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AGENDA - Council - 20150929COUNCIL MEETING AGENDA TUESDAY,SEPTEMBER 29,2015 7 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE September 25,2015 TOWN OF AURORA COUNCIL MEETING AGENDA Tuesday,September 29,2015 7 p.m. Council Chambers 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2.APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3.ADOPTION OF THE MINUTES Council Meeting Minutes of September 15,2015 pg.1 Special Council –Public Planning Meeting Minutes of September 21,2015 pg.19 Special Council Meeting Minutes of September 22,2015 pg.25 RECOMMENDED: THAT the Council meeting minutes of September 15,2015,the Special Council – Public Planning meeting minutes of September 21,2015,and the Special Council meeting minutes of September 22,2015,be adopted as printed and circulated. 4.PRESENTATIONS 5.PUBLIC SERVICE ANNOUNCEMENTS 6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Council Meeting Agenda Tuesday,September 29,2015 Page 2 of 4 7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 8.DELEGATIONS 9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i)Notices of Motion (a)Councillor Mrakas pg.79 Re:Design Review Panel (ii)Motions for Which Notice Has Been Given (a)Councillor Thom pg.80 Re:Council and Committee Meeting Agendas (b)Mayor Dawe pg.81 Re:AMO Support for the Syrian Refugee Crisis 11.REGIONAL REPORT 12.NEW BUSINESS/GENERAL INFORMATION 13.READING OF BY-LAWS RECOMMENDED: THAT the following by-laws be given first,second,and third readings and enacted: 5754-15 BEING A BY-LAW to regulate the access of adjoining land for the purpose of making repairs and alterations to property. (Report No.LLS15-045 –GC Sep.8/15) pg.82 5763-15 BEING A BY-LAW to amend Zoning By-law Number 2213- 78,as amended (PMK Capital Inc.–95 Wellington Street East). (Report No.PL15-052 –GC Jun.16/15) pg.86 Council Meeting Agenda Tuesday,September 29,2015 Page 3 of 4 5766-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78,as amended,to remove a Holding “(H)” Symbol (Casing Developments Inc.). (Report No.PL15-071 –GC Sep.22/15 –Item 11) pg.90 THAT the following confirming by-law be given first,second,and third readings and enacted: 5768-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on September 29,2015. pg.93 14.CLOSED SESSION 15.ADJOURNMENT Council Meeting Agenda Tuesday,September 29,2015 Page 4 of 4 AGENDA ITEMS 1.General Committee Meeting Report of September 22,2015 pg.28 RECOMMENDED: THAT the General Committee meeting report of September 22,2015,be received and the recommendations carried by the Committee be approved. 2.CAO15-013 –General Committee Closed Session Report of pg.37 September 22,2015 RECOMMENDED: THAT Report No.CAO15-013 be received;and THAT the following recommendation from the General Committee Closed Session meeting of September 22,2015,be adopted: 1.Personal matters about an identifiable individual,including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,2001); Re:Memorandum from the Interim Chief Administrative Officer,Re: Chief Administrative Officer Recruitment THAT the confidential recommendations of General Committee in respect to the Chief Administrative Officer Recruitment be approved. 3.Memorandum from Director of Legal &Legislative Services/Town Solicitor pg.39 Re:Pending List Update RECOMMENDED: THAT the memorandum regarding Pending List Update be received for information. 4.Memorandum from Councillor Pirri pg.61 Re:Federation of Canadian Municipalities Report to Council,Meeting of the Board of Directors,Fredericton,NB,September 9-12,2015 RECOMMENDED: THAT the memorandum regarding Federation of Canadian Municipalities Report to Council,Meeting of the Board of Directors,Fredericton,NB,September 9-12, 2015,be received for information. TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday,September 15,2015 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Humfryes,Kim Mrakas,Pirri,Thom,and Thompson MEMBERS ABSENT Councillor Gaertner OTHER ATTENDEES Interim Chief Administrative Officer,Director of Building and By-law Services,Director of Corporate and Financial Services/Treasurer,Director of Infrastructure and Environmental Services,Director of Legal and Legislative Services/Town Solicitor,Director of Parks and Recreation Services,Director of Planning and Development Services, Deputy Clerk,and Council/Committee Secretaries Mayor Dawe called the meeting to order at 7:04 p.m.following Open Forum. Council consented to recess at 8:53 p.m.to resolve into a Closed Session meeting and reconvened into open session at 9:30 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Main motion Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the agenda as circulated by Legal and Legislative Services,with the following changes,be approved: Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -1 -1 - Council Meeting Minutes Tuesday,September 15,2015 Page 2 of 18 Withdrawn:Presentation (a)Stephen Kimmerer,Sport Aurora;Re:Sport Plan Item 5 –PR15-026 –Award of Request for Proposal PRS 2015-77 –Cultural Precinct Plan Item 6 –Memorandum from Director of Corporate &Financial Services/ Treasurer;Re:Updated 2016 Budget Meeting Schedule Amendment Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the main motion be amended by adding the following item: Closed Session Item 1 –Personal matters about an identifiable individual,including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff Performance CARRIED Main motion as amended Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the agenda as circulated by Legal and Legislative Services,with the following changes,be approved: Withdrawn:Presentation (a)Stephen Kimmerer,Sport Aurora;Re:Sport Plan Item 5 –PR15-026 –Award of Request for Proposal PRS 2015-77 –Cultural Precinct Plan Item 6 –Memorandum from Director of Corporate &Financial Services/Treasurer;Re:Updated 2016 Budget Meeting Schedule Closed Session Item 1 –Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff Performance CARRIED AS AMENDED 3.ADOPTION OF THE MINUTES Council Meeting Minutes of August 25,2015 Moved by Councillor Humfryes Seconded by Councillor Mrakas Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -2 -2 - Council Meeting Minutes Tuesday,September 15,2015 Page 3 of 18 THAT the Council meeting minutes of August 25,2015,be adopted as printed and circulated. CARRIED 4.PRESENTATIONS (a)Stephen Kimmerer,Sport Aurora Re:Sport Plan This presentation request was withdrawn. 5.PUBLIC SERVICE ANNOUNCEMENTS Councillor Thompson noted today’s Community Launch event of Aurora’s Sport Plan and the Parks &Recreation Master Plan,and he encouraged residents and organizations to participate in the online survey to provide feedback on the future of sports,parks and recreation in the Town at www.surveymonkey.com/r/auroraprs. Councillor Abel noted that the Magna Hoedown event would be hosting about 800 students from York Region for lunch on Friday,September 18,2015.He added that the Friday night performances would include the Hoedown Showdown Finals and The Jim Cuddy Band. Councillor Abel announced that the Breakfast of Champions would be celebrated on the morning of Saturday,September 19,2015,and that Rod Black would be the keynote speaker. Councillor Abel extended congratulations to Town staff for another successful Ribfest event.He extended appreciation to everyone involved,including the Rotary Club for providing volunteer hours for the community. Councillor Humfryes announced that the Aurora Cultural Centre would be hosting a VoteSmart session on Wednesday,September 16,2015,to provide an opportunity for residents to get to know their federal candidates for the upcoming election,and an opportunity for youth to become more involved at all levels of government. Councillor Humfryes extended a reminder about the Easter Seals fundraiser event, “Dancing With the Stars”being held on October 1,2015,which will include eight individuals from York Region.She noted that further information may be found on the website,easterseals.org/events/. Councillor Humfryes commended the talent of the Hoedown Showdown participants at the Aurora Ribfest.She noted that the final ten performers were selected to compete on Friday night at the Magna Hoedown where the winner will be chosen and open for the Saturday night acts. Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -3 -3 - Council Meeting Minutes Tuesday,September 15,2015 Page 4 of 18 Councillor Thom noted the celebration of The Queen’s Reign held on September 9, 2015,and extended appreciation to the Town’s Special Events team for a great job. He also thanked the Aurora Seniors’Centre,Evergreen Choir,White Heather Pipes and Drums,Aurora Legion,and Brock Weir.Councillor Thom extended birthday wishes to Brock Weir for his thirtieth birthday on September 17,2015. Councillor Kim announced that the Aurora Seniors’Centre would be celebrating its 10th Anniversary on Sunday,September 20,2015,and encouraged everyone to join the celebrations from 1 p.m.to 4 p.m. Councillor Pirri noted that a “Policy Tracker”was available at hometownproud.fcm.ca for anyone interested in seeing where the federal parties stand on communities across Canada with respect to issues such as jobs,the economy,environmental sustainability, and affordable housing. Mayor Dawe announced the receipt of $21,600 from the RBC Learn-to-Play Grant, which was recently awarded to the Town to promote healthy and active lifestyles as part of the “Activate Aurora”project.He noted that the Town applied for the grant on behalf of a working group comprising the Town,Sport Aurora,York Region,York Region District School Board,and Seneca College. Mayor Dawe encouraged residents to complete the Citizen Budget online survey at www.aurora.citizenbudget.com,which is active until October 30,2015,and qualify to win a $250 Cineplex Gift Card. Mayor Dawe extended appreciation to Town staff for this summer’s successful Concerts in the Park series and the Movies in the Park series. Mayor Dawe announced that extended hours would be available on September 17, 2015,for permit applications,and anyone interested may send an email to building@aurora.ca to book a time. Mayor Dawe announced that the Aurora Legion would be hosting a candlelight vigil at the Aurora Cemetery to honour the passing of our veterans.He noted that the Candlelight Service would be held on Saturday,September 19,2015,at 6 p.m.and the Drum Head Service would take place on Sunday,September 20,2015 at 2 p.m. Mayor Dawe announced that the 35th Annual Terry Fox Run would be held on Sunday,September 20,2015,at Sheppard’s Bush Conservation Area,with registration at 8:30 a.m.and the run starting at 10 a.m. Mayor Dawe extended a reminder about the Youth Volunteer Fair to be hosted by the Town on Thursday,September 24,2015,at the Aurora Family Leisure Complex from 4 p.m.to 7 p.m. Mayor Dawe announced that communities across Canada would be celebrating Culture Days on Saturday,September 26,2015.He noted that the Aurora Public Library,Aurora Farmers’Market &Artisan Fair,Hillary House,Theatre Aurora,and the Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -4 -4 - Council Meeting Minutes Tuesday,September 15,2015 Page 5 of 18 Aurora Cultural Centre would all be participating with family-style events,and that a Culture Days passport is available in The Auroran newspaper. Mayor Dawe announced that the Aurora Tigers would be kicking off their home season at the Aurora Community Centre on Friday,September 18,2015. Mayor Dawe extended appreciation to the Town staff of Parks and Recreation Services and Infrastructure and Environmental Services for their dedication and efforts in working to stabilize the Aurora Ribfest grounds after the rain by laying wood chips in time for the Sunday morning opening at 11 a.m. 6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 6,7,8,and 9)and 5 were identified as items for discussion. 7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-items 6,7,8,and 9),2,3,4,and 6 were identified as items not requiring separate discussion. Moved by Councillor Humfryes Seconded by Councillor Pirri THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion”be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1.General Committee Meeting Report of September 8,2015 THAT the General Committee meeting report of September 8,2015,be received and the following recommendations carried by the Committee be approved: 1.PL15-060 –Hotel Development Charges THAT staff be authorized to enter into Development Charge Deferral Agreements for hotel or motel developments which defer the excess amounts that the hotel is required to pay over the amount an office building of similar size would be required to pay,and that such surcharge be deferred until the use of the building changes;and THAT any deferral of Development Charges be subject to a developer completing construction within a specified time frame as determined by staff, and the deferral be non-transferrable;and Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -5 -5 - Council Meeting Minutes Tuesday,September 15,2015 Page 6 of 18 THAT staff be directed to return to a rate calculation based upon the non- residential rate for the gross square footage in calculating the Development Charges for hotels and motels in the next update of the Development Charges By-law;and THAT York Region be requested to consider the deferral of development charges and amendment of the Regional Development Charges By-law as described above;and THAT this resolution and Report No.PL15-060 be forwarded to the municipalities of York Region and to the members of York Regional Council. 2.BBS15-009 –Parking Permit Management Solution THAT Report No.BBS15-009 be received;and THAT the Automated Issuance Management System (AIMS),a comprehensive Parking Permit Management Solution,be referred to the 2016 Capital Budget for consideration. 3.CAO15-011 –Town of Aurora Strategic Plan (2015)Update THAT Report No.CAO15-011 be received;and THAT an update to the Town of Aurora Strategic Plan,based on the work plan outlined in this report,be authorized;and THAT a Strategic Plan Steering Committee,to guide the 2015 Strategic Plan Update process as outlined in this report,be established. 4.CFS15-032 –Interim Operating Budget Forecast –as at May 31,2015 THAT Report No.CFS15-032 be received for information. 5.CFS15-034 –Updated Investment Policy and ONE Fund Approval THAT Report No.CFS15-034 be received;and THAT the revised Investment Policy –Policy No.61 as recommended in this report and attached as Attachment #1 be approved;and THAT the enactment of a by-law to enable participation in the ONE Investment Fund Program be approved;and THAT the Treasurer be authorized to execute any necessary One Investment Fund Program documentation,as required for enrollment,and for transactions. Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -6 -6 - Council Meeting Minutes Tuesday,September 15,2015 Page 7 of 18 10.IES15-050 –Purchase of Portable Four Post Hoist THAT Report No.IES15-050 be received;and THAT notwithstanding the Procurement By-law,the purchase of a portable four post electric/hydraulic vehicle hoist as supplied by B&B Dixon be approved in the amount of $51,345.00 excluding taxes;and THAT funding be provided from the Fleet Repair and Replacement Reserve. 11.IES15-051 –2014 Annual Solid Waste Program Performance Report THAT Report No.IES15-051 be received for information. 12.LLS15-045 –Accessing Neighbouring Property –Right-of-Entry By-law THAT Report No.LLS15-045 be received;and THAT staff bring forward for enactment a “non-permit system”right-of-entry by-law which would allow and regulate the access onto adjoining property by a Town resident for purposes of making repairs to the resident’s property. 13.LLS15-052 –Municipal Legislation Review THAT Report No.LLS15-052 be received;and THAT Council members provide any feedback or comments on the draft submission letter directly to the Town Solicitor by no later than September 25,2015;and THAT the Town Solicitor prepare a final version of the submission letter, taking into account any feedback or comments from Council members,and present the final version of the submission letter at the October 6,2015 General Committee meeting for Council’s endorsement. 14.PR15-027 –Aurora Tigers Jr.A Hockey Club Rink Board Agreement THAT Report No.PR15-027 be received;and THAT the execution of an amended agreement for the Aurora Tigers Junior “A”Hockey Club Incorporated (Tigers)rights to sell advertising space on the rink boards at the Aurora Community Centre Arena #1 be approved;and THAT the Mayor and Town Clerk be authorized to execute the attached Agreement,including any and all documents and ancillary agreements required to give effect to same. Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -7 -7 - Council Meeting Minutes Tuesday,September 15,2015 Page 8 of 18 15.PR15-028 –Facility Sponsorship Program –McAlpine Ford THAT Report No.PR15-028 be received for information. 16.Memorandum from Mayor Dawe Re:Lake Simcoe Region Conservation Authority Highlights –July 24,2015 –Meeting of the Board THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights –July 24,2015 –Meeting of the Board be received for information. 17.Memorandum from Mayor Dawe Re:Correspondence from Mayor Fred Eisenberger,City of Hamilton Request for a Financial Contribution THAT the memorandum regarding Correspondence from Mayor Fred Eisenberger,City of Hamilton –Request for a Financial Contribution be received for information. 18.Accessibility Advisory Committee Meeting Minutes of July 15,2015 THAT the Accessibility Advisory Committee meeting minutes of July 15, 2015,be received for information. 19.Finance Advisory Committee Meeting Minutes of August 11,2015 THAT the Finance Advisory Committee meeting minutes of August 11, 2015,be received for information. 2.LLS15-055 –General Committee Closed Session Report of September 8, 2015 THAT Report No.LLS15-055 be received;and THAT the following recommendation from the General Committee Closed Session meeting of September 8,2015,be adopted: 1.A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c)of the Municipal Act,2001);Re: Closed Session Report No.CFS15-038 –Sale of Centre Street Remnant Parcel of Land THAT the confidential recommendations of General Committee in respect to the Sale of Centre Street Remnant Parcel of Land be approved. Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -8 -8 - Council Meeting Minutes Tuesday,September 15,2015 Page 9 of 18 3.Memorandum from Director of Planning &Development Services Re:Applications for Exemption from Part Lot Control Mattamy (Aurora)Limited Blocks 113,116,117,118 and 119,Plan 65M-4423 File No.:PLC-2015-04 Arista Homes (Aurora Trails)Inc. Blocks 153,154,156,160 and 161,Plan 65M-4424 File No.:PLC-2015-05 Opus Homes (Aurora Trails)Inc. Lots 150 and 151,Blocks 152 and 163,Plan 65M-4424 File No.:PLC-2015-06 THAT the memorandum regarding Applications for Exemption from Part Lot Control,Mattamy (Aurora)Limited,Blocks 113,116,117,118 and 119,Plan 65M-4423,File No.:PLC-2015-04;and Arista Homes (Aurora Trails)Inc.,Blocks 153,154,156,160 and 161,Plan 65M-4424,File No.:PLC-2015-05;and Opus Homes (Aurora Trails)Inc.,Lots 150 and 151,Blocks 152 and 163,Plan 65M- 4424,File No.:PLC-2015-06,be received for information. 4.Memorandum from Director of Infrastructure &Environmental Services Re:Additional Information to Item 8,Report No.IES15-042 –Aurora Yonge Street Sign,of the September 8,2015 General Committee Meeting THAT the memorandum regarding Additional Information to Item 8,Report No. IES15-042 –Aurora Yonge Street Sign,of the September 8,2015 General Committee Meeting,be received. 6.Memorandum from Director of Corporate &Financial Services/Treasurer Re:Updated 2016 Budget Meeting Schedule (Added Item) THAT the memorandum regarding Updated 2016 Budget Meeting Schedule be received;and THAT the 2015 Council and Committee Meeting Calendar be amended as set out in this memorandum. CARRIED 8.DELEGATIONS None Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -9 -9 - Council Meeting Minutes Tuesday,September 15,2015 Page 10 of 18 9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1.General Committee Meeting Report of September 8,2015 (1)PL15-060 –Hotel Development Charges On a motion of Councillor Kim seconded by Councillor Humfryes,Council consented on a two-thirds vote to waive the requirements of section 8.14 of the Procedural By-law to allow reconsideration of Item 1(1),PL15-060,Hotel Development Charges,previously adopted under “Adoption of Items Not Requiring Separate Discussion.” Moved by Councillor Kim Seconded by Councillor Humfryes THAT staff be authorized to enter into Development Charge Deferral Agreements for hotel or motel developments which defer the excess amounts that the hotel is required to pay over the amount an office building of similar size would be required to pay,and that such surcharge be deferred until the use of the building changes;and THAT any deferral of Development Charges be subject to a developer completing construction within a specified time frame as determined by staff,and the deferral be non-transferrable;and THAT staff be directed to return to a rate calculation based upon the non- residential rate for the gross square footage in calculating the Development Charges for hotels and motels in the next update of the Development Charges By-law;and THAT York Region be requested to consider the deferral of development charges and amendment of the Regional Development Charges By-law as described above;and THAT this resolution and Report No.PL15-060 be forwarded to the municipalities of York Region and to the members of York Regional Council. CARRIED 1.General Committee Meeting Report of September 8,2015 (6)CFS15-035 –2016 Budget Outlook and Preparation Directives to Staff Moved by Councillor Humfryes Seconded by Councillor Thompson THAT Report No.CFS15-035 be received;and THAT staff be directed to prepare the 2016 Operating Budget in accordance with the following directives: Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -10 -10 - Council Meeting Minutes Tuesday,September 15,2015 Page 11 of 18 1.The Base Operating Budget reflects an overall tax increase pressure of 1.8%, including: a.A reduction in hydro interest reliance of $100,000;and b.A reduction of supplementary tax reliance of $75,000;and c.Maintain current contributions to infrastructure sustainability reserves;and d.An overall increase in CYFS funding of 1.3%of the total tax levy (contributing 1.03%to the overall tax increase pressure);and e.Partial absorption of inflationary pressures;and f.Maintain current service levels. 2.All rates,fees and unit charges for non-tax revenues be indexed individually by a minimum of 1.1%,unless set by contract or statutes;and THAT the Aurora Public Library Board be directed to prepare a budget based on an anticipated Town of Aurora tax-based operating funding grant of $3,659,000; and THAT the Aurora Cultural Board be requested to prepare their 2016 Operating and Capital Budgets based upon the current Town funding in the amount of $377,000. CARRIED 1.General Committee Meeting Report of September 8,2015 (7)CFS15-037 –Council Budget Process,Policies and Directives Moved by Councillor Kim Seconded by Councillor Mrakas THAT Report No.CFS15-037 be received;and THAT Report No.CFS15-037 and the following recommendation be referred to the General Committee meeting of September 22,2015,for consideration: THAT General Committee comments and discussion be referred to staff for preparation of an updated Council Budget Process,Policies and Directives report for adoption and recommendation at a future General Committee meeting. CARRIED 1.General Committee Meeting Report of September 8,2015 (8)IES15-042 –Aurora Yonge Street Sign Moved by Councillor Thompson Seconded by Councillor Mrakas THAT Report No.IES15-042 be received;and Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -11 -11 - Council Meeting Minutes Tuesday,September 15,2015 Page 12 of 18 THAT additional funding in the amount of $10,000 from the Facilities Repair and Replacement Reserve for Capital Project 72244 “New Signboard Yonge Street and Aurora Heights”be approved. CARRIED 1.General Committee Meeting Report of September 8,2015 (9)IES15-049 –AFLC Liaison Committee Summary Report Moved by Councillor Humfryes Seconded by Councillor Thom THAT Report No.IES15-049 be received for information. CARRIED 5.PR15-026 –Award of Request for Proposal PRS 2015-77 –Cultural Precinct Plan (Added Item) Moved by Councillor Pirri Seconded by Councillor Humfryes THAT Report No.PR15-026 be received;and THAT the 2015 Capital Budget be increased by $58,815.00 to be funded from the Tax Rate Stabilization Reserve Fund;and THAT Request for Proposal PRS 2015-77 –Cultural Precinct Plan be awarded to Fotenn Consultants Inc.in the amount of $57,797.50,excluding HST. On a recorded vote the motion CARRIED YEAS:8 NAYS:0 VOTING YEAS:Councillors Abel,Humfryes,Kim,Mrakas, Pirri,Thom,Thompson,and Mayor Dawe VOTING NAYS:None ABSENT:Councillor Gaertner 10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i)Notices of Motion (a)Councillor Thom Re:Council and Committee Meeting Agendas WHEREAS Members of Council are the elected representatives of the people of Aurora;and Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -12 -12 - Council Meeting Minutes Tuesday,September 15,2015 Page 13 of 18 WHEREAS it is the responsibility of Council to make informed decisions on behalf of our constituents;and WHEREAS it is fundamental to a healthy,democratic society,and is of the upmost importance that Members of Council and the public have adequate time to carefully review Council and Committee agendas prior to a meeting; NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to report to Council on implementing the following process changes: 1.Agendas for Council and Committee meetings are to be made available to Members of Council and the public no later than seven (7) days prior to the respective meeting;and 2.Additional Items,also known as addendums to an agenda,are to be made available to Members of Council and the public no later than twenty-four (24)hours prior to the respective meeting;and BE IT FURTHER RESOLVED THAT this report be brought forward no later than the General Committee meeting of December 1,2015. (ii)Motions for Which Notice Has Been Given (a)Councillor Kim Re:Mavrinac Boulevard Land –Block 208 Main motion Moved by Councillor Kim Seconded by Councillor Thompson WHEREAS the York Catholic District School Board decided in 2013 that the six-acre undeveloped lot reserved for a potential school on Mavrinac Boulevard,known as Block 208,was no longer needed for a school building;and WHEREAS the Subdivision Agreement between the Town and Minto Communities Inc.stated that the Town had the opportunity to acquire Block 208 for municipal purposes at the equivalent price offered to the York Catholic District School Board;and WHEREAS the Town has recently completed its purchase of Block 208; and WHEREAS the adjacent and nearby residents had the understanding that Block 208 would be used for a school building,green space,or recreational land,and that the school building is no longer an option; Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -13 -13 - Council Meeting Minutes Tuesday,September 15,2015 Page 14 of 18 NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to investigate and report back to Council on options for the use of Block 208 on Mavrinac Boulevard as green space and/or other recreational usage in accordance with the Town's Parks and Recreation Master Plan and any updates to the Master Plan. Amendment No.1 Moved by Councillor Abel Seconded by Councillor Thompson THAT the main motion be amended by adding the following operative clause: “THAT staff be directed to remove the fence around Lot 208 on Mavrinac Boulevard,clean up the lot,place mulch paths across the lot where possible,and provide notice to the public advising that the Town is considering options for future use of the land.” Amendment to Amendment No.1 Moved by Councillor Mrakas Seconded by Councillor Abel THAT Amendment No.1 be amended by inserting the words “investigate and report back to Council on options to”following the words “staff be directed to”. CARRIED Amendment No.1 as amended Moved by Councillor Abel Seconded by Councillor Thompson THAT the main motion be amended by adding the following clause: THAT staff be directed to investigate and report back to Council on options to remove the fence around Lot 208 on Mavrinac Boulevard, clean up the lot,place mulch paths across the lot where possible,and provide notice to the public advising that the Town is considering options for future use of the land. CARRIED Amendment No.2 Moved by Councillor Thom Seconded by Councillor Thompson THAT the first operative clause of the main motion be amended by inserting the words “including but not limited to”following the words “Mavrinac Boulevard”. DEFEATED Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -14 -14 - Council Meeting Minutes Tuesday,September 15,2015 Page 15 of 18 Main motion as amended Moved by Councillor Kim Seconded by Councillor Thompson WHEREAS the York Catholic District School Board decided in 2013 that the six-acre undeveloped lot reserved for a potential school on Mavrinac Boulevard,known as Block 208,was no longer needed for a school building;and WHEREAS the Subdivision Agreement between the Town and Minto Communities Inc.stated that the Town had the opportunity to acquire Block 208 for municipal purposes at the equivalent price offered to the York Catholic District School Board;and WHEREAS the Town has recently completed its purchase of Block 208; and WHEREAS the adjacent and nearby residents had the understanding that Block 208 would be used for a school building,green space,or recreational land,and that the school building is no longer an option; NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to investigate and report back to Council on options for the use of Block 208 on Mavrinac Boulevard as green space and/or other recreational usage in accordance with the Town's Parks and Recreation Master Plan and any updates to the Master Plan;and BE IT FURTHER RESOLVED THAT staff be directed to investigate and report back to Council on options to remove the fence around Lot 208 on Mavrinac Boulevard,clean up the lot,place mulch paths across the lot where possible,and provide notice to the public advising that the Town is considering options for future use of the land. On a recorded vote the main motion as amended CARRIED YEAS:6 NAYS:2 VOTING YEAS:Councillors Abel,Humfryes,Kim,Mrakas, Thom,and Thompson VOTING NAYS:Councillor Pirri and Mayor Dawe ABSENT:Councillor Gaertner 11.REGIONAL REPORT None Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -15 -15 - Council Meeting Minutes Tuesday,September 15,2015 Page 16 of 18 12.NEW BUSINESS/GENERAL INFORMATION Councillor Mrakas inquired about parking issues on James Henry Drive within the Charles Darrow Housing Co-operative.Staff agreed to investigate and report back. Councillor Thompson referred to this year’s change in policy for the Aurora Ribfest respecting the wristband fees and inquired about whether any feedback and impact information would be collected and reported back to Council.Staff agreed to bring forward a report as part of the 2016 Budget Review process. Councillor Thompson inquired about the status of the new audio-visual equipment to be installed in the Council Chambers,funds for which had been allocated in the 2015 Budget.Staff agreed to investigate and report back. Councillor Abel,on behalf of Councillor Gaertner,suggested that a general washroom be installed near the front entrance of the Aurora Family Leisure Complex to prevent visitors who are not attending programming from wondering into the facility’s change rooms. Councillor Abel inquired about the timing of the next steps regarding utilization of the Aurora Armoury property.Staff indicated that a report would be brought forward to the next General Committee meeting to seek Council’s direction respecting the RFP contract for a consultant to look at the repurposing of five buildings in the Town, including the Armoury,as it relates to the design of the Cultural Precinct,which would include four of the five buildings. Councillor Mrakas inquired about the Canada 150 grant funds earmarked for the remediation of the Armoury.Staff indicated that ongoing repairs and remediation of the Armoury were being done through the Facilities crew,but any modifications that would require removal of asbestos from the attic would depend on the final decided use of the facility. Mayor Dawe referred to the request of the Open Forum speaker and noted that he would be working with Mr.MacEachern and the Aurora ministries toward a response to the Syrian refugee crisis. Mayor Dawe advised that he had been asked to appear on Breakfast Television on Wednesday,September 16,2015,to talk about the Magna Hoedown. The Town Clerk introduced Samantha Yew,Council/Committee Secretary,as a new member of the Legal and Legislative Services team. 13.READING OF BY-LAWS Moved by Councillor Thom Seconded by Councillor Pirri Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -16 -16 - Council Meeting Minutes Tuesday,September 15,2015 Page 17 of 18 THAT the following by-laws be given first,second,and third readings and enacted: 5755-15 BEING A BY-LAW to exempt Blocks 113,116,117,118 and 119 on Plan 65M-4423 from Part-Lot Control (Mattamy (Aurora)Limited). 5756-15 BEING A BY-LAW to exempt Blocks 153,154,156,160 and 161 on Plan 65M-4424 from Part-Lot Control (Arista Homes (Aurora Trails)Inc.). 5757-15 BEING A BY-LAW to exempt Lots 150 and 151,and Blocks 152 and 163 on Plan 65M-4424 from Part-Lot Control (Opus Homes (Aurora Trails)Inc.). 5759-15 BEING A BY-LAW to declare as surplus and sell municipal lands (63 and 75 Eric T.Smith Way). 5760-15 BEING A BY-LAW to declare as surplus and sell municipal lands (45 Eric T.Smith Way). CARRIED 14.CLOSED SESSION Moved by Councillor Thompson Seconded by Councillor Mrakas THAT Council resolve into Closed Session to consider the following matter: 1.Personal matters about an identifiable individual,including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff Performance (Added Item) CARRIED Moved by Councillor Thom Seconded by Councillor Kim THAT the Council meeting be reconvened into open session to rise and report from Closed Session. CARRIED 1.Personal matters about an identifiable individual,including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff Performance (Added Item) Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -17 -17 - Council Meeting Minutes Tuesday,September 15,2015 Page 18 of 18 THAT the confidential recommendations in respect to personal matters about an identifiable individual,including a Town or Local Board employee;Re:Staff Performance,be approved and staff be authorized to proceed as directed by Council in Closed Session on September 15,2015. CARRIED 13.READING OF BY-LAWS Moved by Councillor Thom Seconded by Councillor Pirri THAT the following confirming by-law be given first,second,and third readings and enacted: 5762-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on September 15,2015. CARRIED 15.ADJOURNMENT Moved by Councillor Abel Seconded by Councillor Thompson THAT the meeting be adjourned at 9:30 p.m. CARRIED GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF SEPTEMBER 15,2015,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON SEPTEMBER 29,2015. Council Meeting Agenda Tuesday,September 29,2015 Council Minutes Page -18 -18 - TOWN OF AURORA SPECIAL COUNCIL –PUBLIC PLANNING MEETING MINUTES Council Chambers Aurora Town Hall Wednesday,September 21,2015 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel (arrived 7:01 p.m.),Kim,Mrakas,Pirri,Thom,and Thompson MEMBERS ABSENT Councillors Humfryes and Gaertner OTHER ATTENDEES Director of Planning and Development Services,Planners, Council &Committee Coordinator/Deputy Clerk,and Council/Committee Secretaries Mayor Dawe called the meeting to order at 7:01 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Councillor Mrakas Seconded by Councillor Kim THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Council Meeting Agenda Tuesday,September 29,2015 Public Planning Minutes Page -1 -19 - Special Council –Public Planning Meeting Minutes Wednesday,September 21,2015 Page 2 of 6 3.PLANNING APPLICATIONS Mayor Dawe outlined the procedures that would be followed in the conduct of the public meeting.The Deputy Clerk confirmed that the appropriate notice had been given in accordance with the relevant provisions of the Planning Act. 1.PL15-069 –Proposed Zoning By-law Amendment 2419059 Ontario Inc. 497 Wellington Street West File:ZBA-2014-07 Related File:SP-2015-01 Planning Staff The Planner,Mr.Jeff Healey,presented a brief overview of the application and staff report,including background information related to the proposed Zoning By- law Amendment application to permit the development of 15 single detached residential units,with a single point of access via Wellington Street West.He noted that the proposal had been updated following the first public planning meeting on February 25,2015. Consultant Mr.Jack Dougan,on behalf of the applicant,expressed his support of the staff report and recommendation.He presented a comparison of the original and current concept plans,and highlighted the revisions. Mr.Dougan discussed the new plan and explained that it addresses the density, drainage,sightline and environmental concerns Public Comments Aurora residents,including Ms.Janice Ryan,Mr.Doug Bushey,Mr.Kyle Ferguson,and Mrs.Marilee Harris raised their concerns,and lack of local neighbourhood support for development on the following matters: Overdevelopment for lot size Lack of compliance of application with Official Plan requirements and policies Change in use from rural residential to higher density use Protection of the Oak Ridges Moraine and wildlife Lot is zoned as a single family lot Elevation of lot over surrounding area and loss of sightlines and privacy Setback from road Removal of trees Council Meeting Agenda Tuesday,September 29,2015 Public Planning Minutes Page -2 -20 - Special Council –Public Planning Meeting Minutes Wednesday,September 21,2015 Page 3 of 6 Residents expressed concern about the population density targets for the Town of Aurora,and how the Town is progressing to achieve these targets in relation to rezoning properties. Planning Staff The Director of Planning and Development Services,Mr.Marco Ramunno, provided clarification regarding the stable residential neighbourhood designation, definition of compatibility as used in the Official Plan,the permitted uses of the Oak Ridges Moraine,and population and employment forecasting in the Official Plan. Main motion Moved by Councillor Pirri Seconded by Councillor Thompson THAT Report No.PL15-069 be received;and THAT comments presented at the Public Planning meeting be addressed by Planning &Development Services in a comprehensive report outlining recommendations and options at a future General Committee meeting. Amendment Moved by Councillor Pirri Seconded by Councillor Kim THAT the second clause of the main motion be amended by replacing the words “General Committee”with the words “Public Planning” On a recorded vote the motion was DEFEATED YEAS:3 NAYS:4 VOTING YEAS:Councillor Kim,Pirri,and Mayor Dawe, VOTING NAYS:Councillors Abel,Mrakas,Thom,and Thompson ABSENT:Councillors Gaertner and Humfryes On a recorded vote the amendment was DEFEATED YEAS:1 NAYS:6 VOTING YEAS:Councillor Pirri VOTING NAYS:Councillors Abel,Kim,Mrakas,Thom, Thompson,and Mayor Dawe ABSENT:Councillors Gaertner and Humfryes Council Meeting Agenda Tuesday,September 29,2015 Public Planning Minutes Page -3 -21 - Special Council –Public Planning Meeting Minutes Wednesday,September 21,2015 Page 4 of 6 Main motion no.2 Moved by Councillor Thompson Seconded by Councillor Mrakas THAT Report No.PL15-069 be received;and THAT the proposed Zoning By-law Amendment regarding 2419059 Ontario Inc.497 Wellington Street West,File:ZBA-2014-07,Related File:SP-2015-01 be refused due to lack of compatibility with the surrounding properties, concerns raised by area residents,and citing Section 3.3 (e)(i)of the Town of Aurora Official Plan regarding the accommodation of residential intensification. On a recorded vote the main motion no.2 CARRIED YEAS:5 NAYS:2 VOTING YEAS:Councillor Abel,Mrakas,Thom,Thompson, and Mayor Dawe VOTING NAYS:Councillors Kim and Pirri ABSENT:Councillors Gaertner and Humfryes 2.PL15-078 –Proposed Zoning By-law Amendment Leswell Investments Inc. 1452 Wellington Street East Part of Lots 3 and 4,Registered Plan No.525 File:ZBA-2015-04 Planning Staff The Planner,Mr.Lawrence Kuk,presented an overview of the application and staff report,including background information and details related to the proposed Zoning By-law Amendment application.The application is to rezone the subject lands from a “Rural General (RU)Zone”to “Service Commercial (C3)Exception Zone”along with site specific exceptions related to parking, building setbacks,and buffer strips.Mr.Lawrence Kuk explained that the purpose of the application is to permit the construction of a freestanding restaurant building and a two storey multi-tenant commercial building including a day care use.The proposed development has a total of 87 parking spaces. Consultant Mr.Gord Mahoney,of Michael Smith Planning Consulting,representing Leswell Investments Inc.,provided a brief history about this property and details regarding the application. Council Meeting Agenda Tuesday,September 29,2015 Public Planning Minutes Page -4 -22 - Special Council –Public Planning Meeting Minutes Wednesday,September 21,2015 Page 5 of 6 Public Comments Mr.Eric Liversidge,resident of 1426 Wellington St.East,expressed concern regarding the lack of driveway access,potential light pollution,noise pollution, drainage issues,and placement of garbage disposal site on the subject land. Moved by Councillor Mrakas Seconded by Councillor Pirri THAT Report No.PL15-078 be received;and THAT comments presented at the Public Planning Meeting be addressed by Planning &Development Services in a comprehensive report outlining recommendations and options at a future General Committee Meeting. CARRIED 3.PL15-070 –Official Plan Amendment Ancillary Uses Policy Aurora 2C Secondary Plan Business Park Planning Staff The Planner,Mr.Fausto Filippeto,presented an overview of the staff report, including background information and details related to the proposed Official Plan amendment.The proposed amendment is to change the percentage of lands available for Ancillary Uses within the Aurora 2C Business Park from 20 percent of the employment to 15 percent of the employment area to align the Town’s Official Plan with York Region’s Official Plan. Public Comments Mr.Robert Hodgeson,of W.R.Hodgeson and Associates,representing 721312 Ontario Inc.,expressed concern regarding the change as it restricts the uses for his client’s property. Moved by Councillor Pirri Seconded by Councillor Kim THAT Report No.PL15-070 be received;and THAT staff be directed to schedule the Draft Official Plan Amendment for an upcoming General Committee meeting. CARRIED Council Meeting Agenda Tuesday,September 29,2015 Public Planning Minutes Page -5 -23 - Special Council –Public Planning Meeting Minutes Wednesday,September 21,2015 Page 6 of 6 4.READING OF BY-LAW Moved by Councillor Abel Seconded by Councillor Thom THAT the following confirming by-law be given first,second,and third readings and enacted: 5765-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Special Council –Public Planning Meeting on September 21,2015. CARRIED 5.ADJOURNMENT Moved by Councillor Abel Seconded by Councillor Pirri THAT the meeting be adjourned at 10:00 p.m. CARRIED __________________________________________________________________ GEOFFREY DAWE,MAYOR PATTY THOMA,DEPUTY CLERK THE MINUTES OF THE SPECIAL COUNCIL –PUBLIC PLANNING MEETING OF SEPTEMBER 21,2015 ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON SEPTEMBER 29,2015. Council Meeting Agenda Tuesday,September 29,2015 Public Planning Minutes Page -6 -24 - TOWN OF AURORA SPECIAL COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday,September 22,2015 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Humfryes Kim, Mrakas,Pirri,Thom,and Thompson MEMBERS ABSENT Councillor Gaertner OTHER ATTENDEES Interim Chief Administrative Officer,Director of Legal and Legislative Services,Town Clerk,and Council/Committee Secretary Mayor Dawe called the meeting to order at 10:17 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the agenda as circulated by Legal and Legislative Services,with the following changes,be approved: Closed Session Item 2 –Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff Performance CARRIED Council Meeting Agenda Tuesday,September 29,2015 Special Council Minutes Page -1 -25 - Special Council Meeting Minutes Tuesday,September 22,2015 Page 2 of 3 3.CONSIDERATION OF ITEM None 4.CLOSED SESSION On a motion of Councillor Thompson seconded by Councillor Mrakas,Council consented to resolve into a Closed Session meeting at 10:19 p.m.to consider the following matters: 1.A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Closed Session Report No.PL15- 079 –Agreement of Purchase and Sale –Eric T.Smith Way 2.Personal matters about an identifiable individual,including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff Performance (Added Item) On a motion of Councillor Abel seconded by Councillor Thompson,Council consented to reconvene into open session at 10:55 p.m.to rise and report from Closed Session. 1.A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Closed Session Report No.PL15-079 –Agreement of Purchase and Sale –Eric T. Smith Way Moved by Councillor Pirri Seconded by Councillor Thom THAT the confidential recommendations in respect to a proposed or pending disposition of land by the Town;Re:Closed Session Report No.PL15-079 – Agreement of Purchase and Sale –Eric T.Smith Way be approved and staff be authorized to proceed as directed by Council in Closed Session on September 22,2015. CARRIED 2.Personal matters about an identifiable individual,including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff Performance (Added Item) Moved by Councillor Thompson Seconded by Councillor Mrakas Council Meeting Agenda Tuesday,September 29,2015 Special Council Minutes Page -2 -26 - Special Council Meeting Minutes Tuesday,September 22,2015 Page 3 of 3 THAT the confidential recommendations in respect to personal matters about an identifiable individual,including a Town or Local Board employee;Re:Staff Performance be approved and the Interim Chief Administrative Officer be authorized to proceed as directed by Council in Closed Session on September 22,2015. On a recorded vote the motion CARRIED YEAS:8 NAYS:0 VOTING YEAS:Councillors Abel,Humfryes,Kim,Mrakas, Pirri,Thom,and Thompson,and Mayor Dawe VOTING NAYS:None ABSENT:Councillor Gaertner 5.READING OF BY-LAW Moved by Councillor Pirri Seconded by Councillor Thom 5767-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Special Council Meeting on September 22,2015. CARRIED 6.ADJOURNMENT Moved by Councillor Kim Seconded by Councillor Humfryes THAT the meeting be adjourned at 10:57 p.m. CARRIED GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK THE MINUTES OF THE SPECIAL COUNCIL MEETING OF SEPTEMBER 22,2015,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON SEPTEMBER 29,2015. Council Meeting Agenda Tuesday,September 29,2015 Special Council Minutes Page -3 -27 - TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday,September 22,2015 ATTENDANCE COUNCIL MEMBERS Councillor Mrakas in the Chair;Councillors Abel,Humfryes,Kim, Pirri,Thom,Thompson,and Mayor Dawe MEMBERS ABSENT Councillor Gaertner OTHER ATTENDEES Interim Chief Administrative Officer,Director of Building and By-law Services,Director of Corporate and Financial Services/Treasurer, Director of Infrastructure and Environmental Services,Director of Legal and Legislative Services/Town Solicitor,Director of Parks and Recreation Services,Director of Planning and Development Services,Town Clerk,and Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA General Committee approved the agenda as circulated by Legal and Legislative Services. 3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1,2,3,4,5,6,9,10,14,15,and 17 were identified for discussion. 4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Council Meeting Agenda Tuesday,September 29,2015 Item 1 Page -1 -28 - General Committee Meeting Report Tuesday,September 22,2015 Page 2 of 9 Items 7,8,11,12,13,and 16 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion”be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 7.IES15-055 –Joint Operations Centre Pre-selected Furniture Purchase THAT Report No.IES15-055 be received;and THAT,notwithstanding any provisions of the Procurement By-law,Teknion Limited be awarded the contract for the supply and install of the new Joint Operations Centre’s system furniture and architectural wall systems for an upset limit of $315,000 plus taxes;and THAT the Director of Infrastructure &Environmental Services be authorized to execute the necessary agreements regarding the award of the contract,including any and all documents and ancillary agreements required to give effect to same. 8.IES15-056 –Purchase Order Increase for Sidewalk and Curb Repair THAT Report No.IES15-056 be received;and THAT Purchase Order No.97 for Pencon Construction Canada be increased by $50,000,to an upset limit of $200,000 (excluding HST),for the Removal and Replacement of Concrete Sidewalk/Concrete Curb &Gutters. 11.PL15-071 –Removal of (H)Holding Provision,Zoning By-law Amendment Application,Casing Developments Inc.,1114 Wellington Street East,File:ZBA-2006-03(H-1) THAT Report No.PL15-071 be received;and THAT Application ZBA-2006-03 (H-1)to remove the Holding (H)provisions from the subject lands as detailed in Report No.PL15-071 be approved;and THAT the necessary removal of the Holding provisions by-law as referred to in Report No.PL15-071 be enacted at the next available Council meeting. 12.PL15-072 –Request for Street Name Approval,Brookfield Homes (Ontario) Limited,2C Planning Area,File:SUB-2011-04 THAT Report No.PL15-072 be received;and Council Meeting Agenda Tuesday,September 29,2015 Item 1 Page -2 -29 - General Committee Meeting Report Tuesday,September 22,2015 Page 3 of 9 THAT the following street name be approved for the proposed road within the approved Draft Plan of Subdivision,File SUB-2011-04: STREET “A”WARREN MCBRIDE CRESCENT 13.PL15-075 –Planning Applications Status List THAT Report No.PL15-075 be received for information. 16.Environmental Advisory Committee Meeting Minutes of September 3,2015 THAT the Environmental Advisory Committee meeting minutes of September 3, 2015,be received for information. CARRIED 5.DELEGATIONS (a)Gary Templeton,representing owner of 32 Wellington Street East Re:Item 17 –Heritage Advisory Committee Meeting Minutes of September 9,2015;Sub-item 7 –Memorandum from Planner;Re: Additional Information to Heritage Advisory Committee Report No.HAC15- 007 –32 Wellington Street East,Final Disposition of the “David W.Doan House”Designated under Part IV of the Ontario Heritage Act Mr.Templeton provided background information to the owner’s application and the development at 32 Wellington Street East.He expressed concurrence with the staff recommendation,with the exception of the stipulation that the owner contribute $30,000 to the Town of Aurora’s Heritage Reserve Fund.Mr.Templeton stated that this condition was unwarranted,considering the costs incurred by the owner in their efforts to preserve the building façade,and requested that this condition be removed. General Committee received and referred the comments of the delegation to Item 17. 6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None 7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1.IES15-052 –Award of Contract –Town-wide Conversion to L.E.D.Street Lighting Council Meeting Agenda Tuesday,September 29,2015 Item 1 Page -3 -30 - General Committee Meeting Report Tuesday,September 22,2015 Page 4 of 9 General Committee recommends: THAT Report No.IES15-052 be received;and THAT the Investment Grade Audit submitted by RealTerm Energy be received;and THAT capital project #34709 be funded in the amount of $3,267,700 with external debenture financing with Infrastructure Ontario,with repayments funded from operational savings gained through the project,per the sample repayments schedule contained in this report;and THAT this report satisfy Council’s previous conditional budget approval and that staff be authorized to proceed with Capital Project #34709,L.E.D.Street Lighting Conversion;and THAT a contract be awarded to RealTerm Energy for the Town-wide conversion of street lighting to L.E.D.lights for $3,211,159 excluding taxes;and THAT the Treasurer be authorized to arrange debenture financing with Infrastructure Ontario at prevailing interest rates and terms for an upset limit of $3,267,700 being the contract amount excluding taxes,plus the non-recoverable portion of HST;and THAT the necessary financing by-law(s)be presented to Council to authorize same; and THAT the Mayor and Town Clerk,or the Treasurer,be authorized to execute any and all documents and agreements necessary for same,including any required to arrange for the necessary approvals from York Region;and THAT upon completion of the debenture issuance,and settlement with the vendor, that a report be presented to Council with the final details of the financing,including an updated payment schedule for information purposes. CARRIED 2.IES15-053 –Facility Projects Status Report General Committee recommends: THAT Report No.IES15-053 be received;and THAT Purchase Order No.20149 for Gerrits Engineering be increased from $40,000 to $68,600 excluding taxes for ongoing civil works engineering and support services for the Joint Operations Centre. CARRIED Council Meeting Agenda Tuesday,September 29,2015 Item 1 Page -4 -31 - General Committee Meeting Report Tuesday,September 22,2015 Page 5 of 9 3.BBS15-010 –One-Year OSPCA Contract Renewal General Committee recommends: THAT Report No.BBS15-010 be received;and THAT the Town exercise the extension option in the current Animal Control Services agreement between the Town of Aurora and Ontario Society for the Prevention of Cruelty to Animals (OSPCA)for a period of one (1)year from January 1 to December 31,2016,subject to the terms of the agreement at a cost of $209,643.36 plus CPI;and THAT the Mayor and Town Clerk be authorized to execute the amending agreement, including any and all documents and ancillary agreements to give effect to same. CARRIED 4.CAO15-012 –Canada 150 General Committee recommends: THAT Report No.CAO15-012 be received;and THAT staff be authorized to apply for a Canada 150 Fund grant from the Government of Canada,to cover 100 per cent of costs for stand-alone events;and THAT the Town proceed with advertising for five (5)members of the public to volunteer on a Canada 150 Ad Hoc Committee,pending notification from the Government of Canada of a successful grant application. CARRIED 5.CFS15-037 –Council Budget Process,Policies and Directives General Committee recommends: THAT General Committee comments and discussion be referred to staff for preparation of an updated Council Budget Process,Policies and Directives report for adoption and recommendation at a future General Committee meeting. CARRIED 6.IES15-054 –Speed Cushions Pilot Project Progress Report General Committee recommends: THAT Report No.IES15-054 be received for information. CARRIED Council Meeting Agenda Tuesday,September 29,2015 Item 1 Page -5 -32 - General Committee Meeting Report Tuesday,September 22,2015 Page 6 of 9 9.LLS15-053 –Pending List General Committee recommends: THAT Report No.LLS15-053 be received for information. CARRIED 10.LLS15-054 –Heritage Advisory Committee Vacancies General Committee recommends: THAT Report No.LLS15-054 be received;and THAT the Heritage Advisory Committee Terms of Reference be amended to change the number of Honorary Members from two (2)to one (1);and THAT the Heritage Advisory Committee Terms of Reference be further amended to change the number of Citizen Members from five (5)to six (6). CARRIED AS AMENDED 14.PL15-076 –Community Improvement Plan Incentive Program Application, 15032 Yonge Street (Northwest corner of Yonge and Kennedy Streets) General Committee recommends: THAT Report No.PL15-076 be received;and THAT the applications made by the Owner of 15032 Yonge Street for both the Building Restoration,Renovation &Improvement Program and the Heritage Property Tax Relief be granted. CARRIED 15.PR15-030 –Award of RFP PRS 2015-63 Repurposing Study of Five Town Facilities General Committee recommends: THAT Report No.PR15-030 be received;and THAT Council engage the services of AECOM Canada Architects Ltd.in the amount of $46,595.00 excluding HST. CARRIED Council Meeting Agenda Tuesday,September 29,2015 Item 1 Page -6 -33 - General Committee Meeting Report Tuesday,September 22,2015 Page 7 of 9 17.Heritage Advisory Committee Meeting Minutes of September 9,2015 General Committee consented to move forward Item 17 for consideration prior to Item 1. General Committee recommends: THAT the Heritage Advisory Committee meeting minutes of September 9,2015,be received;and THAT the Heritage Advisory Committee recommend to Council: 1.HAC15-009 –Proposed Demolition of Existing Second Storey to a Listed Heritage Building,45 Mosley Street THAT the proposed demolition of the existing second storey at 45 Mosley Street be supported for the purpose of reconstructing a new second storey for the existing dwelling;and THAT a wood plaque indicating the history of the building be included on the property,subject to approval of the Director of Planning and Development Services. 2.HAC15-010 –Demolition Application for a Structure on a Designated Heritage Property,Demolition of an Accessory Barn,15342 Yonge Street,NE-HCD-HPA-15-04 THAT should Heritage Permit Application (NE-HCD-HPA-15-04)to permit the demolition of the existing 1 1/2 storey accessory barn on 15432 Yonge Street, designated under Part IV of the Ontario Heritage Act be supported,that the recommended conditions set out by staff be included;and THAT the Town Curator and the Aurora Historical Society Curator be invited to a site visit prior to demolition. 3.HAC15-011 –Doors Open Aurora 2015 –Event Summary Report THAT the expenditure plus applicable taxes for the 2016 Doors Open Ontario registration fee to the Ontario Heritage Trust,estimated at $1,695.00,be authorized. 7.Memorandum from Planner Re:Additional Information to Heritage Advisory Committee Report No. HAC15-007 –32 Wellington Street East,Final Disposition of the “David W.Doan House”Designated under Part IV of the Ontario Heritage Act Council Meeting Agenda Tuesday,September 29,2015 Item 1 Page -7 -34 - General Committee Meeting Report Tuesday,September 22,2015 Page 8 of 9 THAT the Heritage Advisory Committee support the reconstruction of the David W.Doan House,and the recommendation conditions set out by staff in Report No.HAC15-007,as revised on September 9,2015 below,be included: The Owner agrees to a proper reconstruction and restoration plan of the designated house be congruent to the original structure,with the proposed development to the satisfaction of the Director of Planning and Development Services; That the original bricks,be identified and salvaged to be used in the reconstruction of the house,where possible; That the windows,doors,trim,eaves,piers and other remaining designated heritage elements as shown in By-law Number 4948-07.R be identified and salvaged to be used in the reconstruction of the house; That the owner provides a $20,000.00 financial contribution to the Town of Aurora’s Heritage Reserve Fund;and That a commemorative plaque be placed on the property,as approved by the Director of Planning and Development Services. CARRIED AS AMENDED 8.NOTICES OF MOTION (a)Mayor Dawe Re:AMO Support for the Syrian Refugee Crisis WHEREAS the Syrian refugee crisis cries out for compassion and action;and WHEREAS the Association of Municipalities of Ontario (AMO)is challenging all of its member municipalities to donate at least $100 to aid in the international effort to resettle the Syrian refugees in safe countries;and WHEREAS the goal is to raise at least $40,000 to help save two families;and WHEREAS exceeding this goal will result in saving more families;and WHEREAS AMO will donate all of the proceeds to Lifeline Syria,an organization seeking to resettle and integrate 1,000 Syrian refugees in Ontario over the next two years,reuniting them with their families;and WHEREAS Lifeline Syria,a community-based initiative,will match private refugee sponsors in Ontario with Syrian refugees approved for resettlement by the federal government;and Council Meeting Agenda Tuesday,September 29,2015 Item 1 Page -8 -35 - General Committee Meeting Report Tuesday,September 22,2015 Page 9 of 9 WHEREAS sponsors will include organizations,individuals,or groups of individuals such as faith-based groups;and WHEREAS the Ontario government has provided seed funding to Lifeline Syria to support its work but it is reliant on public donations to fulfill its mandate; NOW THEREFORE BE IT HEREBY RESOLVED THAT Council make a $500 donation,from the Council Contingency Fund,to AMO in support of Lifeline Syria. 9.NEW BUSINESS/GENERAL INFORMATION Councillor Pirri extended a reminder about the Electric Vehicle Roadshow being hosted by the Town on Saturday,September 26,2015,at Town Hall. 10.CLOSED SESSION General Committee consented to resolve into a Closed Session meeting following adjournment to consider the following matter: 1.Personal matters about an identifiable individual,including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Memorandum from the Interim Chief Administrative Officer,Re:Chief Administrative Officer Recruitment 11.ADJOURNMENT The meeting was adjourned at 9:46 p.m. TOM MRAKAS,COUNCILLOR STEPHEN M.A.HUYCKE,TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF SEPTEMBER 22,2015,IS SUBJECT TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON SEPTEMBER 29,2015. Council Meeting Agenda Tuesday,September 29,2015 Item 1 Page -9 -36 - TOWN OF AURORA COUNCIL REPORT No.CAO15-013 SUBJECT:General Committee Closed Session Report of September 22,2015 FROM:Patrick Moyle,Interim Chief Administrative Officer DATE:September 29,2015 RECOMMENDATIONS THAT Report No.CAO15-013 be received;and THAT the following recommendation from the General Committee Closed Session meeting of September 22,2015,be adopted: 1.Personal matters about an identifiable individual,including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,2001);Re: Memorandum from the Interim Chief Administrative Officer,Re:Chief Administrative Officer Recruitment THAT the confidential recommendations of General Committee in respect to the Chief Administrative Officer Recruitment be approved. BACKGROUND The General Committee Closed Session meeting convened at 9:55 p.m.on September 22,2015,with the following Members present: Committee Members:Mayor Dawe in the Chair;Councillors Abel,Humfryes,Kim, Mrakas,Pirri,Thom,and Thompson Members Absent:Councillor Gaertner Other Persons:Interim CAO (Acting Clerk) The following items were dealt with: 1.Personal matters about an identifiable individual,including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Memorandum from the Interim Chief Administrative Officer,Re:Chief Administrative Officer Recruitment Council Meeting Agenda Tuesday,September 29,2015 Item 2 Page -1 -37 - Council Meeting Agenda Tuesday,September 29,2015 Item 2 Page -2 -38 - MEMORANDUM DATE:September 29,2015 TO:Mayor and Members of Council FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor RE:Pending List Update RECOMMENDATIONS THAT the memorandum “Pending List Update”be received for information. BACKGROUND Further to the General Committee meeting of September 22,2015,a number of items on the pending list attached to Report No.LLS15-053 were identified as requiring correction. This memorandum includes a revised pending list with the necessary corrections. COMMENTS The following changes have been made to the original pending list attached to Report No. LLS15-053,and are reflected in the revised pending list attached to this memorandum: •BBS1:Status changed to show a target date of October 2015 for the report regarding the new sign by-law; •CAO4:Status changed to show the matter in progress; •IES5 and IES6:Previously combined IES5 now split into two separate matters (IES5 and IES6)as the matters are not directly related; •LLS6:Status changed to indicate that the report will be presented to Council in Q4 2015 instead of October 6,2015;and •PR23:New item added for the Notice of Motion of Councillor Abel regarding the “Application for Ontario Music Fund Grant”from the September 24,2013 Council meeting. ATTACHMENTS Attachment #1 –Updated Pending List dated September 25,2015 100 John West Way Box 1000 Aurora,Ontario L4G 6J1 Phone:905-727-3123 ext.4758 Email:wmar@aurora.ca www.aurora.ca Town of Aurora Legal &Legislative Services Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -1 -39 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage1C12014-07-29Motion(a)CouncillorBuckRe:AuroraUnitedChurchTHATtheMayorbedirectedtoseekameetingbetweenTownandChurchrepresentativestodiscoverhowtheTownandtheAuroraUnitedChurchmightworktogetherforrenewaloftheChurchandmunicipalfunctions,forthebenefittoboth.MayorDaweCOMPLETEDAttachment #1 Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -2 -40 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage2BBS12014-02-045.BBS14-005–ProposedSignVarianceEvaluationCriteriaandProcessTHATCouncildirectstafftocontinuewiththeSignBy-lawprojectplan,includingmaintainingthestatusquowithCouncilbeingtheapprovalbodyforsignvariancesandbringforwardanamendedSignBy-lawtoafutureCouncilmeeting.BBSSignReviewandProjectPlaninprogress,targetfornewbylawbeforeCouncil–reportforOctober2015.BBS22014-12-16(e)CouncillorMrakasRe:Amendment(s)totheTemporarySignBy-lawTHATthisitembereferredbacktostafftoconsiderinthecontextofthecurrentSignBy-lawReviewandprovidefeedbacktoCouncil.BBSInprogress–seeBBS1.BBS32015-01-20Motion(d)CouncillorMrakasRe:SignBy-lawEnforcementTHATstaffbedirectedtoreportonoptionstoensurenecessarystafftoenforcetheTemporarySignBy-lawasitpertainstomunicipalelectionsigns.BBSFutureconsideration.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -3 -41 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage3CAO12015-02-10Motion(c)CouncillorThomRe:TownofAurora’sOfficialTownFlagBEITFURTHERRESOLVEDTHATstaffbedirectedtoreportbackonupdatestotheTown’sbrandstandardguideontheappropriateuseoftheTown’sofficialflagandcorporatelogoflag.CAOCOMPLETEDCounciladoptedReportNo.LLS15-032May11/15-Flagsonorder.CAO22015-04-151(10)CAO15-005–TownofAuroraStrategicPlan(2015)UpdateTHATReportNo.CAO15-005bereferredbacktostaffandstaffbedirectedtocomeforwardwithareportcardontheimplementationoftheStrategicPlaninitscurrentformpriortoconsiderationofanyupdate.CAOCOMPLETEDCounciladoptedReportNo.CAO15-006May11/15andCAOMemo-Jun.23/15.CAO32015-03-314.MemorandumfromMayorDaweRe:CorrespondencefromMPPErnieHardeman,Oxford–HousingServicesCorporationAccountabilityAct,2015THATthememorandumregardingCorrespondencefromMPPErnieHardeman,Oxford–HousingServicesCorporationAccountabilityAct,2015bereceivedandreferredtostaffforfurtherinformation.CAOCOMPLETEDCounciladoptedMemorePrivateMembersBill74–HousingServicesCorporationAccountabilityAct,2015,May26/15.CAO42015-04-282015-05-11Motion(b)CouncillorThompsonRe:CorporateCommunicationsPolicy1(16)MemorandumfromChiefAdministrativeOfficerRe:CommunicationsTHATtheTownofAurora’sCorporateCommunicationsPlan(2011)andtheCorporateCommunicationsPolicybeplacedonthenextAgendaforreviewanddirectionfromCouncil;andBEITFURTHERRESOLVEDTHATstaffbringforward,forCouncil’sapproval,arevisedCorporateCommunicationsPlanandCorporateCommunicationsPolicypriortotheendof2015.THATthememorandumregardingCommunicationsbereceived;andTHATapublicCouncilworkshopbescheduledtoreviewtheCommunicationsPoliciesandCorporateCommunicationsStrategicPlan;andTHATstaffbedirectedtoengageresidents,CAOCAOInprogress.CounciladoptedMemoreCommunicationsMay11/15.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -4 -42 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage42015-07-144.CAO15-009–ResultsofCommunicationsSurveyincludingattheupcoming2015AuroraChamberStreetFestival,toobtainideasonimprovingtheTown’scommunicationandengagementpracticesandpolicies.THATReportNo.CAO15-009bereferredtoafutureCouncilWorkshoptobescheduledinSeptember2015.CAOInprogress.CAO52015-04-28Motion(c)CouncillorAbelRe:TownResourcesforEventsTHATstaffbedirectedtoreportbacktoCouncilonresourcesthattheTownhasavailabletoorganizers,foreventssuchastheRunorWalkforSouthlake,theAuroraChamberofCommerceHomeShow,ortheWinterBluesFestival;andBEITFURTHERRESOLVEDTHATstaffprepareaneventpackagethatcontainsinformationonavailableresources,potentiallocations,requiredpermits,andanyotherinformationthatmaystreamlinetheprocessintheorganizationandpromotionofvarioustypesofevents.CAOInprogress.CAO62015-06-23MemorandumfromChiefAdministrativeOfficerRe:TownofAuroraStrategicPlan(2015)UpdateTHATthememorandumregardingTownofAuroraStrategicPlan(2015)UpdatebereferredbacktostaffforareportonaworkplantoupdatetheStrategicPlanusinginternalresources.CAOCOMPLETEDCounciladoptedReportNo.CAO15-011CAO72015-07-144.CAO15-008–CommunityTourismPlanTHATtheCommunityTourismPlanbeforwardedtotheAugust11,2015Councilmeetingforconsideration,togetherwiththefollowingrecommendations:THATCouncilendorsetheCommunityTourismPlanandspecificallyapprovetheActionPlancontainedwithinthePlan;andCAOReferredto2016BudgetCouncil Meeting Agenda Tuesday,September 29,2015 Item 3 Page -5 -43 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage52015-08-111.CAO15-008–CommunityTourismPlanTHATtheTourismCoordinatorpositionasoutlinedwithintheActionPlanbereferredtothe2016budgetprocess.THATItem1,CAO15-008–CommunityTourismPlan,bereferredtothe2016Budgetprocess.CAO82015-07-281.MemorandumfromDirectorofLegalandLegislativeServices/TownSolicitorRe:ReconsiderationofCouncil’sJune9,2015DecisionPertainingtothePotentialAcquisitionoflandforaNewCYFSStationTHATAuroraCouncildirectstafftoproceedwithalandsecurement,subjecttoareportforfinalapprovalin2015,forconstructionofanewfirefacilitytoincludeasuppressioncrewonly.CAOInprogress-ClosedSessionReport–July28/15CAO92015-08-11Motion(a)CouncillorMrakasRe:2016HiringFreezeBEITFURTHERRESOLVEDTHATtheInterimChiefAdministrativeOfficerdevelopavacancycontrolprogramandbringforwardaproposalforCouncil’sconsiderationassoonaspossible;andCAOCOMPLETEDCounciladoptedReportCAO15-010–Aug.25/15CAO102015-06-23Motion(a)CouncillorMrakasRe:CommunityRecognitionReviewAdHocCommittee…BEITFURTHERRESOLVEDTHATtheCommunityRecognitionReviewAdHocCommitteeberequiredtoreportbacktoCouncilwithrecommendationsforapprovalintimeforpreparationofthe2016CommunityRecognitionAwards.CAOReportpendingCommitteereview.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -6 -44 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage6CFS12014-04-086.CFS14-017–DevelopmentChargesBy-lawApprovalTHATstaffundertakeresearchandpublicconsultationwithrespecttoconsiderationofsplittinganddifferentiating,and/orofferingdiscountsonthenon-residentialdevelopmentchargeratesbetweentypesofintendedlanduses,andthatsuchconsultationincludetheTown’sEconomicDevelopmentAdvisoryCommittee,theAuroraChamberofCommerce,thelocaldevelopmentcommunityandanyotherinterestedparty,andfollowingsuchconsultationprepareareportoutliningoptionsconsidered,feedbackreceived,andarecommendationforCouncilconsiderationataPublicMeetingtobeheldpursuanttotheDevelopmentChargesActpriortoSeptember30,2014.CFSElectronicpublicconsultationtotakeplaceinSeptember/October,withreporttoapublicmeetingofCouncilinOctober2015.CouncilreferredCFS14-017toEDAConAug.25/15,Item2-EDACagenda–Sep.10/15CFS22014-05-27Motion(e)CouncillorAbelRe:VacantCommercialLotTaxRatesTHATCouncildirectstafftoinvestigatealternativesandprepareareportwithoptionsforCouncil'sconsiderationonhowtheTownofAuroracouldtaxvacantlots.CFSReportpendingOctober2015.CFS32015-04-15Motion(b)CouncillorMrakasRe:TrainingandDevelopmentBudgetTHATstaffprovideareport,forCouncilconsiderationatthenextBudgetmeeting,thatincludesthefollowinginformation:fortheyear2014,anitemizedlistofallconferencesand/ortrainingand/ordevelopmentcoursesattendedbyallmembersofstaff,thecostofeachconferenceand/ortrainingand/ordevelopmentcourseattended.CFSCOMPLETEDBudgetAdoptedMay26/15CFS42015-08-25Motion(b)CouncillorHumfryesRe:TownofAuroraFinancialHealthStatusNOWTHEREFOREBEITHEREBYRESOLVEDthatstaffbedirectedtoprepareaFinancialHealthStatusReportforeachfiscalyearafteradoptionofthebudgettobecommunicatedtoCFSInprogress-PendingNovemberOperatingBudgetreviewmeetings.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -7 -45 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage7allresidents;andBEITFURTHERRESOLVEDTHATtheformatoftheFinancialHealthStatusReportoftheTownofAurorashouldgenerallyadheretothefollowingguidelines:1.Itshouldbeclear,conciseandmeaningfultoamajorityofAuroraresidents;2.Itshouldbeameaningfulcommunicationtoolbasedonbestpracticesinthesector;3.Itshouldavoidtheuseofaccountingterminologyandreportingformats(e.g.,balancesheets);4.Itshouldgenerallyprovideinformationonthefollowingtopics:(a)theamountofcashtheTownhasinthebank;(b)thevalueoftheTown’sinvestmentsandtherateofreturn/performanceofthoseinvestments;(c)thevalueoftheTown’sassets;(d)thestatusoftheTown’sreserves,includingasimplifiedexplanationonthepoliciesguidingthegrowthanduseoftheTown’sreserves;(e)wheretheTownspendsitsmoney;(f)expectationsonthefuturefinancialhealthoftheTown;andBEITFURTHERRESOLVEDTHATstaffbedirectedtopresentadraftoftheformatoftheFinancialHealthStatusReportatafutureGeneralCommitteemeetingforconsiderationbyCouncilpriortotheadoptionofthe2016Budget.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -8 -46 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage8IES12012-11-271(7)IES12-059–On-StreetParkingSafetyConcernsonStoneRoadTHATthisItembereferredtostaff.IESPendingDevelopmentofCommunityTrafficPlanningManual.2013-08-1319.IES13-043–On-StreetParkingandSafetyConcernsonStoneRoadTHATthisItembereferredbacktostaffforareportontimerestrictedparking.IES22014-06-24MemorandumfromChiefAdministrativeOfficerRe:PetchHouseOpenCalltothePublicTHATCouncildirectstafftoreportbackonthecostsofaccommodatingthesuggestedusesofthePetchHouse,categorizedbyfunctionandlevelofmodificationrequired.IESFacilityusestobepartofFacility-UseStudytobepresentedbyPRS.Coststobeevaluatedonceuseisestablished.IES32014-12-16Motion(c)CouncillorAbelRe:SpeedCushionsonRoadsPronetoSpeedersTHATstaffbedirectedtoreportbacktoCouncilonprovidingfortheinstallationofspeedcushionsatfive(5)locationsandtoprovideaone(1)yearfollow-upevaluation.IESCouncilreceivedReportIES15-027–Apr.15/15thatincludedaworkplanwithreportbacktoCouncilearly2017.Sep.22GCAgenda-ReportIES15-054updatingstatusandannouncingpublicopenhouse.IES42014-12-16Motion(d)CouncillorAbelRe:StrategytoRemoveExcessiveRoadSignageTHATstaffbedirectedtoformulateastrategytocombinesignsonposts,andreportbacktoCouncilwithoptionstomitigatethenumberofsignsposted,togiveourneighbourhoodsacleanerlook.IESCOMPLETEDCounciladoptedReportNo.IES15-038Jun.9/15.IES52015-01-20Motion(a)CouncillorMrakasRe:PilotProjectforLeftTurnRestrictionsatIntersectionofYongeTHATtheRegionalMunicipalityofYorkberequestedtoprovideAuroraCouncilwithapresentationpriortotheimplementationofapilotprojectforleftturnrestrictionstonorthandsouthboundYongeStreetatWellingtonStreetduringAM/PMpeaktrafficperiodsforthepurposesofaddressingtrafficcongestionatsaidintersectionfollowinganysuchinvestigation.IESYorkRegionrequestedtoattendAuroraGeneralCommitteemeetingtopresentonsignaltimingoptions.IES62015-01-20Motion(b)MayorDaweRe:StreetParkingPlanfortheDowntownCoreTHATstaffbedirectedtoinvestigatethefeasibilityofimplementingastreetparkingplanaspertheattachedconceptualplanandtoreportbacktoCouncilassoonaspossible.IESInprogress.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -9 -47 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage9IES72015-01-201(3)BBS15-002–ParkingRegulationsandEnforcementTHATstaffreportbacktoCouncilonthefeasibilityofimplementinganon-streetparkingpermitsystemandanonlinejust-in-timeparkingpermitsystemintheTownofAurora.MovedfromBBStoIESCOMPLETEDCounciladoptedBBS15-009Sept.15/15.IES82015-02-10Motion(f)CouncillorThompsonRe:InterchangeatHighway404andSt.John’sSideroadTHATstaffmeetwiththeRegionofYorktoexpresstheneedfortheinterchangeatHighway404andSt.John’sSideroadtobeconstructedpriorto2031andindicatetothemthattheTownpreferstohavetheinterchangebuiltintheshortterm,before2021;andBEITFURTHERRESOLVEDTHATstaffreportbackperiodicallytoCouncilontheprogressoftheRegion’sTransportationMasterPlan,timelinesforfutureRegionalroadenhancements,andanyprogressontheinterchangeatHighway404andSt.John’sSideroad.IESCOMPLETEDCounciladoptedPL15-059–Aug.25/15.StaffwillreportbackperiodicallyasdirectedbyCouncilregardinganyprogressontheHighway404andSt.John’sSideroadinterchange.IES92015-02-24Motion(e)CouncillorMrakasRe:WinterMaintenanceServiceTHATstaffbedirectedtoreporttoCouncil,followingtheendofthe2014-2015wintermaintenanceseason,withrecommendationsonhowtoprovidetheresidentsofandbusinessesinAurorawithbetterwinterserviceprovisionsespeciallyasitspeakstosnowremoval.IESReporttoCouncilQ42015.IES102015-03-101(2)IES15-011–NorthernSixWasteCollectionContract,TenderPreparationUpdateTHATstaffreportbackwithopportunitiestoharmonizeallWasteCollectionBy-lawsintheNorthernSixMunicipalitieswiththeaimtoimproveefficienciesintheContractAdministrationandcustomerservice;andTHATstaffreportbacktoCouncilfordirectionwithrespecttoopportunitiesforimprovementsintheservicelevel(s)provided,rangeofservicesprovided,opportunitiesforfurtherwastediversionandcostefficiencies.IESReportplannedforOctober2015.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -10 -48 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage10IES112015-04-14MemorandumfromDirectorofIESRe:AFLCOutstandingDeficiencyListTHATthree(3)MembersofCouncil,asappointedbytheMayor,berequestedtoestablishanAFLCliaisoncommitteethatincludesAFLCusersandappropriateTownstafftoreviewtheAFLCOutstandingDeficiencyListandreportbacktoCouncilontherecommendedprioritiesandcommunicationplan.IES/PRCOMPLETEDCounciladoptedReportIES15-049–Sep.15/15IES122015-05-26Motion(b)CouncillorGaertnerRe:AuroraFamilyLeisureComplex(AFLC)–RearDoorAccessTHATstaffbedirectedtostudytheoptionsandcostsforuserstoaccessthereardoortoentertheAFLCandbringthisinformationbacktoCouncilasexpedientlyaspossible.IES/PROnAug.25/15–Counciladopted:THATthefollowingmattersbesubmittedforCouncil’sconsiderationinearlyOctober2015:•TreeProtectionBy-law•BackdooraccesstoAuroraFamilyLeisureComplexIES132015-06-23Motion(c)CouncillorHumfryesRe:PedestrianandVehicleTrafficConcerns–EarlStewartDrive,PedersonDrive,St.John’sSideroadEast,andBayviewAvenueNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoreviewcurrenttrafficstudiesintheareaboundedbyEarlStewartDrive,PedersenDrive,St.John’sSideroadEast,andBayviewAvenue,andtoreportbacktoCouncilontheresultsofthosestudiesincludinganyrecommendationsforadditionalsafetymeasuresthatmayberequired.IESCOMPLETEDCounciladoptedReportNo.IES15-045–Aug.25/15IES142015-06-23Motion(f)CouncillorKimRe:UnnamedWalkwaysNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoidentifyalloftheunnamedwalkwaysinAurora,investigatethepotentialtosellorauctionoffnamingrightstotheseunnamedwalkwaysandusetherevenuegeneratedfromthemtowardvariouscommunitybenefits,andreportbacktoCouncil.IESReportplannedforQ42015.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -11 -49 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage11IES152015-06-2310.CorrespondencefromJillFoster,CEOandLibraryBoardSecretaryRe:Presentation(c)SteveLanglois,PrincipalPlanner,MonteithBrownPlanningConsultantsRe:AuroraPublicLibraryFacilityNeedsAssessmentTHATtherecommendationoftheAuroraPublicLibraryBoardofDirectorsbereferredbacktostafftoreportbacktoCouncilonboththecostimplicationsandeffectsoftheLibrary’sassumptionsofthespacewithintheLibrary.IESStaffinvestigatingimpactofrequest.IES162015-06-23Motion(d)CouncillorPirriRe:LowImpactDevelopmentReserveFundNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtodraftareporttoCounciloutliningproposedadditionalfeesforredevelopmentswhichincreaselotcoverageforthepurposeofimplementingalowimpactdevelopmentreservefund.IESReportplannedforQ42015.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -12 -50 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage12LLS12013-06-1814.MemorandumfromtheDirectorofCustomerandLegislativeServices/TownClerk,Re:AdditionalInformationtoReportCLS13-010–AudioRecordingofClosedSessionMeetingsTHATreportCLS13-010bereferredbacktostaffforareporttoCouncilregardingfurtherinformationfromtheOntarioOmbudsman.LLSCOMPLETEDCounciladoptedReportNo.LLS15-025May11/15LLS22015-01-201(2)BBS15-001–Accessibility2014ElectionReportTHATstaffreportbacktoCouncilonthefeasibilityandcostoftelephoneandonlinevotingforthe2018MunicipalElection.MovedfromBBStoLLSInprogress.LLS32015-02-10Motion(d)CouncillorThompsonRe:PublicationofRecordedVotesTHATstaffreporttoCouncilonpotentialwaysinwhichthevotingrecordsofindividualCouncilmembersmaybecompiledandmadeavailabletoresidentsinareadilyaccessibleannualreport.ReporttoCouncilinQ42015.LLS42015-02-24Motion(b)CouncillorMrakasRE:LiquidatedDamagesBEITFURTHERRESOLVEDTHATstaffreportbacktoCouncilontheeffectivenessofaliquidateddamagesclauseaswellasothertoolsavailabletoensurecontractorsmeetprojecttimelinesandcompletiondates.LLSCOMPLETEDCounciladoptedReportNo.LLS15-047Aug.25/15LLS52015-05-11NewBusinessMotionNo.1THATstaffbedirectedtoreportbacktoCouncilonopportunitiestoimplementatemporaryrightofaccesstoadjacentlandownerpropertyinaccordancewiths.132oftheMunicipalAct,2001.LLSCounciladoptedReportNo.LLS15-045Sep.15/15.By-lawtobepresentedtoCouncilonSep.29/15.LLS62015-05-261(2)LLS15-035–RequestforanEncroachmentAgreement(29Mendy’sForest)and1(3)LLS15-036–RequestforanEncroachmentAgreement(50PineneedleDrive)THATItem1(2)LLS15-035–RequestforanEncroachmentAgreement(29Mendy’sForest)bedeferreduntilsuchtimethatstaffreportsbacktoCouncilregardingthepolicyformanagementofencroachmentsthroughouttheTown.THATItem1(3)LLS15-036–RequestforanEncroachmentAgreement(50PineneedleDrive)bedeferreduntilsuchtimethatstaffreportsbacktoCouncilregardingthepolicyformanagementofencroachmentsthroughouttheTown.LLSReporttobepresentedinQ42015.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -13 -51 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage13LLS72015-05-11Motion(a)CouncillorMrakasRe:CanadaPostCommunityMailboxesBEITFURTHERRESOLVEDTHATCouncildirectstafftobringforwardrecommendationstothenextCouncilmeetingtoaligntheTown’sby-lawswiththeCityofHamilton’sBy-lawNumber15-091whichregulatestheinstallationofequipmentonroads;andBEITFURTHERRESOLVEDTHATCouncildirectstafftodevelopappropriatestandardstorequireCanadaPosttoapplyforpermitswithanappropriatefeethatreflectstheresourcesrequiredandcostsincurredbytheTowntoinstallandmaintaincommunitymailboxesinestablishedneighbourhoods;andBEITFURTHERRESOLVEDTHATstaffbringbackanewbylawforCouncil’senactmentatthenextCouncilmeeting.LLS/IESCOMPLETEDCounciladoptedReportNo.LLS15-051Aug.11/15LLS82015-06-23Motion(a)CouncillorMrakasRe:CommunityRecognitionReviewAdHocCommitteeNOWTHEREFOREBEITHEREBYRESOLVEDTHATa“CommunityRecognitionReviewAdHocCommittee”beestablished;and…BEITFURTHERRESOLVEDTHATtheCommunityRecognitionReviewAdHocCommitteeberequiredtoreportbacktoCouncilwithrecommendationsforapprovalintimeforpreparationofthe2016CommunityRecognitionAwards.LLS8CAO10COMPLETEDCounciladoptedReportLLS15-049Aug.11/15.LLS92015-08-25Motion(a)MayorDaweRe:SpecialCouncilMeetingtoReviewProceduralBy-lawNumber5330-11THATtherequirementsofSection11oftheProceduralBy-lawbewaivedtopermitCounciltoreviewtheProceduralBy-lawinthefallof2015;andBEITFURTHERRESOLVEDTHATaSpecialCouncilworkshopbescheduledtoreviewstaffrecommendationstoamendtheProceduralBy-law.LLSInprogress.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -14 -52 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage14PL12013-10-08Motion(a)CouncillorBallardRe:PrinciplesofSharedSpace–AuroraPromenadeStudyAreaNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoinvestigatetheprinciplesofSharedSpaceandidentifyanyareaswheretheseconceptscouldbeappliedwithinthePromenadeStudyArea;andFURTHERthatstaffreporttoCouncilwithexamplesofthisconcept,theprinciplesapplicabletoAurora,andrecommendationsonhowthiscouldbeimplementedwithinthePromenadeStudyArea.PLReportscheduledfor2015.PL22014-01-148.PL14-002–ProposedBellMobilityTelecommunicationsTower,15320BayviewAve.Holdings.650-676WellingtonStreetEast,FileNumberD11-(EX)04-13THATreportPL14-002bereferredbacktostafftoinvestigatethefeasibilityofco-locationofservicesontelecommunicationtowers.PLAwaitingresponsefromBellastothepossibilityofco-locationwithanexistingtowerinthearea.PL32014-02-112014-07-15Motion(g)MayorDaweRe:OakRidgesMoraineConservationPlanandGreenbeltPlan11.PL14-043–OakRidgesMoraineConservationPlan&GreenbeltPlanProvincialReview(2015)NOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffcommenceareviewoftheOakRidgesMoraineConservationPlanandGreenbeltPlanforpresentationtoCouncil;andBEITFURTHERRESOLVEDTHATcommentsfromthereviewareforwardedtotheRegionalMunicipalityofYorktobeconsolidatedandpresentedtotheProvinceofOntarioonbehalfoftheRegionalMunicipalityofYork.THATItem11bereferredbacktostafftoundertakeapublicconsultationintheTownofAurora,tobecompletedinconjunctionwithYorkRegion,andreportbacktoCouncilinearly2015.PLPLCOMPLETEDNoSpecialCouncilmeetingwasheldastheProvincialcommentperiodwasnotextended.PL42015-04-28NewBusinessTHATstaffreportbackthroughtheEnvironmentalAdvisoryCommitteeandParksandRecreationAdvisoryCommitteeontheopportunitytodevelopcommunitygardens.PL/PRCOMPLETEDCounciladoptedReportPR15-024–Aug.11,2015.SeePR15Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -15 -53 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage15PL52015-05-11Delegation(a)MajorBrianBishop,TheSalvationArmyRe:ParklandFees–15338LeslieStreet(TheSalvationArmy)THATstaffreportbacktoCouncilonthetermsoftheagreementtofinalizethedeferralofcash-in-lieuofparklanddedicationfeesfor15338LeslieStreetincludingoptionsforcommunityuseofTheSalvationArmyproperty.PL/PRCOMPLETEDCounciladoptedReportLLS15-046–Jul.14/15PL62015-05-11(1)PL15-039–PublicConsultationProcessforPlanningApplications,HighlandGateDevelopmentsInc.,21GolfLinksDrive,Files:OPA-2015-01,SUB-2015-01andZBA-2015-02THATinadditiontotheJune24,2015PublicPlanningmeeting,two(2)additionalPublicPlanningmeetingsbeheldinSeptemberandOctoberforthepurposeofreceivingadditionalpubliccommentsrelatedtoHighlandGateDevelopmentInc.Files:OPA-2015-01,SUB-2015-01andZBA-2015-02;andTHATthePublicPlanningmeetingsbeheldatasuitablevenueoutsideofCouncilChambersasdeterminedbytheTownClerk,toaccommodatetheanticipatedlargevolumeofresidents.PL/LLSCOMPLETEDCounciladoptedMemorandumfromDirectorofPlanning&DevelopmentServicesonJune23/15Re:AdditionalPublicPlanningMeetingDatesforSeptemberandOctober2015.PL72015-06-23MemorandumfromtheDirectorofPlanning&DevelopmentServicesRe:CorporateEnvironmentalActionPlanProgressReport2014THATtheEnvironmentalAdvisoryCommitteebedirectedtoreviewtheCorporateEnvironmentalActionPlanandmakerecommendationstoCouncilonnewinitiatives,changes,orupdatestothePlan.PLItemonEACagenda–Sep.3PL82015-08-113.EnvironmentalAdvisoryCommitteeMeetingMinutesofJune10,2015THATapubliceducationcomponentandstrategybedevelopedinstructingresidentsontheproperdischargeofwastewaterfromprivateswimmingpoolsandhottubs,andthatoptionsbeprovidedfordistributionofthisinformationtoallownersassoonaspossible;andTHATstaffinvestigaterevisingthecurrentSewerUseBy-lawtodealwiththecorrecthandlinganddischargeofswimmingpoolandhottubwastewater;andTHATstaffreportbacktotheEnvironmentalAdvisoryCommittee.PLInprogress.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -16 -54 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage16PR12008-08-1215.LS08-039–OnlinePondRemovalandChannelRestorationTHATstaffandtheworkinggrouppresenttheproposedwildlifeparktotheLakeSimcoeRegionConservationAuthority.PRAwaitingresultsoftheHydrogeologicalstudiesscheduledtobereceivedin2015.PR22012-12-18NewBusinessTHATstaffprepareareportregardingtheTermsofReferencefortheParksandRecreationAdvisoryCommittee.THATstaffreportbackontheissueoftwoormorenon-profitsportsgroupswithintheTownofAurora.PRStaffrecommendpostponingthisdiscussionuntilanewcommitteeisestablishedfollowingthe2014election.PR32015-04-281(12)PR15-010AuroraKingBaseballAssociationProvisionofMaintenanceServiceatStewartBurnettParkBaseballDiamondTHATReportNo.PR15-010bereceived;andTHATthemaintenanceservicelevelforStewartBurnettParkbaseballdiamondbeenhancedassetoutinattachedSchedule“A”entitledS.B.MaintenanceServices;andTHATtherequirementsofSchedule“A”entitledS.B.MaintenanceServicesbeincludedinthefacilitymaintenanceagreementbetweentheAuroraKingBaseballAssociation(AKBA)andtheTownauthorizedbyCouncilonApril14,2015;andTHAT$7,000.00beaddedtothe2015ParksOperationsBudgetfortheenhancedbaseballdiamondmaintenanceservicelevel;andTHATtheTowncompensatetheAKBAinanamountnottoexceed$7,000.00fortheprovisionofsaidmaintenanceservices;andTHATtheAKBAprovisionofenhancedmaintenanceservicesatStewartBurnettParkbaseballdiamondbeidentifiedasaone(1)yearpilotproject;andTHATstaffreportbackonthepilotprojectaftertheconclusionofthe2015baseballseason.PRInprogress.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -17 -55 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage17PR42010-04-271(1)CAO10-006–AnneBartleySmithLandsTHATtheChiefAdministrativeOfficerreportbacktoCouncilwithadraftcustodialrelationshipagreementwiththeOntarioHeritageTrustrelatedtotheAnneBartleySmithLandswhenappropriate.PR(transferredfromCAO)OnFebruary12,2013Councildirectedstaff,throughtheTrailsandActiveTransportationCommittee,toexploreopportunitieswiththeOntarioHeritageTrusttofulfilltheTrailsMasterPlanthroughtheAnneBartleySmithlands.PR52014-02-11NewBusinessTHATstaffexploreoptionsforthepurchaseof100BloomingtonRoadandobtainanappraisalonthelandandreportbacktoCouncil.PR/LLSCounciladoptedClosedSessionReportNo.PR15-021–Jul.28/15.PR62014-02-21(6)PR14-008–SportsDomeTHATCouncilauthorizestafftoexploretheconceptandcarryouttheappropriateduediligenceforthetransferofownershipoftheSportsDometotheTownofAuroraandtheoperationoftheSportsDometotheAuroraYouthSoccerClub(AYSC);andTHATstaffengagetheservicesofaconsultanttoinspectandprepareareportontheconditionoftheSportsDome;andTHATstaffpreparetermsandconditionsforanagreementwiththeAYSContheoperationoftheSportsDome.PRInprogress.PR72014-07-2911.PR14-035–UrbanForestStudy(UFORE)THATCouncildirectstafftoreportbacktotheincomingCouncilin2015withafurtherreportdetailingtheimplementationofeachoftherecommendationscontainedintheUrbanForestryStudy(UFORE)Reportincludingtheassociatedfinancialimplications;andTHATthefinaldraftoftheUFOREStudybepostedontheTownofAurorawebsiteforpublicreviewandcommentandthatanycommentsreceivedbesummarizedandincludedinthereporttoCouncil.PRReportgoingtoOct.6/15GCmeeting.PR82014-06-24NewBusinessTHATCouncildirectstafftoreviewpublicsafetyandaccesstotheMcLeodWoodNatureReserveandPRAwaitingresponsefromPlanningonRe-zoningapplication.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -18 -56 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage18reportbacktoCouncilregardingthecostsassociatedwitherectingafenceontheLeslieStreetsideoftheMcLeodNatureReserveandregardingthecurrentmaintenanceoftheproperty.Costtobeincludedin2015CapitalBudget.PR92015-01-20Motion(c)MayorDaweRe:CommunityRadioStationTHATstaffbedirectedtoinvestigatethefeasibilityofthisproposalandreportbacktoCouncilassoonaspossible.PRCOMPLETEDCounciladoptedReportPR15-022–Jul.14/15PR102015-02-10Motion(a)CouncillorPirriRe:RenamingofAurora’sPortionoftheNokiidaaTrailinHonourofTimJonesTHATstaffbringforwardareporttoCouncilregardingtherenamingofAurora’sportionoftheNokiidaaTrailinhonourofTimJones.PRCOMPLETEDCounciladoptedReportPR15-023-August25,2015PR112015-02-242015-03-24Motion(d)CouncillorThompsonRe:DevelopmentofaSportPlan1(2)PR15-008–DevelopmentofSportPlanforAuroraTHATstaffreporttoCouncilonthedevelopmentofaSportPlanfortheTownofAurora.THATtheengagementofaconsultantforthedevelopmentofaSportsPlanforAurorabecombinedwiththeParksandRecreationMasterPlanreviewandupdate.PRInprogress–RFPawarded–Counciltoreceivereportlate2015.PR122015-03-10Motion(b)CouncillorKimRe:MulticulturalFestivalTHATstaffbedirectedtoinvestigateandreportbacktoCouncilonthepotentialforAuroratoholdamulticulturalfestivalsimilartothoseofotherYorkRegionMunicipalitieswithatimelineofaninauguraleventtobeheldsometimein2016.PRReporttobeprovidedaspartof2016Budgetdeliberations.PR132015-04-281(13)AccessibilityAdvisoryCommitteeMeetingMinutesofApril1,2015“THATstaffbedirectedtobringareporttoCouncilregardingtheneedforanInclusionCoordinatorforaquaticsandrecreationservices.”PRNonewstaffbeingcontemplatedperCouncildirection.PR142015-04-282015-08-11NewBusiness16.PR15-024–McMahonParkNeighbourhoodGardenTHATstaffreportbackthroughtheEnvironmentalAdvisoryCommitteeandParksandRecreationAdvisoryCommitteeontheopportunitytodevelopcommunitygardens.THATthelocalarearesidentsinthevicinityofMcMahonParkbeconsultedaccordingtothePL/PRPRCOMPLETEDCounciladoptedReportPR15-024-August11,2015.Residentswholivewithin400metresofMcMahonParkwereCouncil Meeting Agenda Tuesday,September 29,2015 Item 3 Page -19 -57 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage19processsetoutinReportNo.PR15-024togaugepublicinterestintheestablishmentofaneighbourhoodgardeninasectionofMcMahonPark;andTHATstaffreportbacktoCouncilontheoutcomesoftheconsultationprocessandanyrecommendationspertainingtotheestablishmentofaneighbourhoodgardeninMcMahonPark.handdeliveredsurveyswithadeadlineofSep25/15tosubmitcomments.PR152015-03-31Motion(a)CouncillorThomRe:Canada150CelebrationsTHATCouncildirectstafftobringforwardareportwithrecommendationsregardingtheimplementationofa“Canada150Committee”,similartothe“AuroraSesquicentennialCommittee”,forthepurposeofcoordinatingTownofAuroraeventssurroundingthe150thanniversaryofConfederation;andBEITFURTHERRESOLVEDTHATCouncildirectstafftoinvestigateandincludeintheirreportanypossiblesynergiesandcollaborationopportunitieswiththefederalandprovincialgovernmentsastheyrollouttheirplansforCanada150celebrations.PRSep.22GCAgenda-ReportNo.CA015-012.PR162015-05-11Motion(d)CouncillorAbelRe:AuroraWinterBluesFestivalTHATstaffbedirectedtoreportbacktoCouncilassoonaspossible,onopportunitiestoextendthe2015ConcertsintheParkseriesbyone(1)additionalweekincollaborationwiththeorganizersoftheAuroraWinterBluesFestival.PRCOMPLETEDCounciladoptedReportPR15-014onJune9/15.PR172015-05-26Motion(c)CouncillorGaertnerRe:DraftTreeProtectionBy-lawNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffplacethematteroftheDraftTreeProtectionBy-lawonafutureGeneralCommitteeagendafordiscussionanddirection,withacopyofallpreviousstaffreportsdealingwiththismatteraswellasacopyoftheTown’scurrentTreeBy-lawandTreeDestructionPermit;andPROnAug.25/15-Counciladopted:THATthefollowingmattersbesubmittedforCouncil’sconsiderationinearlyOctober2015:•TreeProtectionBy-law•BackdooraccesstoCouncil Meeting Agenda Tuesday,September 29,2015 Item 3 Page -20 -58 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage20BEITFURTHERRESOLVEDTHATstaffbedirectedtoprepareandbringacomprehensivereporttoGeneralCommitteepriortotheendofSeptember2015containingawrittensummaryofthereviewprocessandallwrittenorverbalinputreceivedfromthegeneralpublicatthePublicPlanningmeetingandotherCouncilmeetingsoutlinedinthismotion;andBEITFURTHERRESOLVEDTHATthatstaffbedirectedtoprovideCouncilwithoptionsformeetingdatesforCounciltoinvitethepublictocommentandofferinputontheDraftTreeProtectionBy-law.AuroraFamilyLeisureComplexPR182015-07-14Delegation(b)MarkSetterandDavidTomlinsonRe:Progressof2CWildlifeParkDevelopmentProjectTHATthepresentationofMarkSetterandDavidTomlinsonbereceivedandreferredtostaffforcommentandrecommendedcourseofaction,tobeprovidedtotheParksandRecreationAdvisoryCommittee,TrailsandActiveTransportationCommittee,andEnvironmentalAdvisoryCommitteeforcommentandrecommendation,priortostaffreportingbacktoCouncil.PRDesignPhaseinprogress.PR192015-07-14Motion(c)CouncillorHumfryesRe:ChurchStreetSchoolLandscapingNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffreviewandprovideappropriatelandscapedesignsthatwouldbemoresuitableforthebuilding;andBEITFURTHERRESOLVEDTHATthedesignoptionsbefirstpresentedtotheAuroraCulturalCentreBoardtoensurethatthedesignisconducivetoCulturalCentreprogrammingandvision,followedbyareporttoCouncilearlyinSeptember2015.PRReportwillbepresentedduring2016Budgetdeliberations.Council Meeting Agenda Tuesday,September 29,2015 Item 3 Page -21 -59 - Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage21PR202015-08-11Delegation(b)DonLewis,President,AuroraLionsClubRe:HomefortheAuroraLionsClubTHATthepresentationofDonLewis,President,AuroraLionsClub,bereceivedandreferredtostaffforareportbacktoCouncil.PRPR212015-08-11Delegation(c)BruceStaffordandStephenKimmerer,SportAuroraRe:ConsiderationofMulti-SportUseFacility/HallmarkBuildingTHATthepresentationofBruceStaffordandStephenKimmerer,SportAurora,bereceivedandreferredtotheDirectorofParksandRecreationServicesforconsultationinrelationtotheParksandRecreationMasterPlanandareportbacktoCouncil.PRPR222015-08-11Motion(c)CouncillorThompsonandCouncillorMrakasRe:EstablishmentofaCulturalPrecinctNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoconductanRFPtoengageadesignfirmtoestablishaVisionandConceptualPlanfortheCulturalPrecinctArea;andBEITFURTHERRESOLVEDTHATthefinalreportandconceptualplanfortheCulturalPrecinctAreabepresentedtoCouncilforconsiderationpriortotheapprovalofthe2016Budget.PRInprogress.ReportNo.PR15-026adoptedatSep.15/15Councilmeeting.PR232013-09-24Motion(b)CouncillorAbelRe:ApplicationforOntarioMusicFundGrantNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtodevelopastrategy[re:alivemusicstrategyforaprovincialgrantapplication].PRCouncil Meeting Agenda Tuesday,September 29,2015 Item 3 Page -22 -60 - MEMORANDUM Councillor Paul Pirri Date:September 29,2015 To:Mayor and Members of Council From:Councillor Pirri Re:Federation of Canadian Municipalities Report to Council,Meeting of the Board of Directors,Fredericton,NB,September 9-12,2015 RECOMMENDATION THAT the memorandum regarding Federation of Canadian Municipalities Report to Council,Meeting of the Board of Directors,Fredericton,NB,September 9-12,2015,be received for information. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -1 -61 - REPORT TO COUNCIL MEETING OF THE BOARD OF DIRECTORS FREDERICTON,NB SEPTEMBER 9-12,2015 Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -2 -62 - FCM Report to Council –September 2015 Page 2 of 17 SUMMARY The FCM Board of Directors met in Fredericton,NB on September 9-12 in what was the last meeting of its kind before the 2015 federal election.Board members spent four days addressing vital national issues playing out at the local level and setting advocacy priorities at Regional Caucus meetings,Standing Committee and Forum meetings,two Committee of the Whole meetings and the Board meeting.The details of those discussions a re presented in the Committee reports that follow. As expected,the federal election was the predominant theme throughout the meetings.On Saturday the Board approved a two -fold Shared Priority to guide FCM’s strategy for keeping municipal issues on the federal agenda in the coming year.Board members comm itted to ramping up election activity to ensure that local priorities are front -and-centre in the election campaign.They also committed to a post-election transition strategy to position FCM as a key partner for the next government—identifying key local priorities and ensuring that campaign promises turn into meaningful legislation. Responding to an evolving global humanitarian crisis,the Board also unanimously approved an emergency recommendation put forward by President Raymond Louie on the Syrian ref ugee crisis.The recommendation creates an FCM Task Force on Refugee Resettlement to coordinate the municipal response,and to share community best practices.FCM believes that municipalities are well-positioned to work with the federal government —and with our international local government partners—to help resettle Syrian refugees in Canada,while displaying the leadership that local governments are known for. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -3 -63 - FCM Report to Council –September 2015 Page 3 of 17 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON SOCIAL-ECONOMIC DEVELOPMENT SUMMARY OF DISCUSSION Committee Chair Councillor Bill Karsten began the meeting by introducing Vice-Chair Deputy Mayor Pam McConnell and Vice -Chair Mayor Edgar Rouleau,and welcoming new Committee members.Councillor Karsten then provided members with a brief overview of the mandate of the SED Committee and reminded members that the purpose of the September meeting is to establish the policy and advocacy priorities for the coming year. Following approval of the agenda and th e report of the March 2015 meeting,members were updated on the policy and advocacy work that has been un dertaken by FCM since the last Board meeting.Members heard that FCM’s government relations activities had resulted in modest progress on affordable ho using in the 2015 federal budget and significant pre - election commitments from the Liberals,NDP and Green Party at FCM’s Annual Conference in June.The Committee heard about other activities ,including meetings with national Aboriginal organizations and consultations with municipalities on the implementation of the federal Homelessness Partnering Strategy. The Committee then turned its attention to establishing priorities for the upcoming year. Members were briefed on the Livable Hometowns section of FC M’s federal election policy platform,and the need to focus on implementing these policy solutions with the new government following the election in October.The Committee received a report from Government Relations on the housing commitments that have bee n made by all four federal political parties in the election campaign to date. In response to the direction that the Committee provided at the March meeting,FCM staff then presented a Detailed Priorities Memo that proposed the development of urban Aboriginal policy as a Committee priority for 2015 -16.The proposal emphasized the importance of building relationships with Aboriginal organizations and developing policy in concert with what urban Aboriginal people are calling for.The Committee heard that ex isting advocacy work in the areas of housing and homelessness,community safety and municipal - First Nation relationship building can provide the basis for engagement with the federal government.Following the presentation,Committee members shared successf ul examples of relationship building in their communities. The Committee considered a resolution calling on the federal government to review and respond to the 94 Calls to Action contained in the final report of the Truth and Reconciliation Commission before the end of the year and recommended to the Board that it be adopted as a Category A –municipal issue. Members received an update from Alex Long on FCM’s Municipal –First Nations Community Economic Development Initiative (CEDI)and the Municipal –First Nations Community Infrastructure Partnership Program (CIPP).The Committee heard that each program has identified six community pairings that are now working on specific economic development and service sharing projects.Staff shared that relationsh ip-building has been key to the success of the program.CEDI will be launching the Stronger Together Toolkit for First Nations-Municipal Community Economic Development Partnerships in September,which is a valuable tool for all municipalities. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -4 -64 - FCM Report to Council –September 2015 Page 4 of 17 Members were also provided with an update report on the Quality of Life Reporting Systems (QOLRS)project.Members heard that the second report in a series on Canada’s aging population will be publically released in October.The report is focused on the housing needs of seniors and demonstrates that an increasing number of seniors are spending more than 30%of their income on housing.The next QOLRS report will provide a broad overview of socio-economic indicators within the QOLRS member communities related to the five themes of FCM’s federal election policy platform.The next report will be the final in the QOLRS series.Going forward,FCM will evaluate different options to continue to provide timely data and analysis on social indicators. Finally,there was agreement on the importance of an FCM response to the Syrian refugee crisis. STANDING COMMITTEE RECOMMENDATIONS Recommendations for adoption: 1.Direct staff to develop and implement an urban Aboriginal issues work plan to build relationships and alliances with urban Aboriginal organizations;provide opportunities to share best practices and demonstrate municipal leadership on shared Aboriginal/municipal issues;and refine a policy and advocacy proposal to increase and improve the role of the federal government on urban Aboriginal issues,as the Committee-specific policy and advocacy priority for 2015 -2016. 2.Support the continued meeting of the Urban Aboriginal Working Group at Board meetings with its primary functions being:(1)to engage with urban Aboriginal organizations within members’communities;(2)to provide a venue for FCM members and municipal staff to share best practices from their communities;and (3)to provide input to staff on the development of FCM policy through updates to the SED Committee at regular Committee meetings. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -5 -65 - FCM Report to Council –September 2015 Page 5 of 17 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON MUNICIPAL FINANCE AND INTERGOVERNMENTAL ARRANGEMENTS SUMMARY OF DISCUSSION Committee Chair Sav Dhaliwal opened the meeting by welcoming Committee members and introducing Vice-Chair Brian Pincott. Following approval of the agenda and the report of the March 2015 meeting,members were updated on the advocacy efforts of FCM leade rship and staff since the last Board meeting in the lead up to the next Federal Election 2015.An update was provided on the FCM -DFATD Joint Working Group’s (JWG)ongoing work developing new guidance materials on CETA and investment promotion for municipalities.Staff committed to sharing the JWG terms of reference and the links to both the procurement webinar and guide to the International Trade Agreement Guide to Committee members.Staff then updated the Committee on their discussions with the federal government on the Public Transit Fund’s mandatory P3 component and their successful advocacy in securing one-third federal cost-sharing for projects funded through the PTF and the P3 Canada Fund. Following extensive discussion o n the Committee-specific advocacy priority of updating the Municipal Fiscal Storyline and the specif ic actions that fall under the Committee’s mandate, the Committee approved the recommended 2015-2016 policy and advocacy priority of Refreshing the Municipal Fiscal Storyline.Committee members provided detailed feedback on the types of questions that should be included in the Municipal Fiscal Storyline.Staff will provide a detailed update on the planning for this report at the next Board meeting. The Committee considered two resolutions:one on a national pharmacare program and on e on the federal endorsement of municipal decision -making.The Committee agreed that the pharmacare resolution should be referred back to staff for further research and analysis and recommended that the resolution calling for federal endorsement of municip al decision- making should be adopted by the Board. An update was provided on the implications of a recent policy change by the Canada Revenue Agency (CRA)regarding the claim periods for municipal GST/HST rebates.This issue was brought to the attention of FCM staff earlier this year by members of FCM’s Tax Committee.If the CRA and Finance Canada officials do not present a solution that addresses the concerns of the Tax Committee members,the Committee will consider recommending that the FCM Board of Dir ectors formally call upon the federal government to clarify the policy intent of the Excise Tax Act in this area.An update on this recommendation will be brought forward at a futu re Board meeting. The Committee also received an update on FCM’s request to seek intervener status in Canada Post Corporation v.City of Hamilton.FCM’s external legal counsel is in the process of preparing an application to the Ontario Court of Appeal for leave to intervene in this case, with active support from the City of Toronto and other members of the FCM Technical Committee on Telecommunications and Rights -of-Way Management.Committee members were also updated on FCM efforts to continue monitoring the implementation of Canada Post’s Five-Point Action Plan. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -6 -66 - FCM Report to Council –September 2015 Page 6 of 17 A brief update on the Jack Layton Fellowship program was provided to the Committee.The municipal youth engagement handbook,produced by the 2014 cohort of fellows,was released in March 2015.The 2015 cohort of fellows participated in FCM’s pre -election readiness activities,as well as the youth component of the upcoming annual conference in June. STANDING COMMITTEE RECOMMENDATIONS Recommendation for adoption: 1.Direct staff to update and expand the mun icipal fiscal storyline as the Committee- specific policy and advocacy priority for 2015-2016. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -7 -67 - FCM Report to Council –September 2015 Page 7 of 17 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON ENVIRONMENTAL ISSUES AND SUSTAINABLE DEVELOPMENT SUMMARY OF DISCUSSION Committee Chair Pauline Quinlan opened the meeting by introducing the Vice -Chairs,Paul Pirri and Scott Peace,and welcoming new and returning members.Chair Quinlan provided members with a brief overview of the mandate of the EISD Committee and reminded members that the purpose of the September meeting is to establish the policy and advocacy priorities for the coming year. Following approval of the agenda and the report of the March 2015 meeting,members were updated on the policy and advocacy work that has been un dertaken by FCM since the last Board meeting in the lead up to Federal Election 201 5.In an update from FCM Senior Government Relations Advisor Adam Thompson,members heard that FCM successfully negotiated a commitment to a permanent,$1 billion/year Public Transit Fund in Budget 2015 , which will have positive GHG reduction benefits.The Committee also heard that FCM engaged with Transport Canada and Natural Resources Canada to represent municipal interests in their climate change adaptation work;participated in the Summit of the Territ ories in the lead up to the COP21 climate change conference in Paris;raised concerns with the National Energy Board about municipal participation in NEB hearings;and continued to pursue dedicated cost -shared resources for federal wastewater regulation implementation through the 2015 federal budget advoca cy efforts.Members also heard about FCM’s efforts in engaging each of the federal parties on FCM’s environment priorities and staff highlighted the commitments made by each party in the campaign to date. The Committee then turned its attention to establ ishing priorities for the upcoming year. Members discussed FCM shared priorities as they pertain to the EISD Committee and the policy solutions for Environmentally Sustainable Cities and Communities included in FCM’s federal election policy platform.There was strong agreement about the need to focus on implementing these policy solutions with the next government following the election in October. The Committee considered and approved the propos al for 2015-16 Committee-specific priorities to a)refine FCM’s position on integrating climate change resilience into asset management and b)engage with the federal government -led initiative to assess flood risk, update floodplain maps and develop private residential flood insurance.Members discussed the value an d importance of investments in climate resilient infrastructure for new as well as existing infrastructure and emphasized the need for FCM to continue to consider the unique circumstances of smaller and rural communities—particularly recognizing rural challenges regarding fiscal and human resource capacity.Members provided staff with a number of key considerations for FCM’s work in developing policies and strategies regarding federal floodplain initiatives such as the need to understand the economic benef its,risks and impacts of floodplain mapping on our cities,communities and Canadians overall. The Committee then considered five resolutions and made recommendations to the Board. The Committee received a report from the GMF Chair on its positive econom ic and environmental impacts,as articulated in the 2014-2015 Annual Report.Of the projects completed to date,the impacts include the treatment of 159 million cubic meters of wastewater per year,the reduction of GHG emissions by 371 thousand tonnes per year and Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -8 -68 - FCM Report to Council –September 2015 Page 8 of 17 the diversion of 151 thousand tonnes of waste from landfill per year.These impacts are key to how GMF is building the capacity of the municipal sector ,as a whole,to be more sustainable. Finally,the Committee received an updated report and the National Zero Waste Council. STANDING COMMITTEE RECOMMENDATIONS Recommendations for adoption: 1.Direct staff to address the federal role in supporting municipal resilience to the impacts of climate change by: a)developing a refined proposal for integrating climate change resilience into infrastructure investments through asset management capacity building,including for strategies for natural assets,and b)researching the implication s for municipalities and developing FC M’s approach to the federal government-led initiative to assess flood risk,renew floodplain maps and facilitate the development of private residential flood insurance in Canada as the Committee-specific policy and advocacy priorities for 2015 -2016. 2.Direct staff to coordinate a presentation by the National Energy Board leadership to the Standing Committee on Environmental Issues and Sustainable Development at the next possible opportunity. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -9 -69 - FCM Report to Council –September 2015 Page 9 of 17 REPORT OF THE MEETING OF THE RURAL FORUM SUMMARY OF DISCUSSION The meeting began with roundtable introductions and the election of the Chair and Vice - Chairs for the coming year.Ray Orb was acclaimed as Chair,and Scott Pearce and Al Kemmere were elected as Vice -Chairs. Following approval of the agenda and the report of the March 2015 meeting,m embers were updated on the advocacy efforts of FCM leade rship and staff since the last Board meeting, and in the lead up to the next federal election,including the launch of FCM’s Action Plan for a Strong Rural Canada.Staff updated the Forum on the Connecting Canadians program and FCM’s participation in the CRTC’s Review of Basic Telecommunications Services.An update was also provided on FCM’s work on disaster mitigation and FCM’s ongoing advocacy on rail safety issues,including the Emergency Response Task Force,the Grade Crossing Regulations and Grade Crossing Improvement Program,and operational restrictions for key dangerous goods trains. Following extensive discussion on the shared advocacy priority of implementing the Roadmap and the specific actions that fall under the Forum’s mandate,the Forum approved the recommended 2015-2016 policy and advocacy priority of Raising Awareness of Rural Local Government Issues.Forum members agreed that FCM should explore a ran ge of options to implement the Forum-specific priority,including an analysis of the merits of organizing a national conference on rural issues in 2017. The Forum considered two resolutions:one on priority phone service restoration and one on rural post office closures.The Forum agreed with the staff recommendation to adopt the resolution on priority service restoration.The rural post office closure re solution has been deferred back to staff for further research and analysis. Green Municipal Fund (GMF)Chair Ben Henderson then provided an update on GMF’s work in small cities and rural communities.Forum members also adopted a motion to study federal programs that reflect the sustainability of communities of around 10,000 people.Staff was directed to report back on their study at the next Forum meeting. RECOMMENDATIONS Recommendations for adoption: 1.Direct staff to proceed with the planning of activities to raise awareness of federal- municipal issues relevant to rural local governments,possibly including a national conference on rural issues in 2017,as the Forum-specific policy and advocacy priority for 2015 -2016. 2.Small,rural and urban communities of 10,000 or so be studied for programs and functions that reflect their sustainability,in conjunction with the Rural Forum and FCM administration , and that this information be brought to the next meeting. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -10 -70 - FCM Report to Council –September 2015 Page 10 of 17 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON COMMUNITY SAFETY AND CRIME PREVENTION SUMMARY OF DISCUSSION Randy Goulden,Committee Chair and councillor with the City of Yorkton,welcomed B oard members to Fredericton,including Vice-Chair Roger Doiron,Mayor of la Ville de Richibucto. The Chair also extended regrets on behalf of Vice-Chair Marie-Eve Brunet,councillor from the Ville de Montréal. Following roundtable introductions,Committee members approved the agenda and adopted the March 2015 Report to Board as presented.The Chair then invited staff to present an update on committee activities and the action items status report ,as well as a survey of the government relations outreach conducted since the last meeting.The presentation provided recent developments and ongoing items related to the economics of policing and community safety,as well as emergency management.In regards to an update item on the issue of federal support for mental health and the law,one member suggested that a report commissioned by the City of Toronto on the topic be shared with the Committee.Staff agreed to distribute the document to members ahead of the November 2015 meeting. Discussion followed on the 2015-2016 FCM shared advocacy priority of implementing the Roadmap and the specif ic actions that fall under the Committee’s mandate.Staff reminded members of the Committee-specific solution statements included in the platform,such as the need for investments in local policing,increased federal collaboration on mental health, proven crime prevention and early intervention policing models,the reinstatement of federal emergency preparedness and response programs,and interoperability.An overview of progress,as reflected by commitments included in each of the parties’election platforms , was also presented. Staff then proposed a recommendation that the Committee adopt emergency management as its specific priority for the upcoming year.Three specific sub-priorities were presented to advance this: consultations to inform a detailed proposal making the case for a new federal emergency preparedness program,including options for both program design and costing; information gathering to evaluate the cost and scope of expanding the National Disaster Mitigation Program (NDMP)to additional disaster risks beyond the current focus on riverine flooding; consultations to inform a position on how best to improve the Disaster Financial Assistance Arrangements (DFAA)program eligibility g uidelines in anticipation of a review by Public Safety Canada. Following extensive debate on the three sub-priorities,the Committee approved the recommended 2015-2016 policy and advocacy priority of emergency management. The Committee considered three resolutions.The first,on requirements for sprinkler systems in multi-family wood-frame dwellings,was recognized by the Committee as falling outside of municipal jurisdiction and adopted as Category B.Members agreed that t he second resolution,on mass casualty emergency preparedness in seismic zones,was in Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -11 -71 - FCM Report to Council –September 2015 Page 11 of 17 concordance with existing FCM policy and classified as Category A –concurrence.The resolved clauses of the final resolution,on enforcement of the Westray Act,were considered individually by the Committee.Members concurred with staff recommendation s that the first two clauses be classified as Category B,and the last two clauses be classified as Category A –concurrence.All resolutions were added to the Board consent agenda for final adoption. Finally,staff made a brief presentation on recent developments on emergency management, which provided an overview of FCM’s role on the Government of Canada’s Disaster Risk Reduction Platform,rail and marine emergency respons e. STANDING COMMITTEE RECOMMENDATIONS Recommendation for adoption: 1.Direct staff to develop a comprehensive proposal on the federal government’s role in emergency management –including refined proposals on a new federal emergency preparedness program,an expanded National Disaster Mitigation Program and the roll - out of the Public Saf ety Broadband Network –as the Committee-specific policy and advocacy priority for 2015-2016. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -12 -72 - FCM Report to Council –September 2015 Page 12 of 17 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON MUNICIPAL INFRASTRUCTURE AND TRANSPORTATION POLICY SUMMARY OF DISCUSSION Committee Chair Jenelle Saskiw opened the meeting by welcoming Committee members and introducing Vice-Chairs Bob Long and David Price. Following approval of the agenda and the report of the March 2015 meeting,m embers were updated on the advocacy efforts of FCM leadership and staff since the last Board meeting,in the lead up to the next federal election.Staff updated the Committee on their discussions with the federal government on the program design and eligibility criteria of the Public Transit Fund and with federal parties o n their public transit commitments,as well as the status of the New Building Canada Fund.An update was also provided on FCM’s ongoing advocacy on rail safety issues,including the federal government’s Safe and Accountable Rail Act,the Emergency Response Task Force,the Grade Crossing Regulations and Grade Crossing Improvement Program,and operational restrictions for key dangerous goods trains. Following an update on the shared advocacy priority of implementing the Roadmap and the specific actions that fall under the Committee’s mandate and an extensive discussion on the Committee-specific priority related to asset management,the Committee approved the recommended 2015 -2016 policy and advocacy priorities of 1)Implementing the FCM Election Roadmap,and 2)Asset Management Capacity Building.The Committee agreed that the majority of staff resources should be focused on the shared priority of Implementing the FCM Election Roadmap,given the importance of ensuring that the federal parties’election commitments result in well-designed infrastructure programs. The Committee considered two resolutions:one on discouraging Port Metro Vancouver from expanding on agricultural lands and one on equal standards for federal and provincial building codes.Committee members recommended to defer the Port Metro Vancouver resolution back to staff for further analysis and to propose amendments to the sponsoring municipality that would apply to all port authorities and neighbouring municipalities.The Committee recommended that the resolution on building codes be classified as Category B. A progress update was also provided on the 2015 Canadian Infrastructure Report Card. STANDING COMMITTEE RECOMMENDATIONS Recommendations for adoption: 1.Direct staff to work with the provincial-territorial municipal associations to develop a refined position on what the federal government’s role could be in asset manag ement capacity building as the Committee-specific policy and advocacy priority for 2015 -2016. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -13 -73 - FCM Report to Council –September 2015 Page 13 of 17 REPORT OF THE MEETING OF THE NORTHERN AND REMOTE FORUM SUMMARY OF DISCUSSION Forum Vice-Chair Mayor Wayne Potoroka opened the meeting by expressing regrets from Chair Mayor Charles Furlong and Vice-Chair Mayor Jeannie Ehalaok,who were not able to attend.Vice-Chair Potoroka then introduced FCM staff attending the meeting and invited Forum members to introduce themselves.Following introductions,the Forum adopted the agenda and approved the report from the March 2015 Forum meeting. Following approval of the agenda and the report of the March 2015 meeting,members were updated on the advocacy efforts of FCM leadersh ip and staff since the last Board meeting,in the lead up to the 2015 federal election.Members were briefed on FCM’s submission to the CRTC Review of Basic Telecommunications Services and on ongoing work to represent northern and remote perspectives to the federal government on the Connecting Canadians program.Me mbers also heard about FCM’s ongoing housing advocacy work in the lead-up to Budget 2015,and with each of the federal political parties. The Forum reviewed the solutions contained in FCM’s federal election p olicy platform that related to northern and remote priorities,including affordable housing,emergency response and cost of living in the North.The Forum then approved the recommended 2015 -2016 policy and advocacy priorities of 1)Implementing the FCM Election Roadmap,2) Connectivity and Broadband and 3)Integrating Northern and Remote Perspectives in Climate Change Resilience,Asset Management and the National Disaster Mitigation Program.Forum members recommended that issues relevant to northern and remote communities should be integrated into the policy and advocacy priorities of FCM’s Standing Committees. Staff from the Association of Yukon Communities then provided an update on the association’s ongoing work.Members also updated the Forum on emerging economic challenges in their communities and the impact of new provincial and federal policy in their municipalities. RECOMMENDATIONS Recommendation for adoption: 1.Direct staff to: a)advocate for northern and remote broadband priorities in the continued roll -out of the Connecting Canadians p rogram and that those same priorities be the focus of FCM’s continued engagement in the CRTC consultations on basic broadband service,and b)ensure that the perspectives of the Northern and Remote Forum are integrated with those of FCM’s Standing Committees on Environmental Issues and Sustainable Development (EISD),Municipal Infrastruct ure Transportation (MIT),and Community Safety and Crime Prevention (CSCP)on the shared priorities of climate change resilience,asset management and the National Disas ter Mitigation Program,as the Forum-specific policy and advocacy priorities for 2015 -2016. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -14 -74 - FCM Report to Council –September 2015 Page 14 of 17 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON INCREASING WOMEN’S PARTICIPATION IN MUNICIPAL GOVERNMENT SUMMARY OF DISCUSSION Committee Chair Chris Fonseca,Regional Councillor,Region of Peel,ON,welcomed Committee members,observers and staff to the meeting.She thanked returning Committee members for their contribution to the Committee’s mandate and made special mention of past Committee Chairs Pam McConnell and Sylvie Goneau for their leadership and significant contribution toward the Committee’s goals and objectives. Following approval of the agenda and the report from the March 2015 Board meeting, Councillor Fonseca provided an overview of the committee’s achievements during 2014 -15. This included securing funding from Status of Wom en Canada (SWC)for a new program – the Diverse Voices for Change Initiative –to be launched in September 2015,as well as the continued increase in the activities of the Regional Champions network,and the continued success of the Committee’s awards and scholarships. Following a presentation of the shared and Committee-specific priorities by Councillor Fonseca,Committee Vice -Chair Irene Dawson and Councillor Pam McConnell,the Committee discussed the 2015 -2016 Committee-specific priorities,as well as the shared priority as it relates to the Committee’s mandate.The Committee approved the following as its priorities for 2015-2016: 1.Diverse Voices for Change program delivery and promotion 2.Regional Champions 3.Scholarships and Awards 4.International Women’s Day 5.International partnerships on gender-related programs The shared priority was also approved. Next,Committee members discussed increasing the number and value of the Canadian Women in Municipal Government Scholarship for secondary school s tudents and the Mayor Andrée P.Boucher Memorial Scholarship for a post -secondary student.The allocation of additional funds for promotional activities and establishing parameters for fundraising by the regional caucus in the province/region in which the annual conference will take place was also discussed.Scholarships sub -committee chair Lorrie Williams provided an overview of the role of the sub -committee in selecting the winners,and encouraged Committee members from each region to join the sub -committee.Following direction from the Committee,staff will explore ways to showcase the essays of the scholarship winners,and send criteria for the naming of the new scholarship to the Committee in advance of the March B oard meeting. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -15 -75 - FCM Report to Council –September 2015 Page 15 of 17 STANDING COMMITTEE RECOMMENDATIONS Recommendations for adoption: 1.Approve the Committee-specific priorities and shared FCM priority for 2015-2016. 2.Approve increasing the five secondary school awards currently offered from $500 to $1000 starting this year. 3.Approve increasing the Andrée P.Boucher scholarship from $3,000 to $4,500 starting this year,and the addition of a second scholarship for the same amount;totaling $9,000. 4.Allocate $4,000 per year from the scholarship fund for promotional activities. 5.Approve the following parameters for fundraising by the regional caucus in the province/region in which the annual conference will take place: Fundraising activities have a suggested target of $3,000; The activities should bring attention to and highlig ht the issue of women’s leadership in municipal government (e.g.buttons sold by the Ontario Caucus at the Niagara Falls conference); Fundraising activities undertaken in advance of the conference should be reviewed with staff to ensure they comply with FCM’s sponsorship policy. Recommendations for referral to staff: 1.Explore other activities complementary to the committee’s objectives that the funds raised by the regional caucus could support,and report back to the Committee at the March 2016 Board meeting. 2.Develop an approach to measure the longer -term impact of the scholarships,for discussion at the March 2016 B oard meeting. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -16 -76 - FCM Report to Council –September 2015 Page 16 of 17 REPORT THE MEETING OF THE STANDING COMMITTEE ON INTERNATIONAL RELATIONS SUMMARY OF DISCUSSION Chair Roger Anderson welcomed Committee members and introduced the vice -chairs of the Committee.The members approved the agenda and the minutes from the March 2015 Board of Directors’meeting in Burnaby.The Chair and FCMI Senior Director,Sebastien Hamel,provided a brief update on the work plan of FCM’s International Relations Framewor k 2015-2016.In 2015,FCM will focus on its engagement in international municipal networks, including the promotion of local governments in multilateral agreements,advancing development cooperation through its programs,fostering its understanding in tra de and development,and supporting the engagement of Canadian municipalities and experts in its programs. Director Rhona Martin highlighted the Terms of Reference,which were circulated to members.This was followed by a presentation of the Governance Representative Terms of Reference and the announcement of the 2015 -2016 appointments.The Municipal Partners for Economic Development (MPED)Governance Representatives (Councillor Sylvie Goneau, Councillor Garth Frizzell and Councillor Marvin Plett)will remain in their positions until the end of the MPED program in November 2015.The Chair announced the following Governance Representative appointments:Councillor Brian Pincott for the Programme de Coopération Municipale en Haiti -PCM-2;Chair Roger Anderson for the Partnership for Local Economic Development and Democratic Governance –PLEDDG;Councillor Michael Thompson for the Caribbean Local Economic Development program –CARILED;and Councillor Garth Frizzell for the Sustainable and Inclusive Communities in Latin America program -CISAL.Calls for expression of interest to apply as Governance Representatives will be shared with members of the Committee and Table Officers as new programs become active. The Committee received updates on the programs from the Governance Representatives and/or designate.The presentations delivered by Councillor Brian Pincott (PCM-Haiti), Councillor Harold Usher (CARILED),and Chair Roger Anderson (PLEDDG)focused on the achievements this year and activities in the upcoming months.Since 2010,Canadian municipalities have been involved in partnerships with overseas municipalities through the MPED program.With the closing of MPED in November,Councillor Marvin Plett and Councillor Sylvie Goneau presented the results achieved throughout the program. The Chair provided an update on business development initiatives.FCM is looking to continue to build its portfolio of programs in the areas of economic prosperity,democratic governance,and disaster management.The Committee discussed the Syrian refugee crisis and heard examples of local government responses to the crisis from FCM’s counterparts in Europe.FCM President Raymond Louie emphasized the importance of showing support to receive refugees as well as disseminating relevant information to members on agencies already in place to support refugees in Canada. FCM’s President provided Committee members with an overview of the Conference of Parties (COP21)climate change negotiations in Paris,France in December 2015.The goal of the negotiations is to achieve a legally binding and universal agreement on climate,with the aim of keeping global warming below 2 degrees.To date,FCM has participated in sub - national meetings to ensure local governments are included in international statements to be presented in Paris.FCM has also established a staff working group to monitor the Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -17 -77 - FCM Report to Council –September 2015 Page 17 of 17 developments and engage with FCM members and the Government of Canada in the lead up to COP21.A delegation from FCM,led by the FCM President,will participate in COP21 to represent Canadian municipalities and showcase its climate change programs,such as the Partners for Climate Protection and the Green Municipal Fund. In September,during its General Assembly,the United Nations will hold a summit to adopt the Sustainable Development Goals (SDGs),which is a universal agenda to guide development from 2015-2030 and will replace the Millennium Development Goals.Local governments have been actively involved in the developmen t of the SDGs and have called for the inclusion of a goal on urban settlements and the localization of the targets and indicators.The Chair presented a declaration outlining FCM’s response to the SDGs,which will be shared with the Government of Canada and others during the Summit. In celebration of the closing of the MPED program,FCM’s First Vice-President Clark Sommerville presented four Canadian partners—Truro,NS,Fredericton,NB,Corner Brook, NL and the Municipalities of Newfoundland and Labrador—with gifts in honour of their commitment to FCM’s international programming.These members helped local governments and the local gove rnment association in Bolivia improve local governance and economic policy development in the country. STANDING COMMITTEE RECOMMENDATION: Recommendations for adoption: It is recommended that this report be received. Council Meeting Agenda Tuesday,September 29,2015 Item 4 Page -18 -78 - NOTICE OF MOTION Councillor Tom Mrakas Date:September 29,2015 To:Mayor and Members of Council From:Councillor Mrakas Re:Design Review Panel WHEREAS a Design Review Panel (“DRP”)is an independent body that provides an objective expert professional view;and WHEREAS Heritage is of the upmost importance to the community;and WHEREAS a DRP advises Council in preserving the uniqueness of properties and the compatibility of any new development to its surroundings;and WHEREAS the DRP advice is based on professional judgment,understanding of good design principles,conformance with the Town’s Official Plan and other related documents (design guidelines,secondary plans,etc.); NOW THEREFORE BE IT HEREBY RESOLVED THAT a Design Review Panel be established for the Town to focus on providing advice on: 1.the Promenade area; 2.any properties within the Heritage Resources Area;and 3.any designated or listed properties;and BE IT FURTHER RESOLVED THAT staff be directed to develop Terms of Reference for the Design Review Panel,including proposed qualifications for the Design Review Panel Members,for Council approval. Council Meeting Agenda Tuesday,September 29,2015 Notice of Motion (a)Page -1 -79 - MOTION FOR WHICH NOTICE HAS BEEN GIVEN (September 15,2015)Councillor Jeff Thom Date:September 29,2015 To:Mayor and Members of Council From:Councillor Thom Re:Council and Committee Meeting Agendas WHEREAS Members of Council are the elected representatives of the people of Aurora; and WHEREAS it is the responsibility of Council to make informed decisions on behalf of our constituents;and WHEREAS it is fundamental to a healthy,democratic society,and is of the upmost importance that Members of Council and the public have adequate time to carefully review Council and Committee agendas prior to a meeting; NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to report to Council on implementing the following process changes: 1.Agendas for Council and Committee meetings are to be made available to Members of Council and the public no later than seven (7)days prior to the respective meeting; and 2.Additional Items,also known as addendums to an agenda,are to be made available to Members of Council and the public no later than twenty-four (24)hours prior to the respective meeting;and BE IT FURTHER RESOLVED THAT this report be brought forward no later than the General Committee meeting of December 1,2015. Council Meeting Agenda Tuesday,September 29,2015 Motion (a)Page -1 -80 - MOTION FOR WHICH NOTICE HAS BEEN GIVEN (September 22,2015)Mayor Geoffrey Dawe Date:September 29,2015 To:Members of Council From:Mayor Dawe Re:AMO Support for the Syrian Refugee Crisis WHEREAS the Syrian refugee crisis cries out for compassion and action;and WHEREAS the Association of Municipalities of Ontario (AMO)is challenging all of its member municipalities to donate at least $100 to aid in the international effort to resettle the Syrian refugees in safe countries;and WHEREAS the goal is to raise at least $40,000 to help save two families;and WHEREAS exceeding this goal will result in saving more families;and WHEREAS AMO will donate all of the proceeds to Lifeline Syria,an organization seeking to resettle and integrate 1,000 Syrian refugees in Ontario over the next two years,reuniting them with their families;and WHEREAS Lifeline Syria,a community-based initiative,will match private refugee sponsors in Ontario with Syrian refugees approved for resettlement by the federal government;and WHEREAS sponsors will include organizations,individuals,or groups of individuals such as faith-based groups;and WHEREAS the Ontario government has provided seed funding to Lifeline Syria to support its work but it is reliant on public donations to fulfill its mandate; NOW THEREFORE BE IT HEREBY RESOLVED THAT Council make a $500 donation, from the Council Contingency Fund,to AMO in support of Lifeline Syria. Council Meeting Agenda Tuesday,September 29,2015 Motion (b)Page -1 -81 - Council Meeting Agenda Tuesday,September 29,2015 By-law No.5754-15 Page -1 -82 - Council Meeting Agenda Tuesday,September 29,2015 By-law No.5754-15 Page -2 -83 - Council Meeting Agenda Tuesday,September 29,2015 By-law No.5754-15 Page -3 -84 - Council Meeting Agenda Tuesday,September 29,2015 By-law No.5754-15 Page -4 -85 - Council Meeting Agenda Tuesday,September 29,2015 By-law No.5763-15 Page -1 -86 - Council Meeting Agenda Tuesday,September 29,2015 By-law No.5763-15 Page -2 -87 - Council Meeting Agenda Tuesday,September 29,2015 By-law No.5763-15 Page -3 -88 - Council Meeting Agenda Tuesday,September 29,2015 By-law No.5763-15 Page -4 -89 - Council Meeting Agenda Tuesday,September 29,2015 By-law No.5766-15 Page -1 -90 - Council Meeting Agenda Tuesday,September 29,2015 By-law No.5766-15 Page -2 -91 - Council Meeting Agenda Tuesday,September 29,2015 By-law No.5766-15 Page -3 -92 - Council Meeting Agenda Tuesday,September 29,2015 By-law No.5768-15 Page -1 -93 - TOWN OF AURORA ADDITIONAL ITEMS FOR COUNCIL MEETING Tuesday,September 29,2015 7 p.m. Council Chambers Additional Items for Council Meeting Tuesday,September 29,2015 Page 2 of 2 DELEGATION REQUEST This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:Council,September 29,2015 SUBJECT:Item 1(1)–IES15-052 –Award of Contract –Town-wide Conversion to L.E.D.Street Lighting NAME OF SPOKESPERSON:Kerry Wilson,Realterm Energy NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable): BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: To provide an overview of the L.E.D.street lighting retrofit program. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest?YES ☒NO ☐ IF YES,WITH WHOM?Ilmar Simanovskis,Director of Infrastructure &Environmental Services DATE: ☒I acknowledge that the Procedural By-law permits five (5)minutes for Delegations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 Additional Items for Council Meeting Tuesday,September 29,2015 Delegation (a)Page - 1 - 1 - DELEGATION REQUEST This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:September 29,2015 SUBJECT:Animal Control on public trails NAME OF SPOKESPERSON:Peter Smith NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable): BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: To ensure protection of humans on our Town sidewalks and walking trails.Request immediate action to enforce “off leash”and uncontrolled dogs. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest?YES Infrastructure and Environmental Services 100 John West Way, Box 1000, Aurora,ON L4G 6J1 Phone:905-727-3123 ext.4371 www.e-aurora.ca MEMORANDUM DATE:September 29,2015 TO:Mayor Dawe and Members of Council FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental Services RE:Report No.IES15 -052 –LED Lighting,Request for Additional Information Memo 18-15 RECOMMENDED THAT the memorandum regarding “Report No.IES15-052 –LED Lighting,Request for Additional Information”be received for information. COMMENTS This memorandum provides additional information requested at the General Committee meeting of September 22 regarding Report IES15-052,Award of Contract-Town-wide Conversion of LED Street Lighting.This information is provided based on responses to the following questions put forward to LAS/AMO and RealTerm Energy. Question 1.Provide details on the LAS/AMO tendering process and the value of the outcome. Response:As LED streetlights increase in popularity,it is important to keep up to date on the technology and its advancements.Various manufacturers and their representatives constantly make claims about improvements in product efficiency,effectiveness and durability.LAS continues to monitor the marketplace to ensure the products provided meet strict quality,regulatory and budgetary needs on behalf of our members for this reason. In August 2014,LAS put out a Request for Proposal (RFP)for the Supply of Streetlight Luminaires to ensure its members were still getting the value and high quality products they have come to expect from us.LAS was careful to ensure that the RFP met and surpassed municipal procurement standards supporting a competitive search for suppliers offering quality products at an affordable price while remaining unbiased and open in its wording.In order to develop the RFP document,a number of Specification Guides,pilot studies, protocols,standards,and tender documents were referenced including the following: •Lightsavers Model Technical Specifications •MSSLC Model National Specification •U.S Department of Energy (DOE) •Design Lights Consortium’s Product Qualified Products List (DLC QPL) •Canadian Standards Association (CSA) Additional Items for Council Meeting Tuesday,September 29,2015 Item 5 Page - 1 - 3 - •Electrical Safety Authority (ESA) •Illuminating Engineering Society of North America (IESNA) •International Dark-Sky Association (IDSA) •Public Works &Government Services Canada •The City of Markham •The City of Hamilton •BC Shared Services •The City of Calgary •The City of Edmonton •The City of Detroit •The City of Los Angeles •The City of New York •Municipality of the District of Digby (NS) •The Town of Hantsport (NS) •IOWA Association of Municipal Utilities The RFP document and subsequent submissions were reviewed by an Evaluation Committee comprised of ten (10)experts from Los Angeles,British Columbia,Montreal,and Ontario (including staff from Brampton,North Bay,Ottawa),as well as two LAS and two RealTerm Energy staff members. Independent third-party analysis (Welch LLP)was conducted on the financial background of the proponents,and photometric design (Éclairage TECHNO)comparison for those fixtures submitted. As a result of the RFP process we received strong submissions from five (5)internationally recognized brands.The committee evaluated these submissions in two distinct phases based on the following factors: Company Experience & Qualifications Ability of the company to produce fixtures and meet goals of the LAS LED Streetlight program. Ability to support the program and our municipalities moving forward Reference checks to verify experience and performance of the company on past similar projects Experience and longevity of the company Financial Background Comparison of the company financial rations to industry average over last 5 years Projections for the upcoming fiscal year Fixture Quality Life expectancy ratings Quality Control processes Packaging and shipping processes Warranties Fixture Performance Ability to meet 22 key specifications and standards from ANSI/IESNA/NEMA/FCC/etc. Independent third party photometric comparisons Value added components Extended warranties Fixture innovation &product selections Ability to combine with future adaptive controls Overall Proposal Completeness,Clarity and Organization Additional Items for Council Meeting Tuesday,September 29,2015 Item 5 Page - 2 - 4 - Those submissions which met the minimum 75%scoring under the above criteria were then evaluated based on the individual fixture and alternate component price submissions. Further,an overall economic evaluation of the fixtures based on six (6)standard municipalities was completed for the top two scoring submissions.After a careful and thorough analysis of the submissions,the Evaluation Committee decided to award the supply contract to Cree Canada as they represent the best overall value for our members. The LAS contract with Cree Canada is for 2015 and 2016 with a locked in product price for that period.This means that we are protected against the dramatic drop in the Canadian dollar versus the US dollar in which almost all streetlight manufacturers based their pricing. As a result,municipalities that sign with us benefit from both the scale and this currency devaluation protection. Question 2- Comment on savings that municipalities have experienced Response:Since its launch in March 2013,the LAS Streetlight Program has become the leading LED Streetlight replacement program in Canada due largely to its unique turnkey approach that brings together all of the services municipalities require to roll out the new technology and start reaping the benefits quickly.LAS instructed RTE at the start of our program to always provide conservative numbers to municipal staff and elected officials (to avoid having to go back with change orders and/or asking council for more funding)and to factor in the different rate structures of LDCs (as the financial savings are not the same as the energy savings).Along with our industry leading investment grade audit,I believe this places all concerned in a much better position and it separates us from the competition. While we have not had the time to follow-up with those municipalities with installed projects to verify the savings in all instances I can tell you that all billing changes are implemented by the LDCs either in an ongoing manner or retroactively upon project completion. Fortunately, Aurora’s LDC,Powerstream,is proving very cooperative with our Barrie project and is implementing billing changes during the various phase of the project there.We encourage municipal staff and councillors to contact their peers in municipalities that have both signed with LAS-RTE and those that have signed with competitors because we are confident those interested in best value will select our offering every time. Question 3-How does Cree compare to other LED lighting manufacturers and are we getting the best deal? Response:There are 4-5 major manufacturers that all offer quality products.LAS evaluated the marketplace in 2012 and again in 2014 and can say without hesitation that all of these companies could provide products that a municipality would be happy with.LAS chose Cree because we liked the fact that they only manufacture LED fixtures,that they are 1 of the 2 big LED chip manufacturers in the world (products such as Phillips and others use Cree chips in their products),that they have zero debt and a robust commitment to R&D, and that they offered us a range of streetlights that offered the best overall value (factoring in capital and operating costs). Additional Items for Council Meeting Tuesday,September 29,2015 Item 5 Page - 3 - 5 - Procuring streetlights is a tricky business.It is very difficult to compare apples to apples and many firms manipulate tender document or their responses to those documents to deliberately obfuscate the issue.Sometimes municipalities also unexpectedly hire supposedly independent consultants that are on retainer from a lighting firm and/or used to work with a certain manufacturer. As an example,LAS interviewed the firm that represents Phillips in Southern Ontario in 2012 as part of our initial search for project management partners.That firm was and is still limited to two sales representatives whereas RTE has more than 30 staff completely dedicated to LED streetlights.Aurora’s streetlight project will almost certainly run into some challenges just as any project of this size involving very old infrastructure exposed to all of the elements almost always do.I would argue it is in Aurora’s best interest to retain a firm that is robust,dedicated,and experienced in dealing with these issues in communities all across Ontario.By signing with us,Aurora will benefit from the great products and pricing provided by Cree,the project management,financing,and problem solving skills of RTE, plus the incentive support and oversight offered by LAS. ATTACHMENTS None Additional Items for Council Meeting Tuesday,September 29,2015 Item 5 Page - 4 - 6 - Infrastructure and Environmental Services 100 John West Way, Box 1000, Aurora,ON L4G 6J1 Phone:905-727-3123 ext.4371 www.e-aurora.ca MEMORANDUM DATE:September 29,2015 TO:Mayor Dawe and Members of Council FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental Services RE:Correction for the public open house date on page 3 –Report No.IES15- 054 –Speed Cushions Pilot Project Progress Report Memo 17-15 RECOMMENDED THAT the memorandum regarding “Correction for the public open house date on page 3 –Report No.IES15-054 –Speed Cushions Pilot Project Progress Report”be received for information. COMMENTS There was a typo on page 3 of the report about the date of the public open house for the design of the speed cushion pilot project.The correct date for the public open house is October 1,2015. Newspaper ads with the correct date were published in the Auroran and the Banner local newspapers. ATTACHMENTS None Additional Items for Council Meeting Tuesday,September 29,2015 Item 6 Page - 1 - 7 - MEMORANDUM DATE:September 29,2015 TO:Mayor and Members of Council FROM:Marco Ramunno,Director of Planning &Development Services RE:Additional Information September 29,2015 Council Meeting Agenda Zoning By-law No.5763-15 PMK Capital Inc. 95 Wellington Street East RECOMMENDATION THAT the memorandum regarding Additional Information,September 29,2015 Council Meeting Agenda,Zoning By-law No.5763-15,PMK Capital Inc.,95 Wellington Street East,be received for information. BACKGROUND On June 23,2015,Council approved the Application to Amend the Zoning By-law to add “Business and Professional Office”and “Clinic”as permitted uses on the subject lands.The implementing By-law Number 5763-15 has been prepared and is scheduled for enactment at the September 29,2015 Council meeting.Planning Staff have now identified two (2)technical edits to the By-law that should be made before enactment. The edits are as follows: 1.Section 14.3.42.1 Uses Permitted references the existing building on the subject lands.Since the existing building is to be demolished,“the building on”should be deleted. 2.To ensure that the parking requirement applies to all permitted uses,Section 14.3.42.2.3 Parking,second paragraph,should read “Notwithstanding the provisions of Sections 6.26.1.3 and 6.26.1.4,a minimum of 15 parking spaces shall be provided.” Accordingly,a revised By-law No.5763-15 has been prepared for enactment by Council. 100 John West Way Box 1000 Aurora,Ontario L4G 6J1 Phone:905-726-4755 Email:mramunno@aurora.ca www.aurora.ca Town of Aurora Planning &Development Services Additional Items for Council Meeting Tuesday,September 29,2015 Item 7 Page - 1 - 8 - MEMORANDUM DATE:September 29,2015 TO:Members of Council FROM:Mayor Geoffrey Dawe RE:York Regional Council Highlights ~September 24,2015 ~ RECOMMENDATION THAT Council: Receive the correspondence for information Endorse the recommendations Provide direction Town of Aurora Office of the Mayor Additional Items for Council Meeting Tuesday,September 29,2015 Regional Report Page - 1 - 9 - Additional Items for Council Meeting Tuesday,September 29,2015 Regional Report Page - 2 -10 - Additional Items for Council Meeting Tuesday,September 29,2015 Regional Report Page - 3 -11 - Additional Items for Council Meeting Tuesday,September 29,2015 Regional Report Page - 4 -12 - Additional Items for Council Meeting Tuesday,September 29,2015 Regional Report Page - 5 -13 - Additional Items for Council Meeting Tuesday,September 29,2015 Regional Report Page - 6 -14 - Additional Items for Council Meeting Tuesday,September 29,2015 Regional Report Page - 7 -15 - Additional Items for Council Meeting Tuesday,September 29,2015 Regional Report Page - 8 -16 - Additional Items for Council Meeting Tuesday,September 29,2015 Regional Report Page - 9 -17 - Additional Items for Council Meeting Tuesday,September 29,2015 Regional Report Page -10 -18 - Additional Items for Council Meeting Tuesday,September 29,2015 Regional Report Page -11 -19 - Additional Items for Council Meeting Tuesday,September 29,2015 Regional Report Page -12 -20 - Additional Items for Council Meeting Tuesday,September 29,2015 Replacement By-law No.5763-15 Page - 1 -21 - Additional Items for Council Meeting Tuesday,September 29,2015 Replacement By-law No.5763-15 Page - 2 -22 - Additional Items for Council Meeting Tuesday,September 29,2015 Replacement By-law No.5763-15 Page - 3 -23 - Additional Items for Council Meeting Tuesday,September 29,2015 Replacement By-law No.5763-15 Page - 4 -24 -