AGENDA - Council - 20160223COUNCIL
MEETING AGENDA
TUESDAY,FEBRUARY 23,2016
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
February 19,2016
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday,February 23,2016
7 p.m.
Council Chambers
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of February 9,2016 pg.1
RECOMMENDED:
THAT the minutes of the Council meeting of February 9,2016,be adopted as
printed and circulated.
4.PRESENTATIONS
(a)Stephen Collins,Director,Infrastructure Management &PMO,pg.16
York Region
Re:Transportation Master Plan
(b)Lisa Warth,Manager,Recreation pg.17
Re:Healthy Kids Activity Pass
Council Meeting Agenda
Tuesday,February 23,2016 Page 2 of 4
5.PUBLIC SERVICE ANNOUNCEMENTS
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
8.DELEGATIONS
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
(a)Councillor Thom pg.29
Re:Federal Funding for Hillary House
(b)Mayor Dawe pg.30
Re:Prudent Investor Standard
(ii)Motions for Which Notice Has Been Given
(a)Councillor Kim pg.32
Re:Publication of Purchase and Sale of Lands by the Town
11.REGIONAL REPORT
12.NEW BUSINESS/GENERAL INFORMATION
13.READING OF BY-LAWS
RECOMMENDED:
THAT the following by-laws be given first,second,and third readings and enacted:
Council Meeting Agenda
Tuesday,February 23,2016 Page 3 of 4
5819-16 BEING A BY-LAW to amend Parking and Traffic
Control By-law Number 4574-04.T,as amended,with
respect to No Parking on various highways in the
Town of Aurora.
(Report No.IES16-010 –GC Item 4 –Feb.2/16)
pg.33
5820-16 BEING A BY-LAW to amend Zoning By-law Number
2213-78,as amended (Mattamy (Aurora)Ltd,File
ZBA-2015-14).
(Report No.PDS16-007 –GC Item 13 –Feb.16/16)
pg.34
RECOMMENDED:
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5823-16 BEING A BY-LAW to Confirm Actions by Council
Resulting from Council Meeting on February 23,
2016.
pg.37
14.CLOSED SESSION
15.ADJOURNMENT
Council Meeting Agenda
Tuesday,February 23,2016 Page 4 of 4
AGENDA ITEMS
1.General Committee Meeting Report of February 16,2016 pg.18
RECOMMENDED:
THAT the General Committee meeting report of February 16,2016,be received and
the recommendations carried by the Committee be approved.
2.Memorandum from Mayor Dawe pg.27
Re:Correspondence from Magna for Community –Magna Hoedown &
Showdown 2016 –Requesting an exemption to the Noise By-law
RECOMMENDED:
THAT the memorandum regarding Correspondence from Magna for Community -
Magna Hoedown &Showdown 2016 –Requesting an exemption to the Noise By-
law be received;and
THAT Council provide direction.
TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday,February 9,2016
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,
Humfryes,Kim,Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer,Acting Director of Building and By-
law Services,Director of Corporate and Financial
Services/Treasurer,Acting Director of Infrastructure and
Environmental Services,Acting Director of Legal and
Legislative Services/Town Clerk,Director of Parks and
Recreation Services,Director of Planning and Development
Services,and Council/Committee Secretary
Mayor Dawe called the meeting to order at 7:09 p.m.following Open Forum.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Thom
Seconded by Councillor Pirri
THAT the agenda as circulated by Legal and Legislative Services,with the following
addition,be approved:
Delegation (a)Stephen Kimmerer,Sport Aurora
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -1
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Council Meeting Minutes
Tuesday,February 9,2016 Page 2 of 15
Re:Item 1(10)–PRS16-005 –Review of Indoor Tennis Facility
CARRIED
3.ADOPTION OF THE MINUTES
Special Council Meeting Minutes of January 26,2016
Council Meeting Minutes of January 26,2016
Special Council –Public Planning Meeting Minutes of January 27,2016
Special Council Closed Session Meeting Minutes of January 26,2016
Council Closed Session Meeting Minutes of January 26,2016
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the minutes of the Special Council meeting of January 26,2016,the
Council meeting of January 26,2016,the Special Council –Public Planning
meeting of January 27,2016,the Special Council Closed Session meeting of
January 26,2016,and the Council Closed Session meeting of January 26,2016
be adopted as printed and circulated.
CARRIED
4.PRESENTATIONS
None
5.PUBLIC SERVICE ANNOUNCEMENTS
Councillor Mrakas noted that he and Councillor Thompson held the first Municipal
Summit –Golf Course Redevelopment working group meeting on Saturday,
February 6,2016,which he said was well-attended and productive.
Councillor Gaertner extended appreciation to John Green and the Aurora
Historical Society,which will be restoring and relocating a historic barn from the
Horton Place property to the Hillary House property.
Councillor Thompson noted that he attended the unveiling of the new logo for the
Aurora Public Library on Saturday,February 6,2016.
Councillor Abel noted that he recently attended the launch for the Society of York
Region Artists (SOYRA)exhibit at the Aurora Cultural Centre.He further noted
that the Aurora Winter Blues Festival Blues Bash will be held on Saturday,March
5,2016.
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -2
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Council Meeting Minutes
Tuesday,February 9,2016 Page 3 of 15
Councillor Humfryes advised that the Aurora Farmers’Market will be held at the
Aurora Armoury on Saturday,February 13,2016,from 9 a.m.to 1 p.m.
Councillor Humfryes noted that she attended the Act of Kindness and Welcome
Table fundraiser held at Aw,Shucks!Oyster Bar and Bistro on Thursday,February
4,2016,and that it was a successful event.
Councillor Kim advised that Aurora’s Arctic Adventure will be held on Monday,
February 15,2016 (Family Day),from 10 a.m.to 4 pm.at Aurora Town Park.
Mayor Dawe noted that the Town of Aurora is the proud recipient of the 2016
Smart Commute Workplace Designation.
Mayor Dawe encouraged residents to submit nominations for the Community
Recognition Awards,and noted that more information can be found at
www.aurora.ca/CRA.
Mayor Dawe advised that the Annual Mayor’s Luncheon,presented by the Aurora
Chamber of Commerce,will be held on Wednesday,February 17,2016,from 12
p.m.to 2 p.m.at Oakview Terrace,and that tickets are $45 each.
Mayor Dawe extended a reminder that Metrolinx is hosting a series of public
meetings to provide information about their GO Rail Network Electrification
project/all-day GO Transit train service.He noted that interested persons are
encouraged to attend the meeting in Aurora on Wednesday,February 17,2016,
from 6:30 p.m.to 8 p.m.at St.Maximilian Kolbe Catholic High School.
Mayor Dawe noted that the Town is accepting applications for the John West
Memorial “Leaders of Tomorrow”Scholarship Award,and that more information
can be found at www.aurora.ca/leadersoftomorrow .
Mayor Dawe advised that the Town’s Family Day Service Schedule will be
published in the Town’s Notice Board,and in The Auroran this Thursday,and
details can be found at www.aurora.ca.
Mayor Dawe mentioned that 52PickMeUp cards are now available for purchase at
Aurora Town Hall,and that full decks of cards from the 52PickMeUp community
project are now available for sale at $15 per deck.He noted that the sales
proceeds will support the Aurora Museum &Archives,Aurora Sports Hall of Fame,
and Sport Aurora.
Mayor Dawe noted that there will be a clothing drive on Friday,February 12,2016,
from 4 p.m.to 6 p.m.and 7 p.m.to 9 p.m.at 62 Charing Crescent in Aurora,in
support of Syrian refugees.
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -3
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Council Meeting Minutes
Tuesday,February 9,2016 Page 4 of 15
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1 (sub-items 2,3,6,10,and 11)and 3 were identified as items for discussion.
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1 (with the exception of sub-items 2,3,6,10,and 11),and 2 were identified as
items not requiring separate discussion.
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
1.General Committee Meeting Report of February 2,2016
THAT the General Committee meeting report of February 2,2016,be received
and the following recommendations carried by the Committee be approved:
(1)CAO16-001 –Business Improvement Area (BIA)Plan Update
THAT Report No.CAO16-001 be received;and
That a Public Information Session pertaining to the BIA be scheduled
for later in February or March 2016.
(4)IES16-010 –Parking Concerns on Hawthorne Lane
THAT Report No.IES16-010 be received;and
THAT parking be prohibited at any time on the north side of Hawthorne
Lane from George Street to the end of Hawthorne Lane;and
THAT the necessary by-law be introduced to implement the above
recommendation.
(5)IES16-011 –Acceptance of Sanitary Sewer and Watermain
Constructed by Magna International Inc.
THAT Report No.IES16-011 be received;and
THAT the following external services constructed by Magna International
Inc.be accepted:
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -4
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Council Meeting Minutes
Tuesday,February 9,2016 Page 5 of 15
a)Sanitary sewer contained within municipal easement and Town-
owned lands located west of Bayview Avenue and south of
Wellington Street East;
b)Watermain located on the south side of Wellington Street East
between Conover Avenue and Aurora East Pumping Station;and
THAT the Director of Infrastructure &Environmental Services be
authorized to issue a Certificate of Acceptance of public works for the said
external services as required under Section 3.10 of the External Services
Agreement.
(7)IES16-014 –Acceptance of Municipal Services –Elderberry Hill
Residential Subdivision –Registered Plan 65M-3931
THAT Report No.IES16-014 be received;and
THAT ownership,operation and maintenance of the works within the
roads,right-of-ways and other lands dedicated to the Town as contained
within Registered Plan 65M-3931,being Elderberry Hill Residential
Subdivision be assumed;and
THAT the necessary by-law be brought forward for enactment to assume
for public use the highways within Registered Plan 65M-3931 and to
establish as public highway any applicable reserves.
(8)LLS16-007 –Accessibility Advisory Committee Terms of Reference
Review
THAT Report No.LLS16-007 be received;and
THAT the Terms of Reference for the Accessibility Advisory Committee be
amended to change the Committee composition to:
a)Five (5)Citizen Members,the majority of whom shall be persons with
a disability and the minority of whom shall be citizen volunteers,
parents of a child with a disability,or professionals from the
stakeholder community.
b)One (1)Member of Council shall be appointed as Council liaison to
the Committee and that such member shall be “ex-officio”.;and
THAT the Terms of Reference for the Accessibility Advisory Committee be
further amended to change the meeting time from 7:00 p.m.to as agreed
to by the Committee;and
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -5
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Council Meeting Minutes
Tuesday,February 9,2016 Page 6 of 15
THAT the appointment of a citizen member of the Accessibility Advisory
Committee recommended by staff in confidential Closed Session Report
No.LLS15-060 be approved;and
THAT staff be directed to report out the names of citizen members
appointed to the Accessibility Advisory Committee upon adoption of this
resolution.
(9)PRS16-002 –License Agreement for Hydro Corridor Lands North of
St.John’s Sideroad in the Town of Aurora
THAT Report No.PRS16-002 be received;and
THAT the Director of Parks &Recreation Services be authorized to
execute a License Agreement with HER MAJESTY THE QUEEN IN THE
RIGHT OF ONTARIO as represented by THE MINISTER OF
INFRASTRUCTURE for a portion of hydro corridor lands north of St.
John’s Sideroad,including any and all documents and ancillary
agreements required to give effect to same;and
THAT the Director of Parks &Recreation Services be authorized to renew
the License Agreement on an ongoing basis,provided that the License
Agreement remains on the same terms,with the Director of Parks &
Recreation Services being authorized to execute the necessary renewal
agreements,including any and all documents and ancillary agreements
required to give effect to same.
(12)PRS16-008 –Facility Sponsorship Program –Aurora Toyota
THAT Report No.PRS16-008 be received for information.
(13)Community Recognition Review Advisory Committee Meeting
Minutes of January 12,2016
THAT the Community Recognition Review Advisory Committee meeting
minutes of January 12,2016,be received for information.
(14)Economic Development Advisory Committee Meeting Minutes of
January 14,2016
THAT the Economic Development Advisory Committee meeting minutes of
January 14,2016,be received for information.
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -6
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Council Meeting Minutes
Tuesday,February 9,2016 Page 7 of 15
(15)Finance Advisory Committee Meeting Minutes of January 19,2016
THAT the Finance Advisory Committee meeting minutes of January 19,
2016,be received;and
THAT the Finance Advisory Committee recommends to Council:
THAT the Financial Advisory Committee shall normally meet at Town
Hall once per month,except for the months of July and August,from
5:30 p.m.to 6:45 p.m.on the Tuesday of the second General
Committee meeting of that month;and
THAT the Town Clerk be directed to amend the Terms of Reference
for the Financial Advisory Committee.
2.Memorandum from Mayor Dawe
Re:Lake Simcoe Region Conservation Authority Highlights of the
January 22,2016 Meeting of the Board
THAT the memorandum regarding Lake Simcoe Region Conservation Authority
Highlights of the January 22,2016 Meeting of the Board be received for
information.
CARRIED
8.DELEGATIONS
(a)Stephen Kimmerer,Sport Aurora
Re:Item 1(10)–PRS16-005 –Review of Indoor Tennis Facility
(Added Item)
On a motion of Councillor Abel seconded by Councillor Thompson,Council consented on a
two-thirds vote to waive the requirements of subsection 3.8(c)of the Procedural By-law to
permit the delegation of Stephen Kimmerer additional time as required.
Mr.Kimmerer expressed support for the Indoor Tennis Facility agreement,and
for the building of clubhouse and change room facilities at Town-owned
recreation fields.He also encouraged Council to investigate the possibility of
using the former Hallmark building for sport and recreation purposes.
Moved by Councillor Thomson
Seconded by Councillor Abel
THAT the comments of Stephen Kimmerer be received for information.
CARRIED
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -7
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Council Meeting Minutes
Tuesday,February 9,2016 Page 8 of 15
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.General Committee Meeting Report of February 2,2016
(2)BBS16-001 –Request for Sign Variance to Sign By-law No.4898-07.P for
the Canadian Disc Institute at 15000 Yonge Street
Moved by Councillor Thom
Seconded by Councillor Mrakas
THAT Report No.BBS16-001 be received;and
THAT the request for variance to Sign By-law No.4898-07.P to allow a 4.09m2
wall sign located 190mm above grade for the Canadian Disc Institute be
approved on the following conditions:
i)A Heritage Permit for the proposed sign is obtained from Planning and
Development Services prior to the issuance of the Sign Permit.
On a recorded vote the motion
CARRIED
YEAS:6 NAYS:3
VOTING YEAS:Councillors Abel,Humfryes,Kim,Mrakas,
Thom,and Thompson
VOTING NAYS:Councillors Gaertner,Pirri and Mayor
Dawe
1.General Committee Meeting Report of February 2,2016
(3)IES16-009 –Speed Cushion Pilot Project Follow-Up
Main motion
Moved by Councillor Kim
Seconded by Councillor Pirri
THAT Report No.IES16-009 be received;and
THAT staff be directed to conduct the public consultation as set out in Report No.
IES16-009.
Amendment
Moved by Councillor Thompson
Seconded by Councillor Gaertner
THAT the main motion be amended by adding the following clause:
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -8
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Council Meeting Minutes
Tuesday,February 9,2016 Page 9 of 15
THAT staff report back on the outcomes of the public consultation,
and include an analysis of alternative measures that can be used to
address speed on Town streets.
CARRIED
Main motion as amended
Moved by Councillor Kim
Seconded by Councillor Pirri
THAT Report No.IES16-009 be received;and
THAT staff be directed to conduct the public consultation as set out in Report No.
IES16-009;and
THAT staff report back on the outcomes of the public consultation,and
include an analysis of alternative measures that can be used to address
speed on Town streets.
CARRIED AS AMENDED
1.General Committee Meeting Report of February 9,2016
(6)IES16-013 –School Travel Planning Program for Aurora Heights Public
School
On a motion of Councillor Abel seconded by Councillor Thom,Council consented to
consider Item 1(6)following consideration of Item 1(11).
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT Report No.IES16-013 be received;and
THAT three-way stop sign control be installed at the intersection of Tecumseh
Drive and Kitimat Crescent (north leg);and
THAT the necessary by-law be introduced to implement the above
recommendation;and
THAT a letter be sent to Aurora Heights Public School with Council’s adopted
resolution.
Motion to refer
Moved by Councillor Abel
Seconded by Councillor Humfryes
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -9
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Council Meeting Minutes
Tuesday,February 9,2016 Page 10 of 15
THAT Report No.IES16-013 be referred back to staff,to conduct a community
consultation on the proposed three-way stop sign control at the intersection of
Tecumseh Drive and Kitimat Crescent (north leg).
CARRIED
1.General Committee Meeting Report of February 2,2016
(10)PRS16-005 –Review of Indoor Tennis Facility
On a motion of Councillor Abel seconded by Councillor Thom,Council consented to
consider Item 1(11)prior to consideration of Item 1(2).
Moved by Councillor Mrakas
Seconded by Councillor Pirri
THAT Report No.PRS16-005 be received;and
THAT staff be directed to prepare a lease agreement with 849400 Ontario
Inc.for the provision of an indoor tennis facility;and
THAT the Mayor and Town Clerk be authorized to enter into a lease
Agreement with 849400 Ontario Inc.,including any and all documents and
ancillary agreements required to give effect to same.
The first clause of the motion CARRIED
On a recorded vote the second clause of the motion
CARRIED
YEAS:8 NAYS:1
VOTING YEAS:Councillors Gaertner,Humfryes,Kim,
Mrakas,Pirri,Thom,Thompson and
Mayor Dawe
VOTING NAYS:Councillor Abel
On a recorded vote the third clause of the motion
CARRIED
YEAS:7 NAYS:2
VOTING YEAS:Councillors Humfryes,Kim,Mrakas,Pirri,
Thom,Thompson and Mayor Dawe
VOTING NAYS:Councillors Abel and Gaertner
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -10
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Council Meeting Minutes
Tuesday,February 9,2016 Page 11 of 15
1.General Committee Meeting Report of February 2,2016
(11)PRS16-007 –Injury or Destruction of Trees on Private Property By-law
On a motion of Councillor Gaertner seconded by Councillor Mrakas,Council consented
to consider Item 1(11)following consideration of Item 1(10).
Main motion
Moved by Councillor Pirri
Seconded by Councillor Humfryes
THAT Report No.PRS16-007 be received for information.
Amendment No.1
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the Main motion be amended by adding the following clause:
THAT staff be directed to finalize the Injury or Destruction of Trees
on Private Property By-law,excluding any provisions pertaining to
golf courses,and commence a public notification and awareness
process on the various aspects of the revised by-law,following
which the by-law will be presented for enactment at the Council
meeting of May 11,2016.
On a recorded vote Amendment No.1
CARRIED
YEAS:6 NAYS:3
VOTING YEAS:Councillors Abel,Kim,Pirri,Thom,
Thompson and Mayor Dawe
VOTING NAYS:Councillors Gaertner,Humfryes,and
Mrakas
Amendment No.2
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
THAT the Main motion as amended be further amended by adding the
following clause:
THAT staff be directed to report back on incentive programs,
partnerships and other strategies that the municipality,working with
the golf course industry,can use to meet the goal of planting trees on
golf course lands.
CARRIED
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -11
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Council Meeting Minutes
Tuesday,February 9,2016 Page 12 of 15
Main motion as amended
Moved by Councillor Pirri
Seconded by Councillor Humfryes
THAT Report No.PRS16-007 be received;and
THAT staff be directed to finalize the Injury or Destruction of Trees on
Private Property By-law,excluding any provisions pertaining to golf
courses,and commence a public notification and awareness process
on the various aspects of the revised by-law,following which the by-
law will be presented for enactment at the Council meeting of May 11,
2016;and
THAT staff be directed to report back on incentive programs,
partnerships and other strategies that the municipality,working
with the golf course industry,can use to meet the goal of planting
trees on golf course lands.
The first clause of the main motion as amended CARRIED
On a recorded vote the second clause of the
main motion as amended
CARRIED
YEAS:6 NAYS:3
VOTING YEAS:Councillors Abel,Kim,Pirri,Thom,
Thompson and Mayor Dawe
VOTING NAYS:Councillors Gaertner,Humfryes,and
Mrakas
On a recorded vote the third clause of the
main motion as amended
CARRIED
YEAS:9 NAYS:0
VOTING YEAS:Councillors Abel,Gaertner,Humfryes,
Kim,Mrakas,Pirri,Thom,Thompson and
Mayor Dawe
VOTING NAYS:None
3.Memorandum from Director of Infrastructure &Environmental Services
Re:Additional Information to Report No.IES16-009 –Speed Cushion Pilot
Project Follow-up
Moved by Councillor Kim
Seconded by Councillor Pirri
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -12
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Council Meeting Minutes
Tuesday,February 9,2016 Page 13 of 15
THAT the memorandum regarding Additional Information to Report No.IES16-
009 –Speed Cushion Pilot Project Follow-up be received for information.
CARRIED
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
None
(ii)Motions for Which Notice Has Been Given
None
11.REGIONAL REPORT
York Regional Council Highlights –December 17,2015 and January 21,2016
Moved by Councillor Thom
Seconded by Councillor Thompson
THAT the Regional Reports of December 17,2015,and January 21,2016,be
received for information.
CARRIED
12.NEW BUSINESS/GENERAL INFORMATION
Councillor Thom expressed concern regarding the construction of a fence by York
Region around the Orchard Heights Park and reservoir.Mayor Dawe noted that he
will be meeting with a Regional representative to discuss this matter.
Councillor Abel noted that he delegated to Regional Council regarding the
Regional Go Shuttle motion that has been endorsed by Council.
13.READING OF BY-LAWS
THAT the following by-laws be given first,second,and third readings and enacted:
Moved by Councillor Pirri
Seconded by Councillor Kim
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -13
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Council Meeting Minutes
Tuesday,February 9,2016 Page 14 of 15
CARRIED
Moved by Councillor Gaertner
Seconded by Councillor Abel
CARRIED
Moved by Councillor Thom
Seconded by Councillor Pirri
CARRIED
Moved by Councillor Gaertner
Seconded by Councillor Thom
CARRIED
Moved by Councillor Thom
Seconded by Councillor Abel
THAT the following confirming by-law be given first,second,and third readings
and enacted:
5814-16 BEING A BY-LAW to Confirm Actions by Council Resulting from Council
Meeting on February 9,2016.
CARRIED
14.CLOSED SESSION
None
5815-16 BEING A BY-LAW to establish a classification structure and
retention periods for The Corporation of the Town of Aurora.
5816-16 BEING A BY-LAW to assume highways on Plan 65M-3931 for
public use (Schickedanz Bros.Limited –Elderberry Hill).
5817-16 BEING A BY-LAW to appoint employees of St.Andrew’s College
as Municipal By-law Enforcement Officers in the Town of Aurora.
5818-16 BEING A BY-LAW to appoint employees of the Ontario Parking
Control Bureau Corp.as Municipal By-law Enforcement Officers in
the Town of Aurora.
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -14
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Council Meeting Minutes
Tuesday,February 9,2016 Page 15 of 15
15.ADJOURNMENT
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the meeting be adjourned at 9:29 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE COUNCIL MEETING OF FEBRUARY 9,2016,ARE SUBJECT
TO FINAL APPROVAL BY COUNCIL ON FEBRUARY 23,2016.
Council Meeting Agenda
Tuesday,February 23,2016 Council Minutes Page -15
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PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:February 23,2016
SUBJECT:Transportation Master Plan
NAME OF SPOKESPERSON:Stephen Collins,Director Infrastructure Management &PMO
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:Overview of Transportation
Master Plan proposed policies and network improvements
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?Jamal Massadeh DATE December 7,2015
I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
X
X
Council Meeting Agenda
Tuesday,February 23,2016 Presentation (a)Page -1
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PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk’s office by the following
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:
SUBJECT:
NAME OF SPOKESPERSON:
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?DATE
I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations.
Legal and Legislative Services
905-727-3123
councilsecretariatstaff@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
Feb.23,2016
Healthy Kids Activity Pass
Lisa Warth
Parks and Recreation Department
To introduce the Healthy Kids Activity Pass.A FREE pass for children up to 12 years of age for swimming/skating
Al Downey
Feb.5,2016
Council Meeting Agenda
Tuesday,February 23,2016 Presentation (b)Page -1
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TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday,February 16,2016
ATTENDANCE
COUNCIL MEMBERS Councillor Thompson in the Chair;Councillors Gaertner,
Humfryes,Kim,Mrakas,Pirri,Thom,and Mayor Dawe
MEMBERS ABSENT Councillor Abel
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial
Services/Treasurer,Director of Infrastructure and
Environmental Services,Acting Director of Legal and
Legislative Services/Town Clerk,Director of Parks and
Recreation Services,Director of Planning and Development
Services,Associate Solicitor,and Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative
Service,with the following addition:
Item 16 –LLS16-010 –Canada 150 Ad Hoc Committee Terms of Reference
CARRIED
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Tuesday,February 23,2016 Item 1 Page -1
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General Committee Meeting Report
Tuesday,February 16,2016 Page 2 of 9
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1,2,3,7,9,12,14,and 16 were identified for discussion.
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 4,5,6,8,10,11,13,and 15 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to the General Committee
and staff be authorized to take all necessary action required to give effect to same:
4.IES16-015 –Award of Tender IES 2016-03 –Replacement of Dump Truck
and Plow
THAT Report No.IES16-015 be received;and
THAT additional funding in the amount of $5,979.54 be provided for Project No.
34236 –Replacement of Dump Truck and Plow from the Fleet Repair &
Replacement Reserve;and
THAT Tender IES 2016-03 for the supply and delivery of a 2017 dump,sander
and plow truck be awarded to Currie Truck Centre in the amount of $202,417.00
excluding taxes;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
5.IES16-016 –Award of Tender IES 2016-02 –Replacement of Two Ice
Resurfacers
THAT Report No.IES16-016 be received;and
THAT additional funding in the amount of $5,027.20 be provided for Project
No.34186 and Project No.34192,replacement of two (2)ice resurfacers
from the Fleet Repair &Replacement Reserve;and
THAT Tender IES 2016-02 for the supply and delivery of two (2)new ice
resurfacers be awarded to Zamboni Company Limited in the amount of
$172,000.00 excluding taxes;and
Council Meeting Agenda
Tuesday,February 23,2016 Item 1 Page -2
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General Committee Meeting Report
Tuesday,February 16,2016 Page 3 of 9
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements
required to give effect to same.
6.IES16-017 –Facility Projects Status Report
THAT Report No.IES16-017 be received for information.
8.IES16-019 –Traffic Operations and Sightline Safety Concerns on
John West Way and Hollandview Trail/Civic Square Gate
Intersection
THAT Report No.IES16-019 be received;and
THAT parking prohibitions on the east side of John West Way in front of #111
John West Way be moved 25 metres to the north to increase the sightline
distance for westbound motorists on Civic Square Gate (north leg)to see
oncoming southbound traffic on John West Way;and
THAT the necessary by-law be introduced to implement the above
recommendation;and
THAT a letter be sent to #111 John West Way with Council’s adopted
resolution.
10.LLS16-004 –Pending List
THAT Report No.LLS16-004 be received for information.
11.PRS16-009 –Tree Permit Application for 3 Bluegrass Drive
THAT Report No.PRS16-009 be received;and
THAT the application for the removal of trees at 3 Bluegrass Drive be approved in
accordance with By-law No.4474-03.D being a By-law to authorize the injury or
destruction of trees (Tree Permit By-law);and
THAT the Mayor and Clerk be authorized to execute a Tree Protection and
Compensation Agreement for the purposes of ensuring compliance with the
specific terms and conditions associated with the issuance of the Tree Permit for
3 Bluegrass Drive,including any and all documents and ancillary agreements
required to give effect to same.
Council Meeting Agenda
Tuesday,February 23,2016 Item 1 Page -3
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General Committee Meeting Report
Tuesday,February 16,2016 Page 4 of 9
13.PDS16-007 –Application for Zoning By-law Amendment
Mattamy (Aurora)Limited
1280 St.John’s Sideroad
Part of Lot 26,Concession 2
File Number:ZBA-2015-14
THAT Report No.PDS16-007 be received;and
THAT Application to Amend the Zoning By-law File:ZBA-2015-14 (Mattamy
(Aurora)Ltd),to rezone the subject lands from “Detached Dwelling Second
Density (R2-95)Exception Zone”to “Major Open Space (O-17)Exception Zone”,
be approved;and
THAT the implementing Zoning By-law Amendment be presented at a future
Council meeting for enactment.
15.Accessibility Advisory Committee Meeting Minutes of February 3,2016
THAT the Accessibility Advisory Committee meeting minutes of February 3,
2016,be received for information.
CARRIED
5.DELEGATIONS
(a)Nahla Khouri,Resident
Re:Mavrinac Boulevard Lands
General Committee consented on a two-thirds vote to waive the requirements of section
3.8(c)of the Procedural By-law to permit the delegation to speak for more than five minutes.
Ms.Khouri spoke in opposition to the aspects of the draft Parks and Recreation
Master Plan pertaining to the Town-owned Mavrinac Boulevard land.She
explained that,from the perspective of many area residents,there are flaws in
the Plan and urged Council to consider using the land as greenspace or for other
recreational uses.
General Committee received the comments of the delegation for information.
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
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General Committee Meeting Report
Tuesday,February 16,2016 Page 5 of 9
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.BBS16-002 –Proposed Sign By-law
General Committee recommends:
THAT Report No.BBS16-002 be received;and
THAT the sign permit fees in the proposed Sign By-law be set at a minimum of
$150 for permanent signs,and $100 for mobile signs,banner/feather banner and
special event signs;and
THAT the sign permit fees be reviewed in the fall of 2017;and
THAT the proposed Sign By-law be enacted at a future Council meeting.
CARRIED
2.CFS16-004 –Results of Consultation –Differentiated Non-Residential
Development Charge Rates
General Committee recommends:
THAT Report No.CFS16-004 be received;and
THAT no changes be made for the current Development Charges By-law at this
time;and
THAT differentiated non-residential rates which target specifically scoped
employment sectors with lower rates be considered in the preparation of the
Town’s next planned Development Charges By-law renewal in 2019.
CARRIED
3.IES16-012 –Award of Contract for Consulting Services –Building
Condition Assessment Audit,RFP IES 2015-76
General Committee recommends:
THAT Report No.IES16-012 be received;and
THAT the budget for Project 72202 be increased by $24,830 to a revised limit of
$174,830 with funding from the Facilities Repair and Replacement Reserve
Fund;and
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Tuesday,February 23,2016 Item 1 Page -5
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General Committee Meeting Report
Tuesday,February 16,2016 Page 6 of 9
THAT the contract for consulting services for fourteen (14)building condition
reports and energy audits (see Table 3)of Town-owned property,RFP IES 2015-
76,be awarded to Stantec Consulting Ltd.for $156,187,excluding taxes;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same;and
THAT any rebates received from the Save on Energy program be returned to the
Facilities Repair and Replacement Reserve Fund.
CARRIED
7.IES16-018 –Purchase Order Increase for Contract IES 2015-27 for Supply
of Materials Testing,Inspection Services and Geotechnical
Investigations for Various Projects
General Committee recommends:
THAT Report No.IES16-018 be received;and
THAT,pending satisfactory performance by Soil Engineers Ltd.,staff be
authorized to extend Purchase Order No.542 for options year one (1)and two
(2)of Contract IES 2015-27 for the Supply of Materials Testing,Inspection
Services and Geotechnical Investigations for various projects,in the amount of
$100,000 per year,excluding taxes.
CARRIED
9.IES16-020 –Joint Operations Centre LEED®Status Report
General Committee recommends:
THAT Report No.IES16-020 be received;and
THAT the fee for Onespace Unlimited Inc.be increased from $1,049,284 to
$1,145,944 to be funded within the existing budget.
CARRIED
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Tuesday,February 23,2016 Item 1 Page -6
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General Committee Meeting Report
Tuesday,February 16,2016 Page 7 of 9
12.PDS16-006 –Terms of Reference for the Town of Aurora Design Review
Panel for Heritage Properties
General Committee recommends:
THAT Report No.PDS16-006 be received;and
THAT the Terms of Reference for the Town of Aurora Design Review Panel for
Heritage Properties be approved;and
THAT staff be directed to issue a Request for Expression of Interest for Panel
Members.
CARRIED
14.Community Recognition Review Advisory Committee Meeting Minutes of
February 2,2016
General Committee recommends:
THAT the Community Recognition Review Advisory Committee meeting minutes
of February 2,2016 be,received for information.
CARRIED
16.LLS16-010 –Canada 150 Ad Hoc Committee Terms of Reference
General Committee recommends:
THAT Report No.LLS16-010 be received;and
THAT the Terms of Reference for the Canada 150 Ad Hoc Committee,
Attachment 1 to this report,be approved with the following change:
“2.MEMBERSHIP
The Committee shall be comprised of five (5)citizen members
selected by Council.”
CARRIED
Council Meeting Agenda
Tuesday,February 23,2016 Item 1 Page -7
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General Committee Meeting Report
Tuesday,February 16,2016 Page 8 of 9
8.NOTICES OF MOTION
(a)Councillor Kim
Re:Publication of Purchase and Sale of Lands by the Town
WHEREAS there have been,and continue to be,many land transactions
occurring in the Town of Aurora in which the Town of Aurora is a participant;
and
WHEREAS the number of these transactions is significant and impacts the
Town’s finances and budget;and
WHEREAS the residents of the Town would like to have easy access to the
information;and
WHEREAS this information is not currently available on the Town of Aurora’s
public website;
NOW THEREFORE BE IT HEREBY RESOLVED THAT,subject to the
requirements of the Municipal Freedom of Information and Protection of
Privacy Act,the Town of Aurora make available on its public website no later
than June 30,2016,a list of all completed land transactions (acquisitions and
dispositions),including those completed within the previous five (5)years,
that includes the following information:
(a)the property address;
(b)the names of the parties to the transaction;
(c)the closing date of the transaction;
(d)the purchase/sale price ,with any taxes paid as part of the transaction
separated out where possible;and
BE IT FURTHER RESOLVED THAT the following types of land transactions
be excluded from the list published on the Town’s website:
(a)transfers of land for a nominal amount;
(b)transfers of land pertaining to the registration of subdivisio n agreements;
and
(c)transfers of land pertaining to property tax sales.
9.NEW BUSINESS/GENERAL INFORMATION
Mayor Dawe and Councillor Humfryes commended staff on a successful Arctic
Adventure event on Family Day.
Council Meeting Agenda
Tuesday,February 23,2016 Item 1 Page -8
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General Committee Meeting Report
Tuesday,February 16,2016 Page 9 of 9
Councillor Thom extended appreciation to the Canada 150 Ad Hoc Committee
members for their participation in the first Committee meeting held on Thursday,
February 11,2016.
Councillor Kim inquired about the status of a parking situation near McKenzie Marsh.
Staff advised that the property owner has been contacted and gave a brief update.
Councillor Kim inquired about the status of the winter maintenance budget.Staff
advised that there could be a reduction in the budget based on the amount of material
used on winter road maintenance this season.
Councillor Pirri inquired about the process being taken towards hosting the Municipal
Summit on golf course redevelopment.
10.CLOSED SESSION
None
11.ADJOURNMENT
The meeting was adjourned at 9:11 p.m.
MICHAEL THOMPSON,COUNCILLOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF FEBRUARY 2,2016,IS
SUBJECT TO FINAL APPROVAL BY COUNCIL ON FEBRUARY 23,2016.
Council Meeting Agenda
Tuesday,February 23,2016 Item 1 Page -9
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DATE:February 23,2016
TO:Members of Council
FROM:Mayor Geoffrey Dawe
RE:Correspondence from Magna for Community -Magna Hoedown &Showdown
2016 Requesting an exemption to the Noise By-law
RECOMMENDATION
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday,February 23,2016 Item 2 Page -1
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Council Meeting Agenda
Tuesday,February 23,2016 Item 2 Page -2
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NOTICE OF MOTION Councillor Jeff Thom
Date:February 23,2016
To:Mayor and Members of Council
From:Councillor Thom
Re:Federal Funding for Hillary House
WHEREAS Hillary House:The Koffler Museum of Medicine,is one of Aurora’s most
treasured heritage assets;and
WHEREAS the Hillary House is a registered National Historic Site;and
WHEREAS Hillary House is recognized by the National Historic Sites and Monuments
Board as one of Canada’s best examples of Gothic Revival architecture;and
WHEREAS Hillary House is a leading example of a heritage house museum in Canada,
which combines architectural significance and the historic possessions of the many
generations of medical doctors who worked and lived there;and
WHEREAS the Hillary House is in need of significant infrastructure upgrades in order to
pass on this irreplaceable piece of Aurora’s heritage to future generations of Canadians ;
and
WHEREAS the current federal government has promised Canadians that they will
invest in ‘social infrastructure’over the course of their mandate;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Mayor be requested to
write a letter,on behalf of Council,to the Honourable Mélanie Joly,Minister of Canadian
Heritage,requesting federal funding for infrastructure upgrades to the Hillary House
National Historic Site;and
BE IT FURTHER RESOLVED THAT a copy of this letter be sent to Bill Albino,President
of the Aurora Historical Society,the Honourable Kyle Peterson,MP for Newmarket-
Aurora,the Honourable Leona Alleslev,MP for Aurora-Oak Ridges-Richmond Hill,and
the Honourable Bill Morneau,Minister of Finance.
Council Meeting Agenda
Tuesday,February 23,2016 Notice of Motion (a)Page -1
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NOTICE OF MOTION Mayor Geoffrey Dawe
Date:February 23,2016
To:Members of Council
From:Mayor Dawe
Re:Prudent Investor Standard
WHEREAS municipalities are required to invest their reserves in accordance with the
Municipal Act,2001 and Ontario Regulation 438/97 (as amended),which specifically
outlines allowable investments;and
WHEREAS to ensure the sustainability and sound stewardship of the municipality’s
investments,changes should be made to the Municipal Act,2001 and Ontario
Regulation 438/97 (as amended),to allow for the prudent investment of reserves,if
those investments are professionally managed and part of a broader investment
strategy;and
WHEREAS the Prudent Investor Standard is an industry accepted best practice in
effectively managing a portfolio of investments,and the Standard applies to
investments,not in isolation,but in the context of the portfolio of investments and as
part of an overall strategy,that should incorporate acceptable risk and return objectives
suitable to the stakeholders;and
WHEREAS the Province is conferring “Prudent Investor”status on the City of Toronto to
enable greater diversification in portfolio management;and
WHEREAS the Association of Municipalities of Ontario (AMO),Local Authority Services
(LAS),and the Municipal Finance Officers’Association of Ontario (MFOA),have long
requested that the Prudent Investor Standard apply t o all municipal investments that are
invested with The One Investment Program;and
WHEREAS in 2005,municipalities were granted the ability to invest in longer -term
corporate bonds and Canadian equity investments via only The One Investment
Program,and The One Investment Program has demonstrated strong investment
returns for municipalities within these ‘new’investment sectors;and
WHEREAS the institutional portfolio managers utilized by The One Investment Program
recommend that the Prudent Investor Sta ndard approach is a more appropriate
approach to investing;and
Council Meeting Agenda
Tuesday,February 23,2016 Notice of Motion (b)Page -1
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Notice of Motion
February 23,2016 -2 -Prudent Investor Standard
WHEREAS operating municipal investments under the Prudent Investor Standard is
precluded by the Municipal Act,2001,Eligible Investments,in its current form;
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council support the request of
AMO,LAS,and MFOA to amend Ontario Regulation 438/97 (as amended)of the
Municipal Act,2001,to allow municipalities to invest consistent with the Prudent
Investor Standard,if such investments are through The One Investment Program.
AND BE IT FURTHER RESOLVED THAT Council support amending Ontario
Regulation 438/97 (as amended)of the Municipal Act,2001,to allow qualified
municipalities,including The Town of Aurora,to invest consistent with the Prudent
Investor Standard.
Council Meeting Agenda
Tuesday,February 23,2016 Notice of Motion (b)Page -2
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MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (February 16,2016)Councillor Harold Kim
Date:February 23,2016
To:Mayor and Members of Council
From:Councillor Kim
Re:Publication of Purchase and Sale of Lands by the Town
WHEREAS there have been,and continue to be,many land transactions occurring in
the Town of Aurora in which the Town of Aurora is a participant;and
WHEREAS the number of these transactions is significant and impacts the Town’s
finances and budget;and
WHEREAS the residents of the Town would like to have easy access to the information;
and
WHEREAS this information is not currently available on the Town of Aurora’s public
website;
NOW THEREFORE BE IT HEREBY RESOLVED THAT,subject to the requirements of
the Municipal Freedom of Information and Protection of Privacy Act,the Town of Aurora
make available on its public website no later than June 30,2016,a list of all completed
land transactions (acquisitions and dispositions),including those completed within the
previous five (5)years,that includes the following information:
(a) the property address;
(b) the names of the parties to the transaction;
(c) the closing date of the transaction;
(d) the purchase/sale price,with any taxes paid as part of the transaction
separated out where possible;and
BE IT FURTHER RESOLVED THAT the following types of land transactions be
excluded from the list published on the Town’s website:
(a) transfers of land for a nominal amount;
(b) transfers of land pertaining to the registration of subdivision agreements;and
(c) transfers of land pertaining to property tax sales.
Council Meeting Agenda
Tuesday,February 23,2016 Motion (a)Page -1
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Council Meeting Agenda
Tuesday,February 23,2016 By-law No.5819-16 Page -1
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Council Meeting Agenda
Tuesday,February 23,2016 By-law No.5820-16 Page -1
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Council Meeting Agenda
Tuesday,February 23,2016 By-law No.5820-16 Page -2
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Council Meeting Agenda
Tuesday,February 23,2016 By-law No.5820-16 Page -3
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Council Meeting Agenda
Tuesday,February 23,2016 Confirming By-law Page -1
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