AGENDA - Council - 20160126COUNCIL
MEETING AGENDA
TUESDAY,JANUARY 26,2016
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
January 22, 2016
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, January 26, 2016
7 p.m.
Council Chambers
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2. APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3. ADOPTION OF THE MINUTES
Special Council Meeting Minutes of December 8, 2015 pg. 1
Council Meeting Minutes of December 8, 2015 pg. 4
Special Council Meeting Minutes of December 15, 2015 pg. 32
Council Workshop Minutes of December 15, 2015 pg. 37
Special Council – Public Planning Meeting Minutes of December 16, 2015 pg. 43
Special Council Meeting Minutes of January 12, 2016 pg. 48
RECOMMENDED:
THAT the minutes of the Special Council meeting of December 8, 2015, the
Council meeting of December 8, 2015, the Special Council meeting of
December 15, 2015, the Council Workshop of December 15, 2015, the Special
Council – Public Planning meeting of December 16, 2015, and the Special
Council meeting of January 12, 2016 be adopted as printed and circulated.
Council Meeting Agenda
Tuesday, January 26, 2016 Page 2 of 8
4. PRESENTATIONS
(a) Mike Walters, CAO, Lake Simcoe Region Conservation Authority pg. 51
(LSRCA)
Re: LSRCA’s Strategic Plan 2016-2020
(b) Claire Tucker-Reid, Monteith Brown Planning Consultants pg. 60
Re: Town of Aurora Sport Plan
(c) Todd Brown, Monteith Brown Planning Consultants pg. 61
Re: Town of Aurora Parks and Recreation Master Plan
5. PUBLIC SERVICE ANNOUNCEMENTS
6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
8. DELEGATIONS
(a) Jennifer Sault, Blue Dot Movement pg. 62
Re: Motion for Which Notice Has Been Given (c); Re: Blue Dot
Campaign
(b) David Heard, Resident pg. 63
Re: Motion for Which Notice Has Been Given (c); Re: Blue Dot
Campaign
9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(ii) Motions for Which Notice Has Been Given
(a) Councillor Mrakas pg. 101
Re: Ontario Municipal Board Jurisdiction
Council Meeting Agenda
Tuesday, January 26, 2016 Page 3 of 8
(b) Councillor Thom pg. 103
Re: Facility Sponsorship and Advertising
(c) Councillor Mrakas pg. 104
Re: Blue Dot Campaign
(d) Mayor Dawe pg.106
Re: Town of Aurora Official Plan Review (2016)
(e) Councillor Mrakas and Councillor Thompson pg.107
Re: Municipal Summit – Golf Course Redevelopment
(f) Councillor Abel pg. 109
Re: Winter Overnight Parking Restrictions
11.REGIONAL REPORT
York Regional Council Highlights – December 17, 2015 and pg.110
January 21, 2016 pg. 117
RECOMMENDED:
THAT the Regional Reports of December 18, 2015, and January 21, 2016, be
received for information.
12.NEW BUSINESS/GENERAL INFORMATION
13.READING OF BY-LAWS
RECOMMENDED:
THAT the following by-laws be given first, second, and third readings and enacted:
5806-16 BEING A BY-LAW to establish lands on Plan
65M-4433 as highways (Brookfield Homes
(Ontario) Aurora Limited – Phase 1).
(Report No. PDS16-002 – GC Item 16 – Jan. 19/16 )
pg. 124
Council Meeting Agenda
Tuesday, January 26, 2016 Page 4 of 8
5807-16 BEING A BY-LAW to exempt Block 31 on Plan
65M-4467 from Part-Lot Control (Brookfield
Homes (Ontario) Aurora Limited).
(Report No. PDS16-003 – GC Item 17 – Jan. 19/16 )
pg. 125
5808-16 BEING A BY-LAW to amend By-law Number
5499-13, to appoint an Auditor for The
Corporation of the Town of Aurora.
(Report No. CFS16-002 – GC Item 2 – Jan. 19/16 )
pg. 126
5809-16 BEING A BY-LAW to assume highways on Plan
65M-4309 for public use (Daniels LR
Corporation).
(Report No. IES16-003 – GC Item 5 – Jan. 19/16 )
pg. 127
5810-16 BEING A BY-LAW to establish lands on Plan
65M-3974 as highways (Hallgrove Estates Inc.).
(Report No. IES16-004 – GC Item 6 – Jan. 19/16 )
pg. 128
5811-16 BEING A BY-LAW to assume highways on Plan
65M-3974 for public use (Hallgrove Estates Inc.).
(Report No. IES16-004 – GC Item 6 – Jan. 19/16 )
pg. 129
RECOMMENDED:
THAT the following by-laws be given first, second, and third readings and enacted:
5803-16 BEING A BY-LAW to acquire lands for municipal
purposes (15157, 15165 and 15171 Yonge
Street).
(Council Closed Session Item 2– Jan. 26/16)
pg. 130
5804-16 BEING A BY-LAW to acquire lands for municipal
purposes (Lot 6 and Lot 7, Plan 65M-2873).
(Council Closed Session Item 4– Jan. 26/16)
pg. 132
RECOMMENDED:
THAT the following confirming by-law be given first, second, and third readings and
enacted:
5812-16 BEING A BY-LAW to Confirm Actions by Council
Resulting from a Council Meeting on January
26, 2016.
pg. 134
Council Meeting Agenda
Tuesday, January 26, 2016 Page 5 of 8
14.CLOSED SESSION
RECOMMENDED:
THAT Council resolve into Closed Session to consider the following matters:
1.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239 (2)(c) of the Municipal Act, 2001); Re: Closed
Session Memorandum from Manager of Long Range and Strategic
Planning, Re: Agreement of Purchase and Sale – Eric T. Smith Way
Update
2.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239 (2)(c) of the Municipal Act, 2001); Re: Closed
Session Report No. PRS16-010 – Aurora Promenade Area
3.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239 (2)(c) of the Municipal Act, 2001); Re: Closed
Session Report No. PDS16-007 – Eric T. Smith Way
4.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239 (2)(c) of the Municipal Act, 2001); Re: Closed
Session Memorandum from Associate Solicitor, Re: Acquisition of Land
for a New Central York Fire Services Facility
15.ADJOURNMENT
Council Meeting Agenda
Tuesday, January 26, 2016 Page 6 of 8
AGENDA ITEMS
1. PRS16-004 – Pre-Development Tree Protection and Compensation pg. 64
Agreement, Brookfield Homes Ltd.
(Referred from January 19, 2016 General Committee meeting – Item 14)
RECOMMENDED:
THAT Report No. PRS16-004 be received; and
THAT a Pre-Development Tree Protection and Compensation Agreement with
Brookfield Homes Ltd. be approved by Council to ensure that the applicant is bound
by terms and conditions associated with tree protection and compensation in
accordance with Town policy and to the satisfaction of the Director of Parks and
Recreation Services prior to the removal of any trees on this property; and
THAT the Mayor and Town Clerk be authorized to enter into an Agreement with
Brookfield Homes Ltd., including any and all documents and ancillary agreements
required to give effect to same.
2. Trails and Active Transportation Committee Meeting Minutes of pg. 68
November 20, 2015
(Referred from January 19, 2016 General Committee meeting – Item 18)
RECOMMENDED:
THAT the Trails and Active Transportation Committee meeting minutes of November
20, 2015, be received; and
THAT the Trails and Active Transportation Committee recommend to Council:
New Business Motion No. 1
THAT communications be established between the Town and Metrolinx to
ensure the preservation and integrity of the Town’s trail system and the Trails
Master Plan.
New Business Motion No. 2
THAT staff investigate the feasibility of creating fully accessible bike hubs at
existing and future bike trail entrances.
Council Meeting Agenda
Tuesday, January 26, 2016 Page 7 of 8
3. Accessibility Advisory Committee Meeting Minutes of pg. 72
December 2, 2015
(Referred from January 19, 2016 General Committee meeting – Item 19)
RECOMMENDED:
THAT the Accessibility Advisory Committee meeting minutes of December 2, 2015,
be received; and
THAT the Accessibility Advisory Committee recommend to Council:
1. Memorandum from Accessibility Advisor
Re: 2016-2022 Accessibility Plan
THAT the 2016-2022 Accessibility Plan be adopted.
4. General Committee Meeting Report of January 19, 2016 pg. 75
RECOMMENDED:
THAT the General Committee meeting report of January 19, 2016, be received and
the recommendations carried by the Committee be approved.
5. LLS16-006 – General Committee Closed Session Meeting of pg. 91
January 19, 2016
RECOMMENDED:
THAT Report No. LLS16-006 be received; and
THAT the following recommendations from the General Committee Closed Session
meeting of January 19, 2016, be adopted:
1. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board (section 239(2)(e) of the
Municipal Act, 2001); Re: Closed Session Report No. PDS16-001– Appeal
to the Ontario Municipal Board re 2419059 Ontario Inc., OMB Case No.:
PL150967, Zoning By-law Amendment & Site Plan Applications, Files:
ZBA-2014-07 & SP-2015-01, 497 Wellington Street West, Part of Lot 1 and
Part of 40 Acre Reserve, Registered Plan 102
Council Meeting Agenda
Tuesday, January 26, 2016 Page 8 of 8
THAT the confidential recommendations of the General Committee Closed
Session meeting of January 19, 2016, regarding the 497 Wellington Street
West Ontario Municipal Board appeal, be adopted.
2.Personal matters about an identifiable individual, including a Town or
Local Board employee (section 239(2)(b) of the Municipal Act, 2001); Re:
Closed Session Report No. LLS16-003 – Appointments to the Canada
150 Ad Hoc Committee
THAT the appointment of five (5) Citizen Members to the Canada 150 Ad Hoc
Committee as recommended in Closed Session on January 19, 2016, be
approved; and
THAT these appointments be effective as of February 1, 2016; and
THAT staff be directed to report out the names of citizen members appointed
to the Canada 150 Ad Hoc Committee upon adoption of this resolution.
6. Memorandum from Mayor Dawe pg. 93
Re: Lake Simcoe Region Conservation Authority Highlights of the
November 27, 2015, and December 18, 2015, Meetings of the Board
RECOMMENDED:
THAT the memorandum regarding Lake Simcoe Region Conservation
Authority Highlights of the November 27, 2015, and December 18, 2015,
Meetings of the Board be received for information.
7. Memorandum from Acting Manager of Corporate Communications pg. 98
Re: 2016 Community Recognition Awards Sponsorship Package
RECOMMENDED:
THAT the memorandum regarding the 2016 Community Recognition Awards
Sponsorship Package be received; and
THAT the 2016 Community Recognition Awards Sponsorship Package be
approved.
TOWN OF AURORA
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday,December 8,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel (arrived 6:02 p.m.),
Humfryes,Kim (arrived 6:02 p.m.),Mrakas,Pirri,Thom,and
Thompson
MEMBERS ABSENT Councillor Gaertner
OTHER ATTENDEES Interim Chief Administrative Officer,Director of Legal and
Legislative Services/Town Solicitor,Director of Planning and
Development Services,Town Clerk,and Council/Committee
Secretary
Mayor Dawe called the meeting to order at 6:01 p.m.
Council consented to recess at 6:02 p.m.to resolve into a Closed Session meeting and
reconvened into open session at 7:08 p.m.
1.CALL TO ORDER
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the requirements of the Procedural By-law section 2.8 regarding Special Council
Meeting Agenda,and sections 2.10 and 2.11 regarding Notice to Members and Notice
to Media and Public,be waived on a two-thirds vote.
CARRIED (two-thirds vote)
2.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
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3.APPROVAL OF THE AGENDA
Moved by Councillor Thom
Seconded by Councillor Pirri
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
4.CONSIDERATION OF ITEMS
Moved by Councillor Mrakas
Seconded by Councillor Thompson
THAT Council resolve into Closed Session to consider the following matters:
1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239(2)(e)of the
Municipal Act,2001);Re:Closed Session Report No.LLS15-070 –Ontario
Municipal Board Appeal –Highland Gate Developments Inc.
2.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board,(section 239(2)(e)of the
Municipal Act,2001);Re:Highland Gate Development OMB Appeal
CARRIED
Moved by Councillor Mrakas
Seconded by Councillor Abel
THAT the Special Council meeting be reconvened into open session to rise and report
from Closed Session.
CARRIED
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
THAT the following Closed Session items be referred to the Closed Session of the
Council meeting of December 8,2015:
1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239(2)(e)of the
Municipal Act,2001);Re:Closed Session Report No.LLS15-070 –Ontario
Municipal Board Appeal –Highland Gate Developments Inc.
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2.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board,(section 239(2)(e)of the
Municipal Act,2001);Re:Highland Gate Development OMB Appeal
CARRIED
5.READING OF BY-LAW
Moved by Councillor Thom
Seconded by Councillor Pirri
5799-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Special
Council Meeting on December 8,2015.
CARRIED
6.ADJOURNMENT
Moved by Councillor Mrakas
Seconded by Councillor Abel
THAT the meeting be adjourned at 7:08 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE SPECIAL COUNCIL MEETING OF DECEMBER 8,2015,ARE
SUBJECT TO FINAL APPROVAL BY COUNCIL ON JANUARY 26,2016.
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TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday,December 8,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Humfryes,Kim,
Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT Councillor Gaertner
OTHER ATTENDEES Interim Chief Administrative Officer,Director of Building and By-
law Services,Director of Corporate and Financial
Services/Treasurer,Director of Infrastructure and
Environmental Services,Director of Legal and Legislative
Services/Town Solicitor,Director of Parks and Recreation
Services,Director of Planning and Development Services,
Town Clerk,and Council/Committee Secretary
Mayor Dawe called the meeting to order at 7:12 p.m.following Open Forum.
Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 8:14 p.m.during consideration
of Motion (c)and resumed the Chair at 8:21 p.m.
Council consented to recess at 9:44 p.m.to resolve into a Closed Session meeting and
reconvened into open session at 10:40 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Thompson
Seconded by Councillor Abel
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THAT the agenda as circulated by Legal and Legislative Services,with the following
additions,be approved:
Closed Session Item 3 –Litigation or potential litigation including matters before
administrative tribunals,affecting the Town or a Local Board (section 239(2)(e)of
the Municipal Act,2001);Re:Highland Gate Developments Inc.OMB Appeal
(referred from Special Council meeting of December 8,2015 –Closed Session
Item 2)
Item 8 –Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239(2)(e)of the Municipal
Act,2001);Re:Closed Session Report No.LLS15-070 –Ontario Municipal Board
Appeal –Highland Gate Developments Inc.(brought forward into open session
from Closed Session Item 2)
CARRIED
3.ADOPTION OF THE MINUTES
Council Workshop Minutes of November 24,2015
Council Meeting Minutes of November 24,2015
Special Council –Public Planning Meeting Minutes of November 25,2015
Special Council –Public Planning Meeting Minutes of November 30,2015
Moved by Councillor Thom
Seconded by Councillor Pirri
THAT the Council Workshop minutes of November 24,2015,the Council meeting
minutes of November 24,2015,the Special Council –Public Planning meeting minutes
of November 25,2015,and the Special Council –Public Planning meeting minutes of
November 30,2015,be adopted as printed and circulated.
CARRIED
4.PRESENTATIONS
(a)Chris Catania,Accessibility Advisor,and Patricia Dignard,Educational
Assistant,York Catholic District School Board
Re:AODA 10th Anniversary Champion Award
Mr.Catania noted that 2015 marks the 10th anniversary of the Accessibility for
Ontarians with Disabilities Act (AODA),the purpose of which is to improve
opportunities for persons with disabilities and to provide for their involvement in
the identification,removal and prevention of barriers to full participation.He
stated that,to celebrate the anniversary of the Act,the Association of Municipal
Managers,Clerks and Treasurers of Ontario (AMCTO),with the support of the
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Ontario government,created the AODA 10th Anniversary Champion Award,
which recognizes outstanding individuals who demonstrate leadership,passion,
and commitment in the promotion of accessibility awareness and inclusiveness in
their community.
Ms.Dignard announced the Award recipient to be Matthew Abas,a student of St.
Maximilian Kolbe Catholic High School,and presented an overview of Mr.Abas’
accomplishments through his leadership skills,compassion,commitment,
advocacy,and volunteerism.Mayor Dawe presented the Award to Mr.Abas.
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the presentation by Chris Catania and Patricia Dignard be received for
information.
CARRIED
(b)Michael Stott,President,and Sarah Millar,Senior Planner,FOTENN
Re:Cultural Precinct Plan Final Report
Mr.Stott and Ms.Millar presented an overview of the final vision and draft
concept plan for the Town of Aurora Cultural Precinct including the vision,
timeline,guiding principles,consultation,concept plan to date,site specific
development opportunities,street typologies,future development opportunities,
and the next steps.
On a motion of Councillor Mrakas seconded by Councillor Thompson,Council consented on
a two-thirds vote to waive the requirements of subsection 3.8(c)of the Procedural By-law to
permit the presentation of Michael Stott and Sarah Millar additional time as required.
Moved by Councillor Thom
Seconded by Councillor Kim
THAT the presentation by Michael Stott and Sarah Millar be received for
information.
CARRIED
5.PUBLIC SERVICE ANNOUNCEMENTS
Councillor Thompson extended a reminder regarding the Tree Lighting Ceremony
being held on December 9,2015,and invited the public to join the celebrations.
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Mayor Dawe extended congratulations to the 2014-2018 Council for its one-year
anniversary as of December 1,2015.
Mayor Dawe announced that the Town’s Winter Holiday Service Schedule is posted on
the Town’s website under News and Notices.
Mayor Dawe noted that the Tree Lighting Ceremony will start at 6:30 p.m.at Town Hall.
Mayor Dawe announced that Aurora’s Borealis at Town Park will be on display from
December 14,2015,until February 15,2016.
Mayor Dawe announced that the Aurora Cultural Centre is presenting A Victorian
Christmas on Saturday,December 12,2015,from 1 p.m.to 4 p.m.,featuring A
Christmas Carol,and tickets may be purchased by calling 905-713-1818.
Mayor Dawe announced that Aurora’s Family First Night will be held on Thursday,
December 31,2015,from 6 p.m.to 9 p.m.at the Aurora Family Leisure Complex.
Mayor Dawe extended a reminder that more information on the Town’s Special Events
is available on the Town website at www.aurora.ca.
Mayor Dawe extended a reminder that Winter parking restrictions are in effect from
November 15,2015,through to April 15,2016,from 2 a.m.to 6 a.m.
Mayor Dawe noted that there had been a great response to the Toys for Tickets
Program,and the toys are being distributed to local families through the Aurora Lions
Club and The Salvation Army.
Mayor Dawe announced that there will be a service disruption at the Aurora Family
Leisure Complex on Sunday,December 20,2015,from 8 a.m.to 9:30 a.m.,affecting
lane swim and the whirlpool,and more information is available on the Town website.
Mayor Dawe encouraged everyone to contribute to The Salvation Army and
Neighbourhood Network annual Aurora Salvation Army Kettle Drive which runs until
Thursday,December 24,2015.
Mayor Dawe announced that the Before You Buy Guide,A buyer’s guide to home
ownership in Aurora is available on the Town’s website and in a limited print quantity.
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1,2 (sub-item 2),4,5,7,and 8 were identified as items for discussion.
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7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2 (with the exception of sub-item 2),3,and 6 were identified as items not
requiring separate discussion.
Moved by Councillor Humfryes
Seconded by Councillor Kim
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
2.General Committee Meeting Report of December 1,2015
THAT the General Committee meeting report of December 1,2015,be received
and the following recommendations carried by the Committee be approved:
(1)BBS15-016 –Request for Sign Variance to Sign By-law No.4898-07.P
for the McDonald’s at 229-239 Earl Stewart Drive
THAT Report No.BBS15-016 be received;and
THAT a request for variance to Sign By-law No.4898-07.P to allow a
second wall sign on east elevation of McDonald’s at 229-239 Earl Stewart
Drive,whereas Sign By-law No.4898-07.P restricts the number of wall signs
on this elevation to one wall sign,be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to allow three
wall signs on the south elevation of McDonald’s at 229-239 Earl Stewart
Drive,whereas Sign By-law No.4898-07.P does not allow any wall signs on
this elevation,be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to allow a wall
sign on west elevation of McDonald’s at 229-239 Earl Stewart Drive,
whereas Sign By-law No.4898-07.P does not allow any wall signs on this
elevation,be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to permit two
pre-menu board signs for the McDonald’s drive thru facility located at 229-
239 Earl Stewart Drive,whereas Sign By-law No.4898-07.P only allow for
one pre-menu board sign,be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to permit two
menu board signs for the McDonald’s drive thru facility located at 229-239
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Earl Stewart Drive,whereas Sign By-law No.4898-07.P allows only for one
menu board sign,be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to permit each
menu board sign to have a sign area of 4.6 m²for the McDonald’s drive thru
facility located at 229-239 Earl Stewart Drive,whereas Sign By-law No.
4898-07.P allows a maximum sign area of 4.0 m²for menu board signs,be
approved.
(3)CFS15-051 –Interim Operating Budget Forecast –as at September 30,
2015
THAT Report No.CFS15-051 be received for information.
(4)CFS15-052 –2015 Operating Surplus/Deficit Control By-law
THAT Report No.CFS15-052 be received;and
THAT By-law Number 5783-15 be adopted to authorize the Treasurer and
the Chief Administrative Officer to make any necessary year-end financial
adjustments and to allocate any 2015 Operating Fund surplus in the
following order of priority:
i.That any unspent funds from various reserve funds allocated in the 2015
Budget for specific expenditures be returned to the respective original
reserve fund sources from which they came;and
ii.That any net Building Permit revenue surplus/deficit be allocated
to/funded from the Building Permit Fees Reserve;and
iii.That the remainder of any surplus be allocated to budget carry-forward
items,being Council approved special projects or initiatives funded in the
Operating Fund in the subject year,but not started by year end;and
iv.That up to a maximum of $370,000.00 of any then remaining surplus be
allocated to the Tax Rate Stabilization Reserve Fund to assist with the
stabilization of tax rates in future years which may be subject to
fluctuations due to significant changes in service levels or municipal
costs,or changes in expected revenues;and
v.That the remainder of any surplus be allocated proportionately to the tax
rate funded Repair &Replacement reserves;and
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Or,alternatively,in the event of a year-end operating deficit,that
adjustments i,and ii above are authorized,with the remaining net
shortfall being funded from the Tax Rate Stabilization reserve;and
THAT the provisions made within By-law Number 5783-15 be adopted to
authorize the Treasurer and the Chief Administrative Officer to allocate any
2015 surplus or alternatively fund any deficit in the Water,Wastewater,or
Stormwater budgets to or from the appropriate related reserve accounts;
and
THAT the adjustments authorized herein are to occur with an effective date
of December 31,2015,and which may be made prior to or after December
31,2015;and
THAT the Treasurer and Chief Administrative Officer report to Council
through General Committee after the year end surplus/deficit control
adjustments and allocations have been performed.
(5)CFS15-053 –Creation of One Additional Reserve Fund Account
THAT Report No.CFS15-053 be received;and
THAT By-law Number 5784-15,a by-law to amend the Reserve Fund By-
law Number 5553-13 to add the Community Benefit Contributions reserve
fund schedule,be adopted.
(6)CFS15-054 –2016 Interim Property Tax Levy
THAT Report No.CFS15-054 be received;and
THAT By-law Number 5786-15 be adopted to authorize the levying of 2016
interim property taxes on all rateable properties and to establish installment
due dates.
(7)LLS15-065 –Publication of Council Voting Records
THAT Report No.LLS15-065 be received;and
THAT a record of recorded vote taken at Council meetings on or after
January 1,2015,be published on the Town’s website in the same format as
Attachment 1 to Report No.LLS15-065;and
THAT staff be authorized to amend the method of publishing the record of
recorded votes upon implementation of any upgrades to the Council
Chamber Audio-Video System,or upon implementation of an electronic
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meeting management system,provided that either system is capable of
providing a similar reporting function and information as referred into Report
No.LLS15-065.
(8)PL15-093 –Applications for Exemption from Part Lot Control,TACC
Developments (Aurora)Inc.,Blocks 157 and 158,Plan
65M-4424,File No.:PLC-2015-10
THAT Report No.PL15-093 be received;and
THAT the Application for Exemption from Part Lot Control submitted by
TACC Developments (Aurora)Inc.to divide Blocks 157 and 158 on Plan
65M-4424 in to fourteen (14)separate lots for townhouse units be approved;
and
THAT the Part Lot Control Exemption By-laws be enacted at the next
available Council meeting.
(10)PL15-096 –Community Improvement Plan Incentive Program
Application PMK Capital Inc.,95 Wellington Street East
File No.CIP-2014-02
THAT Report No.PL15-096 be received;and
THAT the application made by PMK Capital Inc.for the Tax-Based
Redevelopment Grant be approved.
(11)PL15-097 –Planning Applications Status List
THAT Report No.PL15-097 be received for information
(12)PR15-040 –Purchase Order Increase for Cultural Precinct Consultant
THAT Report No.PR15-040 be received;and
THAT the Purchase Order for Fotenn Consultants Ltd.be increased by
$21,185.00,excluding taxes,to be funded from the Tax Rate Stabilization
Reserve Fund.
(13)PR15-041 –Amendment to Lease Agreement:Vending and
Concessions
THAT Report No.PR15-041 be received;and
THAT an Amendment to the Lease Agreement between the Town of Aurora
and Global Brand Foods Inc.for the lease of space in Town facilities for the
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operation of concession stands,as well as the lease of space in various
Town facilities for the operation of snack food and beverage vending
machines be approved;and
THAT the Mayor and Town Clerk be authorized to execute the Lease
Agreement,including any and all documents and ancillary agreements
required to give effect to same.
(14)PR15-043 –ActiveNet Agreement
THAT Report No.PR15-043 be received;and
THAT the Director of Parks and Recreation Services be authorized to enter
into an agreement with Active Network for the use of the “ActiveNet”
recreation program and facility rental registration system under the single
source provisions of the Procurement By-law;and
THAT the Director of Parks and Recreation Services be authorized to enter
into a Service agreement for $33,000.00 +HST with Active Network for the
upgrade from the existing “Class”system to the new “ActiveNet”system
under the single source provisions of the Procurement By-law,including any
and all documents and ancillary agreements required to give effect to same.
(15)Accessibility Advisory Committee Meeting Minutes of November 4,
2015
THAT the Accessibility Advisory Committee meeting minutes of November
4,2015,be received for information.
(16)Environmental Advisory Committee Meeting Minutes of November 5,
2015
THAT the Environmental Advisory Committee meeting minutes of
November 5,2015,be received;and
THAT the Environmental Advisory Committee recommend to Council:
1.Correspondence from Melville James,EAC Member
Re:Proposed Environmental Seminar/Forum
THAT $1,000 from the 2016 Environmental Initiatives budget be
allocated to the 2016 Community Environmental Forum.
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New Business Motion No.1
THAT staff be directed to report back to the Environmental Advisory
Committee on the feasibility of prohibiting the use of plastic water
bottles in Town facilities.
(17)Economic Development Advisory Committee Meeting Minutes of
November 12,2015
THAT the Economic Development Advisory Committee meeting minutes of
November 12,2015,be received for information.
(18)Community Recognition Review Ad Hoc Committee Meeting Minutes
of November 17,2015
THAT the Community Recognition Review Ad Hoc Committee meeting
minutes of November 17,2015,be received;and
THAT the Community Recognition Review Ad Hoc Committee recommend
to Council:
1.Round Table Discussion
THAT the following four (4)members of the Committee who are
Citizen of the Year recipients comprise the Selection Committee for the
2015 Community Recognition Awards:Diane Buchanan,Steve Hinder,
Brian North,and Jo-anne Spitzer.
New Business Motion No.1
THAT the Community Recognition Review Ad Hoc Committee be
restructured into an Advisory Committee to meet regularly,with the
same membership,and a new Terms of Reference for the remainder
of the 2014-2018 Term of Council.
(General Committee New Business Motion No.1)
THAT staff be directed to report back to Council to address the traffic
concerns raised by Delegation (a)at the General Committee meeting of
December 1,2015,respecting the area of John West Way,Civic Square
Gate,and Hollandview Trail.
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3.Special General Committee –2016 Budget Review Meeting Minutes of
November 2 (continued November 16 and 23),2015
THAT the Special General Committee –2016 Budget Review Meeting Minutes of
November 2 (continued November 16 and 23),2015,be received for information.
6.Memorandum from Director of Planning &Development Services
Re:Additional Information,December 1,2015 General Committee
Agenda Item No.10,Report No.PR15-096,Community Improvement
Plan Incentive Program Application,PMK Capital Inc.,95 Wellington
Street East,File No.CIP-2014-02
THAT the memorandum regarding Additional Information,December 1,2015
General Committee Agenda Item No.10,Report No.PR15-096,Community
Improvement Plan Incentive Program Application,PMK Capital Inc.,95
Wellington Street East,File No.CIP-2014-02 be received for information.
CARRIED
8.DELEGATIONS
None
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.Memorandum from Director of Parks &Recreation Services
Re:Tree Protection By-law
Main motion
Moved by Councillor Mrakas
Seconded by Councillor Thom
THAT the memorandum regarding Tree Protection By-law be received;and
THAT staff be directed to prepare and report back on a revised Draft Tree
Protection By-law,substantially in the form as attached to Report No.PR14-004,
with the following changes:
1)Rules pertaining to trees on golf courses be similar to section 4.2 of the City
of Markham By-law No.2008-96,“Tree Preservation By-law”;and
2)Permit owners of larger properties (0.25 ha or greater)to remove 2 (two)
trees per 0.25 ha in a twelve (12)month period.
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Amendment
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
THAT the second clause of the main motion be amended by adding the
words “,at the first General Committee meeting of February 2016,”after the
words “report back”.
CARRIED
Main motion as amended
Moved by Councillor Mrakas
Seconded by Councillor Thom
THAT the memorandum regarding Tree Protection By-law be received;and
THAT staff be directed to prepare and report back,at the first General
Committee meeting of February 2016,on a revised Draft Tree Protection By-
law,substantially in the form as attached to Report No.PR14-004,with the
following changes:
1)Rules pertaining to trees on golf courses be similar to section 4.2 of the City
of Markham By-law No.2008-96,“Tree Preservation By-law”;and
2)Permit owners of larger properties (0.25 ha or greater)to remove 2 (two)
trees per 0.25 ha in a twelve (12)month period.
CARRIED AS AMENDED
2.General Committee Meeting Report of December 1,2015
(2)BBS15-017 –Parking Permit Program
Moved by Councillor Abel
Seconded by Councillor Mrakas
THAT Report No.BBS15-017 be received;and
THAT fifteen (15)parking spaces at the Town Park be offered to residents living
in close proximity as part of the Parking Permit Program;and
THAT staff bring forward to a future Council meeting amendments to the Parks
By-Law Number 4283-01.P to restrict parking around Town Park to three (3)
hours,Monday to Friday,between the hours of 6:00 a.m.and 6:00 p.m.;and
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THAT staff be authorized to expand the Automated Issuance Management
System (AIMS)program to a comprehensive Parking Permit Management
Solution providing for just-in-time and special consideration parking permits.
CARRIED
4.CFS15-055 –2016 Final Operating Budget
Moved by Councillor Thompson
Seconded by Councillor Thom
THAT Report No.CFS15-055 be received;and
THAT the 2016 Operating Budget summarized in Attachment #3 which reflects all
revisions recommended for approval by the General Committee –Budget
resulting in an estimated total tax levy of $38,959,100 and a total expenditure plan
of $58,169,900 generating a 1.8%Town of Aurora share tax increase,which
results in an estimated 1.9%residential tax bill increase when combined with the
regional and education shares of the tax bill,be approved;and
THAT the Town’s full-time staff complement remain unchanged at 2015 levels
(excluding Library Board and Central York Fire Services staff);and
THAT a general wage increase of 1.0%effective April 1,2016,be approved and
applied to the Salary Schedule for Full-time Permanent Non-Bargaining Unit
Positions,and to the Rate Schedule for Other-Than-Continuous-Full-time Non-
Bargaining Unit Positions,both being Attachments to Policy #7;and
THAT the necessary bylaw establishing tax rates and due dates for 2016 property
taxation be presented for adoption at a future Council meeting.
On a recorded vote the motion
CARRIED
YEAS:8 NAYS:0
VOTING YEAS:Councillors Abel,Humfryes,Kim,Mrakas,
Pirri,Thom,Thompson,and Mayor Dawe
VOTING NAYS:None
ABSENT:Councillor Gaertner
5.Memorandum from Director of Corporate &Financial Services/Treasurer
Re:Special General Committee –Budget Recommendation for
Additional 2015 Funding to Aurora Cultural Centre
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Moved by Councillor Abel
Seconded by Councillor Thom
THAT the memorandum regarding Special General Committee –Budget
Recommendation for Additional 2015 Funding to Aurora Cultural Centre be
received;and
THAT one-time funding in the amount of $10,000 be allocated to the Aurora
Cultural Centre Board for purposes of operational expenses,to be funded from
the 2015 Council Operating Contingency account.
CARRIED
7.Memorandum from Councillor Pirri
Re:Federation of Canadian Municipalities (FCM)Report to Council,
Meeting of the Board of Directors,Ottawa,ON,November 17-20,2015
Moved by Councillor Pirri
Seconded by Councillor Mrakas
THAT the memorandum regarding Federation of Canadian Municipalities (FCM)
Report to Council,Meeting of the Board of Directors,Ottawa,ON,November 17-
20,2015,be received for information.
CARRIED
8.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239(2)(e)of the
Municipal Act,2001);Re:Closed Session Report No.LLS15-070 –Ontario
Municipal Board Appeal –Highland Gate Developments Inc.
(Added Item)
Item 8 was considered following consideration of Motion (c).
Moved by Councillor Mrakas
Seconded by Councillor Kim
THAT the December 4,2015 offer for the Town to purchase the lands
municipally known as 21 Golf Links Drive,Aurora,put forward by Highland
Gate Developments Inc.,be rejected;and
THAT Highland Gate Developments Inc.be requested to hold off on
addressing any encroachments until such time as the OMB appeal m atter is
fully decided;and
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THAT the Town Solicitor retain legal counsel and necessary experts to
represent the Town at the OMB regarding the appeal by Highland Gate
Developments Inc.;and
THAT Highland Gate Developments Inc.and the Highland Gate Ratepa yers
Association be encouraged to continue their dialogue to resolve this matter,
with the facilitation of Town staff;and
THAT Town staff continue to update Council regarding the outcomes of any
such future discussions between Highland Gate Developments Inc.and the
Highland Gate Ratepayers Association;and
THAT Town staff respond to the lawyers for Highland Gate Developments
Inc.informing them of Council’s direction and position on this matter.
On a recorded vote the first clause of the motion
CARRIED
YEAS:5 NAYS:3
VOTING YEAS:Councillors Abel,Humfryes,Mrakas,
Thom,and Thompson
VOTING NAYS:Councillors Kim,Pirri and Mayor Dawe
ABSENT:Councillor Gaertner
On a recorded vote the second,fourth,fifth,and sixth clauses of the motion
CARRIED
YEAS:8 NAYS:0
VOTING YEAS:Councillors Abel,Humfryes,Kim,Mrakas,
Pirri,Thom,Thompson,and Mayor Dawe
VOTING NAYS:None
ABSENT:Councillor Gaertner
On a recorded vote the third clause of the motion
CARRIED
YEAS:6 NAYS:2
VOTING YEAS:Councillors Abel,Humfryes,Mrakas,
Thom,Thompson,and Mayor Dawe
VOTING NAYS:Councillors Kim and Pirri
ABSENT:Councillor Gaertner
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
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(a)Councillor Mrakas
Re:Ontario Municipal Board Jurisdiction
WHEREAS the Town of Aurora spends an incredible amount of resources
and taxpayer money developing an Official Plan;and
WHEREAS the Town’s Official Plan is ultimately approved by the Province;
and
WHEREAS it is within the legislative purview of Municipal Council to
approve Official Plan amendments or Zoning By-law changes that better the
community or fit within the vision of the Town of Aurora Official Plan;and
WHEREAS it is also within the legislative purview of Municipal Council to
deny Official Plan amendments or Zoning By-law changes that do not better
the community or do not fit within the vision of the Town of Aurora Official
Plan;and
WHEREAS planning decisions may be appealed to the Ontario Municipal
Board (“OMB”),an unelected,appointed body that is not accountable to the
residents of Aurora;and
WHEREAS appeals of OMB decisions are limited to questions of law,not
the findings of facts in a case;and
WHEREAS all decisions—save planning decisions—made by Municipal
Council are similarly only subject to appeal by judicial review and such
appeals are limited to questions of law;
NOW THEREFORE BE IT HEREBY RESOLVED THAT Aurora Town
Council requests the Government of Ontario to limit the jurisdiction of the
OMB to questions of law or process;and
BE IT FURTHER RESOLVED THAT that the Government of Ontario be
requested to require the OMB to uphold any planning decisions of Municipal
Councils unless they are contrary to the processes and rules set out in
legislation;and
BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the
Honourable Kathleen Wynne,Premier of Ontario,the Honourable Ted
McMeekin,Minister of Municipal Affairs and Housing,the Honourable
Patrick Brown,Leader of the Progressive Conservative Party,the
Honourable Andrea Horwath,Leader of the New Democratic Party,and all
MPPs in the Province of Ontario;and
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BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the
Association of Municipalities of Ontario (AMO)and all Ontario municipalities
for their consideration.
(b)Councillor Thom
Re:Facility Sponsorship and Advertising
WHEREAS the Town of Aurora has considerable assets for facility
sponsorship and advertising;and
WHEREAS it is important that the Town of Aurora both realize and use
these assets as a source to generate non-tax revenue;and
WHEREAS generating increased non-tax revenue from facility sponsorship
and advertising will offset facility operating costs and relieve tax pressures
on the operating budget;and
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council direct staff
to bring forward a report on the following:
The assessment and inventory of our current facility sponsorship and
advertising assets;
The assessment and inventory on any potential facility sponsorship
and advertising opportunities;
Best practices for facility sponsorship and advertising strategies from
other Ontario municipalities (e.g.,City of Oshawa,Town of Whitby,
City of Ottawa);and
Recommendations for an enhanced facility sponsorship and
advertising strategy for the Town of Aurora;and
BE IT FURTHER RESOLVED THAT the report be brought forward to
Council before the beginning of the 2017 budget deliberations.
(c)Mayor Dawe
Re:Provision of an Indoor Tennis Facility at Stewart Burnett Park
Notice of Motion (c)was moved forward and considered as Motion (c).
(d)Councillor Mrakas
Re:Blue Dot Campaign
WHEREAS the Town of Aurora understands that people are part of the
environment,and that a healthy environment is inextricably linked to the
well-being of our community;and
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WHEREAS as the Town updates its Corporate Environmental Action Plan,it
will consider and have regard for the environmental consideration of the
Blue Dot Campaign;and
WHEREAS the Town,as an environmental steward,respects,protects,
fulfills and promotes rights for the benefit of existing and future generations;
and
WHEREAS the Town is committed to supporting the protection,
enhancement and restoration of the environment by fostering education and
outreach,collaborating through partnerships,supporting the development of
connected communities and reporting progress towards reaching goals;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora
finds and declares that:
1.All people have the right to live in a healthy environment,including:
a)The right to breathe clean air;
b)The right to drink clean water;
c)The right to consume safe food;
d)The right to access nature;
e)The right to know about pollutants and contaminants released
into the local environment;and
f)The right to participate in decision-making that will affect the
environment.
2.The Town of Aurora has the responsibility,within its jurisdiction,to
respect,protect,fulfill and promote these rights.
3.The Town of Aurora shall specify objectives,targets and timelines and
actions the Town will take,within its jurisdiction,to fulfill residents’right
to a healthy environment,including priority actions to:
a)Ensure infrastructure and development projects protect the
environment,including air quality;
b)Address climate change by reducing greenhouse gas emissions
and implementing adaptation measures;
c)Responsibly increase density;
d)Prioritize walking,cycling and public transit as preferred modes of
transportation;
e)Reduce solid waste and promote recycling and composting;and
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f)Establish and maintain accessible green spaces in all residential
neighbourhoods;and
BE IT FURTHER RESOLVED THAT the Town of Aurora shall forward a
copy of this declaration to the provincial government,federal government,
the Association of Ontario Municipalities (AMO),and the Federation of
Canadian Municipalities (FCM)to show support for recognizing the right of
all people to live in a healthy environment.
(ii)Motions for Which Notice Has Been Given
(a)Councillor Abel
Re:Regional GO Transit Shuttle
Main motion
Moved by Councillor Abel
Seconded by Councillor Humfryes
WHEREAS the Aurora GO station has a commuter parking building and
surface lot,and those facilities are full almost every business day;and
WHEREAS GO Transit commuters often park at the Town Park and on local
residential streets;and
WHEREAS the Town wants to restrict GO Transit commuter parking at the
Town Park;and
WHEREAS the number of cars in the very congested Wellington Corridor
around the GO station will likely increase;and
WHEREAS commuters should be encouraged to use Transit to get to the
GO station and refrain from driving their cars to eliminate traffic congestion
and greenhouse gas emissions;and
WHEREAS the Province of Ontario has recently announced an increase in
Provincial Gas Tax contributions to municipalities exclusively for transit
initiatives,with the Region of York receiving an additional $15 million;and
WHEREAS the Region of York is responsible for providing transit within the
Town of Aurora;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Region of York
("the Region")be requested to use the increased provincial funding to
develop and implement a pilot rapid,dedicated,intensified,innovative GO
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Station Shuttle Service,to encourage residents to use Public Transit to
travel to and from the GO Station;and
BE IT FURTHER RESOLVED THAT the Region be requested to consult
with the Town of Aurora on the development of the pilot GO Station Shuttle
Service;and
BE IT FURTHER RESOLVED THAT Metrolinx be requested to discourage
commuters from driving to the Aurora Go Station by charging a nominal
parking fee,and that revenue from the parking fees be used to fund the
rapid,dedicated,intensified,innovative GO Station Shuttle Service;and
BE IT FURTHER RESOLVED THAT the Region be requested to support
the Town's request that Metrolinx implement a nominal parking fee for the
Aurora GO Station,and that the revenue from the parking fees be used to
fund the rapid,dedicated,intensified,innovative GO Station Shuttle Service.
Amendment
Moved by Councillor Abel
Seconded by Councillor Humfryes
THAT the main motion be amended by replacing the third and fourth
operative clauses with the following clauses:
BE IT FURTHER RESOLVED THAT Metrolinx be requested to
investigate charging a nominal parking fee at the Aurora GO
Station;and
BE IT FURTHER RESOLVED THAT the Region be requested to
support the Town's request that Metrolinx investigate
implementing a nominal parking fee for the Aurora GO Station.
CARRIED
Main motion as amended
Moved by Councillor Abel
Seconded by Councillor Humfryes
WHEREAS the Aurora GO station has a commuter parking building and
surface lot,and those facilities are full almost every business day;and
WHEREAS GO Transit commuters often park at the Town Park and on local
residential streets;and
WHEREAS the Town wants to restrict GO Transit commuter parking at the
Town Park;and
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WHEREAS the number of cars in the very congested Wellington Corridor
around the GO station will likely increase;and
WHEREAS commuters should be encouraged to use Transit to get to the
GO station and refrain from driving their cars to eliminate traffic congestion
and greenhouse gas emissions;and
WHEREAS the Province of Ontario has recently announced an increase in
Provincial Gas Tax contributions to municipalities exclusively for transit
initiatives,with the Region of York receiving an additional $15 million;and
WHEREAS the Region of York is responsible for providing transit within the
Town of Aurora;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Region of York
("the Region")be requested to use the increased provincial funding to
develop and implement a pilot rapid,dedicated,intensified,innovative GO
Station Shuttle Service,to encourage residents to use Public Transit to
travel to and from the GO Station;and
BE IT FURTHER RESOLVED THAT the Region be requested to consult
with the Town of Aurora on the development of the pilot GO Station Shuttle
Service;and
BE IT FURTHER RESOLVED THAT Metrolinx be requested to
investigate charging a nominal parking fee at the Aurora GO Station;
and
BE IT FURTHER RESOLVED THAT the Region be requested to support
the Town's request that Metrolinx investigate implementing a nominal
parking fee for the Aurora GO Station.
On a recorded vote the first and second clauses
of the main motion as amended
CARRIED
YEAS:8 NAYS:0
VOTING YEAS:Councillors Abel,Humfryes,Kim,Mrakas,
Pirri,Thom,Thompson,and Mayor Dawe
VOTING NAYS:None
ABSENT:Councillor Gaertner
On a recorded vote the third and fourth clauses
of the main motion as amended
CARRIED
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YEAS:5 NAYS:3
VOTING YEAS:Councillors Abel,Mrakas,Thom,
Thompson,and Mayor Dawe
VOTING NAYS:Councillors Humfryes,Kim,and Pirri
ABSENT:Councillor Gaertner
(b)Councillor Abel
Re:Temperance Street Cultural Precinct
Main motion
Moved by Councillor Abel
Seconded by Councillor Mrakas
WHEREAS the Aurora Promenade Urban Design Strategy sets out eight
overarching strategies highlighting key aspects that will shape the future of
the Aurora Promenade;and
WHEREAS these strategies are important “big moves”that will help achieve
long-term planning and urban design objectives;and
WHEREAS the establishment of a Cultural Precinct(s)is identified within the
Aurora Promenade Concept Plan as a priority action and one of the key
strategies for the revitalization of the downtown core;and
WHEREAS the Cultural Precinct Study approved by Council in September
2015 is a specific area bounded on the east side of Yonge Street,and
WHEREAS there is an area,bounded by Yonge Street to the east,Mill
Street to the west,Wellington Street to the north,and Tyler Street to the
south,with many significant Historic buildings and buildings of Heritage
value which could be considered the Cultural Precinct West or the
"Temperance Street Cultural Precinct"and could benefit from a study for the
same reasons;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
conduct a Request for Proposal ("RFP")to engage a design firm to establish
a Vision and Conceptual Plan for the Temperance Street Cultural Precinct
area;and
BE IT FURTHER RESOLVED THAT the final report and conceptual plan for
the Temperance Street Cultural Precinct area be presented to Council for
consideration in the first quarter of 2016;and
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BE IT FURTHER RESOLVED THAT upon completion of the RFP process,
staff report back on the outcomes and any required budget consideration.
Amendment
Moved by Councillor Abel
Seconded by Councillor Mrakas
THAT the main motion be amended by removing the second operative
clause.
CARRIED
Main motion as amended
Moved by Councillor Abel
Seconded by Councillor Mrakas
WHEREAS the Aurora Promenade Urban Design Strategy sets out eight
overarching strategies highlighting key aspects that will shape the future of
the Aurora Promenade;and
WHEREAS these strategies are important “big moves”that will help achieve
long-term planning and urban design objectives;and
WHEREAS the establishment of a Cultural Precinct(s)is identified within the
Aurora Promenade Concept Plan as a priority action and one of the key
strategies for the revitalization of the downtown core;and
WHEREAS the Cultural Precinct Study approved by Council in September
2015 is a specific area bounded on the east side of Yonge Street,and
WHEREAS there is an area,bounded by Yonge Street to the east,Mill
Street to the west,Wellington Street to the north,and Tyler Street to the
south,with many significant Historic buildings and buildings of Heritage
value which could be considered the Cultural Precinct West or the
"Temperance Street Cultural Precinct"and could benefit from a study for the
same reasons;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
conduct a Request for Proposal ("RFP")to engage a design firm to establish
a Vision and Conceptual Plan for the Temperance Street Cultural Precinct
area;and
BE IT FURTHER RESOLVED THAT upon completion of the RFP process,
staff report back on the outcomes and any required budget consideration.
CARRIED AS AMENDED
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(c)Mayor Dawe
Re:Provision of an Indoor Tennis Facility at Stewart Burnett Park
On a motion of Councillor Humfryes seconded by Councillor Mrakas,Council consented on
a two-thirds vote to waive the requirements of subsection 3.13 (a)of the Procedural By-law
to bring forward Notice of Motion (c)for consideration as Motion (c),which was considered
following Item 7.
Moved by Mayor Dawe
Seconded by Councillor Mrakas
WHEREAS Council Members and staff have heard from various parties and
residents regarding the upcoming closing of Timberlane Athletic Club,and
the continued desire for a year-round,indoor tennis facility to serve the
community;and
WHEREAS in December 2013,the Town issued a request for proposals
(RFP)for the design,build,operation,and financing of an all-season,multi-
purpose tennis facility at Stewart Burnett Park,adjacent to the Stronach
Aurora Recreation Complex;and
WHEREAS the results of the RFP were reported to Council in April 2014
and Council referred the matter back to staff for a report on options
regarding a non-air supported (i.e.,rigid structure),all-season,multi-purpose
tennis facility;and
WHEREAS the requested staff report presented to Council in September
2014 was received by Council for information;and
WHEREAS consideration of providing an indoor tennis facility to serve the
community has remained in abeyance for more than a year,with an RFP
process that began more than two years ago,and any further consideration
of this matter requires that Council receive a more detailed report from staff;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
bring forward a report to the next General Committee meeting that provides
further information on the provision of an indoor tennis facility to serve the
community,including the history and previous directions from Council,
together with advice on what Council needs to do to move this matter
forward.
CARRIED
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Tuesday,December 8,2015 Page 25 of 28
11.REGIONAL REPORT
York Regional Council Highlights –November 19,2015
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the Regional Report of November 19,2015,be received for information.
CARRIED
12.NEW BUSINESS/GENERAL INFORMATION
Councillor Humfryes inquired about correspondence received by residents regarding
information sessions respecting increased train service and its impact.Staff confirmed
that Metrolinx is conducting public information sessions and carrying out environmental
assessments to deal with its ten-year plan to increase train service throughout the
GTA.Staff agreed to investigate and advise Council on the dates of the information
sessions in Aurora.
Councillor Abel inquired about an update on the Kwik Kopy trail.Staff advised that a
meeting was recently held with Lake Simcoe Region Conservation Authority (LSRCA)
to discuss some of the new technologies and material to be used on the Kwik Kopy
pathway.Staff further advised that they are in the process of providing additional
environmental impact information to LSRCA toward obtaining its approval to continue
the construction of the trail.
Councillor Thompson referred to recent correspondence received regarding a cell
tower on Bloomington Road and requested that the Town provide a link on its website
to the appropriate section of Industry Canada’s website.
Councillor Kim inquired about an update regarding naming rights for pathways.Staff
agreed to investigate and report back with an update.
Mayor Dawe referred to staff to address the direction from Council regarding the
scheduling of a Public Planning meeting in January 2016 pertaining to Highland Gate
Developments Inc.Staff suggested that this direction from Council be reconsidered.
Motion to reconsider
Moved by Councillor Thompson
Seconded by Councillor Kim
THAT the direction from Council to schedule a Special Council –Public Planning
meeting in January 2016 regarding Highland Gate Developments Inc.be reconsidered.
CARRIED (two-thirds vote)
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New Business Motion No.1
Moved by Councillor Kim
Seconded by Councillor Thom
THAT the Special Council –Public Planning meeting scheduled for January 21,2016,
pertaining to Highland Gate Developments Inc.,be cancelled.
CARRIED
13.READING OF BY-LAWS
Moved by Councillor Thom
Seconded by Councillor Pirri
THAT the following by-laws be given first,second,and third readings and enacted:
5783-15 BEING A BY-LAW to allocate any 2015 Operating Fund surplus and
any 2015 Water and Wastewater Operating Fund surplus or deficit.
5784-15 BEING A BY-LAW to amend By-law Number 5553-13,as amended,
to establish various Reserve Funds for the Town of Aurora.
5786-15 BEING A BY-LAW to levy Interim Property Taxes for the 2016
taxation year.
5788-15 BEING A BY-LAW to exempt Blocks 157 and 158 on Plan 65M-4424
from Part-Lot Control (SJ Homes Limited).
5792-15 BEING A BY-LAW to amend By-law Number 4752-05.P,for the use,
regulation and government of Parks and Public Spaces in the Town
of Aurora.
5795-15 BEING A BY-LAW to amend By-law Number 5416-12,as amended,
to appoint employees of the Ontario Parking Control Bureau Corp.
as Municipal By-law Enforcement Officers in the Town of Aurora.
CARRIED
The confirming by-law was enacted following consideration of Closed Session.
Moved by Councillor Thom
Seconded by Councillor Humfryes
THAT the following confirming by-law be given first,second,and third readings and
enacted:
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5794-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council
Meeting on December 8,2015.
CARRIED
14.CLOSED SESSION
Moved by Councillor Mrakas
Seconded by Councillor Abel
THAT Council resolve into Closed Session to consider the following matters:
1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239(2)(e)of the
Municipal Act,2001);Re:Closed Session Report No.LLS15-069 –Appeal to
the Divisional Court re Pechen,OMB Case No.:PL141323,Committee of
Adjustment Variance Applications –D13-(32A-F)-14,251 Willis Drive,Lot 23,
Plan 65M-3219
3.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239(2)(e)of the
Municipal Act,2001);Re:Highland Gate Developments Inc.OMB Appeal
(Added Item)
CARRIED
Moved by Councillor Mrakas
Seconded by Councillor Abel
THAT the Council meeting be reconvened into open session to rise and report from
Closed Session.
CARRIED
1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239(2)(e)of the
Municipal Act,2001);Re:Closed Session Report No.LLS15-069 –Appeal
to the Divisional Court re Pechen,OMB Case No.:PL141323,Committee of
Adjustment Variance Applications –D13-(32A-F)-14,251 Willis Drive,Lot
23,Plan 65M-3219
Moved by Councillor Abel
Seconded by Councillor Thom
THAT Closed Session Report No.LLS15-069 be received;and
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THAT legal counsel for the Town appear before the Divisional Court in support of
the Ontario Municipal Board (OMB)decision to uphold the denial of Minor
Variance Applications D13-(32A-F)-14;and
THAT,if an appeal is filed with the OMB pursuant to section 43 of the Ontario
Municipal Board Act for a review of the decision,legal counsel for the Town
appear before the OMB in support of the OMB decision to uphold the denial of
Minor Variance Applications D13-(32A-F)-14;and
THAT WeirFoulds LLP continue to be retained to represent the Town at the
Divisional Court hearing and at any OMB review hearing.
CARRIED
3.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239(2)(e)of the
Municipal Act,2001);Re:Highland Gate Developments Inc.OMB Appeal
(Added Item)
Moved by Councillor Mrakas
Seconded by Councillor Thompson
THAT the confidential recommendation to refer this matter to staff be confirmed.
CARRIED
15.ADJOURNMENT
Moved by Councillor Kim
Seconded by Councillor Pirri
THAT the meeting be adjourned at 10:42 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE COUNCIL MEETING OF DECEMBER 8,2015,ARE SUBJECT
TO FINAL APPROVAL BY COUNCIL ON JANUARY 26,2016.
Council Meeting Agenda
Tuesday,January 26,2016 Council Minutes Dec.8 Page -28
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TOWN OF AURORA
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday,December 15,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner (arrived
during Closed Session),Kim (arrived during Closed Session),
Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT Councillor Humfryes
OTHER ATTENDEES Interim Chief Administrative Officer,Director of Legal and
Legislative Services/Town Solicitor,Manager of Long Range
and Strategic Planning,Town Clerk,and Council/Committee
Secretary
Mayor Dawe called the meeting to order at 5:34 p.m.
Council consented to recess at 5:35 p.m.to resolve into a Closed Session meeting and
reconvened into open session at 6:47 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Mrakas
Seconded by Councillor Pirri
THAT the agenda as circulated by Legal and Legislative Services,with the following
additions,be approved:
Closed Session Item 2 –A proposed or pending acquisition or disposition of land
by the Town or Local Board (section 239(2)(c)of the Municipal Act,2001);Re:
Wellington Street and Yonge Street
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Closed Session Item 3 –Personal matters about an identifiable individual,
including a Town or Local Board employee (section 239(2)(b)of the Municipal
Act,2001);Re:Personnel Matter
Closed Session Item 4 –Personal matters about an identifiable individual,
including a Town or Local Board employee (section 239(2)(b)of the Municipal
Act,2001);Re:CAO Recruitment
Item 1 –Special General Committee Meeting Report of November 26,2015
Item 2 –Appointment of a Chief Administrative Officer
CARRIED
4.CONSIDERATION OF BUSINESS FOR WHICH NOTICE WAS GIVEN
Moved by Councillor Thom
Seconded by Councillor Pirri
THAT Council resolve into Closed Session to consider the following matters:
1.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:Closed Session
Memorandum,Re:Agreement of Purchase and Sale Update –Eric T.Smith Way
2.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:Wellington Street
and Yonge Street (Added Item)
3.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Personnel
Matter (Added Item)
4.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:CAO
Recruitment (Added Item)
CARRIED
Moved by Councillor Kim
Seconded by Councillor Pirri
THAT the Special Council meeting be reconvened into open session to rise and report
from Closed Session.
CARRIED
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Tuesday,December 15,2015 Page 3 of 5
Closed Session Item
1.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Closed
Session Memorandum,Re:Agreement of Purchase and Sale Update –Eric
T.Smith Way
Moved by Councillor Thom
Seconded by Councillor Kim
THAT the confidential direction to staff in respect to a proposed or pending
acquisition or disposition of land by the Town or Local Board;Re:Agreement of
Purchase and Sale Update –Eric T.Smith Way,be confirmed.
CARRIED
Closed Session Item
2.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Wellington
Street and Yonge Street
(Added Item)
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the confidential direction to staff in respect to a proposed or pending
acquisition or disposition of land by the Town or Local Board;Re:Wellington
Street and Yonge Street,be confirmed.
CARRIED
Closed Session Item
3.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:
Personnel Matter
(Added Item)
No action was taken.
Closed Session Item
4.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:CAO
Recruitment
(Added Item)
No action was taken.
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Special Council Meeting Minutes
Tuesday,December 15,2015 Page 4 of 5
1.Special General Committee Meeting Report of November 26,2015
(Added Item)
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the Special General Committee meeting report of November 26,2015,
be received and the recommendations carried by the Committee be
approved.
CARRIED
2.Appointment of a Chief Administrative Officer
(Added Item)
Moved by Councillor Abel
Seconded by Councillor Thom
THAT,pending successful employment history and reference checks by the
Interim Chief Administrative Officer,the individual recommended by General
Committee at its Closed Session Meeting of November 26,2015 (continued
on December 4,2015,and December 12,2015)be appointed as Chief
Administrative Officer for the Town;and
THAT the Mayor and Interim Chief Administrative Officer be authorized to
negotiate and execute an employment agreement and any documentation
required to hire a Chief Administrative Officer;and
THAT the name of the individual hired as Chief Administrative Officer only be
disclosed upon execution of the employment agreement.
On a recorded the motion
CARRIED
YEAS:8 NAYS:0
VOTING YEAS:Councillors Abel,Gaertner,Kim,Mrakas,
Pirri,Thom,Thompson,and Mayor Dawe
VOTING NAYS:None
ABSENT:Councillor Humfryes
5.BY-LAWS
Moved by Councillor Tom
Seconded by Councillor Kim
5800-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Special
Council Meeting on December 15,2015.
CARRIED
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6.ADJOURNMENT
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the meeting be adjourned at 6:50 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE SPECIAL COUNCIL MEETING OF DECEMBER 15,2015,ARE
SUBJECT TO FINAL APPROVAL BY COUNCIL ON JANUARY 26,2016.
Council Meeting Agenda
Tuesday,January 26,2016 Special Council Minutes Dec.15 -5
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TOWN OF AURORA
COUNCIL WORKSHOP MINUTES
Council Chambers
Aurora Town Hall
Tuesday,December 15,2015
ATTENDANCE
COUNCIL MEMBERS
MEMBERS ABSENT
OTHER ATTENDEES
Mayor Dawe in the Chair;Councillors Abel,
Gaertner,Kim,Mrakas,Pirri,Thom,and Thompson
Councillor Humfryes
Town Clerk,Deputy Clerk,and Council/Committee Secretaries
Mayor Dawe called the meeting to order at 7:02 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Thom
Seconded by Councillor Gaertner
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3. CONSIDERATION OF ITEMS REQUIRING WORKSHOP
1.Procedural By-law Review
The Town Clerk provided an overview of the current Procedural By-law and
presented options as well as recommendations respecting various aspects of the
By-law.
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Tuesday,December 15,2015 Page 2 of 6
(a)Rules of Debate
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT Members’speaking times be changed as follows:
a)At Committee meetings,Members be permitted to speak two (2)times on a
subject,the first time being for a maximum of ten (10)minutes,and the
second time being for a maximum of five (5)minutes;and
b)At Council meetings,Members be permitted to speak two (2)times on a
subject for a maximum of five (5)minutes each time.
CARRIED
(b)Public Participation
Moved by Councillor Pirri
Seconded by Councillor Abel
THAT a change in the start time of Open Forum to 6:45 p.m.be endorsed.
DEFEATED
Moved by Councillor Thompson
Seconded by Councillor Abel
THAT staff report back on the feasibility of moving Open Forum from Council
meetings to General Committee meetings.
CARRIED
Moved by Councillor Pirri
Seconded by Councillor Mrakas
THAT Delegations who appear before General Committee not be permitted to
delegate again at the following Council meeting,but may submit written material
to Members of Council through the Clerk’s Office.
CARRIED
Moved by Councillor Pirri
Seconded by Councillor Abel
THAT a policy which permits Delegations,on a majority vote,no more than one
(1)extension of up to five (5)minutes be endorsed.
CARRIED
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THAT the Procedural By-law rules giving effect to this policy cannot be waived on
a two-thirds (2/3)vote.
DEFEATED
Moved by Councillor Mrakas
Seconded by Councillor Pirri
THAT a policy requiring Presentations and Delegations to submit any
Presentation or Delegation material prior to a meeting,to be included on an
Additional Items Agenda,be endorsed;and
THAT an increase in the time limit for Delegations by Town staff,consultants or
contractors retained by the Town,or other persons delegated authority by the
Town,to ten (10)minutes be endorsed.
CARRIED
Moved by Councillor Thom
Seconded by Councillor Thompson
THAT Delegations wishing to appear before Committee be required to advise the
Town Clerk in writing no later than 4:30 p.m.two (2)days prior to the meeting.
CARRIED
(c)Notices of Motion
Moved by Councillor Thompson
Seconded by Councillor Thom
THAT the current rules on Notices of Motion be maintained.
CARRIED
(d)Specific Motions
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the inclusion in the Procedural By-law of rules on “Friendly Amendments,”
defined as minor amendments approved by the mover and seconder that are not
voted on,be endorsed.
CARRIED
THAT an amendment to the Procedural By-law that would permit the withdrawal
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Tuesday,December 15,2015 Page 4 of 6
of a motion with only the consent of the mover and seconder,but only after all
Members who have indicated that they wish to speak to the motion have spoken,
be endorsed.
DEFEATED
(e)Voting
Moved by Councillor Pirri
Seconded by Councillor Mrakas
THAT staff be directed to report back to Council on options to use electronic
voting at Council meetings following acquisition of an electronic meeting
management system,and upgrades to the audio visual equipment in the Council
Chambers;and
THAT the inclusion of rules in the Procedural By-law to permit electronic voting
by members be endorsed.
CARRIED
(f)Rules of Order
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the provisions of section 4.9 of the Procedural By-law be amended by
replacing “Bourinot’s Rules of Order”with “Robert’s Rules of Order.”
CARRIED
(g)Closed Session
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT section 2.20 of the Procedural By-law be amended to include a
requirement that a Meeting shall be closed to the public when the subject matter
to be considered is an ongoing investigation respecting the municipality,a local
board or a municipally-controlled corporation by the Ombudsman appointed
under the Ombudsman Act,an Ombudsman referred to in subsection 223.13 (1)
of the Municipal Act,2001,or the investigator referred to in subsection 239.2 (1)
of the Municipal Act,2001.
CARRIED
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(h)Clarification and Interpretation
Moved by Councillor Thom
Seconded by Councillor Kim
THAT the Procedural By-law be amended to authorize the Clerk to create and
amend an annotated version of the Procedural By-law to assist Members in
complying with the rules as enforced and interpreted from time to time;and
THAT the Procedural By-law be amended to permit the Clerk to amend by-laws,
minutes and other Council and Committee documentation for technical,
typographical,or other administrative errors and omissions for the purpose of
ensuring an accurate and complete record of proceedings.
CARRIED
(i)Meeting Efficiency
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT staff be directed to report back on options for procedural rules that
should not be waived even by a two-thirds (2/3)vote based on other municipal
best practices.
CARRIED
Moved by Councillor Pirri
Seconded by Councillor Gaertner
THAT staff be directed to report on the necessary changes to the Procedural By-
law to give effect to the policies adopted by Council at its Workshops on
November 24 and December 15,2015,including any necessary transition plan.
CARRIED
4.READING OF BY-LAW
Moved by Councillor Abel
Seconded by Councillor Thom
5796-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council
Workshop on December 15,2015.
CARRIED
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5.ADJOURNMENT
Moved by Councillor Kim
Seconded by Councillor Pirri
THAT the meeting be adjourned at 8:55 p.m.
CARRIED
GEOFFREY DAWE,MAYOR PATTY THOMA,DEPUTY CLERK
THE MINUTES OF THE COUNCIL WORKSHOP OF DECEMBER 15,2015,ARE
SUBJECT TO FINAL APPROVAL BY COUNCIL ON JANUARY 26,2016.
Council Meeting Agenda
Tuesday,January 26,2016 Council Workshop Minutes Dec.15 Page -6
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TOWN OF AURORA
SPECIAL COUNCIL –PUBLIC PLANNING
MEETING MINUTES
Council Chambers
Aurora Town Hall
Wednesday,December 16,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel (arrived 7:37
p.m.),Gaertner,Kim,Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT Councillor Humfryes
OTHER ATTENDEES Director of Planning and Development Services,Planners,
Deputy Clerk,and Council/Committee Secretary
Mayor Dawe called the meeting to order at 7:01 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Thom
Seconded by Councillor Pirri
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.PLANNING APPLICATIONS
Mayor Dawe outlined the procedures that would be followed in the conduct of the
public meeting.The Deputy Clerk confirmed that the appropriate notice had been
given in accordance with the relevant provisions of the Planning Act.
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Special Council –Public Planning Meeting Minutes
Wednesday,December 16,2015 Page 2 of 5
1.PL15-087 –Application for Zoning By-law Amendment
Nunzio Grossi
7,15,19 Cousins Drive
Lots 25,26,27,Registered Plan 340
File Number:ZBA-2015-12
Planning Staff
The Planner,Mr.Marty Rokos,presented a brief overview of the application and
staff report,including background information related to the proposed Zoning By-
law Amendment application to sever the existing three (3)lots to permit the
creation of four (4)new single detached lots with site specific zoning provisions.
He noted that recent comments from the public raised concerns regarding lot
frontage,density,parking,traffic,potential for secondary apartments,style and
massing of houses,and reverse sloped driveways.
Consultant
Mr.Mike Manett,on behalf of the applicant,noted that proposed development is
minor intensification that is compatible with the existing area.He also addressed
some concerns received from the public regarding the application.
Public Comments
Aurora residents,including Susan Tucker,Jean-Marc Langlais,Terry Miller,
Sandra Holst,Trevor Stephens,Brian and Hendrica Peck,Adrian Mason and
Sharron Smyth expressed their concerns and suggestions regarding the
following matters:
Drainage issues
Lack of frontage
Style of proposed two (2)storey houses not compatible with existing
houses in neighbourhood
Size of proposed houses
Number of houses on proposed lots
Potential for secondary suites
Lack of street parking
Below-grade garages
Timing of construction (length of time)
Loss of privacy
Setting precedent for similar applications
Further strain on utilities
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Special Council –Public Planning Meeting Minutes
Wednesday,December 16,2015 Page 3 of 5
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT Report No.PL15-087 be received;and
THAT comments presented at the Public Planning meeting be addressed by
Planning &Development Services in a comprehensive report outlining
recommendations and options at a future General Committee meeting.
Amendment
Moved by Councillor Mrakas
Seconded by Councillor Gaertner
THAT the second clause of the main motion be amended by replacing the
words “General Committee”with the words “Public Planning”.
CARRIED
Main motion as amended
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT Report No.PL15-087 be received;and
THAT comments presented at the Public Planning meeting be addressed by
Planning and Development Services in a comprehensive report outlining
recommendations and options at a future Public Planning meeting.
CARRIED AS AMENDED
2.PL15-092 –Applications for Zoning By-law Amendment
Mattamy (Aurora)Limited
1280 St.John’s Sideroad
Part of Lot 26,Concession 2
File No.:ZBA-2015-14
Planning Staff
The Planner,Mr.Lawrence Kuk,presented a brief overview of the application
and staff report,including background information related to the proposed
Zoning By-law amendment to rezone a portion of the residential lots from
‘Detached Dwelling Second Density R2-95 Exception Zone’to Major Open
‘Space O-17 Exception Zone’,and permit a minimum of five (5)meter private
landscape buffer along the northerly portion of the residential lots.
Council Meeting Agenda
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Special Council –Public Planning Meeting Minutes
Wednesday,December 16,2015 Page 4 of 5
Public Comments
Mr.Lou Montana of Newmarket expressed concerns regarding drainage and the
amount of greenspace in north-eastern Aurora.He also commended the
applicant for proposing a landscape buffer.
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT Report No.PL15-092 be received;and
THAT comments presented at the Public Planning meeting be addressed by
Planning &Development Services in a comprehensive report outlining
recommendations and options at a future General Committee meeting.
CARRIED
3.PL15-098 –Applications for Draft Plan of Subdivision and
Zoning By-law Amendment
2352107 Ontario Inc.
1588 St.John’s Sideroad
Part of Lot 26,Concession 3
Files:SUB-2015-02 &ZBA-2015-05
Planning Staff
The Planner,Mr.Drew MacMartin,presented a brief overview of the
applications and staff report,including background information related to the
proposed development of ten (10)Employment Blocks and an Environmental
Protection Area (EPA)on the subject lands,and rezoning the subject lands from
“Rural (RU)Zone”to “Business Park (BP-XX)Exception Zone;“Environmental
Protection (EP)Zone and Major Open Space (O-XX)Exception Zone”.
Consultant
Mr.Michael Testaguzza,on behalf of the applicant,gave a brief overview of the
Proposed Draft Plan of Subdivision and Zoning By-law Amendment.
Public Comments
Mr.Roger Hodgson,of W.R.Hodgson and Associates,representing 721312
Ontario Inc.,inquired about the percentage of lands allocated for ancillary uses
in the Aurora 2C Secondary Plan Area,and requested that no changes be made
to Official Plan Amendment 73 in fairness for all property owners in the area.
Council Meeting Agenda
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Special Council –Public Planning Meeting Minutes
Wednesday,December 16,2015 Page 5 of 5
Mr.Ramunno explained that these applications are within the current Official
Plan requirement,and that the Town’s policy will govern the applications.
Moved by Councillor Thom
Seconded by Councillor Pirri
THAT Report No.PL15-098 be received;and
THAT comments presented at the Public Planning meeting be addressed by
Planning &Development Services in a comprehensive report outlining
recommendations and options at a future General Committee meeting.
CARRIED
4.READING OF BY-LAW
Moved by Councillor Thom
Seconded by Councillor Kim
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5798-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Special
Council –Public Planning Meeting on December 16,2015.
CARRIED
5.ADJOURNMENT
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the meeting be adjourned at 9:29 p.m.
CARRIED
__________________________________________________________________
GEOFFREY DAWE,MAYOR PATTY THOMA,DEPUTY CLERK
THE MINUTES OF THE SPECIAL COUNCIL – PUBLIC PLANNING MEETING OF
DECEMBER 16, 2015 IS SUBJECT TO FINAL APPROVAL BY COUNCIL ON
JANUARY 26, 2016.
Council Meeting Agenda
Tuesday,January 26,2016 Public Planning Minutes Dec.16 Page - 5
-47 -
TOWN OF AURORA
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday,January 12,2016
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner (arrived
7:02 p.m.),Humfryes,Kim,Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Interim Chief Administrative Officer/Acting Clerk,Chief
Administrative Officer
Mayor Dawe called the meeting to order at 7:01 p.m.
Council consented to recess at 7:03 p.m.to resolve into a Closed Session meeting and
reconvened into open session at 8:45 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Mrakas
Seconded by Councillor Abel
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.DELEGATIONS
None
Council Meeting Agenda
Tuesday,January 26,2016 Special Council Minutes Jan.12 Page -1
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Special Council Meeting Minutes
Tuesday,January 12,2016 Page 2 of 3
4.CONSIDERATION OF BUSINESS FOR WHICH NOTICE WAS GIVEN
Moved by Councillor Thom
Seconded by Councillor Pirri
THAT Council resolve into Closed Session to consider the following matter:
1.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);and labour
relations or employee negotiations (section 239(2)(d)of the Municipal Act,
2001);Re:Organizational Review
CARRIED
Moved by Councillor Thom
Seconded by Councillor Kim
THAT the Special Council meeting be reconvened into open session to rise and report
from Closed Session.
CARRIED
1.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);and labour
relations or employee negotiations (section 239(2)(d)of the Municipal Act,
2001);Re:Organizational Review
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the confidential update in respect to Organizational Review be received.
CARRIED
5.BY-LAWS
Moved by Councillor Thompson
Seconded by Councillor Abel
THAT the following by-law be given first,second,and third readings and enacted:
5802-15 BEING A BY-LAW to appoint a Chief Administrative Officer for the Town
of Aurora.
On a recorded the motion
CARRIED
Council Meeting Agenda
Tuesday,January 26,2016 Special Council Minutes Jan.12 Page -2
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Special Council Meeting Minutes
Tuesday,January 12,2016 Page 3 of 3
YEAS:9 NAYS:0
VOTING YEAS:Councillors Abel,Gaertner,Humfryes,
Kim,Mrakas,Pirri,Thom,Thompson,and
Mayor Dawe
VOTING NAYS:None
THAT the following confirming by-law be given first,second,and third readings and
enacted:
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
5801-15 BEING A BY-LAW to Confirm Actions by Council Resulting from a
Special Council Meeting on January 12,2016.
CARRIED
6.ADJOURNMENT
Mayor Dawe,on behalf of Council,welcomed the new Chief Administrative Officer,Doug
Nadorozny,and expressed appreciation for the efforts of the Interim Chief Administrative
Officer,Patrick Moyle.
Moved by Councillor Thom
Seconded by Councillor Kim
THAT the meeting be adjourned at 8:55 p.m.
CARRIED
GEOFFREY DAWE,MAYOR PATRICK MOYLE,INTERIM CHIEF
ADMINISTRATIVE OFFICER/ACTING
CLERK
THE MINUTES OF THE SPECIAL COUNCIL MEETING OF JANUARY 12,2016,ARE
SUBJECT TO FINAL APPROVAL BY COUNCIL ON JANUARY 26,2016.
Council Meeting Agenda
Tuesday,January 26,2016 Special Council Minutes Jan.12 Page -3
-50 -
PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:Tuesday,January 26,2016
SUBJECT:LSRCA -2020
NAME OF SPOKESPERSON:Mike Walters (CAO)
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
Lake Simcoe Region Conservation Authority
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
2020 Strategic Plan.This strategic plan sets our priorities for the
next five years and how we will align our resources to achieve success with a focus on
results,a commitment to accountability,business excellence and a more connected
watershed community.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?Patty Thoma DATE:November 24,2015
I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
x
x
Council Meeting Agenda
Tuesday,January 26,2016 Presentation (a)Page -1
-51 -
Council Meeting Agenda
Tuesday,January 26,2016 Presentation (a)Page -2
-52 -
Council Meeting Agenda
Tuesday,January 26,2016 Presentation (a)Page -3
-53 -
GoalOneSupportasafer,healthierandlivablewatershedthroughexceptionalintegratedwatershedmanagement.Outcomes:Activities:ASaferWatershed:ProtectPeopleandPropertyAHealthierWatershed:ProtectandRestoretheEcosystemALivableWatershed:SustainableCommunitiesandImprovedQualityofLife.Implementafloodreliefprogram,Infrastructureprotection\riskassessment,ExpandtheEMSfloodwarning,Reducefloodriskthroughpartnerships.Implementasaltreductionstrategy,Developanaturalheritagerestorationstrategy,InitiateaPhosphorusOffsettingProgram,FocusonUrbanRestorationprojects.Createanactionplanforsustainablegrowth,Developafocusedlandacquisitionstrategy,InitiateaPhosphorusOffsettingProgram,Implementacarbonreductionprogram.Council Meeting Agenda
Tuesday,January 26,2016 Presentation (a)Page -4
-54 -
GoalTwoImproveknowledgeandincreasecertaintythroughexcellenceinresearchandscientificknowledge.Outcomes:Activities:ImprovedKnowledge:IncreasedUnderstandingIncreasedCertainty:ClimateandWatershedResilienceIdentifyemergingcontaminants,Improvedataaccessopenportal,Implementacitizenscienceprogram,Trackandreportonenvironmentaltrendsannually,Partnertoaddressknowledgegaps.DevelopaCarbonReductionStrategy,CompleteaClimateChangeAdaptationandMitigationStrategy.Council Meeting Agenda
Tuesday,January 26,2016 Presentation (a)Page -5
-55 -
GoalThreeCreateamoreconnectedandengagedwatershedcommunitythrougheducationandengagement.Outcomes:Activities:InspireAction:EngagementBetterPartner:StrongerPartnershipsandCollaborationExpandtheeducationprograminthewatershed,Developanengagementstrategytodrivecommunitysupport,Improvecollaborativeengagementthroughsocialinnovation,Identifyopportunitiestoengageyoungandold.Defineanddeliverwatershedrelatedprofessionaltraininganddevelopmentopportunities,Aligncommunications\educationwithcorporateandpartnerpriorities,EnhancecollaborationwithFirstNationspartners.Council Meeting Agenda
Tuesday,January 26,2016 Presentation (a)Page -6
-56 -
GoalFourBuildastrongerandmorevaluedorganizationthroughbusinessexcellence.Outcomes:Activities:ExcellentClientService:Efficient,EffectiveandClientOrientedBetterPartner:InternalInvestmentHarmonizeservicedeliverywithneighbouringConservationAuthorities,Improvethepermittingprocess,stormwaterapprovalswithMOECC,Meetwithmunicipalcouncilsandstafftodiscussissuesofmutualbenefit\concern.Investinstaff,technology,andourworkplacetosupportouremployees,partners,andclients,Ensureplanning\permitfeesareself-sufficient,DevelopanAssetManagementPlanandaFinancialStrategyforsustainablefunding.Council Meeting Agenda
Tuesday,January 26,2016 Presentation (a)Page -7
-57 -
OurPathAheadisClearForthenextfiveyearswewillworkasateamtoalignourannualworkplansandbudgetswithourgoalsandoutcomestoprotectandrestoretheLakeSimcoewatershedbyleadingresearch,policyandaction.Council Meeting Agenda
Tuesday,January 26,2016 Presentation (a)Page -8
-58 -
Thankyou.Questions?Visitourwebsiteatwww.lsrca.on.caCouncil Meeting Agenda
Tuesday,January 26,2016 Presentation (a)Page -9
-59 -
PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk’s office by the following
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:January 26,2016
SUBJECT:Town of Aurora Sport Plan
NAME OF SPOKESPERSON:Claire Tucker-Reid
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
Monteith Brown Planning Consultants
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
Presentation of the final draft of the Sport Plan.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?Mayor and MOC DATE:September 2015 –
January 2016 (ongoing)
I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
x
x
Council Meeting Agenda
Tuesday,January 26,2016 Presentation (b)Page -1
-60 -
PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk’s office by the following
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:January 26,2016
SUBJECT:Town of Aurora Parks and Recreation Master Plan
NAME OF SPOKESPERSON:Todd Brown
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
Monteith Brown Planning Consultants
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
Presentation of the final draft of the Parks and Recreation Master Plan.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?Mayor and MOC DATE:September 2015 –
January 2016 (ongoing)
I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
x
x
Council Meeting Agenda
Tuesday,January 26,2016 Presentation (c)Page -1
-61 -
Council Meeting Agenda
Tuesday,January 26,2016 Delegation (a)Page -1
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Council Meeting Agenda
Tuesday,January 26,2016 Delegation (b)Page -1
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Council Meeting Agenda
Tuesday,January 26,2016 Item 1 Page -1
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Council Meeting Agenda
Tuesday,January 26,2016 Item 1 Page -2
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Council Meeting Agenda
Tuesday,January 26,2016 Item 1 Page -3
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Council Meeting Agenda
Tuesday,January 26,2016 Item 1 Page -4
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TOWN OF AURORA
TRAILS AND ACTIVE TRANSPORTATION COMMITTEE
MEETING MINUTES
Date:Friday,November 20,2015
Time and Location:10:00 a.m.,Council Chambers,Aurora Town Hall
Committee Members:Councillor Tom Mrakas (Vice Chair),Irene Clement (EAC
Representative),Richard Doust (PRAC Representative),
Alison Collins-Mrakas,Bill Fraser,Laura Lueloff
Member(s)Absent:Councillor Sandra Humfryes
Other Attendees:Stephen M.A.Huycke,Town Clerk,Lawrence Kuk,Planner,
Jamal Massadeh,Traffic/Transportation Analyst,Jim Tree,
Manager of Parks,and Samantha Yew,Council/Committee
Secretary
The Vice Chair called the meeting to order at 10:10 a.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest and general nature thereof under the
Municipal Conflict of Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Irene Clement
Seconded by Alison Collins-Mrakas
THAT the agenda as circulated by Legal and Legislative Services ,with the
following addition,be approved:
Delegation (a)Klaus Wehrenberg,Resident
Re:GO Rail Expansion
CARRIED AS AMENDED
Council Meeting Agenda
Tuesday,January 26,2016 Item 2 Page -1
-68 -
Trails and Active Transportation Committee Meeting Minutes
Friday,November 20,2015 Page 2 of 4
3.ADOPTION OF MINUTES
Trails and Active Transportation Meeting Committee Minutes of April 17,
2015
Moved by Laura Lueloff
Seconded by Richard Doust
THAT the Trails and Active Transportation Committee meeting minutes of April 17,
2015,be received for information.
CARRIED
4.DELEGATIONS
(a)Klaus Wehrenberg,Resident
Re:GO Rail Expansion
Mr.Wehrenberg expressed concern regarding the amount of points at which the
proposed Metrolinx Regional Express Rail is to intersect with Town trails.He
supports the use of overpasses and underpasses to keep continuous trails,and
urges the Town to communicate with Metrolinx,and develop a set of guidelines
for future projects that involve trails in order to ensure the trails are properly
considered and maintained.
Moved by Alison Collins-Mrakas
Seconded by Irene Clement
THAT the comments of the delegation be received for information.
CARRIED
5.MATTERS FOR CONSIDERATION
1.Verbal Update from the Manager of Parks
Re:Trails-related Projects
Mr.Tree gave an update regarding the Willow Farm Trail,including the
status,layout,and proposed surface material of the trail,the proposed trails
and trails that are currently being built in the 2C Area,and the proposed Tim
Jones Trail crossing over Wellington Street East.
The Committee inquired about the status and features of various trails,and
staff responded.
Moved by Richard Doust
Seconded by Laura Lueloff
Council Meeting Agenda
Tuesday,January 26,2016 Item 2 Page -2
-69 -
Trails and Active Transportation Committee Meeting Minutes
Friday,November 20,2015 Page 3 of 4
THAT the verbal update regarding Trails-related Projects be received for
information.
CARRIED
6.INFORMATIONAL ITEMS
2.Extract from Council Meeting of August 25,2015
Re:Report No.PR15-023 –Renaming a Section of Nokiidaa Trail
Moved by Alison Collins-Mrakas
Seconded by Irene Clement
THAT the Extract from Council Meeting of August 25,2015,regarding Report
No.PR15-023 –Renaming a Section of Nokiidaa Trail,be received for
information.
CARRIED
3.Extract from Council Meeting of May 11,2015
Re:Trails and Active Transportation Committee Meeting Minutes of
April 17,2015
Moved by Laura Lueloff
Seconded by Richard Doust
THAT the Extract from Council Meeting of May 11,2015,regarding Trails and
Active Transportation Committee Meeting Minutes of April 17,2015,be received
for information.
CARRIED
7.NEW BUSINESS
New Business Motion No.1
Moved by Alison Collins-Mrakas
Seconded by Richard Doust
THAT the Trails and Active Transportation Committee recommend to Council:
THAT communications be established between the Town and Metrolinx to
ensure the preservation and integrity of the Town’s trail system and the Trails
Master Plan.
CARRIED
The Committee expressed concern regarding the lack of bike racks at shopping
facilities and bus terminals.
Council Meeting Agenda
Tuesday,January 26,2016 Item 2 Page -3
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Trails and Active Transportation Committee Meeting Minutes
Friday,November 20,2015 Page 4 of 4
New Business Motion No.2
Moved by Bill Fraser
Seconded by Alison Collins-Mrakas
THAT the Trails and Active Transportation Committee recommend to Council:
THAT staff investigate the feasibility of creating fully accessible bike hubs at
existing and future bike trail entrances.
CARRIED
The Committee inquired about the Town’s graffiti management policy.Staff
indicated that there is a policy in place for graffiti issues.
8.ADJOURNMENT
Moved by Councillor Tom Mrakas
Seconded by Alison Collins-Mrakas
THAT the meeting be adjourned at 10:50 a.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
OTHERWISE ADOPTED BY COUNCIL AT A LATER MEETING.
Council Meeting Agenda
Tuesday,January 26,2016 Item 2 Page -4
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TOWN OF AURORA
ACCESSIBILITY ADVISORY COMMITTEE
MEETING MINUTES
Date:Wednesday,December 2,2015
Time and Location:7 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Tyler Barker (Chair),John Lenchak (Vice Chair),Gordon
Barnes,James Hoyes,and Councillor Sandra Humfryes
Member(s)Absent:None
Other Attendees:Councillor John Abel,Councillor Tom Mrakas,Chris Catania,
Accessibility Advisor,and Samantha Kong,Council/Committee
Secretary
The Chair called the meeting to order at 7 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by John Lenchak
Seconded by James Hoyes
THAT the agenda as circulated by Legal and Legislative Services,with the following
addition,be approved:
Item 2 –Correspondence from Regional Clerk,York Region
Re:York Region’s Review and Update of 2015-2021 Multi-Year
Accessibility Plan
CARRIED AS AMENDED
Council Meeting Agenda
Tuesday,January 26,2016 Item 3 Page -1
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Accessibility Advisory Committee Meeting Minutes
Wednesday,December 2,2015 Page 2 of 3
3.RECEIPT OF THE MINUTES
Accessibility Advisory Committee Meeting Minutes of November 4,2015
Moved by Councillor Humfryes
Seconded by Gordon Barnes
THAT the Accessibility Advisory Committee meeting minutes of November 4,2015,
be received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.Memorandum from Accessibility Advisor
Re:2016-2022 Accessibility Plan
Staff provided an overview of the 2016-2022 Accessibility Plan which included
capital initiatives and past accomplishments.The Committee suggested that a
feedback form be created in the New Year to receive comments or suggestions
from residents regarding the Town’s Accessibility Plan.They further suggested
that the Town’s Operations Centre,Aurora Armoury,Aurora Public Library,and
parks and trails be included in future Accessibility Plans,and that a definition of
“disability”be included in the plan to increase the awareness of invisible
disabilities.
Moved by Gordon Barnes
Seconded by John Lenchak
THAT the memorandum regarding the Town of Aurora 2016-2022
Accessibility Plan be received;and
THAT the Accessibility Advisory Committee recommend to Council:
THAT the 2016-2022 Accessibility Plan be adopted.
CARRIED
Council Meeting Agenda
Tuesday,January 26,2016 Item 3 Page -2
-73 -
Accessibility Advisory Committee Meeting Minutes
Wednesday,December 2,2015 Page 3 of 3
6.INFORMATIONAL ITEMS
2.Correspondence from Regional Clerk,York Region
Re:York Region’s Review and Update of 2015-2021 Multi-Year
Accessibility Plan
Staff indicated that this multi-year accessibility plan complies with both the
Ontarians with Disabilities Act (ODA),which requires municipalities with a
population over 10,000 people to compile a yearly plan,and the Accessibility for
Ontarians with Disabilities Act (AODA),which requires a multi-year plan.
Moved by John Lenchak
Seconded by Gordon Barnes
THAT the correspondence regarding York Region’s Review and Update of
2015-2021 Multi-Year Accessibility Plan be received for information.
CARRIED
7.NEW BUSINESS
The Committee inquired about the pending list and requested that it be included on the
agenda moving forward to outline short term goals and track accomplishments.
The Committee noted that residents have attended Wheelchair Dancing at the Magna
Centre offered by the Town of Newmarket,and inquired if a similar program can be
offered at the Town.Staff indicated that gym space is available to offer a variety of
programs.
The Committee discussed the next scheduled meeting and agreed that unless there
are any items requiring consideration,the January 6,2016 meeting should be
cancelled.
8.ADJOURNMENT
Moved by Gordon Barnes
Seconded by Councillor Humfryes
THAT the meeting be adjourned at 8:25 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Council Meeting Agenda
Tuesday,January 26,2016 Item 3 Page -3
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TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday,January 19,2016
ATTENDANCE
COUNCIL MEMBERS Councillor Humfryes in the Chair;Councillors Abel,Gaertner,
Kim,Mrakas,Pirri,Thom,Thompson,and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial
Services/Treasurer,Director of Infrastructure and
Environmental Services,Acting Director of Legal and
Legislative Services/Town Clerk,Director of Parks and
Recreation Services,Director of Planning and Development
Services,and Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative
Services.
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3,4,7,8,9,11,13,14,15,18,19,and 21 were identified for discussion.
Council Meeting Agenda
Tuesday,January 26,2016 Item 4 Page -1
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General Committee Meeting Report
Tuesday,January 19,2016 Page 2 of 16
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1,2,5,6,10,12,16,17,20,and 22 were identified as items not requiring
separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to the General Committee
and staff be authorized to take all necessary action required to give effect to same:
1.CFS16-001 –Additional Information:2016 Budget Disclosures
THAT Report No.CFS16-001 be received for information.
2.CFS16-002 –Extension of Appointment of External Auditor
THAT Report No.CFS16-002 be received;and
THAT BDO Canada’s auditor appointment be extended two additional years to
provide audit services for fiscal years ending December 31,2015 and 2016;and
THAT the Treasurer be authorized to approve invoices for the base services
audit,plus any reasonable additional billings related to audit assistance,
additional audit work or related to audit issues or consultations in the context of
preparing and auditing the annual financial statements of the Corporation,to a
total combined amount not to exceed the provisions made for such in the budget;
and
THAT Purchase Order No.342 be amended or replaced as appropriate to reflect
the two-year extension for audit services from BDO Canada.
5.IES16-003 –Acceptance of Municipal Services –Daniels LR Corporation
Residential Subdivision –Registered Plan 65M-4309
THAT Report No.IES16-003 be received;and
THAT ownership,operation and maintenance of the works within the roads,
rights-of-way,and other lands dedicated to the Town contained within Plan 65M-
4309,being Daniels LR Corporation Residential Subdivision,as detailed in
Report No.IES16-003 be assumed;and
THAT the necessary by-law be brought forward for enactment to assume for
public use the highways within Plan 65M-4309,and to establish as public
highway any applicable reserves.
Council Meeting Agenda
Tuesday,January 26,2016 Item 4 Page -2
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General Committee Meeting Report
Tuesday,January 19,2016 Page 3 of 16
6.IES16-004 –Acceptance of Municipal Services –Hallgrove Estates
Business Park Subdivision –Registered Plan 65M-3974
THAT Report No.IES16-004 be received;and
THAT ownership,operation and maintenance of the works within the roads,
rights-of-way and other lands dedicated to the Town as contained within Plan
65M-3974,being Hallgrove Estates Business Park Subdivision as detailed in
Report No.IES16-004 be assumed;and
THAT the necessary by-law be brought forward for enactment to assume for
public use the highways within Plan 65M-3974 and to establish as public
highway any applicable reserves.
10.IES16-008 –Award of Tender IES2015-89 –For Vandorf Sideroad
Reconstruction from 300m East of Bayview Avenue to
Leslie Street
THAT Report No.IES16-008 be received;and
THAT Tender No.IES2015-89 –For Vandorf Sideroad Reconstruction from
300m East of Bayview Avenue to Leslie Street be awarded to Primrose
Contracting (Ontario)Inc.in the amount of $3,122,000.10,excluding taxes;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
12.LLS16-005 –Authority to Commence Application to Confirm Emergency
Orders
THAT Report No.LLS16-005 be received;and
THAT section 10(a)of the Litigation and Claims Policy,Administration Procedure
No.52,be amended to specifically exclude any application required to confirm
emergency orders issued pursuant to the Building Code Act,1992.
16.PDS16-002 –Draft Plan of Condominium Application,Brookfield Homes
(Ontario)Aurora Limited ,15776 Leslie Street,Block 31 Plan
65M-4467,File:CDM-2015-01,Related Files:PLC-2015-07,
ZBA-2015-01
THAT Report No.PDS16-002 be received;and
Council Meeting Agenda
Tuesday,January 26,2016 Item 4 Page -3
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General Committee Meeting Report
Tuesday,January 19,2016 Page 4 of 16
THAT the Draft Plan of Condominium File CDM-2015-01 be approved for 49
single detached dwelling units subject to conditions set out in Appendix “A”to this
report;and
THAT a By-law to lift 0.3m reserves providing driveway access into the property
be enacted;and
THAT the Mayor and Town Clerk be authorized to execute any Agreement(s)
referenced in the Conditions of Approval,including any and all documents and
ancillary agreements required to give effect to same.
17.PDS16-003 –Application for Exemption from Part Lot Control,Brookfield
Homes (Ontario)Aurora Limited,15778 Leslie Street,Block
31,Plan 65M-4467,File No.PLC-2015-07,Related Files:CDM-
2015-01 and ZBA-2015-01
THAT Report No.PDS16-003 be received;and
THAT the Application for Exemption from Part Lot Control submitted by
Brookfield Homes (Ontario)Aurora Limited to divide Block 31 on Plan 65M-4467
into 49 separate lots for single detached units and a private condominium road
be approved;and
THAT the Part Lot Control Exemption by-law be presented at a future Council
meeting.
20.Economic Development Advisory Committee Meeting Minutes of
December 10,2015
THAT the Economic Development Advisory Committee meeting minutes of
December 10,2015,be received for information.
22.Community Recognition Review Advisory Committee Meeting Minutes of
December 15,2015
THAT the Community Recognition Review Advisory Committee meeting minutes
of December 15,2015,be received;and
THAT the Community Recognition Review Advisory Committee recommend
to Council:
1.Community Recognition Review Advisory Committee Terms of
Reference
THAT the following Terms of Reference be adopted:
Council Meeting Agenda
Tuesday,January 26,2016 Item 4 Page -4
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General Committee Meeting Report
Tuesday,January 19,2016 Page 5 of 16
1.PURPOSE
The Community Recognition Review Advisory Committee is formed
to support Town staff in various aspects of the Community
Recognition Event and report to Council on any outcomes and/or
changes as required.
2.MEMBERSHIP
The Committee shall be comprised of seven (7)members,as follows:
Two (2)members of Council;and
Five (5)citizen members selected by Council.
In making its citizen appointments,Council will give preference to
applicants who have experience in the volunteer sector and/or
Community Recognition Awards.
3.TERM
The remainder of the 2014-2018 Term of Council.
4.REMUNERATION
None
5.DUTIES AND FUNCTIONS
Support Town staff in the delivery of the Community Recognition
Awards by supporting community participation through the
nomination process and sponsorship opportunities;
Report to Council on opportunities to continuously improve the
Community Recognition Awards.
6.REPORTING
The Committee shall report directly to Council through the Staff
Liaison appointed by the Chief Administrative Officer.
7.MEETING TIMES AND LOCATIONS
The Committee will meet on an as required basis to address various
aspects of the Community Recognition Awards,at the call of the
Chair.
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8.STAFF SUPPORT
The Chief Administrative Officer will appoint one or more appropriate
staff liaisons to provide technical support to the Committee.
The Legal and Legislative Services department will provide
administrative support services to the Committee.
CARRIED
5.DELEGATIONS
(a)Jimmy Brennan,Executive Director,Aurora Youth Soccer Club
Re:Aurora Youth Soccer Club Facility
Mr.Brennan gave a brief presentation outlining the history,structure and
achievements of the Aurora Youth Soccer Club.He requested financial support
for an Aurora Youth Soccer Club Clubhouse at Sheppard’s Bush Conservation
Area that could provide change room and shower facilities,particularly for out-of-
Town players.
General Committee recommends:
THAT the comments of the delegation be received and referred to staff to
investigate and report back to Council.
CARRIED
(b)Brian Casey,President,Aurora Soccer Club
Re:Item 13 –PRS16-003 –Aurora Soccer Club Lease Agreement –
Highland Park
Mr.Casey introduced Mr.Martin Ambrose,who,on behalf of the Aurora Soccer
Club,gave a brief history of the Club.He discussed various aspects of
operations,membership,and the Club’s longstanding relationship with the Town,
and expressed his support for the lease agreement.
General Committee received and referred the comments of the delegation to
Item 13.
(c)Gary Minielly and Steve Mills,Trinity Church Aurora
Re:Item 15 –PRS16-006 –Status of the Cultural Precinct Plan
Mr.Minielly and Mr.Mills expressed their concerns regarding Block II of the
proposed Cultural Precinct Plan,including lack of consultation with the public and
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the effects the proposed plan may have on the Church property.Mr.Minielly and
Mr.Mills indicated that they do not want future Councils to assume that Trinity
Church endorses the current proposal.
General Committee received and referred the comments of the delegation to Item
15.
(d)Lenore Pressley,Town Park Area Ratepayers Association
Re:Item 15 –PRS16-006 –Status of the Cultural Precinct Plan
Ms.Pressley noted that there was a lack of consultation with the Ratepayers
Association,and expressed traffic and parking concerns.
General Committee received and referred the comments of the delegation to
Item 15.
(e)Susan Morton-Leonard,Resident
Re:Item 15 –PRS16-006 –Status of the Cultural Precinct Plan
Ms.Morton-Leonard expressed concerns on issues including road traffic and
parking,pedestrian traffic,Town Park,and new development in the subject area.
General Committee received and referred the comments of the delegation to
Item 15.
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
3.IES16-001 –Facility Projects Status Report
General Committee consented to consider Item 3 following consideration of Item 13.
General Committee recommends:
THAT Report No.IES16-001 be received;and
THAT the fee for Onespace Unlimited Inc.be increased from $1,049,284 to
$1,145,944 to be funded within the existing budget;and
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THAT an application for a solar panel project through the FIT program similar to
the project approved for the Aurora Family Leisure Complex be endorsed.
CARRIED
4.IES16-002 –Street Parking Plan for the Downtown Core –Pilot Project
General Committee recommends:
THAT Report No.IES16-002 be received;and
THAT the Street Parking Plan for the Downtown Core,as described in Report
No.IES16-002 be implemented as a pilot from the period of June to October
2016;and
THAT Report No.IES16-002 be forwarded to the Regional Municipality of York
Transportation Services Department.
CARRIED
7.IES16-005 –Northern Six Municipalities Waste Collection Contract
Renewal Update –MOU and Council Lobbying Framework
General Committee recommends:
THAT Report No.IES16-005 be received;and
THAT the Mayor and Clerk be authorized to execute a Memorandum of
Understanding (MOU)with the N6 Partnership that provides for the
administration of the joint waste collection contract between the Northern Six
Municipalities and a future waste collection contractor;and
THAT Council endorse a ban on any communications between Members of
Council,and any director,officer,employee,agent or representative of a firm
or agent of a firm (whether or not they receive payment)with an interest in
submitting a proposal for the Northern Six Waste Collection Contract (2017 -
2027)(hereafter “potential proponents”)prior to the issuance of the request
for proposals,however,if any communication should occur,it shall be
reported to the staff responsible for managing the procurement;and
THAT where deemed appropriate by staff any written correspondence only
be directed to Council as a whole and that any written communications to
Council from potential proponents be forwarded first to staff responsi ble for
managing the procurement,and will only be made public through a staff
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report to be received for information purposes,subject to any applicable
legislation;and
THAT all staff,excluding those identified as being involved in the process,be
subject to the same ban;and
THAT no deputations at public meetings by proponents be scheduled until
after the conclusion of any blackout period;and
THAT the Town Clerk provide the municipalities of East Gwillimbury,
Georgina,King,Newmarket,and Whitchurch-Stouffville with a copy of
Council’s resolution on this matter and this staff report for their information
and consideration.
CARRIED
8.IES16-006 –Increase to Mead Electric Service Contract
General Committee recommends:
THAT Report No.IES16-006 be received;and
THAT the Purchase Order with Mead Electric for street light maintenance
and utility locate services be increased by $140,000 to a revised value of
$360,000 for the 2015/2016 combined contract period;and
THAT the 2015 Operating Budget for street light maintenance be increased
by $70,000 to be funded from the Engineering Fees Reserve to offset the
high demand for development-related locate services.
CARRIED
9.IES16-007 –Award of Tender IES15-38 –Replacement of Aurora Family
Leisure Complex (AFLC)Pool Dehumidification Unit
General Committee recommends:
THAT Report No.IES16-007 be received;and
THAT Tender No.IES15-38 for the supply and installation of a pool
dehumidifier unit for the Aurora Family Leisure Complex (AFLC)pool area be
awarded to Van Mechanical Services Inc.in the amount of $187,085,
excluding taxes;and
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THAT the Mayor and Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements
required to give effect to same.
CARRIED
11.LLS16-001 –Amendments to the Record Classification Structure and
Retention By-law No.5611-14 and Corporate Records and
Information Management Policy
General Committee recommends:
THAT Report No.LLS16-001 be received;and
THAT the updates to Schedule “A”of Record Classification Structure &Retention
By-law No.5611-14,as outlined in Attachment 1 to Report No.LLS16-001,be
approved;and
THAT the Corporate Records and Information Management Policy,Policy No.77
be amended as set out in Report No.LLS16-001;and
THAT a by-law to amend the Record Classification Structure &Retention By-law
be enacted at a future Council meeting.
CARRIED
13.PRS16-003 –Aurora Soccer Club Lease Agreement –Highland Park
General Committee consented to consider Item 13 following consideration of Item 15.
General Committee recommends:
THAT Report No.PRS16-003 be received;and
THAT the Chief Administrative Officer be directed to report back within six
(6)months on options for a process to manage leases and other
agreements;and
THAT the Mayor and Town Clerk be authorized to execute the Lease
Agreement,including any and all documents and ancillary agreements required
to give effect to same,between the Town of Aurora and the Aurora Soccer Club
for the lease of Highland Park.
CARRIED AS AMENDED
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14.PRS16-004 –Pre-Development Tree Protection and Compensation
Agreement,Brookfield Homes Ltd.
General Committee consented to refer the consideration of Item 14 directly to the Council
meeting of January 26,2016.
15.PRS16-006 –Status of the Cultural Precinct Plan
General Committee consented to consider Item 15 prior to consideration of Item 3.
General Committee recommends:
THAT Report No.PRS16-006 be received for information.
CARRIED
18.Trails and Active Transportation Committee Meeting Minutes of
November 20,2015
General Committee consented to refer the consideration of Item 18 directly to the Council
meeting of January 26,2016.
19.Accessibility Advisory Committee Meeting Minutes of December 2,2015
General Committee consented to refer the consideration of Item 19 directly to the Council
meeting of January 26,2016.
21.Heritage Advisory Committee Meeting Minutes of December 14,2015
General Committee consented to consider Item 21 following consideration of Item 11.
General Committee recommends:
THAT the Heritage Advisory Committee meeting minutes of December 14,2015,
be received;and
THAT the Heritage Advisory Committee recommend to Council:
2.Memorandum from Planner
Re:Demolition Application for a Structure on a Designated Heritage
Property,Demolition of an Accessory Barn,15342 Yonge Street,
File:NE-HCD-HPA-15-04
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THAT the relocation of the accessory barn to 15372 Yonge Street (The
Hillary House)for the preservation of the structure be approved prior to
Zoning By-law Amendment and Site Plan Applications for 15342 Yonge
Street are approved by Council.
3.HAC15-013 –Proposed Demolition of Existing Rear Addition to a
Listed Heritage Building,138 Centre Street
THAT the proposed demolition of the existing 12m2 rear addition at 138
Centre Street be approved and the proposed two-storey rear addition be
supported subject to the approval of the Zoning By-law Amendment and
Site Plan Applications for the proposed Day Care Use;and
THAT the proposed elevations are subject to approval of Planning Staff to
ensure the proposed addition will maintain the heritage character of the
area.
4.HAC15-014 –Heritage Permit Application,61 Catherine Avenue
File:NE-HCD-HPA-15-06
THAT Heritage Permit Application NE-HCD-HPA-15-06 be approved to
permit the proposed two-storey addition at rear as per submitted plans;and
THAT the re-sizing and relocation of existing windows for the dwelling as
proposed be approved;and
THAT,should the window that is proposed to be removed not be of future
use to the owner,the removed window be donated to Aurora’s Architectural
Salvage Program.
5.HAC15-015 –Request to Remove a Property from the Aurora
Register of Properties of Cultural Heritage Value or
Interest,101 Tyler Street
THAT the property located at 101 Tyler Street remain listed on the Aurora
Register of Properties of Cultural Heritage Value or Interest;and
THAT the property be re-evaluated by the Committee’s Heritage Evaluation
Working Group pending receipt of further historical background.
CARRIED
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8.NOTICES OF MOTION
(a)Mayor Dawe
Re:Town of Aurora Official Plan Review (2016)
WHEREAS Planning &Development Services will be preparing a work plan for
the Official Plan Review in 2016;and
WHEREAS the Town’s current population forecast identified in its Official Plan
(2010)to the year 2031 is 70,200 persons;and
WHEREAS the Region of York’s preferred growth scenario as part of the
Region’s Municipal Comprehensive Review to conform with Amendment 2 to the
Provincial Growth Plan identifies a population forecast for the Town of Aurora of
79,000 persons to the year 2041;and
WHEREAS the Planning Act requires that official plans be reviewed at least
every five years to ensure they conform with provincial plans,have regard to
matters of provincial interest and are consistent with provincial policy statements;
and
WHEREAS the Official Plan update provides the opportunity to assess how the
Town will accommodate forecasted population and employment growth beyond
the year 2031;and
WHEREAS appropriate infill development and other forms of intensification are
objectives of the provincial plans,the York Region Official Plan,and the Town’s
current Official Plan;
NOW THEREFORE BE IT HEREBY RESOLVED that Planning staff be directed
to review the existing policy framework of the Official Plan with respect to the
Town’s ability to accommodate the projected new residential growth to the year
2041 within the Town’s urban boundary as part of the Official Plan review.
(b)Councillor Mrakas and Councillor Thompson
Re:Municipal Summit –Golf Course Redevelopment
WHEREAS municipal Official Plans contain solid planning principles,adhere
to relevant Provincial Policy Statements and are approved ultimately by the
Province;and
WHEREAS municipalities face continuing challenges to their Official Plans
through recent applications to redevelop former Golf Courses acquired by
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residential land developers in the GTA for the purpose of converting “private
open space”stable neighbourhoods to “residential”land uses;
WHEREAS multiple municipalities repeatedly fighting the same planning
battle(s)is an inefficient and ineffective use of taxpayer money;and
WHEREAS a Summit is a meeting of representatives of government which
affords the opportunity to advocate for meaningful reform on a wide range of
important issues facing municipalities;and
WHEREAS a Summit provides the opportunity to bring together all
municipalities to work collaboratively to find solutions to the increasing
pressures of loss of green space within our stable neighbourhoods due to
redevelopment applications of golf courses;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora
host a Municipal Summit to identify issues and define common principles as it
speaks to appropriate redevelopment of former Golf Courses situated within
stable neighbourhoods;and
BE IT FURTHER RESOLVED THAT staff extend an invitation to all Elected
Officials from municipalities in the Golden Horseshoe region of Ontario and to
the Board of Directors of the Association of Municipalities in Ontario;and
BE IT FURTHER RESOLVED THAT staff report back no later than the last
Council meeting in February 2016 to define possible venues,dates,and
interest to attend a Municipal Summit on Golf Course redevelopment;and
BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the
Honourable Kathleen Wynne,Premier of Ontario,the Honourable Ted
McMeekin,Minister of Municipal Affairs and Housing,the Honourable Patrick
Brown,Leader of the Progressive Conservative Party,the Honourable
Andrea Horwath,Leader of the New Democratic Party,Chris Ballard,MPP
Newmarket-Aurora and all other MPPs in the Province of Ontario,and York
Regional Chairman Wayne Emmerson.
(c)Councillor Abel
Re:Winter Overnight Parking Restrictions
WHEREAS By-law Number 4574-04.T is a by-law to regulate parking and traffic
in the Town of Aurora;and
WHEREAS this By-law stipulates that on-street parking is not permitted from
November 15 to April 15 during the period between 2:00 a.m.and 6:00 a.m.;and
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WHEREAS the winter period parking restriction may cause hardship to those
residents who depend on on-street parking;and
WHEREAS the winter period parking restrictions are only useful when there is a
snow event requiring road plowing;and
WHEREAS all other times when snow removal operations are not required,on-
street parking could be permitted;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to pilot
a program allowing overnight parking through the winter months for the
2015/2016 winter season with a provision to impose overnight parking
restrictions on an as needed basis in response to snow events;and
BE IT FURTHER RESOLVED THAT staff report back to Council in the spring of
2016 on the results of the pilot program.
9.NEW BUSINESS/GENERAL INFORMATION
None
10.CLOSED SESSION
General Committee resolved into Closed Session,following adjournment,to
consider the following matters:
1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239(2)(e)of the
Municipal Act,2001);Re:Closed Session Report No.PDS16-001–Appeal to
the Ontario Municipal Board re 2419059 Ontario Inc.,OMB Case No.:
PL150967,Zoning By-law Amendment &Site Plan Applications ,Files:ZBA-
2014-07 &SP-2015-01,497 Wellington Street West,Part of Lot 1 and Part of
40 Acre Reserve,Registered Plan 102.
2.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Closed
Session Report No.LLS16-003 –Appointments to the Canada 150 Ad Hoc
Committee.
11.ADJOURNMENT
The meeting was adjourned at 10:50 p.m.
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SANDRA HUMFRYES,COUNCILLOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF JANUARY 19,2016 IS
SUBJECT TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON JANUARY 26,2016.
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DATE:
TO:
FROM:
RE:
January 26,2016
Members of Council
Mayor Geoffrey Dawe
Lake Simcoe Region Conservation Authority Highlights of the
November 27,2015,and December 1 ,2015 Meetings of the
Board
RECOMMENDATION
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday,January 26,2016 Item 6 Page -1
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Lake Simcoe Region Conservation Authority,
120 Bayview Parkway,Newmarket,ON,L3Y 4X1
E-mail:info@lsrca.on.ca Web site:www.lsrca.on.ca
Announcements:
Strategic Plan 2016-2020
CAO Mike Walters was pleased to provide Board members with a final copy of LSRCA’s Strategic Plan
2016-2020,noting that it will be distributed throughout the watershed and that he plans to make
presentations to watershed Councils in the beginning of 2016.He also noted that staff are now in the
work-planning phase to carry out the goals laid out in the Plan.
Lake Simcoe Science Newsletter
Board members were provided the latest edition of Lake Simcoe Science,featuring Benthic
Macroinvertebrates,noting that these are the bugs that live on the bottom of lakes and rivers,and
they are great indicators of the health of the lake.To read this and other issues,please click this link:
LSRCA Science Newsletter
SmartCommute
LSRCA’s SmartCommute Coordinators Melissa Rosato,Communications Specialist,and Ken Cheney,
Conservation Engineer,gave a brief overview of the Metrolinx SmartCommute program,as well as
LSRCA’s ongoing commitment,noting that LSRCA has been a member employer since 2010,received
Employer of the Year award in 2011,received Gold Status for four consecutive years,and in 2015 was
one of two honorable mentions out of 330 for Employer of the Year.
Ryerson University Partnership
CAO Mike Walters advised that LSRCA will be partnering with Ryerson University on a number of
initiatives,including LID monitoring,phosphorus recycling,and a Train the Trainer program involving
training teachers in environmental education.In addition,CAO Walters advised that he has accepted a
position on the Ryerson Urban Water Advisory Board.
Lake Simcoe Conservation Foundation Annual Dinner
CAO Walters announced that the Lake Simcoe Conservation Foundation’s 28th Annual Conservation
Dinner has been set for Wednesday,June 8,2016 and will be held at the Manor @ Carrying Place in
Kettleby.For more information on the event or to purchase tickets,please click this link:28th Annual
Conservation Dinner
Administrative Building Parking Lot
CAO Walters advised that staff are working with a consultant to remodel the parking lot at LSRCA’s
Administrative Building in Newmarket,noting that the remodeled site will include some Low Impact
Development features and will create additional parking spaces.
Board Meeting Highlights
November 27,2015
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LSRCA Board of Directors
Meeting Highlights –November 27,2015
Page 2 of 2
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway,Newmarket,ON,L3Y 4X1
E-mail:info@lsrca.on.ca Web site:www.lsrca.on.ca
Presentations:
Winter Salt in the Lake Simcoe Tributaries
LSRCA staff members David Lembcke,Manager,Environmental Science and Monitoring,and Bill
Thompson,Acting Subwatershed Plan Coordinator,provided Board members with their presentation
on the effects of winter salt (chloride)in the Lake Simcoe tributaries,noting that there is a long-term
and consistent trend to increasing chloride concentrations in Lake Simcoe and its tributaries,as well as
in groundwater.This trend is most noticeable in urban areas during winter months.They advised that
LSRCA’s urban water quality monitoring stations regularly exceed the short-term or acute exposure
guideline for aquatic health during winters and are typically above the long-term or chronic guidelines
year-round.Data suggests that this chloride is a result of salt used to control ice and snow on roads,
parking lots and sidewalks.
In addition to direct releases to watercourses during winter and spring melts as noted by staff,chloride
that has seeped into the aquifer is discharging out to our creeks year-round.LSRCA’s new Strategic
Plan identifies reversing this trend as a priority area for action,and staff have begun working with its
partners to develop a suite of resources that will complement the actions municipalities and the MTO
have already taken.These actions include promoting the Smart About Salt certification program,
developing guidelines for the design and construction of new parking lots to reduce the need for salt,
and establishing a Lake Simcoe Salt Working Group made up of municipal and provincial planners and
roads staff,as well as water resource specialists from the LSRCA,MOECC,University of Guelph and the
University of Ryerson.To view this presentation,please click this link:Winter Salt in the Lake Simcoe
Tributaries.For more information,please contact David Lembcke @ d.lembcke@lsrca.on.ca or Bill
Thompson @ b.thompson@lsrca.on.ca.
Staff Reports:
Budget Status Report
The Board received Staff Report No.57-15-BOD,prepared by Jaclyn Kane,Finance Coordinator,which
provided a summary of revenues and expenditures for the ten month period ending October 31,2015.
Durham Region Forest -Standing Timber Sale Tender –DRF-001-2015
The Board approved Staff Report No.58-15-BOD,prepared by Philip Davies,Manager,Forestry and
Stewardship,which sought the Board’s approval to award Tender No.DRF-001-2015 regarding the sale
of standing timbers in the Durham Region Forest to Northern Pressure Treated Wood Ltd.
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Lake Simcoe Region Conservation Authority,
120 Bayview Parkway,Newmarket,ON,L3Y 4X1
E-mail:info@lsrca.on.ca Web site:www.lsrca.on.ca
Announcements:
Ontario Trillium Foundation Capital Grant Approval for Beaver River Trails
General Manager Conservation Lands,Brian Kemp announced that the Lake Simcoe Conservation
Foundation (LSCF)was awarded $45,000 from the Ontario Trillium Foundation for upgrades to the
Beaver River Trail,noting that LSRCA has been working closely with the Township of Brock on
improvements to an existing 32km trail that connects Uxbridge,Blackwater,Sunderland and
Cannington.These funds will be used to focus on improving the final 11km between Sunderland and
Cannington.GM Kemp thanked Cheryl Taylor,LSCF’s Executive Director,for helping to secure these
funds through the Ontario Trillium Foundation.
Presentations:
a)LSRCA 2016 Budget
General Manager,Corporate &Financial Services,Jocelyn Lee provided a presentation on LSRCA’s
2016 Budget,reviewing the 2016 budget assumptions,revenue streams,funding sources and
expenditures.She noted that no concerns have been raised by municipal staff to date,and it is
expected that asks will be approved.
b)LSRCA Administrative Building Parking Lot
Stormwater Management Specialist,Steve Auger,provided the Board with a presentation on the
planned remodeling of LSRCA’s Administrative Building parking lot.He overviewed the steps taken
to date,the tree preservation consideration plan,the Low Impact Development features that have
been identified,as well as additional parking spaces to be gained.
c)Feasibility Analysis to Reduce Phosphorus Loading from the Holland Marsh
Norm Huggins of CH2M provided the Board with a presentation on the Polder Water Quality
Treatment Study:Reducing Phosphorus Loading from the Holland Marsh,which involved
investigating treatment options for the pump-off water to remove phosphorus before discharging
it to the Holland River.Two options were examined,including the use of a wastewater lagoon and
the construction of a tertiary treatment plant.The preferred option as recommended is the
tertiary treatment plant,which due to the small footprint and high efficiency,would be the more
cost-effective of the two options.Staff will be presenting the study results to the Ministry of the
Environment and Climate Change,the Holland Marsh Joint Services Board,as well as stakeholders
and will be discussing the suggested necessary next steps.More information will be coming to the
Board should the plan be to proceed with the project.
Board Meeting Highlights
December 18,2015
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LSRCA Board of Directors
Meeting Highlights –December 18,2015
Page 2 of 2
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway,Newmarket,ON,L3Y 4X1
E-mail:info@lsrca.on.ca Web site:www.lsrca.on.ca
Staff Reports:
Budget Status Report
The Board received Staff Report No.59-15-BOD,prepared by Susan McKinnon ,Senior Business System
Analyst,which provided a summary of revenues and expenditures for the eleven month period ending
November 30,2015.
LSRCA Purchasing Policy -Update
The Board approved Staff Report No.60-15-BOD,prepared by Jocelyn Lee,General Manager,
Corporate &Financial Services,which sought the Boards approval on LSRCA’s updated Purchasing
Policy.
LSRCA Administrative By-Laws –Update
The Board approved Staff Report No.61-15-BOD,prepared by Michael Walters,Chief Administrative
Officer,which sought the Board’s approval to update LSRCA’s Administrative By-Law #1,Governance
and Administrative Policies,to reflect the new Vision,Mission,Values and Goals as outlined in LSRCA’s
Strategic Plan 2016-2020,as well as to update signing authority to be consistent with the updated
Purchasing Policy.
Purchasing Policy -Contracting Freeman Associates to develop a market-based strategy to promote
improved salt management in the commercial and institutional sectors
The Board approved Staff Report No.62-15-BOD,prepared by Bill Thompson,Manager Integrated
Watershed Management,which recommended contracting Freeman Associates to develop a market-
based strategy to promote improved salt management in the commercial and institutional sectors.
2015 Planning and Development Applications
The Board received Staff Report No.63-15-BOD,prepared by Bev Booth,Manager Regulations,which
provided a summary of planning and development applications for the period January 1 through
November 26,2015.
For more information or to see the full agenda package,please click the link below for LSRCA’s Board
of Directors’webpage:LSRCA Board Meetings
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Tuesday,January 26,2016 Item 6 Page -5
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DATE:January 26,2016
TO:Mayor Dawe and Members of Council
FROM:Anthony Ierullo,Acting Manager of Corporate Communications
RE:2016 Community Recognition Awards Sponsorship Package
RECOMMENDED
THAT the memorandum regarding the 2016 Community Recognition Awards
Sponsorship Package be received;and
THAT the 2016 Community Recognition Awards Sponsorship Package be approved.
BACKGROUND
In the fall of 2015,Council appointed a Community Recognition Review Ad Hoc Committee
ecommendations,Council recently approved a revised format
for the 2016 awards that could include sponsorship opportunities to enrich the award
ceremony.
Council directed that staff,in partnership with the Committee,develop a sponsorship
package to support the event costs and programing for Council approval.Sponsorship
opportunities will help increase the profile of the event and allow businesses to support the
outstanding volunteers in our community.The 2016 Community Recognition Awards
ATTACHMENTS
Attachment 1 -2016 Community Recognition Awards Sponsorship Package
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:905-727-3123 ext.4742
Email:Aierullo@aurora.ca
www.aurora.ca
Town of Aurora
Office of the Chief Administrative Officer
Corporate Communications
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ATTACHMENT 1
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ATTACHMENT 1
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MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (December 8,2015)Councillor Tom Mrakas
Date:January 26,2016
To:Mayor and Members of Council
From:Councillor Mrakas
Re:Ontario Municipal Board Jurisdiction
WHEREAS the Town of Aurora spends an incredible amount of resources and taxpayer
money developing an Official Plan;and
WHEREAS the Town’s Official Plan is ultimately approved by the Province;and
WHEREAS it is within the legislative purview of Municipal Council to approve Official
Plan amendments or Zoning By-law changes that better the community or fit within the
vision of the Town of Aurora Official Plan;and
WHEREAS it is also within the legislative purview of Municipal Council to deny Official
Plan amendments or Zoning By-law changes that do not better the community or do not
fit within the vision of the Town of Aurora Official Plan;and
WHEREAS planning decisions may be appealed to the Ontario Municipal Board
(“OMB”),an unelected,appointed body that is not accountable to the residents of
Aurora;and
WHEREAS appeals of OMB decisions are limited to questions of law,not the findings of
facts in a case;and
WHEREAS all decisions—save planning decisions—made by Municipal Council are
similarly only subject to appeal by judicial review and such appeals are limited to
questions of law;
NOW THEREFORE BE IT HEREBY RESOLVED THAT Aurora Town Council requests
the Government of Ontario to limit the jurisdiction of the OMB to questions of law or
process;and
BE IT FURTHER RESOLVED THAT that the Government of Ontario be requested to
require the OMB to uphold any planning decisions of Municipal Councils unless they are
contrary to the processes and rules set out in legislation;and
Council Meeting Agenda
Tuesday,January 26,2016 Motion (a)Page -1
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January 26,2016 Motion for Which Notice Has Been Given
Page 2 of 2 Ontario Municipal Board Jurisdiction
BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the Honourable
Kathleen Wynne,Premier of Ontario,the Honourable Ted McMeekin,Minister of
Municipal Affairs and Housing,the Honourable Patrick Brown,Leader of the
Progressive Conservative Party,the Honourable Andrea Horwath,Leader of the New
Democratic Party,and all MPPs in the Province of Ontario;and
BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the Association of
Municipalities of Ontario (AMO)and all Ontario municipalities for their consideration.
Council Meeting Agenda
Tuesday,January 26,2016 Motion (a)Page -2
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MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (December 8,2015)Councillor Jeff Thom
Date:January 26,2016
To:Mayor and Members of Council
From:Councillor Thom
Re:Facility Sponsorship and Advertising
WHEREAS the Town of Aurora has considerable assets for facility sponsorship and
advertising;and
WHEREAS it is important that the Town of Aurora both realize and use these assets as
a source to generate non-tax revenue;and
WHEREAS generating increased non-tax revenue from facility sponsorship and
advertising will offset facility operating costs and relieve tax pressures on the Operating
Budget;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to bring
forward a report on the following:
•The assessment and inventory of our current facility sponsorship and advertising
assets;
•The assessment and inventory on any potential facility sponsorship and advertising
opportunities;
•Best practices for facility sponsorship and advertising strategies from other Ontario
municipalities (e.g.,City of Oshawa,Town of Whitby,City of Ottawa);and
•Recommendations for an enhanced facility sponsorship and advertising strategy for
the Town of Aurora;and
BE IT FURTHER RESOLVED THAT the report be brought forward to Council before the
beginning of the 2017 Budget deliberations.
Council Meeting Agenda
Tuesday,January 26,2016 Motion (b)Page -1
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MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (December 8,2015)Councillor Tom Mrakas
Date:January 26,2016
To:Mayor and Members of Council
From:Councillor Mrakas
Re:Blue Dot Campaign
WHEREAS the Town of Aurora understands that people are part of the environment,
and that a healthy environment is inextricably linked to the well-being of our community;
and
WHEREAS as the Town updates its Corporate Environmental Action Plan,it will
consider and have regard for the environmental consideration of the Blue Dot
Campaign;and
WHEREAS the Town,as an environmental steward,respects,protects,fulfills and
promotes rights for the benefit of existing and future generations;and
WHEREAS the Town is committed to supporting the protection,enhancement and
restoration of the environment by fostering education and outreach,collaborating
through partnerships,supporting the development of connected communities and
reporting progress towards reaching goals;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora finds and
declares that:
1.All people have the right to live in a healthy environment,including:
a)The right to breathe clean air;
b)The right to drink clean water;
c)The right to consume safe food;
d)The right to access nature;
e)The right to know about pollutants and contaminants released into the
local environment;and
f)The right to participate in decision-making that will affect the environment.
Council Meeting Agenda
Tuesday,January 26,2016 Motion (c)Page -1
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January 26,2016 Motion for Which Notice Has Been Given
Page 2 of 2 Blue Dot Campaign
2.The Town of Aurora has the responsibility,within its jurisdiction,to respect,
protect,fulfill and promote these rights.
3.The Town of Aurora shall specify objectives,targets and timelines and actions
the Town will take,within its jurisdiction,to fulfill residents’right to a healthy
environment,including priority actions to:
a)Ensure infrastructure and development projects protect the environment,
including air quality;
b)Address climate change by reducing greenhouse gas emissions and
implementing adaptation measures;
c)Responsibly increase density;
d)Prioritize walking,cycling and public transit as preferred modes of
transportation;
e)Reduce solid waste and promote recycling and composting;and
f)Establish and maintain accessible green spaces in all residential
neighbourhoods;and
BE IT FURTHER RESOLVED THAT the Town of Aurora shall forward a copy of
this declaration to the provincial government,federal government,the Association of
Municipalities of Ontario (AMO),and the Federation of Canadian Municipalities
(FCM),to show support for recognizing the right of all people to live in a healthy
environment.
Council Meeting Agenda
Tuesday,January 26,2016 Motion (c)Page -2
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MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (January 19,2016)Mayor Geoffrey Dawe
Date:January 26,2016
To:Members of Council
From:Mayor Dawe
Re:Town of Aurora Official Plan Review (2016)
WHEREAS Planning &Development Services will be preparing a work plan for the Official
Plan Review in 2016;and
WHEREAS the Town’s current population forecast identified in its Official Plan (2010)to the
year 2031 is 70,200 persons;and
WHEREAS the Region of York’s preferred growth scenario as part of the Region’s Municipal
Comprehensive Review to conform with Amendment 2 to the Provincial Growth Plan
identifies a population forecast for the Town of Aurora of 79,000 persons to the year 2041;
and
WHEREAS the Planning Act requires that official plans be reviewed at least every five years
to ensure they conform with provincial plans,have regard to matters of provincial interest
and are consistent with provincial policy statements;and
WHEREAS the Official Plan update provides the opportunity to assess how the Town will
accommodate forecasted population and employment growth beyond the year 2031;and
WHEREAS appropriate infill development and other forms of intensification are objectives of
the provincial plans,the York Region Official Plan,and the Town’s current Official Plan;
NOW THEREFORE BE IT HEREBY RESOLVED that Planning staff be directed to review
the existing policy framework of the Official Plan with respect to the Town’s ability to
accommodate the projected new residential growth to the year 2041 within the Town’s
urban boundary as part of the Official Plan review.
Council Meeting Agenda
Tuesday,January 26,2016 Motion (d)Page -1
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MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (January 19, 2016)
Councillor Tom Mrakas
Councillor Michael Thompson
Date:January 26,2016
To:Mayor and Members of Council
From:Councillor Mrakas and Councillor Thompson
Re:Municipal Summit -Golf Course Redevelopment
Council Meeting Agenda
Tuesday,January 26,2016 Motion (e)Page - 1
WHEREAS municipal Official Plans contain solid planning principles, adhere to relevant
Provincial Policy Statements and are approved ultimately by the Province; and
WHEREAS municipalities face continuing challenges to their Official Plans through
recent applications to redevelop former Golf Courses acquired by residential land
developers in the GTA for the purpose of converting “private open space” stable
neighbourhoods to “residential” land uses; and
WHEREAS multiple municipalities repeatedly fighting the same planning battle(s) is an
inefficient and ineffective use of taxpayer money; and
WHEREAS a Summit is a meeting of representatives of government which affords the
opportunity to advocate for meaningful reform on a wide range of important issues
facing municipalities; and
WHEREAS a Summit provides the opportunity to bring together all municipalities to
work collaboratively to find solutions to the increasing pressures of loss of green space
within our stable neighbourhoods due to redevelopment applications of golf courses;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora host a
Municipal Summit to identify issues and define common principles as it speaks to
appropriate redevelopment of former Golf Courses situated within stable
neighbourhoods; and
BE IT FURTHER RESOLVED THAT staff extend an invitation to all Elected Officials
from municipalities in the Golden Horseshoe region of Ontario and to the Board of
Directors of the Association of Municipalities of Ontario; and
BE IT FURTHER RESOLVED THAT staff report back no later than the last Council
meeting in February 2016 to define possible venues, dates, and interest to attend a
Municipal Summit on Golf Course redevelopment; and
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Motion for Which Notice Has Been Given
Municipal Summit –Golf Course
January 26,2016 -2 - Redevelopment
BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the Honourable
Kathleen Wynne,Premier of Ontario,the Honourable Ted McMeekin,Minister of
Municipal Affairs and Housing,the Honourable Patrick Brown,Leader of the
Progressive Conservative Party,the Honourable Andrea Horwath,Leader of the New
Democratic Party,Chris Ballard,MPP Newmarket-Aurora and all other MPPs in
the Province of Ontario,and York Regional Chairman Wayne Emmerson.
Council Meeting Agenda
Tuesday,January 26,2016 Motion (e)Page -2
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MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (January 19,2016)Councillor John Abel
Date:January 26,2016
To:Mayor and Members of Council
From:Councillor Abel
Re:Winter Overnight Parking Restrictions
WHEREAS By-law Number 4574-04.T is a by-law to regulate parking and traffic in
the Town of Aurora;and
WHEREAS this By-law stipulates that on-street parking is not permitted from November 15
to April 15 during the period between 2:00 a.m.and 6:00 a.m.;and
WHEREAS the winter period parking restriction may cause hardship to those residents who
depend on on-street parking;and
WHEREAS the winter period parking restrictions are only useful when there is a snow event
requiring road plowing;and
WHEREAS all other times when snow removal operations are not required,on-street
parking could be permitted;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to pilot a program
allowing overnight parking through the winter months for the 2015/2016 winter season with a
provision to impose overnight parking restrictions on an as needed basis in response to
snow events;and
BE IT FURTHER RESOLVED THAT staff report back to Council in the spring of 2016 on the
results of the pilot program.
Council Meeting Agenda
Tuesday,January 26,2016 Motion (f)Page -1
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MEMORANDUM
DATE:January 26,2016
TO:Members of Council
FROM:Mayor Geoffrey Dawe
RE:York Regional Council Highlights ~December 17,2015 ~
RECOMMENDATION
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Dec.17 Page -1
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Friday,December 18,2015
York Regional Council –December 17,2015
York Regional Council approves $2.8 billion 2016 budget
York Regional Council approved The Regional Municipality of York’s $2.8 billion
2016 budget,which includes $783 million in funding for capital projects and $1.99
billion to deliver high-quality services to the Region’s residents and businesses.
York Region’s 2016 budget aligns with the Council-approved 2015 to 2018 Regional
Strategic Plan and addresses the management of $9.5 billion in infrastructure assets
such as roads,service facilities and buildings.The business plan balances the need
to provide more services to residents with the ability to pay for them.This was
achieved while keeping the tax increase consistent with the outlook in last year’s
budget.
The 2016 budget includes a 2.85 per cent tax increase,representing an additional
$63 for an average residential property in York Region.
Budget Highlights:
The 2016 operating budget includes the following new additions:
• 17 York Regional Police officers and five civilian staff to address population
growth,provide responsible and sustainable service and continued focus on
changing demographics within the Region
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Dec.17 Page -2
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• 20 Paramedic Services staff to respond to increasing call volumes
• Rent supplement program expansion and more resources to address
homelessness and support community housing
• Continued implementation of VivaNext bus rapid transit services on new
rapidways on Yonge Street and Highway 7 to move people faster
• Contributing to funding of the new York University-Markham Centre Campus
• Planting 2,500 new street trees,including replacing 1,000 trees infected by the
emerald ash borer,to maintain urban forestry coverage
The 2016 Operating Budget includes:
• $541 million for Environmental Services
• $475 million for Community and Health Services
• $328 million for York Regional Police
• $317 million for Transportation Services
The 2016 Capital Budget includes:
• $168 million for Regional Roads
• $165 million for York Region Rapid Transit Corporation
• $122 million for Wastewater
• $78 million for Water
• $45 million for York Region Transit
• $40 million for Property Services
• $39 million for Community and Health Services
Fiscal Strategy supports a strong and financially sustainable Region
As part of The Regional Municipality of York’s $2.8 billion 2016 budget,York
Regional Council adopted an updated Regional Fiscal Strategy.
Introduced in 2014,the Regional Fiscal Strategy is an integrated approach that
manages the capital plan,reduces debt and saves more for the future.
The strategy has lowered the level of peak debt from the 2013 forecast of $5.2 billion
in 2020 to the 2015 budget forecast of $2.9 billion in 2017.This level has been
maintained as part of the 2016 budget.
York Region’s reserves are expected to grow by up to $2.8 billion over the next 10
years.
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Dec.17 Page -3
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For 15 years,York Region has consistently maintained a strong credit rating.In
2015,Moody’s reaffirmed its Aaa rating and Standard &Poor’s reaffirmed its AA+
rating.This allows the Region and our nine area municipalities to have excellent
access to capital markets and finance debt at the lowest possible cost.
Drinking water quality to be sustained by user rates
York Regional Council approved full cost recovery pricing for Regional water and
wastewater services in October as part of the 2016 budget.Full cost recovery will
help ensure adequate reserves are available to meet the demands of maintaining
water and wastewater infrastructure.
Effective April 2016,the Regional portion of an average household’s monthly water
and wastewater bill will increase nine per cent annually for the next five years.In
2021,rates will increase by 2.9 per cent.
The new rates will help pay for:
• Maintaining infrastructure in a state of good repair,now and in the future
• Building adequate reserves for future infrastructure repair and replacement
• Covering day-to-day operating expenses
• Payments to other municipalities for the purchase of water (Peel and Toronto)
and treatment of wastewater (Durham and Peel)to meet the needs of our
growing communities
• Operating costs of Region-owned water and wastewater infrastructure
York Regional Council continues to make drinking water quality a top priority.This
commitment includes drinking water quality testing,superior maintenance and
ongoing infrastructure investment.This approach has worked well for York Region,
which notches either perfect or near-perfect water quality scores year over year.
For information on new water and wastewater rates,please see the Council report in
October 2015 and for information on York Region’s water and wastewater services,
please visit york.ca/wateris
York Region named a GTA Top Employer once again
For the fifth straight year The Regional Municipality of York is recognized as one of
the GTA’s Top Employers by Mediacorp Canada.
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Dec.17 Page -4
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The competition recognizes companies leading in their field for progressive
programs,benefits,employee satisfaction and community involvement.
Criteria used to evaluate the designation include:
• Employee Engagement
• Employee communications
• Performance management
• Training and skills development
• Community involvement
• Work atmosphere
• Health,financial and family benefits
• Physical workplace
York Region helps students and new grads gain relevant work experience through
summer student roles,co-op opportunities and paid internships.The Region is
piloting a two-year rotational program to provide Masters-level finance graduates
with work experience in various areas,including budget development,treasury,
financial reporting,procurement and information technology services.
For more information on York Region’s profile on the GTA Top employer,please visit
eluta.ca
York Regional Council appoints ombudsman
York Regional Council has appointed ADR Chambers Inc.as the Ombudsman for
The Regional Municipality of York.
At the directive of Regional Council to explore opportunities for additional
accountability and transparency in the municipal sector,York Region formally
explored the merit and feasibility of appointing an Ombudsman.
The successful proponent of York Region’s Request for Proposal for an Ombudsman
-commencing January 1,2016 –is ADR Chambers Inc.and will act as an office of
last resort for members of the public to bring forward unresolved complaints when all
other complaint processes have been exhausted.
Acting at arm’s length from the Regional Council and the Corporation,the
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Dec.17 Page -5
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Ombudsman will independently receive,review and investigate complaints,provide
periodic updates as a result of investigations and produce an annual report of its
activities.
The Request for Proposal for an Ombudsman issued by York Region included the
option for local municipalities to appoint the successful proponent under a co-
operative purchasing arrangement within the five-year contract term.
Khalid Usman appointed to York Regional Police Services Board
Mr.Khalid Usman has been named the Regional Council Appointee to The Regional
Municipality of York Police Services Board.The appointment is effective January 1,
2016.
Mr.Usman has over 30 years of experience as a Chartered Accountant.He sat on
the Liaison Committee for The Canadian Federation of Intercultural Friendship and
served as the Chair of the Markham Stouffville Hospital Foundation.A resident of
Markham,Khalid has given his time and energy to a number of community
organizations,including the Unionville home Society Residence for Seniors,the
Peace Tree Committee,The New Family YMCS,Yellow Brick House and ORBIS
Canada.
The Police Services Board is comprised of seven civilian members who represent
the public’s interests and are committed to a high quality of community-based
policing and excellence in police governance.The Board recognizes the challenges
to law enforcement created by a changing environment,demographic shifts,
emerging technologies and evolving crime trends and patterns.
To learn more about the Police Services Board,please visit yrpsb.ca
York Region prepares for Syrian refugees
York Regional Council received an update on the Government of Canada’s plan to
resettle Syrian refugees and York Region’s role in the resettlement.
By December 31,2015 the government will identify all 25,000 refugees with a target
of 10,000 to arrive in Canada by the end of the year,and the remainder by the end of
February 2016.
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Dec.17 Page -6
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While regional governments are not mandated to provide refugee supports,York
Region is prepared to take several proactive measures to assist.This includes
hosting an information fair for private sponsors in 2016,reallocating resources to
support internal and community coordination efforts and promoting positive attitude
campaigns to foster a welcoming community.
York Region’s well-developed Welcome Centre Service Delivery system provides
services from settlement to language and employment services across five Centres,
located in Markham (two centres),Richmond Hill,Vaughan and Newmarket.The
Region’s dedicated immigration portal YorkWelcome.ca also provides information
and resources on settlement for new residents.
The resettlement of Syrian refugees continues to be an evolving issue.York
Regional Council will receive updates as more information becomes available and
refugees begin to settle in the community.
Next regular meeting of York Regional Council
York Regional Council will meet on Thursday,January 21,2016 at 9 a.m.in the York
Region Administrative Centre Council Chambers,located at 17250 Yonge Street in
the Town of Newmarket.
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Compiled by:
Kylie-Anne Doerner,Corporate Communications,The Regional Municipality of York
Phone:1-877-464-9675,ext.71209 Cell:905-251-6412
Email:kylie-anne.doerner@york.ca
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Dec.17 Page -7
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DATE:January 26,2016
TO:Members of Council
FROM:Mayor Geoffrey Dawe
RE:York Regional Council Highlights ~January 21,2016 ~
RECOMMENDATION
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Jan.21 Page -1
-117 -
Thursday,January 21,2016
York Regional Council -January 21,2016
The Regional Municipality of York today participated in the 19th
cap on homelessness.
Now until Tuesday,February 2 national Toque Tuesday,toques,mittens and socks
homeless and at-risk youth in York Region.
Since 1997,the annual Toque Campaign has raised more than $7 million in
support of long-term solutions to homelessness.
York Regional Council recognizes the life of Leo McArthur,Miller Group CEO
York Region Chairman and CEO Wayne Emmerson joined members of York
Regional Council in expressing their condolences over the passing of Leo
McArthur,president and CEO of the Miller Group.
The Miller Group was founded in 1953 and now has 80 branches and subsidiaries
across Canada.Among countless achievements,Mr.McArthur was one of the first
business people recognized by the Character Community Foundation of York
Region.
Eating Disorders Awareness Week
York Regional Council recognizes the first week of February as Eating Disorders
Awareness Week to bring awareness and support for individuals and families
affected by eating disorders.
For more information on Eating Disorders of York Region,please visit
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Jan.21 Page -2
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edoyr.com
Traffic Signal Operations and Maintenance Agreement
York Regional Council today authorized a Traffic Signal Operations and
Maintenance Agreement to operate and maintain 13 traffic signals on behalf of the
Town of Whitchurch-Stouffville.
The agreement will provide opportunities to enhance traffic signal coordination with
Region-owned traffic signals.
York Region using data to improve commute times
The Regional Municipality of York is working hard to improve transportation and
the way people move around the Region.Over the next 10 years,Yo rk Region will
invest nearly $1.5 billion to maintain and improve the capacity of the Regional road
network.
2014 Travel Time Study.
The results of the Travel Time Study provide data on commuter travel time and
help identify critical roads to be considered in future road and transit improvement
projects and traffic management strategies.
York Region uses the findings to better understand where the most congested
areas are and if and how these locations may have changed over time.This
information also helps identify opportunities for improvements to signal timings on
major roadways to improve the flow of traffic.
Feasibility Study for adding the missing link to the GTA Rail Network
York Regional Council is requesting Metrolinx consult with The Regional
Municipality of York and the municipalities of Markham,Vaughan and Richmond
Hill before proceeding with additional detailed studies relating to the Missing Link
rail proposal.The study assessed the preliminary feasibility of constructing a new
rail corridor linking the Canadian National Railway bypass line in Bramelea with the
Canadian Pacific Railway through line near the Milton-Mississauga border.
The purpose of the consultations is to ensure affected municipalities understand
the impact of the link and protect the interest of residents and businesses in the
area.
York Region meets 2015 Emergency Management Program Requirements
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Jan.21 Page -3
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The Regional Municipality of York has completed the requirements of the
Emergency Management and Civil Protection Act and Ontario Regulation 380/04
for compliance of its Emergency Management Program.
The Act requires Ontario municipalities and provincial ministries to maintain an
Emergency Management Program.The program includes an em ergency plan,
training and exercises,public education,Hazard Identification and Risk
Assessment (HIRA)and identifying critical infrastructure.
In 2015,York Region reviewed its HIRA to identify the top hazards,and developed
an Emergency Preparedness Guide to help residents be prepared for dealing with the
following risks:
Energy emergency (supply)
Ice storms
High wind events
Severe summer storms
Hazardous materials incidents
A human health emergency
York Region has successfully met compliance for an Emergency Management
Program since the Act came into effect in 2004.
to 2019
Strategic Plan to provide responsive and efficient public service.
York Regional Council approves contract for inspection of
underground utilities
York Regional Council today approved an award of a three-year contract to Ontario
Clean Water Agency (OCWA)for inspection and assessment of water and
water supply is not interrupted and wastewater is allowed to flow safely to our
treatment facilities.
Infrastructure used to isolate portions of underground pipe for repair and
maintenance should be proactively maintained to ensure access is available at all
times.Monitoring through regular inspection and condition assessment provides
information needed to identify repairs and prioritize rehabilitation projects.
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Jan.21 Page -4
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Work to be undertaken by OWCA includes:
valve chambers
Project management
Site coordination access and permits
Quality assurance and control
Preparation of a comprehensive condition assessment report and long-term
infrastructure improvement plan
Minor repairs
Economic Development Action Plan strengthens high-tech powerhouse
York Regional Council today approved the Economic Development Action Plan
2016 to 2019 to continue to accelerate innovation,collaboration and partnerships
-largest business centre
and second-largest Information and Communications Technology (ICT)cluster.
The plan builds on the 2012 action plan highlights,such as the York University
campus in Markham Centre and the Ontario Research and Innovation Optical
Network (ORION)point of presence at Southlake Regional Health Centre.
Initiatives in the 2016 to 2019 plan will continue to focus on:
Financial support for the new York University campus in Markham Centre
Advancing the Broadband Strategy to achieve the vison of York Region as a
Gigabit community
Completing and implementing an office attraction marketing program that
promotes York Region as the most viable,attractive location for knowledge-
based employers and jobs
Support for entrepreneurship development programs aimed at young
people through business incubators and accelerators such as Helix,located
at Seneca College
To attract and support businesses of all sizes,York Region provides location
selection assistance,federal and provincial funding,business investment,export
strategies,workforce development and small business start-up consulting.
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Jan.21 Page -5
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York Regional Council today approved the termination of an agreement made in
Yonge Street Aquifer for irrigation.
deep aquifer is
sustainable and will not impact Regional municipal water supply wells.
York Regional Council has extended the Enterprise License Agreements for both
Voyager Search and Safe Software Inc.acknowledging the key roles the software
plays in allowing better access to important information on roads,traffic,water,
public health,parcels,transit and other areas.The agreements will increase
efficiency in the delivery of the
public.
The four-year extensions to December 2019 total $104,000 for Voyager Search
which provides intuitive data discovery and $124,800 for Safe Software Inc.which
enables strong data delivery.
York R
providing its trusted data in this way,the Region is helping interested parties save
time and effort,develop new insights and products and even enhance business
and create jobs.
For more information,please visit York.ca/opendata
York Region Director of Operations,Maintenance and Monitoring retiring
after 31 years of service
York Region Chairman and CEO Wayne Emmerson joined members of York
Regional Council to congratulate Brett Bloxam,York Region Director of
Operations,Maintenance and Monitoring,on his retirement from the Region after
31 years of service.
Over the past three decades,Mr.Bloxam has been honoured for his work by the
water and wastewater industry as well as his peers.Mr.Bloxam was dedicated to
providing operational excellence by becoming an early adopter of new
technologies,advancing research and leading professional development.
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Jan.21 Page -6
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been named director of the branch.
Next regular meeting of York Regional Council
York Regional Council will meet on Thursday,February 18,2016 at 9 a.m.in the
York Region Administrative Centre Council Chambers,located at 17250 Yonge
Street in the Town of Newmarket.
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Media Contact:
Masrine Guthrie-Peart,Communications Specialist
The Regional Municipality of York
Phone:1-877-464-9675,ext.77272,Cell:905-251-6416
Email:masrine.guthrie-peart@york.ca
Council Meeting Agenda
Tuesday,January 26,2016 Regional Report Jan.21 Page -7
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Council Meeting Agenda
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Council Meeting Agenda
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Council Meeting Agenda
Tuesday,January 26,2016 By-law No.5809-16 Page -1
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Tuesday,January 26,2016 By-law No.5810-16 Page -1
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Tuesday,January 26,2016 By-law No.5803-16 Page -1
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Council Meeting Agenda
Tuesday,January 26,2016 By-law No.5804-16 Page -2
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Council Meeting Agenda
Tuesday,January 26,2016 Confirming By-law Page -1
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