties and to establish installment due dates.
5. FS16-038 – 2016 Surplus Control By-law
1. That Report No. FS16-038 be received; and
2. That a by-law be adopted to authorize the Treasurer and the Chief
Administrative Officer to make any necessary year-end financial
adjustments and to allocate any 2016 Operating Fund surplus in the
following order of priority:
i. That any unspent funds from various reserve funds allocated in the
2016 Budget for specific expenditures be returned to the respective
original reserve fund sources from which they came; and
ii. That any net Building Permit revenue surplus/deficit be allocated
to/funded from the Building Permit Fees Reserve; and
iii. That the remainder of any surplus be allocated to budget carry-
forward items, being Council approved special projects or initiatives
funded in the Operating Fund in the subject year, but not started by
year end; and
iv. That up to a maximum of $389,600.00 of any then remaining surplus
be allocated to the Tax Rate Stabilization Reserve Fund to assist
with the stabilization of tax rates in future years which may be subject
to fluctuations due to significant changes in service levels or
municipal costs, or changes in expected revenues; and
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 3 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 4 of 17
v. That the remainder of any surplus be allocated proportionately to the
tax rate funded Repair & Replacement reserves; and
Or, alternatively, in the event of a year-end operating deficit, that
adjustments i. and ii. above are authorized, with the remaining net shortfall
being funded from the Tax Rate Stabilization reserve; and
3. That the provisions made within By-law 5928-16 be adopted to authorize
the Treasurer and the Chief Administrative Officer to allocate any 2016
surplus or alternatively fund any deficit in the Water, Wastewater, or
Stormwater budgets to or from the appropriate related reserve accounts;
and
4. That the adjustments authorized herein are to occur with an effective date
of December 31, 2016, and which may be made prior to or after December
31, 2016; and
5. That the Treasurer and Chief Administrative Officer report to Council
through General Committee after the year-end surplus/deficit control
adjustments and allocations have been performed.
7. IES16-090 – Acceptance of Municipal Services, Brookvalley
Developments (Aurora) Ltd., Registered Plan 65M-4084
1. That Report No. IES16-090 be received; and
2. That ownership, operation and maintenance of the works within the roads,
rights-of-way and other lands dedicated to the Town as contained within
Registered Plan 65M-4084, being Brookvalley Development Residential
Subdivision, be assumed; and
3. That the necessary by-law be brought forward for enactment to assume for
public use the highways within Registered Plan 65M-4084 and to establish
as public highway any applicable reserves.
8. PBS16-096 – Application for Exemption from Part Lot Control,
Countrywide Homes at Aurora, Blocks 1, 2, 3, 4, 5, and 6,
Plan 65M-4467, File Number: PLC-2016-14, Related File
Numbers: SUB-2011-04, ZBA-2011-12
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 4 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 5 of 17
1. That Report No. PBS16-096 be received; and
2. That the Application for Exemption from Part Lot Control submitted by
Countrywide Homes at Aurora to divide Blocks 1, 2, 3, 4, 5, and 6, Plan
65M-4467, into 33 townhouse lots, be approved; and
3. That the implementing Part Lot Control Exemption by-law be presented at
a future Council meeting.
9. PBS16-097 – Delegated Development Agreements, 2016 Summary
Report
1. That Report No. PBS16-097 be received for information.
10. PBS16-101 – Planning Applications Status List
1. That Report No. PBS16-101 be received for information.
11. Community Recognition Review Advisory Committee Meeting Minutes of
October 25, 2016
1. That the Community Recognition Review Advisory Committee meeting
minutes of October 25, 2016, be received for information.
12. Accessibility Advisory Committee Meeting Minutes of November 2, 2016
1. That the Accessibility Advisory Committee meeting minutes of November
2, 2016, be received; and
2. That the Accessibility Advisory Committee recommend to Council:
2. 2017 Draft Repair & Replacement Capital Project Referred from
Special General Committee – 2017 Capital Budget Meeting of
October 15, 2016; Re: Capital Project 72259 – Victoria Hall –
Accessibility Ramp Installation
(a) That Capital Project 72259 – Victoria Hall – Accessibility Ramp
Installation be approved as an initial accessible feature; and
(b) That an accessible entranceway with automatic door openers and
an accessible universal washroom be approved; and
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 5 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 6 of 17
(c) That additional accessible features to facilitate possible future
uses of the building, including visual and audible building alert and
alarm signals, be considered; and
(d) That any future proposed renovation plans for Victoria Hall be
submitted to the Accessibility Advisory Committee for review and
comment.
14. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights – October 28, 2016
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights – October 28, 2016, be received for
information.
16. PBS16-091 – Applications for Official Plan Amendment, Draft Plan of
Subdivision and Zoning By-law Amendment, Leslie –
Wellington Developments Inc., 1289 Wellington Street East,
Part of Block 13 and Part of Block 2, Plan 65M-3436, File
Numbers: SUB-2016-01, OPA-2016-01 and ZBA-2016-03
1. That Report No. PBS16-091 be received; and
2. That Application to Amend the Official Plan File No. OPA-2016-01 (Leslie
– Wellington Developments Inc.) to re-designate the land use to allow
single detached uses on the subject lands be approved; and
3. That Application to Amend the Zoning By-law File No. ZBA-2016-03
(Leslie – Wellington Developments Inc.) to implement the proposed draft
plan of subdivision be approved; and
4. That Application for Draft Plan of Subdivision File No. SUB-2016-01
(Leslie – Wellington Developments Inc.), to allow the development of 145
single detached dwellings on the subject lands be approved, subject to the
conditions outlined in Schedule “A” of this report; and
5. That the implementing Official Plan and Zoning By-law Amendments be
presented at a future Council Meeting; and
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 6 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 7 of 17
6. That a total of 145 units of water and sewage capacity be allocated to the
Draft Plan of Subdivision; and
7. That the Mayor and Town Clerk be authorized to execute a Subdivision
Agreement, including any and all documents and all of the Agreements
referenced in the Conditions of Draft Plan Approval, including any ancillary
agreements required to give effect to same.
17. Parks and Recreation Advisory Committee Meeting Minutes of November
17, 2016
1. That the Parks and Recreation Advisory Committee meeting minutes of
November 17, 2016, be received; and
1. Proposed New Terms of Reference for Parks and Recreation
Advisory Committee
(a) That the proposed new Terms of Reference for the Parks and
Recreation Advisory Committee be endorsed and implemented in
2017.
New Business Motion No. 1
(a) That staff be directed to investigate the feasibility of control and/or
eradication of invasive species in Aurora and report back.
New Business Motion No. 2
(a) That the development of Library Square be endorsed.
18. Trails and Active Transportation Committee Meeting Minutes of
November 18, 2016
1. That the Trails and Active Transportation Committee meeting minutes of
November 18, 2016, be received; and
1. Extract from Council Meeting of October 11, 2016
Re: Item 1(6), Report No. PRCS16-044 – Leslie Street
Underpasses Construction
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 7 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 8 of 17
(a) That the construction of Leslie Street Underpass C be approved
and funded as recommended by staff in Report No. PRCS16-044.
New Business Motion No. 1
(a) That the proposed option to demolish the former library at 56
Victoria Street, and the former seniors centre at 52 Victoria Street,
be endorsed; and
(b) That any development proposal criteria include affordable housing
or mixed uses.
New Business Motion No. 2
(a) That staff be directed to investigate the possibility of cost sharing
with the Town of Newmarket in the construction of Leslie Street
Underpass C; and
(b) That any potential cost sharing not be contingent on the approval
of the Town of Aurora’s 50 per cent share in the construction costs
of Leslie Street Underpass C.
19. Environmental Advisory Committee Meeting Minutes of November 24,
2016
1. That the Environmental Advisory Committee meeting minutes of
November 24, 2016, be received; and
New Business Motion No. 1
(a) That staff be directed to investigate the feasibility of eliminating single-
use plastic bottles at all Town facilities, and report back; and
(b) That a “bring your own bottle” initiative be implemented at all Town
facilities.
New Business Motion No. 2
(a) That the concept plans for Library Square and Town Park, and
removal of the former library and seniors centre, be endorsed; and
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 8 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 9 of 17
(b) That green and sustainable development aspects are incorporated in
the final designs.
New Business Motion No. 3
(a) That staff be directed to investigate the feasibility of containment or
removal of phragmites, and report back to Council within the first
quarter of 2017; and
(b) That a public education strategy be developed, regarding phragmites,
dog-strangling vine, and Japanese knotwood.
New Business Motion No. 4
(a) That staff be directed to investigate the feasibility of joining the
ClimateWise Business Network.
20. Correspondence from Association of Municipalities of Ontario (AMO),
dated December 1, 2016
Re: Federal Infrastructure Phase 2 Incrementality Resolution
1. That the Correspondence from Association of Municipalities of Ontario
(AMO), dated December 1, 2016, regarding Federal Infrastructure Phase 2
Incrementality Resolution be received; and
2. That Council provide direction.
Carried
5. Delegations
(a) Denis Van Decker, Resident
Re: Recommended Improvements to Aurora By-law Department
General Committee consented on a two-thirds vote to waive the requirements of
subsection 3.8(c) of the Procedural By-law to permit the delegation an additional five
minutes.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 9 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 10 of 17
Mr. Decker provided background to his experiences with By-law Services
respecting property standards, and presented recommendations for improving
the Town’s by-laws, policies and processes.
General Committee received and referred the comments of the delegation to
staff.
6. Presentations by the Advisory Committee Chair
None
7. Consideration of Items Requiring Separate Discussion
General Committee consented to consider the items in the following order: 1, 2,
15, 6, and 13.
1. CAO16-007 – Update on Collaborative Municipal Initiatives of the Six
Northern Municipalities of York Region
General Committee recommends:
1. That Report No. CAO16-007 be received for information
Carried
2. IES16-088 – Award of Recycling and Garbage Collection Contract for
Northern Six Partnership
General Committee recommends:
1. That Report No. IES16-088 be received; and
2. That Tender CRP2016-0210 for the collection of recycling and garbage
materials be awarded to Green For Life Environmental Inc. for a period of
eight (8) years starting January 1, 2018; and
3. That the Mayor and Town Clerk, in concert with the other five (5)
municipalities of the Northern Six Municipalities of York Region, be
authorized to execute the necessary Agreement, including any and all
documents and ancillary agreements required to give effect to same; and
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 10 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 11 of 17
4. That the 2018 contract award value be $2,290,000 excluding taxes for
Aurora’s waste collection cost; and
5. That annual increases be based on the cost escalation protocol
established in the tender documents based on established inflationary
benchmarks; and
6. That the Director of Infrastructure and Environmental Services be
authorized to renew Tender CRP2016-0210 for an additional two (2), one
(1) year optional years, pending an annual analysis and satisfactory
performance review, for a total contract duration of up to ten (10) years;
and
7. That the Director of Infrastructure and Environmental Services be
authorized to approve additional expenditures within the scope of the
contract to an amount up to the approved annual operating budget for
these services over the term of the contract.
Carried
6. IES16-089 – Purchase Order Increase for HVAC Services
General Committee recommends:
1. That Report No. IES16-089 be received; and
2. That the Contract for Carmichael Engineering Ltd, and Dunlis Mechanical
Services as established through RFP IES 2015-35 be extended to the
2017 option year; and
3. That Purchase Order No. 713 in favour of Carmichael Engineering Ltd. be
increased by $170,000 from the amount of $125,000 to $295,000,
excluding taxes, for the contract term of 2016 and 2017; and
4. That Purchase Order No. 714 in favour of Dunlis Mechanical Services be
increased by $270,000 from the amount of $125,000 to $395,000,
excluding taxes, for the contract term of 2016 and 2017.
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 11 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 12 of 17
13. Heritage Advisory Committee Meeting Minutes of November 14, 2016
General Committee consented to vote on each item separately.
General Committee recommends:
1. That the Heritage Advisory Committee meeting minutes of November 14,
2016, be received.
Carried
1. HAC16-015 – Heritage Permit Application, 70-72 Centre Street,
File Number: NE-HCD-HPA-16-09
General Committee recommends:
(a) That Heritage Permit Application NE-HCD-HPA-16-03 be
approved to permit the demolition of a 9.25m2 accessory structure
(mudroom); and
(b) That, in the removal of the 9.25m2 accessory structure, that the
Owner minimize any damage to the main building.
Carried
2. HAC16-016 – Request to Remove a Property from the Aurora
Registrar of Properties of Cultural Heritage Value or Interest, 111
Metcalfe Street
General Committee recommends:
(a) That the property located at 111 Metcalfe Street remain listed on
the Aurora Register of Properties of Cultural Heritage Value or
Interest.
Defeated
New Business Motion No. 1
General Committee recommends:
(a) That staff investigate opportunities for signage to identify the North
East Heritage District.
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 12 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 13 of 17
2. HAC16-016 – Request to Remove a Property from the Aurora
Registrar of Properties of Cultural Heritage Value or Interest, 111
Metcalfe Street
General Committee recommends:
(a) That the property located at 111 Metcalfe Street be removed from
the Aurora Register of Properties of Cultural Heritage Value or
Interest.
Carried
15. PRCS16-048 – Award of Tender PRS 2016-59 Construction of Multi-
Purpose Synthetic Turf Sports Field at Stewart Burnett
Park
General Committee recommends:
1. That Report No. PRCS16-048 be received; and
2. That Tender PRS 2016-59 Construction of Multi-Purpose Synthetic Turf
Sports Field at Stewart Burnett Park be awarded to Rutherford Contracting
Ltd. in the amount of $1,956,936, excluding taxes; and
3. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
8. Notices of Motion
(a) Councillor Abel
Re: Library Square
Whereas the Town of Aurora has declared the old Library and the old Fire
Hall, both on Victoria Street, as surplus properties; and
Whereas these two properties are known as ‘Library Square”; and
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 13 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 14 of 17
Whereas the Town has completed approximately 11 studies on the uses and
purposes of Library Square prior to 2012; and
Whereas, during the last term of Council, the Town in 2013 undertook another
study, to engage the community as to what uses Library Square might have, to
better enhance the businesses in the downtown heritage core, cultural
activities and the community at large; and
Whereas the development of Library Square is documented in the Aurora
Promenade Study and the Cultural Master Plan, as a recommended action to
be undertaken; and
Whereas many business, cultural, and community partners have expressed
support for the concept of developing Library Square; and
Whereas residents and Members of Council have expressed support for the
concept of developing Library Square;
Now Therefore Be It Hereby Resolved That, based on the previous studies,
staff be directed to report back on options, including costs and time lines, to
implement the conceptual architectural designs; and
Be It Further Resolved That staff report back on options and/or a Terms of
Reference for the formation of a Task Force, Round Table, or Ad Hoc
Committee to engage the Town’s business, cultural, and community partners
in the development of Library Square; and
Be It Further Resolved That staff report back by March 2017.
(b) Councillor Abel
Re: Downtown Revitalization Plan
Whereas the Town of Aurora has declared the old Library and the old Fire
Hall, both on Victoria Street, as surplus properties; and
Whereas these two properties are known as “Library Square”; and
Whereas the development of Library Square is documented in the Aurora
Promenade Study and the Cultural Master Plan as a recommended action to
be undertaken; and
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 14 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 15 of 17
Whereas, there are four overarching plans and studies, namely the Aurora
Promenade Study, the Cultural Master Plan, the Strategic Plan, and the
Community Tourism Plan, which all speak to the revitalization of the downtown
core; and
Whereas these plans and studies provide guidelines and recommendations on
provisions to develop a Downtown Revitalization Plan, through engagement,
collaboration, and communication; and
Whereas many business, cultural, and community partners have expressed
the need for the revitalization of the downtown core; and
Whereas residents and Members of Council of past and present have
expressed the need to revitalize the downtown core; and
Whereas the Town of Aurora has recently resolved that a new Office of
Economic Development be formed, with terms of reference to form a Board;
Now Therefore Be It Hereby Resolved That Council endorse the concept of
the development of a Downtown Revitalization Plan; and
Be It Further Resolved That the new Office of Economic Development be
tasked to deliver a draft Downtown Revitalization Plan, in collaboration with the
newly-formed Board, before the third quarter of 2017 for Council’s
consideration.
9. New Business/General Information
Councillor Mrakas commented on the one-hour parking restrictions on Yonge
Street and suggested that the maximum period should be extended to encourage
and support the use of local businesses. Staff indicated that background
information would be provided to Council.
Councillor Mrakas noted that residents have complained about the maintenance of
the leash-free dog park on Industrial Parkway North, and he requested that staff
provide a report, including maintenance agreement options, through the Parks and
Recreation Advisory Committee (PRAC). Staff indicated that the previous report of
2012 and updated information would be submitted to PRAC for comment.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 15 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 16 of 17
Councillor Gaertner inquired about the snack bar in Town Park. Staff advised that
the snack bar has not been operational for some time and that, through the
Cultural Precinct development process, staff would be considering options for
using the snack bar, particularly during the winter season and special events.
Mayor Dawe extended a reminder that the Tree Lighting Ceremony will be held on
Wednesday, December 7, 2016, at Town Hall.
Councillor Humfryes noted that complaints had been received regarding the idling
vehicles at Our Lady of Grace Separate School, and about the subsequent parking
tickets issued. She inquired about the “no parking” zone and lack of a “drop-off”
zone at the School, and suggested that staff further investigate this matter.
Councillor Pirri advised that Durham Regional Chair Roger Anderson was recently
diagnosed with cancer, and he suggested that a letter of best wishes be sent to
Mr. Anderson on behalf of Council.
Councillor Pirri noted that December 6, 2016, is the anniversary of the École
Polytechnique massacre in Montreal. He commented on the challenges faced by
women in politics, and he thanked Councillor Gaertner and Councillor Humfryes
for serving and representing Aurora so well.
The Town Clerk noted that a correction had been made to the Trails and Active
Transportation Committee meeting minutes of November 18, 2016, which were
passed on consent, respecting the New Business Motion No. 1, which should read
“(a) That the proposed option to demolish the former library at 56 Victoria Street,
and the former seniors centre at 52 Victoria Street, be endorsed; and…”.
Councillor Mrakas requested clarification regarding the parking and ticketing at
Our Lady of Grace Separate School. Staff confirmed that parking tickets were
issued, and indicated that further information would be provided to Council
respecting the parking and/or stopping restrictions.
10. Closed Session
None
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 16 of 17
General Committee Meeting Report
Tuesday, December 6, 2016 Page 17 of 17
11. Adjournment
The meeting was adjourned at 8:52 p.m.
_________________________________ _________________________________
Michael Thompson, Councillor Lisa Lyons, Town Clerk
The report of the General Committee meeting of December 6, 2016, is subject to final
approval and Council endorsement of the recommendations on December 13, 2016.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 1
Page 17 of 17
Town of Aurora
Special General Committee
2017 Operating Budget
Meeting Minutes
Council Chambers
Aurora Town Hall
Monday, November 14, 2016
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner (arrived 9:08
a.m.), Humfryes (arrived 10:18 a.m.), Kim, Mrakas, Thom, and
Thompson
Members Absent Councillor Pirri
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Ilmar Simanovskis,
Director of Infrastructure and Environmental Services, Dan Elliott,
Director of Financial Services, Al Downey, Director of Parks,
Recreation and Cultural Services, Marco Ramunno, Director of
Planning and Building Services, Jason Gaertner, Manager of
Financial Planning, Stephanie Mackenzie-Smith, Manager of
Corporate Communications, Lisa Lyons, Town Clerk, and Linda
Bottos, Council/Committee Secretary
The Chair called the meeting to order at 9:06 a.m.
General Committee consented to recess at 10:35 a.m. and reconvened at 10:54 a.m.
General Committee consented to recess at 12:37 p.m. and reconvened at 1:22 p.m.
Councillor Thom returned to the meeting at 1:24 p.m., Councillor Abel returned to the
meeting at 1:25 p.m., and Councillor Humfryes returned to the meeting at 1:37 p.m.
General Committee consented to recess at 2:21 p.m. and reconvened at 2:37 p.m.
Councillor Thom returned to the meeting at 2:40 p.m.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 1 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 14, 2016 Page 2 of 7
1.Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following change:
•Public Consultation speakers to be considered following Delegation (a) and
prior to Delegation (b).
3.Delegations
(a)Barry Bridgeford, Resident
Re: Invasive Plant Species, Invasive Species Act, Funding for Control
Mr. Bridgeford presented a brief overview of the province’s new Invasive
Species Act and background to the invasive plant species that are spreading
throughout North America, including the Town of Aurora. He requested that
Council recognize the need to protect the Town’s parks and open spaces, and
to authorize the appropriate funding for the control and eradication of three
specific invasive plant species: Phragmites; Japanese Knotweed; and Dog-
strangling Vine.
General Committee received and referred the comments of the delegation to
to staff for further investigation.
(b)Doug Nadorozny, Chief Administrative Officer, and Dan Elliott, Director
of Financial Services – Treasurer
Re: 2017 Operating Budget
Delegation (b) was considered following the Public Consultation section of the
meeting. General Committee consented on a two-thirds vote to waive the
requirements of subsection 3.8(c) of the Procedural By-law to allow the delegation
more than five minutes.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 2 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 14, 2016 Page 3 of 7
Mr. Nadorozny, on behalf of the Executive Leadership Team, provided an
overview of the proposed 2017 Operating Budget and the improved budgeting
process. He noted that the draft Budget is consistent with the direction to staff
from Council and includes an increase of 1.9%, plus an additional 1% fiscal
strategy increase, for a total increase of 2.9%.
Mr. Elliott presented aspects of the 2016 BMA Municipal Study results related
to regional municipal comparisons of 2016 residential tax rates, total municipal
burden, including comparable residential, total average municipal burden, and
total municipal burden as a percentage of household income. He further
presented the results of a municipal comparison of the 2015 total administra-
tive cost as a percentage of total operating spend, as sourced from the 2015
Municipal Performance Measurement Program (MPMP) Reporting.
General Committee received the comments of the delegation for information.
4. Public Consultation – Open Session – Opportunity for Members
of the Public to Provide Input Regarding the 2017 Budget
Aurora residents, including Helen Roberts, Bob McRoberts, Ron Weese, Nancy
Black, Corrie Clark, and Greg Smith, spoke in support of the budget requests for
the Aurora Museum and Archives.
General Committee received the comments of the public for information.
5. Closed Session
None
6. Consideration of Items
General Committee consented to discuss Binder Tab 3, Corporate Key Performance
Indicator (KPI) Summary, and Binder Tab 4, Impact of Strategic Plan of 2017 Budget –
Summary of Strategic Plan Initiatives, prior to consideration of Item 1 (Binder Tab 6).
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 3 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 14, 2016 Page 4 of 7
Binder Tab 3 – Corporate Key Performance Indicator (KPI) Summary
General Committee recommends:
1. That the Corporate Key Performance Indicator (KPI) Summary be referred
back to staff for verification of the numbers, to be reported back for further
discussion.
Carried
Binder Tab 4 – Impact of Strategic Plan of 2017 Budget – Summary of
Strategic Plan Initiatives
General Committee recommends:
1. That the 2016 Objectives Overview be referred back to staff for verification and
additional comment, to be reported back for further discussion.
Carried
1. 2017 Operating Budget – Departmental Business Plans (Binder Tab 6)
Presentations by Department
General Committee consented to consider all Presentations by Department prior to
consideration of the Departmental Business Plans.
(a) Infrastructure and Environmental Services
Ilmar Simanovskis, Director of Infrastructure and Environmental
Services
Mr. Simanovskis presented a brief overview of the department’s functions,
2016 successes, challenges, and 2017 objectives.
General Committee received the presentation by Ilmar Simanovskis,
Director of Infrastructure and Environmental Services, for information.
General Committee recommends:
1. That the 2017 Business Plan for Infrastructure and Environmental
Services be approved, with the exception of the staffing request for a
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 4 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 14, 2016 Page 5 of 7
Facilities Evening Supervisor, which is to be moved to the Budget
Options list.
Carried
(b) Parks, Recreation and Cultural Services
Al Downey, Director of Parks, Recreation and Cultural Services
Mr. Downey presented a brief overview of the department’s functions,
2016 successes, challenges, and 2017 objectives.
General Committee received the presentation by Al Downey, Director of
Parks, Recreation and Cultural Services, for information.
(c) Financial Services
Dan Elliott, Director of Financial Services – Treasurer
Mr. Elliott presented a brief overview of the department’s functions, 2016
successes, challenges, and 2017 objectives.
General Committee received the presentation by Dan Elliott, Director of
Financial Services – Treasurer, for information.
General Committee recommends:
1. That the 2017 Business Plan for Financial Services be approved.
Carried
(d) Corporate Services
Techa van Leeuwen, Director of Corporate Services
Ms. van Leeuwen presented a brief overview of the department’s
functions, 2016 successes, challenges, and 2017 objectives.
General Committee received the presentation by Techa van Leeuwen,
Director of Corporate Services, for information.
(e) Corporate Communications, Office of the Chief Administrative Officer
Stephanie Mackenzie-Smith, Manager of Corporate Communications
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 5 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 14, 2016 Page 6 of 7
Ms. Mackenzie-Smith presented a brief overview of the division’s
functions, 2016 successes, challenges, and 2017 objectives.
General Committee received the presentation by Stephanie Mackenzie-
Smith, Manager of Corporate Communications, for information.
(f) Planning and Building Services
Marco Ramunno, Director of Planning and Building Services
Mr. Ramunno presented a brief overview of the department’s functions,
2016 successes, challenges, and 2017 objectives.
General Committee received the presentation by Marco Ramunno,
Director of Planning and Building Services, for information.
(g) Fire and Emergency Preparedness
Fire Chief Ian Laing, Central York Fire Services
General Committee consented to consider the presentation of (g) Fire and Emergency
Services prior to the presentation of (d) Financial Services.
Fire Chief Laing presented a brief overview of the department’s functions,
2016 successes, challenges, and 2017 objectives.
General Committee received the presentation by Fire Chief Ian Laing,
Central York Fire Services, for information.
(h) Corporate Revenues and Expenses
Dan Elliott, Director of Financial Services – Treasurer
Mr. Elliott provided an overview of aspects of the Corporate Revenues and
Expenses business plan and budget.
General Committee recommends:
1. That the 2017 Business Plan for Corporate Revenues and Expenses
be approved.
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 6 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 14, 2016 Page 7 of 7
(i) Council Administration
Dan Elliott, Director of Financial Services – Treasurer
Mr. Elliott provided an overview of aspects of the Council Administration
business plan and budget.
General Committee recommends:
1. That the 2017 Business Plan for Council Administration be amended
by increasing the budget for Conferences to $20,000; and
2. That the 2017 Business Plan for Council Administration be approved
as amended.
Carried
7. Adjournment
The meeting was adjourned at 4:01 p.m.
_________________________________ _________________________________
Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk
The minutes of the Special General Committee – 2017 Operating Budget meeting of
November 14, 2016, are subject to being received by Council on December 13, 2016.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 7 of 20
Town of Aurora
Special General Committee
2017 Operating Budget
Meeting Minutes
Council Chambers
Aurora Town Hall
Monday, November 21, 2016
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner (arrived 7:09
p.m.), Humfryes, Kim, Mrakas, Thom, and Thompson
Members Absent Councillor Pirri
Other Attendees Doug Nadorozny, Chief Administrative Officer, Dan Elliott, Director
of Financial Services, Al Downey, Director of Parks, Recreation and
Cultural Services, Jason Gaertner, Manager of Financial Planning,
Lisa Lyons, Town Clerk, and Linda Bottos, Council/Committee
Secretary
The Chair called the meeting to order at 7:03 p.m.
General Committee consented to recess at 9:18 p.m. and reconvened at 9:22 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following addition:
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 8 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 21, 2016 Page 2 of 5
• Memorandum from Director of Parks, Recreation and Cultural Services; Re:
Special Event Budget for 2016
3. Delegations
(a) Irene Clement, Chair, Board of Directors, Aurora Community Arboretum
Re: Aurora Community Arboretum Budget Update
Ms. Clement presented an overview of the Aurora Community Arboretum
achievements in 2016, the plans and budget for 2017, and plans for the future.
She expressed appreciation to Town staff or their ongoing collaboration.
General Committee received the comments of the delegation for information.
(b) Mr. Javed Khan, Chair, Board of Directors, Aurora Chamber of
Commerce
Re: Aurora Chamber of Commerce Business Excellence Awards
Mr. Khan presented an overview of the Chamber’s mission, goals, and
activities. He requested Council’s consideration of sponsorship funds in
support of the following events: (1) Business Excellence Awards and Gala to
be held on November 16, 2017 in the amount of $10,000; (2) the Aurora
Women’s Business Summit, a new annual event to be launched in the spring
of 2017, in the amount of $2,500; and (3) the second annual Tech Expo, in the
amount of $2,500.
General Committee received the comments of the delegation and referred the
Aurora Chamber of Commerce funding requests to the 2017 Budget Options
list.
4. Public Consultation – Open Session – Opportunity for Members
of the Public to Provide Input Regarding the 2017 Budget
None
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 9 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 21, 2016 Page 3 of 5
5. Closed Session
None
6. Consideration of Items
1. 2017 Operating Budget – Aurora Public Library Board (Budget Binder
Tab 7); Presentation by Jill Foster, Chief Executive Officer and
Secretary-Treasurer, Aurora Public Library Board; and Discussion
Ms. Foster presented an overview of the Aurora Public Library including: the
Library’s mission, vision and growth; 2016 key achievements; 2017 plans; 2017
Budget development process and framework; and the 2017 Budget highlights,
pressures, and assessment growth.
General Committee recommends:
1. That the presentation from the Aurora Public Library Board be received;
and
2. That the 2017 Operating Grant to the Aurora Public Library Board in the
amount of $3,767,700 be approved.
Carried
2. 2017 Operating Budget – Aurora Cultural Centre Board 2017 Operating
Grant; Presentation by Craig Mather, President, Board of Directors, and
Laura Schembri, Executive Director, Aurora Cultural Centre; and
Discussion
Mr. Mather and Ms. Schembri presented an overview of the Aurora Cultural
Centre including: elements of the Centre’s activities including programming,
fundraising, and community facility rentals; volunteer contributions; governance;
partnership with the Town; 2017 Budget pressures; 2017 Operating Budget and
highlights; and the 2017 new initiatives.
General Committee recommends:
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 10 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 21, 2016 Page 4 of 5
1.That the presentation from the Aurora Cultural Centre Board be received;
and
2.That the 2017 Operating Grant to the Aurora Cultural Centre Board in the
amount of $405,600 be approved.
Carried
3. 2017 Operating Budget – Aurora Historical Society Board 2017
Operating Grant; Presentation by Bill Albino, President, Board of
Directors, Aurora Historical Society Board; and Discussion
Mr. Albino presented an overview of the Aurora Historical Society’s 2017
Operating Budget including: mission statement; request for Town support;
background; Hillary House National Historic Site; 2015 highlights including
exhibitions, programs, and fundraising; 2015 key performance and financial
metrics; plans and special projects for 2016; and plans for 2017.
General Committee recommends:
1.That the presentation from the Aurora Historical Society Board be
received; and
2.That the 2017 Operating Grant to the Aurora Historical Society Board in
the amount of $72,600 be approved.
Carried
4.2017 Operating Budget – Departmental Business Plan (Budget Binder
Tab 6)
Review of Parks, Recreation and Cultural Services
and
5.Memorandum from Director of Parks, Recreation and Cultural Services
Re: Special Event Budget for 2016
(Added Item)
General Committee recommends:
1.That Items 4 and 5 be deferred to the Special General Committee – 2017
Operating Budget meeting of November 28, 2016.
Motion to defer
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 11 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 21, 2016 Page 5 of 5
7. Adjournment
The meeting was adjourned at 9:59 p.m.
_________________________________ _________________________________
Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk
The minutes of the Special General Committee – 2017 Operating Budget meeting of
November 21, 2016, are subject to being received by Council on December 13, 2016.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 12 of 20
Town of Aurora
Special General Committee
2017 Operating Budget
Meeting Minutes
Council Chambers
Aurora Town Hall
Monday, November 28 and Tuesday, November 29, 2016
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes
(arrived 7:09 p.m.), Kim, Mrakas, Pirri, Thom, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Dan Elliott, Director of
Financial Services, Ilmar Simanovskis, Director of Infrastructure
and Environmental Services, Al Downey, Director of Parks,
Recreation and Cultural Services, Marco Ramunno, Director of
Planning and Building Services, Jason Gaertner, Manager of
Financial Planning, Stephanie Mackenzie-Smith, Manager of
Corporate Communications, Lisa Lyons, Town Clerk, and Linda
Bottos, Council/Committee Secretary
The Chair called the meeting to order at 7:02 p.m.
General Committee consented to recess at 9:55 p.m. following consideration of Item 4, and
reconvened on Tuesday, November 29, 2016, at 7:02 p.m.
General Committee consented to recess at 9:11 p.m. and reconvened at 9:29 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 13 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 2 of 8
2.Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
•Item 2. b) Additional Information to Item 2. a) Memorandum from Director of
Parks, Recreation and Cultural Services; Re: Special Events Budget for 2016;
Re: Special Event Expenses – 2016, and 2016 Special Events Marketing
•Item 5. b) Report No. CAO16-008 – Training and Development
•Item 5. c) Report No. CAO16-009 – Vacancy Control
•Item 5. d) Memorandum from Director of Financial Services/Treasurer; Re:
Updated 2016 Departmental Objectives Overview Summary
3.Delegations
(a)Stephen Kimmerer and Ron Weese, Sport Aurora
Re: Sport Aurora Funding Request
Mr. Kimmerer presented a brief overview of Sport Aurora including its history,
mission, community value, programs and services, events and activities,
partnerships, collaboration in the development and progress of the Town’s
Sport Plan, sustainability plan, three-year budget projection, and funding
request.
General Committee received the comments of the delegation and referred the
Sport Aurora funding request to the 2017 Budget Option list.
(b)Ron Weese and Nancy Black, Aurora Sports Hall of Fame
Re: Aurora Sports Hall of Fame Funding Request
General Committee consented on a two-thirds vote to waive the requirements of
Procedural By-law s ubsection 3.8(c) to permit the delegation additional time.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 14 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 3 of 8
Mr. Weese and Ms. Black presented a brief overview of the Aurora Sports Hall
of Fame including its history, growth, sustainability, milestones, responsible
fiscal management, goals, partnership proposal, and funding request.
General Committee received the comments of the delegation and referred the
Aurora Sports Hall of Fame funding request to the 2017 Budget Option list.
4. Public Consultation – Open Session – Opportunity for Members
of the Public to Provide Input Regarding the 2017 Budget
No members of the public came forward.
5. Closed Session
None
6. Consideration of Items
1. 2017 Operating Budget – Departmental Business Plans (Budget Binder
Tab 6); Review of Parks, Recreation and Cultural Services
Mr. Al Downey, Director of Parks, Recreation and Cultural Services, provided a
brief recap of the departmental 2017 Business Plan and Budget.
General Committee recommends:
1. That the 2017 Business Plan for Parks, Recreation and Cultural Services
be approved with the following exceptions:
(a) That the new staffing request for PT to FT conversion to uplift
Special Events be moved to the 2017 Budget Option list; and
(b) That the new staffing request for Additional funding for PT
Recreation Customer Service Representatives be moved to the
2017 Budget Option list.
Carried as amended
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 15 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 4 of 8
2. a) Memorandum from Director of Parks, Recreation and Cultural Services
Re: Special Event Budget for 2016
and
2. b) Additional Information to Item 2. a)
Re: Special Event Expenses – 2016, and 2016 Special Events Marketing
General Committee recommends:
1. That the memorandum regarding Special Event Budget for 2016, and the
additional information regarding Special Event Expenses – 2016, and
2016 Special Events Marketing be received for information.
Carried
3. 2017 Operating Budget – Departmental Business Plans (Budget Binder
Tab 6); Review of Corporate Services
Ms. Techa van Leeuwen, Director of Corporate Services, provided a brief recap
of the departmental 2017 Business Plan and Budget.
General Committee recommends:
1. That the 2017 Business Plan for Corporate Services be approved.
Carried
4. 2017 Operating Budget – Departmental Business Plans (Budget Binder
Tab 6); Review of Planning and Building Services
Mr. Marco Ramunno, Director of Planning and Building Services, provided a brief
recap of the departmental 2017 Business Plan and Budget.
General Committee recommends:
1. That the 2017 Business Plan for Planning and Building Services be
approved.
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 16 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 5 of 8
Upon reconvening the meeting on November 29, 2016, General Committee consented
to waive the requirements of the Procedural By-law to permit the opportunity for
members of the public to provide input regarding the 2017 Budget.
4. Public Consultation – Open Session – Opportunity for Members
of the Public to Provide Input Regarding the 2017 Budget
No members of the public came forward.
5. a) 2017 Operating Budget – Departmental Business Plans (Budget Binder
Tab 6); Review of CAO/Administration Services
Mr. Doug Nadorozny, Chief Administrative Officer, provided a brief overview of
the departmental functions and key changes for the 2017 Budget.
General Committee recommends:
1. That the 2017 Business Plan for CAO/Administration Services be
approved.
Carried
5. b) CAO16-008 – Training and Development
General Committee recommends:
1. That Report No. CAO16-008 be received; and
2. That a portion of the Training and Development budget in the
amount of $70,000 be moved to the 2017 Budget Option list.
Carried as amended
5. c) CAO16-009 – Vacancy Control Report
General Committee recommends:
1. That Report No. CAO16-009 be received for information.
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 17 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 6 of 8
5. d) Memorandum from Director of Financial Services/Treasurer
Re: Updated 2016 Departmental Objectives Overview Summary (Budget
Binder Tab 4)
General Committee recommends:
1. That the memorandum regarding Updated 2016 Departmental Objectives
Overview Summary be received for information.
Carried
6. Consideration of Budget Option Decision Units (Budget Binder Tab 5)
General Committee recommends:
1. That the Aurora Sports Hall of Fame funding request, in the amount of
$50,500, be approved and funded from the Council Discretionary
Reserve Fund.
Carried
General Committee recommends:
1. That the Sport Aurora funding request, in the amount of $93,700, be
conditionally approved and funded from the Council Discretionary
Reserve Fund, subject to a report back from staff.
Carried
General Committee recommends:
1. That a maximum tax levy impact of 3.1% be respected when considering
items from the 2017 Budget Option list to be included in the 2017
Operating Budget.
Carried
General Committee recommends:
1. That the following 2017 Budget Option list items be approved for
inclusion in the 2017 Operating Budget:
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 18 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 7 of 8
Ref. Budget Option Description Adjustment
1 Animal control service level increase $45,000
2 Multicultural annual event $24,400
3 New Museum position (Apr-Dec) plus training $58,635
4 Additional exhibition and online Museum $15,500
5 Celebration 150 Town Park $15,000
6 Pet Cemetery establishment and annual
maintenance $5,000
7 Ribfest gate fees/wristbands (reduction in revenue) $25,000
8 Economic Development position (Capital funded) $76,895
10 Business Excellence Awards (Chamber of
Commerce) $10,000
11 Women in Business Conference (Chamber of
Commerce) $2,500
12 Technology Expo (Chamber of Commerce) $2,500
13* Aurora Sports Hall of Fame sustainability funding $50,500
14 Additional funding for PT Recreational Customer
Service Representatives $58,179
15 PT to FT Conversion Uplift in Special Events $30,100
16* Sport Aurora sustainability funding** $93,700
*Funded from Council Discretionary Reserve Fund
**Conditional approval subject to further information
Carried
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 19 of 20
Special General Committee – 2017 Operating Budget Meeting Minutes
Monday, November 28 and Tuesday, November 29, 2016 Page 8 of 8
7. Adjournment
The meeting was adjourned at 9:55 p.m.
_________________________________ _________________________________
Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk
The minutes of the Special General Committee – 2017 Operating Budget meeting of
November 28-29, 2016, are subject to being received by Council on December 13,
2016.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 2
Page 20 of 20
Town of Aurora
General Committee Report No. FS16-039
Subject: 2017 Operating Budget Final Approval
Prepared by: Dan Elliott, Director of Financial Services - Treasurer
Department: Financial Services
Date: December 13, 2016
Recommendation
1. That Report No. FS16-039 be received; and
2. That the 2017 Operating Budget summarized in Attachment 1 which reflects all
revisions recommended for approval by the Budget Committee, resulting in a
total tax levy of $41,821,700 and a total expenditure plan of $60,814,800, and
an estimated 3.1% tax increase on the Aurora share, and a 2.4% residential tax
bill increase when combined with the regional and education shares of the tax
bill, be approved; and
3. That the Town’s full-time staff complement be increased by nine (9) to 221
(excluding Library Board and Central York Fire Services staff) as presented in
Attachment 2 and funded in the 2017 Operating Budget; and
4. That staff prepare the necessary bylaw for adoption by Council to set 2017 tax
rates and payment dates.
Executive Summary
To present for approval the 2017 Operating Budget as amended by the reviews and
deliberations of General Committee – Budget at its recent series of meetings.
Background
General Committee – Budget has concluded its review and discussions of the staff
presented draft 2017 Operating Budget. Amendments made to the draft budget during
the deliberations are summarized on Attachment 1.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 3
Page 1 of 12
December 13, 2016 Page 2 of 5 Report No. FS16-039
Analysis
Early in 2016, Council adopted two foundational documents: Council Budget
Principles, and Council Budget Process.
Council adopted these two foundational documents to set out clearly the principles to be
followed in preparing and reviewing its annual operating and capital budgets, and the
detailed process which would be followed in conducting those reviews. The budget
processes document outlines the additional role that the Finance Advisory Committee
fulfils in performing detailed departmental reviews outside of the annual budget review
and approval process.
Council directed staff to keep budget to inflation, and to add 1% for fiscal
strategies
At its July 2016 meeting, guided by the Council Budget Principles foundational
document, Council approved specific budget preparation directions for staff. The base
budget was to result in a tax increase of not more than inflation, with a further 1%
increase to assist in funding the Town’s long term financial strategies related to
unsustainable revenues and needed funding for infrastructure sustainability.
Staff presented a budget of 1.9% tax increase, plus 1% for fiscal strategies
Despite inflation reported at 2.1% for twelve months to June 2016, staff presented
Council with a base operating budget proposal with a resulting tax increase of 1.9%,
plus the 1% for fiscal strategies. In addition to this draft budget, Council was presented
with several options for consideration for increases in service levels in various areas.
The Base Budget accommodated services extension to accommodate all growth, while
also making significant budget adjustments to several specific budget lines which had
become substantially out of line with historical expense or revenue realities.
The Budget Committee made adjustments
The budget committee made several adjustments, both budget reductions, as well as
budget increases. Several options presented by staff for consideration were added to
the budget, including some service level enhancements. All budget adjustments made
to the draft budget are detailed in Attachment #3.
The key elements affecting the budget increase are graphically presented in Attachment
#4, while the sources of revenue and net operating budget by service is presented in
graphs in Attachment #5 and 6, respectively.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 3
Page 2 of 12
December 13, 2016 Page 3 of 5 Report No. FS16-039
Advisory Committee Review
The Finance Advisory Committee is not involved in the detailed budget reviews of the
annual budget. However, this Committee is expected to review the detailed budgets of
each operating department and budget section once per term of Council. It will continue
these reviews in the new year. The 2017 reviews will include the detailed review of the
Infrastructure and Environmental Services department. All such meetings are open to
the public, and to all members of Council.
Financial Implications
The 2017 Operating Budget sets out planned expenditures totalling $60,814,800,
funded with non-tax revenues of $18,993,100, such as investment income, user fees,
Federal Gas Tax grants, and fines & penalties. The remaining $41,821,700
requirement is to be raised through property taxes.
The final approved budget results in an average increase to the Aurora share of the
residential tax bill of 3.1%. When combined with the Region of York’s estimated tax
increase of 2.87%, and the expected net 0% increase on the provincial education share
of the tax bill, the combined effect on the overall tax bill in Aurora is expected to be
approximately 2.4% on average. For each $100,000 of assessment, these increases
will add $10.46 to the Aurora share, and $21.86 total overall. For an average home
assessed at $770,000, the impacts are $80.52 to the Aurora share, and $168.29 total
overall, on average. All reports, presentations and materials presented to Budget
Committee remain available to the public on the Town’s Budget and Financial
Information website page. Attachment #7 outlines Aurora’s history of increases to its
property tax levies.
Communications Considerations
A press release and information kit has been prepared related to the approval of the
Town’s 2017 Operating Budget. Updated budget information will be included on the
reverse side of the Interim Tax Brochure included with all mailed tax billings issued in
January. The full budget details have been updated to the Town’s Budget and Financial
Information page on our website, including the capital budget approval report and
detailed capital sheets of all approved projects.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 3
Page 3 of 12
December 13, 2016 Page 4 of 5 Report No. FS16-039
Link to Strategic Plan
Approval of the 2017 Operating Budget provides funding support and approval for all
initiatives, services and operations of the Town, all of which support and advance the
Strategic Plan objectives. Overall, the budget leads to improving the quality of life of the
community we serve.
Alternative(s) to the Recommendation
Council may make further adjustments to the budget than those recommended by
Budget Committee.
Conclusions
General Committee – Budget has concluded its review of the annual budget for 2017.
The result of the recommended budget is a 3.1% tax increase on the Aurora share of
the tax bill. When combined with the expected increases for the Region of York and the
provincial education portions, the expected overall tax impact for Aurora residents is
2.4%.
Attachments
Attachment #1 - 2017 Operating Budget Summary by Department
Attachment #2 - New Full Time Staff Additions
Attachment #3 - Details of Adjustments made to the Budget by Committee
Attachment #4 - Key Budget Elements affecting tax increase
Attachment #5 - Total Revenues by Source
Attachment #6 - Net Operating Budget by Service
Attachment #7 - History of Tax Rate Increases – Aurora Share
Previous Reports
FS16-036 “2017 Operating Budget” presented and referred to Budget Review
November 8, 2016
Pre-submission Review
CAO and Treasurer only
Council Meeting Agenda
Tuesday, December 13, 2016
Item 3
Page 4 of 12
Council Meeting Agenda Tuesday, December 13, 2016Item 3 Page 5 of 12
Attachment 1
Town of Aurora
2017 Operating Budget
Summary by Department
2016 2017 Tax
Shown in $000's Approved Draft Dollar Pressure
Budget Budget Change Change
(adjusted) favourable / (unfavourable)
Gross Expenses
Council 532.8$ 546.9$ (14.1)$ (0.0 %)
CAO's Office 1,077.7$ 1,242.7$ (165.0)$ (0.4 %)
Corporate Services 6,994.4$ 7,345.8$ (351.4)$ (0.9 %)
Election 2018 82.5$ 82.5$ -$ -
Financial Services 1,500.1$ 1,565.4$ (65.3)$ (0.2 %)
Planning and Building Services 4,555.1$ 4,691.6$ (136.5)$ (0.3 %)
Infrastructure & Environmental Services 13,620.6$ 14,528.3$ (907.7)$ (2.2 %)
Parks, Recreation & Cultural Services 8,824.2$ 9,336.4$ (512.2)$ (1.3 %)
Corporate Expenses 7,548.7$ 7,482.5$ 66.2$ 0.2 %
Fire Services 9,774.8$ 10,225.0$ (450.2)$ (1.1 %)
Funding Provided for Library Operations 3,659.0$ 3,767.7$ (108.7)$ (0.3 %) #REF!
Gross Expenditure (Increase) /
Decrease 58,169.9$ 60,814.8$ (2,644.9)$ (6.5 %)
Gross Revenues
Council -$ -$ -$ -
CAO's Office -$ -$ -$ -
Corporate Services (518.7)$ (372.3)$ (146.5)$ (0.4 %)
Election 2018 -$ -$ -$ -
Financial Services (177.6)$ (181.4)$ 3.8$ 0.0 %
Planning and Building Services (4,688.3)$ (4,696.0)$ 7.7$ 0.0 %
Infrastructure & Environmental Services (1,607.7)$ (1,799.3)$ 191.6$ 0.5 %
Parks, Recreation & Cultural Services (5,410.5)$ (5,354.8)$ (55.7)$ (0.1 %)
Corporate Revenues (6,808.1)$ (6,589.3)$ (218.8)$ (0.6 %)
Corporate Expenses & Revenues -$
CYFS -$ -$ - - - -
(19,210.9)$ (18,993.1)$ (217.8)$ (0.6 %) -
Taxation - 2016 (38,959.0) (38,959.0)$ -
Taxation - Growth from New Assessment - (1,597.3)$ 1,597.3 4.0 %
Taxation - Increase for 2016 - -$
Gross Revenue Increase / (Decrease)(58,169.9)$ (59,549.4)$ 1,379.5$ 3.4 %
Net Expenditures/(Revenues)
Council 532.8$ 546.9$ (14.1)$ (0.0 %)
CAO's Office 1,077.7$ 1,242.7 (165.0)$ (0.4 %)
Corporate Services 6,475.7$ 6,973.5 (497.9)$ (1.2 %)
Election 2018 82.5$ 82.5 -$ -
Financial Services 1,322.5$ 1,384.0 (61.5)$ (0.2 %)
Planning and Building Services (133.2)$ (4.5) (128.7)$ (0.3 %)
Infrastructure & Environmental Services 12,012.9$ 12,729.0 (716.1)$ (1.8 %)
Parks, Recreation & Cultural Services 3,413.7$ 3,981.5 (567.8)$ (1.4 %)
Corporate Revenues & Expenses 740.6$ 893.2 (152.6)$ (0.4 %)
Fire Services 9,774.8$ 10,225.0 (450.2)$ (1.1 %)
Funding Provided for Library Operations 3,659.0$ 3,767.7 (108.7)$ (0.3 %)
Funding Provided for Library Operations -$ - -$ -
38,959.0$ 41,821.7$ (2,862.7)$ (7.1 %)
Taxation (38,959.0)$ (40,556.3) 1,597.3$ 4.0 %
NET Tax Increase Required -$ 1,265.4$ (1,265.4)$ (3.1 %)
Town of Aurora Attachment 2
2017 Operating Budget Impacts
CONVERTED AND NEW POSITIONS IN 2017 BUDGET
2017 Budget Requests
Full-Time
Net Cost Complement
2016 Budget Approved Full-Time Complement 212
FULL-Time Staffing - Conversion Requests
Communications Specialist 109,700 1
Parks Operations Crew Leader ( costed for 7 months)47,800 1
Part-Time to Full Time Uplift of Special Events Coordinator ( costed for 7 months )30,100 1
Building Services Clerical Support 38,500 1
Position will be funded 100% from Building Services and costed for 7 months (38,500)
Capital Delivery Project Manager 60,200 1
Position will be funded 30% from Capital and costed for 7 months (18,100)
Museum Services Support ( costed for 9 months )58,635 1
Economic Development Officer 76,895 1
Position will be funded 100% from Capital and costed for 10 months (76,895)
Program Manager, Records Management and Policy Development 116,100 1
Procurement Clerical Assistant 59,900 1
Position will be funded 85% from water rates and costed for 7 months (44,400)
597,830$ (177,895)$
Net Full-Time 419,935$ 221
CONTRACT Staffing - Requests
Financial Services Part Time Clerical Assistance 9,000$
Back-Fill Contract for Manager of Revenue 42,900
Contract will be funded 100% from water rates (42,900)
Museum Services Part Time Student 10,000
Additional Part Time Recreation Customer Service Hours 58,200
120,100$ (42,900)$
Net Part-Time / Contracts 77,200$
Total Net 2017 Budget Requests 717,930$ (220,795)$ 497,135$
D o l l a r s
Gross Cost Offsets
Town of Aurora Attachment 3
2017 Operating Budget
BUDGET COMMITTEE CHANGES
Residential Commercial
STARTING POINT - Draft Budget, As of November 8, 2016 =2.9 % 2.3 % 1.3 %
9 Nov.14/16 IES (60,200) 1,131,437 (0.15 %) 2.8 % 2.3% 1.3%
Nov.14/16 Council 7,900 1,139,337 0.02 % 2.8 % 2.3% 1.3%
Nov. 22/16 PRCS / IES (7,500) 1,131,837 (0.02 %) 2.8 % 2.3% 1.3%
17 Nov. 29/16 ALL (70,000) 1,061,837 (0.17 %) 2.6 % 2.2% 1.2%
8 Nov.29/16 PBS 76,895 1,138,732 0.19 % 2.8 % 2.3% 1.3%
8 Nov.29/16 PBS (76,895) 1,061,837 (0.19 %) 2.6 % 2.2% 1.2%
5 Nov.29/16 PRCS 15,000 1,076,837 0.04 % 2.7 % 2.2% 1.3%
2 Nov. 29/16 PRCS 24,400 1,101,237 0.06 % 2.7 % 2.2% 1.3%
10 Nov. 29/16 PBS 10,000 1,111,237 0.02 % 2.7 % 2.2% 1.3%
4 Nov.29/16 PRCS 15,500 1,126,737 0.04 % 2.8 % 2.3% 1.3%
6 Nov. 29/16 PRCS 5,000 1,131,737 0.01 % 2.8 % 2.3% 1.3%
7 Nov. 29/16 PRCS 25,000 1,156,737 0.06 % 2.9 % 2.3% 1.3%
11 Nov. 29/16 PBS 2,500 1,159,237 0.01 % 2.9 % 2.3% 1.3%
3 Nov. 29/16 PRCS 58,635 1,217,872 0.14 % 3.0 % 2.3% 1.3%
12 Nov. 29/16 PRCS 2,500 1,220,372 0.01 % 3.0 % 2.3% 1.3%
1 Nov. 29/16 CS 45,000 1,265,372 0.11 % 3.1 % 2.4% 1.3%
13 Nov. 29/16 PRCS 50,500 1,315,872 0.12 % 3.2 % 2.4% 1.4%
16 Nov. 29/16 PRCS 93,700 1,409,572 - 3.5 % 2.5% 1.4%
Nov. 29/16 PRCS (144,200) 1,265,372 (0.36 %) 3.1 % 2.4% 1.3%
Note(s):
1) Sport Aurora sustainability funding has been conditionally approved subject to further information coming back to council.
2) Contribution from the Council Discretionary Reserve amount of $144,200 includes sustainability funding for both the Aurora Sports Hall of Fame and Sport Aurora.
Contribution FROM Capital (CIP Capital Project to fund)
1,191,637
Move Facilities Supervisor to Option List (Remove)
Remove Southlake Event Costs
Reduction in training & development
Position Addition - Economic Development Position (Capital Funded)
Increase Council Administration Conference Budget
I T E M
Running
Revised
Budget
Increase
Impact on
Town
Rate
Running
Town
Rate
Pressure
Effective Combined
Tax Impact
A D J U S T M E N T S R E S U L T S
Ref.Date of
Decision
Change to
Operating
Budget
Department
Celebration 150 Town Park
Sponsorship of Women in Business Conference (Chamber of Commerce)
Position Addition - FT Museum Position, plus training
Multi-cultural Event
Sponsorship of Technology Expo (Chamber of Commerce)
Animal Control service level increase
Sponsorship of Business Excellence Awards (Chamber of Commerce)
Additional Exhibition and online museum
Pet Cemetary establishment & annual maintenance
Sport Aurora - Sustainability Operating Grant1
Reduction in Ribfest Revenues
Contribution FROM Council Discretionary Reserve2
Aurora Sports Hall of Fame - Sustainability Operating Grant
Attachment 4
Town of Aurora
2017 Operating Budget
KEY BUDGET DRIVERS
Core Operations:
Service Enhancements:
Fiscal Strategy:
1.1%
Fire
Services
Core Budget
Right-Sizing
1.6%
Reduction in
Development
Related
Revenues
0.3%
Other Changes
(Including
inflation and
expansion of
service to new
communities)
2.7%4.1%
Taxes from
new growth to
extend services
Net 1.6%
Tax
Increase
The 3.1% increase to the tax levy translates to an
additional $80.52 on a home with an average
assessed value of $770,000.
Cash to Capital
0.6%
Hydro
Interest
Reduction
0.4%
Net 1.0%
Tax
Increase
0.3%
Cultural
Services
Annimal
Control
Services
0.1%
Other
0.1%Net 0.5%
Tax
Increase
Net 3.1%
Tax
Increase
Attachment 5
Town of Aurora
2017 Operating Budget
Total Revenues by Source
Shown in $000's
* User Fees include revenue received in relation to the utilization of the town's various service
offerings such as its parks and facilities, building permit issuances and development application
fees.
Total Tax Levy
(41,821.7)
68.8%
User Fees
(11,545.8)
19.0%
Grants & Gas Tax
(2,436.4)
4.0%
Reserve Draws
(2,300.9)
3.8%
Investment
Income (1,550.0)
2.5%
Fines & Penalties
(1,060.0)
1.7%
Hydro Fund
Proceeds (100.0)
0.2%
Attachment 6
Town of Aurora
2017 Operating Budget
Net Operating Budget by Service
Shown in $000's
Planning &
Building Services
(4.5)
0%
Infrastructure &
Environmental
Services
$12,729.0
30%
Parks, Recreation
& Cultural Services
$3,981.5
10%
Internal Support
Services $6,285.2
15%
Contributions to
Infrastructure
$4,837.8
12%
Central York Fire
Services $10,225.0
24%
Town of Aurora
Library Board
$3,767.7
9%
Town of Aurora
2017 Operating Budget
HISTORY OF AURORA TAX RATE INCREASES
Attachment 7
5.5%
7.9% 7.9%
4.3%
5.0%
1.8%
2.8%
3.8%
4.8%
3.4%
3.8%3.9%
1.8%
3.1%
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Town of Aurora
Council Report No. FS16-040
Subject: 2017 Budget Exclusions Report
Prepared by: Jason Gaertner, Financial Planning Services – Deputy Treasurer
Department: Financial Services
Date: December 13, 2016
Recommendation
1. That Report No. FS16-040 be received for information.
Executive Summary
Under Ontario Regulation 284/09, made under the Municipal Act, 2001, all Ontario
municipalities are permitted to exclude from their annual budgets a specified list of
Public Sector Accounting Board (PSAB) accounting non-cash costs. However, this
same regulation requires that if a municipality excludes any costs of this nature that they
must report to their Council on the impact of these excluded costs.
The purpose of this report is to satisfy the Town’s disclosure requirement as per Ontario
Regulation 284/09 and to illustrate the 2017 budget in the PSAB format.
Background
The Town of Aurora, like most municipalities, prepared its 2017 budget in the traditional,
cash based, balanced municipal budget approach. The Province of Ontario enacted a
regulation (O.Reg. 284/09, s.1.) under the Municipal Act, 2001, that permits all Ontario
municipalities to exclude from their annual budgets the following PSAB accounting non-
cash costs:
• amortization expenses
• post-employment benefits, and
• solid waste landfill closure and post-closure expenses (not applicable for Aurora).
Where these non-cash items have been excluded, Council are to receive:
• an estimate of the change in the accumulated surplus of the municipality to the
end of the year resulting from the exclusion of any of these expenses, and
• an analysis of the estimated impact of the exclusion on the future tangible capital
asset funding requirements of the municipality
Council Meeting Agenda
Tuesday, December 13, 2016
Item 4
Page 1 of 6
December 13, 2016 Page 2 of 4 Report No. FS16-040
Analysis
For compliance with the regulation, the Town of Aurora’s 2017 Business Plan,
Operating Budget and Capital Investment Program as approved excludes the following
expenses:
• an expense for the 2017 amortization of the Town’s tangible capital assets,
estimated to be $11,663,800 (see Attachment #1 for categorized list). Of this
total estimated amount, $11,029,600 is directly supported by taxes and utility
rates while $634,200 is indirectly supported by taxes via a funding contribution to
the Aurora Public Library and Central York Fire Services. In regards to the
portion of the total estimated amortization expense that is directly supported by
the tax levy, this amount has been under-funded by $2,919,100; meaning the
budgeted contributions to capital reserves are not keeping pace with the
depreciation of the town’s tangible capital assets. The Town is able to partially
subsidize this noted funding gap through alternative funding sources such as
federal and provincial grants reducing this noted gap to a remaining short-fall of
$148,700.
• the current year’s post-employment benefit obligation in relation to eligible
employee early retirement and/or accrued sick leave is estimated to grow by
approximately $22,500, thus creating a related non-cash expense;
• the current year’s Workplace Safety & Insurance Board benefit obligation is
estimated to grow by approximately $14,300, thus creating a related non-cash
expense;
• the Town does not own or operate a landfill site and therefore is not subject to
solid waste landfill closure or post-closure expenses.
The 2017 operating budget was prepared in the traditional cash-based municipal budget
approach whereby total revenues (including taxation) equal total expenditures, resulting
in a “balanced” budget. Attachment #2 illustrates the differences between the 2017
approved operating budget as prepared (on a cash basis) to what it would be if
prepared under PSAB guidelines on an accrual basis budgeting. The accrual basis
approach would result in an estimated annual surplus of $1,734,000 as shown on
Attachment #2.
Advisory Committee Review
The Financial Advisory Committee is not charged with reviewing this report.
Council Meeting Agenda
Tuesday, December 13, 2016
Item 4
Page 2 of 6
December 13, 2016 Page 3 of 4 Report No. FS16-040
Financial Implications
For 2017, the budgeted contributions to infrastructure reserves are as follows:
Direct property taxation contributions $4,160,500
Expected Federal Gas Tax contributions 1,617,500
Expected Canada 150 Grant contributions 671,000
Expected Ontario Infrastructure contributions 481,900
Sub-total $6,930,900
Utility rate funded contributions 3,950,000
Total Infrastructure renewal contributions $10,880,900
Of note is the disparity between the estimated amortization expense of $11,029,600 for
tax and water rate directly supported assets, and the tax & rates contributions to
reserves of $8,110,500 (excluding federal and provincial infrastructure funding including
gas tax) for the rehabilitation and replacement of these aging assets.
The Town has an approved ongoing financial strategy to close this funding disparity.
Provided Council continues to follow the strategy, significant sudden tax increases, new
debt, or financial crisis can be avoided.
Communications Considerations
This report will be accessible through the Town’s website.
Link to Strategic Plan
This report provides additional budget information as required by statutory regulation.
Approval of the 2017 Operating Budget provides funding support and approval for all
initiatives, services and operations of the Town, all of which support and advance the
Strategic Plan objectives. Overall, the budget leads to improving the quality of life of the
community we serve.
Alternative(s) to the Recommendation
1. None; informational report only
Council Meeting Agenda
Tuesday, December 13, 2016
Item 4
Page 3 of 6
Council Meeting Agenda Tuesday, December 13, 2016Item 4 Page 4 of 6
Council Meeting Agenda Tuesday, December 13, 2016Item 4 Page 5 of 6
Council Meeting Agenda Tuesday, December 13, 2016Item 4 Page 6 of 6
Date: December 13, 2016
To: Mayor & Council
From: Dan Elliott, Director of Financial Services / Treasurer
Re: 2016 Operating Budget Forecast Update – as of October 31, 2016
Recommendations
1. That the memorandum regarding 2016 Operating Budget Forecast Update – as
of October 31, 2016 be received for information.
Background
As requested at the October 25th Council meeting, staff has revisited its 2016 operating budget
annual forecast as of October 31, 2016. As of October 31, 2016, the Town is forecasting to
finish the fiscal year with a minor operating budget deficit of $97,700; or, 0.2% of the total
approved operating budget of $ 58,169,900.
This forecasted deficit predominantly relates to multiple ongoing budget pressures which will
be addressed as part of staff’s planned budget right-sizing which has been included in the
Town’s recommended 2017 operating budget.
The Town’s forecasted 2016 operating budget deficit has decreased by $87,500 since its last
forecast update as of the end of August. The key contributors to this change include:
An incremental increase in forecasted deficit of $375,700 attributable to:
External legal service costs attributable to the Highland Gate OMB process; and other
legal matters;
Facility electricity costs;
Emergency equipment repairs at multiple facilities;
Memorandum Financial Services
Council Meeting Agenda
Tuesday, December 13, 2016
Item 5
Page 1 of 2
December 13, 2016 2016 Operating Budget Forecast
Page 2 of 2 Update – as of October 31, 2016
Offset by an incremental improvement in forecasted variances of $463,200 attributable
to:
Anticipated aquatics program revenues;
Anticipated ice rental revenues;
Anticipated community program revenues;
Anticipated planning subdivision engineering fee revenues;
Vacant position savings;
Decrease in anticipated tax debt write-off.
Staff will continue to strive to minimize this forecasted deficit before year-end. Should a deficit
remain at fiscal year-end; staff will offset any remaining deficit by an equivalent reduction in the
Corporation’s planned excess supplementary tax revenue contribution to reserves.
Attachments
None
Council Meeting Agenda
Tuesday, December 13, 2016
Item 5
Page 2 of 2
Memorandum
Date: December 13, 2016
To: Members of Council
From: Mayor Geoffrey Dawe
Re: Lake Simcoe Region Conservation Authority
Board Meeting Highlights – November 25, 2016
Recommendations
1. That Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday, December 13, 2016
Item 6
Page 1 of 3
Lake Simcoe Region Conservation Authority
120 Bayview Parkway, Newmarket, ON, L3Y 3W3
E-mail: info@LSRCA.on.ca Website: www.LSRCA.on.ca
Announcements:
Remembering Regional Councillor Danny Wheeler, LSRCA Board Member
Board members took a moment to remember Regional Councillor Danny Wheeler, LSRCA Board member,
who passed away on November 1, 2016.
Lake Simcoe Conservation Foundation – 2017 Annual Dinner
CAO Mike Walters advised all that the Lake Simcoe Conservation Foundation 2017 Annual Dinner has
been set for Wednesday, June 7th. For more information or to sponsor the event or purchase tickets,
please contact Lee Hanson, Annual Fund Coordinator @ 905-895-1281 ext 251 or l.hanson@lsrca.on.ca.
Presentations:
Upper York Sewage Solutions Project
Mr. Mike Rabeau, Director, Capital Planning and Delivery, and Mr. Shu He, Manager, Engineering, from the
Regional Municipality of York were in attendance to provide an update on the status of the Upper York
Sewage Solutions Project. As they explained, the purpose of the project is to develop a sustainable sewage
servicing solution to accommodate forecasted growth in the York Region area. Necessary approvals for the
project will hopefully be obtained in early 2017, and key elements of the project include: a state-of-the-art
water reclamation centre to be constructed by 2024, which is to include a number of low impact
Board Meeting Highlights
November 25, 2016
LSRCA receives Smart Commute’s “York
Region Employer of the Year” Award
Board members congratulated staff on
being awarded Smart Commute’s "York
Region Employer of the Year", which
recognizes outstanding achievement for
commitment, leadership, innovation and
results in the program. Thanks to LSRCA’s
Smart Commute staff representative, Ken
Cheney, and LSRCA’s SWITCH committee, a
volunteer staff committee focusing on
Sustainable Workplace Initiative Thinking
Choices Habits, LSRCA has a locked bike
shed, several designated carpool parking
spots, an electric vehicle and two charging
stations for staff to carpool to meetings. LSRCA Smart Commute “York Region Employer of the Year” Award
Left to right: LSRCA’s Vice Chair Councillor Richard Simpson, LSRCA’s Chair
Mayor Geoffrey Dawe, LSRCA’s Smart Commute representative Ken Cheney,
LSRCA’s SWITCH committee member Kate Lillie, and LSRCA’s CAO Mike Walters
Council Meeting Agenda
Tuesday, December 13, 2016
Item 6
Page 2 of 3
Lake Simcoe Region Conservation Authority
120 Bayview Parkway, Newmarket, ON, L3Y 3W3
E-mail: info@LSRCA.on.ca Website: www.LSRCA.on.ca
development features; modifications to the existing York Durham sewage system to provide additional
reliability and capacity; as well as phosphorus offsetting resulting in a net reduction of phosphorus into the
Lake Simcoe watershed, including retrofitting stormwater ponds in Aurora, Newmarket, and East
Gwillimbury, developing a new pond in Georgina. The project’s next steps include addressing technical
comments, applying for permits and approvals from LSRCA and other agencies, completing property
acquisitions, and finalizing TP offsets program and associated stormwater management ponds maintenance
agreements.
Staff Reports:
LSRCA Landholding Assessment 2016
The Board approved Staff Report No. 40-16-BOD prepared by General Manager, Conservation Lands, Brian
Kemp, regarding the Landholding Assessment 2016, which had been deferred from the October 28, 2016
meeting in order to give Board members additional time to review the assessment. The report included a
number of recommendations regarding the ongoing management of LSRCA landholdings.
Cancellation of Permission (Permit No. WSP.2016.014)
The Board approved Staff Report No. 47-16-BOD prepared by Manager, Regulations, Beverley Booth,
which sought the Board’s approval regarding the cancellation of Permit No. WSP.2016.014 issued under
Ontario Regulation 179/06, as the completed works are not in conformity with the approved works.
Budget Status Report
The Board received Staff Report No. 48-16-BOD, prepared by Manager, Finance, Katherine Toffan, which
provided the Board with a summary of revenues and expenditures for the period ending October 31,
2016, as they relate to the 2016 budget approved by the Board on April 29, 2016.
Update on Presentation to City of Orillia
The Board received Staff Report No. 49-16-BOD prepared by Chief Administrative Officer, Mike Walters,
which provided the Board with an update regarding the recent deputation to Orillia Council by CAO
Walters and Chair Dawe in an effort to encourage Orillia to become a member of LSRCA.
For more information or to see the full agenda package, please click the link below for LSRCA’s Board of
Directors’ webpage: LSRCA Board Meetings
Council Meeting Agenda
Tuesday, December 13, 2016
Item 6
Page 3 of 3
Motion for Which Notice Has
Been Given (December 6, 2016) Councillor John Abel
Date: December 13, 2016
To: Mayor and Members of Council
From: Councillor Abel
Re: Library Square
Whereas the Town of Aurora has declared the old Library and the old Fire Hall, both on
Victoria Street, as surplus properties; and
Whereas these two properties are known as ‘Library Square”; and
Whereas the Town has completed approximately 11 studies on the uses and purposes
of Library Square prior to 2012; and
Whereas, during the last term of Council, the Town in 2013 undertook another study, to
engage the community as to what uses Library Square might have, to better enhance
the businesses in the downtown heritage core, cultural activities and the community at
large; and
Whereas the development of Library Square is documented in the Aurora Promenade
Study and the Cultural Master Plan, as a recommended action to be undertaken; and
Whereas many business, cultural, and community partners have expressed support for
the concept of developing Library Square; and
Whereas residents and Members of Council have expressed support for the concept of
developing Library Square;
1. Now Therefore Be It Hereby Resolved That, based on the previous studies, staff be
directed to report back on options, including costs and time lines, to implement the
conceptual architectural designs; and
Council Meeting Agenda
Tuesday, December 13, 2016
Motion (a)
Page 1 of 2
Motion for Which Notice Has Been Given
Re: Library Square
December 13, 2016 Page 2 of 2
2. Be It Further Resolved That staff report back on options and/or a Terms of
Reference for the formation of a Task Force, Round Table, or Ad Hoc Committee to
engage the Town’s business, cultural, and community partners in the development
of Library Square; and
3. Be It Further Resolved That staff report back by March 2017.
Council Meeting Agenda
Tuesday, December 13, 2016
Motion (a)
Page 2 of 2
Motion for Which Notice Has
Been Given (December 6, 2016) Councillor John Abel
Date: December 13, 2016
To: Mayor and Members of Council
From: Councillor Abel
Re: Downtown Revitalization Plan
Whereas the Town of Aurora has declared the old Library and the old Fire Hall, both on
Victoria Street, as surplus properties; and
Whereas these two properties are known as “Library Square”; and
Whereas the development of Library Square is documented in the Aurora Promenade
Study and the Cultural Master Plan as a recommended action to be undertaken; and
Whereas, there are four overarching plans and studies, namely the Aurora Promenade
Study, the Cultural Master Plan, the Strategic Plan, and the Community Tourism Plan,
which all speak to the revitalization of the downtown core; and
Whereas these plans and studies provide guidelines and recommendations on
provisions to develop a Downtown Revitalization Plan, through engagement,
collaboration, and communication; and
Whereas many business, cultural, and community partners have expressed the need for
the revitalization of the downtown core; and
Whereas residents and Members of Council of past and present have expressed the
need to revitalize the downtown core; and
Whereas the Town of Aurora has recently resolved that a new Office of Economic
Development be formed, with terms of reference to form a Board;
1. Now Therefore Be It Hereby Resolved That Council endorse the concept of the
development of a Downtown Revitalization Plan; and
Council Meeting Agenda
Tuesday, December 13, 2016
Motion (b)
Page 1 of 2
Motion for Which Notice Has Been Given
Re: Downtown Revitalization Plan
December 13, 2016 Page 2 of 2
2. Be It Further Resolved That the new Office of Economic Development be tasked to
deliver a draft Downtown Revitalization Plan, in collaboration with the newly-formed
Board, before the third quarter of 2017 for Council’s consideration.
Council Meeting Agenda
Tuesday, December 13, 2016
Motion (b)
Page 2 of 2
Memorandum
Date: December 13, 2016
To: Members of Council
From: Mayor Geoffrey Dawe
Re: York Regional Council Highlights ~ November 17, 2016 ~
Recommendation
That Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday, December 13, 2016
Regional Report
Page 1 of 6
1
Council Highlights The Regional Municipality of York | york.ca
For Immediate Release
Wednesday, November 23, 2016
York Regional Council – Thursday, November 17,
2016
2017 budget tabled at Regional Council
York Region Finance Commissioner and Regional Treasurer Bill Hughes has tabled the Region’s 2017
budget, which includes an outlook for 2018, the final year of the term of the current Council. 2017 is the third
year of a four-year plan approved by York Regional Council in early 2015.
The proposed budget totals $3.04 billion, comprising operating spending of $2.1 billion and $942 million in
capital spending. The budget proposes a tax levy increase of 2.87 per cent for 2017. This is equivalent to $66
on the average residential property tax bill.
The budget reflects sound public policy and delivery of high quality public services to the Region’s residents,
including infrastructure, policing and social services.
The proposed 2017 to 2018 budget will be reviewed at the Committee of the Whole meetings on December 1
and December 8. It is scheduled to be forwarded to Council for approval on December 15.
Promoting more housing choices for all residents
York Regional Council received two new reports highlighting an ongoing commitment to quality and
affordable housing choices that allow families to find and keep housing in the Region through all ages and
stages of their lives.
The Housing Initiatives and Incentives report to Council provides an update on issues including housing
supply and affordability. It notes the low supply of rental accommodation is a particular issue in York Region
and looks at ways to improve the availability of affordable housing for low and medium-income individuals
and families.
The second report, Achieving New Heights Through Innovation and Stability, is the new 2017- 2020 plan for
Housing York Inc., the Region’s affordable housing provider. This four-year plan supports residents’ needs,
the growth of Housing York’s property portfolio, financial sustainability and emerging business practices.
Council has also approved the Social Housing Investment Framework, which encourages appropriately and
suitably located affordable housing options for residents throughout York Region.
Council Meeting Agenda
Tuesday, December 13, 2016
Regional Report
Page 2 of 6
2
Thinking Ahead – York Region Seniors Strategy addresses needs of all residents
York Regional Council approved York Region Seniors Strategy - Thinking Ahead, which establishes the
Region’s role in responding to the needs of the growing senior population expected to grow to 310,000 over
the next 20 years.
Through research, presentations from external subject matter experts and consultations with staff, seniors
and organizations serving seniors, the strategy has identified the Region’s four key roles in serving an aging
population:
Balance the needs of seniors with all residents
Keep seniors healthier, longer
Support age-friendly, complete communities
Connect seniors and caregivers to the right programs and services at the right times
The strategy, which will be implemented next year, is a critical tool in determining how York Region will
deliver services that meet resident needs at all ages.
Resolution to close the infrastructure funding gap
York Regional Council adopted a resolution recognizing an estimated $3.6 million annual funding gap to
maintain infrastructure in Ontario. The resolution supports the Association of Municipalities of Ontario’s
position to close this gap by securing long-term funding commitments from provincial and federal
governments.
YRT/Viva fares and policies updated starting 2017
York Regional Council approved fare adjustments and updates to the YRT/Viva fare policy which will result in
additional incentives to increase ridership, and an annual fare adjustment over the next three years. The fare
adjustment will be an increase of a weighted average of 2.5 per cent across all fare categories starting in
2017. There will be no changes to cash fare in 2017 or 2018.
Additional initiatives to increase ridership include:
Promote smart fare technology like PRESTO and mobile payment app and eliminate paper tickets, by
December 31, 2017
Eliminate current two-zone fare upgrades
Expand Dial a Ride services in low population density areas
Generate more non-fare revenue by looking into innovative options and advertising
Implement special pass programs including a post-secondary pass, employer transit pass program
and low income pass program
Mental Health Matters
York Regional Council received an update on the work underway to enhance the supports available to
residents experiencing mental health issues. Mental Health Matters, a collaboration between Community and
Health Services and York Regional Police, takes a holistic approach when it comes to mental health and
addiction by:
Building resilience and preventing mental health issues from occurring
Delivering ongoing, wrap-around supports to those living with mental illness
Providing effective crisis intervention
Council Meeting Agenda
Tuesday, December 13, 2016
Regional Report
Page 3 of 6
3
Community paramedicine improves health of patients in York Region
York Regional Council received an update on the Expanding Paramedicine in the Community (EPIC)
program and the steps taken to improve the health of patients with chronic conditions.
First approved by Council in 2013, the EPIC program provides in-home visits to patients with chronic
diseases, including diabetes, chronic obstructive pulmonary disease and congestive heart failure in an effort
to reduce 911 responses, emergency department visits and hospitalizations.
Analysis of interim data has shown promising results among patients receiving community paramedicine
care, including 35 per cent fewer 911 calls, fewer emergency department visits, shortened hospital stays and
a high level of patient satisfaction.
Celebrating innovation and excellence
The Regional Municipality of York has again been recognized for excellence and innovation.
Housing York Inc., the Region’s non-profit housing corporation, has received an Ontario Non-Profit Housing
Association (ONPHA) Innovation Award for the Richmond Hill Hub. With affordable housing units,
commercial offices and space for social enterprise and youth services, the Richmond Hill Hub sets the
standard for community housing facilities.
York Region Environmental Health Specialist Kevin Haley has been awarded the Ontario Public Health
Award of Excellence for his work in developing Public Health and Planning 101, an online course designed to
help public health and planning professionals create healthier build environments.
York Region wins award for high-quality budgeting
For the 12th consecutive year, the Government Finance Officers Association (GFOA) has recognized York
Region’s Finance Department with the Distinguished Budget Presentation Award.
The award recognizes the Region’s 2016 to 2018 multi-year budget, approved in December 2015.
Regional Treasurer Bill Hughes recognized for financial excellence
York Region Chairman and CEO Wayne Emmerson offer congratulations to Regional Treasurer Bill Hughes
for being awarded the 2016 Municipal Finance Officers’ Association of Ontario (MFOA) Leadership Award.
The MFOA Leadership Award is presented annually to recognize the unwavering commitment of members in
finance leadership and volunteer engagement.
Planning Act amendments make processes easier and more accessible
York Regional Council has received an overview of recent amendments to the Planning Act introduced by Bill
73, the Smart Growth for Our Communities Act, 2015. Describing implications for York Region’s planning
process, the overview explains how the amendments will:
Streamline the planning process and make it more predictable
Make it easier to resolve disputes
Provide new opportunities for public engagement
Council Meeting Agenda
Tuesday, December 13, 2016
Regional Report
Page 4 of 6
4
Approved growth supported by infrastructure projects
York Regional Council received the Water and Wastewater Capital Infrastructure Update, providing a
comprehensive overview of infrastructure required to support growth in our cities and towns.
Over the next 10 years, $2.3 billion has been budgeted to ensure the needs of current and future residents
and businesses are met. There are more than 140 projects planned or underway, focusing primarily on
building the main sewer system and ensuring reliable service while proactively maintaining the current
system.
Measuring progress, leaf by leaf
York Regional Council received the first York Region Forest Management Plan which will implement short,
medium and long-term goals and strategies to achieve 25 per cent woodland cover by 2031 and a forest
canopy cover of 40 per cent by 2051.
Trees are proven to benefit physical and mental health, as well as the health of the environment. Among their
benefits:
Improved air quality
Natural shade and UV ray protection
Local biological diversity
Creating seamless boulevards on Yonge Street and Davis Drive in the Town of Newmarket
York Region, in partnership with the Town of Newmarket, coordinated a Yonge Street and Davis Drive
Streetscape Master Plan Study to design a seamless connection with the VivaNext rapidways and local and
Regional boulevards. The plan aims to provide direction on the boulevard design on Yonge Street and Davis
Drive for vibrant, green and active boulevards that supports transit, pedestrians and cyclists. T
Open data downloads on the rise
York Region has seen a steady increase in the downloading of open data since the program began in 2012.
To date, data has been downloaded nearly 18,000 times and more than 156 datasets have been released to
the public.
The most commonly downloaded datasets include:
Land parcels
Roads
Address points
Building footprint mapping data
York Region business directory
Population statistics
The Open Data program makes York Region’s data easily available to the public, other government
agencies and the private sector 24 hours a day, seven days a week at york.ca/opendata
Council Meeting Agenda
Tuesday, December 13, 2016
Regional Report
Page 5 of 6
5
Toronto Pearson International Airport - Greater Toronto Airports Authority update
York Regional Council received an update from Greater Toronto Airports Authority highlighting the
achievements of Toronto Pearson International Airport as York Region’s global airport hub.
Toronto Pearson International Airport has welcomed 42 million passengers so far in 2016, and is the second
busiest North American airport for international travel. It provides employment for 49,000 people, 4,000 of
whom live in York Region.
New Regional Fire Coordinator and alternate appointed in York Region
Chief Ian Laing from Central York Fire Services has been appointed Regional Fire Coordinator. As well,
Chief David Decker from the City of Markham Fire and Emergency Services has been appointed alternate
Regional Fire Coordinator. The positions are appointed by the Office of the Fire Marshal and Emergency
Management under the Provincial Fire Protection and Prevention Act.
The Regional Fire Coordinator and alternate support the Region and local municipalities in the event of
emergency through planning, response and coordination of fire services.
Recovering cost of hydro and gas utilities permits
Starting January 1, 2017 hydro and gas utility companies will be required to pay York Region fees for work in
the Regional right-of-way. Regional right-of-way is all areas owned by the Regional Municipality of York that
are designated as a public road. The fees will recover costs for the administrative work required by Regional
staff when processing hydro and gas utility requests.
The Municipal Act, 2001 enables municipalities to charge hydro and gas companies reasonable costs for
issuing permits for work in Regional rights-of-way.
Salvation Army Central York Region 2016 Christmas Kettle Campaign
York Regional Council celebrates the kick-off to the Salvation Army Central York Region’s Christmas Kettle
Campaign.
The Salvation Army helps people in need with food, clothing, toys, counselling and those who are homeless
or at risk of becoming homeless.
Next regular meeting of York Regional Council
York Regional Council will meet on Thursday, December 15, 2016 at 9 a.m. in the York Region
Administrative Centre Council Chambers, located at 17250 Yonge Street in the Town of Newmarket.
The Regional Municipality of York consists of nine cities and towns and provides a variety of programs and
services to almost 1.2 million residents, 50,000 businesses and 580,000 employees. More information about
the Region’s key service areas is available at York.ca/regionalservices
- 30 -
Compiled by:
Tamara Ostrowski, Corporate Communications Advisor
The Regional Municipality of York
Phone: 1-877-464-9675, ext. 71226, Cell: 905-251-6415
Email: tamara.ostrowski@york.ca
Council Meeting Agenda
Tuesday, December 13, 2016
Regional Report
Page 6 of 6
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5928-16
BEING A BY-LAW to allocate
any 2016 Operating Fund
surplus and any 2016 Water
and Wastewater Operating
Fund surplus or deficit.
WHEREAS paragraph 290(4)(b) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended (the "Act"), provides that in preparing the budget for a year, the local
municipality shall treat as estimated revenues any surplus of any previous year;
AND WHEREAS paragraph 290(4)(c) of the Act provides that in preparing the
budget for a year, the local municipality shall provide for any deficit of any previous
year;
AND WHEREAS paragraph 290(4)(9) of the Act provides that in preparing the
budget for a year, the local municipality may provide for such reserve funds as the
municipality considers necessary;
AND WHEREAS the Council of The Corporation of the Town of Aurora (the "Town")
deems it necessary and expedient to control the 2016 Operating Fund surplus or
deficit as it may arise;
AND WHEREAS the Council of the Town deems it necessary and expedient to
control the 2016 Water and Wastewater Operating Fund surplus or deficit as it may
arise;
AND WHEREAS the Council of the Town adopted the recommendations and
controls contained in Report No. FS16-038 with respect to the 2016 Operating Fund
surplus and the 2016 Water and Wastewater Operating Fund surplus or deficit at the
Council meeting of December 13, 2016;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT the Treasurer and the Chief Administrative Officer are hereby
authorized to make the adjustments and allocations in accordance with the
approved resolutions arising from Report No. FS 16-038 by re-allocating an
amount or amounts from any 2016 Operating Fund surplus to one or more of
the reserve funds of the Town.
2. THAT the Treasurer and the Chief Administrative Officer are hereby
authorized to allocate any 2016 Operating Fund deficit from the appropriate
stabilization reserve funds of the Town.
3. THAT the Treasurer and the Chief Administrative Officer are hereby
authorized to allocate any 2016 Water and Wastewater Operating Fund
surplus, net of any approved budget carry forwards, to the Water and Sewer
capital reserve funds in accordance with Report No. FS16-038.
4. THAT the Treasurer and the Chief Administrative Officer are hereby
authorized to fund any 2016 Water and Wastewater Operating Fund deficit
from the Water and Sewer capital reserve funds in accordance with Report
No. FS 16-038.
5. THAT the Treasurer and the Chief Administrative Officer shall report to
Council on all amounts allocated as authorized by this By-law, either before or
at the time when the 2016 annual statements are presented to Council or a
Committee of Council.
6. THAT the provisions of this By-law shall come into full force and effect on the
Council Meeting Agenda Tuesday, December 13, 2016 By-law No. 5928-16 Page 1 of 2
By-law Number 5928-16 Page 2 of 2 date of final passage hereof.
READ A FIRST AND SECOND TIME THIS 13'h DAY OF DECEMBER, 2016.
READ A THIRD TIME AND FINALLY PASSED THIS 13'h DAY OF DECEMBER,
2016.
Y!/pTe,' .. r!' l~f~. to ~(lr,li.
~{.•t ''IC:!S
GEOFFREY DAWE, MAYOR
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LISA L VONS, TOWN CLERK
Council Meeting Agenda Tuesday, December 13, 2016 By-law No. 5928-16 Page 2 of 2
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5933-16
BEING A BY-LAW to levy
Interim Property Taxes for
the 2017 taxation year.
WHEREAS subsection 317(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended (the "Act"), provides that a local municipality, before the adoption of
estimates for the year under section 290 of the Act, may pass a by-law levying
amounts on the assessment of property in the local municipality rateable for local
municipality purposes;
AND WHEREAS subsection 317(2) of the Act provides that a by-law under
subsection 317(1) shall be passed in the year that the amounts are to be levied or
may be passed in November or December of the previous year if it provides that it
does not come into force until a specified day in the following year;
AND WHEREAS since The Corporation of the Town of Aurora (the "Town"), The
Regional Municipality of York, and the Province of Ontario have not all adopted
estimates and established tax rates for the year 2017, the Town wishes to pass a
by-law levying amounts on the assessment of property in the Town in accordance
with subsection 317(1) of the Act {the "Interim Property Tax");
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT the Town shall levy an Interim Property Tax in 2017.
2. THAT the Interim Property Tax may be levied under this by-law on a property
that is rateable for local municipality purposes for the current tax year, but
which was not rateable for local municipality purposes for the prior tax year,
including assessment of property that is added to the assessment roll after
this by-law is passed.
3. THAT the Interim Property Tax rate will be an amount equal to fifty percent
{50%) of the total amount of taxes for municipal and school purposes levied
on the rateable property for the previous year.
4. THAT the Treasurer of the Town or his designate shall send to each person
so taxed, a printed bill specifying the amounts and due dates of amounts
payable by the taxpayer.
5. THAT the Treasurer of the Town or his/her designate shall send the property
tax bill to the taxpayer's residence or place of business unless the taxpayer
directs the Treasurer, in writing, to send the bill to an alternate address, in
which case it shall be sent to the requested alternate address, until revoked
by the taxpayer in writing.
6. THAT the Interim Property Tax levied by this by-law shall be due and payable
to the Treasurer in installments on February 22, 2017 and April 24, 2017, and
shall be paid at the Town of Aurora Municipal Office located at 100 John West
Way, Aurora, Ontario or to a financial institution to the credit of the Treasurer,
Town of Aurora. Properties registered for the Pre-authorized Tax Payment
Plan program will have Interim Property Tax levied by this by-law due and
payable in automatic installments on the last business day of each calendar
month, commencing on January 31, 2017, and such Pre-authorized Tax
Payment Plan installments shall be subject to adjustment as set out in
paragraph 10 of this by-law.
7. THAT if the Interim Property Tax levied on any class of property or any
installments thereof which are due and payable in accordance with this by-
law, remain unpaid on the due date, interest of one and one quarter percent
(1.25%) (being fifteen percent (15%) per annum) of the unpaid Interim
Council Meeting Agenda Tuesday, December 13, 2016 By-law No. 5933-16 Page 1 of 2
By-law Number 5933-16 Page2 of 2 Property Tax shall be imposed on the first day of the default, or within five (5)
business days of the default.
8. THAT on the first day of the next calendar month following the due date and
every month thereafter for so long as there is Interim Property Tax remaining
unpaid, interest in the amount of one and one quarter percent (1.25%) (being
fifteen percent (15%) per annum) shall be imposed on the Interim Property
Tax remaining unpaid. Interest shall not be charged in respect of any
installment which was due in the prior month, but for which interest has been
imposed in the current month.
9. THAT all payments, including partial payments, shall be applied to accounts
on a consistent basis.
10. THAT the Treasurer of the Town or his/her designate is hereby delegated the
power and authority to adjust the amount of the Interim Property Tax levied
on a property to the extent that the Treasurer considers appropriate, where
the Treasurer is of the opinion that the Interim Property Tax levied on a
property is too high or too low in relation to the estimate of the total taxes that
will be levied on the property for the year 2017; and more particularly, the
Treasurer may do so for all properties described in paragraph 2 above and
those properties registered for the Pre-authorized Tax Payment Plan
program.
11 . THAT the provisions of this by-law shall come into force and effect on
January 1, 2017.
READ A FIRST AND SECOND TIME THIS 13'h DAY OF DECEMBER, 2016.
READ A THIRD TIME AND FINALLY PASSED THIS 13'h DAY OF DECEMBER,
2016.
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GEOFFREY DAWE, MAYOR
LISA L VONS, TOWN CLERK
Council Meeting Agenda Tuesday, December 13, 2016 By-law No. 5933-16 Page 2 of 2
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5934-16
BEING A BY-LAW to exempt Blocks 1, 2, 3, 4,
5 and 6 on Plan 65M-4467 from Part-Lot
Control (Country Wide Homes at Aurora Inc.).
WHEREAS subsection 50(7) of the Planning Act, R.S.O. 1990, c. P.13, as amended
(the "Act"), provides that the council of a local municipality may by by-law provide that
the part-lot control provisions in subsection 50(5) of the Act, does not apply to the land
that is within a registered plan of subdivision as is designated in the by-law;
AND WHEREAS the Council of The Corporation of the Town of Aurora deems it
necessary and expedient to enact a by-law to exempt Blocks 1, 2, 3, 4, 5 and 6 on Plan
65M-4467 from those provisions of the Act dealing with part-lot control;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT subsection 50(5) of the Act shall not apply to the following lands, all
situated in the Town of Aurora, Regional Municipality of York:
Blocks 1, 2, 3, 4, 5 and 6 on Plan 65M-4467.
2. THAT a copy of this By-law shall be registered in the appropriate Land Registry
Office on title to the lands set out herein.
3. THAT this By-law shall come into full force and effect upon final passage hereof,
shall remain in force and effect for a period of two (2) years from the date of its
passing, and shall expire on the 131h day of December, 2018.
READ A FIRST AND SECOND TIME THIS 1:Jh DAY OF DECEMBER, 2016.
READ A THIRD TIME AND FINALLY PASSED THIS 1:fh DAY OF DECEMBER, 2016.
.;,-1ppr,n,c{ r:s to :Form GEOFFREY DAWE, MAYOR
P. · :•ices
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v11tc: ~ 8 / 1.L _
LISA L VONS, TOWN CLERK
THE CORPORATION OF THE TOWN OF AURORA By-law Number 5935-16 BEING A BY-LAW to amend By-law Number 5870-16, to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora.
WHEREAS on June 14, 2016, the Council of The Corporation of the Town of Aurora
(the "Town") enacted By-law Number 5870-16 to appoint Municipal By-law Enforcement
Officers and Property Standards Officers for the Town.
AND WHEREAS the Council of the Town deems it necessary and expedient to amend
By-law Number 5870-16, to appoint certain employees as Municipal Law Enforcement
Officers, and certain employees as Property Standards Officers;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT Schedule "A" -Municipal Law Enforcement Officers to By-law Number
5870-16 be and is hereby deleted and replaced with Schedule "A" -Municipal
Law Enforcement Officers attached hereto and forming part of this By-law.
2. THAT this By-law shall come into full force and effect on the date of final
passage hereof.
READ A FIRST AND SECOND TIME THIS 1:Jh DAY OF DECEMBER, 2016.
READ A THIRD TIME AND FINALLY PASSED THIS 1:Jh DAY OF DECEMBER,
2016.
Jt1ppru~ 'c ( r•s to :Form
:il, -, -'·Ou:es GEOFFREY DAWE, MAYOR
Sig11atmi. f~--·
'!J,.,t.._: __ ~ ~ / t~ __
LISA L VONS, TOWN CLERK
Council Meeting Agenda Tuesday, December 13, 2016 By-law No. 5935-16 Page 1 of 2
By-law Number 5935-16 SCHEDULE "A" Municipal Law Enforcement Officers Building Services Division Yancy Ambing, Building Inspector/Plans Examiner Jacek Baldyga, Senior Building Inspector
Afshin Bazar, Manager, Building Services
Robin Del Favero, Senior Plumbing Inspector
Randy Dunsmore, Building Inspector/Plans Examiner
Paul Evans, Manager, Code Review & Inspection
Steve Loncar, Building Inspector/Plans Examiner
Winifredo Porcalla, Building Inspector/Plans Examiner
Terence Wong, Senior Plans Examiner
By-law Services Division
Alan Chan, Parking Control Officer
Ryan Cheung, By-law Enforcement/Licencing Officer
Mandie Crawford, Manager, By-law Services
Heather Green, By-law Enforcement/Licencing Officer
Bill Davis, Parking Control Officer
Tom Mason, Parking Control Officer
Darren Nicholson, Parking Control Officer
Eric Schafranek, By-law Enforcement/Licencing Officer
Jaspal Singh, Parking Control Officer
Michelle Wacker, Parking Control Officer
Page 2 of 2 Council Meeting Agenda Tuesday, December 13, 2016 By-law No. 5935-16 Page 2 of 2
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5936-16
BEING A BY-LAW to assume highways on
Plan 65M-4084 for public use (Brookvalley
Developments (Aurora) Ltd.).
WHEREAS subsection 31 (4) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, (the "Act"), requires a municipality to enact a by-law in order to assume
highways for public use, and that subsection 44 of the Act respecting maintenance
of highways does not apply to the highways until such time as the municipality has
passed such a by-law;
AND WHEREAS The Corporation of the Town of Aurora (the "Town") and
Brookvalley Developments (Aurora) Ltd., entered into a subdivision agreement dated
June 24, 2008 all with respect to the lands contained within Plan 65M-4084 (the
"Plan");
AND WHEREAS the Town deems it necessary and expedient to assume certain
highways within the Plan for public use and be responsible to maintain those
highways;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT the following highways in the Town of Aurora, Regional Municipality of
York, be and are hereby assumed for public use and maintained by the Town:
a) Carisbrooke Circle, Plan 65M-4084; and
b) Longthorpe Court, Plan 65M-4084.
2. THAT a copy of this By-law be registered in the appropriate Land Registry
office on title to lands and highways set out herein.
3. THAT this By-law shall come into full force and effect upon final passage
hereof.
READ A FIRST AND SECOND TIME THIS 13'h DAY OF DECEMBER, 2016.
READ A THIRD TIME AND FINALLY PASSED THIS 13'h DAY OF DECEMBER,
2016.
;.,tr"1·, r ' t, .-,r .. ~ ,,
; 5 GEOFFREY DAWE, MAYOR
S1gn:1r. ,., P~ _
'Il!!t __ ~ '?J / 11,o
LISA L VONS, TOWN CLERK
THE CORPORATION OF THE TOWN OF AURORA By-law Number 5940-16 BEING A BY-LAW to amend By-law Number 5465-12, as amended, to appoint Building Inspectors for The Corporation of the Town of Aurora.
WHEREAS on November 13, 2012, The Council of The Corporation of the Town of
Aurora (the "Town") enacted By-law Number 5465-12, as amended, to appoint Building
Inspectors;
AND WHEREAS the Council of the Town deems it necessary and expedient to further
amend By-law Number 5465-12, as amended, to appoint certain employees as Building
Inspectors for the purpose of Fire Protection matters;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT Schedule "B" -Fire Protection to By-law Number 5465-12, as amended,
be and is hereby deleted and replaced with Schedule "B" -Fire Protection
attached hereto and forming part of this By-law:
2. THAT this By-law shall come into full force and effect on the date of final
passage hereof.
READ A FIRST AND SECOND TIME THIS 1th DAY OF DECEMBER, 2016.
READ A THIRD TIME AND FINALLY PASSED THIS 1th DAY OF DECEMBER, 2016.
>'lppr.;,,.: ( cs ta :Form
1)---if:~
S1b1rnt;m,.~ ~
~. ,;f·:._, ~(.~/fl, __
GEOFFREY DAWE, MAYOR
LISA L VONS, TOWN CLERK
Council Meeting Agenda Tuesday, December 13, 2016 By-law No. 5940-16 Page 1 of 2
By-law Number 5940-16 SCHEDULE "B" Fire Protection Ryan Schell, Chief Fire Prevention Officer John McDonald, Fire Prevention Officer Tim Tustin, Fire Prevention Inspector Shane Stein, Fire Prevention Inspector Jennifer Baker, Fire Prevention Inspector/ Public Educator
Alexandra Zaykin, Fire Prevention Inspector
Page 2 of 2 Council Meeting Agenda Tuesday, December 13, 2016 By-law No. 5940-16 Page 2 of 2
The Corporation of The Town of Aurora By-law Number 5937-16 Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting
on December 13, 2016.
The Council of the Corporation of The Town of Aurora hereby enacts as
follows:
1. That the actions by Council at its Council meeting held on December 13,
2016, in respect of each motion, resolution and other action passed and
taken by the Council at the said meeting is, except where prior approval of
the Ontario Municipal Board is required, hereby adopted ratified and
confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary in that behalf and the Clerk is hereby authorized and directed to
affix the corporate seal to all such documents.
Read a first and second time this 13th day of December, 2016.
Read a third time and finally passed this 13th day of December, 2016.
Geoffrey Dawe, Mayor
Lisa Lyons, Town Clerk
Council Meeting Agenda Tuesday, December 13, 2016 Confirming By-law Page 1 of 1
Public Release
December 13, 2016
Town of Aurora
Additional Items to
Council Meeting Agenda
Tuesday, December 13, 2016
7 p.m., Council Chambers
Revised Council Meeting Agenda Index
Delegation (a) Jim Helkie, Resident
Re: Item 1(2) IES16-088 – Award of Recycling and Garbage Contract for
Northern Six Partnership
Delegation (b) Geraldine and Sunny Matheson, Residents
Re: Item 8 – Heritage Advisory Committee Meeting Minutes of December 12,
2016
Item 7 – Community Recognition Review Advisory Committee Meeting
Minutes of December 5, 2016
Item 8 – Heritage Advisory Committee Meeting Minutes of December 12, 2016
Public Release
December 13, 2016
Town of Aurora
Council Meeting Agenda (Revised)
Tuesday, December 13, 2016
7 p.m.
Council Chambers
1. Declaration of Pecuniary Interest and General Nature Thereof
2. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
3. Adoption of the Minutes
Special Council Meeting Minutes of November 22, 2016
Council Meeting Minutes of November 22, 2016
Special Council – Public Planning Meeting Minutes of November 30, 2016
Special Council – Workshop Meeting Minutes of December 5, 2016
Special Council Meeting Minutes of December 6, 2016
Special Council Closed Session Meeting Minutes of November 22, 2016
Special Council Closed Session Meeting Minutes of December 6, 2016
(Closed Session meeting minutes provided as confidential attachment)
Recommended:
That the minutes of the Council meeting of November 22, 2016, the Special
Council meetings of November 22 and December 6, 2016, the Special Council
Closed Session meetings of November 22 and December 6, 2016, the Special
Council – Public Planning meeting of November 30, 2016, and the Special Council
– Workshop meeting of December 5, 2016, be adopted as printed and circulated.
Council Meeting Agenda (Revised)
Tuesday, December 13, 2016 Page 2 of 9
4. Presentations
(a) Adrian Kawun, Manager, Service Planning, YRT/Viva
Re: 2017 Annual Service Plan
(b) Brent Kopperson, Executive Director, Windfall Ecology Centre
Re: Update on Windfall Ecology Centre
5. Public Service Announcements
6. Determination of Items Requiring Separate Discussion
7. Adoption of Items Not Requiring Separate Discussion
8. Delegations
(a) Jim Helkie, Resident
Re: Item 1(2) IES16-088 – Award of Recycling and Garbage Contract for
Northern Six Partnership
(Added Item)
(b) Geraldine and Sunny Matheson, Residents
Re: Item 8 – Heritage Advisory Committee Meeting Minutes of December
12, 2016
(Added Item)
9. Consideration of Items Requiring Separate Discussion
10. Notices of Motion/Motions for Which Notice Has Been Given
(i) Notices of Motion
(ii) Motions For Which Notice Has Been Given
(a) Councillor Abel
Re: Library Square
(b) Councillor Abel
Re: Downtown Revitalization Plan
Council Meeting Agenda (Revised)
Tuesday, December 13, 2016 Page 3 of 9
11. Regional Report
York Regional Council Highlights – November 17, 2016
Recommended:
That the Regional Report of November 17, 2016, be received for information.
12. New Business/General Information
13. Reading of By-laws
Recommended:
That the following by-laws be given first, second, and third readings and enacted:
5928-16 Being a By-law to allocate any 2016 Operating Fund surplus and any
2016 Water and Wastewater Operating Fund surplus or deficit.
(Report No. FS16-038 – GC Item 5 – Dec. 6/16)
5933-16 Being a By-law to levy Interim Property Taxes for the 2017 taxation year.
(Report No. FS16-037 – GC Item 4 – Dec. 6/16)
5934-16 Being a By-law to exempt Blocks 1, 2, 3, 4, 5 and 6 on Plan 65M-4467
from Part-Lot Control (Country Wide Homes at Aurora Inc.).
(Report No. PBS16-096 – GC Item 8 – Dec. 6/16)
5935-16 Being a By-law to amend By-law Number 5870-16, to appoint Municipal
By-law Enforcement Officers and Property Standards Officers for The
Corporation of the Town of Aurora.
5936-16 Being a By-law to assume highways on Plan 65M-4084 for public use
(Brookvalley Developments (Aurora) Ltd.).
(Report No. PBS16-090 – GC Item 7 – Dec. 6/16)
5940-16 Being a By-law to amend By-law Number 5465-12, as amended, to
appoint Building Inspectors for The Corporation of the Town of Aurora.
Council Meeting Agenda (Revised)
Tuesday, December 13, 2016 Page 4 of 9
Recommended:
That the following confirming by-law be given first, second, and third readings and
enacted:
5937-16 Being a By-law to Confirm Actions by Council Resulting from a Council
Meeting on December 13, 2016.
14. Closed Session
15. Adjournment
Council Meeting Agenda (Revised)
Tuesday, December 13, 2016 Page 5 of 9
Agenda Items
1. General Committee Meeting Report of December 6, 2016
Recommended:
1. That the General Committee meeting report of December 6, 2016, be received
and the recommendations carried by the Committee approved.
2. Special General Committee – 2017 Operating Budget Review Meeting
Minutes of November 14, November 21, and November 28-29, 2016
Recommended:
1. That the Special General Committee – 2017 Operating Budget Review
meeting minutes of November 14, November 21, and November 28-29, 2016,
be received for information.
3. FS16-039 – 2017 Operating Budget Final Approval
Recommended:
1. That Report No. FS16-039 be received; and
2. That the 2017 Operating Budget summarized in Attachment 1 which reflects all
revisions recommended for approval by the Budget Committee, resulting in a
total tax levy of $41,821,700 and a total expenditure plan of $60,814,800, and
an estimated 3.1% tax increase on the Aurora share, and a 2.4% residential
tax bill increase when combined with the regional and education shares of the
tax bill, be approved; and
3. That the Town’s full-time staff complement be increased by nine (9) to 221
(excluding Library Board and Central York Fire Services staff) as presented in
Attachment 2 and funded in the 2017 Operating Budget; and
4. That staff prepare the necessary bylaw for adoption by Council to set 2017 tax
rates and payment dates.
Council Meeting Agenda (Revised)
Tuesday, December 13, 2016 Page 6 of 9
4. FS16-040 – 2017 Budget Exclusions Report
Recommended:
1. That Report No. FS16-040 be received for information.
5. Memorandum from Director of Financial Services/Treasurer
Re: 2016 Operating Budget Forecast Update – as of October 31, 2016
Recommended:
1. That the memorandum regarding 2016 Operating Budget Forecast Update –
as of October 31, 2016, be received for information.
6. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights – November 25, 2016
Recommended:
1. That the memorandum regarding Lake Simcoe Region Conservation Authority
Board Meeting Highlights – November 25, 2016, be received for information.
7. Community Recognition Review Advisory Committee Meeting Minutes of
December 5, 2016
(Added Item)
Recommended:
1. That the Community Recognition Review Advisory Committee meeting
minutes of December 5, 2016, be received for information.
8. Heritage Advisory Committee Meeting Minutes of December 12, 2016
(Added Item)
Recommended:
1. That the Heritage Advisory Committee meeting minutes of December 12,
2016, be received; and
Council Meeting Agenda (Revised)
Tuesday, December 13, 2016 Page 7 of 9
2. That the Heritage Advisory Committee recommend to Council:
1. HAC16-017 – Heritage Permit Application, 82 Centre Street, File
Number: NE-HCD-HPA-16-10
(a) That the following components of Heritage Permit Application NE-
HCD-HPA-16-10 be approved with the following conditions:
i. The proposed double-hung windows on the west side of the front
elevation are proportioned to the satisfaction of Planning and
Building Services; and
ii. The stucco columns be amended in design and materials to the
satisfaction of Planning and Building Services; and
iii. The two-panel Front Door be changed to an arts and craft style
door that incorporates glazing; and
iv. The picture window (in place of the Patio Door) on the east side
of the front elevation be revised to a 6 over 1 double-hung
window; and
v. The sliding vinyl windows on the west elevation be replaced with
1 or 4 vertical over 1 cottage windows; and
(b) That Legal Services continue to explore the possibility of laying
charges against the owner for the removal of the window openings
on the east elevation and report back to Council and the Heritage
Advisory Committee.
2. HAC16-018 – Heritage Permit Application, 15032 Yonge Street
File Number: IV-HPA-16-11
(a) That Heritage Permit Application IV-HPA-16-11 be approved to
remove the existing 39.4m2 addition and construct a new 63m2
addition and accessibility ramp; and
(b) That staff ensure the structural integrity of the original structure is
maintained during the building permit process.
Council Meeting Agenda (Revised)
Tuesday, December 13, 2016 Page 8 of 9
3. HAC16-019 – Request to Remove a Property from the Aurora
Register of Properties of Cultural Heritage Value or
Interest, 52 Harrison Avenue
(a) That the property located at 52 Harrison Avenue remain listed on the
Aurora Register of Properties of Cultural Heritage Value or Interest;
and
(b) That the owners continue working with staff to ensure any proposed
new dwelling maintains the heritage character of the area .
4. HAC16-020 – Proposed Demolition of Existing Rear Addition and
Accessory Structure to a Listed Heritage Building, 23
Mosley Street
(a) That the proposed demolition of the accessory structure at 23 Mosley
Street be approved; and
(b) That a structural report prepared by a structural engineer be
submitted to Planning and Building Services to address the following:
i. The nature of the structural deficiencies of the 59.5m2 rear
addition; and
ii. The structural stability of the original (retained) structure should
the 59.5m2 rear addition be removed; and
(c) That the proposed two storey rear addition is supported in principle,
subject to the following:
i. That the height of the addition is reduced to match the height of
the original (retained) structure; and
(d) That the proposed front porch be approved subject to the following:
i. The Gothic features of the front elevation and porch be removed;
and
Council Meeting Agenda (Revised)
Tuesday, December 13, 2016 Page 9 of 9
(e) That the Owners of 23 Mosley Street submit a letter to Planning and
Building Services in support and commitment of the future
designation of the property located at 23 Mosley Street under Part IV
of the Ontario Heritage Act; and
(f) That the structural report and revised elevations be brought back to a
future Heritage Advisory Committee Meeting for review.
5. HAC16-021 – Heritage Permit Application, 74 Centre Street, File
Number: NE-HCD-HPA-16-12
(a) That the proposed one-storey single family dwelling, as part of
Heritage Permit Application NE-HCD-HPA-16-12, be approved
provided that the comments received by the applicant in delegation
are found to conform to the Northeast Old Aurora Heritage
Conservation District Plan.
Additional Items to Council Meeting Agenda
Tuesday, December 13, 2016
Delegation (a)
Page 1 of 1
Additional Items to Council Meeting Agenda
Tuesday, December 13, 2016
Delegation (b)
Page 1 of 1
Town of Aurora
Community Recognition Review
Advisory Committee Meeting Minutes
Date: Monday, December 5, 2016
Time and Location: 2:30 p.m., Tannery Room, Aurora Town Hall
Committee Members: Councillor Tom Mrakas (Chair), Councillor Sandra Humfryes
(Vice Chair) (arrived 2:45 p.m.), Diane Buchanan, Steven
Hinder, Tim Jones, Brian North, and Jo-anne Spitzer
Members Absent: None
Other Attendees: Stephanie Mackenzie-Smith, Manager of Corporate
Communications, Shelley Ware, Supervisor, Special Events,
and Linda Bottos, Council/Committee Secretary
The Chair called the meeting to order at 2:36 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
Moved by Brian North
Seconded by Tim Jones
That the agenda as circulated by Legislative Services be approved.
Carried
Additional Items to Council Meeting Agenda
Tuesday, December 13, 2016
Item 7
Page 1 of 5
Community Recognition Review Advisory Committee Meeting Minutes
Monday, December 5, 2016 Page 2 of 5
3. Receipt of the Minutes
Community Recognition Review Advisory Committee Meeting Minutes of
October 25, 2016
Moved by Steven Hinder
Seconded by Tim Jones
That the Community Recognition Review Advisory Committee meeting minutes of
October 25, 2016, be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. 2017 Awards Event Details – Emcee Update and Discussion
The Committee consented to consider Item 1 following consideration of Item 2.
Councillor Humfryes provided an update regarding the details, which have yet to
be finalized.
Moved by Councillor Humfryes
Seconded by Steven Hinder
1. That the 2017 Awards Event Details – Emcee Update and Discussion be
received for information.
Carried
2. 2017 Awards Event Details – Revised Award Categories
The Committee reviewed the Award categories and made suggestions for
improvement.
Additional Items to Council Meeting Agenda
Tuesday, December 13, 2016
Item 7
Page 2 of 5
Community Recognition Review Advisory Committee Meeting Minutes
Monday, December 5, 2016 Page 3 of 5
Moved by Brian North
Seconded by Diane Buchanan
1. That the 2017 Awards Event Details – Revised Award Categories be received;
and
2. That the following Revised Award Categories, as amended, for the 2017
Community Recognition Awards be approved:
(a) Youth Volunteer Award: This award is presented to a citizen up to the
age of 19, who, through their volunteer efforts, has made a significant
contribution to the community and has demonstrated their commitment to
being a positive leader today and in the future;
(b) Arts and Culture Award: Inspired by the Johnson family, this award is
presented to an individual or group that has enhanced our community
through their support or promotion of culture, music, visual, performing, or
the literary arts;
(c) Green Award (former Environmental Award): Honouring an individual
or organization that supports the protection, preservation, sustainability or
conservation of our natural environment, this award celebrates those who
share the Town’s commitment to creating a greener community;
(d) Community Leadership Award (combined Not-for-Profit Organization
and Community Organizer Awards): This award is presented to an
individual or not-for-profit organization that has significantly enhanced the
Town through their contribution, commitment and leadership in the areas
of charitable giving, civic engagement, community events or community
spirit;
(e) Good Neighbour Award: Inspired by Frank Camenzuli, this award is
presented to someone who embodies what it means to be a good
neighbour, this award recognizes and celebrates the simple acts of
kindness and compassion that help create connected and vibrant
neighbourhoods;
(f) Good Business Award: This award is presented to a business that has
shown its commitment to corporate responsibility and community
Additional Items to Council Meeting Agenda
Tuesday, December 13, 2016
Item 7
Page 3 of 5
Community Recognition Review Advisory Committee Meeting Minutes
Monday, December 5, 2016 Page 4 of 5
involvement through its ongoing support of charitable causes, events or
programs;
(g) Inclusivity Award (former Accessibility Award): This award is
presented to an individual, group or business which has contributed to
making the Town of Aurora an inclusive place to live, work and play for all
people regardless of race, national or ethnic origin, colour, religion, age,
sex, sexual orientation, marital status, family status, or disability;
(h) Community Safety Award: Presented to an individual dedicated to the
development, promotion or support of initiatives that improve community
safety, this award recognizes that safer communities only happen when
individuals take action to make a difference; and
(i) Citizen of the Year Award: This individual is selected by the Office of the
Mayor in consultation with a small group of dedicated community
volunteers. The award recipient has demonstrated all-round community
involvement rather than a specific activity or contribution.
Carried as amended
3. 2017 Awards Event Details – Sponsorship Discussion
Staff and Committee members discussed various aspects of food and product
sponsorship. It was agreed to hold a Working Group session on December 12,
2016, to further discuss the details and develop an action plan.
Moved by Tim Jones
Seconded by Brian North
1. That the 2017 Awards Event Details – Sponsorship Discussion be received;
and
2. That staff be directed to develop sponsorship strategies for the 2017
Community Recognition Awards Event deliverables.
Carried as amended
Additional Items to Council Meeting Agenda
Tuesday, December 13, 2016
Item 7
Page 4 of 5
Community Recognition Review Advisory Committee Meeting Minutes
Monday, December 5, 2016 Page 5 of 5
6. Informational Items
None
7. New Business
Councillor Humfryes suggested that a plaque be created and displayed in Town Hall
showing previous recipients of all Community Recognition Award categories for
each year, similar to the plaque that displays the recipients of the Citizen of the
Year award on an ongoing basis.
8. Adjournment
Moved by Councillor Humfryes
Seconded by Brian North
That the meeting be adjourned at 3:16 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at
a later meeting.
Additional Items to Council Meeting Agenda
Tuesday, December 13, 2016
Item 7
Page 5 of 5
Town of Aurora
Heritage Advisory Committee
Meeting Minutes
Date: Monday, December 12, 2016
Time and Location: 7 p.m., Leksand Room, Aurora Town Hall
Committee Members: Councillor Jeff Thom (Chair), Councillor Wendy Gaertner
(Vice Chair), Neil Asselin, Barry Bridgeford, Bob McRoberts
(Honorary Member), Carol Gravelle, John Kazilis, and Martin
Paivio
Member(s) Absent: James Hoyes
Other Attendees: Councillor Tom Mrakas, Marco Ramunno, Director of
Planning and Development Services, Jeff Healey, Planner,
and Samantha Kong, Council/ Committee Secretary
The Chair called the meeting to order at 7:05 p.m.
That the Committee consented to recess at 7:55 p.m., and reconvened at 8 p.m.
1.Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.Approval of the Agenda
Moved by Carol Gravelle
Seconded by Martin Paivio
That the agenda as circulated by Legislative Services, with the following additions,
be approved:
Additional Items to Council Meeting Agenda
Tuesday, December 13, 2016
Item 8
Page 1 of 56
Heritage Advisory Committee Meeting Minutes
Monday, December 12, 2016 Page 2 of 9
Delegation (c) Simon Yu, Owner
Re: Item 2 – HAC16-018 – Heritage Permit Application, 15032 Yonge Street,
File Number: IV-HPA-16-11
Delegation (d) Chris Pretotto, Architect, and Marcel Gery, Owner
Re: Item 5 – HAC16-021 – Heritage Permit Application, 74 Centre Street, File
Number: NE-HCD-HPA-16-12
Item 7 – Additional Information to Item 4 – HAC16-020 – Proposed Demolition of
Existing Rear Addition and Accessory Structure to a Listed Heritage Building, 23
Moseley Street
Carried as amended
3. Receipt of the Minutes
Heritage Advisory Committee Meeting Minutes of November 14, 2016
Moved by John Kazilis
Seconded by Bob McRoberts
That the Heritage Advisory Committee meeting minutes of November 14, 2016, be
received for information.
Carried
4. Delegations
(a) Sunny Matheson, Gerry Matheson, and Rob Hurlburt, Applicants
Re: Item 3 – HAC16-019 – Request to Remove a Property from the
Aurora Register of Properties of Cultural Heritage Value or Interest,
52 Harrison Avenue
The Applicants were present to answer any questions regarding the request to
remove the property from the Aurora Register of Properties of Cultural Heritage
Value or Interest. The Committee inquired about current conditions of the
property and acknowledged the quality of the Heritage Impact Assessment
produced by Consultant Su Murdoch.
Moved by Carole Gravelle
Seconded by Barry Bridgeford
That the comments of the delegation be received and referred to Item 3.
Carried
Additional Items to Council Meeting Agenda
Tuesday, December 13, 2016
Item 8
Page 2 of 56
Heritage Advisory Committee Meeting Minutes
Monday, December 12, 2016 Page 3 of 9
(b) Matthew and Tracey Kinsella, Applicants
Re: Item 4 – HAC16-020 – Proposed Demolition of Existing Rear Addition
and Accessory Structure to a Listed Heritage Building, 23 Mosley
Street
Mr. Kinsella provided an overview of his portfolio, specifically past restoration
projects and discussed their proposed demolition and reconstruction plans.
Moved by John Kazilis
Seconded by Bob McRoberts
That the comments of the delegation be received and referred to Item 4.
Carried
(c) Simon Yu, Owner and Daniel Syrus, Builder
Re: Item 2 – HAC16-018 – Heritage Permit Application, 15032 Yonge
Street, File Number: IV-HPA-16-11
Mr. Yu and Mr. Syrus were present to answer any questions, and inquired
about recommended building materials for the building exterior. Staff noted
recommended materials are those of complementing features to the existing
materials.
Moved by Bob McRoberts
Seconded by Carol Gravelle
That the comments of the delegation be received and referred to Item 2.
Carried
(d) Chris Pretotto, Architect, and Marcel Gery, Owner
Re: Item 5 – HAC16-021 – Heritage Permit Application, 74 Centre Street,
File Number: NE-HCD-HPA-16-12
Mr. Pretotto provided an overview of the proposal. The Committee commented
on the colours shown on the rendering and requested alternative colour
concepts that is less contrasting.
Moved by Martin Paivio
Seconded by John Kazilis
That the comments of the delegation be received and referred to Item 5.
Carried
Additional Items to Council Meeting Agenda
Tuesday, December 13, 2016
Item 8
Page 3 of 56
Heritage Advisory Committee Meeting Minutes
Monday, December 12, 2016 Page 4 of 9
5. Matters for Consideration
1. HAC16-017 – Heritage Permit Application
82 Centre Street
File Number: NE-HCD-HPA-16-10
(Deferred from Heritage Advisory Committee meeting of November 14, 2016 – Item 3)
Staff provided an overview of the application and indicated staff support for the
new proposed elevations. The Committee was pleased with the proposed
elevation and choice of materials. The Committee noted that the covered
window openings on the east elevation was not resolved and requested that it
be further investigated.
Moved by Carol Gravelle
Seconded by Councillor Wendy Gaertner
1. That Report No. HAC16-017 be received; and
2. That the Heritage Advisory Committee recommend to Council:
(a) That the following components of Heritage Permit Application NE-HCD-
HPA-16-10 be approved with the following conditions:
i. The proposed double-hung windows on the west side of the front
elevation are proportioned to the satisfaction of Planning and Building
Services; and
ii. The stucco columns be amended in design and materials to the
satisfaction of Planning and Building Services; and
iii. The two-panel Front Door be changed to an arts and craft style
door that incorporates glazing; and
iv. The picture window (in place of the Patio Door) on the east side of the
front elevation be revised to a 6 over 1 double-hung window; and
v. The sliding vinyl windows on the west elevation be replaced with 1 or
4 vertical over 1 cottage windows; and
vi.
Additional Items to Council Meeting Agenda
Tuesday, December 13, 2016
Item 8
Page 4 of 56
Heritage Advisory Committee Meeting Minutes
Monday, December 12, 2016 Page 5 of 9
(b) That Legal Services continue to explore the possibility of laying
charges against the owner for the removal of the window openings
on the east elevation and report back to Council and the Heritage
Advisory Committee.
Carried as amended
2. HAC16-018 – Heritage Permit Application
15032 Yonge Street
File Number: IV-HPA-16-11
Staff provided an overview of the subject property and noted that approximately
three (3) trees would be removed to allow for the construction of the new
addition. The Committee inquired about investigating a tree compensation
agreement and expressed concerns regarding the structural integrity of the
original structure.
Moved by Carol Gravelle
Seconded by Bob McRoberts
1. That Report No. HAC16-018 be received; and
2. That the Heritage Advisory Committee recommend to Council:
(a) That Heritage Permit Application IV-HPA-16-11 be approved to
remove the existing 39.4m2 addition and construct a new 63m2
addition and accessibility ramp; and
(b) That staff ensure the structural integrity of the original structure
is maintained during the building permit process.
Carried as amended
3. HAC16-019 – Request to Remove a Property from the Aurora Register of
Properties of Cultural Heritage Value or Interest
52 Harrison Avenue
Staff provided an overview of the subject property and application to be
removed from the Register. The Committee expressed concerns regarding
setting a new precedence on the street due to the massing of the proposed
structure. The Committee suggested the following revisions for the new
Additional Items to Council Meeting Agenda
Tuesday, December 13, 2016
Item 8
Page 5 of 56
Heritage Advisory Committee Meeting Minutes
Monday, December 12, 2016 Page 6 of 9
structure: removal of the residential portion over the garage, incorporation of
rubblestone at the base of the columns on the front verandah, adjustment of
double columns to single columns on the front verandah and consideration with
respect to height and massing to existing buildings on Harrison Avenue.
Moved by Bob McRoberts
Seconded by Martin Paivio
1. That Report No. HAC16-017 be received; and
2. That the Heritage Advisory Committee recommend to Council:
(a) That the property located at 52 Harrison Avenue remain listed on the
Aurora Register of Properties of Cultural Heritage Value or Interest;
and
(b) That the owners continue working with staff to ensure any proposed
new dwelling maintains the heritage character of the area.
Carried
4. HAC16-020 – Proposed Demolition of Existing Rear Addition and
Accessory Structure to a Listed Heritage Building
23 Mosley Street
Staff provided an overview of the history of the property and noted that the
existing rear addition is over 100 years old. The Committee expressed support
for the proposed demolition and construction of a new rear addition.
Moved by Bob McRoberts
Seconded by Carol Gravelle
1. That Report No. HAC16-020 be received; and
2. That the Heritage Advisory Committee recommend to Council:
(a) That the proposed demolition of the accessory structure at 23 Mosley
Street be approved; and
(b) That a structural report prepared by a structural engineer be
submitted to Planning and Building Services to address the following:
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i. The nature of the structural deficiencies of the 59.5m2 rear
addition; and
ii. The structural stability of the original (retained) structure should
the 59.5m2 rear addition be removed; and
(c) That the proposed two storey rear addition is supported in principle,
subject to the following:
i. That the height of the addition is reduced to match the
height of the original (retained) structure; and
(d) That the proposed front porch be approved subject to the following:
i. The Gothic features of the front elevation and porch be removed;
and
(e) That the Owners of 23 Mosley Street submit a letter to Planning and
Building Services in support and commitment of the future designation
of the property located at 23 Mosley Street under Part IV of the
Ontario Heritage Act; and
(f) That the structural report and revised elevations be brought back to a
future Heritage Advisory Committee Meeting for review.
Carried
5. HAC16-021 – Heritage Permit Application
74 Centre Street
File Number: NE-HCD-HPA-16-12
Staff presented a brief history of the property. The Committee expressed
support for the proposed design.
Moved by Carol Gravelle
Seconded by John Kazilis
1. That Report No. HAC16-021 be received; and
2. That the Heritage Advisory Committee recommend to Council:
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(a) That the proposed one-storey single family dwelling, as part of
Heritage Permit Application NE-HCD-HPA-16-12, be approved
provided that the comments received by the applicant in delegation
are found to conform to the Northeast Old Aurora Heritage
Conservation District Plan.
Carried
6. Informational Items
6. Extract from Council Meeting of November 8, 2016
Re: Heritage Advisory Committee Meeting Minutes of October 17, 2016
Moved by Carol Gravelle
Seconded by Bob McRoberts
1. That the Extract from Council Meeting of November 8, 2016, regarding the
Heritage Advisory Committee meeting minutes of October 17, 2016, be
received for information.
Carried
7. Additional Information to Item 4 – HAC16-020 – Proposed Demolition of
Existing Rear Addition and Accessory Structure to a Listed Heritage
Building, 23 Moseley Street
Moved by Carol Gravelle
Seconded by John Kazilis
1. That the Additional Information to Item 4 – HAC16-20 – Proposed
Demolition of Existing Rear Addition and Accessory Structure to a Listed
Heritage Building, 23 Moseley Street, be received for information.
Carried
7. New Business
The Committee inquired about the status of a heritage information package. Staff
indicated that heritage information has been included in the welcome package that is
provided to new home owners.
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Staff inquired about the availability of Members to conduct a site visit for 14574 Leslie
Street.
8. Adjournment
Moved by Carol Gravelle
Seconded by Neil Asselin
1. That the meeting be adjourned at 10:28 p.m.
Carried
Committee recommendations are not binding on the Town unless otherwise adopted by
Council at a later meeting.
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Town of Aurora
Heritage Advisory Committee Report No. HAC 16-019
Subject: Request to Remove a Property from the Aurora Register of
Properties of Cultural Heritage Value or Interest
52 Harrison Avenue
Prepared by: Jeff Healey, Planner
Department: Planning and Building Services
Date: December 12, 2016
Recommendation
1.That Report No. HAC16-019 be received; and
2.That the Heritage Advisory Committee recommend to Council:
a)That the property located at 52 Harrison Avenue be considered for
removal from the Aurora Register of Properties of Cultural Heritage
Value or Interest; and
b)That future building elevations are subject to approval of Planning
Staff to ensure the proposed new dwelling will maintain the heritage
character of the area.
Executive Summary
The purpose of this report is to provide Council with direction from the Heritage Advisory
Committee regarding the request to remove the property located at 52 Harrison Avenue
from the Aurora Register of Properties of Cultural Heritage Value or Interest.
•The structure was constructed circa 1922 and is an example of a Prairie/
Craftsman architectural style
•The owners have submitted a Heritage Impact Assessment for the subject
property, prepared by Su Murdoch Historical Consulting. Results of the
Assessment have found the property to not be worthy of Designation under Part
IV of the Ontario Heritage Act, however recognizes the house’s importance as a
contributing structure within the neighbourhood.
•The owners have submitted conceptual elevations for a new single detached
dwelling
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Attachment 1
December 12, 2016 -2 -Report No. HAC16-019
Background
The owners of the property located at 52 Harrison Avenue submitted an Application to
request that the subject property be removed from the Aurora Register of Properties of
Cultural Heritage Value or Interest on November 15, 2016.
Location
The subject property is located on the north side of Harrison Avenue between Wells
Street and Victoria Street (see Attachment 1). Harrison Avenue can be described as a
residential street, which contains homes constructed between 1905 and 1945. Upon
review of Fire Insurance Maps c.1927, Harrison Avenue appears to be approximately
70% built-out.
Heritage Status
The property is listed and non-designated on the Aurora Register of Properties of
Cultural Heritage Value or Interest and can be described as a 1 ½ storey Prairie/
Craftsman architectural style. The construction date of the building cannot be
determined, however the house was constructed between 1921 and 1927 (see
Attachment 4).
Provisions of the Ontario Heritage Act for delisting process
According to Section 27 of the Ontario Heritage Act, a Municipal Register of Cultural
Heritage Value or Interest may include properties that have not been designated under
the Ontario Heritage Act, but that the Council of a Municipality believes to be of cultural
heritage value or interest.
The principal implication of properties non-designated and listed on the Aurora Register
pertains to subsection 27. (3) of the Ontario Heritage Act where,
If property included in the register under subsection (1.2) has not been
designated under section 29, the owner of the property shall not demolish
or remove a building or structure on the property or permit the demolition
or removal of the building or structure unless the owner gives the council
of the municipality at least 60 days notice in writing of the owner’s
intention to demolish or remove the building or structure or to permit the
demolition or removal of the building or structure. 2006, c. 11, Sched. B,
s.11 (2).
The purpose of providing Council with 60 days to determine the Notice of Intention is to
provide time to determine whether or not the property should be designated under the
Ontario Heritage Act. According to subsection 27(1.3) of the Ontario Heritage Act, the
Council of a Municipality shall, before removing the reference to such a property from
the Register, consult with its Municipal Heritage Committee.
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Analysis
History of the Property
The land parcel for 52 Harrison Avenue was registered in 1912. The land was initially
owned by Walter Collis, proprietor of Collis Leather Tannery, formerly located on Tyler
Street. After brief ownership of the land parcel by Hermes Erastus Proctor (former
postmaster in Aurora from 1892 to 1940), the land (along with two other parcels on
Harrison Avenue) was sold to Ruth and William Lewis Banbury, who owned a Livery
(formal clothing) store on Yonge Street. By 1921, 52 Harrison was sold to Richard and
Edith Tustain. The Tustains are considered to be the likely builders of the home as the
building’s architecture closely resembles the Tustain’s residence located at 36 Wells
Street.
The first occupants of 52 Harrison Avenue were Reverend Archibald C. Hoffman and
his wife Margret Hoffman. The Hoffman’s lived in the home from 1927-1948. The
Hoffman’s sold the property to David & Jean Hill in 1948. David Hill served as chair of
the Aurora Planning Board in the 1960’s and served on the Town’s Committee of
Adjustment. It should be noted that Hill Drive (located north of Orchard Heights
Boulevard) was named after David Hill. The Hill’s lived in 52 Harrison until 1965. Other
residents of the home include George Allan & Barbara Joyce Storey, who lived in the
home from 1965 to 2016. For more information on the history of the property please
find the Heritage Impact Assessment prepared by Su Murdoch Historical Consulting,
dated November 2016 (see Attachment 4).
Heritage Features of the Existing Building
The existing building can be described as a 1 ½ storey structure with a side gable roof.
The architectural design of the house reflects Prairie/ Craftsman architectural style. The
front façade displays a single pediment dormer on the upper floor, lined with three
double hung windows. The lower floor features an asymmetrical front bay façade,
featuring a single bay window to the west and a single double hung (6x6 pane type
window sashes) window to the east, centred by an original wood door.
The front verandah is a defining feature of the house. The verandah is open, featuring
four wood columns with a rubblestone base and finished with wood soffits and panelled
posts with the stairway centre to the building. A unique feature to the building is the
rubblestone veneer on the first storey, with concrete quoining blocks at the corners of
the structure.
A minor rear addition (approximately 10m2) was added to the northeast corner of the
structure. This rear addition is not in keeping with the main building.
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The neighbourhood comprises of Listed Heritage Properties
Harrison Avenue, between Victoria Street to the east and Wells Street to the west,
encompasses a total of eighteen (18) properties, fourteen (14) of which are listed on the
Aurora Register of Properties of Cultural Heritage Value or Interest.
This portion of Harrison Avenue contains a wide variety of architectural styles including
Arts and Crafts, Edwardian/ Foursquare and Prairie/Craftsman architectural styles. It is
noted that 52 Harrison Avenue is located within immediate proximity of six (6) properties
Designated under Part IV of the Ontario Heritage Act. All six designated properties are
located in close proximity on Wells Street, one of which shares a common property line
with 52 Harrison Avenue (rear yard only). The designated properties are as follows:
•88 Wells Street- The Roderick and Ethel Smith House (shares a lot line with 52
Harrison Avenue)
•89 Wells Street- The Walter Grice House
•92 Wells Street- The Morley Andrew’s House
•93 Wells Street- The Graham-Badger House
•96 Wells Street- The Eleanor and Ernest Robinson House
•97 Wells Street- The W. Lewis Stephens House
This cluster of designated properties is unique to Aurora as these homes are good
examples of their respective architectural styles. It is noted that 93 Wells Street shares
the architectural style of 52 Harrison Avenue.
Southeast Old Aurora Heritage Conservation District
Between 2013 and 2014, Harrison Avenue and the surrounding neighbourhood was
considered as part of a potential Heritage Conservation District. Although the Heritage
Conservation District is not in place within the neighbourhood, staff agree with the
conclusion of the Owner’s heritage consultant that the existing building would be
“classified as a contributing property” within a Heritage Conservation District. As there is
no Heritage Conservation District in place, the property must be evaluated under O.
Regulation 09/06.
Building Evaluation
The Evaluation Working Group met to perform an objective evaluation of the subject
property on Wednesday November 23, 2016 (See Attachment 3). The Evaluation
Criteria for assessing the cultural heritage value of cultural heritage resources have
been developed by the Town in consultation with its Municipal Heritage Committee. As
per Section 13.3 e) of the Official Plan, Priority will be given to designating all Group 1
heritage resources in the Register.
The purpose of the Evaluation is to identify the design/physical value,
historical/associative value, and contextual value of the property as per Ontario
Regulation 9/06, which outlines the criteria for determining cultural heritage value or
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Interest under the Ontario Heritage Act in order to conserve significant heritage
resources.
The Evaluation found the subject property to score at Group 2, suggesting that the
property is “significant, worthy of preservation”.
According to the Heritage Evaluation Guide for buildings scored within Group 2:
•The designation of the building pursuant to the Ontario Heritage Act will be
encouraged;
•The retention of the structure in its existing location is encouraged;
•Any development application affecting such a structure should incorporate the
identified building; and
•Appropriate alternative uses for the building will be encouraged when necessary
to ensure its preservation.
•A Letter of Credit may be required to ensure the protection and preservation of
the building in connection with a redevelopment application.
The conservation of remaining physical attributes of the property would require formal
designation under Part IV of the Ontario Heritage Act, making it necessary for owners to
obtain Heritage Permits for proposed work.
The Ontario Heritage Act provides criteria for determining cultural heritage value or
interest with Ontario Regulation 9/06. This Regulation requires that a building must
exhibit significant design/physical, or associative, or contextual value to warrant
designation. 52 Harrison Avenue received an overall score of 63/100. The Evaluation
working group found the highest rated category for the building was to have
Design/physical value, rated 76/100. Associative/ Historical value for the building was
rated 47/100. The contextual value for the building was rated 61/100.
It is noted that 93 Wells Street, received an overall score of 59/100, yet is Designated
under Part IV of the Ontario Heritage Act. 93 Wells Street scored 44/100 for
Associative/ Historical value, 73/100 for Design/physical value and 61/100 for
Contextual value. It should also be noted that the Owner of 93 Wells Street initiated the
request for Designation in 2009.
Proposed Concept Plan
The Owner’s request is to remove the property from the Aurora Register as a non-
designated ‘listed’ property. The owners have submitted conceptual drawings for a new
house design for 52 Harrison Avenue (see Attachment 5). The new design can be
described as a 2 storey structure, designed in a contemporary style with elements
derived from Victorian and Foursquare styles. The owner’s propose the new structure to
be clad with board and batten with cedar shingles. A front verandah is proposed on the
front elevation as a nod to the existing structure and the presence of front porches on
Harrison Avenue. A single car attached garage is proposed on the east side of the
building, setback from the front verandah. The single car garage has been designed to
accommodate two cars in tandem.
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December 12, 2016 -6 -Report No. HAC16-019
Staff note comments from the Owner’s Heritage Consultant with respect to design and
setting of the proposed building. Staff note Section 6.0 of the Heritage Impact
Assessment with respect to setting the structure back fifteen feet from the street line
and the recommendation from the Heritage Consultant in Section 7.2 of the Assessment
to continue a uniform street line along Harrison Avenue. Staff recommends that the
owner move the structure forward in order to bring the verandah of the house in line
with adjacent properties as close as possible. Staff recognize that this may trigger a
minor variance.
Staff also note the significant tree located in the rear yard. Efforts to preserve the tree
should be taken into consideration.
In the event that the property is removed from the Aurora Registrar, Planning Staff will
work with the owners on detailed aspects of the building during the building permit
process.
Financial Implications
There are no financial implications.
Communications Considerations
No Communication Required.
Link to Strategic Plan
The conservation of heritage resources supports the Strategic Plan goal of Supporting
an Exceptional Quality of Life for All through its accomplishment in satisfying
requirements in objective Celebrating and Promoting our Culture.
Alternatives to the Recommendation
1.Allow the application and recommend that the property be removed from the
Aurora Registrar of Properties of Cultural Heritage Value or Interest.
2.Refuse the application and recommend that the property remain listed on the
Aurora Registrar of Properties of Cultural Heritage Value or Interest.
Conclusions
The subject building was evaluated using the Town of Aurora Heritage Building
Evaluation Guide and was rated in of Group 2, which encourages the retention of the
building as well as designation under the Ontario Heritage Act.
It is noted that 52 Harrison Avenue was located within the study area for the Southeast
Old Aurora Heritage Conservation District Plan. Although the District was not passed by
Council, 52 Harrison is considered to be a contributing building within the local
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