AGENDA - Council - 20161122
Council
Meeting Agenda
Tuesday, November 22, 2016
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
November 18, 2016
Town of Aurora
Council Meeting Agenda
Tuesday, November 22, 2016
7 p.m.
Council Chambers
1. Declaration of Pecuniary Interest and General Nature Thereof
2. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
3. Adoption of the Minutes
Council Meeting Minutes of November 8, 2016
Special Council Closed Session Meeting Minutes of November 8, 2016
(Closed Session meeting minutes provided as confidential attachment)
Recommended:
That the minutes of the Council meeting of November 8, 2016, and the Special
Council Closed Session meeting of November 8, 2016, be adopted as printed and
circulated.
4. Presentations
(a) Nicole Conboy, Coordinator, Special Events & Sponsorship, and Mayor
Geoffrey Dawe
Re: Town of Aurora Platinum Sponsorship Recognition
5. Public Service Announcements
Council Meeting Agenda
Tuesday, November 22, 2016 Page 2 of 4
6. Determination of Items Requiring Separate Discussion
7. Adoption of Items Not Requiring Separate Discussion
8. Delegations
(a) Sandra Manherz, Resident
Re: Item 2 – Extract from Council Meeting of October 25, 2016, Re:
Motion (a) Councillor Abel; Re: Construction of Planned Secondary
School in Official Plan
9. Consideration of Items Requiring Separate Discussion
10. Notices of Motion/Motions for Which Notice Has Been Given
(i) Notices of Motion
(ii) Motions For Which Notice Has Been Given
(a) Councillor Mrakas
Re: Buy and Sell Designated Areas
(b) Councillor Mrakas and Councillor Humfryes
Re: Cycling Master Plan
(c) Councillor Gaertner
Re: Proposed Community Safety Zone in Town Park Area
11. Regional Report
12. New Business/General Information
13. Reading of By-laws
Recommended:
That the following by-laws be given first, second, and third readings and enacted:
Council Meeting Agenda
Tuesday, November 22, 2016 Page 3 of 4
5914-16 Being a By-law to establish lands on Plan 65M-4075 and Plan 65M-4082
as highways (St. John’s Road Development Corp. – Phases 2 and 3).
(Report No. IES16-087 – GC Item 11 – Nov. 15/16)
5920-16 Being a By-law to govern the proceedings of Council and Committee
meetings of the Town of Aurora.
(Report No. CS16-010 – GC Item 2 – Nov. 15/16)
5922-16 Being a By-law to establish a tariff of fees for the processing of
applications made in respect of planning matters.
(Report No. PBS16-093 – GC Item 7 – Nov. 1/16)
5923-16 Being a By-law to appoint a Chief Building Official and an Acting Chief
Building Official for The Corporation of the Town of Aurora.
5924-16 Being a By-law to assume highways on Plan 65M-4292 for public use
(2164437 Ontario Inc.).
(Report No. IES16-081 – GC Item 6 – Nov. 15/16)
5926-16 Being a By-law to amend Parking and Traffic Control By-law Number
4574-04.T, as amended, with respect to Restricted Parking Maximum
Periods on various highways in the Town of Aurora.
(Report No. CS16-011 – Council Item 4 – Nov. 8/16)
Recommended:
That the following confirming by-law be given first, second, and third readings and
enacted:
5925-16 Being a By-law to Confirm Actions by Council Resulting from a Council
Meeting on November 22, 2016.
14. Closed Session
15. Adjournment
Council Meeting Agenda
Tuesday, November 22, 2016 Page 4 of 4
Agenda Items
1. General Committee Meeting Report of November 15, 2016
Recommended:
1. That the General Committee meeting report of November 15, 2016, be
received and the recommendations carried by the Committee approved.
2. Extract from Council Meeting of October 25, 2016
Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary
School in Official Plan (clauses 2 and 3 below were deferred to a future
Council meeting within 30 days)
Recommended:
1. That the Extract from Council Meeting of October 25, 2016 regarding Motion
(a) Councillor Abel; Re: Construction of Planned Secondary School in Official
Plan, be received; and
2. That Council supports the Official Plan and the construction of the planned
York Region District School Board (YRDSB) Secondary School, on the
property purchased by the YRDSB, to serve the needs of the catchment area;
and
3. That a copy of the Council resolution be forwarded to the Ministry of
Education, MPP Chris Ballard, and York Region.
Town of Aurora
Council Meeting Minutes
Council Chambers
Aurora Town Hall
Tuesday, November 8, 2016
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Ilmar Simanovskis,
Director of Infrastructure and Environmental Services, Dan Elliott,
Director of Financial Services, Al Downey, Director of Parks,
Recreation and Cultural Services, Marco Ramunno, Director of
Planning and Building Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Lisa Lyons, Town Clerk, and Linda Bottos, Council/
Committee Secretary
The Chair called the meeting to order at 7 p.m.
Council resolved into Closed Session at 10:19 p.m. and reconvened into open session
at 10:38 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 1 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 2 of 21
Moved by Councillor Kim
Seconded by Councillor Pirri
That the agenda as circulated by Legislative Services, with the following changes,
be approved:
• Item 8 – PBS16-098 – Additional Information: Comprehensive Zoning By-law
Review, File No. ZBA-2012-ZBR
• Withdrawn: By-law No. 5914-16, Being a By-law to establish lands on Plan
65M-4075 and Plan 65M-4082 as highways (St. John’s Road Development
Corp. – Phases 2 and 3).
Carried
3. Adoption of the Minutes
Special Council Meeting Minutes of October 6, 2016
Council Meeting Minutes of October 25, 2016
Special Council Meeting Minutes of October 26, 2016
Special Council – Public Planning Meeting Minutes of October 26, 2016
Moved by Councillor Pirri
Seconded by Councillor Thom
That the minutes of the Council meeting of October 25, 2016, the Special Council
meetings of October 6 and October 26, 2016 and the Special Council – Public
Planning meeting of October 26, 2016, be adopted as printed and circulated.
Carried
4. Presentations
(a) Dan Elliott, Director of Financial Services
Re: Item 6 – FS16-036 – 2017 Operating Budget
On a motion of Councillor Thompson seconded by Councillor Humfryes, Council
consented to waive the requirements of subsection 3.8(j) of the Procedural By-law to
allow the presentation more than ten minutes.
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 2 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 3 of 21
Mr. Elliott presented an overview of the 2017 Draft Operating Budget and
Business Plan process. The 2017 Draft Operating Budget binder material was
distributed to Council and staff.
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the comments of the presentation be received for information.
Carried
(b) Ron Weese, Activate Aurora
Re: Request to eliminate all sugary drinks from vending machines
Mr. Weese presented an overview of the collaboration between Activate
Aurora and Healthy Kids Community Challenge toward encouraging the
healthy consumption of water and the removal of high-sugar-content drinks
from vending machines. He requested that the Town: promote and encourage
the use of water filling stations, fountains and refillable containers in all Town
facilities; remove vending machines that promote unhealthy choices and
environmentally unfriendly food and beverage containers; and create policy
that promotes healthy choices in all Town-owned facilities.
Moved by Councillor Thom
Seconded by Councillor Humfryes
That the comments of the presentation be received and referred to staff for
further investigation.
Carried
5. Public Service Announcements
Councillor Mrakas noted his attendance at the Lake Simcoe Region Conservation
Authority (LSRCA) Conservation Awards ceremony on November 3, 2016, where
Aurora’s Environmental Advisory Committee won the Education Award for its first
Earth Week Fair on April 20, 2016. He extended congratulations to the Committee
and recognized the members and staff.
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 3 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 4 of 21
Councillor Gaertner expressed appreciation to the Environmental Advisory
Committee for their efforts.
Councillor Thompson noted his attendance at the recent Central York Fire
Services (CYFS) Recognition Awards ceremony, where the late active Firefighter
Gregg Tremblay was recognized for more than 30 years of service, and Fire Chief
Ian Laing was recognized for 40 years of service.
Councillor Thompson advised that the grand re-opening of the Aurora Sports Hall
of Fame at the Stronach Aurora Recreation Complex was held on November 5,
2016, and he encouraged everyone to explore the new location.
Councillor Thompson extended a reminder about the Remembrance Day
ceremony on Friday, November 11, 2016.
Councillor Abel noted that the Aurora Sports Hall of Fame held its 2016 Induction
Celebration at St. Andrew’s College on November 2, 2016. He extended
appreciation to the College and congratulations to the Inductees and organizers.
Councillor Abel expressed appreciation to the organizers of the annual Hillary
House Ball, which was held on October 29, 2016.
Councillor Humfryes extended a reminder about the Aurora Farmer’s Market and
Artisan Fair on Saturday, November 12 from 9 a.m. to 1 p.m., which is held
indoors every second Saturday at the Aurora Armoury until December 10, 2016.
Councillor Humfryes extended congratulations to the Town’s Environmental
Advisory Committee.
Councillor Humfryes acknowledged the efforts of volunteers and staff in the
relocation of the Aurora Sports Hall of Fame to the Stronach Aurora Recreation
Complex.
Councillor Humfryes acknowledged the loss of CYFS active Firefighter Gregg
Tremblay and noted that a memorial service will be held at the Aurora Legion at 4
p.m. on Wednesday, November 9, 2016. She extended her condolences to the
family and friends of Mr. Tremblay.
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 4 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 5 of 21
Councillor Thom extended appreciation to the Aurora Legion for their
Remembrance Supper held on November 5, and encouraged everyone to attend
the Remembrance Day ceremony at the Cenotaph on November 11, 2016.
Councillor Kim extended a reminder about the Town’s 2016-2017 Winter Overnight
Parking Pilot Program and encouraged residents to stay informed through the
Town’s website.
Mayor Dawe noted that he hosted the 2016 LSRCA Conservation Awards held on
November 3, 2016, and the Town was recognized for its participation in a
Stormwater Management Policy Working Group that received the Conservation
Award of Merit. He extended congratulations to the Green Team of Holy Spirit
Catholic Elementary School and Aurora Montessori School for receiving the Soil
Conservation Award.
Mayor Dawe announced that the Town will be pruning its municipal trees and
further information is available on the Town website.
Mayor Dawe advised that an Aurora Sports Hall of Fame exhibit, celebrating the
2016 Inductees, will be on display in the Skylight Gallery of Town Hall through the
month of November 2016.
Mayor Dawe announced that the Parks, Recreation and Culture 2017 Winter
Program Guide has been published, will be delivered in The Banner newspaper on
November 10, 2016, and extra copies will be available at Town facilities.
Mayor Dawe advised that York Regional Police Community Services will be
holding a seminar on keeping our seniors safe on Wednesday, November 16,
2016, at 2 p.m. in Town Hall.
Mayor Dawe announced that the Pine Tree Potters’ Guild Fall Pottery Show and
Sale will be held at the Aurora Cultural Centre from November 17 to 20, 2016, and
proceeds from the sale of donated works are contributed to the Empty Bowls
charities.
Mayor Dawe advised that Metrolinx is holding community open houses regarding
the Barrie corridor expansion, and information is listed on the Town and York
Region websites. He noted that an open house will be held at Cardinal Carter
High School at 6:30 p.m. on November 23, 2016.
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 5 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 6 of 21
Mayor Dawe announced that a memorial service for Danny Wheeler, former
Regional Councillor from Georgina, will be held at the York Region administration
building on Yonge Street at 1 p.m. on Saturday, November 12, 2016.
6. Determination of Items Requiring Separate Discussion
Items 1(2), 1(3), 1(8), 4, 6, 7, and 8 were identified for discussion. These items were
discussed in the following order: 4, 1(3), 8, 1(2), 1(8), 6, and 7.
7. Adoption of Items Not Requiring Separate Discussion
Items 1 (with the exception of sub-items 2, 3, and 8), 2, 3, and 5 were identified as
items not requiring separate discussion.
Moved by Councillor Pirri
Seconded by Councillor Kim
That the following recommendations with respect to the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to Council and staff
be authorized to take all necessary action required to give effect to same:
1. General Committee Meeting Report of November 1, 2016
That the General Committee meeting report of November 1, 2016, be received
and the following recommendations carried by the Committee be approved:
(1) CAO16-005 – Corporate Communications Review 2017
1. That Report No. CAO16-005 be received for information.
(4) FS16-029 – Annual Cancellation, Reduction or Refund of Property
Taxes under Sections 357 and 358 of the Municipal Act
1. That Report No. FS16-029 be received; and
2. That a meeting be held in accordance with Sections 357 and 358 of
the Municipal Act, 2001, S.O 2001, c.25 as amended (the “Act”) in
respect of the applications filed with the Treasurer by owners of
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 6 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 7 of 21
property listed in this report at which applicants may make
representation; and
3. That property taxes in the amount of $124,394.92 be adjusted
pursuant to Section 357 of the Act; and
4. That property taxes in the amount of ($4,328.16) be adjusted
pursuant to Section 358 of the Act; and
5. That any associated interest charged applicable to these adjustments
be cancelled in proportion to the property taxes adjusted; and
6. That the Director of Financial Services, Treasurer be directed to
remove said property taxes from the Collector’s Roll reflecting these
property tax adjustments.
(5) PBS16-087 – Application for Exemption from Part Lot Control,
Brookfield Homes (Ontario) Limited, 330-396 William
Graham Drive, Block 27, Plan 65M-4467, File Number:
PLC-2016-12
1. That Report No. PBS16-087 be received; and
2. That the Application for Exemption from Part Lot Control submitted
by Brookfield Homes (Ontario) Ltd. to divide Block 27 on Plan 65M-
4467 into ten (10) townhouse lots be approved; and
3. That the implementing Part Lot Control Exemption By-law be
presented at a future Council meeting; and
4. That the Town Solicitor be authorized to execute the Transfer and
any other documents for the gratuitous conveyance of Part of Block
27, Plan 65M-4467, being Part 23 on Plan 65R-36654 to the Town.
(6) PBS16-089 – Request for Street Name Approval, Brookfield Homes
(Ontario) Limited, 155 Vandorf Sideroad (Former
Timberlane Athletic Club property), Related File
Numbers: OPA-2014-01, ZBA-2014-03, File Number:
CDM-2016-01
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 7 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 8 of 21
1. That Report No. PBS16-089 be received; and
2. That the following street names be approved for the proposed roads
within the approved Plan of Condominium, File SP-2015-08:
Street “A” Timberlane Boulevard
Street “B” Ken Sinclair Crescent
Street “C” Match Point Court
(7) PBS16-093 – 2017 Planning Applications Fees
1. That Report No. PBS16-093 be received; and
2. That the Planning Application Fees By-law including Schedule A,
which increases the fees for processing of Planning Applications
generally by 2.1% (rounded) to reflect the Consumer Price Index, be
approved; and
3. That the amending Planning Application Fees By-law be brought
forward to a future Council meeting for enactment; and
4. That staff be directed to amend the Planning Fee Schedule A on an
annual basis, based on the Consumer Price Index, as an
administrative matter.
(9) Joint Council Committee Meeting Draft Minutes of October 4, 2016
1. That the Joint Council Committee Meeting Draft Minutes of October
4, 2016, be received; and
1. Joint Central York Fire Services and Corporate Services
Report – Finance 2016-41 dated September 22, 2016
regarding the Draft 2017 Operating and Capital Budgets –
Update
1. That Joint Central York Fires Services and Corporate
Services Report – Finance 2016-41 dated September 22,
2016 regarding the Draft 2017 Operating and Capital
Budgets – Update be received and the following
recommendations be adopted:
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 8 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 9 of 21
(a) That the Joint Council Committee (JCC) recommend
approval of the draft budgets; and
(b) That, in accordance with the consolidated Fire Services
Agreement, Council provide comment on the draft budget
prior to consideration and approval by Newmarket
Council.
3. Burning By-laws Discussion
1. That the Central York Fire Services – Joint Council
Committee recommend that the Councils of Aurora and
Newmarket direct staff (specifically, By-law and Fire
Services) to review the current burning by-laws.
(10) Presentation by Stephanie Mackenzie-Smith, Manager of Corporate
Communications
Re: Item 1 – CAO16-005 – Corporate Communications Review 2017
1. That the presentation regarding Item 1 – CAO16-005 – Corporate
Communications Review 2017 be received for information.
(11) Economic Development Advisory Committee Meeting Minutes of
October 13, 2016
1. That the Economic Development Advisory Committee meeting
minutes of October 13, 2016, be received for information.
(12) Heritage Advisory Committee Meeting Minutes of October 17, 2016
1. That the Heritage Advisory Committee meeting minutes of October
17, 2016, be received; and
1. HAC16-011 – Cultural Heritage Landscapes in the Town of
Aurora
(a) That a preliminary study to identify potential Cultural Heritage
Landscapes in the Town of Aurora be approved; and
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 9 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 10 of 21
(b) That an external heritage consultant to assist with the
implementation of the preliminary study be approved; and
(c) That a working group be established to identify potential
Cultural Heritage Landscapes in the Town of Aurora.
2. HAC16-013 – Heritage Permit Application, 82 Centre Street,
File Number: NE-HCD-HPA-16-08
(a) That the following components of Heritage Permit Application
NE-HCD-HPA-16-08 be approved:
i. The modified roofline on the rear elevation;
ii. Removal of the chimney; and
iii. Installation of two new Patio Doors on the rear
elevation; and
(b) That the following components of Heritage Permit Application
NE-HCD-HPA-16-08 be denied:
i. Alteration of the front veranda, including enclosed
porch with stucco finish and columns;
ii. Installation of new Front door;
iii. Installation of new Patio Door on the front elevation;
iv. Installation of new sliding vinyl windows on the west
elevation; and
v. Covered window openings on the east elevation; and
(c) That Legal Services explore the possibility of laying a charge
against the owner and/or the previous owner for the removal
of the original enclosed front wall, removal of windows on the
west and east elevations, removal of window openings on the
east elevation, removal of the first floor window on the front
elevation, removal of the front door, alterations to the front
veranda, installation of new front door, installation of new
patio door on the front elevation and installation of new
windows on the west elevation which were altered in
contravention of Section 42(1) of the Ontario Heritage Act.
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 10 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 11 of 21
3. HAC16-014 – Request to Demolish a Property on the Aurora
Register of Properties of Cultural Heritage
Value or Interest, 14574 Leslie Street
(a) That the property located at 14574 Leslie Street be
considered for a Notice of Intent to Designate under Part IV
of the Ontario Heritage Act; and
(b) That the Owner of 14574 Leslie Street be required to submit
a Heritage Impact Assessment for the property, prepared by
a qualified Heritage Consultant, to the satisfaction of
Planning and Building Services; and
(c) That upon submission of a Heritage Impact Assessment, the
property be evaluated by the Heritage Evaluation Working
Group; and
(d) That the property returns to a future Heritage Advisory
Committee meeting for review.
New Business Motion No. 1
(a) That the Final Cultural Precinct Plan incorporate and reflect
the heritage characteristics of the neighbourhood, including
but not limited to the following:
• Density, scale, setback, massing, height, angular plane,
complementary heritage urban design of the current
neighbourhood, materials and finishes; and
(b) That notwithstanding the potential repurposing of the
Armoury, Town Park remain unchanged; and
(c) That the Armoury, Victoria Hall, and the Petch House be
protected and preserved.
(13) Presentation by Jeff Healey, Planner
Re: Item 3 – PBS16-067 – Comprehensive Zoning By-law Review,
File Number: ZBA-2012-ZBR
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 11 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 12 of 21
1. That the presentation regarding Item 3 – PBS16-067 –
Comprehensive Zoning By-law Review, File Number: ZBA-2012-ZBR
be received for information.
2. Public Report of General Committee Closed Session Meeting of
November 1, 2016
1. That the Public Report of General Committee Closed Session meeting of
November 1, 2016, be received and the recommendations carried by the
Committee approved.
3. Special General Committee – 2017 Capital Budget Review Meeting
Minutes of October 15, 2016
1. That the Special General Committee – 2017 Capital Budget Review
meeting minutes of October 15, 2016, be received for information.
5. FS16-035 – 2017 Final Capital Budget Report
1. That Report No. FS16-035 be received; and
2. That the updated 2016 Asset Management Plan be received; and
3. That the updated 2016 Ten Year Capital Investment Plan be received; and
4. That the 2017 Capital Budget for Repair and Replacement Capital Projects
of existing infrastructure totaling $11,568,472 as listed in Attachment 3, be
approved; and
5. That the 2017 Capital Budget for Growth and New Capital Projects totaling
$6,505,990 as listed in Attachment 4, be approved; and
6. That the 2017 Capital Budget for Studies and Other Capital Projects
totaling $125,000 as listed in Attachment 5, be approved; and
7. That the funding sources for each capital project included in this report be
approved as those reviewed and recommended by General Committee on
October 15, 2016.
Carried
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 12 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 13 of 21
8. Delegations
(a) Derek Murray, Resident
Re: Item 4 – CS16-011 – Parking Restrictions in Heritage Area Motion –
Legal Implications
Mr. Murray spoke on behalf of several practitioners and businesses located in
the Aurora Medical Centre at 15017 Yonge Street and provided background to
the parking concerns. He requested that Council consider removing the three-
hour parking restrictions from Kennedy Street East and Gurnett Street.
Moved by Councillor Abel
Seconded by Councillor Mrakas
That the comments of the delegation be received and referred to Item 4.
Carried
(b) Michael Khalil, Resident
Re: Item 4 – CS16-011 – Parking Restrictions in Heritage Area Motion –
Legal Implications
Mr. Khalil, pharmacist and owner of the Aurora Compounding Pharmacy at
15017 Yonge Street, provided further background to the parking issues and
requested that the three-hour parking restrictions be removed from two small
sections of Kennedy Street East and Gurnett Street, which surround the
Aurora Medical Centre.
Moved by Councillor Humfryes
Seconded by Councillor Thom
That the comments of the delegation be received and referred to Item 4.
Carried
(c) Greg Smith, representing Music Aurora/Aurora Winter Blues Festival
Re: Item 1(2) – PRCS16-047 – Youth Music Festival: Application for
Third Party Event in an Outdoor Town Facility
Mr. Smith provided background regarding Music Aurora and a brief overview
of the plans for a two-day music festival, presented by Music Aurora and the
Aurora Winter Blues Festival, with a focus on showcasing area youth
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 13 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 14 of 21
musicians. He noted that adult professional bands would also be included,
admission would be free, and revenue from alcohol sales would help offset the
costs of the Festival.
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That the comments of the delegation be received and referred to Item 1(2).
Carried
9. Consideration of Items Requiring Separate Discussion
1. General Committee Meeting Report of November 1, 2016
(2) PRCS16-047 – Youth Music Festival: Application for Third Party Event in
an Outdoor Town Facility
Moved by Councillor Abel
Seconded by Councillor Humfryes
1. That Report No. PRCS16-047 be received; and
2. That the application received from Music Aurora/Aurora Winter Blues
Festival for a Youth Music Festival be approved, in accordance with the
Third Party Events in Outdoor Town Facilities Policy; and
3. That the Youth Music Festival be declared as an “event of Town
significance”, in accordance with the Municipal Alcohol Policy.
On a recorded vote the motion
Carried
Yeas: 9 Nays: 0
Voting Yeas: Councillors Abel, Gaertner, Humfryes,
Kim, Mrakas, Pirri, Thom, Thompson,
and Mayor Dawe
Voting Nays: None
1. General Committee Meeting Report of November 1, 2016
(3) PBS16-067 – Comprehensive Zoning By-law Review; File Number:
ZBA-2012-ZBR
and
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 14 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 15 of 21
8. PBS16-098 – Additional Information: Comprehensive Zoning By-law
Review, File Number: ZBA-2012-ZBR
On a motion of Councillor Thompson seconded by Councillor Humfryes, Council
consented to consider Items 1(3) and 8 together following consideration of Item 4.
Main motion
Moved by Councillor Thompson
Seconded by Councillor Pirri
1. That Report No. PBS16-067 and Report No. PBS16-098 be received; and
2. That staff’s Review of the Comprehensive Zoning By-law be approved,
with the exception of the matters relating to the Institutional height
provisions and the proposed zoning change for the properties on Metcalfe
Street (103-111) and Edward Street (101-115); and
3. That the implementing Comprehensive Zoning By-law be presented at a
future Council meeting for enactment.
Amendment
Moved by Councillor Thompson
Seconded by Councillor Pirri
That the main motion be amended by adding the following clause:
That staff be directed to review the former policy that provides for
indoor amenity space and report back to Council.
Carried
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Pirri
1. That Report No. PBS16-067 and Report No. PBS16-098 be received; and
2. That staff’s Review of the Comprehensive Zoning By-law be approved, with
the exception of the matters relating to the Institutional height provisions
and the proposed zoning change for the properties on Metcalfe Street
(103-111) and Edward Street (101-115); and
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 15 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 16 of 21
3. That staff be directed to review the former policy that provides for
indoor amenity space and report back to Council; and
4. That the implementing Comprehensive Zoning By-law be presented at a
future Council meeting for enactment.
Carried as amended
1. General Committee Meeting Report of November 1, 2016
(8) 2017 Draft Studies & Other Capital Project 74014 – Facility Advertising
and Sponsorship Programs
Moved by Councillor Abel
Seconded by Councillor Pirri
1. That 2017 Draft Studies & Other Capital Project 74014 – Facility
Advertising and Sponsorship Programs be received; and
2. That 2017 Draft Studies & Other Capital Project 74014 – Facility
Advertising and Sponsorship Programs be approved as presented.
Defeated
4. CS16-011 – Parking Restrictions in Heritage Area Motion – Legal
Implications
On a motion of Councillor Pirri seconded by Councillor Kim, Council consented to
consider Item 4 prior to consideration of Items 1(3) and 8.
Main motion
Moved by Councillor Pirri
Seconded by Councillor Mrakas
1. That Report No. CS16-011 be received for information.
On a motion of Councillor Abel seconded by Councillor Humfryes, Councillor Abel’s
Motion (c) Parking Restrictions in Heritage Area, which was referred to staff from the
Council meeting of October 11, 2016, was withdrawn.
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 16 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 17 of 21
Motion to reconsider
Moved by Councillor Abel
Seconded by Councillor Humfryes
1. That the matter respecting parking restrictions in the Town Park heritage
area be reconsidered.
On a two-thirds vote the motion to reconsider
Carried
Amendment
Moved by Councillor Abel
Seconded by Councillor Humfryes
That the main motion be amended by adding the following clauses:
That the removal of day-time parking restrictions on Kennedy Street
East (from Yonge Street to Gurnett Street) and on Gurnett Street (from
Connaught Avenue to Cousins Drive) be approved; and
That the amending parking by-law be brought to a future Council
meeting.
Carried
Main motion as amended
Moved by Councillor Pirri
Seconded by Councillor Mrakas
1. That Report No. CS16-011 be received; and
2. That the removal of day-time parking restrictions on Kennedy Street
East (from Yonge Street to Gurnett Street) and on Gurnett Street
(from Connaught Avenue to Cousins Drive) be approved; and
3. That the amending parking by-law be brought to a future Council
meeting.
Carried as amended
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 17 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 18 of 21
6. FS16-036 – 2017 Operating Budget
Moved by Councillor Thompson
Seconded by Councillor Pirri
1. That Report No. FS16-036 be received; and
2. That the 2017 draft Operating Budget be referred to General Committee –
Budget for review at its scheduled meetings commencing November 14,
2016; and
3. That, following the completion of the General Committee review, the
Treasurer bring forward a final budget approval report reflecting all
adjustments recommended by the Committee.
Carried
7. Memorandum from Mayor Dawe
Re: Strategic Plan Steering Committee
Moved by Councillor Pirri
Seconded by Councillor Mrakas
1. That the memorandum regarding Strategic Plan Steering Committee be
received; and
2. That Councillors Sandra Humfryes and Michael Thompson be appointed to
the Strategic Plan Steering Committee; and
3. That the Strategic Plan Steering Committee be supported by staff in the
Legislative Services Division and the Long Range and Strategic Planning
Division.
Carried
10. Notices of Motion/Motions for Which Notice Has Been Given
(i) Notices of Motion
None
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 18 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 19 of 21
(ii) Motions for Which Notice Has Been Given
None
11. Regional Report
York Regional Council Highlights – October 20, 2016
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
That the Regional Report of October 20, 2016, be received for information.
Carried
12. New Business/General Information
Councillor Mrakas inquired about the status of discussions with the York Region
District School Board respecting Councillor Abel’s motion regarding “Construction
of a Planned Secondary School in Official Plan”, which was considered by Council
on October 25, 2016. Staff agreed that, although a meeting with the School Board
has been arranged for November 25, 2016, the item will be brought back to
Council on the agenda of November 22, 2016.
Councillor Gaertner inquired about the new snack bar at the Aurora Family Leisure
Complex. Staff advised that the snack bar, which should be open within the next
couple of weeks, will be operated by the Town’s existing vendor, whose contract
expires on May 31, 2018.
Councillor Gaertner extended appreciation to staff for the accessible automatic
door opener in the downstairs washroom of the Aurora Family Leisure Complex.
Councillor Thompson inquired about the status of funds donated during a 2004-
2005 campaign toward signage at the Stronach Aurora Recreation Complex. Staff
provided an update and indicated that options are being investigated for the re-
allocation of these funds.
Councillor Kim inquired about the consecutive page numbering of Council and
Committee agendas. Staff advised that the new agenda management system will
accommodate the return of agenda consecutive page numbering by January 2017.
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 19 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 20 of 21
13. Reading of By-laws
Moved by Councillor Pirri
Seconded by Councillor Thompson
That the following by-laws be given first, second, and third readings and enacted:
5910-16 Being a By-law to define the procurement policies and procedures for
The Corporation of the Town of Aurora.
5918-16 Being a By-law to designate a property to be of cultural heritage value
or interest (The Edward Coltham Farm House – 15 William Graham
Drive).
5919-16 Being a By-law to exempt Block 27 on Plan 65M-4467 from Part-Lot
Control (Brookfield Homes (Ontario) Limited).
Carried
The confirming by-law was considered following Closed Session.
Moved by Councillor Thom
Seconded by Councillor Pirri
That the following confirming by-law be given first, second, and third readings and
enacted:
5921-16 Being a By-law to Confirm Actions by Council Resulting from a Council
Meeting on November 8, 2016.
Carried
14. Closed Session
Moved by Councillor Thompson
Seconded by Councillor Mrakas
That Council resolve into a Closed Session to consider the following matter:
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 20 of 21
Council Meeting Minutes
Tuesday, November 8, 2016 Page 21 of 21
1. Personal matters about an identifiable individual, including a Town or Local
Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Closed
Session Report No. CS16-009, Re: Canada 150 Community Leaders
Carried
Moved by Councillor Thom
Seconded by Councillor Pirri
That Council reconvene into open session and rise and report from Closed
Session.
Carried
1. Personal matters about an identifiable individual, including a Town or
Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re:
Closed Session Report No. CS16-009, Re: Canada 150 Community
Leaders
Moved by Councillor Pirri
Seconded by Councillor Kim
That the confidential direction to staff, in respect to Canada 150 Community
Leaders, be approved.
Carried
15. Adjournment
Moved by Councillor Abel
Seconded by Councillor Thompson
That the meeting be adjourned at 10:39 p.m.
Carried
_________________________________ _________________________________
Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk
The minutes of the Council meeting of November 8, 2016, are subject to final approval
by Council on November 22, 2016.
Council Meeting Agenda
Tuesday, November 22, 2016
Council Minutes
Page 21 of 21
PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk’s office by the following
deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:
SUBJECT: Town of Aurora Platinum Sponsorship Recognition
NAME OF SPOKESPERSON: Nicole Conboy and Mayor Geoff Dawe
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable): Platinum Event
Sponsors
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
To recognize the contribution of the Platinum Level event Sponsors with Council
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES, WITH WHOM? DATE
I I acknowledge that the Procedural By-law permits ten (10) minutes for Presentations.
Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
X
X
Council Meeting Agenda
Tuesday, November 22, 2016
Presentation (a)
Page 1 of 1
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:
SUBJECT:
NAME OF SPOKESPERSON:
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest? YES ☐NO ☐
IF YES, WITH WHOM? DATE:
☐I acknowledge that the Procedural By-law permits five (5) minutes for Delegations.
Legislative Services
905-727-3123
councilsecretariatstaff@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
Tuesday November 22nd, 2016
On the Motion of the new High School
Sandra Manherz
Aurora East Residents
Clarifying issues surrounding the impact of the New High School
4
John Abel Monday Sept 26/16
4
Council Meeting Agenda
Tuesday, November 22, 2016
Delegation (a)
Page 1 of 1
Town of Aurora
General Committee Meeting Report
Council Chambers
Aurora Town Hall
Tuesday, November 15, 2016
Attendance
Council Members Councillor Humfryes in the Chair; Councillors Abel, Kim, Mrakas,
Pirri, Thom, Thompson, and Mayor Dawe
Members Absent Councillor Gaertner
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Ilmar Simanovskis,
Director of Infrastructure and Environmental Services, Dan Elliott,
Director of Financial Services, Al Downey, Director of Parks,
Recreation and Cultural Services, Marco Ramunno, Director of
Planning and Building Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Lisa Lyons, Town Clerk, and Samantha Yew,
Council/Committee Secretary
The Chair called the meeting to order at 7:00 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services,
with the following additions:
• Item 14 – Correspondence from Association of Municipalities of Ontario
Re: What’s Next Ontario? Resolution
Council Meeting Agenda
Tuesday, November 22, 2016
Item 1
Page 1 of 11
General Committee Meeting Report
Tuesday, November 15, 2016 Page 2 of 11
• Notice of Motion (a) Councillor Mrakas
Re: Buy and Sell Designated Areas
• Notice of Motion (b) Councillor Mrakas and Councillor Humfryes
Re: Cycling Master Plan
• Notice of Motion (c) Councillor Gaertner
Re: Proposed Community Safety Zone in Town Park Area
3. Determination of Items Requiring Separate Discussion
Items 1, 2, 3, 4, 5, 6, 7, 9, 13, and 14 were identified for discussion.
4. Adoption of Items Not Requiring Separate Discussion
Items 8, 10, 11, and 12 were identified as items not requiring separate discussion.
General Committee recommends:
That the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee:
8. IES16-084 – Municipal Council Blanket Support Resolution
1. That Report No. IES16-084 be received; and
2. That approval of the following Municipal Blanket Support Resolution,
previously approved by Council in 2012, 2013 and 2015, be confirmed for
a further 12-month period:
Whereas the Province's FIT Program encourages the construction and
operation of rooftop solar PV projects (the "Projects"); and
Whereas one or more Projects may be constructed and operated in the
Town of Aurora; and
Whereas, pursuant to the FIT Rules, Version 5.0, Applications whose
Projects receive the formal support of Local Municipalities will be
awarded Priority Points, which may result in the Applicant being offered
a FIT Contract prior to other persons applying for FIT Contract;
Council Meeting Agenda
Tuesday, November 22, 2016
Item 1
Page 2 of 11
General Committee Meeting Report
Tuesday, November 15, 2016 Page 3 of 11
Now Therefore Be It Hereby Resolved That Council of the Town of
Aurora supports without reservation the construction and operation of
the Projects anywhere in the Town of Aurora; and
Be It Further Resolved That this resolution shall expire twelve (12)
months after its adoption by Council.
3. That the Mayor and Town Clerk be authorized to execute the new FIT form
attached to this Report.
10. IES16-086 – Award of Contract for Consulting Services to Prepare a
Town-wide Stream Management Master Plan for the Town of
Aurora
1. That Report No. IES16-086 be received; and
2. That the Contract for the provision of consulting services to prepare a
Town Wide Stream Management Master Plan for the Town of Aurora be
awarded to Aquafor Beech Limited for $105,230, excluding taxes; and
3. That additional funding for Capital Project No. 42057 in the amount of
$17,790 be approved from the Storm Sewer reserve fund; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
11. IES16-087 – By-law to Establish 0.3m Reserve as Public Highway
1. That Report No. IES16-087 be received; and
2. That a by-law to establish 0.3m reserves on Plans 65M-4075 and 65M-
4082 as public highways be enacted.
12. PBS16-092 – Draft Plan of Condominium Application, BG Properties
(Aurora) Inc., 14222, 14314, 14358 and 14378 Yonge Street
Part Lot 17, Plan 132, Part Lots 74 and 75, Con. 1, Part 1,
Council Meeting Agenda
Tuesday, November 22, 2016
Item 1
Page 3 of 11
General Committee Meeting Report
Tuesday, November 15, 2016 Page 4 of 11
65R-35902, File Number: CDM-2016-03,Related File
Number: SUB-2012-03, ZBA-2012-16
1. That Report No. PBS16-092 be received; and
2. That the Draft Plan of Condominium File No. CDM-2016-03 (BG
Properties (Aurora) Inc. to permit the development of the subject lands for
42 single detached dwelling units on the subject lands be approved; and
3. That the Mayor and Town Clerk be authorized to execute any
Agreement(s) referenced in the Conditions of Approval, including any and
all documents and ancillary agreements required to give effect to same.
Carried
5. Delegations
None
6. Presentations by the Advisory Committee Chair
None
7. Consideration of Items Requiring Separate Discussion
General Committee consented to consider the items in the following order: 6, 1, 2,
3, 4, 5, 7, 9, 13, and 14.
1. Presentation by Lisa Lyons, Town Clerk
Re: Item 2 – CS16-010 – Draft Procedure By-law and 2017 Meeting
Schedule
General Committee recommends:
1. That the presentation regarding Item 2 – CS16-010 – Draft Procedure
By-law and 2017 Meeting Schedule be received for information.
Carried
Council Meeting Agenda
Tuesday, November 22, 2016
Item 1
Page 4 of 11
General Committee Meeting Report
Tuesday, November 15, 2016 Page 5 of 11
2. CS16-010 – Draft Procedure By-law and 2017 Meeting Schedule
General Committee recommends:
1. That Report No. CS16-010 be received; and
2. That the start time of Council Closed Session meetings, as outlined
in Section 19 e) iii) of the Draft Procedure By-law, be changed to
5:45 p.m.; and
3. That the final draft Procedure By-law, incorporating Council feedback, be
presented at the Council meeting of November 22, 2016, for enactment
effective on January 1, 2017; and
4. That the 2017 Meeting Schedule (Attachment 4) be approved; and
5. That the two (2) full-day capital and operating budget meetings
alternate between Monday and Saturday, beginning in 2018.
Carried as amended
3. CAO16-006 – Economic Development Model Review and Comparison
General Committee recommends:
1. That Report No. CAO16-006 be received; and
2. That the Hybrid Model for Economic Development be endorsed; and
3. That staff be directed to bring forward an implementation plan for 2017.
Carried
4. IES16-083 – Pilot Project for Left Turn Restrictions at Yonge Street and
Wellington Street Intersection Follow-up
General Committee recommends:
1. That Report No. IES16-083 be received; and
Council Meeting Agenda
Tuesday, November 22, 2016
Item 1
Page 5 of 11
General Committee Meeting Report
Tuesday, November 15, 2016 Page 6 of 11
2. That staff report back to Council following the completion of the pilot
project for left turn restrictions at the intersection of Yonge Street and
Wellington Street.
Carried
5. CS16-012 – Proclamation Policy
General Committee recommends:
1. That Report No. CS16-012 be received; and
2. That the “Proclamation Policy” attached to Report No. CS16-012 be
approved; and
3. That authority for approving or denying requests for proclamation be
delegated to the Town Clerk.
Carried
6. IES16-081 – Acceptance of Municipal Services – Chateaus on Bayview –
Registered Plan 65M-4292
General Committee recommends:
1. That Report No. IES16-081 be received; and
2. That ownership, operation and maintenance of the works within the
roads, right-of-ways and other lands dedicated to the Town as contained
within Registered Plan 65M-4292, being Chateaus on Bayview
Residential Subdivision, be assumed; and
3. That the necessary by-law be brought forward for enactment to assume
for public use the highways within Registered Plan 65M-4292 and to
establish as public highway any applicable reserves.
Carried
7. IES16-082 – Water Meter Replacement Program Contract Renewal
General Committee recommends:
Council Meeting Agenda
Tuesday, November 22, 2016
Item 1
Page 6 of 11
General Committee Meeting Report
Tuesday, November 15, 2016 Page 7 of 11
1. That Report No. IES16-082 be deferred to a future General Committee
meeting, pending further information from staff regarding the Water Meter
Replacement Program.
Carried
9. IES16-081 – Acceptance of Municipal Services – Chateaus on Bayview –
Registered Plan 65M-4292
General Committee recommends:
1. That Report No. IES16-081 be received; and
2. That ownership, operation and maintenance of the works within the
roads, right-of-ways and other lands dedicated to the Town as contained
within Registered Plan 65M-4292, being Chateaus on Bayview
Residential Subdivision, be assumed; and
3. That the necessary by-law be brought forward for enactment to assume
for public use the highways within Registered Plan 65M-4292 and to
establish as public highway any applicable reserves.
Carried
13. PBS16-095 – Public Notification of Site Plan Applications
General Committee recommends:
1. That Report No. PBS16-095 be received; and
2. That the requirement for Public Notification Signage for Site Plan
Applications submitted under Section 41 of the Planning Act as outlined
in the staff report be approved.
Carried
14. Correspondence from Association of Municipalities of Ontario
Re: What’s Next Ontario? Resolution
General Committee recommends:
Council Meeting Agenda
Tuesday, November 22, 2016
Item 1
Page 7 of 11
General Committee Meeting Report
Tuesday, November 15, 2016 Page 8 of 11
1.That the Correspondence from Association of Municipalities of Ontario
regarding What’s Next Ontario? Resolution be received; and
2.That the following What’s Next Ontario? Resolution as put forward by the
Association of Municipalities of Ontario be endorsed, as amended:
Whereas recent polling, conducted on behalf of the Association of
Municipalities of Ontario indicates 76% of Ontarians are concerned or
somewhat concerned property taxes will not cover the cost of
infrastructure while maintaining municipal services, and 90% agree
maintaining safe infrastructure is an important priority for their
communities; and
Whereas infrastructure and transit are identified by Ontarians as the
biggest problems facing their municipal government; and
Whereas a ten-year projection (2016-2025) of municipal expenditures
against inflationary property tax and user fee increases, shows there
to be an unfunded average annual need of $3.6 billion to fix local
infrastructure and provide for municipal operating needs; and
Whereas the $3.6 billion average annual need would equate to annual
increases of 4.6% (including inflation) to province-wide property tax
revenue for the next ten years; and
Whereas this gap calculation also presumes all existing and multi-year
planned federal and provincial transfers to municipal governments are
fulfilled; and
Whereas if future federal and provincial transfers are unfulfilled
beyond 2015 levels, it would require annual province-wide property tax
revenue increases of up to 8.35% for ten years; and
Whereas Ontarians already pay the highest property taxes in the
country; and
Whereas each municipal government in Ontario faces unique issues,
the fiscal health and needs are a challenge which unites all municipal
governments, regardless of size;
Council Meeting Agenda
Tuesday, November 22, 2016
Item 1
Page 8 of 11
General Committee Meeting Report
Tuesday, November 15, 2016 Page 9 of 11
Now Therefore It Be Resolved that the Town of Aurora Council
supports the Association of Municipalities of Ontario in its work to
close the fiscal gap; so that all municipalities can benefit from
predictable and sustainable revenue, to finance the pressing
infrastructure and municipal service needs faced by all municipal
governments.
Be It Further Resolved That a copy of this Motion be sent to The
Honourable Kathleen Wynne, Premier of Ontario, Mr. Patrick
Brown, Leader of the Progressive Conservative Party, Ms. Andrea
Horwath, Leader of the New Democratic Party, and all Members of
Provincial Parliament (MPPs) in the Province of Ontario.
Carried as amended
8. Notices of Motion
(a) Councillor Mrakas
Re: Buy and Sell Designated Areas
Whereas many residents in the Town of Aurora and York Region utilize online
classified ads to purchase and sell products; and
Whereas there is always a risk when meeting a stranger in person; and
Whereas designated exchange areas near or in police stations, such as a
couple of parking spots, would help residents safely conduct these
transactions;
Now Therefore Be It Hereby Resolved That The Town of Aurora request the
York Regional Police Services Board review the possibility of designating
areas at police stations or Headquarters for residents to meet buyers and
sellers of online classified ads.
(b) Councillor Mrakas and Councillor Humfryes
Re: Cycling Master Plan
Whereas the bicycle is a viable and affordable mode of transportation that is
not only environmentally sound but supportive of active healthy lifestyles; and
Council Meeting Agenda
Tuesday, November 22, 2016
Item 1
Page 9 of 11
General Committee Meeting Report
Tuesday, November 15, 2016 Page 10 of 11
Whereas a Cycling Master Plan will create and improve opportunities
throughout the Town of Aurora for active recreation and active transportation
for all residents and visitors; and
Whereas the development of active transportation infrastructure, policies and
promotion strategies are also supported at the federal, provincial, regional and
municipal levels of government; and
Whereas the purpose of a Cycling Master Plan is to guide the development of
a long-term, comprehensive, Town-wide, on- and off-road commuter and
recreational bicycling network; and
Whereas the creation of a Cycling Master Plan would help support the Town of
Aurora’s pursuit in becoming Canada’s most active municipality;
Now Therefore Be It Hereby Resolved That staff work with the Trails and
Active Transportation Committee in developing a strategy to create a Cycling
Master Plan that will ultimately be incorporated into the Town’s Official Plan.
(c) Councillor Gaertner
Re: Buy and Sell Designated Areas
Whereas the area around the Town Park is home to many families with small
children;
Whereas Town Park is used by these children, as well as those from the larger
Aurora community;
Whereas concern has been repeatedly expressed about excessive speeding
of traffic during the GO Train hours of operation;
Whereas it is appropriate that Council address this concern as soon as
possible;
Therefore Be It Resolved That the Town declare this a Community Safety
Zone; and
Be It Further Resolved That Council ask York Regional Police for their help
with measures to control speeding near the Town Park area; and
Council Meeting Agenda
Tuesday, November 22, 2016
Item 1
Page 10 of 11
General Committee Meeting Report
Tuesday, November 15, 2016 Page 11 of 11
Be It Further Resolved That when the provincial government gives
municipalities the authority to set up photo radar cameras, staff be directed to
them in the Town Park area.
9. New Business/General Information
Councillor Pirri inquired about the Cultural Master Plan action items and whether
they could be considered by Council at a future meeting.
Councillor Thom requested more information regarding the colour of the brick of
the of the condominium development at Yonge Street and Centre Street, and
noted that concern was raised at the Heritage Advisory Committee as the colour is
inconsistent with the renderings provided as part of the Site Plan process.
Councillor Abel requested a list of the Parks and Recreation special events held by
the Town in 2016, along with the cost and resources used by each event. Staff
agreed to provide information.
Councillor Mrakas requested an update regarding the soccer field at the Stronach
Aurora Recreation Complex. Staff provided an update.
10. Adjournment
The meeting was adjourned at 9:10 p.m.
_________________________________ _________________________________
Sandra Humfryes, Councillor Lisa Lyons, Town Clerk
The report of the General Committee meeting of November 15, 2016, is subject to final
approval by Council on November 22, 2016.
Council Meeting Agenda
Tuesday, November 22, 2016
Item 1
Page 11 of 11
Page 1 of 3
10. Notices of Motion/Motions for Which Notice Has Been Given
(i) Motions for Which Notice Has Been Given
(a) Councillor Abel
Re: Construction of Planned Secondary School in Official Plan
Main motion as amended
Moved by Councillor Abel
Seconded by Councillor Gaertner
Whereas The Town of Aurora has an Official Plan, approved by York Region and
in conformity with the Province of Ontario; and
Whereas the Official Plan for the Town of Aurora complies with sound planning
principles, to guide development of major new neighbourhoods, known in Aurora
as the Bayview - Wellington Centre Planning Area, and the 2B and 2C Planning
Area; and
Whereas these neighbourhoods on either side of Bayview Avenue are complete
and home to 13,000 residents; and
Whereas the 2C community is nearing completion and will be home to another
9,000 residents for a total of 22,000 residents; and
Whereas there is a York Region District School Board (YRDSB) Secondary
School indicated in the Town’s Official Plan, on Bayview Avenue at Borealis
Avenue, to serve these residents, and the land is still undeveloped and vacant for
the past 15 years; and
Whereas the residents of this catchment area have been told that they will have
their Secondary School enrollment needs met at Dr. G. W. Williams Secondary
School; and
Whereas this does not meet the needs of the residents, nor does it comply with
our Official Plan, nor does this type of commute conform with the orderly function
of the Town, that the students must commute an average of 6 km to school,
through the already congested GO Transit Station area; and
Extract from
Council Meeting of
Tuesday, October 25, 2016
Council Meeting Agenda
Tuesday, November 22, 2016
Item 2
Page 1 of 3
Council Extract – Tuesday, October 25, 2016 Page 2 of 3
Whereas the residents of this catchment area are approaching 60% of the
student body at Dr. G. W. Williams Secondary School, and it will only increase as
this area grows and ages; and
Whereas there are further enrollment issues that reduce specialized programs,
extracurricular activities, and the number of specialized teachers and staff; and
Whereas 20% of a resident’s annual Property Tax, which is collected and then
paid by the Municipality to the treasury of the YRDSB; and
Whereas, if the YRDSB property was sold to development, this would further add
to the catchment area population and increase the YRDSB Treasury with little to
show for the residents’ needs; and
Whereas the residents could simply walk to the Secondary School as planned;
and
Whereas, if the YRDSB has funding challenges, they could collaborate with the
Municipality, York Region, the Ministry of Education, and the Province, to engage
with expediency to arrive at a solution;
1.Now Therefore Let It Be Hereby Resolved That Council supports the Official
Plan and the construction of the planned YRDSB Secondary School, on the
property purchased by the YRDSB, to serve the needs of the catchment
area; and
2.Be It Further Resolved That a copy of the Council resolution be forwarded to
the Ministry of Education, MPP Chris Ballard, and York Region; and
3.Be It Further Resolved That dialogue/collaboration take place beginning in
the last quarter of 2016, between the Town of Aurora and the YRDSB, and
that invitations be extended to MPP Chris Ballard, York Region, and other
interested partners to arrive at a solution; and
4.Be it Further Resolved That a representative or the Aurora-King Trustee
from the York Region District School Board be invited to attend a future
Council meeting and present further information regarding the
proposed secondary school.
Motion to Defer
Moved by Councillor Thompson
Seconded by Councillor Pirri
Council Meeting Agenda
Tuesday, November 22, 2016
Item 2
Page 2 of 3
Council Extract – Tuesday, October 25, 2016 Page 3 of 3
That the first and second operative clauses of the main motion as amended be
deferred to a future Council meeting within 30 days, pending the presentation of
further information from the York Region District School Board.
On a recorded vote the motion to defer the first and second operative clauses of the
main motion as amended
Carried
Yeas: 8 Nays: 1
Voting Yeas: Councillors Gaertner, Humfryes, Kim, Mrakas,
Pirri, Thom, and Thompson and Mayor Dawe
Voting Nays: Councillor Abel
On a recorded vote, the third and fourth operative clauses
of the main motion as amended
Carried
Yeas: 8 Nays: 1
Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim,
Mrakas, Thom, and Thompson and Mayor
Dawe
Voting Nays: Councillor Pirri
Council Meeting Agenda
Tuesday, November 22, 2016
Item 2
Page 3 of 3
Motion for Which Notice Has
Been Given (November 15, 2016) Councillor Tom Mrakas
Date: November 22, 2016
To: Mayor and Members of Council
From: Councillor Mrakas
Re: Buy and Sell Designated Areas
Whereas many residents in the Town of Aurora and York Region utilize online classified
ads to purchase and sell products; and
Whereas there is always a risk when meeting a stranger in person; and
Whereas designated exchange areas in police stations, such as a couple of parking
spots, would help residents safely conduct these transactions;
1. Now Therefore Be It Hereby Resolved That The Town of Aurora request that the
York Regional Police Services Board review the possibility of designating areas in
police stations or Headquarters for residents to meet buyers and sellers of online
classified ads.
Council Meeting Agenda
Tuesday, November 22, 2016
Motion (a)
Page 1 of 1
Motion for Which Notice Has
Been Given (November 15, 2016)
Councillor Tom Mrakas and
Councillor Sandra Humfryes
Date: November 22, 2016
To: Mayor and Members of Council
From: Councillor Mrakas and Councillor Humfryes
Re: Cycling Master Plan
Whereas the bicycle is a viable and affordable mode of transportation that is not only
environmentally sound but supportive of active healthy lifestyles; and
Whereas a Cycling Master Plan would create and improve opportunities throughout the
Town of Aurora for active recreation and active transportation for all residents and
visitors; and
Whereas the development of active transportation infrastructure, policies and promotion
strategies are also supported at the federal, provincial, county and local municipal levels
of government; and
Whereas the purpose of a Cycling Master Plan is to guide the development of a long-
term, comprehensive, Town-wide, on- and off-road commuter and recreational bicycling
network; and
Whereas the creation of a Cycling Master Plan would help support the Town of Aurora’s
pursuit in becoming Canada’s most active municipality;
1. Now Therefore Be It Hereby Resolved That staff work with the Trails and Active
Transportation Committee in developing a strategy to create a Cycling Master Plan
that will ultimately be incorporated into the Town’s Official Plan.
Council Meeting Agenda
Tuesday, November 22, 2016
Motion (b)
Page 1 of 1
Motion for Which Notice Has
Been Given (November 15, 2016) Councillor Wendy Gaertner
Date: November 22, 2016
To: Mayor and Members of Council
From: Councillor Gaertner
Re: Proposed Community Safety Zone in Town Park Area
Whereas the area around the Town Park is home to many families with small children;
and
Whereas Town Park is used by these children, as well as those from the larger Aurora
community; and
Whereas concern has been repeatedly expressed about excessive speeding of traffic
during the GO Transit hours of operation; and
Whereas it is appropriate that Council address this concern as soon as possible;
1. Now Therefore Be It Hereby Resolved That the Town declare the area around Town
Park as a Community Safety Zone; and
2. Be It Further Resolved That Council ask York Regional Police for their help with
measures to control speeding near the Town Park area; and
3. Be It Further Resolved That, when the provincial government gives municipalities
the authority to set up photo radar cameras, staff be directed to install them in the
Town Park area.
Council Meeting Agenda
Tuesday, November 22, 2016
Motion (c)
Page 1 of 1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5914-16
BEING A BY-LAW to establish lands on
Plan 65M-4075 and Plan 65M-4082 as
highways (St. John's Road Development
Corp. -Phases 2 and 3).
WHEREAS subsection 31 (2) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, requires a municipality to enact a by-law in order to establish land as a
highway unless: a) it is a highway transferred to a municipality under the Public
Transportation and Highway Improvement Act, b) it is a road allowance made by a
Crown surveyor located in a municipality; or c) it is a road allowance, highway, street,
or lane shown on a registered plan of subdivision;
AND WHEREAS The Corporation of the Town of Aurora (the "Town") entered into a
subdivision agreement with St. John's Road Development Corp., dated April 22,
2008, with respect to the development of a residential plan of subdivision, being
Plans 65M-407~, 65M-4079 and 65M-4082 (the "Development");
AND WHEREAS the Town acquired certain lands in the Development for reserve
purposes adjoining certain highway(s) that are assumed (or to be assumed) and
maintained for public use by the Town (the "Reserves");
AND WHEREAS the Town deems it necessary and expedient to establish such
Reserves as forming part of those highway(s);
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT the following lands in the Town of Aurora, Regional Municipality of York,
be and are hereby established as a highway by the Town:
a) Block 136, Plan 65M-4075, forming part of Cosford Street;
b) Block 137, Plan 65M-4075, forming part of Hartwell Way;
c) Block 138, Plan 65M-4075, forming part of Hartwell Way; and
d) Block 146, Plan 65M-4082, forming part of Pointon Street.
2. THAT a copy of this By-law be registered in the appropriate Land Registry
office on title to lands and highways set out herein.
3. THAT this By-law shall come into full force and effect upon final passage
hereof.
READ A FIRST AND SECOND TIME THIS 22'd DAY OF NOVEMBER, 2016.
READ A THIRD TIME AND FINALLY PASSED THIS 22'd DAY OF NOVEMBER,
2016.
!Jlppro·vetf as to !Form
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GEOFFREY DAWE, MAYOR
LISA L VONS, TOWN CLERK
The Corporation of the Town of Aurora
By-law Number 5920-16
Being a By-law to govern the proceedings of
Council and Committee meetings of the Town
of Aurora.
Whereas subsection 238 (2) of the Municipal Act, 2001 requires every Council and local
board to adopt a Procedure by-law for governing the calling, place and proceedings of
Meetings;
Whereas subsection 11 (2) of the Municipal Act, 2001 provides that upper and lower tier
municipalities may pass by-laws respecting accountability and transparency of the
municipality and its operations and of its local boards and their operations; and,
Whereas it is Council's desire to follow a process of municipal governance that reflects
an open, transparent government;
Whereas Council, in the interest of good governance, recognizes a Procedure By-law as
a hallmark of accountability and transparency; and,
Whereas Council considers it necessary to enact a by-law in this regard and to repeal
Procedural By-law Number 5330-11, as amended;
Therefore Council hereby enacts as follows:
1. Definitions
In this Procedure By-law:
a) "CAO" means the Chief Administrative Officer of the Town or his/her
designate;
b) "Chair" means the presiding officer at a meeting of Council or a
Committee;
c) "Clerk" means the Clerk of the Town or his/her designate;
d) "Closed Session" means a Meeting, or part of a Meeting of Council or
a Committee, which is closed to the public as permitted by the
Municipal Act, 2001;
e) "Code of Ethics" means the "Code of Ethics", a declaration of the
principles of good conduct and ethics.
f) "Committee" means any Standing Committee of Council or an
advisory or special Committee established by Council from time to time;
g) "Confirming By-law" means a by-law passed for the purpose of giving
effect to a previous decision or proceeding of Council;
h) "Council" means the Members of Council of the Town of Aurora;
i) "Delegation" means an address to Council or a Committee at the
request of a person wishing to speak;
By-law Number 5920-16 Page 2 of 33
j} "Deputy Mayor" means the Councillor who received the highest
number of votes in the last regular election;
k) "Director" means a Director of the Town or his/her designate;
I) "Friendly Amendment" means the Motion under debate is amended
with the consent of the mover and seconder, and without the
requirement for an amending Motion to be made;
m) "Frivolous" means a submission or comment that is without merit or
substance or is trivial;
n) "Inaugural Meeting" means the first Meeting of Council after a regular
election;
o) "Local Board" means a local board defined by the Municipal Act, 2001;
p) "Mayor" means the Mayor of the Town;
q) "Meeting" means any regular, special or other Meeting of Council or a
Committee and includes a Workshop;
r) "Member" means any individual elected to Council or a person
appointed by Council to a Committee;
s) "Motion" means a proposal moved by a Member, and seconded by
another Member, to adopt, amend, or otherwise deal with a matter
before Council or a Committee;
t) "Municipal Act, 2001" means the Municipal Act, 2001, S.O. 2001,
c.25, as amended;
u) "Municipality" means The Corporation of the Town of Aurora;
v) "Notice" means written notice, except where legislation, by-law or
Corporate Policy provides for another form and manner of notice;
w) "Offending Member" means a Member who has been found by the
Chair or by Council or by a Committee to have disobeyed a rule in this
Procedure By-law or a Chair's ruling;
x) "Point of Order" means a Motion raised by a Member drawing
attention to an infraction of this Procedure By-law;
y) "Point of Personal Privilege" means a Motion raised by a Member
which concerns the health, safety, rights, or integrity of the Member, the
Council, a Committee or anyone present at a Meeting;
z) "Procedural Matter" means a matter or Motion of a procedural nature;
aa) "Public Planning Meeting" means a Meeting held pursuant to the
Planning Act, R.S.O. 1990, c. P.13, as amended, or other statute;
bb) "Quorum" means the number of Members required for the legal
conduct of the business of Council or a Committee.
cc) "Resolution" shall mean the decision of Council on any Motion;
dd) "Robert's Rules of Order" means the most current edition of Robert's
Rules of Order, Newly Revised;
By-law Number 5920-16 Page 3 of 33
ee) "Rules of Procedure" means the rules and regulations contained in
this Procedure By-law and that govern the proceedings of Council and
its Committees;
ff) "Staff" means employee(s) of the Town;
gg) "Standing Committee" means a Committee established by Council
and consisting solely of all Members of Council;
hh) "Town" means the Corporation of The Town of Aurora;
ii) "Town Hall" means the municipal offices located at 100 John West
Way, Aurora, Ontario;
jj) "Vexatious" means a submission or comment that is without merit and
pursued in a manner that is malicious or intended to embarrass or
harass the recipient or others;
kk) "Workshop" means a Meeting of Council or Committee for the purpose
of discussing issues in an informal venue.
2. Purpose and Application
a) This By-law (referred to as the "Procedure By-law") establishes the
rules of procedure for Council and Committee Meetings.
3. Principles of the Procedure By-law
a) The principles of openness, transparency and accountability to the
public guide the Town's decision-making process. In the context of
Council and Committee proceedings, this is accomplished by:
i) Ensuring the decision-making process is understood by the
public and other stakeholders;
ii) Providing access to information and opportunities for input by the
public and other stakeholders consistent with the requirements of
this Procedure By-law and other statutory requirements;
iii) Exercising and respecting individual and collective roles and
responsibilities provided for in this Procedure By-law and other
statutory requirements.
b) The protection of basic rights by recognizing the right of the majority to
decide, the minority to be heard and individuals to have the opportunity
to participate.
c) The principles of parliamentary law governing Council and Committee
Meetings include:
i) Every Member has the right to one vote, unless prevented by
law;
ii) Each Member has the right to be heard on a matter, unless
prevented by law;
iii) Each Member has the right to information to help make
decisions, unless prevented by law;
iv) Each Member has the right to an efficient meeting;
By-law Number 5920-16 Page 4 of 33
v) Each Member has the right to be treated with respect and
courtesy;
vi) Each Member represents the public and will first and foremost
consider the well-being and interests of the municipality.
4. Interpreting the Procedure By-law
a) In the event of conflict between this Procedure By-law and legislation,
the provisions of the legislation prevail.
b) If there is a conflict between two or more rules in this Procedure By-law,
or if there is no specific rule on a matter, the Chair will rule. In making a
ruling, the Chair may consult the Clerk, rely on previous rulings and
practices, or refer to Robert's Rules of Order.
5. Suspension of Rules
a) Rules of procedure provided for in this Procedure By-law may be
waived by a two-thirds majority vote of Council or a Committee, with the
exception of the following circumstances:
i) Where required by law;
ii) Contractual agreements binding the Town;
iii) Quorum requirements.
b) A Motion to suspend the rules of procedure required by this By-law
shall not be debatable or amendable.
6. Standing Committees
a) General Committee
i) The General Committee shall be comprised of all Members of
Council.
ii) The General Committee may consider delegations,
presentations, correspondence, staff reports and matters which
may require more elaboration and discussion than would be
appropriate in a formal Council Meeting and such other matters
as Council may determine. Recommendations from General
Committee will be considered by Council.
b) Audit Committee
i) The Audit Committee shall be comprised of all Members of
Council.
ii) The Audit Committee shall:
(a) Review audited financial statements;
(b) Review significant management letter comments and
related recommendations;
(c) Review the appointment of auditors; and
( d) Make recommendations regarding the above to Council.
iii) The Committee's mandate shall include operational reviews.
By-law Number 5920-16 Page 5 of 33
iv) Meetings will be held at the call of the Chair. Agendas will be
distributed to Members of Council at least forty-eight (48) hours
prior to the Meeting.
c) Budget Committee
i) The Budget Committee will be comprised of all Members of
Council.
ii) The Budget Committee shall make recommendations to Council
on approval of the Town's annual operating and capital budgets.
iii) The Budget Committee has delegated authority to:
(a) Approve the Meeting minutes of the Budget Committee;
(b) Direct staff to bring forward information to the Budget
Committee as needed, and defer matters to a future
General Committee or Budget Committee meeting; and
(c) Direct staff to prepare and bring forth for Council's
consideration a report summarizing Committee
recommendations on the annual capital and operating
budgets.
iv) Budget Committee Meetings will be held as outlined in the
Meeting Schedule, as approved by Council.
7. Committees
a) When not provided for in the Terms of Reference or the Policy for Ad
Hoc/Advisory Committees and Local Boards, the rules of procedure set
out in this By-law shall govern all proceedings of all Committees,
including any Ad Hoc, Advisory Committees, or Local Boards.
8. Chair of Meeting
a) The Chair is the presiding officer at a Meeting of Council or a
Committee.
b) The Chair of a Meeting of Council, Audit Committee, Budget
Committee, a Closed Session or a Workshop Meeting is the Mayor. In
the absence of the Mayor, the Deputy Mayor is Chair.
c) The Chair of a Meeting of General Committee shall be rotated among
the Members of Council, excluding the Mayor, every two (2)
consecutive meetings, in descending order of votes received by the
Members in the last regular election.
d) In the absence of the person appointed as Chair, the Members shall
appoint one of their Members as Chair for the purpose of that Meeting.
e) The Chair and any Vice Chairs of other Committees are appointed in
accordance with the Policy for Ad Hoc/ Advisory Committees and Local
Boards, or their Terms of Reference.
9. Duties of the Chair
a) The Chair is responsible for, where applicable:
By-law Number 5920-16 Page 6 of 33
i) Chairing the Meeting in an objective manner in accordance with
this Procedure By-law;
ii) Enforcing the rules of order in this Procedure By-law;
iii) Enforcing order and good behaviour of all Members at all times;
iv) Announcing the business before Council or a Committee and the
order in which it is to be considered;
v) Receiving, stating and framing all Motions presented to clarify
their intent as moved;
vi) Ruling on whether a Motion is in order;
vii) Protecting Council or a Committee from a Motion that is
obviously Frivolous or tending to cause delay by refusing to
acknowledge the Motion;
viii) Providing information to Members on any matter related to the
business of Council or a Committee;
ix) Deciding all questions of order at the Meeting, subject to an
appeal by any Member to the Council or a Committee on any
question of order in respect to business before the Council or a
Committee;
x) Deciding to acknowledge, and ruling on, whether a Point of
Order or Point of Personal Privilege is in order;
xi) If a Point of Order or Point of Personal Privilege is in order, ruling
on the Point of Order or Point of Personal Privilege and giving
the facts, circumstances and reasons for the ruling.
xii) If there is an appeal to the ruling of the Chair, announcing the
results of the vote;
xiii) If necessary, recessing a Meeting for a brief, specified time to
consult the Clerk, the CAO or other staff person;
xiv) If there is a threat or imminent threat to the health or safety of
any person, or if there is a possibility of public disorder,
recessing the Meeting for a specified time;
xv) Ensure that Members take a health break by announcing a
minimum ten (10) minute recess after two (2) hours have passed
since the last break;
xvi) Ensuring that all Members who wish to speak on a Motion have
spoken;
xvii) Ensuring clarity, where required, by reading, or requesting the
Clerk, recording secretary or other appropriate person to read
Motions before voting;
xviii) Putting all Motions to a vote and announcing results;
xix) Voting on all matters unless the Municipal Conflict of Interest Act
prohibits it;
By-law Number 5920-16 Page 7 of 33
xx) Declining to put to a vote any Motion which contravenes this
Procedure By-law;
xxi) Calling Members to order;
xxii) Ordering a Member, or any other person from the Meeting, in
accordance with this Procedure By-law;
xxiii) Adjourning the Meeting when the business of the Meeting has
concluded; and,
xxiv) Signing all by-laws, resolutions, and minutes when required.
b) If a Member disagrees with the ruling of the Chair, he or she may
appeal the ruling of the Chair immediately. The Chair, in response, shall
call a vote on the question of sustaining the ruling of the Chair. The
Chair may provide further explanation of the ruling prior to calling the
vote.
10. Members of Council and Committees
a) Members are responsible for, where applicable:
i) Attending scheduled Meetings;
ii) Carefully considering and making decisions about Meeting
business, including seeking information and advice from staff
prior to and during a Meeting;
iii) Voting on Motions put to a vote;
iv) Respecting the rules of order in this Procedure By-law;
v) Listening attentively, participating in a Meeting and not
interrupting, unless to raise a Point of Order or Point of Personal
Privilege;
vi) Remaining silent in their seats while Council or a Committee
votes and until the Chair announces the result of the vote;
vii) Refraining from using indecent, offensive or insulting language or
speak disrespectfully of any individual.
viii) Refraining from engaging in private conversation while in the
Council Meeting or using communication devices in any manner
that disrupts the Member speaking or interrupts the business of
Council;
ix) Respecting and following the decisions of Council or a
Committee;
x) Not disclosing any of the content of a Meeting that was closed to
the public or provide confidential documents or materials to
unauthorized individuals.
xi) Complying with the Chair's rulings and Council's decisions; and
xii) Complying with the Council Code of Ethics.
By-law Number 5920-16 Page 8 of 33
b) If a Member disobeys a rule in this Procedure By-law or a Chair's ruling:
i) After the first occurrence, the Chair calls the Member to order.
ii) After the second occurrence, if the Member continues to disobey
this Procedure By-law or the Chair's ruling, the Chair will
immediately order the Member to leave his/her seat and observe
the Meeting from the audience for the remainder of the Meeting.
iii) Any Member other than the Offending Member may appeal the
Chair's ruling in ii), and Council or a Committee may overturn or
uphold the Chair's ruling. Should the Chair's ruling be
overturned, the Offending Member may return to his/her seat.
iv) If the Offending Member informs the CAO or a Director that
he/she wishes to apologize, the Clerk will inform the Chair of the
Member's request.
v) At the next available opportunity in the Meeting, the Chair will
allow the Offending Member to return to his/her seat to apologize
to Council or a Committee. The apology will not include
additional comments or debate by the Offending Member or by
Council or a Committee.
vi) After an apology is made by the Offending Member, Council or a
Committee may consent to allow the Offending Member to return
to the Meeting.
vii) Should, at any point, the Offending Member create a disturbance
while seated in the audience in accordance with subsection
1 O(b)ii), the Chair will order the Offending Member to leave the
Council chamber or meeting room.
viii) Council cannot appeal and the Offending Member cannot seek
an apology from Council for the Chair's ruling in accordance with
subsection 1 O(b)vii).
ix) If the Offending Member refuses to leave his/her seat or leave
the Council chamber or meeting room as required in subsection
1 O(b)vii), the Chair may request the CAO to contact security or
the police for assistance.
11. Right of Public Input and Notice
a) The public has the right to have input and receive Notice on Council's
decision-making process. The methods for doing so include: writing to
Council through the Clerk; submitting a petition; speaking at an Open
Forum; or speaking as a Delegation. The public will receive Notice in
accordance with the requirements of legislation and this Procedure By-
law.
b) Should an individual wish to be provided with further Notice related to a
matter of business before Council or Committee, he/she is required to
indicate this wish to the Clerk on the prescribed form, which is available
on the Town's website or at the Town Hall.
By-law Number 5920-16 Page 9 of 33
12. Members of the Public
a) The Chair may expel or exclude any person who disrupts a Meeting,
and request security and/or police assistance in doing so.
b) No persons, other than Members and Town staff, are permitted to
approach the area where Members and staff are seated.
c) Attendees will submit all materials for Council or Committee through the
Clerk or his or her designate.
d) Attendees are responsible for:
i) Maintaining order and not heckling, or engaging in
conversations, displaying placards or props or any behavior that
may be considered disruptive;
ii) Speaking respectfully at all times;
iii) Using recording, broadcasting or streaming devices respectfully,
and should the Chair direct it, moving or ceasing to use
recording, broadcasting or streaming devices.
e) All communication devices shall be turned off or set to silent mode
during any meeting, with the exception of assistive devices for people
with disabilities.
13. Preparation of Agendas
a) The CAO and his/her staff are charged with providing guidance and
recommendations to Council or Committee related to municipal
business, and to implement the decisions of Council.
b) The CAO chairs a regularly scheduled internal meeting to review draft
agenda items in order to support the business of Council.
c) The Clerk provides an administrative process to support the approval,
preparation, Notice, publication and distribution/public access to
agendas and agenda items, following approval by the CAO and/or
Director.
14. Availability of Agendas
a) Council Meeting agendas are generally available to Members of
Council and the public on each Friday preceding a Meeting.
b) General Committee Meeting agendas are generally available to
Members on the Thursday that is ten (10) days preceding a General
Committee Meeting and are generally available to the public on the
following Friday.
c) Closed Session agendas will be provided to Council in accordance with
the publishing timeframes set out in Section 14 a) where required.
d) Council Public Planning Meeting agendas are generally available to
Members of Council and the public seven (7) days prior to the Meeting
date.
e) Special General Committee and Council, Workshop and emergency
Meeting agendas will be provided to Council in accordance with the
By-law Number 5920-16 Page 10 of 33
publishing timeframes set out Notice of Meetings Section of this By-law,
where required.
f) Agendas tor Committees, including Audit Committee and Budget
Committee, are generally available seven (7) days prior to the meeting
date.
15. Additional Items and Corrections
a) An additional item is any item that is to be added to a Council or
Committee agenda following publication of the original agenda.
b) Any corrections to the agendas of Council or Committee may be listed
on the additional items to be distributed, tor information only.
c) Committee are required to consent to the introduction of additional
items by approving the agenda, as amended.
d) Requests tor items to be added to the agenda as an additional item
shall have met at least one of the following conditions:
i) Government/agency deadlines;
ii) Legal implications;
iii) Contractual implications;
iv) Financial implications; or
v) Council or General Committee direction.
e) Additional items to the Council or Committee Meeting agenda are
available up to and including the Meeting day of Council, and are not
subject to the notice requirements as set out in the Notice of Meetings
Section of this By-law.
f) Additional items to the General Committee meeting agenda are
available on each Friday preceding the Meeting, and further additional
items may be provided up to and including the Meeting day.
16. Reports of Council and General Committee
a) In accordance with established administrative protocols, reports
prepared by staff are submitted in writing to the Clerk and distributed
with the agenda tor the applicable Meeting of Council or General
Committee.
b) Reports prepared by staff members contain information and
recommendations prepared in the context of their professional,
technical and administrative expertise independent of any particular
po litical, constituent or stakeholder interest.
17. Committee Report
a) Recommendations from Committees other than General Committee
requiring Council approval will be submitted to the next regular General
Committee Meeting in a Summary of Committee Recommendations
report.
By-law Number 5920-16 Page 11 of 33
18. Information Reports
a) An information report is prepared for the information of Council and
generally relates to a matter considered at Council or General
Committee, or is a matter of Town business.
b) An information report does not contain recommendations.
c) The request for an information report will be approved by a Motion.
d) Information reports are circulated directly to Council Members and
made available to the public on the Town's website. Information reports
are not published on a General Committee or Council agenda unless a
Council Member makes such a request to the Clerk. Where required
due to urgency or timing, information reports may be considered directly
at Council as an item.
e) Confidential information reports are not made available to the public on
the Town's website and may only be placed on a General Committee or
Council agenda if the nature of the confidential information satisfies the
Closed Session requirements of this By-law.
19. Meetings
a) Meetings Open to the Public
i) All Meetings shall be open to the public except as provided for in
the Closed Session Section of this Procedure By-law.
b) Inaugural Meeting
i) The first Meeting of a newly elected Council after a regular
municipal election shall be held on the first Tuesday in
December or such other date and at the time determined by the
Clerk .
c) Approval of the Meeting Schedule
i) Council approves a Meeting schedule of Council and Standing
Committees for each calendar year, which may be amended.
The Meeting Schedule is made available to the public on the
Town's website.
ii) The Meeting schedule of Committees is determined by its
Members, in accordance with each Committee's terms of
reference and/or prescribed mandate.
d) Location of Meetings
i) Meetings shall take place at Town Hall, or at another location
within the municipality or adjacent to the municipality, as
authorized by the Mayor or by Council, or as provided for in the
Municipal Act, 2001 when Notice is given.
e) Sc hedule of Meetings
i) Meetings shall take place in accordance with the "Meet ing
Schedule" as prepared by the Clerk and approved by Council.
By-law Number 5920-16 Page 12 of 33
ii) All Council Meetings will generally be held on the second and
fourth Tuesday of each month at 7 p.m. and General Committee
Meetings will generally be held on the first and third Tuesday of
each month at 7 p.m. Where a Council Meeting day is a public or
civic holiday, Council will meet at the same hour on the
Wednesday immediately following the holiday.
iii) Unless otherwise determined by the Clerk, Council Closed
Session will be scheduled at 5:45 p.m. immediately prior to a
Council or General Committee Meeting, and will recess or
adjourn at least twenty (20) minutes prior to the scheduled time
of the meeting.
iv) Only one (1) General Committee Meeting and one (1) Council
Meeting will be held in each of July and August.
v) Only one (1) General Committee Meeting, one (1) Council
Meeting and one (1) Public Planning Meeting will be held in each
of December and January.
f) Public Planning Meetings
i) Council will meet on the fourth Wednesday of each month at 7
p.m. for a Council meeting to consider development-related
applications and other matters that have been submitted under
the Planning Act, R.S.O. 1990, c. P .13, as amended.
20. Notice of Meetings
a) General Provisions
i) The Clerk gives Notice of a Meeting by:
(a) Updating the annual schedule of Meetings; or
(b) Using the Town's social media accounts; or
(c) Publishing Notice on the Town's regular advertising page
in the local newspaper; or
( d) Providing the agenda to Members and the public; or
(e) All of the above.
ii) Every Notice of a Meeting shall indicate the date, time and place
of the Meeting, and the contact information for the Clerk's office.
iii) Nothing in this Procedure By-law shall prevent the Clerk from
using more extensive methods of Notice.
iv) Nothing in this Procedure By-law shall prevent the Clerk from
using longer timeframes for providing Notice.
b) Special Meetings of Council or General Committee
i) A special Meeting of Council or General Committee may be
called by the Mayor at any time. A special Meeting of Council or
General Committee is limited to business matters included in the
Notice of Meeting.
By-law Number 5920-16 Page 13 of 33
ii) Upon receipt of a written petition from a majority of the Members
of Council, the Clerk will summon a special Meeting of Council or
General Committee for the specific purpose and time identified in
the petition.
iii) In addition to the general Notice provisions in this Procedure By-
law, the Clerk shall give Notice of a special Meeting of Council or
General Committee by providing an agenda at least twenty-four
(24) hours prior to the Meeting.
c) Workshop Meetings
i) The Mayor and/or CAO may hold a workshop Meeting for
Members of Council to discuss issues in an informal venue. With
the exception of Procedural Matters, no Motions are passed.
ii) A record describing, in general terms, the proceedings and the
subject matter discussed is made at all Workshop Meetings and
placed on a future Council agenda to be received only for the
purposes of information.
iii) In addition to the general Notice provisions in this section of the
Procedure By-law, the Clerk shall give Notice of a Workshop
Meeting by providing an agenda at least twenty-four (24) hours
prior to the Meeting.
iv) Delegations shall not be permitted at Workshop Meetings.
d) Emergency Meetings of Council or General Committee
i) Notwithstanding any other provision in this Procedure By-law,
the Mayor may, at any time, call or provide Notice of an
emergency Meeting of Council or General Committee. An
emergency Meeting of Council or General Committee is limited
to business matters included in the Notice of Meeting.
ii) The Clerk gives Notice of emergency Meetings of Council or
General Committee by:
(a) Providing Notice to Members in person, by telephone, by
electronic mail, or in the form of an agenda that indicates
the date and time of the Meeting and general nature of the
matters to be discussed.
e) Cancellation or Postponement of Meetings
i) A Meeting may be cancelled or postponed where Quorum
cannot be achieved, by Council resolution, in the event of an
emergency, or where the Meeting is no longer required, as
deemed by the Mayor and/or CAO.
ii) The Clerk gives Notice of Cancellations or Postponements by:
(a) Providing Notice to each Member no less than forty-eight
(48) hours prior to the time set for the Meeting;
By-law Number 5920-16 Page 14 of 33
iii) Providing Notice to the public of all Meetings of Council or
General Committee regarding cancellations, and postponements
by:
(a) Posting a Notice on the Town website as soon as
possible;
(b) Sending a Notice via the Town's social media accounts;
(c) Posting a Notice on the Town's regular advertising page
in the local newspaper, if time permits; and
(d) Where (c) cannot be achieved, posting a Notice at the
main entrance to Town Hall.
iv) Meetings of Committees may be cancelled or postponed by the
Clerk, recording secretary, Chair or other assigned person where
Quorum cannot be achieved, by Committee resolution, or in the
event of an emergency.
f) Invalidation of Notice of Meeting
i) If a Meeting Notice is substantially given, but varies from the
form and manner provided in this Procedure By-law, the ability to
hold the Meeting and the actions taken at the Meeting are not
invalidated.
g) Quorum
i) A majority of members shall constitute a Quorum.
ii) As soon as there is a Quorum after the time appointed for
commencement of a Meeting, the Mayor or Chair will call the
Meeting to order. If a Quorum is not present 30 minutes after the
time appointed for commencement of a Meeting, the Clerk shall
record the names of the Members present and the Meeting shall
not commence or proceed.
h) Late Arrival
i) If a Member arrives late at a Meeting, any prior discussion is not
reviewed without the consent of the Members present.
21. Closed Session
a) Matters of Closed Session
i) Council or a Committee may, by Resolution, close a Meeting or
part of a Meeting to the public in accordance with section 239 of
the Municipal Act, 2001 if the subject matter being considered is:
(a) The security of the property of the Town or local board;
(b) Personal matters about an identifiable individual, including
Town or local board employees;
(c) A proposed or pending acquisition or disposition of land
by the Town or local board;
(d) Labour relations or employee negotiations;
By-law Number 5920-16 Page 15 of 33
(e) Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local
board;
(f) Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose;
(g) A matter in respect of which a Council, Board, Committee
or other body may hold a closed meeting under another
Act;
(h) The Meeting is held for the purpose of educating or
training the Members and no Member discusses or
otherwise deals with any matter in a way that materially
advances the business or decision-making of Council,
Local Board or Committee.
ii) Council or a Committee shall also resolve into a Closed Session
to the public for the following purposes:
(a) A request under the Municipal Freedom of Information
and Protection of Privacy Act, if the Council, board,
commission or other body is the head of an institution for
the purposes of that Act.
(b) An ongoing investigation respecting the municipality, a
local board or a municipally-controlled corporation by the
Ombudsman appointed under the Ombudsman Act, an
Ombudsman referred to in subsection 223.13 (1) of the
Municipal Act, 2001, or the investigator referred to in
subsection 239.2 (1) of the Municipal Act, 2001.
b) Notice of Closed Session
i) Where a matter may be considered by Council or General
Committee for discussion in Closed Session, wherever possible,
written Notice will include:
(a) The fact that the Meeting will be closed to the public as
provided for in the Municipal Act, 2001;
(b) The general nature of the matter to be considered at the
Closed Session.
c) A Motion to close a Meeting or part of a Meeting to the public shall state
the:
i) Intention to close the Meeting to the public; and
ii) General nature of the matter to be considered at the Closed
Session, and the grounds for closing the Meeting as set out in
the Municipal Act, 2001.
d) Voting during Closed Session
i) Only votes relating to procedural matters or direction to staff may
be taken during a Closed Session, unless otherwise authorized.
By-law Number 5920-16 Page 16 of 33
e) Upon completion of the Confidential Meeting:
i) The Members shall immediately reconvene in open session;
ii) The Mayor shall report any outcomes on the Closed Session as
necessary; and,
iii) If applicable, the Members shall vote on any Resolutions
originating from the Closed Session.
f) Scheduling of Closed Session
i) Closed Session shall be scheduled as indicated in the Schedule
of Meetings Section of this Procedure By-law.
g) Reporting Out and Confidentiality of Closed Session Discussions
i) A summary of any discussion held in Closed Session and any
required vote will occur following the Closed Session discussion
of a Council or Committee Meeting.
ii) Public General Committee and Council Closed Session
agendas, minutes and reports shall provide sufficient detail
without detrimentally affecting the confidentiality of the matter(s)
discussed in closed session and the position of the Municipality.
iii) Minutes of a Closed Session meeting shall be presented for
adoption at the next Regular Meeting of Council that does not
occur on the same day.
iv) No Member shall disclose or discuss, through written, electronic
or verbal communication, to any individual or corporate third
party, any information that has been or will be discussed at a
closed session meeting of Council or a Committee until such
time that Council or a Committee has determined or has been
advised by staff that the matter, or any part of the matter, can be
made public subject to review by the head or designate under
the Municipal Freedom of Information and Protection of Privacy
Act or if directed to do so by a court.
h) Openness and Transparency
i) The Clerk shall maintain an annual log of all reports and
resolutions considered in Closed Session, conduct an annual
review with the CAO and staff to determine which items are no
longer sensitive and/or confidential. The Clerk shall prepare an
Annual Report of all Closed Session items approved for public
release, and shall post the report on the Town website. Items
identified for release shall qualify for 'routine disclosure' in
accordance with the Town's freedom of information practices.
i) Closed Meeting Investigation
i) A person may request that an investigation be undertaken to
determine whether Council or Committee complied with the
requirements of the Municipal Act, 2001 and this Procedure By-
law in respect of a Meeting or part of a Meeting closed to the
By-law Number 5920-16 Page 17 of 33
public. A person may initiate such a request by submitting a
written request to the Town Clerk.
22. Speaking Order and Limit
a) The Chair maintains a list of Members who have requested to speak or
ask questions. The Chair designates Members to speak or ask
questions in the order in which they appear on the list.
b) At Committee Meetings, Members be permitted to speak two (2) times
on a subject, the first time being for a maximum of ten (10) minutes,
and the second time being for a maximum of five (5) minutes; and
c) At Council Meetings, Members be permitted to speak two (2) times on a
subject for a maximum of five (5) minutes each time.
23. Rules of Debate
a) Members' comments are relevant to the matter of business before
Council or a Committee. Members should avoid comments intended to
be statements or assertions.
b) Any Member may require a Motion or question under discussion to be
read at any time during the debate but not so as to interrupt the
Member speaking.
c) Members shall express themselves succinctly without repetition.
d) Questions may be asked only of:
i) The Chair;
ii) Staff;
iii) A previous speaker; and,
iv) A delegation.
24. Order of Business -General Committee
a) The order of business of General Committee is set out in the agenda,
as follows, where provided for:
i) Approval of the Agenda
ii) Declarations of Pecuniary Interest and General Nature Thereof
iii) Presentations
iv) Delegations
v) Consent Agenda
vi) Consideration of Items Requiring Discussion (Regular Agenda)
vii) Notices of Motion
viii) New Business
ix) Closed Session
By-law Number 5920-16 Page 18 of 33
x) Adjournment
25. Order of Business -Council
a) The order of business for the Council is set out in the agenda as
follows, where provided for:
i) Approval of the Agenda
ii) Declarations of Pecuniary Interest and General Nature Thereof
iii) Presentations
iv) Delegations
v) Consent Agenda
vi) Consideration of Items Requiring Discussion (Regular Agenda)
vii) Notices of Motion
viii) Motions
ix) Regional Report
x) New Business
xi) Public Service Announcements
xii) By-laws
xiii) Closed Session
xiv) Confirming By-law
xv) Adjournment
26. Record of Proceedings
a) The Clerk records the minutes of Meetings of General Committee and
Council without note or comment. The minutes record:
i) The date, time and location of the Meeting;
ii) The name of the Chair and a record of the attendance at the
Meeting;
iii) The name and nature of presenters and Delegations;
iv) All Resolutions, decisions and other proceedings of the Meeting;
and,
v) Administrative references, including by-law, report, Motion and
policy indexes.
27. Minutes
a) Minutes of each Meeting of Council are presented to the subsequent
regular Meeting of Council for approval. The approved minutes form the
official record of the meeting.
By-law Number 5920-16 Page 19 of 33
b) A report of the General Committee is submitted to the next regular
Council meeting, for consideration of the recommendations. The report
from General Committee that is presented to Council shall not contain
the mover or seconder on each item but rather shall only show
recommendations endorsed by the General Committee.
c) Approved minutes of Council and report of the General Committee will
be posted on the Town's website as they become available.
d) Minutes of Committees, as designated by Council, are submitted to
General Committee for Council receipt.
e) After the Council minutes have been approved by Council, they shall be
signed by the Mayor and Clerk.
f) The receipt of minutes from Committees by Council does not constitute
endorsement by the Town of any recommendations or actions
contained in the minutes.
g) The Clerk shall ensure that the minutes of each Meeting are made
available to Members within a reasonable amount of time after the
holding of such Meeting.
28. Changes in Order of Agenda
a) The business of General Committee and Council is dealt with in the
order stated on the published agenda, unless Council consents to
changing the order.
29. Open Forum
a) In the Open Forum that occurs fifteen (15) minutes prior to the formal
portion of a General Committee Meeting, any individual may address
General Committee to make informal inquiries or to comment on
matters of municipal business. Persons speaking at the Open Forum
are shall be required to sign the Open Forum Register held by the Clerk
or recording secretary prior to being permitted to address Council, and
shall be limited to a maximum of five (5) minutes each.
b) Open Forum will not be included in the Meeting minutes, and will not be
part of the live streaming of the Meeting.
c) Generally, no Motions are passed related to matters raised during Open
Forum.
30. Declarations of Pecuniary Interest
a) Members are required to make Declarations of Pecuniary Interest in
accordance with the requirements of the Municipal Conflict of Interest
Act and/or other relevant legislation.
b) Where a Meeting is not open to the public, in addition to complying with
the requirements set out in the Closed Session Section of this
Procedure By-law, the Member shall leave the Meeting or the part of
the Meeting during which the matter is under consideration.
c) Where the interest of a Member has not been disclosed by reason of
the Member's absence from a particular Meeting, the Member shall
disclose the Member's interest and otherwise comply at the first
By-law Number 5920-16 Page 20 of 33
Meeting of Council or Committee, as the case may be, attended by the
Member after the particular Meeting.
d) The Clerk shall record the particulars of any disclosure of pecuniary
interest and general nature thereof made by a Member, and this record
shall appear in the minutes of that Meeting.
31. Presentations
a) Staff Presentations
i) Staff presentations, if related to a report on the agenda shall
occur at the time the report is discussed. Presentations by staff
at Meetings shall be a maximum of ten (10) minutes.
b) Other Presentations
i) Presentations may be made by third-parties invited by staff or
other government agency presentations to Council or General
Committee on matters of interest to the Town, as well as awards,
certificates, grants and other recognitions presented to/by the
Town. Such presentations are received or presented by the
Chair.
ii) Where a third-party presentation involves an item on an agenda,
the item shall be heard at the appropriate time in the agenda with
the report brought forward for consideration immediately after the
presentation has been made.
iii) Presentation material shall be submitted to the Clerk in an
electronic format prior to the 4:30 p.m. on the Friday prior to the
meeting date.
iv) Presentations may be up to ten (10) minutes. The consent of
Council or General Committee is required to extend a
presentation beyond ten (10) minutes.
32. Delegations at Meetings of Council and General Committee
a) General Provisions
i) Delegates shall be encouraged to appear at the appropriate
Committee first rather than Council.
ii) Anyone wishing to appear before General Committee or Council
shall register as a delegate by submitting the prescribed form to
the Clerk no later than 4:30 p.m. two (2) days prior to the
scheduled Meeting date.
iii) Delegates shall advise the Clerk that the audio visual equipment
will be required and shall submit supporting material to the Clerk
in an electronic format no later than 4:30 p.m. on the Friday prior
to the Meeting date.
iv) Delegates requesting specific financial assistance or services in-
kind from General Committee or Council must submit a detailed
written request to the Clerk prior to the Meeting, which will be
forwarded to the appropriate department for review. A decision
will not be made at the Meeting where the Delegation is heard.
By-law Number 5920-16 Page 21 of 33
v) The Clerk shall give due consideration to the length of the
agenda and the number of delegations and shall advise to the
requester the earliest possible date when their delegation may
be accommodated. A limit of three (3) delegations will be
considered at a Meeting of Council.
vi) Delegations at General Committee and Council meetings shall
be on a subject that is within the jurisdiction or influence of local
government. Delegations at a Meeting of Council shall be related
to an item of business on the agenda .
vii) Delegates shall refrain from making statements or comments
that are, in the opinion of the Chair, frivolous or vexatious in
nature.
viii) Delegates shall be restricted to a speaking limit of five (5)
minutes, regardless of whether they are representing an
organization, association or other group.
ix) The consent of Council or General Committee is required to
grant a delegation one (1) extension of up to five (5) minutes at a
Council or General Committee meeting, and to consider more
than three (3) delegations at a Council meeting.
x) A Delegation not on the agenda shall not be heard without the
consent of at least a two-thirds majority of the Members present.
xi) Members of General Committee and Council are permitted to
ask the individual making a Delegation questions only for
clarification and to obtain additional relevant information
xii) Delegates who appear before General Committee are not
permitted to make a Delegation in relation to the same item at
the following Council meeting, but may submit written material to
Members of Council through the Clerk's Office.
b) Delegations at General Committee Meetings
i) Individuals who request to make a Delegation may be
encouraged by a Member or staff to consider resolving an issue
or concern with staff in lieu of, or prior to, submitting a Delegation
request.
ii) Where there are numerous delegates taking the same position
on a matter, they are encouraged to select a spokesperson to
present their views. Delegates are encouraged not to repeat
information presented by an earlier Delegation.
c) Delegations at Council Meetings
i) Anyone wishing to speak on an item that is not on the Council
agenda shall be directed to appear at the Open Forum session
that precedes the Council Meetings. Alternatively, the delegation
may be placed on a Committee agenda to address an issue that
is not on the Council agenda.
By-law Number 5920-16 Page 22 of 33
d) Delegations at Public Planning Meetings
i) Any person may speak on a matter at a Public Planning Meeting
provided that the spokesperson is speaking on an item that is
contained in the agenda. The delegate shall not speak for more
than five (5) minutes, but may have an opportunity to speak
more than once on the agenda item.
33. ConsentAgenda
a) Consent Agenda will include the following items that do not have
presentations or delegations:
i) Receipt of the Minutes (i.e. Special Council, Workshop, Closed
Session) (Council Meeting agenda only);
ii) Advisory Committee Minutes;
iii) Staff Reports that require no action other than receiving for
information;
iv) Procurement items that are within the approved budget;
v) Communications addressed to Council; and
b) Simple questions may be asked by Members about any Consent item
during the adoption of the Consent Agenda without requiring a separate
vote.
c) Members shall identify any items contained on the Consent Agenda
which they wish to speak to and the matter shall be extracted from the
Consent agenda to be dealt with separately under Consideration of
Items Requiring Discussion.
d) In the event that a Member declares a Pecuniary Interest on an item
that is included on the Consent Agenda, that item shall be considered
under Consideration of Items Requiring Discussion.
e) The balance of the items on the Consent Agenda shall be adopted in
one Motion.
f) All recommendations from the General Committee will be placed on the
Consent Agenda of the next regular Council Meeting, unless a request
is made at the General Committee Meeting to consider a
recommendation under Consideration of Items Requiring Discussion.
34. Notice of Motion
a) A Member desiring to introduce a subject for discussion by Council will
provide the proposed Motion to the Clerk in writing for inclusion in a
regular agenda of General Committee or Council by 12 p.m. on the
Wednesday prior to the meeting.
b) The Motions for Which Notice Has Been Given will be included on the
next Council agenda for consideration and disposition.
c) The CAO or staff may be requested to comment on the Motion raised in
this Section, but no staff report will be prepared unless the Motion is
referred to staff for a further report.
By-law Number 5920-16 Page 23 of 33
d) It is the duty of the Member to:
i) Prepare the proposed Motion in writing.
ii) Submit the proposed Motion to the Clerk by 12 p.m. on the
Wednesday prior to the meeting.
iii) Ensure the content of the proposed Motion allows for it to be
published on a public agenda.
35. Regional Report
a) The representative of the Town on Regional Council will provide a
report at regular Meetings of Council on matters of interest to the Town,
when available.
36. Public Service Announcements
a) Members may speak for no more than three (3) minutes on public
service announcements and community events, unless the consent of
Council is granted.
37. New Business
a) Any Member of Council or a Committee, at any Meeting, may present
and introduce any matter of New Business during the New Business
portion of the Meeting, and shall have regard to the following
guidelines:
i) Members are encouraged to raise operational matters prior to
the Meeting through the CAO, Director or appropriate staff
member;
ii) Members are discouraged from raising substantive policy
matters, in particular consideration of corporate policies or by-
laws; and,
iii) Members of Council are encouraged to raise announcements
and community events under the Public Service Announcements
portion of the Council agenda.
38. By-laws
a) By-laws are considered by Council and approved by Motion.
b) Every by-law adopted by Council is done so under the seal of the Town
and signed by the Clerk and the Mayor.
c) All by-laws shall be given first, second and third readings in a single
Motion, unless a Member wishes to discuss the contents of a by-law, at
which time the subject by-law shall be removed from the Motion and
dealt with separately
d) The following types of by-laws may be presented directly to Council:
i) Those directed to be presented directly to Council by General
Committee or Council;
ii) The appointment of staff for by-law inspection, municipal law
enforcement and provincial offences administration;
By-law Number 5920-16 Page 24 of 33
iii) Consolidation of by-laws or housekeeping amendments;
iv) General by-laws where the purpose and intent of the by-law has
been clearly authorized by a previous resolution;
v) A by-law to levy interim property taxes;
vi) A by-law to set tax rates in accordance with the approved
budget;
vii) Part-lot control by-laws;
viii) Assumption by-laws;
ix) A by-law to establish a public highway;
x) Minor amendments resulting from changes to provincial enabling
legislation; and,
xi) Other administrative by-laws deemed appropriate by the CAO.
e) A Confirming By-law is enacted at each Meeting of Council.
f) The proceedings at every Council Meeting shall be confirmed by by-law
so that every decision of Council at that Council Meeting and every
Resolution of the Meeting shall have the same force and effect as if
each and every one of them had been the subject matter of a separate
by-law duly enacted.
g) All amendments to any by-law approved by Council shall be deemed to
be incorporated into the by-law and if the by-law proposing the
amendment is enacted by Council, the amendments shall be inserted
by the Clerk.
39. Adjournment
a) No item of business shall be considered at a Meeting of Council or
General Committee after 10:30 p.m. unless a majority of the Members
present enact a resolution to extend the hour.
b) If Council or General Committee is still in session at 11 p.m., it shall be
adjourned unless all Members present concur in the extension of the
Meeting.
40. Correspondence
a) Correspondence addressed to the Mayor and Council shall be
acknowledged by the Clerk and sent directly to the appropriate
Committee or Director for response or action.
b) Copies of such correspondence shall also be distributed to Members of
Council and the CAO.
c) Where correspondence is not requested to be included in a Council or
General Committee agenda, it is circulated by the Clerk to Members of
Council, the CAO, Directors and applicable staff for their information,
and forms a part of the Clerk's records.
By-law Number 5920-16 Page 25 of 33
d) Where correspondence has been requested to be included on a
Council or General Committee Meeting agenda or on the request of a
Member of Council to the Clerk, correspondence is placed on the
General Committee meeting agenda for consideration. Where required
due to urgency or timing, correspondence may be considered directly
by Council as an Additional Item.
e) Staff may prepare recommendations related to the matter for Council's
consideration.
f) Council and staff will direct to the Clerk correspondence clearly
intended to be considered as part of an agenda of Council or General
Committee.
g) The Clerk is required to verify whether it is the intent of an individual to
include his/her correspondence on a public agenda. For reasons of
privacy, irrelevant personal information will be severed from
correspondence. General correspondence between Councillors or staff,
and constituents or stakeholders, will not be included unless the Clerk
is satisfied it was clearly the individual's intent to include his/her
correspondence on a public agenda.
h) Correspondence related to items already decided on by Council will
fo rm a part of the Clerk's records and be circulated to Members of
Council, but not placed on an agenda.
i) Correspondence must be legible and not contain any defamatory
statements. Anonymous correspondence will not be acknowledged,
circulated, or placed on an agenda.
j) The Council's receipt of correspondence does not constitute
endorsement of the correspondence by the Town of any
recommendations it may contain or actions it may advocate.
41. Petitions
a) Petitions may be submitted to the Clerk and will include a minimum of
two (2) persons and their respective addresses, and a clear statement
of purpose for the petition.
b) The request conveyed in the petition will be considered by General
Committee for disposition. Where required due to urgency or timing,
petitions may be considered directly by Council.
c) For reasons of privacy, the names and addresses included with the
petition will be provided to Members, but not published in an agenda of
the General Committee or Council.
d) Staff may prepare recommendations related to the matter for Council's
consideration.
e) The Town is not accountable for the accuracy or reliability of petitions
that are submitted.
42. Motions from Other Municipalities
a) All requests for endorsement of resolutions from other municipalities will
be electronically circulated to Council and acknowledged by the Clerk,
By-law Number 5920-16 Page 26 of 33
with the advice that the Town does not take action on resolutions
received from other municipalities, but rather makes its position known
through the appropriate municipal association, or alternatively, directly
to the relevant Minister or government leader.
b) A Member of Council may request that a resolution from another
municipality be added to a General Committee agenda for
consideration.
c) The Council's receipt of resolutions from other municipalities does not
constitute endorsement by the Town of any recommendations or
actions they may contain.
43. Motions -Impact on Corporate Resources
a) The CAO will advise on the appropriate means of disposition for
matters that make an impact on administration.
b) Council is not required to pass a Motion that makes an impact on
corporate resources where a matter:
i) Has already been approved by Council;
ii) Is considered by the CAO to be minor in nature; and/or,
iii) Falls within existing seNice levels.
44. Procedures Concerning Motions
a) General Rules
i) Every Motion in any Meeting of Council or Committee requires a
mover and a seconder.
ii) When duly moved and seconded, every Motion, other than a
Motion to adjourn, recess, table or suspend the rules of this
Procedure By-law, is open for discussion.
iii) No debate is permitted on any Motion or amending Motion until it
has been properly seconded.
iv) A Member may move a Motion in order to initiate discussion and
debate, but vote in opposition to the Motion. A seconder of the
Motion may vote against the Motion.
v) A Motion or amending Motion may not be withdrawn without the
consent of the mover and seconder.
vi) The Chair of a Meeting of Council or a Committee will not move
or second a Motion.
vii) All Members of Council or a Committee will vote on all Motions
except in the instance where the Member refrains from voting on
an issue due to the Declaration of a Pecuniary Interest in the
matter by the Member. If any Member does not vote, he/she will
be deemed as voting in the negative ( except where prohibited
from voting by statute).
By-law Number 5920-16 Page 27 of 33
b) Motion under Debate
i) When a Motion is under debate, no other Motion may be
considered except for the following Motions, to be considered in
the listed order of priority:
(a) To adjourn;
(b) To recess;
(c) To table an item;
( d) To call the question;
(e) To defer;
(f) To refer;
(g) To amend;
c) Motion to Adjourn
i) A Motion to adjourn means to end a Meeting.
ii) A Motion to adjourn is not debatable and shall always be in order
except when:
(a) Another Member is in possession of the floor;
(b) A vote has been called; or
(c) Members are voting.
iii) A Motion to adjourn is not amendable, except when moved to set
future time for adjourning.
iv) A Motion to adjourn shall take precedence over any other Motion
and shall be put immediately without debate.
d) Motion to Recess
i) A Motion to recess means to suspend a meeting for a specific
length of time.
ii) A Motion to recess when other business is before the Meeting:
(a) Specifies the length of time of the recess;
(b) Is debatable as to the length or timing of the recess; and
(c) Can only be amended with respect to the length of the
recess.
e) Motion to Table
i) A Motion to table means to postpone a matter without setting a
definite date for future discussion for a matter. A tabled Motion
that has not been decided on by Council during the term of
Council in which the Motion was introduced is deemed to have
been withdrawn.
ii) A Motion to table:
(a) Is not to be amended or debated; and
(b) Applies to the Motion and any amendments thereto under
debate at the time when the Motion to table was made.
iii) If the Motion to table carries, in the absence of any direction from
Council, the matter may not be discussed until the CAO, or a
By-law Number 5920-16 Page 28 of 33
Member through a Notice of Motion, brings it forward to a
subsequent Meeting.
f) Motion "To Put the Question to a Vote" or "To call the Vote"
i) A Motion "To Put the Question to a Vote" or "To call the Vote"
means to stop debate and immediately proceed to vote on the
Motion.
ii) Any Member may request the Chair "To Put the Question to a
Vote" or "To call the Vote" by presenting a Motion that the
question "now be put to a vote." A Motion to put the question to
a vote must:
(a) Be seconded;
(b) Is not open to debate;
(c) Immediately put to a vote without debate;
(d) Requires a 2/3 majority vote to close debate.
g) Motion to Refer
i) A Motion to refer means to direct a matter under discussion by
Council or a Committee to staff or another Committee for further
examination or review.
ii) A Motion to refer a matter under consideration to a Committee or
to staff:
(a) Shall be debatable as to the rationale of Referring, but
cannot go into the merits of the Motion or subject being
Referred; and
(b) Can be amended as to the Committee or group to whom it
is being referred, as to the time the Committee or staff
reports back, and as to directions given to the Committee
or staff; and
(c) Includes the terms on which the Motion is being referred
and the time at which the matter is to be returned; and
(d) Includes the reasons for the referral.
iii) This Motion may be delayed by the Chair in order to permit
Members on the speaking list to speak.
h) Motion to Defer
i) A Motion to defer means to postpone all discussion on a matter
until a future date or time, one which is established as part of the
Motion.
ii) A Motion to defer to a certain time or date:
(a) Is open to debate as to advisability of postponement and
cannot go into the merits of the Motion or subject being
postponed; and
(b) May be amended as to the time or date to which the
matter is to be deferred.
iii) This Motion may be delayed by the Chair in order to permit
Members on the speaking list to speak.
By-law Number 5920-16 Page 29 of 33
i) Motion to Amend
i) The purpose of this Motion is to modify a Motion. It cannot be
used to directly contradict or negate the effect of another Motion.
ii) A Motion to amend:
(a) Is to be open to debate; and,
(b) Is to be relevant to the main Motion; and
(c) Can be applied to a Motion at one time, but that
amendment may be amended [by a secondary
amendment], which cannot be amended.
iii) If it is not considered a "Friendly Amendment," then the Motion to
amend:
(a) If more than one, will be put to a vote in the reverse order
to that in which they were moved;
(b) Will be decided upon or withdrawn before the main Motion
is put to the vote;
(c) Will not be amended more than once, provided that
further amendments may be made to the main Motion;
and,
(d) Will not be directly contrary to the main Motion.
j) Motion Containing Two or More Matters
i) When the Motion under consideration concerns two (2) or more
matters, the Chair, upon the request of any Member, will direct
that the vote upon each matter be taken separately. Such
request may also be made by the Chair.
ii) A vote on the main Motion, as amended, may be split for the
purpose of complying with the Municipal Conflict of Interest Act,
or at the discretion of the Chair.
k) Withdrawal of Motion
i) A request to withdraw a Motion:
(a) May only be made by the mover of the Motion;
(b) Requires consent of the seconder of the Motion; and,
(c) Is in order any time during the debate.
I) Adoption in a Single Motion
45. Voting
i) One or more items on an agenda may be adopted in a single
Motion.
a) General Rules
i) After a Motion is finally put to a vote by the Chair, no Member
speaks to it nor will any other Motion be made until after the vote
is taken and the result has been declared.
ii) All Members of Council or a Committee will vote on all Motions.
Failure by any Member to announce his/her vote openly and
By-law Number 5920-16 Page 30 of 33
individually, including an "abstention," is deemed to be a vote in
the negative.
iii) Each Member present and voting announces or indicates his/her
vote upon the Motion openly and individually, and no vote is
taken by ballot, or any other method of secret voting.
b) Majority Vote
c)
i) A majority means more than half of the Members present, or:
(a) If 9 Members present: 5
(b) If 8 Members present: 5
(c) If 7 Members present: 4
( d) If 6 Members present: 4
(e) If 5 Members present: 3
ii) Unless this Procedure By-law states otherwise, a matter passes
when a majority of Members present vote in the affirmative.
iii) When applicable, a two-thirds majority means 2/3 of the
Members present, or:
(a) 2/3 of 9: 6
(b) 2/3 of 8: 6
(c) 2/3 of 7: 5
(d) 2/3 of 6: 4
(e) 2/3 of 5: 4
Tie Vote
i) Any Motion on which there is a tie vote is deemed to be lost.
d) Recorded Vote
i) A recorded vote is only permitted at Council Meetings and will be
taken at the request of a Member prior to the commencement of
the vote being taken or immediately thereafter. When electronic
voting devices are available, all votes at Council Meetings will be
recorded votes.
ii) A Member of Council's failure to participate in a recorded vote
when he/she has not declared a conflict of interest is deemed to
be a negative vote.
iii) A recorded vote at Council Meetings will be taken as set out in a)
orb) below:
(a) Each Member announces his/her vote openly, and the
Clerk records his/her vote in the minutes. Votes are called
in random order as determined by the Clerk.
(b) Each Member first indicates his/her vote by using an
electronic device. Each Member's vote is then
electronically displayed on a screen, and the Clerk
announces the outcome of the vote and records each
Member's vote in the minutes.
By-law Number 5920-16 Page 31 of 33
iv) Notwithstanding recorded votes, a record or notation of a
Member's opposition to an issue is not recorded in any Meeting
minutes.
46. Reconsideration of a Matter
a) Council cannot reconsider a matter until six (6) months have passed
from the date of the matter's original disposition by Council, except
upon a vote in the affirmative of two-thirds majority of the Members
present.
b) Decisions which contractually bind the Town shall not be reconsidered.
c) A Motion to reconsider shall be introduced by way of a Notice of Motion
and considered either at the next Council Meeting or at a special
Meeting called to reconsider the Motion unless the Council, without
debate, dispenses with the requirement for a Notice of Motion on a two-
thirds vote.
d) A Motion to reconsider is debatable, which debate will be restricted to
the rationale for reconsidering the matter, and no debate of the main
question shall be allowed until the Motion for reconsideration is carried.
e) Once the reconsideration Motion has carried, it is reopened in its
entirety unless the reconsideration Motion specifies otherwise.
f) If the matter is re-opened, all previous decisions of the Council remain
in force until the Council decides otherwise.
g) No Motion to reconsider may, itself, be the subject of a Motion to
reconsider.
h) Notwithstanding, if a Council matter was determined in the negative as
a result of a tie vote due to an absent Member, the matter may be
reconsidered at the next Council meeting via a Motion to reconsider
carried by a majority of the Members present
47. Point of Order
a) A Member may interrupt the person who has the floor to raise a Point of
Order when such Member feels that there has been:
i) A deviation or departure from this Procedure By-law; or
ii) A deviation from the matter under consideration and the current
discussion is not within the scope of the proposed Motion.
b) Upon hearing such Point of Order, the Chair decides and states his/her
ruling on the matter.
c) Upon hearing the Point of Order ruling, a Member only addresses the
Chair for the purpose of appealing the Chair's decision to the Council or
a Committee.
d) If no Member appeals, the decision of the Chair is final.
e) If a Member appeals the Chair's ruling to the Council or a Committee,
the Member has the right to state his/her case, the Chair has the right
to reply and the Council or Committee decides the question "That the
By-law Number 5920-16 Page 32 of 33
decision of the Chair be sustained" without further debate. The decision
of the majority of the Members who are present at the Meeting is final.
48. Point of Personal Privilege
a) A Member may rise at any time on a Point of Personal Privilege where
such Member feels that the health, safety, rights, or integrity of his/her
own person, the Council, a Committee or anyone present at the
Meeting has been called into question by another Member or by anyone
present at the Meeting.
b) Upon hearing such Point of Personal Privilege, the Chair decides and
states his/her ruling on the matter.
c) Where the Chair rules that a breach of privilege has taken place, he/she
demands that the offending Member or individual apologize and, failing
such apology, requires said Member or individual to vacate the Meeting
room for the duration of the Meeting.
d) With the exception of providing an apology, the Member addresses the
Chair for the purpose of appealing the Chair's ruling of a breach of
privilege to the Council or a Committee.
e) If no Member appeals, the decision of the Chair is final.
f) If a Member appeals the Chair's ruling to the Council or a Committee,
the Member has the right to state his/her case, the Chair has the right
to reply and the Council or Committee decides the question "That the
decision of the Chair be sustained" without further debate. The decision
of a majority of the Members who are present at the Meeting is final.
49. Public Record
a) All communications that the Clerk receives about a matter on the
agenda of a public or open Meeting will form part of the public record.
Personal information and opinions in communications are part of the
public record unless the author of the communication requests the
removal of his/her personal information when submitting it, or where
confirmed by the Clerk.
50. Administrative Authority of Clerk
a) The Clerk is authorized to amend by-laws, minutes and other Council
and Committee documentation for technical, typographical or other
administrative errors and omissions for the purpose of ensuring an
accurate and complete record of proceedings.
b) The Clerk is authorized to create and amend an annotated version of
the Procedure By-law from time to time, to assist Members in complying
with the rules as enforced and interpreted.
51. Recording, Broadcasting and/or Live Streaming Meetings
a) All Meetings with a quorum of Council Members shall be audio and/or
visually recorded, broadcast and/or live streamed publically by the
Town, with the exception of proceedings closed to the public provided
for in the Closed Session Section of this Procedure By-law.
By-law Number 5920-16 Page 33 of 33
b) All Meetings of Committee of Adjustments, Property Standards
Committee, and other quasi-judicial bodies or Committees shall be
audio and/or visually recorded, broadcast and/or live streamed
publically by the Town, with the exception of proceedings closed to the
public provided for in the Closed Session Section of this Procedure By-
law.
c) Attendees using their own recording, broadcasting and/or streaming
devices are encouraged to inform the Clerk or recording secretary to
ensure attendees at the Meeting are notified through the Chair.
d) The approved minutes of a Meeting will form the official record of the
Meeting. Any audio, video, or other record of the Meeting shall not be
considered an official record.
52. Review of Procedure By-law
a) Council shall review this By-law within the first six (6) months of the
second year of each term of Council.
b) The Clerk shall bring forward housekeeping amendments, as required
or as directed by Council.
53. Review of Council Code of Ethics
a) Council shall review the Council Code of Ethics within the first six (6)
months of the first year of each term of Council.
54. Severability
a) Each and every one of the provisions of this Procedure By-law is
severable and if any provisions of this Procedure By-law should, for any
reason, be declared invalid by any Court, it is the intention and desire of
Council that each and every one of the then remaining provisions of this
Procedure By-law shall remain in full force and effect.
55. Enactment
a) By-law Numbers 5330-11, 5488-13 and 5556-13 be and are hereby
repealed.
b) This By-law shall come into full force and effect on January 1, 2017.
Read a first and second time this 22nd day of November, 2016.
Read a third time and finally passed this 22nd day of November, 2016.
Geoffrey Dawe, Mayor
Lisa Lyons, Town Clerk
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5922-16
BEING A BY-LAW to establish a tariff
of fees for the processing of
applications made in respect of
planning matters.
WHEREAS subsection 69(1) of the Planning Act, R.S.O. 1990, c.P.13, as amended,
states the council of a municipality, by by-law, and a planning board, by resolution,
may establish a tariff of fees for the processing of applications made in respect of
planning matters, which tariff shall be designed to meet only the anticipated cost to
the municipality or to a committee of adjustment or land division committee constituted
by the council of the municipality or to the planning board in respect of the processing
of each type of application provided for in the tariff;
AND WHEREAS on November 26, 2013, the Council of The Corporation of the Town
of Aurora enacted By-law Number 5566-13 to establish a tariff of fees for the
processing of applications made in respect of planning matters;
AND WHEREAS the Council of the Town deems it necessary and expedient to
enact a by-law to establish a tariff of fees for the processing of applications made in
respect of planning matters;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT By-law Number 5566-13 be and is hereby repealed.
2. THAT the tariff of fees for applications made in respect of planning matters is
set out on Schedule "A" to this By-law attached hereto and forming part of this
By-law.
3. THAT the tariff of fees for applications made in respect of planning applications
shall be adjusted annually, using the twelve (12) month Consumer Price Index -
Toronto published by Statistics Canada, and as computed by the Town's
Treasurer.
4. THAT each subsequent year, the Town Clerk be directed to attach the annually
adjusted tariff of fees which Schedules shall form part of this By-law.
5. THAT this By-law shall come into full force and effect"on January 1, 2017.
READ A FIRST AND SECOND TIME THIS 22'd DAY OF NOVEMBER, 2016.
READ A THIRD Tl/VIE AND FINALLY PASSED THIS 22'd DAY OF NOVEMBER,
2016.
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GEOFFREY DAWE, MAYOR
LISA L VONS, TOWN CLERK
By-Law Number 5922-16
SCHEDULE "A" TO BY-LAW 5922-16
Planning
Application Type
OFFICIAL PLAN
AMENDMENTS
MAJOR (see Note 1)
MINOR (see Note 2)
BLOCK PLANS
ZONING BY-LAW
AMENDMENTS
MAJOR(see Note 3)
MINOR(see Note 4)
REMOVAL OF HOLD
TEMPORARY USE
DRAFT PLAN OF
SUBDIVISION
PART LOT CONTROL
DRAFT PLAN OF
CONDOMINIUM
(ALL TYPES)
SITE PLAN APPROVAL
MINOR AND AMENDING SITE
PLANS
(see Note 6)
(per m2 fee applicable only if
there is an increase in g.f.a.)
REQUEST FOR SITE PLAN
EXEMPTION
2Q17
Ba"Fee
$18,730
$10,355
$10,355
$11,170
$ 6,075
$ 4,150
$ 6,075
$13,885
$ 2,375
$18,055
$6,135
$3,295
$ 590
2017
,Processing fees/Surchargt;t
[
PLUS:
$5,115 prior to adoption of OPA
PLUS:
$552 per hectare or part thereof
PLUS:
$5, 115 prior to enactment of
ZBA
$6,075 per extension
PLUS:
$615/unit; and,
$8,090 per hectare or part
thereof for all other lands (see
Note 5)
PLUS:
$615/unit tor Residential
$315/unit for Multi-Res.(apts.)
ICI buildings for first 2,000m2:
$3.22/m2 of g.f .a.
ICI buildings portion of g.f.a.
between 2,001 m 2 -1 O,OOOm 2:
$2.10/m2 of g.f.a
ICI buildings portion of g.f.a. beyond
10,000m2: $1.05/m2 of g.f .a
PLUS:
ICI buildings for first 2,000m2:
$3.22/m2 of g.f .a.
ICI buildings portion of g.f .a.
between 2,001 m2 -10,000m2:
$2.1 O/m 2 of g.f .a.
ICI buildings portion of g.f .a. beyond
10,000m2
: $1.05/m2 of g.f .a
Page 2 of 4
2017
Additional Fees
$2,205 Revision Fee (Major)
$1,690 Revision Fee (Minor)
$2,205 Extension of Draft
Approval
$1,755 Revision Fee (where
applicant makes revisions to
plans requiring recirculation)
$4,21 O Registration Fee for
each Phase beyond the First
Phase
$3,450 Revisions to a Draft
Approved Plan of Subdivision,
or conditions of Draft Approval
$2,205 Extension of Draft
Approval
$3450 Revisions to Approved
Draft Plan of Condominium
$4,210 Registration of Each
Phase
$1,175 Recirculation/Revisions
Fee ( where the applicant fails
to revise drawings as
requested by the Town beyond
the third submission or the
Applicant changes the
plans/proposal).
$250 for Requests for Site
Plan Exemption beyond the
2nd Submission
By-Law Number 5922-16 Page 3 of 4
RADIO COMMUNICATION $7,980
TOWER/ANTENNA FACILITIES
FEE
GENERAL FEES
OWNER'S REQUEST TO $3,330
CANCEL PUBLIC PLANNING
MEETING
ONTARIO MUNICIPAL BOARD $ 580
REFERRAL FEE (for all
Development Applications)
FILE MAINTENANCE FEE $470/year
COMMITTEE OF ADJUSTMENT
PLUS:
CONSENT $1,670 per new lot created
$3,325
CHANGE OF CONDITIONS
(ONLY BEFORE A FINAL $ 880
CONSENT IS GRANTED)
RECIRCULATION FEE
(see Note 7) $2,500
MINOR VARIANCE OR
PERMISSION
OAK RIDGES MORAINE $1,595
RESIDENTIAL
GROUND-RELATED $1,870 $1,000 per lot/unit
RESIDENTIAL ZONED LANDS
MORE THAN ONE VARIANCE
RELATED TO A DRAFT $1,870
APPROVED PLAN OF
SUBDIVISION
ALL OTHER USES,
INCLUDING ICI $2,340
RECIRCULATION FEE
(see Note 7) $1,325
ONTARIO MUNICIPAL BOARD
REFERRAL FEE (FOR BOTH $ 300
CONSENT AND VARIANCE
APPLICATIONS)
MUNICIPAL STREET NAME $1,575
CHANGE
MUNICIPAL ADDRESSING $1,025
CHANGE
Notes:
1. Major Official Plan Amendment: An application that is significant in scale and scope which may
have greater impact or policy implication beyond the subject lands. Such applications may
include those relating to multiple properties; site specific proposals that represent large scale
development/significant change in use; and, applications involving significant changes to the
text/policies of the Official Plan.
2. Minor Official Plan Amendment: An application that is a small scale amendment to the Official
Plan policies and designations, having limited impact or policy implications beyond the subject
lands.
3. Major Zoning By-law Amendment: An application that is significant in scale and scope which may
have an impact beyond the subject lands. Such Applications may include:
• an application relating to more than one property;
By-Law Number 5922-16 Page 4 of 4
• a site specific application, if considered to represent large scale redevelopment;
• significant change in use and/or zone category; or,
• an application involving significant changes to the development standards or general
provisions of the by-law.
4. Minor Zoning By-law Amendment: An application for minor and small scale zoning amendment
having no significant impact on adjoining lands. Minor application must be site specific and
include:
• a request tor additional permitted use, within an existing building or with no significant
impact on existing development standards; and,
• changes in development standards to accommodate a minor development or severance.
5. All other lands within the draft plan excluding roads, road widenings and environmental protection
lands.
6. Minor and Amending Site Plans shall include amendments to existing site plan agreements for
those properties with development agreements executed and registered after 2000. Staff shall
determine, in consultation with other departments, if a site plan application is considered minor,
an amendment, or if a new site plan application is required.
7. Required due to an Owner's or Applicant's revisions or deferrals.
Payment of Fees
All fees set out herein shall be payable to the Town of Aurora upon the submission of the related
application to the Town, unless otherwise provided herein. The fee amount shall be completed by the
Applicant on the Fee Calculation Worksheet included with each Application Form.
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5923-16
BEING A BY-LAW to appoint a Chief
Building Official and an Acting Chief
Building Official for The Corporation
of the Town of Aurora.
WHEREAS subsection 3(2) of the Building Code Act, 1992, S.O. 1992, c. 23, as
amended (the "Act") states that the council of each municipality shall appoint a Chief
Building Official and such inspectors as are necessary for the enforcement of the Act in
the areas in which the municipality has jurisdiction;
AND WHEREAS the Council of The Corporation of the Town of Aurora {the "Town")
deems it necessary and expedient to appoint a Chief Building Official and an Acting
Chief Building Official for the purpose of the enforcement of the Act and the Regulations
thereunder;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1 . THAT Paul Evans be and is hereby appointed as Chief Building Official for the
Town.
2. THAT Afshin Bazar be and is hereby appointed as Acting Chief Building Official
for the Town to act when the Chief Building Official requires assistance or is
unable to perform her duties for any of the following occasions or circumstances:
(a) annual leave or vacation,
(b) illness, disability or death,
(c) attendance at training courses, seminars, conferences, meetings or
corporate business,
(d) bereavement leave,
(e) attendance at court or legal proceedings,
(f) a conflict or interest and,
(g) when the office of the Chief Building Official is vacant.
3. THAT the Chief Building Official and the Acting Chief Building Official shall be
responsible for the enforcement of the Act and the Regulations thereunder.
4. THAT By-law Numbers 4725-05.H and 5834-16 be and are hereby repealed.
5. THAT this By-law shall come into full force and effect on December 1, 2016.
READ A FIRST AND SECOND TIME THIS 2ztd DAY OF NOVEMBER, 2016.
READ A THIRD TIME AND FINALLY PASSED THIS 2z1d DAY OF NOVEMBER, 2016.
9.uiprv1.1?.rf as to :form.
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'Date: __ .fi ..J J :il......_f ~----
GEOFFREY DAWE, MAYOR
LISA L VONS, TOWN CLERK
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5924-16
BEING A BY-LAW to assume
highways on Plan 65M-4292 for
public use (2164437 Ontario Inc.).
WHEREAS subsection 31 (4) of the Municipal Act, 2001, S.0. 2001, c. 25, as
amended, (the "Act"), requires a municipality to enact a by-law in order to assume
highways for public use, and that subsection 44 of the Act respecting maintenance
of highways does not apply to the highways until such time as the municipality has
passed such a by-law;
AND WHEREAS The Corporation of the Town of Aurora (the "Town") and 2164437
Ontario Inc. entered into a subdivision agreement dated June 7, 2011 with respect to
the lands contained within Plan 65M-4292 (the "Plan");
AND WHEREAS the Town deems it necessary and expedient to assume certain
highways within the Plan for public use and be responsible to maintain those
highways;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT the following highways in the Town of Aurora, Regional Municipality of
York, be and are hereby assumed for public use and maintained by the Town:
a) Rickard Street, Plan 65M-4292; and
b) Vines Place, Plan 65M-4292.
2. THAT a copy of this By-law be registered in the appropriate Land Registry
office on title to lands and highways set out herein.
3. THAT this By-law shall come into full force and effect upon final passage
hereof.
READ A FIRST AND SECOND TIME THIS 2~d DAY OF NOVEMBER, 2016.
READ A THIRD TIME AND FINALLY PASSED THIS 2~d DAY OF NOVEMBER,
2016.
9..pproz,el as to !form
P.y Legti{ Serr1ices
Signature_..:; _ _ __
'})at;::·-.. Q.~_.J.3:.L ___ / I.:. __
GEOFFREY DAWE, MAYOR
LISA L VONS, TOWN CLERK
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5926-16
BEING A BY-LAW to amend Parking and
Traffic Control By-law Number 4574-04. T,
as amended, with respect to Restricted
Parking Maximum Periods on various
highways in the Town of Aurora.
WHEREAS paragraph 1 of subsection 11 (3) of the Municipal Act, 2001, S.O. 2001,
c. 25, as amended, provides that a lower-tier municipality may pass by-laws
respecting highways, including parking and traffic on highways;
AND WHEREAS the Council of The Corporation of the Town of Aurora (the "Town")
enacted By-law Number 4574-04.T, as amended, being the Parking and Traffic
Control By-law, on September 28, 2004;
AND WHEREAS the Council of the Town deems it necessary and expedient to
further amend By-law Number 4574-04.T, as amended;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT Schedule Ill to By-law Number 4574-04.T, as amended, respecting
Restricted Parking Maximum Periods, be and is hereby amended by deleting
the following:
HIGHWAY SIDE FROM: PROHIBITED MAX. PERIOD
TO: TIMES OR DAYS PERMITTED
From: Yonge Street 9:00 a.m. to 5:00 p.m. Kennedy Street South intersection Monday to Friday 3 hours
East To: Gurnett Street
intersection
From: Harrison Avenue
Gurnett Street East intersection 9:00 a.m. to 5:00 p.m. 3 hours
To: Cousins Drive Monday to Friday
intersection
2. THAT this By-law shall come into full force and effect on the date of final
passage hereof.
READ A FIRST AND SECOND TIME THIS 22'd DAY OF NOVEMBER, 2016.
READ A THIRD TIME AND FINALLY PASSED THIS 22'd DAY OF NOVEMBER,
2016.
.9lpprove,i as to !form
'Ey L~gaf Services
GEOFFREY DAWE, MAYOR
LISA L VONS, TOWN CLERK
The Corporation of The Town of Aurora
By-law Number 5925-16
Being a By-law to Confirm Actions by Council
Resulting from a Council Meeting
on November 22, 2016.
The Council of the Corporation of The Town of Aurora hereby enacts as
follows:
1. That the actions by Council at its Council meeting held on November 22,
2016, in respect of each motion, resolution and other action passed and
taken by the Council at the said meeting is, except where prior approval of
the Ontario Municipal Board is required, hereby adopted ratified and
confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary in that behalf and the Clerk is hereby authorized and directed to
affix the corporate seal to all such documents.
Read a first and second time this 22nd day of November, 2016.
Read a third time and finally passed this 22nd day of November, 2016.
Geoffrey Dawe, Mayor
Lisa Lyons, Town Clerk
Council Meeting Agenda
Tuesday, November 22, 2016
Confirming By-law
Page 1 of 1
Public Release
November 22, 2016
Town of Aurora
Additional Items to
Council Meeting Agenda
Tuesday, November 22, 2016
7 p.m.
Council Chambers
• Delegation (b) Klaus Wehrenberg, Resident
Re: Item 1(12) PBS16-092 – Draft Plan of Condominium Application, BG
Properties (Aurora) Inc., 14222, 14314, 14358 & 14378 Yonge Street, Part
Lot 17, Plan 132, Part Lots 74 and 75, Con. 1, Part 1, 65R-35902, File
Number: CDM-2016-03, Related File Number: SUB-2012-03, ZBA-2012-16
• By-law Number 5900-16 – Being a By-law to establish a schedule of fees and
charges for municipal services, activities and the use of property within the
Town of Aurora (Fees and Charges By-law).
(Report No. FS16-030 – GC Item 2 – Oct. 4/16)
DELEGATION REQUEST
Legislative Services
905-727 -3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk's office by
the following deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNC COMMITTEE/ADVISORY COMMITTEE DATE: /{, V -;;).« /G
. )
NAME OF SPOKESPERSON: I ,, ��tftl-J J11�P�t:-N;� ?L>.
NAME OF GROUP OR PERSON(S) BEING REPRESENTED {if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: ti/ !LL /.! £, v; :; /c L A� I/! /I) L L o,R /-;"/2) o;(_ / NP if T/ ',,,.,V l,,c l'f;JJl'v.:,
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PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest? YES ,!!i NO D
DATE: /jJJo? // �
/ ,;y Kr /1o(p
-I acknowledge that the Procedural By-law permits five (5) minutes for Delegations.
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5900-16
BEING A BY-LAW to establish a
schedule of fees and charges for
municipal services, activities and the
use of property within the Town of
Aurora (Fees and Charges By-law).
WHEREAS subsection 391 (1) of the Municipal Act, 2001, S.O. 2001, c. 25 as amended,
authorizes a municipality to impose fees and charges on persons (a) for services or
activities provided or done by or on behalf of it; (b) for costs payable by it for services or
activities provided or done by or on behalf of any other municipality or any local board;
and (c) for the use of its property including property under its control;
AND WHEREAS on November 24, 2015, the Council of The Corporation of the Town of
Aurora (the "Town") enacted By-law Number 5770-15, to establish a schedule of fees
and charges for municipal services, activities and the use of property within the Town of
Aurora;
AND WHEREAS the Town has conducted an annual corporate-wide review of its fees
and charges and deems it necessary to alter the fees and charges for municipal
services, activities and the use of property within the Town of Aurora;
AND WHEREAS the Council of the Town deems it necessary and expedient to enact a
by-law setting out the fees and charges for municipal services, activities and the use of
the property within the Town of Aurora;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. By-law Number 5770-15 be and is hereby repealed.
2. The following Schedules attached (collectively referred to as the "Schedules")
shall be deemed to form part of this By-law:
Schedule "A" -General Fees & Charges;
Schedule "B" -Planning and Building Services Department;
Schedule "C" -Corporate Services Department;
Schedule "D" -Parks, Recreation and Cultural Services Department;
Schedule "E" -Infrastructure and Environmental Services Department; and
Schedule "F" -Financial Services Department.
3. Any person who obtains any of the Town's services, activities, or use of the
Town's property as described in the Schedules shall pay to the Town the
applicable fees or charges set out in the Schedules. Unless otherwise provided
for in another by-law, such fees or charges are payable upon the person making
such application, request, or purchase of the Town's services, activities, or use of
the Town's property and shall not be refundable.
4. No request by any person for a service or activity listed in the Schedules shall be
acknowledged or performed by the Town unless and until the person requesting
the service or activity has paid the fee or charge for the service or activity as set
out in the attached schedules, unless noted otherwise.
5. The Town may request a deposit of up to fifty percent (50%) of the applicable fee
or charge, payable in advance, if one or more of the following circumstances are
applicable:
(a) the applicant is a non-resident;
(b) the applicant does not carry on business in the Town;
(c) the applicant is a first time applicant;
( d) the applicant:
(i) has previously failed to pay a fee or charge imposed by the Town
in a timely manner; or
(ii) is currently or has previously been indebted to the Town;
( e) the service or activity to be provided by the Town is for a substantial
period of time;
(f) the service or activity requested by the applicant is not the usual type of
service or activity provided by the Town; or
(g) the past conduct of the applicant or, if applicable, of the organization he or
she represents has been such that the Town on reasonable grounds may
anticipate damage resulting.
6. All Town accounts and invoices are due and payable when rendered.
Outstanding Town accounts and invoices shall bear interest of one and one
quarter percent (1.25%) (being fifteen percent (15%) per annum), calculated from
the first day of the month after the account is overdue.
7. The Treasurer shall add the fees and charges imposed pursuant to this By-law to
the tax roll for any real property in the Town for which all of the owners are
responsible for paying fees and charges under this By-law and collect them in the
same manner as municipal taxes.
8. If a court of competent jurisdiction declares any provision, or any part of a
provision of this By-law to be invalid, or to be of no force and effect, it is the
intention of Council in enacting this By-law, that each and every other provision of
this By-law authorized by law, be applied and enforced in accordance with its
terms to the extent possible by law.
9. Payment for any fees, charges and any applicable interest shall be accepted in
the form of Canadian currency, debit, money order or cheque made payable to
The Corporation of the Town of Aurora.
10. In the event of a conflict between this By-law and any other By-law, the fees and
charges set out in this By-law shall prevail.
11 . This By-law shall be referred to as the "Fees and Charges By-law".
12. This By-law shall come into full force and effect on January 1, 2017.
READ A FIRST AND SECOND TIME THIS 2~d DAY OF NOVEMBER, 2016.
READ A THIRD TIME AND FINALLY PASSED THIS 2~d DAY OF NOVEMBER, 2016.
.7!.pprovd a_s t:o ~Form
:By .L9:1.l Serv:.Ces
S.;, .. , .• .; ~ 't,/!'tat1.1~-~r ~.Y-~----
,n,~,,.,. ·-·-· N ov . 22./J Jo --~-·
GEOFFREY DAWE, MAYOR
LISA L VONS, TOWN CLERK
By-Law Number 5900-16
Schedule 11 A 11
General Fees and Charges
Effective January 1, 2017
Unit of Measure
Description of Service for Fee or Service Charge I (i.e. per hour, page,
document, etc.)
GENERAL FEES
Photocopies (8 1/2 X 11 and 8 1/2 X 14} perpage
Photocopies (11x 17} per page
Fax Transmittal
first page
per additional page
TENDER DOCUMENTS
Tender documents per set depending on size of per tender document
DISBURSEMENTS
As required to reimburse costs incurred by the Town of
Aurora, including but not limited to Registration Fees, each Courier Fees, Corporate and Title Search Fees, external
File Retrieval Costs, etc., at the discretion of the Director.
Page 1 of 1
2017
(Including H.S.T.
where applicable)
$ 0.75
$ 1.35
$ 6.90
$ 2.35
$45.00 to $365.00
Disbursement Cost
By-Law Number 5900-16
Schedule 11 8 11
Planning and Building Services Department
Effective January 1, 2017
Description of Service for Fee or Service Unit of Measure
I
Charge (i.e. per hour, page,
document, etc.)
Development Planning Division
Maps
Official Plan Schedule 'A' Map per map (18x24 inches} (colour}
Official Plan Schedules other than 'A'
(11x17} (b/w} per map
Urban Design Areas Map (11 x 17} (colour} per map
Town Street Plan Map (b/w} per map (22x34 inches}
Town Street Plan Map (colour} (22x34 per map inches}
Town Air Photo Map per map (34x44 inches}
Application Status List Map (18x30 per map inches}
Oak Ridges Moraine Map Schedule 'J' as per per map Official Plan 48 (11 x 17} (b/w}
Official Plans
Official Plan per OP
2C Secondary Plan percopy
Secondary Plans per Secondary Plan
Aurora Promenade Study percopy
Secondary Plans Consolidation percopy
Official Plan Amendment (Various} percopy
Urban Design Guidelines (Various} percopy
Zoning
Zoning By-law 2213-78 (1996 per By-law Consolidation}
Comprehensive Zoning By-law Review (DRAFT} percopy
Heritage
Northeast Old Aurora Heritage Conservation percopy District Plan
Other
GIS Analysis per hour
Application Status Listing percopy
Vacant Employment Land Inventory percopy
Address Change each
Street Name Change each
Circulation Fees, including Labels per circulation
Building Division
Per01ittec:I Use Letter
To respond in writing to enquires related to uses
of specific properties with respect to permitted each uses as set in the Town of Aurora Zoning By-law
2213-78, as amended
Administrative Costs
Additional costs associated with the
administration fee internal processing model
homes applications with respect to outside per unit
agencies, and engineering review, and corporate
policies and procedures
Page 1 of 2
2017
(Including H.S. T.
where applicable)
$ 17.00
$ 7.00
$ 15.00
$ 7.00
$ 12.00
$ 38.00
$ 12.00
$ 15.00
$ 53.00
$ 32.00
$ 22.00
$ 53.00
$ 42.00
$ 10.00
$ 30.00
$ 83.00
$ 30.00
$ 27.75
$ 75.00
$ 17.00
$ 17.00
$ 1,000.00
$ 1,500.00
$ 76.00
$ 40.00
$ 425.00
By-Law Number 5900-16
Schedule 11 8 11
Planning and Building Services Department
Effective January 1, 2017
Description of Service for Fee or Service Unit of Measure
(i.e. per hour, page, Charge document, etc.)
Construction Activity Reoort
Reports generated upon request providing permit
numbers, location, description and construction each
value
Zoning Review
Zoning review of applications other than a building
permit application including zoning review of each Committee of Adjustment or Consent applications
and determination of legal non-conforming status.
Zoning Review -Residential {single, semi or
street townhomes)
Zoning review of applications other than a building
permit application including zoning review of each Committee of Adjustment or Consent applications
and determination of legal non-conforming status.
Zoning Review -All Other Building Types
Zoning review of applications other than a building
permit application including zoning review of each Committee of Adjustment or Consent applications
and determination of legal non-conforming status.
Sign Review
Sign By-law review of applications other than a
sign permit application including Sign By-law each
review of Planning Applications.
Permit fees related to By-law Number 4753-
05.P
Pool Enclosure Permits each
Hot Tub Permits each
Page 2 of 2
2017
{Including H.S.T.
where applicable)
$ 80.00
n/a
$ 80.00
$ 160.00
$ 160.00
$ 300.00
$ 160.00
By-Law Number 5900-16
Schedule 11 C 11
Corporate Services Department
Effective January 1, 2017
Description of Service for Fee or Service Unit of Measure
(i.e. per hour, page, Charge document, etc.)
2017
(Including H.S.T.
where applicable)
DOCUMENT PREPARATION/REVIEW (General) • includes but is not limited to
easements, permissions to enter, development charges deferral, purchase and sale
Basic (Standrad template -no changes per document $ 665.00 required)
Complex (requires changes to standard per document $ 1,740.00 template)
DOCUMENT PREPARATION/REVIEW (Specific)
Condominium Agreement per document $ 6,130.00
Subdivision Agreement per document $ 8,170.00
Site Plan/Development Agreement per document $ 1,635.00
Encroachment/Licence Agreement per document $ 665.00
Amending Agreement per document $ 665.00 (minimum)
GENERAL LEGAL FEES
Law Clerk per hour $ 100.00
Solicitor per hour $ 245.00
10% of the value of
Town Insurance Claim Legal Administration per claim the claim made by the
Fee Town plus
disbursements
SERVICES RELATED TO EXISTING DEVELOPMENT AGREEMENTS (excluding
documents or agreements that fall under Document Preparation/Review (General))
Information regarding the status of per letter $ 118.00 registered agreements
Highway Dedication/Subdivision Assumption per by-law $ 770.00 By-law Legal Administration Fee
Miscellaneous services related to existing per agreement $ 155.00 development agreements
REGISTRATION FEE (i.e. processing of
any tyoe of document that requires per document $ 205.00
reaistration)
CERTIFIED PHO"fOCOPIES perpage $ 10.75
.. ..
LEGISLATIVE SERVICES
FREEDOM OF INFORMATION (F.0.1.) REQUESTS
(Fees related to search and records preparation are prescribed by legislation)
Application Fee per application $ 5.00
Manual Search Time and Preparation Time per 15 minutes $ 7.50
Photocopies per page $ 0.20
Computer Programing (develop program to per 30 minutes $ 30.00 retrieve information)
Disks per disk $ 10.00
Page 1 of 4
By-Law Number 5900-16
Schedule 11 C 11
Corporate Services Department
Effective January 1, 2017
Description of Service for Fee or Service Unit of Measure
(i.e. per hour, page, Charge document, etc.)
COUNCIL MATERIALS/ANNUAL SUBSCRIPTION PICK-UP COST
Council (agenda only) annually
General Committee (agenda only) annually
Public Planning (agenda only) annually
Advisory Committees/Boards (agenda only) annually per
Committee/Board
Council (agenda & attachments) annually
General Committee (agenda & attachments) annually
Public Planning (agenda & attachments) annually
Advisory Committees/Boards (agenda & annually per
attachments) Committee/Board
Council (minutes) annually
General Committee (minutes) annually
Public Planning (minutes) annually
Advisory Committees/Boards (minutes) annually per
Committee/Board
MAIL OUT COST (Annual Subscription)
To receive by mail annual subscription for additional charge to any of the above listed materials will require subscription fee an additional charge to the subscription fee
AudioCD/DVD/ Tape -Council/General
Committee/Public Planning/ Advisory per CD/DVD/tape
Committees/Boards meeting
CIVIL MARRIAGE SERVICES
Civil Marriage Solemnization Fee per service
Civil Marriage Solemnization Fee outside per service regular business hours
Marriage Licences per licence
Witness Fee (if Town staff are required to per witness be witnesses)
Rehearsal Fee for offsite Civil Marriage per service ceremony
Administrative Fee to be charged for change
of wedding date within 7 days of scheduled per change
ceremony
Administrative Fee to be charged for
cancellation of Civil Marriage ceremony each
before consultation meeting
Page 2 of 4
2017
(Including H.S.T.
where applicable)
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
$ 31.25
$ 480.25
n/a
$ 135.00
$ 60.00
$ 90.00
$ 30.00
$ 60.00
By-Law Number 5900-16
Schedule "C"
Corporate Services Department
Effective January 1, 2017
'
Description of Service for Fee or Service Unit of Measure
(i.e. per hour, page, Charge document, etc.)
Administrative Fee to be charged tor
cancellation of Civil Marriage ceremony after each
consultation meeting
ADMINISTE~ OATHS/TAKE AFFIDAVITS
2017
(Including H.S.T.
where applicable)
$ 174.00
This fee is to commission documents for work that is not in connection with business of the
Town (i.e. third party)
Commission Service per commission $ 20.00
Commission Service for Aurora Resident per commission n/a and Business Owner
Commission Service for Non-Aurora per commission n/a Resident and Business Owner
,VITAL STATISTICS INFORMATION
Burial Permits (HST Exempt) per permit $ 35.00
LOTTERY LICENSING '
Bingo Events (HST Exempt) regulated by Province 3% of prize board of Ontario
Raffles (HST Exempt) regulated by Province 3% of prize board of Ontario
BREAK OPEN TICKETS (NEVADA) (HST regulated by Province 3% of prize board Exempt) of Ontario
Media Bingo (HST Exempt) regulated by Province 3% of prize board of Ontario
Letters of Approval (HST Exempt)
Town approval of Lottery Schemes Licenced per application $ 35.75
by the Province of Ontario
Page 3 of 4
By-Law Number 5900-16
Schedule 11 C 11
Corporate Services Department
Effective January 1, 2017
Description of Service for Fee or Service Unit of Measure
(i.e. per hour, page, Charge l
· document, etc.)
LIQUOR LICENSE CLEARANCE LETTER each
'
NO OBJECTION LETliER each
2017
(Including H.S.T.
where applicable}
$ 175.00
,.
$ 80.00
ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT (AODA) TRAINING
Provision of AODA Training per person $ 51.60
By-Law Inspection and Attendance Fees
Attendance Supervisory Fee hourly $ 51.25
Non Compliance Re-Inspection Fee per visit $ 105.00
Pool Enclosure Re-Inspection Fee per visit $ 51.25
Parking Permit Fees
Parking permits per permit $10.00 -$300.00
Property Information Request
Review of departmental files and documents
related to specific property requests relating each $ 140.00 to zoning, permits, occupancy and general
property status
Note: All Documentation Preparation/Review (General) fees may be waived or reduced at
the discretion of the Town Solicitor. In addition, all fees and/or service charges may be
increased based on the complexity and nature of the agreement, document, or service as
determined by the Town Solicitor to be fair and reasonable.
Page 4 of 4
By-Law Number 5900-16
Schedule 11 D 11
Parks, Recreation and Cultural Services Department
Effective January 1, 2017
Description of Service for Fee or Service Unit of Measure 2017
(i.e. per hour, page, (Including H.S.T. where Charge document, etc.) applicable)
1. ADMINISTRATION
a) Membership Refunds (Except Medical per refund $ 37.30 Reasons)
b) Membership On Hold (Except Medical per hold $ 37.30 Reasons)
c) Program Refund (Except Medical per refund $ 20.70 Reasons)
d) Aurora Seniors Centre Membership Fee per Resident $ 25.55
(55 yrs+) per Non-Resident $ 35.75
8.168% -less than $1 OOK
e) Landscaping Administration Fees each 7 .148% -$1 OOK to $250K
6.126% -$250K to $500K
5.105% -more than $500k
25.525% of estimated value
of landscape works installed
f) Landscape Maintenance Fees each on municipal property
(excludes open space
plantings)
g) Vendor Permit Fee per event/ per day $52.10 -$517.00
h) Park Clean Up Fee -Refundable Deposit each $ 100.00 -$1,000.00
i) Program/Event Promotional Material each $ 0 .50 -$10. 72
j) Swim Diapers & Swim Goggles each $10.85 -$21.15
Park Event Set-Up Fee (Mandatory for all
groups of 80 or more .)
k) (Includes up to 6 tables+ 6 garbage per event/ per day $ 340.00
recepticles, access to electrical, water,
washrooms, where available.)
Additional Parks Set-Up Fee
I) (In addition to Park Event Set-Up Fee , for per event/ per day $ 78.25 up to 6 additional tables and 6 additional
garbage recepticles.)
Park Permit Maintenance Deposit
m) (Refundable) per event/ per day $100.00 -$500.00 (For groups of 25 or more, not requiring an
event set-up.)
n) Park/Picnic Shelter Clean-up Fee per event/ per day $ 100.00 (Mandatory for all groups of 79 or less.)
2. REGISTERED SEASONAL PROGRAMS
a) Pre-School Activities per class $ 4.35 -$21 .70
b) Children's Activities per class $ 5.40-$31 .15
c) Youth Activities per class $ 3.35 -$31.15
d) Adult Activities per class $ 7.40 -56.95
e) Senior's Activities per class $ 2.80 -$26.05
f) Family Activities per class $ 4 .35 -$10.75
g) Fitness Programs per class $ 1.80 -$31 .15
Page 1 of 10
By-Law Number 5900-16
Schedule 11 D 11
Parks, Recreation and Cultural Services Department
Effective January 1, 2017
Description of Service for Fee or Service Unit of Measure 2017
(i.e. per hour, page, (Including H.S.T. where Charge document, etc.) applicable)
3. REGISTERED AQUATICS PROGRAMS
a) Lessons -Learn to Swim per class $ 6.90 -$24.00
b) Leadership Programs per program $ 31.15 -$485.00
c) Aquatics Specialty Programs per class $ 6.90 -$24.00
4. REGISTERED CAMP PROGRAMS
a) Day Camps per day $ 10.75 -$51.05
b) Specialty Cam ps per day $ 12.50 -$91.90
c) Extended Care per person $ 26.05 -$109.25
d) Seniors Bus T rips per person $ 5.40 -$206.50
5. DROP-IN ACTIVITIES
Youth Drop-in per visit Free -$3.00
Other per visit Free -$3.05
6. P.A. DAY PROGRAMS per person $ 16.35 -$43.40
7. WORKSHOP/ CLINICS/ TOURNAMENTS
a) Individual per person $ 2.30 -$16.35
b) Team per team $ 20.95 -$27.05
8. POOLPARTYPACKAGES each $168.50 -$311.40
9. SPECIAL EVENTS
a) Individual per person $ 2.80 -$20.95
b) Family per family $ 17.10-$26.05
Resident Commercial $ 77.60
c) Float Registration Fees Non-Resident $ 155.15 Commercial
d) Ribfest Vendors each $ 413.51 -$3,614.34
e) Art Show Entry Fees each $ 10.75 -$41.35
f) Food Vendors -Non Profit Groups per day $ 51.82
g) Food Vendors per day $ 51.82 -$516.67
1 O. M EMBERSHIPS (Note: All memberships apply to Aurora residents only. Non-Residents are
subject to a 25% surcharge.)
Adult 3 mo. 6mo. 1 yr.
$155.19/$259.33/$427.80
Additional Family/ 3 mo. 6mo. 1 yr.
Youth/Student/ Senior $124.05/$207.26/$342.04
1 Month Trial $ 39.30
COMBO MEMBERSHIP 1 Month Renewal $ 65.35
(Equipment and Group Fitness)
Winter Student Special -ADD ON: a) Pool Home for the Holidays - 1 $ 41.35
Aquafit mth max
Squash Spring Break Student $20.68/week Special -2wk max
Page 2 of 10
By-Law Number 5900-16
Schedule II D 11
Parks, Recreation and Cultural Services Department
Effective January 1, 2017
Unit of Measure 2017 Description of Service for Fee or Service (i.e. per hour, page, (Including H.S.T. where Charge document, etc.) applicable)
Summer Student Special $ 124.05 May 31 -Aug 31 (4mth)
Summer Student Special $ 62.05 July 1 -Aug 31 (2mth)
Adult 3 mo. 6mo. 1 yr.
GROUP FITNESS MEMBERSHIP $138.86/$230 :75/$379.81
b) ADD ON:
3 mo. 6mo. 1 yr. Pool Youth/Student/ Senior $110.27 /$183. 78/$304.26 Aquafit
Squash 1 Month Renewal $ 58.20
Adult 3 mo. 6mo. 1 yr.
$80.66/$121.50/$197.05
Youth/ Student/ Senior 3 mo. 6mo. 1 yr. c) POOL MEMBERSHIP $64.32/$97.00/$158.26 Lane & Leisure Only
3 mo. 6mo. 1 yr. Child $40.84/$61.26/$99.04
Adult 3 mo. 6mo. 1 yr.
$138.86/$230. 75/$379.81
d) AQUAFIT MEMBERSHIP
Youth/Student/Senior 3 mo. 6mo. 1 yr.
ADD ON: Pool $110.27/$183.78/$304.26
1 Month $ 58.20
Youth/Student/Senior No Charge
e) TRACK MEMBERSHIP Adult No Charge
ASA Member No Charge
Adult 3 mo. 6mo. 1 yr.
$156.21/$260.36/$433.93
f) Youth/Student/Senior 3 mo. 6mo. 1 yr. SQUASH MEMBERSHIP $125.59/$208.28/$347.14
1 Month $ 54.10
Pool Package 3 mo. 6mo. 1 yr.
$22.46/$32.67 /$56.16
Aquafit Package 3 mo. 6mo. 1 yr. g) ADD-ON OPTIONS $22.46/$32.67/$56.16
Squash 3 mo. 6mo. 1 yr.
$72.49/$111.30/$184.80
Group of 3-4 15% Discount
CORPORATE MEMBERSHIPS -Group of 5 -10 20% Discount h) Per Company
Group of 11+ 25% Discount
Youth After-School Membership Fee each 3 mo. 6mo. 1 yr. i) (14-25 yrs) $67.39/$114.35/$181.74
Youth -each 2 month (July & August) j) Youth Summer Gymnasium Membership $40.85
Page 3 of 10
By-Law Number 5900-16
Schedule 11 D 11
Parks, Recreation and Cultural Services Department
Effective January 1, 2017
Unit of Measure 2017 Description of Service for Fee or Service (i.e. per hour, page, (Including H.S.T. where Charge document, etc.) applicable)
11. DAIL V USER FEES
a) Youth/Adult $7.40/class or
Fitness Centre -Casual User Fee (access $58.20/10 visits
to group fitness classes, including cyclefit
$5. 75/class or and aquafit) Senior $45. 75/1 O visits
b) Track -Casual User Fee (12 to 14 yrs) each No Charge
c) Leisure Pool -Casual User Fee each $3.35/use or
$25.00/1 O visits
d) Squash -Daily User Fee Prime $8.95/use or
(40 min Court Fee) $70.45/1 O visits
e) Squash -Daily User Fee Non Prime $5.10/use or
(40 min Court Fee) $40.85/1 O visits
f) Squash -Daily User Fee Senior 20% off listed fee ( 40 min Court Fee)
g) Recreation Complex Day Pass each $12.50/visit
12. SQUASH
Private $ 31.15
a) Lessons (40 min) Semi Private (per person) $ 23.25
3 or more (per person) $ 18.65
b) Clinics per 1.5 hour clinic $ 12.00
c) House League (40 min) Members free
d) Junior Squash Program per week $ 12.00
Racquets (plus $20.00 $ 4.35 deposit)
e) Equipment Rentals
Eye Guards (plus $20.00
deposit) $ 3.35
Squash Balls $ 3.35
f) Equipment Sales
Eye Guards $ 17.60
13. SEASONAL PACKAGES
a) Summer Splash Pass per family $ 105.16
b) Summer Squash Special each $ 109.25
Page 4 of 10
By-Law Number 5900-16
Schedule II D 11
Parks, Recreation and Cultural Services Department
Effective January 1, 2017
Unit of Measure 2017 Description of Service for Fee or Service (i.e. per hour, page, (Including H.S.T. where Charge l l document, etc.)
I•
applicable)
14. PERSONAL TRAINING PACKAGES Note: All fees are for members. Non-members are
subject to a 20% surcharge.
Private $ 59.98
a) Land Based Training -Single Session rate
Semi-Private (per person) $ 45.43
Land Based Training - 3 Session Rate Private $ 140.39
b) (Get Started) One Time Offer
Semi-Private {per person) $ 105.42
Private $ 245.04
c) Land Based Training - 5 Sessions
Semi-Private (per person) $ 183.78
Private $ 464.56
d) Land Based Training - 1 O Sessions
Semi-Private (per person) $ 348 .93
Private $ 911.75
e) Land Based Training -20 Sessions
Semi-Private (per person) $ 645.27
Aquatic Personal Training -Single Private $ 62.28
f) Session
Semi-Private (per person) $ 46.46
Aquatic Personal Training - 3 Session Private $ 144.98
g) Rate (Getting Started) One Time Offer
Semi-Private (per person) $ 108.48
Private $ 258.31
h) Aquatic Personal Training - 5 Sessions
Semi-Private (per person) $ 193.99
Private $ 490.08
i) Aquatic Personal Training - 1 O Sessions
Semi-Private (per person) $ 367.56
Private $ 929.11
j) Aquatic Personal Training -20 Sessions
Semi-Private {per person) $ 696.83
Page 5 of 10
By-Law Number 5900-16
Schedule II D 11
Parks, Recreation and Cultural Services Department
Effective January 1, 2017
Description of Service for Fee or Service Unit of Measure 2017
(i.e. per hour, page, (Including H.S. T. where Charge document, etc.) applicable)
15. COMPLEX RENTAL RATES .
-
per lane/per hour (plus $ 11.50
a} AFLC Pool -Private Rental
lifeguard costs}
per pool/per hour (pluse $ 72.50 lifeguard costs}
per lane/per hour (plus $ 11.50
b} SARC 8 Lane Pool -Private Rental
lifeguard costs}
per pool/per hour (pluse $ 90.90 lifeguard costs}
c} SARC Teaching Pool -Private Rental per hour (plus lifeguard $ 22.75 costs}
d} SARC Leisure Pool/Slide -Private Rental per hour (plus lifeguard $ 37.30 costs}
per person $7.40/visit
e} SARC Teaching Pool -Therapy Rentals $58.20/1 O visits
Therapist $7.40/visit
$21.44/class (1 or 2)
f} Pool -School Instructional Lessons $11.23/class (3 or 4)
(30 mins} per person $9.20/class (5 to 10)
$7.15/class (11 or more}
g} Squash Courts per court per hour $ 12.50
h} Additional Instructor Fee per hour $ 20.70
16. PUBLIC SKATING PROGRAMS .
a} Adult Shinny Hockey per person $5.90 or $46.45/10 visits
b} Public Skating (all} per person $2.80 or $20.70/10 visits
c} Family Skate Pass each $ 114.35 -$198.07
17. ICE RENTALS
a} ACC/AFLC/SARC-Ice Rental Prime per hour $ 199.35 -Adult
b} ACC/AFLC/SARC-Ice Rental Prime per hour $ 186.84 -Minor Hockey/Skating Club
ACC/AFLC/SARC -Ice Rental Non-Prime
c} (Adult and Youth} per hour $ 122.01 -Weekday (8:00am to 4:00pm}
And all Junior A Hockey at any time.
ACC/ AFLC/SARC -Ice Rental Non-Prime
d} -6:00am to 8:00am Weekday per hour $ 129.16 -8:00am to 4:00pm Summer Ice
-Weekend Summer Ice (July 1 -Aug. 31}
Page 6 of 10
By-Law Number 5900-16
Schedule 11 D 11
Parks, Recreation and Cultural Services Department
Effective January 1, 2017
Description of Service for Fee or Service Unit of Measure 2017
(i.e. per hour, page, (Including H.S.T. where Charge document, etc.) applicable)
18. FACILITY RENTALS
a) COMMUNITY CENTRE -Auditorium per hour $ 58.00
b) COMMUNITY CENTRE -Auditorium per day $ 345.00 (8 hours)
c) COMMUNITY CENTRE -ACC#1 Meeting per hour $ 31.00 Room
d) COMMUNITY CENTRE -ACC#2 Meeting per hour $ 24.00 Room
COMMUNITY CENTRE -Arena Floor
e) Rental per hour $ 43.00
-Youth
COMMUNITY CENTRE -Arena Floor
f) Rental per hour $ 57.00
-Adult
COMMUNITY CENTRE -Arena Floor per day -multi day event g) Event $1, 105.00/surface
-Private or Non-Aurora ( open -close)
COMMUNITY CENTRE -Arena Floor per day -multi day event h) Event $782.00/surface
-Non-Profit in Aurora ( open -close)
Meeting Room $31.00/hour
Program Room C $36.00/hour (2nd Floor)
Program Room A $31.00/hour i) LEISURE COMPLEX (Main Floor -small)
Program Room B $36.00/hour (Main Floor -large)
Teaching Kitchen $27.00/hour (plus $50.00
clean-up deposit)
j) GYMNASIUM -Prime Full Gym -per hour $ 105.00 -Adult
k) GYMNASIUM -Prime Full Gym -per hour $ 78.00 -Youth
I) GYMNASIUM -Non-Prime Full Gym -per hour $ 58.00 -8:00am to 4:00pm Weekdays
Main Floor Meeting $31.00/hour Room
Main Floor North $31.00/hour
m) 56 VICTORIA STREET Main Floor North & South $47.50/hour
Upper Level North $31.00/hour
Upper Level South $31.00/hour
Upper Level North & $47.50/hour South
Page 7 of 10
By-Law Number 5900-16
Schedule II D 11
Parks, Recreation and Cultural Services Department
Effective January 1, 2017
Unit of Measure 2017 Description of Service for Fee or Service (i.e. per hour, page, (Including H.S.T. where Charge 11
document, etc.) applicable)
Activity Room A $31.00/hour
Activity Room B $31.00/hour
Activitiy Room A & B $36.00/hour
Activitiy Room A & B & $57.00hour Kitchen
Activity Room C $31.00/hour
n) SENIORS CENTRE
Activity Room & Kitchen $51.50/hour
Craft Room $36.00/hour
Multi-Purpose $116.00/hour Room/Kitchen -Hourly
Multi-Purpose
Room/Kitchen -Daily $688.00/day
(8 hours)
o) STRONACH AURORA RECREATION Meeting Room $31.00/hour COMPLEX
per hour $ 36.00
p) VICTORIA HALL
Daily (8 hours) $ 213.00
q) 52 VICTORIA STREET Monthly $1,682.00/month
r) TENNIS COURTS per hour $ 8.00
Park Event/Large $ 340.00
s) BAND SHELL
Company/School Picnic
Hourly (no set-up or utility $ 29.00 access required)
t) TOWN HALL -Coffee Service Per 25 people or less $29.00/ 25 people
u) TOWN HALL-Aurora Based Non-Profit Leksand Room No Charge
Groups (as defined by Town Policy) Holland Room No Charge
Leksand Room $31.00/hour
v) TOWN HALL -Aurora Based Groups
Holland Room $37.00/hour
Leksand Room $37.00/hour
w) TOWN HALL-Non-Aurora Based Groups
Holland Room $42.50/hour
Aurora Based Groups $58.00/hour
Non-Aurora Based $120.50/hour x) TOWN HALL -COUNCIL CHAMBERS Groups
Professional/Commercial $236.00/hour Groups
~
y) TOWN HALL -SKYLIGHT GALLERY per hour $ 58.00
Page 8 of 10
By-Law Number 5900-16
Schedule II D 11
Parks, Recreation and Cultural Services Department
Effective January 1, 2017
Description of Service for Fee or Service Unit of Measure 2017
(i.e. per hour, page, (Including H.S.T. where Charge document, etc.) applicable)
Magna Room -Hourly $ 36.00
Magna Room -Daily $ 213.00 (8 hours)
z) PUBLIC LIBRARY
Lebovic Room -Hourly $ 31.00
Lebovic Room -Daily $ 181.50 (8 hours)
Aurora Lawn Bowling $1,041.33/year Club
aa) McMAHON PARK Aurora Community $1,692.29/year Tennis Club
Full Facility -Monthly $ 1,562.00 ( rooms & event space)
Event/ Activity Space -$ 1,041.00 Monthly
Event/ Activity Space -$ 391.00 Daily (8hrs)
ab) AURORA ARMOURY Event/ Activity Space -$ 52.50 Hourly
Office/ Meeting/ Storage $156.50 -$365.00 Spaces -Monthly
Office/ Meeting/ Storage $16.50 -$42.25 Spaces -Hourly
19. PLAYING FIELD USER FEES
a) Ball Diamonds -Adult per hour $ 16.14
b) Ball Diamonds -Youth per hour $ 10.16
c) Rectangular Fields -Youth per hour $ 8.83
d) Rectangular Fields -Adult per hour $ 10.59
e) Youth Rugby per hour n/a
f) Adult Rugby per hour n/a
g) Tournaments -Youth each $223.89/ tournament plus
$8.83/field per hour
h) Tournaments -Adult each $223.89/ tournament plus
$10.59/field per hour
ARTIFICIAL TURF FIELD -Youth -per hour $ 8.83
i) Aurora based non-profit -
May 15 -September 30 (regular season) Adult -per hour $ 10.59
ARTIFICIAL TURF FIELD
j) Aurora based non-profit Youth/Adult per hour $ 22.92
-Oct 1 -May 14
Page 9 of 10
By-Law Number 5900-16
Schedule II D 11
Parks, Recreation and Cultural Services Department
Effective January 1, 2017
Description of Service for Fee or Service Unit of Measure 2017
(i.e. per hour, page, (Including H.S.T. where Charge document, etc.) applicable)
ARTIFICIAL TURF FIELD
k) All schools and Aurora based private per hour $ 28.12 people
-May 15 -September 30 (regular season)
ARTIFICIAL TURF FIELD
I) All schools and Aurora based private per hour $ 62.48 people
-October 1 -May 14
ARTIFICIAL TURF FIELD
m) All non-Aurora based groups Youth/Adult per hour $ 197.85
-Any time of year
20 . CULTURAL SERVICES .............................................................................................................................................................................................................................................................
I a) / Visiting Researcher per 2 hours ! $ 24.86 /
j b) jcorresponding Researcher j per hour j $ 45.20 j
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l.. d).J High. Resolution .. lmage. ( existing) ........................ L ................ per. image .................. t..$ ................................................... 28.25 j
! e) (High Resolution Scan i per image i $ 56.50 i
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......... 1 ........................................................................................................................................................................................................................................... ,
21. · Tree Permit Fees (as presented and approved in PRS16-022)
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j a) 1 . j up to 3 trees that are less 1 $ 200 00 / l iTree Permit Fees l than 20 cm l · i
:-••••••••( 2•·····························································>·······································································-"J j j j 4 trees that are less than j $ 300 .00 !
i i i 20cm i i
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j j j 5 trees that are less than j $ 400 .00 j
i i i 20cm i i
: ......... , 1 .............................................................. , ....................................................................... ,1 ! l ! 6 trees that are less than 1 $ 500 .00 j
i l l 20cm l l :•••••••••( , •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• tJ ! ! ! 7 trees that are less than j $ 600.00 l
= = = 20cm = = ·, ••••••• ,c J••••••••••••••••••••••••••••··································S···························••••••••••••••••••••••••••••••••••••••••••••,.J i / 8 or more trees that are j j i i less than 20 cm (cost per i $ 100.00 j
i ! tree) ! I ....... ~ r:.rti-ee··1tiat'1s·greaier·itianr ..................................................................... 1
I ! 20cm, but less than 70 ! $ 500.00 !
i i cm ~ i
Page 10 of 10
By-Law Number 5900-16
Schedule 11 E 11
Infrastructure and Environmental Services Department
Effective January 1, 2017
Description of Service for Fee or Service Unit of Measure 2017
Charge (i.e. per hour, page,
'
(Including H.S.T. where
document, etc.) applicable)
Subdivision and Site Plan Engineering Fees percentage of servicing 6.0% costs
Benchmarks per benchmark $74.75
Plot WIMS/SIMS Maps, Engineering Drawings -per sheet of map $3.75 drawings printed in-house
Plot WIMS/SIMS Maps, Engineering Drawings -per sheet of map $19.00 or $3.75 per sheet,
drawings sent out for reproducing whichever is greater
$3. 75 (fee applies only for
Request for digital drawings per drawing large requests: over 1 O
drawings)
Topsoil Preservation Permit flat fee + price per ha of $638.50 Flat Fee +
site area $36.15/ha
Request for Information per request $63.00
REQUEST FOR TRAFFIC DATA
7-Day Traffic Counts per location $62.50
8-Hour Turning Movement Count per intersection $160.50
Traffic Signal Timings per intersection $n.75
Lot Grading review and inspection per lot $275.75
Grading review and inspection for pool
construction (securities of $1,000 will be collected per lot $375.75
at the time of permit fee payment)
Actual Labour, Material &
Equipment plus 35%
Work Performed for Residents, Contractors and overhead and full cost of
Developers contracted services plus 15%
administrative fee, subject to
HST
Hydrant Deposit Each $2,085.00
Fire Flow Test Each $255.25
Sewer Camera Rate lump sum actual cost plus 15%
administrative fee
Water Sampling -New Subdivisions each $107.25 + lab costs
Actual cost plus 35%
overhead, subject to HST
Water Meters and Water Meter Accessories each ( overhead limited to a
maximum of $500 per meter
or accessory)
Water Meter Wire Charge per box $105.25, subject to HST
Road Excavation Fees
Road Excavation Permit Deposit each $550.00
Road Excavation Control Permit whichever is greater $132.75 or 10%
Road Closure Fees (previously part of By-law 4750-oS)
Road Closure Deposit each $0.00 -$10,000
Road Closure Administrative Fee each $0.00 -$6,000.00
Road Closure Set-up & Take Down Fee each $0.00 -$2,000.00
Film Road Inspection each $510.50
Page 1 of 2
By-Law Number 5900-16
Schedule 11 E 11
Infrastructure and Environmental Services Department
Effective January 1, 2017
Description of Service for Fee or Service Unit of Measure . (i.e. per hour, page, Charge document, etc.)
Flat Rate Service Connections Fees
25mm Water Service each
40mm Water Service each
50mm Water Service each
125mm Sanitary Service each
150mm Storm Service each
125mm Sanitary Service & 150mm Storm Service each in same trench
Clean-out/Inspection Chamber each
Water Connection Fee each
Sewer Connection Fee each
Existing Services Disconnection (in conjunction each with new service installation)
Existing Services Disconnection (not in each conjunction with new service installation)
Inspection Fee for Services Installed by Owner each
2017
(Including H.S.T. where
applicable)
$6,483.00
$8,204.50
$8,712.00
$9,304.00
$9,304.00
$10,971.00
$2,679.25
$821.00
$821.00
$251.75
$1,517.00
$253.25
Water Tum On/Off Service Charge~ {previously included in By-law 5716-15)
48 hours or more of notice during business hours each $0.00 (8:00am -4:00pm)
Less than 48 hours notice during business hours each $81.75 (8:00am -4:00pm)
Outside business hours each $163.50
Waste Collection Fees
Blue Boxes each $16.00
$143.00 + delivery charge of
Blue Totes each $31.00 for the 95 gal totes
(which includes picking up
old damaged totes)
Green Bins each $26.00
Kitchen Catcher each $7.50
Backyard Composters each $36.00
Replacement Blue Tote wheel set each $40.00
Page 2 of 2
By-Law Number 5900-16
Schedule 11 F 11
Financial Services Department
Effective January 1, 2017
Unit of Measure
Description of Service for Fee or Service Charge (i.e. per hour, page,
document, etc.)
Tax Bill Reprint -per tax year per document
Returned Cheques per cheque
Payment recalled by Bank per item
Tax Certificate per property
Water/Wastewater Certificate per property
Water Bill Reprint-per billing period per document
Official Tax Receipt Letter for Government Agencies per document
Duplicate Receipt per receipt
Detailed Analysis of Tax Account-per tax year per property
Tax Roll Ownership Change per property
Water Account Ownership Change/ New Account per property Set-up
Letter of Reference for Utilities each
Addition of unpaid charges to tax bill per addition
Page 1 of 1
2017
(Including H.S. T.
where applicable)
$ 16.50
$ 43.00
$ 15.50
$ 79.75
$ 79.75
$ 16.50
$ 30.75
$ 13.50
$ 32.75
$ 32.75
$ 51.25
$ 26.75
$ 15.50