AGENDA - Council - 20151027COUNCIL
MEETING AGENDA
TUESDAY,OCTOBER 27,2015
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
October 23,2015
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday,October 27,2015
7 p.m.
Council Chambers
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of October 13,2015 pg.1
Special Council –Public Planning Meeting Minutes of October 14,2015 pg.15
RECOMMENDED:
THAT the Council meeting minutes of October 13,2015,and the Special Council –
Public Planning meeting minutes of October 14,2015,be adopted as printed and
circulated.
4.PRESENTATIONS
5.PUBLIC SERVICE ANNOUNCEMENTS
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Council Meeting Agenda
Tuesday,October 27,2015 Page 2 of 7
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
8.DELEGATIONS
(a)Bob McRoberts,Resident pg.19
Re:Item 1 (6)–Sports Hall of Fame Relocation
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
(a)Councillor Kim pg.52
Re:Procurement Policy
(ii)Motions for Which Notice Has Been Given
11.REGIONAL REPORT
York Regional Council Highlights –October 15,2015 pg.54
RECOMMENDED:
THAT the Regional Report of October 15,2015,be received for information.
12.NEW BUSINESS/GENERAL INFORMATION
13.READING OF BY-LAWS
RECOMMENDED:
THAT the following by-laws be given first,second,and third readings and enacted:
Council Meeting Agenda
Tuesday,October 27,2015 Page 3 of 7
5761-15 BEING A BY-LAW to authorize The Corporation of the
Town of Aurora to enter into the Agency Agreement,as
defined herein,between CHUMS Financing Corporation
and Local Authority Services Limited,as Agent,and
Eligible Investors with respect to “The One Investment
Program”and to authorize the Treasurer to execute the
necessary documents from time to time for that purpose.
(Report No.CFS15-034 –GC Sep.8/15 –Item 5)
pg.61
5764-15 BEING A BY-LAW to amend Zoning By-law Number
2213-78,as amended (Shimvest Investments Limited –
15436 Leslie Street).
(Council agenda Item 4 –Memo)
pg.62
5773-15 BEING A BY-LAW to authorize debt financing in respect of
the Town-wide conversion to LED street lighting capital
project.
(Report No.IES15-052 –GC Sep.22/15 –Item 1)
pg.65
5774-15 BEING A BY-LAW to amend Zoning By-law Number 2213-
78,as amended (Brookfield Homes (Ontario)Aurora
Limited –15776 Leslie Street).
(Report No.PL15-077 –GC Oct.20/15 –Item 7)
pg.68
RECOMMENDED:
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5776-15 BEING A BY-LAW to Confirm Actions by Council
Resulting from Council Meeting on October 27,2015.
pg.73
14.CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session meeting to consider:
1.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:Memorandum from
Director of Legal &Legislative Services/Town Solicitor;Re:Potential
Acquisition of Land for a New Central York Fire Services Facility
Council Meeting Agenda
Tuesday,October 27,2015 Page 4 of 7
2.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Report
No.LLS15-060 –Accessibility Advisory Committee Membership
3.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Report
No.LLS15-061 –Economic Development Advisory Committee
Membership
4.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:LLS15-062 –
Urbanization and Widening of Leslie Street –Agreement of Purchase and
Sale with The Regional Municipality of York
5.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:LLS15-063 –
Urbanization and Widening of St.John’s Sideroad –Agreement of Purchase
and Sale with The Regional Municipality of York
6.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:LLS15-064 –Offer
from The Regional Municipality of York –Part of Block 6,Plan 65M-3819
(Leslie Street,North of State Farm Way)
15.ADJOURNMENT
Council Meeting Agenda
Tuesday,October 27,2015 Page 5 of 7
AGENDA ITEMS
1.General Committee Meeting Report of October 20,2015 pg.20
RECOMMENDED:
THAT the General Committee meeting report of October 20,2015,be received and
the recommendations carried by the Committee be approved.
2.Special General Committee –2016 Budget Review Meeting Minutes pg.26
of September 28,2015,and October 5,2015
RECOMMENDED:
THAT the Special General Committee –2016 Budget Review Meeting Minutes of
September 28,2015,and October 5,2015,be received for information.
(Note:All recommendations within these minutes have been incorporated into the
recommendations of Item 3 -Report CFS15-043 –2016 Final Capital Budget
Report.)
3.CFS15-043 –2016 Final Capital Budget Report pg.35
RECOMMENDED:
THAT Report No.CFS15-043 be received;and
THAT the final draft of the 2015 Asset Management Plan be approved;and
THAT the 2015 Ten Year Capital Investment Plan be received;and
THAT the 2016 Capital Budget for Repair and Replacement of existing
infrastructure totalling $8,298,275 as listed in Attachment 3,be approved;and
THAT the 2016 Capital Budget for Growth and New Capital totalling $3,726,600
as listed in Attachment 4,be approved;and
THAT the 2016 Capital Budget for Studies and Other Projects totalling $350,000
as listed in Attachment 5,be approved;and
Council Meeting Agenda
Tuesday,October 27,2015 Page 6 of 7
THAT the funding sources for each capital project included in this report be
approved as those reviewed and recommended by Special General Committee
–Budget on October 5,2015.
4.Memorandum from Director of Planning &Development Services pg.44
Re:By-law No.5764-15 -Administrative Zoning Amendment to the
2C West Zoning By-law No.5526-13,Shimvest Investments Limited
File No.ZBA-2012-02
RECOMMENDED:
THAT the memorandum regarding By-law No.5764-15 -Administrative Zoning
Amendment to the 2C West Zoning By-law No.5526-13,Shimvest Investments
Limited,File No.ZBA-2012-02,be received for information.
5.Memorandum from Director of Parks &Recreation Services pg.48
Re:General Committee Item 1 –Memorandum from Director of
Parks and Recreation Services,Re:Tree Protection By-law
RECOMMENDED:
THAT the memorandum regarding General Committee Item 1 –Memorandum
from Director of Parks and Recreation Services,Re:Tree Protection By-law be
received;and
THAT General Committee Item 1 –Memorandum from Director of Parks and
Recreation Services,Re:Tree Protection By-law be deferred to the November
17,2015 General Committee meeting;and
THAT staff make a presentation at the November 17,2015 General Committee
meeting with regards to the origins,background,and proposed amendments to
the Tree Permit By-law.
Council Meeting Agenda
Tuesday,October 27,2015 Page 7 of 7
6.Memorandum from Director of Legal &Legislative Services/Town Solicitor pg.50
Re:Reconsideration of Council’s July 28,2015 Decision Pertaining to
the Potential Acquisition of Land for a New Central York Fire
Services Facility
RECOMMENDED:
(requires two-thirds (2/3)majority for adoption)
THAT the memorandum regarding Reconsideration of Council’s July 28,2015 Decision
Pertaining to the Potential Acquisition of Land for a New Central York Fire Services
Facility be received;and
THAT in accordance with section 8.14 of Procedural By-law Number 5330-11,as
amended,Council reconsider the following resolutions adopted at the Council meeting of
July 28,2015:
“THAT the confidential recommendations in respect to a proposed or pending
acquisition or disposition of land by the Town or Local Board;Re:Memorandum
from Director of Legal &Legislative Services/Town Solicitor;Re:Potential
Acquisition of Land for a New Central York Fire Services Facility be approved and
staff be authorized to proceed as directed by Council on July 28,2015,in Closed
Session.”
TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday,October 13,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,
Humfryes,Kim,Mrakas,Pirri,and Thompson
MEMBERS ABSENT Councillor Thom
OTHER ATTENDEES Interim Chief Administrative Officer,Acting Director of Building
and By-law Services,Director of Corporate and Financial
Services/Treasurer,Director of Infrastructure and
Environmental Services,Director of Legal and Legislative
Services/Town Solicitor,Director of Parks and Recreation
Services,Director of Planning and Development Services,
Deputy Clerk,and Council/Committee Secretary
Mayor Dawe called the meeting to order at 7:01 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Kim
Seconded by Councillor Humfryes
THAT the agenda as circulated by Legal and Legislative Services,with the following
additions,be approved:
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Council Meeting Minutes
Tuesday,October 13,2015 Page 2 of 14
Presentation (c)Luis Rodrigues,Resident;Re:Town of Aurora L.E.D.Street
Lighting Program
Presentation (d)Warren Mar,Director of Legal and Legislative Services/Town
Solicitor;Re:L.E.D.Street Lighting Procurement Information
Presentation (e)Scott Vokey,Manager of Energy Services,Local Authority
Services (LAS);Re:L.E.D.Street Lighting Procurement Information
CARRIED
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of September 29,2015
Special Council –Public Planning Meeting Minute of September 30,2015
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
THAT the Council meeting minutes of September 29,2015,and the Special Council –
Public Planning meeting minutes of September 30,2015,be adopted as printed and
circulated.
CARRIED
4.PRESENTATIONS
(a)Tim Jones and Erin Cerenzia,representing Neighbourhood Network
Re:Neighbourhood Network Update
Mr.Jones and Ms.Cerenzia presented an update on the community activities of
Neighbourhood Network including a brief history,their mission and vision,the
promotion of Town and partner events,opportunity metrics and reporting,and
volunteer opportunities.They noted that the agency is supported by almost 8,000
volunteers and more than 300 partners,and highlighted aspects of their new
website and programs including the Fall Food Drive,Winter Snow Removal,
Holiday Gift Drive,Spring Tree Planting,and the Give Back Awards.
Moved by Councillor Mrakas
Seconded by Councillor Thompson
THAT the presentation by Tim Jones and Erin Cerenzia be received for
information.
CARRIED
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Tuesday,October 13,2015 Page 3 of 14
(b)Anthony Ierullo,Acting Manager of Corporate Communications
Re:Town of Aurora School Safety Lawn Sign Program
Mr.Ierullo provided a brief overview of the Town of Aurora School Safety Lawn
Sign Program,which is to be launched on Thursday,October 15,2015.He noted
that the campaign would provide residents with a lawn sign that reminds drivers
to control their speed and be aware of pedestrians,particularly children in school
zones.Mr.Ierullo noted that the lawn signs would be distributed from Access
Aurora at Town Hall,and invited Council members and residents to spread the
word and encourage participation in the Program.
Moved by Councillor Pirri
Seconded by Councillor Humfryes
THAT the presentation by Anthony Ierullo be received for information.
CARRIED
(c)Luis Rodrigues,Resident
Re:Town of Aurora L.E.D.Street Lighting Program
(Added Item)
Mr.Rodrigues expressed concerns regarding the procurement process and
selection of supplier for the Town’s L.E.D.Street Lighting program.He also
commended Town staff and Council for moving this initiative forward.
Moved by Councillor Mrakas
Seconded by Councillor Kim
THAT the presentation by Luis Rodrigues be received for information.
CARRIED
(d)Warren Mar,Director of Legal and Legislative Services/Town Solicitor
Re:L.E.D.Street Lighting Procurement Information
(Added Item)
Mr.Mar provided background information and confirmed to Council that the
Town’s procurement process was followed in this matter.He noted that the
Town’s Procurement By-law permits the Town to piggyback on the results of the
competitive procurement process of another government agency or public
authority such as Local Authority Services (LAS).Mr.Mar stated that LAS has
been very clear and transparent with their processes and the services that they
have provided to other municipalities,who have taken advantage of their
expertise,across Ontario.
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Council Meeting Minutes
Tuesday,October 13,2015 Page 4 of 14
Moved by Councillor Pirri
Seconded by Councillor Humfryes
THAT the presentation by Warren Mar be received for information.
CARRIED
(e)Scott Vokey,Manager of Energy Services,Local Authority Services (LAS)
Re:L.E.D.Street Lighting Procurement Information
(Added Item)
Mr.Vokey provided an overview of the LAS L.E.D.Streetlight Service including
the background,rationale,supply and service procurement processes,and
evaluation criteria.
Moved by Councillor Kim
Seconded by Councillor Humfryes
THAT the presentation by Scott Vokey be received for information.
CARRIED
5.PUBLIC SERVICE ANNOUNCEMENTS
Councillor Gaertner announced that Aurora’s Haunted Forest would be taking place on
Saturday,October 24,2015,from 6 p.m.to 9 p.m.at Sheppard’s Bush.
Councillor Thompson announced that the annual kick-off event in celebration of
Ontario Public Library Week would be held on Sunday,October 18,2015,at the
Aurora Public Library from 3 p.m.to 4:30 p.m.
Councillor Abel announced that Neighbourhood Network would be running their Fall
Food Drive at six stores in Aurora on Saturday,October 24,2015,to help support local
food banks between the holiday seasons.
Councillor Abel commented on the Dancing with Easter Seals Stars event held on
October 1,2015,and stated that Councillor Humfryes and the other participants were
phenomenal.
Councillor Humfryes noted that this was the inaugural event for the Dancing with
Easter Seals Stars –Newmarket/Aurora group,which raised more than $29,000.She
expressed thanks to everyone for their support,which helped her to raise almost
$2,500.
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Tuesday,October 27,2015 Council Minutes Page -4
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Tuesday,October 13,2015 Page 5 of 14
Councillor Humfryes extended a reminder about the Aurora Farmers’Market &Artisan
Fair,which continues to operate on Saturdays from 8 a.m.to 1 p.m.until October 31,
2015.
Councillor Humfryes noted her attendance at the Colours of Fall Concert at Town Park
on October 8,2015,and extended her appreciation to the Parks and Recreation
Services team for a great job,activities,and entertainment.
Councillor Kim extended a reminder about the 2016 Budget process underway and
encouraged public participation by attending the Budget meetings or by completing the
online Citizen Budget Survey.
Mayor Dawe advised that $5 wristbands for the Haunted Forest event must be
purchased in advance and are available at the Stronach Aurora Recreation Complex,
Aurora Family Leisure Complex,and Town Hall.He noted that further information is
available at www.aurora.ca/hauntedforest and that road closures would be in effect
around the Sheppard’s Bush area.
Mayor Dawe announced that the Electronic Waste and Textile Recycling Event would
be held on Saturday,October 17,2015,from 10 a.m.to 2 p.m.at the Town of Aurora
Operations Yard at 9 Scanlon Court.
Mayor Dawe announced that a walking tour of Aurora’s Cultural Precinct would be held
on Sunday,October 25,2015,from 2 p.m.to 4 p.m.,and more information is available
on the Town’s website.
Mayor Dawe advised that “Stretching 101”,part of the Club Aurora Seminar Series,
would be held at the Aurora Family Leisure Complex on Monday,October 19,2015,
from 7 p.m.to 8 p.m.,and the cost for non-members is $5.
Mayor Dawe announced that the Town is seeking community feedback on youth-
directed,play-based activities through an online survey geared toward youth between
the ages of 13 to 19 to assess the recreational needs of Aurora’s youth,and noted that
more information is available on the Town’s website.
Mayor Dawe announced that Building Services is offering extended hours for permits,
by appointment,on Thursday,October 22,2015.
Mayor Dawe announced that the Lorraine Klaasen Group in Concert would be held at
the Aurora Cultural Centre on Friday,October 23,2015,at 8 p.m.,and tickets are
available at the Centre.
Mayor Dawe extended a reminder that residents who complete the online Citizen
Budget Survey would be eligible to win a $250 Cineplex gift card.
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Council Meeting Minutes
Tuesday,October 13,2015 Page 6 of 14
Mayor Dawe announced that the 2015 Aurora Prayer Breakfast would be held at 7
a.m.on Tuesday,October 20,2015,at St.Maximilian Kolbe Catholic High School.
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1 (sub-item 4)and 3 were identified as items for discussion.
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1 (with the exception of sub-item 4),2,4,5,and 6 were identified as items not
requiring separate discussion.
Moved by Councillor Pirri
Seconded by Councillor Humfryes
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
1.General Committee Meeting Report of October 6,2015
THAT the General Committee meeting report of October 6,2015,be received
and the recommendations carried by the Committee be approved:
(1)IES15-057 –Winter Maintenance Annual 2014/2015 Performance
Report
THAT Report No.IES15-057 be received for information.
(2)PR15-031 –Placement of Light Armoured Vehicle at the Aurora
Cenotaph
THAT Report No.PR15-031 be received;and
THAT the placement of a Light Armoured Vehicle (LAV)at the Aurora
Cenotaph Peace Park in 2016 be approved;and
THAT an expenditure,not to exceed $15,000.00,sourced from the Council
Discretionary Reserve Fund,be approved in the 2016 Capital Budget for the
purposes of site preparation and memorial signage that will be required to
accommodate the LAV.
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Tuesday,October 27,2015 Council Minutes Page -6
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Tuesday,October 13,2015 Page 7 of 14
(3)PL15-074 –Application for Site Plan Amendment,1525366 Ontario
Ltd.,67 Industrial Parkway North,File Number:SP-2015-05
THAT Report No.PL15-074 be received;and
THAT Site Plan Application File SP-2015-05 (1525366 Ontario Ltd.)be
approved to permit the development of the subject lands for the construction
of a 334 m2 GFA addition onto the existing building and a new 156 m2
storage building;and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement,including any and all documents and ancillary agreements
required to give effect to same.
(5)Memorandum from Director of Planning &Development Services
Re:Municipal Council Support Resolution (Blanket)–Notice to
Proceed
THAT the memorandum regarding Municipal Council Support Resolution
(Blanket)–Notice to Proceed be received;and
THAT the Mayor and Town Clerk be authorized to execute the form
attached to this memorandum.
(6)Economic Development Advisory Committee Meeting Minutes of
September 10,2015
THAT the Economic Development Advisory Committee meeting minutes of
September 10,2015,be received for information.
(7)Community Recognition Review Ad Hoc Committee Meeting Minutes
of September 15,2015
THAT the Community Recognition Review Ad Hoc Committee meeting
minutes of September 15,2015,be received for information.
(8)Parks and Recreation Advisory Committee Meeting Minutes of
September 17,2015
THAT the Parks and Recreation Advisory Committee meeting minutes of
September 17,2015,be received for information.
2.Memorandum from Director of Corporate &Financial Services/Treasurer
Re:Timing of Council Approval re Capital Budget Items
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Council Meeting Minutes
Tuesday,October 13,2015 Page 8 of 14
THAT the memorandum regarding Timing of Council Approval re Capital Budget
Items be received for information.
4.Memorandum from Director of Planning &Development Services
Re:Aurora Business Ambassadors Program Request
THAT the memorandum regarding Aurora Business Ambassadors Program
Request be received for information.
5.Memorandum from Director of Planning &Development Services
Re:Additional Public Planning Meeting Date for November 30,2015
THAT the memorandum regarding Additional Public Planning Meeting Date for
November 30,2015,be received;and
THAT the additional Public Planning meeting be scheduled for Monday,
November 30,2015,to deal with future planning applications.
6.Memorandum from Mayor Dawe
Re:Lake Simcoe Region Conservation Authority,Highlights –September
25,2015 –Meeting of the Board
THAT the memorandum regarding Lake Simcoe Region Conservation Authority
Highlights –September 25,2015 –Meeting of the Board be received for
information.
CARRIED
8.DELEGATIONS
(a)Jill Foster,CEO,Aurora Public Library
Re:Motion for Which Notice Has Been Given (b);Re:Fair Pricing of e-
books for Public Libraries
On a motion of Councillor Thompson seconded by Councillor Humfryes,Council consented
on a two-thirds vote to waive the requirements of subsection 3.8(c)of the Procedural By-law
to permit the delegation of Jill Foster to speak for an additional five minutes.
Ms.Foster expressed,on behalf of the Aurora Public Library,her support of
Councillor Thompson’s motion regarding the need to push for fair pricing of e-
books for public libraries.She provided background information and noted that
this is a national issue and every public library in Canada is affected,as well as
authors and publishers.Ms.Foster requested that people visit
fairpricingforlibraries.org to learn about this issue and share the information
with communities and elected officials at all levels.
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Tuesday,October 13,2015 Page 9 of 14
Moved by Councillor Thompson
Seconded by Councillor Gaertner
THAT the comments of Ms.Foster be received and referred to Motion for Which
Notice Has Been Given (b).
CARRIED
(b)Bob McRoberts,Resident
Re:Motion for Which Notice Has Been Given (a);Re:Design Review Panel
On a motion of Councillor Pirri seconded by Councillor Humfryes,Council consented on a
two-thirds vote to waive the requirements of subsection 3.8(c)of the Procedural By-law to
permit the delegation of Bob McRoberts to speak for an additional five minutes.
Mr.McRoberts provided examples of why he is in support of Councillor Mrakas’
motion to establish a Design Review Panel to assist and provide advice toward
the preservation of local heritage neighbourhoods and heritage streetscapes.
Moved by Councillor Humfryes
Seconded by Councillor Mrakas
THAT the comments of Mr.McRoberts be received and referred to Motion for
Which Notice Has Been Given (a).
CARRIED
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.General Committee Meeting Report of October 6,2015
(4)LLS15-058 –Municipal Legislation Review –Town Submission
Moved by Councillor Gaertner
Seconded by Councillor Pirri
THAT Report No.LLS15-058 be received;and
THAT the submission letter attached to Report No.LLS15-058 is hereby
endorsed as the Town’s formal submission regarding the Province of Ontario’s
Municipal Legislation Review;and
THAT the submission letter attached to Report No.LLS15-058 be sent to the
Ministry of Municipal Affairs and Housing (Municipal Legislation Review group)
and directly to Minister Ted McMeekin.
CARRIED
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Tuesday,October 13,2015 Page 10 of 14
3.Memorandum from Director of Corporate &Financial Services/Treasurer
Re:Updated Budget Meeting Schedule
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
THAT the memorandum regarding Updated Budget Meeting Schedule be
received;and
THAT the official meeting schedule of Council be updated to reflect the revised
schedule as presented herein.
CARRIED
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
None
(ii)Motions for Which Notice Has Been Given
On a motion of Councillor Pirri seconded by Councillor Thompson,Council consented to
consider Item 10.(ii)“Motions for Which Notice Has Been Given”prior to consideration of
Item 9 “Consideration of Items Requiring Separate Discussion.”
(a)Councillor Mrakas
Re:Design Review Panel
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
WHEREAS a Design Review Panel (“DRP”)is an independent body that
provides an objective expert professional view;and
WHEREAS Heritage is of the upmost importance to the community;and
WHEREAS a DRP advises Council in preserving the uniqueness of
properties and the compatibility of any new development to its surroundings;
and
WHEREAS the DRP advice is based on professional judgment,
understanding of good design principles,conformance with the Town’s
Official Plan and other related documents (design guidelines,secondary
plans,etc.);
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Tuesday,October 13,2015 Page 11 of 14
NOW THEREFORE BE IT HEREBY RESOLVED THAT a Design Review
Panel be established for the Town to focus on providing advice on:
1.the Promenade area;
2.any properties within the Heritage Resources Area;and
3.any designated or listed properties;and
BE IT FURTHER RESOLVED THAT staff be directed to develop Terms of
Reference for the Design Review Panel,including proposed qualifications
for the Design Review Panel Members,for Council approval.
CARRIED UNANIMOUSLY
(b)Councillor Thompson
Re:Fair Pricing of e-books for Public Libraries
Council consented to consider Motion for Which Notice Has Been Given (b)prior to
consideration of Motion for Which Notice Has Been Given (a).
Main motion
Moved by Councillor Thompson
Seconded by Councillor Pirri
WHEREAS public libraries provide residents with a community space where
they can freely access a wide variety of information in both print and digital
format;and
WHEREAS municipal governments are key funders of public libraries,
appoint public library boards and work in partnership with public library
boards to deliver library services that are responsive to community needs;
and
WHEREAS electronic books (e-books)are becoming an increasingly
preferred medium for library users to access content and information;and
WHEREAS major multi-national publishers are charging public libraries
significantly higher costs to purchase e-books for their collections than they
charge consumers;and
WHEREAS imposing unreasonably high costs on public libraries to
purchase e-books is not an appropriate solution to the publishing industry’s
concerns regarding the evolution of digital technology,including piracy;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora
requests that the Minister of Tourism,Culture and Sport work with the
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Council Meeting Minutes
Tuesday,October 13,2015 Page 12 of 14
federal and the other provincial and territorial governments to find a solution
that will allow public libraries to purchase e-books from publishers at a fair
and reasonable price;and
BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the
Federation of Canadian Municipalities (FCM),the Association of
Municipalities of Ontario (AMO),and all municipalities within York Region.
Amendment No.1
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the second operative clause of the main motion be amended by
directing that a copy of the resolution also be sent to the Accessibility
Directorate of Ontario.
Amendment No.1 CARRIED
Amendment No.2
Moved by Councillor Pirri
Seconded by Councillor Thompson
THAT the second operative clause of the main motion be further
amended by including a request that FCM endorse the resolution,and
that a copy of the resolution also be sent to all other provincial and
territorial associations across Canada.
Amendment No.2 CARRIED
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Pirri
WHEREAS public libraries provide residents with a community space where
they can freely access a wide variety of information in both print and digital
format;and
WHEREAS municipal governments are key funders of public libraries,
appoint public library boards and work in partnership with public library
boards to deliver library services that are responsive to community needs;
and
WHEREAS electronic books (e-books)are becoming an increasingly
preferred medium for library users to access content and information;and
Council Meeting Agenda
Tuesday,October 27,2015 Council Minutes Page -12
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Council Meeting Minutes
Tuesday,October 13,2015 Page 13 of 14
WHEREAS major multi-national publishers are charging public libraries
significantly higher costs to purchase e-books for their collections than they
charge consumers;and
WHEREAS imposing unreasonably high costs on public libraries to
purchase e-books is not an appropriate solution to the publishing industry’s
concerns regarding the evolution of digital technology,including piracy;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of
Aurora requests that the Minister of Tourism,Culture and Sport work with
the federal and the other provincial and territorial governments to find a
solution that will allow public libraries to purchase e-books from publishers at
a fair and reasonable price;and
BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the
Federation of Canadian Municipalities (FCM)requesting its endorsement
of the resolution,the Association of Municipalities of Ontario (AMO),all
other provincial and territorial associations across Canada,the
Accessibility Directorate of Ontario,and all municipalities within York
Region.
CARRIED UNANIMOUSLY AS AMENDED
11.REGIONAL REPORT
None
12.NEW BUSINESS/GENERAL INFORMATION
Councillor Gaertner noted that a public planting ceremony to celebrate the 70th
anniversary Dutch-Canadian Friendship Tulip Garden would take place at the Aurora
Cenotaph on Saturday,October 17,2015,at 10 a.m.
Councillor Thompson noted that Local Authority Services (LAS)already has a
relationship with Aurora,as LAS serves as the Town’s Closed Session meeting
investigator.
Councillor Kim inquired about the completion date for the construction on Wellington
Street East at Highway 404.Staff indicated that they would check with the Region and
advise on the schedule.
Councillor Humfryes expressed further appreciation to staff for completing the sidewalk
on Golf Links Drive at Highland Green as residents have continued to provide positive
feedback.
Council Meeting Agenda
Tuesday,October 27,2015 Council Minutes Page -13
-13 -
Council Meeting Minutes
Tuesday,October 13,2015 Page 14 of 14
Councillor Mrakas inquired about whether there was an opportunity to look at snow
routes and the direction of plowing in relation to driveway windrows.Staff indicated
that the snow routes are reviewed each year,and requested that any specific concerns
be forwarded to the Infrastructure and Environmental Services department or to the
attention of the Director.
13.READING OF BY-LAWS
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5771-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council
Meeting on October 13,2015.
CARRIED
14.CLOSED SESSION
None
15.ADJOURNMENT
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the meeting be adjourned at 9:51 p.m.
CARRIED
GEOFFREY DAWE,MAYOR PATTY THOMA,DEPUTY CLERK
THE MINUTES OF THE COUNCIL MEETING OF OCTOBER 13,2015,ARE SUBJECT TO
FINAL APPROVAL BY COUNCIL ON OCTOBER 27,2015.
Council Meeting Agenda
Tuesday,October 27,2015 Council Minutes Page -14
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TOWN OF AURORA
SPECIAL COUNCIL –PUBLIC PLANNING
MEETING MINUTES
Council Chambers
Aurora Town Hall
Wednesday,October 14,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Gaertner,Humfryes
(arrived 7:24 p.m.),Mrakas,Pirri,and Thompson
MEMBERS ABSENT Councillors Abel,Kim,and Thom
OTHER ATTENDEES Director of Planning and Development Services,Planner,
Council &Committee Coordinator/Deputy Clerk,and
Council/Committee Secretary
Mayor Dawe called the meeting to order at 7:08 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Pirri
Seconded by Councillor Gaertner
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
Council Meeting Agenda
Tuesday,October 27,2015 Public Planning Minutes Page -1
-15 -
Special Council –Public Planning Meeting Minutes
Wednesday,October 14,2015 Page 2 of 4
3.PLANNING APPLICATIONS
Mayor Dawe outlined the procedures that would be followed in the conduct of the
public meeting.The Deputy Clerk confirmed that the appropriate notice had been
given in accordance with the relevant provisions of the Planning Act.
1.PL15-067 –Proposed Draft Plan of Subdivision and
Zoning By-law Amendment Applications
Coppervalley Estates Inc.
1756 St.John’s Sideroad
Part of Lot 26,Concession 3
File:SUB-2015-05 and ZBA-2015-09
Planning Staff
The Director of Planning and Development Services,Mr.Marco Ramunno,
provided background information regarding the designation of the area as part of
the 2C Secondary Plan.He explained that as a result of an appeal of the 2C
Secondary Plan in 2011,the Ontario Municipal Board endorsed the plan as
adopted by Council,with the exception of the subject lands,which were
designated as residential.
The Planner,Mr.Lawrence Kuk,presented a brief overview of the application
and staff report,including background information related to the proposed Draft
Plan of Subdivision and Zoning By-law Amendment application to permit the
development of 101 single detached residential units on a 12.5 hectare parcel of
land,directly south of the Town of Newmarket.He noted that Staff is currently
looking at the servicing and access connections,and servicing and revenue
agreements between the Town of Aurora and the Town of Newmarket,in
consideration of the compatibility of the new subdivision with the existing
subdivision to the north.
Consultant
Mr.Roy Mason,on behalf of the applicant,expressed his support of the staff
report.Mr.Mason explained that the application conforms to the 2C Secondary
Plan,and that this development is consistent with the development located to the
north.He briefly addressed aspects of the application,such as traffic,emergency
access,housing style,housing density,and noise buffers.
Public Comments
Newmarket residents expressed concerns regarding the following matters:
Increase in traffic in the area
Buffer between existing properties and the new subdivision
Consideration of the environment during construction
Council Meeting Agenda
Tuesday,October 27,2015 Public Planning Minutes Page -2
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Special Council –Public Planning Meeting Minutes
Wednesday,October 14,2015 Page 3 of 4
Consideration of wildlife
Lack of access to the proposed subdivision
Size of the emergency access road
Timing of construction
Staff and the consultant responded to some of the concerns and advised that
they will be addressed as required,moving through the applications process.
Moved by Councillor Mrakas
Seconded by Councillor Thompson
THAT Report No.PL15-067 be received;and
THAT comments presented at the Public Planning Meeting be addressed by
Planning &Development Services in a comprehensive report outlining
recommendations and options at a future General Committee Meeting.
On a recorded vote the motion
CARRIED
YEAS:5 NAYS:1
VOTING YEAS:Councillors Humfryes,Mrakas,Pirri,
Thompson,and Mayor Dawe
VOTING NAYS:Councillor Gaertner
ABSENT:Councillors Abel,Kim,and Thom
4.READING OF BY-LAW
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5772-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Special
Council –Public Planning Meeting on October 14,2015.
CARRIED
5.ADJOURNMENT
Moved by Councillor Mrakas
Seconded by Councillor Pirri
THAT the meeting be adjourned at 7:57 p.m.
CARRIED
Council Meeting Agenda
Tuesday,October 27,2015 Public Planning Minutes Page -3
-17 -
Special Council –Public Planning Meeting Minutes
Wednesday,October 14,2015 Page 4 of 4
__________________________________________________________________
GEOFFREY DAWE,MAYOR PATTY THOMA,DEPUTY CLERK
THE MINUTES OF THE SPECIAL COUNCIL –PUBLIC PLANNING MEETING OF
OCTOBER 14,2015 ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON OCTOBER
27,2015.
Council Meeting Agenda
Tuesday,October 27,2015 Public Planning Minutes Page -4
-18 -
October 27 2015
Aurora Sports Hall of Fame request to move into new location and agreement to display Aurora Collection
Bob McRoberts
Aurora Sports Hall of Fame (ASHOF)
ASHOF would like the Town to support the move of 'the Hall'from current location to new municipal location
C Secretariat via email October 16,2015
Council Meeting Agenda
Tuesday,October 27,2015 Delegation (a)Page -1
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TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday,October 20,2015
ATTENDANCE
COUNCIL MEMBERS Councillor Pirri in the Chair;Councillors Abel,Gaertner,Humfryes
(arrived 7:48 p.m.),Kim,Thompson,and Mayor Dawe
MEMBERS ABSENT Councillors Mrakas and Thom
OTHER ATTENDEES Interim Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services,Director of
Legal and Legislative Services/Town Solicitor,Director of Parks and
Recreation Services,Director of Planning and Development
Services,Town Clerk,and Council/Committee Secretary
The Chair called the meeting to order at 7:02 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services
with the following changes:
Withdrawn:Item 5 –IES15-059 –Aurora Family Leisure Complex (AFLC)Additional
Modification Requests
Item 10 –Memorandum from Director of Parks and Recreation Services;Re:Item 1 –
Memorandum from Director of Parks and Recreation Services Re:Tree
Protection By-law
Council Meeting Agenda
Tuesday,October 27,2015 Item 1 Page -1
-20 -
General Committee Meeting Report
Tuesday,October 20,2015 Page 2 of 6
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1,2,3,6,and 10 were identified for discussion.
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 4,7,8,and 9 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not Requiring
Separate Discussion”be adopted as submitted to the General Committee and staff be
authorized to take all necessary action required to give effect to same:
4.IES15-058 –Facility Projects Status Report
THAT Report No.IES15-058 be received for information.
7.PL15-077 –Application for Zoning By-law Amendment,Brookfield Homes
Ontario)Aurora Limited,15776 Leslie Street (2C Planning Area),
File Number:ZBA-2015-01
THAT Report No.PL15-077 be received;and
THAT Application to Amend the Zoning By-law File:ZBA-2015-01 (Brookfield Homes
(Ontario)Aurora Limited)be approved,to zone the subject lands from “Row Dwelling
Residential (R6-62)Exception Zone”to “Detached Dwelling Second Density
Residential (R2-104)Exception Zone”;and
THAT the implementing Zoning By-law Amendment be presented at a future Council
meeting for enactment.
8.Heritage Advisory Committee Meeting Minutes of October 5,2015
THAT the Heritage Advisory Committee meeting minutes of October 5,2015,be
received for information;and
THAT the Heritage Advisory Committee recommend to Council:
1.HAC15-012 –Proposed Demolition of Existing Second Storey and
Accessory Garage to a Listed Heritage Building,36
Larmont Street
THAT the demolition of the existing second storey at 36 Larmont Street be
approved;and
Council Meeting Agenda
Tuesday,October 27,2015 Item 1 Page -2
-21 -
General Committee Meeting Report
Tuesday,October 20,2015 Page 3 of 6
THAT the demolition of the existing detached garage be approved;and
THAT staff work with the applicant to ensure that the massing of the second
storey and design of the reconstruction is appropriate;and
THAT the final proposed design for 36 Larmont Street be brought back to the
Heritage Advisory Committee.
9.Accessibility Advisory Committee Meeting Minutes of October 7,2015
THAT the Accessibility Advisory Committee meeting minutes of October 7,2015,be
received for information.
CARRIED
5.DELEGATIONS
General Committee consented to waive the requirements of subsection 3.8(c)of the Procedural
By-law to extend the speaking time of the delegation past five minutes.
(a)Techa van Leeuwen,Director of Building &By-law Services
Re:Item 2 –BBS15-011 –Proposed Sign By-law
Ms.van Leeuwen introduced Mr.Afshin Bazar,Manager of Building Services to
provide a brief presentation on the proposed Sign By-law.Mr.Bazar provided an
overview of the project to date,and advised on the proposed changes to the current
Sign By-law.
General Committee received and referred the comments of the delegation to Item 2.
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.Memorandum from Director of Parks and Recreation Services
Re:Tree Protection By-law
General Committee recommends:
THAT the memorandum regarding Tree Protection By-law be received for
information.
CARRIED
Council Meeting Agenda
Tuesday,October 27,2015 Item 1 Page -3
-22 -
General Committee Meeting Report
Tuesday,October 20,2015 Page 4 of 6
2.BBS15-011 –Proposed Sign By-law
General Committee recommends:
THAT Report No.BBS15-011 be received;and
THAT the proposed Sign By-law be referred to the Economic Development
Advisory Committee and the Chamber of Commerce and be posted on the
Town’s website for review and final comment;and
THAT staff investigate options for the proposed Sign By-law respecting
signage located in the Aurora Promenade corridor and Heritage areas,
which recognize the heritage attributes and features of buildings located in
those areas;and
THAT staff report back with a final proposed Sign By-law for enactment at a
future Council meeting.
CARRIED AS AMENDED
3.CFS15-039 –2016 Fees and Charges Update
General Committee recommends:
THAT Report No.CFS15-039 be received;and
THAT the 2016 Fees and Charges for applications,permits,use of Town
property,the sale of Town publications and for the prescribed service charges for
administrative matters as itemized on the attached schedules be approved:
Schedule A –General Fees and Charges
Schedule B –Building and Bylaw Services
Schedule C –Legal and Legislative Services
Schedule D –Planning and Development
Schedule E –Infrastructure and Environmental Services
Schedule F –Corporate and Financial Services
Schedule G –Parks and Recreation Services;and
THAT the necessary bylaw be enacted at the November 24,2015 Council
meeting in accordance with the Town’s Notice Provision Policy.
CARRIED
Council Meeting Agenda
Tuesday,October 27,2015 Item 1 Page -4
-23 -
General Committee Meeting Report
Tuesday,October 20,2015 Page 5 of 6
6.PR15-032 –Aurora Sports Hall of Fame Relocation
General Committee recommends:
THAT Report No.PR15-032 be received;and
THAT the relocation of the Sports Hall of Fame to the Stronach Aurora
Recreation Complex (SARC)be approved;and
THAT Capital Project No.74011 in the amount of $7,500.00 be approved as an
addition to the 2016 Capital Budget,with funding to be provided f rom the Growth
&New Capital Reserve Fund;and
THAT staff report back with options for signage,to be located along municipal,
regional and provincial roadways,to highlight the location of the Sports Hall of
Fame,Stronach Aurora Recreation Complex and the Aurora Cultural Centre.
CARRIED AS AMENDED
10.Memorandum from Director of Parks and Recreation Services
Re:Item 1 –Memorandum from Director of Parks and Recreation Services,
Re:Tree Protection By-law
General Committee recommends:
THAT the memorandum regarding Item 1 –Memorandum from Director of Parks and
Recreation Services Re:Tree Protection By-law be received for information.
CARRIED
8.NOTICES OF MOTION
None
9.NEW BUSINESS/GENERAL INFORMATION
Mayor Dawe,Councillor Gaertner,and Councillor Abel discussed the options that Council
could consider at the upcoming Council meeting regarding Item 1 –Tree Protection By-
law.
Mayor Dawe extended a reminder about Aurora’s Cultural Heart walking tour of the
Cultural Precinct at Aurora Town Park on Sunday,October 25,2015 from 2 p.m.to 4 p.m.
The Mayor congratulated newly elected MPs Kyle Peterson and Leona Alleslev on their
success in the recent federal election,and thanked MP Lois Brown for her service.
Council Meeting Agenda
Tuesday,October 27,2015 Item 1 Page -5
-24 -
General Committee Meeting Report
Tuesday,October 20,2015 Page 6 of 6
Councillor Humfryes corrected her previous statement by advising that the recent Easter
Seals fundraiser has raised $60,000.
Councillor Pirri acknowledged the efforts of the 1,738 candidates that participated in the
recent federal election.
10.CLOSED SESSION
None
11.ADJOURNMENT
The meeting was adjourned at 8:17 p.m.
PAUL PIRRI,COUNCILLOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF OCTOBER 20,2015,IS
SUBJECT TO APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS
ON OCTOBER 27,2015.
Council Meeting Agenda
Tuesday,October 27,2015 Item 1 Page -6
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TOWN OF AURORA
SPECIAL GENERAL COMMITTEE –2016 BUDGET
REVIEW MEETING MINUTES
Council Chambers
Aurora Town Hall
Monday,September 28,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,Kim,Mrakas,
Pirri,Thom,and Thompson
MEMBERS ABSENT Councillor Humfryes
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Infrastructure and Environmental Services,
Director of Parks and Recreation Services,Director of Planning and
Development Services,Manager of Financial Planning,Deputy
Clerk/Council/Committee Coordinator,and Council/Committee
Secretary
The Chair called the meeting to order at 7 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services.
3.PUBLIC CONSULTATION –OPEN SESSION –OPPORTUNITY FOR MEMBERS OF
THE PUBLIC TO PROVIDE INPUT REGARDING THE 2016 BUDGET
No members of the public came forward to provide input regarding the 2016 Budget.
Council Meeting Agenda
Tuesday,October 27,2015 Item 2 Page -1
-26 -
Special General Committee –2016 Budget Review Meeting Minutes
Monday,September 28,2015 Page 2 of 3
4.DELEGATIONS
General Committee approved,on a two-thirds vote,that the requirements of section 3.8(c)
of the Procedural By-law be waived to permit the delegation of Dan Elliott,Director,
Corporate &Financial Services,to speak for more than five (5)minutes.
(a)Dan Elliott,Director,Corporate &Financial Services –Treasurer
Re:2016 Capital Budgets –Asset Management Plan,Ten Year Capital
Investment Plan,2016 Detailed Capital Budget
Mr.Elliott reviewed elements of the recommended 2016 Capital Investment plan
specifically relating to the theme of continuing to invest in the town’s infrastructure.He
provided context for the upcoming October 5th,2015 Special General Committee
Capital Budget meeting,including the Town’s achievements to date with regards to
financial sustainability,current net worth,current debt levels,infrastructure
repair/replacement and growth &new driven capital requirements,reserve fund
health,the town’s 2015 Asset Management Plan,and the 2015 Ten Year Capital
Investment Plan.
5.CONSIDERATION OF ITEMS
1.CFS15-040 –Review of Financial Health
General Committee recommends:
THAT Report No.CF15-002 be received for information.
CARRIED
2.CFS15-039 –2016 Capital Investment Program Overview
General Committee recommends:
THAT Report No.CFS15-039 be received;and
THAT the final draft of the 2015 Asset Management Plan,the 2015 Ten Year Capital
Investment Plan and the detailed Draft 2016 Capital Budgets be reviewed at the
Special General Committee meeting scheduled for October 5,2015.
CARRIED
6.ADJOURNMENT
The meeting was adjourned at 8:17 p.m.
Council Meeting Agenda
Tuesday,October 27,2015 Item 2 Page -2
-27 -
Special General Committee –2016 Budget Review Meeting Minutes
Monday,September 28,2015 Page 3 of 3
GEOFFREY DAWE,MAYOR PATTY THOMA,DEPUTY CLERK
THE MINUTES OF THE SPECIAL GENERAL COMMITTEE –2016 BUDGET REVIEW
MEETING OF SEPTEMBER 28,2015 ARE SUBJECT TO RECEIPT BY COUNCIL ON
OCTOBER 27,2015.
Council Meeting Agenda
Tuesday,October 27,2015 Item 2 Page -3
-28 -
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE –2016 BUDGET REVIEW
MEETING MINUTES
Council Chambers
Aurora Town Hall
Monday,October 5,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,Humfryes
(departed 12:04 p.m.),Mrakas,Pirri (arrived 11:59 p.m.),and
Thompson
MEMBERS ABSENT Councillors Kim and Thom
OTHER ATTENDEES Chief Administrative Officer,Acting Director of Building and By-law
Services,Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services,Director of
Legal and Legislative Services/Town Solicitor,Director of Parks and
Recreation Services,Director of Planning and Development
Services,Manager of Financial Planning,Deputy Clerk/Council &
Committee Coordinator,and Council/Committee Secretary
The Chair called the meeting to order at 9:07 a.m.
General Committee consented to recess the meeting at 10:49 a.m.and reconvened the meeting
at 11:07 a.m.
General Committee consented to recess the meeting at 12:04 p.m.and reconvened the meeting
at 1:04 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
Council Meeting Agenda
Tuesday,October 27,2015 Item 2 Page -4
-29 -
Special General Committee –2016 Budget Review Meeting Minutes
October 5,2015 Page 2 of 6
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services.
3.PUBLIC CONSULTATION –OPEN SESSION –OPPORTUNITY FOR MEMBERS OF
THE PUBLIC TO PROVIDE INPUT REGARDING THE 2016 BUDGET
No members of the public came forward.
4.DELEGATIONS
None
5.CONSIDERATION OF ITEMS
1.Review of Town’s 2015 Asset Management Plan (AMP)
General Committee recommends:
THAT the Town’s 2015 Asset Management Plan be received;and
THAT the Town’s 2015 Asset Management Plan be approved.
CARRIED
2.Review of 2015 Ten Year Capital Investment Plan
General Committee recommends:
THAT the 2015 Ten Year Capital Investment Plan be received for information.
CARRIED
3.Status of Reserve Health
General Committee recommends:
THAT the Status of Reserve Health be received for information.
CARRIED
Council Meeting Agenda
Tuesday,October 27,2015 Item 2 Page -5
-30 -
Special General Committee –2016 Budget Review Meeting Minutes
October 5,2015 Page 3 of 6
4.Review of 2016 Draft Repair &Replacement Capital Projects
General Committee recommends:
THAT the 2016 Draft Repair &Replacement Capital Projects be received;and
THAT the following 2016 Draft Repair &Replacement Capital Projects be approved
as presented:
72175 ACC -Improvement of Aurora Community Centre
72240 SARC -Replacement of Floor Scrubber
72247 AFLC -Whirlpool and Pool Heaters
34186 Olympia/ST95 (#592)
34192 Olympia/ST95 (#594)
34236 Frt/FL80 (#31)
34239 3 Tonne Truck (#16)
73275 Sports Field Top Dresser (#236)
31025 Asphalt Paving -Old Bloomington Rd
31105 Recon -Haida Dr &Trillium Dr
31109 Recon -Kennedy St W &Temperance St
31111 Recon -Catherine Ave
31112 Recon -Industrial Pkwy S -Wellington to Industry St
31113 Recon -Murray Dr (Section)and Pinehurst Crt
31114 Recon -Ransom Crt and Ransom St
31144 Field Asset Data Wireless Devices
34611 S/W Repair -Henderson/Tamarac/Poplar
73134 Parks/Trails Signage Strategy Study &Implementation
73154 Playground Surface Restoration
73189 Artificial Turf Repair -soccer goal areas
73193 Parks -Bridge Assessment
73208 Playground Replacement -James Lloyd Park
73228 Tennis Court Resurface -Fleury Park
73229 Tennis Court Resurface -Summit Park
73230 Tennis Court Resurface -McMahon Park
73235 Walkway Repaving -James Lloyd Park
73242 Improvements to Fleury Park Washroom Facility
14012 Financial System Upgrade
14047 Computer &Related Infrastructure
41009 3 Phase Electrical Power
43044 Bulk Meter Installation;and
THAT the following 2016 Draft Repair &Replacement Capital Projects,which
were pulled for discussion,be approved as presented:
72188 Tennis Club -Exterior Windows
72204 Cameras -HDIP
72221 SARC -Improvement to Stronach Aurora Recreation Complex
72238 TH -Council Chambers A/V System
Council Meeting Agenda
Tuesday,October 27,2015 Item 2 Page -6
-31 -
Special General Committee –2016 Budget Review Meeting Minutes
October 5,2015 Page 4 of 6
72241 89 Mosley -Rehabilitation of the Armoury
72248 Library -Brick Repairs
34711 Streetlight Poles -Bayview
73160 Emerald Ash Borer Management Program
73268 Wildlife Park -North Dam Rehabilitation
12002 Accessibility Committee
43038 Water Meter Replacement
43047 Decommission Well House Behind Ransom Crt;and
THAT the following 2016 Draft Repair &Replacement Capital Projects be given
conditional budget approval pending a further detailed report to Council prior
to bid solicitation or spending,or following detailed design:
24010 Building Dept Counter Enhancements
72201 Work Station Refresh,Carpet,etc.
72219 22 Church St/Library -Exterior Repairs
CARRIED
5.Review of 2016 Draft Growth &New Capital Projects
General Committee recommends:
THAT the 2016 Draft Growth &New Capital Projects be received;and
THAT the following 2016 Draft Growth &New Capital Projects be approved as
presented:
12016 Customer Care Centre Implementation
12025 Customer Relationship Management (CRM)
24011 Mobile Devices for BBS
72250 AFLC -Roof Top Unit
34238 Streetsweeper
34627 S/W -Industrial Pkwy N -E Side,AFLC -St.John's,W Side
Montessori School to St John's
34629 S/W -Mary St -Industrial Pkwy S -Wellington St W
41010 SCADA Monitoring System
73085 Arboretum Development
81015 Community Improvement Plan;and
THAT the following 2016 Draft Growth &New Capital Projects,which were
pulled for discussion,be approved as presented:
41006 Sanitary Sewer on Leslie St to Service 2C Lands
24012 Bylaw Permit Parking Program
14065 Mobility Solutions;and
Council Meeting Agenda
Tuesday,October 27,2015 Item 2 Page -7
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Special General Committee –2016 Budget Review Meeting Minutes
October 5,2015 Page 5 of 6
General Committee consented to consider Project 73279 before Project 73177.
THAT consideration of budget approval for the following 2016 Draft Growth &
New Capital Projects be deferred,pending a further detailed report to Council:
73279 Leslie Street Underpass A;and
THAT the funding source for Project 73279 -Leslie Street Underpass A be
amended to Roads and Related Development Charges Reserve Fund;and
THAT the following 2016 Draft Growth &New Capital Projects be given
conditional budget approval pending a further detailed report to Council prior
to bid solicitation or spending,or following detailed design:
73177 Regionally Approved Pedestrian Underpass;and
THAT the funding source for Project 73177 -Regionally Approved Pedestrian
Underpass be amended to Road and Related Development Charges Reserve
Fund;and
THAT the following 2016 Draft Growth &New Capital Project be deferred to the
2017 Budget cycle:
81016 Promenade Streetscape Design &Implementation Plan Capital
Works;and
THAT the following 2016 Draft Growth &New Capital Project be reclassified as
a 2016 Draft Repair &Replacement Capital Project:
31151 Streetlights;and
THAT the funding source for Project 31151 -Streetlights be amended to Roads
and Related Repair and Replacement Reserve Fund;and
THAT Project 31151 -Streetlights be approved.
CARRIED
6.Review of 2016 Draft Studies &Other Capital Projects
General Committee consented to consider Item 6 prior to consideration of Item 5.
General Committee recommends:
THAT the 2016 Draft Studies &Other Capital Projects be received;and
Council Meeting Agenda
Tuesday,October 27,2015 Item 2 Page -8
-33 -
Special General Committee –2016 Budget Review Meeting Minutes
October 5,2015 Page 6 of 6
THAT the following 2016 Draft Studies &Other Capital Projects be approved as
presented:
81001 Official Plan Review/Conformity to Places to Grow
42059 Storm Sewer Reserve Fund and Rates Study
CARRIED
6.ADJOURNMENT
The meeting was adjourned at 2:12 p.m.
GEOFFREY DAWE,MAYOR PATTY THOMA,DEPUTY CLERK
THE MINUTES OF THE SPECIAL GENERAL COMMITTEE –2016 BUDGET REVIEW
MEETING OF OCTOBER 5,2015 ARE SUBJECT TO RECEIPT BY COUNCIL ON OCTOBER
27,2015.
Council Meeting Agenda
Tuesday,October 27,2015 Item 2 Page -9
-34 -
COUNCIL REPORT No.CFS15-043
SUBJECT:2016 Final Capital Budget Report
FROM:Dan Elliott,Director,Corporate &Financial Services -Treasurer
DATE:October 27,2015
RECOMMENDATIONS
THAT Report No.CFS15-043 be received;and
THAT the final draft of the 2015 Asset Management Plan be approved;and
THAT the 2015 Ten Year Capital Investment Plan be received;and
THAT the 2016 Capital Budget for Repair and Replacement of existing
infrastructure totalling $8,298,275 as listed in Attachment 3,be approved;and
THAT the 2016 Capital Budget for Growth and New Capital totalling $3,726,600 as
listed in Attachment 4,be approved;and
THAT the 2016 Capital Budget for Studies and Other Projects totalling $350,000
as listed in Attachment 5,be approved;and
THAT the funding sources for each capital project included in this report be
approved as those reviewed and recommended by Special General Committee –
Budget on October 5,2015.
PURPOSE OF THE REPORT
To present for formal adoption the 2015 Asset Management Plan,the 2015 Ten year
Capital Investment Plan and the 2016 Capital Budget as recommended by the Budget
Committee on October 5,2015.Additional capital items may be recommended for
approval during the course of review of the 2016 Operating Budget by Committee.
BACKGROUND
Asset Management Plan (AMP)
The Asset Management Plan is a strategic document stating the characteristics and
condition of infrastructure assets,levels of service expected from them,planned actions
to ensure the assets are providing the expected level of service,specifically including
how evaluation and replacement decisions are made,and financing strategies to
TOWN OF AURORA
Council Meeting Agenda
Tuesday,October 27,2015 Item 3 Page -1
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October 27,2015 -2 -Report No.CFS15-043
implement the planned actions.The overall intent of the AMP is to help the Town
ensure investments are made at the right time,future repair and rehabilitation costs are
minimized,and municipal assets are being appropriately maintained for the optimal
service life at lowest cost.
All municipalities are required to have an approved Asset Management Plan (AMP)by
December 31,2015.A draft of this plan was first presented for review during the 2015
Budget deliberations.A requirement of federal and provincial grant programs is that
each municipal recipient must have a Council approved AMP in place by December 31,
2015.Due to the number of pages,the AMP as reviewed by Budget Committee has not
been attached to this report.However,a website link has been provided in the
Attachments section under Attachment #1.
Ten Year Capital Investment Plan
Complementing the Town’s AMP is its annual Ten Year Capital Investment Plan
representing a consolidation of the anticipated needs of the Town’s departments.This
plan is intended to assist the managers responsible for each asset category to carefully
plan the long term sustainability of each asset,and ensure appropriate and timely
budgeting for the replacement of assets at the optimal time,balancing available funding,
with the need and condition of the asset and its service.
On October 5,2015,the 2015 Ten Year Capital Investment Plan was presented to the
Budget Committee.Due to the number of pages,the Ten Year Capital Investment Plan
as reviewed by Budget Committee has not been attached to this report.However,a
website link has been provided in the Attachments section under Attachment #2.
The ten year capital investment plan presented contains the detailed plans for assets
showing the approved 2015 capital budget plus ten forecast years from 2016 to 2025.
These plans have been reviewed and updated by each asset manager.
The ten year plan shows a planned investment requirement of $205 million in total over
the next ten years;$106 million for Repair and Replacement,$95 million for growth and
new assets,and approximately $3 million for studies and other.This plan is achievable
financially,provided that Council continues is present practice of increasing annual
contributions to infrastructure reserves by 1%of tax levy each year for at least the next
ten years.
Draft 2016 Capital Budget
On October 5,2015,an overview of the first draft of the Town’s Capital Budget was
presented to the Budget Committee.
As in the past budgets,the capital budget has been presented in three parts:
-Repair and Replacement Infrastructure Capital
-Growth and New Infrastructure Capital
-Studies and Other Non-Infrastructure Projects
Council Meeting Agenda
Tuesday,October 27,2015 Item 3 Page -2
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October 27,2015 -3 -Report No.CFS15-043
All capital budget estimated costs were assigned a class level indicating the maturity of
the estimate.These class levels can be one of the following:(listed most precision to
least precision)
-Class A:The cost has been verified by a tender submission
-Class B:The estimate is based upon a detailed design
-Class C:The estimate is based upon a preliminary design
-Class D:The estimate represents an informed idea as to the magnitude of
the work required.
As a result of the concept of a “Cash to Capital”reserve allocation from tax levy,and the
internal funding of capital coming from resultant infrastructure and other reserves,there
is no longer a direct impact on the tax rate by the capital budget.As such,the
Committee recommended capital budget is driven by asset need rather than impact on
taxes.A number of projects have been noted in the schedules as “approved pending a
detailed report back to council.”These projects have been approved in principle,yet
Committee has asked staff to provide additional information prior to any contractual
commitments being entered into for the project.
Repair and Replacement Infrastructure Projects -$8.3 million recommended for
investment in existing infrastructure
The proposed Repair and Replacement (R&R)Capital Budget for 2016 represents a
gross cost of $8,298,275 funded mainly from capital reserves including specific R&R
reserves.The 2016 R&R program includes restoration work to facilities,roads,trails,
playgrounds,playing fields,some fleet vehicles and replacement equipment.
Management has confirmed that they have the resource capacity to deliver the
proposed capital program.Management have also confirmed that these are their priority
projects in light of limited R&R reserves by asset group,and each asset manager
agrees with the limited submissions presented for consideration.Attachment 3 outlines
the recommended Repair and Replacement Capital program by project.
Growth and New Infrastructure Projects -$3.7 million investment for new capital
additions
The proposed Growth and New Capital Budget represents a gross cost of $3,726,660,
funded partially (71%)from development charges of $2,623,094.This capital program
includes funding for the construction of new sidewalks,and the purchase of a street
sweeper.Attachment 4 outlines the recommended Growth and New Capital program for
2016.
Studies and Other Projects-strategic investments proposed at $350,000
The proposed Major Studies Capital Budget represents a gross cost of $350,000,
Studies and other projects for this year include an update of the Town’s Official Plan,as
well as a study looking at the Storm Sewer Reserve Fund and Rates.Attachment 5
outlines the recommended Studies and Other Projects program for 2016.
Council Meeting Agenda
Tuesday,October 27,2015 Item 3 Page -3
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October 27,2015 -4 -Report No.CFS15-043
COMMENTS
Conditionally approved projects requiring an additional report will be reported upon
separately by the respective project manager/director directly to General Committee in
the coming months.
LINK TO STRATEGIC PLAN
Developing,reviewing and presenting the annual capital investment plan supports many
aspects of the Strategic Plan.Specifically,this report supports the Plan principles of
Leadership in Corporate Management,Leveraging Partnerships,and Progressive
Corporate Excellence and Continuous Improvement.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.May provide alternative directions with respect the recommendations arising from
Special General Committee –Budget Committee.
FINANCIAL IMPLICATIONS
All funding is sourced from existing reserve funds of the Town,and not directly from the
tax rate budget or utility rate budgets.The operating budget is only draft at this time for
2016,but it does include a sustainable increasing contribution of funding into a variety
of reserve funds in support of the town’s ten year capital investment requirements,and
is not tied to any specific capital project.Accordingly the capital budget as
recommended may be approved independently of the operational budgets.
The draft capital budget materials included proposed funding sources for each capital
project.To simplify this report,the recommendations refer to approval of all funding as
recommended by Budget Committee for the projects.Where funding was amended by
Budget Committee,the Town’s website detailed materials will be updated to reflect such
immediately following approval of this report.
CONCLUSIONS
The foundation upon which the town’s repair and replacement budget is built is its 2015
Asset Management Plan which documents the rationale and processes upon which all
R&R capital project decisions are prepared by staff.The Budget Committee
recommends that Council formally approve the final draft of the 2015 Asset
Management Plan.
Council Meeting Agenda
Tuesday,October 27,2015 Item 3 Page -4
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Council Meeting Agenda
Tuesday,October 27,2015 Item 3 Page -5
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Attachment 3
PRE-APPROVED
72175 ACC -Improvement of Aurora Community Centre 425,000
72221 SARC -Improvement to Stronach Aurora Recreation
Complex 425,000
72241 89 Mosley -Rehabilitation of the Armoury 275,000
73242 Improvements to Fleury Park Washroom Facility 150,000
TOTAL PRE-APPROVED BY COUNCIL 1,275,000$
BUDGET COMMITTEE APPROVED
Facilities
72188 Tennis Club -Exterior Windows 20,000
72204 Cameras -HDIP 25,000
72238 TH -Council Chambers A/V System 45,000
72240 SARC -Replacement of Floor Scrubber 18,000
72247 AFLC -Whirpool and Pool Heaters 50,000
72248 Library -Brick Repairs 30,000
Facilities Sub Total 188,000$
Fleet
34186 Olympia/ST95 (#592)85,000
34192 Olympia/ST95 (#594)85,000
34236 Frt/FL80 (#31)200,000
34239 3 Tonne Truck (#16)90,000
73275 Sports Field Top Dresser (#236)45,000
Fleet Sub-Total 505,000$
Roads
31025 Asphalt Paving -Old Bloomington Rd 630,000
31105 Recon -Haida Dr &Trillium Dr 885,700
31109 Recon -Kennedy St W &Temperance St 105,000
31111 Recon -Catherine Ave 908,200
31112 Recon -Industrial Pkwy S -Wellington
to Industry St 474,120
31113 Recon -Murray Dr (Section)and Pinehurst Crt 120,000
31114 Recon -Ransom Crt and Ransom St 50,000
31144 Field Asset Data Wireless Devices 62,000
31151 Street Lights 50,000
34611 S/W Repair -Henderson/Tamarac/Poplar 25,000
34711 Streetlight Poles -Bayview 150,000
Roads Sub-Total 3,460,020$
2016 Repair and Replacement Capital Projects
Summarized by Results of Council Discussions
Project ID Project New 2016
Requests
Council Meeting Agenda
Tuesday,October 27,2015 Item 3 Page -6
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Parks &Recreation
73134 Parks/Trails Signage Strategy Study &Implementation 195,500
73154 Playground Surface Restoration 10,300
73160 Emerald Ash Borer Management Program 235,000
73189 Artificual Turf Repair -soccer goal areas 35,000
73193 Parks -Bridge Assessment 15,000
73208 Playground Replacement -James Lloyd Park 150,000
73228 Tennis Court Resurface -Fleury Park 40,000
73229 Tennis Court Resurface -Summit Park 20,000
73230 Tennis Court Resurface -McMahon Park 75,000
73235 Walkway Repaving -James Lloyd Park 50,000
73268 Wildlife Park -North Dam Rehabilitation 600,000
Parks &Recreation Sub-Total 1,425,800$
Discretionary
12002 Accessibility Committee 350,000
Discretionary Sub Total 350,000$
Information Technology
14012 Financial System Upgrade 100,000
14047 Computer &Related Infrastructure 114,455
Information Technology Sub Total 214,455$
Rates
41009 3 Phase Electrical Power 30,000
43038 Water Meter Replacement 300,000
43044 Bulk Meter Installation 200,000
43047 Decommission Well House Behind Ransom Crt 40,000
Rate Sub-Total 570,000$
TOTAL PROJECT FUNDING APPROVED AS PRESENTED 6,713,275$
7,988,275$
APPROVED PENDING FURTHER REPORT
24010 Building Dept Counter Enhancements 175,000
72201 Work Station Refresh,Carpet,etc 90,000
72219 22 Church St/Library -Exterior Repairs 45,000
310,000$
8,298,275$
TOTAL APPROVED FUNDING INCL.PRE-APPROVED
TOTAL 2016 REPAIR &REPLACEMENT CAPITAL BUDGET
APPROVED PENDING A DETAILED REPORT BACK TO COUNCIL
Council Meeting Agenda
Tuesday,October 27,2015 Item 3 Page -7
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Attachment 4
PRE-APPROVED
73282 Light Armoured Vehicle at Aurora Cenotaph P &R 15,000
TOTAL PRE-APPROVED BY COUNCIL $15,000
BUDGET COMMITTEE APPROVED
12016 Customer Care Centre Implementation BBS 100,000
12025 Customer Relationship Management (CRM)BBS 86,000
24011 Mobile Devices for BBS BBS 100,000
24012 Bylaw Permit Parking Program BBS 25,000
14065 Mobility Solutions CFS 15,000
72250 AFLC -Roof Top Unit Facilities 35,000
34238 Streetsweeper Fleet 300,000
34627 S/W -Industrial Pkwy N -E Side,AFLC -
St.John's,W Side Montesorri School to St John's IES 515,660
34629 S/W -Mary St -Industrial Pkwy S -Wellington St W IES 75,000
41006 Sanitary Sewer on Leslie St to Service 2C Lands IES 1,485,000
41010 SCADA Monitoring System IES 200,000
73085 Arboretum Development P &R 100,000
81015 Community Improvement Plan Planning 200,000
3,236,660$
73177 Regionally Approved Pedestrian Underpasses P &R 475,000
475,000$
3,726,660$
73279 Leslie Street Underpass A P &R 1,000,000
DEFERRED PENDING A FURTHER DETAILED REPORT TO COUNCIL 1,000,000$
81016 Promenade Streetscape Design &
Implementation Planning 770,000
770,000$
TOTAL 2016 GROWTH &NEW CAPITAL BUDGET
TOTAL PROJECT FUNDING DEFERRED
2016 Growth and New Capital Projects
TOTAL PROJECT FUNDING APPROVED AS PRESENTED
APPROVED PENDING A DETAILED REPORT BACK TO COUNCIL
Summarized by Results of Council Discussions
Project ID Project Dept New 2016
Requests
Council Meeting Agenda
Tuesday,October 27,2015 Item 3 Page -8
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Attachment 5
BUDGET COMMITTEE APPROVED
42059 Storm Sewer Reserve Fund and
Rates Study IES 50,000
81001 Official Plan Review/Conformity
to Places to Grow Planning 300,000
350,000$TOTAL 2016 STUDIES &OTHER CAPITAL BUDGET
2016 Studies and Other Capital Projects
Project ID Project Dept New 2016
Requests
Council Meeting Agenda
Tuesday,October 27,2015 Item 3 Page -9
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MEMORANDUM
DATE:October 27,2015
TO:Mayor and Members of Council
FROM:Marco Ramunno,Director of Planning &Development Services
RE:By-law No.5764-15 -Administrative Zoning Amendment
to the 2C West Zoning By-law No.5526-13
Shimvest Investments Limited
File No.ZBA-2012-02
RECOMMENDATION
THAT the memorandum regarding By-law No.5764-15 -Administrative Zoning
Amendment to the 2C West Zoning By-law No.5526-13,Shimvest Investments
Limited,File No.ZBA-2012-02,be received for information.
BACKGROUND
The purpose of this Memorandum is to inform Council of a Zoning By-law Amendment
(By-law No.5764-15)which is before Council on October 27,2015 for approval.
On June 25,2013 Council approved Zoning By-law Amendment Number 5526-13,
rezoning the Shimvest lands for residential and mixed use purposes in accordance with
the draft approved plan of subdivision.No appeals were filed for the above noted By-law
and it is now in force and effect.
Shimvest Investments Limited is currently completing the detailed engineering for the
draft approved plan of subdivision.As part of this process,the sidewalks on Badgerow
Way have been moved to the other side of the street as illustrated in Attachments ‘A’
and ‘B’attached hereto,which were submitted by the applicant .The lots on the side of
the street without a sidewalk (R6-58 Zone)require a minimum of 3 parking spaces while
the lots on the side of the street with a sidewalk (R6-59 Zone)require a minimum of 2
parking spaces.
The Administrative Zoning By-law Amendment is proposed to reflect the revised
location of the sidewalk on Badgerow Way,and accordingly the appropriate zoning
category for these lots.A total of 60 lots are affected.No changes to the lot fabric are
proposed and no zoning provisions would be amended.
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:905-726-4755
Email:mramunno@aurora.ca
www.aurora.ca
Town of Aurora
Planning &Development Services
Council Meeting Agenda
Tuesday,October 27,2015 Item 4 Page -1
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October 27,2015 -2-By-law No.5764-15
A summary of the changes is in the table below:
Existing Proposed
Lots in R6-58 Zone 31 29
Lots in R6-59 Zone 29 31
Parking spaces on affected lots 151 149
Parking spaces on Badgerow Way 36 43
Total parking spaces 187 192
As noted in the table,the number of parking spaces on the lots would be reduced by
two,however the total number of parking spaces including street parking would
increase by five.Attachments ‘A’and ‘B’illustrate the affected lots,zoning,parking,and
sidewalks.
The Zoning By-law is considered a Technical Amendment to be consistent with the
sidewalk being moved to the other side of the street.
ATTACHMENTS
Attachment ‘A’–Approved Zoning,Parking and Sidewalks
Attachment ‘B’–Proposed Zoning,Parking and Sidewalks
Council Meeting Agenda
Tuesday,October 27,2015 Item 4 Page -2
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Project No.:09-1841
LEGEND
Sidewalks (1.5m wide)
Driveway Locations
On-Street Parking Space (see notes)
Trails by Shimvest
Trails in Parks or on SWM Access Roads
Units with 4 Parking Spaces on Site
Units with 3 Parking Spaces on Site
Units with 2 Parking Spaces on Site Date:August 26,2015
60 Dwellings Subject to Zoning Amendment
Total On Site Parking For 60 Dwellings=151 Spaces
ATTACHMENT 'A':PARKING,SIDEWALK AND TRAILS PLAN AS BASIS FOR BY-LAW 5526-13,
APPROVED JUNE 2013
N
SHIMVEST INVESTMENTS-AURORA 2C WEST
Council Meeting Agenda
Tuesday,October 27,2015 Item 4 Page -3
-46 -
N
Project No.:09-1841
LEGEND
Sidewalks (1.5m wide)
Driveway Locations
On-Street Parking Space (see notes)
Trails by Shimvest
Trails in Parks or on SWM Access Roads
Units with 4 Parking Spaces on Size
Units with 3 Parking Spaces on Size
Units with 2 Parking Spaces on Size
Date:August 26,2015
60 Dwellings Subject to Zoning Amendment
Total On site Parking For 60 Dwellings=149 Spaces
SHIMVEST INVESTMENTS-AURORA 2C
ATTACHMENT 'B':PARKING,SIDEWALK AND TRAILS PLAN FOR PROPOSED ADMINISTRATIVE
ZONING AMENDMENT
Council Meeting Agenda
Tuesday,October 27,2015 Item 4 Page -4
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MEMORANDUM
DATE:October 27,2015
TO:Mayor Dawe and Members of Council
CC:Patrick Moyle,Interim Chief Administrative Officer
FROM:Allan D.Downey,Director of Parks and Recreation Services
RE:General Committee Item 1 –Memorandum from Director of Parks and
Recreation Services,Re:Tree Protection By-law
RECOMMENDATIONS
THAT the memorandum regarding General Committee Item 1 –Memorandum from
Director of Parks and Recreation Services,Re:Tree Protection By-law be received;
and
THAT General Committee Item 1 –Memorandum from Director of Parks and
Recreation Services,Re:Tree Protection By-law be deferred to the November 17,
2015 General Committee meeting;and
THAT staff make a presentation at the November 17,2015 General Committee
meeting with regards to the origins,background,and proposed amendments to the
Tree Permit By-law.
PURPOSE
To provide Council with an opportunity to review the history and proposed amendments to
the Tree Permit By-law.
BACKGROUND
Since the establishment of a Tree Permit By-law in 2003,there have been issues related to
the effectiveness of the By-law to address the purpose intended.
Staff were directed to complete a multi-departmental review of the By-law in 2009 and
present proposed amendments to Council for review and approval.
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:905-727-3123 ext.4752
Email:adowney@aurora.ca
www.aurora.ca
Town of Aurora
Parks and Recreation
Services
Council Meeting Agenda
Tuesday,October 27,2015 Item 5 Page -1
-48 -
October 27,2015 -2-
COMMENTS
With the recent election of new members of Council that may not be familiar with the history
and purpose of the By-law as well as the proposed amendments,staff recommend that
General Committee receive a presentation on November 17,2015 to provide information,
permit questions and receive public comment.
Council Meeting Agenda
Tuesday,October 27,2015 Item 5 Page -2
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COUNCIL MEMORANDUM
DATE:October 27,2015
TO:Mayor and Members of Council
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
RE:Reconsideration of Council’s July 28,2015 Decision Pertaining to the
Potential Acquisition of Land for a New Central York Fire Services Facility
RECOMMENDATIONS
(requires two-thirds (2/3)majority for adoption)
THAT the memorandum regarding Reconsideration of Council’s July 28,2015
Decision Pertaining to the Potential Acquisition of Land for a New Central York Fire
Services Facility be received;and
THAT in accordance with section 8.14 of Procedural By-law Number 5330-11,as
amended,Council reconsider the following resolutions adopted at the Council
meeting of July 28,2015:
“THAT the confidential recommendations in respect to a proposed or pending
acquisition or disposition of land by the Town or Local Board;Re:
Memorandum from Director of Legal &Legislative Services/Town Solicitor;Re:
Potential Acquisition of Land for a New Central York Fire Services Facility be
approved and staff be authorized to proceed as directed by Council on July 28,
2015,in Closed Session.”
COMMENTS
On July 28,2015,Council adopted the following public resolutions:
“THAT staff proceed with negotiations to acquire land for the construction of a new fire
facility to include any combination of Administration,Training,and Suppression Crew,
and provide for the possible inclusion of a Fire Prevention Division,and report back to
Council with the results of same;and
THAT the Joint Council Committee and the Town of Newmarket be notified of Council’s
decision.”
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:905-727-3123,ext.4758
Email:wmar@aurora.ca
www.aurora.ca
Town of Aurora
Legal &Legislative Services
Council Meeting Agenda
Tuesday,October 27,2015 Item 6 Page -1
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October 27,2015 -2 -Memo re:Council Reconsideration
of July 28,2015 CYFS Decision
“THAT the confidential recommendations in respect to a proposed or pending acquisition
or disposition of land by the Town or Local Board;Re:Memorandum from Director of
Legal &Legislative Services/Town Solicitor;Re:Potential Acquisition of Land for a New
Central York Fire Services Facility be approved and staff be authorized to proceed as
directed by Council on July 28,2015,in Closed Session.”
At a meeting of the Joint Council Committee (“JCC”)on October 13,2015,the JCC received
an update of Council’s July 28,2015 direction and events regarding that matter to-date,
including a representation from Central York Fire Services (“CYFS”)Fire Chief Ian Laing
regarding the need to acquire land for the construction of a new fire facility in accordance
with the “2014 Fire Department Master Plan Update”.As a result of that meeting,Council
may wish to reconsider its previous July 28,2015 confidential direction to staff.
Reconsideration of the resolution “THAT the confidential recommendations in respect to a
proposed or pending acquisition or disposition of land by the Town or Local Board;Re:
Memorandum from Director of Legal &Legislative Services/Town Solicitor;Re:Potential
Acquisition of Land for a New Central York Fire Services Facility be approved and staff be
authorized to proceed as directed by Council on July 28,2015,in Closed Session ”will
provide staff with the ability to bring forward information for Council to consider during the
proposed October 27,2015 Closed Session meeting pertaining to any new CYFS facility.
Subject to the adoption of the above recommendations,Council will then be requested to
move into closed session to consider the acquisition of land for a new CYFS facility.
Prepared by:Warren Mar,Director of Legal &Legislative Services/Town Solicitor,
extension 4758
Council Meeting Agenda
Tuesday,October 27,2015 Item 6 Page -2
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NOTICE OF MOTION Councillor Harold Kim
Date:October 27,2015
To:Mayor and Members of Council
From:Councillor Kim
Re:Procurement Policy
WHEREAS the Town of Aurora has a detailed procurement protocol to encourage
competition among Bidders,Proponents,and Contractors and that they are accountable
to the Town and the public;and to provide the highest level of government service at
the least possible cost;and to ensure openness,accountability and transparency while
protecting the financial best interests of the Town;and to obtain the best value for the
Town when procuring Goods,Services,and Construction;and,
WHEREAS the Town of Aurora’s procurement policies allow for single source
purchases under various conditions that offer the Town the best services for the least
possible cost including when a contract is awarded under a Co -operative Purchase or a
Piggyback arrangement;and,
WHEREAS the current policy states that in a Piggyback arrangement,the Town is not
required to adhere to the advertising requirements under this by-law and does not need
to conduct its own competition;and the policies and procedures regarding the
Solicitation and Procurement process of the government agencies or public authorities
calling the Cooperative Purchasing Bid on behalf of the participants are to be accepted
policies and procedures for that particular Bid.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora not enter
into any Piggyback arrangement unless the Town has the freedom to conduct its own
adjacent competitive solicitation (RFP)for bids;and
BE IT FURTHER RESOLVED THAT the Town of Aurora only enter into a Piggyback
arrangement with other government agencies or public authorities in Co-operative
Purchasing on conditions that i)they disclose all its own costs/fees that will be passed
down to the Town of Aurora;ii)they disclose the names of all bidders and their contract
bids and iii)the arrangement discloses any and all fees includ ing any cancellation
penalties,break-up fees,or any up-front fee related to any type of due diligence report
or work that would be ineligible for reimbursement to the Town if that contractor is not
the final chosen contractor.
Council Meeting Agenda
Tuesday,October 27,2015 Notice of Motion (a)-1
-52 -
Notice of Motion
October 27,2015 -2 -Procurement Policy
BE IT FURTHER RESOLVED THAT the Town of Aurora only enter into piggy back
agreements with government agencies,public authorities or other third party
consultants who fully disclose their pre-qualification process,if they have one.
Council Meeting Agenda
Tuesday,October 27,2015 Notice of Motion (a)-2
-53 -
MEMORANDUM
DATE:October 27,2015
TO:Members of Council
FROM:Mayor Geoffrey Dawe
RE:York Regional Council Highlights ~October 15,2015 ~
RECOMMENDATION
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday,October 27,2015 Regional Report Page -1
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Council highlights from The Regional Municipality of York View this email in your browser
Thursday,October 15,2015
York Regional Council –Thursday,October 15,
2015
York Region Matters to be delivered to more than 360,000 homes and
businesses
York Regional Council received copies of York Region Matters,a Regional
publication being delivered to local homes and businesses starting this week.
Formerly known as York Works,the corporate newsletter and new design features
larger photographs and brighter colours.York Region Matters highlights and
educates residents about some of the important decisions made by York Regional
Council.
Highlights of the fall 2015 edition include:
• Driving investments on Regional roads
• How York Maps and Open Data benefits residents
• Connecting to the future of transit
•Abehind-the-scenes look at York Region drinking water
In addition to receiving York Region Matters,residents and stakeholders are
encouraged to stay on top of Regional news by signing up for the Region’s
e-newsletter,#yrmatters,by visiting york.ca/enews
York Regional Council recognizes October 19 to 25 as Waste Reduction Week
in Ontario
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Council Meeting Agenda
Tuesday,October 27,2015 Regional Report Page -2
-55 -
Waste Reduction Week in Canada is a national campaign to build awareness about
sustainable and responsible consumption.It encourages the selection of
environmentally responsible products and services and promotes actions that divert
waste from landfills.
York Region will participate in Waste Reduction Week with an open house in the
Great Hall of the Administrative Centre on Tuesday,October 20,from 10 a.m.to 1
p.m.Displays include:
• Freecycle
• York Region Sustainable Waste Management
• York Region Good Food Program
• Ontario Clean Water Agency
• Textile Waste Diversion
• LOOP recycled paint
• York Region Food Network
• Repurposing demonstrations
• Electronics recycling
• Cascades (document shredding with $5 donation to United Way)
• Batteries and eyeglasses collection
• Pharmaceuticals collection
• Collection of used clothing and textiles (in any condition)
Information on York Region’s waste reduction initiatives can be found at
york.ca/sm4rtliving
York Region values important partnership with Toronto and Region
Conservation Authority
York Regional Council approved the continuation of the Regional partnership with
Toronto and Region Conservation Authority (TRCA)by extending the existing
service level agreement.This agreement will help ensure TRCA continues to provide
York Region with project reviews,technical expertise on environmental features and
functions for transportation and environmental projects.This positive working
relationship ensures projects and plans meet the goals of providing sustainable
transportation and developing liveable cities and complete communities.
Housing incentives study exploring new approaches to create affordable
housing
York Regional Council endorsed the Region’s participation in a GTA Housing Action
Lab study of housing incentives to encourage more affordable home ownership,
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affordable rental housing and market rental housing options in York Region.
Committed to creating a legacy of healthy,complete and inclusive communities that
offer housing options for everyone,this study also supported the Make Rental
Happen campaign and the rental housing pilot project at 212 Davis Drive in the Town
of Newmarket.It’s also supported by strong policies in the Regional Official Plan and
the 10-Year Housing Plan.
The recommendations of the housing incentives study may provide a basis to
advance partnerships,design an incentives program and create a new system to
facilitate development of affordable housing options.Staff will report the study’s
results and recommended actions to Regional Council in the first quarter of 2016.
York Region residents benefit from high-quality care
York Regional Council received the 2014 Annual Performance Management Report
of The Regional Municipality of York’s Long-Term Care Homes.
York Region’s two long-term care homes,Newmarket Health Centre and Maple
Health Centre,provide safe,consistent and high quality care to 232 residents.In
2014,these homes performed very well,showing continuous improvements in three
of the four provincial quality indicators and generating a 95-per cent satisfaction level
among residents and their families.
York Region Homes recognize the importance of not only meeting provincial
standards,but doing more to provide the best quality of life for residents.As a result,
2014 saw a number of notable improvements in food quality and production,holistic
programing for residents and the successful implementation of the Ontario
Telemedicine Network.
Employment trends study provides information for job and land forecasts and
Official Plan policy review
York Regional Council received an overview of the Employment Trends Study for
The Regional Municipality of York.
Over the past decade,the economic base in York Region and its local municipalities
has shifted towards the services sector and activities based on knowledge,
information,technology,science and learning.
New office development is expected to occur in employment lands while also shifting
to the Region’s urban centres and rapid transit corridors.
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The study findings will be used to update the Region’s employment forecasts,land
budget,preferred growth scenario and related policies as part of the update of the
York Region Official Plan 2010 (YROP 2010).
To learn more about employment trends in York Region,please see the Employment
Trends –Study and Next Steps (October 2015)and York Region Employment
Trends Review 2015
York Region water and wastewater program to achieve full cost recovery
York Regional Council approved a new price structure for water and wastewater
services to take effect April 2016.
To meet the fiscal demands of maintaining water and wastewater infrastructure,
effective April 2016 the Regional portion of an average household’s monthly water
and wastewater bill will increase nine per cent annually for the next five years.In
2021,it will increase by 2.9 per cent.These figures do not include the municipal
portion of the bill.
Full cost recovery pricing means both residential and business water and sewage
rates will include all costs associated with providing the services of supply and
treatment of drinking water and treatment of wastewater prior to it re-entering the
environment.The new rates will help to:
• Maintain infrastructure in a state of good repair,now and in the future
• Build adequate reserves for future infrastructure repair and replacement
• Cover day-to-day expenses
Includes payments to other municipalities for water and wastewater
services (Peel,Toronto,Durham)as York Region is the only municipality
not directly connected to Lake Ontario
• Cover operating costs of Region-owned infrastructure
Information on York Region’s water and wastewater program is available at
york.ca/wateris
Putting down roots in our growing communities
York Regional Council received the York Region Street Tree Health Assessment
2015,detailing the health of of the Region’s street trees.York Region plants between
1,500 and 2,000 street trees on Regional roads each year,expanding the forests
within our urban boundaries.Street trees provide a sense of community and have
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measureable benefits,including climate change mitigation,improved air quality and
energy conservation.
Assessments conducted in 2003 of newly planted trees revealed 29 per cent were in
good condition due to a number of factors including poor soil and post-planting
maintenance.York Region took action and when the study was repeated in 2010,76
per cent of new trees were reported in good health.This success continued in the
2015 tree assessment of 3,100 trees,which showed 84 per cent to be in satisfactory
or good condition.
York Region’s communities are modern and depending on the tree’s location,a
series of technologies and approaches are used to help ensure they thrive,including
soil cell chambers and water-efficient irrigation systems.
York Region partners with Toronto and Region Conservation Authority (TRCA)
to purchase conservation lands
York Regional Council has authorized funding to Toronto and Region Conservation
Authority (TRCA)to purchase 44.2 hectares of conservation land and expand the
Nashville Conservation Reserve.
The $1.4 million acquisition supports the goals and objectives of the Regional Official
Plan,notably the Sustainable Natural Environment and Healthy Community
chapters.The funding will be conditional upon TRCA’s agreement to ensure the land
be used in accordance to the Region’s needs and secure the first rights of refusal
should land disposition be considered in the future.
This investment helps advance the goals of the York Region Greening Strategy and
provides many environmental and public benefits to the Region,residents and
visitors.
Annual Corporate Energy Report details Regional consumption,management
and generation
York Regional Council received the annual Corporate Energy Report,detailing the
Region’s gas emissions from operations and associated energy consumption.The
report also provides information on current energy conservation and greenhouse gas
management activities.
The Region has a number of initiatives focusing on energy conservation,demand
management and energy production:
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• Durham York Energy Centre,generating electricity and diverting waste from
landfill
• Installation of 165 kilowatts of clean,zero-emission solar panels at two
Regional sites
• 10 sustainable building projects,are in the process of design or construction to
meet Leadership in Energy and Environmental Design (LEED)certification
• Fleet efficiencies including optimization software,higher efficiency vehicles
and anti-idling technologies
• Energy audits at eight water and wastewater facilities identified opportunities
for greater efficiency in operation
Last year,Regional greenhouse gas emissions totalled 89,957 tonnes -the
equivalent to what is produced by approximately 18,000 cars.
Council and Committee of the Whole schedules set for 2016
York Regional Council today approved the 2016 Council and Committee of the
Whole schedule.Committee of the Whole has been restructured to reflect the
following:
Week 1
Transportation Services
Environmental Services
Community and Health Services
Week 2
Planning and Economic Development
Finance and Administration
The 2016 Council and Committee of the Whole schedule will be posted on york.ca
Next regular meeting of York Regional Council
York Regional Council will meet on Thursday,November 19,2014 at 9:30 a.m.in the
York Region Administrative Centre Council Chambers,located at 17250 Yonge
Street in the Town of Newmarket.
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Compiled by:Barbara Moss,Corporate Communications
The Regional Municipality of York
1-877-464-9675,ext.71237 Cell:905-505-5775 barbara.moss@york.ca
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TOWN OF AURORA
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday, October 27, 2015
7 p.m.
Council Chambers
Closed Session Item 7 – The receiving of advice that is subject to solicitor-
client privilege, including communications necessary for that purpose (section
239(2)(f) of the Municipal Act, 2001); Re: Verbal Update to Highland Gate
Development Application