AGENDA - Council - 20160510COUNCIL
MEETING AGENDA
TUESDAY,MAY 10,2016
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
May 6,2016
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday,May 10,2016
7 p.m.
Council Chambers
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.ADOPTION OF THE MINUTES
Special Council –Public Planning Meeting Minutes of April 25,2016 pg.1
Special Council Meeting Minutes of April 26,2016 pg.4
Council Meeting Minutes of April 26,2016 pg.7
Special Council Meeting Minutes of May 2,2016 pg.25
Special Council Closed Session Meeting Minutes of April 26,2016
Council Closed Session Meeting Minutes of April 26,2016
Special Council Closed Session Meeting Minutes of May 2,2016
(Closed Session meeting minutes provided separately as confidential attachments)
RECOMMENDED:
THAT the minutes of the Special Council –Public Planning meeting of April 25,2016,
the Special Council meetings of April 26 and May 2,2016,the Council meeting of
April 26,2016,the Special Council Closed Session meetings of April 26 and May 2,
2016,and the Council Closed Session meeting of April 26,2016,be adopted as
printed and circulated.
Council Meeting Agenda
Tuesday,May 10,2016 Page 2 of 4
4.PRESENTATIONS
(a)Louise Dyer,Coordinator,Facility Advertising pg.28
Re:Town of Aurora Facility Sponsorship
5.PUBLIC SERVICE ANNOUNCEMENTS
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
8.DELEGATIONS
(a)Arthur Diamond,AECOM Canada Architects Ltd.pg.29
Re:Item 1(21)–PRS16-028 –Town of Aurora Repurposing Study
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
(ii)Motions for Which Notice Has Been Given
(a)Councillor Thom pg.49
Re:Victoria Day Congratulations to Her Majesty
Elizabeth II,Queen of Canada
11.REGIONAL REPORT
12.NEW BUSINESS/GENERAL INFORMATION
13.READING OF BY-LAWS
Council Meeting Agenda
Tuesday,May 10,2016 Page 3 of 4
RECOMMENDED:
THAT the following by-laws be given first,second,and third readings and enacted:
5848-16 BEING A BY-LAW to amend Zoning By-law Number
2213-78,as amended (The Priestly Holding
Corporation,File ZBA-2015-03).
(Report No.PDS16-012 –PP Item 3 –Mar.30/16)
pg.50
5849-16 BEING A BY-LAW to amend Zoning By-law Number
2213-78,as amended (Coutts).
(Report No.PDS16-025 –GC Item 12 –May 3/16)
pg.54
5854-16 BEING A BY-LAW to exempt Blocks 17,18,20,21
and 22 on Plan 65M-4467 from Part-Lot Control
(Brookfield Homes (Ontario)Aurora Limited).
(Report No.PDS16-032 –GC Item 13 –May 3/16)
pg.58
5857-16 BEING A BY-LAW to amend By-law Number 5630-14,
as amended,to regulate licensing of business
establishments.
(Report No.BBS16-008 –Council Item 2 –May 10/16)
pg.59
5858-16 BEING A BY-LAW to provide for persons authorized
to sign cheques and other banking related authorities
on behalf of the Town.
(Report No.CFS16-019 –Council Item 3 –May 10/16)
pg.64
RECOMMENDED:
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5859-16 BEING A BY-LAW to Confirm Actions by Council
Resulting from Council Meeting on May 10,2016.
pg.68
14.CLOSED SESSION
15.ADJOURNMENT
Council Meeting Agenda
Tuesday,May 10,2016 Page 4 of 4
AGENDA ITEMS
1.General Committee Meeting Report of May 3,2016 pg.30
RECOMMENDED:
THAT the General Committee meeting report of May 3,2016,be received and the
recommendations carried by the Committee be approved.
2.BBS16-008 –Short Term Licenses for Refreshment Vehicles pg.39
RECOMMENDED:
THAT Report No.BBS16-008 be received;and
THAT amendments to Schedule “A”of Licensing By-law No.5630-14 be enacted to
include a Short Term License Fee for Refreshment Vehicles in the amount of Fifty
(50)dollars.
3.CFS16-019 –Amendment to Cheque Signing By-law pg.46
RECOMMENDED:
THAT Report No.CFS16-019 be received;and
THAT the Director of Corporate and Strategic Services be added to the existing
approved list of non-Finance Division persons authorized to sign cheques and
approve electronic payments for the Town;and
THAT a replacement by-law reflecting the additional person and the minor
housekeeping amendments outlined in this report be brought forward for adoption.
TOWN OF AURORA
SPECIAL COUNCIL –PUBLIC PLANNING
MEETING MINUTES
Council Chambers
Aurora Town Hall
Monday,April 25,2016
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel (arrived 7:04
p.m.),Gaertner,Kim,Mrakas,Pirri,and Thompson
MEMBERS ABSENT Councillors Humfryes and Thom
OTHER ATTENDEES Director of Planning and Development Services,Manager
of Development Planning,Manager of Building Services,
Planner,Deputy Clerk,and Council/Committee Secretary
Mayor Dawe called the meeting to order at 7 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Pirri
Seconded by Councillor Mrakas
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.PLANNING APPLICATIONS
Council Meeting Agenda
Tuesday,May 10,2016 Public Planning Apr.25 Minutes Page -1
-1 -
Special Council –Public Planning Meeting Minutes
Monday,April 25,2016 Page 2 of 3
Mayor Dawe outlined the procedures that would be followed in the conduct of the
public meeting.The Deputy Clerk confirmed that the appropriate notice had been
given in accordance with the relevant provisions of the Planning Act.
1.PDS16-021–Comprehensive Zoning By-law Review
File Number:ZBA-2012-ZBR
Planning Staff
The Director of Planning &Development Services,Mr.Marco Ramunno,
provided background to the Comprehensive Zoning By-law Review process.
He noted that staff would continue to work with residents and property owners
to resolve any issues,and further updates would be provided to Council prior
to finalization of the draft Zoning By-law for Council’s consideration and
enactment.
The Manager of Development Planning,Mr.Glen Letman,and Planner,Mr.
Jeff Healey,provided a brief overview of each section of the proposed Zoning
By-law and the specific changes to each zone category,including Definitions
and General Provisions,Residential Zones,Commercial and Employment
Zones,Aurora Promenade Zones,Open Space and Environmental Protection
Zones,Oak Ridges Moraine Zones,Mapping,and Exceptions.Staff noted
that the proposed By-law has undergone a peer review and an external
solicitor has been retained to perform a legal review.
Public Comments
Mr.John McDermott,representing the owners of 5-35 Furbacher Lane,noted that
the property is currently situated in an exception zone.He expressed concern
regarding interpretation of the site specific exception zone,as these details are
not yet available,and proposed to meet with staff to review the matter.
Mr.Robert Miller,of Scargall Owen-King LLP,representing York Region Rapid
Transit Corporation,noted the ongoing discussions with Planning staff concerning
the By-law wording with regard to conveyance of property through expropriation
and deeming provisions.
Planning Staff
Mr.Ramunno addressed the concerns regarding exceptions and deeming
provisions.
Council Meeting Agenda
Tuesday,May 10,2016 Public Planning Apr.25 Minutes Page -2
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Special Council –Public Planning Meeting Minutes
Monday,April 25,2016 Page 3 of 3
Moved by Councillor Thompson
Seconded by Councillor Gaertner
THAT Report No.PDS16-021 be received;and
THAT comments received at the Public Planning meeting be addressed by
Planning &Development Services and staff be directed to bring the proposed
Comprehensive Zoning By-law Review forward to a future General
Committee meeting for final approval.
CARRIED
4.READING OF BY-LAW
Moved by Councillor Pirri
Seconded by Councillor Abel
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5846-16 BEING A BY-LAW to Confirm Actions by Council Resulting from
Special Council –Public Planning Meeting on April 25,2016.
CARRIED
5.ADJOURNMENT
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the meeting be adjourned at 8:49 p.m.
CARRIED
___________________________________________________________________
GEOFFREY DAWE,MAYOR PATTY THOMA,DEPUTY CLERK
THE MINUTES OF THE SPECIAL COUNCIL –PUBLIC PLANNING MEETING OF APRIL
25,2016,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON MAY 10,2016.
Council Meeting Agenda
Tuesday,May 10,2016 Public Planning Apr.25 Minutes Page -3
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TOWN OF AURORA
SPECIAL COUNCIL MEETING MINUTES
Leksand Room
Aurora Town Hall
Tuesday,April 26,2016
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner (arrived
5:55 p.m.),Humfryes (arrived 5:40 p.m.),Kim (arrived 5:45
p.m.),Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer,and Acting Director of Legal &
Legislative Services/Town Clerk
Mayor Dawe called the meeting to order at 5:35 p.m.
Council consented to recess at 5:36 p.m.to resolve into a Closed Session meeting and
reconvened into open session at 6:50 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Abel
Seconded by Councillor Thom
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
Council Meeting Agenda
Tuesday,May 10,2016 Special Council Apr.26 Minutes Page -1
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Special Council Meeting Minutes
Tuesday,April 26,2016 Page 2 of 3
3.DELEGATIONS
None
4.CONSIDERATION OF BUSINESS FOR WHICH NOTICE WAS GIVEN
Moved by Councillor Thompson
Seconded by Councillor Abel
THAT Council resolve into Closed Session to consider the following matter:
1.Personnel matters about identifiable individuals,including Town or Local
Board employees (section 239(2)(b)of the Municipal Act,2001);Re:CAO
Performance Update (Verbal report)
CARRIED
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the Special Council meeting be reconvened into open session to rise and
report from Closed Session.
CARRIED
1.Personnel matters about identifiable individuals,including Town or
Local Board employees (section 239(2)(b)of the Municipal Act,2001);
Re:CAO Performance Update (Verbal report)
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
THAT the confidential verbal report of the CAO be received.
CARRIED
5.BY-LAWS
Moved by Councillor Humfryes
Seconded by Councillor Abel
THAT the following confirming by-law be given first,second,and third readings
and enacted:
Council Meeting Agenda
Tuesday,May 10,2016 Special Council Apr.26 Minutes Page -2
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Special Council Meeting Minutes
Tuesday,April 26,2016 Page 3 of 3
5851-16 BEING A BY-LAW to Confirm Actions by Council Resulting from a
Special Council Meeting on April 26,2016.
CARRIED
6.ADJOURNMENT
Moved by Councillor Kim
Seconded by Councillor Pirri
THAT the meeting be adjourned at 6:50 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE SPECIAL COUNCIL MEETING OF APRIL 26,2016,ARE
SUBJECT TO FINAL APPROVAL BY COUNCIL ON MAY 10,2016.
Council Meeting Agenda
Tuesday,May 10,2016 Special Council Apr.26 Minutes Page -3
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TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday,April 26,2016
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner
(departed 10:17 p.m.),Humfryes,Kim,Mrakas,Pirri,Thom,
and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial
Services/Treasurer,Director of Infrastructure and
Environmental Services,Acting Director of Legal and
Legislative Services/Town Clerk,Director of Parks and
Recreation Services,Director of Planning and Development
Services,Associate Solicitor,and Council/Committee
Secretary
Mayor Dawe called the meeting to order at 7:05 p.m.,following Open Forum.
Council consented to recess at 10:13 p.m.to resolve into a Closed Session meeting and
reconvened into open session at 10:40 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Humfryes
Seconded by Councillor Pirri
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -1
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Council Meeting Minutes
Tuesday,April 26,2016 Page 2 of 18
THAT the agenda as circulated by Legal and Legislative Services,with the
following additions,be approved:
Withdrawn –Presentation (a)Brent Kopperson,Windfall Ecology Centre
Re:Windfall Ecology Centre:Who We Are &Current Projects
By-law No.5853-16 BEING A BY-LAW to appoint a Clerk (Acting)and to
delegate certain authority to the Clerk (Acting)on behalf
of The Corporation of the Town of Aurora.
CARRIED
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of April 12,2016
Special Council –Public Planning Meeting Minutes of April 20,2016
Moved by Councillor Thom
Seconded by Councillor Kim
THAT the Council meeting minutes of April 12,2016,and the Special Council –
Public Planning meeting minutes of April 20,2016,be adopted as printed and
circulated.
CARRIED
4.PRESENTATIONS
(a)Brent Kopperson,Windfall Ecology Centre
Re:Windfall Ecology Centre:Who We Are &Current Projects
This presentation request was withdrawn.
(b)Stephen Fung and Mark Ortiz,York Region
Re:York Region’s Water and Wastewater Master Plan Update
Mr.Fung presented an overview of York Region’s Water and Wastewater
Master Plan Update,including the timeline,public engagement,evaluation
process,and the proposed infrastructure in Aurora.
Moved by Councillor Thom
Seconded by Councillor Kim
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -2
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Council Meeting Minutes
Tuesday,April 26,2016 Page 3 of 18
THAT the presentation by Stephen Fung and Mark Ortiz be received for
information.
CARRIED
5.PUBLIC SERVICE ANNOUNCEMENTS
Councillor Thom advised that on Saturday,April 23,2016,the Queen’s York
Rangers Army Cadets held a recycling fundraiser to send forty cadets to Vimy
Ridge,France,in commemoration of the 100th anniversary of the Battle of Vimy
Ridge.He noted that more information can be found at www.vimybound.com.
Councillor Thom congratulated the Atom AA Aurora Panthers girls’hockey team
on their Provincial Championship win.
Councillor Humfryes noted that there will be a M.R.Menswear fashion show at Aw,
Shucks!Seafood Bar and Bistro on Tuesday,May 3,2016 from 7 p.m.to 11 p.m.
She mentioned that tickets can be bought from Snapd for $25,and that proceeds
from this event will go towards MS Society of Canada and the Southlake Hospital
Cancer Centre.
Councillor Abel congratulated the Aurora Public Library on a successful
Entrepreneurs in Residence event,held on Thursday,April 21,2016.
Councillor Abel thanked staff for their efforts at the Aurora Home Show and the
recent Optimist Club of Aurora event at the Aurora Armoury
Councillor Abel noted that he participated in Aurora’s Annual Clean-up Day,and
that it was a successful event with over 300 people registered.
Councillor Abel mentioned that the Community Earth Week Fair had great
attendance,and congratulated the Environmental Advisory Committee on a
successful event.Councillor Mrakas added that the Committee has started
planning next year’s event,and they hope to grow the event in the future.
Councillor Abel noted that he attended the Queen’s York Rangers Change of
Command event on Sunday,April 24,2016,in Newmarket.Mayor Dawe further
noted that the St.Andrew’s Church Parade and the reaffirmation of the freedom of
the Town were held following the event.
Councillor Thompson extended a reminder that the Run or Walk for Southlake will
take place on Sunday,May 1,2016 and encouraged everyone to participate.
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -3
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Council Meeting Minutes
Tuesday,April 26,2016 Page 4 of 18
Councillor Thompson mentioned that staff raised over $400 at a pizza lunch
fundraiser for Team Aurora,who will be participating in the Run or Walk for
Southlake event.
Councillor Thompson announced that the Aurora Minor Hockey Association and
the Aurora Youth Soccer Club have joined Sport Aurora,and commended them on
the partnership.
On a motion of Councillor Thompson seconded by Councillor Mrakas,Council consented,
on a two-thirds vote,to waive the requirements of section 3.8 of the Procedural By-law to
permit Stephen Kimmerer of Sport Aurora to delegate.
Mr.Kimmerer thanked the Aurora Minor Hockey Association and the Aurora Youth
Soccer Club,and noted that there has been positive communication between the
organizations and Sport Aurora,and that they look forward to working with each other.
Councillor Gaertner thanked the Aurora Youth Soccer Club and the Aurora Minor
Hockey Association for being great volunteers in the community.
Councillor Gaertner thanked all the volunteers who went the Pet Cemetery to
inventory headstones on April 14 and 15,2016.
Councillor Gaertner noted that she and other Councillors attended the Aurora
Seniors’Centre Volunteer Appreciation dinner held on Wednesday,April 20,2016,
and that it was a great event.
Councillor Mrakas extended a reminder that the Municipal Summit for OMB
Reform will be held on Saturday,May 14,2016,in Markham,and that over 100
attendees have been confirmed.
Mayor Dawe advised that the Youth Volunteer Fair will be held on Thursday,May
5,2016,from 4 p.m.to 7 p.m.at the Stronach Aurora Recreation Complex,and
that it is a good opportunity to earn volunteer hours.
Mayor Dawe advised that the Aurora Community Arboretum will hold their annual
Community Tree Planting Event on Saturday,May 7,2016,from 10 a.m.to 12
p.m.
Mayor Dawe noted that Neighbourhood Network’s Tree Planting program will
begin on Saturday,April 30,2016 at Vines Place beginning at 9:00 a.m.
Mayor Dawe advised that The Pine Tree Potters’Spring Pottery Sale will be held
from April 28 to May 1,2016,at the Aurora Cultural Centre and that more
information can be found at www.pinetreepotters.ca.
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -4
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Council Meeting Minutes
Tuesday,April 26,2016 Page 5 of 18
Mayor Dawe extended a reminder that the Aurora Art Show and Sale will be held
from Saturday,April 30 to Sunday,May 1,2016 from 10 a.m.to 5 p.m.at Town
Hall.He noted that the event will feature over 300 pieces of artwork,and that
admission is free.
Mayor Dawe advised that the Big Bike Challenge will be held on Saturday,May 7,
2016,and encouraged residents to participate with the Aurora Has Heart Team.
He mentioned that more information can be found at www.heartandstroke.on.ca.
Mayor Dawe extended a reminder that Our Lady of Grace Catholic Elementary
School will be celebrating its 60th anniversary on Sunday,May 1,2016,and that
he will be proclaiming the day as Our Lady of Grace Catholic Elementary School
Day.
Mayor Dawe noted that there is a Notice of Temporary Road Closure,on Industrial
Parkway South,from Wellington Street East to Industry Street,from Monday,May
2,2016,to Monday,May 16,2016.
Mayor Dawe welcomed Lisa Lyons,who will be Acting Town Clerk following the
departure of Stephen Huycke,Town Clerk.
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1 (sub-items 1,3,6,7,8,10,11,and 12)were identified as items for
discussion.
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Item 1 (with the exception of sub-items 1,3,6,7,8,10,11,and 12),2,3,4 and 5
were identified as items not requiring separate discussion.
Moved by Councillor Gaertner
Seconded by Councillor Thompson
THAT the following recommendations with respect to the matters listed as “Items
Not Requiring Separate Discussion”be adopted as submitted to Council and staff
be authorized to take all necessary action required to give effect to same:
1.General Committee Meeting Report of April 19,2016
THAT the General Committee meeting report of April 19,2016,be received
and the following recommendations carried by the Committee be approved:
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -5
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Council Meeting Minutes
Tuesday,April 26,2016 Page 6 of 18
(2)IES16-036 –Award of Tender IES 2016-20 –The Reconstruction of
Catherine Avenue
THAT Report No.IES16-036 be received;and
THAT Tender IES 2016-20 for Capital project No.31111 for the
Reconstruction of Catherine Avenue be awarded to IL Duca Contracting
Inc.in the amount of $732,706.20,excluding taxes;and
THAT the Mayor and Town Clerk be authorized to execute the
necessary Agreement,including any and all documents and ancillary
agreements required to give effect to same.
(4)IES16-038 –Extension of Janitorial Services Contract
THAT Report No.IES16-038 be received;and
THAT cleaning for the new Aurora Operations Centre be awarded to
Royal Building Cleaning Ltd.for the period of May 1 to July 31,2016 in
the amount of $40,000 excluding taxes.
(5)IES16-039 –Purchase Order Increases P.O.No.713 and P.O.No.714
–HVAC Maintenance Services
THAT Report No.IES16-039 be received;and
THAT Purchase Order No.713 for Carmichael Engineering Ltd.,be
increased for year one of Contract IES 2015-35 for HVAC Services at
various Town Facilities,in the Town of Aurora,in the amount of $125,000,
excluding taxes;and
THAT Purchase Order No.714 for Dunlis Mechanical Services Ltd.,be
increased for year one of Contract IES 2015-35 for HVAC Services at
various Town Facilities,in the Town of Aurora,in the amount of $125,000,
excluding taxes.
(9)PDS16-024 –Application for Exemption from Part Lot Control,
Brookfield Homes (Ontario)Aurora Ltd.,Blocks 15,
16 &19,Plan 65M-4467 being 65R-36163 and 65R-
36213,File No.:PLC-2016-02
THAT Report No.PDS16-024 be received;and
THAT the Application for Exemption from Part Lot Control submitted by
Brookfield Homes (Ontario)Aurora Ltd.to divide Blocks 15,16 and 19,
Council Meeting Agenda
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Council Meeting Minutes
Tuesday,April 26,2016 Page 7 of 18
on Plan 65M-4467 into 17 separate lots for townhouse units be
approved;and
THAT the Part Lot Control Exemption By-law be introduced and
enacted at a future Council meeting.
(13)Special Parks and Recreation Advisory Committee Meeting
Minutes of March 31,2016
THAT the Special Parks and Recreation Advisory Committee meeting
minutes of March 31,2016,be received;and
THAT the Parks and Recreation Advisory Committee recommend to
Council:
1.PRS16-015 –Implementation of the Sport Plan
THAT tasks T1,T3,T15,T16,T17,T21,and T22 be referred to
the Parks and Recreation Advisory Committee prior to a
recommendation being presented to Council.
2.Parks and Recreation Master Plan Implementation Schedule
THAT tasks T1,T4,T4a,T4b,T5,T9,T16,T27,T30,T34,and
T35 be referred to the Parks and Recreation Advisory Committee
prior to a recommendation being presented to Council;and
THAT task T41 be referred to the Trails and Active Transportation
Committee prior to a recommendation being presented to Council.
(14)Canada 150 Ad Hoc Committee Meeting Minutes of March 16,2016
and April 4,2016
THAT the Canada 150 Ad Hoc Committee meeting minutes of March
16,2016,and April 4,2016,be received for information.
(15)Heritage Advisory Committee Meeting Minutes of April 11,2016
THAT the Heritage Advisory Committee meeting minutes of April 11,
2016,be received;and
THAT the Heritage Advisory Committee recommend to Council:
1.HAC16-003 –Heritage Permit Application,20 Catherine
Avenue,File:NE-HCD-HPA-16-01
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -7
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Council Meeting Minutes
Tuesday,April 26,2016 Page 8 of 18
THAT Heritage Permit Application NE-HCD-HPA-15-06 be
approved to permit the construction of a 52m2 accessory structure
as per submitted plans;and
THAT the demolition of the existing detached garage be approved.
2.Memorandum from Planner
Re:Additional Information,Heritage Advisory Committee
Report No.HAC15-015,101 Tyler Street
THAT the property located at 101 Tyler Street be considered for
removal from the Aurora Register of Properties of Cultural
Heritage Value or Interest;and
THAT the proposed elevations be subject to approval of Planning
Staff to ensure the proposed new dwelling will maintain the
heritage character of the area;and
THAT items of significance be salvaged and incorporated into the
new dwelling or donated to the Aurora Architectural Salvage
Program;and
THAT the tree located in the front yard of the existing dwelling be
retained,if feasible.
(16)Memorandum from Mayor Dawe
Re:York Region Report –Land Use Planning and Appeal and
Development Charges Systems Review
THAT the memorandum regarding York Region Report –Land Use
Planning and Appeal and Development Charges Systems Review be
received for information.
(17)Memorandum from Mayor Dawe
Re:Correspondence from MPP Laurie Scott –Proposed Bill 158 –
Human Trafficking
THAT the correspondence from MPP Laurie Scott –Proposed Bill 158 –
Human Trafficking be received;and
THAT the Town of Aurora supports Bill 158,Saving the Girl Next Door
Act,2016,and supports MPP Laurie Scott's motion for a
multi-jurisdictional and coordinated task force of law enforcement
agencies,Crown prosecutors,judges,victims'services and frontline
agencies;and
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -8
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Council Meeting Minutes
Tuesday,April 26,2016 Page 9 of 18
THAT a copy of this resolution be forwarded to all Members of
Provincial Parliament and municipalities.
(18)Memorandum from Mayor Dawe
Re:Sponsorship Breakdown for the Run or Walk for Southlake
Hospital –May 1,2016
THAT the memorandum regarding Sponsorship Breakdown for the Run
or Walk for Southlake Hospital -May 1,2016,be received
2.LLS16-014 –General Committee Closed Session Report of April 19,
2016
THAT Report No.LLS16-014 be received;and
THAT the following recommendations from the General Committee Closed
Session meeting of April 19,2016,be adopted:
1.Litigation or potential litigation including matters before
administrative tribunals,affecting the Town or a Local Board
(section 239(2)(e)of the Municipal Act,2001);Re:Closed Session
Report No.IES16-041 –Aurora Family Leisure Complex
THAT Closed Session Report No.IES16-041 be received for
information.
2.A proposed or pending acquisition or disposition of land by the
Town or Local Board (section 239(2)(c)of the Municipal Act,2001);
Re:Potential Purchase of Lands –Yonge Street
THAT the confidential recommendations of the General Committee
Closed Session meeting of April 19,2016,regarding the Potential
Purchase of Lands –Yonge Street,be adopted.
3.Memorandum from Director of Planning &Development Services
Re:By-law No.5838-16,Administrative Zoning By-law Amendment to
the Emery Business Park Zoning By-law 5673-14,2351528 Ontario
Ltd.,File Numbers:SUB-2014-01 &ZBA(A)-2014-01
THAT the memorandum regarding By-law No.5838-16,Administrative
Zoning By-law Amendment to the Emery Business Park Zoning By-law 5673-
14,2351528 Ontario Ltd.,File Numbers:SUB-2014-01 &ZBA(A)-2014-01,
be received for information.
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Tuesday,May 10,2016 Council Apr.26 Minutes Page -9
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Council Meeting Minutes
Tuesday,April 26,2016 Page 10 of 18
4.Memorandum from Mayor Dawe
Re:Lake Simcoe Region Conservation Authority Highlights –April 1,
2016 –Meeting of the Board
THAT the memorandum regarding Lake Simcoe Region Conservation
Authority Highlights –April 1,2016 –Meeting of the Board,be received for
information.
5.Memorandum from Director of Infrastructure &Environmental Services
Re:Additional Information regarding Item 1(6)–IES16-040 –Facility
Projects Status Report
THAT the memorandum regarding Additional Information regarding Item 1(6)
–IES16-040 –Facility Projects Status Report be received for information.
CARRIED
8.DELEGATIONS
None
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.General Committee Meeting Report of April 19,2016
(1)IES16-035 –Town of Aurora Comprehensive Stormwater Management
Master Plan
Moved by Councillor Gaertner
Seconded by Councillor Pirri
THAT Report No.IES16-035 be received;and
THAT The Comprehensive Stormwater Management Master Plan be endorsed
subject to future budget approval;and
THAT a copy of this report be forwarded to the Clerk of York Region.
CARRIED
1.General Committee Meeting Report of April 19,2016
(3)IES16-037 –Water,Wastewater and Stormwater Budget
Moved by Councillor Gaertner
Seconded by Councillor Pirri
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -10
-16 -
Council Meeting Minutes
Tuesday,April 26,2016 Page 11 of 18
THAT Report No.IES16-037 be received;and
THAT the 2016 combined Water,Wastewater budget of $18,744,076 and the
Stormwater budget of $1,325,841 be approved;and
THAT the 2016 retail water rate of $2.14 per cubic meter and the retail
wastewater rate of $1.89 per cubic meter of water be approved;and
THAT the 2016 flat rate stormwater charge of $5.01 per unit per month for
residential and condominium properties and $63.63 per unit per month for
metered non-residential commercial/industrial and multi-residential properties be
approved;and
THAT the new approved retail water,retail wastewater and stormwater charge
rates become effective for all billings issued by the Town on or after May 1,2016,
and be retroactive for all consumption newly billed on such billings;and
THAT the 2016 bulk water purchase rate of $4.03 per cubic meter dispensed
effective May 1,2016 be approved;and
THAT the necessary by-law be enacted to implement the 2016 retail water rate,
retail wastewater rate,stormwater charge and bulk water purchase rate;and
THAT the Town’s full-time staff complement be increased by one to 212
(excluding Library Board and Central York Fire Services staff)by approving the
new non-union position of Water Compliance Analyst for 2016,to be funded from
the water wastewater and stormwater rates budget.
CARRIED
1.General Committee Meeting Report of April 19,2016
(6)IES16-040 –Facility Projects Status Report
Moved by Councillor Gaertner
Seconded by Councillor Thom
THAT Report No.IES16-040 be received for information.
CARRIED
1.General Committee Meeting Report of April 19,2016
(7)PRS16-017 –Mavrinac Park Conceptual Design
Moved by Councillor Abel
Seconded by Councillor Thompson
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -11
-17 -
Council Meeting Minutes
Tuesday,April 26,2016 Page 12 of 18
THAT Report No.PRS16-017 be received;and
THAT staff be directed to conduct a Public Open House for the purposes of
obtaining input and comments from the public on the proposed design and
facilities to be included in the park;and
THAT the Mavrinac Park Conceptual Design be referred to the Accessibility
Advisory Committee and the Parks and Recreation Advisory Committee for
comment;and
THAT funding from the Cash-in-Lieu of Parkland Reserve,in an amount not
to exceed $1,300,000.00 for the design and construction of the park,be
approved;and
THAT staff report back to Council with the information and comments
received at the Public Open House including any revisions to the park
concept plan,cost estimate and a proposed date of construction
commencement.
CARRIED
1.General Committee Meeting Report of April 19,2016
(8)PDS16-023 –Zoning By-law Amendment,BG Properties Aurora Inc.
(formerly Coutts),14222,14314,14358 &14378,Yonge
Street,Related File:SUB-2012-03,File Number:ZBA-2012-16
Moved by Councillor Pirri
Seconded by Councillor Thompson
THAT Report No.PDS16-023 be received;and
THAT Application to Amend the Zoning By-law File No.ZBA-2012-16 (BG
Properties Aurora Inc.)to add Single Detached Residential,Open Space and
Environmental Protection uses on the subject lands be approved;and
THAT the implementing Zoning By-law be presented at a future Council
Meeting.
On a recorded vote the main motion
CARRIED
YEAS:8 NAYS:1
VOTING YEAS:Councillors Abel,Gaertner,Humfryes,
Kim,Mrakas,Thom,and Thompson,
Mayor Dawe
VOTING NAYS:Councillor Pirri
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -12
-18 -
Council Meeting Minutes
Tuesday,April 26,2016 Page 13 of 18
1.General Committee Meeting Report of April 19,2016
(10)PDS16-026 –Cultural Precinct/Library Square Repurposing Project Plan
Moved by Councillor Abel
Seconded by Councillor Humfryes
THAT Report No.PDS16-026 be received;and
THAT Council endorse the planning approval process outlined in this report;
and
THAT staff prepare reports and schedule public consultation meetings in
accordance with the approval process.
On a recorded vote the main motion
CARRIED
YEAS:9 NAYS:0
VOTING YEAS:Councillors Abel,Gaertner,Humfryes,
Kim,Mrakas,Pirri,Thom,and Thompson,
Mayor Dawe
VOTING NAYS:None
1.General Committee Meeting Report of April 19,2016
(11)Community Recognition Review Advisory Committee Meeting Minutes
of March 22,2016
Moved by Councillor Gaertner
Seconded by Councillor Pirri
THAT the Community Recognition Review Advisory Committee meeting
minutes of March 22,2016,be received for information.
CARRIED
1.General Committee Meeting Report of April 19,2016
(12)Finance Advisory Committee Meeting Minutes of March 22,2016
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
THAT the Finance Advisory Committee meeting minutes of March 22,2016,
be received for information.
CARRIED
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -13
-19 -
Council Meeting Minutes
Tuesday,April 26,2016 Page 14 of 18
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
None
(ii)Motions for Which Notice Has Been Given
(a)Councillor Thompson
Re:Development of an Attraction Strategy for the Hotel Industry
Moved by Councillor Thompson
Seconded by Councillor Mrakas
WHEREAS Aurora’s Strategic Plan identifies the establishment of a
hotel and/or convention centre that meets the growing needs of our
businesses and residents as a key objective;and
WHEREAS Aurora’s Cultural Master Plan,Economic Development
Action Plan,and Sport Plan all reference the need for a hotel;and
WHEREAS the Mayor and Members of Council have expressed the
importance of attracting a hotel to Aurora and identified it as a key
priority this Term;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Economic
Development Advisory Committee and staff be directed to develop a
strategy and comprehensive action plan to enhance the Town’s ability
to attract and secure a hotel;and
BE IT FURTHER RESOLVED THAT staff report back to Council prior to
the approval of the 2017 Budget.
CARRIED
11.REGIONAL REPORT
York Regional Council Highlights –April 21,2016
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the Regional Report of April 21,2016,be received for information.
CARRIED
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -14
-20 -
Council Meeting Minutes
Tuesday,April 26,2016 Page 15 of 18
12.NEW BUSINESS/GENERAL INFORMATION
Councillor Pirri inquired about whether it would be possible to provide Council with
a summary of BMA Management Consulting Inc.Municipal Study –2015 at a
future meeting.Staff indicated that they are working with the consultants and will
report back at a future date.
On a motion of Councillor Kim seconded by Councillor Humfryes,Council consented,on a
two-thirds vote,to waive the requirements of section 8.1 of the Procedural By-law to permit
reconsideration of Council’s adoption of PRS16-021 –Multicultural Festival on April 12,
2016.
New Business Item No.1
Moved by Councillor Kim
Seconded by Councillor Humfryes
THAT the Multicultural Festival be scheduled for Saturday,September 10,2016,to be
held at Ada Johnson Park,in the daytime.
CARRIED
Councillor Humfryes noted that she has spoken to staff regarding some of the graffiti
concerns raised by residents.
Councillor Abel inquired about the expiration date of the Theatre Aurora lease.Staff
indicated that the lease expired on July 1,2014,and that they are in the process of
renegotiating the lease.
Councillor Thompson inquired about the Town Park parking report,and staff indicated
that the report will be brought forward to second Council cycle in May.
Councillor Mrakas shared concerns raised by residents who reside in the Mattamy
subdivision in the 2C Planning Area,regarding the lack of parking in the area,and
inquired about the possibility of creating a Town-wide parking strategy that could
include a parking permit program.Staff indicated that information will be presented at
future Council meetings that may address some of these concerns,and that they
would investigate further.
Councillor Mrakas shared further concerns raised by residents who reside in the
Mattamy subdivision in the 2C Planning Area regarding the placement of air
conditioner units in side yards.Staff indicated that there are provisions in the Zoning
By-law that regulate the location of air conditioning units,and that there is a minimum
setback.Staff further mentioned that the setback could change in the proposed Zoning
By-law.
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -15
-21 -
Council Meeting Minutes
Tuesday,April 26,2016 Page 16 of 18
Councillor Mrakas shared further concerns raised by residents who reside in the
Mattamy subdivision in the 2C Planning Area regarding construction debris and litter,
and inquired whether this is managed through subdivision agreements.Staff indicated
that there are conditions in subdivision agreements that ensure the sites are kept clear
of debris,and that they would investigate this matter.
Councillor Mrakas discussed the concerns regarding graffiti around the Town,and the
possibility of having a graffiti cleanup day.
13.READING OF BY-LAWS
Moved by Councillor Thom
Seconded by Councillor Pirri
THAT the following by-laws be given first,second,and third readings and enacted:
5838-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78,as
amended (2351528 Ontario Limited and Aurora-Leslie
Developments Limited (Emery Business Park),File:ZBA-2014-
01).
5839-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78,as
amended (BG Properties (Aurora)Inc.).
5842-16 BEING A BY-LAW to exempt Blocks 15,16 and 19 on Plan 65M-
4467 from Part-Lot Control (Brookfield Homes (Ontario)Aurora
Limited).
5843-16 BEING A BY-LAW to amend Municipal Waterworks Distribution
By-law Number 3305-91,as amended.
5844-16 BEING A BY-LAW to amend Parking and Traffic Control By-law
Number 4574-04.T,as amended,to designate and erect stop
signs at various intersections in the Town of Aurora.
5847-16 BEING A BY-LAW to set and levy the rates of taxation for the
taxation year 2016.
5853-16 BEING A BY-LAW to appoint a Clerk (Acting)and to delegate
certain authority to the Clerk (Acting)on behalf of The
Corporation of the Town of Aurora.
CARRIED
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -16
-22 -
Council Meeting Minutes
Tuesday,April 26,2016 Page 17 of 18
Moved by Councillor Thom
Seconded by Councillor Humfryes
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5852-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council
Meeting on April 26,2016.
CARRIED
14.CLOSED SESSION
Moved by Councillor Thompson
Seconded by Councillor Thom
THAT Council resolve into Closed Session to consider the following matter:
1.Labour relations or employee negotiations (section 239 (2)(d)of the
Municipal Act,2001);Re:Closed Session Report No.CAO16-005 –CUPE
Negotiations –Strategy and Direction
CARRIED
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the Council meeting be reconvened into open session to rise and report
from Closed Session.
CARRIED
1.Labour relations or employee negotiations (section 239 (2)(d)of the
Municipal Act,2001);Re:Closed Session Report No.CAO16-005 –
CUPE Negotiations –Strategy and Direction
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the confidential direction to staff in respect to Closed Session Report No.
CAO16-005 –CUPE Negotiations –Strategy and Direction be confirmed.
CARRIED
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -17
-23 -
Council Meeting Minutes
Tuesday,April 26,2016 Page 18 of 18
15.ADJOURNMENT
Moved by Councillor Mrakas
Seconded by Councillor Abel
THAT the meeting be adjourned at 10:41 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE COUNCIL MEETING OF APRIL 26,2016,RECEIVED FINAL
APPROVAL BY COUNCIL ON MAY 10,2016.
Council Meeting Agenda
Tuesday,May 10,2016 Council Apr.26 Minutes Page -18
-24 -
TOWN OF AURORA
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Monday,May 2,2016
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel (arrived 7:03
p.m.),Gaertner (arrived 7:04 p.m.),Humfryes,Mrakas,Pirri,
Thom (arrived 7:03 p.m.),and Thompson
MEMBERS ABSENT Councillor Kim
OTHER ATTENDEES Doug Nadorozny,Chief Administrative Officer,Stephen M.A.
Huycke,Acting Director of Legal and Legislative Services/
Town Clerk,Lisa Lyons,Acting Manager of Legislative
Services,and Samantha Yew,Council/Committee Secretary
Mayor Dawe called the meeting to order at 7:02 p.m.
Council consented to recess at 7:03 p.m.to resolve into a Closed Session meeting and
reconvened into open session at 10:13 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Mrakas
Seconded by Councillor Pirri
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
Council Meeting Agenda
Tuesday,May 10,2016 Special Council May 2 Minutes Page -1
-25 -
Special Council Meeting Minutes
Monday,May 2,2016 Page 2 of 3
3.DELEGATIONS
None
4.CONSIDERATION OF BUSINESS FOR WHICH NOTICE WAS GIVEN
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
THAT Council resolve into Closed Session to consider the following matter:
1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board;(section 239(2)(e)of the
Municipal Act,2001);Re:Highland Gate Developments Inc.–Ontario
Municipal Board Appeal
CARRIED
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
THAT the Special Council meeting be reconvened into open session to rise and
report from Closed Session.
CARRIED
1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board;(section 239(2)(e)of the
Municipal Act,2001);Re:Highland Gate Developments Inc.–Ontario
Municipal Board Appeal
Moved by Councillor Pirri
Seconded by Councillor Humfryes
THAT the confidential memorandum of external legal counsel WeirFoulds
LLP,dated April 29,2016,be received for information.
CARRIED
5.BY-LAWS
Moved by Councillor Pirri
Seconded by Councillor Thom
Council Meeting Agenda
Tuesday,May 10,2016 Special Council May 2 Minutes Page -2
-26 -
Special Council Meeting Minutes
Monday,May 2,2016 Page 3 of 3
THAT the following confirming by-law be given first,second,and third readings
and enacted:
5856-16 BEING A BY-LAW to Confirm Actions by Council Resulting from a
Special Council Meeting on May 2,2016.
CARRIED
6.ADJOURNMENT
Moved by Councillor Gaertner
Seconded by Councillor Abel
THAT the meeting be adjourned at 10:14 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE SPECIAL COUNCIL MEETING OF MAY 2,2016,ARE
SUBJECT TO FINAL APPROVAL BY COUNCIL ON MAY 10,2016.
Council Meeting Agenda
Tuesday,May 10,2016 Special Council May 2 Minutes Page -3
-27 -
PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk’s office by the following
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:
SUBJECT:
NAME OF SPOKESPERSON:
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?DATE
I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations.
Legal and Legislative Services
905-727-3123
councilsecretariatstaff@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
May 10,2016
Louise Dyer
X April 14,2016
Al Downey &John Firman
X
To acknowledge and thank
two new arena sponsors,Pfaff and McAlpine Ford/Lincoln,for their support of the
Town of Aurora and its youth programs.
Town of Aurora Facility Sponsors
Council Meeting Agenda
Tuesday,May 10,2016 Presentation (a)Page -1
-28 -
DELEGATION REQUEST
This Delegation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk’s office by the following
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:May 10,2016
SUBJECT:Repurposing Study
NAME OF SPOKESPERSON:Arthur Diamond,Senior Architect,Design
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
AECOM Canada Architects Ltd.
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
Presentation of the final draft of the Repurposing Study.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?Allan Downey DATE:October 2015 –May 2016
(ongoing)
I acknowledge that the Procedural By-law permits five (5)minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
x
x
Council Meeting Agenda
Tuesday,May 10,2016 Delegation (a)Page -1
-29 -
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday,May 3,2016
ATTENDANCE
COUNCIL MEMBERS Councillor Kim in the Chair;Councillors Abel,Gaertner,
Humfryes,Mrakas,Pirri,Thom,Thompson,and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Doug Nadorozny,Chief Administrative Officer,Techa van
Leeuwen,Director of Building and By-law Services,Dan Elliott,
Director of Corporate and Financial Services/Treasurer,Ilmar
Simanovskis,Director of Infrastructure and Environmental
Services,Stephen M.A.Huycke,Acting Director of Legal and
Legislative Services/Town Clerk,Al Downey,Director of Parks
and Recreation Services,Marco Ramunno,Director of Planning
and Development Services,Slawomir Szlapczynski,Associate
Solicitor,Lisa Lyons,Acting Manager of Legislative Services,
Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative
Service,with the following additions:
Council Meeting Agenda
Tuesday,May 10,2016 Item 1 Page -1
-30 -
General Committee Meeting Report
Tuesday,May 3,2016 Page 2 of 9
Item 18 –Finance Advisory Committee Meeting Minutes of April 19,2016
Item 19 –Parks and Recreation Advisory Committee Meeting Minutes of April 21,
2016
Item 20 –LLS16-015 –Insurance and Risk Management Program Renewal (2017)
Item 21 –PRS16-028 –Town of Aurora Repurposing Study
Notice of Motion (a)Councillor Thom;Re:Victoria Day Congratulations to Her
Majesty Elizabeth II,Queen of Canada
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 5,6,8,9,10,and 12 were identified for discussion.
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1,2,3,4,7,11,13,14,15,16,17,18,19,20,and 21 were identified as items
not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to the General Committee
and staff be authorized to take all necessary action required to give effect to same:
1.BBS16-005 –Request for Sign Variance to Sign By-law No.5840-16,
15338 Leslie Street,Salvation Army Northridge Community
Church
THAT Report No.BBS16-005 be received;and
THAT a variance to Sign By-law No.5840-16 to allow a ground sign with a
sign area of 5.42m2,whereas the Sign By-law restricts sign area to a
maximum of 2.2m2 in rural zones,be approved.
2.BBS16-006 –Building Division Workload
THAT Report No.BBS16-006 be received;and
Council Meeting Agenda
Tuesday,May 10,2016 Item 1 Page -2
-31 -
General Committee Meeting Report
Tuesday,May 3,2016 Page 3 of 9
THAT a two-year,full-time contract position for a Building Permit Technician
to assist with high volumes of permit applications and inspections,be
approved;and
THAT Administrative Procedure No.13 for Excess Hours and Overtime be
waived for an additional one-year period to allow Building staff to be paid at
straight time for any excess hours worked up to 44 hours in a week.
3.CAO16-004 –Magna Golf Club –Fireworks Display
THAT Report No.CAO16-004 be received;and
THAT the setting off of Display Fireworks to celebrate the 15th Anniversary of
the Magna Golf Club on June 23,2016,commencing at 10:00 p.m.,be
approved.
4.CFS16-011 –Confirmation of Financing –L.E.D.Lighting Project
Debenture Debt
THAT Report No.CFS16-011 be received for information.
7.IES16-043 –2015 Water Audit Report
THAT Report No.IES16-043 be received for information.
11.PDS16-022 –Naming of Walkways to Generate Revenue for Community
Programs
THAT Report No.PDS16-022 be received;and
THAT the establishment of a program for naming Town-owned walkways to
generate revenue for community programs not proceed at this time.
13.PDS16-032 –Application for Exemption from Part Lot Control,
Brookfield Homes (Ontario)Aurora Ltd.,Blocks 17,18,20,
21 and 22,Plan 65M-4467 being 65R-36274 and 65R-36295,
File No.:PLC-2016-03
THAT Report No.PDS16-032 be received;and
THAT the Application for Exemption from Part Lot Control submitted by
Brookfield Homes (Ontario)Aurora Ltd.to divide Blocks 17,18,20,21 and
Council Meeting Agenda
Tuesday,May 10,2016 Item 1 Page -3
-32 -
General Committee Meeting Report
Tuesday,May 3,2016 Page 4 of 9
22,on Plan 65M-4467 into 29 separate lots for townhouse units be approved;
and
THAT the Part Lot Control Exemption By-law be introduced and enacted at a
future Council meeting.
14.PRS16-019 –Award of Tender PRS2016-53 for the Provision of
Landscape Grounds Maintenance Services on Municipal
Property
THAT Report No.PRS16-019 be received;and
THAT Part 1,Items “A”&“B”of Tender PRS2016-53 for boulevard turf and
shrub bed maintenance at various locations in the Town of Aurora,for one
year ending December 31,2016,in the amount of $30,493.66 (with the option
to renew for an additional two,one-year periods),be awarded to Forest Ridge
Landscape Limited;and
THAT Part 2,Item “A”of Tender PRS2016-53 for Stormwater Pond
Vegetation Maintenance at various locations in the Town of Aurora,for one
year ending December 31,2016,in the amount of $9,465.70 (with the option
to renew for an additional two,one-year periods),be awarded to Fore North
Inc.;and
THAT the Director be authorized to renew Tender PRS2013-14 for an
additional two,one-year periods,pending an annual contract service
performance review by the Director;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements
required to give effect to same.
15.PRS16-020 –Maintenance Service at Stewart Burnett Park Baseball
Diamond
THAT Report No.PRS16-020 be received;and
THAT Parks Division staff provide all future facility maintenance needs at the
Stewart Burnett Park Baseball facility in accordance with the current Parks
Service Level Standards.
Council Meeting Agenda
Tuesday,May 10,2016 Item 1 Page -4
-33 -
General Committee Meeting Report
Tuesday,May 3,2016 Page 5 of 9
16.Environmental Advisory Committee Meeting Minutes of April 7,2016
THAT the Environmental Advisory Committee meeting minutes of April 7,
2016,be received for information.
17.Accessibility Advisory Committee Meeting Minutes of April 13,2016
THAT the Accessibility Advisory Committee meeting minutes of April 13,
2016,be received for information.
18.Finance Advisory Committee Meeting Minutes of April 19,2016
(Added Item)
THAT the Finance Advisory Committee meeting minutes of April 19,2016,be
received for information.
19.Parks and Recreation Advisory Committee Meeting Minutes of April 21,
2016
(Added Item)
THAT the Parks and Recreation Advisory Committee meeting minutes of April
21,2016,be received;and
THAT the Parks and Recreation Advisory Committee recommend to Council:
THAT a status report regarding water seepage issues at the Skateboard
Park be provided to Council and to the Parks and Recreation Advisory
Committee for information.
20.LLS16-015 –Insurance and Risk Management Program Renewal (2017)
(Added Item)
THAT Report No.LLS16-015 be received for information.
21.PRS16-028 –Town of Aurora Repurposing Study
(Added Item)
THAT Report No.PRS16-028 be received;and
THAT it is notionally agreed that a large investment will be required from the
Town of Aurora to move this project forward.
CARRIED
Council Meeting Agenda
Tuesday,May 10,2016 Item 1 Page -5
-34 -
General Committee Meeting Report
Tuesday,May 3,2016 Page 6 of 9
5.DELEGATIONS
(a)Kristen Lyons,Event Manager,Magna Golf Club
Re:Item 3 –CAO16-004 –Magna Golf Club –Fireworks Display
Ms.Lyons advised that Magna Golf Club is proposing to have a fireworks display
at a party in celebration of their 15th Anniversary on Thursday,June 23,2016,at
approximately 10 p.m.She noted that a professional fireworks company has
been hired to produce a seven-minute show for their membership.
General Committee received the comments for information.
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
5.CFS16-014 –Capital Projects Status and Closures as of December 31,
2015
General Committee recommends:
THAT Report No.CFS16-014 be received;and
THAT the capital project closures and capital funding adjustments outlined in
Attachments #1 and #2 be approved.
CARRIED
6.IES16-042 –Award of Tender IES2016-08 –For the Supply of All Labour,
Material,and Equipment Necessary for the Removal and
Replacement of Concrete Sidewalk and Concrete Curb and
Gutter in Various Locations in the Town of Aurora
General Committee recommends:
THAT Report No.IES16-042 be received;and
THAT Tender IES2016-08 for the supply of all labour,material,and
equipment necessary for removal and replacement of concrete sidewalk and
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concrete curb and gutter in various locations in the Town of Aurora be
awarded to Pave Krete Construction at an annual upset limit of $165,000,
plus taxes for a one-year period ending December 31,2016;and
THAT the Director be authorized to renew Tender IES2016-08 on an annual
basis and increase the purchase order for an additional two (2)years,
pending an annual analysis and satisfactory performance review by the
Director;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
8.IES16-044 –2015 Annual Safety Traffic Report
General Committee recommends:
THAT Report No.IES16-044 be received for information.
CARRIED
9.IES16-045 –York Region Transportation Master Plan
General Committee recommends:
THAT Report No.IES16-045 be received;and
THAT Report No.IES16-045 be forwarded to the Regional Clerk as the
Town’s formal response to the Regional Municipality of York’s Transportation
Master Plan Draft Policy Principles and Actions.
CARRIED
10.LLS16-013 –Pending List
THAT Report No.LLS16-013 be received;and
THAT all items marked “COMPLETED”be removed from the Pending List.
CARRIED
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12.PDS16-025 –Zoning By-law Amendment,Rod Coutts and Brian Coutts,
14314 and 14338 Yonge Street,File:ZBA-2015-07
General Committee consented to consider Item 12 prior to consideration of Item 5.
General Committee recommends:
THAT Report No.PDS16-025 be received;and
THAT Application to Amend the Zoning By-law File No.ZBA-2015-07 (Rod
Coutts and Brian Coutts),to add a Retirement Home and Long Term Care
Facility as permitted uses on the subject lands be approved;and
THAT that the implementing Zoning By-law Amendment be presented at a
future Council meeting.
CARRIED
8.NOTICES OF MOTION
(a)Councillor Thom
Re:Victoria Day Congratulations to Her Majesty Elizabeth II,Queen of
Canada
(Added Item)
WHEREAS Victoria Day is the official celebration of the birthday of the Queen
of Canada;and
WHEREAS Victoria Day falls upon the last Monday preceding the 25th of
May,this year falling on May 23;and
WHEREAS Victoria Day has been officially celebrated by Canadians since
1845;and
WHEREAS Canadians from coast to coast will be celebrating with fireworks
and festivities to mark the occasion;and
WHEREAS this year Canadians will be celebrating the 90th birthday of Her
Majesty Elizabeth II,and Her Majesty’s 64 glorious years as Queen of
Canada;
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NOW THEREFORE BE IT HEREBY RESOLVED THAT the Council of the
Town of Aurora,on behalf of all Aurorans,extends our most heartfelt
congratulations to Her Majesty Elizabeth II,Queen of Canada,on the
occasion of Her 90th birthday,and may we also extend our gratitude to Her
Majesty for over 64 years of service to Canada as our Queen,and our hope
for many more years to come;and
BE IT FURTHER RESOLVED THAT this motion be sent to Her Majesty
Elizabeth II,Queen of Canada,to His Excellency,the Right Honourable David
Johnston,Governor General of Canada,and the Honourable Elizabeth
Dowdeswell,Lieutenant Governor of Ontario.
9.NEW BUSINESS/GENERAL INFORMATION
None
10.CLOSED SESSION
None
11.ADJOURNMENT
The meeting was adjourned at 7:57 p.m.
HAROLD KIM,COUNCILLOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF MAY 3,2016,IS
SUBJECT TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON MAY 10,2016.
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TOWN OF AURORA
COUNCIL REPORT No.BBS16-008
SUBJECT:Short Term Licenses for Refreshment Vehicles
FROM:Techa van Leeuwen,Director of Building and Bylaw Services
DATE:May 10,2016
RECOMMENDATIONS
THAT Report No.BBS16-008 be received;and
THAT amendments to Schedule “A”of Licensing By-law No.5630-14 be enacted
to include a Short Term License Fee for Refreshment Vehicles in the amount of
Fifty (50)dollars.
PURPOSE OF THE REPORT
To advise Council for the need of short term licensing for Refreshment Vehicles for
special events and to recommend changes to Schedule “A”of Licensing By-law No.
5630-14 to provide a nominal fee for this license.
BACKGROUND
Licensing By-law No.5630-14 deals with licensing of businesses in Aurora.The by-law
consists of a main body,which contains a number of general licensing provisions that
apply to all licenses in the Town and a number of schedules dealing with specific types
of businesses.Schedule “A”,of the Licensing By-Law contains the fees for various
licenses.
Currently the Town licenses Refreshment Vehicles annually at a cost of $230 for the
initial license and $220 for any renewals.There are no provisions for short term
licensing for Refreshment Vehicles intending on offering food for short term events.
COMMENTS
Refreshment Vehicle operators have approached the Town wanting to support
local organizations by providing refreshments at special events beginning in May
2016.
Recently the Licensing Administrator received several requests for short term licensing
of Refreshment Vehicles for upcoming special events.
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These requests include clubs and charitable organizations that only require the
Refreshment Vehicles to be at an event for a short period of time.Typically these
Refreshment Vehicles would not return to Aurora after the completion of the event.
One of these requests is time sensitive as the event is scheduled for May 14th,2016.
Amending Licensing By-Law Number 5630-14 Schedule “A”to include Short
Term Licensing for a fee of fifty (50)dollars will make providing refreshments for
special events a viable option for Refreshment Vehicles.
Licensing By-Law Number 5630-14 currently has annual licenses for Refreshment
Vehicles but does not provide fee options for short term events.Annual license fees are
prohibitive for vendors who may only be in the Town of Aurora between one and seven
days.
Amending Licensing By-Law Number 5630-14 Schedule “A”to include Short Term
Licensing for a fee of fifty (50)dollars within the Town of Aurora for Refreshment
Vehicles operating for up to seven (7)days would help special event organizers attract
Refreshment Vehicles to support their events and make the opportunity affordable for
these vendors.
Short term licensees will require the same documentation as annual licensees to
ensure public health and safety.
Currently,Refreshment Vehicle Licensees have both medical and vehicle safety
requirements that they must meet before they can be issued a license to operate within
the Town of Aurora.
These requirements include but are not limited to the following:
Business Registration or Articles of Incorporation
Vehicle Ownership
Mechanical Safety Certificate
Certificate of Insurance
Health Department Inspection
Police Records Check
Medical Clearance
Short term licensees will be required to meet those same requirements and provide the
same documentation to ensure the same level of health and safety.
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-Amended Schedule "A"(By-law No.5857-16)to Licensing By-law
Number 5630-14
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COUNCIL REPORT No.CFS16-019
SUBJECT:Amendment to Cheque Signing By-law
FROM:Dan Elliott,Director,Corporate &Financial Services -Treasurer
DATE:May 10,2016
RECOMMENDATIONS
THAT report CFS16-019 be received;and
THAT the Director of Corporate &Strategic Services be added to the existing
approved list of non-Finance Division persons authorized to sign cheques and
approve electronic payments for the Town;and
THAT a replacement bylaw reflecting the additional person and the minor
housekeeping amendments outlined in this report be brought forward for
adoption.
PURPOSE OF THE REPORT
To update the Town’s cheque signing bylaw to add one additional approved cheque
signer.
BACKGROUND
By-law 5614-14,“being a by-law to provide for persons authorized to sign cheques and
other banking related authorities on behalf of the Town”was adopted May 27,2014.In
that bylaw,the dual signature requirement for Town cheques was formalized as follows:
All cheques issued are to bear two signatures:one signature from a group of approved
Finance Division persons,and one signature required from a group of approved non-
Finance Division persons.This multiple choice approach allows flexibility during
vacations and special payment situations to ensure required payments are not delayed.
The following outlines the current technical details.
Cheques under $50,000.00:printed with Mayor and Treasurer digital
signatures.
Cheques over $49,999.99:Requires two manual signatures and shall be
signed following their review of the entire payment batch by:
TOWN OF AURORA
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May 10,2016 -2 -Report No.CFS16-019
o First,by any one of the following:
the Treasurer
the Manager of Financial Planning –Deputy Treasurer,or
the Manager of Accounting &Revenue –Deputy Treasurer
o and secondly,by any one of the following:
the Mayor
the Deputy Mayor
the Acting Mayor
the Chief Administrative Officer
the Town Solicitor;or
the Clerk;or
the Director of Parks &Recreation Services.
COMMENTS
Since the adoption of this dual approver approach,periodically it has become evident
that one additional non-Finance approver needs to be added to the list.In discussions
with the Executive Leadership Team,the Director of Corporate &Strategic Services is
being recommended to be added to the list of non-finance alternative cheque
approvers.Subsections 1(b),3(b),and 4(b)of the current bylaw require the identical
amendment.
One minor technical amendment in the new bylaw has been made.Currently the
treasure is authorized to open new bank accounts with the Town’s lead bank,but must
report such to Council within 30 days.The updated bylaw has changed the reporting
period to 60 days as the new agenda preparation cycle is longer than it was previously.
LINK TO STRATEGIC PLAN
Ensuring adequate review and approval of all payments by the Town,whether by
cheque or electronic means demonstrates the Strategic Plan principles of Leadership in
corporate management.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.May provide alternative directions with respect to the recommended bylaw
amendment
FINANCIAL IMPLICATIONS
None.
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MOTION FOR WHICH NOTICE
HAS BEEN GIVEN (May 3,2016)Councillor Jeff Thom
DATE:May 10,2016
TO:Mayor and Members of Council
FROM:Councillor Thom
RE:Victoria Day Congratulations to Her Majesty Elizabeth II,Queen of Canada
WHEREAS Victoria Day is the official celebration of the birthday of the Queen of
Canada;and
WHEREAS Victoria Day falls upon the last Monday preceding the 25th of May,this year
falling on May 23;and
WHEREAS Victoria Day has been officially celebrated by Canadians since 1845;and
WHEREAS Canadians from coast to coast will be celebrating with fireworks and
festivities to mark the occasion;and
WHEREAS this year Canadians will be celebrating the 90th birthday of Her Majesty
Elizabeth II,and Her Majesty’s 64 glorious years as Queen of Canada;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Council of the Town of
Aurora,on behalf of all Aurorans,extends our most heartfelt congratulations to Her
Majesty Elizabeth II,Queen of Canada,on the occasion of Her 90th birthday,and may
we also extend our gratitude to Her Majesty for over 64 years of service to Canada as
our Queen,and our hope for many more years to come;and
BE IT FURTHER RESOLVED THAT this motion be sent to Her Majesty Elizabeth II,
Queen of Canada,to His Excellency,the Right Honourable David Johnston,Governor
General of Canada,and the Honourable Elizabeth Dowdeswell,Lieutenant Governor of
Ontario.
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