AGENDA - Council - 20150929COUNCIL
MEETING AGENDA
TUESDAY,SEPTEMBER 29,2015
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
September 25,2015
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday,September 29,2015
7 p.m.
Council Chambers
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of September 15,2015 pg.1
Special Council –Public Planning Meeting Minutes of September 21,2015 pg.19
Special Council Meeting Minutes of September 22,2015 pg.25
RECOMMENDED:
THAT the Council meeting minutes of September 15,2015,the Special Council –
Public Planning meeting minutes of September 21,2015,and the Special Council
meeting minutes of September 22,2015,be adopted as printed and circulated.
4.PRESENTATIONS
5.PUBLIC SERVICE ANNOUNCEMENTS
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
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7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
8.DELEGATIONS
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
(a)Councillor Mrakas pg.79
Re:Design Review Panel
(ii)Motions for Which Notice Has Been Given
(a)Councillor Thom pg.80
Re:Council and Committee Meeting Agendas
(b)Mayor Dawe pg.81
Re:AMO Support for the Syrian Refugee Crisis
11.REGIONAL REPORT
12.NEW BUSINESS/GENERAL INFORMATION
13.READING OF BY-LAWS
RECOMMENDED:
THAT the following by-laws be given first,second,and third readings and
enacted:
5754-15 BEING A BY-LAW to regulate the access of adjoining land
for the purpose of making repairs and alterations to
property.
(Report No.LLS15-045 –GC Sep.8/15)
pg.82
5763-15 BEING A BY-LAW to amend Zoning By-law Number 2213-
78,as amended (PMK Capital Inc.–95 Wellington Street
East).
(Report No.PL15-052 –GC Jun.16/15)
pg.86
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5766-15 BEING A BY-LAW to amend Zoning By-law Number
2213-78,as amended,to remove a Holding “(H)”
Symbol (Casing Developments Inc.).
(Report No.PL15-071 –GC Sep.22/15 –Item 11)
pg.90
THAT the following confirming by-law be given first,second,and third readings
and enacted:
5768-15 BEING A BY-LAW to Confirm Actions by Council
Resulting from Council Meeting on September 29,2015.
pg.93
14.CLOSED SESSION
15.ADJOURNMENT
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AGENDA ITEMS
1.General Committee Meeting Report of September 22,2015 pg.28
RECOMMENDED:
THAT the General Committee meeting report of September 22,2015,be
received and the recommendations carried by the Committee be approved.
2.CAO15-013 –General Committee Closed Session Report of pg.37
September 22,2015
RECOMMENDED:
THAT Report No.CAO15-013 be received;and
THAT the following recommendation from the General Committee Closed
Session meeting of September 22,2015,be adopted:
1.Personal matters about an identifiable individual,including a Town or
Local Board employee (section 239(2)(b)of the Municipal Act,2001);
Re:Memorandum from the Interim Chief Administrative Officer,Re:
Chief Administrative Officer Recruitment
THAT the confidential recommendations of General Committee in respect to
the Chief Administrative Officer Recruitment be approved.
3.Memorandum from Director of Legal &Legislative Services/Town Solicitor pg.39
Re:Pending List Update
RECOMMENDED:
THAT the memorandum regarding Pending List Update be received for
information.
4.Memorandum from Councillor Pirri pg.61
Re:Federation of Canadian Municipalities Report to Council,Meeting
of the Board of Directors,Fredericton,NB,September 9-12,2015
RECOMMENDED:
THAT the memorandum regarding Federation of Canadian Municipalities Report
to Council,Meeting of the Board of Directors,Fredericton,NB,September 9-12,
2015,be received for information.
TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday,September 15,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Humfryes,Kim
Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT Councillor Gaertner
OTHER ATTENDEES Interim Chief Administrative Officer,Director of Building and
By-law Services,Director of Corporate and Financial
Services/Treasurer,Director of Infrastructure and
Environmental Services,Director of Legal and Legislative
Services/Town Solicitor,Director of Parks and Recreation
Services,Director of Planning and Development Services,
Deputy Clerk,and Council/Committee Secretaries
Mayor Dawe called the meeting to order at 7:04 p.m.following Open Forum.
Council consented to recess at 8:53 p.m.to resolve into a Closed Session meeting and
reconvened into open session at 9:30 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Main motion
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the agenda as circulated by Legal and Legislative Services,with the following
changes,be approved:
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Withdrawn:Presentation (a)Stephen Kimmerer,Sport Aurora;Re:Sport Plan
Item 5 –PR15-026 –Award of Request for Proposal PRS 2015-77 –Cultural
Precinct Plan
Item 6 –Memorandum from Director of Corporate &Financial Services/
Treasurer;Re:Updated 2016 Budget Meeting Schedule
Amendment
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the main motion be amended by adding the following item:
Closed Session Item 1 –Personal matters about an identifiable
individual,including a Town or Local Board employee (section
239(2)(b)of the Municipal Act,2001);Re:Staff Performance
CARRIED
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the agenda as circulated by Legal and Legislative Services,with the following
changes,be approved:
Withdrawn:Presentation (a)Stephen Kimmerer,Sport Aurora;Re:Sport Plan
Item 5 –PR15-026 –Award of Request for Proposal PRS 2015-77 –Cultural
Precinct Plan
Item 6 –Memorandum from Director of Corporate &Financial
Services/Treasurer;Re:Updated 2016 Budget Meeting Schedule
Closed Session Item 1 –Personal matters about an identifiable individual,
including a Town or Local Board employee (section 239(2)(b)of the
Municipal Act,2001);Re:Staff Performance
CARRIED AS AMENDED
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of August 25,2015
Moved by Councillor Humfryes
Seconded by Councillor Mrakas
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THAT the Council meeting minutes of August 25,2015,be adopted as printed and
circulated.
CARRIED
4.PRESENTATIONS
(a)Stephen Kimmerer,Sport Aurora
Re:Sport Plan
This presentation request was withdrawn.
5.PUBLIC SERVICE ANNOUNCEMENTS
Councillor Thompson noted today’s Community Launch event of Aurora’s Sport Plan
and the Parks &Recreation Master Plan,and he encouraged residents and
organizations to participate in the online survey to provide feedback on the future of
sports,parks and recreation in the Town at www.surveymonkey.com/r/auroraprs.
Councillor Abel noted that the Magna Hoedown event would be hosting about 800
students from York Region for lunch on Friday,September 18,2015.He added that
the Friday night performances would include the Hoedown Showdown Finals and The
Jim Cuddy Band.
Councillor Abel announced that the Breakfast of Champions would be celebrated on
the morning of Saturday,September 19,2015,and that Rod Black would be the
keynote speaker.
Councillor Abel extended congratulations to Town staff for another successful Ribfest
event.He extended appreciation to everyone involved,including the Rotary Club for
providing volunteer hours for the community.
Councillor Humfryes announced that the Aurora Cultural Centre would be hosting a
VoteSmart session on Wednesday,September 16,2015,to provide an opportunity for
residents to get to know their federal candidates for the upcoming election,and an
opportunity for youth to become more involved at all levels of government.
Councillor Humfryes extended a reminder about the Easter Seals fundraiser event,
“Dancing With the Stars”being held on October 1,2015,which will include eight
individuals from York Region.She noted that further information may be found on the
website,easterseals.org/events/.
Councillor Humfryes commended the talent of the Hoedown Showdown participants at
the Aurora Ribfest.She noted that the final ten performers were selected to compete
on Friday night at the Magna Hoedown where the winner will be chosen and open for
the Saturday night acts.
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Councillor Thom noted the celebration of The Queen’s Reign held on September 9,
2015,and extended appreciation to the Town’s Special Events team for a great job.
He also thanked the Aurora Seniors’Centre,Evergreen Choir,White Heather Pipes
and Drums,Aurora Legion,and Brock Weir.Councillor Thom extended birthday
wishes to Brock Weir for his thirtieth birthday on September 17,2015.
Councillor Kim announced that the Aurora Seniors’Centre would be celebrating its 10th
Anniversary on Sunday,September 20,2015,and encouraged everyone to join the
celebrations from 1 p.m.to 4 p.m.
Councillor Pirri noted that a “Policy Tracker”was available at hometownproud.fcm.ca
for anyone interested in seeing where the federal parties stand on communities across
Canada with respect to issues such as jobs,the economy,environmental sustainability,
and affordable housing.
Mayor Dawe announced the receipt of $21,600 from the RBC Learn-to-Play Grant,
which was recently awarded to the Town to promote healthy and active lifestyles as
part of the “Activate Aurora”project.He noted that the Town applied for the grant on
behalf of a working group comprising the Town,Sport Aurora,York Region,York
Region District School Board,and Seneca College.
Mayor Dawe encouraged residents to complete the Citizen Budget online survey at
www.aurora.citizenbudget.com,which is active until October 30,2015,and qualify to
win a $250 Cineplex Gift Card.
Mayor Dawe extended appreciation to Town staff for this summer’s successful
Concerts in the Park series and the Movies in the Park series.
Mayor Dawe announced that extended hours would be available on September 17,
2015,for permit applications,and anyone interested may send an email to
building@aurora.ca to book a time.
Mayor Dawe announced that the Aurora Legion would be hosting a candlelight vigil at
the Aurora Cemetery to honour the passing of our veterans.He noted that the
Candlelight Service would be held on Saturday,September 19,2015,at 6 p.m.and the
Drum Head Service would take place on Sunday,September 20,2015 at 2 p.m.
Mayor Dawe announced that the 35th Annual Terry Fox Run would be held on
Sunday,September 20,2015,at Sheppard’s Bush Conservation Area,with registration
at 8:30 a.m.and the run starting at 10 a.m.
Mayor Dawe extended a reminder about the Youth Volunteer Fair to be hosted by the
Town on Thursday,September 24,2015,at the Aurora Family Leisure Complex from 4
p.m.to 7 p.m.
Mayor Dawe announced that communities across Canada would be celebrating
Culture Days on Saturday,September 26,2015.He noted that the Aurora Public
Library,Aurora Farmers’Market &Artisan Fair,Hillary House,Theatre Aurora,and the
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Aurora Cultural Centre would all be participating with family-style events,and that a
Culture Days passport is available in The Auroran newspaper.
Mayor Dawe announced that the Aurora Tigers would be kicking off their home season
at the Aurora Community Centre on Friday,September 18,2015.
Mayor Dawe extended appreciation to the Town staff of Parks and Recreation Services
and Infrastructure and Environmental Services for their dedication and efforts in
working to stabilize the Aurora Ribfest grounds after the rain by laying wood chips in
time for the Sunday morning opening at 11 a.m.
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1 (sub-items 6,7,8,and 9)and 5 were identified as items for discussion.
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1 (with the exception of sub-items 6,7,8,and 9),2,3,4,and 6 were identified as
items not requiring separate discussion.
Moved by Councillor Humfryes
Seconded by Councillor Pirri
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
1.General Committee Meeting Report of September 8,2015
THAT the General Committee meeting report of September 8,2015,be received
and the following recommendations carried by the Committee be approved:
1.PL15-060 –Hotel Development Charges
THAT staff be authorized to enter into Development Charge Deferral
Agreements for hotel or motel developments which defer the excess
amounts that the hotel is required to pay over the amount an office building
of similar size would be required to pay,and that such surcharge be
deferred until the use of the building changes;and
THAT any deferral of Development Charges be subject to a developer
completing construction within a specified time frame as determined by staff,
and the deferral be non-transferrable;and
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THAT staff be directed to return to a rate calculation based upon the non-
residential rate for the gross square footage in calculating the Development
Charges for hotels and motels in the next update of the Development
Charges By-law;and
THAT York Region be requested to consider the deferral of development
charges and amendment of the Regional Development Charges By-law as
described above;and
THAT this resolution and Report No.PL15-060 be forwarded to the
municipalities of York Region and to the members of York Regional Council.
2.BBS15-009 –Parking Permit Management Solution
THAT Report No.BBS15-009 be received;and
THAT the Automated Issuance Management System (AIMS),a
comprehensive Parking Permit Management Solution,be referred to the
2016 Capital Budget for consideration.
3.CAO15-011 –Town of Aurora Strategic Plan (2015)Update
THAT Report No.CAO15-011 be received;and
THAT an update to the Town of Aurora Strategic Plan,based on the work
plan outlined in this report,be authorized;and
THAT a Strategic Plan Steering Committee,to guide the 2015 Strategic
Plan Update process as outlined in this report,be established.
4.CFS15-032 –Interim Operating Budget Forecast –as at May 31,2015
THAT Report No.CFS15-032 be received for information.
5.CFS15-034 –Updated Investment Policy and ONE Fund Approval
THAT Report No.CFS15-034 be received;and
THAT the revised Investment Policy –Policy No.61 as recommended in
this report and attached as Attachment #1 be approved;and
THAT the enactment of a by-law to enable participation in the ONE
Investment Fund Program be approved;and
THAT the Treasurer be authorized to execute any necessary One
Investment Fund Program documentation,as required for enrollment,and
for transactions.
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10.IES15-050 –Purchase of Portable Four Post Hoist
THAT Report No.IES15-050 be received;and
THAT notwithstanding the Procurement By-law,the purchase of a portable
four post electric/hydraulic vehicle hoist as supplied by B&B Dixon be
approved in the amount of $51,345.00 excluding taxes;and
THAT funding be provided from the Fleet Repair and Replacement
Reserve.
11.IES15-051 –2014 Annual Solid Waste Program Performance Report
THAT Report No.IES15-051 be received for information.
12.LLS15-045 –Accessing Neighbouring Property –Right-of-Entry By-law
THAT Report No.LLS15-045 be received;and
THAT staff bring forward for enactment a “non-permit system”right-of-entry
by-law which would allow and regulate the access onto adjoining property
by a Town resident for purposes of making repairs to the resident’s property.
13.LLS15-052 –Municipal Legislation Review
THAT Report No.LLS15-052 be received;and
THAT Council members provide any feedback or comments on the draft
submission letter directly to the Town Solicitor by no later than September
25,2015;and
THAT the Town Solicitor prepare a final version of the submission letter,
taking into account any feedback or comments from Council members,and
present the final version of the submission letter at the October 6,2015
General Committee meeting for Council’s endorsement.
14.PR15-027 –Aurora Tigers Jr.A Hockey Club Rink Board Agreement
THAT Report No.PR15-027 be received;and
THAT the execution of an amended agreement for the Aurora Tigers Junior
“A”Hockey Club Incorporated (Tigers)rights to sell advertising space on the
rink boards at the Aurora Community Centre Arena #1 be approved;and
THAT the Mayor and Town Clerk be authorized to execute the attached
Agreement,including any and all documents and ancillary agreements
required to give effect to same.
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15.PR15-028 –Facility Sponsorship Program –McAlpine Ford
THAT Report No.PR15-028 be received for information.
16.Memorandum from Mayor Dawe
Re:Lake Simcoe Region Conservation Authority
Highlights –July 24,2015 –Meeting of the Board
THAT the memorandum regarding Lake Simcoe Region Conservation
Authority Highlights –July 24,2015 –Meeting of the Board be received for
information.
17.Memorandum from Mayor Dawe
Re:Correspondence from Mayor Fred Eisenberger,City of Hamilton
Request for a Financial Contribution
THAT the memorandum regarding Correspondence from Mayor Fred
Eisenberger,City of Hamilton –Request for a Financial Contribution be
received for information.
18.Accessibility Advisory Committee Meeting Minutes of July 15,2015
THAT the Accessibility Advisory Committee meeting minutes of July 15,
2015,be received for information.
19.Finance Advisory Committee Meeting Minutes of August 11,2015
THAT the Finance Advisory Committee meeting minutes of August 11,
2015,be received for information.
2.LLS15-055 –General Committee Closed Session Report of September 8,
2015
THAT Report No.LLS15-055 be received;and
THAT the following recommendation from the General Committee Closed
Session meeting of September 8,2015,be adopted:
1.A proposed or pending acquisition or disposition of land by the Town
or Local Board (section 239(2)(c)of the Municipal Act,2001);Re:
Closed Session Report No.CFS15-038 –Sale of Centre Street
Remnant Parcel of Land
THAT the confidential recommendations of General Committee in respect to
the Sale of Centre Street Remnant Parcel of Land be approved.
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3.Memorandum from Director of Planning &Development Services
Re:Applications for Exemption from Part Lot Control
Mattamy (Aurora)Limited
Blocks 113,116,117,118 and 119,Plan 65M-4423
File No.:PLC-2015-04
Arista Homes (Aurora Trails)Inc.
Blocks 153,154,156,160 and 161,Plan 65M-4424
File No.:PLC-2015-05
Opus Homes (Aurora Trails)Inc.
Lots 150 and 151,Blocks 152 and 163,Plan 65M-4424
File No.:PLC-2015-06
THAT the memorandum regarding Applications for Exemption from Part Lot
Control,Mattamy (Aurora)Limited,Blocks 113,116,117,118 and 119,Plan
65M-4423,File No.:PLC-2015-04;and Arista Homes (Aurora Trails)Inc.,Blocks
153,154,156,160 and 161,Plan 65M-4424,File No.:PLC-2015-05;and Opus
Homes (Aurora Trails)Inc.,Lots 150 and 151,Blocks 152 and 163,Plan 65M-
4424,File No.:PLC-2015-06,be received for information.
4.Memorandum from Director of Infrastructure &Environmental Services
Re:Additional Information to Item 8,Report No.IES15-042 –Aurora Yonge
Street Sign,of the September 8,2015 General Committee Meeting
THAT the memorandum regarding Additional Information to Item 8,Report No.
IES15-042 –Aurora Yonge Street Sign,of the September 8,2015 General
Committee Meeting,be received.
6.Memorandum from Director of Corporate &Financial Services/Treasurer
Re:Updated 2016 Budget Meeting Schedule
(Added Item)
THAT the memorandum regarding Updated 2016 Budget Meeting Schedule be
received;and
THAT the 2015 Council and Committee Meeting Calendar be amended as set
out in this memorandum.
CARRIED
8.DELEGATIONS
None
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9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.General Committee Meeting Report of September 8,2015
(1)PL15-060 –Hotel Development Charges
On a motion of Councillor Kim seconded by Councillor Humfryes,Council consented on a
two-thirds vote to waive the requirements of section 8.14 of the Procedural By-law to allow
reconsideration of Item 1(1),PL15-060,Hotel Development Charges,previously adopted
under “Adoption of Items Not Requiring Separate Discussion.”
Moved by Councillor Kim
Seconded by Councillor Humfryes
THAT staff be authorized to enter into Development Charge Deferral Agreements
for hotel or motel developments which defer the excess amounts that the hotel is
required to pay over the amount an office building of similar size would be
required to pay,and that such surcharge be deferred until the use of the building
changes;and
THAT any deferral of Development Charges be subject to a developer completing
construction within a specified time frame as determined by staff,and the deferral
be non-transferrable;and
THAT staff be directed to return to a rate calculation based upon the non-
residential rate for the gross square footage in calculating the Development
Charges for hotels and motels in the next update of the Development Charges
By-law;and
THAT York Region be requested to consider the deferral of development charges
and amendment of the Regional Development Charges By-law as described
above;and
THAT this resolution and Report No.PL15-060 be forwarded to the municipalities
of York Region and to the members of York Regional Council.
CARRIED
1.General Committee Meeting Report of September 8,2015
(6)CFS15-035 –2016 Budget Outlook and Preparation Directives to Staff
Moved by Councillor Humfryes
Seconded by Councillor Thompson
THAT Report No.CFS15-035 be received;and
THAT staff be directed to prepare the 2016 Operating Budget in accordance with
the following directives:
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1.The Base Operating Budget reflects an overall tax increase pressure of 1.8%,
including:
a.A reduction in hydro interest reliance of $100,000;and
b.A reduction of supplementary tax reliance of $75,000;and
c.Maintain current contributions to infrastructure sustainability reserves;and
d.An overall increase in CYFS funding of 1.3%of the total tax levy
(contributing 1.03%to the overall tax increase pressure);and
e.Partial absorption of inflationary pressures;and
f.Maintain current service levels.
2.All rates,fees and unit charges for non-tax revenues be indexed individually
by a minimum of 1.1%,unless set by contract or statutes;and
THAT the Aurora Public Library Board be directed to prepare a budget based on
an anticipated Town of Aurora tax-based operating funding grant of $3,659,000;
and
THAT the Aurora Cultural Board be requested to prepare their 2016 Operating
and Capital Budgets based upon the current Town funding in the amount of
$377,000.
CARRIED
1.General Committee Meeting Report of September 8,2015
(7)CFS15-037 –Council Budget Process,Policies and Directives
Moved by Councillor Kim
Seconded by Councillor Mrakas
THAT Report No.CFS15-037 be received;and
THAT Report No.CFS15-037 and the following recommendation be referred to
the General Committee meeting of September 22,2015,for consideration:
THAT General Committee comments and discussion be referred to staff for
preparation of an updated Council Budget Process,Policies and Directives
report for adoption and recommendation at a future General Committee
meeting.
CARRIED
1.General Committee Meeting Report of September 8,2015
(8)IES15-042 –Aurora Yonge Street Sign
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT Report No.IES15-042 be received;and
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THAT additional funding in the amount of $10,000 from the Facilities Repair and
Replacement Reserve for Capital Project 72244 “New Signboard Yonge Street
and Aurora Heights”be approved.
CARRIED
1.General Committee Meeting Report of September 8,2015
(9)IES15-049 –AFLC Liaison Committee Summary Report
Moved by Councillor Humfryes
Seconded by Councillor Thom
THAT Report No.IES15-049 be received for information.
CARRIED
5.PR15-026 –Award of Request for Proposal PRS 2015-77 –Cultural Precinct
Plan
(Added Item)
Moved by Councillor Pirri
Seconded by Councillor Humfryes
THAT Report No.PR15-026 be received;and
THAT the 2015 Capital Budget be increased by $58,815.00 to be funded from the
Tax Rate Stabilization Reserve Fund;and
THAT Request for Proposal PRS 2015-77 –Cultural Precinct Plan be awarded to
Fotenn Consultants Inc.in the amount of $57,797.50,excluding HST.
On a recorded vote the motion
CARRIED
YEAS:8 NAYS:0
VOTING YEAS:Councillors Abel,Humfryes,Kim,Mrakas,
Pirri,Thom,Thompson,and Mayor Dawe
VOTING NAYS:None
ABSENT:Councillor Gaertner
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
(a)Councillor Thom
Re:Council and Committee Meeting Agendas
WHEREAS Members of Council are the elected representatives of the
people of Aurora;and
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WHEREAS it is the responsibility of Council to make informed decisions on
behalf of our constituents;and
WHEREAS it is fundamental to a healthy,democratic society,and is of the
upmost importance that Members of Council and the public have adequate
time to carefully review Council and Committee agendas prior to a meeting;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
report to Council on implementing the following process changes:
1.Agendas for Council and Committee meetings are to be made
available to Members of Council and the public no later than seven (7)
days prior to the respective meeting;and
2.Additional Items,also known as addendums to an agenda,are to be
made available to Members of Council and the public no later than
twenty-four (24)hours prior to the respective meeting;and
BE IT FURTHER RESOLVED THAT this report be brought forward no later
than the General Committee meeting of December 1,2015.
(ii)Motions for Which Notice Has Been Given
(a)Councillor Kim
Re:Mavrinac Boulevard Land –Block 208
Main motion
Moved by Councillor Kim
Seconded by Councillor Thompson
WHEREAS the York Catholic District School Board decided in 2013 that
the six-acre undeveloped lot reserved for a potential school on Mavrinac
Boulevard,known as Block 208,was no longer needed for a school
building;and
WHEREAS the Subdivision Agreement between the Town and Minto
Communities Inc.stated that the Town had the opportunity to acquire
Block 208 for municipal purposes at the equivalent price offered to the
York Catholic District School Board;and
WHEREAS the Town has recently completed its purchase of Block 208;
and
WHEREAS the adjacent and nearby residents had the understanding
that Block 208 would be used for a school building,green space,or
recreational land,and that the school building is no longer an option;
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NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed
to investigate and report back to Council on options for the use of Block
208 on Mavrinac Boulevard as green space and/or other recreational
usage in accordance with the Town's Parks and Recreation Master Plan
and any updates to the Master Plan.
Amendment No.1
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the main motion be amended by adding the following operative
clause:
“THAT staff be directed to remove the fence around Lot 208 on
Mavrinac Boulevard,clean up the lot,place mulch paths across
the lot where possible,and provide notice to the public advising
that the Town is considering options for future use of the land.”
Amendment to Amendment No.1
Moved by Councillor Mrakas
Seconded by Councillor Abel
THAT Amendment No.1 be amended by inserting the words
“investigate and report back to Council on options to”following
the words “staff be directed to”.
CARRIED
Amendment No.1 as amended
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the main motion be amended by adding the following clause:
THAT staff be directed to investigate and report back to Council on
options to remove the fence around Lot 208 on Mavrinac Boulevard,
clean up the lot,place mulch paths across the lot where possible,and
provide notice to the public advising that the Town is considering
options for future use of the land.
CARRIED
Amendment No.2
Moved by Councillor Thom
Seconded by Councillor Thompson
THAT the first operative clause of the main motion be amended by
inserting the words “including but not limited to”following the words
“Mavrinac Boulevard”.
DEFEATED
Council Meeting Agenda
Tuesday,September 29,2015 Council Minutes Page -14
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Council Meeting Minutes
Tuesday,September 15,2015 Page 15 of 18
Main motion as amended
Moved by Councillor Kim
Seconded by Councillor Thompson
WHEREAS the York Catholic District School Board decided in 2013 that
the six-acre undeveloped lot reserved for a potential school on Mavrinac
Boulevard,known as Block 208,was no longer needed for a school
building;and
WHEREAS the Subdivision Agreement between the Town and Minto
Communities Inc.stated that the Town had the opportunity to acquire
Block 208 for municipal purposes at the equivalent price offered to the
York Catholic District School Board;and
WHEREAS the Town has recently completed its purchase of Block 208;
and
WHEREAS the adjacent and nearby residents had the understanding
that Block 208 would be used for a school building,green space,or
recreational land,and that the school building is no longer an option;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed
to investigate and report back to Council on options for the use of Block
208 on Mavrinac Boulevard as green space and/or other recreational
usage in accordance with the Town's Parks and Recreation Master Plan
and any updates to the Master Plan;and
BE IT FURTHER RESOLVED THAT staff be directed to investigate
and report back to Council on options to remove the fence around
Lot 208 on Mavrinac Boulevard,clean up the lot,place mulch paths
across the lot where possible,and provide notice to the public
advising that the Town is considering options for future use of the
land.
On a recorded vote the main motion as amended
CARRIED
YEAS:6 NAYS:2
VOTING YEAS:Councillors Abel,Humfryes,Kim,Mrakas,
Thom,and Thompson
VOTING NAYS:Councillor Pirri and Mayor Dawe
ABSENT:Councillor Gaertner
11.REGIONAL REPORT
None
Council Meeting Agenda
Tuesday,September 29,2015 Council Minutes Page -15
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Council Meeting Minutes
Tuesday,September 15,2015 Page 16 of 18
12.NEW BUSINESS/GENERAL INFORMATION
Councillor Mrakas inquired about parking issues on James Henry Drive within the
Charles Darrow Housing Co-operative.Staff agreed to investigate and report back.
Councillor Thompson referred to this year’s change in policy for the Aurora Ribfest
respecting the wristband fees and inquired about whether any feedback and impact
information would be collected and reported back to Council.Staff agreed to bring
forward a report as part of the 2016 Budget Review process.
Councillor Thompson inquired about the status of the new audio-visual equipment to
be installed in the Council Chambers,funds for which had been allocated in the 2015
Budget.Staff agreed to investigate and report back.
Councillor Abel,on behalf of Councillor Gaertner,suggested that a general washroom
be installed near the front entrance of the Aurora Family Leisure Complex to prevent
visitors who are not attending programming from wondering into the facility’s change
rooms.
Councillor Abel inquired about the timing of the next steps regarding utilization of the
Aurora Armoury property.Staff indicated that a report would be brought forward to the
next General Committee meeting to seek Council’s direction respecting the RFP
contract for a consultant to look at the repurposing of five buildings in the Town,
including the Armoury,as it relates to the design of the Cultural Precinct,which would
include four of the five buildings.
Councillor Mrakas inquired about the Canada 150 grant funds earmarked for the
remediation of the Armoury.Staff indicated that ongoing repairs and remediation of the
Armoury were being done through the Facilities crew,but any modifications that would
require removal of asbestos from the attic would depend on the final decided use of the
facility.
Mayor Dawe referred to the request of the Open Forum speaker and noted that he
would be working with Mr.MacEachern and the Aurora ministries toward a response to
the Syrian refugee crisis.
Mayor Dawe advised that he had been asked to appear on Breakfast Television on
Wednesday,September 16,2015,to talk about the Magna Hoedown.
The Town Clerk introduced Samantha Yew,Council/Committee Secretary,as a new
member of the Legal and Legislative Services team.
13.READING OF BY-LAWS
Moved by Councillor Thom
Seconded by Councillor Pirri
Council Meeting Agenda
Tuesday,September 29,2015 Council Minutes Page -16
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Council Meeting Minutes
Tuesday,September 15,2015 Page 17 of 18
THAT the following by-laws be given first,second,and third readings and enacted:
5755-15 BEING A BY-LAW to exempt Blocks 113,116,117,118 and 119 on Plan
65M-4423 from Part-Lot Control (Mattamy (Aurora)Limited).
5756-15 BEING A BY-LAW to exempt Blocks 153,154,156,160 and 161 on Plan
65M-4424 from Part-Lot Control (Arista Homes (Aurora Trails)Inc.).
5757-15 BEING A BY-LAW to exempt Lots 150 and 151,and Blocks 152 and
163 on Plan 65M-4424 from Part-Lot Control (Opus Homes (Aurora
Trails)Inc.).
5759-15 BEING A BY-LAW to declare as surplus and sell municipal lands (63
and 75 Eric T.Smith Way).
5760-15 BEING A BY-LAW to declare as surplus and sell municipal lands (45
Eric T.Smith Way).
CARRIED
14.CLOSED SESSION
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT Council resolve into Closed Session to consider the following matter:
1.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff
Performance
(Added Item)
CARRIED
Moved by Councillor Thom
Seconded by Councillor Kim
THAT the Council meeting be reconvened into open session to rise and report from
Closed Session.
CARRIED
1.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff
Performance
(Added Item)
Council Meeting Agenda
Tuesday,September 29,2015 Council Minutes Page -17
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Council Meeting Minutes
Tuesday,September 15,2015 Page 18 of 18
THAT the confidential recommendations in respect to personal matters about an
identifiable individual,including a Town or Local Board employee;Re:Staff
Performance,be approved and staff be authorized to proceed as directed by
Council in Closed Session on September 15,2015.
CARRIED
13.READING OF BY-LAWS
Moved by Councillor Thom
Seconded by Councillor Pirri
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5762-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council
Meeting on September 15,2015.
CARRIED
15.ADJOURNMENT
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the meeting be adjourned at 9:30 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE COUNCIL MEETING OF SEPTEMBER 15,2015,ARE SUBJECT
TO FINAL APPROVAL BY COUNCIL ON SEPTEMBER 29,2015.
Council Meeting Agenda
Tuesday,September 29,2015 Council Minutes Page -18
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TOWN OF AURORA
SPECIAL COUNCIL –PUBLIC PLANNING
MEETING MINUTES
Council Chambers
Aurora Town Hall
Wednesday,September 21,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel (arrived 7:01
p.m.),Kim,Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT Councillors Humfryes and Gaertner
OTHER ATTENDEES Director of Planning and Development Services,Planners,
Council &Committee Coordinator/Deputy Clerk,and
Council/Committee Secretaries
Mayor Dawe called the meeting to order at 7:01 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Mrakas
Seconded by Councillor Kim
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
Council Meeting Agenda
Tuesday,September 29,2015 Public Planning Minutes Page -1
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Special Council –Public Planning Meeting Minutes
Wednesday,September 21,2015 Page 2 of 6
3.PLANNING APPLICATIONS
Mayor Dawe outlined the procedures that would be followed in the conduct of the
public meeting.The Deputy Clerk confirmed that the appropriate notice had been
given in accordance with the relevant provisions of the Planning Act.
1.PL15-069 –Proposed Zoning By-law Amendment
2419059 Ontario Inc.
497 Wellington Street West
File:ZBA-2014-07
Related File:SP-2015-01
Planning Staff
The Planner,Mr.Jeff Healey,presented a brief overview of the application and
staff report,including background information related to the proposed Zoning By-
law Amendment application to permit the development of 15 single detached
residential units,with a single point of access via Wellington Street West.He
noted that the proposal had been updated following the first public planning
meeting on February 25,2015.
Consultant
Mr.Jack Dougan,on behalf of the applicant,expressed his support of the staff
report and recommendation.He presented a comparison of the original and
current concept plans,and highlighted the revisions.
Mr.Dougan discussed the new plan and explained that it addresses the density,
drainage,sightline and environmental concerns
Public Comments
Aurora residents,including Ms.Janice Ryan,Mr.Doug Bushey,Mr.Kyle
Ferguson,and Mrs.Marilee Harris raised their concerns,and lack of local
neighbourhood support for development on the following matters:
Overdevelopment for lot size
Lack of compliance of application with Official Plan requirements and
policies
Change in use from rural residential to higher density use
Protection of the Oak Ridges Moraine and wildlife
Lot is zoned as a single family lot
Elevation of lot over surrounding area and loss of sightlines and privacy
Setback from road
Removal of trees
Council Meeting Agenda
Tuesday,September 29,2015 Public Planning Minutes Page -2
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Special Council –Public Planning Meeting Minutes
Wednesday,September 21,2015 Page 3 of 6
Residents expressed concern about the population density targets for the Town
of Aurora,and how the Town is progressing to achieve these targets in relation
to rezoning properties.
Planning Staff
The Director of Planning and Development Services,Mr.Marco Ramunno,
provided clarification regarding the stable residential neighbourhood designation,
definition of compatibility as used in the Official Plan,the permitted uses of the
Oak Ridges Moraine,and population and employment forecasting in the Official
Plan.
Main motion
Moved by Councillor Pirri
Seconded by Councillor Thompson
THAT Report No.PL15-069 be received;and
THAT comments presented at the Public Planning meeting be addressed by
Planning &Development Services in a comprehensive report outlining
recommendations and options at a future General Committee meeting.
Amendment
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the second clause of the main motion be amended by replacing the
words “General Committee”with the words “Public Planning”
On a recorded vote the motion was
DEFEATED
YEAS:3 NAYS:4
VOTING YEAS:Councillor Kim,Pirri,and Mayor Dawe,
VOTING NAYS:Councillors Abel,Mrakas,Thom,and
Thompson
ABSENT:Councillors Gaertner and Humfryes
On a recorded vote the amendment was
DEFEATED
YEAS:1 NAYS:6
VOTING YEAS:Councillor Pirri
VOTING NAYS:Councillors Abel,Kim,Mrakas,Thom,
Thompson,and Mayor Dawe
ABSENT:Councillors Gaertner and Humfryes
Council Meeting Agenda
Tuesday,September 29,2015 Public Planning Minutes Page -3
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Special Council –Public Planning Meeting Minutes
Wednesday,September 21,2015 Page 4 of 6
Main motion no.2
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT Report No.PL15-069 be received;and
THAT the proposed Zoning By-law Amendment regarding 2419059 Ontario
Inc.497 Wellington Street West,File:ZBA-2014-07,Related File:SP-2015-01
be refused due to lack of compatibility with the surrounding properties,
concerns raised by area residents,and citing Section 3.3 (e)(i)of the Town of
Aurora Official Plan regarding the accommodation of residential
intensification.
On a recorded vote the main motion no.2
CARRIED
YEAS:5 NAYS:2
VOTING YEAS:Councillor Abel,Mrakas,Thom,Thompson,
and Mayor Dawe
VOTING NAYS:Councillors Kim and Pirri
ABSENT:Councillors Gaertner and Humfryes
2.PL15-078 –Proposed Zoning By-law Amendment
Leswell Investments Inc.
1452 Wellington Street East
Part of Lots 3 and 4,Registered Plan No.525
File:ZBA-2015-04
Planning Staff
The Planner,Mr.Lawrence Kuk,presented an overview of the application and
staff report,including background information and details related to the
proposed Zoning By-law Amendment application.The application is to rezone
the subject lands from a “Rural General (RU)Zone”to “Service Commercial
(C3)Exception Zone”along with site specific exceptions related to parking,
building setbacks,and buffer strips.Mr.Lawrence Kuk explained that the
purpose of the application is to permit the construction of a freestanding
restaurant building and a two storey multi-tenant commercial building including a
day care use.The proposed development has a total of 87 parking spaces.
Consultant
Mr.Gord Mahoney,of Michael Smith Planning Consulting,representing Leswell
Investments Inc.,provided a brief history about this property and details
regarding the application.
Council Meeting Agenda
Tuesday,September 29,2015 Public Planning Minutes Page -4
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Special Council –Public Planning Meeting Minutes
Wednesday,September 21,2015 Page 5 of 6
Public Comments
Mr.Eric Liversidge,resident of 1426 Wellington St.East,expressed concern
regarding the lack of driveway access,potential light pollution,noise pollution,
drainage issues,and placement of garbage disposal site on the subject land.
Moved by Councillor Mrakas
Seconded by Councillor Pirri
THAT Report No.PL15-078 be received;and
THAT comments presented at the Public Planning Meeting be addressed by
Planning &Development Services in a comprehensive report outlining
recommendations and options at a future General Committee Meeting.
CARRIED
3.PL15-070 –Official Plan Amendment
Ancillary Uses Policy
Aurora 2C Secondary Plan Business Park
Planning Staff
The Planner,Mr.Fausto Filippeto,presented an overview of the staff report,
including background information and details related to the proposed Official
Plan amendment.The proposed amendment is to change the percentage of
lands available for Ancillary Uses within the Aurora 2C Business Park from 20
percent of the employment to 15 percent of the employment area to align the
Town’s Official Plan with York Region’s Official Plan.
Public Comments
Mr.Robert Hodgeson,of W.R.Hodgeson and Associates,representing 721312
Ontario Inc.,expressed concern regarding the change as it restricts the uses for
his client’s property.
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT Report No.PL15-070 be received;and
THAT staff be directed to schedule the Draft Official Plan Amendment for an
upcoming General Committee meeting.
CARRIED
Council Meeting Agenda
Tuesday,September 29,2015 Public Planning Minutes Page -5
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Special Council –Public Planning Meeting Minutes
Wednesday,September 21,2015 Page 6 of 6
4.READING OF BY-LAW
Moved by Councillor Abel
Seconded by Councillor Thom
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5765-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Special
Council –Public Planning Meeting on September 21,2015.
CARRIED
5.ADJOURNMENT
Moved by Councillor Abel
Seconded by Councillor Pirri
THAT the meeting be adjourned at 10:00 p.m.
CARRIED
__________________________________________________________________
GEOFFREY DAWE,MAYOR PATTY THOMA,DEPUTY CLERK
THE MINUTES OF THE SPECIAL COUNCIL –PUBLIC PLANNING MEETING OF
SEPTEMBER 21,2015 ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON
SEPTEMBER 29,2015.
Council Meeting Agenda
Tuesday,September 29,2015 Public Planning Minutes Page -6
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TOWN OF AURORA
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday,September 22,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Humfryes Kim,
Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT Councillor Gaertner
OTHER ATTENDEES Interim Chief Administrative Officer,Director of Legal and
Legislative Services,Town Clerk,and Council/Committee
Secretary
Mayor Dawe called the meeting to order at 10:17 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Mrakas
Seconded by Councillor Thompson
THAT the agenda as circulated by Legal and Legislative Services,with the following
changes,be approved:
Closed Session Item 2 –Personal matters about an identifiable individual,
including a Town or Local Board employee (section 239(2)(b)of the Municipal
Act,2001);Re:Staff Performance
CARRIED
Council Meeting Agenda
Tuesday,September 29,2015 Special Council Minutes Page -1
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Special Council Meeting Minutes
Tuesday,September 22,2015 Page 2 of 3
3.CONSIDERATION OF ITEM
None
4.CLOSED SESSION
On a motion of Councillor Thompson seconded by Councillor Mrakas,Council consented to
resolve into a Closed Session meeting at 10:19 p.m.to consider the following matters:
1.A proposed or pending acquisition or disposition of land by the Town or Local Board
(section 239(2)(c)of the Municipal Act,2001);Re:Closed Session Report No.PL15-
079 –Agreement of Purchase and Sale –Eric T.Smith Way
2.Personal matters about an identifiable individual,including a Town or Local Board
employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff Performance
(Added Item)
On a motion of Councillor Abel seconded by Councillor Thompson,Council consented
to reconvene into open session at 10:55 p.m.to rise and report from Closed Session.
1.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Closed
Session Report No.PL15-079 –Agreement of Purchase and Sale –Eric T.
Smith Way
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the confidential recommendations in respect to a proposed or pending
disposition of land by the Town;Re:Closed Session Report No.PL15-079 –
Agreement of Purchase and Sale –Eric T.Smith Way be approved and staff be
authorized to proceed as directed by Council in Closed Session on September
22,2015.
CARRIED
2.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff
Performance
(Added Item)
Moved by Councillor Thompson
Seconded by Councillor Mrakas
Council Meeting Agenda
Tuesday,September 29,2015 Special Council Minutes Page -2
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Special Council Meeting Minutes
Tuesday,September 22,2015 Page 3 of 3
THAT the confidential recommendations in respect to personal matters about an
identifiable individual,including a Town or Local Board employee;Re:Staff
Performance be approved and the Interim Chief Administrative Officer be
authorized to proceed as directed by Council in Closed Session on September
22,2015.
On a recorded vote the motion CARRIED
YEAS:8 NAYS:0
VOTING YEAS:Councillors Abel,Humfryes,Kim,Mrakas,
Pirri,Thom,and Thompson,and Mayor Dawe
VOTING NAYS:None
ABSENT:Councillor Gaertner
5.READING OF BY-LAW
Moved by Councillor Pirri
Seconded by Councillor Thom
5767-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Special
Council Meeting on September 22,2015.
CARRIED
6.ADJOURNMENT
Moved by Councillor Kim
Seconded by Councillor Humfryes
THAT the meeting be adjourned at 10:57 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE SPECIAL COUNCIL MEETING OF SEPTEMBER 22,2015,ARE
SUBJECT TO FINAL APPROVAL BY COUNCIL ON SEPTEMBER 29,2015.
Council Meeting Agenda
Tuesday,September 29,2015 Special Council Minutes Page -3
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TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday,September 22,2015
ATTENDANCE
COUNCIL MEMBERS Councillor Mrakas in the Chair;Councillors Abel,Humfryes,Kim,
Pirri,Thom,Thompson,and Mayor Dawe
MEMBERS ABSENT Councillor Gaertner
OTHER ATTENDEES Interim Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services,Director of
Legal and Legislative Services/Town Solicitor,Director of Parks and
Recreation Services,Director of Planning and Development
Services,Town Clerk,and Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services.
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1,2,3,4,5,6,9,10,14,15,and 17 were identified for discussion.
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Council Meeting Agenda
Tuesday,September 29,2015 Item 1 Page -1
-28 -
General Committee Meeting Report
Tuesday,September 22,2015 Page 2 of 9
Items 7,8,11,12,13,and 16 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not Requiring
Separate Discussion”be adopted as submitted to the General Committee and staff be
authorized to take all necessary action required to give effect to same:
7.IES15-055 –Joint Operations Centre Pre-selected Furniture Purchase
THAT Report No.IES15-055 be received;and
THAT,notwithstanding any provisions of the Procurement By-law,Teknion Limited be
awarded the contract for the supply and install of the new Joint Operations Centre’s
system furniture and architectural wall systems for an upset limit of $315,000 plus
taxes;and
THAT the Director of Infrastructure &Environmental Services be authorized to
execute the necessary agreements regarding the award of the contract,including any
and all documents and ancillary agreements required to give effect to same.
8.IES15-056 –Purchase Order Increase for Sidewalk and Curb Repair
THAT Report No.IES15-056 be received;and
THAT Purchase Order No.97 for Pencon Construction Canada be increased by
$50,000,to an upset limit of $200,000 (excluding HST),for the Removal and
Replacement of Concrete Sidewalk/Concrete Curb &Gutters.
11.PL15-071 –Removal of (H)Holding Provision,Zoning By-law Amendment
Application,Casing Developments Inc.,1114 Wellington Street
East,File:ZBA-2006-03(H-1)
THAT Report No.PL15-071 be received;and
THAT Application ZBA-2006-03 (H-1)to remove the Holding (H)provisions from the
subject lands as detailed in Report No.PL15-071 be approved;and
THAT the necessary removal of the Holding provisions by-law as referred to in Report
No.PL15-071 be enacted at the next available Council meeting.
12.PL15-072 –Request for Street Name Approval,Brookfield Homes (Ontario)
Limited,2C Planning Area,File:SUB-2011-04
THAT Report No.PL15-072 be received;and
Council Meeting Agenda
Tuesday,September 29,2015 Item 1 Page -2
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General Committee Meeting Report
Tuesday,September 22,2015 Page 3 of 9
THAT the following street name be approved for the proposed road within the
approved Draft Plan of Subdivision,File SUB-2011-04:
STREET “A”WARREN MCBRIDE CRESCENT
13.PL15-075 –Planning Applications Status List
THAT Report No.PL15-075 be received for information.
16.Environmental Advisory Committee Meeting Minutes of September 3,2015
THAT the Environmental Advisory Committee meeting minutes of September 3,
2015,be received for information.
CARRIED
5.DELEGATIONS
(a)Gary Templeton,representing owner of 32 Wellington Street East
Re:Item 17 –Heritage Advisory Committee Meeting Minutes of
September 9,2015;Sub-item 7 –Memorandum from Planner;Re:
Additional Information to Heritage Advisory Committee Report No.HAC15-
007 –32 Wellington Street East,Final Disposition of the “David W.Doan
House”Designated under Part IV of the Ontario Heritage Act
Mr.Templeton provided background information to the owner’s application and the
development at 32 Wellington Street East.He expressed concurrence with the staff
recommendation,with the exception of the stipulation that the owner contribute
$30,000 to the Town of Aurora’s Heritage Reserve Fund.Mr.Templeton stated that
this condition was unwarranted,considering the costs incurred by the owner in their
efforts to preserve the building façade,and requested that this condition be removed.
General Committee received and referred the comments of the delegation to Item 17.
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.IES15-052 –Award of Contract –Town-wide Conversion to L.E.D.Street
Lighting
Council Meeting Agenda
Tuesday,September 29,2015 Item 1 Page -3
-30 -
General Committee Meeting Report
Tuesday,September 22,2015 Page 4 of 9
General Committee recommends:
THAT Report No.IES15-052 be received;and
THAT the Investment Grade Audit submitted by RealTerm Energy be received;and
THAT capital project #34709 be funded in the amount of $3,267,700 with external
debenture financing with Infrastructure Ontario,with repayments funded from
operational savings gained through the project,per the sample repayments schedule
contained in this report;and
THAT this report satisfy Council’s previous conditional budget approval and that staff
be authorized to proceed with Capital Project #34709,L.E.D.Street Lighting
Conversion;and
THAT a contract be awarded to RealTerm Energy for the Town-wide conversion of
street lighting to L.E.D.lights for $3,211,159 excluding taxes;and
THAT the Treasurer be authorized to arrange debenture financing with Infrastructure
Ontario at prevailing interest rates and terms for an upset limit of $3,267,700 being the
contract amount excluding taxes,plus the non-recoverable portion of HST;and
THAT the necessary financing by-law(s)be presented to Council to authorize same;
and
THAT the Mayor and Town Clerk,or the Treasurer,be authorized to execute any and
all documents and agreements necessary for same,including any required to arrange
for the necessary approvals from York Region;and
THAT upon completion of the debenture issuance,and settlement with the vendor,
that a report be presented to Council with the final details of the financing,including an
updated payment schedule for information purposes.
CARRIED
2.IES15-053 –Facility Projects Status Report
General Committee recommends:
THAT Report No.IES15-053 be received;and
THAT Purchase Order No.20149 for Gerrits Engineering be increased from $40,000
to $68,600 excluding taxes for ongoing civil works engineering and support services
for the Joint Operations Centre.
CARRIED
Council Meeting Agenda
Tuesday,September 29,2015 Item 1 Page -4
-31 -
General Committee Meeting Report
Tuesday,September 22,2015 Page 5 of 9
3.BBS15-010 –One-Year OSPCA Contract Renewal
General Committee recommends:
THAT Report No.BBS15-010 be received;and
THAT the Town exercise the extension option in the current Animal Control Services
agreement between the Town of Aurora and Ontario Society for the Prevention of
Cruelty to Animals (OSPCA)for a period of one (1)year from January 1 to December
31,2016,subject to the terms of the agreement at a cost of $209,643.36 plus CPI;and
THAT the Mayor and Town Clerk be authorized to execute the amending agreement,
including any and all documents and ancillary agreements to give effect to same.
CARRIED
4.CAO15-012 –Canada 150
General Committee recommends:
THAT Report No.CAO15-012 be received;and
THAT staff be authorized to apply for a Canada 150 Fund grant from the Government
of Canada,to cover 100 per cent of costs for stand-alone events;and
THAT the Town proceed with advertising for five (5)members of the public to
volunteer on a Canada 150 Ad Hoc Committee,pending notification from the
Government of Canada of a successful grant application.
CARRIED
5.CFS15-037 –Council Budget Process,Policies and Directives
General Committee recommends:
THAT General Committee comments and discussion be referred to staff for
preparation of an updated Council Budget Process,Policies and Directives report for
adoption and recommendation at a future General Committee meeting.
CARRIED
6.IES15-054 –Speed Cushions Pilot Project Progress Report
General Committee recommends:
THAT Report No.IES15-054 be received for information.
CARRIED
Council Meeting Agenda
Tuesday,September 29,2015 Item 1 Page -5
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General Committee Meeting Report
Tuesday,September 22,2015 Page 6 of 9
9.LLS15-053 –Pending List
General Committee recommends:
THAT Report No.LLS15-053 be received for information.
CARRIED
10.LLS15-054 –Heritage Advisory Committee Vacancies
General Committee recommends:
THAT Report No.LLS15-054 be received;and
THAT the Heritage Advisory Committee Terms of Reference be amended to change
the number of Honorary Members from two (2)to one (1);and
THAT the Heritage Advisory Committee Terms of Reference be further
amended to change the number of Citizen Members from five (5)to six (6).
CARRIED AS AMENDED
14.PL15-076 –Community Improvement Plan Incentive Program Application,
15032 Yonge Street (Northwest corner of Yonge and Kennedy
Streets)
General Committee recommends:
THAT Report No.PL15-076 be received;and
THAT the applications made by the Owner of 15032 Yonge Street for both the
Building Restoration,Renovation &Improvement Program and the Heritage Property
Tax Relief be granted.
CARRIED
15.PR15-030 –Award of RFP PRS 2015-63 Repurposing Study of Five Town
Facilities
General Committee recommends:
THAT Report No.PR15-030 be received;and
THAT Council engage the services of AECOM Canada Architects Ltd.in the amount
of $46,595.00 excluding HST.
CARRIED
Council Meeting Agenda
Tuesday,September 29,2015 Item 1 Page -6
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General Committee Meeting Report
Tuesday,September 22,2015 Page 7 of 9
17.Heritage Advisory Committee Meeting Minutes of September 9,2015
General Committee consented to move forward Item 17 for consideration prior to Item 1.
General Committee recommends:
THAT the Heritage Advisory Committee meeting minutes of September 9,2015,be
received;and
THAT the Heritage Advisory Committee recommend to Council:
1.HAC15-009 –Proposed Demolition of Existing Second Storey to a Listed
Heritage Building,45 Mosley Street
THAT the proposed demolition of the existing second storey at 45 Mosley Street
be supported for the purpose of reconstructing a new second storey for the
existing dwelling;and
THAT a wood plaque indicating the history of the building be included on the
property,subject to approval of the Director of Planning and Development
Services.
2.HAC15-010 –Demolition Application for a Structure on a Designated
Heritage Property,Demolition of an Accessory Barn,15342
Yonge Street,NE-HCD-HPA-15-04
THAT should Heritage Permit Application (NE-HCD-HPA-15-04)to permit the
demolition of the existing 1 1/2 storey accessory barn on 15432 Yonge Street,
designated under Part IV of the Ontario Heritage Act be supported,that the
recommended conditions set out by staff be included;and
THAT the Town Curator and the Aurora Historical Society Curator be invited to a
site visit prior to demolition.
3.HAC15-011 –Doors Open Aurora 2015 –Event Summary Report
THAT the expenditure plus applicable taxes for the 2016 Doors Open Ontario
registration fee to the Ontario Heritage Trust,estimated at $1,695.00,be
authorized.
7.Memorandum from Planner
Re:Additional Information to Heritage Advisory Committee Report No.
HAC15-007 –32 Wellington Street East,Final Disposition of the
“David W.Doan House”Designated under Part IV of the Ontario
Heritage Act
Council Meeting Agenda
Tuesday,September 29,2015 Item 1 Page -7
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General Committee Meeting Report
Tuesday,September 22,2015 Page 8 of 9
THAT the Heritage Advisory Committee support the reconstruction of the David
W.Doan House,and the recommendation conditions set out by staff in Report
No.HAC15-007,as revised on September 9,2015 below,be included:
The Owner agrees to a proper reconstruction and restoration plan of the
designated house be congruent to the original structure,with the proposed
development to the satisfaction of the Director of Planning and Development
Services;
That the original bricks,be identified and salvaged to be used in the
reconstruction of the house,where possible;
That the windows,doors,trim,eaves,piers and other remaining designated
heritage elements as shown in By-law Number 4948-07.R be identified and
salvaged to be used in the reconstruction of the house;
That the owner provides a $20,000.00 financial contribution to the Town of
Aurora’s Heritage Reserve Fund;and
That a commemorative plaque be placed on the property,as approved by
the Director of Planning and Development Services.
CARRIED AS AMENDED
8.NOTICES OF MOTION
(a)Mayor Dawe
Re:AMO Support for the Syrian Refugee Crisis
WHEREAS the Syrian refugee crisis cries out for compassion and action;and
WHEREAS the Association of Municipalities of Ontario (AMO)is challenging all of its
member municipalities to donate at least $100 to aid in the international effort to
resettle the Syrian refugees in safe countries;and
WHEREAS the goal is to raise at least $40,000 to help save two families;and
WHEREAS exceeding this goal will result in saving more families;and
WHEREAS AMO will donate all of the proceeds to Lifeline Syria,an organization
seeking to resettle and integrate 1,000 Syrian refugees in Ontario over the next two
years,reuniting them with their families;and
WHEREAS Lifeline Syria,a community-based initiative,will match private refugee
sponsors in Ontario with Syrian refugees approved for resettlement by the federal
government;and
Council Meeting Agenda
Tuesday,September 29,2015 Item 1 Page -8
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General Committee Meeting Report
Tuesday,September 22,2015 Page 9 of 9
WHEREAS sponsors will include organizations,individuals,or groups of individuals
such as faith-based groups;and
WHEREAS the Ontario government has provided seed funding to Lifeline Syria to
support its work but it is reliant on public donations to fulfill its mandate;
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council make a $500
donation,from the Council Contingency Fund,to AMO in support of Lifeline Syria.
9.NEW BUSINESS/GENERAL INFORMATION
Councillor Pirri extended a reminder about the Electric Vehicle Roadshow being hosted by
the Town on Saturday,September 26,2015,at Town Hall.
10.CLOSED SESSION
General Committee consented to resolve into a Closed Session meeting following
adjournment to consider the following matter:
1.Personal matters about an identifiable individual,including a Town or Local Board
employee (section 239(2)(b)of the Municipal Act,2001);Re:Memorandum from the
Interim Chief Administrative Officer,Re:Chief Administrative Officer Recruitment
11.ADJOURNMENT
The meeting was adjourned at 9:46 p.m.
TOM MRAKAS,COUNCILLOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF SEPTEMBER 22,2015,IS
SUBJECT TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON SEPTEMBER 29,2015.
Council Meeting Agenda
Tuesday,September 29,2015 Item 1 Page -9
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TOWN OF AURORA
COUNCIL REPORT No.CAO15-013
SUBJECT:General Committee Closed Session Report of September 22,2015
FROM:Patrick Moyle,Interim Chief Administrative Officer
DATE:September 29,2015
RECOMMENDATIONS
THAT Report No.CAO15-013 be received;and
THAT the following recommendation from the General Committee Closed Session
meeting of September 22,2015,be adopted:
1.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:
Memorandum from the Interim Chief Administrative Officer,Re:Chief
Administrative Officer Recruitment
THAT the confidential recommendations of General Committee in respect to the Chief
Administrative Officer Recruitment be approved.
BACKGROUND
The General Committee Closed Session meeting convened at 9:55 p.m.on September
22,2015,with the following Members present:
Committee Members:Mayor Dawe in the Chair;Councillors Abel,Humfryes,Kim,
Mrakas,Pirri,Thom,and Thompson
Members Absent:Councillor Gaertner
Other Persons:Interim CAO (Acting Clerk)
The following items were dealt with:
1.Personal matters about an identifiable individual,including a Town or Local Board
employee (section 239(2)(b)of the Municipal Act,2001);Re:Memorandum from the
Interim Chief Administrative Officer,Re:Chief Administrative Officer Recruitment
Council Meeting Agenda
Tuesday,September 29,2015 Item 2 Page -1
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Council Meeting Agenda
Tuesday,September 29,2015 Item 2 Page -2
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MEMORANDUM
DATE:September 29,2015
TO:Mayor and Members of Council
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
RE:Pending List Update
RECOMMENDATIONS
THAT the memorandum “Pending List Update”be received for information.
BACKGROUND
Further to the General Committee meeting of September 22,2015,a number of items on
the pending list attached to Report No.LLS15-053 were identified as requiring correction.
This memorandum includes a revised pending list with the necessary corrections.
COMMENTS
The following changes have been made to the original pending list attached to Report No.
LLS15-053,and are reflected in the revised pending list attached to this memorandum:
•BBS1:Status changed to show a target date of October 2015 for the report
regarding the new sign by-law;
•CAO4:Status changed to show the matter in progress;
•IES5 and IES6:Previously combined IES5 now split into two separate matters (IES5
and IES6)as the matters are not directly related;
•LLS6:Status changed to indicate that the report will be presented to Council in Q4
2015 instead of October 6,2015;and
•PR23:New item added for the Notice of Motion of Councillor Abel regarding the
“Application for Ontario Music Fund Grant”from the September 24,2013 Council
meeting.
ATTACHMENTS
Attachment #1 –Updated Pending List dated September 25,2015
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:905-727-3123 ext.4758
Email:wmar@aurora.ca
www.aurora.ca
Town of Aurora
Legal &Legislative Services
Council Meeting Agenda
Tuesday,September 29,2015 Item 3 Page -1
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage1C12014-07-29Motion(a)CouncillorBuckRe:AuroraUnitedChurchTHATtheMayorbedirectedtoseekameetingbetweenTownandChurchrepresentativestodiscoverhowtheTownandtheAuroraUnitedChurchmightworktogetherforrenewaloftheChurchandmunicipalfunctions,forthebenefittoboth.MayorDaweCOMPLETEDAttachment #1
Council Meeting Agenda
Tuesday,September 29,2015 Item 3 Page -2
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage2BBS12014-02-045.BBS14-005–ProposedSignVarianceEvaluationCriteriaandProcessTHATCouncildirectstafftocontinuewiththeSignBy-lawprojectplan,includingmaintainingthestatusquowithCouncilbeingtheapprovalbodyforsignvariancesandbringforwardanamendedSignBy-lawtoafutureCouncilmeeting.BBSSignReviewandProjectPlaninprogress,targetfornewbylawbeforeCouncil–reportforOctober2015.BBS22014-12-16(e)CouncillorMrakasRe:Amendment(s)totheTemporarySignBy-lawTHATthisitembereferredbacktostafftoconsiderinthecontextofthecurrentSignBy-lawReviewandprovidefeedbacktoCouncil.BBSInprogress–seeBBS1.BBS32015-01-20Motion(d)CouncillorMrakasRe:SignBy-lawEnforcementTHATstaffbedirectedtoreportonoptionstoensurenecessarystafftoenforcetheTemporarySignBy-lawasitpertainstomunicipalelectionsigns.BBSFutureconsideration.Council Meeting Agenda
Tuesday,September 29,2015 Item 3 Page -3
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage3CAO12015-02-10Motion(c)CouncillorThomRe:TownofAurora’sOfficialTownFlagBEITFURTHERRESOLVEDTHATstaffbedirectedtoreportbackonupdatestotheTown’sbrandstandardguideontheappropriateuseoftheTown’sofficialflagandcorporatelogoflag.CAOCOMPLETEDCounciladoptedReportNo.LLS15-032May11/15-Flagsonorder.CAO22015-04-151(10)CAO15-005–TownofAuroraStrategicPlan(2015)UpdateTHATReportNo.CAO15-005bereferredbacktostaffandstaffbedirectedtocomeforwardwithareportcardontheimplementationoftheStrategicPlaninitscurrentformpriortoconsiderationofanyupdate.CAOCOMPLETEDCounciladoptedReportNo.CAO15-006May11/15andCAOMemo-Jun.23/15.CAO32015-03-314.MemorandumfromMayorDaweRe:CorrespondencefromMPPErnieHardeman,Oxford–HousingServicesCorporationAccountabilityAct,2015THATthememorandumregardingCorrespondencefromMPPErnieHardeman,Oxford–HousingServicesCorporationAccountabilityAct,2015bereceivedandreferredtostaffforfurtherinformation.CAOCOMPLETEDCounciladoptedMemorePrivateMembersBill74–HousingServicesCorporationAccountabilityAct,2015,May26/15.CAO42015-04-282015-05-11Motion(b)CouncillorThompsonRe:CorporateCommunicationsPolicy1(16)MemorandumfromChiefAdministrativeOfficerRe:CommunicationsTHATtheTownofAurora’sCorporateCommunicationsPlan(2011)andtheCorporateCommunicationsPolicybeplacedonthenextAgendaforreviewanddirectionfromCouncil;andBEITFURTHERRESOLVEDTHATstaffbringforward,forCouncil’sapproval,arevisedCorporateCommunicationsPlanandCorporateCommunicationsPolicypriortotheendof2015.THATthememorandumregardingCommunicationsbereceived;andTHATapublicCouncilworkshopbescheduledtoreviewtheCommunicationsPoliciesandCorporateCommunicationsStrategicPlan;andTHATstaffbedirectedtoengageresidents,CAOCAOInprogress.CounciladoptedMemoreCommunicationsMay11/15.Council Meeting Agenda
Tuesday,September 29,2015 Item 3 Page -4
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage42015-07-144.CAO15-009–ResultsofCommunicationsSurveyincludingattheupcoming2015AuroraChamberStreetFestival,toobtainideasonimprovingtheTown’scommunicationandengagementpracticesandpolicies.THATReportNo.CAO15-009bereferredtoafutureCouncilWorkshoptobescheduledinSeptember2015.CAOInprogress.CAO52015-04-28Motion(c)CouncillorAbelRe:TownResourcesforEventsTHATstaffbedirectedtoreportbacktoCouncilonresourcesthattheTownhasavailabletoorganizers,foreventssuchastheRunorWalkforSouthlake,theAuroraChamberofCommerceHomeShow,ortheWinterBluesFestival;andBEITFURTHERRESOLVEDTHATstaffprepareaneventpackagethatcontainsinformationonavailableresources,potentiallocations,requiredpermits,andanyotherinformationthatmaystreamlinetheprocessintheorganizationandpromotionofvarioustypesofevents.CAOInprogress.CAO62015-06-23MemorandumfromChiefAdministrativeOfficerRe:TownofAuroraStrategicPlan(2015)UpdateTHATthememorandumregardingTownofAuroraStrategicPlan(2015)UpdatebereferredbacktostaffforareportonaworkplantoupdatetheStrategicPlanusinginternalresources.CAOCOMPLETEDCounciladoptedReportNo.CAO15-011CAO72015-07-144.CAO15-008–CommunityTourismPlanTHATtheCommunityTourismPlanbeforwardedtotheAugust11,2015Councilmeetingforconsideration,togetherwiththefollowingrecommendations:THATCouncilendorsetheCommunityTourismPlanandspecificallyapprovetheActionPlancontainedwithinthePlan;andCAOReferredto2016BudgetCouncil Meeting Agenda
Tuesday,September 29,2015 Item 3 Page -5
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage52015-08-111.CAO15-008–CommunityTourismPlanTHATtheTourismCoordinatorpositionasoutlinedwithintheActionPlanbereferredtothe2016budgetprocess.THATItem1,CAO15-008–CommunityTourismPlan,bereferredtothe2016Budgetprocess.CAO82015-07-281.MemorandumfromDirectorofLegalandLegislativeServices/TownSolicitorRe:ReconsiderationofCouncil’sJune9,2015DecisionPertainingtothePotentialAcquisitionoflandforaNewCYFSStationTHATAuroraCouncildirectstafftoproceedwithalandsecurement,subjecttoareportforfinalapprovalin2015,forconstructionofanewfirefacilitytoincludeasuppressioncrewonly.CAOInprogress-ClosedSessionReport–July28/15CAO92015-08-11Motion(a)CouncillorMrakasRe:2016HiringFreezeBEITFURTHERRESOLVEDTHATtheInterimChiefAdministrativeOfficerdevelopavacancycontrolprogramandbringforwardaproposalforCouncil’sconsiderationassoonaspossible;andCAOCOMPLETEDCounciladoptedReportCAO15-010–Aug.25/15CAO102015-06-23Motion(a)CouncillorMrakasRe:CommunityRecognitionReviewAdHocCommittee…BEITFURTHERRESOLVEDTHATtheCommunityRecognitionReviewAdHocCommitteeberequiredtoreportbacktoCouncilwithrecommendationsforapprovalintimeforpreparationofthe2016CommunityRecognitionAwards.CAOReportpendingCommitteereview.Council Meeting Agenda
Tuesday,September 29,2015 Item 3 Page -6
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage6CFS12014-04-086.CFS14-017–DevelopmentChargesBy-lawApprovalTHATstaffundertakeresearchandpublicconsultationwithrespecttoconsiderationofsplittinganddifferentiating,and/orofferingdiscountsonthenon-residentialdevelopmentchargeratesbetweentypesofintendedlanduses,andthatsuchconsultationincludetheTown’sEconomicDevelopmentAdvisoryCommittee,theAuroraChamberofCommerce,thelocaldevelopmentcommunityandanyotherinterestedparty,andfollowingsuchconsultationprepareareportoutliningoptionsconsidered,feedbackreceived,andarecommendationforCouncilconsiderationataPublicMeetingtobeheldpursuanttotheDevelopmentChargesActpriortoSeptember30,2014.CFSElectronicpublicconsultationtotakeplaceinSeptember/October,withreporttoapublicmeetingofCouncilinOctober2015.CouncilreferredCFS14-017toEDAConAug.25/15,Item2-EDACagenda–Sep.10/15CFS22014-05-27Motion(e)CouncillorAbelRe:VacantCommercialLotTaxRatesTHATCouncildirectstafftoinvestigatealternativesandprepareareportwithoptionsforCouncil'sconsiderationonhowtheTownofAuroracouldtaxvacantlots.CFSReportpendingOctober2015.CFS32015-04-15Motion(b)CouncillorMrakasRe:TrainingandDevelopmentBudgetTHATstaffprovideareport,forCouncilconsiderationatthenextBudgetmeeting,thatincludesthefollowinginformation:fortheyear2014,anitemizedlistofallconferencesand/ortrainingand/ordevelopmentcoursesattendedbyallmembersofstaff,thecostofeachconferenceand/ortrainingand/ordevelopmentcourseattended.CFSCOMPLETEDBudgetAdoptedMay26/15CFS42015-08-25Motion(b)CouncillorHumfryesRe:TownofAuroraFinancialHealthStatusNOWTHEREFOREBEITHEREBYRESOLVEDthatstaffbedirectedtoprepareaFinancialHealthStatusReportforeachfiscalyearafteradoptionofthebudgettobecommunicatedtoCFSInprogress-PendingNovemberOperatingBudgetreviewmeetings.Council Meeting Agenda
Tuesday,September 29,2015 Item 3 Page -7
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage7allresidents;andBEITFURTHERRESOLVEDTHATtheformatoftheFinancialHealthStatusReportoftheTownofAurorashouldgenerallyadheretothefollowingguidelines:1.Itshouldbeclear,conciseandmeaningfultoamajorityofAuroraresidents;2.Itshouldbeameaningfulcommunicationtoolbasedonbestpracticesinthesector;3.Itshouldavoidtheuseofaccountingterminologyandreportingformats(e.g.,balancesheets);4.Itshouldgenerallyprovideinformationonthefollowingtopics:(a)theamountofcashtheTownhasinthebank;(b)thevalueoftheTown’sinvestmentsandtherateofreturn/performanceofthoseinvestments;(c)thevalueoftheTown’sassets;(d)thestatusoftheTown’sreserves,includingasimplifiedexplanationonthepoliciesguidingthegrowthanduseoftheTown’sreserves;(e)wheretheTownspendsitsmoney;(f)expectationsonthefuturefinancialhealthoftheTown;andBEITFURTHERRESOLVEDTHATstaffbedirectedtopresentadraftoftheformatoftheFinancialHealthStatusReportatafutureGeneralCommitteemeetingforconsiderationbyCouncilpriortotheadoptionofthe2016Budget.Council Meeting Agenda
Tuesday,September 29,2015 Item 3 Page -8
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage8IES12012-11-271(7)IES12-059–On-StreetParkingSafetyConcernsonStoneRoadTHATthisItembereferredtostaff.IESPendingDevelopmentofCommunityTrafficPlanningManual.2013-08-1319.IES13-043–On-StreetParkingandSafetyConcernsonStoneRoadTHATthisItembereferredbacktostaffforareportontimerestrictedparking.IES22014-06-24MemorandumfromChiefAdministrativeOfficerRe:PetchHouseOpenCalltothePublicTHATCouncildirectstafftoreportbackonthecostsofaccommodatingthesuggestedusesofthePetchHouse,categorizedbyfunctionandlevelofmodificationrequired.IESFacilityusestobepartofFacility-UseStudytobepresentedbyPRS.Coststobeevaluatedonceuseisestablished.IES32014-12-16Motion(c)CouncillorAbelRe:SpeedCushionsonRoadsPronetoSpeedersTHATstaffbedirectedtoreportbacktoCouncilonprovidingfortheinstallationofspeedcushionsatfive(5)locationsandtoprovideaone(1)yearfollow-upevaluation.IESCouncilreceivedReportIES15-027–Apr.15/15thatincludedaworkplanwithreportbacktoCouncilearly2017.Sep.22GCAgenda-ReportIES15-054updatingstatusandannouncingpublicopenhouse.IES42014-12-16Motion(d)CouncillorAbelRe:StrategytoRemoveExcessiveRoadSignageTHATstaffbedirectedtoformulateastrategytocombinesignsonposts,andreportbacktoCouncilwithoptionstomitigatethenumberofsignsposted,togiveourneighbourhoodsacleanerlook.IESCOMPLETEDCounciladoptedReportNo.IES15-038Jun.9/15.IES52015-01-20Motion(a)CouncillorMrakasRe:PilotProjectforLeftTurnRestrictionsatIntersectionofYongeTHATtheRegionalMunicipalityofYorkberequestedtoprovideAuroraCouncilwithapresentationpriortotheimplementationofapilotprojectforleftturnrestrictionstonorthandsouthboundYongeStreetatWellingtonStreetduringAM/PMpeaktrafficperiodsforthepurposesofaddressingtrafficcongestionatsaidintersectionfollowinganysuchinvestigation.IESYorkRegionrequestedtoattendAuroraGeneralCommitteemeetingtopresentonsignaltimingoptions.IES62015-01-20Motion(b)MayorDaweRe:StreetParkingPlanfortheDowntownCoreTHATstaffbedirectedtoinvestigatethefeasibilityofimplementingastreetparkingplanaspertheattachedconceptualplanandtoreportbacktoCouncilassoonaspossible.IESInprogress.Council Meeting Agenda
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage9IES72015-01-201(3)BBS15-002–ParkingRegulationsandEnforcementTHATstaffreportbacktoCouncilonthefeasibilityofimplementinganon-streetparkingpermitsystemandanonlinejust-in-timeparkingpermitsystemintheTownofAurora.MovedfromBBStoIESCOMPLETEDCounciladoptedBBS15-009Sept.15/15.IES82015-02-10Motion(f)CouncillorThompsonRe:InterchangeatHighway404andSt.John’sSideroadTHATstaffmeetwiththeRegionofYorktoexpresstheneedfortheinterchangeatHighway404andSt.John’sSideroadtobeconstructedpriorto2031andindicatetothemthattheTownpreferstohavetheinterchangebuiltintheshortterm,before2021;andBEITFURTHERRESOLVEDTHATstaffreportbackperiodicallytoCouncilontheprogressoftheRegion’sTransportationMasterPlan,timelinesforfutureRegionalroadenhancements,andanyprogressontheinterchangeatHighway404andSt.John’sSideroad.IESCOMPLETEDCounciladoptedPL15-059–Aug.25/15.StaffwillreportbackperiodicallyasdirectedbyCouncilregardinganyprogressontheHighway404andSt.John’sSideroadinterchange.IES92015-02-24Motion(e)CouncillorMrakasRe:WinterMaintenanceServiceTHATstaffbedirectedtoreporttoCouncil,followingtheendofthe2014-2015wintermaintenanceseason,withrecommendationsonhowtoprovidetheresidentsofandbusinessesinAurorawithbetterwinterserviceprovisionsespeciallyasitspeakstosnowremoval.IESReporttoCouncilQ42015.IES102015-03-101(2)IES15-011–NorthernSixWasteCollectionContract,TenderPreparationUpdateTHATstaffreportbackwithopportunitiestoharmonizeallWasteCollectionBy-lawsintheNorthernSixMunicipalitieswiththeaimtoimproveefficienciesintheContractAdministrationandcustomerservice;andTHATstaffreportbacktoCouncilfordirectionwithrespecttoopportunitiesforimprovementsintheservicelevel(s)provided,rangeofservicesprovided,opportunitiesforfurtherwastediversionandcostefficiencies.IESReportplannedforOctober2015.Council Meeting Agenda
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage10IES112015-04-14MemorandumfromDirectorofIESRe:AFLCOutstandingDeficiencyListTHATthree(3)MembersofCouncil,asappointedbytheMayor,berequestedtoestablishanAFLCliaisoncommitteethatincludesAFLCusersandappropriateTownstafftoreviewtheAFLCOutstandingDeficiencyListandreportbacktoCouncilontherecommendedprioritiesandcommunicationplan.IES/PRCOMPLETEDCounciladoptedReportIES15-049–Sep.15/15IES122015-05-26Motion(b)CouncillorGaertnerRe:AuroraFamilyLeisureComplex(AFLC)–RearDoorAccessTHATstaffbedirectedtostudytheoptionsandcostsforuserstoaccessthereardoortoentertheAFLCandbringthisinformationbacktoCouncilasexpedientlyaspossible.IES/PROnAug.25/15–Counciladopted:THATthefollowingmattersbesubmittedforCouncil’sconsiderationinearlyOctober2015:•TreeProtectionBy-law•BackdooraccesstoAuroraFamilyLeisureComplexIES132015-06-23Motion(c)CouncillorHumfryesRe:PedestrianandVehicleTrafficConcerns–EarlStewartDrive,PedersonDrive,St.John’sSideroadEast,andBayviewAvenueNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoreviewcurrenttrafficstudiesintheareaboundedbyEarlStewartDrive,PedersenDrive,St.John’sSideroadEast,andBayviewAvenue,andtoreportbacktoCouncilontheresultsofthosestudiesincludinganyrecommendationsforadditionalsafetymeasuresthatmayberequired.IESCOMPLETEDCounciladoptedReportNo.IES15-045–Aug.25/15IES142015-06-23Motion(f)CouncillorKimRe:UnnamedWalkwaysNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoidentifyalloftheunnamedwalkwaysinAurora,investigatethepotentialtosellorauctionoffnamingrightstotheseunnamedwalkwaysandusetherevenuegeneratedfromthemtowardvariouscommunitybenefits,andreportbacktoCouncil.IESReportplannedforQ42015.Council Meeting Agenda
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage11IES152015-06-2310.CorrespondencefromJillFoster,CEOandLibraryBoardSecretaryRe:Presentation(c)SteveLanglois,PrincipalPlanner,MonteithBrownPlanningConsultantsRe:AuroraPublicLibraryFacilityNeedsAssessmentTHATtherecommendationoftheAuroraPublicLibraryBoardofDirectorsbereferredbacktostafftoreportbacktoCouncilonboththecostimplicationsandeffectsoftheLibrary’sassumptionsofthespacewithintheLibrary.IESStaffinvestigatingimpactofrequest.IES162015-06-23Motion(d)CouncillorPirriRe:LowImpactDevelopmentReserveFundNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtodraftareporttoCounciloutliningproposedadditionalfeesforredevelopmentswhichincreaselotcoverageforthepurposeofimplementingalowimpactdevelopmentreservefund.IESReportplannedforQ42015.Council Meeting Agenda
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage12LLS12013-06-1814.MemorandumfromtheDirectorofCustomerandLegislativeServices/TownClerk,Re:AdditionalInformationtoReportCLS13-010–AudioRecordingofClosedSessionMeetingsTHATreportCLS13-010bereferredbacktostaffforareporttoCouncilregardingfurtherinformationfromtheOntarioOmbudsman.LLSCOMPLETEDCounciladoptedReportNo.LLS15-025May11/15LLS22015-01-201(2)BBS15-001–Accessibility2014ElectionReportTHATstaffreportbacktoCouncilonthefeasibilityandcostoftelephoneandonlinevotingforthe2018MunicipalElection.MovedfromBBStoLLSInprogress.LLS32015-02-10Motion(d)CouncillorThompsonRe:PublicationofRecordedVotesTHATstaffreporttoCouncilonpotentialwaysinwhichthevotingrecordsofindividualCouncilmembersmaybecompiledandmadeavailabletoresidentsinareadilyaccessibleannualreport.ReporttoCouncilinQ42015.LLS42015-02-24Motion(b)CouncillorMrakasRE:LiquidatedDamagesBEITFURTHERRESOLVEDTHATstaffreportbacktoCouncilontheeffectivenessofaliquidateddamagesclauseaswellasothertoolsavailabletoensurecontractorsmeetprojecttimelinesandcompletiondates.LLSCOMPLETEDCounciladoptedReportNo.LLS15-047Aug.25/15LLS52015-05-11NewBusinessMotionNo.1THATstaffbedirectedtoreportbacktoCouncilonopportunitiestoimplementatemporaryrightofaccesstoadjacentlandownerpropertyinaccordancewiths.132oftheMunicipalAct,2001.LLSCounciladoptedReportNo.LLS15-045Sep.15/15.By-lawtobepresentedtoCouncilonSep.29/15.LLS62015-05-261(2)LLS15-035–RequestforanEncroachmentAgreement(29Mendy’sForest)and1(3)LLS15-036–RequestforanEncroachmentAgreement(50PineneedleDrive)THATItem1(2)LLS15-035–RequestforanEncroachmentAgreement(29Mendy’sForest)bedeferreduntilsuchtimethatstaffreportsbacktoCouncilregardingthepolicyformanagementofencroachmentsthroughouttheTown.THATItem1(3)LLS15-036–RequestforanEncroachmentAgreement(50PineneedleDrive)bedeferreduntilsuchtimethatstaffreportsbacktoCouncilregardingthepolicyformanagementofencroachmentsthroughouttheTown.LLSReporttobepresentedinQ42015.Council Meeting Agenda
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage13LLS72015-05-11Motion(a)CouncillorMrakasRe:CanadaPostCommunityMailboxesBEITFURTHERRESOLVEDTHATCouncildirectstafftobringforwardrecommendationstothenextCouncilmeetingtoaligntheTown’sby-lawswiththeCityofHamilton’sBy-lawNumber15-091whichregulatestheinstallationofequipmentonroads;andBEITFURTHERRESOLVEDTHATCouncildirectstafftodevelopappropriatestandardstorequireCanadaPosttoapplyforpermitswithanappropriatefeethatreflectstheresourcesrequiredandcostsincurredbytheTowntoinstallandmaintaincommunitymailboxesinestablishedneighbourhoods;andBEITFURTHERRESOLVEDTHATstaffbringbackanewbylawforCouncil’senactmentatthenextCouncilmeeting.LLS/IESCOMPLETEDCounciladoptedReportNo.LLS15-051Aug.11/15LLS82015-06-23Motion(a)CouncillorMrakasRe:CommunityRecognitionReviewAdHocCommitteeNOWTHEREFOREBEITHEREBYRESOLVEDTHATa“CommunityRecognitionReviewAdHocCommittee”beestablished;and…BEITFURTHERRESOLVEDTHATtheCommunityRecognitionReviewAdHocCommitteeberequiredtoreportbacktoCouncilwithrecommendationsforapprovalintimeforpreparationofthe2016CommunityRecognitionAwards.LLS8CAO10COMPLETEDCounciladoptedReportLLS15-049Aug.11/15.LLS92015-08-25Motion(a)MayorDaweRe:SpecialCouncilMeetingtoReviewProceduralBy-lawNumber5330-11THATtherequirementsofSection11oftheProceduralBy-lawbewaivedtopermitCounciltoreviewtheProceduralBy-lawinthefallof2015;andBEITFURTHERRESOLVEDTHATaSpecialCouncilworkshopbescheduledtoreviewstaffrecommendationstoamendtheProceduralBy-law.LLSInprogress.Council Meeting Agenda
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage14PL12013-10-08Motion(a)CouncillorBallardRe:PrinciplesofSharedSpace–AuroraPromenadeStudyAreaNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoinvestigatetheprinciplesofSharedSpaceandidentifyanyareaswheretheseconceptscouldbeappliedwithinthePromenadeStudyArea;andFURTHERthatstaffreporttoCouncilwithexamplesofthisconcept,theprinciplesapplicabletoAurora,andrecommendationsonhowthiscouldbeimplementedwithinthePromenadeStudyArea.PLReportscheduledfor2015.PL22014-01-148.PL14-002–ProposedBellMobilityTelecommunicationsTower,15320BayviewAve.Holdings.650-676WellingtonStreetEast,FileNumberD11-(EX)04-13THATreportPL14-002bereferredbacktostafftoinvestigatethefeasibilityofco-locationofservicesontelecommunicationtowers.PLAwaitingresponsefromBellastothepossibilityofco-locationwithanexistingtowerinthearea.PL32014-02-112014-07-15Motion(g)MayorDaweRe:OakRidgesMoraineConservationPlanandGreenbeltPlan11.PL14-043–OakRidgesMoraineConservationPlan&GreenbeltPlanProvincialReview(2015)NOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffcommenceareviewoftheOakRidgesMoraineConservationPlanandGreenbeltPlanforpresentationtoCouncil;andBEITFURTHERRESOLVEDTHATcommentsfromthereviewareforwardedtotheRegionalMunicipalityofYorktobeconsolidatedandpresentedtotheProvinceofOntarioonbehalfoftheRegionalMunicipalityofYork.THATItem11bereferredbacktostafftoundertakeapublicconsultationintheTownofAurora,tobecompletedinconjunctionwithYorkRegion,andreportbacktoCouncilinearly2015.PLPLCOMPLETEDNoSpecialCouncilmeetingwasheldastheProvincialcommentperiodwasnotextended.PL42015-04-28NewBusinessTHATstaffreportbackthroughtheEnvironmentalAdvisoryCommitteeandParksandRecreationAdvisoryCommitteeontheopportunitytodevelopcommunitygardens.PL/PRCOMPLETEDCounciladoptedReportPR15-024–Aug.11,2015.SeePR15Council Meeting Agenda
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage15PL52015-05-11Delegation(a)MajorBrianBishop,TheSalvationArmyRe:ParklandFees–15338LeslieStreet(TheSalvationArmy)THATstaffreportbacktoCouncilonthetermsoftheagreementtofinalizethedeferralofcash-in-lieuofparklanddedicationfeesfor15338LeslieStreetincludingoptionsforcommunityuseofTheSalvationArmyproperty.PL/PRCOMPLETEDCounciladoptedReportLLS15-046–Jul.14/15PL62015-05-11(1)PL15-039–PublicConsultationProcessforPlanningApplications,HighlandGateDevelopmentsInc.,21GolfLinksDrive,Files:OPA-2015-01,SUB-2015-01andZBA-2015-02THATinadditiontotheJune24,2015PublicPlanningmeeting,two(2)additionalPublicPlanningmeetingsbeheldinSeptemberandOctoberforthepurposeofreceivingadditionalpubliccommentsrelatedtoHighlandGateDevelopmentInc.Files:OPA-2015-01,SUB-2015-01andZBA-2015-02;andTHATthePublicPlanningmeetingsbeheldatasuitablevenueoutsideofCouncilChambersasdeterminedbytheTownClerk,toaccommodatetheanticipatedlargevolumeofresidents.PL/LLSCOMPLETEDCounciladoptedMemorandumfromDirectorofPlanning&DevelopmentServicesonJune23/15Re:AdditionalPublicPlanningMeetingDatesforSeptemberandOctober2015.PL72015-06-23MemorandumfromtheDirectorofPlanning&DevelopmentServicesRe:CorporateEnvironmentalActionPlanProgressReport2014THATtheEnvironmentalAdvisoryCommitteebedirectedtoreviewtheCorporateEnvironmentalActionPlanandmakerecommendationstoCouncilonnewinitiatives,changes,orupdatestothePlan.PLItemonEACagenda–Sep.3PL82015-08-113.EnvironmentalAdvisoryCommitteeMeetingMinutesofJune10,2015THATapubliceducationcomponentandstrategybedevelopedinstructingresidentsontheproperdischargeofwastewaterfromprivateswimmingpoolsandhottubs,andthatoptionsbeprovidedfordistributionofthisinformationtoallownersassoonaspossible;andTHATstaffinvestigaterevisingthecurrentSewerUseBy-lawtodealwiththecorrecthandlinganddischargeofswimmingpoolandhottubwastewater;andTHATstaffreportbacktotheEnvironmentalAdvisoryCommittee.PLInprogress.Council Meeting Agenda
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage16PR12008-08-1215.LS08-039–OnlinePondRemovalandChannelRestorationTHATstaffandtheworkinggrouppresenttheproposedwildlifeparktotheLakeSimcoeRegionConservationAuthority.PRAwaitingresultsoftheHydrogeologicalstudiesscheduledtobereceivedin2015.PR22012-12-18NewBusinessTHATstaffprepareareportregardingtheTermsofReferencefortheParksandRecreationAdvisoryCommittee.THATstaffreportbackontheissueoftwoormorenon-profitsportsgroupswithintheTownofAurora.PRStaffrecommendpostponingthisdiscussionuntilanewcommitteeisestablishedfollowingthe2014election.PR32015-04-281(12)PR15-010AuroraKingBaseballAssociationProvisionofMaintenanceServiceatStewartBurnettParkBaseballDiamondTHATReportNo.PR15-010bereceived;andTHATthemaintenanceservicelevelforStewartBurnettParkbaseballdiamondbeenhancedassetoutinattachedSchedule“A”entitledS.B.MaintenanceServices;andTHATtherequirementsofSchedule“A”entitledS.B.MaintenanceServicesbeincludedinthefacilitymaintenanceagreementbetweentheAuroraKingBaseballAssociation(AKBA)andtheTownauthorizedbyCouncilonApril14,2015;andTHAT$7,000.00beaddedtothe2015ParksOperationsBudgetfortheenhancedbaseballdiamondmaintenanceservicelevel;andTHATtheTowncompensatetheAKBAinanamountnottoexceed$7,000.00fortheprovisionofsaidmaintenanceservices;andTHATtheAKBAprovisionofenhancedmaintenanceservicesatStewartBurnettParkbaseballdiamondbeidentifiedasaone(1)yearpilotproject;andTHATstaffreportbackonthepilotprojectaftertheconclusionofthe2015baseballseason.PRInprogress.Council Meeting Agenda
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage17PR42010-04-271(1)CAO10-006–AnneBartleySmithLandsTHATtheChiefAdministrativeOfficerreportbacktoCouncilwithadraftcustodialrelationshipagreementwiththeOntarioHeritageTrustrelatedtotheAnneBartleySmithLandswhenappropriate.PR(transferredfromCAO)OnFebruary12,2013Councildirectedstaff,throughtheTrailsandActiveTransportationCommittee,toexploreopportunitieswiththeOntarioHeritageTrusttofulfilltheTrailsMasterPlanthroughtheAnneBartleySmithlands.PR52014-02-11NewBusinessTHATstaffexploreoptionsforthepurchaseof100BloomingtonRoadandobtainanappraisalonthelandandreportbacktoCouncil.PR/LLSCounciladoptedClosedSessionReportNo.PR15-021–Jul.28/15.PR62014-02-21(6)PR14-008–SportsDomeTHATCouncilauthorizestafftoexploretheconceptandcarryouttheappropriateduediligenceforthetransferofownershipoftheSportsDometotheTownofAuroraandtheoperationoftheSportsDometotheAuroraYouthSoccerClub(AYSC);andTHATstaffengagetheservicesofaconsultanttoinspectandprepareareportontheconditionoftheSportsDome;andTHATstaffpreparetermsandconditionsforanagreementwiththeAYSContheoperationoftheSportsDome.PRInprogress.PR72014-07-2911.PR14-035–UrbanForestStudy(UFORE)THATCouncildirectstafftoreportbacktotheincomingCouncilin2015withafurtherreportdetailingtheimplementationofeachoftherecommendationscontainedintheUrbanForestryStudy(UFORE)Reportincludingtheassociatedfinancialimplications;andTHATthefinaldraftoftheUFOREStudybepostedontheTownofAurorawebsiteforpublicreviewandcommentandthatanycommentsreceivedbesummarizedandincludedinthereporttoCouncil.PRReportgoingtoOct.6/15GCmeeting.PR82014-06-24NewBusinessTHATCouncildirectstafftoreviewpublicsafetyandaccesstotheMcLeodWoodNatureReserveandPRAwaitingresponsefromPlanningonRe-zoningapplication.Council Meeting Agenda
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage18reportbacktoCouncilregardingthecostsassociatedwitherectingafenceontheLeslieStreetsideoftheMcLeodNatureReserveandregardingthecurrentmaintenanceoftheproperty.Costtobeincludedin2015CapitalBudget.PR92015-01-20Motion(c)MayorDaweRe:CommunityRadioStationTHATstaffbedirectedtoinvestigatethefeasibilityofthisproposalandreportbacktoCouncilassoonaspossible.PRCOMPLETEDCounciladoptedReportPR15-022–Jul.14/15PR102015-02-10Motion(a)CouncillorPirriRe:RenamingofAurora’sPortionoftheNokiidaaTrailinHonourofTimJonesTHATstaffbringforwardareporttoCouncilregardingtherenamingofAurora’sportionoftheNokiidaaTrailinhonourofTimJones.PRCOMPLETEDCounciladoptedReportPR15-023-August25,2015PR112015-02-242015-03-24Motion(d)CouncillorThompsonRe:DevelopmentofaSportPlan1(2)PR15-008–DevelopmentofSportPlanforAuroraTHATstaffreporttoCouncilonthedevelopmentofaSportPlanfortheTownofAurora.THATtheengagementofaconsultantforthedevelopmentofaSportsPlanforAurorabecombinedwiththeParksandRecreationMasterPlanreviewandupdate.PRInprogress–RFPawarded–Counciltoreceivereportlate2015.PR122015-03-10Motion(b)CouncillorKimRe:MulticulturalFestivalTHATstaffbedirectedtoinvestigateandreportbacktoCouncilonthepotentialforAuroratoholdamulticulturalfestivalsimilartothoseofotherYorkRegionMunicipalitieswithatimelineofaninauguraleventtobeheldsometimein2016.PRReporttobeprovidedaspartof2016Budgetdeliberations.PR132015-04-281(13)AccessibilityAdvisoryCommitteeMeetingMinutesofApril1,2015“THATstaffbedirectedtobringareporttoCouncilregardingtheneedforanInclusionCoordinatorforaquaticsandrecreationservices.”PRNonewstaffbeingcontemplatedperCouncildirection.PR142015-04-282015-08-11NewBusiness16.PR15-024–McMahonParkNeighbourhoodGardenTHATstaffreportbackthroughtheEnvironmentalAdvisoryCommitteeandParksandRecreationAdvisoryCommitteeontheopportunitytodevelopcommunitygardens.THATthelocalarearesidentsinthevicinityofMcMahonParkbeconsultedaccordingtothePL/PRPRCOMPLETEDCounciladoptedReportPR15-024-August11,2015.Residentswholivewithin400metresofMcMahonParkwereCouncil Meeting Agenda
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage19processsetoutinReportNo.PR15-024togaugepublicinterestintheestablishmentofaneighbourhoodgardeninasectionofMcMahonPark;andTHATstaffreportbacktoCouncilontheoutcomesoftheconsultationprocessandanyrecommendationspertainingtotheestablishmentofaneighbourhoodgardeninMcMahonPark.handdeliveredsurveyswithadeadlineofSep25/15tosubmitcomments.PR152015-03-31Motion(a)CouncillorThomRe:Canada150CelebrationsTHATCouncildirectstafftobringforwardareportwithrecommendationsregardingtheimplementationofa“Canada150Committee”,similartothe“AuroraSesquicentennialCommittee”,forthepurposeofcoordinatingTownofAuroraeventssurroundingthe150thanniversaryofConfederation;andBEITFURTHERRESOLVEDTHATCouncildirectstafftoinvestigateandincludeintheirreportanypossiblesynergiesandcollaborationopportunitieswiththefederalandprovincialgovernmentsastheyrollouttheirplansforCanada150celebrations.PRSep.22GCAgenda-ReportNo.CA015-012.PR162015-05-11Motion(d)CouncillorAbelRe:AuroraWinterBluesFestivalTHATstaffbedirectedtoreportbacktoCouncilassoonaspossible,onopportunitiestoextendthe2015ConcertsintheParkseriesbyone(1)additionalweekincollaborationwiththeorganizersoftheAuroraWinterBluesFestival.PRCOMPLETEDCounciladoptedReportPR15-014onJune9/15.PR172015-05-26Motion(c)CouncillorGaertnerRe:DraftTreeProtectionBy-lawNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffplacethematteroftheDraftTreeProtectionBy-lawonafutureGeneralCommitteeagendafordiscussionanddirection,withacopyofallpreviousstaffreportsdealingwiththismatteraswellasacopyoftheTown’scurrentTreeBy-lawandTreeDestructionPermit;andPROnAug.25/15-Counciladopted:THATthefollowingmattersbesubmittedforCouncil’sconsiderationinearlyOctober2015:•TreeProtectionBy-law•BackdooraccesstoCouncil Meeting Agenda
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage20BEITFURTHERRESOLVEDTHATstaffbedirectedtoprepareandbringacomprehensivereporttoGeneralCommitteepriortotheendofSeptember2015containingawrittensummaryofthereviewprocessandallwrittenorverbalinputreceivedfromthegeneralpublicatthePublicPlanningmeetingandotherCouncilmeetingsoutlinedinthismotion;andBEITFURTHERRESOLVEDTHATthatstaffbedirectedtoprovideCouncilwithoptionsformeetingdatesforCounciltoinvitethepublictocommentandofferinputontheDraftTreeProtectionBy-law.AuroraFamilyLeisureComplexPR182015-07-14Delegation(b)MarkSetterandDavidTomlinsonRe:Progressof2CWildlifeParkDevelopmentProjectTHATthepresentationofMarkSetterandDavidTomlinsonbereceivedandreferredtostaffforcommentandrecommendedcourseofaction,tobeprovidedtotheParksandRecreationAdvisoryCommittee,TrailsandActiveTransportationCommittee,andEnvironmentalAdvisoryCommitteeforcommentandrecommendation,priortostaffreportingbacktoCouncil.PRDesignPhaseinprogress.PR192015-07-14Motion(c)CouncillorHumfryesRe:ChurchStreetSchoolLandscapingNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffreviewandprovideappropriatelandscapedesignsthatwouldbemoresuitableforthebuilding;andBEITFURTHERRESOLVEDTHATthedesignoptionsbefirstpresentedtotheAuroraCulturalCentreBoardtoensurethatthedesignisconducivetoCulturalCentreprogrammingandvision,followedbyareporttoCouncilearlyinSeptember2015.PRReportwillbepresentedduring2016Budgetdeliberations.Council Meeting Agenda
Tuesday,September 29,2015 Item 3 Page -21
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Revised:September25,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\StaffReports\2015\LLS\Memos\2015-09-29Memo-MasterPendingList-Sep2015UpdateRev2015-09-25.docPage21PR202015-08-11Delegation(b)DonLewis,President,AuroraLionsClubRe:HomefortheAuroraLionsClubTHATthepresentationofDonLewis,President,AuroraLionsClub,bereceivedandreferredtostaffforareportbacktoCouncil.PRPR212015-08-11Delegation(c)BruceStaffordandStephenKimmerer,SportAuroraRe:ConsiderationofMulti-SportUseFacility/HallmarkBuildingTHATthepresentationofBruceStaffordandStephenKimmerer,SportAurora,bereceivedandreferredtotheDirectorofParksandRecreationServicesforconsultationinrelationtotheParksandRecreationMasterPlanandareportbacktoCouncil.PRPR222015-08-11Motion(c)CouncillorThompsonandCouncillorMrakasRe:EstablishmentofaCulturalPrecinctNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoconductanRFPtoengageadesignfirmtoestablishaVisionandConceptualPlanfortheCulturalPrecinctArea;andBEITFURTHERRESOLVEDTHATthefinalreportandconceptualplanfortheCulturalPrecinctAreabepresentedtoCouncilforconsiderationpriortotheapprovalofthe2016Budget.PRInprogress.ReportNo.PR15-026adoptedatSep.15/15Councilmeeting.PR232013-09-24Motion(b)CouncillorAbelRe:ApplicationforOntarioMusicFundGrantNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtodevelopastrategy[re:alivemusicstrategyforaprovincialgrantapplication].PRCouncil Meeting Agenda
Tuesday,September 29,2015 Item 3 Page -22
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MEMORANDUM Councillor Paul Pirri
Date:September 29,2015
To:Mayor and Members of Council
From:Councillor Pirri
Re:Federation of Canadian Municipalities Report to Council,Meeting
of the Board of Directors,Fredericton,NB,September 9-12,2015
RECOMMENDATION
THAT the memorandum regarding Federation of Canadian Municipalities Report to
Council,Meeting of the Board of Directors,Fredericton,NB,September 9-12,2015,be
received for information.
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -1
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REPORT TO COUNCIL
MEETING OF THE BOARD OF DIRECTORS
FREDERICTON,NB
SEPTEMBER 9-12,2015
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -2
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FCM Report to Council –September 2015 Page 2 of 17
SUMMARY
The FCM Board of Directors met in Fredericton,NB on September 9-12 in what was the last
meeting of its kind before the 2015 federal election.Board members spent four days
addressing vital national issues playing out at the local level and setting advocacy priorities
at Regional Caucus meetings,Standing Committee and Forum meetings,two Committee of
the Whole meetings and the Board meeting.The details of those discussions a re presented
in the Committee reports that follow.
As expected,the federal election was the predominant theme throughout the meetings.On
Saturday the Board approved a two -fold Shared Priority to guide FCM’s strategy for keeping
municipal issues on the federal agenda in the coming year.Board members comm itted to
ramping up election activity to ensure that local priorities are front -and-centre in the election
campaign.They also committed to a post-election transition strategy to position FCM as a
key partner for the next government—identifying key local priorities and ensuring that
campaign promises turn into meaningful legislation.
Responding to an evolving global humanitarian crisis,the Board also unanimously approved
an emergency recommendation put forward by President Raymond Louie on the Syrian
ref ugee crisis.The recommendation creates an FCM Task Force on Refugee Resettlement
to coordinate the municipal response,and to share community best practices.FCM believes
that municipalities are well-positioned to work with the federal government —and with our
international local government partners—to help resettle Syrian refugees in Canada,while
displaying the leadership that local governments are known for.
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Tuesday,September 29,2015 Item 4 Page -3
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FCM Report to Council –September 2015 Page 3 of 17
REPORT OF THE MEETING OF THE STANDING COMMITTEE
ON SOCIAL-ECONOMIC DEVELOPMENT
SUMMARY OF DISCUSSION
Committee Chair Councillor Bill Karsten began the meeting by introducing Vice-Chair Deputy
Mayor Pam McConnell and Vice -Chair Mayor Edgar Rouleau,and welcoming new
Committee members.Councillor Karsten then provided members with a brief overview of the
mandate of the SED Committee and reminded members that the purpose of the September
meeting is to establish the policy and advocacy priorities for the coming year.
Following approval of the agenda and th e report of the March 2015 meeting,members were
updated on the policy and advocacy work that has been un dertaken by FCM since the last
Board meeting.Members heard that FCM’s government relations activities had resulted in
modest progress on affordable ho using in the 2015 federal budget and significant pre -
election commitments from the Liberals,NDP and Green Party at FCM’s Annual Conference
in June.The Committee heard about other activities ,including meetings with national
Aboriginal organizations and consultations with municipalities on the implementation of the
federal Homelessness Partnering Strategy.
The Committee then turned its attention to establishing priorities for the upcoming year.
Members were briefed on the Livable Hometowns section of FC M’s federal election policy
platform,and the need to focus on implementing these policy solutions with the new
government following the election in October.The Committee received a report from
Government Relations on the housing commitments that have bee n made by all four federal
political parties in the election campaign to date.
In response to the direction that the Committee provided at the March meeting,FCM staff
then presented a Detailed Priorities Memo that proposed the development of urban
Aboriginal policy as a Committee priority for 2015 -16.The proposal emphasized the
importance of building relationships with Aboriginal organizations and developing policy in
concert with what urban Aboriginal people are calling for.The Committee heard that ex isting
advocacy work in the areas of housing and homelessness,community safety and municipal -
First Nation relationship building can provide the basis for engagement with the federal
government.Following the presentation,Committee members shared successf ul examples
of relationship building in their communities.
The Committee considered a resolution calling on the federal government to review and
respond to the 94 Calls to Action contained in the final report of the Truth and Reconciliation
Commission before the end of the year and recommended to the Board that it be adopted as
a Category A –municipal issue.
Members received an update from Alex Long on FCM’s Municipal –First Nations Community
Economic Development Initiative (CEDI)and the Municipal –First Nations Community
Infrastructure Partnership Program (CIPP).The Committee heard that each program has
identified six community pairings that are now working on specific economic development
and service sharing projects.Staff shared that relationsh ip-building has been key to the
success of the program.CEDI will be launching the Stronger Together Toolkit for First
Nations-Municipal Community Economic Development Partnerships in September,which is a
valuable tool for all municipalities.
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FCM Report to Council –September 2015 Page 4 of 17
Members were also provided with an update report on the Quality of Life Reporting Systems
(QOLRS)project.Members heard that the second report in a series on Canada’s aging
population will be publically released in October.The report is focused on the housing needs
of seniors and demonstrates that an increasing number of seniors are spending more than
30%of their income on housing.The next QOLRS report will provide a broad overview of
socio-economic indicators within the QOLRS member communities related to the five themes
of FCM’s federal election policy platform.The next report will be the final in the QOLRS
series.Going forward,FCM will evaluate different options to continue to provide timely data
and analysis on social indicators.
Finally,there was agreement on the importance of an FCM response to the Syrian refugee
crisis.
STANDING COMMITTEE RECOMMENDATIONS
Recommendations for adoption:
1.Direct staff to develop and implement an urban Aboriginal issues work plan to build
relationships and alliances with urban Aboriginal organizations;provide opportunities
to share best practices and demonstrate municipal leadership on shared
Aboriginal/municipal issues;and refine a policy and advocacy proposal to increase
and improve the role of the federal government on urban Aboriginal issues,as the
Committee-specific policy and advocacy priority for 2015 -2016.
2.Support the continued meeting of the Urban Aboriginal Working Group at Board
meetings with its primary functions being:(1)to engage with urban Aboriginal
organizations within members’communities;(2)to provide a venue for FCM members
and municipal staff to share best practices from their communities;and (3)to provide
input to staff on the development of FCM policy through updates to the SED
Committee at regular Committee meetings.
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Tuesday,September 29,2015 Item 4 Page -5
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FCM Report to Council –September 2015 Page 5 of 17
REPORT OF THE MEETING OF THE STANDING COMMITTEE ON
MUNICIPAL FINANCE AND INTERGOVERNMENTAL ARRANGEMENTS
SUMMARY OF DISCUSSION
Committee Chair Sav Dhaliwal opened the meeting by welcoming Committee members and
introducing Vice-Chair Brian Pincott.
Following approval of the agenda and the report of the March 2015 meeting,members were
updated on the advocacy efforts of FCM leade rship and staff since the last Board meeting in
the lead up to the next Federal Election 2015.An update was provided on the FCM -DFATD
Joint Working Group’s (JWG)ongoing work developing new guidance materials on CETA
and investment promotion for municipalities.Staff committed to sharing the JWG terms of
reference and the links to both the procurement webinar and guide to the International Trade
Agreement Guide to Committee members.Staff then updated the Committee on their
discussions with the federal government on the Public Transit Fund’s mandatory P3
component and their successful advocacy in securing one-third federal cost-sharing for
projects funded through the PTF and the P3 Canada Fund.
Following extensive discussion o n the Committee-specific advocacy priority of updating the
Municipal Fiscal Storyline and the specif ic actions that fall under the Committee’s mandate,
the Committee approved the recommended 2015-2016 policy and advocacy priority of
Refreshing the Municipal Fiscal Storyline.Committee members provided detailed feedback
on the types of questions that should be included in the Municipal Fiscal Storyline.Staff will
provide a detailed update on the planning for this report at the next Board meeting.
The Committee considered two resolutions:one on a national pharmacare program and on e
on the federal endorsement of municipal decision -making.The Committee agreed that the
pharmacare resolution should be referred back to staff for further research and analysis and
recommended that the resolution calling for federal endorsement of municip al decision-
making should be adopted by the Board.
An update was provided on the implications of a recent policy change by the Canada
Revenue Agency (CRA)regarding the claim periods for municipal GST/HST rebates.This
issue was brought to the attention of FCM staff earlier this year by members of FCM’s Tax
Committee.If the CRA and Finance Canada officials do not present a solution that
addresses the concerns of the Tax Committee members,the Committee will consider
recommending that the FCM Board of Dir ectors formally call upon the federal government to
clarify the policy intent of the Excise Tax Act in this area.An update on this recommendation
will be brought forward at a futu re Board meeting.
The Committee also received an update on FCM’s request to seek intervener status in
Canada Post Corporation v.City of Hamilton.FCM’s external legal counsel is in the process
of preparing an application to the Ontario Court of Appeal for leave to intervene in this case,
with active support from the City of Toronto and other members of the FCM Technical
Committee on Telecommunications and Rights -of-Way Management.Committee members
were also updated on FCM efforts to continue monitoring the implementation of Canada
Post’s Five-Point Action Plan.
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -6
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FCM Report to Council –September 2015 Page 6 of 17
A brief update on the Jack Layton Fellowship program was provided to the Committee.The
municipal youth engagement handbook,produced by the 2014 cohort of fellows,was
released in March 2015.The 2015 cohort of fellows participated in FCM’s pre -election
readiness activities,as well as the youth component of the upcoming annual conference in
June.
STANDING COMMITTEE RECOMMENDATIONS
Recommendation for adoption:
1.Direct staff to update and expand the mun icipal fiscal storyline as the Committee-
specific policy and advocacy priority for 2015-2016.
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -7
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FCM Report to Council –September 2015 Page 7 of 17
REPORT OF THE MEETING OF THE STANDING COMMITTEE
ON ENVIRONMENTAL ISSUES AND SUSTAINABLE DEVELOPMENT
SUMMARY OF DISCUSSION
Committee Chair Pauline Quinlan opened the meeting by introducing the Vice -Chairs,Paul
Pirri and Scott Peace,and welcoming new and returning members.Chair Quinlan provided
members with a brief overview of the mandate of the EISD Committee and reminded
members that the purpose of the September meeting is to establish the policy and advocacy
priorities for the coming year.
Following approval of the agenda and the report of the March 2015 meeting,members were
updated on the policy and advocacy work that has been un dertaken by FCM since the last
Board meeting in the lead up to Federal Election 201 5.In an update from FCM Senior
Government Relations Advisor Adam Thompson,members heard that FCM successfully
negotiated a commitment to a permanent,$1 billion/year Public Transit Fund in Budget 2015 ,
which will have positive GHG reduction benefits.The Committee also heard that FCM
engaged with Transport Canada and Natural Resources Canada to represent municipal
interests in their climate change adaptation work;participated in the Summit of the Territ ories
in the lead up to the COP21 climate change conference in Paris;raised concerns with the
National Energy Board about municipal participation in NEB hearings;and continued to
pursue dedicated cost -shared resources for federal wastewater regulation implementation
through the 2015 federal budget advoca cy efforts.Members also heard about FCM’s efforts
in engaging each of the federal parties on FCM’s environment priorities and staff highlighted
the commitments made by each party in the campaign to date.
The Committee then turned its attention to establ ishing priorities for the upcoming year.
Members discussed FCM shared priorities as they pertain to the EISD Committee and the
policy solutions for Environmentally Sustainable Cities and Communities included in FCM’s
federal election policy platform.There was strong agreement about the need to focus on
implementing these policy solutions with the next government following the election in
October.
The Committee considered and approved the propos al for 2015-16 Committee-specific
priorities to a)refine FCM’s position on integrating climate change resilience into asset
management and b)engage with the federal government -led initiative to assess flood risk,
update floodplain maps and develop private residential flood insurance.Members discussed
the value an d importance of investments in climate resilient infrastructure for new as well as
existing infrastructure and emphasized the need for FCM to continue to consider the unique
circumstances of smaller and rural communities—particularly recognizing rural challenges
regarding fiscal and human resource capacity.Members provided staff with a number of key
considerations for FCM’s work in developing policies and strategies regarding federal
floodplain initiatives such as the need to understand the economic benef its,risks and
impacts of floodplain mapping on our cities,communities and Canadians overall.
The Committee then considered five resolutions and made recommendations to the Board.
The Committee received a report from the GMF Chair on its positive econom ic and
environmental impacts,as articulated in the 2014-2015 Annual Report.Of the projects
completed to date,the impacts include the treatment of 159 million cubic meters of
wastewater per year,the reduction of GHG emissions by 371 thousand tonnes per year and
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -8
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FCM Report to Council –September 2015 Page 8 of 17
the diversion of 151 thousand tonnes of waste from landfill per year.These impacts are key
to how GMF is building the capacity of the municipal sector ,as a whole,to be more
sustainable.
Finally,the Committee received an updated report and the National Zero Waste Council.
STANDING COMMITTEE RECOMMENDATIONS
Recommendations for adoption:
1.Direct staff to address the federal role in supporting municipal resilience to the impacts of
climate change by:
a)developing a refined proposal for integrating climate change resilience into infrastructure
investments through asset management capacity building,including for strategies for natural
assets,and
b)researching the implication s for municipalities and developing FC M’s approach to the
federal government-led initiative to assess flood risk,renew floodplain maps and facilitate the
development of private residential flood insurance in Canada as the Committee-specific
policy and advocacy priorities for 2015 -2016.
2.Direct staff to coordinate a presentation by the National Energy Board leadership to the
Standing Committee on Environmental Issues and Sustainable Development at the next
possible opportunity.
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -9
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FCM Report to Council –September 2015 Page 9 of 17
REPORT OF THE MEETING OF THE RURAL FORUM
SUMMARY OF DISCUSSION
The meeting began with roundtable introductions and the election of the Chair and Vice -
Chairs for the coming year.Ray Orb was acclaimed as Chair,and Scott Pearce and Al
Kemmere were elected as Vice -Chairs.
Following approval of the agenda and the report of the March 2015 meeting,m embers were
updated on the advocacy efforts of FCM leade rship and staff since the last Board meeting,
and in the lead up to the next federal election,including the launch of FCM’s Action Plan for
a Strong Rural Canada.Staff updated the Forum on the Connecting Canadians program and
FCM’s participation in the CRTC’s Review of Basic Telecommunications Services.An update
was also provided on FCM’s work on disaster mitigation and FCM’s ongoing advocacy on rail
safety issues,including the Emergency Response Task Force,the Grade Crossing
Regulations and Grade Crossing Improvement Program,and operational restrictions for key
dangerous goods trains.
Following extensive discussion on the shared advocacy priority of implementing the
Roadmap and the specific actions that fall under the Forum’s mandate,the Forum approved
the recommended 2015-2016 policy and advocacy priority of Raising Awareness of Rural
Local Government Issues.Forum members agreed that FCM should explore a ran ge of
options to implement the Forum-specific priority,including an analysis of the merits of
organizing a national conference on rural issues in 2017.
The Forum considered two resolutions:one on priority phone service restoration and one on
rural post office closures.The Forum agreed with the staff recommendation to adopt the
resolution on priority service restoration.The rural post office closure re solution has been
deferred back to staff for further research and analysis.
Green Municipal Fund (GMF)Chair Ben Henderson then provided an update on GMF’s work
in small cities and rural communities.Forum members also adopted a motion to study federal
programs that reflect the sustainability of communities of around 10,000 people.Staff was
directed to report back on their study at the next Forum meeting.
RECOMMENDATIONS
Recommendations for adoption:
1.Direct staff to proceed with the planning of activities to raise awareness of federal-
municipal issues relevant to rural local governments,possibly including a national conference
on rural issues in 2017,as the Forum-specific policy and advocacy priority for 2015 -2016.
2.Small,rural and urban communities of 10,000 or so be studied for programs and functions
that reflect their sustainability,in conjunction with the Rural Forum and FCM administration ,
and that this information be brought to the next meeting.
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -10
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FCM Report to Council –September 2015 Page 10 of 17
REPORT OF THE MEETING OF THE STANDING COMMITTEE
ON COMMUNITY SAFETY AND CRIME PREVENTION
SUMMARY OF DISCUSSION
Randy Goulden,Committee Chair and councillor with the City of Yorkton,welcomed B oard
members to Fredericton,including Vice-Chair Roger Doiron,Mayor of la Ville de Richibucto.
The Chair also extended regrets on behalf of Vice-Chair Marie-Eve Brunet,councillor from
the Ville de Montréal.
Following roundtable introductions,Committee members approved the agenda and adopted
the March 2015 Report to Board as presented.The Chair then invited staff to present an
update on committee activities and the action items status report ,as well as a survey of the
government relations outreach conducted since the last meeting.The presentation provided
recent developments and ongoing items related to the economics of policing and community
safety,as well as emergency management.In regards to an update item on the issue of
federal support for mental health and the law,one member suggested that a report
commissioned by the City of Toronto on the topic be shared with the Committee.Staff
agreed to distribute the document to members ahead of the November 2015 meeting.
Discussion followed on the 2015-2016 FCM shared advocacy priority of implementing the
Roadmap and the specif ic actions that fall under the Committee’s mandate.Staff reminded
members of the Committee-specific solution statements included in the platform,such as the
need for investments in local policing,increased federal collaboration on mental health,
proven crime prevention and early intervention policing models,the reinstatement of federal
emergency preparedness and response programs,and interoperability.An overview of
progress,as reflected by commitments included in each of the parties’election platforms ,
was also presented.
Staff then proposed a recommendation that the Committee adopt emergency management
as its specific priority for the upcoming year.Three specific sub-priorities were presented to
advance this:
consultations to inform a detailed proposal making the case for a new federal
emergency preparedness program,including options for both program design and
costing;
information gathering to evaluate the cost and scope of expanding the National
Disaster Mitigation Program (NDMP)to additional disaster risks beyond the
current focus on riverine flooding;
consultations to inform a position on how best to improve the Disaster Financial
Assistance Arrangements (DFAA)program eligibility g uidelines in anticipation of a
review by Public Safety Canada.
Following extensive debate on the three sub-priorities,the Committee approved the
recommended 2015-2016 policy and advocacy priority of emergency management.
The Committee considered three resolutions.The first,on requirements for sprinkler systems
in multi-family wood-frame dwellings,was recognized by the Committee as falling outside of
municipal jurisdiction and adopted as Category B.Members agreed that t he second
resolution,on mass casualty emergency preparedness in seismic zones,was in
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -11
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FCM Report to Council –September 2015 Page 11 of 17
concordance with existing FCM policy and classified as Category A –concurrence.The
resolved clauses of the final resolution,on enforcement of the Westray Act,were considered
individually by the Committee.Members concurred with staff recommendation s that the first
two clauses be classified as Category B,and the last two clauses be classified as Category
A –concurrence.All resolutions were added to the Board consent agenda for final adoption.
Finally,staff made a brief presentation on recent developments on emergency management,
which provided an overview of FCM’s role on the Government of Canada’s Disaster Risk
Reduction Platform,rail and marine emergency respons e.
STANDING COMMITTEE RECOMMENDATIONS
Recommendation for adoption:
1.Direct staff to develop a comprehensive proposal on the federal government’s role in
emergency management –including refined proposals on a new federal emergency
preparedness program,an expanded National Disaster Mitigation Program and the roll -
out of the Public Saf ety Broadband Network –as the Committee-specific policy and
advocacy priority for 2015-2016.
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -12
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FCM Report to Council –September 2015 Page 12 of 17
REPORT OF THE MEETING OF THE STANDING COMMITTEE ON
MUNICIPAL INFRASTRUCTURE AND TRANSPORTATION POLICY
SUMMARY OF DISCUSSION
Committee Chair Jenelle Saskiw opened the meeting by welcoming Committee members
and introducing Vice-Chairs Bob Long and David Price.
Following approval of the agenda and the report of the March 2015 meeting,m embers were
updated on the advocacy efforts of FCM leadership and staff since the last Board meeting,in
the lead up to the next federal election.Staff updated the Committee on their discussions
with the federal government on the program design and eligibility criteria of the Public Transit
Fund and with federal parties o n their public transit commitments,as well as the status of the
New Building Canada Fund.An update was also provided on FCM’s ongoing advocacy on
rail safety issues,including the federal government’s Safe and Accountable Rail Act,the
Emergency Response Task Force,the Grade Crossing Regulations and Grade Crossing
Improvement Program,and operational restrictions for key dangerous goods trains.
Following an update on the shared advocacy priority of implementing the Roadmap and the
specific actions that fall under the Committee’s mandate and an extensive discussion on the
Committee-specific priority related to asset management,the Committee approved the
recommended 2015 -2016 policy and advocacy priorities of 1)Implementing the FCM
Election Roadmap,and 2)Asset Management Capacity Building.The Committee agreed that
the majority of staff resources should be focused on the shared priority of Implementing the
FCM Election Roadmap,given the importance of ensuring that the federal parties’election
commitments result in well-designed infrastructure programs.
The Committee considered two resolutions:one on discouraging Port Metro Vancouver from
expanding on agricultural lands and one on equal standards for federal and provincial
building codes.Committee members recommended to defer the Port Metro Vancouver
resolution back to staff for further analysis and to propose amendments to the sponsoring
municipality that would apply to all port authorities and neighbouring municipalities.The
Committee recommended that the resolution on building codes be classified as Category B.
A progress update was also provided on the 2015 Canadian Infrastructure Report Card.
STANDING COMMITTEE RECOMMENDATIONS
Recommendations for adoption:
1.Direct staff to work with the provincial-territorial municipal associations to develop a refined
position on what the federal government’s role could be in asset manag ement capacity
building as the Committee-specific policy and advocacy priority for 2015 -2016.
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -13
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FCM Report to Council –September 2015 Page 13 of 17
REPORT OF THE MEETING OF THE NORTHERN AND REMOTE FORUM
SUMMARY OF DISCUSSION
Forum Vice-Chair Mayor Wayne Potoroka opened the meeting by expressing regrets from
Chair Mayor Charles Furlong and Vice-Chair Mayor Jeannie Ehalaok,who were not able to
attend.Vice-Chair Potoroka then introduced FCM staff attending the meeting and invited
Forum members to introduce themselves.Following introductions,the Forum adopted the
agenda and approved the report from the March 2015 Forum meeting.
Following approval of the agenda and the report of the March 2015 meeting,members were
updated on the advocacy efforts of FCM leadersh ip and staff since the last Board meeting,in
the lead up to the 2015 federal election.Members were briefed on FCM’s submission to the
CRTC Review of Basic Telecommunications Services and on ongoing work to represent
northern and remote perspectives to the federal government on the Connecting Canadians
program.Me mbers also heard about FCM’s ongoing housing advocacy work in the lead-up
to Budget 2015,and with each of the federal political parties.
The Forum reviewed the solutions contained in FCM’s federal election p olicy platform that
related to northern and remote priorities,including affordable housing,emergency response
and cost of living in the North.The Forum then approved the recommended 2015 -2016
policy and advocacy priorities of 1)Implementing the FCM Election Roadmap,2)
Connectivity and Broadband and 3)Integrating Northern and Remote Perspectives in
Climate Change Resilience,Asset Management and the National Disaster Mitigation
Program.Forum members recommended that issues relevant to northern and remote
communities should be integrated into the policy and advocacy priorities of FCM’s Standing
Committees.
Staff from the Association of Yukon Communities then provided an update on the
association’s ongoing work.Members also updated the Forum on emerging economic
challenges in their communities and the impact of new provincial and federal policy in their
municipalities.
RECOMMENDATIONS
Recommendation for adoption:
1.Direct staff to:
a)advocate for northern and remote broadband priorities in the continued roll -out of the
Connecting Canadians p rogram and that those same priorities be the focus of FCM’s
continued engagement in the CRTC consultations on basic broadband service,and
b)ensure that the perspectives of the Northern and Remote Forum are integrated with
those of FCM’s Standing Committees on Environmental Issues and Sustainable
Development (EISD),Municipal Infrastruct ure Transportation (MIT),and Community
Safety and Crime Prevention (CSCP)on the shared priorities of climate change
resilience,asset management and the National Disas ter Mitigation Program,as the
Forum-specific policy and advocacy priorities for 2015 -2016.
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -14
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FCM Report to Council –September 2015 Page 14 of 17
REPORT OF THE MEETING OF THE STANDING COMMITTEE ON INCREASING
WOMEN’S PARTICIPATION IN MUNICIPAL GOVERNMENT
SUMMARY OF DISCUSSION
Committee Chair Chris Fonseca,Regional Councillor,Region of Peel,ON,welcomed
Committee members,observers and staff to the meeting.She thanked returning Committee
members for their contribution to the Committee’s mandate and made special mention of
past Committee Chairs Pam McConnell and Sylvie Goneau for their leadership and
significant contribution toward the Committee’s goals and objectives.
Following approval of the agenda and the report from the March 2015 Board meeting,
Councillor Fonseca provided an overview of the committee’s achievements during 2014 -15.
This included securing funding from Status of Wom en Canada (SWC)for a new program –
the Diverse Voices for Change Initiative –to be launched in September 2015,as well as the
continued increase in the activities of the Regional Champions network,and the continued
success of the Committee’s awards and scholarships.
Following a presentation of the shared and Committee-specific priorities by Councillor
Fonseca,Committee Vice -Chair Irene Dawson and Councillor Pam McConnell,the
Committee discussed the 2015 -2016 Committee-specific priorities,as well as the shared
priority as it relates to the Committee’s mandate.The Committee approved the following as
its priorities for 2015-2016:
1.Diverse Voices for Change program delivery and promotion
2.Regional Champions
3.Scholarships and Awards
4.International Women’s Day
5.International partnerships on gender-related programs
The shared priority was also approved.
Next,Committee members discussed increasing the number and value of the Canadian
Women in Municipal Government Scholarship for secondary school s tudents and the Mayor
Andrée P.Boucher Memorial Scholarship for a post -secondary student.The allocation of
additional funds for promotional activities and establishing parameters for fundraising by the
regional caucus in the province/region in which the annual conference will take place was
also discussed.Scholarships sub -committee chair Lorrie Williams provided an overview of
the role of the sub -committee in selecting the winners,and encouraged Committee members
from each region to join the sub -committee.Following direction from the Committee,staff
will explore ways to showcase the essays of the scholarship winners,and send criteria for
the naming of the new scholarship to the Committee in advance of the March B oard meeting.
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -15
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FCM Report to Council –September 2015 Page 15 of 17
STANDING COMMITTEE RECOMMENDATIONS
Recommendations for adoption:
1.Approve the Committee-specific priorities and shared FCM priority for 2015-2016.
2.Approve increasing the five secondary school awards currently offered from $500 to
$1000 starting this year.
3.Approve increasing the Andrée P.Boucher scholarship from $3,000 to $4,500 starting
this year,and the addition of a second scholarship for the same amount;totaling
$9,000.
4.Allocate $4,000 per year from the scholarship fund for promotional activities.
5.Approve the following parameters for fundraising by the regional caucus in the
province/region in which the annual conference will take place:
Fundraising activities have a suggested target of $3,000;
The activities should bring attention to and highlig ht the issue of women’s
leadership in municipal government (e.g.buttons sold by the Ontario Caucus at
the Niagara Falls conference);
Fundraising activities undertaken in advance of the conference should be
reviewed with staff to ensure they comply with FCM’s sponsorship policy.
Recommendations for referral to staff:
1.Explore other activities complementary to the committee’s objectives that the funds
raised by the regional caucus could support,and report back to the Committee at the
March 2016 Board meeting.
2.Develop an approach to measure the longer -term impact of the scholarships,for
discussion at the March 2016 B oard meeting.
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -16
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FCM Report to Council –September 2015 Page 16 of 17
REPORT THE MEETING OF THE STANDING COMMITTEE
ON INTERNATIONAL RELATIONS
SUMMARY OF DISCUSSION
Chair Roger Anderson welcomed Committee members and introduced the vice -chairs of the
Committee.The members approved the agenda and the minutes from the March 2015
Board of Directors’meeting in Burnaby.The Chair and FCMI Senior Director,Sebastien
Hamel,provided a brief update on the work plan of FCM’s International Relations Framewor k
2015-2016.In 2015,FCM will focus on its engagement in international municipal networks,
including the promotion of local governments in multilateral agreements,advancing
development cooperation through its programs,fostering its understanding in tra de and
development,and supporting the engagement of Canadian municipalities and experts in its
programs.
Director Rhona Martin highlighted the Terms of Reference,which were circulated to
members.This was followed by a presentation of the Governance Representative Terms of
Reference and the announcement of the 2015 -2016 appointments.The Municipal Partners
for Economic Development (MPED)Governance Representatives (Councillor Sylvie Goneau,
Councillor Garth Frizzell and Councillor Marvin Plett)will remain in their positions until the
end of the MPED program in November 2015.The Chair announced the following
Governance Representative appointments:Councillor Brian Pincott for the Programme de
Coopération Municipale en Haiti -PCM-2;Chair Roger Anderson for the Partnership for
Local Economic Development and Democratic Governance –PLEDDG;Councillor Michael
Thompson for the Caribbean Local Economic Development program –CARILED;and
Councillor Garth Frizzell for the Sustainable and Inclusive Communities in Latin America
program -CISAL.Calls for expression of interest to apply as Governance Representatives
will be shared with members of the Committee and Table Officers as new programs become
active.
The Committee received updates on the programs from the Governance Representatives
and/or designate.The presentations delivered by Councillor Brian Pincott (PCM-Haiti),
Councillor Harold Usher (CARILED),and Chair Roger Anderson (PLEDDG)focused on the
achievements this year and activities in the upcoming months.Since 2010,Canadian
municipalities have been involved in partnerships with overseas municipalities through the
MPED program.With the closing of MPED in November,Councillor Marvin Plett and
Councillor Sylvie Goneau presented the results achieved throughout the program.
The Chair provided an update on business development initiatives.FCM is looking to
continue to build its portfolio of programs in the areas of economic prosperity,democratic
governance,and disaster management.The Committee discussed the Syrian refugee crisis
and heard examples of local government responses to the crisis from FCM’s counterparts in
Europe.FCM President Raymond Louie emphasized the importance of showing support to
receive refugees as well as disseminating relevant information to members on agencies
already in place to support refugees in Canada.
FCM’s President provided Committee members with an overview of the Conference of
Parties (COP21)climate change negotiations in Paris,France in December 2015.The goal
of the negotiations is to achieve a legally binding and universal agreement on climate,with
the aim of keeping global warming below 2 degrees.To date,FCM has participated in sub -
national meetings to ensure local governments are included in international statements to be
presented in Paris.FCM has also established a staff working group to monitor the
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Tuesday,September 29,2015 Item 4 Page -17
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FCM Report to Council –September 2015 Page 17 of 17
developments and engage with FCM members and the Government of Canada in the lead
up to COP21.A delegation from FCM,led by the FCM President,will participate in COP21
to represent Canadian municipalities and showcase its climate change programs,such as
the Partners for Climate Protection and the Green Municipal Fund.
In September,during its General Assembly,the United Nations will hold a summit to adopt
the Sustainable Development Goals (SDGs),which is a universal agenda to guide
development from 2015-2030 and will replace the Millennium Development Goals.Local
governments have been actively involved in the developmen t of the SDGs and have called
for the inclusion of a goal on urban settlements and the localization of the targets and
indicators.The Chair presented a declaration outlining FCM’s response to the SDGs,which
will be shared with the Government of Canada and others during the Summit.
In celebration of the closing of the MPED program,FCM’s First Vice-President Clark
Sommerville presented four Canadian partners—Truro,NS,Fredericton,NB,Corner Brook,
NL and the Municipalities of Newfoundland and Labrador—with gifts in honour of their
commitment to FCM’s international programming.These members helped local governments
and the local gove rnment association in Bolivia improve local governance and economic
policy development in the country.
STANDING COMMITTEE RECOMMENDATION:
Recommendations for adoption:
It is recommended that this report be received.
Council Meeting Agenda
Tuesday,September 29,2015 Item 4 Page -18
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NOTICE OF MOTION Councillor Tom Mrakas
Date:September 29,2015
To:Mayor and Members of Council
From:Councillor Mrakas
Re:Design Review Panel
WHEREAS a Design Review Panel (“DRP”)is an independent body that provides an
objective expert professional view;and
WHEREAS Heritage is of the upmost importance to the community;and
WHEREAS a DRP advises Council in preserving the uniqueness of properties and the
compatibility of any new development to its surroundings;and
WHEREAS the DRP advice is based on professional judgment,understanding of good
design principles,conformance with the Town’s Official Plan and other related documents
(design guidelines,secondary plans,etc.);
NOW THEREFORE BE IT HEREBY RESOLVED THAT a Design Review Panel be
established for the Town to focus on providing advice on:
1.the Promenade area;
2.any properties within the Heritage Resources Area;and
3.any designated or listed properties;and
BE IT FURTHER RESOLVED THAT staff be directed to develop Terms of Reference for the
Design Review Panel,including proposed qualifications for the Design Review Panel
Members,for Council approval.
Council Meeting Agenda
Tuesday,September 29,2015 Notice of Motion (a)Page -1
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MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (September 15,2015)Councillor Jeff Thom
Date:September 29,2015
To:Mayor and Members of Council
From:Councillor Thom
Re:Council and Committee Meeting Agendas
WHEREAS Members of Council are the elected representatives of the people of Aurora;
and
WHEREAS it is the responsibility of Council to make informed decisions on behalf of our
constituents;and
WHEREAS it is fundamental to a healthy,democratic society,and is of the upmost
importance that Members of Council and the public have adequate time to carefully review
Council and Committee agendas prior to a meeting;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to report to
Council on implementing the following process changes:
1.Agendas for Council and Committee meetings are to be made available to Members
of Council and the public no later than seven (7)days prior to the respective meeting;
and
2.Additional Items,also known as addendums to an agenda,are to be made available to
Members of Council and the public no later than twenty-four (24)hours prior to the
respective meeting;and
BE IT FURTHER RESOLVED THAT this report be brought forward no later than the
General Committee meeting of December 1,2015.
Council Meeting Agenda
Tuesday,September 29,2015 Motion (a)Page -1
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MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (September 22,2015)Mayor Geoffrey Dawe
Date:September 29,2015
To:Members of Council
From:Mayor Dawe
Re:AMO Support for the Syrian Refugee Crisis
WHEREAS the Syrian refugee crisis cries out for compassion and action;and
WHEREAS the Association of Municipalities of Ontario (AMO)is challenging all of its
member municipalities to donate at least $100 to aid in the international effort to resettle the
Syrian refugees in safe countries;and
WHEREAS the goal is to raise at least $40,000 to help save two families;and
WHEREAS exceeding this goal will result in saving more families;and
WHEREAS AMO will donate all of the proceeds to Lifeline Syria,an organization seeking to
resettle and integrate 1,000 Syrian refugees in Ontario over the next two years,reuniting
them with their families;and
WHEREAS Lifeline Syria,a community-based initiative,will match private refugee sponsors
in Ontario with Syrian refugees approved for resettlement by the federal government;and
WHEREAS sponsors will include organizations,individuals,or groups of individuals such as
faith-based groups;and
WHEREAS the Ontario government has provided seed funding to Lifeline Syria to support
its work but it is reliant on public donations to fulfill its mandate;
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council make a $500 donation,
from the Council Contingency Fund,to AMO in support of Lifeline Syria.
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TOWN OF AURORA
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday,September 29,2015
7 p.m.
Council Chambers
Additional Items for Council Meeting
Tuesday,September 29,2015 Page 2 of 2
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:Council,September 29,2015
SUBJECT:Item 1(1)–IES15-052 –Award of Contract –Town-wide Conversion to
L.E.D.Street Lighting
NAME OF SPOKESPERSON:Kerry Wilson,Realterm Energy
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
To provide an overview of the L.E.D.street lighting retrofit program.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?YES ☒NO ☐
IF YES,WITH WHOM?Ilmar Simanovskis,Director of
Infrastructure &Environmental Services DATE:
☒I acknowledge that the Procedural By-law permits five (5)minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
Additional Items for Council Meeting
Tuesday,September 29,2015 Delegation (a)Page - 1
- 1 -
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:September 29,2015
SUBJECT:Animal Control on public trails
NAME OF SPOKESPERSON:Peter Smith
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
To ensure protection of humans on our Town sidewalks and walking trails.Request immediate action
to enforce “off leash”and uncontrolled dogs.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?YES
Infrastructure and Environmental
Services
100 John West Way,
Box 1000,
Aurora,ON L4G 6J1
Phone:905-727-3123 ext.4371
www.e-aurora.ca
MEMORANDUM
DATE:September 29,2015
TO:Mayor Dawe and Members of Council
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental Services
RE:Report No.IES15 -052 –LED Lighting,Request for Additional Information
Memo 18-15
RECOMMENDED
THAT the memorandum regarding “Report No.IES15-052 –LED Lighting,Request for
Additional Information”be received for information.
COMMENTS
This memorandum provides additional information requested at the General Committee
meeting of September 22 regarding Report IES15-052,Award of Contract-Town-wide
Conversion of LED Street Lighting.This information is provided based on responses to the
following questions put forward to LAS/AMO and RealTerm Energy.
Question 1.Provide details on the LAS/AMO tendering process and the value of the
outcome.
Response:As LED streetlights increase in popularity,it is important to keep up to date on
the technology and its advancements.Various manufacturers and their representatives
constantly make claims about improvements in product efficiency,effectiveness and
durability.LAS continues to monitor the marketplace to ensure the products provided meet
strict quality,regulatory and budgetary needs on behalf of our members for this reason.
In August 2014,LAS put out a Request for Proposal (RFP)for the Supply of Streetlight
Luminaires to ensure its members were still getting the value and high quality products they
have come to expect from us.LAS was careful to ensure that the RFP met and surpassed
municipal procurement standards supporting a competitive search for suppliers offering
quality products at an affordable price while remaining unbiased and open in its wording.In
order to develop the RFP document,a number of Specification Guides,pilot studies,
protocols,standards,and tender documents were referenced including the following:
•Lightsavers Model Technical Specifications
•MSSLC Model National Specification
•U.S Department of Energy (DOE)
•Design Lights Consortium’s Product Qualified Products List (DLC QPL)
•Canadian Standards Association (CSA)
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Tuesday,September 29,2015 Item 5 Page - 1
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•Electrical Safety Authority (ESA)
•Illuminating Engineering Society of North America (IESNA)
•International Dark-Sky Association (IDSA)
•Public Works &Government Services Canada
•The City of Markham
•The City of Hamilton
•BC Shared Services
•The City of Calgary
•The City of Edmonton
•The City of Detroit
•The City of Los Angeles
•The City of New York
•Municipality of the District of Digby (NS)
•The Town of Hantsport (NS)
•IOWA Association of Municipal Utilities
The RFP document and subsequent submissions were reviewed by an Evaluation
Committee comprised of ten (10)experts from Los Angeles,British Columbia,Montreal,and
Ontario (including staff from Brampton,North Bay,Ottawa),as well as two LAS and two
RealTerm Energy staff members.
Independent third-party analysis (Welch LLP)was conducted on the financial background of
the proponents,and photometric design (Éclairage TECHNO)comparison for those fixtures
submitted.
As a result of the RFP process we received strong submissions from five (5)internationally
recognized brands.The committee evaluated these submissions in two distinct phases
based on the following factors:
Company Experience &
Qualifications Ability of the company to produce fixtures and meet goals of the
LAS LED Streetlight program.
Ability to support the program and our municipalities moving forward
Reference checks to verify experience and performance of the
company on past similar projects
Experience and longevity of the company
Financial Background Comparison of the company financial rations to industry average
over last 5 years
Projections for the upcoming fiscal year
Fixture Quality Life expectancy ratings
Quality Control processes
Packaging and shipping processes
Warranties
Fixture Performance Ability to meet 22 key specifications and standards from
ANSI/IESNA/NEMA/FCC/etc.
Independent third party photometric comparisons
Value added components Extended warranties
Fixture innovation &product selections
Ability to combine with future adaptive controls
Overall Proposal Completeness,Clarity and Organization
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Those submissions which met the minimum 75%scoring under the above criteria were then
evaluated based on the individual fixture and alternate component price submissions.
Further,an overall economic evaluation of the fixtures based on six (6)standard
municipalities was completed for the top two scoring submissions.After a careful and
thorough analysis of the submissions,the Evaluation Committee decided to award the
supply contract to Cree Canada as they represent the best overall value for our members.
The LAS contract with Cree Canada is for 2015 and 2016 with a locked in product price for
that period.This means that we are protected against the dramatic drop in the Canadian
dollar versus the US dollar in which almost all streetlight manufacturers based their pricing.
As a result,municipalities that sign with us benefit from both the scale and this currency
devaluation protection.
Question 2- Comment on savings that municipalities have experienced
Response:Since its launch in March 2013,the LAS Streetlight Program has become the
leading LED Streetlight replacement program in Canada due largely to its unique turnkey
approach that brings together all of the services municipalities require to roll out the new
technology and start reaping the benefits quickly.LAS instructed RTE at the start of our
program to always provide conservative numbers to municipal staff and elected officials (to
avoid having to go back with change orders and/or asking council for more funding)and to
factor in the different rate structures of LDCs (as the financial savings are not the same as
the energy savings).Along with our industry leading investment grade audit,I believe this
places all concerned in a much better position and it separates us from the competition.
While we have not had the time to follow-up with those municipalities with installed projects
to verify the savings in all instances I can tell you that all billing changes are implemented by
the LDCs either in an ongoing manner or retroactively upon project completion. Fortunately,
Aurora’s LDC,Powerstream,is proving very cooperative with our Barrie project and is
implementing billing changes during the various phase of the project there.We encourage
municipal staff and councillors to contact their peers in municipalities that have both signed
with LAS-RTE and those that have signed with competitors because we are confident those
interested in best value will select our offering every time.
Question 3-How does Cree compare to other LED lighting manufacturers and are we
getting the best deal?
Response:There are 4-5 major manufacturers that all offer quality products.LAS evaluated
the marketplace in 2012 and again in 2014 and can say without hesitation that all of these
companies could provide products that a municipality would be happy with.LAS chose
Cree because we liked the fact that they only manufacture LED fixtures,that they are 1 of
the 2 big LED chip manufacturers in the world (products such as Phillips and others use
Cree chips in their products),that they have zero debt and a robust commitment to R&D,
and that they offered us a range of streetlights that offered the best overall value (factoring in
capital and operating costs).
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Procuring streetlights is a tricky business.It is very difficult to compare apples to apples and
many firms manipulate tender document or their responses to those documents to
deliberately obfuscate the issue.Sometimes municipalities also unexpectedly hire
supposedly independent consultants that are on retainer from a lighting firm and/or used to
work with a certain manufacturer.
As an example,LAS interviewed the firm that represents Phillips in Southern Ontario in 2012
as part of our initial search for project management partners.That firm was and is still
limited to two sales representatives whereas RTE has more than 30 staff completely
dedicated to LED streetlights.Aurora’s streetlight project will almost certainly run into some
challenges just as any project of this size involving very old infrastructure exposed to all of
the elements almost always do.I would argue it is in Aurora’s best interest to retain a firm
that is robust,dedicated,and experienced in dealing with these issues in communities all
across Ontario.By signing with us,Aurora will benefit from the great products and pricing
provided by Cree,the project management,financing,and problem solving skills of RTE,
plus the incentive support and oversight offered by LAS.
ATTACHMENTS
None
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Tuesday,September 29,2015 Item 5 Page - 4
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Infrastructure and Environmental
Services
100 John West Way,
Box 1000,
Aurora,ON L4G 6J1
Phone:905-727-3123 ext.4371
www.e-aurora.ca
MEMORANDUM
DATE:September 29,2015
TO:Mayor Dawe and Members of Council
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental Services
RE:Correction for the public open house date on page 3 –Report No.IES15-
054 –Speed Cushions Pilot Project Progress Report
Memo 17-15
RECOMMENDED
THAT the memorandum regarding “Correction for the public open house date on
page 3 –Report No.IES15-054 –Speed Cushions Pilot Project Progress Report”be
received for information.
COMMENTS
There was a typo on page 3 of the report about the date of the public open house for the
design of the speed cushion pilot project.The correct date for the public open house is
October 1,2015.
Newspaper ads with the correct date were published in the Auroran and the Banner local
newspapers.
ATTACHMENTS
None
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MEMORANDUM
DATE:September 29,2015
TO:Mayor and Members of Council
FROM:Marco Ramunno,Director of Planning &Development Services
RE:Additional Information
September 29,2015 Council Meeting Agenda
Zoning By-law No.5763-15
PMK Capital Inc.
95 Wellington Street East
RECOMMENDATION
THAT the memorandum regarding Additional Information,September 29,2015
Council Meeting Agenda,Zoning By-law No.5763-15,PMK Capital Inc.,95
Wellington Street East,be received for information.
BACKGROUND
On June 23,2015,Council approved the Application to Amend the Zoning By-law to
add “Business and Professional Office”and “Clinic”as permitted uses on the subject
lands.The implementing By-law Number 5763-15 has been prepared and is scheduled
for enactment at the September 29,2015 Council meeting.Planning Staff have now
identified two (2)technical edits to the By-law that should be made before enactment.
The edits are as follows:
1.Section 14.3.42.1 Uses Permitted references the existing building on the subject
lands.Since the existing building is to be demolished,“the building on”should be
deleted.
2.To ensure that the parking requirement applies to all permitted uses,Section
14.3.42.2.3 Parking,second paragraph,should read “Notwithstanding the
provisions of Sections 6.26.1.3 and 6.26.1.4,a minimum of 15 parking spaces
shall be provided.”
Accordingly,a revised By-law No.5763-15 has been prepared for enactment by
Council.
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:905-726-4755
Email:mramunno@aurora.ca
www.aurora.ca
Town of Aurora
Planning &Development Services
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MEMORANDUM
DATE:September 29,2015
TO:Members of Council
FROM:Mayor Geoffrey Dawe
RE:York Regional Council Highlights ~September 24,2015 ~
RECOMMENDATION
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
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