AGENDA - Council - 20160927
Council
Meeting Agenda
Tuesday, September 27, 2016
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
September 23, 2016
Town of Aurora
Council Meeting Agenda
Tuesday, September 27, 2016
7 p.m.
Council Chambers
1. Declaration of Pecuniary Interest and General Nature Thereof
2. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
3. Adoption of the Minutes
Council Meeting Minutes of September 13, 2016
General Committee Closed Session Meeting Minutes of September 20, 2016
(Closed Session meeting minutes provided as confidential attachments.)
Recommended:
That the minutes of the Council meeting of September 13, 2016, and the General
Committee Closed Session meeting of September 20, 2016, be adopted as printed
and circulated.
4. Presentations
(a) Dan Elliott, Director of Financial Services/Treasurer
Re: Item 3 – FS16-027 – 2017 Capital Investment Program and Ten Year
Asset Management Plan Overview
5. Public Service Announcements
Council Meeting Agenda
Tuesday, September 27, 2016 Page 2 of 4
6. Determination of Items Requiring Separate Discussion
7. Adoption of Items Not Requiring Separate Discussion
8. Delegations
(a) Tyler Barker and Derek Bunn, Residents
Re: Motion for Which Notice Has Been Given (c) Councillor Abel, Re:
Portable Fully Accessible Washroom Trailer
(b) Sherri Hall and Brad Heppell, K9 Pest Management Group Inc.
Re: Item 1(2) – Report No. CS16-002 – OSPCA Contract Renewal
9. Consideration of Items Requiring Separate Discussion
10. Notices of Motion/Motions for Which Notice Has Been Given
(i) Notices of Motion
(ii) Motions For Which Notice Has Been Given
(a) Councillor Kim
Re: Cultural Partners
(b) Councillor Gaertner
Re: Public Notice for Site Plan Applications
(c) Councillor Abel
Re: Portable Fully Accessible Washroom Trailer
(d) Councillor Pirri
Re: Municipal Economic Development Services
11. Regional Report
12. New Business/General Information
13. Reading of By-laws
Council Meeting Agenda
Tuesday, September 27, 2016 Page 3 of 4
Recommended:
That the following by-laws be given first, second, and third readings and enacted:
5899-16 Being a By-law to amend Parking and Traffic Control By-law Number
4574-04.T, as amended, with respect to Heavy Traffic on various
highways in the Town of Aurora.
(New Business Motion No. 2 – Council Aug. 9/16)
5901-16 Being a By-law to amend Zoning By-law Number 2213-78, as amended
(455 Magna Drive Inc.).
(Report No. PBS16-064 – GC Item 6 – Sep. 6/16)
Recommended:
That the following confirming by-law be given first, second, and third readings and
enacted:
5902-16 Being a By-law to Confirm Actions by Council Resulting from a Council
Meeting on September 27, 2016.
14. Closed Session
Recommended:
That Council resolve into Closed Session to consider the following matter:
1. A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c) of the Municipal Act, 2001); Re: Goulding Avenue
15. Adjournment
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Tuesday, September 27, 2016 Page 4 of 4
Agenda Items
1. General Committee Meeting Report of September 20, 2016
Recommended:
1. That the General Committee meeting report of September 20, 2016, be
received and the recommendations carried by the Committee approved.
2. Public Report of the General Committee Closed Session Meeting of
September 20, 2016
Recommended:
1. That the Public Report of the General Committee Closed Session meeting of
September 20, 2016, be received and the recommendations carried by the
Committee approved.
3. FS16-027- 2017 Capital Investment Program and Ten Year Asset
Management Plan Overview
Recommended:
1. That Report No. FS16-027 be received; and
2. That the draft 2016 Ten Year Capital Investment Plan and the draft 2017
Capital Budgets be referred to the Special General Committee meeting
scheduled for October 15, 2016.
Town of Aurora
Council Meeting Minutes
Council Chambers
Aurora Town Hall
Tuesday, September 13, 2016
Attendance
Council Members Deputy Mayor Abel in the Chair; Councillors Gaertner, Humfryes,
Kim, Mrakas, Thom, and Thompson
Members Absent Councillor Pirri and Mayor Dawe
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Ilmar Simanovskis,
Director of Infrastructure and Environmental Services, Dan Elliott,
Director of Financial Services, Al Downey, Director of Parks,
Recreation and Cultural Services, Marco Ramunno, Director of
Planning and Building Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Lisa Lyons, Town Clerk, and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 7:24 p.m. following Open Forum.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
Council Meeting Agenda
Tuesday, September 27, 2016
Council Minutes
Page 1 of 19
Council Meeting Minutes
Tuesday, September 13, 2016 Page 2 of 19
Moved by Councillor Gaertner
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
3. Adoption of the Minutes
Council Meeting Minutes of August 9, 2016
Special Council Meeting Minutes of August 30, 2016
Special Council Meeting Minutes of September 7, 2016
Council Closed Session Meeting Minutes of July 12, 2016
Council Closed Session Meeting Minutes of August 9, 2016
General Committee Closed Session Meeting Minutes of September 6, 2016
Special Council Closed Session Meeting Minutes of September 7, 2016
Moved by Councillor Thompson
Seconded by Councillor Thom
That the minutes of the Council meeting of August 9, 2016, the Special Council
meetings of August 30 and September 7, 2016, the Council Closed Session
meetings of July 12 and August 9, 2016, the General Committee Closed Session
meeting of September 6, 2016, and the Special Council Closed Session meeting
of September 7, 2016, be adopted as printed and circulated.
Carried
4. Presentations
(a) Karie Papillon, Diana Dawson-Young, and Ted Simpson, representing
Town of Aurora Seniors Centre and Club Aurora
Re: Active Aging Week and Seniors Information Fair
Ms. Papillon, Ms Dawson-Young, and Mr. Simpson presented background and
details regarding Active Aging Week, which will be celebrated from September
25 to October 1, 2016, and will include a Seniors Information & Active Living
Fair on Thursday, September 29, 2016, from 10 a.m. to 2 p.m. at the Aurora
Family Leisure Complex.
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Tuesday, September 27, 2016
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Moved by Councillor Kim
Seconded by Councillor Thom
That the comments of the presentation be received for information.
Carried
(b) Greg Smith, representing Aurora Winter Blues Festival and Community
Partners
Re: Tragically Hip Public Screening – A National Celebration
Mr. Smith presented an overview of the Tragically Hip public screening event
held in Town Park on August 20, 2016, and presented a cheque in the amount
of $1,700, representing funds which were collected at the event for the Gord
Downie Fund for Brain Cancer Research at the Sunnybrook Health Sciences
Centre. He also acknowledged and expressed appreciation to the organizers
and volunteers of the event.
Moved by Councillor Thom
Seconded by Councillor Thompson
That the comments of the presentation be received for information.
Carried
5. Public Service Announcements
Councillor Thom noted that the Aurora Tigers Jr. A hockey team held their home
opener game on Sunday, September 11, 2016, where they also honored the
anniversary of the 9/11 tragedy in New York City. He further noted that the next
home game will be held on Thursday, September 15, 2016, versus Newmarket.
Councillor Kim expressed appreciation to the staff and volunteers who organized
and participated in Aurora’s Multicultural Festival, which was held on Saturday,
September 10, 2016.
Councillor Humfryes extended a reminder regarding the Aurora Farmers’ Market &
Artisan Fair held each Saturday from 8 a.m. to 1 p.m. She noted that September
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Tuesday, September 27, 2016
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17, 2016, will be a special day featuring “Apples ‘n Honey Fest” and will include
games, prizes, and music.
Councillor Humfryes expressed appreciation to everyone involved with Aurora’s
Multicultural Festival.
Councillor Thompson extended a reminder and invited the public to provide
feedback through online surveys available on the Town’s website regarding the
Cultural Precinct and the 2017 Citizen Budget.
Councillor Gaertner extended congratulations to everyone on the success of
Aurora’s Multicultural Festival. She also extended appreciation to everyone who
participated in the recent, successful Doors Open Aurora.
Councillor Mrakas commended Town staff for their efforts in developing Aurora’s
Multicultural Festival.
Councillor Mrakas extended a reminder about the Magna Hoedown being held on
September 16-17, 2016, and expressed appreciation for the many volunteers
working for the community.
Councillor Gaertner inquired about whether residents’ concerns regarding the
proposed left-turn restriction at Yonge and Wellington Streets would be addressed.
The Chair noted that feedback from the recent open house would be conveyed to
Council and the matter is being addressed at the Regional level.
Councillor Abel announced that, starting during the week of September 12, 2016,
Metrolinx will begin construction on two pedestrian tunnels at the Aurora GO
station, which will limit parking at the station. He noted that this is the first phase
of the infrastructure needed for future two-way, all-day service along the Barrie
Corridor and more information is available at gotransit.com.
Councillor Abel encouraged everyone to join LEAF (Local Enhancement &
Appreciation of Forests), the Town of Aurora, and York Region for National Forest
Week and help plant 300 new trees and shrubs in Machell Park on Saturday,
September 24, 2016, from 10 a.m. to 12 p.m.
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Councillor Abel announced that Activate Aurora is set to launch a major campaign
to transform Aurora into Canada’s Most Active Community on Sunday, September
18, 2016, from 1 p.m. to 2 p.m. at the Aurora Family Leisure Complex.
Councillor Abel advised that teens, 12 to 17 years of age, are invited to participate
in Project Gnosis: IT Academy on Friday, September 16, 2016, at 7 p.m. in The
Loft at the Aurora Family Leisure Complex.
Councillor Abel extended a reminder that the Seniors’ Information & Active Living
Fair will be held on Thursday, September 29, 2016, from 10 a.m. to 2 p.m. at the
Aurora Family Leisure Complex.
Councillor Abel referred to the Magna Hoedown being held on September 16-17,
2016, and noted that the talent contest, Hoedown Showdown, will be held on
Friday, September 16. He recognized that Magna will continue, for the second
year, to host students at a Hoedown luncheon on Friday from 11:30 a.m. to 2 p.m.
prior to the event. Councillor Abel advised that Magna has raised approximately
$9 million for charitable organizations throughout surrounding municipalities, and
he expressed appreciation for Magna and the many volunteers.
Councillor Abel announced that the Terry Fox Run will be held on Sunday,
September 18, 2016, with registration starting at 9 a.m. at the Aurora Seniors’
Centre, and he noted that the route will run through the Aurora Community
Arboretum.
6. Determination of Items Requiring Separate Discussion
Items 1 (sub-items 3, 4, 7, and 9) and 2 were identified as items for discussion,
which were considered in the following order: 1(4), 1(7), 1(3), 1(9), and 2.
7. Adoption of Items Not Requiring Separate Discussion
Items 1 (with the exception of sub-items 3, 4, 7, and 9), 3, and 4 were identified as
items not requiring separate discussion.
Moved by Councillor Gaertner
Seconded by Councillor Thom
Council Meeting Agenda
Tuesday, September 27, 2016
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That the following recommendations with respect to the matters listed as “Items
Not Requiring Separate Discussion” be adopted as submitted to Council and staff
be authorized to take all necessary action required to give effect to same:
1. General Committee Meeting Report of September 6, 2016
That the General Committee meeting report of September 6, 2016, be
received and the following recommendations carried by the Committee be
approved:
(1) IES16-067 – Capital Budget Approval for Replacement of Parks Wood
Chipper No. 300
1. That Report No. IES16-067 be received; and
2. That Capital Project No. 34229, Equipment No. 300, be approved for
$60,000 for the 2016 Capital Program; and
3. That funding in the amount of $60,000 be provided from the Fleet
Repair and Replacement reserve.
(2) IES16-068 – Purchase Order Increase for Water Meters
1. That Report No. IES16-068 be received; and
2. That Purchase Order No. 396 for the supply of water meters be
increased by $200,000 to an upset limit of $620,000, to be funded
from the sale of water meters; and
3. That the Director of Infrastructure and Environmental Services be
authorized to increase Purchase Order No. 396 for the supply of water
meters to an upset limit of $500,000 annually for the remaining three
(3) one-year terms being the years 2017, 2018, and 2019.
(5) PBS16-063 – Application for Exemption from Part Lot Control
Opus Homes (Aurora Trails) Inc., Lots 75, 76, 77, 78,
and 79, and Blocks 216, 227, 228 and 229 being 65R-
36483 and 65R-36482, File Number: PLC-2016-08
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1. That Report No. PBS16-063 be received; and
2. That the Application for Exemption from Part Lot Control submitted by
Opus Homes (Aurora Trails) Inc. to divide Lots 75, 76, 77, 78, 79 and
Blocks 216, 227, 228 and 229 on Plan 65M-4462 into 14 separate lots
for semi-detached units and 17 separate lots for townhouse units be
approved; and
3. That the implementing Part Lot Control Exemption By-law be
presented at a future Council meeting.
(6) PBS16-064 – Application for Temporary Use Zoning By-law
Amendment
455 Magna Drive Inc., 455 Magna Drive, Related File
Number: SP(EX)-2016-06, File Number: ZBA-2016-04
1. That Report No. PBS16-064 be received; and
2. That Application for a Temporary Use Amendment, Zoning By-law File
No. ZBA-2016-04 (455 Magna Drive Inc.), to allow a proposed butcher
shop for a temporary period of three (3) years on the subject lands be
approved; and
3. That the implementing Temporary Use Zoning By-law Amendment be
presented at a future Council Meeting.
(8) PBS16-068 – Application for Exemption from Part Lot Control
TACC Developments (Aurora) Inc., Lots 50, 64, 65, 67 to
69, 90 and 91 being 65R-36304 and 65R-36407, File
Number: PLC-2016-06
1. That Report No. PBS16-068 be received; and
2. That the Application for Exemption from Part Lot Control submitted by
TACC Developments (Aurora) Inc. to divide Lots 50, 64, 65, 67, 68,
69, 90 and 91 on Plan 65M-4462 into 16 separate lots for semi-
detached units be approved; and
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3. That the implementing Part Lot Control Exemption By-law be
presented at a future Council meeting.
General Committee New Business Motion No. 1
1. That staff be directed to review the Ice Allocation Policy and report
back to Council.
General Committee New Business Motion No. 2
1. That staff be directed to investigate the possibility of reduced ice costs
for the Aurora Tigers Jr. A Hockey Club and report back to Council.
3. Special General Committee Meeting Report of August 9, 2016
1. That the Special General Committee meeting report of August 9, 2016,
be received for information.
4. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights – July 22, 2016
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights – July 22, 2016 be received for
information.
Carried
8. Delegations
None
9. Consideration of Items Requiring Separate Discussion
1. General Committee Meeting Report of September 6, 2016
(3) IES16-069 – Award of Tender IES 2016-82 for the Speed Cushion
Installation Pilot Project
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Main motion
Moved by Councillor Mrakas
Seconded by Councillor Kim
1. That Report No. IES16-069 be received; and
2. That Tender IES 2016-82, Capital Project No. 31154 for the Speed
Cushion Installation Pilot Project be cancelled; and
3. That Capital Project No. 31154 be reissued in early 2017 to take
advantage of higher competition and potentially lower costing.
Amendment No. 1
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
That the main motion be amended by adding the following clause:
That staff be directed to investigate the cost for partial implementation
of the Speed Cushion Installation Pilot Project on Kennedy Street
West only and report back to the General Committee meeting of
September 20, 2016.
Carried
Amendment No. 2
Moved by Councillor Mrakas
Seconded by Councillor Kim
That the main motion be amended by deleting the second clause.
Carried
Motion to defer
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That Item 1(3), Report No. IES16-069 – Award of Tender IES 2016-82 for
the Speed Cushion Installation Pilot Project, be deferred to the General
Committee meeting of September 20, 2016.
Carried
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On a motion by Councillor Thompson seconded by Councillor Mrakas, Council
consented to consider Item 1(4) and Item 1(7) prior to consideration of Item 1(3).
1. General Committee Meeting Report of September 6, 2016
(4) PRCS16-032 – Lease of Town-owned Lands and Construction of a
Parking Lot to Facilitate Improved Access to Hillary House
Moved by Councillor Gaertner
Seconded by Councillor Thom
1. That Report No. PRCS16-032 be received; and
2. That, subject to the Aurora Historical Society Trillium Grant being
approved, Council agrees in principle to enter into a lease agreement
between the Town of Aurora and the Aurora Historical Society for the
purposes of constructing and operating a new access and parking lot on
Town-owned lands, including any and all documents and ancillary
agreements required to give effect to same; and
3. That the request for project funding assistance from the Aurora Historical
Society to assist in the construction of the parking lot be referred to the
2017 Capital Budget for Council’s consideration.
Carried
1. General Committee Meeting Report of September 6, 2016
(7) PBS16-066 – Application for Site Plan Approval, FGKW Retirement
Living Inc., 145 Murray Drive, Part of Lot 77, Concession 1,
WYS, File Number: SP-2016-04
Moved by Councillor Mrakas
Seconded by Councillor Thompson
1. That Item 1(7), Report No. PBS16-066 – Application for Site Plan
Approval, FGKW Retirement Living Inc., 145 Murray Drive, Part of Lot 77,
Concession 1, WYS, File Number: SP-2016-04, be referred to the
Committee of Adjustment.
Carried
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1. General Committee Meeting Report of September 6, 2016
(9) CS16-020 – Ontario Municipal Board (OMB) Reform Update
Main motion
Moved by Councillor Mrakas
Seconded by Councillor Kim
1. That Report No. CS16-020, and the attached Municipal Summit OMB
Reform: Process & Powers Recommendations, be received for
information.
Amendment
Moved by Councillor Mrakas
Seconded by Councillor Thompson
That the main motion be amended by adding the following clauses:
2. That Council endorse the recommendation contained in Attachment 1
to Report No. CS16-020, being:
a) That the jurisdiction of the Ontario Municipal Board (OMB) be
limited to questions of law or process and, specifically, when
considering appeals, that the OMB be required to uphold any
planning decision(s) of municipal councils unless said decision(s)
is contrary to the processes and rules set out in legislation; and
3. That a copy of the recommendation be sent to the Honourable
Kathleen Wynne, Premier of Ontario, the Honourable Bill Mauro,
Minister of Municipal Affairs, Mr. Patrick Brown, Leader of the
Progressive Conservative Party, Ms. Andrea Horwath, Leader of the
New Democratic Party, and all Members of Provincial Parliament in the
Province of Ontario; and
4. That a copy of the recommendation be sent to the Association of
Municipalities of Ontario (AMO), all Ontario municipalities, and the
York Regional Chair for their consideration.
Carried
Council Meeting Agenda
Tuesday, September 27, 2016
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Main motion as amended
Moved by Councillor Mrakas
Seconded by Councillor Kim
1. That Report No. CS16-020, and the attached Municipal Summit OMB
Reform: Process & Powers Recommendations, be received; and
2. That Council endorse the recommendation contained in Attachment
1 to Report No. CS16-020, being:
a) That the jurisdiction of the Ontario Municipal Board (OMB) be
limited to questions of law or process and, specifically, when
considering appeals, that the OMB be required to uphold any
planning decision(s) of municipal councils unless said
decision(s) is contrary to the processes and rules set out in
legislation; and
3. That a copy of the recommendation be sent to the Honourable
Kathleen Wynne, Premier of Ontario, the Honourable Bill Mauro,
Minister of Municipal Affairs, Mr. Patrick Brown, Leader of the
Progressive Conservative Party, Ms. Andrea Horwath, Leader of the
New Democratic Party, and all Members of Provincial Parliament in
the Province of Ontario; and
4. That a copy of the recommendation be sent to the Association of
Municipalities of Ontario (AMO), all Ontario municipalities, and the
York Regional Chair for consideration.
Carried as amended
2. Public Report of the General Committee Closed Session Meeting of
September 6, 2016
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That the Public Report of the General Committee Closed Session meeting
of September 6, 2016, be received; and
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2. That the appointments of Ian Bryan to the Canada 150 Ad Hoc Committee,
Jennifer Sault to the Environmental Advisory Committee, and Neil Asselin
to the Heritage Advisory Committee, as recommended in General
Committee Closed Session on September 6, 2016, be approved.
Carried
10. Notices of Motion/Motions for Which Notice Has Been Given
(i) Notices of Motion
None
(ii) Motions for Which Notice Has Been Given
(a) Councillor Humfryes
Re: Ontario Autism Program Changes
Moved by Councillor Humfryes
Seconded by Councillor Gaertner
Whereas Autism Spectrum Disorder is now recognized as the most
common neurological disorder affecting 1 in every 94 children, as well as
their friends, family and community; and
Whereas Applied Behaviour Analysis (ABA) is the scientific process based
on objective evaluation and empirically based interventions used to
achieve meaningful, generalizable and enduring behavioural change, and
Intensive Behavioural Intervention (IBI) is an application of the principles of
ABA in an intensive setting used to affect behaviour change and
improvement; and
Whereas the current waiting list of children for IBI is over 2,000 and more
than 13,000 children await ABA; and
Whereas the Province of Ontario has announced it intends to discontinue
IBI services to children over the age of four and provide a one-time
payment to assist with services, thereby abandoning thousands who have
been wait-listed for years; and
Council Meeting Agenda
Tuesday, September 27, 2016
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Whereas there are two service models for affected children to be treated,
the Direct Service Offering (DSO) where children receive services directly
from trained staff at Ontario's nine regional service providers, and the
Direct Funding Offering (DFO) where parents receive funding directly in
order to purchase services; and
Whereas the DFO model to provide services is used in Alberta, British
Columbia and imminently Saskatchewan. Such a model is clinically
rigorous and has been identified by the Auditor General of Ontario as
being less expensive than Ontario's DSO model;
Now Therefore Be It Hereby Resolved That a letter be sent to the
Honourable Michael Coteau, Minister of Children and Youth Services;
Alexander Bezzina, Deputy Minister of Children and Youth Services; the
Honourable Eric Hoskins, Minister of Health and Long-Term Care; and the
Honourable Kathleen Wynne, Premier of Ontario, requesting the Province
to:
1. Amend its policy to one that will allow all children on the current
waiting list to receive the IBI services promised them; and
2. Remove the age limit for IBI therapy and replace it with a program that
provides ongoing IBI services based on need and individual
development, not age; and
3. Ensure oversight by professionals and parents based on 'development
progress' criteria and milestones; and
4. Adopt a DFO model in lieu of the current DSO model; and
Be It Further Resolved That a copy of this resolution be forwarded to the
Honourable Chris Ballard, MPP for Newmarket-Aurora and all York Region
Municipalities.
Moved by Councillor Humfryes
Seconded by Councillor Kim
Council Meeting Agenda
Tuesday, September 27, 2016
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That Motion for Which Notice Has Been Given (a), Re: Ontario Autism
Program Changes, be withdrawn.
Carried
Motion Withdrawn
(b) Councillor Thompson
Re: Governance Review Advisory Committee
Moved by Councillor Thompson
Seconded by Councillor Mrakas
Whereas the past practice has been for Aurora to appoint a Council
Compensation Review Committee to make recommendations for the
compensation of the next Council; and
Whereas the Province of Ontario recently passed Bill 181, Municipal
Elections Modernization Act, which amended the Municipal Elections Act
and which gave municipalities the authority to pass a by-law to use ranked
ballot voting, beginning in the 2018 municipal elections; and
Whereas York Regional Council has initiated a review of its Regional
Governance and will consider a number of issues including: Council
Composition and Direct vs Double Direct Election of Members, either of
which may potentially impact the Town of Aurora Council Structure; and
Whereas York Regional Council has set a targeted completion date for
their Regional Governance review of no later than December 15, 2016;
and
Whereas Council may, as a result of Regional or other Electoral changes,
wish to reconsider the decisions made regarding the questions that were
placed on the ballot of the 2014 Municipal Elections; and
Whereas any substantive changes to the Governance structure of Aurora
Town Council would need to be passed by a by-law on or before
December 31, 2017;
Council Meeting Agenda
Tuesday, September 27, 2016
Council Minutes
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Now Therefore Be It Hereby Resolved That a Governance Review
Advisory Committee be established to advise on, but not limited to, the
following:
1. Council Compensation
2. Ranked Ballots
3. Aurora Town Council Composition, Structure and/or Governance; and
Be It Further Resolved That staff be directed to develop Terms of
Reference for the Governance Review Advisory Committee, including
proposed qualifications for Committee Members with a preference given to
former members of Council, and an intended target of January 2017 for
the commencement of the Committee.
Carried
On a motion by Councillor Mrakas seconded by Councillor Gaertner, Council consented
to consider Motion (c) prior to consideration of Motion (a).
(c) Councillor Kim
Re: Proposed Amendment to Sign By-law re Official Languages
Moved by Councillor Kim
Seconded by Councillor Humfryes
Whereas Canada’s two official languages are English and French; and
Whereas the Official Languages Act which came into force on September
11, 1972, gives English and French equal status in the government of
Canada, thereby making them official languages, having preferred status
in law over all other languages and is the keystone of Canada’s official
bilingualism; and
Whereas incorporating text on a sign that incorporates neither English nor
French may be seen as being exclusionary and not in the good theme of
inclusiveness and community which is the foundation of the Town of
Aurora;
Council Meeting Agenda
Tuesday, September 27, 2016
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Now Therefore Be It Hereby Resolved That staff report back by the end of
the 2016 calendar year regarding a potential amendment to the Sign By-
law to include a requirement that a sign contain at least 50% of its text in
one of the two official languages.
Carried
11. Regional Report
None
12. New Business/General Information
Councillor Mrakas inquired about the removal of the David W. Doan House and
cleanup of the site, and staff provided a response.
Councillor Mrakas inquired about the reporting status of the proposed left-turn
restriction at Yonge and Wellington Streets, and staff provided a response.
Councillor Mrakas inquired about the development process for Aurora’s
Multicultural Festival, and staff provided a response.
Councillor Gaertner inquired about advertising for Aurora’s Multicultural Festival,
and staff provided a response.
Councillor Thompson inquired about staff’s event follow-up process in reference to
Aurora’s Multicultural Festival, and staff provided a response.
Councillor Humfryes referred to resident concerns regarding the stop sign and
safety issues on Kitimat Crescent, and staff indicated that the matter would be
investigated.
Councillor Thom provided clarification regarding the removal, replication, and
request to salvage materials of the David W. Doan House.
Councillor Kim inquired about an update on Mavrinac Park, and staff provided a
response.
Council Meeting Agenda
Tuesday, September 27, 2016
Council Minutes
Page 17 of 19
Council Meeting Minutes
Tuesday, September 13, 2016 Page 18 of 19
Councillor Kim inquired about an update regarding connections to the 2C lands,
and staff provided a response.
Councillor Humfryes inquired about the increase in property standards issues and
whether a review of By-law resources would be considered. Staff advised that a
strategy may be considered during the budget discussions.
13. Reading of By-laws
Moved by Councillor Thompson
Seconded by Councillor Mrakas
That the following by-laws be given first, second, and third readings and enacted:
5893-16 Being a By-law to exempt Lots 50, 64, 65, 67, 68, 69, 90 and 91 on
Plan 65M-4462 from Part-Lot Control (TACC Developments (Aurora)
Inc.).
5893-16 Being a By-law to exempt Lots 75, 76, 77, 78, 79, 213, 214 and
Blocks 216, 227, 228 and 229 on Plan 65M-4462 from Part-Lot
Control (Opus Homes (Aurora Trails) Inc.).
5893-16 Being a By-law to amend Zoning By-law Number 2213-78, as
amended (Leswell Investments Inc.).
Carried
Moved by Councillor Mrakas
Seconded by Councillor Thompson
That the following confirming by-law be given first, second, and third readings and
enacted:
5898-16 Being a By-law to Confirm Actions by Council Resulting from a
Council Meeting on September 13, 2016.
Carried
Council Meeting Agenda
Tuesday, September 27, 2016
Council Minutes
Page 18 of 19
Council Meeting Minutes
Tuesday, September 13, 2016 Page 19 of 19
14. Closed Session
None
15. Adjournment
That the meeting be adjourned at 9:01 p.m.
Carried
_________________________________ _________________________________
John Abel, Deputy Mayor Lisa Lyons, Town Clerk
The minutes of the Council meeting of September 13, 2016, are subject to final approval
by Council on September 27, 2016.
Council Meeting Agenda
Tuesday, September 27, 2016
Council Minutes
Page 19 of 19
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: September 27, 2016
SUBJECT: Motion for Which Notice has Been Given (c) Councillor Abel
Re: Portable Fully Accessible Washroom Trailer
NAME OF SPOKESPERSON: Tyler Barker and Derek Bunn
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest? YES ☒ NO ☐
IF YES, WITH WHOM? Councillor Abel DATE: Various
☒ I acknowledge that the Procedural By-law permits five (5) minutes* for Delegations.
*Would like to request that the Procedural By-law be waived to allow extra time.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
Council Meeting Agenda
Tuesday, September 27, 2016
Delegation (a)
Page 1 of 1
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: Tuesday September 27, 2016
SUBJECT: Animal Control Services
NAME OF SPOKESPERSON: Sherri Hall and Brad Heppell
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable):
K9 Pest Management Group Inc.
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
K9 Pest Management Group Inc. (K9PMG) would like the opportunity to submit a proposal and
pricing to provide animal control services to the Town of Aurora. K9PMG currently provides animal
control services to three of the N6 municipalities, Newmarket, Georg ina and Whitchurch-Stouffville,
we are currently in our third year of a five year contract with the option of renewal for an additional
five years. The Town of Aurora would have the opportunity to piggy -back on this tender award and
receive the service stipulated within the contract for the pricing currently in place. Additionally
K9PMG can provide options for pound services to the Town of Aurora on a monthly or yearly basis
until such time that the Shelter Services Study is completed and released in the Town of Georgina.
It is anticipated that the Town of Aurora would achieve an 11% reduction in contracted service costs
along with 29 more patrol hours per week being provided during the busy summer months.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest? YES X NO ☐
IF YES, WITH WHOM? Patty Thoma, Deputy Clerk DATE: September 19, 2016
X I acknowledge that the Procedural By-law permits five (5) minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
Council Meeting Agenda
Tuesday, September 27, 2016
Delegation (b)
Page 1 of 1
Town of Aurora
General Committee Meeting Report
Council Chambers
Aurora Town Hall
Tuesday, September 20, 2016
Attendance
Council Members Councillor Pirri in the Chair; Councillors Abel, Gaertner, Kim,
Mrakas, Thom, and Thompson
Members Absent Councillor Humfryes and Mayor Dawe
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services, Ilmar Simanovskis,
Director of Infrastructure and Environmental Services, Dan Elliott,
Director of Financial Services, Al Downey, Director of Parks,
Recreation and Cultural Services, Marco Ramunno, Director of
Planning and Building Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Patricia De Sario, Town
Solicitor, Lisa Lyons, Town Clerk, and Samantha Yew,
Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
General Committee consented to resolve into a Closed Session meeting at 9:13 p.m., and
reconvened into open session at 10:10 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services, with
the following additions:
Council Meeting Agenda
Tuesday, September 27, 2016
Item 1
Page 1 of 12
General Committee Meeting Report
Tuesday, September 20, 2016 Page 2 of 12
Delegation (a) Nancee Webb, Vice-Chair, Aurora Community Arboretum
Re: Sign post/Bur Oak in the Aurora Community Arboretum (ACA)
Notice of Motion (d) Councillor Pirri
Re: Municipal Economic Development Services
(Carried on a two-thirds vote)
3. Determination of Items Requiring Separate Discussion
Items 1, 2, 4, 5, 7, 9, 10, 13, and 14 were identified for discussion.
4. Adoption of Items Not Requiring Separate Discussion
Items 3, 6, 8, 11, 12, 15, and 16 were identified as items not requiring separate
discussion.
General Committee recommends:
That the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion” be adopted as submitted to the General Committee:
3. FS16-028 – Capital Projects Status & Closures as of July 31, 2016
1. That Report No. FS16-028 be received; and
2. That the capital project closures and capital funding adjustments outlined in
Attachments #1 and #2 be approved.
6. IES16-072 – Award of Tender IES 2016-63 - For Plumbing Services
1. That Report No. IES16-072 be received; and
2. That Request for Proposal IES 2016-63 – for the Supply of Plumbing
Services on an as needed basis be awarded to Rapid Plumbing Inc. at the
unit prices tendered for a three (3) year contract; and
3. That a purchase order in the amount of $203,430, excluding taxes, be
approved in favour of Rapid Plumbing Inc. for the first year of services; and
Council Meeting Agenda
Tuesday, September 27, 2016
Item 1
Page 2 of 12
General Committee Meeting Report
Tuesday, September 20, 2016 Page 3 of 12
4. That the Director of Infrastructure and Environmental Services be
authorized to renew Tender IES 2016-63 for an additional two (2), one (1)
year optional years, pending an annual analysis and satisfactory
performance review, for a total contract duration of up to five (5) years; and
5. That the Director of Infrastructure and Environmental Services be
authorized to approve additional expenditures within the scope of the
contract to an amount up to the approved annual operating budget for these
services over the term of the contract; and
6. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
8. PRCS16-043 – Culture and Recreation Grant Semi-Annual Allocation for
September 2016
1. That Report No. PRCS16-043 be received for information.
11. PBS16-074 – Required Building By-law Amendments for Implementation
of the Mandatory Sewage System Maintenance Inspection
Program
1. That Report No. PBS16-074 be received; and
2. That amendments to Building By-law No. 5402-12, as amended, to
implement the mandatory sewage system maintenance inspection program
in accordance with the Ontario Building Code, be enacted at a future
Council meeting.
12. Joint Council Committee Meeting Minutes of January 12, January 12
(Closed Session), March 1, April 5, May 10, June 7, and June 7 (Closed
Session), 2016
1. That the Joint Council Committee meeting minutes of January 12, January
12 (Closed Session), March 1, April 5, May 10, June 7, and June 7
(Closed Session), 2016, be received for information.
Council Meeting Agenda
Tuesday, September 27, 2016
Item 1
Page 3 of 12
General Committee Meeting Report
Tuesday, September 20, 2016 Page 4 of 12
15. Accessibility Advisory Committee Meeting Minutes of September 7, 2016
1. That the Accessibility Advisory Committee meeting minutes of September
7, 2016, be received for information.
16. Heritage Advisory Committee Meeting Minutes of September 12, 2016
1. That the Heritage Advisory Committee meeting minutes of September 12,
2016, be received; and
1. HAC16-009 – Request to Remove a Property from the Aurora
Register of Properties of Cultural Heritage Value or
Interest, 68 Temperance Street
1. That the property located at 68 Temperance Street be removed
from the Aurora Register of Properties of Cultural Heritage Value
or Interest; and
2. That future building elevations are subject to approval of Planning
Staff to ensure the proposed new dwelling will maintain the
heritage character of the area.
2. HAC16-010 – Heritage Permit Application, 40 Maple Street, File
Number: NE-HCD-HPA-16-06
1. That the demolition of the existing detached garage be approved;
and
2. That Heritage Permit Application NE-HCD-HPA-16-06 be
approved to permit the construction of a 45m2 accessory structure;
and
3. That the dormer on the front elevation of the garage be removed
from the proposed design.
Carried
Council Meeting Agenda
Tuesday, September 27, 2016
Item 1
Page 4 of 12
General Committee Meeting Report
Tuesday, September 20, 2016 Page 5 of 12
5. Delegations
(a) Nancee Webb, Vice-Chair, Aurora Community Arboretum
Re: Sign post/Bur Oak in the Aurora Community Arboretum (ACA)
Ms. Webb provided an overview of the proposed sign post to be created from
the stump of a large Bur Oak tree in the Arboretum.
General Committee received the comments of the delegation for information.
6. Presentations by the Advisory Committee Chair
None
7. Consideration of Items Requiring Separate Discussion
1. CS16-001 – Microsoft Software Licensing
General Committee recommends:
1. That Report No. CS16-001 be received; and
2. That Staff be authorized to enter into an Enterprise Agreement for Microsoft
Licensing with Large Account Reseller SoftChoice in the amount of
$162,000 per year plus tax for a three (3) year period; and
3. That the Director of Corporate Services be authorized to approve a
subsequent purchase order increase to an amount not to exceed the
approved annual operating budget for licenses.
Carried
2. CS16-002 – OSPCA Contract Renewal
General Committee recommends:
1. That Report No. CS16-002 be received; and
2. That the Town extend the current Animal Control Services agreement
between the Town of Aurora and Ontario Society for the Prevention of
Council Meeting Agenda
Tuesday, September 27, 2016
Item 1
Page 5 of 12
General Committee Meeting Report
Tuesday, September 20, 2016 Page 6 of 12
Cruelty to Animals (OSPCA) for a period of one (1) year from January 1 to
December 31, 2017, at a cost of $211,530, plus CPI (excluding taxes); and
3. That an increase in the Animal Control Service agreement, to provide
additional patrol services to meet the needs of the growing community, be
considered as part of the 2017 budget process; and
4. That the Mayor and Town Clerk be authorized to execute the agreement,
including any and all documents and ancillary agreements to give effect to
same.
Carried
4. IES16-070 – York Region Transportation Master Plan - Notice of
Completion and Comment Period
General Committee recommends:
1. That Report No. IES16-070 be received for information.
Carried
5. IES16-071 – Award of Tender IES 2016-51- For Electrical Services
General Committee recommends:
1. That Report No. IES16-071 be received; and
2. That Request for Proposal IES 2016-51 – to Perform Electrical Repairs,
Installations and Preventative Maintenance (Including Inverter Systems) on
an as needed basis be awarded to Smith & Long Ltd. and R. A. Graham
Contractors Ltd. at the unit prices tendered for a five (5) year contract; and
3. That purchase orders in the combined amount of $250,000, excluding
taxes, be approved in favour of the approved vendors for the first five (5)
years of services; and
4. That the Director of Infrastructure and Environmental Services be
authorized to renew Tender IES 2016-51 for an additional two (2), one (1)
year optional years, pending an annual analysis and satisfactory
Council Meeting Agenda
Tuesday, September 27, 2016
Item 1
Page 6 of 12
General Committee Meeting Report
Tuesday, September 20, 2016 Page 7 of 12
performance review, for a total contract duration of up to seven (7) years;
and
5. That the Director of Infrastructure and Environmental Services be
authorized to approve additional expenditures within the scope of the
contract to an amount up to the approved annual operating budget for these
services over the term of the contract; and
6. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
7. IES16-073 – Library Square/Downtown Traffic Management Plan
General Committee recommends:
1. That Report No. IES16-073 be received for information.
Carried
9. PBS16-072 – Planning Applications Status List
General Committee recommends:
1. That Report No. PBS16-072 be received for information.
Carried
10. PBS16-073 – Provincial Co-ordinated Land Use Planning Review
General Committee recommends:
1. That Item 10, Report No. PBS16-073 – Provincial Co-ordinated Land Use
Planning Review, be referred back to staff with Council’s comments for a
report back at the General Committee meeting of October 4, 2016.
Motion to refer
Carried
Council Meeting Agenda
Tuesday, September 27, 2016
Item 1
Page 7 of 12
General Committee Meeting Report
Tuesday, September 20, 2016 Page 8 of 12
13. IES16-069 – Award of Tender IES 2016-82 for the Speed Cushion
Installation Pilot Project
General Committee recommends:
1. That Report No. IES16-069 be received; and
2. That Tender IES 2016-82, Capital Project No. 31154 for the Speed Cushion
Installation Pilot Project be awarded to Edgeway Paving Ltd. in the amount
of $126,300.00 excluding taxes; and
3. That additional funding in the amount of $42,000 be provided for the Capital
Project No. 31154, Speed Cushion Installation Pilot Project; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Carried
14. IES16-074 – Award of Tender IES 2016-82 for the Speed Cushion Installation
- Request for Partial Award
General Committee recommends:
1. That Report No. IES16-074 be received for information.
Carried
8. Notices of Motion
(a) Councillor Kim
Re: Cultural Partners
Whereas the Town of Aurora’s Cultural Master Plan acknowledges that “culture”
attracts new and creative talents; boosts tourism, increases economic activity
and quality of life for all; and
Whereas having strong cultural partners often offers a town an identity; builds
and sustains a sense of community cohesion and pride; and
Council Meeting Agenda
Tuesday, September 27, 2016
Item 1
Page 8 of 12
General Committee Meeting Report
Tuesday, September 20, 2016 Page 9 of 12
Whereas a unique and memorable cultural experience remains with people for
a very long time; and
Whereas the Town of Aurora has many strong cultural partners and they are all
very much valued and appreciated; and
Whereas there are synergies to be identified in sharing and cooperation of
resources; and
Whereas studies have shown that strong municipal support of cultural partners
plays a significant role in allowing cultural partners achieve their full potential;
and
Whereas the Town annually contributes to the operational needs of our cultural
partners; and
Whereas the Town, through the Finance Advisory Committee, is undergoing a
review of how programs and services are being delivered to residents through
all Town departments; and
Whereas Council identified during the fiscal 2016 budget proceedings the need
for our cultural partners to have predictable and long-term funding and or
support;
Now Therefore It Be Hereby Resolved That “cultural partners” be identified as
any group or organization that is financially supported through direct funding or
exclusive use of Town facilities in the delivery of Cultural programming; and
Be It Further Resolved That the CAO report to Council with a list of Cultural
Partners and a terms of reference for the a review of existing delivery models
and a review of possible alternative approaches in the delivery of cultural
programs and service to residents; and
Be It Further Resolved That upon acceptance of the terms of reference by
Council, the CAO commence the review and report back to Council with
delivery options and recommendations by the end March 31, 2017.
Council Meeting Agenda
Tuesday, September 27, 2016
Item 1
Page 9 of 12
General Committee Meeting Report
Tuesday, September 20, 2016 Page 10 of 12
(b) Councillor Gaertner
Re: Public Notice for Site Plan Applications
Whereas the Planning Act does not require neighbourhood notification for site
plan applications submitted under Section 41 of the Planning Act; and
Whereas these kinds of applications have the potential to significantly affect a
neighbourhood; and
Whereas it is respectful to ensure that residents are fully informed of proposed
development;
Now Therefore Be It Hereby Resolved That Council direct Planning staff to
formulate a policy that will require the same notification and signage required for
Public Planning development applications; and
Be It Further Resolved That this draft policy be presented at a General
Committee meeting before the end of 2016.
(c) Councillor Abel
Re: Portable Fully Accessible Washroom Trailer
Whereas the Town of Aurora hosts many events, including celebrations and
festivals that bring in residents and visitors by the thousands; and
Whereas there are other local community events that do the same; and
Whereas we are an inclusive community, with a statutory Accessibility Advisory
Committee, and a proud community that adopted the Provincial Accessibility for
Ontarians with Disabilities Act (AODA), that sets guidelines to eliminate barriers
for those with physical challenges; and
Whereas there is a group of volunteers that are creating awareness for the
need to fund a portable fully accessible washroom trailer, complete with lifts and
change tables, to address every accessible challenge; and
Whereas the idea of this portable fully accessible washroom trailer was
received and endorsed by the York Region Festival Alliance as an excellent
addition for washroom provisions to the dozens of festivals held each year; and
Council Meeting Agenda
Tuesday, September 27, 2016
Item 1
Page 10 of 12
General Committee Meeting Report
Tuesday, September 20, 2016 Page 11 of 12
Whereas the Mayor of the Town of Whitchurch-Stouffville, Mayor Justin
Altmann, recently encouraged his invited wedding guests (which was the whole
Town), and pledged all his wedding gifts received in cash to the sum of
$50,000, to fund the $100,000 cost of the trailer; and
Whereas the Town of Whitchurch-Stouffville will store the trailer when it is not in
use, transport the trailer at a nominal cost to festivals and events in the Region,
and provide liability insurance; and
Whereas if each municipality in York Region made a nominal donation of
$5,000, the purchase of the portable fully accessible washroom trailer could be
realized;
Now Therefore Be It Hereby Resolved That the Town of Aurora donate $5,000
to the purchase of the portable fully accessible washroom trailer, funded
through the Accessibility Advisory Fund, or from a reserve identified by staff
and/or Council; and
Be It Further Resolved That a letter of this Council resolution be circulated to
York Region and all municipalities in York Region, to be received by their
respective Councils and Accessibility Advisory Committees.
(d) Councillor Pirri
Re: Municipal Economic Development Services
Whereas Municipal Economic Development is an activity which can be
undertaken under a variety of models; and
Whereas the Town of Aurora has currently adopted a Community Advisory
Committee approach; and
Whereas it is important that the Town of Aurora ensures adherence to best
practices;
Now Therefore Be It Hereby Resolved That the Chief Administrative Officer
investigate and report back to Council with regard to the best model to deliver
Economic Development Services for the Town of Aurora moving forward; and
Council Meeting Agenda
Tuesday, September 27, 2016
Item 1
Page 11 of 12
General Committee Meeting Report
Tuesday, September 20, 2016 Page 12 of 12
Be It Further Resolved That this report be brought back in time to be considered
for the 2017 budget.
9. New Business/General Information
Councillor Mrakas commended the organizers of the Magna Hoedown on a job well
done, and noted that it was a very successful event.
10. Closed Session
General Committee consented to resolve into Closed Session to consider the
following matters:
1. Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (section 239(2)(f) of the
Municipal Act, 2001); Re: 45 Mosley Street
2. A proposed or pending acquisition or disposition of land by the
municipality (section 239(2)(c) of the Municipal Act, 2001); Re: Eric T.
Smith Way
11. Adjournment
The meeting was adjourned at 10:11 p.m.
_________________________________ _________________________________
Paul Pirri, Councillor Lisa Lyons, Town Clerk
The report of the General Committee meeting of September 20, 2016, is subject to final
approval by Council on September 27, 2016.
Council Meeting Agenda
Tuesday, September 27, 2016
Item 1
Page 12 of 12
Town of Aurora
Public Report of the General Committee
Closed Session Meeting
Council Chambers
Aurora Town Hall
Tuesday, September 20, 2016
Attendance
Council Members Deputy Mayor Abel in the Chair; Councillors Gaertner, Kim,
Mrakas, Pirri, Thom, and Thompson
Members Absent Councillor Humfryes and Mayor Dawe
Other Attendees Doug Nadorozny, Chief Administrative Officer, Techa van
Leeuwen, Director of Corporate Services (departed 10 p.m.), Marco
Ramunno, Director of Planning and Building Services, Anthony
Ierullo, Manager of Long Range and Strategic Planning (arrived 10
p.m.), Patricia De Sario, Town Solicitor, and Lisa Lyons, Town
Clerk
The Chair called the meeting to order at 9:20 p.m.
1.Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.Approval of the Agenda
General Committee Closed Session approved the agenda as circulated by
Legislative Services.
Council Meeting Agenda
Tuesday, September 27, 2016
Item 2
Page 1 of 2
Public Report of the General Committee Closed Session Meeting
Tuesday, September 20, 2016 Page 2 of 2
3.Item for Discussion
1.Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (section 239(2)(f) of the
Municipal Act, 2001); Re: 45 Mosley Street
General Committee Closed Session recommends:
1.That the confidential direction to staff regarding 45 Mosley Street be
adopted.
Carried
2.A proposed or pending acquisition or disposition of land by the
municipality (section 239(2)(c) of the Municipal Act, 2001); Re: Eric T.
Smith Way
General Committee Closed Session recommends:
1.That the confidential direction to staff regarding Eric T. Smith Way be
adopted.
Carried
4.Adjournment
The meeting was adjourned at 10:09 p.m.
_________________________________ _________________________________
John Abel, Deputy Mayor Lisa Lyons, Town Clerk
The Public Report of the General Committee Closed Session meeting of September 20,
2016, is subject to final approval by Council on September 27, 2016.
Council Meeting Agenda
Tuesday, September 27, 2016
Item 2
Page 2 of 2
Town of Aurora
Council Report No. FS16-027
Subject: 2017 Capital Investment Program and Ten Vear Asset Management
Plan Overview
Prepared by: Dan Elliott, Director of Financial Services
Department: Financial Services
Date: September 27, 2016
Recommendation
1.That Report No. FS16-027 be received; and
2.That the draft 2016 Ten Vear Capital Investment Plan and the draft 2017
Capital Budgets be referred to the Special General Committee meeting
scheduled for October 15, 2016.
Executive Summary
On October 15, 2016 the budget committee will commence its review of the Town's Asset
Management Plan's draft 2016 Ten Year Capital Investment Plan; as well as its draft
2017 Capital budgets. In support of this review, budget committee members will receive
at tonight's meeting the following key documents:
•The Town's approved Asset Management Plan (AMP) which outlines the "how" of
the Town's asset planning and management methodologies, including an
assessment of the overall condition of the Town's depreciating assets. A detailed
review and update of this plan is undertaken every four years, aligning with council's
term in office.
•The AMP's draft 2016 Ten Year Capital Investment Plan which is derived based
upon the methodologies set out in the AMP, setting out specific capital investments
required in order to maintain the serviceability of the existing assets, as well as new
assets required or anticipated to service and meet the expectations of the growing
community. This component of the town's asset management plan is updated on
an annual basis.
Council Meeting Agenda
Tuesday, September 27, 2016
Item 3
Page 1 of 13
Council Meeting Agenda Tuesday, September 27, 2016Item 3 Page 2 of 13
September 27, 2016 Page 3 of 13 Report No. FS16-027
3.Annual "tax cash to capital" funding will be apportioned pro rata amongst the
asset specific reserve funds for each asset category, including tax funded
Growth & New and Studies & Other projects.
4.Annual "tax cash to capital" budget amounts must achieve sustainable
infrastructure funding and should be reviewed annually with the ten year
capital plan update process to ensure annual contributions keep pace with
capital cost inflation, capital plan needs, and ultimately reach a goal of being
approximately equal to the ten year average funding requirement of the plan.
As part of its review of the ten year capital investment plan, staff have undertaken its
usual detailed review and documentation of their recommended 2017 capital budgets.
This review considered several factors which included the foundation as set out in the
Town's AMP, available reserve funding, as well as other key Town priorities.
NOTE: The Budget Binder materials referenced in this report will be distributed at the
September 27, 2016 Council meeting, for review prior to the first formal review meeting
which has been scheduled on October 15, 2016. All materials will be available from the
Town's website immediately after the September z/h meeting.
Analysis
Asset Management Plan {AMP)
The primary objective of an AMP is to maximize benefits, control risks, and provide a
satisfactory level of service to the community in a sustainable manner. Infrastructure
management ensures that the Town is capable of providing the desired level of service
to support attaining our ultimate goals. The AMP is a strategic document stating the
characteristics and condition of infrastructure assets, levels of service expected from
them, planned actions to ensure the assets are providing the expected level of service
and financing strategies to implement the planned actions. The overall intent of the AMP
is to help the Town ensure investments are made at the right time, future repair and
rehabilitation costs are minimized, and municipal assets are being appropriately
maintained.
This AMP is an outcome of the Town's stewardship responsibilities: how we plan to look
after what we own. However, the Town has also incorporated future growth and future
asset investments into the plan to document what new assets we plan to invest in as the
community grows, and how we plan to finance those investments. The growth side of
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Council Meeting Agenda Tuesday, September 27, 2016Item 3 Page 11 of 13
Council Meeting Agenda Tuesday, September 27, 2016Item 3 Page 12 of 13
Council Meeting Agenda Tuesday, September 27, 2016Item 3 Page 13 of 13
Motion for Which Notice Has
Been Given (September 20, 2016) Councillor Harold Kim
Date: September 27, 2016
To: Mayor and Members of Council
From: Councillor Kim
Re: Cultural Partners
Whereas the Town of Aurora’s Cultural Master Plan acknowledges that “culture” attracts
new and creative talents; boosts tourism, increases economic activity and quality of life
for all; and
Whereas having strong cultural partners often offers a town an identity; builds and
sustains a sense of community cohesion and pride; and
Whereas a unique and memorable cultural experience remains with people for a very
long time; and
Whereas the Town of Aurora has many strong cultural partners and they are all very
much valued and appreciated; and
Whereas there are synergies to be identified in sharing and cooperation of resources;
and
Whereas studies have shown that strong municipal support of cultural partners plays a
significant role in allowing cultural partners achieve their full potential; and
Whereas the Town annually contributes to the operational needs of our cultural
partners; and
Whereas the Town, through the Finance Advisory Committee, is undergoing a review of
how programs and services are being delivered to residents through all Town
departments; and
Whereas Council identified during the fiscal 2016 budget proceedings the need for our
cultural partners to have predictable and long-term funding and/or support;
Council Meeting Agenda
Tuesday, September 27, 2016
Motion (a)
Page 1 of 2
Motion for Which Notice Has Been Given
Cultural Partners
September 27, 2016 Page 2 of 2
Now Therefore It Be Hereby Resolved That “cultural partners” be identified as any
group or organization that is financially supported through direct funding or exclusive
use of Town facilities in the delivery of Cultural programming; and
Be It Further Resolved That the CAO report to Council with a list of Cultural Partners
and a terms of reference for the a review of existing delivery models and a review of
possible alternative approaches in the delivery of cultural programs and service to
residents; and
Be It Further Resolved That upon acceptance of the terms of reference by Council, the
CAO commence the review and report back to Council with delivery options and
recommendations by the end March 31, 2017.
Council Meeting Agenda
Tuesday, September 27, 2016
Motion (a)
Page 2 of 2
Motion for Which Notice Has
Been Given (September 20, 2016)
Councillor Wendy Gaertner
Date: September 27, 2016
To: Mayor and Members of Council
From: Councillor Gaertner
Re: Public Notice for Site Plan Applications
Whereas the Planning Act does not require neighbourhood notification for site plan
applications submitted under Section 41 of the Planning Act; and
Whereas these kinds of applications have the potential to significantly affect a
neighbourhood; and
Whereas it is respectful to ensure that residents are fully informed of proposed
development;
Now Therefore Be It Hereby Resolved That Council direct Planning staff to formulate a
policy that will require the same notification and signage required for Public Planning
development applications; and
Be It Further Resolved That this draft policy be presented at a General Committee
meeting before the end of 2016.
Council Meeting Agenda
Tuesday, September 27, 2016
Motion (b)
Page 1 of 1
Motion for Which Notice Has
Been Given (September 20, 2016) Councillor John Abel
Date: September 27, 2016
To: Mayor and Members of Council
From: Councillor Abel
Re: Portable Fully Accessible Washroom Trailer
Whereas the Town of Aurora hosts many events, including celebrations and festivals
that bring in residents and visitors by the thousands; and
Whereas there are other local community events that do the same; and
Whereas we are an inclusive community, with a statutory Accessibility Advisory
Committee, and a proud community that adopted the Provincial Accessibility for
Ontarians with Disabilities Act (AODA), that sets guidelines to eliminate barriers for
those with physical challenges; and
Whereas there is a group of volunteers that are creating awareness for the need to fund
a portable fully accessible washroom trailer, complete with lifts and change tables, to
address every accessible challenge; and
Whereas the idea of this portable fully accessible washroom trailer was received and
endorsed by the York Region Festival Alliance as an excellent addition for washroom
provisions to the dozens of festivals held each year; and
Whereas the Mayor of the Town of Whitchurch-Stouffville, Mayor Justin Altmann,
recently encouraged his invited wedding guests (which was the whole Town), and
pledged all his wedding gifts received in cash to the sum of $50,000, to fund the
$100,000 cost of the trailer; and
Whereas the Town of Whitchurch-Stouffville will store the trailer when it is not in use,
transport the trailer at a nominal cost to festivals and events in the Region, and provide
liability insurance; and
Council Meeting Agenda
Tuesday, September 27, 2016
Motion (c)
Page 1 of 2
Motion for Which Notice Has Been Given
Portable Fully Accessible Washroom Trailer
September 27, 2016 Page 2 of 2
Whereas if each municipality in York Region made a nominal donation of $5,000, the
purchase of the portable fully accessible washroom trailer could be realized;
Now Therefore Be It Hereby Resolved That the Town of Aurora donate $5,000 to the
purchase of the portable fully accessible washroom trailer, funded through the
Accessibility Advisory Fund, or from a reserve identified by staff and/or Council; and
Be It Further Resolved That a letter of this Council resolution be circulated to York
Region and all municipalities in York Region, to be received by their respective Councils
and Accessibility Advisory Committees.
Council Meeting Agenda
Tuesday, September 27, 2016
Motion (c)
Page 2 of 2
Motion for Which Notice Has
Been Given (September 20, 2016) Councillor Paul Pirri
Date: September 27, 2016
To: Mayor and Members of Council
From: Councillor Pirri
Re: Municipal Economic Development Services
Whereas Municipal Economic Development is an activity which can be undertaken
under a variety of models; and
Whereas the Town of Aurora has currently adopted a Community Advisory Committee
approach; and
Whereas it is important that the Town of Aurora ensures adherence to best practices;
Now Therefore Be It Hereby Resolved That the Chief Administrative Officer investigate
and report back to Council with regard to the best model to deliver Economic
Development Services for the Town of Aurora moving forward; and
Be It Further Resolved That this report be brought back in time to be considered for the
2017 budget.
Council Meeting Agenda
Tuesday, September 27, 2016
Motion (d)
Page 1 of 1
Council Meeting Agenda Tuesday, September 27, 2016 By-law No. 5899-16 Page 1 of 1
Council Meeting Agenda
Tuesday, September 27, 2016
By-law No. 5901-16
Page 1 of 3
Council Meeting Agenda
Tuesday, September 27, 2016
By-law No. 5901-16
Page 2 of 3
Council Meeting Agenda
Tuesday, September 27, 2016
By-law No. 5901-16
Page 3 of 3
Council Meeting Agenda Tuesday, September 27, 2016 Confirming By-law Page 1 of 1
John Abel, Deputy Mayor
Public Release
September 27, 2016
Town of Aurora
Additional Items to
Council Meeting Agenda
Tuesday, September 27, 2016
7 p.m.
Council Chambers
Presentation slides of Delegation (b) Sherri Hall and Brad Heppell, K9 Pest
Management Group Inc.; Re: Item 1(2) Report No. CS16-002 – OSPCA
Contract Renewal
Delegation (c) Maureen Barclay and Dan Merrill, Ontario SPCA; Re: Item
1(2) –Report No. CS16-002 – OSPCA Contract Renewal
Providing Animal Control Services toProviding Animal Control Services to municipal government for 10 yearsAdditional Items to Council Meeting Agenda
Tuesday, September 27, 2016
Delegation (b)
Page 1 of 9
Our Vision is to “Encourage a safe, healthy, vibrant community for people and their pets, through the development, education anddevelopment, education and compliance of bylaws that reflect community values.” Additional Items to Council Meeting Agenda
Tuesday, September 27, 2016
Delegation (b)
Page 2 of 9
Town of New Tecumseth since 2006 population 30,000 Town of Innisfil since 2008 population 35000 Town of Newmarket since 2014 population 84,000 Town of Whitchurch-Stouffville since 2014 population 40,00040,000 Town of Georgina since 2014 population 45,000 Town of Bradford since 2015 population 28,000 K9PMG also operates the municipal pound for the Town of Innisfil and the Town of Bradford as well as the backup facility for the Town of Georgina and New Tecumseth Additional Items to Council Meeting Agenda
Tuesday, September 27, 2016
Delegation (b)
Page 3 of 9
K9PMG is a privately owned incorporated company that is able to quickly make decisions and changes to best serve our clients needs Sherri Hall – President Brad Heppell – Vice President K9PMG uses up to date software solutions for K9PMG uses up to date software solutions for tracking all cases and providing our clientele with detailed monthly reports K9PMG understands the need to generate income from tags and fines for the town to help offset cost of service K9PMG specializes in a seamless transition Additional Items to Council Meeting Agenda
Tuesday, September 27, 2016
Delegation (b)
Page 4 of 9
Municipal Animal Care and Control Municipal Livestock Valuation Wildlife Control Technical Large Animal Emergency ResponseTechnical Large Animal Emergency Response Trained/carded in Animal Disaster Response Goose Control Services K9 Detection services for the pest control industry (bed bug detection) Dog Training and Event Centre Boarding/Quarantine ServicesAdditional Items to Council Meeting Agenda
Tuesday, September 27, 2016
Delegation (b)
Page 5 of 9
Our Mission “to fairly apply and enforce Animal Control Bylaws for the residents of the municipality both human and animal” Our competitors mission “Is to facilitate and provide for province-wide leadership on matters relating to the prevention of cruelty to animals and the promotion of animal welfare”Additional Items to Council Meeting Agenda
Tuesday, September 27, 2016
Delegation (b)
Page 6 of 9
K9PMG strives to fill job opportunities from residents of the Town we are servicing Our staff have strong backgrounds in one of two areas, law enforcement or animal related positions such as veterinary technicians Our staff are always striving to achieve a high Our staff are always striving to achieve a highlevel of customer satisfaction whether they are returning a lost puppy or issuing a fine for a bylaw infraction Our ACO staff work as a Team, providing support and assistance to each other, providing the best response and service to your residents availableAdditional Items to Council Meeting Agenda
Tuesday, September 27, 2016
Delegation (b)
Page 7 of 9
K9PMG are members of the Association of Animal Shelter Administrators of Ontario Sherri Hall has been nominated for a position on the Board of Directors, K9PMG will be the only private contractor on the board ofon the Board of Directors, K9PMG will be theonly private contractor on the board of directors K9PMG fully comprehends the issues in shelter management for both municipal and private sector facilities and has set a mandate to help pursue solutions to the shelter crisis in OntarioAdditional Items to Council Meeting Agenda
Tuesday, September 27, 2016
Delegation (b)
Page 8 of 9
Issue a new tender for Bylaw Enforcement and Shelter Services Piggyback on the 2013 Animal Control Tender issued by Newmarket and receive the patrol hours issued by Newmarket and receive the patrol hours and pricing as stipulated within the tender award and allowing K9PMG to introduce alternative shelter services Thank you for this opportunity Additional Items to Council Meeting Agenda
Tuesday, September 27, 2016
Delegation (b)
Page 9 of 9
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: Sept. 27th, 2016
SUBJECT: Animal Control Services
NAME OF SPOKESPERSON: Maureen Barclay, Dan Merrill
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable):
Ontario SPCA
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
Animal Control Services provided by the Ontario SPCA
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest? YES ☒ NO ☐
IF YES, WITH WHOM? Mandie Crawford DATE: Sept. 27th, 2016
☒I acknowledge that the Procedural By-law permits five (5) minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
Additional Items to Council Meeting Agenda
Tuesday, September 27, 2016
Delegation (c)
Page 1 of 1