Loading...
AGENDA - Council - 20161108 Council Meeting Agenda Tuesday, November 8, 2016 7 p.m. Council Chambers Aurora Town Hall Public Release November 4, 2016 Town of Aurora Council Meeting Agenda Tuesday, November 8, 2016 7 p.m. Council Chambers 1. Declaration of Pecuniary Interest and General Nature Thereof 2. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 3. Adoption of the Minutes Special Council Meeting Minutes of October 6, 2016 Council Meeting Minutes of October 25, 2016 Special Council Meeting Minutes of October 26, 2016 Special Council – Public Planning Meeting Minutes of October 26, 2016 Recommended: That the minutes of the Council meeting of October 25, 2016, the Special Council meetings of October 6 and October 26, 2016 and the Special Council – Public Planning meeting of October 26, 2016, be adopted as printed and circulated. 4. Presentations (a) Dan Elliott, Director of Financial Services Re: Item 6 – FS16-036 – 2017 Operating Budget (b) Ron Weese, Activate Aurora Re: Request to eliminate all sugary drinks from vending machines Council Meeting Agenda Tuesday, November 8, 2016 Page 2 of 6 5.Public Service Announcements 6.Determination of Items Requiring Separate Discussion 7.Adoption of Items Not Requiring Separate Discussion 8.Delegations (a)Derek Murray, Resident Re: Item 4 – CS16-011 – Parking Restrictions in Heritage Area Motion – Legal Implications (b)Michael Khalil, Resident Re: Item 4 – CS16-011 – Parking Restrictions in Heritage Area Motion – Legal Implications (c)Greg Smith, representing Music Aurora/Aurora Winter Blues Festival Re: Item 1(2) – PRCS16-047 – Youth Music Festival: Application for Third Party Event in an Outdoor Town Facility 9.Consideration of Items Requiring Separate Discussion 10.Notices of Motion/Motions for Which Notice Has Been Given (i)Notices of Motion (ii)Motions For Which Notice Has Been Given 11.Regional Report York Regional Council Highlights – October 20, 2016 Recommended: That the Regional Report of October 20, 2016, be received for information. 12.New Business/General Information Council Meeting Agenda Tuesday, November 8, 2016 Page 3 of 6 13. Reading of By-laws Recommended: That the following by-laws be given first, second, and third readings and enacted: 5910-16 Being a By-law to define the procurement policies and procedures for The Corporation of the Town of Aurora. (Report No. FS16-031 – GC Item 6 – Oct. 18/16) 5914-16 Being a By-law to establish lands on Plan 65M-4075 and Plan 65M-4082 as highways (St. John’s Road Development Corp. – Phases 2 and 3). 5918-16 Being a By-law to designate a property to be of cultural heritage value or interest (The Edward Coltham Farm House – 15 William Graham Drive). (Report No. HAC13-016 – HAC Item 2 – Jun. 10/13) 5919-16 Being a By-law to exempt Block 27 on Plan 65M-4467 from Part-Lot Control (Brookfield Homes (Ontario) Limited). (Report No. PBS16-087 – GC Item 5 – Nov. 1/16) Recommended: That the following confirming by-law be given first, second, and third readings and enacted: 5921-16 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on November 8, 2016. 14. Closed Session Recommended: That Council resolve into a Closed Session to consider the following matter: 1. Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-009, Re: Canada 150 Community Leaders (Deferred from General Committee Closed Session of November 1, 2016) 15. Adjournment Council Meeting Agenda Tuesday, November 8, 2016 Page 4 of 6 Agenda Items 1. General Committee Meeting Report of November 1, 2016 Recommended: 1. That the General Committee meeting report of November 1, 2016, be received and the recommendations carried by the Committee approved. 2. Public Report of General Committee Closed Session Meeting of November 1, 2016 Recommended: 1. That the Public Report of General Committee Closed Session meeting of November 1, 2016, be received and the recommendations carried by the Committee approved. 3. Special General Committee – 2017 Capital Budget Review Meeting Minutes of October 15, 2016 Recommended: 1. That the Special General Committee – 2017 Capital Budget Review meeting minutes of October 15, 2016, be received for information. 4. CS16-011 – Parking Restrictions in Heritage Area Motion – Legal Implications Recommended: 1. That Report No. CS16-011 be received for information. 5. FS16-035 – 2017 Final Capital Budget Report Recommended: 1. That Report No. FS16-035 be received; and Council Meeting Agenda Tuesday, November 8, 2016 Page 5 of 6 2. That the updated 2016 Asset Management Plan be received; and 3. That the updated 2016 Ten Year Capital Investment Plan be received; and 4. That the 2017 Capital Budget for Repair and Replacement Capital Projects of existing infrastructure totaling $11,568,472 as listed in Attachment 3, be approved; and 5. That the 2017 Capital Budget for Growth and New Capital Projects totaling $6,505,990 as listed in Attachment 4, be approved; and 6. That the 2017 Capital Budget for Studies and Other Capital Projects totaling $125,000 as listed in Attachment 5, be approved; and 7. That the funding sources for each capital project included in this report be approved as those reviewed and recommended by General Committee on October 15, 2016. 6. FS16-036 – 2017 Operating Budget Recommended: 1. That Report No. FS16-036 be received; and 2. That the 2017 draft Operating Budget be referred to General Committee – Budget for review at its scheduled meetings commencing November 14, 2016; and 3. That, following the completion of the General Committee review, the Treasurer bring forward a final budget approval report reflecting all adjustments recommended by the Committee. 7. Memorandum from Mayor Dawe Re: Strategic Plan Steering Committee Recommended: 1. That the memorandum regarding Strategic Plan Steering Committee be received; and Council Meeting Agenda Tuesday, November 8, 2016 Page 6 of 6 2. That Councillors Sandra Humfryes and Michael Thompson be appointed to the Strategic Plan Steering Committee; and 3. That the Strategic Plan Steering Committee be supported by staff in the Legislative Services Division and the Long Range and Strategic Planning Division. 8. PBS16-098 – Additional Information: Comprehensive Zoning By-law Review, File Number: ZBA-2012-ZBR (Report to be provided when available) Town of Aurora Special Council Meeting Minutes Council Chambers, Aurora Town Hall Thursday, October 6, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent Councillor Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk, Linda Bottos, Council/Committee Secretary, Samantha Yew, Council/Committee Secretary Mayor Dawe called the meeting to order at 6:06 p.m. Council consented to recess at 7:28 p.m. and reconvened at 7:33 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by Councillor Gaertner Seconded by Councillor Pirri That the agenda as circulated by Legislative Services be approved. Carried Council Meeting Agenda Tuesday, November 8, 2016 Special Council Minutes Oct. 6 Page 1 of 3 Special Council Meeting Minutes Thursday, October 6, 2016 Page 2 of 3 3. Delegations None 4. Consideration of Items Requiring Separate Discussion 1. Procedural By-law Review Council Workshop Ms. Lisa Lyons, Town Clerk, presented an overview of the background and status of the Procedural By-law review, including a summary of the decisions of Council during the workshops held on November 24 and December 15, 2015. She presented suggestions based on current and best practices that could be incorporated into a new draft Procedure By-law that would be presented to Council at a future meeting and Council provided feedback. Moved by Councillor Pirri Seconded by Councillor Kim 1. That the presentation regarding Procedural By-law Review Council Workshop be received; and 2. That the comments provided by Council be considered by staff in the development of a new Procedure By-law. Carried 2. Cultural Master Plan (2014-2019) Update Mr. Doug Nadorozny, Chief Administrative Officer, noted that this update is an opportunity to refresh Council on Aurora’s current Cultural Master Plan and noted that a community workshop will be arranged to engage the whole community in embracing the goals of the Plan. Mr. Al Downey, Director of Parks, Recreation and Cultural Services, presented an update to the Cultural Master Plan, which was approved by Council in May 2014. He reviewed the action steps taken to date and discussed the need to define key performance indicators related to the implementation of the Cultural Master Plan. Mr. Downey also provided an overview of the Cultural partners Council Meeting Agenda Tuesday, November 8, 2016 Special Council Minutes Oct. 6 Page 2 of 3 Special Council Meeting Minutes Thursday, October 6, 2016 Page 3 of 3 website portal and features, noting that the site would be populated by all partners in the community and administered by the Town. Moved by Councillor Pirri Seconded by Councillor Thom 1. That the Cultural Master Plan (2014-2019) Update be received for information. Carried 5. By-laws Moved by Councillor Thompson Seconded by Councillor Thom That the following confirming by-law be given first, second, and third readings and enacted: 5906-16 Being a By-law to Confirm Actions by Council Resulting from a Special Council Meeting on October 6, 2016. Carried 6. Adjournment Moved by Councillor Kim Seconded by Councillor Pirri That the meeting be adjourned at 8:10 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Special Council meeting of October 6, 2016, are subject to final approval by Council on November 8, 2016. Council Meeting Agenda Tuesday, November 8, 2016 Special Council Minutes Oct. 6 Page 3 of 3 Town of Aurora Council Meeting Minutes Council Chambers Aurora Town Hall Tuesday, October 25, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk, and Samantha Yew, Council/ Committee Secretary The Chair called the meeting to order at 7:01 p.m. Council consented to recess the meeting at 8:26 p.m. and reconvened the meeting at 8:31 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof As required under subsection 5(3) of the Municipal Conflict of Interest Act, Councillor Humfryes declared a pecuniary interest regarding Item 4, Report No. PBS16-090 – Additional Information, Proposed Bell Radiocommunication Antenna System, Gaetano DiBlasi, 1360 Bloomington Road East, Part of Lot 11, Concession 2, File Number: SP(T)-2014-02, as she is an employee. Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 1 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 2 of 17 2. Approval of the Agenda Moved by Councillor Thom Seconded by Councillor Humfryes That the agenda as circulated by Legislative Services, with the following changes, be approved: • Delegation (a) Sandra Manherz, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan • Delegation (b) Kelly Steedman, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan • Delegation (c) Lia Zaharopoulos, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan; and That Delegation (a), Delegation (b), Delegation (c), and Motion (a), be considered prior to Adoption of the Minutes. Carried 3. Adoption of the Minutes Council Meeting Minutes of October 11, 2016 Special Council Meeting Minutes of October 11, 2016 Special Council Meeting Minutes of October 18, 2016 Council Closed Session Meeting Minutes of September 27, 2016 Special Council Closed Session Meeting Minutes of October 11, 2016 Special Council Closed Session Meeting Minutes of October 18, 2016 General Committee Closed Session Meeting Minutes of October 18, 2016 Moved by Councillor Thompson Seconded by Councillor Pirri That the minutes of the Council meeting of October 11, 2016, the Special Council meetings of October 11 and October 18, 2016, the Council Closed Session meeting of September 27, 2016, the Special Council Closed Session meetings of Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 2 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 3 of 17 October 11 and October 18, 2016, and the General Committee Closed Session meeting of October 18, 2016, be adopted as printed and circulated. Carried 4. Presentations (a) Shelley Ware, Supervisor, Special Events Re: Remembrance Day: Past Present and Future, Sesquicentennial Legacy Project Update Ms. Ware introduced Joe Costa from 2 Thumbs Up Productions, who announced that the Town of Aurora’s Sesquicentennial Legacy Project’s Remembrance Day video has won a 2016 Bronze Telly Award. Moved by Councillor Mrakas Seconded by Councillor Thompson That the comments of the presentation be received for information. (b) Stephen Kimmerer and Ron Weese, Sport Aurora Re: Sport Aurora 2016 Update Mr. Kimmerer and Mr. Weese provided an overview of Sport Aurora’s achievements in 2016 and plans for 2017. Moved by Councillor Humfryes Seconded by Councillor Kim That the comments of the presentation be received for information. 5. Public Service Announcements Councillor Mrakas noted that he met with MPP Percy Hatfield to discuss OMB Reform, and mentioned that he will be meeting with MPP Patrick Brown to discuss this topic. Councillor Gaertner mentioned that Aurora’s Haunted Forest will be held on Saturday, October 29 from 6 p.m. to 9 p.m. at Sheppard’s Bush, and that $5 wristbands must be purchased in advance for the event. Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 3 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 4 of 17 Councillor Abel noted that the Remembrance Day street banners have been installed on Yonge Street near Wellington Street E, and commended Ken White from the Aurora Legion on a great job. Councillor Abel mentioned that the Salvation Army Kettle Drive will begin on Monday, November 28, 2016. Councillor Abel noted that the Aurora Sports Hall of Fame will be holding their induction ceremony on Monday, November 14, 2016, at St. Andrew’s College. Councillor Humfryes advised that the Aurora Farmers’ Market and Artisan Fair will be held on Saturday, October 29, 2016 from 1 to 8 p.m. at the Aurora Armoury. Councillor Thom mentioned that the Queen’s York Rangers 2799 Army Cadet Corps will be holding a spaghetti night on Saturday, November 26, 2016, from 4:30 to 8 p.m. at the Aurora Legion to raise funds for the 2017 Vimy Bound excursion. Councillor Kim extended thanks to St. Maximillian Kolbe Catholic High School for hosting the 2016 Aurora Prayer Breakfast on Tuesday, October 18, 2016, and noted that guest speaker Marina Nemet was inspirational. Mayor Dawe advised that the Town’s budget survey will be on the Town website until October 31, 2016, and that the next Budget meeting will be held on Monday, November 14, 2016. Mayor Dawe noted that the Town will be pruning municipal trees on several streets in Aurora from November 2016 to January 2017, and that more information can be found at aurora.ca. Mayor Dawe mentioned that applications are now being accepted for floats and marching bands to participate in Aurora’s Santa Under the Stars Parade. Mayor Dawe advised that he attended the St. John’s Black and White Gala, and noted that the guest speaker gave an exceptional speech on Vimy Ridge. 6. Determination of Items Requiring Separate Discussion Items 1(3), 1(10), 3, and 4 were identified for discussion. Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 4 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 5 of 17 7. Adoption of Items Not Requiring Separate Discussion Items 1 (with the exception of sub-items 3 and 10) and 2 were identified as items not requiring separate discussion. Moved by Councillor Mrakas Seconded by Councillor Thompson That the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of October 18, 2016 That the General Committee meeting report of October 18, 2016, be received and the following recommendations carried by the Committee be approved: (1) PBS16-082 – Application for Site Plan Approval, FGKW Retirement Living Inc.,145 Murray Drive, Part Lot 77, Concession 1, WYS, File Number: SP-2016-04 1. That Report No. PBS16-082 and PBS16-066 (attachment) be received; and 2. That the Site Plan application File No. SP-2016-04 (FGKW Retirement Living Inc.) to permit the development of a four (4) storey, 78 unit addition on the subject lands be approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. (2) FS16-033 – Interim Operating Budget Forecast – As at August 31, 2016 1. That Report No. FS16-033 be received for information. (6) FS16-031 – Procurement By-law Update for eProcurement 1. That Report No. FS16-031 be received; and Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 5 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 6 of 17 2. That Procurement By-law No. 5500-13 be repealed and replaced with an updated bylaw to provide for eProcurement services and other minor changes. (7) FS16-032 – Ontario Community Infrastructure Fund Renewed Grant Agreement 1. That Report No. FS16-032 be received; and 2. That the Mayor and Town Clerk be authorized to execute the standardized grant agreements, subject to the satisfaction of the Town Solicitor, for the Ontario Community Infrastructure Fund – Formula Component; and 3. That the Treasurer be authorized to execute on behalf of the Town any progress reports or other submissions required in compliance with the terms of the funding agreements during the course of the funding and approved projects. (8) IES16-078 – Award of Tender No. IES 2016-81 1. That Report No. IES16-078 be received; and 2. That Tender No. IES 2016-81 – Redirection of the Existing Sanitary Services for Houses on Mosley Street and Decommissioning of the Existing Sanitary Sewer, Capital Project No. 41007, be awarded to Capital Sewer Services Inc. in the amount of $219,811.18, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (9) IES16-079 – Award of Contract for Consulting Services for the Restoration of 9 Scanlon Court 1. That Report No. IES16-079 be received; and Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 6 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 7 of 17 2. That the Contract for the provision of consulting services to complete site remediation works, environmental site investigations and reporting for the Town’s property located at 9 Scanlon Court be awarded to Amec Foster Wheeler Environment & Infrastructure a Division of Amec Foster Wheeler Americas Limited for $164,498.16, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. (11) PBS16-081 – Application for Site Plan Approval, Green Storage Inc., 27 Allaura Boulevard, Block B and Part of Block A and Part of Lot 13, Registered Plan M-51, File Number: SP- 2015-07, Related File Number: MV-2016-35A-C 1. That Report No. PBS16-081 be received; and 2. That Site Plan Application File SP-2015-07 (Green Storage Inc.) to permit the development of the subject lands for a self-storage facility be approved; and 3. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. (12) PBS16-085 – Town of Aurora Strategic Plan Update – What We Heard 1. That Report No. PBS16-085 be received; and 2. That staff be directed to prepare the draft Strategic Plan update based on the feedback received to date and that the draft Plan form the basis for the remaining planned public consultation activities. Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 7 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 8 of 17 (13) Joint Council Committee Meeting Minutes of September 6, 2016 1. That the Joint Council Committee meeting minutes of September 6, 2016 be received. (14) Correspondence and Report from York Region Re: Review of Regional Council Governance 1. That the Correspondence and Report from York Region regarding Review of Regional Council Governance be received; and 2. That the following comments from Council be submitted to York Region for consideration: a. That Council does not support the current Regional Council Governance structure; and b. That Council supports increasing the size of Regional Council by providing an additional member from the Town of Aurora; and c. That Council supports the direct election of the Regional Chair. (15) Accessibility Advisory Committee Meeting Minutes of October 5, 2016 1. That the Accessibility Advisory Committee Meeting Minutes of October 5, 2016, be received for information. 2. Public Report of the General Committee Closed Session Meeting of October 18, 2016 1. That the Public Report of the General Committee Closed Session meeting of October 18, 2016, be received and the recommendations carried by the Committee approved. Carried Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 8 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 9 of 17 8. Delegations (a) Sandra Manherz, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan Ms. Manherz spoke in support of the proposed secondary school. Moved by Councillor Abel Seconded by Councillor Mrakas That the comments of the presentation be received and referred to Motion (a). (b) Kelly Steedman, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan Ms. Steedman spoke in support of the proposed secondary school. Moved by Councillor Thom Seconded by Councillor Humfryes That the comments of the presentation be received and referred to Motion (a). (c) Lia Zaharopoulos, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan; and Ms. Zaharopoulos spoke in support of the proposed secondary school. Moved by Councillor Kim Seconded by Councillor Thom That the comments of the presentation be received and referred to Motion (a). Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 9 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 10 of 17 9. Consideration of Items Requiring Separate Discussion 1. General Committee Meeting Report of October 18, 2016 (3) IES16-080 – Suspension of Winter Overnight Parking Restrictions – Introduction to the Program Main motion Moved by Councillor Pirri Seconded by Councillor Thompson 1. That Report No. IES16-080 be received for information. Motion to reconsider Moved by Councillor Pirri Seconded by Councillor Mrakas That the requirements of section 8.1 of the Procedural By-law be waived to permit reconsideration of Council’s adoption of Report No. IES16-050 – Suspension of Winter Overnight Parking Restriction. On a recorded vote the motion to reconsider was Defeated Yeas: 2 Nays: 7 Voting Yeas: Councillor Pirri and Mayor Dawe Voting Nays: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Thom, and Thompson The main motion Carried 1. General Committee Meeting Report of October 18, 2016 (10) PRCS16-046 – Emerald Ash Borer Control Program Update Moved by Councillor Thompson Seconded by Councillor Abel 1. That Report No. PRCS16-046 be received; and 2. That the Emerald Ash Borer Treatment Program continue in 2017; and Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 10 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 11 of 17 3. That the Emerald Ash Borer Treatment Program continue in future years pending treatment success rates and Council’s continued approval of the Emerald Ash Borer Treatment Program. Carried 3. CS16-006 – Award of Request for Proposal CS-IT 2016-85 Upgrades to the Audio Video System in the Council Chamber and the Holland Room Moved by Councillor Thom Seconded by Councillor Pirri 1. That Report No. CS16-006 be received; and 2. That early approval of the 2017 Capital Project No. 72238 Council Chambers A/V System Upgrades in the amount of $251,922 be provided from the Facilities Repair & Replacement Reserve; and 3. That Request for Proposal CS-IT 2016-85 Upgrades to the Audio Video System in the Council Chambers and the Holland Room be awarded to Advanced Presentation Products Inc. in the amount of $539,919, excluding taxes; and 4. That the Mayor and Town Clerk be authorized to execute the Standard Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried On a motion of Councillor Thompson seconded by Councillor Mrakas, Council consented to consider Item 4 prior to consideration of Item 1(3). 4. PBS16-090 – Additional Information, Proposed Bell Radiocommunication Antenna System, Gaetano DiBlasi 1360 Bloomington Road East, Part of Lot 11, Concession 2, File Number: SP(T)-2014-02 Moved by Councillor Pirri Seconded by Councillor Abel Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 11 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 12 of 17 1. That Report Nos. PBS16-090 and PBS16-080 (attachment) be received; and 2. That Industry Canada and the applicant be advised that the Town’s Radiocommunication & Broadcasting Antenna Systems Protocol has been complied with in respect to the proposed 40 metre high telecommunication tower; and That Council provide concurrence regarding the proposed 40 metre high telecommunication tower at 1360 Bloomington Road East; and 3. That Industry Canada be advised of Council’s resolution on the subject application. Carried 10. Notices of Motion/Motions for Which Notice Has Been Given (i) Notices of Motion None On Approval of the Agenda, Council consented to allow Notice of Motion (a) to be considered prior to Adoption of the Minutes. (ii) Motions for Which Notice Has Been Given (a) Councillor Abel Re: Construction of Planned Secondary School in Official Plan Main motion Moved by Councillor Abel Seconded by Councillor Gaertner Whereas The Town of Aurora has an Official Plan, approved by York Region and in conformity with the Province of Ontario; and Whereas the Official Plan for the Town of Aurora complies with sound planning principles, to guide development of major new neighbourhoods, known in Aurora as the Bayview - Wellington Centre Planning Area, and the 2B and 2C Planning Area; and Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 12 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 13 of 17 Whereas these neighbourhoods on either side of Bayview Avenue are complete and home to 13,000 residents; and Whereas the 2C community is nearing completion and will be home to another 9,000 residents for a total of 22,000 residents; and Whereas there is a York Region District School Board (YRDSB) Secondary School indicated in the Town’s Official Plan, on Bayview Avenue at Borealis Avenue, to serve these residents, and the land is still undeveloped and vacant for the past 15 years; and Whereas the residents of this catchment area have been told that they will have their Secondary School enrollment needs met at Dr. G. W. Williams Secondary School; and Whereas this does not meet the needs of the residents, nor does it comply with our Official Plan, nor does this type of commute conform with the orderly function of the Town, that the students must commute an average of 6 km to school, through the already congested GO Transit Station area; and Whereas the residents of this catchment area are approaching 60% of the student body at Dr. G. W. Williams Secondary School, and it will only increase as this area grows and ages; and Whereas there are further enrollment issues that reduce specialized programs, extracurricular activities, and the number of specialized teachers and staff; and Whereas 20% of a resident’s annual Property Tax, which is collected and then paid by the Municipality to the treasury of the YRDSB; and Whereas, if the YRDSB property was sold to development, this would further add to the catchment area population and increase the YRDSB Treasury with little to show for the residents’ needs; and Whereas the residents could simply walk to the Secondary School as planned; and Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 13 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 14 of 17 Whereas, if the YRDSB has funding challenges, they could collaborate with the Municipality, York Region, the Ministry of Education, and the Province, to engage with expediency to arrive at a solution; 1. Now Therefore Let It Be Hereby Resolved That Council supports the Official Plan and the construction of the planned YRDSB Secondary School, on the property purchased by the YRDSB, to serve the needs of the catchment area; and 2. Be It Further Resolved That a copy of the Council resolution be forwarded to the Ministry of Education, MPP Chris Ballard, and York Region; and 3. Be It Further Resolved That dialogue/collaboration take place beginning in the last quarter of 2016, between the Town of Aurora and the YRDSB, and that invitations be extended to MPP Chris Ballard, York Region, and other interested partners to arrive at a solution. Amendment Moved by Councillor Mrakas Seconded by Councillor Thompson That the main motion be amended by adding the following operative clause: That a representative or the Aurora-King Trustee from the York Region District School Board be invited to attend a future Council meeting and present further information regarding the proposed secondary school. Carried Main motion as amended Moved by Councillor Abel Seconded by Councillor Gaertner 1. Now Therefore Let It Be Hereby Resolved That Council supports the Official Plan and the construction of the planned YRDSB Secondary School, on the property purchased by the YRDSB, to serve the needs of the catchment area; and Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 14 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 15 of 17 2. Be It Further Resolved That a copy of the Council resolution be forwarded to the Ministry of Education, MPP Chris Ballard, and York Region; and 3. Be It Further Resolved That dialogue/collaboration take place beginning in the last quarter of 2016, between the Town of Aurora and the YRDSB, and that invitations be extended to MPP Chris Ballard, York Region, and other interested partners to arrive at a solution; and 4. That a representative or the Aurora-King Trustee from the York Region District School Board be invited to attend a future Council meeting and present further information regarding the proposed secondary school. Motion to Defer Moved by Councillor Thompson Seconded by Councillor Pirri That the first and second operative clauses of the main motion as amended be deferred to a future Council meeting within 30 days, pending the presentation of further information from the York Region District School Board. On a recorded vote the motion to defer the first and second operative clauses of the main motion as amended Carried Yeas: 8 Nays: 1 Voting Yeas: Councillors Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson and Mayor Dawe Voting Nays: Councillor Abel On a recorded vote, the third and fourth operative clauses of the main motion as amended Carried Yeas: 8 Nays: 1 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Thom, and Thompson and Mayor Dawe Voting Nays: Councillor Pirri Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 15 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 16 of 17 11. Regional Report None 12. New Business/General Information Councillor Mrakas congratulated Bill Kwapis on being elected as Ward 5 Councillor in Newmarket. Councillor Humfryes inquired about the status of the forthcoming Traffic Advisory Committee. Staff indicated that a report will be provided to Council in December. Councillor Pirri mentioned that staff will be sending the nomination criteria for the Federation of Canadian Municipalities’ Canada 150 Cultural Leaders program to Council for future consideration, and encouraged Council to submit potential candidates to staff. Councillor Pirri inquired about the Cultural Master Plan action items and whether they could be considered by Council at a future meeting. Staff indicated that they will provide further information. Councillor Abel noted that residents who attended the Council meeting would like to be notified in advance of the potential presentation by the York Region District School Board. 13. Reading of By-laws Moved by Councillor Thompson Seconded by Councillor Thom That the following by-laws be given first, second, and third readings and enacted: 5911-16 Being a By-law to exempt Lots 195, 196, 197, 198, 199, 200, 201, 202 and 212 and Block 215 on Plan 65M-4462 from Part-Lot Control (Paradise Homes Leslie Inc.) 5912-16 Being a By-law to exempt Blocks 222, 224 and 225 on Plan 65M-4462 from Part-Lot Control (TACC Developments (Aurora) Inc.). Carried Moved by Councillor Thom Seconded by Councillor Pirri Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 16 of 17 Council Meeting Minutes Tuesday, October 25, 2016 Page 17 of 17 That the following confirming by-law be given first, second, and third readings and enacted: 5915-16 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on October 25, 2016. Carried 14. Closed Session None 15. Adjournment Moved by Councillor Pirri Seconded by Councillor Mrakas That the meeting be adjourned at 10:07 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Council meeting of October 25, 2016, are subject to final approval by Council on November 8, 2016. Council Meeting Agenda Tuesday, November 8, 2016 Council Minutes Oct. 25 Page 17 of 17 Town of Aurora Special Council Meeting Minutes Tannery Room Aurora Town Hall Wednesday, October 26, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie- Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Kim Mullin, Partner, and Denise Baker, Partner, WeirFoulds LLP, Lisa Lyons, Town Clerk, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 6 p.m. Council consented to recess at 6 p.m. to resolve into a Closed Session meeting, and recessed Closed Session at 6:56 p.m. Council consented to reconvene Closed Session at 7:51 p.m. and reconvened into open session at 8:50 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Council Meeting Agenda Tuesday, November 8, 2016 Special Council Minutes Oct. 26 Page 1 of 4 Special Council Meeting Minutes Wednesday, October 26, 2016 Page 2 of 4 2. Approval of the Agenda Moved by Councillor Thom Seconded by Councillor Thompson That the agenda as circulated by Legislative Services be approved. Carried 3. Delegations None 4. Consideration of Business for Which Notice Was Given Moved by Councillor Thom Seconded by Councillor Thompson That Council resolve into Closed Session to consider the following matter: 1. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board (section 239(2)(e) of the Municipal Act, 2001); Re: Highland Gate Developments Inc. – Ontario Municipal Board Appeal – Mediation Update Carried Moved by Councillor Pirri Seconded by Councillor Mrakas That the Special Council meeting be reconvened into open session to rise and report from Closed Session. Carried 1. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board (section 239(2)(e) of the Municipal Act, 2001); Re: Highland Gate Developments Inc. – Ontario Municipal Board Appeal – Mediation Update Council Meeting Agenda Tuesday, November 8, 2016 Special Council Minutes Oct. 26 Page 2 of 4 Special Council Meeting Minutes Wednesday, October 26, 2016 Page 3 of 4 Moved by Councillor Pirri Seconded by Councillor Kim That Council endorse the settlement subject to the execution of Minutes of Settlement by all other parties; and That the Mayor and Clerk be authorized to sign the Minutes of Settlement once signed by all other parties. On a recorded vote the motion Carried Yeas: 6 Nays: 3 Voting Yeas: Councillors Abel, Humfryes, Kim, Pirri, Thompson, and Mayor Dawe Voting Nays: Councillors Gaertner, Mrakas, and Thom Moved by Councillor Humfryes Seconded by Councillor Thompson That the confidential direction (a) provided to staff in respect to Highland Gate Developments Inc. – Ontario Municipal Board Appeal – Mediation Update be confirmed. Carried Moved by Councillor Thompson Seconded by Councillor Abel That the confidential direction (b) provided to staff in respect to Highland Gate Developments Inc. – Ontario Municipal Board Appeal – Mediation Update be confirmed. Carried 5. By-laws Moved by Councillor Thompson Seconded by Councillor Abel That the following confirming by-law be given first, second, and third readings and enacted: Council Meeting Agenda Tuesday, November 8, 2016 Special Council Minutes Oct. 26 Page 3 of 4 Special Council Meeting Minutes Wednesday, October 26, 2016 Page 4 of 4 5917-16 Being a By-law to Confirm Actions by Council Resulting from a Special Council Meeting on October 26, 2016. Carried 6. Adjournment Moved by Councillor Kim Seconded by Councillor Pirri That the meeting be adjourned at 9:09 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Special Council meeting of October 26, 2016, are subject to final approval by Council on November 8, 2016. Council Meeting Agenda Tuesday, November 8, 2016 Special Council Minutes Oct. 26 Page 4 of 4 Town of Aurora Special Council – Public Planning Meeting Minutes Council Chambers Aurora Town Hall Wednesday, October 26, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Marco Ramunno, Director of Planning and Building Services, Drew MacMartin, Planner, Patty Thoma, Deputy Clerk, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 7:03 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by Councillor Mrakas Seconded by Councillor Pirri That the agenda as circulated by Legislative Services, with the following addition, be approved: Council Meeting Agenda Tuesday, November 8, 2016 Public Planning Minutes Oct. 26 Page 1 of 4 Special Council – Public Planning Meeting Minutes Wednesday, October 26, 2016 Page 2 of 4 •Replacement Report for Item 1 – PBS16-079, Application for Draft Plan of Subdivision and Zoning By-law Amendment, Ballymore Building (South Aurora) Corporation, 14452 Yonge Street, Part Lot 75, Concession 1, File Numbers: SUB-2016-02 and ZBA-2016-09; and That Item 2, Report No. PBS16-083, Guidelines for the Implementation of Height and Density Bonusing (Section 37 of the Planning Act) be deferred to the Special Council – Public Planning meeting of November 30, 2016. Carried 3.Planning Applications Mayor Dawe outlined the procedures that would be followed in the conduct of the public meeting. The Deputy Clerk confirmed that the appropriate notice had been given in accordance with the relevant provisions of the Planning Act. 1.PBS16-079 – Application for Draft Plan of Subdivision and Zoning By-law Amendment, Ballymore Building (South Aurora) Corporation, 14452 Yonge Street, Part Lot 75, Concession 1, File Numbers: SUB-2016-02 and ZBA-2016-09 Planning Staff The Planner, Mr. Drew MacMartin, presented an overview of the application and staff report respecting the Draft Plan of Subdivision application proposing 40 single detached condominium dwelling units developed as a Plan of Condominium, and the proposed Zoning By-law Amendment to rezone the subject lands from “Rural (RU-ORM) Oak Ridges Moraine Zone” to “Detached Dwelling Second Density Residential (R2-XX) Exception Zone”, “Major Open Space (O-22) Exception Zone” and “Oak Ridges Moraine Environmental Protection (EP-ORM) Zone”. He noted that the subject lands are located within the Yonge Street South Secondary Plan (OPA 34) Land Use Designation. Council Meeting Agenda Tuesday, November 8, 2016 Public Planning Minutes Oct. 26 Page 2 of 4 Special Council – Public Planning Meeting Minutes Wednesday, October 26, 2016 Page 3 of 4 Consultant Mr. Thomas Kilpatrick, Urban Designer/Planner of Malone Given Parsons Ltd., representing the applicant, provided site and planning policy context and an overview of the proposed Draft Plan of Subdivision, including a private road access through the BG property to Yonge Street, privately-serviced sanitary, water and storm water systems, berm and noise fence, and proposed trails. Public Comments Mr. Klaus Wehrenberg expressed concern regarding trail connections and inquired about how the proposed development would be connected to the schools west of the railroad tracks, south of Henderson Avenue toward Bathurst Street. He further inquired about the status of negotiations with Metrolinx regarding the construction of underpasses. Planning Staff Mr. Marco Ramunno, Director of Planning and Building Services, addressed the concerns regarding the trails and underpasses shown in the Trails Master Plan in relation to the application. He noted that Metrolinx is aware of the Town’s position regarding the need for construction of pedestrian underpasses by Metrolinx, and discussions are ongoing. Mr. Ramunno advised that the Barrie Rail Corridor Expansion Project is a ten-year plan and Metrolinx is currently in the process of conducting an environmental assessment. Consultant Mr. Kilpatrick addressed concerns regarding possible future development of the lands to be retained and density. Planning Staff Mr. Marco Ramunno, Director of Planning and Building Services, addressed concerns regarding the existing heritage house on the lands to be retained. Moved by Councillor Pirri Seconded by Councillor Kim 1. That Report No. PBS16-079 be received; and Council Meeting Agenda Tuesday, November 8, 2016 Public Planning Minutes Oct. 26 Page 3 of 4 Special Council – Public Planning Meeting Minutes Wednesday, October 26, 2016 Page 4 of 4 2. That comments presented at the Public Planning meeting be addressed by Planning and Building Services in a comprehensive report outlining recommendations and options at a future General Committee meeting. Carried 4. Reading of By-law Moved by Councillor Pirri Seconded by Councillor Thompson That the following confirming by-law be given first, second, and third readings and enacted: 5916-16 Being a By-law to Confirm Actions by Council Resulting from a Special Council – Public Planning Meeting on October 26, 2016. Carried 5. Adjournment Moved by Councillor Pirri Seconded by Councillor Thom That the meeting be adjourned at 7:48 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Patty Thoma, Deputy Clerk The minutes of the Special Council – Public Planning meeting of October 26, 2016, are subject to final approval by Council on November 8, 2016. Council Meeting Agenda Tuesday, November 8, 2016 Public Planning Minutes Oct. 26 Page 4 of 4 PRESENTATION REQUEST This Presentation form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: Tuesday, November 8th, 2016 SUBJECT: Activate Aurora’s Request to eliminate all sugary drinks out of the vending machines NAME OF SPOKESPERSON: Ron Weese NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable): Activate Aurora BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION: Activate Aurora’s Request to eliminate all sugary drinks out of the vending machines and the solutions to refill healthy alternatives for children accessing these machines PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes No IF YES, WITH WHOM? Mayor, Downey, Thom, Mrakas, Humfryes DATE November 2nd, 2016 I I acknowledge that the Procedural By-law permits ten (10) minutes for Presentations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 X X Council Meeting Agenda Tuesday, November 8, 2016 Presentation (b) Page 1 of 7 COUNCIL PRESENTATION NOVEMBER 8, 2016 Council Meeting Agenda Tuesday, November 8, 2016Presentation (b) Page 2 of 7 | Water Does Wonders! Thursday, November 3 in Aurora, Healthy Kids Community Challenge (HKCC) presented a workshop with over 100 participants; Teachers Parents and Children who participated with the objective of encouraging the healthy consumption of water. Activate Aurora was there as part of our collaboration with HKCC. Council Meeting Agenda Tuesday, November 8, 2016Presentation (b) Page 3 of 7 ACTIVATE AURORA’S SEPT 18TH LAUNCH ASKED: • Is it possible for our Town to restrict or even remove tobacco sales in Aurora? •What about regulation of the food industry? –Can’t we regulate food and beverage ads targeting children? –Can’t we have a tax on drinks that contain high sugar content? Can’t that revenue fund preventive strategies? •Locally-can’t our Community rid itself of vending machines in public places that contain high-sugar content drinks? (thanks to the schools for doing this already) • Can’t we remove financial barriers so every kid can participate? •Can’t we as a Community become healthy and active? Activate Aurora’s Advocacy Role Council Meeting Agenda Tuesday, November 8, 2016Presentation (b) Page 4 of 7 A Request of the Town PROMOTE/ENCOURAGE Use of clean, fresh, safe and inexpensive water filling stations and fountains in each of our facilities and fields as a source of healthy hydration. Messaging that our Community values healthy hydration and provides clean, fresh, safe and inexpensive water as a source of healthy hydration. Use of refillable containers to help preserve and protect the environment. Council Meeting Agenda Tuesday, November 8, 2016Presentation (b) Page 5 of 7 A Request of the Town Remove/Discourage Remove vending machines that promote unhealthy choices. Remove vending machines that provide environmentally unfriendly food and beverage containers. Create policy that discourages unhealthy choices in all municipally owned facilities. Council Meeting Agenda Tuesday, November 8, 2016Presentation (b) Page 6 of 7 1.REVIEW THE EXISTING CONTRACTS WITH VENDORS AND CANCEL THOSE THAT WILL RESULT IN THE IMMEDIATE REMOVAL OF VENDING MACHINES THAT PROVIDE HIGH- SUGAR PRODUCTS AND CONTAINERS THAT HARM THE ENVIRONMENT. 2.ALLOW VENDOR CONTRACTS THAT HAVE A CONTRACTED TERM TO COMPLETE THOSE TERMS AND THEN NOT RENEW THE CONTRACTS. 3.CREATE POLICY THAT SUSPENDS FURTHER AGREEMENTS WITH VENDORS THAT PROVIDE HIGH-SUGAR PRODUCTS AND CONTAINERS THAT HARM THE ENVIRONMENT. 4.CREATE POLICY ON THE PROVISION OF FOOD AND BEVERAGE IN ALL MUNICIPAL FACILITIES THAT PROMOTES HEALTHY CONSUMPTION. Solutions? Council Meeting Agenda Tuesday, November 8, 2016Presentation (b) Page 7 of 7 Council Meeting Agenda Tuesday, November 8, 2016Delegation (a) Page 1 of 1 Council Meeting Agenda Tuesday, November 8, 2016 Delegation (b) Page 1 of 1 Council Meeting Agenda Tuesday, November 8, 2016 Delegation (c) Page 1 of 1 Delegation DELEGATION: DELEGATION REQUEST five (5) minutes for Delegations. Town of Aurora General Committee Meeting Report Council Chambers Aurora Town Hall Tuesday, November 1, 2016 Attendance Council Members Councillor Humfryes in the Chair; Councillors Abel, Gaertner, Mrakas, Pirri, Thompson, and Mayor Dawe Members Absent Councillors Kim and Thom Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Paul Dillman, Acting Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Slawomir Szlapczynski, Associate Solicitor, Lisa Lyons, Town Clerk, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 7:03 p.m. General Committee consented to resolve into a Closed Session meeting at 9:27 p.m., and reconvened into open session at 10:19 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, with the following additions: Council Meeting Agenda Tuesday, November 8, 2016 Item 1 Page 1 of 13 General Committee Meeting Report Tuesday, November 1, 2016 Page 2 of 13 • Delegation (a) Bob Ernst, representing Christ Evangelical Lutheran Church Re: Item 3 – PBS16-067 – Comprehensive Zoning By-law Review, File Number: ZBA-2012-ZBR • Delegation (b) Paul Cooke, Resident; Re: Item 3 – PBS16-067 – Comprehensive Zoning By-law Review, File Number: ZBA-2012-ZBR • Delegation (c) Sarah Millar, Michael Wright, and Brian North, representing Aurora United Church, Southbound Developments; Re: Item 3 – PBS16-067 – Comprehensive Zoning By-law Review, File Number: ZBA-2012-ZBR • Item 10 – Presentation by Stephanie Mackenzie-Smith, Manager of Corporate Communications; Re: Item 1 – CAO16-005 – Corporate Communications Review 2017 • Item 11 – Economic Development Advisory Committee Meeting Minutes of October 13, 2016 • Item 12 – Heritage Advisory Committee Meeting Minutes of October 17, 2016 • Item 13 – Presentation by Jeff Healey, Planner; Re: Item 3 – PBS16-067 – Comprehensive Zoning By-law Review, File Number: ZBA-2012-ZBR • Closed Session Item 1 – Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS16- 007, Re: 251 Willis Drive, Aurora • Closed Session Item 2 – Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS16- 008, Re: Schoch v. Town of Aurora • Closed Session Item 3 – Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-009, Re: Canada 150 Community Leaders Council Meeting Agenda Tuesday, November 8, 2016 Item 1 Page 2 of 13 General Committee Meeting Report Tuesday, November 1, 2016 Page 3 of 13 3. Determination of Items Requiring Separate Discussion Items 1, 2, 3, 6, 10, and 13 were identified for discussion. 4. Adoption of Items Not Requiring Separate Discussion Items 4, 5, 7, 8, 9, 11, and 12 were identified as items not requiring separate discussion. General Committee recommends: That the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee: 4. FS16-029 – Annual Cancellation, Reduction or Refund of Property Taxes under Sections 357 and 358 of the Municipal Act 1. That Report No. FS16-029 be received; and 2. That a meeting be held in accordance with Sections 357 and 358 of the Municipal Act, 2001, S.O 2001, c.25 as amended (the “Act”) in respect of the applications filed with the Treasurer by owners of property listed in this report at which applicants may make representation; and 3. That property taxes in the amount of $124,394.92 be adjusted pursuant to Section 357 of the Act; and 4. That property taxes in the amount of ($4,328.16) be adjusted pursuant to Section 358 of the Act; and 5. That any associated interest charged applicable to these adjustments be cancelled in proportion to the property taxes adjusted; and 6. That the Director of Financial Services, Treasurer be directed to remove said property taxes from the Collector’s Roll reflecting these property tax adjustments. 5. PBS16-087 – Application for Exemption from Part Lot Control, Brookfield Homes (Ontario) Limited, 330-396 William Graham Drive, Block 27, Plan 65M-4467, File Number: PLC-2016-12 Council Meeting Agenda Tuesday, November 8, 2016 Item 1 Page 3 of 13 General Committee Meeting Report Tuesday, November 1, 2016 Page 4 of 13 1. That Report No. PBS16-087 be received; and 2. That the Application for Exemption from Part Lot Control submitted by Brookfield Homes (Ontario) Ltd. to divide Block 27 on Plan 65M-4467 into ten (10) townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting; and 4. That the Town Solicitor be authorized to execute the Transfer and any other documents for the gratuitous conveyance of Part of Block 27, Plan 65M-4467, being Part 23 on Plan 65R-36654 to the Town. 7. PBS16-093 – 2017 Planning Applications Fees 1. That Report No. PBS16-093 be received; and 2. That the Planning Application Fees By-law including Schedule A, which increases the fees for processing of Planning Applications generally by 2.1% (rounded) to reflect the Consumer Price Index, be approved; and 3. That the amending Planning Application Fees By-law be brought forward to a future Council meeting for enactment; and 4. That staff be directed to amend the Planning Fee Schedule A on an annual basis, based on the Consumer Price Index, as an administrative matter. 8. 2017 Draft Studies & Other Capital Project 74014 – Facility Advertising and Sponsorship Programs 1. That 2017 Draft Studies & Other Capital Project 74014 – Facility Advertising and Sponsorship Programs be received; and 2. That 2017 Draft Studies & Other Capital Project 74014 – Facility Advertising and Sponsorship Programs be approved as presented. 9. Joint Council Committee Meeting Draft Minutes of October 4, 2016 Council Meeting Agenda Tuesday, November 8, 2016 Item 1 Page 4 of 13 General Committee Meeting Report Tuesday, November 1, 2016 Page 5 of 13 1. That the Joint Council Committee Meeting Draft Minutes of October 4, 2016, be received; and 1. Joint Central York Fire Services and Corporate Services Report – Finance 2016-41 dated September 22, 2016 regarding the Draft 2017 Operating and Capital Budgets – Update 1. That Joint Central York Fires Services and Corporate Services Report – Finance 2016-41 dated September 22, 2016 regarding the Draft 2017 Operating and Capital Budgets – Update be received and the following recommendations be adopted: (a) That the Joint Council Committee (JCC) recommend approval of the draft budgets; and (b) That, in accordance with the consolidated Fire Services Agreement, Council provide comment on the draft budget prior to consideration and approval by Newmarket Council. 3. Burning By-laws Discussion 1. That the Central York Fire Services – Joint Council Committee recommend that the Councils of Aurora and Newmarket direct staff (specifically, By-law and Fire Services) to review the current burning by-laws. 11. Economic Development Advisory Committee Meeting Minutes of October 13, 2016 1. That the Economic Development Advisory Committee meeting minutes of October 13, 2016, be received for information. 12. Heritage Advisory Committee Meeting Minutes of October 17, 2016 1. That the Heritage Advisory Committee meeting minutes of October 17, 2016, be received; and Council Meeting Agenda Tuesday, November 8, 2016 Item 1 Page 5 of 13 General Committee Meeting Report Tuesday, November 1, 2016 Page 6 of 13 1. HAC16-011 – Cultural Heritage Landscapes in the Town of Aurora (a) That a preliminary study to identify potential Cultural Heritage Landscapes in the Town of Aurora be approved; and (b) That an external heritage consultant to assist with the implementation of the preliminary study be approved; and (c) That a working group be established to identify potential Cultural Heritage Landscapes in the Town of Aurora. 2. HAC16-013 – Heritage Permit Application, 82 Centre Street, File Number: NE-HCD-HPA-16-08 (a) That the following components of Heritage Permit Application NE- HCD-HPA-16-08 be approved: i. The modified roofline on the rear elevation; ii. Removal of the chimney; and iii. Installation of two new Patio Doors on the rear elevation; and (b) That the following components of Heritage Permit Application NE- HCD-HPA-16-08 be denied: i. Alteration of the front veranda, including enclosed porch with stucco finish and columns; ii. Installation of new Front door; iii. Installation of new Patio Door on the front elevation; iv. Installation of new sliding vinyl windows on the west elevation; and v. Covered window openings on the east elevation; and (c) That Legal Services explore the possibility of laying a charge against the owner and/or the previous owner for the removal of the original enclosed front wall, removal of windows on the west and east elevations, removal of window openings on the east elevation, removal of the first floor window on the front elevation, removal of the front door, alterations to the front veranda, Council Meeting Agenda Tuesday, November 8, 2016 Item 1 Page 6 of 13 General Committee Meeting Report Tuesday, November 1, 2016 Page 7 of 13 installation of new front door, installation of new patio door on the front elevation and installation of new windows on the west elevation which were altered in contravention of Section 42(1) of the Ontario Heritage Act. 3. HAC16-014 – Request to Demolish a Property on the Aurora Register of Properties of Cultural Heritage Value or Interest, 14574 Leslie Street (a) That the property located at 14574 Leslie Street be considered for a Notice of Intent to Designate under Part IV of the Ontario Heritage Act; and (b) That the Owner of 14574 Leslie Street be required to submit a Heritage Impact Assessment for the property, prepared by a qualified Heritage Consultant, to the satisfaction of Planning and Building Services; and (c) That upon submission of a Heritage Impact Assessment, the property be evaluated by the Heritage Evaluation Working Group; and (d) That the property returns to a future Heritage Advisory Committee meeting for review. New Business Motion No. 1 (a) That the Final Cultural Precinct Plan incorporate and reflect the heritage characteristics of the neighbourhood, including but not limited to the following: • Density, scale, setback, massing, height, angular plane, complementary heritage urban design of the current neighbourhood, materials and finishes; and (b) That notwithstanding the potential repurposing of the Armoury, Town Park remain unchanged; and Council Meeting Agenda Tuesday, November 8, 2016 Item 1 Page 7 of 13 General Committee Meeting Report Tuesday, November 1, 2016 Page 8 of 13 (c) That the Armoury, Victoria Hall, and the Petch House be protected and preserved. Carried 5. Delegations (a) Bob Ernst, representing Christ Evangelical Lutheran Church Re: Item 3 – PBS16-067 – Comprehensive Zoning By-law Review File Number: ZBA-2012-ZBR General Committee consented to waive the requirements of subsection 3.8(c) of the Procedural By-law to allow the delegation additional time. Mr. Ernst provided background and requested an exemption from the proposed amendments to as-of-right height permission in Institutional zones for the property of Christ Evangelical Lutheran Church at 7 Lacey Court. General Committee received and referred the comments of the delegation to Item 3. (b) Paul Cooke, Resident Re: Item 3 – PBS16-067 – Comprehensive Zoning By-law Review File Number: ZBA-2012-ZBR Mr. Cooke expressed concerns regarding the proposed change in zoning, from M2 Residential-Industrial to Residential, for the three properties on Metcalfe Street between Edward and Berczy Streets. General Committee received and referred the comments of the delegation to Item 3. (c) Sarah Millar, Michael Wright, and Brian North, representing Aurora United Church, Southbound Developments Re: Item 3 – PBS16-067 – Comprehensive Zoning By-law Review File Number: ZBA-2012-ZBR Ms. Millar requested that a height exception be added to the “Promenade Downtown 1” zone to protect the existing height limit of 28 metres for the properties located at 15186 Yonge Street, 12 and 16 Tyler Street, and 55 and Council Meeting Agenda Tuesday, November 8, 2016 Item 1 Page 8 of 13 General Committee Meeting Report Tuesday, November 1, 2016 Page 9 of 13 57 Temperance Street. She further requested confirmation, considering the recent passing of Bill 73, that they will have the ability to submit a future Zoning By-law Amendment or Minor Variance Application once the proposed Zoning By-law comes into effect. Mr. North, Chair of the Building Committee for the Aurora United Church, provided background to the reconstruction of the Church and requested Council’s consideration of Ms. Millar’s request. General Committee received and referred the comments of the delegation to Item 3. 6. Presentations by the Advisory Committee Chair None 7. Consideration of Items Requiring Separate Discussion General Committee consented to consider the items in the following order: 13, 3, 10, 1, 2, and 6. 1. CAO16-005 – Corporate Communications Review 2017 General Committee recommends: 1. That Report No. CAO16-005 be received for information. Carried 2. PRCS16-047 – Youth Music Festival: Application for Third Party Event in an Outdoor Town Facility General Committee recommends: 1. That Report No. PRCS16-047 be received; and 2. That the application received from Music Aurora/Aurora Winter Blues Festival for a Youth Music Festival be approved, in accordance with the Third Party Events in Outdoor Town Facilities Policy; and 3. That the Youth Music Festival be declared as an “event of Town significance”, in accordance with the Municipal Alcohol Policy. Carried Council Meeting Agenda Tuesday, November 8, 2016 Item 1 Page 9 of 13 General Committee Meeting Report Tuesday, November 1, 2016 Page 10 of 13 3. PBS16-067 – Comprehensive Zoning By-law Review; File Number: ZBA-2012-ZBR General Committee recommends: 1. That the sections of the Zoning By-law relating to Institutional height provisions and the proposed zoning change for the properties on Metcalfe Street (103-111) and Edward Street (101-115) be referred to staff to report back to Council with solutions to the residents’ concerns. Carried General Committee recommends: 1. That Report No. PBS16-067 be received; and 2. That staff’s Review of the Comprehensive Zoning By-law be approved, with the exception of the matters relating to the Institutional height provisions and the proposed zoning change for the properties on Metcalfe Street (103-111) and Edward Street (101-115); and 3. That the implementing Comprehensive Zoning By-law be presented at a future Council meeting for enactment. Carried as amended 6. PBS16-089 – Request for Street Name Approval, Brookfield Homes (Ontario) Limited, 155 Vandorf Sideroad (Former Timberlane Athletic Club property), Related File Numbers: OPA-2014-01, ZBA-2014-03, File Number: CDM-2016-01 General Committee recommends: 1. That Report No. PBS16-089 be received; and 2. That the following street names be approved for the proposed roads within the approved Plan of Condominium, File SP-2015-08: Street “A” Timberlane Boulevard Street “B” Ken Sinclair Crescent Street “C” Match Point Court Carried Council Meeting Agenda Tuesday, November 8, 2016 Item 1 Page 10 of 13 General Committee Meeting Report Tuesday, November 1, 2016 Page 11 of 13 10. Presentation by Stephanie Mackenzie-Smith, Manager of Corporate Communications Re: Item 1 – CAO16 -005 – Corporate Communications Review 2017 General Committee recommends: 1. That the presentation regarding Item 1 – CAO16-005 – Corporate Communications Review 2017 be received for information. Carried 13. Presentation by Jeff Healey, Planner Re: Item 3 – PBS16-067 – Comprehensive Zoning By-law Review, File Number: ZBA-2012-ZBR Mr. Jeff Healey presented a brief overview of the Comprehensive Zoning By-law Review and the proposed amendments. General Committee recommends: 1. That the presentation regarding Item 3 – PBS16-067 – Comprehensive Zoning By-law Review, File Number: ZBA-2012-ZBR be received for information. Carried 8. Notices of Motion None 9. New Business/General Information Councillor Pirri noted that federal budget was released today, which included the institution of an infrastructure bank, a new program that will allow municipalities and some private organizations to obtain a loan for infrastructure purposes. He mentioned that this is one of the major issues for which the Federation of Canadian Municipalities (FCM) had campaigned. Mayor Dawe advised that notice had been received from MPP Chris Ballard regarding changes proposed to the legislation for secondary suites in terms of Council Meeting Agenda Tuesday, November 8, 2016 Item 1 Page 11 of 13 General Committee Meeting Report Tuesday, November 1, 2016 Page 12 of 13 extending the reach for affordable housing. He indicated that this information will be forwarded to Council. Mayor Dawe extended condolences to the family of Georgina Regional Councillor Danny Wheeler who died today. He stated that Mr. Wheeler was a very dedicated public servant who also served on the Lake Simcoe Region Conservation Authority board and will be missed. Councillor Abel extended a reminder about the Remembrance Day Parade on Friday, November 11, 2016. Councillor Abel announced that “I will Remember” lawn or window signs are available from the Aurora Legion for a donation of $20. He noted that the funds raised will be put toward the Legion’s “Raise a New Roof” campaign. He advised that Good Company would be performing a concert at the Legion on November 12, 2016, as part of the fundraising campaign. Councillor Thompson announced that the official unveiling of the new Sports Hall of Fame at the Stronach Aurora Recreation Complex will be held this weekend. Councillor Gaertner extended condolences to the family of Danny Wheeler. Councillor Gaertner suggested that Council purchase a number of the “I will Remember” signs to be displayed at the various Town facilities. Councillor Mrakas inquired about the status of the Howard Johnson Hotel, which he noted had been recently boarded up on the bottom floor. Staff provided an update. 10. Closed Session General Committee consented to resolve into a Closed Session to consider the following matters: 1. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-007, Re: 251 Willis Drive, Aurora Council Meeting Agenda Tuesday, November 8, 2016 Item 1 Page 12 of 13 General Committee Meeting Report Tuesday, November 1, 2016 Page 13 of 13 2. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-008, Re: Schoch v. Town of Aurora 3. Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-009, Re: Canada 150 Community Leaders 11. Adjournment The meeting was adjourned at 10:19 p.m. _________________________________ _________________________________ Sandra Humfryes, Councillor Lisa Lyons, Town Clerk The report of the General Committee meeting of November 1, 2016, is subject to final approval by Council on November 8, 2016. Council Meeting Agenda Tuesday, November 8, 2016 Item 1 Page 13 of 13 Town of Aurora Public Report of the General Committee Closed Session Meeting Council Chambers Aurora Town Hall Tuesday, November 1, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Mrakas, Pirri, and Thompson Members Absent Councillors Kim and Thom Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Marco Ramunno, Director of Planning and Building Services (departed 9:42), Slav Szlapczynski, Associate Solicitor (departed 10:02 p.m.), and Lisa Lyons, Town Clerk The Chair called the meeting to order at 9:31 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda General Committee Closed Session approved the agenda as circulated by Legislative Services. Council Meeting Agenda Tuesday, November 8, 2016 Item 2 Page 1 of 3 Public Report of the General Committee Closed Session Meeting Tuesday, November 1, 2016 Page 2 of 3 3. Item for Discussion 1. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-007, Re: 251 Willis Drive, Aurora General Committee Closed Session recommends: 1. That the confidential direction to staff regarding Closed Session Report No. CS16-007, Re: 251 Willis Drive, Aurora be adopted. Carried 2. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board (section 239(2)(e) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-008, Re: Schoch v. Town of Aurora General Committee Closed Session recommends: 1. That the confidential direction to staff regarding Closed Session Report No. CS16-008, Re: Schoch v. Town of Aurora, Aurora be adopted. Carried 3. Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-009, Re: Canada 150 Community Leaders General Committee Closed Session recommends: 1. That Closed Session Report No. CS16-009 be deferred to the Council Closed Session meeting of November 8, 2016. Carried Council Meeting Agenda Tuesday, November 8, 2016 Item 2 Page 2 of 3 Public Report of the General Committee Closed Session Meeting Tuesday, November 1, 2016 Page 3 of 3 4. Adjournment The meeting was adjourned at 10:19 p.m. _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The Public Report of the General Committee Closed Session meeting of November 1, 2016, is subject to final approval by Council on November 8, 2016. Council Meeting Agenda Tuesday, November 8, 2016 Item 2 Page 3 of 3 Town of Aurora Special General Committee 2017 Capital Budget Meeting Minutes Council Chambers, Aurora Town Hall Saturday, October 15, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel (arrived 9:19 a.m.), Gaertner (arrived 9:16 a.m.), Humfryes (departed 11:59 a.m.), Kim, Mrakas, Pirri (arrived 9:14 a.m.), Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Jason Gaertner, Manager of Financial Planning, Lisa Lyons, Town Clerk, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 9:08 a.m. General Committee consented to recess the meeting at 10:48 a.m. and reconvened the meeting at 11:05 a.m. General Committee consented to recess the meeting at 12:22 p.m. and reconvened the meeting at 12:58 p.m. Council Meeting Agenda Tuesday, November 8, 2016 Item 3 Page 1 of 9 Special General Committee – 2017 Capital Budget Meeting Minutes Saturday, October 15, 2016 Page 2 of 9 General Committee consented to recess the meeting at 2:47 p.m. and reconvened the meeting at 3 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda General Committee approved the agenda, as circulated by Legislative Services, with the following additions: • Delegation (a) Dan Elliott, Director of Financial Services/Treasurer; Re: 2017 Capital Budget Kick-off Presentation • Replacement Project Summary – 2017 Draft 1 Repair & Replacement Capital Projects (Budget binder tab 11) − Capital Project 72238, Town Hall – Council Chambers A/V System Upgrades • Replacement Project Summary – 2017 Draft 1 Growth & New Capital Projects (Budget binder tab 12) − Capital Project 74013, Museum Collection Infrastructure • Replacement Project Summary – 2017 Draft 1 Studies & Other Capital Projects (Budget binder tab 13) − Capital Project 74012, Canada 150 Celebrations − Capital Project 74014, Facility Advertising and Sponsorship Programs 3. Public Consultation – Open Session – Opportunity for Members of the Public to Provide Input Regarding the 2017 Budget No members of the public came forward. 4. Delegations Council Meeting Agenda Tuesday, November 8, 2016 Item 3 Page 2 of 9 Special General Committee – 2017 Capital Budget Meeting Minutes Saturday, October 15, 2016 Page 3 of 9 (a) Dan Elliott, Director of Financial Services/Treasurer Re: 2017 Capital Budget Kick-off Presentation Mr. Elliott presented a refresher overview of the presentation originally given at the September 27, 2016 Council meeting regarding the 2016 Asset Management Plan, 2016 Ten Year Capital Investment Plan, and the 2017 Capital Budget. General Committee recommends: 1. That the comments of the delegation be received for information. Carried 5. Consideration of Items 1. Review of 2016 Asset Management Plan (AMP) General Committee recommends: 1. That the 2016 Asset Management Plan (AMP) be received for information. Carried 2. Review of 2016 Ten Year Capital Investment Plan General Committee recommends: 1. That the 2016 Ten Year Capital Investment Plan be received; and 2. That funds in the amount of $5,000,000 be allocated to the Cultural Precinct Plan; and 3. That the Cultural Precinct Plan be included in the Ten Year Capital Investment Plan; and 4. That a placeholder for funds in the amount of $60,000 be allocated in 2017 for development of the Cultural Master Plan; and 5. That $100,000 be allocated per year starting in 2018 up to a total of $1,000,000. Carried Council Meeting Agenda Tuesday, November 8, 2016 Item 3 Page 3 of 9 Special General Committee – 2017 Capital Budget Meeting Minutes Saturday, October 15, 2016 Page 4 of 9 3. Review of 2017 Draft Repair & Replacement Capital Projects General Committee recommends: 1. That the 2017 Draft Repair & Replacement Capital Projects be received; and 2. That the following 2017 Draft Repair & Replacement Capital Projects be approved as presented: Corporate Services 14047 Computer & Related Infrastructure Facilities 72209 AFLC – Pool Tile and Drains 72210 AFLC – Repair & Replace Duct Work 72225 AFLC – LED Lighting for Arena, Pool and Squash Courts 72258 Library – Accessible Door Installation – Yonge St Entrance 72269 AED Replacement – Various Locations 72275 Library – Improvements – Canada 150 Intake II 72277 ACC – Improvements – Canada 150 Intake II 72280 ACC – Rubber Flooring Repairs Fleet 34197 Ford F-150 (#2) 34198 Ford F-150 (#14) 34230 Chevrolet Express (#20) 34231 Chevrolet Express (#21) Parks, Recreation & Cultural Services 73160 Emerald Ash Borer Management Program 73227 Tennis Court Resurface – Norm Weller Park Rates 41009 3 Phase Electrical Power 41011 Sanitary Sewer CCTV Inspection 43038 Water Meter Replacement Program 43044 Bulk Water Meter Installation 43058 Bulk Water Station 42062 Flood Study for Tannery Creek Council Meeting Agenda Tuesday, November 8, 2016 Item 3 Page 4 of 9 Special General Committee – 2017 Capital Budget Meeting Minutes Saturday, October 15, 2016 Page 5 of 9 42064 Storm Sewer Outlet Cleanup 42065 Oversized Storm Pipe Assessment and Cleanup 42066 Damaged Storm Pipe off Henderson Drive; and 3. That the following 2017 Draft Repair & Replacement Capital Projects, which were pulled for discussion, be approved as presented: Corporate Services 12002 Accessibility Committee 14068 Wireless Upgrades and Enhancements 72238 Town Hall – Council Chambers A/V System Upgrades Facilities 72132 ACC – Replace Rooftop HVAC 72139 AFLC - Signs 72155 ACC - Auditorium 72182 3 Stream Recycling Containers 72195 JOC – Fuel Management System 72201 Workstation Refresh, Carpet, Paint 72263 SARC – Cooling Evaporator Tower 72267 22 Church St – Exterior Painting 72270 SARC – Retrofit Shower Fixtures 72271 SARC – Replace Inverter Systems for Fire Panel 72276 SARC – Improvements – Canada 150 Intake II 72279 Firehall 4-3 – Air Conditioning Unit Fleet 71093 Kubota/60” Zero Turn (#261) 71094 Kubota/60” Zero Turn (#262) 71095 Kubota/60” Zero Turn (#263) 71096 Kubota/60” Zero Turn (#265) 71101 Kubota/60” Zero Turn (#260) 71102 Kubota/60” Zero Turn (#264) 71105 JD Zero Turn Mower (#257) Roads 31107 Recon – Brookland – Yonge St to Banbury Crt 31108 Recon – Algonquin Cres and Haida Dr 31153 Maximo Upgrade to 7.6 Council Meeting Agenda Tuesday, November 8, 2016 Item 3 Page 5 of 9 Special General Committee – 2017 Capital Budget Meeting Minutes Saturday, October 15, 2016 Page 6 of 9 34611 S/W Repair – Henderson Ave – Tamarac to Poplar 34613 S/W Repair – St. John’s Gateway to Industrial Pkwy N Parks, Recreation & Cultural Services 73134 Parks/Trails Signage Strategy Study & Implementation 73154 Playground Surface Restoration 73209 Playground Replacement – Lundy Park 73289 Convert Pathway Lighting to LED 73291 Traffic Circle Improvements in 2B 74007 AFLC Fitness Equipment Replacement Rates 43054 Structural Watermain Relining Program – 2017-2023; and 4. That the following 2017 Draft Repair & Replacement Capital Projects be given conditional budget approval pending a further detailed report to Council prior to bid solicitation or spending, or following detailed design: Facilities 72272 SARC – Refresh Program Room 72274 AFLC – Squash Courts Floor Replacement – Canada 150 Intake II Fleet 24006 By-law Toyota Tacoma Pick-up (#403) 34407 Back-up Cameras for Existing Vehicles Parks, Recreation & Cultural Services 73190 Bandshell/Washroom Roof & Paint 73223 Replace Artificial Turf – Sheppard’s Bush; and 5. That the following 2017 Draft Repair & Replacement Capital Project be given conditional budget approval pending a further detailed report to Council prior to bid solicitation or spending, or following detailed design, and be referred to the Accessibility Advisory Committee for comment: Facilities 72259 Victoria Hall – Accessibility Ramp Installation; and Council Meeting Agenda Tuesday, November 8, 2016 Item 3 Page 6 of 9 Special General Committee – 2017 Capital Budget Meeting Minutes Saturday, October 15, 2016 Page 7 of 9 6. That the following 2017 Draft Repair & Replacement Capital Project be approved on condition of funding received from the Canada 150 grant: Parks, Recreation & Cultural Services 73277 Willow Farm Trail Improvements – Canada 150 Intake II Carried 4. Review of 2017 Draft Growth & New Capital Projects General Committee recommends: 1. That the 2017 Draft Growth & New Capital Projects be received; and 2. That the following 2017 Draft Growth & New Capital Projects be approved as presented: Corporate Services 24015 Radios for By-law Officers Fleet 34408 Forklift Facilities 72273 Mobile Two-way Handheld Radios Roads 34620 S/W, Multi-use Trail and Illumination – Leslie St (Wellington St E to State Farm Way) 34629 S/W, Mary St (Industrial Pkwy S to Wellington St E) 34635 S/W, Multi-use Trail and Illumination – St. John’s Sdrd (Bayview Ave to Leslie St) Parks, Recreation & Cultural Services 73085 Arboretum Development 73286 Stewart Burnett Park Playground and Parking Facility 74013 Museum Collection Infrastructure Planning & Building Services 24013 Building Division Website Portal; and Council Meeting Agenda Tuesday, November 8, 2016 Item 3 Page 7 of 9 Special General Committee – 2017 Capital Budget Meeting Minutes Saturday, October 15, 2016 Page 8 of 9 3. That the following 2017 Draft Growth & New Capital Projects, which were pulled for discussion, be approved as presented: Corporate Services 14037 Joint Ops LAN Room & DR Site Roads 34527 Yonge St/Wellington St Intersection Improvement 34610 S/W, Multi-use Trail and Illumination – Leslie St (Wellington St E to Don Hillock Dr) 43408 St. John’s Sdrd – Leslie St to 2C Parks, Recreation & Cultural Services 73119 Street Tree Planting Contract 73243 Grade Separated Crossing – Wellington St E (East of John West Way) 73292 Picnic Tables/Garbage Receptacles; and 4. That the following 2017 Draft Growth & New Capital Project be given conditional budget approval pending a further detailed report to Council prior to bid solicitation or spending, or following detailed design: Parks, Recreation & Cultural Services 73169 Wildlife Park – Phase 1/2/3; and 5. That the following 2017 Draft Growth & New Capital Projects be referred back to staff to provide more information: Facilities 72266 Sheppard’s Bush – AYSC Club Building Roads 34525 Yonge St Parking Plan Parks, Recreation & Cultural Services 73256 Artificial Turf Carried Council Meeting Agenda Tuesday, November 8, 2016 Item 3 Page 8 of 9 Special General Committee – 2017 Capital Budget Meeting Minutes Saturday, October 15, 2016 Page 9 of 9 5. Review of 2017 Draft Studies & Other Capital Projects General Committee recommends: 1. That the 2017 Draft Studies & Other Capital Projects be received; and 2. That the following 2017 Draft Studies & Other Capital Project be approved as presented: Corporate Services 13011 Emergency Response Plan Update & Continuation of Operations Plan; and 3. That the following 2017 Draft Studies & Other Capital Project be deferred pending the results of the Canada 150 grant application: Parks, Recreation & Cultural Services 74012 Canada 150 Celebrations; and 4. That the following 2017 Draft Studies & Other Capital Project be deferred to the General Committee meeting of November 1, 2016: Parks, Recreation & Cultural Services 74014 Facility Advertising and Sponsorship Programs Carried 6. Adjournment The meeting was adjourned at 4:03 p.m. _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Special General Committee – 2017 Budget Review meeting of October 15, 2016, are subject to being received by Council on November 8, 2016. Council Meeting Agenda Tuesday, November 8, 2016 Item 3 Page 9 of 9 Town of Aurora Council Report No. CS16-011 Subject: Parking Restrictions in Heritage Area Motion – Legal Implications Prepared by: Patricia De Sario, Town Solicitor Department: Corporate Services Date: November 8, 2016 Recommendation 1. That Report No. CS16-011 be received for information. Executive Summary The purpose of this report is provide Council with the legal implications of the Parking Restrictions in Heritage Area motion considered by Council on October 11, 2016 • The intent of section 106 of the Municipal Act, 2001 is to prevent municipalities from giving unfair assistance to businesses to the detriment of competing businesses. • In granting the staff parking permits at no cost, Council would not be violating the bonusing provision set out in Section 106 of the Municipal Act, 2001, but it would be setting a precedent to provide permits at no cost to other residents and local businesses. Background At the General Committee meeting of May 17, 2016 staff brought forward Report No. BBS16-007 – Town Park Parking Update. The report recommendations were as follows; THAT Report No. BBS16-007 be received; and THAT fifteen (15) parking spaces at Town Park be allocated for GO commuters as part of the Parking Permit Program; and THAT staff bring forward to a future Council meeting for enactment, amendments to Parking By-Law No. 4574-04.T to expand the two (2) hour daytime on-street parking restriction to Harrison Avenue, Connaught Avenue and Edward Street; and Council Meeting Agenda Tuesday, November 8, 2016 Item 4 Page 1 of 4 November 8, 2016 Page 2 of 4 Report No. CS16-011 THAT staff investigate the ability to allow for temporary overflow GO parking at the north entrance to Sheppard’s Bush off of Mary Street. At the Council meeting of May 24, 2016, the following recommendation carried: THAT Report No. BBS16-007 be received; and THAT staff bring forward to a future Council meeting for enactment, amendments to Parking By-Law No. 4574-04.T that includes a three (3) hour daytime on-street parking restriction Monday to Friday, affecting all streets within the boundary of Yonge Street to the west, Edward Street to the east, Dunning Avenue to the south, and Centre Street to the north; and THAT staff investigate the ability to allow for temporary overflow GO parking at the north entrance to Sheppard’s Bush off of Mary Street; and THAT a copy of this resolution be sent to York Region Transit and Metrolinx. On July 12, 2016 the three hour daytime restriction was expanded all streets north of Wellington Ave., east of Yonge St. up to and including Mark St. The three-hour maximum daytime parking restriction in the Heritage area of the Town was intended to discourage commuters using the GO Transit system from parking on streets all day. This restriction has impacted other area residents and local business, including Kennedy Medical Centre. As such, on October 11, 2016, Council was asked to consider a motion in regard to Parking Restrictions in Heritage Area. The motion resolved to direct staff to make allowances for parking permits to be issued to Kennedy Medical Centre staff and technicians, at no cost. Prior to making its decision on the motion, Council asked staff to investigate any bonusing provisions and legal implications and report back to Council. The purpose of this report is to advise Council on the legal implications of the motion. Analysis The intent of section 106 of the Municipal Act, 2001 is to prevent municipalities from giving unfair assistance to businesses to the detriment of competing businesses Subsection 106(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Act”) states that a municipality shall not assist directly or indirectly any manufacturing Council Meeting Agenda Tuesday, November 8, 2016 Item 4 Page 2 of 4 November 8, 2016 Page 3 of 4 Report No. CS16-011 business or other industrial or commercial enterprise through the granting of bonuses for that purpose. Subsection 106(2)(d) further states that the municipality shall not grant assistance by giving a total or partial exemption from any levy, charge or fee. While what constitutes a bonus is not defined in the Act, case law has interpreted it to be “conferring an obvious financial advantage”. The prohibition in the Act is found under the “Economic Development Services” section. As such, the intent of section 106 is to prevent municipalities from giving unfair assistance to businesses to the detriment of competing businesses (i.e. an unfair advantage in the commercial marketplace). In the matter at hand, by making allowances for parking permits to be issued at no cost, the Town is likely not violating the bonusing provisions First, a free parking permit is to individual staff members and technicians and not the commercial enterprise and secondly, it would likely not give Kennedy Medical Centre an unfair advantage over competing businesses. In giving an allowance for parking permits to be issued at no cost, Council would be setting a precedent The maximum parking restriction affects many residents and local businesses and not just the staff at the Kennedy Medical Centre. While the Town has given some allowance to the library, cultural centre and church when there are special events, most people, including those who park around Town park, have been required to purchase parking permits from the Town. Many other residents and businesses may request the same type of relief from Council of not having to pay for parking permits or requesting refunds from parking permits already paid for. Advisory Committee Review Not applicable. Financial Implications The cost of a parking permit is $400 per year. Communications Considerations None. Council Meeting Agenda Tuesday, November 8, 2016 Item 4 Page 3 of 4 CS16-011Council Meeting Agenda Tuesday, November 8, 2016Item 4 Page 4 of 4 Council Meeting Agenda Tuesday, November 8, 2016Item 5 Page 1 of 12 Council Meeting Agenda Tuesday, November 8, 2016Item 5 Page 2 of 12 Council Meeting Agenda Tuesday, November 8, 2016Item 5 Page 3 of 12 Council Meeting Agenda Tuesday, November 8, 2016Item 5 Page 4 of 12 Council Meeting Agenda Tuesday, November 8, 2016Item 5 Page 5 of 12 Council Meeting Agenda Tuesday, November 8, 2016Item 5 Page 6 of 12 Council Meeting Agenda Tuesday, November 8, 2016Item 5 Page 7 of 12 Council Meeting Agenda Tuesday, November 8, 2016Item 5 Page 8 of 12 Council Meeting Agenda Tuesday, November 8, 2016Item 5 Page 9 of 12 Council Meeting Agenda Tuesday, November 8, 2016Item 5 Page 10 of 12 Council Meeting Agenda Tuesday, November 8, 2016Item 5 Page 11 of 12 Council Meeting Agenda Tuesday, November 8, 2016Item 5 Page 12 of 12 Town of Aurora Council Report No. FS16-036 Subject: 2017 Operating Budget Prepared by: Dan Elliott, Director, Financial Services - Treasurer Department: Financial Services Date: November 8, 2016 Recommendation 1.That Report No. FS16-036 be received; and 2.That the 2017 draft Operating Budget be referred to General Committee – Budget for review at its scheduled meetings commencing November 14, 2016; and 3.That, following the completion of the General Committee review, the Treasurer bring forward a final budget approval report reflecting all adjustments recommended by the Committee. Executive Summary Council’s targets achieved with room to spare On July 12, 2016, Council directed staff to prepare the 2017 Operating Budget, with a target tax rate increase equal to inflation. Inflation was subsequently reported as 2.1%. The budget was also to include a further 1% increase for fiscal strategies and infrastructure. This report presents the 2017 draft Operating Budget for review by General Committee – Budget and approval by Council. The 2017 draft operating budget recommended by staff results in a total tax levy pressure of 1.9% which is 0.2% lower than the maximum ceiling allotted by council. The additional 1% brings the total increase of the draft budget to 2.9%. This recommended budget: •respects council’s maximum defined tax pressure ceiling; •addresses current budget underfunding in identified areas as reviewed with the Finance Advisory Committee; •provides the Library Board, the Cultural Centre Board, and the Historical Society with their designated budget funding amount; •continues with the town’s phase-In budget strategy for the Fire Services expansion; Council Meeting Agenda Tuesday, November 8, 2016 Item 6 Page 1 of 14 November 8, 2016 Page 2 of 8 Report No. FS16-036 • supports council’s fiscal strategy objectives of reducing the town’s reliance upon Supplementary tax and hydro fund proceed revenues; as well as, continuing to grow the Town’s contributions in support of its infrastructure renewal. Background At its meeting of July 12, 2016, Council adopted the following resolutions arising from staff Report No. CFS16-022: THAT the overall Aurora net tax increase for the Base Operating budget be limited to the reported July to June 2016 Consumer Price Index (CPI) for the Toronto Area; and THAT all fees, rates and charges be indexed by the same CPI reported value unless precluded by legislation, and new revenue sources identified where possible; and THAT within the Base Operating Budget, staff will develop a strategy to address current budget underfunding in identified areas such as utilities, and certain program revenue line items as reviewed with Finance Advisory Committee; and THAT for strategic priorities separately identified by Council, a further increase be levied for such new funding; and THAT after accommodation of the budget underfunding, the Library Board, the Cultural Centre Board, and the Historical Society will each receive a designated budget funding amount for their respective budget development work; and THAT a “current plus three year forecast” operating budget be prepared, and include a staffing needs analysis and forecast for the same period. THAT the phase-In budget strategy currently approved for Fire Services expansion be funded from within the inflationary and growth components of the Base Operating Budget, as applicable, with any excess planned increase being a separate component of the overall tax increase; and THAT in addition to the base budget increase for inflation, a 1% dedicated Fiscal Strategy tax levy increase be imposed to fund additional contributions to Infrastructure Reserves in accordance with the long range fiscal strategies adopted in the recent Ten Year Capital and Asset Management Plan, and any other fiscal strategy items. Council Meeting Agenda Tuesday, November 8, 2016 Item 6 Page 2 of 14 November 8, 2016 Page 3 of 8 Report No. FS16-036 Analysis Draft budget prepared by staff is below the target set by Council and meets all directives. Staff are pleased to present the draft 2017 Operating Budget which reflects Council’s direction, resulting in an average town share tax increase of 1.9% plus 1% for fiscal strategies for residential properties, representing an amount that is 0.2% below council’s maximum defined tax pressure threshold of 3.10%. The following items of key interest to Council have been reflected in the draft budget: 1. A funding strategy that addresses current budget underfunding in identified areas such as utilities, part time and full time salaries, and certain program revenue line items as reviewed with Finance Advisory Committee. 2. Increased contributions to infrastructure reserves equal to 0.6% of tax levy. 3. Reduced reliance on interest from hydro reserved, reducing last year’s reliance of $200,000 to only $100,000 for 2017. 4. Reduced planned reliance on supplementary tax revenues in accordance with our financial strategy by $75,000 to only $425,000 for 2017. 5. Continued phase-in of expected cost increases for Central York Fire, which, as anticipated, slightly exceeds the budget draft approved by the Joint Council Committee for CYFS. The excess results in a contribution to tax stabilization reserve for future use in this phase-in plan. The Town had previously adopted a phase-in strategy of increasing fire services budget by 1.3% of Aurora’s tax levy each year for six years. 6. All rates, fees, and charges of the Town have been indexed where permissible by 2.1% representing inflation as reported for the 12 month period July to June, 2016. 7. All revenue estimates have been carefully considered in the context of the inflated rates and fees, as well as expected activity volumes and reflected in the budget. Staff have been able to achieve a base budget reflecting a 1.9% tax levy increase by utilizing new growth revenues arising from the recent growth of the 2C area, together with the above noted revenue changes, as well as constraining wherever possible the costs of operations of the Town. A further 1% increase has been included as directed by Council fiscal strategies such as increased contributions to infrastructure reserves and further reduction in the town’s reliance upon hydro fund investment proceeds and supplementary tax revenues. By having a clear direction of Council, staff were able to focus their attention to developing a budget which would meet Council’s goal. Council Meeting Agenda Tuesday, November 8, 2016 Item 6 Page 3 of 14 November 8, 2016 Page 4 of 8 Report No. FS16-036 Attachment #1 outlines the operating expenses of each department, net of their respective non-tax revenues. The total Net Operating budget, so represented, shows the distribution of the actual total tax revenue of $41,748,000. Attachment #2 outlines all revenues by type, showing the total combined revenues of $60,689,100. Attachment #3 shows this information in tabular format in addition to staff’s projected operating budget requirements for three outlook years (2018 to 2020). Attachment #4 outlines graphically the key budget pressures and influences in compiling the 2017 budget, ending with a 2.9% tax increase. The seven previously noted budget highlights are included in these graphics. The Budget Binder is to be distributed today, and will be available on the Town’s website shortly. Tab #3 of the Budget Binder includes a summary of all corporate Key Performance Indicators. As 2016 is not yet complete, the 2016 targets are shown, together with the 2017 targets. Past results are included. 2016 estimates have been included where possible. Binder Tab #4 includes a summation of all departmental business objectives for the year which will advance various strategic initiatives of the Town’s Strategic Plan. Some of the highlights include: • The development of an expanded economic development mandate and the creation of an Office of Economic Development; • Cultural precinct advancement including the creation of a marketing plan to promote plans for the precinct; • Implementation of recommendations coming out of the Cultural Master Plan; • Implementation of three year plan for the Aurora Museum & Archives; • Continue to monitor, evaluate and refine parking program working collaboratively with IES and the community; • Develop a property standards strategy to address vacant buildings and absent property owners; • Review of town facility advertising and sponsorship policy; • Clarify the legal ownership of parking lot adjacent to Temperance Street in order to facilitate the objectives of the Promenade Study; • Continue to work to attract a new hotel to the Town of Aurora; • Develop a comprehensive communications and community engagement strategy; • Detailed design and construction of Mavrinac Park; • Detailed design and tender preparation for Wildlife Park; • Promote the benefits of recreation and healthy lifestyles through support of Town Programs and Activate Aurora; • Establish an event concierge program; • Implementation of e-billing for water utilities; • Initiate the implementation of a Town wide stream erosion management plan; Council Meeting Agenda Tuesday, November 8, 2016 Item 6 Page 4 of 14 November 8, 2016 Page 5 of 8 Report No. FS16-036 • Initiate climate change adaptation and GHG reduction strategy; • Continued advancement of recommendations from Parks and Recreation Master Plan and Sports Plan; • Preparation of a new comprehensive zoning bylaw; • Introduce multi-year budgeting and other budget process changes to improve accountability, and streamline budget preparation and review cycles; • To obtain Silver (Level 2) Certification from Excellence Canada • Technology advancements – on line services, mobile devices, customer relations management system; Tab #5 captures a summary of the 2017 Budget Option Decision Units as well as a detailed business case for each item listed. Binder Tab #6 contains the business plans and information regarding each operating department of the Town. Advisory Committee Review The Financial Advisory Committee is not charged with reviewing the annual operating budget. Financial Implications Residential tax bill impacts align close to inflation Residential tax bills contain three different property taxes. Taxes collected for provincial education purposes represents approximately 20.4% of a residential tax bill, while taxes for York Region are approximately 43.2%, with the remaining 36.4% being retained by the Town for Town purposes. The Town’s 2.9% tax increase budget adds $9.85 per year to the tax bill for each $100,000 of assessment, or less than $50 for a home assessed at $500,000. For the average Aurora home assessed at $770,000, this budget will add $76 per year for the Town share of the tax bill. When combined with the York Region’s expected 2.69% tax rate and the revenue neutral education rate to be set by the Province (not until April 2017), the expected combined tax impact to a residential property is 2.23%. For reference, Attachment #5 sets out a history of Aurora’s tax rate increases in recent years. Total operating budget expenditures surpass $60 million The proposed budget sets out planned expenditures totalling $60,689,100, funded with non-tax revenues of $18,941,100, such as investment income, user fees, Federal Gas Council Meeting Agenda Tuesday, November 8, 2016 Item 6 Page 5 of 14 November 8, 2016 Page 6 of 8 Report No. FS16-036 Tax grants, and fines & penalties. The remaining $41,748,000 requirement is to be raised through property taxes, requiring a 2.9% average tax increase. Attachment #5 outlines Aurora’s history of increases to its property tax levies. A key budget pressure that is being addressed in this budget relates to the right sizing of multiple current budget underfunded items that have been identified through various means including Financial Advisory Committee detailed budget reviews, in areas which include utilities, full and part time salaries, contracts and reduced revenues. This total right-size pressure is being phased in over a two year period, with 60% of its value being recognized in 2017 and the remainder of 40% in 2018. Staff are presenting service increase options for consideration at extra cost A suite of 2017 budget pressures totaling $188,500 which relate to town service enhancements are presented for the budget committee’s consideration over and above staff’s recommended 2.9% tax pressure. A summary of these 2017 budget option decision units is presented under Attachment #6. Details of these items can be found in Tab #5 of the 2017 budget binder package. Communications Considerations This report will be posted to the Town’s Budget and Financial Information web page for transparency and accountability as part of the overall annual budget communications and engagement plan. Each budget meeting will be separately communicated through various channels to the community, including a synopsis of the topics planned. A final press release with budget highlights will be issued upon approval by Council. Link to Strategic Plan Developing the annual budget supports all aspects of the Strategic Plan. Specifically, this report supports the Plan principles of Leadership in Corporate Management, Leveraging Partnerships, and Progressive Corporate Excellence and Continuous Improvement. Alternative(s) to the Recommendation 1. None: General Committee will consider the presented draft budget in detail, reviewing materials from each operating department, as well as materials presented by the Library Board, the Aurora Cultural Board, and the Aurora Historical Society. Shortly, the approved 2017 detailed budget for Central York Council Meeting Agenda Tuesday, November 8, 2016 Item 6 Page 6 of 14 November 8, 2016 Page 7 of 8 Report No. FS16-036 Fire Services, as reviewed and recommended by the Joint Council Committee will be presented to Committee for comment. The Committee may make recommendations for changes to the 2017 draft budget at any time during its review process. Conclusions Council established a budget target for the 2017 operating budget of inflation plus 1% in support of fiscal strategies, representing a maximum 3.10% tax increase. Staff have responded and have developed a comprehensive budget producing a lower total required tax increase of 2.9%. Of this recommended tax levy increase, 1.9% relates to the town’s core operations; the remainder of 1.0% is fiscal strategy driven. As directed, all revenue rates, fees and charges have been indexed for inflation wherever possible. All operating lines continue to be examined for opportunities for constraint, while maintaining services. All revenue targets were examined for expected volumes of activities. Through careful review, the 2.9% tax increase budget meets all of Council’s criteria and goals set out in their directives to staff. During the past year, staff have heard of a number of new service level initiatives suggested by members of Council. Where these are indeed new service levels or enhancements, staff have identified costs and details, however have not included these in the 2.9% draft budget. These items are separately described as Budget Option Decision Units, as these can be selected for funding by Council individually. Funding requirements for any chosen by Council will increase the tax increase beyond the drafted 2.9% Attachments Attachment # 1 – Net Operating Budget by Department Attachment # 2 – Total Revenues by Source Attachment # 3 – 2017 Draft Operating Budget – Summary by Department Attachment # 4 – Key Budget Drivers Summary (graphical) Attachment # 5 – Tax Rate History Attachment # 6 – Summary of 2017 Budget Option Decision Units Council Meeting Agenda Tuesday, November 8, 2016 Item 6 Page 7 of 14 Council Meeting Agenda Tuesday, November 8, 2016Item 6 Page 8 of 14 Attachment 1 Town of Aurora 2017 DRAFT Operating Budget Net Operating Budget by Service Shown in $000's Planning & Building Services (17.1) 0% Infrastructure & Environmental Services $12,806.0 31% Parks, Recreation & Cultural Services $3,843.1 9% Internal Support Services $6,285.5 15% Contributions to Infrastructure $4,837.8 12% Central York Fire Services $10,225.0 24% Town of Aurora Library Board $3,767.7 9% Council Meeting Agenda Tuesday, November 8, 2016 Item 6 Page 9 of 14 Attachment 2 Town of Aurora 2017 DRAFT Operating Budget Total Revenues by Source Shown in $000's * User Fees include revenue received in relation to the utilization of the town's various service offerings such as its parks and facilities, building permit issuances and development application fees. Total Tax Levy (41,748.0) 68.7% User Fees (11,570.7) 19.1% Grants & Gas Tax (2,436.4) 4.0% Reserve Draws (2,224.0) 3.7% Investment Income (1,550.0) 2.6% Fines & Penalties (1,060.0) 1.7% Hydro Fund Proceeds (100.0) 0.2% Council Meeting Agenda Tuesday, November 8, 2016 Item 6 Page 10 of 14 Town of Aurora Four Year Operating Budget Recommended Funding Levels ( 2017 - 2020 ) SUMMARY BY DEPARTMENT 2016 Shown in $000's Approved Budget (adjusted) Gross Expenses Est. Inflation / Growth 1.42%4.20%5.00%4.10% Council 532.8$ 539.0$ (6.2)$ 546.9$ (7.9)$ 556.1$ (9.2)$ 565.8$ (9.7)$ CAO's Office 1,077.7$ 1,247.8$ (170.0) 1,281.0$ (33.3)$ 1,318.0$ (37.0)$ 1,355.0$ (37.0)$ Corporate Services 6,994.4$ 7,340.5$ (346.1) 7,714.5$ (374.0)$ 7,903.4$ (188.9)$ 8,150.2$ (246.8)$ Election 2018 82.5$ 82.5$ - 82.5$ -$ 82.5$ -$ 82.5$ -$ Financial Services 1,500.1$ 1,573.9$ (73.8) 1,619.8$ (45.8)$ 1,671.9$ (52.1)$ 1,715.9$ (44.0)$ Planning and Building Services 4,555.1$ 4,602.0$ (46.9) 4,647.0$ (45.0)$ 4,490.1$ 157.0$ 4,533.5$ (43.4)$ Infrastructure & Environmental Services 13,620.6$ 14,605.2$ (984.6) 14,958.5$ (353.2)$ 15,149.9$ (191.5)$ 15,327.9$ (177.9)$ Parks, Recreation & Cultural Services 8,824.2$ 9,222.9$ (398.7) 9,614.0$ (391.1)$ 9,830.0$ (216.0)$ 10,050.0$ (220.0)$ Corporate Expenses 7,548.7$ 7,482.5$ 66.2 7,841.5$ (359.0)$ 8,475.2$ (633.7)$ 8,706.6$ (231.4)$ Fire Services 9,774.8$ 10,225.0$ (450.2) 10,730.4$ (505.4)$ 11,261.1$ (530.7)$ 11,818.3$ (557.2)$ Library Operations 3,659.0$ 3,767.7$ (108.7) 3,843.1$ (75.4)$ 3,919.9$ (76.9)$ 3,998.3$ (78.4)$ -$ -$ -$ -$ Gross Expenditures 58,169.9$ 60,689.1$ (2,519.2)$ 62,879.2$ (2,190.1)$ 64,658.1$ (1,778.9)$ 66,303.9$ (1,645.7)$ Gross Revenues Council -$ -$ -$ -$ -$ -$ -$ -$ -$ CAO's Office -$ -$ - -$ -$ -$ -$ -$ -$ Corporate Services (518.7)$ (372.3)$ (146.5) (298.9)$ (73.3)$ (302.1)$ 3.2$ (307.3)$ 5.2$ Election 2018 -$ -$ - -$ -$ -$ -$ -$ -$ Financial Services (177.6)$ (181.4)$ 3.8 (162.6)$ (18.8)$ (164.2)$ 1.6$ (167.1)$ 2.9$ Planning and Building Services (4,688.3)$ (4,619.1)$ (69.2) (4,018.3)$ (600.8)$ (3,484.6)$ (533.7)$ (3,394.8)$ (89.8)$ Infrastructure & Environmental Services (1,607.7)$ (1,799.3)$ 191.6 (1,582.0)$ (217.3)$ (1,313.2)$ (268.8)$ (1,185.0)$ (128.2)$ Parks, Recreation & Cultural Services (5,410.5)$ (5,379.8)$ (30.7) (5,341.0)$ (38.8)$ (5,268.7)$ (72.3)$ (5,340.6)$ 71.9$ Corporate Revenues (6,808.1)$ (6,589.3)$ (218.8) (6,163.3)$ (426.0)$ (6,501.7)$ 338.4$ (6,426.7)$ (75.0)$ (19,210.9)$ (18,941.2)$ (269.7)$ (17,566.1)$ (1,375.1)$ (17,034.5)$ (531.6)$ (16,821.4)$ (213.0)$ Taxation Base (38,959.0) (38,959.0)$ (41,748.0)$ (45,313.2)$ (47,623.7)$ Taxation - Growth from New Assessment - (1,597.3)$ 1,597.3 (1,252.4)$ 1,252.4 (951.6)$ 951.6 (952.5)$ 952.5 Gross Revenues (58,169.90)$ (59,497.5)$ 1,327.6$ (60,566.5)$ (122.7)$ (63,299.2)$ 420.0$ (65,397.6)$ 739.5$ Net Expenditures/(Revenues) Council 532.8$ 539.0$ (6.2)$ 546.9$ (7.9)$ 556.1$ (9.2)$ 565.8$ (9.7)$ CAO's Office 1,077.7 1,247.8 (170.0) 1,281.0 (33.3)$ 1,318.0 (37.0)$ 1,355.0 (37.0) Corporate Services 6,475.7 6,968.3 (492.6) 7,415.6 (447.3)$ 7,601.3 (185.7)$ 7,842.9 (241.6) Election 2018 82.5 82.5 - 82.5 -$ 82.5 -$ 82.5 - Financial Services 1,322.5 1,392.5 (70.0) 1,457.2 (64.7)$ 1,507.7 (50.5)$ 1,548.8 (41.1) Planning and Building Services (133.2) (17.1) (116.1) 628.7 (645.9)$ 1,005.5 (376.7)$ 1,138.7 (133.2) Infrastructure & Environmental Services 12,012.9 12,806.0 (793.1) 13,376.5 (570.5)$ 13,836.8 (460.2)$ 14,142.9 (306.1) Parks, Recreation & Cultural Services 3,413.7 3,843.1 (429.4) 4,273.0 (429.9)$ 4,561.3 (288.3)$ 4,709.4 (148.1) Corporate Revenues 740.6 893.2 (152.6) 1,678.2 (785.0)$ 1,973.5 (295.3)$ 2,279.9 (306.4) Fire Services 9,774.8 10,225.0 (450.2) 10,730.4 (505.4)$ 11,261.1 (530.7)$ 11,818.3 (557.2) Library Operations 3,659.0 3,767.7 (108.7) 3,843.1 (75.4)$ 3,919.9 (76.9)$ 3,998.3 (78.4) 38,959.0$ 41,748.0$ (2,789.0)$ 45,313.2$ (3,565.2)$ 47,623.7$ (2,310.5)$ 49,482.4$ (1,858.8)$ Taxation (38,959.0)$ (40,556.3) 1,597.3$ (43,000.4) 1,252.4$ (46,264.7) 951.6$ (48,576.2) 952.5$ NET -$ 1,191.6$ (1,191.6)$ 2,312.8$ (2,312.8)$ 1,358.9$ (1,358.9)$ 906.3$ (906.3)$ Tax Pressure Change Core Operations 1.9%4.4%1.9%0.9% Fiscal Strategy 1.0%1.0%1.0%1.0% 2017 2018 2020 Attachment 3 Recommend Budget Dollar Change 2019 Recommend Budget Dollar Change Recommend Budget Dollar Change Recommend Budget Dollar Change Council Meeting Agenda Tuesday, November 8, 2016 Item 6 Page 11 of 14 Attachment 4 Town of Aurora 2017 Draft Operating Budget KEY BUDGET DRIVERS Current Budget Right-Sizing 1.6% Increased Infrastructure Renewal Funding 0.6% Increase for Fire Services 1.1% Taxes from New Growth Less: 4.1% Net Tax Increase 2.9% Other Growth & Inflation 2.7% Reduction in Development Related Revenues 0.3% Funding Increase to Cultural Partners 0.3% Net Tax Increase Before Fiscal Strategies 1.9% Reduce Supp & Hydro Interest Reliance 0.4% Council Meeting Agenda Tuesday, November 8, 2016 Item 6 Page 12 of 14 Town of Aurora 2017 Draft Operating Budget HISTORY OF AURORA TAX RATE INCREASES Attachment 5 5.5% 7.9% 7.9% 4.3% 5.0% 1.8% 2.8% 3.8% 4.8% 3.4% 3.8%3.9% 1.8% 2.9% 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Council Meeting Agenda Tuesday, November 8, 2016 Item 6 Page 13 of 14 Town of AuroraBudget Option Decision Unit SummarySUMMARY BY DEPARTMENTDecision Unit IDOptionTotal ValueFTE +/-CommunicationsParks Service LevelsRoads Service LevelsBy-law and Building ProcessEconomic DevelopmentCultural ServicesSuccession PlanningCapital Project Delivery Animal Contol on Town's trailsOther Strategic Plan DrivenExisting FundingNon Levy FundingLevy Impact1 Animal control service level increase $45,000 - √√- - 45,000$ 2 Multicultural annual event $24,400 - √√- - 24,400$ 3New museum position (Apr – Dec) plus training$58,635 +1.0√ √- - 58,635$ 4 Additional exhibition and online museum $15,500 - √ √- - 15,500$ 5 Celebration 150 Town Park $15,000 - √- - 15,000$ 6Pet Cemetery establishment and annual maintenance$5,000 - √ √- - 5,000$ 7 Ribfest gate fees/wristbands $25,000 - √√- - 25,000$ 8 Economic Development position (Apr-Dec) $76,895 +1.0√ √76,895$ - -$ Attachment 6COUNCIL PRIORITYBUDGET IMPACTCouncil Meeting Agenda Tuesday, November 8, 2016 Item 6 Page 14 of 14 Memorandum Date: To: November 8, 2016 Members of Council From: Mayor Geoffrey Dawe Re: Strategic Plan Steering Committee On Tuesday, September 15, 2015, Council considered report CAO15-011 and approved the following motion: THAT Report No. CAO15-011 be received; and THAT an update to the Town of Aurora Strategic Plan, based on the work plan outlined in this report, be authorized; and THAT a Strategic Plan Steering Committee, to guide the 2015 Strategic Plan Update process as outlined in this report, be established. Recommendation 1.That Councillors Sandra Humfryes and Michael Thompson be appointed to the Strategic Plan Steering Committee; and 2.That the Strategic Plan Steering Committee be supported by staff in the Legislative Services Division and Long Range & Strategic Planning Division. 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4746 Email: mayor@aurora.ca www.aurora.ca Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday, November 8, 2016 Item 7 Page 1 of 1 Memorandum Date: November 8, 2016 To: Members of Council From: Mayor Geoffrey Dawe Re: York Regional Council Highlights ~ October 20, 2016 ~ Recommendation That Council: Receive the correspondence for information Endorse the recommendations Provide direction Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday, November 8, 2016 Regional Report Page 1 of 8 Council highlights from The Regional Municipality of York View this email in your browser Friday, October 21, 2016 York Regional Council Highlights - Thursday, October 20, 2016 Commissioner of Community and Health Services to retire in February 2017 York Region Chairman and CEO Wayne Emmerson announced the retirement of Adelina Urbanski, York Region's Commissioner of Community and Health Services. Commissioner Urbanski joined York Region in 2010 and will retire in February 2017 following many years of municipal and provincial service. Ms Urbanski is responsible for York Region’s largest department as well as operations of Housing York Inc. She oversees the staff support to various other advisory bodies including the Human Services Planning Board, the Accessibility Advisory Committee and, most recently, the Seniors Strategy Advisory Task Force. Fall edition of York Region Matters celebrates York Region’s 45th anniversary York Regional Council received advance copies of York Region Matters, the Region’s corporate newsletter delivered to more than 370,000 homes and businesses. Mailing of the newsletter will begin tomorrow, October 21. In addition to providing highlights of many programs and services provided by York Region, this edition travels back in time to visit the first 45 years of The Regional Municipality of York. A more comprehensive anniversary review is available online. Residents are encouraged to provide feedback on this edition of York Region Matters by completing the survey at york.ca/yorkregionmatters Subscribe Share Past IssuesSubscribeSharePast IssuesSubscribeSharePast IssuesSubscribeSharePast IssuesSubscribeSharePast IssuesSubscribeSharePast IssuesSubscribeSharePast Issues TransTransTransTransTransTransTransCouncil Meeting Agenda Tuesday, November 8, 2016 Regional Report Page 2 of 8 Character Community Week in York Region York Regional Council will recognize Character Community Week on October 24 to 29. Character Community Foundation of York Region uses the week to raise awareness of the Character Community initiative and the benefits of living with positive character. The core values of the Character Community Foundation are Collaboration, Inclusiveness, Integrity and Responsibility. A Character Community attracts people and businesses of character and acts as a driver for economic growth and prosperity. Among the activities planned for the week: • Character Community Awards • Music Alive Festival • Character 4 Organizations workshops 285 Syrian refugees resettle in York Region York Regional Council received an update on the success of The Region’s response to the federal government’s Syrian Refugee Resettlement initiative, with 285 Syrian newcomers welcomed to York Region this year. Making use of strong community partnerships, York Region developed a Refugee Planning Table to assess refugee service needs and the expected long-term impact on existing programs and services. In response to this increased demand for services, York Regional Council allocated up to $200,000 to community agencies to help newcomer refugees. York Region to submit list of projects for funding under the federal Clean Water and Wastewater Fund York Regional Council approved a list of 10 projects for submission under the federal government’s Clean Water and Wastewater Fund (CWWF). The CWWF is designed to achieve immediate improvements to water distribution and treatment infrastructure and will help to improve reliability of drinking water, wastewater and stormwater systems. Only specific projects meeting program guidelines can be considered for funding. If approved, York Region is eligible to receive a maximum federal allocation of $23.2 million and a maximum provincial allocation of $11.6 million. Council Meeting Agenda Tuesday, November 8, 2016 Regional Report Page 3 of 8 Submissions are due by October 31, 2016 and successful projects will be identified in January 2017. Joint report from York Region and the United Way highlights importance of affordable housing The Regional Municipality of York and the United Way Toronto & York Region released Understanding the Numbers, a joint report providing data-based research on homelessness in the community. Based on data collected from the Homeless Individuals and Families Information System and the January 2016 Point in Time count, the report found 1,326 individuals (less than one per cent of York Region’s population) found themselves homeless and staying in emergency housing facilities and seasonal shelters. Understanding the Numbers provides a better understanding of homelessness in York Region, and helps Regional Council work with other levels of government to provide further community supports and increase the range of affordable housing choices in York Region. Commenting on the future of transportation in Ontario The Regional Municipality of York is providing comments on the Discussion Paper to Metrolinx for the next Regional Transportation Plan. Metrolinx is updating the plan to ensure York Region’s long-term plans are in line with the Regional Transportation Plan and other provincial planning documents. Strong infrastructure supports York Region services The Regional Municipality of York 2015 Corporate State of Infrastructure Report shows Regional assets are in good condition as a result of ongoing investment, maintenance and monitoring efforts. York Region owns and maintains approximately $11 billion in infrastructure assets, including administrative facilities, housing, information technology, paramedic services, policing, health care, transportation, transit, water supply, wastewater treatment, waste management and forestry. These assets were evaluated against the criteria of condition, reliability and capacity, with most asset categories rating very good or good as of December 31, 2015. The Corporate State of Infrastructure Report is completed every two years. For more Council Meeting Agenda Tuesday, November 8, 2016 Regional Report Page 4 of 8 information, please consult the full 2015 Corporate State of Infrastructure Report. York Region awards Annex construction contract to EllisDon Corporation York Region has awarded a contract to EllisDon Corporation in the amount of $172,084,354 for construction of the York Region Administrative Centre Annex at the corner of Yonge Street and Eagle Street in the Town of Newmarket. Construction will begin on the eight-storey, 422,000-square-foot facility in 2017 with completion expected in 2020. Located next to York Region’s existing administrative headquarters at 17250 Yonge Street, the Annex will consolidate community, health and courts services into one central, fully-accessible, modern facility. In accordance with York Regional Council’s direction, the Annex is designed to achieve a LEED (Leadership in Energy Efficient Design) Silver designation. An overall project budget of $212 million has been approved for the Annex project. Building better roads: 114 construction projects underway this year There are 114 construction projects underway in the 10-Year Roads and Capital Construction Program, making 2016 the most active project year in history to improve and enhance the travel options for people in The Regional Municipality of York. The 10-year program has an overall budget of $1.5 billion and is divided into two programs. The Growth Plan, valued at approximately $1.2 billion, is used for road widening and building new roads. The State of Good Repair Program is valued at $315 million and includes pavement repair and intersection improvements. Smart Commute Workplace Program continues to reduce vehicle travel demand York Regional Council continues to provide support and funding to the Smart Commute Workplace Program, which encourages those living and working in the area to choose more efficient transportation options. Annual Regional funding of $222,000 will be provided to Smart Commute Markham Richmond Hill, Smart Commute Central and Smart Commute North Toronto Vaughan. The success of the Smart Commute Program in York Region has eliminated 2.6 Council Meeting Agenda Tuesday, November 8, 2016 Regional Report Page 5 of 8 million kilograms of greenhouse gas emissions, avoided more than 12.85 million vehicle kilometres travelled and has saved commuters $4.7 million in commuting costs. Coming soon: York University’s Markham Centre York Regional Council received updates on the new Markham Centre Campus from York University and the York University Development Corporation. The University plans to open a Community Engagement Centre for the new campus in early 2017. Located at 169 Enterprise Boulevard, the centre will host collaborative research projects for University faculties and serve as the University’s “front door” to Markham while the new campus is being built. York Region leads the way in waste reduction York Regional Council received the 2015 Waste Diversion Report detailing waste reduction efforts and successes for last year. By achieving an 87 per cent diversion rate, including energy-from-waste initiatives, York Region is on track to realize its 2016 Strategic Plan goal of diverting 90 per cent of its waste from landfill and creating a healthier environment. 2015 successes include: • 1,305 tonnes of household hazardous waste collected, an increase of 102 tonnes over 2014 • 85,335 tonnes of blue box material collected, a decrease of 2,310 tonnes over 2014 due to less paper and more lightweight plastics being included in the blue box system • 96,593 tonnes of green bin material collected, an increase of 1,893 tonnes over 2014 Working to slow the spread of invasive species across York Region York Regional Council received an update on the status of invasive species and plants in York Region. Since 2008, York Region staff have collaborated with partners to raise awareness of invasive species and remain informed of new and emerging threats to the environment. Updates include: •Emerald ash borer (EAB) – Emerald Ash Borer is present in all nine municipalities across York Region; select large healthy ash trees with high landscape value are being protected with TreeAzin, dead and dying ash trees are being removed and replacement trees planted in their place Council Meeting Agenda Tuesday, November 8, 2016 Regional Report Page 6 of 8 •Hemlock woolly adelgid – Invasive insect has been found in two Ontario locations; it is expected to spread to hemlock trees throughout Ontario • Invasive plants – Plants such as giant hogweed and dog-strangling vine impact natural areas throughout the Region; public information is shared through a variety of sources including york.ca, information sessions and printed publications Making York Region an even more vibrant place to live, work, visit and invest The Annual Tourism Update to York Regional Council highlights continued success across a range of initiatives in partnership with the York Region Arts Council to promote tourism, the arts and culture across York Region. York Region tourism, arts and culture highlights in 2015/16 include: • More than $1 million in revenue generated by the Artrepreneur Business Accelerator Program pilot • A 22 per cent increase in visits to yorkscene.com, the online resource for all things tourism, arts and culture in the Region The Annual Tourism Summit, which has helped to drive industry engagement through collaboration, with a total of 600 participants since it began in 2013 Sewer Use Bylaw fee update York Regional Council received an update on the Sewer Use Bylaw enforcement program and approved a new fee schedule to help support program initiatives. The enforcement program protects infrastructure, works, the public and the environment from harmful effects of industrial waste being put into the sewage system. Program officers work with Regional businesses to help educate them on the importance of adhering to the bylaw to protect underground pipes and where required, ensure necessary equipment is in place or changes are made to facility processes to keep polluted water from entering the sewage system. Next regular meeting of York Regional Council York Regional Council will meet on Thursday, November 17 at 9 a.m. in the York Region Administrative Centre Council Chambers, located at 17250 Yonge Street in the Town of Newmarket. The Regional Municipality of York consists of nine cities and towns, and provides a variety of programs and services to almost 1.2 million residents, 50,000 businesses and 580,000 employees. More information about the Region’s key service areas is Council Meeting Agenda Tuesday, November 8, 2016 Regional Report Page 7 of 8 available at york.ca/regionalservices - 30 - Compiled by: Barbara Moss, Corporate Communications Advisor, The Regional Municipality of York Phone: 1-877-464-9675, ext. 71237, Cell: 905-505-5775 Email: barbara.moss@york.ca Facebook Twitter LinkedIn YouTube Instagram Pinterest Website Copyright © 2016 The Regional Municipality of York, All rights reserved. unsubscribe from this list update subscription preferences Council Meeting Agenda Tuesday, November 8, 2016 Regional Report Page 8 of 8 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 1 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 2 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 3 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 4 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 5 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 6 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 7 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 8 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 9 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 10 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 11 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 12 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 13 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 14 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 15 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 16 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 17 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 18 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 19 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 20 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 21 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 22 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 23 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 24 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 25 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 26 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 27 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 28 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 29 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 30 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 31 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 32 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 33 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 34 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5910-16 Page 35 of 35 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5914-16 Page 1 of 1 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5918-16 Page 1 of 3 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5918-16 Page 2 of 3 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5918-16 Page 3 of 3 Council Meeting Agenda Tuesday, November 8, 2016 By-law No. 5919-16 Page 1 of 1 The Corporation of The Town of Aurora By-law Number 5921-16 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on November 8, 2016. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. That the actions by Council at its Council meeting held on November 8, 2016, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted ratified and confirmed . 2. That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Read a first and second time this 9th day of November, 2016. Read a third time and finally passed this 9th day of November, 2016. Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk Council Meeting Agenda Tuesday, November 8, 2016 Confirming By-law Page 1 of 1 Public Release November 8, 2016 Town of Aurora Additional Items to Council Meeting Agenda Tuesday, November 8, 2016 7 p.m. Council Chambers • Item 8 – PBS16-098 – Additional Information: Comprehensive Zoning By-law Review, File No. ZBA-2012-ZBR (Report previously not provided in agenda) • Withdrawn: By-law No. 5914-16, Being a By-law to establish lands on Plan 65M-4075 and Plan 65M-4082 as highways (St. John’s Road Development Corp. – Phases 2 and 3). Town of Aurora Council Report No. PBS16-098 Subject: Additional Information: Comprehensive Zoning By-law Review File No. ZBA-2012-ZBR Prepared by: Jeff Healey, Planner Department: Planning and Building Services Date: November 8, 2016 Recommendations 1. That Report No. PBS16-098 be received for information. Executive Summary The purpose of this report is to provide Council with responses on three items that were raised in Report No. PBS16-067 and at the November 1, 2016 General Committee meeting and to provide Council with final Staff recommendation on these particular items as follows: • Staff propose to retain the maximum height of 28 metres for Institutional uses. • Staff will consult with the residents of 101-115 Edward Street, 103-111 Metcalfe Street and 106 Metcalfe Street with respect to the proposed zone change and report to Council when the Comprehensive Zoning By-law is scheduled for consideration and final approval. • Properties impacted by the Comprehensive Bylaw Review. Background On November 1 2016, the Comprehensive Zoning By-law was considered by General Committee. Specific items discussed at the meeting were referred to a separate report for further discussion. Items referred to this report include the following: • Building Height of Institutional Zones; • Proposed Residential Zoning for 101-115 Edward Street, 103-111 Metcalfe Street and 106 Metcalfe Street; and • Lands where current permitted uses are adversely impacted by the Comprehensive Zoning By-law Review, specifically Automotive-related uses in the Aurora Promenade. November 8, 2016 - 2 - Report No. PBS16-098 Analysis Institutional Zones (outside of the Promenade Downtown): The maximum building height for Institutional Zones is currently twenty-eight (28) metres in By-law 2213-78. Measured in storeys, this height would measure between 7 '/2 and 9 storeys. Under the definition of building height, the steeples or ornamental towers of places of worship are not calculated in the total height of the building. As noted in Report No. PBS16-067, staff proposed a reduction in building height from twenty-eight (28) metres to fifteen (15) metres (approximately 4 storeys) for Institutional Zoned lands. The reduction of height would be consistent with the built form of the majority of existing Institutional buildings within the Town. Privately owned Institutional zoned lands in the Town are identified in Attachment 1 of this report. On review of this matter and taking public comments into consideration, staff recommend that the recommended that the existing maximum height of twenty-eight (28) metres be retained in the new Zoning Bylaw. Institutional Zoned Lands within the Promenade Downtown Lands currently zoned Institutional located within the Promenade Downtown Area are proposed to be incorporated into the Promenade Downtown (PD1) zone. As reported in PBS16-067, maximum building height for Institutional zoned lands within the Promenade Downtown (PD1) zone was proposed to be reduced from twenty-eight (28) metres to a maximum height of eighteen and a half (18.5) metres provided there is a minimum 3 metre setback at the 4th and 5th storeys. The recommended height is consistent with the Aurora Promenade Polices of the Official Plan. On review of this matter and taking into consideration public comments, staff now recommend that private lands zoned Institutional within the Promenade Downtown (PD1) Zone will maintain the maximum height of 28 metres for Institutional uses only. Any commercial or residential uses permitted by the PD1 zone on the private lands will have a maximum height of 18.5 metres. For privately owned lands zoned Institutional, staff recommend retention of the existing maximum height of twenty-eight (28) metres for Institutional uses only. Review of 101-115 Edward Street, 103-111 Metcalfe Street and 106 Metcalfe Street The specific properties are designated `Stable Neighbourhoods' in Schedule "A" of the Town of Aurora Official Plan. Staff recommended that the lands be re -zoned to Detached Third Density Residential "R3" Zone as this would bring the residential use into conformity with the Official Plan. The lands are currently zoned General Industrial "M2" by Zoning By-law 2213-78. The existing buildings on the lands are occupied as November 8, 2016 - 3 - Report No. PBS16-098 residential dwellings and there does not appear to be industrial businesses as the primary use. The residential uses are considered to be legal non -conforming uses as a result. Buildings with a legal non -conforming status carry unique challenges in terms of the Zoning By-Iaw.'The non -conforming use may continue to legally exist as long as the property does not become vacant for an extended period of time. A non -conforming use cannot be expanded or enlarged without appropriate amendments to the zoning by-law, this includes the construction of decks, porches, garages or building additions. Should the residential building be removed in the event of a fire or a demolition, a zoning by-law amendment is required in order to build a new residential home on the lot. A delegation made at the November 1 General Committee meeting requested Council retain the Industrial zoning on his lands. As this effects eleven (11) lots, staff will consult with the residents of Edward Street and Metcalfe Street to discuss the proposed zone change with the affected property owners, and report back to Council at the time of Council's consideration of the final Comprehensive Zoning By-law approval. Properties Impacted by the Comprehensive Zoning By-law Review The primary purpose of the Comprehensive Zoning Review is to revise and update the current zoning standards primarily to implement the policies of the Town's new Official Plan, incorporate new standards for the Aurora Promenade and update standards related to the general provision to apply current progressive planning practice regulations. Wherever possible the review has not created non -conforming situations creating legal challenges (i.e. not remove existing permissions). As part of the Official Plan conformity exercise and necessary updates to definitions to the zoning by-law, some definitions have been altered into a broader definition (e.g. a bake shop is now defined as a restaurant). This exercise has occurred throughout commercial and employment zones in the Town. Staff anticipate that no uses will be removed, however the terminologies of several uses have changed. The primary area where the change of zoning may impact the current list of permitted uses in the Promenade Downtown (PD) and Promenade Downtown Shoulder (PDS) zones. Staff have previously reported the proposed removal of automotive -related uses within the Promenade zones where an existing automotive use is permitted, but not present. Within the Aurora Promenade, this will only apply to lands currently zoned Service Commercial (C3). Specific properties that will be affected are 14958 Yonge Street and 14980 Yonge Street. It is noted that the Magna Employment Lands (301-455 Manga Drive and 1003 Wellington Street West) are proposed to be re -zoned from site specific Rural General (RU-6) Exception Zone, Rural General (RU-7) Exception Zone and Rural General (RU- 11) Exception Zone to site specific Business Park (E-BP) Exception Zones, but the proposed change in zone category will not affect the existing permitted uses and zone provisions that are in effect on the lands. November 8, 2016 - 4 - Report No. PBS16-098 Advisory Committee Review Not applicable Financial Implications Financial Implications were previously outlined in Report No. PBS16-067. Communications Considerations Communication Considerations were previously outlined in Report No. PBS16-067. Link to Strategic Plan Links to Strategic Plan were previously outlined in Report No. PBS16-067. Alternative(s) to the Recommendation 1. Council has the option to direct changes or further review to the proposed Comprehensive Zoning By-law. Conclusions Planning and Building Services are in the process of completing the Town's Zoning By- law review which will ultimately result in the enactment of a new Zoning By-law for the Town. The goals of the review are to implement the new Official Plan, replace the current out -dated By-law, resolve any known issues with the current By-law, to reduce the number of site specific zones and establish more progressive and up to date By-law standards. Attachments Attachment #1 — Privately Owned Lands Currently Zoned Institutional Attachment #2 — Zoning Map of 101-115 Edward Street and 103-111 Metcalfe Street &106 Metcalfe Street Previous Reports 1. General Committee Planning Report No.PBS13-067, Comprehensive Zoning By- law Review, dated, November 1, 2016; 2. Reports were previously outlined in Report No. PBS16-067. November 8, 2016 - 5 - Report No. PBS16-098 Pre -submission Review Reviewed by Chief Administration Officer and Director of Planning and Building Services. Departmental Approval Marco Ramunno, MCIP RPP Director, Planning and Building Services Approved for Agenda Doug Nadorozny Chief Administrative Officer Town of Richmond Hill Town of Newmarket Town ofWhitchurch-Stouffville Townshipof King PRIVATELY OWNED LANDS CURRENTLY ZONED INSTITUTIONAL Map created by the Town of Aurora Planning and Building Services Department, November 3, 2016. Base data provided by York Region & the Town of Aurora. 0 0.5 1 KilometersAttachment 1 Promenade Dow ntown Boundary Privately Owned Lands Zoned Institutional FILE: PBS16-098 Berczy StreetLarmont StreetWellsStreetEdwardStreetMetcalfe Street Mary Street Connaught Avenue K e nn edy Street East Harrison Avenue IndustrialParkwaySouthM2-6 R2 M1-A1 R5 R2-65R3-13 OR5I-12 R5-16 RA3-12 O M1-A M2 M2(11) ZONING MAP OF 101-115 EDWARD STREET & 103-111 METCALFE STREET & 106 METCALFE STREET Map created by the Town of Aurora Planning & Building Services Department, November 4, 2016. Base data provided by York Region & the Town of Aurora. 0 50 100 MetresSUBJECT LANDS RestrictedM1 ApartmentThird DensityRA3 Detached DwellingSecond DensityR2 RESIDENTIAL ZONES INDUSTRIAL ZONES Institutional INSTITUTIONAL ZONES I Zoning Legend Major Open Space OPEN SPACES ZONES O Special Mixed DensityR5 Attachment 2FILE: PBS16-098