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AGENDA - Council - 20161025 Council Meeting Agenda Tuesday, October 25, 2016 7 p.m. Council Chambers Aurora Town Hall Public Release October 21, 2016 Town of Aurora Council Meeting Agenda Tuesday, October 25, 2016 7 p.m. Council Chambers 1. Declaration of Pecuniary Interest and General Nature Thereof 2. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 3. Adoption of the Minutes Council Meeting Minutes of October 11, 2016 Special Council Meeting Minutes of October 11, 2016 Special Council Meeting Minutes of October 18, 2016 Council Closed Session Meeting Minutes of September 27, 2016 Special Council Closed Session Meeting Minutes of October 11, 2016 Special Council Closed Session Meeting Minutes of October 18, 2016 General Committee Closed Session Meeting Minutes of October 18, 2016 (Closed Session meeting minutes provided as confidential attachments.) Recommended: That the minutes of the Council meeting of October 11, 2016, the Special Council meetings of October 11 and October 18, 2016, the Council Closed Session meeting of September 27, 2016, the Special Council Closed Session meetings of October 11 and October 18, 2016, and the General Committee Closed Session meeting of October 18, 2016, be adopted as printed and circulated. Council Meeting Agenda Tuesday, October 25, 2016 Page 2 of 5 4. Presentations (a) Shelley Ware, Supervisor, Special Events Re: Remembrance Day: Past Present and Future, Sesquicentennial Legacy Project Update (b) Stephen Kimmerer and Ron Weese, Sport Aurora Re: Sport Aurora 2016 Update 5. Public Service Announcements 6. Determination of Items Requiring Separate Discussion 7. Adoption of Items Not Requiring Separate Discussion 8. Delegations 9. Consideration of Items Requiring Separate Discussion 10. Notices of Motion/Motions for Which Notice Has Been Given (i) Notices of Motion (ii) Motions For Which Notice Has Been Given (a) Councillor Abel Re: Construction of Planned Secondary School in Official Plan 11. Regional Report 12. New Business/General Information 13. Reading of By-laws Recommended: That the following by-laws be given first, second, and third readings and enacted: Council Meeting Agenda Tuesday, October 25, 2016 Page 3 of 5 5911-16 Being a By-law to exempt Lots 195, 196, 197, 198, 199, 200, 201, 202 and 212 and Block 215 on Plan 65M-4462 from Part-Lot Control (Paradise Homes Leslie Inc.) (Report No. PBS16-069 – GC Item 7 – Oct. 4/16) 5912-16 Being a By-law to exempt Blocks 222, 224 and 225 on Plan 65M-4462 from Part-Lot Control (TACC Developments (Aurora) Inc.). (Report No. PBS16-078 – GC Item 10 – Oct. 4/16) Recommended: That the following confirming by-law be given first, second, and third readings and enacted: 5915-16 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on October 25, 2016. 14. Closed Session 15. Adjournment Council Meeting Agenda Tuesday, October 25, 2016 Page 4 of 5 Agenda Items 1.General Committee Meeting Report of October 18, 2016 Recommended: 1.That the General Committee meeting report of October 18, 2016, be received and the recommendations carried by the Committee approved. 2.Public Report of the General Committee Closed Session Meeting of October 18, 2016 Recommended: 1.That the Public Report of the General Committee Closed Session meeting of October 18, 2016, be received and the recommendations carried by the Committee approved. 3.CS16-006 – Award of Request for Proposal CS-IT 2016-85 Upgrades to the Audio Video System in the Council Chambers and the Holland Room Recommended: 1.That Report No. CS16-006 be received; and 2.That early approval of the 2017 Capital Project No. 72238 Council Chambers A/V System Upgrades in the amount of $251,922 be provided from the Facilities Repair & Replacement Reserve; and 3.That Request for Proposal CS-IT 2016-85 Upgrades to the Audio Video System in the Council Chambers and the Holland Room be awarded to Advanced Presentation Products Inc. in the amount of $539,919, excluding taxes; and 4.That the Mayor and Town Clerk be authorized to execute the Standard Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. Council Meeting Agenda Tuesday, October 25, 2016 Page 5 of 5 4.PBS16-090 – Additional Information Proposed Bell Radiocommunication Antenna System Gaetano DiBlasi 1360 Bloomington Road East Part of Lot 11, Concession 2 File Number: SP(T)-2014-02 (Deferred from Council meeting of October 11, 2016) Recommended: 1.That Report Nos. PBS16-090 and PBS16-080 (attachment) be received; and 2.That Industry Canada and the applicant be advised that the Town’s Radiocommunication & Broadcasting Antenna Systems Protocol has been complied with in respect to the proposed 40 metre high telecommunication tower; and 3.That Council provide direction respecting: a)Concurrence; or b)Non-Concurrence regarding the proposed 40 metre high telecommunication tower at 1360 Bloomington Road East be forwarded to Industry Canada; and 4.That Industry Canada be advised of Council’s resolution on the subject application. Town of Aurora Council Meeting Minutes Council Chambers Aurora Town Hall Tuesday, October 11, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Kim, Mrakas, Pirri, Thompson, and Mayor Dawe Members Absent Councillors Gaertner and Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk, and Linda Bottos, Council/ Committee Secretary The Chair called the meeting to order at 7:01 p.m. Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 7:19 p.m. during the discussion of Motion (a), and resumed the Chair at 7:22 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 1 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 2 of 16 Moved by Councillor Mrakas Seconded by Councillor Thom That the agenda as circulated by Legislative Services be approved. Carried 3. Adoption of the Minutes Council Meeting Minutes of September 27, 2016 Special Council – Public Planning Meeting Minutes of September 28, 2016 Moved by Councillor Abel Seconded by Councillor Mrakas That the minutes of the Council meeting of September 27, 2016, and the Special Council – Public Planning meeting of September 28, 2016, be adopted as printed and circulated. Carried 4. Presentations (a) Councillor Paul Pirri Re: Item 1(16) Memorandum from Councillor Pirri, Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016 Councillor Pirri addressed this item under New Business. 5. Public Service Announcements Councillor Thom, on behalf of his wife, announced the birth of their first baby two weeks ago, and expressed sincere gratitude to the Midwives of York Region and the nurses and doctors of Southlake Regional Health Centre. Councillor Abel noted his attendance at King Township’s recent Soup Festival, and advised that Mayor Pellegrini has extended a challenge to Aurora to submit a soup entry at next year’s event. Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 2 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 3 of 16 Councillor Mrakas advised that the provincial government has started its review of the Ontario Municipal Board and will be holding town hall meetings. He noted that the nearest meeting will be held in Newmarket at the Trinity United Church, 461 Park Avenue, on October 18, 2016, and residents are encouraged to RSVP online at the Ministry of Municipal Affairs website. Councillor Mrakas requested that this information be publicized on the Town’s website. Mayor Dawe extended a reminder about the seasonal waste and recycling procedures for disposal of pumpkins, and noted that information is available on the Town’s website and Notice Board. Mayor Dawe extended a reminder that the 2017 Budget review meetings will begin at 9 a.m. on Saturday, October 15, 2016. He encouraged residents to provide feedback at the meetings or by completing the Town’s online survey. Mayor Dawe announced that the Town’s E-Waste and Clothing Recycling Event will be held on Saturday, October 24, 2016, from 9 a.m. to 2 p.m. at the new Joint Operations Centre located on Industrial Parkway North, where residents may drop off obsolete electronics and gently-used clothing. Mayor Dawe extended a reminder that Aurora’s Haunted Forest will be held on Saturday, October 29, 2016, from 6 p.m. to 9 p.m. at Sheppard’s Bush. He noted that $5 wristbands must be purchased in advance through the Town Hall, Aurora Family Leisure Complex, or Stronach Aurora Recreation Complex. Mayor Dawe announced that the Aurora Public Library will be starting its Annual Open House on Monday, October 17, 2016. Mayor Dawe advised that the Town has planned activities available for children during school PA Days, and the next one is public skating on Friday, October 28, 2016, from 1 p.m. to 3 p.m. at the Stronach Aurora Recreation Complex. Mayor Dawe extended congratulations to Councillor Thom on the birth of his daughter. 6. Determination of Items Requiring Separate Discussion Items 1(3) and 1(11) were identified for discussion. Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 3 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 4 of 16 7. Adoption of Items Not Requiring Separate Discussion Items 1 (with the exception of sub-items 3 and 11) and 2 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Thom That the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report of October 4, 2016 That the General Committee meeting report of October 4, 2016, be received and the following recommendations carried by the Committee be approved: (1) CS16-004 – Audio Visual Upgrades and Meeting Management Suite 1. That Report No. CS16-004 be received for information. (2) FS16-030 – 2017 Fees and Charges Update 1. That Report No. FS16-030 be received; and 2. That the 2017 Fees and Charges for applications, permits, use of Town property, the sale of Town publications and for the prescribed service charges for administrative matters as itemized on the attached schedules be approved: i. Schedule A – General Fees and Charges ii. Schedule B – Planning and Building Services iii. Schedule C – Corporate Services iv. Schedule D – Parks, Recreation and Cultural Services v. Schedule E – Infrastructure and Environmental Services vi. Schedule F – Financial Services; and 3. That the necessary bylaw be enacted at November 8, 2016 Council meeting in accordance with the Town’s Notice Provision Policy. Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 4 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 5 of 16 (4) IES16-076 – Greater Toronto and Hamilton Area Regional Transportation Plan Review 1. That Report No. IES16-076 be received for information. (5) IES16-077 – Award of Tender IES 2016-87 – Greenhouse Floor System 1. That Report No. IES16-077 be received; and 2. That Tender IES 2016-87 – The construction of one (1) slab-on-grade floor system for the Aurora Joint Operations Centre Greenhouses be awarded to Lombardi Construction Inc. in the amount of $157,695.00, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all document and ancillary agreements required to give effect to same. (6) PRCS16-044 – Leslie Street Underpasses Construction 1. That Item 6, Report No. PRCS16-044 – Leslie Street Underpasses Construction, and previous reports and background, be referred to the Trails and Active Transportation Committee for comment on the usefulness of Underpass C and whether it is needed in the Trails Master Plan, and that staff report back. (7) PBS16-069 – Application for Exemption from Part Lot Control, Paradise Homes Leslie Inc., Lots 195 to 202 and 212 and Block 215 being 65R-36506, 65R-36524, 65R-36551 and 65R-36552, File Number: PLC-2016-09 1. That Report No. PBS16-069 be received; and 2. That the Application for Exemption from Part Lot Control submitted by Paradise Homes Leslie Inc. to divide Lots 195 to 202 and 212 and Block 215 on Plan 65M-4462 into eighteen (18) separate lots for semi- detached units and five (5) townhouse lots be approved; and Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 5 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 6 of 16 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. (8) PBS16-076 – Application for Exemption from Part Lot Control, Casings Developments Inc., Blocks 5, 7, 9, 11, 14 and 16 being 65R-36585, 65R-36584 and 65R-36593, File Number: PLC-2016-10 1. That Report No. PBS16-076 be received; and 2. That Application for Exemption from Part Lot Control submitted by Casings Developments Inc. to divide Blocks 5, 7, 9, 11, 14 and 16 on Plan 65M-4478 into thirty-five (35) townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. (9) PBS16-077 – Request for Street Name Approval, Carpino Construction Inc., 15278 Yonge Street, Related File Number: OPA- 2015-04, ZBA-2015-10, File Number: SP-2015-08 1. That Report No. PBS16-077 be received; and 2. That the following street name be approved for the proposed road within the approved Site Plan application, File SP-2015-08: Street “A” Alex Gardner Circle (10) PBS16-078 – Application for Exemption from Part Lot Control, TACC Developments (Aurora) Inc., Blocks 222, 224 and 225 being 65R-36534, 65R-36533 and 65R-36620, File Number: PLC-2016-11 1. That Report No. PBS16-078 be received; and 2. That the Application for Exemption from Part Lot Control submitted by TACC Developments (Aurora) Inc. to divide Blocks 222, 224 and 225 on Plan 65M-4462 into fifteen (15) townhouse lots be approved; and Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 6 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 7 of 16 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. (12) Economic Development Advisory Committee Meeting Minutes of September 8, 2016 1. That the Economic Development Advisory Committee meeting minutes of September 8, 2016, be received for information. (13) Parks and Recreation Advisory Committee Meeting Minutes of September 15, 2016 1. That the Parks and Recreation Advisory Committee meeting minutes of September 15, 2016, be received; and 2. Memorandum from Manager of Parks Re: Pet Waste in Public Parks and Open Space 1. That staff be directed to investigate a public education program and public survey regarding pet waste in public parks and open spaces. New Business Motion No. 1 1. That staff be directed to provide a review of the ownership, maintenance, and replacements of all existing feature walls in the Town; and 2. That staff be directed to investigate the feasibility of replacing the feature walls at the north-east and south-east corners Batson Drive and Yonge Street. (14) Trails and Active Transportation Committee Meeting Minutes of September 16, 2016 1. That the Trails and Active Transportation Committee meeting minutes of September 16, 2016, be received; and Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 7 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 8 of 16 1. Memorandum from Manager of Parks Re: Atkinson Park Trail Extension to St. John’s Sideroad 1. That staff be directed to investigate the cost of the proposed Atkinson Park trail extension, consult with Lake Simcoe Region Conservation Authority and York Region, and report back to the Trails and Active Transportation Committee for consideration. 2. Memorandum from Manager of Parks Re: Lake to Lake Trail Update 1. That the draft plan of the proposed Lake to Lake Cycling Route and Walking Trail be publicly communicated. (15) Memorandum from Mayor Dawe Re: Correspondence from Her Majesty The Queen 1. That the correspondence from Her Majesty The Queen be received for information. (16) Memorandum from Councillor Pirri Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016 1. That the memorandum regarding Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016, be received for information. (17) PBS16-086 – Provincial Co-ordinated Land Use Planning Review Comments 1. That Reports No. PBS16-086 and PBS16-073 (attachment) be received; and 2. That Council endorse the staff recommendations with respect to the Provincial Co-ordinated Land Use Planning Review, which will be Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 8 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 9 of 16 provided to York Region for a consolidated submission to the Province, as well as forwarded directly to the Ministry of Municipal Affairs: i. Request to reduce targets for Intensification targets & greenfield densities, and/or provide implementation flexibility: a) Redraw Built Boundary as of 2016; b) Apply greenfield targets only to new or recent urban expansion areas without secondary plans; and ii. Reduce minimum density targets and radius around major transit station areas to minimize impact in stable neighbourhoods; a) Clarify applicability of bus rapid transit targets in Aurora; and iii. Request continued flexibility to locate office in prime employment areas; and iv. Maintain definition for Major Retail that would allow for it to continue being excluded as a permitted use on Employment Lands; and v. Amendments to bring Official Plans into conformity with revised Provincial policies should be non-appealable. (18) Canada 150 Ad Hoc Committee Meeting Minutes of October 3, 2016 1. That the Canada 150 Ad Hoc Committee meeting minutes of October 3, 2016, be received; and 2. That Item 2, Memorandum from Cash Flow & Investment Co-ordinator/ Financial Analyst, Re: Canada 150 Grant Requests, be referred to the 2017 Capital Budget discussions. 2. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights, September 23, 2016 Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 9 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 10 of 16 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights, September 23, 2016, be received for information. Carried 8. Delegations None 9. Consideration of Items Requiring Separate Discussion 1. General Committee Meeting Report of October 4, 2016 (3) IES16-075 – Metrolinx Temporary Parking Accommodations – Responses Moved by Councillor Thompson Seconded by Councillor Abel 1. That Report No. IES16-075 be received for information. Carried Item 1(11) was considered under section 6, Determination of Items Requiring Separate Discussion. 1. General Committee Meeting Report of October 4, 2016 (11) PBS16-080 – Proposed Bell Radiocommunication Antenna System, Gaetano DiBlasi, 1360 Bloomington Road East, Part of Lot 11, Concession 2, File Number: SP(T)-2014-02 Motion to defer Moved by Councillor Thompson Seconded by Councillor Abel 1. That Item 1(11), Report No. PBS16-080 – Proposed Bell Radiocommunication Antenna System, Gaetano DiBlasi, 1360 Bloomington Road East, Part of Lot 11, Concession 2, File Number: SP(T)-2014-02, be deferred to the Council meeting of October 25, 2016. Motion to defer Carried Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 10 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 11 of 16 10. Notices of Motion/Motions for Which Notice Has Been Given (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given (a) Mayor Dawe Re: Implementation of Whistle Cessation for GO Train Crossings Moved by Mayor Dawe Seconded by Councillor Kim Whereas Metrolinx is proceeding with the implementation of the Regional Express Rail program; and Whereas the expansion plans for service enhancement will result in all day 15 minute service occurring in Aurora; and Whereas this increase in service is significant and will result in a drastic increase in noise resulting from required train whistling; and Whereas Transport Canada has a procedure for the cessation of train whistling that is available to the Town; and Whereas other municipalities have successfully implemented whistle cessation; and Whereas the Town of Aurora has previously investigated the implementation of whistle cessation and has previously completed studies required by the process; 1. Now Therefore Be It Hereby Resolved That staff be directed to bring back a report on the process required by Transport Canada for implementing whistle cessation and the status of any studies completed by the Town in support of whistle cessation; and Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 11 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 12 of 16 2. Be it Further Resolved That staff provide an implementation plan and preliminary budget on proceeding with a whistle cessation program for the Town of Aurora. Carried (b) Councillor Mrakas Re: Vacant and Derelict Buildings By-law Moved by Councillor Mrakas Seconded by Councillor Kim Whereas long-term vacant buildings may present liabilities to immediate neighbours and the community in general; and Whereas the Town, by intermittent and often repetitive enforcement activities, has become the default property maintenance manager; and Whereas there may be considerable potential health, safety, and other issues arising from vacant buildings; and Whereas a vacant and derelict buildings by-law is meant to regulate the cleanup of empty and poorly-maintained buildings; 1. Now Therefore Be It Hereby Resolved That staff be directed to prepare a vacant and derelict buildings by-law for the Town of Aurora and to present said by-law to Council for consideration; and 2. Be It Further Resolved That staff present said by-law to Council for consideration in the second quarter of 2017. Carried (c) Councillor Abel Re: Parking Restrictions in Heritage Area Moved by Councillor Abel Seconded by Councillor Mrakas Whereas the Town of Aurora has recently implemented a three-hour maximum parking restriction in the Heritage area of Town; and Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 12 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 13 of 16 Whereas these restrictions were made because commuters using GO Transit services were parking on the streets all day; and Whereas limiting parking in this area may discourage commuters from leaving their cars parked all day; and Whereas the boundary for parking restrictions is quite wide, so as to discourage commuter parking in adjacent streets; an Whereas at one of the furthest points is the Kennedy Medical Centre at Yonge Street and Kennedy Street East; and Whereas the Kennedy Medical Centre has been in operation and serving residents for more than 20 years; and Whereas the Kennedy Medical Centre provides post-diagnostic health care in the way of bloodwork, x-rays, imaging, and other technical services; and Whereas many of the clients are elderly, and/or have mobility challenges; and Whereas the Kennedy Medical Centre has 50 parking spaces that are often full; and Whereas staff and technicians are asked to park on Kennedy Street East and Gurnett Street to allow clientele the parking spaces at the Kennedy Medical Centre; 1. Now Therefore Be It Hereby Resolved That staff be directed to make allowances for parking permits to be issued to Kennedy Medical Centre staff and technicians, at no cost, so that we may best serve the parking needs of the clients at the Kennedy Medical Centre. Motion to refer Moved by Councillor Pirri Seconded by Councillor Thompson 1. That Motion (c), Councillor Abel, Re: Parking Restrictions in Heritage Area, be referred to staff to investigate any bonusing provisions and legal implications, and report back to Council. Motion to refer Carried Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 13 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 14 of 16 11. Regional Report York Regional Council Highlights – September 22, 2016 Moved by Councillor Thom Seconded by Councillor Pirri That the Regional Report of September 22, 2016, be received for information. Carried 12. New Business/General Information Councillor Pirri provided a brief overview of three highlights from the Federation of Canadian Municipalities (FCM) Board of Directors meeting of September 13-16, 2016. He noted that: (1) the federal government would be bringing forward a new national housing strategy; (2) a new funding agreement for water and wastewater infrastructure in Ontario would see a 50/25/25 per cent split between the federal, provincial, and municipal governments respectively; and (3) a new initiative, Diverse Voices for Change, which will be funded at $500,000 over three years, is being put forward to help increase the number of women participating in local government. Councillor Abel inquired about access to the Council and Committee meeting agendas and minutes archived on the Town’s website. Staff advised that the upcoming new meeting management software system will enable the transfer of information, which will be fully keyword searchable and meet all accessibility requirements, and the meeting archives should be updated by early 2017. Councillor Mrakas referred to a recent report from the Association of Municipalities of Ontario (AMO), which highlights matters discussed at the September 30, 2016 AMO Board of Directors meeting. He noted that the issue of Ontario Municipal Board (OMB) reform was not mentioned and requested that staff contact AMO for a written response as to why this issue was not on the agenda. Staff agreed to contact the Executive Director of AMO and provide Council with a response. Mayor Dawe extended appreciation to all supporters of Aurora’s 15th Annual Mayor’s Golf Tournament held on October 6, 2016, which raised $80,000 for local charities. Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 14 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 15 of 16 13. Reading of By-laws Moved by Councillor Thom Seconded by Councillor Thompson That the following by-laws be given first, second, and third readings and enacted: 5904-16 Being a By-law to amend By-law Number 5402-12, as amended, respecting construction, demolition, change of use and other building permits (Building By-law). 5905-16 Being a By-law to designate a property to be of cultural heritage value or interest (The Parteger House – 220 Old Yonge Street). 5909-16 Being a By-law to exempt Blocks 5, 7, 9, 11, 14 and 16 on Plan 65M- 4478 from Part-Lot Control (Casing Developments Inc.). Carried Moved by Councillor Pirri Seconded by Councillor Kim That the following confirming by-law be given first, second, and third readings and enacted: 5907-16 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on October 11, 2016. Carried 14. Closed Session None 15. Adjournment Moved by Councillor Mrakas Seconded by Councillor Abel That the meeting be adjourned at 8:23 p.m. Carried Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 15 of 16 Council Meeting Minutes Tuesday, October 11, 2016 Page 16 of 16 _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Council meeting of October 11, 2016, are subject to final approval by Council on October 25, 2016. Council Meeting Agenda Tuesday, October 25, 2016 Council Minutes Page 16 of 16 Town of Aurora Special Council Meeting Minutes Leksand Room Aurora Town Hall Tuesday, October 11, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Kim, Mrakas, Pirri (arrived 6:08 p.m.), Thom, and Thompson Members Absent Councillors Gaertner and Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer, Marco Ramunno, Director of Planning and Building Services, Anthony Ierullo, Manager of Long Range and Strategic Planning, Patricia De Sario, Town Solicitor, and Lisa Lyons, Town Clerk The Chair called the meeting to order at 6 p.m. Council consented to recess at 6:01 p.m. to resolve into a Closed Session meeting, and reconvened into open session at 6:52 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by Councillor Abel Seconded by Councillor Mrakas That the agenda as circulated by Legislative Services be approved. Carried Council Meeting Agenda Tuesday, October 25, 2016 Special Council Minutes Oct. 11 Page 1 of 3 Special Council Meeting Minutes Tuesday, October 11, 2016 Page 2 of 3 3. Delegations None 4. Consideration of Business for Which Notice Was Given Moved by Councillor Abel Seconded by Councillor Mrakas That Council resolve into Closed Session to consider the following matter: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Memorandum, Re: Land Acquisition Opportunity – 2C Employment Lands Carried Moved by Councillor Thom Seconded by Councillor Pirri That the Special Council meeting be reconvened into open session to rise and report from Closed Session. Carried 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Memorandum, Re: Land Acquisition Opportunity – 2C Employment Lands Moved by Councillor Abel Seconded by Councillor Pirri That the confidential direction to staff in respect to Land Acquisition Opportunity – 2C Employment Lands be confirmed. Carried Council Meeting Agenda Tuesday, October 25, 2016 Special Council Minutes Oct. 11 Page 2 of 3 Special Council Meeting Minutes Tuesday, October 11, 2016 Page 3 of 3 5. By-laws Moved by Councillor Pirri Seconded by Councillor Mrakas That the following confirming by-law be given first, second, and third readings and enacted: 5908-16 Being a By-law to Confirm Actions by Council Resulting from a Special Council Meeting on October 11, 2016. Carried 6. Adjournment Moved by Councillor Pirri Seconded by Councillor Thompson That the meeting be adjourned at 6:52 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Special Council meeting of October 11, 2016, are subject to final approval by Council on October 25, 2016. Council Meeting Agenda Tuesday, October 25, 2016 Special Council Minutes Oct. 11 Page 3 of 3 Town of Aurora Special Council Meeting Minutes Tannery Room Aurora Town Hall Tuesday, October 18, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Marco Ramunno, Director of Planning and Building Services, Anthony Ierullo, Manager, Long Range and Strategic Planning, Patricia De Sario, Town Solicitor, and Lisa Lyons, Town Clerk Deputy Mayor Abel called the meeting to order at 6 p.m. Council consented to recess at 6:01 p.m. to resolve into a Closed Session meeting, and reconvened into open session at 6:45 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Thom That the agenda as circulated by Legislative Services be approved. Carried Council Meeting Agenda Tuesday, October 25, 2016 Special Council Minutes Oct. 18 Page 1 of 3 Special Council Meeting Minutes Tuesday, October 18, 2016 Page 2 of 3 3. Delegations None 4. Consideration of Business for Which Notice Was Given Moved by Councillor Thompson Seconded by Councillor Thom That Council resolve into Closed Session to consider the following matter: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Memorandum, Re: Proposed Training Facility Carried Moved by Councillor Thom Seconded by Councillor Pirri That the Special Council meeting be reconvened into open session to rise and report from Closed Session. Carried 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Memorandum, Re: Proposed Training Facility Moved by Councillor Thom Seconded by Councillor Pirri That the confidential direction to staff, regarding Closed Session Memorandum, Re: Proposed Training Facility, be confirmed. Carried 5. By-laws Moved by Councillor Pirri Seconded by Councillor Gaertner Council Meeting Agenda Tuesday, October 25, 2016 Special Council Minutes Oct. 18 Page 2 of 3 Special Council Meeting Minutes Tuesday, October 18, 2016 Page 3 of 3 That the following confirming by-law be given first, second, and third readings and enacted: 5913-16 Being a By-law to Confirm Actions by Council Resulting from a Special Council Meeting on October 18, 2016. Carried 6. Adjournment Moved by Councillor Mrakas Seconded by Councillor Thompson That the meeting be adjourned at 6:46 p.m. Carried _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The minutes of the Special Council meeting of October 18, 2016, are subject to final approval by Council on October 25, 2016. Council Meeting Agenda Tuesday, October 25, 2016 Special Council Minutes Oct. 18 Page 3 of 3 PRESENTATION REQUEST This Presentation form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: October 25th, 2016 SUBJECT: Sport Aurora 2016 Update NAME OF SPOKESPERSON: Ron Weese & Stephen Kimmerer NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable): Sport Aurora BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION: To present to Council the Highlights and achievements of Sport Aurora in 2016 and updates of the Sport Plan deliverables and progress to date. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes No IF YES, WITH WHOM? Mayor, & Doug N. DATE I I acknowledge that the Procedural By-law permits ten (10) minutes for Presentations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 X X Council Meeting Agenda Tuesday, October 25, 2016 Presentation (b) Page 1 of 1 Town of Aurora General Committee Meeting Report Council Chambers Aurora Town Hall Tuesday, October 18, 2016 Attendance Council Members Councillor Abel in the Chair; Councillors Gaertner, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Members Absent Councillor Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Corporate Services, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Dan Elliott, Director of Financial Services, Jim Tree, Acting Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Anthony Ierullo, Manager, Long Range and Strategic Planning, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk, and Samantha Yew, Council/ Committee Secretary The Chair called the meeting to order at 7:03 p.m. General Committee consented to resolve into a Closed Session meeting at 9:17 p.m., and reconvened into open session at 10 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Council Meeting Agenda Tuesday, October 25, 2016 Item 1 Page 1 of 10 General Committee Meeting Report Tuesday, October 18, 2016 Page 2 of 10 2. Approval of the Agenda General Committee approved the agenda, as circulated by Legislative Services, with the following additions: • Delegation (a) Ms. Lauren Capilongo, representing FGKW Retirement Living Inc., Re: Item 1 – PBS16-082 – Application for Site Plan Approval, FGKW Retirement Living Inc., 145 Murray Drive, Part Lot 77, Concession 1, WYS, File Number: SP-2016-04 • Item 1 – PBS16-082 – Application for Site Plan Approval, FGKW Retirement Living Inc., 145 Murray Drive, Part Lot 77, Concession 1, WYS, File Number: SP-2016-04 • Withdrawn – Item 2 – PRCS16-045 – Award of Request for Proposal PRS 2016-60 Detailed Design and Contract Administration for Construction of Mavrinac Park • Withdrawn – Item 5 – CS16-004 – Award of Request for Proposal CS-IT 2016- 85 Upgrades to the Audio Video System in the Council Chamber and the Holland Room • Withdrawn from Item 13 – Joint Council Committee Meeting Minutes of October 4, 2016 • Item 14 – Correspondence and Report from York Region, Re: Review of Regional Council Governance • Item 15 – Accessibility Advisory Committee Meeting Minutes of October 5, 2016 • Notice of Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan • Closed Session Item 1 – Personal matters about an identifiable individual, including municipal or local board employees (section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-005, Re: Committee of Adjustment Vacancy and Committee Membership Qualifications Council Meeting Agenda Tuesday, October 25, 2016 Item 1 Page 2 of 10 General Committee Meeting Report Tuesday, October 18, 2016 Page 3 of 10 3. Determination of Items Requiring Separate Discussion Items 1, 3, 4, 6, 9, 11, 12, 13, 14, and 15 were identified for discussion. Items 2 and 5 were withdrawn upon Approval of the Agenda. 4. Adoption of Items Not Requiring Separate Discussion Items 7, 8, and 10 were identified as items not requiring separate discussion. General Committee recommends: That the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to the General Committee: 7. FS16-032 – Ontario Community Infrastructure Fund Renewed Grant Agreement 1. That Report No. FS16-032 be received; and 2. That the Mayor and Town Clerk be authorized to execute the standardized grant agreements, subject to the satisfaction of the Town Solicitor, for the Ontario Community Infrastructure Fund – Formula Component; and 3. That the Treasurer be authorized to execute on behalf of the Town any progress reports or other submissions required in compliance with the terms of the funding agreements during the course of the funding and approved projects. 8. IES16-078 – Award of Tender No. IES 2016-81 1. That Report No. IES16-078 be received; and 2. That Tender No. IES 2016-81 – Redirection of the Existing Sanitary Services for Houses on Mosley Street and Decommissioning of the Existing Sanitary Sewer, Capital Project No. 41007, be awarded to Capital Sewer Services Inc. in the amount of $219,811.18, excluding taxes; and Council Meeting Agenda Tuesday, October 25, 2016 Item 1 Page 3 of 10 General Committee Meeting Report Tuesday, October 18, 2016 Page 4 of 10 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 10. PRCS16-046 – Emerald Ash Borer Control Program Update 1. That Report No. PRCS16-046 be received; and 2. That the Emerald Ash Borer Treatment Program continue in 2017; and 3. That the Emerald Ash Borer Treatment Program continue in future years pending treatment success rates and Council’s continued approval of the Emerald Ash Borer Treatment Program. Carried 5. Delegations (a) Ms. Lauren Capilongo, representing FGKW Retirement Living Inc. Re: Item 1 – PBS16-082 – Application for Site Plan Approval, FGKW Retirement Living Inc., 145 Murray Drive, Part Lot 77, Concession 1, WYS, File Number: SP-2016-04 Ms. Capilongo provided an overview of the changes that have been made to the proposed Site Plan Application, including building height, truck traffic and waste disposal, landscaping, and fencing. General Committee received and referred the comments of the delegation to Item 1. 6. Presentations by the Advisory Committee Chair None 7. Consideration of Items Requiring Separate Discussion General Committee consented to discuss the items in the following order: 1, 3, 4, 6, 12, 9, 11, 13, 14, and 15. Council Meeting Agenda Tuesday, October 25, 2016 Item 1 Page 4 of 10 General Committee Meeting Report Tuesday, October 18, 2016 Page 5 of 10 1. PBS16-082 – Application for Site Plan Approval, FGKW Retirement Living Inc.,145 Murray Drive, Part Lot 77, Concession 1, WYS, File Number: SP-2016-04 General Committee recommends: 1. That Report No. PBS16-082 and PBS16-066 (attachment) be received; and 2. That the Site Plan application File No. SP-2016-04 (FGKW Retirement Living Inc.) to permit the development of a four (4) storey, 78 unit addition on the subject lands be approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried 3. IES16-080 – Suspension of Winter Overnight Parking Restrictions – Introduction to the Program General Committee recommends: 1. That Report No. IES16-080 be received for information. Carried 4. FS16-033 – Interim Operating Budget Forecast – As at August 31, 2016 General Committee recommends: 1. That That Report No. FS16-033 be received for information. Carried 6. FS16-031 – Procurement By-law Update for eProcurement General Committee recommends: 1. That Report No. FS16-031 be received; and Council Meeting Agenda Tuesday, October 25, 2016 Item 1 Page 5 of 10 General Committee Meeting Report Tuesday, October 18, 2016 Page 6 of 10 2. That Procurement By-law No. 5500-13 be repealed and replaced with an updated bylaw to provide for eProcurement services and other minor changes. Carried 9. IES16-079 – Award of Contract for Consulting Services for the Restoration of 9 Scanlon Court General Committee recommends: 1. That Report No. IES16-079 be received; and 2. That the Contract for the provision of consulting services to complete site remediation works, environmental site investigations and reporting for the Town’s property located at 9 Scanlon Court be awarded to Amec Foster Wheeler Environment & Infrastructure a Division of Amec Foster Wheeler Americas Limited for $164,498.16, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried 11. PBS16-081 – Application for Site Plan Approval, Green Storage Inc., 27 Allaura Boulevard, Block B and Part of Block A and Part of Lot 13, Registered Plan M-51, File Number: SP-2015-07 Related File Number: MV-2016-35A-C General Committee recommends: 1. That Report No. PBS16-081 be received; and 2. That Site Plan Application File SP-2015-07 (Green Storage Inc.) to permit the development of the subject lands for a self-storage facility be approved; and Council Meeting Agenda Tuesday, October 25, 2016 Item 1 Page 6 of 10 General Committee Meeting Report Tuesday, October 18, 2016 Page 7 of 10 3. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. Carried 12. PBS16-085 – Town of Aurora Strategic Plan Update – What We Heard General Committee recommends: 1. That Report No. PBS16-085 be received; and 2. That staff be directed to prepare the draft Strategic Plan update based on the feedback received to date and that the draft Plan form the basis for the remaining planned public consultation activities. Carried 13. Joint Council Committee Meeting Minutes of September 6, 2016 General Committee recommends: 1. That the Joint Council Committee meeting minutes of September 6, 2016 be received. Carried 14. Correspondence and Report from York Region Re: Review of Regional Council Governance General Committee recommends: 1. That the Correspondence and Report from York Region regarding Review of Regional Council Governance be received; and 2. That the following comments from Council be submitted to York Region for consideration: a. That Council does not support the current Regional Council Governance structure; and Council Meeting Agenda Tuesday, October 25, 2016 Item 1 Page 7 of 10 General Committee Meeting Report Tuesday, October 18, 2016 Page 8 of 10 b. That Council supports increasing the size of Regional Council by providing an additional member from the Town of Aurora; and c. That Council supports the direct election of the Regional Chair. Carried as amended 15. Accessibility Advisory Committee Meeting Minutes of October 5, 2016 General Committee recommends: 1. That the Accessibility Advisory Committee Meeting Minutes of October 5, 2016, be received for information. Carried 8. Notices of Motion (a) Councillor Abel Re: Construction of Planned Secondary School in Official Plan Whereas The Town of Aurora has an Official Plan, approved by York Region and in conformity with the Province of Ontario; and Whereas the Official Plan for the Town of Aurora complies with sound planning principles, to guide development of major new neighbourhoods, known in Aurora as the Bayview - Wellington Centre Planning Area, and the 2B and 2C Planning Area; and Whereas these neighbourhoods on either side of Bayview Avenue are complete and home to 13,000 residents; and Whereas the 2C community is nearing completion and will be home to another 9,000 residents for a total of 22,000 residents; and Whereas there is a York Region District School Board (YRDSB) Secondary School indicated in the Town’s Official Plan, on Bayview Avenue at Borealis Avenue, to serve these residents, and the land is still undeveloped and vacant for the past 15 years; and Council Meeting Agenda Tuesday, October 25, 2016 Item 1 Page 8 of 10 General Committee Meeting Report Tuesday, October 18, 2016 Page 9 of 10 Whereas the residents of this catchment area have been told that they will have their Secondary School enrollment needs met at Dr. G.W. Williams Secondary School; and Whereas this does not meet the needs of the residents, nor does it comply with our Official Plan, nor does this type of commute conform with the orderly function of the Town, that the students must commute an average of 6 km to school, through the already congested GO Transit Station area; and Whereas the residents of this catchment area are approaching 60% of the student body at Dr. G.W. Williams Secondary School, and it will only increase as this area grows and ages; and Whereas there are further enrollment issues that reduce specialized programs, extracurricular activities, and the number of specialized teachers and staff; and Whereas 20% of a resident’s annual Property Tax, which is collected and then paid by the Municipality to the treasury of the YRDSB; and Whereas, if the YRDSB property was sold to development, this would further add to the catchment area population and increase the YRDSB Treasury with little to show for the residents’ needs; and Whereas the residents could simply walk to the Secondary School as planned; and Whereas, if the YRDSB has funding challenges, they could collaborate with the Municipality, York Region, the Ministry of Education, and the Province, to engage with expediency to arrive at a solution; 1. Now Therefore Let It Be Hereby Resolved That Council supports the Official Plan and the construction of the planned YRDSB Secondary School, on the property purchased by the YRDSB, to serve the needs of the catchment area; and 2. Be It Further Resolved That a copy of the Council resolution be forwarded to the Ministry of Education, MPP Chris Ballard, and York Region; and Council Meeting Agenda Tuesday, October 25, 2016 Item 1 Page 9 of 10 General Committee Meeting Report Tuesday, October 18, 2016 Page 10 of 10 3. Be It Further Resolved That dialogue/collaboration take place beginning in the last quarter of 2016, between the Town of Aurora and the YRDSB, and that invitations be extended to MPP Chris Ballard, York Region, and other interested partners to arrive at a solution. 9. New Business/General Information Councillor Thompson inquired about the use of IMAJet to treat trees affected by the Emerald Ash Borer. Staff advised that the treatment is still in use. 10. Closed Session That General Committee consented to resolve into Closed Session to consider the following matter: 1. Personal matters about an identifiable individual, including municipal or local board employees (section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-005, Re: Committee of Adjustment Vacancy and Committee Membership Qualifications 11. Adjournment The meeting was adjourned at 10 p.m. _________________________________ _________________________________ John Abel, Councillor Lisa Lyons, Town Clerk The report of the General Committee meeting of October 18, 2016, is subject to final approval by Council on October 25, 2016. Council Meeting Agenda Tuesday, October 25, 2016 Item 1 Page 10 of 10 Town of Aurora Public Report of the General Committee Closed Session Meeting Council Chambers Aurora Town Hall Tuesday, October 18, 2016 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel, Gaertner, Kim, Mrakas, Pirri, Thom, and Thompson Members Absent Councillor Humfryes Other Attendees Doug Nadorozny, Chief Administrative Officer, and Lisa Lyons, Town Clerk The Chair called the meeting to order at 9:21 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda General Committee Closed Session approved the agenda as circulated by Legislative Services. Council Meeting Agenda Tuesday, October 25, 2016 Item 2 Page 1 of 2 Public Report of the General Committee Closed Session Meeting Tuesday, October 18, 2016 Page 2 of 2 3. Item for Discussion 1. Personal matters about an identifiable individual, including municipal or local board employees (section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-005, Re: Committee of Adjustment Vacancy and Committee Membership Qualifications General Committee Closed Session recommends: 1. That Closed Session Report No. CS16-005 be received; and 2. That staff be directed to advertise for the vacancy on the Committee of Adjustment; and 3. That staff be directed to review and report back on a revised Policy for Ad Hoc/Advisory Committees and Local Boards for consideration by Council. Carried 4. Adjournment The meeting was adjourned at 10:00 p.m. _________________________________ _________________________________ Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk The Public Report of the General Committee Closed Session meeting of October 18, 2016, is subject to final approval by Council on October 25, 2016. Council Meeting Agenda Tuesday, October 25, 2016 Item 2 Page 2 of 2 Town of Aurora Council Report No. CS16-006 Subject: Award of Request for Proposal CS-IT 2016-85 Upgrades to the Audio Video System in the Council Chambers and the Holland Room Prepared by: Karen Bates-Denney, IT Manager Department: Corporate Services Date: October 25, 2016 Recommendation 1. That Report No. CS16-006 be received; and 2. That early approval of the 2017 Capital Project No. 72238 Council Chambers A/V System Upgrades in the amount of $251,922 be provided from the Facilities Repair & Replacement Reserve; and 3. That Request for Proposal CS-IT 2016-85 Upgrades to the Audio Video System in the Council Chambers and the Holland Room be awarded to Advanced Presentation Products Inc. in the amount of $539,919, excluding taxes; and 4. That the Mayor and Town Clerk be authorized to execute the Standard Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. Executive Summary Council Authorization is required to award RFP CS-IT 2016-85 to Advanced Presentation Products Inc. and to execute the agreement to commence the work required within the Council Chambers and the Holland Room. • Seek approval to leverage Capital Project and Facility Reserve funds for the project variance; • Obtain Council approval for the award of the RFP in accordance with the Procurement By-law; • Provide a synopsis of the Request for Proposal (RFP) Process that was followed with the results; Council Meeting Agenda Tuesday, October 25, 2016 Item 3 Page 1 of 8 October 25, 2016 Page 2 of 7 Report No. CS16-006 •Outline a schedule for completion of the Construction, Testing, Commissioning and Training for the new Audio Video System Components; •Provide a timeline for completion of the project. Background On October 4, 2016, Council received information report CS16-004 outlining the status of the Council Chamber and Holland Room Audio Visual Upgrades project. This report outlined the key drivers for change, the scope of the project, the engagement of the Audio Video Consultant, the requirements for the new system, as well as an estimate of the timeline for the project work. Analysis Council Approval Needed for the Award of the RFP in accordance with the Procurement By-Law The scope of this project involves the removal of the existing Audio Video System and components and the installation, commissioning, testing and training for the new system in both the Council Chamber and the Holland Room. The full scope of the work exceeds the $100,000 threshold for Director approval and as a result, requires Council approval. Procurement multi phased approach to RFP evaluation ensures vendor compliance Town staff issued RFP CS-IT 2016-85 on September 16, 2016. A mandatory site meeting was held at Town Hall on September 22, 2016 for prospective vendors. A total of 13 vendors participated in the mandatory meeting. The RFP closed on October 4, 2016 with a total of 2 firms submitting proposals. The evaluation process undertaken for submitted proposals is comprehensive. Proposals must successfully pass multiple stages to be considered eligible for further evaluation and potential award. For this proposal there are five main stages of evaluation: 1.Stage 1 is the mandatory requirements and submission requirements confirmation. This stage confirms that specific documents are submitted in the proper form and is a pass/fail evaluation issued by Procurement staff. Council Meeting Agenda Tuesday, October 25, 2016 Item 3 Page 2 of 8 October 25, 2016 Page 3 of 7 Report No. CS16-006 2. Stage 2 is the technical requirements evaluation stage. This stage involves review of a written proposal by the evaluation committee, without regard for financial information and is based on the submission requirements outlined in the RFP documents. Compliance is based on the proponent achieving a minimum point’s score of 70%. 3. Stage 3 is the financial component which is only considered if the technical requirements are met. 4. Stage 4 is the cumulative score of the scores from Stage 2 and Stage 3 for a Grand Total Score out of 100%. 5. Stage 5 optional interview/presentation – the top 2 vendors will be brought in for an interview/presentation. Of the 2 submitted proposals 1 proposal submitted by Advanced Presentation Products Inc. passed to Stage 2. In Stage 2, a review of the Proposals was completed by the Evaluation Committee. Each proposal was evaluated on the following criteria as identified in the RFP: • Qualifications and Experience of the Company and Team Staff (40%) • Understanding of the Project, Approach and Methodology (30%) • Fee Schedule/Cost (30%) The Advanced Presentation Products Inc. submission, scored 55.40 out of 70 in Stage 2, thereby meeting the technical requirements to advance to Stage 3 of the process. In Stage 3, the financial component was considered and scored. Stage 4 produced the cumulative score for Advanced Presentation Products Inc. as 84.5 out of 100%. Stage 5 is not required as there are no competing proponents to interview. Project requires additional funds to proceed The financial results of the RFP process indicate that the required funds to proceed with this project, exceed the current project budget. Staff designed the RFP with options for separating the work and associated costs for the Council Chambers and the Holland Room in case of a budget shortfall. The bulk of the work and change is within the Council Chambers. Seventy thousand dollars or 13% of the total project amounts to the additional work required in the Holland Room. There are efficiency savings and fewer disruptions by doing the work in the two rooms at one Council Meeting Agenda Tuesday, October 25, 2016 Item 3 Page 3 of 8 October 25, 2016 Page 4 of 7 Report No. CS16-006 time. As a result, staff recommend that the two work areas remain together under one project. Staff have further reviewed the equipment list as presented by the proponent and have reduced items resulting in a 10% reduction of the overall project cost. Further details are outlined in the Financial Implications section of this report. Work schedule reflects time constraints for Council Chamber Recess The majority of the project work is to commence during the Council Recess from December 13, 2016 to January 13, 2017. Some of the work will be conducted during November to facilitate a Council Chamber first use date of January 24, 2017. Permitting the vendor to commence work in November on some of the components ensures that the time sensitive timeline proposed can be met. The vendor has proposed a high level work schedule to meet the time sensitivity. A more detailed and complete schedule will be prepared following the project kick off with the vendor. Council should expect to experience inconveniences during the equipment procurement and system pre-build stages of the project. All stakeholders will be apprised of such changes in advance of the work being started. Advisory Committee Review Staff report CS16-004 identified that the proposed audio/video upgrades were endorsed by the Accessibility Advisory Committee. Staff will engage respresentation from the Accessibility Advisory Committee during the testing phase of the project to ensure we have adequately met the needs of the Committee. Financial Implications Funding for this project has been approved through three capital projects 72238, 12029 and 12002. The following table identifies the source and status to date: Council Meeting Agenda Tuesday, October 25, 2016 Item 3 Page 4 of 8 October 25, 2016 Page 5 of 7 Report No. CS16-006 Table 2 – Financial Summary Approved Budget Capital Project No. 72238 – Council Chambers A/V System Upgrades $110,000 Capital Project No. 12029 – Streaming Sub- Committees Live Via Internet $25,000 Capital Project No. 12002 – Accessibility Committee $192,000 Total Approved Budget for Project $327,000 Less previous A/V consulting commitment $29,500 Funding available for subject contract $297,500 Contract Award excluding HST $539,919 Non-refundable taxes (1.76%) $9,503 Sub-Total $549,422 Total Funding Required $549,422 Budget Variance -$251,922 In order to proceed with this project additional funds are required. In consultation with Financial staff the following funding sources and associated amounts are available to leverage: Funding Source Amount Facilities R & R $251,922 On October 15, 2016 at the Capital Budget Meeting, staff presented a 2017 Capital Project for additional funding. Council provided approval in principal. The Capital Budget will be ratified on November 8, 2016. In order to meet the tight timelines for this project, early approval is critical for the success of this project. Council Meeting Agenda Tuesday, October 25, 2016 Item 3 Page 5 of 8 October 25, 2016 Page 6 of 7 Report No. CS16-006 Communications Considerations A comprehensive communication plan will be developed and communicated to the relevant stakeholders prior to any Council Chambers changes being made. Any service disruptions expected prior to the Council recess will be communicated to the stakeholders including the public. Link to Strategic Plan Invest in Sustainable Infrastructure The Audio Video upgrades to the Council Chamber and the Holland Room will provide staff with the necessary equipment, infrastructure and support to meet both current and future meeting needs. Alternative(s) to the Recommendation Option 1: Cancel the project. Council could direct staff to cancel the project. We continue to run the risk of failures in these rooms due to aged equipment/technology. As well we fail to provide enhanced accessibility features/requirements and do not future proof our Council and Committee Meeting Rooms. Option 2: Scale the project. Divide the work areas up and proceed with only the Council Chambers work. This amounts to a savings of $70,000 – 13% of the total project cost. Conclusions Staff recommends that Council award CS-IT 2016-85 for the Upgrades to the Audio Video System in the Council Chamber and the Holland Room be awarded to Advanced Presentation Products Inc. in the amount of $539,919. Attachments Attachment A – Council Chambers and Holland Room Project Milestones Previous Reports CS16-004 Audio Visual Upgrades and Meeting Management Suite Council Meeting Agenda Tuesday, October 25, 2016 Item 3 Page 6 of 8 Council Meeting Agenda Tuesday, October 25, 2016Item 3 Page 7 of 8 Council Chambers and Holland Room Audio Video Upgrade Milestones Attachment ACouncil Meeting Agenda Tuesday, October 25, 2016Item 3 Page 8 of 8 Town of Aurora Council Report No. PBS16-090 Subject: Additional Information Proposed Bell Radiocommunication Antenna System Gaetano DiBlasi 1360 Bloomington Road East Part of Lot 11 Concession 2 File Number: SP(T)-2014-02 Prepared by: Marty Rokos, Planner Department: Planning and Building Services Date: October 25, 2016 Recommendations 1. That Report Nos. PBS16-090 and PBS16-080 (attachment) be received; and 2. That Industry Canada and the applicant be advised that the Town’s Radiocommunication & Broadcasting Antenna Systems Protocol has been complied with in respect to the proposed 40 metre high telecommunication tower; and 3. That Council provide direction respecting: a) Concurrence; or b) Non-Concurrence regarding the proposed 40 metre high telecommunication tower at 1360 Bloomington Road East be forwarded to Industry Canada; and 4. That Industry Canada be advised of Council’s resolution on the subject application. Executive Summary This report responds to questions from Council at the General Committee Meeting on October 4, 2016. • A colour rendering of the proposed tower is has been submitted and is attached to this report; • Bell is willing to work with the Town to produce a tower design with a shroud to include the Town’s logo; Council Meeting Agenda Tuesday, October 25, 2016 Item 4 Page 1 of 96 October 25, 2016 Page 2 of 3 Report No. PBS16-090 • The proposed tower is required in addition to small cell antenna systems; and • Construction of the tower is regulated by Industry Canada, as such, municipal building permits and fill permits are not required. Background On September 26, 2014 the applicant (Bell Mobility Inc.) submitted an application (file SP(T)-2014-02) for municipal concurrence to construct a telecommunication tower at 1360 Bloomington Road East. The applicant proposes a 40 metre self-support communications structure with exterior mounted radio equipment. The installation would occupy a fenced ground compound area of 10.7 m by 10.7 m or 114 m2. On October 4, 2016 Council provided direction regarding concurrence with the proposed 40 metre telecommunications tower. Further information was also requested about the following: • Applicant to submit a clear colour rendering of the proposed tower; • The possibility of a shroud design to allow for a Town of Aurora logo on the tower; • How the small cell technology project affects the need for this tower; and • Whether any fill that was previously placed on the subject lands will be affected by this application. Analysis Bell has provided further information in response to Council’s questions. A colour elevation of the proposed tower is attached to this report as Figure 2. The tower is a self-support design with externally mounted antennas. However, Bell has indicated that they can work with staff to change the tower design to a tri-pole type and include a shroud with the Town’s logo (Figure 2). On August 9, 2016, the Town authorized staff to enter into an agreement with Bell for a pilot project to install small cell antenna systems on Town infrastructure such as utility poles and streetlights. Bell has indicated that small cell antenna systems do not alleviate the need for the proposed tower, which is still is required for the network needs of Bell and Rogers. The small cell project is expected to reduce the need for new traditional Bell telecommunications towers in the future. Rogers is not a participant in the small cell project. Council Meeting Agenda Tuesday, October 25, 2016 Item 4 Page 2 of 96 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 3 of 96 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !! !! ! !! !!!!!!!!!!!!!!!!! ! !! ! !! !! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!! !! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!! !!!!!!!!!!!!!!!!!!!Leslie StreetBloomington Road EastHydro Co r r ido r RichmondHill LOCATION MAP - SUBJECT LANDS Map created by the Town of Aurora Planning & Building Services Department, September 16, 2016. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2015, © First Base Solutions Inc., 2015 Orthophotography. ¯ FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 50 100 150 200 Metres APPLICANT: Gaetano DiBlasiFILES: SP(T)-2014-02 SUBJECT LANDS Map created by the Town of Aurora Planning & Building Services Department, October 20, 2016. Photo provided by FONTUR INTERNATIONAL INC.. RENDERING OF THE PROPOSED TOWER APPLICANT: Gaetano DiBlasiFILES: SP(T)-2014-02 FIGURE 2 Proposed Bell Tower and Former Proposed Rogers Tower Map created by the Town of Aurora Planning & Building Services Department, September 16, 2016. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2015, © First Base Solutions Inc., 2015 Orthophotography. ¯ FIGURE 3 0 50 100 150 200 Metres APPLICANT: Gaetano DiBlasiFILES: SP(T)-2014-02 SUBJECT LANDS!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !! ! !! !! ! !! !!!!!!!!!!!!!!!!!!!! ! !! ! !! !! ! !!! !! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!! !!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!! !!!! !!!!!!!!!!!!!!!!!IngCourt Urquhart Co u rtOffordCrescent BabcockBoulevardO fford Crescent Bloomington Road East Bloomington Road East Hydro Co r r ido r RichmondHill #0 !\ 235m St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd ¯0 25 50 75 100 Metres Former Proposed Rogers Tower Location#0 !\Proposed BellTower Location Appendix 'A'Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 7 of 96 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 8 of 96 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 9 of 96 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 10 of 96 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 11 of 96 Attachment #1Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 12 of 96 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 13 of 96 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 14 of 96 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 15 of 96 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 16 of 96 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 17 of 96 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 18 of 96 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 19 of 96 Council Meeting Agenda Tuesday, 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96 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 93 of 96 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !! !! ! !! !!!!!!!!!!!!!!!!! ! !! ! !! !! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!! !! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!! !!!!!!!!!!!!!!!!!!!Leslie StreetBloomington Road EastHydro Co r r ido r RichmondHill LOCATION MAP Map created by the Town of Aurora Planning & Building Services Department, September 16, 2016. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2015, © First Base Solutions Inc., 2015 Orthophotography. ¯ FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 50 100 150 200 Metres APPLICANT: Gaetano DiBlasiFILES: SP(T)-2014-02 SUBJECT LANDS Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 94 of 96 Map created by the Town of Aurora Planning & Building Services Department, September 16, 2016. Photo provided by Guthrie Muscovitch Arcitect. SURVEY OF THE PROPOSED LOCATION APPLICANT: Gaetano DiBlasiFILES: SP(T)-2014-02 FIGURE 2 Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 95 of 96 Proposed Bell Tower and Former Proposed Rogers Tower Map created by the Town of Aurora Planning & Building Services Department, September 16, 2016. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2015, © First Base Solutions Inc., 2015 Orthophotography. ¯ FIGURE 3 0 50 100 150 200 Metres APPLICANT: Gaetano DiBlasiFILES: SP(T)-2014-02 SUBJECT LANDS!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !! ! !! !! ! !! !!!!!!!!!!!!!!!!!!!! ! !! ! !! !! ! !!! !! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!! !!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!! !!!! !!!!!!!!!!!!!!!!!IngCourt Urquhart Co u rtOffordCrescent BabcockBoulevardO fford Crescent Bloomington Road East Bloomington Road East Hydro Co r r ido r RichmondHill #0 !\ 235m St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd ¯0 25 50 75 100 Metres Former Proposed Rogers Tower Location#0 !\Proposed BellTower Location Council Meeting Agenda Tuesday, October 25, 2016Item 4 Page 96 of 96 Motion for Which Notice Has Been Given (October 18, 2016) Councillor John Abel Date: October 25, 2016 To: Mayor and Members of Council From: Councillor Abel Re: Construction of Planned Secondary School in Official Plan Whereas The Town of Aurora has an Official Plan, approved by York Region and in conformity with the Province of Ontario; and Whereas the Official Plan for the Town of Aurora complies with sound planning principles, to guide development of major new neighbourhoods, known in Aurora as the Bayview - Wellington Centre Planning Area, and the 2B and 2C Planning Area; and Whereas these neighbourhoods on either side of Bayview Avenue are complete and home to 13,000 residents; and Whereas the 2C community is nearing completion and will be home to another 9,000 residents for a total of 22,000 residents; and Whereas there is a York Region District School Board (YRDSB) Secondary School indicated in the Town’s Official Plan, on Bayview Avenue at Borealis Avenue, to serve these residents, and the land is still undeveloped and vacant for the past 15 years; and Whereas the residents of this catchment area have been told that they will have their Secondary School enrollment needs met at Dr. G. W. Williams Secondary School; and Whereas this does not meet the needs of the residents, nor does it comply with our Official Plan, nor does this type of commute conform with the orderly function of the Town, that the students must commute an average of 6 km to school, through the already congested GO Transit Station area; and Council Meeting Agenda Tuesday, October 25, 2016 Motion (a) Page 1 of 2 Motion for Which Notice Has Been Given Re: Construction of Planned Secondary School in Official Plan October 25, 2016 Page 2 of 2 Whereas the residents of this catchment area are approaching 60% of the student body at Dr. G. W. Williams Secondary School, and it will only increase as this area grows and ages; and Whereas there are further enrollment issues that reduce specialized programs, extracurricular activities, and the number of specialized teachers and staff; and Whereas 20% of a resident’s annual Property Tax, which is collected and then paid by the Municipality to the treasury of the YRDSB; and Whereas, if the YRDSB property was sold to development, this would further add to the catchment area population and increase the YRDSB Treasury with little to show for the residents’ needs; and Whereas the residents could simply walk to the Secondary School as planned; and Whereas, if the YRDSB has funding challenges, they could collaborate with the Municipality, York Region, the Ministry of Education, and the Province, to engage with expediency to arrive at a solution; 1. Now Therefore Let It Be Hereby Resolved That Council supports the Official Plan and the construction of the planned YRDSB Secondary School, on the property purchased by the YRDSB, to serve the needs of the catchment area; and 2. Be It Further Resolved That a copy of the Council resolution be forwarded to the Ministry of Education, MPP Chris Ballard, and York Region; and 3. Be It Further Resolved That dialogue/collaboration take place beginning in the last quarter of 2016, between the Town of Aurora and the YRDSB, and that invitations be extended to MPP Chris Ballard, York Region, and other interested partners to arrive at a solution. Council Meeting Agenda Tuesday, October 25, 2016 Motion (a) Page 2 of 2 Council Meeting Agenda Tuesday, October 25, 2016 By-law No. 5911-16 Page 1 of 1 Council Meeting Agenda Tuesday, October 25, 2016 By-law No. 5912-16 Page 1 of 1 The Corporation of The Town of Aurora By-law Number 5915-16 Being a By-law to Confirm Actions by Council Resulting from a Council Meeting on October 25, 2016. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. That the actions by Council at its Council meeting held on October 25, 2016, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted ratified and confirmed. 2. That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Read a first and second time this 25th day of October, 2016. Read a third time and finally passed this 25th day of October, 2016. Geoffrey Dawe, Mayor Lisa Lyons, Town Clerk Public Release October 25, 2016 Town of Aurora Additional Items to Council Meeting Agenda Tuesday, October 25, 2016 7 p.m. Council Chambers • Delegation (a) Sandra Manherz, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan • Delegation (b) Kelly Steedman, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan • Delegation (c) Lia Zaharopoulos, Resident Re: Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan DELEGATION REQUEST This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: SUBJECT: NAME OF SPOKESPERSON: NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable): BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? YES ☐ NO ☐ IF YES, WITH WHOM? DATE: ☐I acknowledge that the Procedural By-law permits five (5) minutes for Delegations. Legal and Legislative Services 905-727-3123 councilsecretariatstaff@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 Tuesday October 25th, 2016 On the Motion of the new High School Sandra Manherz Aurora East Residents Will be speaking on the impact of the new High School on health and wellness. 4 John Able Monday Sept. 26th/16 4 Additional Items to Council Meeting Agenda Tuesday, October 25, 2016Delegation (b) Page 1 of 1 Additional Items to Council Meeting Agenda Tuesday, October 25, 2016Delegation (c) Page 1 of 1