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AGENDA - Council - 20160308
COUNCIL MEETING AGENDA TUESDAY,MARCH 8,2016 7 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE March 4,2016 TOWN OF AURORA COUNCIL MEETING AGENDA Tuesday,March 8,2016 7 p.m. Council Chambers 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2.APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3.ADOPTION OF THE MINUTES Special Council Meeting Minutes of February 22,2016 pg.1 Special Council Meeting Minutes of February 23,2016 pg.4 Council Meeting Minutes of February 23,2016 pg.7 Special Council –Public Planning Meeting Minutes of February 24,2016 pg.25 Special Council Meeting Minutes of March 1,2016 pg.29 RECOMMENDED: THAT the minutes of the Special Council meeting of February 22,2016,the Special Council meeting of February 23,2016,the Council meeting of February 23,2016,the Special Council –Public Planning meeting of February 24,2016, and the Special Council meeting of March 1,2016,be adopted as printed and circulated. 4.PRESENTATIONS Council Meeting Agenda Tuesday,March 8,2016 Page 2 of 4 5.PUBLIC SERVICE ANNOUNCEMENTS 6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 8.DELEGATIONS (a)Helen Ahranis and Adam Marshall,Residents pg.33 Re:Item 1(14)–Heritage Advisory Committee Meeting Minutes of February 8,2016 9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i)Notices of Motion (a)Councillor Humfryes pg.46 Re:Aurora Farmers’Market &Artisan Fair (ii)Motions for Which Notice Has Been Given (a)Councillor Thom pg.47 Re:Federal Funding for Hillary House (b)Mayor Dawe pg.48 Re:Prudent Investor Standard 11.REGIONAL REPORT York Regional Council Highlights –February 18,2016 pg.50 RECOMMENDED: THAT the Regional Report of February 18,2016,be received for information. Council Meeting Agenda Tuesday,March 8,2016 Page 3 of 4 12.NEW BUSINESS/GENERAL INFORMATION 13.READING OF BY-LAWS RECOMMENDED: THAT the following by-laws be given first,second,and third readings and enacted: 5827-16 BEING A BY-LAW to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora. pg.58 RECOMMENDED: THAT the following confirming by-law be given first,second,and third readings and enacted: 5826-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on March 8,2016. pg.61 14.CLOSED SESSION 15.ADJOURNMENT Council Meeting Agenda Tuesday,March 8,2016 Page 4 of 4 AGENDA ITEMS 1.General Committee Meeting Report of March 1,2016 pg.34 RECOMMENDED: THAT the General Committee meeting report of March 1,2016,be received and the recommendations carried by the Committee be approved. 2.Memorandum from Mayor Dawe pg.43 Re:Correspondence dated March 1,2016 from the Office of the Fire Marshal and Emergency Management,Ministry of Community Safety and Correctional Services –Town of Aurora Compliant with the Emergency Management and Civil Protection Act and associated Ontario Regulation 380/04 for 2015 RECOMMENDED: THAT the memorandum regarding correspondence dated March 1,2016 from the Office of the Fire Marshal and Emergency Management,Ministry of Community Safety and Correctional Services –Town of Aurora Compliant with the Emergency Management and Civil Protection Act and associated Ontario Regulation 380/04 for 2015 be received for information. 3.Memorandum from Director of Planning &Development Services Re:Additional Information –41 Metcalfe Street (Note:Item to be provided as an additional item following the Heritage Advisory Committee meeting of March 7,2016) TOWN OF AURORA SPECIAL COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Monday,February 22,2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,Humfryes (arrived 7:39 p.m.),Kim,Mrakas,Thom,and Thompson MEMBERS ABSENT Councillor Pirri OTHER ATTENDEES Chief Administrative Officer,Acting Director of Legal & Legislative Services/Town Clerk,Associate Solicitor,and Council/Committee Secretary Mayor Dawe called the meeting to order at 7 p.m. Council consented to recess at 7:01 p.m.to resolve into a Closed Session meeting and reconvened into open session at 9:29 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Councillor Thom Seconded by Councillor Mrakas THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Council Meeting Agenda Tuesday,March 8,2016 Special Council Minutes Feb 22 Page -1 -1 - Special Council Meeting Minutes Monday,February 22,2016 Page 2 of 3 3.DELEGATIONS None 4.CONSIDERATION OF BUSINESS FOR WHICH NOTICE WAS GIVEN Moved by Councillor Mrakas Seconded by Councillor Gaertner THAT Council resolve into Closed Session to consider the following matter: 1.Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board;(section 239(2)(e)of the Municipal Act, 2001);Re:Highland Gate Developments Inc.–Ontario Municipal Board Appeal CARRIED Moved by Councillor Thompson Seconded by Councillor Abel THAT the Special Council meeting be reconvened into open session to rise and report from Closed Session. CARRIED 1.Litigation or potential litigation including matters before administrative tribunals,affecting the Town or a Local Board;(section 239(2)(e)of the Municipal Act,2001);Re:Highland Gate Developments Inc.–Ontario Municipal Board Appeal Moved by Councillor Kim Seconded by Councillor Humfryes THAT the confidential direction to staff be confirmed. CARRIED 5.BY-LAWS Moved by Councillor Thompson Seconded by Councillor Abel THAT the following confirming by-law be given first,second,and third readings and enacted: Council Meeting Agenda Tuesday,March 8,2016 Special Council Minutes Feb 22 Page -2 -2 - Special Council Meeting Minutes Monday,February 22,2016 Page 3 of 3 5821-16 BEING A BY-LAW to Confirm Actions by Council Resulting from a Special Council Meeting on February 22,2016. CARRIED 6.ADJOURNMENT Moved by Councillor Humfryes Seconded by Councillor Gaertner THAT the meeting be adjourned at 9:30 p.m. CARRIED GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK THE MINUTES OF THE SPECIAL COUNCIL MEETING OF FEBRUARY 22,2016 ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON MARCH 8,2016. Council Meeting Agenda Tuesday,March 8,2016 Special Council Minutes Feb 22 Page -3 -3 - TOWN OF AURORA SPECIAL COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday,February 23,2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner, Humfryes,Kim (arrived 6:08 p.m.),Mrakas (arrived 6:02 p.m.), Thom,and Thompson MEMBERS ABSENT Councillor Pirri OTHER ATTENDEES Chief Administrative Officer,Acting Director of Legal & Legislative Services/Town Clerk,Associate Solicitor,and Council/Committee Secretary Mayor Dawe called the meeting to order at 6 p.m. Council consented to recess at 6 p.m.to resolve into a Closed Session meeting and reconvened into open session at 6:44 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Councillor Abel Seconded by Councillor Thompson THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Council Meeting Agenda Tuesday,March 8,2016 Special Council Minutes Feb 23 Page -1 -4 - Special Council Meeting Minutes Tuesday,February 23,2016 Page 2 of 3 3.DELEGATIONS None 4.CONSIDERATION OF BUSINESS FOR WHICH NOTICE WAS GIVEN Moved by Councillor Humfryes Seconded by Councillor Thom THAT Council resolve into Closed Session to consider the following matter: 1.Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board;(section 239(2)(e)of the Municipal Act, 2001);Re:Closed Session Report No.LLS16-008 –Morris v.Town of Aurora CARRIED Moved by Councillor Abel Seconded by Councillor Thompson THAT the Special Council meeting be reconvened into open session to rise and report from Closed Session. CARRIED 1.Litigation or potential litigation including matters before administrative tribunals,affecting the Town or a Local Board;(section 239(2)(e)of the Municipal Act,2001);Re:Closed Session Report No.LLS16-008 –Morris v. Town of Aurora Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the confidential direction to staff in respect to Closed Session Report No. LLS16-008 –Morris v.Town of Aurora,be confirmed. On a recorded the motion CARRIED YEAS:7 NAYS:0 VOTING YEAS:Councillors Abel,Gaertner,Humfryes, Mrakas,Thom,Thompson,and Mayor Dawe VOTING NAYS:None ABSENT:Councillors Kim and Pirri Council Meeting Agenda Tuesday,March 8,2016 Special Council Minutes Feb 23 Page -2 -5 - Special Council Meeting Minutes Tuesday,February 23,2016 Page 3 of 3 5.BY-LAWS Moved by Councillor Humfryes Seconded by Councillor Thom THAT the following confirming by-law be given first,second,and third readings and enacted: 5822-16 BEING A BY-LAW to Confirm Actions by Council Resulting from a Special Council Meeting on February 23,2016. CARRIED 6.ADJOURNMENT Moved by Councillor Abel Seconded by Councillor Thompson THAT the meeting be adjourned at 6:47 p.m. CARRIED GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK THE MINUTES OF THE SPECIAL COUNCIL MEETING OF FEBRUARY 23,2016,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON MARCH 8,2016. Council Meeting Agenda Tuesday,March 8,2016 Special Council Minutes Feb 23 Page -3 -6 - TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday,February 23,2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner, Humfryes (arrived 7:01 p.m.),Kim,Mrakas,Thom,and Thompson MEMBERS ABSENT Councillor Pirri OTHER ATTENDEES Chief Administrative Officer,Acting Director of Building and By-law Services,Director of Corporate and Financial Services/Treasurer,Director of Infrastructure and Environmental Services,Acting Director of Legal and Legislative Services/Town Clerk,Director of Parks and Recreation Services,Director of Planning and Development Services,Associate Solicitor,and Council/Committee Secretary Mayor Dawe called the meeting to order at 7 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Councillor Thom Seconded by Councillor Kim THAT the agenda as circulated by Legal and Legislative Services,with the following addition,be approved: Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -1 -7 - Council Meeting Minutes Tuesday,February 23,2016 Page 2 of 18 Notice of Motion (c)Councillor Abel Re:Disclosure of Information Regarding Property Acquisition in the Aurora Promenade Area CARRIED 3.ADOPTION OF THE MINUTES Council Meeting Minutes of February 9,2016 Moved by Councillor Mrakas Seconded by Councillor Thom THAT the minutes of the Council meeting of February 9,2016,be adopted as printed and circulated. CARRIED 4.PRESENTATIONS (a)Stephen Collins,Director,Infrastructure Management &PMO,York Region Re:Transportation Master Plan On a motion of Councillor Thompson seconded by Councillor Gaertner,Council consented on a two-thirds vote to waive the requirements of subsection 3.8(c)of the Procedural By-law to extend the presentation of Stephen Collins by ten (10)minutes. Mr.Collins gave a presentation detailing aspects of York Region’s draft Transportation Master Plan,including the current project status,objectives, policies,and next steps. Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the presentation by Stephen Collins be received for information. CARRIED (b)Lisa Warth,Manager,Recreation Re:Healthy Kids Activity Pass Ms.Warth gave a presentation about the Town’s Healthy Kids Activity Pass, and detailed the background and implementation of the Pass.She explained that the Pass is available for residents under the age of 12,and that it can be Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -2 -8 - Council Meeting Minutes Tuesday,February 23,2016 Page 3 of 18 picked up at the Aurora Family Leisure Complex and the Stronach Aurora Recreation Complex. Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the presentation by Lisa Warth be received for information. CARRIED 5.PUBLIC SERVICE ANNOUNCEMENTS Councillor Abel noted that the Aurora Winter Blues Festival Kickoff will be held at the Highland Automotive Showroom,located at 15783 Yonge Street,Aurora,on Saturday,March 5,2016,starting at 7 p.m.,and the event will continue on Saturday,March 11,and Sunday,March 12,2016,at Theatre Aurora. Councillor Gaertner extended appreciation to staff for the 2016 Budget Financial Highlights. Councillor Mrakas noted that the Environmental Advisory Committee will be holding Aurora’s first community Earth Week Fair on W ednesday,April 20,2016, from 5 to 9 p.m.at the Aurora Armoury.He explained that the purpose of this event is to familiarize the public with the Town’s initiatives to reduce its environmental footprint. Councillor Humfryes noted that Big Brothers Big Sisters of York will be holding Bowl for Kids Sake on Saturday,April 9,2016,at Stellar Lanes in Newmarket.She mentioned that there will be a team of Council members bowling at the event. Councillor Thompson advised that the Optimist Club will be holding a chess tournament at the Aurora Legion from 9 a.m.to 3 p.m.on Thursday,February 25, 2016. Councillor Humfryes expressed appreciation to those who hosted the NASCAR opening day event at the Aurora Legion on Sunday,February 21,2016. Mayor Dawe noted that there have been reports of residents not receiving their tax bill,and advised residents to contact the Town if they have not received their bill. He advised that the cost to re-print the bill would be waived. Mayor Dawe encouraged residents to submit nominations for the Community Recognition Awards,and advised that nominations close on Friday,March 4, 2016.He noted that details can be found at www.aurora.ca/CRA. Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -3 -9 - Council Meeting Minutes Tuesday,February 23,2016 Page 4 of 18 Mayor Dawe advised that the Aurora Public Library and other Town facilities will be hosting a variety of March Break activities,and that more information can be found at www.aurorapl.ca and www.aurora.ca/marchbreak. Mayor Dawe advised that the Town is accepting applications for the John West Memorial “Leaders of Tomorrow”Scholarship Award,and noted that information can be found at www.aurora.ca/leadersoftomorrow. Mayor Dawe noted that the Healthy Kids Activity Pass can be picked up from the Aurora Family Leisure Complex or the Stronach Aurora Recreation Complex.He mentioned that the pass is free for Aurora residents up to 12 years of age,and can be used for any regularly-scheduled leisure swim or public skate up to a maximum of seven times. Mayor Dawe advised that Aurora’s Easter Egg Hunt will be held on Saturday, March 26,2016,at the Aurora Seniors’Centre starting at 9:30 a.m.He noted that wristbands must be purchased in advance,and more information can be found at www.aurora.ca/easteregghunt. 6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 9,10,12,and 16),and 2 were identified as items for discussion. 7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Item 1 (with the exception of sub-items 9,10,12,and 16)was identified as an item not requiring separate discussion. Moved by Councillor Mrakas Seconded by Councillor Gaertner THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion”be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1.General Committee Meeting Report of February 16,2016 THAT the General Committee meeting report of February 16,2016,be received and the following recommendations carried by the Committee be approved: (1)BBS16-002 –Proposed Sign By-law THAT Report No.BBS16-002 be received;and Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -4 -10 - Council Meeting Minutes Tuesday,February 23,2016 Page 5 of 18 THAT the sign permit fees in the proposed Sign By-law be set at a minimum of $150 for permanent signs,and $100 for mobile signs, banner/feather banner and special event signs;and THAT the sign permit fees be reviewed in the fall of 2017;and THAT the proposed Sign By-law be enacted at a future Council meeting. (2)CFS16-004 –Results of Consultation –Differentiated Non- Residential Development Charge Rates THAT Report No.CFS16-004 be received;and THAT no changes be made for the current Development Charges By-law at this time;and THAT differentiated non-residential rates which target specifically scoped employment sectors with lower rates be considered in the preparation of the Town’s next planned Development Charges By-law renewal in 2019. (3)IES16-012 –Award of Contract for Consulting Services –Building Condition Assessment Audit,RFP IES 2015-76 THAT Report No.IES16-012 be received;and THAT the budget for Project 72202 be increased by $24,830 to a revised limit of $174,830 with funding from the Facilities Repair and Replacement Reserve Fund;and THAT the contract for consulting services for fourteen (14)building condition reports and energy audits (see Table 3)of Town-owned property,RFP IES 2015-76,be awarded to Stantec Consulting Ltd.for $156,187,excluding taxes;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same;and THAT any rebates received from the Save on Energy program be returned to the Facilities Repair and Replacement Reserve Fund. (4)IES16-015 –Award of Tender IES 2016-03 –Replacement of Dump Truck and Plow Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -5 -11 - Council Meeting Minutes Tuesday,February 23,2016 Page 6 of 18 THAT Report No.IES16-015 be received;and THAT additional funding in the amount of $5,979.54 be provided for Project No.34236 –Replacement of Dump Truck and Plow from the Fleet Repair &Replacement Reserve;and THAT Tender IES 2016-03 for the supply and delivery of a 2017 dump, sander and plow truck be awarded to Currie Truck Centre in the amount of $202,417.00 excluding taxes;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. (5)IES16-016 –Award of Tender IES 2016-02 –Replacement of Two Ice Resurfacers THAT Report No.IES16-016 be received;and THAT additional funding in the amount of $5,027.20 be provided for Project No.34186 and Project No.34192,replacement of two (2)ice resurfacers from the Fleet Repair &Replacement Reserve;and THAT Tender IES 2016-02 for the supply and delivery of two (2)new ice resurfacers be awarded to Zamboni Company Limited in the amount of $172,000.00 excluding taxes;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. (6)IES16-017 –Facility Projects Status Report THAT Report No.IES16-017 be received for information. (7)IES16-018 –Purchase Order Increase for Contract IES 2015-27 for Supply of Materials Testing,Inspection Services and Geotechnical Investigations for Various Projects THAT Report No.IES16-018 be received;and Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -6 -12 - Council Meeting Minutes Tuesday,February 23,2016 Page 7 of 18 THAT,pending satisfactory performance by Soil Engineers Ltd.,staff be authorized to extend Purchase Order No.542 for options year one (1) and two (2)of Contract IES 2015-27 for the Supply of Materials Testing, Inspection Services and Geotechnical Investigations for various projects, in the amount of $100,000 per year,excluding taxes. (8)IES16-019 –Traffic Operations and Sightline Safety Concerns on John West Way and Hollandview Trail/Civic Square Gate Intersection THAT Report No.IES16-019 be received;and THAT parking prohibitions on the east side of John West Way in front of #111 John West Way be moved 25 metres to the north to increase the sightline distance for westbound motorists on Civic Square Gate (north leg)to see oncoming southbound traffic on John West Way;and THAT the necessary by-law be introduced to implement the above recommendation;and THAT a letter be sent to #111 John West Way with Council’s adopted resolution. (11)PRS16-009 –Tree Permit Application for 3 Bluegrass Drive THAT Report No.PRS16-009 be received;and THAT the application for the removal of trees at 3 Bluegrass Drive be approved in accordance with By-law No.4474-03.D being a By-law to authorize the injury or destruction of trees (Tree Permit By-law);and THAT the Mayor and Clerk be authorized to execute a Tree Protection and Compensation Agreement for the purposes of ensuring compliance with the specific terms and conditions associated with the issuance of the Tree Permit for 3 Bluegrass Drive,including any and all documents and ancillary agreements required to give effect to same. (13)PDS16-007 –Application for Zoning By-law Amendment,Mattamy (Aurora)Limited,1280 St.John’s Sideroad,Part of Lot 26,Concession 2,File Number:ZBA-2015-14 THAT Report No.PDS16-007 be received;and THAT Application to Amend the Zoning By-law File:ZBA-2015-14 (Mattamy (Aurora)Ltd),to rezone the subject lands from “Detached Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -7 -13 - Council Meeting Minutes Tuesday,February 23,2016 Page 8 of 18 Dwelling Second Density (R2-95)Exception Zone”to “Major Open Space (O-17)Exception Zone”,be approved;and THAT the implementing Zoning By-law Amendment be presented at a future Council meeting for enactment. (14)Community Recognition Review Advisory Committee Meeting Minutes of February 2,2016 THAT the Community Recognition Review Advisory Committee meeting minutes of February 2,2016,be received for information. (15)Accessibility Advisory Committee Meeting Minutes of February 3, 2016 THAT the Accessibility Advisory Committee meeting minutes of February 3,2016,be received for information. CARRIED 2.Memorandum from Mayor Dawe Re:Correspondence from Magna for Community –Magna Hoedown & Showdown 2016 –Requesting an exemption to the Noise By-law On a motion of Councillor Mrakas seconded by Councillor Thompson,Council consented on a two-thirds vote to waive the requirements of section 8.14 of the Procedural By-law to allow reconsideration of Item 2,Memorandum from Mayor Dawe, Re:Correspondence from Magna for Community –Magna Hoedown &Showdown 2016 –Requesting an exemption to the Noise By-law,previously adopted under “Adoption of Items Not Requiring Separate Discussion.” 8.DELEGATIONS None 9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1.General Committee Meeting Report of February 16,2016 (9)IES16-020 –Joint Operations Centre LEED®Status Report Main motion Moved by Councillor Abel Seconded by Councillor Thom Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -8 -14 - Council Meeting Minutes Tuesday,February 23,2016 Page 9 of 18 THAT Report No.IES16-020 be received;and THAT the fee for Onespace Unlimited Inc.be increased from $1,049,284 to $1,145,944 to be funded within the existing budget. Amendment Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the main motion be amended by replacing the second clause with the following two (2)clauses: THAT the fee for Onespace Unlimited Inc.be increased from $1,049,284 to $1,136,294 for architectural services;and THAT the fee for Onespace Unlimited Inc.be further increased by $9,650 for consulting fees related to achieving LEED®Gold certification. CARRIED Main motion as amended Moved by Councillor Abel Seconded by Councillor Thom THAT Report No.IES16-020 be received;and THAT the fee for Onespace Unlimited Inc.be increased from $1,049,284 to $1,136,294 for architectural services;and THAT the fee for Onespace Unlimited Inc.be further increased by $9,650 for consulting fees related to achieving LEED®Gold certification. On a recorded vote the first and second clauses of the motion CARRIED AS AMENDED YEAS:8 NAYS:0 VOTING YEAS:Councillors Abel,Gaertner,Humfryes, Kim,Mrakas,Thom,Thompson and Mayor Dawe VOTING NAYS:None ABSENT:Councillor Pirri On a recorded vote the third clause of the motion CARRIED AS AMENDED YEAS:6 NAYS:2 VOTING YEAS:Councillors Abel,Gaertner,Humfryes, Kim,Thom,and Mayor Dawe Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -9 -15 - Council Meeting Minutes Tuesday,February 23,2016 Page 10 of 18 VOTING NAYS:Councillors Mrakas and Thompson ABSENT:Councillor Pirri 1.General Committee Meeting Report of February 9,2016 (10)LLS16-004 –Pending List Moved by Councillor Thompson Seconded by Councillor Gaertner THAT Report No.LLS16-004 be received for information. CARRIED 1.General Committee Meeting Report of February 9,2016 (12)PDS16-006 –Terms of Reference for the Town of Aurora Design Review Panel for Heritage Properties Moved by Councillor Mrakas Seconded by Councillor Thom THAT Report No.PDS16-006 be received;and THAT the Terms of Reference for the Town of Aurora Design Review Panel for Heritage Properties be approved;and THAT staff be directed to issue a Request for Expression of Interest for Panel Members. CARRIED 1.General Committee Meeting Report of February 9,2016 (16)LLS16-010 –Canada 150 Ad Hoc Committee Terms of Reference Main motion Moved by Councillor Humfryes Seconded by Councillor Mrakas THAT Report No.LLS16-010 be received;and THAT the Terms of Reference for the Canada 150 Ad Hoc Committee, Attachment 1 to this report,be approved with the following change: “2.MEMBERSHIP Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -10 -16 - Council Meeting Minutes Tuesday,February 23,2016 Page 11 of 18 The Committee shall be comprised of five (5)citizen members selected by Council.” Amendment No.1 Moved by Councillor Humfryes Seconded by Councillor Gaertner THAT the main motion be amended by adding the following change to the second clause: “8.STAFF SUPPORT The Chief Administrative Officer shall ensure that staff provide technical support to the Committee,as required.” CARRIED Amendment No.2 Moved by Councillor Abel Seconded by Councillor Humfryes THAT Councillor Jeff Thom be appointed as a member of the Canada 150 Ad Hoc Committee. WITHDRAWN Amendment No.3 Moved by Councillor Thom Seconded by Councillor Thompson THAT the main motion as amended be further amended by changing the second clause regarding Membership to read as follows: “2.MEMBERSHIP The Committee shall be comprised of the Mayor,who shall serve as Chair of the Committee,and five (5)citizen members selected by Council.” CARRIED Main motion as amended Moved by Councillor Humfryes Seconded by Councillor Mrakas THAT Report No.LLS16-010 be received;and Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -11 -17 - Council Meeting Minutes Tuesday,February 23,2016 Page 12 of 18 THAT the Terms of Reference for the Canada 150 Ad Hoc Committee, Attachment 1 to this report,be approved with the following changes: “2.MEMBERSHIP The Committee shall be comprised of the Mayor,who shall serve as Chair of the Committee,and five (5)citizen members selected by Council.” “8.STAFF SUPPORT The Chief Administrative Officer shall ensure that staff provide technical support to the Committee,as required. The Legal and Legislative Services department will provide administrative support services to the Committee.” CARRIED AS AMENDED 2.Memorandum from Mayor Dawe Re:Correspondence from Magna for Community –Magna Hoedown & Showdown 2016 –Requesting an exemption to the Noise By-law Moved by Councillor Mrakas Seconded by Councillor Humfryes THAT the memorandum regarding Correspondence from Magna for Community –Magna Hoedown &Showdown 2016 –Requesting an exemption to the Noise By-law be received;and THAT the request for an exemption to the Noise By-law for the Magna for Community –Magna Hoedown &Showdown 2016,be approved. CARRIED 10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i)Notices of Motion (a)Councillor Thom Re:Federal Funding for Hillary House WHEREAS Hillary House:The Koffler Museum of Medicine,is one of Aurora’s most treasured heritage assets;and Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -12 -18 - Council Meeting Minutes Tuesday,February 23,2016 Page 13 of 18 WHEREAS the Hillary House is a registered National Historic Site;and WHEREAS Hillary House is recognized by the National Historic Sites and Monuments Board as one of Canada’s best examples of Gothic Revival architecture;and WHEREAS Hillary House is a leading example of a heritage house museum in Canada,which combines architectural significance and the historic possessions of the many generations of medical doctors who worked and lived there;and WHEREAS the Hillary House is in need of significant infrastructure upgrades in order to pass on this irreplaceable piece of Aurora’s heritage to future generations of Canadians;and WHEREAS the current federal government has promised Canadians that they will invest in ‘social infrastructure’over the course of their mandate; NOW THEREFORE BE IT HEREBY RESOLVED THAT the Mayor be requested to write a letter,on behalf of Council,to the Honourable Mélanie Joly,Minister of Canadian Heritage,requesting federal funding for infrastructure upgrades to the Hillary House National Historic Site; and BE IT FURTHER RESOLVED THAT a copy of this letter be sent to Bill Albino,President of the Aurora Historical Society,the Honourable Kyle Peterson,MP for Newmarket-Aurora,the Honourable Leona Alleslev, MP for Aurora-Oak Ridges-Richmond Hill,and the Honourable Bill Morneau,Minister of Finance. (b)Mayor Dawe Re:Prudent Investor Standard WHEREAS municipalities are required to invest their reserves in accordance with the Municipal Act,2001 and Ontario Regulation 438/97 (as amended),which specifically outlines allowable investments;and WHEREAS to ensure the sustainability and sound stewardship of the municipality’s investments,changes should be made to the Municipal Act,2001 and Ontario Regulation 438/97 (as amended),to allow for the prudent investment of reserves,if those investments are professionally managed and part of a broader investment strategy;and Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -13 -19 - Council Meeting Minutes Tuesday,February 23,2016 Page 14 of 18 WHEREAS the Prudent Investor Standard is an industry accepted best practice in effectively managing a portfolio of investments,and the Standard applies to investments,not in isolation,but in the context of the portfolio of investments and as part of an overall strategy,that should incorporate acceptable risk and return objectives suitable to the stakeholders;and WHEREAS the Province is conferring “Prudent Investor”status on the City of Toronto to enable greater diversification in portfolio management; and WHEREAS the Association of Municipalities of Ontario (AMO),Local Authority Services (LAS),and the Municipal Finance Officers’ Association of Ontario (MFOA),have long requested that the Prudent Investor Standard apply to all municipal investments that are invested with The One Investment Program;and WHEREAS in 2005,municipalities were granted the ability to invest in longer-term corporate bonds and Canadian equity investments via only The One Investment Program,and The One Investment Program has demonstrated strong investment returns for municipalities within these ‘new’investment sectors;and WHEREAS the institutional portfolio managers utilized by The One Investment Program recommend that the Prudent Investor Standard approach is a more appropriate approach to investing;and WHEREAS operating municipal investments under the Prudent Investor Standard is precluded by the Municipal Act,2001,Eligible Investments, in its current form; NOW THEREFORE BE IT HEREBY RESOLVED THAT Council support the request of AMO,LAS,and MFOA to amend Ontario Regulation 438/97 (as amended)of the Municipal Act,2001,to allow municipalities to invest consistent with the Prudent Investor Standard,if such investments are through The One Investment Program;and BE IT FURTHER RESOLVED THAT Council support amending Ontario Regulation 438/97 (as amended)of the Municipal Act,2001,to allow qualified municipalities,including The Town of Aurora,to invest consistent with the Prudent Investor Standard. (c)Councillor Abel Re:Disclosure of Information Regarding Property Acquisition in the Aurora Promenade Area Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -14 -20 - Council Meeting Minutes Tuesday,February 23,2016 Page 15 of 18 On a motion of Councillor Thompson,seconded by Councillor Mrakas and carried by a two-thirds vote,Council consented to waive the requirements of section 3.13 of the Procedural By-law to allow Notice of Motion (c)to be moved forward for consideration. (ii)Motions for Which Notice Has Been Given (a)Councillor Kim Re:Publication of Purchase and Sale of Lands by the Town Moved by Councillor Kim Seconded by Councillor Gaertner WHEREAS there have been,and continue to be,many land transactions occurring in the Town of Aurora in which the Town of Aurora is a participant;and WHEREAS the number of these transactions is significant and impacts the Town’s finances and budget;and WHEREAS the residents of the Town would like to have easy access to the information;and WHEREAS this information is not currently available on the Town of Aurora’s public website; NOW THEREFORE BE IT HEREBY RESOLVED THAT,subject to the requirements of the Municipal Freedom of Information and Protection of Privacy Act,the Town of Aurora make available on its public website no later than June 30,2016,a list of all completed land transactions (acquisitions and dispositions),including those completed within the previous five (5)years,that includes the following information: (a)the property address; (b)the names of the parties to the transaction; (c)the closing date of the transaction; (d)the purchase/sale price,with any taxes paid as part of the transaction separated out where possible;and BE IT FURTHER RESOLVED THAT the following types of land transactions be excluded from the list published on the Town’s website: (a)transfers of land for a nominal amount; Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -15 -21 - Council Meeting Minutes Tuesday,February 23,2016 Page 16 of 18 (b)transfers of land pertaining to the registration of subdivision agreements;and (c)transfers of land pertaining to property tax sales. CARRIED (b)Councillor Abel Re:Disclosure of Information Regarding Property Acquisition in the Aurora Promenade Area Moved by Councillor Abel Seconded by Councillor Gaertner WHEREAS the Town of Aurora believes in accountability and transparency,while respecting the need to protect taxpayers by discussing confidential property acquisitions and dispositions in Closed Session;and WHEREAS Council has made a final decision on a potential acquisition or disposition of property in the Aurora Promenade Area and does not need to keep all information confidential; NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to make public those portions of the confidential Closed Session staff reports pertaining to the acquisition and disposition of land regarding the Aurora Promenade Area (15157,15165 and 15171 Yonge Street)where disclosure would not be harmful to the Town as determined by the Town’s legal counsel,and where the Town is not required to maintain confidentiality under the Municipal Freedom of Information &Protection of Privacy Act;and BE IT FURTHER RESOLVED THAT the disclosure of the confidential Closed Session staff reports occur on or prior to Council consideration of the Cultural Precinct Plan. Motion to refer Moved by Councillor Gaertner Seconded by Councillor Thom THAT Motion for Which Notice Has Been Given (b)Councillor Abel,Re: Disclosure of Information Regarding Property Acquisition in the Aurora Promenade Area,be referred to the Chief Administrative Officer for a report back on the disclosure of Closed Session materials. On a recorded vote the motion to refer CARRIED Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -16 -22 - Council Meeting Minutes Tuesday,February 23,2016 Page 17 of 18 YEAS:8 NAYS:0 VOTING YEAS:Councillors Abel,Gaertner,Humfryes, Kim,Mrakas,Thom,Thompson,and Mayor Dawe VOTING NAYS:None ABSENT:Councillor Pirri 11.REGIONAL REPORT None 12.NEW BUSINESS/GENERAL INFORMATION Councillor Kim inquired about the implications of moving the Aurora Farmers’ Market to Town Park.Staff advised that relocating the Farmers’Market to Town Park does not fit in with the Park’s intended use. Councillor Thom inquired about the construction of a fence by York Region around the Orchard Heights Park and reservoir.Mayor Dawe advised that the Region has delayed the fencing until a new implementation plan can be developed. Councillor Abel noted that the new parking restrictions at Town Park have resulted in further problems as GO Transit commuters are parking on streets adjacent to Town Park.He expressed concern as this could potentially interfere with winter maintenance operations,and suggested it should be monitored. Councillor Thompson requested an update from the Regional Council discussions around Election of the Regional Chair and Governance Review at its meeting of Thursday,February 18,2016.Mayor Dawe provided information and discussed the outcomes of the meeting. 13.READING OF BY-LAWS Moved by Councillor Thom Seconded by Councillor Kim THAT the following by-laws be given first,second,and third readings and enacted: 5819-16 BEING A BY-LAW to amend Parking and Traffic Control By-law Number 4574-04.T,as amended,with respect to No Parking on various highways in the Town of Aurora. Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -17 -23 - Council Meeting Minutes Tuesday,February 23,2016 Page 18 of 18 5820-16 BEING A BY-LAW to amend Zoning By-law Number 2213-78,as amended (Mattamy (Aurora)Ltd,File ZBA-2015-14). CARRIED Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the following confirming by-law be given first,second,and third readings and enacted: 5823-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on February 23,2016. CARRIED 14.CLOSED SESSION None 15.ADJOURNMENT Moved by Councillor Thom Seconded by Councillor Kim THAT the meeting be adjourned at 10:17 p.m. CARRIED GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF FEBRUARY 23,2016,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON MARCH 8,2016. Council Meeting Agenda Tuesday,March 8,2016 Council Minutes Feb 23 Page -18 -24 - TOWN OF AURORA SPECIAL COUNCIL –PUBLIC PLANNING MEETING MINUTES Council Chambers Aurora Town Hall Wednesday,February 24,2016 ATTENDANCE COUNCIL MEMBERS Deputy Mayor Abel in the Chair;Councillors Gaertner (arrived 7:07 p.m.),Humfryes,Mrakas,Thom,and Thompson MEMBERS ABSENT Councillors Kim,Pirri,and Mayor Dawe OTHER ATTENDEES Director of Planning and Development Services,Manager of Development Planning,Planner,Town Clerk,and Council/Committee Secretary Deputy Mayor Abel called the meeting to order at 7 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Council Meeting Agenda Tuesday,March 8,2016 Public Planning Minutes Page -1 -25 - Special Council –Public Planning Meeting Minutes Wednesday,February 24,2016 Page 2 of 4 3.PLANNING APPLICATIONS Deputy Mayor Abel outlined the procedures that would be followed in the conduct of the public meeting.The Town Clerk confirmed that the appropriate notice had been given in accordance with the relevant provisions of the Planning Act. 1.PDS16-008 –Proposed Zoning By-law Amendment,Lora Cai,Xun Gong & Richard Gong,15342 Yonge Street (Horton Place),File:ZBA- 2015-16,Related File:SP-2015-10 Planning Staff The Planner,Mr.Jeff Healey,presented a brief overview of the application and staff report,including background respecting the proposed Zoning By-law Amendment,to rezone the subject lands from Special Mixed Density Residential (R5)to Special Mixed Density Residential (R5-X)Exception Zone,to permit the additional uses of Business and Professional Offices with appropriate exceptions to the development standards of the subject lands.He advised that a site plan application was submitted,which shows proposed parking lots to the north and south of the existing building,and the existing Yonge Street access would remain.Mr.Healey noted that the property is designated under Parts IV and V of the Ontario Heritage Act,identified as a “High Value Heritage Property”under the Northeast Old Aurora Heritage Conservation District Plan,and the existing heritage building would remain. Consultant Mr.Howard Friedman,of HBR Planning Centre Inc.,on behalf of the applicant, provided background respecting the owner’s intent to renovate and use the site for office purposes.He presented an overview of various aspects of the site and proposal including improvements,background studies,and landscaping. Public Comments Mr.Hugh Walker,resident,expressed concerns regarding future potential uses of the property and protection of trees on the property.He also conveyed his support of the application. Consultant Mr.Friedman responded to the concerns regarding property uses and trees. Moved by Councillor Thompson Seconded by Councillor Mrakas THAT Report No.PDS16-008 be received;and Council Meeting Agenda Tuesday,March 8,2016 Public Planning Minutes Page -2 -26 - Special Council –Public Planning Meeting Minutes Wednesday,February 24,2016 Page 3 of 4 THAT comments presented at the Public Planning meeting be addressed by Planning &Development Services in a comprehensive report outlining recommendations and options at a future General Committee meeting. CARRIED 2.PDS16-010 –Applications for Official Plan Amendment and Zoning By-law Amendment,2283986 Ontario Limited,15255 Leslie Street & 1540 Wellington Street East,File Numbers:OPA-2015-06 and ZBA-2015-17 Planning Staff The Manager of Development Planning,Mr.Glen Letman,presented a brief overview of the applications and staff report,including background respecting the proposed Official Plan Amendment to permit a wider range of commercial uses, without being associated with a hotel or office building,and Zoning By-law Amendment to harmonize the two existing commercial exception zones and expand the commercial uses that are permitted within the parent “C3”Service Commercial uses. Consultant Ms.Jennifer Maestre,of KLM Planning Partners Inc.,on behalf of the applicant, noted that the applicant has an approved site plan application to construct a multi-tenant commercial building in addition to the existing gasoline bar,car wash,and automotive service station.She explained that the multi-tenant building remains undeveloped as the applicant has had difficulty securing tenants for the site due to the limited range of commercial uses permitted in the current zoning.Ms.Maestre stated that the proposed amendments are intended to add other uses which would attract tenants and encourage the build-out of the undeveloped space in accordance with the site plan. Public Comments No members of the public came forward. Moved by Councillor Mrakas Seconded by Councillor Thompson THAT Report No.PDS16-010 be received;and THAT comments presented at the Public Planning meeting be addressed by Planning &Development Services in a comprehensive report outlining recommendations and options at a future General Committee meeting. CARRIED Council Meeting Agenda Tuesday,March 8,2016 Public Planning Minutes Page -3 -27 - Special Council –Public Planning Meeting Minutes Wednesday,February 24,2016 Page 4 of 4 4.READING OF BY-LAW Moved by Councillor Humfryes Seconded by Councillor Thom THAT the following confirming by-law be given first,second,and third readings and enacted: 5824-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Special Council –Public Planning Meeting on February 24,2016. CARRIED 5.ADJOURNMENT Moved by Councillor Humfryes Seconded by Councillor Thom THAT the meeting be adjourned at 7:56 p.m. CARRIED ___________________________________________________________________ JOHN ABEL,DEPUTY MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK THE MINUTES OF THE SPECIAL COUNCIL –PUBLIC PLANNING MEETING OF FEBRUARY 24,2016,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON MARCH 8,2016. Council Meeting Agenda Tuesday,March 8,2016 Public Planning Minutes Page -4 -28 - TOWN OF AURORA SPECIAL COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday,March 1,2016 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner (arrived 6:08 p.m.),Humfryes,Kim (arrived 6:05 p.m.),Mrakas,Thom, and Thompson MEMBERS ABSENT Councillor Pirri OTHER ATTENDEES Chief Administrative Officer,Acting Director of Legal & Legislative Services/Town Clerk,Associate Solicitor,and Council/Committee Secretary Mayor Dawe called the meeting to order at 6:01 p.m. Council consented to recess at 6:03 p.m.to resolve into a Closed Session meeting and reconvened into open session at 6:38 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the agenda as circulated by Legal and Legislative Services,with the following addition,be approved: Council Meeting Agenda Tuesday,March 8,2016 Special Council Minutes Mar 1 Page -1 -29 - Special Council Meeting Minutes Tuesday,March 1,2016 Page 2 of 4 Item 1 –Memorandum from Director of Building &Bylaw Services Re:Appointment of an Acting Chief Building Official CARRIED 3.DELEGATIONS None 4.CONSIDERATION OF BUSINESS FOR WHICH NOTICE WAS GIVEN 1.Memorandum from Director of Building &Bylaw Services Re:Appointment of an Acting Chief Building Official (Added Item) Moved by Councillor Thompson Seconded by Councillor Abel THAT the memorandum titled “Appointment of an Acting Chief Building Official” be received;and THAT the Manager of Building Services be appointed Acting Chief Building Official to fulfill the duties of the Chief Building Official as set out in the Building Code Act,S.O.1992,c.23,during the absence of the Director of Building and By-law Services. CARRIED Moved by Councillor Mrakas Seconded by Councillor Abel THAT Council resolve into Closed Session to consider the following matters: 1.A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Closed Session Report No.PDS16-017 –Potential Purchase of Lands –15085 Yonge Street 2.A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239 (2)(c)of the Municipal Act,2001);Re:Closed Session Report No.CFS16-003 –12 Industrial Parkway South,Tax Sale Property 3.A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239 (2)(c)of the Municipal Act,2001);Re:Closed Session Report No.PDS16-016 -Agreement of Purchase and Sale -Eric T.Smith Way Council Meeting Agenda Tuesday,March 8,2016 Special Council Minutes Mar 1 Page -2 -30 - Special Council Meeting Minutes Tuesday,March 1,2016 Page 3 of 4 CARRIED Moved by Councillor Thom Seconded by Councillor Humfryes THAT the Special Council meeting be reconvened into open session to rise and report from Closed Session. CARRIED Closed Session Item 1.A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Closed Session Report No.PDS16-017 –Potential Purchase of Lands –15085 Yonge Street Moved by Councillor Humfryes Seconded by Councillor Kim THAT the confidential direction to staff in respect to confidential Closed Session Report No.PDS16-17 –Potential Purchase of Lands –15085 Yonge Street,be confirmed. CARRIED Closed Session Item 2.A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239 (2)(c)of the Municipal Act,2001);Re:Closed Session Report No.CFS16-003 –12 Industrial Parkway South,Tax Sale Property Moved by Councillor Thom Seconded by Councillor Abel THAT the confidential direction to staff in respect to confidential Closed Session Report No.CFS16-003 –12 Industrial Parkway South,Tax Sale Property,be confirmed. CARRIED Closed Session Item 3.A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239 (2)(c)of the Municipal Act,2001);Re:Closed Session Report No.PDS16-016 -Agreement of Purchase and Sale -Eric T. Smith Way Moved by Councillor Thompson Seconded by Councillor Mrakas Council Meeting Agenda Tuesday,March 8,2016 Special Council Minutes Mar 1 Page -3 -31 - Special Council Meeting Minutes Tuesday,March 1,2016 Page 4 of 4 THAT the confidential direction to staff in respect to confidential Closed Session Report No.PDS16-016 -Agreement of Purchase and Sale -Eric T.Smith Way, be confirmed. CARRIED 5.BY-LAWS Moved by Councillor Abel Seconded by Councillor Mrakas THAT the following confirming by-law be given first,second,and third readings and enacted: 5825-16 BEING A BY-LAW to Confirm Actions by Council Resulting from a Special Council Meeting on March 1,2016. CARRIED 6.ADJOURNMENT Moved by Councillor Thom Seconded by Councillor Humfryes THAT the meeting be adjourned at 6:40 p.m. CARRIED GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK THE MINUTES OF THE SPECIAL COUNCIL MEETING OF MARCH 1,2016,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON MARCH 8,2016. Council Meeting Agenda Tuesday,March 8,2016 Special Council Minutes Mar 1 Page -4 -32 - Council Meeting Agenda Tuesday,March 8,2016 Delegation (a)Page -1 -33 - TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday,March 1,2016 ATTENDANCE COUNCIL MEMBERS Councillor Thom in the Chair;Councillors Abel,Gaertner (arrived 7:01 p.m.),Humfryes (arrived 7:02 a.m.),Kim,Mrakas, Thompson,and Mayor Dawe MEMBERS ABSENT Councillor Pirri OTHER ATTENDEES Chief Administrative Officer,Acting Director of Building and By- law Services,Director of Corporate and Financial Services/Treasurer,Director of Infrastructure and Environmental Services,Acting Director of Legal and Legislative Services/Town Clerk,Director of Parks and Recreation Services,Director of Planning and Development Services,Associate Solicitor,and Council/Committee Secretary The Chair called the meeting to order at 7 p.m. General Committee consented to recess at 8:11 p.m.and reconvene at 8:13 p.m. General Committee consented to extend the hour past 10:30 p.m.in accordance with subsection 3.16(a)of the Procedural By-law. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF As required under subsection 5(3)of the Municipal Conflict of Interest Act,Mayor Dawe declared a pecuniary interest regarding Item 11,respecting Draft Plan of Condominium Application,Kaitlin Estates Ltd.,15277 Yonge Street,Lots 124,125 and 126,and Part of Lots 122,123 &127,Registered Plan 246,File:CDM-2015-03,as a family member has purchased a condominium unit. Council Meeting Agenda Tuesday,March 8,2016 Item 1 Page -1 -34 - General Committee Meeting Report Tuesday,March 1,2016 Page 2 of 9 2.APPROVAL OF THE AGENDA General Committee approved the agenda as circulated by Legal and Legislative Service,with the following additions: Delegation (d)Catherine Collister,Resident Re:Item 9 –PRS16-013 –Block 208 on Mavrinac Boulevard Item 19 –Memorandum from Acting Manager of Corporate Communications Re:Community Recognition Review Advisory Committee Terms of Reference 3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2,3,6,7,8,9,11,14,and 17 were identified for discussion. 4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1,4,5,10,12,13,15,16,18,and 19 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion”be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 1.BBS16-003 –Door-to-Door Salespeople THAT Report No.BBS16-003 be received;and THAT staff partner with York Regional Police to co-facilitate a public information session to educate and raise awareness of issues relating to door-to-door salespeople. 4.IES16-022 –Waste Collection Alternative –Automated Collection THAT Report No.IES16-022 be received for information. 5.IES16-023 –Award of Tender IES 2016-14 –Additional New Street Sweeper THAT Report No.IES16-023 be received;and THAT additional funding in the amount of $10,418.35 be provided for Capital Project No.34238 –Street Sweeper from the Growth and New Reserve;and Council Meeting Agenda Tuesday,March 8,2016 Item 1 Page -2 -35 - General Committee Meeting Report Tuesday,March 1,2016 Page 3 of 9 THAT Tender IES 2016-14 –Additional New Street Sweeper for the supply and delivery of a 2016 truck-mounted street sweeper be awarded to Joe Johnson Equipment Inc.in the amount of $305,049.48 excluding taxes;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. 10.PDS16-009 –Official Plan Review Consultation and Work Plan THAT Report No.PDS16-009 be received for information. 12.Memorandum from Director of Planning &Development Services Re:Additional Public Planning Meeting Date for April 25,2016 THAT the memorandum regarding Additional Public Planning Meeting Date for April 25,2016,be received;and THAT the additional Public Planning meeting be scheduled for April 25,2016 , to consider the Comprehensive Zoning By-law Update. 13.Environmental Advisory Committee Meeting Minutes of February 4,2016 THAT the Environmental Advisory Committee meeting minutes of February 4,2016,be received for information. 15.Canada 150 Ad Hoc Committee Meeting Minutes of February 11,2016 THAT the Canada 150 Ad Hoc Committee meeting minutes of February 11, 2016,be received for information. 16.Community Recognition Review Advisory Committee Meeting Minutes of February 16,2016 THAT the Community Recognition Review Advisory Committee meeting minutes of February 16,2016,be received for information. 18.Finance Advisory Committee Meeting Minutes of February 16,2016 THAT the Finance Advisory Committee meeting minutes of February 16, 2016,be received for information. Council Meeting Agenda Tuesday,March 8,2016 Item 1 Page -3 -36 - General Committee Meeting Report Tuesday,March 1,2016 Page 4 of 9 19.Memorandum from Acting Manager of Corporate Communications Re:Community Recognition Review Advisory Committee Terms of Reference (Added Item) THAT the memorandum regarding Community Recognition Review Advisory Committee Terms of Reference be received;and THAT the Terms of Reference for the Community Recognition Review Advisory Committee be amended to provide the Selection Committee delegated authority to formally approve the recipients of the Community Recognition Awards. CARRIED 5.DELEGATIONS (a)Adam Marshall and Helen Ahranis,Residents Re:Item 14 –Heritage Advisory Committee Meeting Minutes of February 8,2016 Mr.Marshall spoke in favour of having his property removed from the Aurora Register of Properties of Cultural Heritage Value or Interest .He discussed an engineering report that had not been submitted to the Heritage Advisory Committee prior to consideration of the subject building,which shows that there are structural issues. General Committee received and referred the comments of the delegation to Item 14. (b)Michele Boyer,Resident Re:Item 9 –PRS16-013 –Block 208 on Mavrinac Boulevard Ms.Boyer spoke in favour of designating Block 208 on Mavrinac Boulevard as parkland,and noted that the 2B Planning Area lacks parks,trails,and green space compared to other areas in Aurora. General Committee received and referred the comments of the delegation to Item 9. Council Meeting Agenda Tuesday,March 8,2016 Item 1 Page -4 -37 - General Committee Meeting Report Tuesday,March 1,2016 Page 5 of 9 (c)Charlie Muscat,Resident Re:Item 9 –PRS16-013 –Block 208 on Mavrinac Boulevard Mr.Muscat spoke in favour of designating Block 208 on Mavrinac Boulevard as parkland,and explained that he purchased his home specifically because the subject land was advertised by the developer as a future school or park area.He noted that green space is beneficial for children and the elderly. General Committee received and referred the comments of the delegation to Item 9. (d)Catherine Collister,Resident Re:Item 9 –PRS16-013 –Block 208 on Mavrinac Boulevard (Added Item) Ms.Collister spoke in favour of designating Block 208 on Mavrinac Boulevard as parkland,and discussed how the availability of green space contributes to the well-being of the children of Aurora.She noted that the developer who built her home advertised the subject land as a future park or school. General Committee received and referred the comments of the delegation to Item 9. 6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None 7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2.CFS16-009 –Increase to Approved Purchase Order –Acrodex Microsoft Licence Reseller General Committee recommends: THAT Report No.CFS16-009 be received;and THAT Purchase Order No.662 with Acrodex Inc.be increased from $231,300 to $353,700 for the remainder of the existing contract term. CARRIED Council Meeting Agenda Tuesday,March 8,2016 Item 1 Page -5 -38 - General Committee Meeting Report Tuesday,March 1,2016 Page 6 of 9 3.IES16-021 –22 Church Street/Library Exterior Concrete &Walkway Repairs General Committee recommends: THAT Report No.IES16-021 be received;and THAT Report No.IES16-021 satisfy Council’s conditional 2016 budget approval for Capital Project No.72219,22 Church Street/Library Exterior Repairs (Drainage and Walkways);and THAT staff be authorized to proceed with 2016 Capital Project No.72219,22 Church Street/Library Exterior Repairs (Drainage and Walkways)for $45,000. CARRIED 6.LLS16-009 –Co-operative and Piggyback Procurement Process Review General Committee recommends: THAT Report No.LLS16-009 be received for information. CARRIED 7.PRS16-011 –Parks and Recreation Master Plan Update General Committee recommends: THAT Report No.PRS16-011 be received;and THAT the recommendations within the Master Plan Update be endorsed, with the exception of Recommendation #39,subject to Council approval of budgetary implications;and THAT staff present an Implementation Plan to Council. CARRIED 8.PRS16-012 –Sport Plan Master Plan General Committee recommends: Council Meeting Agenda Tuesday,March 8,2016 Item 1 Page -6 -39 - General Committee Meeting Report Tuesday,March 1,2016 Page 7 of 9 THAT Report No.PRS16-012 be received;and THAT the recommendations within the Sport Plan report be endorsed subject to Council approval of budgetary implications;and THAT staff present an Implementation Plan to Council. CARRIED 9.PRS16-013 –Block 208 on Mavrinac Boulevard General Committee consented to consider Item 9 prior to consideration of Item 3. General Committee recommends: THAT Report No.PRS16-013 be received;and THAT staff be directed to proceed with the design and development of Block 208 on Mavrinac Boulevard as a park,and report back to Council on potential design options by May 3,2016. CARRIED AS AMENDED 11.PDS16-011–Draft Plan of Condominium Application,Kaitlin Estates Ltd. 15277 Yonge Street,Lots 124,125 and 126,and Part of Lots 122,123 &127,Registered Plan 246,File:CDM-2015-03 General Committee recommends: THAT Report No.PDS16-011 be received;and THAT the Draft Plan of Condominium File:CDM-2015-03,for a 95 residential unit and 3 commercial unit condominium apartment building subject to conditions set out in Appendix “A”to this report,be approved;and THAT the Mayor and Town Clerk be authorized to execute any Agreement(s) referenced in the Conditions of Approval,including any and all documents and ancillary agreements required to give effect to same. CARRIED Council Meeting Agenda Tuesday,March 8,2016 Item 1 Page -7 -40 - General Committee Meeting Report Tuesday,March 1,2016 Page 8 of 9 14.Heritage Advisory Committee Meeting Minutes of February 8,2016 General Committee consented to consider Item 14 following consideration of Item 9. General Committee recommends: THAT the Heritage Advisory Committee meeting minutes of February 8, 2016,be received for information. CARRIED 17.Parks and Recreation Advisory Committee Meeting Minutes of February 18,2016 General Committee recommends: THAT the Parks and Recreation Advisory Committee meeting minutes of February 18,2016,be received;and THAT staff report back on additional options to address back door fob access at the Aurora Family Leisure Complex that take into consideration the comments from the Parks and Recreation Advisory Committee. CARRIED AS AMENDED 8.NOTICES OF MOTION None 9.NEW BUSINESS/GENERAL INFORMATION Councillor Humfryes inquired about concerns raised regarding the possible effects of the Town’s Emerald Ash Borer treatment on honey bees.Staff advised that the current treatment does not affect honey bees as it is not applied to the exterior of the trees. Councillor Abel inquired about when the sign in dedication to Judy Sherin will be installed at the Aurora Family Leisure Complex.Staff indicated they will provide a follow-up. 10.CLOSED SESSION None Council Meeting Agenda Tuesday,March 8,2016 Item 1 Page -8 -41 - General Committee Meeting Report Tuesday,March 1,2016 Page 9 of 9 11.ADJOURNMENT The meeting was adjourned at 10:34 p.m. JEFF THOM,COUNCILLOR STEPHEN M.A.HUYCKE,TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF MARCH 1,2016,IS SUBJECT TO FINAL APPROVAL BY COUNCIL ON MARCH 8,2016. Council Meeting Agenda Tuesday,March 8,2016 Item 1 Page -9 -42 - MEMORANDUM DATE:March 8,2016 TO:Members of Council FROM:Mayor Geoffrey Dawe RE:Correspondence dated March 1,2016 from the Office of the Fire Marshal and Emergency Management,Ministry of Community Safety and Correctional Services –Town of Aurora Compliant with the Emergency Management and Civil Protection Act and associated Ontario Regulation 380/04 for 2015 RECOMMENDATION THAT Council: Receive the correspondence for information Endorse the recommendations Provide direction Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday,March 8,2016 Item 2 Page -1 -43 - March 01,2016 Dear Mayor: It is the responsibility of municipalities to ensure they are in compliance with the Emergency Management and Civil Protection Act (EMCPA)and its associated Regulation,Ontario Regulation 380/04. The Office of the Fire Marshal and Emergency Management (OFMEM)has determined that your municipality has complied with the Act and the Regulation for 2015. Completed Community Emergency Management Coordinator (CEMC)appointed (O.Reg.380/04,s.10(1))yes CEMC completed the required training (O.Reg.380/04,s.10(2))and Fire Marshal &Chief,Emergency Management Guidance:2015-01-08 (O. Reg 380/04 Training Requirements)yes The Municipality Emergency Management Program Committee met at least once this year (O.Reg.380/04,s.11 (6))yes Current by-law for the municipality’s adoption of its emergency management program (EMCPA s.2.1(1))yes Municipal Community Risk Profile reviewed by the Emergency Management Program Committee (EMCPA s.2.1(3))yes Municipality’s Emergency Response Plan reviewed and the most current copy submitted to EMO (EMCPA s.3(1),s.3(6)s.6.2 (1))yes Current by-law for the municipality’s Emergency Response Plan? (EMCPA s.3(1))yes Municipal Emergency Operations Centre designated (O.Reg.380/04,s.13 (1))yes Ministry of Community Safety and Correctional Services Ministère de la Sécurité communautaire et des Services correctionnels Office of the Fire Marshal and Emergency Management Suite 6 3767 Hwy.69 South Sudbury,ON P3G 0A7 Tel:1-800-565-1842 Fax:(705)564-4555 Bureau du commissaire des incendies et de la gestion des situations d’urgence Suite 6 3767,route 69 sud Sudbury,ON P3G 0A7 Tél:1-800-565-1842 Téléc:(705)564-4555 Council Meeting Agenda Tuesday,March 8,2016 Item 2 Page -2 -44 - Municipality’s EOC communications system deemed to be appropriate (O.Reg.380/04,s.13 (2))yes Municipality’s Critical Infrastructure reviewed by the Emergency Management Program Committee (EMCPA s.2.1 (3))yes Four (4)hours of annual municipal training conducted for the Municipal Emergency Control Group,staff and others identified in the ER Plan (EMCPA s.2.1(2),O.Reg.380/04,s.12 (3))yes Municipal annual Exercise for the Municipal Emergency Control Group, staff and others identified in the ER Plan (EMCPA s.2.1(2), O.Reg.380/04 s.12 (6))and Fire Marshal &Chief,Emergency Management Guidance:2015-01-08 (O.Reg 380/04 Training Requirements)yes Municipal designated employee appointed to act as Emergency Information Officer (O.Reg.380/04,s.14 (1))yes Public Education Strategy completed (EMCPA s.2.1 (2c))yes Municipality’s Emergency Management Program Committee conducted an Annual Review of the Program (O.Reg.380/04,s.11 (6) yes The safety of your citizens is important,and one way to increase that safety is to ensure that your municipality is prepared in case of an emergency and is compliant with the applicable legislation and regulation.You are to be congratulated on your municipality’s efforts in achieving compliance in 2015. I hope and trust that you will continue your efforts to be compliant in 2016. If you have any questions regarding the monitoring process,please contact your Emergency Management Field Officer. Sincerely, Art Booth Operations Manager Field and Advisory Services cc:CEMC CAO/Clerk Field Officer Council Meeting Agenda Tuesday,March 8,2016 Item 2 Page -3 -45 - NOTICE OF MOTION Councillor Sandra Humfryes Date:March 8,2016 To:Mayor and Members of Council From:Councillor Humfryes Re:Aurora Farmers’Market &Artisan Fair WHEREAS the Town of Aurora residents have enjoyed the Aurora Farmers'Market & Artisan Fair in our Town Park and on Wells Street for many years;and WHEREAS Aurora residents have come to love and enjoy not only the great Farmers’ produce and the wonderful Artisan goods,but also the special ambience that only Town Park can provide;and WHEREAS Aurora residents make the Aurora Farmers'Market &Artisan Fair part of their Saturday morning routine which includes all members of the family enjoying the Market and the Park picnic areas,children's playground and splash park;and WHEREAS the Wells Street Schoolhouse Lofts condominium development will have occupants this spring and the owner has written a letter endorsing the continuation of the Farmers'Market at Town Park;and WHEREAS the Aurora Farmers'Market &Artisan Fair has submitted vendor plan options to staff for the 2016 Aurora Farmers'Market &Artisan Fair; NOW THEREFORE BE IT HEREBY RESOLVED THAT Council endorse the Aurora Farmers'Market &Artisan Fair remaining at Town Park;and BE IT FURTHER RESOLVED THAT staff be directed to work with the Aurora Farmers' Market &Artisan Fair and the Council Liaison to develop a plan for a revised Market layout at Town Park in view of the opening of the Wells Street Schoolhouse Lofts and report back to Council by the end of March 2016. Council Meeting Agenda Tuesday,March 8,2016 Notice of Motion (a)Page -1 -46 - MOTION FOR WHICH NOTICE HAS BEEN GIVEN (February 23,2016)Councillor Jeff Thom Date:March 8,2016 To:Mayor and Members of Council From:Councillor Thom Re:Federal Funding for Hillary House WHEREAS Hillary House:The Koffler Museum of Medicine,is one of Aurora’s most treasured heritage assets;and WHEREAS the Hillary House is a registered National Historic Site;and WHEREAS Hillary House is recognized by the National Histo ric Sites and Monuments Board as one of Canada’s best examples of Gothic Revival architecture;and WHEREAS Hillary House is a leading example of a heritage house museum in Canada, which combines architectural significance and the historic possessions of the many generations of medical doctors who worked and lived there;and WHEREAS the Hillary House is in need of significant infrastructure upgrades in order to pass on this irreplaceable piece of Aurora’s heritage to future generations of Canadians ; and WHEREAS the current federal government has promised Canadians that they will invest in ‘social infrastructure’over the course of their mandate; NOW THEREFORE BE IT HEREBY RESOLVED THAT the Mayor be requested to write a letter,on behalf of Council,to the Honourable Mélanie Joly,Minister of Canadian Heritage,requesting federal funding for infrastructure upgrades to the Hillary House National Historic Site;and BE IT FURTHER RESOLVED THAT a copy of this letter be sent to Bill Albino,President of the Aurora Historical Society,Kyle Peterson,MP for Newmarket-Aurora,Leona Alleslev,MP for Aurora-Oak Ridges-Richmond Hill,and the Honourable Bill Morneau, Minister of Finance. Council Meeting Agenda Tuesday,March 8,2016 Motion (a)Page -1 -47 - MOTION FOR WHICH NOTICE HAS BEEN GIVEN (February 23,2016)Mayor Geoffrey Dawe Date:March 8,2016 To:Members of Council From:Mayor Dawe Re:Prudent Investor Standard WHEREAS municipalities are required to invest their reserves in accordance with the Municipal Act,2001 and Ontario Regulation 438/97 (as amended),which specifically outlines allowable investments;and WHEREAS to ensure the sustainability and sound stewardship of the municipality’s investments,changes should be made to the Municipal Act,2001 and Ontario Regulation 438/97 (as amended),to allow for the prudent investment of reserves,if those investments are professionally managed and part of a broader investment strategy;and WHEREAS the Prudent Investor Standard is an industry accepted best practice in effectively managing a portfolio of investments,and the Standard applies to investments,not in isolation,but in the context of the portfolio of investments and as part of an overall strategy,that should incorporate acceptable risk and return objectives suitable to the stakeholders;and WHEREAS the Province is conferring “Prudent Investor”status on the City of Toronto to enable greater diversification in portfolio management;and WHEREAS the Association of Municipalities of Ontario (AMO),Local Authority Services (LAS),and the Municipal Finance Officers’Association of Ontario (MFOA),have long requested that the Prudent Investor Standard apply t o all municipal investments that are invested with The One Investment Program;and WHEREAS in 2005,municipalities were granted the ability to invest in longer -term corporate bonds and Canadian equity investments via only The One Investment Program,and The One Investment Program has demonstrated strong investment returns for municipalities within these ‘new’investment sectors;and WHEREAS the institutional portfolio managers utilized by The One Investment Program recommend that the Prudent Investor Sta ndard approach is a more appropriate approach to investing;and Council Meeting Agenda Tuesday,March 8,2016 Motion (b)Page -1 -48 - Motion for Which Notice Has Been Given March 8,2016 -2 -Prudent Investor Standard WHEREAS operating municipal investments under the Prudent Investor Standard is precluded by the Municipal Act,2001,Eligible Investments,in its current form; NOW THEREFORE BE IT HEREBY RESOLVED THAT Council support the request of AMO,LAS,and MFOA to amend Ontario Regulation 438/97 (as amended)of the Municipal Act,2001,to allow municipalities to invest consistent with the Prudent Investor Standard,if such investments are through The One Investment Program;and BE IT FURTHER RESOLVED THAT Council support amending Ontario Regulation 438/97 (as amended)of the Municipal Act,2001,to allow qualified municipalities, including The Town of Aurora,to invest consistent with the Prudent Investor Standard. Council Meeting Agenda Tuesday,March 8,2016 Motion (b)Page -2 -49 - MEMORANDUM DATE:March 8,2016 TO:Members of Council FROM:Mayor Geoffrey Dawe RE:York Regional Council Highlights ~February 18,2016 ~ RECOMMENDATION THAT Council: Receive the correspondence for information Endorse the recommendations Provide direction Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday,March 8,2016 Regional Report Page -1 -50 - Council highlights from The Regional Municipality of York View this email in your browser Monday,February 22,2016 Council Highlights –Thursday,February 18, 2016 Council votes against the election of Regional Chair On November 19,2015,York Regional Council deferred a motion by City of Markham Regional Councillor Joe Li to support the Municipal Amendment Act (Election of Chair of York Region),2014,and requested staff report back with further information relating to experiences in other jurisdictions and a comprehensive review of the Terms of Reference. After receiving both reports,York Regional Council voted against the motion to publicly elect the position of Regional Chair. As the Municipal Amendment Act (Election of a Chair of York Region),2014 is exclusive to York Region,Council voted in favour of retaining the status quo.Council has reinforced the position that if the province is considering an elected Regional Chair it should include all regional governments across Ontario,not just York Region. Regional Governance Review York Regional Council received a report authorizing the terms of reference for a review of York Regional governance.Council is supporting a governance review that Council Meeting Agenda Tuesday,March 8,2016 Regional Report Page -2 -51 - will look at a “Made-in-York Region”solution to the structure of York Regional Council. Despite being considered several times over the past 40 years,there have been minimal additions to the composition of York Regional Council.Between 1971 and 2003,York Regional Council representation increased to 21 from 17.Between 2003 and 2015,York Region’s population increased by more than 36 per cent to almost 1.2 million,but no new representatives have been added to reflect this growth. It is anticipated the governance review will be completed by the end of the year,to ensure any changes can be in effect for the 2018 municipal election.Any changes to the composition and election of York Regional Council members will require changes to the Municipal Act,support from all nine local municipalities and public consultations. Council approves additional funding for the Toronto-York Spadina Subway Extension York Regional Council approved additional funding of up to $160 million as the Region’s potential share of the $400 million increase for the Toronto York Spadina Subway Extension project.(TYSSE)At the same time,Council reserved the right to seek cost recovery from the TTC. The TYSSE is a six-station,8.6-kilometre extension of the TTC line that will cross- municipal boundaries and help reduce traffic congestion and travel time for York Region residents living,working and travelling across the GTA. The overall project is 80 per cent complete and the subway extension is scheduled to open in December 2017. York Region takes steps to ensure clean,safe and affordable drinking water York Regional Council received the fourth annual Source Water Implementation Annual Report.The report provides a summary of the Region’s efforts to safeguard drinking water at the source,ensuring continued delivery of clean,safe and affordable drinking water.Highlights of the report include: • Working with local businesses and farmers to make changes that protect water sources by providing incentive funding for environmentally friendly alternatives such as double-walled tanks for fuel storage or the creation of a Nutrient Management Plan for farms Page 2 of 7CouncilHighlights- Thursday,February 18,2016CouncilMeetingAgenda Tuesday,March 8,2016 Regional Report Page -3 -52 - • Protecting Lake Ontario sources of drinking water through spill prevention and emergency response plans • Providing education and outreach to local municipalities,commercial realtors and the development industry Growth scenario key to population,employment and land budget forecasts As part of the Municipal Comprehensive Review,York Regional Council directed staff to prepare a population,employment and land budget forecast for the Region, based on a minimum 40 per cent intensification target,which means 40 per cent of all new population growth would occur within established communities.This will provide multiple housing options for residents as well as supporting a resilient natural environment and agricultural system. Staff will present the 40 per cent scenario at the June 23 meeting of Regional council.Approval by Council is part of the Region’s mandatory Municipal Comprehensive Review (MCR)of the Regional Official Plan (ROP).The approved scenario will be used as the basis for conforming to Ontario’s Growth Plan for the Greater Golden Horseshoe (Growth Plan)which now forecasts a population of 1.79 million and 900,000 jobs for York Region by 2041. York Region is Canada’s 7th largest municipality and Ontario’s second-largest business centre,with almost 1.2 million residents and 49,000 businesses. Council receives Zika virus update York Regional Council received an update from the York Region Medical Officer of Health regarding the local impact of the Zika virus infection. While the risk of Zika virus transmission from mosquitos in Canada is very low and there are no reports of local transmission,residents returning from countries where the virus is circulating may contract the virus. York Region Public Health recommends those travelling to regions affected by the Zika virus take precautions to protect themselves from insect bites: • Use insect repellents containing DEET,according to manufacturer directions • Wear long-sleeved shirts and long pants • Use air conditioning or window/door screens to keep mosquitoes outside • Consider sleeping under a mosquito bed net Page 3 of 7CouncilHighlights- Thursday,February 18,2016CouncilMeetingAgenda Tuesday,March 8,2016 Regional Report Page -4 -53 - Personal protection information for mosquito bite prevention can be found on the York Region Travel Health webpage york.ca/travelhealth Red Light Camera program expands to increase safety Red light cameras have proven successful in reducing collisions in The Regional Municipality of York.As a result,York Regional Council approved the installation of 20 new red light cameras in 2017,bringing the total to 40 red light cameras. Side collisions are among the leading causes of motor vehicle deaths and body injuries.In 2013,Regional Council approved the implementation of red light cameras at 20 intersections.Within the first 18 months of operation,right angle collisions were reduced by 60 per cent at these 20 intersections. Locations of the new cameras will be presented to Regional Council in the fall of 2016 as part of the annual traffic safety report. Council takes steps to improve travel in York Region York Regional Council approved the draft interim policy principles and actions as part of the Transportation Master Plan Update. The policy areas will help deliver a transportation system that meets current and future needs of residents and businesses,allowing for improved opportunities to travel in the Region.Included in the policy areas: • Finer Grid Network –Working with all levels of government to provide alternate routes to better manage congestion • Commuter Parking Management –Providing parking for residents to encourage using transit or car pooling • Boulevard Jurisdiction –Ensuring residents are best served with continuous sidewalks,consistent street lighting and street designs that preserve and enhance the area while improving Regional roads Council supports improved Mobility Plus service for those in need York Regional Council received an update on the Mobility Plus Eligibility Appeal Panel.Since March 2015,Medisys has been working as the Council-appointed provider of Mobility Plus eligibility evaluations.In 2015,95 per cent of the applications for Mobility Plus service met the eligibility criteria and were approved by Page 4 of 7CouncilHighlights- Thursday,February 18,2016CouncilMeetingAgenda Tuesday,March 8,2016 Regional Report Page -5 -54 - staff.Medisys assessed 28 appeals between April and December,with nine approved and provided with Mobility Plus service. The agreement with Medisys provides improved customer service,enhanced accessibility and is cost-effective for York Region.Based on these positive results, York Region will begin negotiating a contract extension with Medisys. Municipal Streetscape Partnership Program York Regional Council received an update of the projects approved for funding in 2015 through the Municipal Streetscape Partnership Program.The program provides funding to local municipalities on a cost-share basis to support streetscape design enhancements in York Region. Municipal streetscaping helps create attractive and vibrant streets for all users,and may include features such as decorative fencing,planters and seat walls. York Region Board of Health responds to Patients First York Regional Council has endorsed the Medical Officer of Health’s letter to the Ministry of Health and Long-Term Care’s discussion paper -Patients First:A Proposal to Strengthen Patient Centered Health Care in Ontario.In the letter,the Medical Officer of Health questions how the proposed changes in Patients First will impact the delivery and equity of current programs and services for the residents of York Region. In the plan outlined by the Ministry,dedicated provincial funding would be transferred from the Region to the Local Health Integration Networks (LHINs)for allocation to public health units. York Region has a long history of delivering high-quality,effective and evidence- based public health programing that meets local and Regional needs. Council supports increased communication on the importance of immunizations York Regional Council endorsed York Region Public Health’s requirements under the Immunization of School Pupils Act,helping to ensure students and the community are protected from harmful vaccine-preventable diseases. Page 5 of 7CouncilHighlights- Thursday,February 18,2016CouncilMeetingAgenda Tuesday,March 8,2016 Regional Report Page -6 -55 - York Region Public Health is required to collect and maintain the immunization records of all students attending school in York Region.This is done to track the immunization status of children in the event of a vaccine-preventable disease outbreak.With Council’s endorsement,Public Health will proceed with mailing immunization record requests for students with incomplete records. Students across Ontario are required to be immunized against diphtheria,tetanus, poliomyelitis,measles,mumps,rubella,meningococcal disease and pertussis (whooping cough).With appropriate documentation,exemptions based on medical or conscience reasons are allowed.If parents do not provide an immunization record or legal exemption,their child may face suspension from school for up to 20 days,or until documentation is received. York Region continues to take action to alleviate homelessness The Regional Municipality of York approved the extension of contracts with The Governing Council of the Salvation Army in Canada and Jewish Family and Child Services of Greater Toronto to deliver the Homelessness Prevention Program. York Region’s Homeless Prevention Program provides financial assistance to York Region residents who are at risk of homelessness.These supports assist low and moderate income residents to maintain housing stability,prevent utility cut off and address urgent medical needs. Homeless prevention services are important in promoting household stability,quality of life and having residents who can actively contribute to York Region’s economy and communities.The Homelessness Prevention Program helps address the growing need of residents struggling to make ends meet. Council seeks greater flexibility to invest your tax dollars York Regional Council,together with The Association of Municipalities of Ontario (AMO)and The Municipal Finance Officers Association of Ontario (MFOA),are requesting the province change the current Municipal Act investment regulation to allow municipalities greater flexibility in investing their reserves and other surplus funds,your tax dollars.This could result in an increase on the potential return a municipality may earn on its investments. The City of Toronto has recently received 'Prudent Investor'status from the province. York Regional Council recommends extending prudent investment powers to the Page 6 of 7CouncilHighlights- Thursday,February 18,2016CouncilMeetingAgenda Tuesday,March 8,2016 Regional Report Page -7 -56 - Region and other qualified municipalities without the requirement to invest through the ONE Investment Program. Next regular meeting of York Regional Council York Regional Council will meet on Thursday,March 24,2016 at 9 a.m.in the York Region Administrative Centre Council Chambers,located at 17250 Yonge Street in the Town of Newmarket. The Regional Municipality of York is a confederation of nine local municipalities and provides a variety of programs and services to almost 1.2 million residents,48,910 businesses and 564,000 employees.More information about the Region’s key service areas is available at York.ca/regionalservices -30 - Compiled by:Barbara Moss,Corporate Communications,The Regional Municipality of York 1-877-464-9675,ext.71237 Cell:905-505-5775 barbara.moss@york.ca Facebook Twitter LinkedIn YouTube Instagram Pinterest Website Copyright ©2016 The Regional Municipality of York,All rights reserved. unsubscribe from this list update subscription preferences Page 7 of 7CouncilHighlights- Thursday,February 18,2016CouncilMeetingAgenda Tuesday,March 8,2016 Regional Report Page -8 -57 - Council Meeting Agenda Tuesday,March 8,2016 By-law No.5827-16 Page -1 -58 - Council Meeting Agenda Tuesday,March 8,2016 By-law No.5827-16 Page -2 -59 - Council Meeting Agenda Tuesday,March 8,2016 By-law No.5827-16 Page -3 -60 - Council Meeting Agenda Tuesday,March 8,2016 Confirming By-law Page -1 -61 - TOWN OF AURORA ADDITIONAL ITEMS FOR COUNCIL MEETING Tuesday,March 8,2016 7 p.m. Council Chambers Delegation (b)Andrew Sampogna,Aurora Farmers’Market pg.1 Re:Notice of Motion (a)Councillor Humfryes,Re:Aurora Farmers’ Market &Artisan Fair Item 3 –Memorandum from Director of Planning &Development pg.2 Services Re:Additional Information to Heritage Advisory Committee Report No.HAC16-001 -41 Metcalfe Street RECOMMENDED: THAT the memorandum regarding Additional Information to Heritage Advisory Committee Report No.HAC16-001 -41 Metcalfe Street be received;and THAT Council provide direction. DELEGATION REQUEST This Delegation Request form and any written submissions or background information for the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:March 8,2016 SUBJECT:2016 Aurora Farmers Market Wells St &Town Park Permits NAME OF SPOKESPERSON:Andrew Sampogna NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable): Aurora Farmers Market BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: Discuss site usage and value of having the Market on Wells St &Town Park PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest?YES NO IF YES,WITH WHOM?Sandra Humfryes DATE:March 4,2016 I acknowledge that the Procedural By-law permits five (5)minutes for Delegations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 Additional Items for Council Meeting Tuesday,March 8,2016 Delegation (b)Page -1 -1 - DATE:March 8,2016 TO:Mayor and Members of Council FROM:Marco Ramunno,Director of Planning &Development Services RE:Additional Information to Heritage Advisory Committee Report No.HAC16-001 - 41 Metcalfe Street RECOMMENDATIONS THAT the memorandum regarding Additional Information to Heritage Advisory Committee Report No.HAC16-001 -41 Metcalfe Street be received;and THAT Council provide direction. BACKGROUND On February 8,2016,a Request to Remove a Property from the Registrar of Properties of Cultural Heritage Value or Interest was reviewed by the Heritage Advisory Committee.The following recommendation was provided by the Heritage Advisory Committee: THAT Report No.HAC16-001 be received;and THAT the Heritage Advisory Committee recommend to Council: THAT the application to remove 41 Metcalfe Street form the Aurora Register of Properties of Cultural Heritage Value or Interest be refused. On March 7,2016,the Heritage Advisory Committee reviewed the additional materials submitted by the Owner.Staff indicated that the applicant had provided additional information to General Committee on March 1,2016,at which time,General Committee referred the matter back to the Heritage Advisory Committee. The Committee expressed concern regarding the revised elevation plans and strongly encouraged the property owners to maintain,restore,or replicate the front façade (depending on the condition),in order to preserve the character and identity of the unique style of the home.The Committee suggested that should Council choose to delist the property,the final elevation plans should be approved by Planning and Development Services to ensure the preservation of the façade. 100 John West Way Box 1000 Aurora,Ontario L4G 6J1 Phone:905-727-3123 ext.4755 Email:mramunno@aurora.ca www.aurora.ca Town of Aurora Planning &Development Services Additional Items for Council Meeting Tuesday,March 8,2016 Item 3 Page -1 -2 - March 8,2016 -2-41 Metcalfe Street The following recommendation was provided by the Heritage Advisory Committee: THAT the memorandum regarding Additional Information to Heritage Advisory Committee Report No.HAC16-001 Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest,41 Metcalfe Street be received;and THAT the Heritage Advisory Committee recommend to Council: THAT the application to remove 41 Metcalfe Street form the Aurora Register of Properties of Cultural Heritage Value or Interest be refused. ATTACHMENTS 1)Heritage Advisory Committee Report-HAC16-001 2)Foundation Inspection,prepared by Quaile Engineering Inc. 3)Revised Elevation drawings 4)Letter from Owner received February 29,2016 Additional Items for Council Meeting Tuesday,March 8,2016 Item 3 Page -2 -3 - TOWN OF AURORA HERITAGE ADVISORY COMMITTEE REPORT No.HAC16-001 SUBJECT:Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest 41 Metcalfe Street FROM:Marco Ramunno,Director of Planning &Development Services DATE:February 8,2016 RECOMMENDATIONS THAT Report HAC16-001 be received;and THAT the Heritage Advisory Committee provide one of the following recommendations to Council: 1.Allow the application and recommend that the property be removed from the Aurora Registrar of Properties of Cultural Heritage Value or Interest;or 2.Refuse the application and recommend Designation under Part IV of the Ontario Heritage Act;or 3.Refuse the application and recommend that the property remain listed on the Aurora Registrar of Properties of Cultural Heritage Value or Interest. PURPOSE OF THE REPORT The purpose of this report is to provide Council with direction from the Heritage Advisory Committee regarding the request to remove the property located at 41 Metcalfe Street from the Aurora Register of Properties of Cultural Heritage Value or Interest. BACKGROUND The owner of the property located at 41 Metcalfe Street submitted an Application to request that the subject property be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest on December 3,2015.The owner of the subject property wishes to construct a new single detached structure on the subject lands. According to Section 27 of the Ontario Heritage Act,a Municipal Register of Cultural Heritage Value or Interest may include properties that have not been designated under the Ontario Heritage Act,but that the Council of a Municipality believes to be of cultural heritage value or interest. The principal implication of properties non-designated and listed on the Aurora Register pertains to subsection 27.(3)of the Ontario Heritage Act where, Additional Items for Council Meeting Tuesday,March 8,2016 Item 3 Page -3 -4 - February 8,2016 -2 -Report No.HAC16-001 If property included in the register under subsection (1.2)has not been designated under section 29,the owner of the property shall not demolish or remove a building or structure on the property or permit the demolition or removal of the building or structure unless the owner gives the council of the municipality at least 60 days’notice in writing of the owner’s intention to demolish or remove the building or structure or to permit the demolition or removal of the building or structure.2006,c.11,Sched.B, s.11 (2). The purpose of providing Council with 60 days to determine the Notice of Intention is to provide time to determine whether or not the property should be designated under the Ontario Heritage Act.According to subsection 27.(1.3)of the Ontario Heritage Act,the Council of a Municipality shall,before removing the reference to such a property from the Register,consult with its Municipal Heritage Committee. COMMENTS The subject property is located on the south side of Metcalfe Street located approximately 50 metres east of Victoria Street (See Attachment 1).The property is listed and non-designated on the Aurora Register of Properties of Cultural Heritage Value or Interest and can be described as a 1 1/2 storey Ontario Gothic Revival Cottage.According to historical research conducted by Jacqueline Stuart,the building was constructed in 1871 or 1872.The builder of the structure is unknown.The house was inhabited by Frances Higginson,a dressmaker from 1871 to 1891,Frederick Shropshire,a tanner from 1891 to 1913 and James Baker (and family),a tanner from 1913 to 1937.A notable tenant who lived within the house was Archer Hunter,who was a nephew of William Taylor,a well-known painter in Aurora.A brief history and land ownership records for the property can be found in Attachment 5. After the arrival of Ontario’s first railway in 1853 (the Ontario Simcoe &Huron),John Mosley sub-divided his farm into building lots.This area generally encompassed the south-east quadrant of the Yonge and Wellington intersection today known as “Southeast Old Aurora”.The original Plan of Aurora (formerly Machell’s Corners)drawn up in 1854 shows the original lots,including the lot on which number 41 Metcalfe Street now sits. The front façade of the building displays a gable roof with a pointed centre-front gable. The original 1871 house is somewhat smaller than a typical Ontario Gothic style building.The smaller design was a typical architectural style in Ontario,but few survive today within Aurora.The building displays a front verandah,supported by four wood columns.The front façade displays two double-hung windows and a red front door on the main floor.The main building features a wood board and batten siding;the original siding may have been either removed or covered.A two-storey addition was constructed on the rear of the subject property in 1997.Upon review of the Fire Additional Items for Council Meeting Tuesday,March 8,2016 Item 3 Page -4 -5 - February 8,2016 -3 -Report No.HAC16-001 Insurance maps dated 1913 (revised 1927),the main structure included a one-storey addition,this addition was likely removed in the construction of the 1997 addition.The addition is sided with matching board and batten.An accessory garage is located in the rear yard;the construction date of the garage is unknown,however,the owners identify that the garage was constructed circa 1950. The Evaluation Working Group met to perform an objective evaluation of the subject property on Thursday,January 14,2016 (See Attachment 3).The Evaluation Criteria for assessing the cultural heritage value of cultural heritage resources have been developed by the Town in consultation with its Municipal Heritage Committee.As per Section 13.3 e)of the Official Plan,Priority will be given to designating all Group 1 heritage resources in the Register. The purpose of the Evaluation is to identify the design/physical value, historical/associative value,and contextual value of the property as per Ontario Regulation 9/06,which outlines the criteria for determining cultural heritage value or Interest under the Ontario Heritage Act in order to conserve significant heritage resources. The Evaluation found the subject property to score at Group 2,suggesting that the property is “significant,worthy of preservation”. According to the Heritage Evaluation Guide for buildings scored within Group 2: The designation of the building pursuant to the Ontario Heritage Act will be encouraged; The retention of the structure in its existing location is encouraged; Any development application affecting such a structure should incorporate the identified building;and Appropriate alternative uses for the building will be encouraged when necessary to ensure its preservation. A Letter of Credit may be required to ensure the protection and preservation of the building in connection with a redevelopment application. The conservation of remaining physical attributes of the property would require formal designation under Part IV of the Ontario Heritage Act,making it necessary for owners to obtain Heritage Permits for proposed work. The Ontario Heritage Act provides criteria for determining cultural heritage value or interest with Ontario Regulation 9/06.This Regulation requires that a building must exhibit significant design/physical,or associative,or contextual value to warrant designation.The Evaluation working group found the highest rated category for the building was to have Design/physical value associative value,rated 69/100.Associative/ historical value for the building was rated 52/100.The contextual value for the building was rated 61/100. Additional Items for Council Meeting Tuesday,March 8,2016 Item 3 Page -5 -6 - February 8,2016 -4 -Report No.HAC16-001 Metcalfe Street encompasses a total of thirty nine (39)properties,twenty-five (25)of which are listed on the Aurora Register of Properties of Cultural Heritage Value or Interest.Furthermore,Metcalfe Street between Victoria Street and Wells Street, contains ten (10)properties,all of which are listed on the Aurora Register of Properties of Cultural Heritage Value or Interest.The predominant architectural designs of the listed residential homes on Metcalfe Street between Victoria Street and Wells Street are in an Ontario Gothic style.Notable structures within the immediate vicinity of Metcalfe Street the Trinity Anglican Church the Church Street School and the Town Park.78 Wells Street,known as “The Pines”is a Part IV designated property located at the north-west corner of Wells Street and Metcalfe Street. Proposed Concept Plan The owner wishes to remove the property from the Aurora Register as a non-designated ‘listed’property with the intention of demolishing the existing structure on the subject property to construct a new building.Concepts of the proposed building type were provided by the owner are shown in Attachment 4. From land use perspective 41 Metcalfe Street is designated as “Stable Residential”by the Town’s Official Plan,which states that the designation is intended to ensure that areas designated ‘Stable Neighbourhoods’,as identified on Schedule ‘A’[of the Official Plan],are protected from incompatible forms of development and,at the same time,are permitted to evolve and enhance over time.”Section 8.1.4 of the Official Plan provides Design Policies for Stable Neighbourhoods where,“All new development within the ‘Stable Neighbourhood’designation shall respect and reinforce the existing physical character and uses of the surrounding area,with particular attention to the following elements; i.The pattern of lots,streets and blocks; ii.The size and configuration of nearby lots; iii.The building type of nearby residential properties; iv.The heights and scale of nearby residential properties; v.The setback of buildings from the street; vi.The pattern of rear and side-yard setbacks;and vii.The conservation and enhancement of cultural heritage resources. The applicant is proposing to build a new single detached residence.Should the property be removed from the Aurora Registrar of Properties of Cultural Heritage Value or Interest,Planning Staff will work with the applicant on detailed aspects of the building during the building permit process. LINK TO STRATEGIC PLAN The conservation of heritage resources supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for All through its accomplishment in satisfying requirements in objective Celebrating and Promoting our Culture. Additional Items for Council Meeting Tuesday,March 8,2016 Item 3 Page -6 -7 - February 8,2016 -5 -Report No.HAC16-001 ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Allow the application and recommend that the property be removed from the Aurora Registrar of Properties of Cultural Heritage Value or Interest. 2.Refuse the application and recommend Designation under Part IV of the Ontario Heritage Act. 3.Refuse the application and recommend that the property remain listed on the Aurora Registrar of Properties of Cultural Heritage Value or Interest. FINANCIAL IMPLICATIONS None. PREVIOUS REPORTS None. CONCLUSIONS The subject was evaluated using the Town of Aurora Heritage Building Evaluation Guide and was rated in Group 2,which encourages the retention of the building as well as designation under the Ontario Heritage Act. The building appears to exhibit significant design/physical,contextual,or associative value to a degree which warrants designation under the Ontario Heritage Act as per Ontario Regulation 9/06.The building’s strongest value was found to be design/physical value.It is recommended that that the Heritage Advisory Committee provides a recommendation to Council as provided in the Alternatives to the Recommendations section of this report.It is recommended that the proposed elevations are subject to approval of Planning Staff to ensure the proposed new dwelling will maintain the heritage character of the area. 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