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AGENDA - Council - 20160809 COUNCIL MEETING AGENDA TUESDAY, AUGUST 9, 2016 7 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE August 2, 2016 TOWN OF AURORA COUNCIL MEETING AGENDA Tuesday, August 9, 2016 7 p.m. Council Chambers 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2. APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legislative Services be approved. 3. ADOPTION OF THE MINUTES Council Meeting Minutes of July 12, 2016 RECOMMENDED: THAT the minutes of the Council meeting of July 12, 2016, be adopted as printed and circulated. 4. PRESENTATIONS (a) Nichole Campsall, Coordinator, Youth & Community Development Re: Presentation of the John West Memorial "Leaders of Tomorrow" Scholarship Award (b) Theresa Buck, Special Olympics Ontario Re: Introduction to Special Olympics Ontario – Aurora Community Council Meeting Agenda Tuesday, August 9, 2016 Page 2 of 9 (c) Ron Weese, Sport Aurora/Activate Aurora Re: Announcement of Activate Aurora Project through the Mayor’s Task Force and Sport Aurora 5. PUBLIC SERVICE ANNOUNCEMENTS 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 8. DELEGATIONS (a) Nancy Black, representing Aurora Sports Hall of Fame, Healthy Kids Community Challenge, Sport Aurora, and Activate Aurora Re: Item 11 – PRS16-042 – Facility Advertising and Sponsorship Programs 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Thompson Re: Governance Review Advisory Committee (ii) Motions for Which Notice Has Been Given 11. REGIONAL REPORT 12. NEW BUSINESS/GENERAL INFORMATION 13. READING OF BY-LAWS THAT the following by-laws be given first, second, and third readings and enacted: Council Meeting Agenda Tuesday, August 9, 2016 Page 3 of 9 5881-16 BEING A BY-LAW to exempt Blocks 7, 8, 9, 10, 11 and 12 on Plan 65M-4467 from Part-Lot Control (Country Wide Homes at Aurora Inc.). (Report No. PDS16-061 – Council Item 6 – Aug. 9/16) 5887-16 BEING A BY-LAW to exempt Lots 36, 37, 41, 42, 43, 44, 45, 80, 81, 82, 83, 89, 92, 93, 100, 101 and 102 and Blocks 217, 220, 221, 223, 226, 230 and 231 on Plan 65M-4462 from Part-Lot Control (Arista Homes (Aurora Trails) Inc.). (Report No. PDS16-058 – Council Item 8 – Jul. 12/16) 5888-16 BEING A BY-LAW to declare as surplus and sell municipal lands (21 and 33 Eric T. Smith Way). (Closed Session Report No. PDS16-007 – Council Jan. 26/16) 5889-16 BEING A BY-LAW to adopt Official Plan Amendment No. 11. (Report No. PDS16-059 – Council Item 9 – Jul. 12/16) 5890-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (RCG Aurora North Limited Partnership). (Report No. PDS16-059 – Council Item 9 – Jul. 12/16) 5892-16 BEING A BY-LAW to appoint employees of the Ontario Parking Control Bureau Corp. as Municipal By-law Enforcement Officers in the Town of Aurora. RECOMMENDED: THAT the following confirming by-law be given first, second, and third readings and enacted: 5891-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on August 9, 2016. 14. CLOSED SESSION RECOMMENDED: THAT Council resolve into Closed Session to consider the following matters: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS16-065 – Allaura Boulevard Council Meeting Agenda Tuesday, August 9, 2016 Page 4 of 9 2. Labour relations or employee negotiations (section 239 (2)(d) of the Municipal Act, 2001); Re: Closed Session Report No. CAO16-006 – CUPE Negotiations 15. ADJOURNMENT Council Meeting Agenda Tuesday, August 9, 2016 Page 5 of 9 AGENDA ITEMS 1. BBS16-009 – Fireworks By-law Exemption – Magna Golf Club RECOMMENDED: THAT Report No. BBS16-009 be received; and THAT the setting off of Display Fireworks to celebrate a wedding at the Magna Golf Club on August 13, 2016, commencing at 10:00 p.m., be approved. 2. CFS16-023 – Interim Operating Budget Forecast – as at May 31, 2016 RECOMMENDED: THAT Report No. CFS16-023 be received for information. 3. IES16-064 – Extension of Contract and Increase of Purchase Order for Classic Fire Protection Service Contract RECOMMENDED: THAT Report No. IES16-064 be received; and THAT RFP No. IES 2012-22 for Classic Fire Protection for fire monitoring service, preventative maintenance, emergency call outs, monthly and annual inspections be extended for three (3) additional months on a month to month basis beyond the termination date of August 30, 2016; and THAT Purchase Order No. 81 for Classic Fire Protection for fire monitoring service, preventative maintenance, emergency call outs, monthly and annual inspections be increased by $20,000 to a revised value of $119,994 for the extended month to month period. 4. IES16-065 – Award of Tender IES 2016-43 – For the Supply of All Labour, Material, and Equipment Necessary for the Provision of Janitorial Services RECOMMENDED: THAT Report No. IES16-065 be received; and Council Meeting Agenda Tuesday, August 9, 2016 Page 6 of 9 THAT Tender IES 2016-43 – for the supply of all labour, material, and equipment necessary for the provision of janitorial services for a five (5) year term be awarded to Royal Building Cleaning Ltd. at the unit prices tendered not to exceed $2,136,360.00 excluding taxes; and THAT the Director of Infrastructure and Environmental Services be authorized to renew Tender IES 2016-43 for an additional three (3), one-year periods, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 5. PDS16-049 – Small Cell Technology Pilot Project with Bell Canada RECOMMENDED: THAT Report No. PDS16-049 be received; and THAT the Director of Planning & Development Services be authorized to execute facility licensing agreements with Bell, including any and all documents and ancillary agreements required to give effect to same; and THAT a financial reserve be established for the proceeds of revenue from licensing with Bell, for the purpose of funding economic development initiatives. 6. PDS16-061 – Application for Exemption from Part Lot Control Countrywide Homes at Aurora Inc. Blocks 7 to 12 Plan 65M-4467 being 65R-36431 and 65R-36439 Related File Numbers: SUB-2011-04 & ZBA-2011-12 File Number: PLC-2016-07 RECOMMENDED: THAT Report No. PDS16-061 be received; and THAT the Application for Exemption from Part Lot Control submitted by Countrywide Homes at Aurora Inc. to divide Blocks 7, 8, 9, 10, 11 and 12, on Plan 65M-4467 into 39 separate lots for townhouse units be approved; and THAT the Part Lot Control Exemption by-law be considered at the Council meeting of August 9, 2016. Council Meeting Agenda Tuesday, August 9, 2016 Page 7 of 9 7. PDS16-062 – Application for Zoning By-law Amendment and Site Plan Leswell Investments Inc. 1452 Wellington Street East Part of Lots 3 and 4, Registered Plan No. 525 Files: ZBA-2015-04 & SP-2015-04 RECOMMENDED: THAT Report Number PDS16-062 be received; and THAT Application to Amend the Zoning By-law File Number ZBA-2015-04 (Leswell Investments Inc.), to allow Shopping Centre Commercial uses on the subject lands be approved; and THAT the implementing Zoning By-law Amendment be presented at a future Council meeting; and THAT Site Plan Application File: SP-2015-04 (Leswell Investments Inc.) to permit the development of the Shopping Centre Commercial development on the subject lands be approved; and THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. 8. PRS16-038 – Facility Sponsorship Program – Canadian Tire RECOMMENDED: THAT Report No. PRS16-038 be received for information. 9. PRS16-039 – Theatre Aurora Lease Agreement – 150 Henderson Drive RECOMMENDED: THAT Report No. PRS16-039 be received; and THAT the Mayor and Town Clerk be authorized to execute the Agreement between the Town of Aurora and Theatre Aurora for the lease of the premises at 150 Henderson Drive, including any and all documents and ancillary agreements required to give effect to same. Council Meeting Agenda Tuesday, August 9, 2016 Page 8 of 9 10. PRS16-040 – Amendment to Lease Agreement – Automated Teller Machines RECOMMENDED: THAT Report No. PRS16-040 be received; and THAT the installation of Automated Teller Machines (ATMs) at the Aurora Family Leisure Complex (AFLC) located at 135 Industrial Parkway North, Aurora, be approved; and THAT the Mayor and Town Clerk be authorized to execute an amendment to the License Agreement between the Town of Aurora and Access Cash General Partnership (Access Cash) to include the AFLC as an additional location for the installation, maintenance and operation of an ATM, including any and all documents and ancillary agreements required to give effect to same. 11. PRS16-042 – Facility Advertising and Sponsorship Programs RECOMMENDED: THAT Report No. PRS16-042 be received; and THAT a consultant be engaged to assist in the development of an enhanced business case for expanding the Facility Advertising and Sponsorship Programs and that this be referred to the 2017 Budget; and THAT sport organizations be given priority use of the lobby wall areas of the Stronach Aurora Recreation Complex (SARC) over sponsorship. 12. Heritage Advisory Committee Meeting Minutes of July 11, 2016 RECOMMENDED: THAT the Heritage Advisory Committee meeting minutes of July 11, 2016, be received; and THAT the Heritage Advisory Committee recommend to Council: 1. HAC16-006 – Request to Designate under Part IV of the Ontario Heritage Act, 220 Old Yonge Street, “The Parteger House” Council Meeting Agenda Tuesday, August 9, 2016 Page 9 of 9 THAT the House located at 220 Old Yonge Street be designated under Part IV of the Ontario Heritage Act as a property of cultural heritage value or interest; and THAT the Town Clerk be authorized to publish and serve Council’s Notice of Intention to Designate as per requirements of the Act; and THAT the designation by-law be brought before Council for passing if no objections were received within the thirty (30) day objection period as per requirements of the Act; and THAT the owners of 220 Old Yonge Street be thanked for their support of the designation of the subject heritage property. 3. HAC16-007 – Conservation and Watering Practices for Established “Heritage” Trees THAT staff be directed to investigate and report back to the Committee on the possibility of providing watering options for property owners to ensure the long- term sustainability of heritage trees. 13. Finance Advisory Committee Meeting Minutes of July 28, 2016 (This item will be provided on August 5, 2016.) TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday, July 12, 2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, and Thompson MEMBERS ABSENT None OTHER ATTENDEES Doug Nadorozny, Chief Administrative Officer, Techa van Leeuwen, Director of Building and By-law Services, Dan Elliott, Director of Corporate and Financial Services/Treasurer, Ilmar Simanovskis, Director of Infrastructure and Environmental Services, Al Downey, Director of Parks and Recreation Services, Marco Ramunno, Director of Planning and Development Services, Patricia De Sario, Town Solicitor, Lisa Lyons, Town Clerk (Acting), Linda Bottos, Council/Committee Secretary Mayor Dawe called the meeting to order at 7:05 p.m. following Open Forum. Council consented to recess at 10:09 p.m. to resolve into a Closed Session meeting and reconvened into open session at 10:44 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Thompson Seconded by Councillor Mrakas Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 1 Council Meeting Minutes Tuesday, July 12, 2016 Page 2 of 21 THAT the agenda as circulated by Legal and Legislative Services, with the following additions, be approved:  Revised Council Agenda Index  Council Meeting Minutes of June 28, 2016 – Replacement Page 18  Public Planning Meeting Minutes of June 29, 2016  Delegation (a) Beverley Varcoe, Broker, Royal LePage, Aurora; Re: Item 7 – PDS16-057 – Application for Site Plan Approval, Carpino Construction Inc., 15278 Yonge Street, Related File Numbers: OPA-2015-04, ZBA-2015-10, File Number: SP-2015-08  Item 12 – CFS16-022 – 2017 Budget Preparation Directions  Item 13 – Memorandum from Director of Infrastructure & Environmental Services; Re: By-law for Extension of Parking Restrictions – Report No. BBS16-007 – Town Park Parking Update (dated May 17, 2016)  Item 14 – Trails and Active Transportation Committee Meeting Minutes of June 17, 2016  Item 15 – Memorandum from Mayor Dawe; Re: Recipients of the 2016 Town of Aurora Student Academic Achievement Awards  Item 16 – Memorandum from Mayor Dawe; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights – June 24, 2016  By-law Number 5868-16 BEING A BY-LAW to declare as surplus and sell municipal lands (12 Industrial Parkway South).  By-law Number 5871-16 BEING A BY-LAW to adopt Official Plan Amendment No. 10.  By-law Number 5872-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (2283986 Ontario Limited).  By-law Number 5873-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (Carpino Construction Inc.).  By-law Number 5878-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (Millwell Properties Inc.).  By-law Number 5879-16 BEING A BY-LAW to declare as surplus and sell municipal lands (9 and 10 Scanlon Court).  By-law Number 5882-16 BEING A BY-LAW to amend Parking and Traffic Control By-law Number 4574-04.T, as amended, with respect to Restricted Parking Maximum Periods on various highways in the Town of Aurora. Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 2 Council Meeting Minutes Tuesday, July 12, 2016 Page 3 of 21 By-law Number 5884-16 BEING A BY-LAW to appoint a Clerk and to delegate certain authority to the Clerk on behalf of The Corporation of the Town of Aurora. By-law Number 5885-16 BEING A BY-LAW to appoint a Deputy Clerk and to delegate certain authority to the Deputy Clerk on behalf of The Corporation of the Town of Aurora. By-law Number 5886-16 BEING A BY-LAW to appoint a Deputy Clerk and to delegate certain authority to the Deputy Clerk on behalf of The Corporation of the Town of Aurora. Confirming By-law Number 5880-16 BEING A BY-LAW to Confirm Actions by Council Resulting from a Council Meeting on July 12, 2016. Closed Session Item 1 – A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Potential Purchase of Lands – Yonge Street (Deferred from General Committee Closed Session meeting of June 21, 2016 – Item 2) By-law Number 5873-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (Carpino Construction Inc.). – Replacement Pages 1 and 2 CARRIED 3.ADOPTION OF THE MINUTES Council Meeting Minutes of June 28, 2016 Special Council – Public Planning Meeting Minutes of June 29, 2016 Moved by Councillor Thompson Seconded by Councillor Pirri THAT the minutes of the Council meeting of June 28, 2016, and the Special Council – Public Planning meeting of June 29, 2016, be adopted as printed and circulated. CARRIED 4.PRESENTATIONS (a)Alan Dean, Sport Aurora Re: Sport Aurora Athletes of the Year Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 3 Council Meeting Minutes Tuesday, July 12, 2016 Page 4 of 21 Mr. Dean, a member of the Sport Aurora Board of Directors, Chair of the Sport Recognition and Celebration Committee, and Honorary Member of the 2015 Class of Inductees to the Aurora Sports Hall of Fame, announced the names of the high school athletes who were nominated by their respective schools for their outstanding contributions to sports programs and recognized as Aurora’s School Athletes of the Year 2016. Moved by Councillor Thompson Seconded by Councillor Abel THAT the comments of the presentation be received for information. CARRIED (b) Chris Schiafome and Cliff Davies, Aurora Lions Club Re: Aurora Lions Club Service Dog Training Program and Lions Dog Walk Event Mr. Davies, 1st Vice President of the Aurora Lions Club, presented information regarding service dog training operated by the Lions Foundation of Canada, and advised that a fundraising “Dog Walk” would be held on Saturday, September 17, 2016, at Sheppard’s Bush, with registration starting at 9 a.m. and the Walk starting at 10 a.m. Moved by Councillor Thom Seconded by Councillor Humfryes THAT the comments of the presentation be received for information. CARRIED 5. PUBLIC SERVICE ANNOUNCEMENTS Councillor Gaertner announced that the Waste Diversion Act, 2002 has recently been replaced by the new Waste-Free Ontario Act, 2016, and encouraged everyone to review the document. Mayor Dawe announced that cooling centres are available in Town and further information may be found on the Town’s website. Mayor Dawe advised that the headlining bands for Aurora’s Ribfest being held on August 26-28, 2016, will be announced at the Concert in the Park on July 13, 2016. Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 4 Council Meeting Minutes Tuesday, July 12, 2016 Page 5 of 21 Mayor Dawe noted that the municipal by-law related to outdoor water use and even/odd watering restrictions is now in effect, and more information is available on the Town’s website. Mayor Dawe advised that the Town has contingency plans in place in the event of a postal service disruption, and residents may call the Access Aurora desk for information. Mayor Dawe announced that the Fall 2016 Parks and Recreation Guide is available and will be delivered to residents in The Banner newspaper, and noted that residents may create a new e-Play account for online registration in programs at www.aurora.ca/ePLAY. Mayor Dawe announced that the Town is now accepting applications for membership on the Youth Engagement Committee for the 2016/2017 season, and information is available at www.aurora.ca/youth. Mayor Dawe extended congratulations to the 2016 Town of Aurora Student Academic Achievement Award winners. Mayor Dawe noted that the Summer Shakespeare Tour of A Midsummer Night’s Dream will be held on July 15, 16, and 17, 2016, in Town Park. Mayor Dawe extended congratulations to Councillor Abel and his wife on their wedding anniversary. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2, 3, 6, 7, 9, and 12 were identified as items for discussion, which were discussed in the following order: 7, 6, 9, 2, 3, and 12. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1, 4, 5, 8, 10, 11, 13, 14, 15, and 16 were identified as items not requiring separate discussion. Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 5 Council Meeting Minutes Tuesday, July 12, 2016 Page 6 of 21 Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. Audit Committee Meeting Report of June 28, 2016 THAT the Audit Committee meeting report of June 28, 2016, be received and the recommendations carried by the Committee be approved. 4. IES16-063 – 2015 Annual Solid Waste Program Performance Report THAT Report No. IES16-063 be received for information. 5. PRS16-035 – Award of Tender PRS 2016-23 Phase 1 Parks and Trails Signage Project THAT Report No. PRS16-035 be received; and THAT Tender PRS2016-23 Phase 1 Parks and Trails Signage Project, Capital Project No. 73134 be awarded to WSI Sign Systems Ltd. in the amount of $156,290.00 excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 8. PDS16-058 – Application for Exemption from Part Lot Control, Arista Homes (Aurora Trails) Inc., Lots 36, 37, 41 to 45, 80 to 83, 89, 92, 93, 100 to 102 and Blocks 217, 220, 221, 223, 226, 230 & 231 being 65R-36432, 65R-36433, 65R-36435, 65R-36436, 65R-36437 and 65R-36438, File Number: PLC-2016-05 THAT Report No. PDS16-058 be received; and THAT the Application for Exemption from Part Lot Control submitted by Arista Homes Inc. to divide Lots 36, 37, 41 to 45, 80 to 83, 89, 92, 93, 100 to 102 and Blocks 217, 220, 221, 223, 226, 230 & 231 on Plan 65M-4462 into 34 separate lots for semi-detached units and 32 separate lots for townhouse units be approved; and Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 6 Council Meeting Minutes Tuesday, July 12, 2016 Page 7 of 21 THAT the Part Lot Control Exemption By-law be introduced and enacted at a future Council meeting. 10. PDS16-060 – Application for Draft Plan of Condominium, L. S. Consulting Inc., 29 George Street, Part of Lot 27, Plan 256, File Number: CDM-2016-02, Related File Numbers: OPA- 2013-02, ZBA-2013-05 and SP-2014-08 THAT Report No. PDS16-060 be received; and THAT the Draft Plan of Condominium File: CDM-2016-02 for a 12-unit apartment building be approved subject to conditions set out in Appendix “A” to this report; and THAT the Mayor and Town Clerk be authorized to execute any Agreement(s) referenced in the Conditions of Approval, including any and all documents and ancillary agreements required to give effect to same. 11. Parks and Recreation Advisory Committee Meeting Minutes of June 16, 2016 THAT the Parks and Recreation Advisory Committee meeting minutes of June 16, 2016, be received for information. 13. Memorandum from Director of Infrastructure & Environmental Services Re: By-law for Extension of Parking Restrictions – Report No. BBS16- 007 – Town Park Parking Update (dated May 17, 2016) THAT the memorandum regarding By-law for Extension of Parking Restrictions – Report No. BBS16-007 – Town Park Parking Update (dated May 17, 2016) be received for information. 14. Trails and Active Transportation Committee Meeting Minutes of June 17, 2016 THAT the Trails and Active Transportation Committee meeting minutes of June 17, 2016, be received; and THAT the Trails and Active Transportation Committee recommend to Council: Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 7 Council Meeting Minutes Tuesday, July 12, 2016 Page 8 of 21 New Business Motion No. 1 THAT the Town, when negotiating with Metrolinx, ensure that the principles as outlined in the Trails Master Plan are integrated into any consideration of rail upgrades in the Town of Aurora. 15. Memorandum from Mayor Dawe Re: Recipients of the 2016 Town of Aurora Student Academic Achievement Awards THAT the memorandum regarding Recipients of the 2016 Town of Aurora Student Academic Achievement Awards be received for information. 16. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights – June 24, 2016 THAT the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights – June 24, 2016 be received for information. CARRIED 8. DELEGATIONS (a) Beverley Varcoe, Broker, Royal LePage, Aurora Re: Item 7 – PDS16-057 – Application for Site Plan Approval, Carpino Construction Inc., 15278 Yonge Street, Related File Numbers: OPA- 2015-04, ZBA-2015-10, File Number: SP-2015-08 Ms. Varcoe spoke in opposition to the Application and expressed concerns regarding the lack of affordable, accessible housing for seniors in Aurora. Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the comments of the delegation be received and referred to Item 7. CARRIED 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 8 Council Meeting Minutes Tuesday, July 12, 2016 Page 9 of 21 2. IES16-061 – Award of Tender IES 2016-09 – Hot Mix Asphalt Repairs/ Restorations at Various Locations in the Town of Aurora Moved by Councillor Gaertner Seconded by Councillor Mrakas THAT Report No. IES16-061 be received; and THAT Tender IES2016-09 – Supply of all labour, material, and equipment necessary for hot mix asphalt repairs and hot mix asphalt trail construction in various locations in the Town of Aurora, for one (1) year ending December 31, 2016 (with the option to renew for an additional two (2) one-year periods), be awarded to Bond Paving & Construction Inc. at the unit prices tendered not to exceed $310,000, excluding taxes; and THAT Tender IES2016-09 be renewed for an additional two (2) one-year periods, pending an annual analysis and satisfactory performance review by the Director of Infrastructure & Environmental Services; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. CARRIED 3. IES16-062 – Speed Cushion Pilot Project – Funding Request Moved by Councillor Mrakas Seconded by Councillor Abel THAT Report No. IES16-062 be received; and THAT staff be directed to establish Capital Project No. 31154 with the maximum budget of $100,000.00 for the construction of speed cushions on Kennedy Street West (Murray Drive to McGee Crescent/Corner Ridge Road), McMaster Avenue (Hollidge Boulevard to Hollandview Trail), and Mavrinac Boulevard (Borealis Avenue to Spring Farm Road), to be funded from the Roads & Related Development Charges Reserve Fund. CARRIED Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 9 Council Meeting Minutes Tuesday, July 12, 2016 Page 10 of 21 6. PRS16-036 – Mavrinac Park Public Meeting Results and Revised Conceptual Design On a motion of Councillor Pirri seconded by Councillor Kim, Council consented to consider Item 6 following consideration of Item 7. Main motion Moved by Councillor Mrakas Seconded by Councillor Gaertner THAT Report No. PRS16-036 be received; and THAT the Final Concept Plan for the Neighbourhood Park proposed on Block 208 on Mavrinac Avenue (the Mavrinac Lands) be approved; and THAT a project base budget of $1,079,000.00 plus contract administration and contingency be approved; and THAT Council provide direction to staff on including two (2) optional items in the project: (1) a Washroom Facility estimated at $275,000,00; and (2) a Fitness Trail with Components estimated at $85,000.00; and THAT staff be directed to issue a public tender for construction of the Park; and THAT staff report back to Council with the results of the public tender and recommendations on proceeding with construction of the Park. Amendment No. 1 Moved by Councillor Mrakas Seconded by Councillor Pirri THAT the main motion be amended by removing the fourth clause. Amendment No. 2 Moved by Councillor Abel Seconded by Councillor Humfryes THAT Amendment No. 1 be amended by separating the two options of the fourth clause for voting purposes. CARRIED Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 10 Council Meeting Minutes Tuesday, July 12, 2016 Page 11 of 21 Amendment No. 1 as amended Moved by Councillor Mrakas Seconded by Councillor Pirri THAT option (1) of the fourth clause, respecting a Washroom Facility estimated at $275,000.00, be removed. CARRIED THAT option (2) of the fourth clause, respecting a Fitness Trail with Components estimated at $85,000.00, be removed. CARRIED Amendment No. 3 Moved by Councillor Kim Seconded by Councillor Mrakas THAT the main motion be amended by adding the following clause: THAT a third tennis court be added to the Final Concept Plan for the Neighbourhood Park proposed on Block 208 on Mavrinac Avenue. DEFEATED Amendment No. 4 Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the main motion be amended by adding the following clause: THAT the pickle ball court be removed from the Final Concept Plan for the Neighbourhood Park proposed on Block 208 on Mavrinac Avenue. DEFEATED Main motion as amended Moved by Councillor Mrakas Seconded by Councillor Gaertner THAT Report No. PRS16-036 be received; and Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 11 Council Meeting Minutes Tuesday, July 12, 2016 Page 12 of 21 THAT the Final Concept Plan for the Neighbourhood Park proposed on Block 208 on Mavrinac Avenue (the Mavrinac Lands) be approved; and THAT a project base budget of $1,079,000.00 plus contract administration and contingency be approved; and THAT staff be directed to issue a public tender for construction of the Park; and THAT staff report back to Council with the results of the public tender and recommendations on proceeding with construction of the Park. On a recorded vote the main motion CARRIED AS AMENDED YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Thom, and Thompson VOTING NAYS: Councillor Pirri and Mayor Dawe 7. PDS16-057 – Application for Site Plan Approval, Carpino Construction Inc., 15278 Yonge Street, Related File Numbers: OPA-2015- 04, ZBA-2015-10, File Number: SP-2015-08 On a motion of Councillor Pirri seconded by Councillor Kim, Council consented to consider Item 7 prior to consideration of Item 2. Moved by Councillor Pirri Seconded by Councillor Mrakas THAT Report No. PDS16-057 be received; and THAT implementing Zoning By-law No. 5873-16 be enacted; and THAT Site Plan Application File No. SP-2015-08 (Carpino Construction Inc.) to permit the development of the subject lands for 126 stacked, back-to-back townhouse dwelling units on the subject lands be approved; and THAT a total of 126 units (215 persons equivalent) of water and sewage capacity be allocated to the subject lands; and Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 12 Council Meeting Minutes Tuesday, July 12, 2016 Page 13 of 21 THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. On a recorded vote the first, second, fourth, and fifth clauses of the motion CARRIED YEAS: 8 NAYS: 1 VOTING YEAS: Councillors Abel, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: Councillor Gaertner On a recorded vote the third clause of the motion CARRIED YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: Councillors Abel and Gaertner 9. PDS16-059 – Application for Official Plan Amendment and Zoning, By- law Amendment, RCG Aurora North Limited Partnership, 800 St. John’s Sideroad, Part of Lot 26, Concession 2, File Numbers: OPA-2012-02 and ZBA-2012-09 On a motion of Councillor Thompson seconded by Councillor Abel, Council consented to consider Item 9 following consideration of Item 6. Main motion Moved by Councillor Mrakas Seconded by Councillor Thompson THAT Report No. PDS16-059 be received; and THAT Application to Amend the Official Plan File Number OPA-2012-02 (RCG Aurora North Limited Partnership), to re-designate the land use to allow Community Commercial uses on the subject lands be approved; and Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 13 Council Meeting Minutes Tuesday, July 12, 2016 Page 14 of 21 THAT Application to Amend the Zoning By-law File Number ZBA-2012-09 (RCG Aurora North Limited Partnership), to allow Shopping Centre Commercial uses on the subject lands be approved; and THAT the implementing Official Plan and Zoning By-law Amendments be presented at a future Council Meeting. Motion to refer Moved by Councillor Gaertner Seconded by Councillor Abel THAT Item 9, PDS16-059 – Application for Official Plan Amendment and Zoning, By-law Amendment, RCG Aurora North Limited Partnership, 800 St. John’s Sideroad, Part of Lot 26, Concession 2, File Numbers: OPA- 2012-02 and ZBA-2012-09, be referred to a General Committee meeting. DEFEATED On a recorded vote the main motion CARRIED YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: None 12. CFS16-022 – 2017 Budget Preparation Directions Main motion Moved by Councillor Kim Seconded by Councillor Thompson 1) THAT Report No. CFS16-022 be received; and 2) THAT the overall Aurora net tax increase for the Base Operating budget be limited to the reported July to June 2016 Consumer Price Index (CPI) for the Toronto Area; and 3) THAT all fees, rates and charges be indexed by the same CPI reported value unless precluded by legislation, and new revenue sources identified where possible; and Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 14 Council Meeting Minutes Tuesday, July 12, 2016 Page 15 of 21 4) THAT within the Base Operating Budget, staff will develop a strategy to address current budget underfunding in identified areas such as utilities, and certain program revenue line items as reviewed with Finance Advisory Committee; and 5) THAT for strategic priorities separately identified by Council, a further increase be levied for such new funding; and 6) THAT after accommodation of the budget underfunding, the Library Board, the Cultural Centre Board, and the Historical Society will each receive a designated budget funding amount for their respective budget development work; and 7) THAT a “current plus three year forecast” operating budget be prepared, and include a staffing needs analysis and forecast for the same period; and 8) THAT the phase-In budget strategy currently approved for Fire Services expansion be funded from within the inflationary and growth components of the Base Operating Budget, as applicable, with any excess planned increase being a separate component of the overall tax increase; and 9) THAT in addition to the base budget increase for inflation, a 1% dedicated Fiscal Strategy tax levy increase be imposed to fund additional contributions to Infrastructure Reserves in accordance with the long range fiscal strategies adopted in the recent Ten Year Capital and Asset Management Plan, and any other fiscal strategy items. Motion to refer Moved by Councillor Kim Seconded by Councillor Pirri THAT the sixth clause of the main motion, “THAT after accommodation of the budget underfunding, the Library Board, the Cultural Centre Board, and the Historical Society will each receive a designated budget funding amount for their respective budget development work”, be referred to the Finance Advisory Committee. CARRIED Main motion as amended Moved by Councillor Kim Seconded by Councillor Thompson Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 15 Council Meeting Minutes Tuesday, July 12, 2016 Page 16 of 21 1) THAT Report No. CFS16-022 be received; and 2) THAT the overall Aurora net tax increase for the Base Operating budget be limited to the reported July to June 2016 Consumer Price Index (CPI) for the Toronto Area; and 3) THAT all fees, rates and charges be indexed by the same CPI reported value unless precluded by legislation, and new revenue sources identified where possible; and 4) THAT within the Base Operating Budget, staff will develop a strategy to address current budget underfunding in identified areas such as utilities, and certain program revenue line items as reviewed with Finance Advisory Committee; and 5) THAT for strategic priorities separately identified by Council, a further increase be levied for such new funding; and 6) THAT a “current plus three year forecast” operating budget be prepared, and include a staffing needs analysis and forecast for the same period; and 7) THAT the phase-In budget strategy currently approved for Fire Services expansion be funded from within the inflationary and growth components of the Base Operating Budget, as applicable, with any excess planned increase being a separate component of the overall tax increase; and 8) THAT in addition to the base budget increase for inflation, a 1% dedicated Fiscal Strategy tax levy increase be imposed to fund additional contributions to Infrastructure Reserves in accordance with the long range fiscal strategies adopted in the recent Ten Year Capital and Asset Management Plan, and any other fiscal strategy items. CARRIED AS AMENDED 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 16 Council Meeting Minutes Tuesday, July 12, 2016 Page 17 of 21 (a) Councillor Humfryes Re: Ontario Autism Program Changes Moved by Councillor Humfryes Seconded by Councillor Thom WHEREAS Autism Spectrum Disorder is now recognized as the most common neurological disorder affecting 1 in every 94 children, as well as their friends, family and community; and WHEREAS Applied Behaviour Analysis (ABA) is the scientific process based on objective evaluation and empirically based interventions used to achieve meaningful, generalizable and enduring behavioural change, and Intensive Behavioural Intervention (IBI) is an application of the principles of ABA in an intensive setting used to affect behaviour change and improvement; and WHEREAS the current waiting list of children for IBI is over 2,000 and more than 13,000 children await ABA; and WHEREAS the Province of Ontario has announced it intends to discontinue IBI services to children over the age of four and provide a one-time payment to assist with services, thereby abandoning thousands who have been wait-listed for years; and WHEREAS there are two service models for affected children to be treated, the Direct Service Offering (DSO) where children receive services directly from trained staff at Ontario's nine regional service providers, and the Direct Funding Offering (DFO) where parents receive funding directly in order to purchase services; and WHEREAS the DFO model to provide services is used in Alberta, British Columbia and imminently Saskatchewan. Such a model is clinically rigorous and has been identified by the Auditor General of Ontario as being less expensive than Ontario's DSO model; NOW THEREFORE BE IT HEREBY RESOLVED THAT a letter be sent to the Honourable Michael Coteau, Minister of Children and Youth Services; Alexander Bezzina, Deputy Minister of Children and Youth Services; the Honourable Eric Hoskins, Minister of Health and Long- Term Care; and the Honourable Kathleen Wynne, Premier of Ontario, requesting the Province to: Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 17 Council Meeting Minutes Tuesday, July 12, 2016 Page 18 of 21 1. Amend its policy to one that will allow all children on the current waiting list to receive the IBI services promised them; and 2. Remove the age limit for IBI therapy and replace it with a program that provides ongoing IBI services based on need and individual development, not age; and 3. Ensure oversight by professionals and parents based on 'development progress' criteria and milestones; and 4. Adopt a DFO model in lieu of the current DSO model; and BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to the Honourable Chris Ballard, MPP for Newmarket-Aurora and all York Region Municipalities. Motion to defer Moved by Councillor Humfryes Seconded by Councillor Thom THAT Motion (a) Councillor Humfryes, Re: Ontario Autism Program Changes, be deferred to a Council meeting in September 2016. CARRIED 11. REGIONAL REPORT York Regional Council Highlights – June 24, 2016 Moved by Councillor Pirri Seconded by Councillor Gaertner THAT the Regional Report of June 24, 2016, be received for information. CARRIED 12. NEW BUSINESS/GENERAL INFORMATION Councillor Gaertner inquired about Item 14, Trails and Active Transportation Committee Meeting Minutes of June 17, 2016, New Business Motion No. 1 respecting the Trails Master Plan and negotiations with Metrolinx, and the Mayor responded. Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 18 Council Meeting Minutes Tuesday, July 12, 2016 Page 19 of 21 13. READING OF BY-LAWS Moved by Councillor Thom Seconded by Councillor Kim THAT the following by-laws be given first, second, and third readings and enacted: 5868-16 BEING A BY-LAW to declare as surplus and sell municipal lands (12 Industrial Parkway South). 5871-16 BEING A BY-LAW to adopt Official Plan Amendment No. 10. 5872-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (2283986 Ontario Limited). 5873-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (Carpino Construction Inc.). 5878-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (Millwell Properties Inc.). 5879-16 BEING A BY-LAW to declare as surplus and sell municipal lands (9 and 10 Scanlon Court). 5882-16 BEING A BY-LAW to amend Parking and Traffic Control By-law Number 4574-04.T, as amended, with respect to Restricted Parking Maximum Periods on various highways in the Town of Aurora. 5885-16 BEING A BY-LAW to appoint a Deputy Clerk and to delegate certain authority to the Deputy Clerk on behalf of The Corporation of the Town of Aurora. 5886-16 BEING A BY-LAW to appoint a Deputy Clerk and to delegate certain authority to the Deputy Clerk on behalf of The Corporation of the Town of Aurora. CARRIED Moved by Councillor Pirri Seconded by Councillor Kim THAT the following by-law be given first, second, and third readings and enacted: Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 19 Council Meeting Minutes Tuesday, July 12, 2016 Page 20 of 21 5884-16 BEING A BY-LAW to appoint a Clerk and to delegate certain authority to the Clerk on behalf of The Corporation of the Town of Aurora. On a recorded vote the motion CARRIED YEAS: 9 NAYS: 0 VOTING YEAS: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe VOTING NAYS: None 14. CLOSED SESSION Moved by Councillor Thompson Seconded by Councillor Pirri THAT Council resolve into Closed Session to consider the following matter: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Potential Purchase of Lands – Yonge Street CARRIED Moved by Councillor Pirri Seconded by Councillor Thom THAT Council reconvene into open session and rise and report from Closed Session. CARRIED 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Potential Purchase of Lands – Yonge Street Moved by Councillor Pirri Seconded by Councillor Thom THAT the confidential direction to staff, in respect to the Potential Purchase of Lands – Yonge Street, be confirmed. CARRIED Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 20 Council Meeting Minutes Tuesday, July 12, 2016 Page 21 of 21 13. READING OF BY-LAWS Moved by Councillor Abel Seconded by Councillor Thompson THAT the following confirming by-law be given first, second, and third readings and enacted: 5880-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on July 12, 2016. CARRIED 15. ADJOURNMENT Moved by Councillor Gaertner Seconded by Councillor Kim THAT the meeting be adjourned at 10:45 p.m. CARRIED GEOFFREY DAWE, MAYOR LISA LYONS, TOWN CLERK (ACTING) THE MINUTES OF THE COUNCIL MEETING OF JULY 12, 2016, ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON AUGUST 9, 2016. Council Meeting Agenda Tuesday, August 9, 2016 Council Minutes Page - 21 PRESENTATION REQUEST This Presentation form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: SUBJECT: NAME OF SPOKESPERSON: NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable): BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION: PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes No IF YES, WITH WHOM? DATE I I acknowledge that the Procedural By-law permits ten (10) minutes for Presentations. Legal and Legislative Services 905-727-3123 councilsecretariatstaff@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 August 09, 2016 Presentation of the John West Memorial "Leaders of Tomorrow" Scholarship Award Nichole Campsall Town of Aurora To present the award (plaque and cheque) to the winner ✔ Al Downey ✔ Council Meeting Agenda Tuesday, August 9, 2016 Presentation (a) Page - 1 Council Meeting Agenda Tuesday, August 9, 2016 Presentation (b) Page - 1 PRESENTATION REQUEST This Presentation form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: SUBJECT: Announcement of Activate Aurora Project through the Mayor’s Task Force and Sport Aurora N AME OF SPOKESPERSON: Ron Weese NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable): Sport Aurora/Activate Aurora BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION: This presentation is to announce the launch of Activate Aurora; a town-wide project that includes all citizens of Aurora. The launch will be conducted on September 18th at the Magna Hoe-Down Tent. All Members of Council will be invited at this presentation as will every Aurora Citizen. Other VIP’s and local organizations and citizen groups have or will be invited. A brief description of the Work and contributions of the Mayor’s Task Force, The Activate Aurora Working Group and Sport Aurora will be provided as will be the announcement of the Ontario Trillium Grant that supports this three-year project designed to make Aurora Canada’s Most Active Community. This is the first time there has been an official announcement of the project and the first time the public will be informed of the magnitude of the project. Every Auroran will be invited and encouraged to participate in the launch as well as the Project. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes No IF YES, WITH WHOM? Mayor Dawe DATE: July 25, 2016 I I acknowledge that the Procedural By-law permits ten (10) minutes for Presentations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 √ X Council Meeting Agenda Tuesday, August 9, 2016 Presentation (c) Page - 1 DELEGATION REQUEST This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: SUBJECT: NAME OF SPOKESPERSON: NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable): BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? YES ܆܆ NO ܆ IF YES, WITH WHOM? DATE: ܆ I acknowledge that the Procedural By-law permits five (5) minutes for Delegations. Legal and Legislative Services 905-727-3123 councilsecretariatstaff@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 August 9 2016 Sponsorship Report - Promotion & Celebration of Sport Nancy Black Aurora Sports Hall of Fame AND Healthy Kids Community Challenge AND Sport Aurora AND Activate Aurora Recommendation to limit/modify advertising in Town Facilities in favour of the Promotion and Celebration of Sport ✔ Patty Thoma ✔ Council Meeting Agenda Tuesday, August 9, 2016 Delegation (a) Page - 1 TOWN OF AURORA COUNCIL REPORT No. BBS16-009 SUBJECT: Fireworks By-law Exemption – Magna Golf Club FROM: Techa van Leeuwen, Director of Building & Bylaw Services DATE: August 9, 2016 RECOMMENDATIONS THAT Report No. BBS16-009 be received; and THAT the setting off of Display Fireworks to celebrate a wedding at the Magna Golf Club on August 13, 2016, commencing at 10:00 p.m., be approved. PURPOSE OF THE REPORT To obtain Council approval for the display of fireworks to celebrate a wedding held at the Magna Golf Club on August 13th, 2016 as required by Fireworks By-law No.5373-11. The Fireworks By-law requires written Council approval for any Display Fireworks that a re not associated with Canada Day or Victoria Day and for any Display Fireworks set off in any public place. BACKGROUND On November 22, 2011, Council passed By-law 5373-11 which is commonly referred to as the Fireworks By-law. The By-law requires written Council approval for Display Fireworks on any days other than Victoria Day or Canada Day and for any Display Fireworks set off in any public place. Sean Morris of Firemaster Productions with permission of the Magna Golf Club is requesting Council’s approval to use Display Fireworks to celebrate a wedding on August 13th, 2016 in order to obtain a permit from Central York Fire Services. COMMENTS The Town of Aurora By-law 5373-11, being a by-law to prohibit and regulate the sale and setting off of fireworks in Aurora, states the following; 6(b)iii. A Permit may only be issued for the purpose of celebrating Victoria Day or Canada Day. Where an applicant wishes to celebrate any other event, it must obtain the approval in writing of Council prior to the issuance of a Permit, and 6(b)iv If the Display Fireworks are to be set off in any Town park, on Town- owned land, or in any other public place , the approval in writing of Council must be obtained by the applicant prior to the issuance of a Permit. Council Meeting Agenda Tuesday, August 9, 2016 Item 1 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016Item 1 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016Item 1 Page - 3 Council Meeting Agenda Tuesday, August 9, 2016Item 2 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016Item 2 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016Item 2 Page - 3 Council Meeting Agenda Tuesday, August 9, 2016Item 2 Page - 4 Council Meeting Agenda Tuesday, August 9, 2016Item 2 Page - 5 Council Meeting Agenda Tuesday, August 9, 2016Item 2 Page - 6 Council Meeting Agenda Tuesday, August 9, 2016Item 2 Page - 7 Council Meeting Agenda Tuesday, August 9, 2016Item 2 Page - 8 Council Meeting Agenda Tuesday, August 9, 2016Item 2 Page - 9 Council Meeting Agenda Tuesday, August 9, 2016Item 2 Page - 10 Council Meeting Agenda Tuesday, August 9, 2016Item 3 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016Item 3 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016Item 3 Page - 3 Council Meeting Agenda Tuesday, August 9, 2016Item 4 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016Item 4 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016Item 4 Page - 3 Council Meeting Agenda Tuesday, August 9, 2016Item 4 Page - 4 TOWN OF AURORA COUNCIL REPORT No. PDS16-049 SUBJECT: Small Cell Technology Pilot Project with Bell Canada FROM: Marco Ramunno, Director of Planning & Development Services DATE: August 9, 2016 RECOMMENDATIONS THAT Report No. PDS16-049 be received; and THAT the Director of Planning & Development Services be authorized to execute facility licensing agreements with Bell, including any and all documents and ancillary agreements required to give effect to same; and THAT a financial reserve be established for the proceeds of revenue from licensing with Bell, for the purpose of funding economic development initiatives. PURPOSE OF THE REPORT The purpose of the report is to seek Council’s permission to enter into an agreement with Bell Canada for a pilot project that will make Aurora one of the first municipalities in Ontario to receive new small cell technology for improved broadband connectivity. BACKGROUND The opportunity In late 2015, Bell Canada reached out to York Region and it’s nine local municipalities, including Aurora, regarding the emerging technology known as small cell communications. Bell wishes to begin installing these small cell antenna systems, also known as micro cells, to existing utility poles or street lights, attached to buildings or other infrastructure such as bus shelters. This investment is part of a broader strategy to improve data coverage and eliminate the need for new traditional cellular towers. Council Meeting Agenda Tuesday, August 9, 2016 Item 5 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016Item 5 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016Item 5 Page - 3 Council Meeting Agenda Tuesday, August 9, 2016Item 5 Page - 4 Council Meeting Agenda Tuesday, August 9, 2016Item 5 Page - 5 ��=/ -----<..:_ AuaoRA You/re,t11;(jooel�Hf.pa.H,}' TOWN OF AURORA COUNCIL REPORT SUBJECT: Application for Exemption from Part Lot Control Countrywide Homes at Aurora Inc. N9. PDS16-061 Blocks 7 to 12 Plan 65M-4467 being 65R-36431 and 65R-36439 Related File Numbers: SUB-2011-04 & ZBA-2011-12 File Number: PLC-2016-07 FROM: Marco Ramunno, Director of Planning & Development Services DATE: August 9, 2016 RECOMMENDATIONS THAT Report No. PDS16-061 BE RECEIVED; and THAT the Application for Exemption from Part Lot Control submitted by Countrywide Homes at Aurora Inc. to divide Blocks 7, 8, 9, 10, 11 and 12, on Plan 65M-4467 into 39 separate lots for townhouse units BE APPROVED; and THAT the Part Lot Control Exemption by-law be considered at the Council meeting of August 9, 2016. PURPOSE OF THE REPORT The purpose of this report is to seek Council's approval of a Part Lot Control Exemptions By-law applying to Blocks 7, 8, 9, 10, 11 and 12 on Plan 65M-4467. Part Lot Control Exemption Defined Section 50 of the Planning Act grants municipalities the authority to pass a By-law to exempt lands within a Registered Plan of Subdivision from the Part Lot Control provisions in the Act. This process is used to lift Part Lot Control restrictions from lands within Registered Plans of Subdivision to create parcels for sale and freehold title. It is primarily used for semi-detached and townhouse developments after construction has started to accurately set the boundary l ines between the residential units. BACKGROUND Approximately 10.5 ha (Phase 2) of the Draft Plan of Subdivision, including the subject blocks (Blocks 7, 8, 9, 10, 11 and 12 Plan 65M-4467), was registered on October 5, 2015. A Part Lot Control Application to allow the creation of Townhouse lots was received by the Town on June 27, 2016. Council Meeting Agenda Tuesday, August 9, 2016 Item 6 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016Item 6 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016Item 6 Page - 3 Council Meeting Agenda Tuesday, August 9, 2016Item 6 Page - 4 Council Meeting Agenda Tuesday, August 9, 2016Item 6 Page - 5 Council Meeting Agenda Tuesday, August 9, 2016Item 6 Page - 6 Council Meeting Agenda Tuesday, August 9, 2016Item 6 Page - 7 Council Meeting Agenda Tuesday, August 9, 2016Item 6 Page - 8 TOWN OF AURORA COUNCIL REPORT No.PDS16-062 SUBJECT:Application for Zoning By-law Amendment and Site Plan Leswell Investments Inc. 1452 Wellington Street East Part of Lots 3 and 4,Registered Plan No.525 Files:ZBA-2015-04 &SP-2015-04 FROM:Marco Ramunno,Director of Planning &Development Services DATE:August 9,2016 RECOMMENDATIONS THAT Report Number PDS16-062 BE RECEIVED;and THAT Application to Amend the Zoning By-law File Number ZBA-2015-04 (Leswell Investments Inc.),to allow Shopping Centre Commercial uses on the subject lands BE APPROVED;and THAT the implementing Zoning By-law Amendment be presented at a future Council Meeting;and THAT Site Plan Application File:SP-2015-04 (Leswell Investments Inc.) to permit the development of the Shopping Centre Commercial development on the subject lands BE APPROVED;and THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement,including any and all documents and ancillary agreements required to give effect to same. PURPOSE OF THE REPORT The purpose of this report is to provide an evaluation and recommendations related to the application for Zoning By-law Amendment and Site Plan submitted by the Owner proposing a Shopping Centre Commercial development on the subject lands having a total lot area of 0.59 hectare. Council Meeting Agenda Tuesday, August 9, 2016 Item 7 Page - 1 August 9, 2016 - 2 -Report No.PDS16-062 BACKGROUND History The proposed Zoning By-law Amendment application was heard at the Public Planning Meeting held on June 29,2016. At that meeting Council passed the following resolution: “THAT Report No.PDS16-054 be received;and THAT comments presented at the Public Planning Meeting be addressed by Planning &Development Services in a comprehensive report outlining recommendations and options at a future General Committee Meeting.” After the September 21,2015 Public Planning Meeting,the Owner submitted a revision to the proposed commercial development.Comments were heard from the adjacent resident to the west and revisions were made to the site plan,elevations and vehicular access onto Wellington Street East.Details of the revisions are discussed in the Comment section of this report. Public Notification All interested parties were notified that the Zoning By-law Amendment application would be heard at the August 9,2016 Council Meeting. Location/Land Use The subject property is located on the north side of Wellington Street East and west of Leslie Street,municipally known as 1452 Wellington Street East (Figure 1).The subject lands have the following characteristics: In total,the subject property has an approximately area of 0.59 hectare; Currently the subject land is used for residential purposes and contains a single family dwelling with a detached garage. The surrounding land uses are as follows: North:Vacant Lands; South:Wellington Street East and Vacant Land; East:Existing commercial uses,Leslie Street and; West:Single Detached Residential uses,Stronach Aurora Recreation Complex. Council Meeting Agenda Tuesday, August 9, 2016 Item 7 Page - 2 August 9, 2016 - 3 -Report No.PDS16-062 Policy Context All Planning Act development applications are subject to provincial policies.The Provincial Policy Statement (PPS)provides policy direction on matters of provincial interest.These policies support the development of strong communities through the promotion of efficient land use and development patterns.The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH)Area to 2041.The Growth Plan provides a framework which guide decisions on how land will be planned,designated,zoned and designed.The Lake Simcoe Protection Plan (LSPP)is a provincial document that provides policies which addresses aquatic life,water quality,water quantity,shorelines and natural heritage,other threats and activities (including invasive species,climate change and recreational activities)and implementation. York Region Official Plan (YROP) The subject property is included within the ‘Urban Area’,which permits a broad range of uses including the proposed commercial development.Wellington Street East is identified as Regional roads within the YROP with planned street widths of up to 36 metres.The YROP recognizes retail as an essential component of a healthy economy. Policy 4.4.1 provides retail be designed to be pedestrian friendly,transit supportive and integrated into pedestrian and cycling networks with high quality urban design.The proposed development is located within the Wellhead Projection Area “D”. Town of Aurora Official Plan -Area 2B Secondary Plan (OPA 30) As illustrated on Figure 2,the subject lands are currently designated as “Community Commercial”by the Bayview Northeast Area 2B Secondary (OPA 30).The “Community Commercial”designation is intended to accommodate uses which cater to weekly shopping and service needs of residents and business in the community including multi- tenant commercial buildings and restaurants.Descriptions of the land use designation that apply to the subject lands were outlined in Public Planning Meeting Report PL15- 078. Zoning By-law 2213-78,as amended As illustrated on Figure 3,the subject property is currently zoned “Rural General (RU) Zone”by the Town of Aurora Zoning By-law 2213-78,as amended.Currently,the RU zone does not permit commercial development on the subject lands.The RU zoning primarily permits agricultural uses. Council Meeting Agenda Tuesday, August 9, 2016 Item 7 Page - 3 August 9, 2016 - 4 -Report No.PDS16-062 Proposal Proposed Zoning By-law Amendment An Amendment to the Zoning By-law is required to re-zone the subject lands to allow for a range of commercial uses with site specific exceptions to accommodate the proposed commercial development.The applicant proposes to rezone the subject lands from “Rural General (RU)Zone”to “Shopping Centre Commercial (C4)Exception Zone”as illustrated on Figure 4. The following is a table to compare the permitted uses within the parent C4 zoning and the proposed C4-XX Exception Zone on the subject lands.The highlighted permitted uses are the additional commercial uses being proposed.Overall,the proposed C4-XX Exception Zone will add 3 new commercial uses and remove 11 commercial uses from the parent C4 zone. Permitted Uses in C4 C4-XX Exception Zone Automobile Service Centre Banks or Financial Establishments Banks or Financial Establishments Business and Professional Offices Bowling Alleys Clinics Business and Professional Offices Places of Entertainment Clinics Restaurants Drug Store Retail Stores Dry Cleaning Establishment Commercial School* Libraries,post offices and government administrative offices Commercial Club* Laundries Day Care Centre* Gasoline Bars and automobile washing establishments Medical and dental laboratories Places of entertainment Personal service shops Restaurants Retail stores Supermarkets 1 apartment suite per shopping centre for caretaker accommodation Council Meeting Agenda Tuesday, August 9, 2016 Item 7 Page - 4 August 9, 2016 - 5 -Report No.PDS16-062 In addition,the applicant’s proposed development will also require site specific zone requirements as follows: C4 C4-XX Exception Zone Lot Area (min.)5,000 square metre 5,000 square metre Lot Frontage (min.)30 m 30 m Front Yard (min.)12 m 3 m* Rear Yard (min.)7.5m 7.5 m Side Yard (min.)7.5m Interior:1.5 m * Adjacent to Residential:9.0 m * Exterior Side Yard (min.)12 m 12 m Lot Coverage (max.)35%35% Height (max.)10 m 10 m Note:The proposed amendments are highlighted and labelled with an asterisk “*”. Final zoning performance standards will be evaluated by Staff in detail prior to the implementing Zoning By-law Amendment being brought forward to Council for enactment. Proposed Site Plan As illustrated on Figures 5 - 7,the proposed site plan and elevations illustrates two buildings on the subject lands.Building “A”proposes a restaurant with a patio fronting on Wellington Street East.Building “B”proposes a 2 storey multi-tenant retail building. One of the proposed tenants within Building “B”is a Day Care Centre which will occupy a unit on the ground floor and utilize a portion of the second floor as an open rooftop play area.There is one right in/right out vehicular access off Wellington Street East.The applicant designed the subject lands with potential interior vehicular connections to the lands to the north and west.The following is a summary of the proposed commercial development: Proposed Use Site Statistics Building A Restaurant 437.51 square metres Building A Patio 95.06 square metres Building B Ground Floor Retail 891.96 square metres Building B 2nd Floor Daycare 549.90 square metres Building B Daycare Playground 410.43 square metres Total Building Area (GFA)2,384.86 square metres Entire Site Area 0.59 hectare Council Meeting Agenda Tuesday, August 9, 2016 Item 7 Page - 5 August 9, 2016 - 6 -Report No.PDS16-062 Since the Public Planning Meeting on September 21,2015,the Applicant have made the following revisions to improve the site and help address concerns from the circulated agencies and the public: To satisfy York Region and the adjacent resident the applicant extended the centre median to prevent left turns into the site (see figure 8); In addition,the Applicant provided a commercial right in/right out island to further ensure no illegal turns will occur in/out of the subject site (see figure 8); Enhanced the west elevation on building “A”with additional windows,opening and directed lighting to avoid a blank west façade; Improved the interior pedestrian circulation with marked paving and concrete sidewalk; Provided convenient location for bicycle parking; To create a stronger streetscape along Wellington Street East,Building “B”was revised to have the full two storey building along the street edge; Enhanced the architectural fenestration on Building “B”;and Minimized the lighting pollution by providing directed and shield lighting standards. Reports and Studies As part of the Zoning By-law Amendment and Site Plan Application,the Applicant submitted the following studies,which have been reviewed by Town staff: Report Name Report Author Planning Justification Report Michael Smith Planning Consultants Development Coordinators Ltd. Draft amending Zoning By-law Michael Smith Planning Consultants Development Coordinators Ltd. Site Plan Y.T.Architectural Services Elevation Drawings /Roof Plan Y.T.Architectural Services Landscape Plans Cosburn Nauboris Ltd Tree Inventory and Preservation Plan Cosburn Nauboris Ltd Urban Design Brief Cosburn Nauboris Ltd Traffic Impact Study Mark Engineering Environmental Impact Statement Beacon Environmental Phase 2 Environmental Site Assessment Soil Engineers Ltd. Hydrogeological Study Soil Engineers Ltd. Geotechnical Study Soil Engineers Ltd. Stormwater Management Report (includes grading plan and stormwater plan) A.M.Candaras Associates Inc. Electrical Site Plan Analysis A.M.Candaras Associates Inc. Traffic Control Plans TD Consulting Council Meeting Agenda Tuesday, August 9, 2016 Item 7 Page - 6 August 9, 2016 - 7 -Report No.PDS16-062 COMMENTS Planning Considerations Provincial Policy Statement (PPS) The PPS encourages the development of strong communities through the promotion of efficient land use and development patterns.The proposed commercial development is being developed on an existing urban area which minimizes land consumption and uses the existing servicing infrastructure to provide services to a wider range of residents in the area.The proposed commercial development is located along a major transit route which promotes alternative modes of transportation.The proposed amendments will encourage and provide opportunities for economic development and community investment.As a result,it is Planning Staff’s opinion that the proposed Zoning By-law Amendment is consistent with the PPS. Places to Grow Plan for the Greater Golden Horseshoe Places to Grow promote and encourages new growth in built-up areas of a community through intensification.The application to amend the Zoning By-law Amendment to permit the proposed commercial development are consistent with the Places to Grow Plan by directing new growth to the built up areas and reducing dependence on the automobile through the development of a trans-supportive,pedestrian-friendly urban environment. Lake Simcoe Protection Plan (LSPP) The subject lands are located outside of the Lake Simcoe Region Conservation Authority Regulation Limits.However,the Region has no comments from a water resources point of view and the Town’s Development Engineer is satisfied with the proposed storm water management.As such,it is Planning Staff’s opinion that the proposed amendments to the Zoning By-law will conform to the Lake Simcoe Protection Plan. York Region Official Plan The lands are designated “Urban Area”in the YROP.It is York Region’s opinion that the proposed Zoning By-law Amendment is in keeping with the policies of the YROP.York Region advises that the proposed commercial development conforms to the Region’s technical engineering standards for development.York Region is satisfied with an access onto Wellington Street as a right in/right out (see figure 8).The Applicant will be required to satisfy any technical /agreement requirements with the Region prior to execution of the Site Plan Agreement with the Town. Council Meeting Agenda Tuesday, August 9, 2016 Item 7 Page - 7 August 9, 2016 - 8 -Report No.PDS16-062 Town of Aurora Official Plan -Area 2B Secondary Plan (OPA 30) The subject lands is designated as “Community Commercial”by the Town of Aurora Official Plan –Area 2B Secondary Plan (OPA 30),which permits shops,offices and restaurants.According to OPA 30,the character of Wellington Street East is intended to showcasing high quality buildings which house a variety of urban activities including shopping and restaurants.The proposed two storey commercial building and restaurant with a patio fronting onto Wellington Street East satisfy the urban design policy regarding an animated streetscape.The proposed parking spaces are screened by appropriate landscaping along Wellington Street East with majority of the parking spaces located at the rear of the site.In addition,there are two pedestrian connections off the existing sidewalk on Wellington Street East.The site plan application was peer reviewed by The Planning Partnership with no further comments. Planning Staff are of the opinion that the proposed commercial development conforms to the land use and development policies of the Official Plan and is compatible with the surrounding land uses. Zoning By-law 2213-78,as amended To implement the proposed commercial development and to achieve the goals and vision of the urban design guidelines,the applicant has requested to re-zone the subject lands from ‘Rural General (RU)Zone’to the zone categorization of ‘Shopping Centre Commercial (C4)Exception Zone”.Recognizing that each site and development proposal has differing characteristics,the proposed site specific provisions are necessary to apply specificity to the bylaw with respect the proposed site development being considered by Council.In addition,the amendments will allow flexibility to the commercial uses while still providing a general framework to achieve the overall goals and objectives of the Official Plan and Urban Design principles. The subject lands are located in an area characterized by commercial developments, many of which are service commercial uses.Planning staff are of the opinion that the proposed zoning amendment application is appropriate and compatible with adjacent and neighbouring development,and that the by-law exception are appropriate to facilitate the development. Department/Agency Comments The proposed applications were circulated to all internal and external agencies for review and comments.In general,all circulated agencies are satisfied with the revisions and have no further comments at this time.Any technical matters will be resolved prior to the execution of the site plan agreement. Council Meeting Agenda Tuesday, August 9, 2016 Item 7 Page - 8 August 9, 2016 - 9 -Report No.PDS16-062 Traffic/Parking/Access The Town’s Traffic/Transportation Analyst reviewed the Traffic Impact Study, Transportation Demand Management Program and access review prepared by Mark Engineering Traffic Consultant and has no further comments.The proposed parking standard of 4.5 spaces per 100 square metres conforms to the Town’s Zoning By-law requirement.York Region has review the proposed right in/right out access onto Wellington Street East and have no further comments. Landscaping The Town’s Parks &Recreation Services reviewed the proposed site plan and have no further comments.The proposed landscaping creates a functional and aesthetically environment.The proposed landscaping complies with the Town of Aurora’s landscape standards.Parks Staff also agrees with the vegetation management plan and have no further comments on the compensation proposal for this site. Urban Design The Town retained the Planning Partnership as the Urban Design Peer Reviewer.The Planning Partnership appreciate the revisions made by the applicant and is satisfied that the urban design characteristics illustrated in the revision are in keeping with the objectives for commercial development in Aurora. Summary of Public Comments Through the revised site plan submission,majority of the public comments from the September 21,2015 Public Planning Meeting has been addressed.Comments from the September 21,2015 are summarized as follows: Concerns regarding the proposed width of the access driveway; Concerns with the proposed grading differences and the proposed drainage patterns; The increase in noise,odour and lighting being generated; Concerns regarding the use of a Day Care Nursery being located adjacent to a gas station;and Clarification regarding the extension of the center median on Wellington St East. In response,the Applicant provided additional information to the Town for review.A revised site grading and servicing plan with a Stormwater Management &Servicing Report was prepared to the satisfaction of the Town.The revised drainage plan shows two drainage outlet locations –one at a ditch to the north of the site and one at Wellington Street East at the south of the site.The Applicant has also worked with York Region Staff and extended the center median along Wellington Street East to discourage any vehicular traffic from turning left into subject lands. Council Meeting Agenda Tuesday, August 9, 2016 Item 7 Page - 9 August 9, 2016 -10 -Report No.PDS16-062 In regards to the concerns with lighting pollution, the Applicant have provided an electrical site plan analysis prepared by A.M.Candaras Associates Inc.The illumination plan demonstrated that all lighting standards will be shield and directed to avoid lighting spillage onto the adjacent lots.Any future noise,garbage or odur generated by the proposed commercial development will be subject to the Town’s Property Standards By- law and the Town’s Noise By-law 4787-06.0,as amended. The Town’s Traffic Analyst and the Zoning Examiner have reviewed the proposed site plan and have no concern with the width of the driveway.The width of the driveway conforms to the Town’s standards and the Applicant is not varying the width of the driveway as part of the Zoning By-law Amendment application. LINK TO STRATEGIC PLAN Promoting economic opportunities that facilitate the growth of Aurora as a desirable place to do business:By rezoning the subject lands to permit service commercial uses,this will help Develop plans to attract businesses that provide employment opportunities for our residents. The subject application supports the Strategic Plan goal of supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objective within this goal statement: Strengthening the fabric of our community:By permitting service commercial uses in an underutilized property at a secondary gateway of Aurora,the review of surplus lands and structures to facilitate growth and revitalization in the community action item is realised. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Direct staff to report back to Council addressing any issues that may be raised at the General Committee Meeting; 2.Refusal of the application with an explanation for the refusal. SERVICING ALLOCATION Not applicable FINANCIAL IMPLICATIONS The site is being developed through a site plan application;as such fees and securities will be required with the development agreement.The development of this site will also generate development charges.In addition,the proposed development will generate yearly tax assessment to the Town. Council Meeting Agenda Tuesday, August 9, 2016 Item 7 Page - 10 Council Meeting Agenda Tuesday,August 9,2016 Item 7 Page -11 Report No.PDS16-062 Council Meeting Agenda Tuesday, August 9, 2016 Item 7 Page - 11 LOCATION MAP APPLICANT: Leswell Investments Inc. FILE: ZBA-2015-04 & SP-2015-04 FIGURE 1 ~ SUBJECT LANDS 0 25 50 75 Metres N 100 ~ r~~ AURORA YoU;'re-ix, (jood-U>#Cf"Uljl Map created by the Town of Aurora Planning & Development Services Department. July 11, 2016. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2015, © First Base Solutions Inc., 2015 Orthophotography. Council Meeting Agenda Tuesday, August 9, 2016Item 7 Page - 12 Schedule A OPA ~ OPA 30 , Business Park - ~ Regional Commercial Centre B OPA 30 , Institutional I' , ... ~ OPA 30 , Community Commercial I I I I I I I I I I I I I I I I I I I I I I I I I I I I I l\<:<:<<<<<<<<,,,,,,0,,0000000000000?>00)0)))));# ~v ~, v ....... u,Fw,w ','-f---h ,- .... , ~' .. ~ OPA 30 , Medium-High ~ Density Residential § OPA 30 , Business Park ~ OPA 30 , Linear and Other ~ Open Space WELLINGTON STREET EAST EXISTING OFFICIAL PLAN DESIGNATION APPLICANT: Leswell Investments Inc. FILE: ZBA-2015-04 & SP-2015-04 FIGURE 2 CJ SUBJECT LANDS 0 25 ,_ LU LU J: UJ LU ::J ff1 _, 50 Metres I \ tu I 1 /s1oominlton Rd -, ~\" LU J: UJ UJ ::J UJ LU _, WELLINGTON STREET EAST 1V 75 100 ~ r~ AUR.._ORA You/re-in, (]ood Co~ Map created by the Town of Aurora Planning & Development Services Department, July 11, 2016. Base data provided by York Region & the Town of Aurora. Council Meeting Agenda Tuesday, August 9, 2016Item 7 Page - 13 RU 1-19 R1-39 EXISTING ZONING BY-LAW APPLICANT: Leswell Investments Inc. FILE: ZBA-2015-04 & SP-2015-04 FIGURE 3 RU -2 R l:J -------,-, RU C 3-1 w 1 .f u; a, ~ 0-9 BP -5 Zoning Legend RESIDENTIAL ZONES ~ Detached Dwelling ~ First Density 11·:.=::·.:=::::.:·.:·.:·.::·:·::"::::·-.--.::.::==-:·;:•::.:_:,, I Wellingtou · INDUSTRIAL ZONES ~-·········· ........ •.;;,.;,! IIE] Business Park -C3-1 2 RU Metres 25 50 75 100 r:·:·.=.=/] SUBJECT LANDS 0 COMMERCIAL ZONES [w Central mJ Service OPEN SPACES ZONES ~ Environmental Protection m Major Open Space RURAL ZONES m]Rural INSTITUTIONAL ZONES CIJ Institutional IV ~ You/re, ur,, fjood, UJmptufy Map created by the Town of Aurora Planning & Development Services Department, July 11, 2016. Base data provided by York Region & the Town of Aurora. Council Meeting Agenda Tuesday, August 9, 2016Item 7 Page - 14 RU 1-19 EP-15 ..... --...... RU RU R1-39 PROPOSED ZONING BY-LAW APPLICANT: Leswell Investments Inc. [:·:·,=.=/] SUBJECT LANDS FILE: ZBA-2015-04 & SP-2015-04 FIGURE4 RU -2 Rl:J-----,.J C3-1 ...., a, £ .'G -"' a, ~ C3-12 0 25 50 75 100 Metres 0-9 BP -5 N ~ Zoning Legend RESIDENTIAL ZONES INDUSTRIAL ZONES mJ Business Park COMMERCIAL ZONES Central -mJ Service [w Shopping Centre OPEN SPACES ZONES [E Environmental Protection [D Major Open Space RURAL ZONES IEJ Rural INSTITUTIONAL ZONES c:CJ Institutional /':.~~ /' SC:. AUR._ORA You/rl!/ il,t,, (iood, u,mt"1-'o/ Map created by the Town of Aurora Planning & Development SeNices Department, July 11, 2016. Base data provided by York Region & the Town of Aurora. Council Meeting Agenda Tuesday, August 9, 2016Item 7 Page - 15 '.-4. HATCHING DENOTES Olirc.lfl;E F l'OIENIIAL FulUR~ 6.0m. Wll}E--.~ , 2-WAY JRIVEWAY. ., r J r HA CH'NG ikNOllS ourur,._ 0 POTENTIAi "lJTJRE 7.4m. WID -· 2 WAY DRVEWAY. 1 800 111Gb SCRf:Efl; WA CO'JSmLCT Nrw 1 .5 m C I WOOD PR'VACY H:.f'iCl ALONG WLS PROPLRfY LINL " S ::As-O, EXIST ;.Ne:: STA'<TING 3m. FRO'.' T' C SOUTH PROF'ER.Y L ~· (SEE LANDSCA~E ARCH. [)WGS) ... -r- '4007 ' (Nf..W OH 1 PROPOSED SITE PLAN APPLICANT: Leswell Investments Inc. FILE: ZBA-2015-04 & SP-2015-04 FIGURE 5 T ;---t NMlll'Gl'E------~--~-:=:=::~~fqJ:.)-I a I r~··J[~~~-~:~ I i@ l~~::~,. Of PRO?osrn D ilk' Cv!IB & !,!DlWAU< DR \'[WAY RW.P. (TY".). (DPSO 310.030) "~OPos:o v.DAtT=- B!Ul:DIN.lf;;~:f.f i,:11 OUTLINE -, f: t:·J 1 g I (ABOVE) \ 1'CX!!! tfi . IJ484 ~J1 i m•-,-~'ti ,~L~ .. -.s , I r'.'.. -h I w f:.: ' ---i ::-r-.. · ... ··· i . </ ::: i~J~: f l'F Ox ~ f , ~E ~ 1· I o"' ,. ~{f DAYCAFE / ,f -~~J' f;. i AR co\: • f• •· 410 .4,l s.m . If l7J92 (~.417.ql\ s.f.) ( ,!'- S!' N: I m~e I If ;;i,ll'-=f ---0 / t!' 8 n C B) ,J;/ .OOR ' • FL ~ ,YCAR~ AA"·' I .f.) I ,: A-::i. & '( ~ 7400 ;::" ~ 2000 t )! s ,_ :ji:::~~ ;:[;:o ~er;; 7cr~~s ~, • • It(!'.). EXIS-St:lEWAU< (SEE S.G. O\G. & LA~JSCAf'E OWGS.) ·- 17' 1'<11l~N -NC '!Y REC~•fHED P AN !J/5--'ii ,,,.c, .. ,v [XIS s ··:rwA K RE1AININO WALL '---I__J_ (SE[ SITO GRADl 'IG oNG. DWGS.). COMMFRCW. FNTRANCF CUR3 ~ETURN AS ~ER VORK REG,ON. -P.ANSPOR•A~ION SL1lV1C£S SKt.1CII (DS-216) WELLINGTON '!!l..!,r!'"'r.-.-. --1----- U;N ~·t~t.".:."'r! STREET EAST /:.~~ / . z.::=. AURORA Yo~'re, ~ qood Co~ Map created by the Town of Aurora Planning & Development Services Department, July 11, 2016. Drawing provided by Y. T Architectural Services Inc. Council Meeting Agenda Tuesday, August 9, 2016Item 7 Page - 16 EAST ELEVATION WEST ELEVATION PROPOSED ELEVATION -BUILDING "A" APPLICANT: Leswell Investments Inc. FILE: ZBA-2015-04 & SP-2015-04 FIGURE 6 NQRJH SL!EVAl'ION -~-=--------- SOUTH ELEVATION /:.~~ / z.:::::_ AURORA Yotvre, m good u~ Map created by the Town of Aurora Planning & Development Services Department, July 11 , 2016. Drawing provided by Y. T. Architectural Services Inc. Council Meeting Agenda Tuesday, August 9, 2016Item 7 Page - 17 WEST ELEVATION EAST ELEVATION PROPOSED ELEVATION BUILDING "B" APPLICANT: Leswell Investments Inc. FILE: ZBA-2015-04 & SP-2015-04 FIGURE 7 /":.~~ / z.::::::_ AuR.ORA Yofk're, ~ qood ca~ Map created by the Town of Aurora Planning & Development Services Department, July 11, 2016. Drawing provided by Y. T. Architectural Services Inc. Council Meeting Agenda Tuesday, August 9, 2016Item 7 Page - 18 SUBJECT SITE I ~ J \Hl-~11 11 1 mm:£> TC-1Z TC-12 ~ ~TC-JT(LJ PROPOSED VEHICULAR ACCESS APPLICANT: Leswell Investments Inc. FILE: ZBA-2015-04 & SP-2015-04 FIGURE 8 ~~ I ; ; /I 1---· ~,\ /::.~~ / 2C____ AURORA Yo~'re, * qood, CoH<f'U1f' Map created by the Town of Aurora Planning & Development Services Department, July 11, 2016. Drawing provided by Y. T. Architectural Services Inc. Council Meeting Agenda Tuesday, August 9, 2016Item 7 Page - 19 Council Meeting Agenda Tuesday, August 9, 2016Item 8 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016Item 8 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016Item 8 Page - 3 Council Meeting Agenda Tuesday, August 9, 2016Item 9 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016Item 9 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016Item 9 Page - 3 COUNCIL REPORT No. PRS16-040 SUBJECT: Amendment to License Agreement – Automated Teller Machines FROM: Allan D. Downey, Director of Parks and Recreation Services DATE: August 9, 2016 RECOMMENDATIONS THAT Report No. PRS16-040 be received; and THAT the installation of Automated Teller Machines (ATMs) at the Aurora Family Leisure Complex (AFLC) located at 135 Industrial Parkway North, Aurora, be approved; and THAT the Mayor and Town Clerk be authorized to execute an amendment to the License Agreement between the Town of Aurora and Access Cash General Partnership (Access Cash) to include the AFLC as an additional location for the installation, maintenance and operation of an ATM, including any and all documents and ancillary agreements required to give effect to same. PURPOSE OF THE REPORT To provide an ATM for the convenience of facility users and visitors at the AFLC. BACKGROUND At its meeting of April 23, 2013 Council approved report PR13-018 authorizing the current license agreement with Access Cash for the installation, maintenance and operation of ATM’s at the Aurora Community Centre (ACC) and the Stronach Aurora Recreation Complex (SARC). Numerous customer requests were received by Town staff asking for ATM’s to be available at the SARC and ACC for quick access to cash for use at the existing retail operations (Pro-Shop and Concessions) at these locations. The service providers of the Pro-Shops and Concessions had also expressed a desire to have ATM’s available, in response to their customer inquiries. At the time of the 2013 report the (AFLC) had neither a Pro-Shop or Concession stand, and to the knowledge of Town staff no requests for ATM’s had been received from the public. It was therefore determined that the need did not exist for an ATM at the AFLC at that time. TOWN OF AURORA Council Meeting Agenda Tuesday, August 9, 2016 Item 10 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016Item 10 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016Item 10 Page - 3 TOWN OF AURORA COUNCIL REPORT No. PRS16-042 SUBJECT: Facility Advertising and Sponsorship Programs FROM: Allan D. Downey, Director of Parks and Recreation Services DATE: August 9, 2016 RECOMMENDATIONS THAT Report No. PRS16-042 be received; and THAT that a consultant be engaged to assist in the development of an enhanced business case for expanding the Facility Advertising and Sponsorship Programs and that this be referred to the 2017 Budget; and THAT sport organizations be given priority use of the lobby wall areas of the Stronach Aurora Recreation Complex (SARC) over sponsorship. PURPOSE OF THE REPORT To provide an assessment of inventory of the Town’s current and potential facility sponsorship and advertising opportunities; best practices from other municipalities; and recommendations for an enhanced facility sponsorship and advertising program, as directed by Council at its meeting of December 8, 2015. BACKGROUND The Town of Aurora’s original Facility Advertising Program was outsourced to a third party until 2008, at which time it was determined that the program could be run more efficiently and generate greater revenue if brought in-house. The position of Sponsorship and Special Events Assistant was created in 2008 to support this change, which was a shared position, responsible for both facility advertising and special events sponsorships and event support. Year Facility Advertising Revenue (Net) 2008 $2,279 Final year of outsourcing program 2009 $27,680 Includes arrears collected for 2008 2010 $25,528 2011 $33,649 2012 $48,214 2013 $57,004 2014 $58,560 2015 $59,479 2016 $65,000 (Projected) Council Meeting Agenda Tuesday, August 9, 2016 Item 11 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016Item 11 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016Item 11 Page - 3 Council Meeting Agenda Tuesday, August 9, 2016Item 11 Page - 4 Council Meeting Agenda Tuesday, August 9, 2016Item 11 Page - 5 Council Meeting Agenda Tuesday, August 9, 2016Item 11 Page - 6 Council Meeting Agenda Tuesday, August 9, 2016Item 11 Page - 7 TOWN OF AURORA HERITAGE ADVISORY COMMITTEE MEETING MINUTES Date: Monday, July 11, 2016 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Jeff Thom (Chair), Councillor Wendy Gaertner (Vice Chair), Barry Bridgeford, James Hoyes, and Martin Paivio Member(s) Absent: Carol Gravelle, John Kazilis, and Bob McRoberts (Honorary Member) Other Attendees: Councillor Tom Mrakas, Marco Ramunno, Director of Planning and Development Services, Jeff Healey, Planner, and Samantha Yew, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by James Hoyes Seconded by Barry Bridgeford THAT the agenda as circulated by Legal and Legislative Services , with the following additions, be approved:  Delegation (a) Sharon Vattay, Associate/Heritage Specialist, Goldsmith, Borgal & Company Ltd. Architects Re: Item 2 – Memorandum from Planner; Re: Request for Feedback – The Red House, 16003 Yonge Street Council Meeting Agenda Tuesday, August 9, 2016 Item 12 Page - 1 Heritage Advisory Committee Meeting Minutes Monday, July 11, 2016 Page 2 of 7  Item 9 – Memorandum from Planner, Re: 45 Mosley Street CARRIED 3. RECEIPT OF THE MINUTES Heritage Advisory Committee Meeting Minutes of June 13, 2016 Moved by James Hoyes Seconded by Martin Paivio THAT the Heritage Advisory Committee meeting minutes of June 13, 2016, be received; and THAT the words “mold and asbestos” be replaced with “primarily asbestos, and mold”. CARRIED AS AMENDED 4. DELEGATIONS (a) Sharon Vattay, Associate/Heritage Specialist, Goldsmith, Borgal & Company Ltd. Architects Re: Item 2 – Memorandum from Planner; Re: Request for Feedback – The Red House, 16003 Yonge Street The Committee consented to allow the delegation of Sharon Vattay an additional two (2) minutes. Ms. Vattay, on behalf of the property owner, gave a brief overview of the Red House, and proposed two options for relocating the House to preserve and incorporate it into the future development of the property. She noted that a formal planning application has not yet been submitted. Moved by Martin Paivio Seconded by James Hoyes THAT the comments of the delegation be received and referred to Item 2. CARRIED Council Meeting Agenda Tuesday, August 9, 2016 Item 12 Page - 2 Heritage Advisory Committee Meeting Minutes Monday, July 11, 2016 Page 3 of 7 5. MATTERS FOR CONSIDERATION 1. HAC16-006 – Request to Designate under Part IV of the Ontario Heritage Act, 220 Old Yonge Street, “The Parteger House” Staff gave a brief history of the subject property, and noted that the style is not typical of the houses built at that time (c.1875). Staff mentioned that this House was the location of the Aurora Readiness Centre and received a perfect score on the Historical component of the Heritage Building Evaluation Scoresheet. The Committee expressed appreciation, and extended thanks to the homeowners for their application. Moved by Councillor Gaertner Seconded by James Hoyes THAT Report No. HAC16-006 be received; and THAT the Heritage Advisory Committee recommend to Council: THAT the House located at 220 Old Yonge Street be designated under Part IV of the Ontario Heritage Act as a property of cultural heritage value or interest; and THAT the Town Clerk be authorized to publish and serve Council’s Notice of Intention to Designate as per requirements of the Act; and THAT the designation by-law be brought before Council for passing if no objections were received within the thirty (30) day objection period as per requirements of the Act; and THAT the owners of 220 Old Yonge Street be thanked for their support of the designation of the subject heritage property. CARRIED 2. Memorandum from Planner Re: Request for Feedback – The Red House, 16003 Yonge Street Council Meeting Agenda Tuesday, August 9, 2016 Item 12 Page - 3 Heritage Advisory Committee Meeting Minutes Monday, July 11, 2016 Page 4 of 7 Staff gave a brief overview of the property. The Committee provided feedback, and inquired about soil studies and soil stability, tree removal, visibility of the house from Yonge Street, and the possibility of leaving the house in its current location were addressed. Moved by James Hoyes Seconded by Barry Bridgeford THAT the memorandum regarding Request for Feedback – The Red House, 16003 Yonge Street, be received; and THAT the feedback of the Heritage Advisory Committee be provided to the Owners of 16003 Yonge Street. CARRIED 6. INFORMATIONAL ITEMS 3. HAC16-007 – Conservation and Watering Practices for Established “Heritage” Trees Staff gave an overview of the report, noting that currently there are three properties in Aurora that have heritage tree status, and that a watering program for established heritage trees has not been developed at this time. The Committee inquired about various aspects of heritage tree designation, and municipal and regional tree watering programs. Moved by James Hoyes Seconded by Martin Paivio THAT Report No. HAC16-007 be received; and THAT the Heritage Advisory Committee recommend to Council: THAT staff be directed to investigate and report back to the Committee on the possibility of providing watering options for property owners to ensure the long-term sustainability of heritage trees. CARRIED AS AMENDED Council Meeting Agenda Tuesday, August 9, 2016 Item 12 Page - 4 Heritage Advisory Committee Meeting Minutes Monday, July 11, 2016 Page 5 of 7 4. HAC16-008 – Offences and Restoration Costs of the Ontario Heritage Act Staff provided an overview of the report. The Committee inquired about enforcement of provisions regarding offences as outlined in the Ontario Heritage Act. Moved by James Hoyes Seconded by Martin Paivio THAT Report No. HAC16-008 be received for information. CARRIED 5. Memorandum from Planner Re: The Allen Brown House, 158 Carisbrooke Circle Staff provided a brief update and noted that the property owners have committed to restoring the House and are no longer pursuing a demolition request. Moved by Martin Paivio Seconded by Councillor Gaertner THAT the memorandum regarding The Allen Brown House, 158 Carisbrooke Circle, be received for information. CARRIED 6. Memorandum from Planner Re: Cultural Precinct Plan Update Staff gave an overview of the Update, and the Committee discussed various aspects of the proposed Plan. Moved by James Hoyes Seconded by Barry Bridgeford THAT the memorandum regarding Cultural Precinct Plan Update be received for information. CARRIED Council Meeting Agenda Tuesday, August 9, 2016 Item 12 Page - 5 Heritage Advisory Committee Meeting Minutes Monday, July 11, 2016 Page 6 of 7 7. Memorandum from Planner Re: Aurora Public School – York Culture Magazine Moved by Councillor Gaertner Seconded by James Hoyes THAT the memorandum regarding Aurora Public School – York Culture Magazine be received for information. CARRIED 8. Extract from Council Meeting of June 28, 2016 Re: Heritage Advisory Committee Meeting Minutes of June 13, 2016 Moved by James Hoyes Seconded by Martin Paivio THAT the Extract from Council Meeting of June 28, 2016, regarding the Heritage Advisory Committee meeting minutes of June 13, 2016, be received for information. CARRIED 9. Memorandum from Planner Re: 45 Mosley Street Staff detailed the original demolition application and provided a timeline of events that led to the demolition of the first floor of the house at 45 Mosley Street. The Committee inquired about the demolition permit process, and aspects of enforcement, prosecution, and penalty in respect to the demolition of listed and designated Heritage properties. Moved by Martin Paivio Seconded by James Hoyes THAT the memorandum regarding 45 Mosley Street be received; and THAT staff investigate options for potential legal action in respect to the demolition of the first floor of the house at 45 Mosley Street. CARRIED AS AMENDED Council Meeting Agenda Tuesday, August 9, 2016 Item 12 Page - 6 Heritage Advisory Committee Meeting Minutes Monday, July 11, 2016 Page 7 of 7 7. NEW BUSINESS None 8. ADJOURNMENT Moved by James Hoyes Seconded by Martin Paivio THAT the meeting be adjourned at 9:17 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS OTHERWISE ADOPTED BY COUNCIL AT A LATER MEETING. Council Meeting Agenda Tuesday, August 9, 2016 Item 12 Page - 7 NOTICE OF MOTION Councillor Michael Thompson DATE: August 9, 2016 TO: Mayor and Members of Council FROM: Councillor Thompson RE: Governance Review Advisory Committee WHEREAS the past practice has been for Aurora to appoint a Council Compensation Review Committee to make recommendations for the compensation of the next Council; and WHEREAS the Province of Ontario recently passed Bill 181, Municipal Elections Modernization Act, which amended the Municipal Elections Act and which gave municipalities the authority to pass a by-law to use ranked ballot voting, beginning in the 2018 municipal elections; and WHEREAS York Regional Council has initiated a review of its Regional Governance and will consider a number of issues including: Council Composition and Direct vs Double Direct Election of Members, either of which may potentially impact the Town of Aurora Council Structure; and WHEREAS York Regional Council has set a targeted completion date for their Regional Governance review of no later than December 15, 2016; and WHEREAS Council may, as a result of Regional or other Electoral changes, wish to reconsider the decisions made regarding the questions that were placed on the ballot of the 2014 Municipal Elections; and WHEREAS any substantive changes to the Governance structure of Aurora Town Council would need to be passed by a by-law on or before December 31, 2017; NOW THEREFORE BE IT HEREBY RESOLVED THAT a Governance Review Advisory Committee be established to advise on, but not limited to, the following: 1.Council Compensation 2.Ranked Ballots 3.Aurora Town Council Composition, Structure and/or Governance; and BE IT FURTHER RESOLVED THAT staff be directed to develop Terms of Reference for the Governance Review Advisory Committee, including proposed qualifications for Committee Members with a preference given to former members of Council, and an intended target of January 2017 for the commencement of the Committee. Council Meeting Agenda Tuesday, August 9, 2016 Notice of Motion (a) Page - 1 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5881-16 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5887-16 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5888-16 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5888-16 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5889-16 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5889-16 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5889-16 Page - 3 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5889-16 Page - 4 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5889-16 Page - 5 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5889-16 Page - 6 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5890-16 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5890-16 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5890-16 Page - 3 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5890-16 Page - 4 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5892-16 Page - 1 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5892-16 Page - 2 Council Meeting Agenda Tuesday, August 9, 2016 By-law No. 5892-16 Page - 3 Council Meeting Agenda Tuesday, August 9, 2016 Confirming By-law Page - 1 TOWN OF AURORA ADDITIONAL ITEMS FOR COUNCIL MEETING Tuesday, August 9, 2016 7 p.m. Council Chambers  Revised Council Agenda Index  Delegation (b) Jamie MacDonald, Music Aurora Re: Notice of Motion (b) Councillor Abel, Re: Town Park Live Concert Screening of The Tragically Hip: A National Celebration  Delegation (c) Ken White, Royal Canadian Legion Aurora Branch 385 Re: Veterans Banners in Aurora  Item 13 – Finance Advisory Committee Meeting Minutes of July 12, 2016, and July 28, 2016  Item 14 – CFS16-026 – Budget Allocation 2017 – Cultural Partners  Notice of Motion (b) Councillor Abel Re: Town Park Live Concert Screening of The Tragically Hip: A National Celebration  Closed Session Item 3 – Labour relations or employee negotiations (section 239 (2)(d) of the Municipal Act, 2001); Re: Memorandum from Manager, Human Resources, Re: Addendum to Closed Session Report No. CAO16-006 – CUPE Negotiations PUBLIC RELEASE August 5, 2016 TOWN OF AURORA COUNCIL MEETING AGENDA (REVISED) Tuesday, August 9, 2016 7 p.m. Council Chambers 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2. APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legislative Services be approved. 3. ADOPTION OF THE MINUTES Council Meeting Minutes of July 12, 2016 RECOMMENDED: THAT the minutes of the Council meeting of July 12, 2016, be adopted as printed and circulated. 4. PRESENTATIONS (a) Nichole Campsall, Coordinator, Youth & Community Development Re: Presentation of the John West Memorial "Leaders of Tomorrow" Scholarship Award (b) Theresa Buck, Special Olympics Ontario Re: Introduction to Special Olympics Ontario – Aurora Community Council Meeting Agenda (Revised) Tuesday, August 9, 2016 Page 2 of 10 (c) Ron Weese, Sport Aurora/Activate Aurora Re: Announcement of Activate Aurora Project through the Mayor’s Task Force and Sport Aurora 5. PUBLIC SERVICE ANNOUNCEMENTS 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 8. DELEGATIONS (a) Nancy Black, representing Aurora Sports Hall of Fame, Healthy Kids Community Challenge, Sport Aurora, and Activate Aurora Re: Item 11 – PRS16-042 – Facility Advertising and Sponsorship Programs (b) Jamie MacDonald, Music Aurora Re: Notice of Motion (b) Councillor Abel, Re: Town Park Live Concert Screening of The Tragically Hip: A National Celebration (Added Item) (c) Ken White, Royal Canadian Legion Aurora Branch 385 Re: Veterans Banners in Aurora (Added Item) 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Thompson Re: Governance Review Advisory Committee Council Meeting Agenda (Revised) Tuesday, August 9, 2016 Page 3 of 10 (b) Councillor Abel Re: Town Park Live Concert Screening of The Tragically Hip: A National Celebration (Added Item) (ii) Motions for Which Notice Has Been Given 11. REGIONAL REPORT 12. NEW BUSINESS/GENERAL INFORMATION 13. READING OF BY-LAWS THAT the following by-laws be given first, second, and third readings and enacted: 5881-16 BEING A BY-LAW to exempt Blocks 7, 8, 9, 10, 11 and 12 on Plan 65M-4467 from Part-Lot Control (Country Wide Homes at Aurora Inc.). (Report No. PDS16-061 – Council Item 6 – Aug. 9/16) 5887-16 BEING A BY-LAW to exempt Lots 36, 37, 41, 42, 43, 44, 45, 80, 81, 82, 83, 89, 92, 93, 100, 101 and 102 and Blocks 217, 220, 221, 223, 226, 230 and 231 on Plan 65M-4462 from Part-Lot Control (Arista Homes (Aurora Trails) Inc.). (Report No. PDS16-058 – Council Item 8 – Jul. 12/16) 5888-16 BEING A BY-LAW to declare as surplus and sell municipal lands (21 and 33 Eric T. Smith Way). (Closed Session Report No. PDS16-007 – Council Jan. 26/16) 5889-16 BEING A BY-LAW to adopt Official Plan Amendment No. 11. (Report No. PDS16-059 – Council Item 9 – Jul. 12/16) 5890-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78, as amended (RCG Aurora North Limited Partnership). (Report No. PDS16-059 – Council Item 9 – Jul. 12/16) 5892-16 BEING A BY-LAW to appoint employees of the Ontario Parking Control Bureau Corp. as Municipal By-law Enforcement Officers in the Town of Aurora. Council Meeting Agenda (Revised) Tuesday, August 9, 2016 Page 4 of 10 RECOMMENDED: THAT the following confirming by-law be given first, second, and third readings and enacted: 5891-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on August 9, 2016. 14. CLOSED SESSION RECOMMENDED: THAT Council resolve into Closed Session to consider the following matters: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Closed Session Report No. PDS16-065 – Allaura Boulevard 2. Labour relations or employee negotiations (section 239 (2)(d) of the Municipal Act, 2001); Re: Closed Session Report No. CAO16-006 – CUPE Negotiations 3. Labour relations or employee negotiations (section 239 (2)(d) of the Municipal Act, 2001); Re: Memorandum from Manger, Human Resources, Re: Addendum to Closed Session Report No. CAO16-006 – CUPE Negotiations (Added Item) 15. ADJOURNMENT Council Meeting Agenda (Revised) Tuesday, August 9, 2016 Page 5 of 10 AGENDA ITEMS 1. BBS16-009 – Fireworks By-law Exemption – Magna Golf Club RECOMMENDED: THAT Report No. BBS16-009 be received; and THAT the setting off of Display Fireworks to celebrate a wedding at the Magna Golf Club on August 13, 2016, commencing at 10:00 p.m., be approved. 2. CFS16-023 – Interim Operating Budget Forecast – as at May 31, 2016 RECOMMENDED: THAT Report No. CFS16-023 be received for information. 3. IES16-064 – Extension of Contract and Increase of Purchase Order for Classic Fire Protection Service Contract RECOMMENDED: THAT Report No. IES16-064 be received; and THAT RFP No. IES 2012-22 for Classic Fire Protection for fire monitoring service, preventative maintenance, emergency call outs, monthly and annual inspections be extended for three (3) additional months on a month to month basis beyond the termination date of August 30, 2016; and THAT Purchase Order No. 81 for Classic Fire Protection for fire monitoring service, preventative maintenance, emergency call outs, monthly and annual inspections be increased by $20,000 to a revised value of $119,994 for the extended month to month period. 4. IES16-065 – Award of Tender IES 2016-43 – For the Supply of All Labour, Material, and Equipment Necessary for the Provision of Janitorial Services RECOMMENDED: THAT Report No. IES16-065 be received; and Council Meeting Agenda (Revised) Tuesday, August 9, 2016 Page 6 of 10 THAT Tender IES 2016-43 – for the supply of all labour, material, and equipment necessary for the provision of janitorial services for a five (5) year term be awarded to Royal Building Cleaning Ltd. at the unit prices tendered not to exceed $2,136,360.00 excluding taxes; and THAT the Director of Infrastructure and Environmental Services be authorized to renew Tender IES 2016-43 for an additional three (3), one-year periods, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 5. PDS16-049 – Small Cell Technology Pilot Project with Bell Canada RECOMMENDED: THAT Report No. PDS16-049 be received; and THAT the Director of Planning & Development Services be authorized to execute facility licensing agreements with Bell, including any and all documents and ancillary agreements required to give effect to same; and THAT a financial reserve be established for the proceeds of revenue from licensing with Bell, for the purpose of funding economic development initiatives. 6. PDS16-061 – Application for Exemption from Part Lot Control Countrywide Homes at Aurora Inc. Blocks 7 to 12 Plan 65M-4467 being 65R-36431 and 65R-36439 Related File Numbers: SUB-2011-04 & ZBA-2011-12 File Number: PLC-2016-07 RECOMMENDED: THAT Report No. PDS16-061 be received; and THAT the Application for Exemption from Part Lot Control submitted by Countrywide Homes at Aurora Inc. to divide Blocks 7, 8, 9, 10, 11 and 12, on Plan 65M-4467 into 39 separate lots for townhouse units be approved; and THAT the Part Lot Control Exemption by-law be considered at the Council meeting of August 9, 2016. Council Meeting Agenda (Revised) Tuesday, August 9, 2016 Page 7 of 10 7. PDS16-062 – Application for Zoning By-law Amendment and Site Plan Leswell Investments Inc. 1452 Wellington Street East Part of Lots 3 and 4, Registered Plan No. 525 Files: ZBA-2015-04 & SP-2015-04 RECOMMENDED: THAT Report Number PDS16-062 be received; and THAT Application to Amend the Zoning By-law File Number ZBA-2015-04 (Leswell Investments Inc.), to allow Shopping Centre Commercial uses on the subject lands be approved; and THAT the implementing Zoning By-law Amendment be presented at a future Council meeting; and THAT Site Plan Application File: SP-2015-04 (Leswell Investments Inc.) to permit the development of the Shopping Centre Commercial development on the subject lands be approved; and THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. 8. PRS16-038 – Facility Sponsorship Program – Canadian Tire RECOMMENDED: THAT Report No. PRS16-038 be received for information. 9. PRS16-039 – Theatre Aurora Lease Agreement – 150 Henderson Drive RECOMMENDED: THAT Report No. PRS16-039 be received; and THAT the Mayor and Town Clerk be authorized to execute the Agreement between the Town of Aurora and Theatre Aurora for the lease of the premises at 150 Henderson Drive, including any and all documents and ancillary agreements required to give effect to same. Council Meeting Agenda (Revised) Tuesday, August 9, 2016 Page 8 of 10 10. PRS16-040 – Amendment to Lease Agreement – Automated Teller Machines RECOMMENDED: THAT Report No. PRS16-040 be received; and THAT the installation of Automated Teller Machines (ATMs) at the Aurora Family Leisure Complex (AFLC) located at 135 Industrial Parkway North, Aurora, be approved; and THAT the Mayor and Town Clerk be authorized to execute an amendment to the License Agreement between the Town of Aurora and Access Cash General Partnership (Access Cash) to include the AFLC as an additional location for the installation, maintenance and operation of an ATM, including any and all documents and ancillary agreements required to give effect to same. 11. PRS16-042 – Facility Advertising and Sponsorship Programs RECOMMENDED: THAT Report No. PRS16-042 be received; and THAT a consultant be engaged to assist in the development of an enhanced business case for expanding the Facility Advertising and Sponsorship Programs and that this be referred to the 2017 Budget; and THAT sport organizations be given priority use of the lobby wall areas of the Stronach Aurora Recreation Complex (SARC) over sponsorship. 12. Heritage Advisory Committee Meeting Minutes of July 11, 2016 RECOMMENDED: THAT the Heritage Advisory Committee meeting minutes of July 11, 2016, be received; and THAT the Heritage Advisory Committee recommend to Council: 1. HAC16-006 – Request to Designate under Part IV of the Ontario Heritage Act, 220 Old Yonge Street, “The Parteger House” Council Meeting Agenda (Revised) Tuesday, August 9, 2016 Page 9 of 10 THAT the House located at 220 Old Yonge Street be designated under Part IV of the Ontario Heritage Act as a property of cultural heritage value or interest; and THAT the Town Clerk be authorized to publish and serve Council’s Notice of Intention to Designate as per requirements of the Act; and THAT the designation by-law be brought before Council for passing if no objections were received within the thirty (30) day objection period as per requirements of the Act; and THAT the owners of 220 Old Yonge Street be thanked for their support of the designation of the subject heritage property. 3. HAC16-007 – Conservation and Watering Practices for Established “Heritage” Trees THAT staff be directed to investigate and report back to the Committee on the possibility of providing watering options for property owners to ensure the long- term sustainability of heritage trees. 13. Finance Advisory Committee Meeting Minutes of July 12, 2016, and July 28, 2016 (Added Item) RECOMMENDED: THAT the Finance Advisory Committee meeting minutes of July 12, 2016, and July 28, 2016 be received; and THAT the following Finance Advisory Committee recommendation to Council be considered under Item 14 – CFS16-026 – Budget Allocation 2017 – Cultural Partners: Finance Advisory Committee Meeting Minutes of July 28, 2016 1. CFS16-025 – Budget Allocation 2017 – Cultural Partners THAT the following 2017 budget funding directions be approved: (a) THAT the 2017 draft budget funding allocation for the Aurora Historical Society Board be increased by 2.97%; and (b) THAT the 2017 draft budget funding allocation for the Aurora Cultural Centre Board be increased by 2.97%; and Council Meeting Agenda (Revised) Tuesday, August 9, 2016 Page 10 of 10 (c) THAT the 2017 draft budget funding allocation for the Aurora Public Library Board be increased by 2.97%. 14. CFS16-026 – Budget Allocation 2017 – Cultural Partners (Added Item) RECOMMENDED: THAT Report No. CFS16-026 be received; and THAT the following 2017 Budget funding directions from the Finance Advisory Committee meeting of July 28, 2016, be approved: (a) THAT the 2017 draft budget funding allocation for the Aurora Historical Society Board be increased by 2.97%; and (b) THAT the 2017 draft budget funding allocation for the Aurora Cultural Centre Board be increased by 2.97%; and (c) THAT the 2017 draft budget funding allocation for the Aurora Public Library Board be increased by 2.97%. DELEGATION REQUEST This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: SUBJECT: NAME OF SPOKESPERSON: NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable): BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? YES ܆ NO ܆ IF YES, WITH WHOM? DATE: ܆ I acknowledge that the Procedural By-law permits five (5) minutes for Delegations. Legal and Legislative Services 905-727-3123 councilsecretariatstaff@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 August 9, 2016 Town Park Live Broadcast of Tragically Hip Concert on August 20, 2016 Jamie MacDonald Music Aurora Delegation in support of Motion for Live Broadcast of Tragically Hip Concert in Town Park on August 20, 2016 ✔ Council July 2016 ✔ Additional Items for Council Meeting Agenda Tuesday, August 9, 2016 Delegation (b) Page - 1 Additional Items for Council Meeting Agenda Tuesday, August 9, 2016Delegation (c) Page - 1 TOWN OF AURORA FINANCE ADVISORY COMMITTEE MEETING MINUTES Date: Tuesday, July 12, 2016 Time and Location: 5:30 p.m., Leksand Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim, and Mayor Geoffrey Dawe Member(s) Absent: None Other Attendees: Councillor Tom Mrakas, Doug Nadorozny, Chief Administrative Officer, Dan Elliott, Director of Corporate and Financial Services/Treasurer, Al Downey, Director of Parks & Recreation Services, Tracy Evans, Financial Analyst, Budget, and Samantha Yew, Council/Committee Secretary The Chair called the meeting to order at 5:34 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Councillor Kim Seconded by Mayor Dawe THAT the agenda as circulated by Legal and Legislative Services, with the following addition, be approved: Additional Information to Item 1 – Draft Aurora Assist Policy for Parks and Recreation Financial Assistance CARRIED Additional Items for Council Meeting Agenda Tuesday, August 9, 2016 Item 13 Page - 1 Finance Advisory Committee Meeting Minutes Tuesday, July 12, 2016 Page 2 of 4 3. RECEIPT OF THE MINUTES Finance Advisory Committee Meeting Minutes of May 24, 2016 Moved by Mayor Dawe Seconded by Councillor Kim THAT the Finance Advisory Committee meeting minutes of May 24, 2016, be received for information. CARRIED 4. DELEGATIONS None 5. CONSIDERATION OF ITEMS 1. Departmental Budget Review (Continued) – Parks and Recreation Services (PRS); Presentation by Director of Parks & Recreation Services, to include: 1. Aurora Museum and Archives 2. Subsidy Program Mr. Downey continued the PRS departmental budget review with an overview of the Three-Year Plan for the Aurora Museum and Archives, collection management and public access opportunities, measures of success, and annual financial implications. The Committee and staff discussed aspects of the Plan. Mr. Downey outlined the proposed Aurora Assist program, a financial assistance program that would provide qualifying low income residents with an annual subsidy of $150 for Parks and Recreation programs. The Committee spoke in support of the program, and inquired about aspects of program qualification and funding. The Committee and staff discussed approval timelines for the program, and the possibility of implementing the program in time for the winter season. The Committee suggested that the two new proposed service levels be raised for separate discussion during the 2017 Operating Budget review. Moved by Mayor Dawe Seconded by Councillor Kim Additional Items for Council Meeting Agenda Tuesday, August 9, 2016 Item 13 Page - 2 Finance Advisory Committee Meeting Minutes Tuesday, July 12, 2016 Page 3 of 4 THAT the Departmental Budget Review (Continued) – Parks and Recreation Services (PRS) and Presentation by Director of Parks & Recreation Services be received; and THAT the comments of the Committee be referred to staff for consideration. CARRIED 2. Memorandum from Treasurer Re: 2017 Budget Documentation Modifications Staff explained the key changes in the proposed modified format of the 2017 Budget documentation and the alternative presentation of the PRS Budget information. The Committee provided comments and suggestions regarding the formats. Moved by Councillor Kim Seconded by Mayor Dawe THAT the memorandum regarding 2017 Budget Documentation Modifications be received; and THAT the comments of the Committee be referred to staff for consideration. CARRIED 3. Extract from Council Meeting of May 10, 2016 Re: Finance Advisory Committee Meeting Minutes of April 19, 2016 Moved by Mayor Dawe Seconded by Councillor Kim THAT the Extract from Council Meeting of May 10, 2016, regarding the Finance Advisory Committee Meeting Minutes of April 19, 2016, be received for information. CARRIED 4. Extract from Council Meeting of June 28, 2016 Re: Finance Advisory Committee Meeting Minutes of May 24, 2016 Moved by Councillor Kim Seconded by Mayor Dawe Additional Items for Council Meeting Agenda Tuesday, August 9, 2016 Item 13 Page - 3 Finance Advisory Committee Meeting Minutes Tuesday, July 12, 2016 Page 4 of 4 THAT the Extract from Council Meeting of June 28, 2016, regarding the Finance Advisory Committee Meeting Minutes of May 24, 2016, be received for information. CARRIED 6. NEW BUSINESS None 7. ADJOURNMENT Moved by Mayor Dawe Seconded by Councillor Kim THAT the meeting be adjourned at 6:45 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. Additional Items for Council Meeting Agenda Tuesday, August 9, 2016 Item 13 Page - 4 TOWN OF AURORA FINANCE ADVISORY COMMITTEE MEETING MINUTES Date: Thursday, July 28, 2016 Time and Location: 5:45 p.m., Leksand Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim, and Mayor Geoffrey Dawe Member(s) Absent: None Other Attendees: Councillor Wendy Gaertner, Councillor Tom Mrakas, Rino Roncadin, Chair, Aurora Public Library Board, Jill Foster, Chief Executive Officer, Aurora Public Library, Reccia Mandelcorn, Manager of Community Collaboration, Aurora Public Library, Craig Mather, President, Aurora Cultural Centre Board, Bonnie Kraft, Secretary, Aurora Cultural Centre Board, Doug Nadorozny, Chief Administrative Officer, Dan Elliott, Director of Corporate & Financial Services/Treasurer, Jason Gaertner, Manager, Financial Planning, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 5:45 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Kim Seconded by Mayor Dawe Additional Items for Council Meeting Agenda Tuesday, August 9, 2016 Item 13 Page - 5 Finance Advisory Committee Meeting Minutes Thursday, July 28, 2016 Page 2 of 4 THAT the agenda as circulated by Legal and Legislative Services, with the following addition, be approved:  Delegation (a) Craig Mather, Aurora Cultural Centre Re: Item 1 – CFS16-025 – Budget Allocation 2017 – Cultural Partners CARRIED 3. RECEIPT OF THE MINUTES Finance Advisory Committee Meeting Minutes of July 12, 2016 Moved by Mayor Dawe Seconded by Councillor Kim THAT the Finance Advisory Committee meeting minutes of July 12, 2016, be received for information. CARRIED 4. DELEGATIONS (a) Delegation (a) Craig Mather, Aurora Cultural Centre Re: Item 1 – CFS16-025 – Budget Allocation 2017 – Cultural Partners Mr. Mather expressed support of the staff report and requested: (1) that any operational review of the Aurora Cultural Centre be performed outside of the budget process; (2) clarification of the 2016 base funding budget amount; and (3) that consideration be given to applying the 2017 budgeting formula similarly in future years for the Aurora Cultural Centre Board. Moved by Mayor Dawe Seconded by Councillor Kim THAT the comments of the delegation be received and referred to Item 1. CARRIED 5. CONSIDERATION OF ITEMS 1. CFS16-025 – Budget Allocation 2017 – Cultural Partners Staff provided background including clarification of the budgeting formulas and budget underfunding. The Committee expressed support of the staff Additional Items for Council Meeting Agenda Tuesday, August 9, 2016 Item 13 Page - 6 Finance Advisory Committee Meeting Minutes Thursday, July 28, 2016 Page 3 of 4 report and discussed various aspects including the importance of a defined budgeting approach and clear direction to all organizations that receive operating funds from the Town. Moved by Councillor Kim Seconded by Mayor Dawe THAT Report No. CFS16-025 be received; and THAT the Finance Advisory Committee recommend to Council: THAT the following 2017 budget funding directions be approved: (a) THAT the 2017 draft budget funding allocation for the Aurora Historical Society Board be increased by 2.97%; and (b) THAT the 2017 draft budget funding allocation for the Aurora Cultural Centre Board be increased by 2.97%; and (c) THAT the 2017 draft budget funding allocation for the Aurora Public Library Board be increased by 2.97%. CARRIED Moved by Councillor Kim Seconded by Mayor Dawe THAT staff be directed to report back to Council regarding the 2016 base funding budget amount for the Aurora Cultural Centre Board. CARRIED 6. NEW BUSINESS Mayor Dawe inquired about the opportunity for partners to formally request Council’s consideration of additional funding, outside of the regular operating budget, for special projects. Staff confirmed that this option has been exercised in the past, and that it would be appropriate for any partner to bring forward a separate, formal budget request for special projects during the budget review process in November 2016. Additional Items for Council Meeting Agenda Tuesday, August 9, 2016 Item 13 Page - 7 Finance Advisory Committee Meeting Minutes Thursday, July 28, 2016 Page 4 of 4 7. ADJOURNMENT Moved by Mayor Dawe Seconded by Councillor Kim THAT the meeting be adjourned at 6:35 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. Additional Items for Council Meeting Agenda Tuesday, August 9, 2016 Item 13 Page - 8 Additional Items for Council Meeting Agenda Tuesday, August 9, 2016Item 14 Page - 1 Additional Items for Council Meeting Agenda Tuesday, August 9, 2016Item 14 Page - 2 Additional Items for Council Meeting Agenda Tuesday, August 9, 2016Item 14 Page - 3 Additional Items for Council Meeting Agenda Tuesday, August 9, 2016Item 14 Page - 4 Additional Items for Council Meeting Agenda Tuesday, August 9, 2016Item 14 Page - 5 NOTICE OF MOTION Councillor John Abel Date: August 9, 2016 To: Mayor and Members of Council From: Councillor Abel Re: Town Park Live Concert Screening of TheTragically Hip: A National Celebration WHEREAS the Town of Aurora supports many third-party musical events, such as the Magna Hoedown Showdown, Aurora Winter Blues Festival, Aurora Music Festival, and Aurora Gospel Music Festival; and WHEREAS the Town of Aurora has funded, through grant applications (Parks and Recreation Services), up to $1,000 to many community events each year, such as Kerry's Place Appreciation Day and the Aurora Gospel Music Festival; and WHEREAS Council has provided one-time funding to other community events such as the Aurora Jazz Festival 2012 in the amount of $5,000, and Aurora’s Multicultural Festival 2016 in the amount of $24,400; and WHEREAS Council has funded, through the Council Operating Contingency Fund, $1,000 to the Aurora Winter Blues Festival for its End of Summer Blues Concert in the Park 2015, and $1,000 to the Aurora Music Festival 2016; and WHEREAS the CBC Live Viewing of the concert, The Tragically Hip: A National Celebration, presents a unique opportunity, that more than 80 municipalities across Canada have undertaken, to provide our residents with a once-in-a-lifetime, free presentation of an iconic Canadian band in Town Park on Saturday, August 20, 2016; and WHEREAS the setup of the event would be the same as that of the Concerts in the Park series, with the addition of a screen in the Town Park Bandshell; and WHEREAS a quote has been secured in the amount of $4,900 for the provision of a screen, projector, technician, and sound system; and WHEREAS a quote for $5 million Liability Insurance has been requested, for which the cost is to be provided by Law Insurance by Monday, August 8, 2016, and Additional Items for Council Meeting Agenda Tuesday, August 9, 2016 Notice of Motion (b) Page - 1 Town Park Live Concert Notice of Motion Screening of The Tragically Hip: August 9, 2016 - 2 - A National Celebration WHEREAS a third-party, volunteer Community Organizing Committee, headed up by the Aurora Winter Blues Festival, including the Aurora Music Festival, and volunteers from the Optimist Club and Magna Hoedown, has come forward to set up and oversee this event; NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora endorse the Town Park Live Concert Screening of The Tragically Hip: A National Celebration as an event of municipal significance; and BE IT FURTHER RESOLVED THAT Council approve funding in the amount of $5,500 for this event from the Council Operating Contingency Fund and/or from a source identified by staff; and BE IT FURTHER RESOLVED THAT the Town further support this event by way of providing services in-kind (i.e., garbage cans and picnic benches), as provided for similar events held in Town Park. Additional Items for Council Meeting Agenda Tuesday, August 9, 2016 Notice of Motion (b) Page - 2 TOWN OF AURORA ADDITIONAL ITEMS NO.2 FOR COUNCIL MEETING Tuesday,August 9,2016 7 p.m. Council Chambers Item 15 –IES16-066 –“Honouring Our Veterans”Banner Program TOWN OF AURORA COUNCIL REPORT No.IES16-066 SUBJECT:“Honouring Our Veterans”Banner Program FROM:Ivy Henriksen,Manager of Customer Service and Ilmar Simanovskis, Director,Infrastructure and Environmental Services DATE:August 9,2016 RECOMMENDATIONS THAT Report No.IES16-066 be received;and THAT the “Honouring Our Veterans”Banner Program be approved. PURPOSE OF THE REPORT This report seeks Council approval of the proposed “Honouring Our Veterans”Banner Program. BACKGROUND The Aurora Canadian Legion is asking for this endorsement of their “Honouring Our Veterans”Banner program.The program can assist in engaging our local community in honouring and remembering local veterans from the Town of Aurora. The banners would be printed with the picture of a local veteran and then installed on the Town’s flag banner poles for six (6)weeks commencing October 1,2016,until their removal on or about November 12,2016.The banner poles are located in the downtown core along Yonge Street with forty-four (44)banner poles to be utilized. COMMENTS The Legion would administer the sponsorship applications and coordinate all aspects of the program,and asks that the Town of Aurora endorse this program and provide assistance with the installation and removal of banners along the Yonge and Wellington Streets corridor.The Legion has also requested that assistance be provided in the promotion of the program by directing all interested parties to contact the Legion. Additional Items No.2 for Council Meeting Tuesday,August 9,2016 Item 15 Page -1 Additional Items No.2 for Council Meeting Tuesday,August 9,2016 Item 15 Page -2 Fred Tilston V.C. Second World War —Army Honoured by RCL BR 385 Attachment 1 Additional Items No.2 for Council Meeting Tuesday,August 9,2016 Item 15 Page -3