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AGENDA - Council - 20160412
COUNCIL MEETING AGENDA TUESDAY,APRIL 12,2016 7 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE April 8,2016 TOWN OF AURORA COUNCIL MEETING AGENDA Tuesday,April 12,2016 7 p.m. Council Chambers 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2.APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3.ADOPTION OF THE MINUTES Council Meeting Minutes of March 29,2016 pg.1 Special Council –Public Planning Meeting Minutes of March 30,2016 pg.16 RECOMMENDED: THAT the Council meeting minutes of March 29,2016,and the Special Council – Public Planning meeting minutes of March 30,2016,be adopted as printed and circulated. 4.PRESENTATIONS 5.PUBLIC SERVICE ANNOUNCEMENTS 6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Council Meeting Agenda Tuesday,April 12,2016 Page 2 of 4 7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 8.DELEGATIONS 9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i)Notices of Motion (ii)Motions for Which Notice Has Been Given (a)Councillor Abel pg.42 Re:Disclosure of Information Regarding Property Acquisition in the Aurora Promenade Area 11.REGIONAL REPORT York Regional Council Highlights –March 24,2016 pg.43 RECOMMENDED: THAT the Regional Report of March 24,2016,be received for information. 12.NEW BUSINESS/GENERAL INFORMATION 13.READING OF BY-LAWS RECOMMENDED: THAT the following by-law be given first,second,and third readings and enacted: 5837-16 BEING A BY-LAW to amend By-law Number 5630-14, to regulate licensing of business establishments. (Report No.BBS16-003 –GC Item 1 –Mar.1/16) pg.53 Council Meeting Agenda Tuesday,April 12,2016 Page 3 of 4 RECOMMENDED: THAT the following confirming by-law be given first,second,and third readings and enacted: 5841-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on April 12,2016. pg.56 14.CLOSED SESSION 15.ADJOURNMENT Council Meeting Agenda Tuesday,April 12,2016 Page 4 of 4 AGENDA ITEMS 1.General Committee Meeting Report of April 5,2016 pg.22 RECOMMENDED: THAT the General Committee meeting report of April 5,2016,be received and the recommendations carried by the Committee be approved. 2.Audit Committee Meeting Report of March 29,2016 pg.29 RECOMMENDED: THAT the Audit Committee meeting report of March 29,2016,be received and the recommendations carried by the Committee be approved. 3.Memorandum from Councillor Thompson pg.31 Re:Hotel Development Charges in York Region RECOMMENDED: THAT the memorandum regarding Hotel Development Charges in York Region be received for information. TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday,March 29,2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner, Humfryes,Kim,Mrakas,Pirri,Thom,and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law Services,Director of Corporate and Financial Services/Treasurer,Director of Infrastructure and Environmental Services,Acting Director of Legal and Legislative Services/Town Clerk,Director of Parks and Recreation Services,Director of Planning and Development Services,Associate Solicitor,and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:03 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Councillor Thompson Seconded by Councillor Pirri THAT the agenda as circulated by Legal and Legislative Services,with the following additions,be approved: Delegation (b)James Hoyes,Resident Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -1 -1 - Council Meeting Minutes Tuesday,March 29,2016 Page 2 of 15 Re:Item 1(5)–IES16-027 –School Travel Planning Program for Aurora Heights Public School Update Item 7 –Correspondence from Regional Clerk dated February 19,2016 Re:Waste-Free Ontario Act –Update on Proposed Waste Management Legislation CARRIED 3.ADOPTION OF THE MINUTES Special Council Meeting Minutes of March 8,2016 Council Meeting Minutes of March 8,2016 Special Council Meeting Minutes of March 21,2016 Moved by Councillor Humfryes Seconded by Councillor Thom THAT the minutes of the Special Council meeting of March 8,2016,the Council meeting of March 8,2016,and the Special Council meeting of March 21,2016,be adopted as printed and circulated. CARRIED 4.PRESENTATIONS (a)Councillor Paul Pirri Re:Federation of Canadian Municipalities (FCM)Update Councillor Pirri gave a brief overview of the leadership,membership,and meeting structure of the FCM,and discussed how the 2016 Federal Budget included many initiatives that the FCM has advocated for.He also discussed the aspects of the 2016 Federal Budget that could benefit the Town of Aurora. Moved by Councillor Humfryes Seconded by Councillor Kim THAT the presentation by Councillor Paul Pirri be received for information. CARRIED 5.PUBLIC SERVICE ANNOUNCEMENTS Councillor Gaertner noted that March 29,2016,is Smoke and Mirrors Day. Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -2 -2 - Council Meeting Minutes Tuesday,March 29,2016 Page 3 of 15 Councillor Thompson advised that the Run or Walk for Southlake event will take place on Sunday,May 1,2016,and participants may register online. Councillor Abel mentioned that Aurora’s Easter Egg Hunt was held on Saturday, March 26,2016,and commended staff on a great job. Councillor Abel extended a reminder that the Aurora Museum and Archives’new exhibit,Built Culture:Memories of the Precinct,will be on display at the Aurora Cultural Centre in Brevik Hall,and that the opening reception will be held on Wednesday,March 30,2016,from 3 p.m.to 6 p.m. Councillor Abel noted that the 2016 Aurora Chamber Home Show will be held from Friday,April 15 to Sunday,April 17,2016,at the Stronach Aurora Recreation Complex.He further noted that Town of Aurora will have a booth at the event. Councillor Abel noted that Big Brothers Big Sisters of York will be holding Bowl for Kids Sake on Saturday,April 9,2016,at Stellar Lanes in Newmarket.Councillor Humfryes mentioned that there will be a team of Council members bowling at the event. Councillor Thom congratulated the Aurora Tigers Junior “A”Hockey Club on a great season. Councillor Mrakas announced that the Community Earth Week Fair will be held on Wednesday,April 20,2016,from 5 p.m.to 9 p.m.at the Aurora Armoury in Town Park.He noted that the event is a celebration of Earth Week and attendees will have the opportunity to learn more about how to preserve the environment and choose energy-efficient choices. Mayor Dawe announced that the Food for Fines program is in effect,and noted that it is a partnership between the Town of Aurora and the Aurora Food Pantry. He advised that the program offers the choice of either paying your parking ticket or donating a $25 gift card from any local grocery store in Aurora.He noted that this option is only valid for “Park on Municipal Property without Consent”tickets issued between Tuesday,March 15,and Friday,April 15,2016. Mayor Dawe announced that Aurora’s 52nd Juried Art Show and Sale is looking for aspiring youth artists,and that forms are available at www.aurora.ca/artshow. Mayor Dawe noted that Theatre Aurora will perform a production of Lucy on Thursday,March 31,2016,at 8 p.m. Mayor Dawe mentioned that John Sheard will present The Great American Songbook with Reid Jamieson at the Aurora Cultural Centre on Friday,April 1, 2016,at 8 p.m. Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -3 -3 - Council Meeting Minutes Tuesday,March 29,2016 Page 4 of 15 Mayor Dawe announced that the Town is starting the Movies in the Park series early this year,and that Minions will be playing on Saturday,April 23,2016,at 6:15 p.m.at the Stronach Aurora Recreation Complex,in the Pfaff Arena.He noted that the event is free with a donation to the local food pantry ,and that attendees are welcome to bring their own portable chairs for comfortable seating in the arena. Mayor Dawe extended a reminder that,the Town is accepting applications for the John West Memorial “Leaders of Tomorrow”Scholarship Award,and noted that information can be found at www.aurora.ca/leadersoftomorrow. Mayor Dawe mentioned that as part of the Healthy Kids Community Challenge,the Healthy Kids Activity Pass is available for pickup at the Aurora Family Leisure Complex and the Stronach Aurora Recreation Complex.He noted that the Pass is free for Aurora residents up to 12 years of age ,and it may be used for any regularly-scheduled leisure swim or public skate up to a maximum of seven times. Mayor Dawe announced that Our Lady of Grace Catholic Elementary School will be celebrating its 60th anniversary on Sunday,May 1,2016,which will be proclaimed as Our Lady of Grace Catholic Elementary School Day. Mayor Dawe announced that the CRTC has approved the application for a Community FM Radio licence with a frequency of 101.5 and the call letters CHRA , with RA representing “Radio Aurora”.He noted that more details will be announced soon. 6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 1,2,7,8,12,14,and 15),2,4,6,and 7 were identified as items for discussion. 7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Item 1 (with the exception of sub-items 1,2,7,8,12,14,and 15),3,and 5 were identified as items not requiring separate discussion. Moved by Councillor Pirri Seconded by Councillor Humfryes THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion”be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -4 -4 - Council Meeting Minutes Tuesday,March 29,2016 Page 5 of 15 1.General Committee Meeting Report of March 22,2016 THAT the General Committee meeting report of March 22,2016,be received and the following recommendations carried by the Committee be approved: (3)IES16-025 –Annual Purchase Order Increases P.O.No.207 and P.O.No.243 THAT Report No.IES16-025 be received;and THAT Purchase Order No.207 for J.Dilorio Construction Ltd.,be extended for option year two of Contract IES 2014 -05 for the Routing, Cleaning and Sealing of Cracks in Asphalt Pavement at various locations,in the Town of Aurora,in the amount of $50,000 excluding taxes;and THAT Purchase Order No.243 for Vertical Horizons Contracting Limited,be extended for option year two of Contract IES 2014 -04 for maintenance hole repair at various locations,in the Town of Aurora,in the amount of $50,000 excluding taxes. (4)IES16-026 –Award of Tender IES 2016-04 –For the Reconstruction of Industrial Parkway South,from Wellington Street East to Industry Street,from Industrial Parkway South to Mary Street THAT Report No.IES16-026 be received;and THAT additional funding in the amount of $113,211.00 be provided for Project No.31112 -Reconstruction of Industrial Parkway South,from Wellington Street East to Industry Street and Industry Street,from Industrial Parkway South to Mary Street from the Roads and Related Development Charges Reserve;and THAT Tender IES 2016-04 -For the Reconstruction of Industrial Parkway South,from Wellington Street East to Industry Street and Industry Street,from Industrial Parkway South to Mary Street be awarded to Wyndale Paving Co.Ltd.in the amount of $2,287,316.95, excluding taxes;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -5 -5 - Council Meeting Minutes Tuesday,March 29,2016 Page 6 of 15 (5)IES16-027–School Travel Planning Program for Aurora Heights Public School Update THAT Report No.IES16-027 be received;and THAT three-way stop sign control be installed at the intersection of Tecumseh Drive and Kitimat Crescent (north leg);and THAT the necessary by-law be introduced to implement the above recommendation;and THAT staff be directed to prioritize the installation of the sidewalk on Kitimat Crescent,for consideration as part of the 2017 Capital Budget;and THAT staff report back to Council on the provision of a school crossing guard at the intersection of Tecumseh Drive and Kitimat Crescent,and THAT a letter be sent to Aurora Heights Public School with Council’s adopted resolution. (6)IES16-028 –Aurora Family Leisure Complex Lower Roof Section Replacement THAT Report No.IES16-028 be received;and THAT funding in the amount of $35,000 be approved for Capital Project No.72264,Aurora Family Leisure Complex (AFLC)–Lower Roof Section from the Building,Furniture and Fixture Repair and Replacement Reserve. (9)IES16-031 –Award of Tender IES 2016-05 –The Reconstruction of Trillium Drive,from Murray Drive to Cranberry Lane, and Haida Drive,from Wellington Street to McDonald Drive THAT Report No.IES16-031 be received;and THAT Tender IES 2016-05 –The Reconstruction of Trillium Drive,from Murray Drive to Cranberry Lane,and Haida Drive,from Wellington Street to McDonald Drive be awarded to Ashland Paving Ltd.in th e amount of $634,442.23,excluding taxes;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -6 -6 - Council Meeting Minutes Tuesday,March 29,2016 Page 7 of 15 (10)PDS16-013 –Application for Exemption from Part Lot Control Casing Developments Inc.,Blocks 1,2,3,4,6,8,10, 12,17,19,20 and 22,Plan 65M-4478 being 65R- 36123,65R-36124,65R-36125 and 65R-36126,File No.:PLC-2016-01 THAT Report No.PDS16-013 be received;and THAT the Application for Exemption from Part Lot Control submitted by Casing Developments Inc.to divide Blocks 1,2,3,4,6,8,10,12,17, 19,20 and 22 on Plan 65M-4478 into 73 separate lots for townhouse units be approved;and THAT the Part Lot Control Exemption By-laws be enacted at the next available Council meeting. (11)PDS16-015 –Draft Plan of Condominium Application,Wells Street Schoolhouse Lofts,64 Wells Street,Part Lots 3 and 8-13,Plan 68,File:CDM-2015-02 THAT Report No.PDS16-015 be received;and THAT the Draft Plan of Condominium File:CDM-2015-02 be approved for a 34 residential unit condominium apartment building subject to conditions set out in Appendix “A”to this report;and THAT the Mayor and Town Clerk be authorized to execute any Agreement(s)referenced in the Conditions of Approval,including any and all documents and ancillary agreements required to give effect to same. (13)PDS16-020 –Planning Applications Status List THAT Report No.PDS16-020 be received for information. 3.LLS16-012 –Municipal Summit -Golf Course Redevelopment Update THAT Report No.LLS16-012 be received for information. 5.Memorandum from Mayor Dawe Re:Lake Simcoe Region Conservation Authority Highlights – February 26,2016 –Meeting of the Board Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -7 -7 - Council Meeting Minutes Tuesday,March 29,2016 Page 8 of 15 THAT the Memorandum regarding Lake Simcoe Region Conservation Authority Highlights –February 26,2016 –Meeting of the Board,be received for information. CARRIED 8.DELEGATIONS (a)Matthew Abas,Resident Re:Item 1(12)–Swimming Pool Discharge,Public Education Strategy Mr.Abas gave a brief presentation on pool water discharge,and encouraged Council to consider implementing further policies for the safe disposal of swimming pool water. Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the comments of Matthew Abas be received and referred to Item 1(12). CARRIED (b)James Hoyes,Resident Re:Item 1(5)–IES16-027 –School Travel Planning Program for Aurora Heights Public School Update (Added Item) Mr.Hoyes spoke in support of the General Committee recommendation to prioritize the installation of a sidewalk on Kitimat Crescent and the provision of a crossing guard at the intersection of Tecumseh Drive and Kitimat Crescent.He expressed concerns regarding the proposed three-way stop at the intersection, and suggested that a crosswalk may be more appropriate. Moved by Councillor Abel Seconded by Councillor Thompson THAT the comments of James Hoyes be received and referred to staff for comment. CARRIED Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -8 -8 - Council Meeting Minutes Tuesday,March 29,2016 Page 9 of 15 9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1.General Committee Meeting Report of March 22,2016 (1)CFS16-012 –Statement of Remuneration and Expenses for Members of Council,Committees and Local Boards Moved by Councillor Abel Seconded by Councillor Humfryes THAT Report No.CFS16-012 be received for information. CARRIED 1.General Committee Meeting Report of March 22,2016 (2)IES16-024 –Facility Projects Status Report Moved by Councillor Thompson Seconded by Councillor Thom THAT Report No.IES16-024 be received for information. CARRIED 1.General Committee Meeting Report of March 22,2016 (7)IES16-029 –Submission of Annual Drinking Water Quality Report Moved by Councillor Gaertner Seconded by Councillor Thompson THAT Report No.IES16-029 be received for information;and THAT the Water Quality Report be communicated to the public in accordance to the Regulations. CARRIED 1.General Committee Meeting Report of March 22,2016 (8)IES16-030 –Award of Tender IES 2016-01 –For the Reconstruction of Old Bloomington Road Moved by Councillor Gaertner Seconded by Councillor Mrakas THAT Report No.IES16-030 be received;and Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -9 -9 - Council Meeting Minutes Tuesday,March 29,2016 Page 10 of 15 THAT Tender IES 2016-01 –For the Reconstruction of Old Bloomington Road be awarded to NEI Construction Corp.in the amount of $364,665, excluding taxes;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. CARRIED 1.General Committee Meeting Report of March 22,2016 (12)PDS16-018 –Swimming Pool Discharge,Public Education Strategy Moved by Councillor Gaertner Seconded by Councillor Humfryes THAT Report No.PDS16-018 be received;and THAT staff be directed to implement the public education strategy detailed within this staff report. CARRIED 1.General Committee Meeting Report of March 22,2016 (14)PRS16-015 –Implementation of the Sport Plan Moved by Councillor Thompson Seconded by Councillor Pirri THAT Report No.PRS16-015 be received;and THAT this report satisfies the conditional approval in the 2016 Operational Budget and implementation of Sport/Sport Tourism Plan;and THAT the services of Sport Aurora Inc.be engaged for one (1)year in the amount of $56,000.00 to fulfill the short-term goals of the Sport Plan to be funded from the 2016 Sport Plan Implementation Funding Account. CARRIED Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -10 -10 - Council Meeting Minutes Tuesday,March 29,2016 Page 11 of 15 1.General Committee Meeting Report of March 22,2016 (15)Memorandum from Councillor Pirri Re:Federation of Canadian Municipalities (FCM)Report to Council, Meeting of the Board of Directors,Sherbrooke,QC,March 1-4, 2016 Moved by Councillor Gaertner Seconded by Councillor Pirri THAT the memorandum regarding Federation of Canadian Municipalities (FCM)Report to Council,Meeting of the Board of Directors,Sherbrooke,QC, March 1-4,2016,be received for information. CARRIED 2.CAO16-003 –Disclosure of Closed Session Staff Reports Moved by Councillor Abel Seconded by Councillor Gaertner THAT Report No.CAO16-003 be received for information. CARRIED 4.Memorandum from Councillor Mrakas and Councillor Thompson Re:Correspondence regarding Municipal Committee for OMB Reform Main motion Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the Memorandum regarding Correspondence regarding Municipal Committee for OMB Reform be received;and THAT Council provide direction. Amendment Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the main motion be amended by adding the following clause: THAT the Town of Aurora provide $1,000.00,funded from the 2016 Council Operating Contingency account,in support of the Municipal Summit for OMB Reform. CARRIED Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -11 -11 - Council Meeting Minutes Tuesday,March 29,2016 Page 12 of 15 Main motion as amended Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the Memorandum regarding Correspondence regarding Municipal Committee for OMB Reform be received;and THAT the Town of Aurora provide $1,000.00,funded from the 2016 Council Operating Contingency account,in support of the Municipal Summit for OMB Reform. On a recorded vote the main motion CARRIED AS AMENDED YEAS:8 NAYS:1 VOTING YEAS:Councillors Abel,Humfryes,Kim, Mrakas,Pirri,Thom,Thompson,and Mayor Dawe VOTING NAYS:Councillor Gaertner 6.Memorandum from Director of Corporate &Financial Services/Treasurer Re:Sponsorship of Run or Walk for Southlake Hospital Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the memorandum regarding Sponsorship of Run or Walk for Southlake Hospital be received;and THAT Council sponsor the Run or Walk for Southlake through in-kind contributions to the event by various Town departments in the amount of $7,500, to be funded from the 2016 Council Operating Contingency account. CARRIED 7.Correspondence from Regional Clerk dated February 19,2016 Re:Waste-Free Ontario Act –Update on Proposed Waste Management Legislation (Added Item) Moved by Councillor Thompson Seconded by Councillor Humfryes THAT the Correspondence from Regional Clerk dated February 19,2016;Re: Waste-Free Ontario Act –Update on Proposed Waste Management Legislation,be received for information. CARRIED Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -12 -12 - Council Meeting Minutes Tuesday,March 29,2016 Page 13 of 15 10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i)Notices of Motion None (ii)Motions for Which Notice Has Been Given None 11.REGIONAL REPORT York Regional Council Highlights –February 18,2016 Moved by Councillor Mrakas Seconded by Councillor Abel THAT the Regional Report of February 18,2016,be received for information. CARRIED 12.NEW BUSINESS/GENERAL INFORMATION Councillor Thompson inquired about when the updated Communication Strategy and Policy would be presented to Council.The CAO outlined a work plan for this project. Councillor Abel inquired about concerns raised by the public regarding the new parking regulations at Town Park and the upcoming meeting with Metrolinx regarding this matter.Staff advised that the situation is being monitored,and that a report will be presented to Council in May.Staff further advised that there will be a meeting with GO Transit regarding the Aurora GO Station travel plans. Councillor Mrakas inquired about whether the forthcoming report regarding parking at Town Park will include a recommendation to limit parking on all adjacent streets to three hours.Staff advised that consideration of this would be included in the report. Councillor Pirri noted that Council passed a resolution in 2015 that enabled him to run for the Federation of Canadian Municipalities Board of Directors for the duration of the term of Council,and advised that he will be running for re-election in 2016. Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -13 -13 - Council Meeting Minutes Tuesday,March 29,2016 Page 14 of 15 13.READING OF BY-LAWS Moved by Councillor Pirri Seconded by Councillor Kim THAT the following by-laws be given first,second,and third readings and enacted: 5829-16 BEING A BY-LAW to exempt Blocks 1,2,3,4,6,8,10,12,17,19,20 and 22 on Plan 65M-4478 from Part-Lot Control (Casing Developments Inc.). 5830-16 BEING A BY-LAW to amend Parking and Traffic Control By-law Number 4574-04.T,as amended,with respect to No Parking on various highways in the Town of Aurora. 5834-16 BEING A BY-LAW to amend By-law Number 4725-05.H,as amended, to appoint an Acting Chief Building Official for The Corporation of the Town of Aurora. 5835-15 BEING A BY-LAW to amend By-law Number 5465-12,as amended,to appoint Building Inspectors for The Corporation of the Town of Aurora. 5836-15 BEING A BY-LAW to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora. CARRIED Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the following by-law be given first,second,and third readings and enacted: 5840-15 BEING A BY-LAW respecting signs within the Town of Aurora. CARRIED Moved by Councillor Thom Seconded by Councillor Kim THAT the following confirming by-law be given first,second,and third readings and enacted: 5832-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on March 29,2016. CARRIED Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -14 -14 - Council Meeting Minutes Tuesday,March 29,2016 Page 15 of 15 14.CLOSED SESSION None 15.ADJOURNMENT Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the meeting be adjourned at 9:37 p.m. CARRIED GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF MARCH 29,2016,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON APRIL 12,2016. Council Meeting Agenda Tuesday,April 12,2016 Council Minutes Page -15 -15 - TOWN OF AURORA SPECIAL COUNCIL –PUBLIC PLANNING MEETING MINUTES Council Chambers Aurora Town Hall Wednesday,March 30,2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel (arrived 7:03 p.m.),Gaertner,Kim,Humfryes (arrived 7:05 p.m.), Mrakas,Pirri,Thom,and Thompson MEMBERS ABSENT None OTHER ATTENDEES Director of Planning and Development Services,Manager of Development Planning,Planners,Deputy Clerk,and Council/Committee Secretary Mayor Dawe called the meeting to order at 7 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Councillor Mrakas Seconded by Councillor Kim THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Council Meeting Agenda Tuesday,April 12,2016 Public Planning Minutes Page -1 -16 - Special Council –Public Planning Meeting Minutes Wednesday,March 30,2016 Page 2 of 6 3.PLANNING APPLICATIONS Mayor Dawe outlined the procedures that would be followed in the conduct of the public meeting.The Deputy Clerk confirmed that the appropriate notice had been given in accordance with the relevant provisions of the Planning Act. 1.PDS16-019 –Application for Zoning By-law Amendment,Vello Holdings Inc.,330 McClellan Way,Block 32,Registered Plan 65M- 2802,File Number:ZBA-2016-01 Planning Staff The Planner,Mr.Marty Rokos,presented a brief overview of the application and staff report respecting the proposed Zoning By-law Amendment to permit additional commercial and institutional uses on the subject lands currently zoned “Local Commercial (C1-1)Exception Zone”.He noted that the owner has proposed site specific zoning provisions for building height,side and rear yard setbacks,floor area,and site specific definitions for each permitted use. Mr.Rokos further noted that no physical changes to the subject lands are being proposed. Consultant Mr.Michael Manett,Principal of MPlan Inc.,on behalf of the applicant, addressed concerns regarding the proposed additional uses and noted that the intent of the owner was to provide flexibility in permitted uses and potential for future expansion. Public Comments No members of the public came forward. Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Report No.PDS16-019 be received;and THAT comments presented at the Public Planning meeting be addressed by Planning &Development Services in a comprehensive report outlining recommendations and options at a future General Committee meeting. CARRIED Council Meeting Agenda Tuesday,April 12,2016 Public Planning Minutes Page -2 -17 - Special Council –Public Planning Meeting Minutes Wednesday,March 30,2016 Page 3 of 6 2.PDS16-014 –Applications for Official Plan Amendment and Zoning By- law Amendment,Carpino Construction Inc.,15278 Yonge Street,File Numbers:OPA-2015-04,ZBA-2015-10,Related File:SP-2015-08 Planning Staff The Manager of Development Planning,Mr.Glen Letman,presented a brief overview of the applications and staff report,including background and public comments,respecting the proposed Official Plan Amendment to allow stand- alone and first-floor residential in the ‘Upper Downtown’designation of the Aurora Promenade Secondary Plan Area,and the proposed Zoning By-law Amendment to rezone the subject lands from “Central Commercial (C2)Zone” to “Row Dwelling Residential (R6-XX)Exception Zone”.He noted that the accompanying Site Plan Application proposes 126 stacked,back-to-back townhouse condominium dwelling units within six separate,four-storey buildings,with 131 residential parking spaces and 17 visitor parking spaces. Consultant Mr.Don Given,President of Malone Given Parsons Ltd.,on behalf of the applicant,provided comment on the appropriateness of the proposal for the location,site access,parking,building elevations,heritage,and architecture. He stated that the incorporation of commercial into the site was not feasible from an economic perspective.Mr.Given suggested that Council consider the installation of public art at this location,which would be paid for by the applicant. Public Comments Aurora residents,including John Bridgeman,Glen Payne,Martin Slepkov, Rosemary Verge,and Hugh Walker,provided the following comments: Inquiry regarding Town minimum of required parking spaces for this type of development Inquiry regarding possible collaboration between subject lands and surrounding properties Concern regarding lack of snow storage Concern regarding potential overnight on-street parking of proposed development residents on Machell Avenue Concern regarding delivery vehicles and construction staff parking in front of businesses on Machell Avenue and Wellington Street West Concern regarding proposed buildings not being equipped with elevators and lack of accessibility to upper floors for seniors Council Meeting Agenda Tuesday,April 12,2016 Public Planning Minutes Page -3 -18 - Special Council –Public Planning Meeting Minutes Wednesday,March 30,2016 Page 4 of 6 Concern regarding shadowing onto adjacent residential properties Concern regarding need for new fence around subject lands Concern regarding lack of small retail shops in proposed development Concern regarding construction traffic,noise,and dust Suggestion to implement a ‘no parking’zone on Machell Avenue for approximately 25 meters north of Wellington Street West Suggestion to provide designated street parking spaces for those homeowners without a driveway on Machell Avenue Suggestion to implement ‘permit only’parking on Machell Avenue and Irwin Avenue Suggestion to install signage to restrict heavy construction traffic on Irwin Avenue Concern regarding traffic flow and safety in and around the Yonge Street at Irwin Avenue and Wellington Street intersections Planning Staff The Director of Planning and Development Services,Mr.Marco Ramunno, addressed the concerns regarding traffic flow and road widening,site parking, fencing,parking on Machell Avenue,design and massing,construction management plan,and neighbouring properties. Consultant Mr.Don Given addressed the concerns regarding neighbouring properties, parking,fencing,shadowing,traffic flow,stairs vs.elevators,and commercial viability.Mr.Douglas Annand,of urbanMetrics inc.,provided further information respecting the Commercial Needs Study findings. Moved by Councillor Pirri Seconded by Councillor Thompson THAT Report No.PDS16-014 be received;and THAT comments presented at the Public Planning meeting be addressed by Planning &Development Services in a comprehensive report outlining recommendations and options at a future General Committee meeting. CARRIED 3.PDS16-012 –Proposed Zoning By-law Amendment,The Priestly Holding Corporation,125 Edward Street,File:ZBA-2015-03 Council Meeting Agenda Tuesday,April 12,2016 Public Planning Minutes Page -4 -19 - Special Council –Public Planning Meeting Minutes Wednesday,March 30,2016 Page 5 of 6 Planning Staff The Planner,Mr.Lawrence Kuk,presented a brief overview of the application and staff report,including background,public comments,and additional information provided,respecting the proposed Zoning By-law Amendment,to rezone the subject lands from “General Industrial (M2)Zone”to “General Industrial (M2-XX)Exception Zone”to permit a freestanding office building and to allow the existing businesses and professional office uses to remain on the subject property. Consultant Ms.Mary Flynn-Guglietti,of McMillan LLP,on behalf of the applicant,provided background information.She indicated that the owners of adjacent properties had agreed to enter into a lease agreement for the purpose of vehicular parking, which would fulfil the parking requirements.Ms.Flynn-Guglietti noted that no physical changes to the property are planned and that the application conforms to both the Town’s and York Region’s Official Plans. Public Comments Aurora residents,including Dave Pressley and Kellie Whalen,provided the following comments: Concern regarding the nature and number of clientele visiting the property Concern regarding ventilation of building Concern regarding rezoning and potential uses Concern regarding the number of parking spaces Concern regarding traffic on Edward Street Consultant Ms.Flynn-Guglietti addressed the concerns regarding uses of the building, current tenancies and activities,and parking.The traffic consultant,Mr. Langston Lai,of MMM Group Limited,provided further information respecting the Parking Study findings. Moved by Councillor Thom Seconded by Councillor Abel THAT Report No.PDS16-012 be received;and Council Meeting Agenda Tuesday,April 12,2016 Public Planning Minutes Page -5 -20 - Special Council –Public Planning Meeting Minutes Wednesday,March 30,2016 Page 6 of 6 THAT Application to Amend the Zoning By-law File:ZBA-2015-03 (Priestly Holding Corporation)be approved,to rezone the subject lands from “General Industrial (M2)Zone”to “General Industrial (M2-XX)Exception Zone”to allow a freestanding office building;and THAT the implementing Zoning By-law Amendment be presented at a future Council meeting for enactment;and THAT pursuant to section 34.17 of the Planning Act,Council has determined that no further public notice is required to implement any minor changes to the implementing Zoning By-law. CARRIED 4.READING OF BY-LAW Moved by Councillor Abel Seconded by Councillor Thompson THAT the following confirming by-law be given first,second,and third readings and enacted: 5833-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Special Council –Public Planning Meeting on March 30,2016. CARRIED 5.ADJOURNMENT Moved by Councillor Kim Seconded by Councillor Thom THAT the meeting be adjourned at 9:52 p.m. CARRIED ___________________________________________________________________ GEOFFREY DAWE,MAYOR PATTY THOMA,DEPUTY CLERK THE MINUTES OF THE SPECIAL COUNCIL –PUBLIC PLANNING MEETING OF MARCH 30,2016,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON APRIL 12,2016. Council Meeting Agenda Tuesday,April 12,2016 Public Planning Minutes Page -6 -21 - TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday,April 5,2016 ATTENDANCE COUNCIL MEMBERS Councillor Gaertner in the Chair;Councillors Abel,Humfryes (arrived 7:02 p.m.),Kim (arrived 7:02 p.m.),Mrakas,Pirri, Thom,Thompson,and Mayor Dawe MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law Services,Director of Corporate and Financial Services/ Treasurer,Director of Infrastructure and Environmental Services,Acting Director of Legal and Legislative Services/Town Clerk,Director of Parks and Recreation Services,Director of Planning and Development Services, Associate Solicitor,and Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA General Committee approved the agenda as circulated by Legal and Legislative Service,with the following additions: Council Meeting Agenda Tuesday,April 12,2016 Item 1 Page -1 -22 - General Committee Meeting Report Tuesday,April 5,2016 Page 2 of 7 Item 10 –Memorandum from Acting Director of Legal &Legislative Services/ Town Clerk;Re:Brookfield Homes (Ontario)Ltd.–Vegetation Management Agreement Notice of Motion (a)Councillor Abel;Re:Disclosure of Information Regarding Property Acquisition in the Aurora Promenade Area CARRIED 3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1,3,6,7,and 9 were identified for discussion. 4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 2,4,5,8,and 10 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion”be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 2.IES16-032 –Backyard Composting Program Update THAT Report No.IES16-032 be received for information. 4.IES16-034 –Award of Tender IES 2016-18 for the Supply and Installation of Two New Ice Plant Condensers for the Aurora Community Centre THAT Report No.IES16-034 be received;and THAT Tender IES 2016-018 for capital project #72175 for the supply and installation of two new Ice Plant Condensers for the Aurora Community Centre be awarded to CIMCO Refrigeration in the amount of $133,660.00 excluding taxes;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. Council Meeting Agenda Tuesday,April 12,2016 Item 1 Page -2 -23 - General Committee Meeting Report Tuesday,April 5,2016 Page 3 of 7 5.PRS16-016 –Culture and Recreation Grant Semi-Annual Allocation for March 2016 THAT Report No.PRS16-016 be received for information. 8.Heritage Advisory Committee Meeting Minutes of March 7,2016 THAT the Heritage Advisory Committee meeting minutes of March 7,2016, be received for information. 10.Memorandum from Acting Director of Legal &Legislative Services/Town Clerk Re:Brookfield Homes (Ontario)Ltd.–Vegetation Management Agreement (Added Item) THAT the memorandum regarding Brookfield Homes (Ontario)Ltd.– Vegetation Management Agreement be received for information. CARRIED 5.DELEGATIONS None 6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None 7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1.BBS16-004 –Mandatory Sewage System Maintenance Inspection Program for Private Properties General Committee recommends: THAT Report No.BBS16-004 be received;and THAT a public meeting be held to inform property owners of the Sewage System Maintenance Inspection Program;and Council Meeting Agenda Tuesday,April 12,2016 Item 1 Page -3 -24 - General Committee Meeting Report Tuesday,April 5,2016 Page 4 of 7 THAT the public meeting be used to introduce a new fee related to the Sewage System Maintenance Inspection Program in accordance with the Building Code Act and regulations;and THAT staff bring forward the necessary amendments to Building By-law No. 5402-12,as amended,to implement the Sewage System Maintenance Inspection Program to a future Council meeting. CARRIED 3.IES16-033 –Solar Panel Option for the New Operations Centre General Committee recommends: THAT Report No.IES16-033 be received;and THAT the 2016 Capital Budget be increased by $130,000 for the installation of a 40 kW solar panel system at the new Operations Centre,to be funded from the Green Initiatives Reserve fund;and THAT staff be authorized to negotiate an agreement for the installation of a 40kW solar panel system at the new Operations Centre with our current vendor Solera;and THAT the Mayor and Town Clerk be authorized to execute the Agreement with Solera,including any and all documents and ancillary agreements required to give effect to same;and THAT all net energy savings generated from the solar panel system be returned to the Green Initiatives Reserve fund for a minimum period of 25 years. CARRIED 6.PRS16-018 –Music Strategy General Committee recommends: THAT Report No.PRS16-018 be received;and THAT the Music Strategy attached to Report No.PRS16-018 be endorsed; and Council Meeting Agenda Tuesday,April 12,2016 Item 1 Page -4 -25 - General Committee Meeting Report Tuesday,April 5,2016 Page 5 of 7 THAT staff be directed to apply for funding from the Ontario Music Fund Grant to support the initiatives identified in the Music Strategy. CARRIED 7.Accessibility Advisory Committee Meeting Minutes of March 2,2016 General Committee recommends: THAT the Accessibility Advisory Committee meeting minutes of March 2, 2016,be received for information. CARRIED 9.Economic Development Advisory Committee Meeting Minutes of March 10,2016 General Committee recommends: THAT the Economic Development Advisory Committee meeting minutes of March 10,2016,be received for information. CARRIED 8.NOTICES OF MOTION (a)Councillor Abel Re:Disclosure of Information Regarding Property Acquisition in the Aurora Promenade Area (Added Item) WHEREAS the Town of Aurora believes in accountability and transparency, while respecting the need to protect taxpayers by discussing confidential property acquisitions and dispositions in Closed Session;and WHEREAS Council has made a final decision on a potential acquisition or disposition of property in the Aurora Promenade Area and does not need to keep all information confidential; NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to make public those portions of the confidential Closed Session staff reports pertaining to the acquisition and disposition of land regarding the Aurora Promenade Area (15157,15165 and 15171 Yonge Street)where disclosure Council Meeting Agenda Tuesday,April 12,2016 Item 1 Page -5 -26 - General Committee Meeting Report Tuesday,April 5,2016 Page 6 of 7 would not be harmful to the Town as determined by the Town’s legal counsel, and where the Town is not required to maintain confidentiality under the Municipal Freedom of Information &Protection of Privacy Act;and BE IT FURTHER RESOLVED THAT the disclosure of the confidential Closed Session staff reports occur on or prior to Council consideration of the Cultural Precinct Plan. 9.NEW BUSINESS/GENERAL INFORMATION Councillor Thompson extended a reminder about the Run or Walk for Southlake to be held on Sunday,May 1,2016,and encouraged everyone to sign up and join Team Aurora. Councillor Abel extended a reminder about Aurora’s Annual Clean-up Day to be held on Saturday,April 23,2016,which will include an appreciation barbecue at Town Park. Councillor Humfryes extended a reminder about the Bowl for Kids Sake fundraising event to be held at 1 p.m.on Saturday,April 9,2016,at Stellar Lanes in Newmarket,in support of Big Brothers Big Sisters of York. Councillor Pirri noted that the Aurora Community Arboretum held its Annual General Meeting on April 4,2016,and that he and Councillor Abel,on behalf of the Town, presented the 2016 Community Recognition Awards (Volunteer Service Awards)to Arboretum volunteers.He extended congratulations and appreciation to all of the volunteers who serve the community. Councillor Gaertner noted that a charitable fundraiser would be held at the Aurora Family Leisure Complex on Saturday,April 9,2016,in support of YouthSpeak,which addresses issues related to mental illness,bullying and addiction. Councillor Gaertner inquired about how to address residents’concerns regarding the difficulty of entering onto Henderson Avenue from the side streets during rush hour. Staff confirmed that,as directed by Council to investigate areas that could benefit from speed cushions,surveys are being completed for the sites identified by Council and a report would be forthcoming.Staff suggested that a further Council motion would facilitate the inclusion of Henderson Avenue in the survey process. Council Meeting Agenda Tuesday,April 12,2016 Item 1 Page -6 -27 - General Committee Meeting Report Tuesday,April 5,2016 Page 7 of 7 10.CLOSED SESSION None 11.ADJOURNMENT The meeting was adjourned at 7:33 p.m. WENDY GAERTNER,COUNCILLOR STEPHEN M.A.HUYCKE,TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF APRIL 5,2016,IS SUBJECT TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON APRIL 12,2016. Council Meeting Agenda Tuesday,April 12,2016 Item 1 Page -7 -28 - TOWN OF AURORA AUDIT COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday,March 29,2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,Humfryes (arrived 6:37 p.m.),Kim,Mrakas,Pirri,Thom,and Thompson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer,Director of Corporate and Financial Services/Treasurer,Acting Director of Legal and Legislative Services/Town Clerk,and Council/Committee Secretary The Chair called the meeting to order at 6:33 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Audit Committee approved the agenda as circulated by Legal and Legislative Services. 3.DELEGATIONS (a)Giselle Bodkin,Partner,and Andrea Nauss,Manager,BDO Canada LLP Re:Item 1 –CFS16-013 –Audit Plan for 2015 Fiscal Year Ms.Bodkin and Ms.Nauss reviewed the details of the Audit Plan for the 2015 fiscal year. Audit Committee received and referred the comments of the delegation to Item 1. Council Meeting Agenda Tuesday,April 12,2016 Item 2 Page -1 -29 - Audit Committee Meeting Report Tuesday,March 29,2016 Page 2 of 2 4.CONSIDERATION OF ITEMS 1.CFS16-013 –Audit Plan for 2015 Fiscal Year Audit Committee recommends: THAT Report No.CFS16-013 be received;and THAT the 2015 year end Audit Plan as proposed by BDO Canada LLP be endorsed. CARRIED 5.CLOSED SESSION None 6.ADJOURNMENT The meeting was adjourned at 6:53 p.m. GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK THE REPORT OF THE AUDIT COMMITTEE MEETING OF MARCH 29,2016,IS SUBJECT TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON APRIL 12,2016. Council Meeting Agenda Tuesday,April 12,2016 Item 2 Page -2 -30 - MEMORANDUM Councillor Michael Thompson Date:April 12,2016 To:Mayor and Members of Council From:Councillor Thompson Re:Hotel Development Charges in York Region RECOMMENDATIONS THAT the memorandum regarding Hotel Development Charges in York Region be received for information. ATTACHMENTS Attachment 1 –York Region Committee of the Whole Report of the Commissioner of Finance dated March 10,2016;Re:Hotel Development Charges in York Region Council Meeting Agenda Tuesday,April 12,2016 Item 3 Page -1 -31 - The Regional Municipality of York Committee of the Whole Finance and Administration March 10,2016 Report of the Commissioner of Finance Hotel Development Charges in York Region 1.Recommendation It is recommended that: 1.The Regional Clerk circulate this report to the local municipalities. 2.Purpose This report explains the current treatment of Regional hotel development charges and identifies possible options that could be explored as part of the 2017 Development Charge (“DC”)Bylaw update. 3.Background Hotel development charges in York Region are based on a combined rate under the 2012 Development Charge Bylaw Hotel developments currently fall under the retail definition in the 2012 DC Bylaw. The Region implements a blended charge for hotels:25 per cent of the gross floor area at the retail rate and the rooms at 100 per cent of the small apartment rate. Developers can defer payment for retail development by providing a Letter of Credit for the full amount due,to be drawn down over a three year period. Committee of the Whole 1 Finance and Administration March 10,2016 Attachment 1 Council Meeting Agenda Tuesday,April 12,2016 Item 3 Page -2 -32 - Hotel Development Charges in York Region Aurora has authorized a long term deferral of a portion of their Development Charges for hotels and has requested that the Region of York adopt a similar policy In August 2015,the Town of Aurora considered a report entitled,“Hotel Development Charges”,which considered whether the level of hotel DCs was affecting the amount of hotel development.Their analysis showed that there have been very few hotels built within the Region under the current development charge policy. On September 15,2015,the Town of Aurora authorized staff to enter into development charge deferral agreements for hotel or motel developments that would defer the amount that the hotel would be required to pay over and above the amount that an office building of similar size would pay,until the use of the building changes. If applied to the hotel proposal discussed in Aurora’s report (87 units with a gross floor area of 46,000 square feet),the policy would mean that the Town of Aurora would be deferring approximately $565,000 until such time,if ever,that the property was zoned for other uses. The Town of Aurora has requested that York Region consider adopting a similar deferral policy. The Town has also directed their staff to return to a rate calculation based upon the non-residential rate for the gross square footage in calculating the Development Charges for hotels and motels in the next update of their Development Charge Bylaw (and has asked the Region to consider doing the same in its next Bylaw update). Since 2000,23 new hotels have opened in York Region From 2000 to 2015,23 new hotels opened in York Region (see Table 1 below). The average gross floor area of these hotels was approximately 93,500 square feet.The average unit count is 124 suites.Vaughan had the most development, with ten new hotels,followed by Markham with nine new hotels,Richmond Hill with two,and Newmarket and King with one each. Committee of the Whole 2 Finance and Administration March 10,2016 Council Meeting Agenda Tuesday,April 12,2016 Item 3 Page -3 -33 - Hotel Development Charges in York Region Table 1 New Hotels in York Region between 2000 -2015 Municipality Hotel Year Opened Vaughan Courtyard by Marriott Concord 2002 Hilton Garden Inn 2006 Monte Carlo Inn Vaughan Suites 2006 Residence Inn by Marriott 2007 Holiday Inn Express and Suites Vaughan -Southwest 2008 Homewood Suites by Hilton Vaughan 2011 Novotel Hotels 2011 Springhill Suites by Marriott 2011 Aloft Vaughan Mills 2012 Element Vaughan Southwest 2013 Markham Staybridge Suites Toronto-Markham 2000 Monte Carlo Inn Markham 2001 Hilton Garden Inn 2002 Courtyard by Marriott Markham 2002 Residence Inn by Marriott 2002 Homewood Suites by Hilton Markham 2008 Monte Carlo Inn &Suites Downtown Markham 2011 Liberty Suites 2014 Towneplace Suites by Marriott Toronto Northeast Markham 2015 Richmond Hill Travelodge 2005 Holiday Inn Express &Suites 2008 Newmarket Holiday Inn Express &Suites 2009 King The Kingbridge Centre 2001 Source:Long Range Planning,York Region 2015 Employment Survey. Committee of the Whole 3 Finance and Administration March 10,2016 Council Meeting Agenda Tuesday,April 12,2016 Item 3 Page -4 -34 - Hotel Development Charges in York Region 4.Analysis and Options Hotel development helps support local tourism and businesses York Region continues to grow as a hub for both tourism and major office development with centers in Markham,Richmond Hill/Highway 7 and Vaughan. With over 60 museums and galleries and 125 performing arts festivals,the Region is also growing in cultural significance.Examples of tourist attractions include Canada’s Wonderland,Vaughan Mills,and the McMichael Art Gallery. Currently there are over 2,200 people employed in the hotel industry in York Region. Market demand for hotel accommodation in York Region is segmented according to the following drivers: Table 2 Market Demand for Accommodation Market Segment Portion of demand for hotel accommodation (%) Corporate/Commercial 35 Meeting/Conference 14 Tourism/Leisure 10 Government/Other Discounted Business 41 Source:PKF Consulting,Inc,Transient Hotel Development Opportunities in York Region,p.5. In 2015,growth in demand for accommodation in corporate/commercial, meeting/conference and tourism/leisure in York Region was expected to be approximately twice as high as in the rest of Ontario. York Region could see up to 21 new hotels by 2031 Based on a 2009 study by PKF Consulting Inc.,there is the potential for up to 21 new hotels in the Region by 2031,representing 2,750 new rooms.Eight of these hotels were expected to be needed in the northern six municipalities,with 800 rooms,and 13 were expected to be needed in the southern three municipalities, with 1,950 rooms. Committee of the Whole 4 Finance and Administration March 10,2016 Council Meeting Agenda Tuesday,April 12,2016 Item 3 Page -5 -35 - Hotel Development Charges in York Region Development Charges are not the main driver when determining a location to build a hotel The decision to build a hotel is based on several factors.Typically,the pro- formas for a proposed hotel will place the greatest emphasis on anticipated revenues (based on occupancy rates and other revenues)and ongoing operating expenses.High occupancy rates are usually tied to a hotel’s proximity to transportation hubs,airports,highways,tourist attractions,and concentrations of commerce and hospitals. A 2013 study by the Municipal Finance Officers of Ontario Association showed DCs in York Region represented approximately six per cent of the total cost per square foot for apartments and two per cent of the total cost per square foot for office space.Similar information for hotels is not available. The decision to build a hotel in York Region is more likely driven by market demand and locational advantages than by DC rates. Development Charge treatment for hotels varies among municipalities Table 3 identifies how hotel DCs are charged at the local municipal level in York Region. Table 3 Hotel Treatment in Local Municipalities within York Region Municipality Retail Rate Charged Small Apartment Rate Charged Aurora Yes –50 %Yes East Gwillimbury Yes –100 %No Georgina Yes –100 %No Markham Yes –100 %No Newmarket Yes –100 %No Richmond Hill Yes –25 %Yes Vaughan Yes –100 %No Whitchurch –Stouffville Yes –100 %No Committee of the Whole 5 Finance and Administration March 10,2016 Council Meeting Agenda Tuesday,April 12,2016 Item 3 Page -6 -36 - Hotel Development Charges in York Region Table 4 illustrates practices in selected other municipalities.York Region is the only one that uses a blended rate. Table 4 Hotel Treatment in neighboring municipalities Municipality/ Region Percentage of retail rates to be paid Small apartment rate charged Separate retail rate (Municipality/ Region) Development Charge Cost per sq ft *** Ajax*-Durham 100%of municipal and regional rates No Yes Yes $18.04 Richmond Hill -York 25%municipal, 25%regional Yes Yes Yes $42.53 Mississauga -Peel 100%of municipal and regional rates No No Yes $27.79 Newmarket -York 100%of municipal, 25%of regional No Yes Yes $38.16 Toronto 100%of City rates No No $18.87 Milton –Halton 100%of municipal and regional rates No Yes Yes $25.00 Aurora -York 50%of municipal 25%of regional Yes Yes Yes $45.03 Brampton**-Peel 100%of municipal and regional rates No Yes Yes $27.19 *Note:The Town of Ajax offers an incentive to hotel developers wishing to build within defined Community Improvement Project areas.Under this policy,a full development charge exemption applies to hotels of at least six storeys. **Note:Brampton levies a special “full service hotel”rate. ***Calculated based on a typical hotel with 124 rooms and 93,500 square feet in size.This reflects the average of hotels built in York Region since 2000. Committee of the Whole 6 Finance and Administration March 10,2016 Council Meeting Agenda Tuesday,April 12,2016 Item 3 Page -7 -37 - Hotel Development Charges in York Region Development Charges fund the infrastructure investments needed to support growth The 2012 Development Charge Background Study estimated that the cost of regional infrastructure to accommodate growth to 2031 will be $14.4 billion.Due to restrictions in the Development Charges Act,only about 50 per cent of that can be recovered through development charge rates,although additional amounts may be recovered in future bylaws as the planning period becomes longer. When calculating the retail rate for the 2012 DC bylaw review,hotel developments are considered to be part of the retail class,and they are included in the retail rate calculation.The Act prevents the Region from recovering any collection shortfall from discounts or deferrals through higher development charges for other types of development.However,any revenue shortfall resulting from a deferral for hotels may be collected from other retail developments as part of a future DC bylaw. Development Charge discounts were not found to spur a material level of hotel development in the City of Brampton In 2012,the City of Brampton began a policy of development charge discounts for full-service hotels.Initially,the discount was approximately 34.5 per cent and was pegged to match the City of Mississauga’s non-industrial rate.Since that time,the discount has been reduced markedly;now hotels pay a ‘full service’ hotel rate of $91.63 per square meter (City of Brampton rate),close to the non- industrial,non-office rate of $98.71 per square meter. Staff enquired whether the discount was curtailed because the City of Mississauga raised their non-industrial rate,or whether it was because there had not been much uptake on the discount.Ultimately,the discount policy simply did not attract the hotel development that Brampton had hoped for. The Development Charge rate for hotels will be reviewed as part of the 2017 Development Charge Bylaw update Staff will assess alternative policy approaches to hotel DC rates as part of the preparation for the 2017 Background Study. Committee of the Whole 7 Finance and Administration March 10,2016 Council Meeting Agenda Tuesday,April 12,2016 Item 3 Page -8 -38 - Hotel Development Charges in York Region Some of the options that could be considered are: 1.Continue applying a blended retail/non-retail rate as is currently in place The Region could continue to levy DCs on hotels based on its current treatment −a blend of the retail charge and the small apartment charge.This approach reflects the fact that infrastructure requirements of a hotel establishment have both retail and residential characteristics. 2.Maintain a blended DC rate but reduce both the retail and residential components The Region’s current approach is to apply the retail charge to 25 percent of the gross floor area,which represents an estimate of the portion of the floor space normally used for retail purposes.Since 2005,the average new hotel in York Region has been 6 storeys,with the retail component on the first floor (based upon a study conducted by Regional staff).This would suggest that 15 per cent of the retail rate might better align with the actual retail share of gross floor area. Furthermore,the DC rate for the hotel rooms could be levied at 60 per cent of the overall apartment rate,commensurate with historical occupancy rates of 60 per cent.This reduction would recognize that not all units are occupied 100 per cent of the time. 3.Levy DCs on hotels at the retail rate The Region could levy the retail DC based on the gross floor area of the hotel (with no reduction in rate).This is how many municipalities in Ontario currently treat hotels,including several of the Region’s local municipalities.It is also how the Region treated hotels prior to 2010.This approach would provide some savings for most hotels,while at the same time recognizing the retail nature of the hotel. 4.Developer’s choice of blended rate or full retail The Region could allow the developer to choose either the blended rate,as it is currently levied,or the full retail rate.The most advantageous option for the developer would depend on the composition of the development. 5.Adopt a deferral policy similar to the Town of Aurora Currently retail developers,including hotels,can defer payment for the full amount due,to be drawn down over a three year period. Committee of the Whole 8 Finance and Administration March 10,2016 Council Meeting Agenda Tuesday,April 12,2016 Item 3 Page -9 -39 - Hotel Development Charges in York Region If the Region were to adopt the Town’s position,it would levy development charges based on its current office rate of $19.97 per square foot of office space.In the case of the hotel example cited by the Town,the Region would defer $1.06 million in development charges. The duration of the deferral would be indefinite,until the use of the building changed.This could be a permanent deferral as hotels in the Region typically do not change use (i.e.,become condominiums).The Region may want to charge interest on the deferral,reflecting the long-term cost of funding (permitted by way of agreement,under subsection 27(3)of the Development Charges Act). The core principle underlying the Development Charges Act is that development charges are a primary tool in ensuring “growth pays for growth”, to the extent permitted by the legislation.The Region uses development charges to fund as much as much of its growth-related infrastructure as possible. The Region needs to carefully balance the concerns of new developments with the position of existing taxpayers.Any permanent development charges deferral would need to be recovered through higher development charges for other retail development or higher property taxes. Link to key Council-approved plans Insofar as it might affect hotel development in the Region,considering a change to the treatment of development charges for hotels is consistent with the 2015 to 2019 Strategic Plan’s priority areas of “Strengthening the Region’s Economy and “Providing Responsive and Efficient Public Service”. It would also supports a number of Regional Official Plan policy areas,including, “Economic Vitality”and “Growth Management”. 5.Financial Implications Hotel developments have generated approximately $17 million in Development Charges since 2000 Between 2000 and 2015,23 hotels opened in York Region and 18 hotel developments paid development charges,totaling approximately $17.0 million.Five hotels did not pay DCs due to the fact that they were Committee of the Whole 9 Finance and Administration March 10,2016 Council Meeting Agenda Tuesday,April 12,2016 Item 3 Page -10 -40 - Hotel Development Charges in York Region redevelopments of retail spaces and,prior to 2010,hotels were treated as retail for the purpose of levying DCs. 6.Local Municipal Impact This report does not directly affect local municipalities.The local municipalities will be consulted in the preparation of the 2017 DC Background Study,including hotel DC policy. 7.Conclusion Staff are proposing to review the approach to the hotel DC rate as part of the 2017 Background Study.The bylaw and the rates proposed will be informed by consultation with the local municipalities and the development community. For more information on this report,please contact Edward Hankins,Director, Treasury Office,at ext.71644. The Senior Management Group has reviewed this report. Recommended by: Bill Hughes Commissioner of Finance Approved for Submission: Bruce Macgregor Chief Administrative Officer February 26,2016 6506981 Accessible formats or communication supports are available upon request Committee of the Whole 10 Finance and Administration March 10,2016 Council Meeting Agenda Tuesday,April 12,2016 Item 3 Page -11 -41 - MOTION FOR WHICH NOTICE HAS BEEN GIVEN (April 5,2016)Councillor John Abel Date:April 12,2016 To:Mayor and Members of Council From:Councillor Abel Re:Disclosure of Information Regarding Property Acquisition in the Aurora Promenade Area WHEREAS the Town of Aurora believes in accountability and transparency,while respecting the need to protect taxpayers by discussing confidential property acquisitions and dispositions in Closed Session;and WHEREAS Council has made a final decision on a potential acquisition or disposition of property in the Aurora Promenade Area and does not need to keep all information confidential; NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to make public those portions of the confidential Closed Session staff reports pertaining to the acquisition and disposition of land regarding the Aurora Promenade Area (15157,15165 and 15171 Yonge Street)where disclosure would not be harmful to the Town as determined by the Town’s legal counsel,and where the Town is not required to maintain confidentiality under the Municipal Freedom of Information &Protection of Privacy Act; and BE IT FURTHER RESOLVED THAT the disclosure of the confidential Closed Session staff reports occur on or prior to Council consideration of the Cultural Precinct Plan. Council Meeting Agenda Tuesday,April 12,2016 Motion (a)Page -1 -42 - MEMORANDUM DATE:April 12,2016 TO:Members of Council FROM:Mayor Geoffrey Dawe RE:York Regional Council Highlights ~March 24,2016 ~ RECOMMENDATION THAT Council: Receive the correspondence for information Endorse the recommendations Provide direction Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday,April 12,2016 Regional Report Page -1 -43 - Council highlights from The Regional Municipality of York View this email in your browser Thursday,March 24,2016 York Regional Council –Thursday,March 24, 2016 York Regional Council offers condolences on the passing of Rob Ford York Region Chairman and CEO Wayne Emmerson joined members of Regional Council to offer condolences on the passing of City of Toronto Councillor and former Mayor Rob Ford. Mr.Ford passed away on Tuesday,March 22,2016. Chairman Emmerson recalled Mr.Ford as a popular politician who cared deeply for his constituents and his municipality.Regional Council offered their sympathies to the Ford family,his friends and colleagues during this difficult time. GTA West Transportation Corridor Environmental Assessment York Regional Council is requesting the Ministry of Transportation resume the GTA West Transportation Corridor Environmental Assessment. The GTA West Corridor is a critical east-west link connecting Highway 400 to Highway 401.It would reduce existing congestion on the Regional road network and ensure lands designated for business use are well-connected to the provincial highway system. Subscribe Share Past IssuesSubscribeSharePastIssuesSubscribeSharePastIssuesSubscribeSharePastIssuesSubscribeSharePastIssuesSubscribeSharePastIssuesSubscribeSharePastIssuesSubscribeSharePastIssuesSubscribeSharePastIssues TransTransTransTransTransTransTransTransTrans Council Meeting Agenda Tuesday,April 12,2016 Regional Report Page -2 -44 - During stage one of the Environmental Assessment Study,a transportation network strategy was created and identified a need for a new four to six-lane freeway that would extend from Highway 400 between Kirby Road and King-Vaughan Road in the east to the Highway 401/407 ETR interchange between Winston Churchill Boulevard and Trafalgar Road in the west. Stage two of the Environmental Assessment Study began in 2014.In mid-2015,a short list of options and interchange locations were presented to municipal stakeholders.In December 2015,the Minister of Transportation announced the Environmental Assessment was being suspended pending review. Continued delay of the GTA West Corridor Environmental Assessment impacts land use planning for employment and development in the Regional Municipalities of York,Peel and Halton. Get the facts about transportation in York Region Did you know if all York Region roads were measured in a straight line,it would extend from the shores of New Brunswick to British Columbia?Or that collisions decreased by 12 per cent between 2012 and 2014?The 2015 Transportation Fact Book is filled with a vast amount of facts about the programs and services that make up York Region’s transportation system. Other interesting facts include: • 3,260,000 vehicle trips are made on Regional roads every day • 845 traffic signals are operated and maintained by the Region • 128 transit routes and 5,159 transit stops are owned and operated by YRT/Viva • 74 kilometres of bike lanes and 185 kilometres of off-road multi-use trails are located in York Region • 22.1 million passengers travelled YRT/Viva in 2015 Information in the 2015 Transportation Fact Book provides residents,local municipalities and stakeholders with information on the extensive transportation network,programs,policies and projects being initiated across York Region. Cemetery Needs Analysis determines existing and future demand As part of the Municipal Comprehensive Review and Region Official Plan update, York Regional Council today received a first-of-its kind report analyzing cemetery Council Meeting Agenda Tuesday,April 12,2016 Regional Report Page -3 -45 - needs across York Region.Over time,cemetery development has shifted from small-scale facilities serving a local community to larger-scale operations serving wider geographic areas. The Cemetery Needs Analysis reviews: • Remaining capacity available within existing cemeteries • The need for new or expanded cemetery uses to accommodate York Region’s needs to 2041 •Apolicy framework for accommodating new or expanded cemeteries The report will be used to plan for cemetery uses as a component of York Region communities and will be shared with local municipalities and provincial ministries. York Region supports new model for foreign investment attraction York Regional Council today approved the Region’s participation in the newly formed Greater Toronto Area (GTA)Investment Attraction known as Toronto Global.The agreement is for a three-year term beginning April 2016. The role of Global Toronto is to attract foreign investment to any part of the GTA to develop and maintain a strong regional economy. This coordinated global business development effort will promote the attraction of foreign investment to the entire Toronto region.The seven municipal funding members are: • The Regional Municipality of York • City of Toronto • The Town of Caledon • The Corporation of the City of Mississauga • The Regional Municipality of Durham • The Corporation of the City of Brampton • The Regional Municipality of Halton Toronto Global will provide member municipalities with approval over strategic planning,budgeting and appointments to the Board of Directors.York Region will have a vote at the Mayors and Chairs Strategy group.The role of York Region’s economic development staff is to guide and help support Toronto Global development and operations. Council Meeting Agenda Tuesday,April 12,2016 Regional Report Page -4 -46 - York Region Employment Growth Outpaces National and Provincial Labour Force Growth York Regional Council today received the Employment Industry Report which provides an economic overview of the Region’s businesses and job growth.Between mid-year 2014 and mid-year 2015 York Region employment growth outpaced national and provincial labour force growth,posting a gain of 2.4 per cent. Over the past five years,York Region has grown at an average annual rate of 3.1 per cent,outperforming growth rates in the national,provincial and GTA economies. York Region: • Has almost 50,000 employer businesses,making it the second highest in the GTA after the City of Toronto • Has an estimated 577,600 jobs in York Region as of mid-year 2015 • Surveyed 32,000 businesses in 2015 Learn what York Region has to offer,in the spring edition of York Region Matters The 2016 spring edition of York Region Matters,provides information on the programs and services provided by York Region and will be delivered to more than 360,000 homes and businesses across York Region. Stories in the spring newsletter include: • 2016 Regional Budget overview and where your tax dollars go • Transportation and transit-related initiatives to help improve your commute and keep you safe • Celebrate Earth Week in York Region and become an environmental ambassador Residents are encouraged to provide feedback by completing the survey at york.ca/yorkregionmatters Residents can also get connected by subscribing to #YRMatters,the bi-weekly e-newsletter delivered directly into subscribers’inboxes. York Region achieves top marks in the Greater Toronto Area for drinking water quality Council Meeting Agenda Tuesday,April 12,2016 Regional Report Page -5 -47 - York Regional Council today received a report outlining the results of Ontario’s Chief Drinking Water Inspector annual review.For the third year in a row,York Region achieved top scores in drinking water quality.These scores are a direct result of ongoing training,monitoring and testing.Last year,more than 18,600 drinking water tests were performed to confirm the quality of Regional tap water or an average of 51 tests each day. Last year alone,York Region invested $13 million to maintain and improve drinking water systems.This included installing,repairing or preplacing equipment used to treat,store and deliver safe drinking water. Research partnerships help York Region protect public health and the environment York Region takes a number of precautions to protect municipal drinking water,long before it arrives at homes and businesses.Much of this work begins with research partnerships with like-minded organizations. York Regional Council today received an update on the work resulting from research partnerships.To continually improve upon water and wastewater systems and to meet future challenges,York Region has ongoing partnerships with the University of Toronto,the Water Research Foundation,the Ministry of the Environment and Climate Change and other industry experts. Integrated Management System provides checks and balances to help York Region meet regulatory obligations for water York Regional Council today received a report outlining York Region’s commitment to leadership and management of water systems through the Integrated Management System. The Integrated Management System’s series of audits helps the Region comply with provincial requirements and continuously improve programs and processes used to deliver water,wastewater and waste management services. Residents encouraged to help keep clean water out of underground pipes Intense storms increase the amount of clean water entering the sanitary sewer system and can result in sewage backups and basement flooding.York Region’s Inflow and Infiltration Strategy update,presented today to York Regional Council, Council Meeting Agenda Tuesday,April 12,2016 Regional Report Page -6 -48 - provides information on efforts to reduce the amount of water entering the sewer system and reduce the threat of flooding. In 2011,York Region and our nine municipal partners set collective goals for inflow and infiltration reduction.In the first five years of strategy implementation,a number of successes include: • Monitoring to assess rainfall,sanitary sewer flows and identify areas where excess water could enter the sanitary sewer system • Confirming potential sources of water entering the system using visual and camera inspections and smoke and dye tests • Repairing and rehabilitating pipes once potential sources of inflow and infiltration are confirmed;where possible,pipes are repaired rather than replaced To date,inflow and infiltration reduction programs have focused on reducing flows originating from public infrastructure;efforts to reduce inflow and infiltration originating from private properties will increase in the next five years. York Region is encouraging everyone to conserve water Each and every day,conservation efforts in The Regional Municipality of York are saving 26.2 million litres of water,or the amount equal to nearly 11 Olympic-sized swimming pools. The Long Term Water Conservation Strategy is updated every five years and provides a review of conservation efforts and acts as a guide for activities.Through 2021,efforts will include: • Exploring the inclusion of water efficiency requirements in new home and business developments • Ensuring water conservation is considered in all aspects of Regional business • Launching Fusion Gardening,a pilot program in the Village of Kleinburg in the City of Vaughan,for landscape designers,installers,and maintenance staff to teach service sector personnel about designing,installing and maintaining water-efficient landscapes Community Investment Strategy improves well-being of residents York Regional Council today received a report on the York Region Community Investment Strategy process for allocating $5.5 million in funding to community Council Meeting Agenda Tuesday,April 12,2016 Regional Report Page -7 -49 - agencies. Building on 12 years of community investment experience,the Community Investment Strategy provides annual and multi-year funding for innovative and collaborative programs that support low and moderate income residents living in York Region.Programs previously supported through the Community Investment Strategy include a community food hub,youth mentoring initiatives and employment training programs. Each year,a two-stage call for proposals invites agencies to submit an Expression of Interest demonstrating how their project fits within one of the four strategy results areas –Economic Independence,Housing Stability,Social Inclusion or Community Health.Agencies with successful Expressions of Interest move to the second stage and are invited to submit a full application that includes a detailed work plan and budget. The allocation of funding under the Community Investment Strategy is accountable, transparent and responsive. Unionville Seniors’building approved Council today approved the direct purchase contract with Minto developers for the design and construction of a new seniors’building on the Unionville Home Society campus. Addressing a growing need for new affordable housing,this contract will help York Region provide approximately 250 units of affordable rental housing and minimize potential complications and financial risks associated with delayed construction. In September 2015,The Regional Municipality of York,Minto Developers and the Unionville Home Society agreed to defer the redevelopment of the Heritage Village site until after the new seniors’building is completed.Entering into a direct purchase contract will streamline the entire development timeline,while creating process and financial savings. Once completed,this new building will provide housing options that meet the diverse needs of York Region residents and support Council’s commitment to the development and continued growth of healthy communities. Council Meeting Agenda Tuesday,April 12,2016 Regional Report Page -8 -50 - Mobility Plus app will make booking trips easier York Region Transit (YRT/Viva)is upgrading its scheduling and smartphone technology to allow Mobility Plus users to book,confirm or cancel their trips by using the telephone,web or mobile app by the end of 2016. Mobility Plus provides door-to-door shared-ride accessible public transit service for people with disabilities in all nine area municipalities. The web and smartphone-based scheduling and trip planning software will enhance the way customers plan transit trips and provide tracking and real-time arrival information.It will also be available to customers using Dial-a-Ride,a program that provides on-demand service in rural and low ridership areas. World Autism Awareness Day recognized in York Region York Regional Council recognized Saturday,April 2,2016 as World Autism Awareness Day in the Region.This will help increase public awareness about Autism Spectrum Disorder (ASD)and the day-to-day issues faced by individuals with autism,their families and the professionals with whom they interact. For more information on autism,please visit autismontario.com/york Stopping the Illegal and Illicit Trade of Wildlife in York Region York Regional Council recognized the month of April as the Crime Stoppers Month to Stop the Illegal and Illicit Trade of Wildlife in York Region. The illegal trade of wildlife is the fourth most lucrative criminal activity worldwide, only exceeded by the trade of narcotics,counterfeiting and human trafficking.Wildlife being taken from York Region’s lakes,rivers,forests and wetlands include everything from bear to rare and endangered turtles. For information,please visit Crime Stoppers of York Region. Next regular meeting of York Regional Council York Regional Council will meet on Thursday,April 21,2016 at 9 a.m.in the York Region Administrative Centre Council Chambers,located at 17250 Yonge Street in the Town of Newmarket. Council Meeting Agenda Tuesday,April 12,2016 Regional Report Page -9 -51 - The Regional Municipality of York is a confederation of nine local municipalities and provides a variety of programs and services to almost 1.2 million residents,50,000 businesses and 580,000 employees.More information about the Region’s key service areas is available at York.ca/regionalservices -30 - Compiled by: Barbara Moss,Corporate Communications,The Regional Municipality of York 1-877-464-9675,ext.71237 Cell:905-505-577 barbara.moss@york.ca Facebook Twitter LinkedIn YouTube Instagram Pinterest Website Copyright ©2016 The Regional Municipality of York,All rights reserved. unsubscribe from this list update subscription preferences Council Meeting Agenda Tuesday,April 12,2016 Regional Report Page -10 -52 - Council Meeting Agenda Tuesday,April 12,2016 By-law No.5837-16 Page -1 -53 - Council Meeting Agenda Tuesday,April 12,2016 By-law No.5837-16 Page -2 -54 - Council Meeting Agenda Tuesday,April 12,2016 By-law No.5837-16 Page -3 -55 - Council Meeting Agenda Tuesday,April 12,2016 Confirming By-law Page -1 -56 - TOWN OF AURORA ADDITIONAL ITEMS FOR COUNCIL MEETING Tuesday, April 12, 2016 7 p.m. Council Chambers Presentation (a) Dan Elliott, Director of Corporate & Financial pg. 1 Services/Treasurer Re: Preview of two new public educational videos – Tax bills and Budget preparation Item 4 – PRS16-021 – Multicultural Festival pg. 2 RECOMMENDED: THAT Report No. PRS16-021 be received; and THAT Special Events staff proceed with a Multicultural Festival format, known as “Dance in The Park Celebrates Cultural Diversity”. PRESENTATION REQUEST This Presentation form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:Council April 12,2016 SUBJECT:Preview of two new public educational videos NAME OF SPOKESPERSON:Dan Elliott,Director of Corporate &Financial Services - Treasurer NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable): BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:Present a preview of two new public educational videos.The first outlines how your tax bill is calculated,and how it is impacted by reassessment.This video runs 3 minutes 10 seconds.The second video sheds light on how the Town’s budget is prepared,and what it includes.This second video lasts 4 minutes 20 seconds.In the coming weeks,these videos will be finalized and published to the Town website for public consumption.A communications plan will be followed to enhance awareness. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes No IF YES,WITH WHOM?CAO,Clerk DATE April 11,2016 I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 X X Additional Items for Council Meeting Tuesday,April 12,2016 Presentation (a)Page -1 -1 - TOWN OF AURORA COUNCIL REPORT No.PRS16-021 SUBJECT:Multicultural Festival FROM:Allan D.Downey,Director Parks and Recreation Services DATE:April 12,2016 RECOMMENDATIONS THAT Report No.PRS16-021 be received;and THAT Special Events staff proceed with a Multicultural Festival format,known as “Dance in The Park Celebrates Cultural Diversity”. PURPOSE OF THE REPORT To report back to Council with a status update regarding the progress made to date on the multicultural festival currently planned to be held in Aurora in June 2016. BACKGROUND A Notice of Motion Presented by Councillor Kim at the March 10,2015 Council Meeting Re:Multicultural Festival,was adopted by Council and states that: WHEREAS the Town of Aurora was recently ranked the best place to live in York Region and one of the top 25 places to live in Canada;and WHEREAS Aurora is striving to be one of the healthiest communities in Canada; and WHEREAS Aurora is quickly becoming a multicultural town;and WHEREAS new homes in the 2C lands in the north-east section of Town are quickly selling out and bringing in up to 12,000 people from diverse backgrounds; and WHEREAS it is critical that we welcome and engage new residents and share with them the rich culture and history of Aurora,along with its spirit of volunteerism in which Aurora was built;and Additional Items for Council Meeting Tuesday,April 12,2016 Item 4 Page -1 -2 - April 12,2016 -2 -Report No.PRS16-021 WHEREAS Aurora has validated its enjoyment and appreciation of history, culture,and food by the successful events sponsored by the Aurora Cultural Centre,Aurora Historical Society,and the Town of Aurora events such as: Ribfest,Aurora Chamber Street Festival,Magna Wild Wild West Hoedown,and Jazz Festival,which have been roaring successes;and WHEREAS supporting food,culture,and diversity in itself supports Aurora’s Strategic Plan objectives of “Supporting an exceptional quality of life for all,” which in turn attracts people and businesses;and WHEREAS the Town of Richmond Hill has held the highly successful multicultural festival “Tastes of the Hill”for the past eight (8)years and counting; celebrating the rich cultural diversity of its community via the many international foods,arts and crafts,sports and entertainment showcased at the event;and generating funds for local charities;and WHEREAS understanding our neighbours’food and culture is an excellent way to get to know one another and bring the community closer together. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to investigate and report back to Council on the potential for Aurora to hold a multicultural festival similar to those of other York Region Municipalities with a timeline of an inaugural event to be held sometime in 2016. CARRIED A further Notice of Motion was subsequently presented by Councillor Kim at the November 23,2015 General Committee meeting re:Multicultural Festival that states: THAT the 2016 budget be amended to set aside $20,000 for the implementation of a Community Multicultural Event,to be funded from the Council Discretionary Reserve Fund. CARRIED COMMENTS Further to this direction,staff invested significant time and resources in researching similar festivals in York Region and in consulting with regional cultural entertainment providers and event organizers.Staff focused heavily on the “Taste of the Hill”special event,hosted by the Town of Richmond Hill,when developing the current event format for Aurora’s Multicultural Festival. Additional Items for Council Meeting Tuesday,April 12,2016 Item 4 Page -2 -3 - April 12,2016 -3 -Report No.PRS16-021 Staff are committed to organizing an outstanding festival with the intention of appealing to the entire Aurora community as well as providing an outstanding culturally-based event experience that residents to attend and participate in within their own community. In December of 2015,staff explored many options for event locations and a variety of dates within the festival season.Some of the key factors that were taken into account included; Existing event loyalty; Event marketability; Event sustainability;and Providing social significance that the attendees could identify with. One option that was explored was the use of the Magna Hoedown tent on Sunday, September 18,2016;however,the challenges of building an event base from scratch was not as fiscally manageable as it would be if this festival was tied in with an existing event.It was noted that the location of the Magna Hoedown tent is in close proximity to the new housing developments known as 2B and 2C,but staff learned through research that many of these residents were already travelling into the GTA for events of this nature,therefore driving to any other location within Aurora should not be a challenge. The Hoedown Tent would definitely ensure that the event would not be rained out as had occurred during the celebration of Aurora’s 150th birthday.The use of the tent would also enable us to benefit from the infrastructure already in place to support the Hoedown such as tables,chairs,portable washrooms,staging;however,there would be a lack of piggyback promotion related to our town events as well as other multicultural events within the Region and additional costs related to marketing and starting this event from scratch. Another option explored was holding the event indoors in the Stronach Aurora Recreation Complex (SARC)when the ice would be out,following the Aurora Chamber of Commerce Home Show.Unfortunately,the timing was too tight.Additional weekends throughout the summer were equally considered,but no solid trajectory for success was evident,given the key factors that were used in evaluating these options. Staff agreed that the best opportunity was to transition the Dance in the Park hosted by the Rotary Club of Aurora,held in the Aurora Town Park on June 30,into the “Dance in the Park Celebrates Cultural Diversity”. Celebrating Canada Day is one of the most significant holidays to be celebrated not only for long time Canadians but there is also an emotional tie with new Canadians. This is evident at the Canada Day Parade when the new Canadian citizens walk the parade route. Additional Items for Council Meeting Tuesday,April 12,2016 Item 4 Page -3 -4 - April 12,2016 -4 -Report No.PRS16-021 The Town of Aurora is known as “Canada’s Birthday Town”and those celebrations have always started on Canada Day Eve at the “Dance in the Park”which has become a community tradition.The research that staff conducted regarding multicultural festivals vividly indicated that the best approach to designing a stand-alone Multicultural event is to start with an existing event and to infuse cultural offerings into the programming.The existing loyalty from the current attendees creates a solid framework to build from.The focus can be solely on the entertainment and the engagement of community organizations as they participate in the event and gain valuable exposure. Once the festival has been established,the most important factor is the quality of programming.Staff,were fortunate to secure the services of Ranji Singh,from The Ranji Singh Foundation.Mr.Singh currently organizes the Town of Newmarket’s South Asian Showcase,which will be offered July 9 &10,2016 and is also organizing the Township of East Gwillimbury’s Multicultural Festival which is being offered on July 3, 2016.The Town of Aurora will be leading this trio of multicultural festivals by launching this event on June 30,2016.Town of Newmarket,Township of East Gwillimbury and the Town of Aurora’s multicultural festivals will be dominating this area of York Region. The benefits for the Town of Aurora to participate within this multicultural circuit are invaluable and will provide the strongest start for this inaugural festival. To date staff and Mr.Singh have finalized the entertainment line-up and the marketing plan,including an already scheduled media photo opportunity.The key elements of this event include but not limited to: live entertainment,featuring cross over bands live dancers performing with an emphasis on Korean,Chinese and Russian cultures participation of local organization groups,including performing arts and sport organizations food vendors providing a wide range of diverse palate options henna and interactive activities youth will be engaged by designing the décor of Town Park building upon Chinese patio lanterns as a concept Staff are concerned that not continuing with this event as planned may damage the Town of Aurora’s credibility with this Provider. The next most important factor is the ability to market the event.Aurora’s Canada Day Festivities which includes Dance in the Park is the single most marketed event within the Special Events portfolio.Canada Day festivities are highly marketable and are faithfully covered by all media outlets.By hosting Aurora’s multicultural festival within the Canada Day festivities garners more exposure than if hosted at any other time of year,as this event is already included in the existing Canada Day marketing plan. Additional Items for Council Meeting Tuesday,April 12,2016 Item 4 Page -4 -5 - April 12,2016 -5 -Report No.PRS16-021 Additionally,this enables more of the funds allotted for this event to be used to specifically market promotions to the residents of the 2B and 2C lands.Niche marketing plans such as a “door knocker”translated in six languages (Korean,Chinese,Croatian, Russian,Farsi and French)have been included in the marketing strategy to promote this festival in these specific areas of Aurora.This makes fiscal sense and will enable the remaining event funding to secure the best entertainment and to directly target this specific area of Aurora. Successful community based cultural events bring people together in many ways that express their ideas,tradition and values.“Dance in the Park Celebrates Cultural Diversity”will be a successful multicultural festival that will be presented with credibility and community trust. LINK TO STRATEGIC PLAN The Multicultural Festival supports the Strategic Plan goal of supporting an exceptional quality of life for all,through its accomplishment in celebrating and promoting our culture in the following key objectives within this goal statement: Expand opportunities and partnerships that contribute to the celebration of culture in the community. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Council may explore offering this event with the Magna Hoedown Tent on Sunday, September 18,2016 and break the existing agreement with The Ranjji Singh Foundation,and reimburse for expenses related to entertainment cancellations. 2.Council may explore offering this event in the Magna Hoedown Tent on Sunday, September 18,2016 and renegotiate a new Agreement with The Ranjji Singh Foundation. 3.Council can continue with the existing “Dance in the Park Celebrates Cultural Diversity”for 2016 and explore the Magna Hoedown Tent for 2017. 4.Further options as required. FINANCIAL IMPLICATIONS Funding in the amount of $20,000 has been provided through the 2016 Operating Budget process.For the “Dance in The Park Celebrates Cultural Diversity”the projected expenses,but not limited to include: Additional Items for Council Meeting Tuesday,April 12,2016 Item 4 Page -5 -6 - April 12,2016 Additional Items for Council Meeting Tuesday,April 12,2016 Item 4 Page -6 -7 - Attachment 1 Additional Items for Council Meeting Tuesday,April 12,2016 Item 4 Page -7 -8 - Additional Items for Council Meeting Tuesday,April 12,2016 Item 4 Page -8 -9 - Additional Items for Council Meeting Tuesday,April 12,2016 Item 4 Page -9 -10 - celebratesculturaldiversitySATURDAYJULY9,2016noonto11p.m.SUNDAYJULY10,2016noonto7p.m.Attachment2Additional Items for Council Meeting Tuesday,April 12,2016 Item 4 Page -10 -11 - PresentedbyRanjiSinghFoundationandCaribbean&SouthAsianShowcaseAdditional Items for Council Meeting Tuesday,April 12,2016 Item 4 Page -11 -12 -