AGENDA - Council - 20150825COUNCIL
MEETING AGENDA
TUESDAY,AUGUST 25,2015
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
August 21,2015
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday,August 25,2015
7 p.m.
Council Chambers
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of August 11,2015 pg.1
Council Closed Session Meeting Minutes of August 11,2015
(Confidential Attachment)
RECOMMENDED:
THAT the Council meeting minutes of August 11,2015,and the Council Closed
Session meeting minutes of August 11,2015,be adopted as printed and
circulated.
4.PRESENTATIONS
5.PUBLIC SERVICE ANNOUNCEMENTS
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Council Meeting Agenda
Tuesday,August 25,2015 Page 2 of 7
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
8.DELEGATIONS
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
(ii)Motions for Which Notice Has Been Given
(a)Mayor Dawe pg.82
Re:Special Council Meeting to Review Procedural By-law
Number 5330-11
(b)Councillor Humfryes pg.83
Re:Town of Aurora Financial Health Status
11.REGIONAL REPORT
(Deferred from Council meeting of August 11,2015)
York Regional Council Highlights –June 25,2015 pg.84
RECOMMENDED:
THAT the Regional Report of June 25,2015,be received for information.
12.NEW BUSINESS/GENERAL INFORMATION
13.READING OF BY-LAWS
RECOMMENDED:
THAT the following confirming by-law be given first,second,and third readings
and enacted:
5758-15 BEING A BY-LAW to Confirm Actions by Council
Resulting from Council Meeting on August 25,2015.
pg.94
Council Meeting Agenda
Tuesday,August 25,2015 Page 3 of 7
14.CLOSED SESSION
15.ADJOURNMENT
Council Meeting Agenda
Tuesday,August 25,2015 Page 4 of 7
AGENDA ITEMS
(Deferred from Council meeting of August 11,2015 –Item 4)
1.Economic Development Advisory Committee Meeting Minutes of pg.25
June 11,2015
RECOMMENDED:
THAT the Economic Development Advisory Committee meeting minutes of June
11,2015,be received for information.
(Deferred from Council meeting of August 11,2015 –Item 5)
2.Aurora Family Leisure Complex Liaison Committee Meeting Minutes of pg.30
June 23,2015
RECOMMENDED:
THAT the Aurora Family Leisure Complex Liaison Committee meeting minutes of
June 23,2015,be received for information.
(Deferred from Council meeting of August 11,2015 –Item 6)
3.LLS15-047 –Effectiveness of Liquidated Damages Clauses pg.32
RECOMMENDED:
THAT Report No.LLS15-047 be received for information.
(Deferred from Council meeting of August 11,2015 –Item 8)
4.IES15-045 –Council Motion –Pedestrian and Vehicle Traffic Concerns pg.42
in the Northeast Corner of Earl Stewart Drive and Pedersen
Drive Intersection
RECOMMENDED:
THAT Report No.IES15-045 be received for information.
(Deferred from Council meeting of August 11,2015 –Item 13)
5.PL15-059 –Update on Development Progress in 2C Planning Area pg.48
RECOMMENDED:
THAT Report No.PL15-059 be received;and
Council Meeting Agenda
Tuesday,August 25,2015 Page 5 of 7
THAT in response to the pace of development in the 2C Secondary Plan Area,
the Regional Municipality of York be requested to advance the timing of the
interchange at Highway 404 and St.John’s Sideroad,to be included within the
Region’s 10-year Roads Construction Program.
6.Memorandum from Director of Planning &Development Services pg.55
Re:Additional Information to Report No.PL15-059 –Update on
Development Progress in 2C Planning Area (Item 5)
RECOMMENDED:
THAT the memorandum regarding Additional Information to Report No.PL15-059
–Update on Development Progress in 2C Planning Area be received for
information.
(Deferred from Council meeting of August 11,2015 –Item 15)
7.PR15-023 –Renaming a Section of Nokiidaa Trail pg.57
RECOMMENDED:
THAT Report No.PR15-023 be received;and
THAT the renaming of a section of the Nokiidaa Trail referred to in Report No.
PR15-023 as the "Tim Jones Trail"be approved.
8.CAO15-010 –Vacancy Control Program pg.62
RECOMMENDED:
THAT Report No.CAO15-010 be received;and
THAT Staff Recruitment &Selection Policy 38 be amended to include a vacancy
control policy as set out in Attachment 1 to this report.
9.PL15-068 –Request for Street Name Approval,Eyelet Investment pg.66
Corp,1114 Wellington Street East,File:SUB-2014-03
RECOMMENDED:
THAT Report No.PL15-068 be received;and
THAT the following street names be approved for the proposed road within the
approved Draft Plan of Subdivision,File SUB-2014-03:
Council Meeting Agenda
Tuesday,August 25,2015 Page 6 of 7
STREET “A”HAMSTER CRESCENT
STREET “B”MIKE BOSHEVSKI COURT
10.Heritage Advisory Committee Meeting Minutes of August 17,2015 pg.71
RECOMMENDED:
THAT the Heritage Advisory Committee meeting minutes of August 17,2015,be
received;and
THAT the following recommendations regarding Item 1 –Report No.HAC15-008
–Request to Remove a Property from the Aurora Register of Properties of
Cultural Heritage Value or Interest,103 Hillview Road,be approved:
THAT the property located at 103 Hillview Road be removed from the
Aurora Register of Properties of Cultural Heritage Value or Interest;and
THAT the proposed elevations are subject to approval of Planning Staff;and
THAT,if the building is to be demolished,a photographic record,measured
drawings and/or salvage of significant architectural elements,be retained;
and
THAT the following recommendation regarding Item 2 –HAC15-007 –32
Wellington Street East,Final Disposition of the “David W.Doan House”
Designated under Part IV of the Ontario Heritage Act,be approved:
THAT a third-party peer review,to be conducted by a firm with experience in
the preservation of heritage buildings,be sought by the Town and paid for
by the applicant,with the added objective of determining how to save the
front façade of the David W.Doan House,as was originally intended and
agreed upon.
11.Memorandum from Councillor Mrakas pg.77
Re:Reconsideration of Council’s August 11,2015 Decision Pertaining to
Motion for Which Notice Has Been Given (a)2016 Hiring Freeze
RECOMMENDED:
THAT the memorandum regarding Reconsideration of Council’s August 11,
2015 Decision Pertaining to Motion for Which Notice Has Been Given (a)
2016 Hiring Freeze be received;and
Council Meeting Agenda
Tuesday,August 25,2015 Page 7 of 7
THAT in accordance with section 8.14 of Procedural By-law Number 5330-11,
as amended,Council reconsider its decision of August 11,2015,in respect to
“Motions for Which Notice Has Been Given”(a)where the following clause
was determined in the negative as a result of a tie vote due to the absence of
a Member of Council:
“NOW THEREFORE BE IT HEREBY RESOLVED THAT The Town of
Aurora implement a one-year hiring freeze on all new positions for the
2016 fiscal year.”
12.CFS15-036 –Canada 150 Community Infrastructure Program Grant pg.78
Approvals
RECOMMENDED:
THAT Report No.CFS15-036 be received;and
THAT Council approve the Improvement of Aurora Community Centre project
72175 ($425,000),Improvement to Stronach Aurora Recreation Complex project
72221($425,000),Rehabilitation of the Armoury project 72241 ($275,000)and
Improvements to Fleury Park Washroom Facility project 73242 ($150,000)in
advance of the regular 2016 capital budget approval to take advantage of a
Canada 150 Community Infrastructure Program total grant of $422,100;and
THAT Council authorize the Town of Aurora to enter into a contribution
agreement to receive a total of $422,100 in funding through the Canada 150
Community Infrastructure Program being administered by the Federal Economic
Development Agency for Southern Ontario in support of the following list of
capital projects:
Improvement of Aurora Community Centre:$140,300
Improvement to Stronach Aurora Recreation Complex:140,300
Rehabilitation of the Armoury:91,500
Improvement to Fleury Park Washroom Facility:50,000
THAT the Town share of the project budgets be funded as follows:
Project 72175:Transfer of $284,700 from Facilities R&R reserve
Project 72221:Transfer of $284,700 from Facilities R&R reserve
Project 72241:Transfer of $183,500 from Facilities R&R reserve
Project 72222:Transfer of $100,000 from Parks R&R reserve
THAT the Mayor and Clerk be authorized to execute standardized grant
agreements,including any and all documents and ancillary agreements required
to give effect to same,subject to the satisfaction of the Town Solicitor,for the four
projects;and
THAT the Treasurer be authorized to execute on behalf of the Town any progress
reports or other such submissions required as per the contribution agreement.
TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday,August 11,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Gaertner,Humfryes,Kim,
Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT Councillor Abel
OTHER ATTENDEES Interim Chief Administrative Officer,Acting Director of Building
and By-law Services,Director of Corporate and Financial
Services/Treasurer,Director of Infrastructure and Environmental
Services,Director of Legal and Legislative Services/Town
Solicitor,Director of Parks and Recreation Services,Director of
Planning and Development Services,Manager of Special
Projects,Town Clerk,and Council/Committee Secretary
Mayor Dawe called the meeting to order at 7:09 p.m.following Open Forum.
On a motion of Councillor Pirri seconded by Councillor Humfryes,Council consented on a
two-thirds vote to extend the hour past 11 p.m.in accordance with subsection 3.16(b)of the
Procedural By-law.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Humfryes
Seconded by Councillor Pirri
THAT the agenda as circulated by Legal and Legislative Services,with the following
additions and the removal of Item 9,be approved:
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -1
-1 -
Council Meeting Minutes
Tuesday,August 11,2015 Page 2 of 24
Replacement Page 2 (Agenda page 121)for Item 10 –IES15-047 –Water
Operator Vacancy –Four-Month Gapping Rule
Item 23 –LLS15-051 –Canada Post Community Mailbox Installations on Town
Roadways
Item 24 –Memorandum from Mayor Dawe;Re:Exemption to the Town’s Sign By-
law –2015 Magna Hoedown Event,September 18-19,2015
Item 25 –Memorandum from Director of Infrastructure &Environmental Services;
Re:Removal of Item 9 –Report No.IES15-046 –Additional Winter Maintenance
Resources
Closed Session Item 4 –A proposed or pending acquisition or disposition of land by
the Town or Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Report
No.PL15-065 –Agreement of Purchase and Sale for 33 Eric T.Smith Way
Closed Session Item 5 –A proposed or pending acquisition or disposition of land by
the Town or Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Report
No.PL15-066 –Agreement of Purchase and Sale for 21 Eric T.Smith Way
CARRIED
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of July 14,2015
Special Council Meeting Minutes of July 28,2015
Moved by Councillor Kim
Seconded by Councillor Pirri
THAT the Council meeting minutes of July 14,2015,and the Special Council meeting
minutes of July 28,2015,be adopted as printed and circulated.
CARRIED
4.PRESENTATIONS
(a)Al Downey,Director of Parks and Recreation Services
Re:John West Memorial “Leaders of Tomorrow”Scholarship Award
Mr.Downey noted former Mayor John West’s wish to recognize those who not
only succeeded academically but,more importantly,were also involved in school
and community activities,volunteerism,and giving back to the community,and to
recognize those who would implement change,influence decisions,and lead us
into the future.Mr.Downey announced Ms.Sally Falk as the winner of the
inaugural John West Memorial “Leaders of Tomorrow”Scholarship Award.He
noted that Sally is a graduate of Aurora High School and highlighted some of her
many achievements,activities,contributions,and involvement in the community.
Mr.Downey then introduced Ms.Falk and she was presented with her Award.
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -2
-2 -
Council Meeting Minutes
Tuesday, August 11, 2015 Page 3 of 24
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the presentation of Al Downey, Director of Parks and Recreation Services,
be received for information.
CARRIED
(b) Don Lewis, President, Aurora Lions Club
Re: Home for the Aurora Lions Club
Mr. Lewis noted that the Aurora Lions Club is currently without a home and he
requested that Council consider allowing the Club to use a section of the old library
building as their new home, and presented a schematic of the area with the
proposed renovations that would be required. He further noted that the Lions Club
has served the community of Aurora for more than 70 years and needs a place to
work as they strengthen and grow in order to continue serving the community.
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the presentation of Don Lewis, President, Aurora Lions Club, be received
and referred to staff for a report back to Council.
CARRIED
(c) Bruce Stafford and Stephen Kimmerer, Sport Aurora
Re: Consideration of Multi-Sport Use Facility/Hallmark Building
Mr. Stafford and Mr. Kimmerer presented Council with a proposal to use the
unoccupied, former Hallmark Building at 100 Vandorf Sideroad as a sports and
athletic centre, and requested that Council direct staff to investigate the feasibility
of the Town partnering with sport and recreation providers by either purchasing,
leasing or leasing-to-own this property and provide rentable, customized,
specialty training and competition space for the benefit of athletes in Aurora.
Moved by Councillor Mrakas
Seconded by Councillor Thompson
THAT the presentation of Bruce Stafford and Stephen Kimmerer, Sport Aurora,
be received and referred to the Director of Parks and Recreation Services for
consultation in relation to the Parks and Recreation Master Plan and a report
back to Council.
CARRIED
Council Meeting Minutes
Tuesday, August 11, 2015 Page 4 of 24
5. PUBLIC SERVICE ANNOUNCEMENTS
Councillor Thompson extended a reminder regarding the Doors Open Aurora event
being held on Saturday, August 15, 2015.
Councillor Humfryes announced that Family Day would be celebrated on Saturday,
August 15, 2015, at the Aurora Farmers’ Market & Artisan Fair, and a Community Corn
Roast would be held on Saturday, August 22, 2015.
Mayor Dawe noted that he and Councillor Humfryes had attended the memorial
service of former Councillor, and former member of Town staff, Norman Weller who
passed away on August 1, 2015. A moment of silence was observed in his honour.
Mayor Dawe extended a reminder regarding various Town events including: Concerts
in the Park featuring Tom Leadbeater, Spirit of Nova Scotia, at 7 p.m. on Wednesday,
August 12, 2015; Movies in the Park featuring Annie at dusk on Friday, August 14,
2015; Doors Open Aurora from 10 a.m. to 4 p.m. on Saturday, August 15, 2015; and
the End of Summer Blues Concert in the Park featuring the Jack de Keyzer Band on
Wednesday, September 2, 2015; and noted that further information is available at
www.aurora.ca.
Mayor Dawe noted that spaces are still available at the Aurora Summer Camps and
An Adventure-a-Day Youth Camp, and further information is on the Town website.
Mayor Dawe noted that the Town is looking for members for its Youth Engagement
Committee and that applications are available on the Town website and would be
accepted until Monday, August 31, 2015.
Mayor Dawe announced that the Town would be hosting a Youth Volunteer Fair on
September 24, 2015, from 4 p.m. to 7 p.m. at the Aurora Family Leisure Complex.
Mayor Dawe advised that updates regarding Highland Gate, including answers to
questions from the June Public Planning meeting, would be available on August 12,
2015, at www.aurora.ca/highlandgate.
Councillor Mrakas announced that the Aurora Youth Soccer Club would be holding its
First Annual AYSC Footgolf Tournament on August 15, 2015, and further information
was available at www.aysc.ca.
Councillor Gaertner noted her recent visit to Hillary House and extended
congratulations to the Aurora Historical Society for its interesting tennis display and
newly restored grass tennis court, and for its success in receiving the associated
funding.
Mayor Dawe announced that the 400th anniversary of Étienne Brûlé’s expedition from
Orillia to Lake Ontario would be celebrated on Saturday, September 12, 2015, through
the re-enactment of the journey by a small group from the Toronto Historical Society.
The Mayor noted that the public is invited to greet this group of voyageurs at the
Aurora Armoury at 12:30 p.m.
Council Meeting Minutes
Tuesday,August 11,2015 Page 5 of 24
Mayor Dawe congratulated Councillor Paul Pirri on his selection as Vice Chair of the
Environmental Issues and Sustainable Development Committee at the Federation of
Canadian Municipalities (FCM),where he represents Aurora on four FCM committees
including conference planning,international relations,and increasing women’s
participation in municipal government.
Mayor Dawe introduced and welcomed Patrick Moyle,Interim Chief Administrative
Officer for the Town of Aurora.
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1,3,4,5,6,7,8,10,11,12,13,15,16,18,and 23 were identified as items for
discussion.
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2,14,17,19,20,21,22,24,and 25 were identified as items not requiring
separate discussion.Item 9 was removed from the agenda on approval of the agenda.
Moved by Councillor Thom
Seconded by Councillor Humfryes
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
2.PL15-053 –Delegated Agreements,2015 Summary Report
THAT Report No.PL15-053 be received for information.
14.PL15-060 –Hotel Development Charges
THAT Report No.PL15-060 be received and referred to the General Committee
meeting of September 8,2015,with the following recommendations:
THAT staff be authorized to enter into Development Charge Deferral
Agreements for hotel or motel developments which defer the excess
amounts that the hotel is required to pay over the amount an office building
of similar size would be required to pay,and that such surcharge be
deferred until the use of the building changes;and
THAT staff be directed to return to a rate calculation based upon the non-
residential rate for the gross square footage in calculating the Development
Charges for hotels and motels in the next update of the Development
Charges By-law;and
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -5
-5 -
Council Meeting Minutes
Tuesday,August 11,2015 Page 6 of 24
THAT York Region be requested to consider the deferral of development
charges and amendment of the Regional Development Charges By-law as
described above.
17.PR15-025 –Lease Agreement –Pro Shops
THAT Report No.PR15-025 be received;and
THAT a Lease Agreement between the Town of Aurora and Hockey Lion Inc.for
the lease of space in the Stronach Aurora Recreation Complex (SARC)and the
Aurora Community Centre (ACC)for the operation of skate sharpening services
and Pro Shop be approved;and
THAT the Mayor and Town Clerk be authorized to execute any agreement,
including any and all documents and ancillary agreements required to give effect
to same.
19.Memorandum from Mayor Dawe
Re:Mayor’s Task Force on Physical Activity
THAT the memorandum regarding Mayor’s Task Force on Physical Activity be
received for information.
20.Memorandum from Mayor Dawe
Re:Lake Simcoe Region Conservation Authority Highlights
June 26,2015 –Meeting of the Board
THAT the memorandum regarding Lake Simcoe Region Conservation Authority
Highlights,June 26,2015 –Meeting of the Board be received for information.
21.Heritage Advisory Committee Meeting No Quorum Report of June 8,2015
THAT the Heritage Advisory Committee meeting No Quorum Report of June 8,
2015,be received for information.
22.Heritage Advisory Committee Meeting Minutes of July 13,2015
THAT the Heritage Advisory Committee meeting minutes of July 13,2015,be
received;and
THAT the following recommendation regarding Item 1 –Report No.HAC15-002 –
Request to Remove a Property from the Aurora Register of Properties of Cultural
Heritage Value or Interest,12 Ransom Street be approved:
THAT the property located at 12 Ransom Street be removed from the
Aurora Register of Properties of Cultural Heritage Value or Interest
subsequent to demolition;and
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -6
-6 -
Council Meeting Minutes
Tuesday,August 11,2015 Page 7 of 24
THAT the following recommendations regarding Item 2 –Report No.
HAC15-005 –Request to Remove a Property from the Aurora Register of
Properties of Cultural Heritage Value or Interest,98 Mosley Street be
approved:
THAT the property located at 98 Mosley Street be removed from the Aurora
Register of Properties of Cultural Heritage Value or Interest;and
THAT the proposed elevations are subject to approval of Planning Staff to
ensure the proposed new dwelling will maintain the heritage character of the
area.
24.Memorandum from Mayor Dawe
Re:Exemption to the Town’s Sign By-law –2015 Magna Hoedown Event
(Added Item)
THAT the memorandum regarding Exemption to the Town’s Sign By-law –2015
Magna Hoedown Event be received;and
THAT an exemption from the Town’s Sign By-law special events provisions be
granted for the 2015 Magna Hoedown to permit special events signs to be posted
for more than fourteen (14)days in advance of the event.
25.Memorandum from Director of Infrastructure &Environmental Services
Re:Removal of Item 9 –Report No.IES15-046 –Additional Winter
Maintenance Resources
(Added Item)
THAT the memorandum regarding Removal of Item 9 –Report No.IES15-046 –
Additional Winter Maintenance Resources be received;and
THAT this item be removed from the August 11,2015 Council meeting agenda.
CARRIED
8.DELEGATIONS
None
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Council considered Item 1 following Item 23 and prior to Closed Session.
1.CAO15-008 –Community Tourism Plan
Moved by Councillor Pirri
Seconded by Councillor Humfryes
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -7
-7 -
Council Meeting Minutes
Tuesday,August 11,2015 Page 8 of 24
THAT Council endorse the Community Tourism Plan and specifically approve the
Action Plan contained within the Plan;and
THAT the Tourism Coordinator position as outlined within the Action Plan be
referred to the 2016 Budget process.
Motion to refer
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
THAT Item 1,CAO15-008 –Community Tourism Plan,be referred to the 2016
Budget process.
CARRIED
3.Environmental Advisory Committee Meeting Minutes of June 10,2015
On a motion of Councillor Thom seconded by Councillor Kim,Council consented to consider
Item 3 prior to Item 1.
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
THAT the Environmental Advisory Committee meeting minutes of June 10,2015,
be received for information.
Amendment No.1
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
THAT the main motion be amended by adding the following clauses:
“THAT a public education component and strategy be developed instructing
residents on the proper discharge of wastewater from private swimming
pools and hot tubs,and that options be provided for distribution of this
information to all owners as soon as possible;and
THAT staff investigate revising the current Sewer Use By-law to deal with
the correct handling and discharge of swimming pool and hot tub
wastewater.”
Amendment to Amendment No.1
Moved by Councillor Pirri
Seconded by Councillor Mrakas
THAT Amendment No.1 be amended by adding the following clause:
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -8
-8 -
Council Meeting Minutes
Tuesday,August 11,2015 Page 9 of 24
“THAT staff report back to the Environmental Advisory Committee.”
CARRIED
Amendment No.1 as amended
Moved by Councillor Pirri
Seconded by Councillor Mrakas
THAT the main motion be amended by adding the following clauses:
“THAT a public education component and strategy be developed instructing
residents on the proper discharge of wastewater from private swimming
pools and hot tubs,and that options be provided for distribution of this
information to all owners as soon as possible;and
THAT staff investigate revising the current Sewer Use By-law to deal with
the correct handling and discharge of swimming pool and hot tub
wastewater;and
THAT staff report back to the Environmental Advisory Committee.”
CARRIED
Main motion as amended
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
THAT the Environmental Advisory Committee meeting minutes of June 10,2015,
be received;and
THAT a public education component and strategy be developed instructing
residents on the proper discharge of wastewater from private swimming
pools and hot tubs,and that options be provided for distribution of this
information to all owners as soon as possible;and
THAT staff investigate revising the current Sewer Use By-law to deal with
the correct handling and discharge of swimming pool and hot tub
wastewater;and
THAT staff report back to the Environmental Advisory Committee.
CARRIED AS AMENDED
4.Economic Development Advisory Committee Meeting Minutes of June 11,
2015
Motion to defer
Moved by Councillor Gaertner
Seconded by Councillor Thom
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -9
-9 -
Council Meeting Minutes
Tuesday,August 11,2015 Page 10 of 24
THAT consideration of Item 4,Economic Development Advisory Committee
Meeting Minutes of June 11,2015,be deferred to the Council meeting of August
25,2015.
CARRIED
5.Aurora Family Leisure Complex Liaison Committee Meeting Minutes of
June 23,2015
Motion to defer
Moved by Councillor Gaertner
Seconded by Councillor Thom
THAT consideration of Item 5,Aurora Family Leisure Complex Liaison
Committee Meeting Minutes of June 23,2015,be deferred to the Council meeting
of August 25,2015.
CARRIED
6.LLS15-047 –Effectiveness of Liquidated Damages Clauses
Motion to defer
Moved by Councillor Gaertner
Seconded by Councillor Thom
THAT consideration of Item 6,LLS15-047 –Effectiveness of Liquidated Damages
Clauses,be deferred to the Council meeting of August 25,2015.
CARRIED
7.IES15-043 –Award of Tender IES2015-12 –The Supply and Administration
of a School Crossing Guard Service
On a motion of Councillor Humfryes seconded by Councillor Pirri,Council consented to
consider Item 7 following Item 16.
Moved by Councillor Gaertner
Seconded by Councillor Thompson
THAT Report No.IES15-043 be received;and
THAT Tender IES2015-12 –The Supply and Administration of School Crossing
Guard Service be awarded to Proactive Staffing Services Inc.for a three (3)
school-year term for the amount of $417,447.58,excluding taxes;and
THAT the 2015 operating budget for contracts be increased by $40,972.84 to a
revised amount of $145,972.84 to be funded through 2015 corporate surplus;and
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -10
-10 -
Council Meeting Minutes
Tuesday,August 11,2015 Page 11 of 24
THAT the Director of Infrastructure and Environmental Services be authorized to
renew Tender IES2012-12 for the optional one school-year period (school year 4)
pending an analysis and satisfactory performance review by the Director;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
CARRIED
8.IES15-045 –Council Motion –Pedestrian and Vehicle Traffic Concerns in
the Northeast Corner of Earl Stewart Drive and Pedersen Drive
Intersection
Motion to defer
Moved by Councillor Gaertner
Seconded by Councillor Thom
THAT consideration of Item 8,IES15-045 –Council Motion –Pedestrian and
Vehicle Traffic Concerns in the Northeast Corner of Earl Stewart Drive and
Pedersen Drive Intersection,be deferred to the Council meeting of August 25,
2015.
CARRIED
10.IES15-047 –Water Operator Vacancy –Four-Month Gapping Rule
On a motion of Councillor Humfryes seconded by Councillor Pirri,Council consented to
consider Item 10 following Item 7.
Moved by Councillor Kim
Seconded by Councillor Thompson
THAT Report No.IES15-047 be received;and
THAT staff be authorized to immediately recruit for the Water Operator position.
On a recorded vote the motion
CARRIED
YEAS:6 NAYS:2
VOTING YEAS:Councillors Gaertner,Humfryes,Pirri,Thom,
Thompson,and Mayor Dawe
VOTING NAYS:Councillors Kim and Mrakas
ABSENT:Councillor Abel
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -11
-11 -
Council Meeting Minutes
Tuesday,August 11,2015 Page 12 of 24
11.PL15-055 –Application for Exemption from Part Lot Control,Mattamy
(Aurora)Limited,Blocks 107,108,115,and 120,Plan 65M-4423,
File No.PLC-2015-03
On a motion of Councillor Humfryes seconded by Councillor Pirri,Council consented to
consider Item 11 following Item 10.
Moved by Councillor Gaertner
Seconded by Councillor Kim
THAT Report No.PL15-055 be received;and
THAT Council approve the Application for Exemption from Part Lot Control
submitted by Mattamy (Aurora)Limited to divide Blocks 107,108,115 and 120 on
Plan 65M-4423 into twenty-seven (27)separate lots for townhouse units;and
THAT the Part Lot Control Exemption By-law be introduced and enacted.
CARRIED
12.PL15-058 –Application for Site Plan Approval,Matheson Constructors
Ltd.,30 Eric T Smith Way,Part of Lot 1,Plan 65M-4324,File
Number:SP-2015-06
On a motion of Councillor Thom seconded by Councillor Kim,Council consented to consider
Item 12 following Item 3.
Moved by Councillor Gaertner
Seconded by Councillor Pirri
THAT Report No.PL15-058 be received;and
THAT Site Plan Application File:SP-2015-06 (Matheson Constructors Limited)be
approved to permit the development of the subject lands for the construction a
two-storey 1,802 sqm Gross Floor Area (GFA)office building and equipment
storage garage;and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
CARRIED
13.PL15-059 –Update on Development Progress in 2C Planning Area
Motion to defer
Moved by Councillor Gaertner
Seconded by Councillor Thom
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Council Meeting Minutes
Tuesday,August 11,2015 Page 13 of 24
THAT consideration of Item 13,PL15-059 –Update on Development Progress in
2C Planning Area,be deferred to the Council meeting of August 25,2015.
CARRIED
15.PR15-023 –Renaming a Section of Nokiidaa Trail
Motion to defer
Moved by Councillor Gaertner
Seconded by Councillor Thom
THAT consideration of Item 15,PR15-023 –Renaming a Section of Nokiidaa
Trail,be deferred to the Council meeting of August 25,2015.
CARRIED
16.PR15-024 –McMahon Park Neighbourhood Garden
On a motion of Councillor Thom seconded by Councillor Kim,Council consented to consider
Item 16 following Item 12.
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
THAT Report No.PR15-024 be received;and
THAT the local area residents in the vicinity of McMahon Park be consulted
according to the process set out in Report No.PR15-024 to gauge public interest
in the establishment of a neighbourhood garden in a section of McMahon Park;
and
THAT staff report back to Council on the outcomes of the consultation process
and any recommendations pertaining to the establishment of a neighbourhood
garden in McMahon Park.
CARRIED
18.Memorandum from Director of Legal &Legislative Services/Town Solicitor
Re:August 25,2015 Council Meeting
On a motion of Councillor Mrakas seconded by Councillor Thom,Council consented to
consider Item 18 following Motion for Which Notice Has Been Given (d).
Moved by Councillor Mrakas
Seconded by Councillor Thom
THAT the memorandum regarding August 25,2015 Council Meeting be received;
and
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Council Meeting Minutes
Tuesday,August 11,2015 Page 14 of 24
THAT the Council meeting scheduled for August 25,2015,be cancelled.
DEFEATED
23.LLS15-051 –Canada Post Community Mailbox Installations on Town
Roadways
(Added Item)
On a motion of Councillor Humfryes seconded by Councillor Pirri,Council consented to
consider Item 23 following Item 11.
Moved by Councillor Mrakas
Seconded by Councillor Thompson
THAT Report No.LLS15-051 be received;and
THAT the Town issue a blanket Road Allowance Excavation Permit to Canada
Post (through its contractor)in exchange for completion of a permit application
and payment of $50.00 for each site in Aurora where a community mailbox is
installed as part of Canada Post’s delivery conversion program;and
THAT the Director of Infrastructure &Environmental Services be authorized to
execute the Memorandum of Payment on behalf of the Town regarding Canada
Post’s installation of community mailboxes in Aurora,including any and all
documents and ancillary agreements required to give effect to same;and
THAT the Director of Infrastructure &Environmental Services be authorized to
execute a Community Mailbox Installation Agreement on behalf of the Town
regarding Canada Post’s installation of community mailboxes in Aurora,including
any and all documents and ancillary agreements required to give effect to same.
CARRIED
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
(a)Councillor Thom
Re:Celebration of The Queen’s Reign
This Notice of Motion was considered under subsection 10.(ii)“Motions
for Which Notice Has Been Given”as Motion (d).
(b)Mayor Dawe
Re:Special Council Meeting to Review Procedural By-law Number
5330-11
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -14
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Council Meeting Minutes
Tuesday,August 11,2015 Page 15 of 24
WHEREAS Council has adopted Procedural By-law Number 5330-11,as
amended,(“Procedural By-law”)to ensure fair and efficient Meetings of
Council and Committees;and
WHEREAS Section 11 of the Procedural By-law states that “Council shall
review this By-law within the first six (6)months of the second year of each
term of Council”;and
WHEREAS Members of Council,including new Members of Council,have
already had significant experience with the rules and regulations set out in
the Procedural By-law;and
WHEREAS Council should ensure that the Meetings of Council and
Committees continue to be fair and efficient.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the requirements
of Section 11 of the Procedural By-law be waived to permit Council to
review the Procedural By-law in the fall of 2015;and
BE IT FURTHER RESOLVED THAT a Special Council workshop be
scheduled to review staff recommendations to amend the Procedural By-
law.
(c)Councillor Humfryes
Re:Town of Aurora Financial Health Status
WHEREAS the Town of Aurora budget process is very complex and
focused,so that most Aurora residents do not fully understand the financial
health of the Town;and
WHEREAS the Town provides an end of budget review including tax
increases,capital and operational project approvals;and
WHEREAS as the majority of residents of Aurora are not heavily engaged in
the budget process.
NOW THEREFORE BE IT HEREBY RESOLVED that staff be directed to
prepare a Financial Health Status Report for each fiscal year after adoption
of the budget to be communicated to all residents;and
BE IT FURTHER RESOLVED THAT the format of the Financial Health
Status Report of the Town of Aurora should generally adhere to the
following guidelines:
1.It should be clear,concise and meaningful to a majority of Aurora
residents;
2.It should be a meaningful communication tool based on best practices in
the sector;
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -15
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Council Meeting Minutes
Tuesday,August 11,2015 Page 16 of 24
3.It should avoiding the use of accounting terminology and reporting
formats (e.g.,balance sheets);
4.It should generally provide information on the following topics:
(a)the amount of cash the Town has in the bank;
(b)the value of the Town’s investments and the rate of
return/performance of those investments;
(c)the value of the Town’s assets;
(d)the status of the Town’s reserves,including a simplified explanation
on the policies guiding the growth and use of the Town’s reserves;
(e)where the Town spends its money;
(f)expectations on the future financial health of the Town;and
BE IT FURTHER RESOLVED THAT staff be directed to present a draft of
the format of the Financial Health Status Report at a future General
Committee meeting for consideration by Council prior to the adoption of the
2016 Budget.
(d)Councillor Thompson and Councillor Mrakas
Re:Establishment of a Cultural Precinct
This Notice of Motion was considered under subsection 10.(ii)“Motions
for Which Notice Has Been Given”as Motion (c).
(ii)Motions for Which Notice Has Been Given
On a motion of Councillor Thompson seconded by Councillor Gaertner,Council consented
to consider subsection 10.(ii)“Motions for Which Notice Has Been Given”following the
adoption of items considered in Closed Session.
On a motion of Councillor Thompson seconded by Councillor Pirri,Council consented on a
two-thirds vote to waive the requirements of subsection 3.13(b)of the Procedural By-law to
move forward Notice of Motion (d)for consideration as Motion (c),and Notice of Motion (a)
for consideration as Motion (d).
(a)Councillor Mrakas
Re:2016 Hiring Freeze
Main motion
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
WHEREAS salaries and benefits represent nearly a quarter of the Town’s
operating budget;and
WHEREAS additional staff hires will,as a consequence,increase the
operating budget;and
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Tuesday,August 25,2015 Council Minutes Page -16
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Council Meeting Minutes
Tuesday,August 11,2015 Page 17 of 24
WHEREAS any increase in costs within the operating budget will impact the
tax levy.
NOW THEREFORE BE IT HEREBY RESOLVED THAT The Town of
Aurora implement a one-year hiring freeze on all new positions for the 2016
fiscal year;and
BE IT FURTHER RESOLVED THAT any replacement of existing vacancies
(excluding the current vacancy of the Chief Administrative Officer)be
subject to review by Council during the hiring freeze period;and
BE IT FURTHER RESOLVED THAT the hiring freeze would not apply to
positions mandated by legislation and/or seasonal positions provided that
they do not exceed approved budgeted levels.
Amendment
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
THAT the main motion be amended by replacing the second operative
clause with the following clause:
“BE IT FURTHER RESOLVED THAT the Interim Chief Administrative
Officer develop a vacancy control program and bring forward a
proposal for Council’s consideration as soon as possible.”
CARRIED
Motion to table
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the first and third operative clauses of the main motion be tabled.
DEFEATED
Motion to refer
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the first and third operative clauses of the main motion be referred to
the 2016 Budget process.
DEFEATED
Main motion as amended
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
WHEREAS salaries and benefits represent nearly a quarter of the Town’s
operating budget;and
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Tuesday,August 25,2015 Council Minutes Page -17
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Council Meeting Minutes
Tuesday,August 11,2015 Page 18 of 24
WHEREAS additional staff hires will,as a consequence,increase the
operating budget;and
WHEREAS any increase in costs within the operating budget will impact the
tax levy.
NOW THEREFORE BE IT HEREBY RESOLVED THAT The Town of
Aurora implement a one-year hiring freeze on all new positions for the 2016
fiscal year;and
BE IT FURTHER RESOLVED THAT the Interim Chief Administrative
Officer develop a vacancy control program and bring forward a
proposal for Council’s consideration as soon as possible;and
BE IT FURTHER RESOLVED THAT the hiring freeze would not apply to
positions mandated by legislation and/or seasonal positions provided that
they do not exceed approved budgeted levels.
On a recorded vote the first operative clause
of the main motion as amended was
DEFEATED
YEAS:4 NAYS:4
VOTING YEAS:Councillors Gaertner,Humfryes,Kim,and
Mrakas
VOTING NAYS:Councillors Pirri,Thom,Thompson,and
Mayor Dawe
ABSENT:Councillor Abel
On a recorded vote the second operative clause
of the main motion as amended
CARRIED
YEAS:8 NAYS:0
VOTING YEAS:Councillors Gaertner,Humfryes,Kim,Mrakas
Pirri,Thom,Thompson,and Mayor Dawe
VOTING NAYS:None
ABSENT:Councillor Abel
On a recorded vote the third operative clause
of the main motion as amended
CARRIED
YEAS:6 NAYS:2
VOTING YEAS:Councillors Gaertner,Humfryes,Kim,Mrakas,
Pirri,and Mayor Dawe
VOTING NAYS:Councillors Thom and Thompson
ABSENT:Councillor Abel
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -18
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Council Meeting Minutes
Tuesday,August 11,2015 Page 19 of 24
(b)Councillor Humfryes
Re:Church Street School Landscaping
Moved by Councillor Humfryes
Seconded by Councillor Pirri
WHEREAS the Church Street School is one of Aurora's beautifully restored
historical buildings;and
WHEREAS the Aurora Cultural Centre hosts many art shows in the gallery,
musical events and several special events;and
WHEREAS these many shows and events attract residents from Aurora,
York Region,the Greater Toronto Area,and beyond;and
WHEREAS the current landscape does not indicate pride of ownership.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff review and
provide appropriate landscape designs that would be more suitable for the
building;and
BE IT FURTHER RESOLVED THAT the design options be first presented
to the Aurora Cultural Centre Board to ensure that the design is conducive
to Cultural Centre programming and vision,followed by a report to Council
early in September 2015.
CARRIED
(c)Councillor Thompson and Councillor Mrakas
Re:Establishment of a Cultural Precinct
Moved by Councillor Thompson
Seconded by Councillor Mrakas
WHEREAS the Aurora Promenade Urban Design Strategy sets out eight
overarching strategies highlighting key aspects that will shape the future of
the Aurora Promenade;and
WHEREAS these strategies are important “big moves”that will help achieve
long-term planning and urban design objectives;and
WHEREAS the establishment of a Cultural Precinct is identified within the
Aurora Promenade Concept Plan as a priority action and one of the key
strategies for the revitalization of the downtown core;and
WHEREAS the Cultural Precinct is defined within the Promenade plan as a
three (3)block area that contains the Aurora Public Library,the Aurora
Cultural Centre,Trinity Church,the Armoury,and Town Park;and
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Tuesday,August 25,2015 Council Minutes Page -19
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Council Meeting Minutes
Tuesday,August 11,2015 Page 20 of 24
WHEREAS the establishment of a cultural precinct represents an
opportunity to leverage the concentration of these cultural assets as an
attraction,reinforced by additional facilities,enhanced public spaces,and
distinct streetscape treatments.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
conduct an RFP to engage a design firm to establish a Vision and
Conceptual Plan for the Cultural Precinct Area;and
BE IT FURTHER RESOLVED THAT the final report and conceptual plan for
the Cultural Precinct Area be presented to Council for consideration prior to
the approval of the 2016 Budget.
CARRIED
(d)Councillor Thom
Re:Celebration of The Queen’s Reign
Moved by Councillor Thom
Seconded by Councillor Humfryes
WHEREAS September 9,2015,will mark a historic and triumphal day in the
reign of Her Majesty Queen Elizabeth II,Queen of Canada,and on this day,
Her Majesty’s reign will surpass that of Queen Victoria,the mother of
Canadian Confederation;and
WHEREAS the dedicated service to Canada by Her Majesty The Queen,
over her 63 years on the throne,is cause for national celebration;and
WHEREAS a public event in celebration of The Queen’s reign will bring our
community closer together,demonstrate our Town’s pride for our country,
and will give us a great opportunity to educate our youth on Canada’s
national institutions,history and culture.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council request
the Director of Parks and Recreation Services to organize a Town event in
celebration of The Queen’s reign,to be held on September 9,2015;and
BE IT FURTHER RESOLVED THAT Council allocate a budget for the
event,not to exceed $2,000,from the Council Contingency Reserve Fund.
CARRIED
11.REGIONAL REPORT
York Regional Council Highlights –June 25,2015
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -20
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Council Meeting Minutes
Tuesday,August 11,2015 Page 21 of 24
Motion to defer
Moved by Councillor Gaertner
Seconded by Councillor Thom
THAT consideration of the York Regional Council Highlights –June 25,2015,be
deferred to the Council meeting of August 25,2015.
CARRIED
12.NEW BUSINESS/GENERAL INFORMATION
Councillor Gaertner referred to the Town’s Emerald Ash Borer treatment program and
commented on suggested research regarding the environmental risks.The Director of
Parks and Recreation Services advised that the chemical IMA-jet is not airborne.
Councillor Mrakas advised that residents had expressed concern regarding the orange
dust on the Highland Gate property.The Mayor requested that the Director of
Planning and Developments Services take this information on advisement.
13.READING OF BY-LAWS
Moved by Councillor Thompson
Seconded by Councillor Humfryes
THAT the following by-laws be given first,second,and third readings and enacted:
5750-15 BEING A BY-LAW to appoint an Interim Chief Administrative Officer for
The Corporation of the Town of Aurora.
5751-15 BEING A BY-LAW to exempt Blocks 107,108,115 and 120 on Plan
65M-4423 from Part-Lot Control (Mattamy (Aurora)Limited).
CARRIED
14.CLOSED SESSION
On a motion of Councillor Thompson seconded by Councillor Mrakas,Council consented to
resolve into a Closed Session meeting at 9:04 p.m.to consider the following matters:
1.Personal matters about an identifiable individual,including a Town or Local Board
employee (section 239(2)(b)of the Municipal Act,2001);Re:Report No.LLS15-
049 –Appointments to the Community Recognition Review Ad Hoc Committee
2.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.PL15-061 –
Agreement of Purchase and Sale for 45 Eric T.Smith Way
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -21
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Council Meeting Minutes
Tuesday,August 11,2015 Page 22 of 24
3.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.LLS15-050 –
Offer to Sell –Aurora Promenade Area
4.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.PL15-065 –
Agreement of Purchase and Sale for 33 Eric T.Smith Way (Added Item)
5.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.PL15-066 –
Agreement of Purchase and Sale for 21 Eric T.Smith Way (Added Item)
On a motion of Councillor Pirri seconded by Councillor Thom,Council consented to
reconvene into open session at 10:57 p.m.to rise and report from Closed Session.
1.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Report
No.LLS15-049 –Appointments to the Community Recognition Review Ad
Hoc Committee
Moved by Councillor Humfryes
Seconded by Councillor Thom
THAT Closed Session Report No.LLS15-049 be received;and
THAT the following citizen members be appointed to the Community Recognition
Ad Hoc Committee,effective September 1,2015:
1.Diane Buchanan
2.Steve Hinder
3.Tim Jones
4.Brian Alexander North
5.Jo-anne Spitzer;and
THAT the following Council members be appointed to the Community
Recognition Ad Hoc Committee,effective September 1,2015:
1.Councillor Tom Mrakas
2.Councillor Sandra Humfryes
CARRIED
2.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.
PL15-061 –Agreement of Purchase and Sale for 45 Eric T.Smith Way
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -22
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Council Meeting Minutes
Tuesday,August 11,2015 Page 23 of 24
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the confidential recommendations in respect to a proposed or pending
acquisition or disposition of land by the Town or Local Board;Re:Report No.
PL15-061 –Agreement of Purchase and Sale for 45 Eric T.Smith Way,be
approved and staff be authorized to proceed as directed by Council in Closed
Session on August 11,2015.
CARRIED
3.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.
LLS15-050 –Offer to Sell –Aurora Promenade Area
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the confidential recommendations in respect to a proposed or pending
acquisition or disposition of land by the Town or Local Board;Re:Report No.
LLS15-050 –Offer to Sell –Aurora Promenade Area,be approved and staff be
authorized to proceed as directed by Council in Closed Session on August 11,
2015.
CARRIED
4.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.
PL15-065 –Agreement of Purchase and Sale for 33 Eric T.Smith Way
(Added Item)
Moved by Councillor Thompson
Seconded by Councillor Thom
THAT the confidential recommendations in respect to a proposed or pending
acquisition or disposition of land by the Town or Local Board;Re:Report No.
PL15-065 –Agreement of Purchase and Sale for 33 Eric T.Smith Way,be
approved and staff be authorized to proceed as directed by Council in Closed
Session on August 11,2015.
CARRIED
5.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.
PL15-066 –Agreement of Purchase and Sale for 21 Eric T.Smith Way
(Added Item)
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -23
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Council Meeting Minutes
Tuesday,August 11,2015 Page 24 of 24
Moved by Councillor Thompson
Seconded by Councillor Kim
THAT the confidential recommendations in respect to a proposed or pending
acquisition or disposition of land by the Town or Local Board;Re:Report No.
PL15-066 –Agreement of Purchase and Sale for 21 Eric T.Smith Way,be
approved and staff be authorized to proceed as directed by Council in Closed
Session on August 11,2015.
CARRIED
13.READING OF BY-LAWS
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5753-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council
Meeting on August 11,2015.
CARRIED
15.ADJOURNMENT
Moved by Councillor Mrakas
Seconded by Councillor Pirri
THAT the meeting be adjourned at 12:13 a.m.on August 12,2015.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE COUNCIL MEETING OF AUGUST 11,2015,ARE SUBJECT TO
FINAL APPROVAL BY COUNCIL ON AUGUST 25,2015.
Council Meeting Agenda
Tuesday,August 25,2015 Council Minutes Page -24
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TOWN OF AURORA
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
MEETING MINUTES
Date:Thursday,June 11,2015
Time and Location:7 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Councillor Paul Pirri (Chair),Councillor John Abel (Vice Chair),
Don Constable (arrived 7:05 p.m./departed 8:10 p.m.),Rosalyn
Gonsalves,Paul Smith,and Bruce Walkinshaw
Member(s)Absent:Marilee Harris
Other Attendees:Councillor Tom Mrakas,Councillor Michael Thompson,Marco
Ramunno,Director of Planning and Development Services,
Anthony Ierullo,Manager of Long Range and Strategic
Planning,Michael Logue,Program Manager,Economic
Development,and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1.DECLARATION OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Bruce Walkinshaw
Seconded by Rosalyn Gonsalves
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Economic Development Advisory Committee Meeting Minutes of May 14,2015
Council Meeting Agenda
Tuesday,August 25,2015 Item 1 Page -1
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Economic Development Advisory Committee Meeting Minutes
Thursday,June 11,2015 Page 2 of 5
Moved by Rosalyn Gonsalves
Seconded by Councillor Abel
THAT the Economic Development Advisory Committee meeting minutes of May 14,
2015,be received for information.
CARRIED
4.DELEGATIONS
(a)Doug Lindeblom,Director of Economic Strategy,York Region
Re:York Region Broadband Study
Mr.Lindeblom presented an update on the Broadband Study in the context of the
Region’s Economic Development Action Plan where “Broadband Connectivity”is
the second of six goals of the Plan.He noted that the most recent activity was
the formation of a Regional Broadband Task Force,which was endorsed today
by the Region’s Committee of the Whole.Mr.Lindeblom provided background
information on the Broadband Study,which was to determine the capabilities,
issues,gaps,and opportunities across the Region.He stated that the Study
results showed discontinuity across the Region while some parts of the Region
have a very high level of connectivity which is attracting major data centres from
around the world.Mr.Lindeblom added that the results showed that Aurora was
a fairly well-serviced community,particularly from the number of internet service
providers in employment areas.He discussed the Study recommendations and
objectives,as well as the implementation priorities developed in the areas of
education and advocacy,municipal processes,and infrastructure investments.
Mr.Lindeblom reviewed the opportunities and services of YTN (York Telecom
Network),ORION (Ontario Research and Innovation Optical Network),and
CANARIE,Canada’s national digital infrastructure supporting research,
education,and innovation,and the partnership with Southlake Regional Health
Centre and York University.He advised that the Region would be holding a
Broadband &Innovation Summit,in partnership with the TAVES Consumer
Electronics Show,in Richmond Hill on Friday,October 30 through Sunday,
November 1,2015,and noted that the Summit would be about establishing
priorities on how to develop broadband capability that services the end user.Mr.
Lindeblom concluded by reporting that the Region would be updating its
Economic Development Action Plan in 2015 and would be holding sessions in the
fall to solicit feedback regarding what issues and opportunities face the business
community that the Region’s Plan might help to address.
Moved by Paul Smith
Seconded by Councillor Abel
THAT the delegation by Doug Lindeblom be received for information.
CARRIED
Council Meeting Agenda
Tuesday,August 25,2015 Item 1 Page -2
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Economic Development Advisory Committee Meeting Minutes
Thursday,June 11,2015 Page 3 of 5
5.MATTERS FOR CONSIDERATION
1.Memorandum from Manager of Long Range and Strategic Planning
Re:Preferred Medical Campus Locations (Update)
Staff provided a brief overview of the background information,including the four
areas originally identified as potential locations for a medical campus,and noted
that the preferred location in the area of Bayview Avenue and St.John’s Sideroad
was now less viable to accommodate large medical users due to recent
redevelopment of the area.Staff stated that the project originally envisioned
providing interconnectivity between larger medical users,medical practitioners,
and medical research.Staff requested the Committee’s direction regarding
whether to proceed as previously discussed or to consider alternative options.
Staff reported that the demand for practitioners locating in Aurora was strong,
while the manufacturing aspect would require more attention.Staff informed the
Committee of another potential opportunity and indicated that any potential
interest in focusing on medical use would be investigated.
Moved by Paul Smith
Seconded by Councillor Abel
THAT the memorandum regarding Preferred Medical Campus Locations
(Update)be received for information.
CARRIED
2.Economic Development Action Plan Review/Update –Discussion
Staff provided the context to the creation of the Economic Development Action
Plan by the Economic Development Advisory Committee of the previous term.
Staff noted that the Committee determined key priorities to be advanced in
alignment with the Town’s Strategic Plan and other policy documents.The
Committee was invited to consider whether any adjustments to the Action Plan
were necessary,and items discussed by the Committee and staff included:
Business Ambassador Program –re-establish Program
Business Retention &Expansion Plan –implement ongoing,shorter surveys
Broadband Strategy
Business Concierge Program –expand Program
Marketing and Business Attraction –use successes as marketing tool,
advertise in combination with entertainment district,sports,and tourism plan
Entertainment District
Future of Farmers’Market –define permanency,scope,and location
Differentiated Tax Rates –explore potential to incentivize certain types of
development
Council Meeting Agenda
Tuesday,August 25,2015 Item 1 Page -3
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Economic Development Advisory Committee Meeting Minutes
Thursday,June 11,2015 Page 4 of 5
Moved by Councillor Abel
Seconded by Bruce Walkinshaw
THAT the Economic Development Advisory Committee recommend to Council:
THAT the following initiatives be added to the Economic Development
Action Plan for the 2014-2018 Term of the Committee:
Business Ambassador Program;
Marketing and Business Attraction;
Future of Farmers’Market;and
Differentiated Tax Rates.
CARRIED
6.INFORMATIONAL ITEMS
3.Memorandum from Manager of Long Range and Strategic Planning
Re:2014-2015 Town of Aurora Business Directory
Staff advised that an updated Business Directory,based on an annual
employment survey carried out in partnership with York Region,is available
online at businessaurora.ca in both a downloadable Excel spreadsheet format
and an interactive,searchable map-based format.Staff briefly reviewed the
Aurora 2014 employment survey results and noted that the numbers for
employment and business growth were very positive.Staff further noted that the
published information represents data collected last summer and that the
collection of the 2015 data had already begun in Aurora this month.
The Committee inquired about the home-based business numbers and staff
advised that the annual survey was traditionally focused on businesses with a
physical store front.Staff noted that coordination with the local Chambers of
Commerce had increased in an effort to capture more home-based businesses.
Moved by Bruce Walkinshaw
Seconded by Rosalyn Gonsalves
THAT the memorandum regarding 2014-2015 Town of Aurora Business Directory
be received for information.
CARRIED
4.Extract from Council Meeting of April 28,2015
Re:Economic Development Advisory Committee Meeting Minutes
of April 9,2015
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Tuesday,August 25,2015 Item 1 Page -4
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Economic Development Advisory Committee Meeting Minutes
Thursday,June 11,2015 Page 5 of 5
Moved by Paul Smith
Seconded by Councillor Abel
THAT the Extract from Council Meeting of April 28,2015,regarding the Economic
Development Advisory Committee meeting minutes of April 9,2015,be received
for information.
CARRIED
7.NEW BUSINESS
The Committee requested clarification on the importance of economic development to
the Town and the Chair confirmed that great importance has been placed on economic
development.
The Committee expressed concern regarding the decision of a major employer to
relocate outside of Aurora.Staff relayed that the decision was a corporate one and the
Town would be proactively engaging with the owner regarding plans for the property.
The Committee and staff discussed how surveys have shown that Aurora’s industrial
and commercial tax rates are relatively low and it was suggested that this type of
information could be used as a marketing tool.
The Committee noted that York Region recently increased its development charges
and commented on the potential negative impact on development in Aurora.
The Committee suggested that an additional meeting of the Committee be scheduled
prior to September 2015.
Moved by Bruce Walkinshaw
Seconded by Rosalyn Gonsalves
THAT an additional meeting of the Economic Development Advisory Committee be
scheduled in August 2015.
CARRIED
8.ADJOURNMENT
Moved by Bruce Walkinshaw
Seconded by Councillor Abel
THAT the meeting be adjourned at 9:22 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
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Tuesday,August 25,2015 Item 1 Page -5
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TOWN OF AURORA
AURORA FAMILY LEISURE COMPLEX (AFLC)
LIAISON COMMITTEE MEETING MINUTES
Date:Tuesday,June 23,2015
Time and Location:2 p.m.,Program Room B,Aurora Family Leisure Complex
Committee Members:Councillor John Abel (Chair),Councillor Michael Thompson,
and Frans LeRoij
Member(s)Absent:Councillor Sandra Humfryes,Deni Crescenzi,Juergen Daurer,
Wendy Frappier,Janet Matthews,Gene Scherrer,and Jo-anne
Spitzer
Other Attendees:Councillor Wendy Gaertner,Councillor Tom Mrakas,Neil
Garbe,Chief Administrative Officer,Ilmar Simanovskis,
Director of Infrastructure and Environmental Services,Al
Downey,Director of Parks and Recreation Services,Chris
Catania,Accessibility Advisor,and Samantha Kong,
Council/Committee Secretary
The Chair called the meeting to order at 2:05 p.m.
1.OPENING REMARKS
Councillor Abel welcomed the group and acknowledged that this may be the last
meeting of the Aurora Family Leisure Complex (AFLC)Liaison Committee,contingent
on Council’s discretion and completion of the outstanding deficiencies.
2.PREVIOUS MEETING MINUTES OF MAY 27,2015
The Aurora Family Leisure Complex Liaison Committee meeting minutes of May 27,
2015,were provided for information.
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Tuesday,August 25,2015 Item 2 Page -1
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AFLC Liaison Committee Meeting Minutes
Tuesday,June 23,2015 Page 2 of 2
3.UPDATE AFLC OUTSTANDING DEFICIENCY LIST
The Committee was provided with an updated AFLC Outstanding Deficiency List,
dated June 23,2015,for review.Staff indicated that the fans have been ordered and
would be installed in July 2015,and the installation of benches in the change rooms
had been completed.The Committee commented on the quality of the benches and
inquired if meeting minimum standards was sufficient.Staff stated that minimum
standards refer to the dimensions of the benches rather than quality,and
consideration of the quality,functionality,and cost is given when selecting finishes.
Staff further noted that the entrance and exit areas of the track would be switched to
address safety concerns.
The Committee inquired about the status of additional storage space for outdoor
footwear and coats,as well as the size of lockers.Staff stated that the current shelves
outside of the program rooms would be repurposed for outdoor footwear storage,and
modifications would be made in the gym area and aerobic room to provide additional
storage space.Staff further indicated that the proposed new lockers would be full-
sized with an integrated bench to accommodate the needs of all users,and would
require Council’s approval.
The Committee inquired about the cost of the items indicated as “in progress”or
“pending”on the list.Staff stated that items that indicate “in progress”would be
allocated from the capital budget,and the items that indicate “pending”would require
approval by Council.
The Committee inquired about babysitting services,family memberships,and
alternatives to wrist bands.Staff indicated that babysitting services would no longer be
offered and that family memberships would be a pricing policy discussion,which does
not fit within the Committees mandate.Staff noted that wrist bands are cost-effective
and that the cost and feasibility of alternatives would be presented in a future report to
Council.
6.NEXT MEETING
None
7.ADJOURNMENT
The meeting was adjourned at 3:12 p.m.
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
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Tuesday,August 25,2015 Item 2 Page -2
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CLOSED SESSION REPORT No.LLS15-047
SUBJECT:Effectiveness of Liquidated Damages Clauses
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
DATE:July 14,2015
RECOMMENDATIONS
THAT Report No.LLS15-047 be received for information.
PURPOSE OF THE REPORT
The purpose of this report is to inform Council about the effectiveness of liquidated
damages clauses,as well as other tools,in ensuring contractors meet project timelines
and completion dates.In addition,the report discusses strategies to improve the
potential of liquidated damages clauses being enforceable and effective.
BACKGROUND
At the Council meeting of February 24,2015,Council directed staff to:
“BE IT FURTHER RESOLVED THAT staff report back to Council on the
effectiveness of a liquidated damages clause as well as other tools available to
ensure contractors meet project timelines and completion dates.”
This report satisfies this request of Council and reviews the effectiveness of liquidated
damages clauses in ensuring contractors meet project timelines.
COMMENTS
Summary
A liquidated damages clause is a stipulation in a contract providing for the payment of a
specific amount of money by the breaching party in the event they fail to perform or
comply with the terms of the contract.1 Generally,a contract is negotiated by parties
1 Richard Manly,“The Benefits of Clauses that Liquidate,Stipulate,Pre Estimate or Agree Damages”
(2012)28 BCL Rev 246 at 246.
TOWN OF AURORA
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who agree to a specific amount and terms of such a clause prior to executing the
contract and in turn,decide how a breach of contract will be dealt with.For example,if
a party to a contract fails to complete the project by the specified deadline,the non-
breaching party may collect the amount stipulated in the liquidated damages clause.
Usually,the clause stipulates a fixed amount,to be calculated on a daily or weekly rate.
It is important to note that only those liquidated damages clauses that are a “genuine
pre-estimate”of damages are enforceable.2 A clause that provides for an excessive
amount of damages beyond the actual loss will likely be deemed a penalty and
therefore unenforceable by a court,if the clause is challenged judicially.If the liquidated
damages clause is unenforceable due to being too excessive,the Town will be limited
to a claim for damages flowing from any loss actually suffered as a result of the
contractor’s breach of contract.
The benefits of utilizing such a clause include:(a)greater contractual certainty that work
will be completed on time;(b)reduced costs associated with calculating and challenging
a claim for damages;and (c)the likelihood that reasonable timelines have been
negotiated.In addition,utilizing a properly calculated liquidated damages clause
eliminates the need to mitigate or prove the loss of the innocent party.Lastly,a
liquidated damages clause may act as an incentive for a contractor to complete work on
time,since not doing so will result in them paying damages to the non-breaching party.
However,unless resources are used to calculate an accurate pre-estimate of the
losses,these benefits may not be realized as the clause may not be enforceable.A
liquidated damages clause that provides for an amount significantly greater than the
actual loss suffered is likely to be challenged by a contractor and consequently not
enforced by the courts.Also,an arbitrary amount,if challenged,may be difficult to
support if there is no actual justification for it and it appears to be excessive.To avoid
having a liquidated damages clause struck down as being a penalty,too excessive,or
unconscionable,the Town needs to have tools to accurately calculate pre-estimates of
damages.
Treatment of Liquidated Damages Clauses by the Courts
Whether or not a liquidated damages clause is enforced by the courts is determined by
the wording and effect of the clause.The House of Lords first set out the test for
determining the enforceability of a liquidated damages clause in the United Kingdom
decision of Dunlop Pneumatic Tire.If the clause is a “genuine pre-estimate”of the loss,
it will likely be enforced.However,if the clause is punitive or provides for an amount
that is extravagant and unconscionable,it will likely not be enforced.3 A penalty may be
defined as “a requirement for a fixed sum to be paid upon a default or breach of a
2 Dunlop Pneumatic Tire Co v New Garage and Motor Co,[1915]AC 79 at 86 [Dunlop].3 Ibid.
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specified clause(s)where the amount does not bear an apparent relationship to the
actual loss suffered.”4 If the amount is far beyond the actual loss suffered,the clause
will likely be unenforceable as a penalty.Thus,under the strict Dunlop test,a provision
that amounts to a penalty will not be enforced.
Many years later,the Supreme Court of Canada,in Elsley Estate v JG Collins
Insurance,5 introduced a less stringent approach,suggesting that even if a liquidated
damages clause was not a genuine pre-estimate of the loss,it may still be enforced as
long as there is no oppression and the clause does not provide for an amount that is
unconscionable.6 An analysis of jurisprudence reveals that courts now use a
combination of the approaches set out in Dunlop and Elsley.
The use of the words “penalty”or “liquidated damages”is not in and of itself conclusive
of what the Court will determine the clause to be.If the clause does not mention the
word “penalty,”the Court may still consider whether or not the clause is a genuine pre-
estimate of damages,and may still conclude that the clause is actually a penalty,
despite the absence of such words.7 On the other hand,if the clause does include the
word “penalty,”this alone does not make the clause unenforceable.8
The onus of establishing that a liquidated damages clause is a penalty rests with the
party against whom the damages are claimed.9 A court will provide relief by striking
down a liquidated damages clause that is a penalty and oppresses the party against
whom a claim for damages is made.Where there is no oppression,the clause will likely
not be struck down.
However,a penalty clause that is excessive,unconscionable or oppressive risks being
struck down by the courts.In MTK Auto West Ltd v Allen,the British Columbia
Supreme Court struck down a penalty clause as being unconscionable because the
damages provided for in the clause amounted to three times the actual damages
suffered and thus the clause was oppressive.10 The Court went on to say that “a court
should not strike down a penalty clause as being unconscionable lightly because it is a
significant intrusion on freedom of contract.”11 MTK confirms the Elsley approach to not
automatically strike down a penalty clause,unless it is unconscionable or oppressive.
In Don West Construction Limited Corporation of the Village of Port Stanley,the Court
4 Kevin McGuinness &Stephen Bauld,Municipal Procurement,2d ed (Markham,ON:LexisNexis
Canada,2009)at 1008.
5 Elsley Estate v JG Collins Insurance Agencies Ltd,[1978]2 SCR 916 at 937,83 DLR (3d)1 [Elsley].
6 Paul-Erik Veel,“Penalty Clauses in Canadian Contract Law”(2008)66:2 UT Fac L Rev 229 at 233-240.7 SM Waddams,The Law of Contracts,5th ed (Aurora,ON:Canada Law Book,2005)at 325.
8 John Swan,Canadian Contract Law,1st ed (Markham,ON:LexisNexis Canada,2006)at 715.
9 Elsley at 937.10 MTK Auto West Ltd v Allen,2003 BCSC 1613 at para 22 (available on CanLII)[MTK Auto].11 Ibid.
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upheld a clause providing for a penalty of $100 per day in the event the contractor failed
to complete an extension to an arena.12 Thus,a liquidated damages clause that
provides for a daily rate of damages may be enforced by the courts.
In Exel Environmental v Ottawa-Carleton (Regional Municipality),the Ontario Superior
Court of Justice found a liquidated damages clause providing that a waste disposal
company pay the municipality $1,500 for every route collected late,to be excessive and
unconscionable.13 The Court went on to say that the clause amounted to a penalty and
had “nothing to do with the actual damages suffered by the Region nor the pre-estimate
of damages initially made by the Region.”14 Thus,contracting parties must carefully
pre-estimate damages or risk having their clause be deemed unenforceable.
Recommendations for an Enforceable Liquidated Damages Clause
If the Town chooses to include a liquidated damages clause in its construction
contracts,it should ensure that the following requirements are satisfied,in order to avoid
judicial scrutiny:
1.The clause must be a “genuine pre-estimate of loss”in order to be enforceable,
otherwise the court will not enforce it.Consequently,parties should engage in a
“genuine pre-estimate”of anticipated damages and record any negotiations that
occur as evidence that the amount provided for in the clause is agreed upon by
both parties.In a tender scenario,generally there is very little,if any,room for
actual negotiation and such clauses have to be established unilaterally by the
Town.This puts even more onus on the Town to ensure that such estimates are
genuine and defensible.
2.It is recommended to have a formula for calculating the amount of damages to be
paid,i.e.,daily rate,or different rate for given breaches.
3.Ensure that the clause provides for an amount that is not punitive or
unconscionable.If the clause provides for an amount far greater than the actual
loss resulting from the breach of contract,courts will likely not enforce it using
either the Dunlop or Elsley approach.
4.If the project for which the parties are contracting involves sectional completion,
apportion the clause into individual amounts for each section of the project.15
12 Don West Construction Limited Corp of the Village of Port Stanley (1983),2 CLR 243 at para 27,21
ACWS (2d)442 (Ontario County Court –Elgin County).13 2889218 Canada (Excel Environmental)v Ottawa-Carleton (Regional Municipality),[2001]OJ No 3360
(ONSC)at para 85-86.
14 Ibid at para 85.15 Turner and Townsend,“Liquidated Damages Contract Risk Management”(March 2009)
<www.turnerandtownsend.com/Liquidated_Damages_oeN9s.pdf.file>
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5.The clause must provide that the liquidated damages run from a specific date.
Otherwise,courts may not enforce the clause,since without a specific date,
damages cannot be calculated.
6.Ensure the clause does not provide for a lump sum amount –this will be
presumed to be a penalty by the courts.16
7.The clause should include a provision for extending the completion date in order
to ensure the clause will be enforced.Otherwise,in the eyes of the courts,it
would be unfair to charge liquidated damages against a breaching party without a
mechanism for extension of a deadline,particularly for delay caused by events
beyond the control of the party.
Benefits of Liquidated Damages Clauses
If a liquidated damages clause is valid and enforceable,it may provide the following
benefits:
Greater contractual certainty
No duty to mitigate loss
Reduced risk of under compensation
Allocation of commercial risk
No need to prove loss
Freedom of contract generally upheld,unless penalty
General public interest
Assurance that contract will be performed
Greater Contractual Certainty
By pre-determining the compensatory obligations of the breaching-party,a liquidated
damages clause avoids the difficulty,uncertainty,and expense of proving loss and
calculating damages in court.17 Thus,liquidated damages clauses provide contracting
parties with contractual certainty and promote economic efficiency by avoiding the
expenses associated with disputing damages calculations in court.
Contractual certainty and risk allocation is “a central motivating factor in every
commercial transaction.”18 A liquidated damages clause may encourage parties to
enter into a contractual relation in circumstances where they would otherwise not have if
no such clause was in place.For example,if the contract is risky and the calculation of
damages is too difficult,a liquidated damages clause may provide the certainty and risk
allocation that the parties need before agreeing to enter into the contract.
16 Lord Elphinstone v Monkland Iron and Coal Co (1886),11 AC 332.See Swan,supra note 6 at 717.17 Manly,supra note 1 at 250-252.18 Ibid at 254.
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No Duty to Mitigate Loss
Traditionally,a non-breaching party has a duty to mitigate the losses it will suffer by
taking reasonable steps.However,where a contract contains a liquidated damages
clause,there is no such duty to mitigate losses.19 Breach of contract alone would be
sufficient to trigger the breaching party’s obligation to pay the liquidated damages.
Reduced Risk of Under Compensation
A liquidated damages clause helps a non-breaching party avoid the risk of under-
compensation that may otherwise arise by the legal restrictions on damages one would
have to prove if no such clause was included.These restrictions on damages include:
remoteness,certainty of proof,mitigation,and intangible losses.20 In situations where
damages for breach of contract result in consequential,indirect or idiosyncratic losses,
damages are usually difficult to calculate,or deemed to be too remote and not
reasonably foreseeable.In this event,a liquidated damages clause may cover such
consequential and indirect damages that otherwise would not normally be recoverable
under the general rules for damages from breach of contract.21
Allocation of Commercial Risk
A liquidated damages clause allows a contractor to allocate and assess the risk of a
potential delay or late completion of a project.At the tendering stage,a contractor is
able to know in advance their liability in the event of a delay or late completion.22 A
contractor can take this risk into account when calculating their tender price;however,
this may increase the tender price if the genuine pre-estimate of damages is high,or
where a project is complex and the difficulty of certain components is unknown.
No Need to Prove Loss
Another benefit of including a liquidated damages clause is that there is no requirement
on the non-breaching party to prove actual loss,an otherwise lengthy and costly
process.Additionally,a non-breaching party is entitled to claim the liquidated damages
as soon as the project timeline in the contract passes,without having to have suffered
actual loss at that moment in time.23 However,the amount may not be excessive or
unconscionable.
Freedom of Contract Generally Upheld,Unless Penalty
The Supreme Court of Canada in Elsley urges courts to “be careful not to set too
stringent a standard and bear in mind that what the parties have agreed to should
normally be upheld.”24 The Court went on to say that the power of courts to strike down
19 Manly,supra note 1 at 253.20 Waddams,supra note 7 at 327.
21 Manly,supra note 1 at 255.
22 Ibid at 256.23 Manly,supra note 1 at 257.24 Elsley,supra note 5.
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a penalty clause is “a blatant interference with freedom of contract and is designed for
the sole purpose of providing relief against oppression for the party having to pay the
stipulated sum.”25 Thus,parties to a contract can rest assured that their agreed upon
terms,including a liquidated damages clause,will almost always be upheld and
enforced by the courts.However,where the stipulated sum is a penalty,only the
damages that can be proven are recoverable,but the amount recoverable may not
exceed the sum stipulated.26
General Public Interest
Some scholars suggest that liquidated damages clauses are even beneficial for public
interest reasons.For example,Manly purports that “[l]iquidated damages clauses are
beneficial and in the public’s interest because they promote the common good,reduce
the incidence of litigation and promote commercial certainty.”27
Assurance that Contract will be Performed
A liquidated damages clause gives additional assurance to all parties to the contract
that the contract will be performed,since not meeting certain timeframes or deadlines
will force the breaching party to pay the agreed upon amount.
On the other hand,the potential breaching party or the contractor also benefits from
agreeing to include a liquidated damages clause in their contract.A contractor who is in
the early years of their business,without a commercial history or a previous contractual
relationship with the Town,may be able to convince an otherwise hesitant Town to
enter into a contract by agreeing to include a liquidated damages clause.28
In addition,a party to a contract may offer to include an extra-compensatory liquidated
damages clause that is of a significantly larger amount than would otherwise be agreed
to,as a signal of their intention to complete the work on time and as a demonstration of
their reputation.29 However,caution should be exercised with an extra-compensatory
clause,because if challenged,it may be deemed unenforceable for being too
excessive.
Drawbacks of Liquidated Damages Clauses
If a liquidated damages clause does not meet the tests in Dunlop and Elsley,and is
consequently not enforced,the parties risk the following:
Risk of under compensation
Cost of determining the amount of damages and settling enforceability disputes
25 Elsley,supra note 5 at 937.
26 Ibid at 938.
27 Manly,supra note 1 at 260.28 Ibid at 262.29 Veel,supra note 6 at 251.
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Risk of Under Compensation
In the event that the actual loss suffered as a result of a breach of contract is greater
than the amount provided for in a liquidated damages clause,the non-breaching party
may be held to the terms of the contract and limited to only recover the agreed upon
amount from the breaching party.This is because contract law does not prevent people
from entering into bad bargains.30
By including a liquidated damages clause in a contract,a non-breaching party assumes
the risk of any excess loss over the amount stipulated in the clause.31 This is another
reason to ensure that such clauses are in fact genuine estimates and that arbitrary or
standard amounts are not utilized.The risk of under compensation may be mitigated by
obtaining insurance (if available)to cover for any loss beyond the agreed amount set
out in the liquidated damages clause (i.e.,insurance coverage for business interruption
in the event of a delay).
Costs of Determining the Amount of Damages
This report has previously stated that liquidated damages clauses reduce legal fees for
both parties to a contract,by avoiding the expense associated with calculating damages
and assessing breach of contract claims in court.However,significant pre-contract
work must be undertaken by the hiring party (i.e.,the Town)to determine a genuine pre-
estimate of damages that it may suffer as a result of a delay.This work may include
additional costs from an architect and the use of internal staff resources across the
organization to provide justifiable calculations for the liquidated damages amount.
Thus,the cost of determining the amount of a liquidated damages clause,in some
circumstances,may be more expensive than calculating actual damages suffered after
the loss has occurred and is easily quantifiable.
Other Tools to Ensure Contractors Meet Project Timelines
While the timely completion of a project is never guaranteed,various tools other than
the inclusion of a liquidated damages clause may be utilized to help ensure that
contractors meet project timelines.
Forfeiture of Deposit
If a contract stipulates that a deposit is “non-refundable,”it may be forfeited by the non-
breaching party.However,the mere labelling of a payment as a deposit does not
preclude the judicial scrutiny of the amount as being a penalty,excessive or
unconscionable,in which case it may be challenged and found unenforceable.32 Thus,
by providing for the forfeiture of a deposit in a contract,a party to a contract may be
30 Veel,supra note 10 at 253.31 Manly,supra note 1 at 261.32 See Tang v Zhang,2013 BCCA 52 at para 27,223 ACWS (3d)894.
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encouraged to complete the work on time for fear of losing the deposit.
Holdback of Payment
Similar to the forfeiture of a deposit,the holdback of payment may be exercised by the
non-breaching party.This may provide an incentive to the contractor to complete the
project on time.It is useful to have a provision in the contract stipulating that payment
will be withheld in the event of a delay.
Project Management
Parties to a construction contract are encouraged to implement a detailed project
management plan,in which both parties are actively engaged.By setting realistic goals
and timelines,allocating for potential delay in setting dates and being actively engaged
in project oversight,the Town may reduce the risk of delay.
Bonuses for Performance Targets
To encourage the timely completion of construction projects,bonuses may be offered
as an incentive to meet project timelines.In addition,several bonuses may be made
available,to be awarded to the contractor for every early successful completion of a
project stage.While likely to be a successful strategy,there are financial implications of
awarding such bonuses that should be considered when discussing this alternative tool.
LINK TO STRATEGIC PLAN
None.
FINANCIAL IMPLICATIONS
In order to ensure that a liquidated damages clause is upheld for being a genuine pre-
estimate of damages,additional resources may have to be utilized to accurately pre-
estimate damages before a contract is executed.Although an additional expense,the
benefits of investing in an accurate pre-estimate of damages during initial contract
formation may outweigh the drawbacks and expenses associated with proving loss,
mitigating damages,and disputing damages in court,where a liquidated damages
clause is not utilized.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Further options as Council may direct.
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TOWN OF AURORA
COUNCIL REPORT No.IES15-045
SUBJECT:Council motion -Pedestrian and vehicle traffic concerns in the
northeast corner of Earl Stewart Drive and Pedersen Drive
intersection
FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental
Services
DATE:August 11,2015
RECOMMENDATIONS
THAT Report No.IES15-045 be received for information.
PURPOSE OF THE REPORT
This report has been prepared to address Council motion of June 23,2015 -
“Pedestrian and Vehicle Traffic Concerns –Earl Stewart Drive,Pedersen Drive,St.
John’s Sideroad East,and Bayview Avenue”and the request to review current traffic
studies in the area bounded by the four roads,and report back to Council on the results
of these studies including any recommendations for additional safety measures that
may be required.
BACKGROUND
Council,at its meeting of June 23,2015,adopted the following notice of motion
regarding Pedestrian and Vehicle Traffic Concerns in the area bounded by Earl Stewart
Drive,Pederson Drive,St.John’s Sideroad East,and Bayview Avenue:
WHEREAS at the Public Planning meeting of February 25,2015,
Report No.PL15-010 was presented to propose a zoning by-law amendment for
approval of a Motor Vehicle Sales Establishment;and
WHEREAS pedestrian and vehicle traffic concerns were reported by several residential
owners in the area bounded by Earl Stewart Drive,Pedersen Drive,St.John’s Sideroad
East,and Bayview Avenue;and
WHEREAS residents noted both vehicle and pedestrian accidents at these particular
intersections
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NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to review
current traffic studies in the area bounded by Earl Stewart Drive,Pedersen Drive,St.
John’s Sideroad East,and Bayview Avenue,and to report back to Council on the results
of those studies including any recommendations for additional safety measures that may
be required.
COMMENTS
Existing physical road and intersection characteristics in the area in question
Earl Stewart Drive -is a two-lane collector roadway with an urban cross-section,
sidewalks on both sides and a pavement width of 11 meters.Earl Steward Drive has an
unposted 50km/h speed limit and it is under the Town of Aurora jurisdiction.
Pederson Drive -is a two-lane collector roadway with an urban cross-section and a
sidewalk on the south side and a new sidewalk will be installed on the north side as part
of the Treasure Hill Development.Pederson Drive has a pavement width of 11 meters,
an unposted 50km/h speed limit and it is under the Town of Aurora jurisdiction.
Currently,there are no parking prohibitions on Pederson Drive or Earl Steward Drive in
the area in question.Pedersen Drive and Earl Stewart Drive is a multi-way stop
controlled intersection under the Town’s jurisdiction.
Bayview Avenue -is an arterial roadway under the Region of York jurisdiction and it
consists of four lanes cross section and it has a posted speed limit of 60km/h.Parking is
restricted on both sides of Bayview Avenue.
St.John’s Sideroad -is an arterial roadway under the Region of York jurisdiction and it
consists of four lanes cross section and it has a posted speed limit of 60km/h.Parking is
restricted on both sides of St.John’s Sideroad.
Pedersen Drive/Bayview Avenue,Earl Stewart Dive/St.John’s Sideroad and Bayview
Avenue/St.John’s Sideroad are signalized intersections under the Region’s jurisdiction.
Attached Appendix “A”shows area in question
Existing and projected traffic volumes in the area compared to traffic volumes set
out by the industry standards
On Earl Stewart Drive the existing average daily traffic is in the order of 2,000 vehicles
per day and it is expected to be in the order of 2,200 vehicles per day in 2020.
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On Pedersen Drive the existing average daily traffic is in the order of 2,200 vehicles per
day and it is expected to be in the order of 2,500 vehicles per day in 2020.
The existing and projected traffic volumes on Earl Stewart Drive and Pedersen Drive
are well below the threshold of 8,000 vehicles per day for collector roads according to
the Transportation Association of Canada (TAC)guidelines.Therefore,both roads have
residual capacity to accommodate additional traffic.
The intersection of Earl Stewart Drive and Pedersen Drive is a multi-way stop controlled
i.e.provides protected pedestrian crossings at all legs.There has been only one (1)
reported traffic collision at the intersection in the last three years.
On Bayview Avenue and St.John’s Sideroad the average daily traffic is between 22,000
and 23,000 vehicles per day and it is expected to be between 24,000 and 25,000
vehicles per day by 2020.According to TAC the average daily traffic volume could
range up to 30,000 vehicles per day on arterial roads.
There was an average of 3-4 reported traffic collisions/year at the St.John’s
Sideroad/Earl Stewart Drive,and the Bayview Avenue/Pedersen Drive intersections and
an average of 10 traffic collisions/year at the Bayview Avenue/St.John’s Sideroad
intersection in the last three plus years.The number of traffic collisions at these
intersections is typical compared to other intersections in the Region.
For comparison purposes the average number of traffic collisions/year at Regional
intersections in the Town of Aurora during the last three plus years:
•Yonge Street and Wellington Street -30 collisions/year
•Wellington Street and Mary Street/John West Way -17 collisions/year
•Wellington Street and Bayview Avenue –16 collisions/year
•Wellington Street and Leslie Street –15 collisions/year
•Wellington and Industrial Parkway –13 collisions/year
•Yonge Street and St.John’s Sideroad –12 collisions/year
New developments have been approved in the area;as a result traffic and
pedestrian volumes are expected to grow
A number of new developments have been approved in the area in question and this
clearly will generate vehicle and pedestrian traffic;however,traffic impact studies were
submitted with these developments as part of the application review process.Traffic
impact studies generally analyse the existing and future traffic conditions.All traffic
studies have not shown any major concerns and concluded that the road network
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system in the area should accommodate the additional traffic expected to be generated
by the new developments and will maintain an excellent level of service for both
pedestrians and vehicles.
It was recommended that a sidewalk be installed at the north side of Pedersen Drive
between Bayview Avenue and Earl Stewart Drive to provide a safer mean for
pedestrians to access the new commercial plaza.Other mitigating measures were
recommended to enhance the active transportation initiatives in the Town i.e.installing
bike racks on all approved sites.
No additional mitigating measures are warranted in this area based on traffic
forecasts
Staff reviewed both the detailed traffic studies for the various site plan applications in
the area and looked at the entire area collectively.Overall,there is sufficient traffic
capacity for the forecast traffic volume.Also,there are sufficient existing and planned
pedestrian and traffic control measures and travel paths to provide for safe conditions in
line with industry guidelines.
Although traffic volumes are expected to increase incrementally in the future,the
forecasts are in line with design capacities for these roads and will not create unsafe
conditions related to cause overloading of the road network.
LINK TO STRATEGIC PLAN
Strategic Plan Goal of Supporting an Exceptional Quality of Life for All
Objective 1:Improve transportation,mobility and connectivity
Examine traffic patterns and identify potential solutions to improve movement and safety
for motorists and pedestrians.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
None
FINANCIAL IMPLICATIONS
There are no financial implications associated with the preparation of this report.
CONCLUSIONS
This report has been prepared to address the Council motion regarding Pedestrian and
Vehicle Traffic Concerns in the area bounded by Earl Stewart Drive,Pederson Drive,St.
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APPENDIX “A”
N
MAP SHOWING AREA IN QUESTION
N
N
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TOWN OF AURORA
COUNCIL REPORT No.PL15-059
SUBJECT:Update on Development Progress in 2C Planning Area
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:August 11,2015
RECOMMENDATIONS
THAT Report No.PL15-059 be received,and;
THAT in response to the pace of development in the 2C Secondary Plan Area,the
Regional Municipality of York be requested to advance the timing of the
interchange at Highway 404 and St.John’s Sideroad,to be included within the
Region’s 10-year Roads Construction Program.
PURPOSE OF THE REPORT
The purpose of the report is to give Council an update on the status of development and
progress on construction in the 2C Planning Area.
BACKGROUND
Summary of 2C development milestones,from 2010 to present
OPA 73 was adopted by Council in September 2010,and the OMB approved the plan in
September 2011.
Milestone Date
O.P.Amendment September 2010
OMB Approval September 2011
Zoning By-Laws (6)Enacted June 2013
Draft Approval (6)March/April 2013
The bulk of zoning by-laws amendment applications were considered by Council in
March/April 2013,and were eventually enacted in June 2013.Draft approval for all
developments except Eyelet (Treasure Hill)were approved concurrently with the zoning
by-laws,in the spring of 2013.
The seven (7)plans of subdivision in the 2C Landowners Group (TACC,Metrus
Brookfield,York Region Christian Seniors,Shimvest,Mattamy,and Treasure
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Hill/Eyelet)total 2,876 units (1,605 singles,86 semis,592 townhouses,593
apartments).This total results in an equivalent population of approximately 8,100
persons.
Site Plans
Three site plans have also been approved,including:
-TACC,June 9,2015.One stand-alone commercial building and two (2)multi-tenant
commercial buildings totaling 1,317 m2 of gross floor area.
-Brookfield,July 14,2015.182 residential apartment units and 476.4 m2 of
commercial gross floor area.
-York Region Christian Seniors Home,April 27,2015.Total of 160 units.
Business Park
Emery Business Park lands east of Leslie -draft approved September 23,2014,zoning
by-law enacted November 25,2015.The applicant is currently working towards plan
registration and servicing of the lands.
COMMENTS
Development progress tracked through registrations and building permits
Registrations to date consist of two phases for Mattamy,and a first phase for each of
TACC,Brookfield and first building of York Region Christian Seniors Home.These total
close to 1,000 units (980 total)registered in the last year and a half,approximately one-
third of the anticipated 2C yield.
Virtually all registered subdivision and site plans have had building permits issued to
date (975 of 980 total).The timing by quarter can be viewed in Figure #1,and equates
to an average of 162.5 units per quarter.If this rate is maintained,the remaining two-
thirds of 2C will be built out within the next three years.In all likelihood,the ground-
related supply will build out sooner and some of the apartment units will take longer to
complete.
Development of 2C proceeding at faster pace than staff initially anticipated.
Based on Aurora’s most recent history in the 2B planning area and more recent market
demand across York Region,it was anticipated that growth in the 2C Planning Area
would occur over a period of five to eight years.At the current pace,the bulk of 2C will
be developed before this,likely the bulk within four years total (by 2017/2018).Please
see the attached maps regarding building permits issued to date in 2C.
Pace of growth determined by strong demand for ground-related housing
As evidenced by long lines at sales construction trailers upon the release of each phase
of development to date,demand for ground-related housing (single-detached,semi-
detached and rows),has been quite strong.Once approvals and servicing are in place,
it is the builder’s prerogative to sell and build units at whichever pace they see fit.
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Builders usually attempt to achieve some economies of scale in construction by
condensing the amount of time spent on-site.There are also benefits to new home-
owners in the area,when the amount of construction time is reduced.
Planned Regional infrastructure required to meet population growth
St.John’s Sideroad
-From Bayview Ave to east of Leslie Street,road widening from 2 lanes to 4 lanes
-Start the utility relocates,Fall 2015
-Road work to start spring/summer 2016,completion Spring/Summer 2017
Leslie Street
-Road widening from 2 lanes to 4 lanes.
-Newmarket portion,from Mulock Drive to Aurora Town boundary,start Fall 2015,
completion Spring/Summer 2016.
-Leslie Street sanitary sewer from south of St.John’s Sideroad at TACC development
to Pease Court (Mattamy development)start fall 2015,completion end of 2015.
-Aurora northern boundary to St.John’s Sideroad intersection (intersection included),
start Spring/Summer 2016,completion Spring/Summer 2017.
-South of St.John’s Sideroad intersection to State Farm Way,start Spring/Summer
2017,completion Spring/Summer 2018.
Underpasses and Bridges
Two underpasses are approved as a 50%cost share between the Town and the
Regional Municipality of York that will be constructed on Leslie Street,one just north of
First Commerce Drive and the other just north of St.John’s Sideroad.A feasibility study
for one underpass at the intersection of St.John’s Sideroad and Leslie Street is also
underway.These structures would be constructed in 2017 when the Region
reconstructs Leslie Street.
The bridge on Hartwell Way,bridging the 2B and 2C planning areas,will be constructed
by the developers and it should be underway by fall 2015.
Highway 404 Interchange at St.John’s Sideroad
Although the 404 interchange is identified within York Region’s Transportation Master
Plan and the Town of Aurora’s Master Transportation Operations Study Update,this
project is not included in York Region’s 10-year construction plans.Aurora’s Master
Plan recommends to “carry forward the new interchange at Highway 404 /St.John’s
Sideroad to MTO and York Region for potential earlier implementation by 2021,if
feasible.The need depends on the build-out of Area 2C lands and background traffic
growth.If growth does not proceed as fast,the interchange will not be needed until after
2021.”
The Mayor,CAO and staff have advocated the Region for the advancement of this
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project over the last few years.With the expedited development rate of 2C,and the joint
benefit with our municipal neighbours Newmarket to the north,this project should take
on additional priority.
LINK TO STRATEGIC PLAN
The development of new communities in Aurora supports the Strategic Plan goal of:
Supporting an exceptional quality of life for all,with a relevant supporting objective
of:Strengthening the fabric of our community.The development will also assist with
the action of working with the development community to ensure future growth
includes housing opportunities for everyone.
The development of new infrastructure to support growth in Aurora supports the
Strategic Plan goals of:Supporting an exceptional quality of life for all,with relevant
supporting objectives of:Improving transportation,mobility and connectivity,and
Investing in sustainable infrastructure.New infrastructure will also assist with the
actions of:Establishing east-west linkages to facilitate movement across the
community for all modes of transportation,and,maintaining and expanding
infrastructure to support forecasted population growth through technology,
waste management,roads,emergency services and accessibility.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
None.
FINANCIAL IMPLICATIONS
None directly.
PREVIOUS REPORTS
Reports related to the 2C planning applications;please see Background section of this
report.
CONCLUSIONS
The development of 2C currently underway has followed a planning process that most
recently began five years ago when Council adopted Official Plan Amendment 73.
At present,registrations and building permits have been issued for approximately one-
third of the anticipated total in 2C.The majority of the remaining two-thirds should build
out within the next three years.
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TOWN OF AURORA
COUNCIL REPORT No.PR15-023
SUBJECT:Renaming a Section of Nokiidaa Trail
FROM:Allan Downey,Director of Parks and Recreation
DATE:August 11,2015
RECOMMENDATIONS
THAT Report No.PR15-023 be received;and
THAT the renaming of a section of the Nokiidaa Trail referred to in Report No.
PR15-023 as the "Tim Jones Trail"be approved.
PURPOSE OF THE REPORT
To obtain Council approval to rename a section of the Nokiidaa Trail as directed at the
January 20,2015 Council meeting.
BACKGROUND
At the January 20,2015 Council meeting Council directed staff to bring forward a report
on the matter of renaming the section of Nokiidaa Trail in the Town of Aurora,the “Tim
Jones Trail”:
NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
(b)Councillor Pirri
Re:Renaming of Aurora’s Portion of the Nokiidaa Trail in Honour of
Tim Jones
WHEREAS former Mayor Tim Jones is the longest serving Mayor in the
Town’s history;and
WHEREAS Mr.Jones served the Town of Aurora and Council for
twenty-eight consecutive years;and
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WHEREAS the Town of Aurora Public Facilities Naming Policy allows for
trails to be named after prominent individuals who have made a
significant contribution to our community;and
WHEREAS Mr.Jones continues to be making significant contributions to
our community through volunteerism and as an ambassador for
Neighbourhood Network;and
WHEREAS Mr.Jones spent his private career working in the public
sector supporting municipal parks and recreational services;and
WHEREAS the Town of Newmarket's portion of the Nokiidaa Trail is
named in honour of former Mayor Tom Taylor,a longtime colleague
of Mr.Jones.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff bring
forward a report to Council regarding the renaming of Aurora’s portion of
the Nokiidaa Trail in honour of Tim Jones.
COMMENTS
Attachment 1 to this report is a map showing the extent of the Nokiidaa Trail in the
Town of Aurora.The map illustrates the main section of the Nokiidaa Trail including the
connections to the Tom Taylor Trail in the North at the Town of Aurora/Newmarket
boundary line and in the South where the Nokiidaa Trail meets the Klaus Wehrenberg
Trail.
The renaming will not have any effect on the Klaus Wehrenberg Trial as appropriate
signage will be posted to demarcate the beginning and end of each of these individual
sections of trail.
Staff does not recommend that any of the spine trails running off of the Nokiidaa Trail be
renamed.Signage required for the Trail will be coordinated with the Parks and Trails
Signage Strategy which is currently in the first phase of implementation.
Staff will coordinate the installation of signage and communicate with the appropriate
individuals regarding the official opening of the new “Tim Jones Trail “and ensure that
all interested parties are duly notified well in advance of the actual date.It is expected
that the date will be in early October 2015.
With exception of the existing trails maps there are no significant complications or
issues that need to be addressed in the renaming of this section of trail.Trails maps can
be revised for the next reprinting of the Map.
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LINK TO STRATEGIC PLAN
Renaming a section of the Nokiidaa Trial the “Tim Jones Trail”supports the Strategic
Plan Goal of Supporting an Exceptional Quality of Life for All by encouraging an
active and healthy lifestyle.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council could reduce or lengthen the section of the trail proposed for renaming.This
could be more complicated and confusing to trail users with the need for additional
signage and or the removal of an existing named section of trail.
2.Council could decide to defer renaming of the Trail.
3.Further options as required.
FINANCIAL IMPLICATIONS
The renaming of a section of the Trail will have no significant financial impact at this
time as the Trails Signage Strategy is satisfactorily funded to include the trails name
signs that are proposed for this particular section of trail.
In addition staff does not recommend the reprinting of the Parks and Trails Maps at this
time.Appropriate revision of the maps will occur prior to the next printing tentatively
scheduled for 2016/17.
CONCLUSIONS
Staff are seeking Council approval to rename a section of the Nokiidaa Trail the “Tim
Jones Trail”.
PREVIOUS REPORTS
None.
ATTACHMENTS
Attachment #1-Trail Map
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VANDORF SDRD
ST JOHN'S SDRD W ST JOHN'S SDRD E
WELLINGTON ST E
VANDORF SDRD
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TOWN OF AURORA
COUNCIL REPORT No.CAO15-010
SUBJECT:Vacancy Control Program
FROM:Patrick Moyle,Interim Chief Administrative Officer
DATE:August 25,2015
RECOMMENDATIONS
That Report No.CAO15-010 be received;and
THAT Staff Recruitment &Selection Policy 38 be amended to include a vacancy
control policy as set out in Attachment 1 to this report.
PURPOSE OF THE REPORT
The purpose of this report is to outline additional measures to manage/control full-time
permanent vacancies within the approved full-time staff complement at the Town of
Aurora.
BACKGROUND
Recent discussions at Committee and Council have identified the necessity to better
manage/control vacancies as they arise.Currently,Policy 38 –Staff Recruitment &
Selection -cites that a “needs review”is to be conducted prior to seeking approval for
replacement of a vacant position.
Although discussions do occur to determine the need for positions,they are not done
with any real degree of consistency or criteria.
COMMENTS
Good Human Resources practice dictates that departures provide opportunities to make
organizational change that move the department/division/organization forward and
allows for the ability to determine efficiencies.
Policy 38 –Staff Recruitment &Selection sets out the requirement of a “NEEDS
REVIEW,”as quoted below:
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TOWN OF AURORA
COUNCIL REPORT No.PL15-068
SUBJECT:Request for Street Name Approval
Eyelet Investment Corp
1114 Wellington Street East
File:SUB-2014-03
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:August 25,2015
RECOMMENDATIONS
THAT Report No.PL15-068 be received;and
THAT the following street name BE APPROVED for the proposed road within the
approved Draft Plan of Subdivision,File SUB-2014-03.
STREET “A”HAMSTER CRESCENT
STREET “B”MIKE BOSHEVSKI COURT
PURPOSE OF THE REPORT
To seek Council approval for a street name proposed by Eyelet Investment Corp.The
names were not selected from the Town of Aurora’s approved bank of street names but
have been approved by York Region and Central York Fire Services.
BACKGROUND
In accordance with the Town of Aurora’s Street Naming Policy,developers have the
option of requesting specific street names for proposed new developments,pending
obtaining clearance by the York Region Planning Department and acceptance by the
Town’s Fire Department,and subsequently Council’s approval.The applicant has
indicated their desire to proceed with the clearance of conditions of approval,working
towards the preparation of the Subdivision Agreement and registration of the plan.It is
appropriate that the street name be approved for the site at this time.
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MapcreatedbytheTownofAuroraPlanning&DevelopmentServicesDepartment,August14,2015.DrawingprovidedbyRady-Pentek&EdwardSurveyingLtd.APPLICANT:EYELETINVESTMENTCORPFILE:SUB-2014-03DRAFTPLANOFSUBDIVISIONFIGURE2MIKEBOSHEVSKIHAMSTERCRESCENTCOURT
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TOWN OF AURORA
HERITAGE ADVISORY COMMITTEE
MEETING MINUTES
Date:Monday,August 17,2015
Time and Location:7:30 p.m.,Holland Room,Aurora Town Hall
Committee Members:Councillor Jeff Thom (Chair),Councillor Wendy Gaertner (Vice
Chair),Barry Bridgeford,Bob McRoberts (Honorary Member),
and Martin Paivio
Member(s)Absent:Kathy Constable,Carol Gravelle,John McIntyre (Honorary
Member),and Stan Rycombel
Other Attendees:Marco Ramunno,Director of Planning and Development
Services,Jeff Healey,Planner,and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 7:31 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Barry Bridgeford
Seconded by Councillor Gaertner
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Heritage Advisory Committee Meeting Minutes of July 13,2015
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Heritage Advisory Committee Meeting Minutes
Monday,August 17,2015 Page 2 of 6
Moved by Bob McRoberts
Seconded by Martin Paivio
THAT the Heritage Advisory Committee meeting minutes of July 13,2015,be received
for information.
CARRIED
4.DELEGATIONS
(a)Peter Kakridonis,Owner of 103 Hillview Road
Re:Item 1 –Report No.HAC15-008 –Request to Remove a Property from
the Aurora Register of Properties of Cultural Heritage Value or Interest,
103 Hillview Road
Mr.Kakridonis indicated that he was present to answer any questions of the
Committee.He stated that his intention was to demolish the existing home and
build a new home that would be suitable for the area,and that no variances were
being requested.Mr.Kakridonis noted that an arborist had been retained to
prune and assess the trees on the property,and the goal was to preserve all of
the existing trees.
Moved by Martin Paivio
Seconded by Barry Bridgeford
THAT the comments of the delegation be received and referred to Item 1.
CARRIED
(b)Gary Templeton,representing Owner of 32 Wellington Street East
Re:Item 2 –Report No.HAC15-007 –32 Wellington Street East,Final
Disposition of the “David W.Doan House”Designated under Part IV of
the Ontario Heritage Act
Mr.Templeton noted that he was present along with the owners of the subject
property and the Structural Engineer,Mr.Sandro Soscia of Soscia Professional
Engineers Inc.He explained that part of the demolition process involved removal
of the rear of the building up to the front elevation,which has been braced and the
existing footings underpinned.Mr.Templeton advised that Mr.Soscia was asked
to investigate the suspected structural issues and prepare a report.He advised
that serious problems were found that would jeopardize the attempted attachment
of new construction with the wall,and requested that consideration be given in
light of the requested financial contribution that is part of the recommendation
respecting conditions.
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Heritage Advisory Committee Meeting Minutes
Monday,August 17,2015 Page 3 of 6
Mr.Soscia provided a brief overview of the findings in his report (Attachment 7 to
staff Report No.HAC15-007)and noted that the owners have adequately
underpinned and shored the structure as required under the demolition permit.
He presented photographs of the site and highlighted the two main concerns:(1)
the outer skin veneer is not plum and starting to buckle,and the wall does not
have adequate masonry ties to hold the veneer tightly together with the structure;
and (2)the bricks of the two wythes that are load-bearing are loose and not
mortared in,and are not suitable to act as load-bearing masonry.
Mr.Soscia expressed his opinion that the front façade could not be retained due
to the load-bearing concerns,and stated that the owners are proposing the
alternative of replicating the front façade as close as possible with new materials.
He confirmed that only one structural engineer opinion has been requested.The
Committee inquired about other alternatives and Mr.Soscia suggested that the
load would have to be transferred off of the masonry and another structural
support would need to be identified on the inside of the building.
Moved by Bob McRoberts
Seconded by Councillor Gaertner
THAT the comments of the delegation be received and referred to Item 2.
CARRIED
5.MATTERS FOR CONSIDERATION
1.HAC15-008 –Request to Remove a Property from the Aurora Register of
Properties of Cultural Heritage Value or Interest,
103 Hillview Road
On a motion of Bob McRoberts seconded by Barry Bridgeford,the Committee consented to
move forward Item 1 for consideration prior to Delegation (b).
Staff provided a brief overview of the subject property at 103 Hillview Road,which
is listed as a non-designated property on the Aurora Register of Properties of
Cultural Heritage Value or Interest,and described as a two-storey Foursquare
House Period Revival,built c.1914 by J.B.Spurr.It was noted that the
Evaluation Working Group found the subject property to score in Group 3,which
is considered to be moderately significant and worthy of documentation and
preservation as part of a historic grouping.Staff recommended that the subject
property be delisted,and that the proposed new building be subject to staff review
and approval through the building permit process.
The Committee expressed its general support of the staff recommendation and
suggested that,if the building was to be demolished,a photographic record,
measured drawings and/or salvage of significant architectural elements,should
Council Meeting Agenda
Tuesday,August 25,2015 Item 10 Page -3
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Heritage Advisory Committee Meeting Minutes
Monday,August 17,2015 Page 4 of 6
be retained.Staff indicated that,on a recent site visit with the owner,a fairly
detailed photographic record of all elevations and the interior had been
documented,and there were a few items that may be of significance for potential
salvage.
Moved by Bob McRoberts
Seconded by Martin Paivio
THAT Report No.HAC15-008 be received;and
THAT the Heritage Advisory Committee recommend to Council:
THAT the property located at 103 Hillview Road be removed from the
Aurora Register of Properties of Cultural Heritage Value or Interest;and
THAT the proposed elevations are subject to approval of Planning Staff;
and
THAT,if the building is to be demolished,a photographic record,
measured drawings and/or salvage of significant architectural
elements,be retained.
CARRIED AS AMENDED
2.HAC15-007 –32 Wellington Street East,Final Disposition of the “David W.
Doan House”Designated under Part IV of the Ontario
Heritage Act
Staff clarified that a further report would be submitted for Council’s consideration
and would include the Committee’s recommendations.The Committee was
reminded that the approved site plan was for reconstruction of the building,
removal of the back portion,and construction of a three-storey,22-unit apartment
building while maintaining the front façade,except for the stripping of paint from
the bricks to return the original colour.Staff noted that the current request,based
on the reported structural integrity of the wall,is to allow for the removal of the
front façade and reconstruction of a similar façade.
The Committee inquired about the designation of a reconstructed building.Staff
advised that the intent was to amend the by-law to reflect the new construction
once completed and,if Council approved the removal of the front façade and
reconstruction,it would still be proposed that the property remain as a Part IV
designated property and the by-law would be amended accordingly.
Council Meeting Agenda
Tuesday,August 25,2015 Item 10 Page -4
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Heritage Advisory Committee Meeting Minutes
Monday,August 17,2015 Page 5 of 6
The Committee suggested that a second structural engineer’s report be obtained
to include not only the condition of the structure,but also recommendations for
saving the front façade of the structure.It was further suggested that the firm be
experienced in the preservation and restoration of heritage buildings.
The Committee referred to the historical significance of the Doan family and its
properties in Aurora,and expressed that all possibilities for preserving the front
façade need to be explored before considering the alternative of reconstructing a
replica of the façade.
The Committee inquired about the depth and functionality of the façade and
whether adding more structural support at the cost of functionality to retain the
outward appearance would be a viable option.
The Committee inquired about the timing of moving forward and staff indicated
that a report back to the Committee would be provided at the next meeting.
Moved by Bob McRoberts
Seconded by Martin Paivio
THAT Report No.HAC15-007 be received;and
THAT the Heritage Advisory Committee recommend to Council:
THAT a third-party peer review,to be conducted by a firm with experience in
the preservation of heritage buildings,be sought by the Town and paid for
by the applicant,with the added objective of determining how to save the
front façade of the David W.Doan House,as was originally intended and
agreed upon.
CARRIED
6.INFORMATIONAL ITEMS
None
7.NEW BUSINESS
Staff advised that a suggestion had been raised to reschedule the Heritage Advisory
Committee meeting currently scheduled on September 14,2015,due to the
observance of a religious holiday on that day.
Council Meeting Agenda
Tuesday,August 25,2015 Item 10 Page -5
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Heritage Advisory Committee Meeting Minutes
Monday,August 17,2015 Page 6 of 6
Moved by Bob McRoberts
Seconded by Martin Paivio
THAT the Heritage Advisory Committee meeting currently scheduled for Monday,
September 14,2015,be rescheduled to Wednesday,September 9,2015.
CARRIED
The Committee inquired about houses that have been reconstructed and still retain
their heritage designation.Staff agreed to provide the Committee with the legislation of
the Ontario Heritage Act pertaining to this matter.
8.ADJOURNMENT
Moved by Bob McRoberts
Seconded by Martin Paivio
THAT the meeting be adjourned at 8:49 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
OTHERWISE ADOPTED BY COUNCIL AT A LATER MEETING.
Council Meeting Agenda
Tuesday,August 25,2015 Item 10 Page -6
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MEMORANDUM Councillor Tom Mrakas
Date:August 25,2015
To:Mayor and Members of Council
From:Councillor Mrakas
Re:Reconsideration of Council’s August 11,2015 Decision Pertaining to
Motion for Which Notice Has Been Given (a)2016 Hiring Freeze
RECOMMENDED:
THAT the memorandum regarding Reconsideration of Council’s August 11,2015
Decision Pertaining to Motion for Which Notice Has been Given (a)2016 Hiring
Freeze be received;and
THAT in accordance with section 8.14 of Procedural By-law Number 5330-11,as
amended,Council reconsider its decision of August 11,2015 in respect to
“Motions for Which Notice has Been Given”(a)where the following clause was
determined in the negative as a result of a tie vote due to the absence of a
Member of Council:
“NOW THEREFORE BE IT HEREBY RESOLVED THAT The Town of Aurora
implement a one-year hiring freeze on all new positions for the 2016 fiscal
year.”
COMMENTS:
As a result of a tie vote due to the absence of a Member of Council,Council at its
meeting of August 11,2015 did not adopt the following clause of “Motions for Which
Notice has Been Given”(a):
“NOW THEREFORE BE IT HEREBY RESOLVED THAT The Town of Aurora
implement a one-year hiring freeze on all new positions for the 2016 fiscal year.”
Section 8.14 of the of the Procedural By-law Number 5330-11,as amended,states in
part that “…any matter that was determined in the negative as a result of a tie vote due
to an absent Member of Council may be reconsidered at the next Council meeting via a
motion,which has been seconded,to reconsider the matter and it is carried by a simple
majority vote of the Members present.”
Council Meeting Agenda
Tuesday,August 25,2015 Item 11 Page -1
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COUNCIL REPORT No.CFS15-036
SUBJECT:Canada 150 Community Infrastructure Program Grant Approvals
FROM:Dan Elliott,Director,Corporate &Financial Services -Treasurer
DATE:August 25,2015
RECOMMENDATIONS
THAT Report No.CFS15-036 be received;and
THAT Council approve the Improvement of Aurora Community Centre project
72175 ($425,000),Improvement to Stronach Aurora Recreation Complex project
72221($425,000),Rehabilitation of the Armoury project 72241 ($275,000)and
Improvements to Fleury Park Washroom Facility project 73242 ($150,000)in
advance of the regular 2016 capital budget approval to take advantage of a
Canada 150 Community Infrastructure Program total grant of $422,100;and
THAT Council authorize the Town of Aurora to enter into a contribution
agreement to receive a total of $422,100 in funding through the Canada 150
Community Infrastructure Program being administered by the Federal Economic
Development Agency for Southern Ontario in support of the following list of
capital projects:
Improvement of Aurora Community Centre:$140,300
Improvement to Stronach Aurora Recreation Complex:140,300
Rehabilitation of the Armoury:91,500
Improvement to Fleury Park Washroom Facility:50,000
THAT the Town share of the project budgets be funded as follows:
Project 72175:Transfer of $284,700 from Facilities R&R reserve
Project 72221:Transfer of $284,700 from Facilities R&R reserve
Project 72241:Transfer of $183,500 from Facilities R&R reserve
Project 72222:Transfer of $100,000 from Parks R&R reserve
THAT the Mayor and Clerk be authorized to execute standardized grant
agreements,including any and all documents and ancillary agreements required
to give effect to same,subject to the satisfaction of the Town Solicitor,for the
four projects;and
THAT the Treasurer be authorized to execute on behalf of the Town any progress
reports or other such submissions required as per the contribution agreement.
TOWN OF AURORA
Council Meeting Agenda
Tuesday,August 25,2015 Item 12 Page -1
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August 25,2015 -2 -Report No.CFS15-036
PURPOSE OF THE REPORT
To advise Council of the Town’s applications for a special grant program which were
submitted by staff,and which have been approved by the federal government for
funding.The application process now requires specific resolution and commitment of
Council to the projects.Accordingly,the report seeks budget funding and approval of
these projects.
BACKGROUND
Economic Action Plan 2015 announced $150 million nationally over two years for the
new Canada 150 Community Infrastructure Program (CIP 150).The CIP 150 is part of
a coordinated federal approach to celebrating Canada’s 150th anniversary.
Under the theme ‘Giving back to Canada’–shaping the future,leaving a lasting legacy
and giving a gift to Canada –this program supports the rehabilitation,renovation and
expansion of existing public infrastructure assets such as community centres,
recreational facilities,local arenas,cultural centres and other community infrastructure.
All projects must be completed by March 31,2018.
COMMENTS
Eight applications for the CIP 150 were submitted by staff,four of which were approved
for funding by the program administrators.
To make the wisest use of grant funding,all of the projects were previously listed within
our Ten Year Capital Investment Plan as anticipated projects in the near term.
Advancing them forward in timing by a year or so allows the town to take advantage fo
the program,and achieve infrastructure goals and needs that otherwise would have
required full Town funding.
Under the terms of the approval,these projects may now begin to incur eligible
expenses.Prior to any grant funds being paid,a standard funding contribution
agreement must be executed for each grant project.These agreements are currently
being prepared by the CIP 150 team,and will be reviewed by staff upon receipt.
Normally,these agreements are not subject to revision by the recipient.
LINK TO STRATEGIC PLAN
The Community Infrastructure Improvement Fund Grant Report supports the Strategic
Plan goal of supporting an exceptional quality of life for all through its
accomplishment in satisfying requirements in the following key objectives within this
goal statement:
Council Meeting Agenda
Tuesday,August 25,2015 Item 12 Page -2
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August 25,2015 -3 -Report No.CFS15-036
Invest in sustainable infrastructure:Maintain and expand infrastructure to support
forecasted population growth through technology,waste management,roads,
emergency services and accessibility.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council may choose to not approve any of the projects and the grant approvals.
FINANCIAL IMPLICATIONS
In preparing submissions for the short lived application window,staff identified current
projects and other projects from the 2016 outlook.Each project was matched to the
project criteria,and several projects were bundled into the same application for
submission.Eight applications were submitted,four of which have been approved for
funding by the CIP 150 program administrators.All costs of each approved project are
eligible for one third grant funding,up to the maximum grant amount identified for each
project.
Projects
Total
Project
Cost
Grant
Funding
Town
Funding
Required
Source
Improvement of Aurora
Community Centre (72175)$425,000 $140,300 $284,700
Facilities
R&R Res.
Improvement to Stronach
Aurora Recreation Complex
(72221)
$425,000 $140,300 $284,700
Facilities
R&R Res.
Rehabilitation of the Armoury
(72241)
$275,000 $91,500 $183,500
Facilities
R&R Res.
Improvement to Fleury Park
Washroom Facility (73242)$150,000 $50,000 $100,000
Parks
R&R Res.
Totals $1,275,000 $422,100 $852,900
Project Details:
Improvement of Aurora Community Centre ($425,000)
Ice Plant Condensers Replacement
Replacement of Four Boilers (Domestic Hot Water,Resurfacer Room and Heating)
LED Facility Lighting Retrofit
Exterior Painting
Council Meeting Agenda
Tuesday,August 25,2015 Item 12 Page -3
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Council Meeting Agenda
Tuesday,August 25,2015 Item 12 Page -4
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MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (August 11,2015)Mayor Geoffrey Dawe
DATE:August 25,2015
TO:Members of Council
FROM:Mayor Dawe
RE:Special Council Meeting to Review Procedural By-law Number 5330-11
WHEREAS Council has adopted Procedural By-law Number 5330-11,as amended,
(“Procedural By-law”)to ensure fair and efficient Meetings of Council and Committees;
and
WHEREAS Section 11 of the Procedural By-law states that “Council shall review this
By-law within the first six (6)months of the second year of each term of Council”;and
WHEREAS Members of Council,including new Members of Council,have already had
significant experience with the rules and regulations set out in the Procedural By-law;
and
WHEREAS Council should ensure that the Meetings of Council and Committees
continue to be fair and efficient.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the requirements of Section 11
of the Procedural By-law be waived to permit Council to review the Procedural By-law in
the fall of 2015;and
BE IT FURTHER RESOLVED THAT a Special Council workshop be scheduled to
review staff recommendations to amend the Procedural By-law.
Council Meeting Agenda
Tuesday,August 25,2015 Motion (a)Page -1
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MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (August 11,2015)Councillor Sandra Humfryes
Date:August 25,2015
To:Mayor and Members of Council
From:Councillor Humfryes
Re:Town of Aurora Financial Health Status
WHEREAS the Town of Aurora budget process is very complex and focused,so that
most Aurora residents do not fully understand the financial health of the Town;and
WHEREAS the Town provides an end of budget review including tax increases,capital
and operational project approvals;and
WHEREAS as the majority of residents of Aurora are not heavily engaged in the budget
process.
NOW THEREFORE BE IT HEREBY RESOLVED that staff be directed to prepare a
Financial Health Status Report for each fiscal year after adoption of the budget to be
communicated to all residents;and
BE IT FURTHER RESOLVED THAT the format of the Financial Health Status Report of
the Town of Aurora should generally adhere to the following guidelines:
1.It should be clear,concise and meaningful to a majority of Aurora residents;
2.It should be a meaningful communication tool based on best practices in the
sector;
3.It should avoiding the use of accounting terminology and reporting formats (e.g.,
balance sheets);
4.It should generally provide information on the following topics:
(a)the amount of cash the Town has in the bank;
(b)the value of the Town’s investments and the rate of return/performance of
those investments;
(c)the value of the Town’s assets;
(d)the status of the Town’s reserves,including a simplified explanation on the
policies guiding the growth and use of the Town’s reserves;
(e)where the Town spends its money;
(f)expectations on the future financial health of the Town;and
BE IT FURTHER RESOLVED THAT staff be directed to present a draft of the format of
the Financial Health Status Report at a future General Committee meeting for
consideration by Council prior to the adoption of the 2016 Budget.
Council Meeting Agenda
Tuesday,August 25,2015 Motion (b)Page -1
-83 -
MEMORANDUM
DATE:July 14,2015
TO:Members of Council
FROM:Mayor Geoffrey Dawe
RE:York Regional Council Highlights ~June 25,2015 ~
RECOMMENDATION
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday,August 25,2015 Regional Report Page -1
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1
Council Highlights The Regional Municipality of York |york.ca
For Immediate Release
Thursday,June 25,2015
York Regional Council June 25,2015
Town of Newmarket Mayor Tony Van Bynen presented York Region Chairman and CEO Wayne Emmerson
campaign.
York Regional Council acknowledged Belinda's Place Foundation Chair Deborah Kelly for her leadership and
The campaign launched at Upper Canada Mall last fall to generate funds in
donations are intended to pay for supplies and furnishings to help the facility feel more like home.
provider Housing York Inc.with daily operations and maintenance managed by The Salvation Army.
Franco-Ontarian Day recognized in York Region
York Regional Council will recognize September 25,2015 as Franco-Ontario Day in support of the
Francophone community and their contribution to the cultural,historical,social and economic life within York
Region.
From L to R Town of Aurora Mayor Geoff Dawe,Town of East
Gwillimbury Mayor Virginia Hackson,York Region Chairman and CEO
Wayne Emmerson,Belinda's Place Foundation Chair Deborah Kelly,Town
of Newmaket Mayor Tony Van Bynen and Town of Newmarket Regional
Councillor John Taylor
Council Meeting Agenda
Tuesday,August 25,2015 Regional Report Page -2
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2
Summer edition of York Works newsletter highlights Regional programs
York Regional Council received the 2015 summer edition of the York Works newsletter.
Highlights of the summer newsletter include:
Markham Centre will be home to new York University campus
9060 Jane Street offers new convenient access to community and health services
urce
York Works is being delivered to more than 360,000 homes and businesses across York Region three times
in 2015.The newsletter is available online at york.ca/yorkworks
Residents can provide feedback on York Works at york.ca/yorkworkssurvey
York Region has also introduced a biweekly e-newsletter called #YRMatters.The e-newsletter will deliver
timely news about what is happening in York Region.To subscribe,please email yrmatters@york.ca
Pledge to Ignore campaign asks York Region residents to focus on the road
York Regional Council today recognized the Pledge to Ignore campaign in partnership with York Regional
Police launched on Monday,June 22,2015.
The campaign urges York Region residents to pledge to themselves and loved ones to ignore their cell
phones and not be distracted when driving or walking near traffic.
Distracted driving is the cause for 15 per cent of all at-fault collisions on Regional Roads.The Province of
Act increased fines for distracted driving from the current range of
$60 to $500 to a range of $300 to $1,000,assigning three demerit points upon conviction and escalating
sanctions on convictions for new drivers.
Make your Pledge to Ignore,at york.ca/pledgtoignore
The York Regional Forest receives Forest Stewardship Council recertification
from the Rainforest Alliance
Forest Stewardship Council.Certification demonstrates the York Regional Forest is managed in an
appropriate and sustainable manner,helping to ensure these lands are preserved for current and future
generations.
Certification recognizes York Region for:
Protecting forests and wildlife
Protecting com
Ensuring transparency,accountability and independent verification
Forest Stewardship Council certification specifies an organization must manage its forests to meet social,
economic,ecological,cultural and spiritual needs of present and future generations.Ten principles,56
criteria and additional rules,policies and standards must be met to achieve certification.All certificates are
valid for five years and undergo an annual audit to ensure continued compliance.
Council Meeting Agenda
Tuesday,August 25,2015 Regional Report Page -3
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3
York Regional Council names members to new advisory task force to support
York Region Broadband Strategy
York Regional Council today endorsed the members and the terms of reference for an advisory task force to
guide and support the York Region Broadband Strategy.
The strategy aims to improve access to broadband Internet connectivity for residents,businesses and
institutions throughout York Region.The strategy outlines a range of initiatives to achieve this,including :
Working with area municipalities to develop the tools and agreements to attract broadband
infrastructure investments
Working with municipalities,universities,schools and hospitals to improve research and education
capabilities
Developing partnerships to develop broadband access for residents,businesses and institutions
The following members of Regional Council were appointed to the task force:
Town of Newmarket Mayor Tony Van Bynen
Town of Aurora Mayor Geoff Dawe
City of Markham Mayor Frank Scarpitti
City of Markham Regional Councillor Jim Jones
Town of Georgina Mayor Margaret Quirk
Town of Whitchurch-Stouffville Mayor Justin Altmann
Township of King Mayor Steve Pellegrini
Town of East Gwillimbury Mayor Virginia Hackson
These members will lead the roll-out of the Broadband Strategy,engage stakeholders and provide policy
input and development.
Projects to support growth,reduce congestion and protect the environment chosen for funding
Plan,a $53.5 billion infrastructure funding program.
The infrastructure projects are critical to support growth,reduce congestion and protect the environment.
They include:
Upper York Sewage Solutions,which includes a progressive treatment plant in the Town of East
Gwillimbury
Transit Optimization Program,which includes Viva and conventional bus replacement
Increasing local transit and transit infrastructure to accommodate the anticipated increase in
passengers resulting from Regional Express Rail improvements
The Toronto-York subway extension received $697 million in federal funding in the previous Building Canada
Plan,which ended in 2014.In addition,York Region received $60 million in federal and provincial funding for
upgrades to the Duffin Creek Plant.For more information,please see Federal and Provincial Capital Funding
Opportunities on York.ca
Council Meeting Agenda
Tuesday,August 25,2015 Regional Report Page -4
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4
Planning for York Region seniors means planning for all
One in five residents will be 65 years of age or older by 2031,making seniors the fastest growing age
demographic in York Region.York Regional Council has appointed a new Seniors Strategy Advisory Task
Force to address the changing needs of this growing segment of the community.
A rapidly aging population will impact many program areas,including long-term care and paramedic services,
community planning,public health and transportation.York Region residents are living longer,with local
means seniors will be using services for a longer time period.
The seniors strategy is a critical tool in determining how York Region will continue to manage and deliver
services that meet resident needs at all ages.Due to the relative high net worth of boomers and seniors,the
strategy will explore new ways of providing and subsidizing services to make the best use of limited
resources.
The Seniors Strategy Advisory Task Force is comprised of Regional Councillors appointed by York Regional
Council,York Regional Police and Regional staff from key program areas.Regional Councillors include:
Mario Ferri,City of Vaughan
Nirmala Armstrong,City of Markham
Virginia Hackson,Mayor,Town of East Gwillimbury
Brenda Hogg,Town of Richmond Hill
Gino Rosati,City of Vaughan
Danny Wheeler,Town of Georgina
Jack Heath,City of Markham
The task force will begin in September 2015,with the completed strategy returning for Regional Council
approval in fall 2016.
To learn more about the ongoing project,read the report or visit www.york.ca
York Region standardizes measuring,monitoring and reporting of new affordable housing
York Regional Council today approved the Affordable Housing Measuring and Monitoring Guidelines,the
guidelines will enable municipalities to respond more accurately to evidence-based housing needs across
The Regional Municipality of York.
Although Region-wide affordable housing targets as outlined in the Regional Official Plan are being achieved,
ranges between $336,830 and $443,874.In 2014,31 per cent of new units were sold below the affordable
thresholds.The upper limit of affordable rent was $1,270 per month for a one-bedroom apartment.
The York Region Regional Official Plan 2010 requires 35 per cent of new housing in centres and key
development areas be affordable and 25 per cent of new housing outside of those areas be affordable.
Council Meeting Agenda
Tuesday,August 25,2015 Regional Report Page -5
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5
Tourism operators bracing for a busy summer
York Region has two of several locations spread out across the Greater Toronto and Hamilton Area that will
host individual events for the 2015 Toronto Pan American/Parapan American Games.The Atos Markham
Pan Am /Parapan Am Centre in the City of Markham will host badminton,table tennis and water polo.Angus
Glen Golf Club in Markham will host the first-ever Pan Am Games golf tournament.
Games organizers expect more than 7,000 athletes,coaches and delegates from 41 countries and 250,000
tourists to attend.
York Region Arts Council will provide visitors with the information needed to get around and find fun things to
do,primarily through the arts,culture and tourism website,YorkScene.com
Watch for the new Festival Guide,produced by the Arts Council and the City of Markham.It highlights
Markham Global Fest and a mix of tourist-friendly festivals and experiences for visitors and residents to
explore and enjoy.
York Region saves natural gas costs through bulk purchasing
York Regional Council today approved continuing an agreement of participation in the Association of
Municipalities of Ontario Natural Gas Buying Group.
Through collective buying power,York Region is able to secure more competitive pricing while negotiated
fixed prices allow for accurate multi-year budgeting.
natural gas has increased approximately eight per cent per year since 2006 as Regional facilities replace
electric heating with less costly natural gas.
York Region hosts second Internationally Educated Professionals Gateway Conference
York Region will host its second Internationally Educated Professional Conference on Monday,November 9
in the Town of Richmond Hill.The Gateway 2015 conference connects internationally educated
professionals,entrepreneurs and employers to exchange ideas and learn from one another.
The Gateway will offer workshops,panel discussions and networking opportunities focused on Canadian
work culture,credentials and accreditation,entrepreneurial opportunities,networking and the local economy.
The conference is an action under the York Region Immigration Settlement Strategy.Details and registration
for The Gateway will be advertised this summer and available at YorkWelcome.ca/TheGateway
York Region paramedics pilot mobile computer dispatching consoles
York Region Emergency Services paramedics will pilot the use of mobile computer dispatching consoles in
paramedic vehicles beginning late 2015.
The pilot aims to shorten notification time of paramedics to minimize dispatching errors,as well as provide
vehicle routing through direct connection between dispatch centre Computer Aided Dispatch and in -vehicle
computers.
The Ministry of Health and Long-Term-Care is responsible for dispatching paramedic services in Ontario.
York Region will continue to work with the ministry on the pilot project as well as participate in the
Provincial/Municipal Land Ambulance Dispatch Working Group to identify additional technology and business
process improvements.
Council Meeting Agenda
Tuesday,August 25,2015 Regional Report Page -6
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6
York Region reports significant progress on 2011 to 2015 Strategic Plan
York Regional Council received an update on the significant progress made on its final 2011 to 2015
Strategic Plan progress report which shows more than 90 per cent of the key performance measures are
progressing positively.
The progress report summarizes accomplishments and progress toward York Regional
priorities.
Some of the year-four highlights include:
Approved $18 million additional investment in transit to keep people moving
-year Housing Plan Housing Solutions:A Place for Everyone
Support of a York University Markham Centre Campus in York Region
Implemented the Regional Fiscal Strategy to reduce projected debt levels while increasing reserves
Creation of Access York,a corporate contact centre and service counter to access Regional services
2015 to 2019 Strategic Plan -From Vision to Results was released in February 2015 and
builds on the success of the 2011 to 2015 plan.It outlines four strategic priority areas of focus to meet the
High and middle income residents hold majority in York Region,but low income groups growing
York Region has released a three-part series highlighting income trends and income distribution among York
Region residents.The data helps raise awareness of varying and changing income levels within the
community and supports planning of programs and services for residents.
Findings show the number of residents living with low income grew by almost 61 per cent,faster than
population growth from 2000 to 2012.Although the distribution of household income is changing,data shows
high and middle income groups still make up the largest number of households in York Region.
Additional findings showed:
Income for high income groups grew more than middle and lower groups with most of this increase
taking place between 1997 and the early 2000s
York Region has generally avoided high levels of concentrated low income,but low income rates
vary between communities
York Region can expect to see a greater mix of income levels in York Region during continued
growth
For more information,please read the report.
York Regional Council approved a revised policy to traffic and pedestrian signals required to balance the
movements of vehicles,cyclists and pedestrians on major roads and provide efficient and safe access to
local communities.The revised policy outlines when it is appropriate to install traffic or pe destrian signals.
The policy emphasizes the importance of meeting the needs of all intersection users.It will evaluate the need
for pedestrian signals on an ongoing basis and determine when a traffic or pedestrian signal would be
beneficial.
Currently,there are 800 intersections on Regional roads controlled by traffic signals.This policy revision will
respond to the needs of our residents and continue to promote safety on York Region roads.
Council Meeting Agenda
Tuesday,August 25,2015 Regional Report Page -7
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7
Collision rates reach 10-year low on York Region roads
York Regional Council today received the 2015 Traffic Safety Status Report,which documents road safety
trends.The report reflects motor vehicle collision data on Regional roads collected and reviewed by The
Regional Municipality of York in partnership with York Regional Police.
Highlights in the Traffic Safety Status Report include:
Collision rates in 2014 reached a 10-year low
70 per ce
to acts of aggressive driving
Collisions most frequently occur on Fridays from the months of October to January,and during the
evening rush hour
The number of collisions is closely related to traffic volumes;as volumes increase,so do collisions
44 per cent of all collisions were rear-end collisions
Most collisions,for all modes of travel,occur at signalized intersections
91 per cent of pedestrian-involved collisions resulted in injury
70 per cent of all collisions occurred during dry road surface conditions
Since implementation of red light cameras in 2013,the number of right angle collisions has reduced
by 48 per cent at red light camera locations
While a number of factors contribute to the decrease in collisions,safety programs play an important role.
Programs York Region has put in place include revising speed limits on Regional roads,installing red light
cameras at 20 intersections and implementing safety campaigns to enhance awareness for issues affecting
pedestrian safety.
YRT on-board cameras upgraded to ensure reliability and security of services and residents
The Regional Municipality of York will be outfitting 426 YRT/Viva buses with SEON Design Inc.next
generation on-board security camera systems.These cameras provide a number of benefits,including:
Operator and customer security providing an account of any incident or accident,potentially
supplying evidence for police investigations
Compatibility with current on-board camera system
Special features such as replay,slow speed and isolated camera views
The on-board security camera system is another way YRT/Viva will continue to provide York Region
residents,operators and enforcement staff with a safe and secure transportation service.
Hostel Program Database upgrades assist homelessness community programs
York Regional Council approved a $50,000 contract with Mission Systems Development Corporation to
upgrade the Hostel Programs Database used to deliver homelessness assistance to York Region residents.
An additional $30,000 was approved for annual maintenance costs over a five-year period.
stability programs for individuals and families.Upgrades to the database ensure staff can continue to provide
client case management,manage billing and payments and collect program statistics.
Council Meeting Agenda
Tuesday,August 25,2015 Regional Report Page -8
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8
Revisions to election sign bylaw will increase public safety
sign bylaw as it relates to municipal,provincial and
federal election signs.The revisions will help ensure signs do not reduce visibility at intersections,interfere
with transit stops,sidewalks or utilities during elections.
Amendments to the bylaw include:
A non-refundable election sign permit fee of $250 will be applied per area municipality where
candidates would like to install signs
Any signs installed contrary to the bylaw will be collected by York Region and returned to candidates
following election day
No more than two election signs will be permitted for each candidate per intersection,with a
maximum of one sign per intersection corner
Signs will be prohibited at designated intersections where there is limited space
Election signs will be permitted only from 10 a.m.on the 28th day before election day and ending 72
hours following the c ederal election,signs are permitted beginning 10 a.m.
on Monday,September 21,2015
The revisions are a first step towards aligning election sign bylaws between York Region and the nine area
municipalities.
York Region approves $1.9 million contract for setup and operation of Richmond Hill Community Hub
York Regional Council approved an agreement between York Region and 360°kids Support Services for set
up and operation of The Richmond Hill Housing and Community Hub from September 1,2015 to
December 31,2016.
The agreement provides $1.9 million in funding and option for four one-year renewals.Preparations to open
the new building begin this fall,including development of programs,services,policies and partnerships.
Services will be available to residents upon building completion next spring.
Approximately 1,000 youth are assisted by 360°kids each year.At The Richmond Hill Housing and
Community Hub,youth in crisis will be provided with a safe place to stay,as well as life skills coaching.
The Richmond Hill Housing and Community Hub is a nine-storey,202-unit apartment building owned by
Housing York Inc.It will provide a youth drop-in centre as well as 14 emergency beds and 11 transitional
beds for youth.
Blue box recycling rules getting overhaul at provincial level
York Regional Council today endor Made in Ontario
Waste Diversion Act,2002,the legislation governing waste management is under review.
York Regional Council supports a
funding be the responsibility of the manufacturer,with municipalities maintaining control of the overall
program to ensure service to residents remains consistently high.
The proposed -in-
address areas where change is needed.With manufacturers funding full cost of recycling,there would be
stronger efforts made towards reduction and reuse of goods.
Council Meeting Agenda
Tuesday,August 25,2015 Regional Report Page -9
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9
York Region makes progress on 10-Year Housing Plan
York Region is making progress under all four goals of the 10-Year Housing Plan Housing Solutions:A
The first progress report since approval of the plan in 2014 was released this month
highlighting achievements to date.
The four goals of the 10-Year Housing Plan are to increase the rental housing supply,sustain the existing
rental housing supply,support home ownership affordability and strengthen the homelessness and housing
stability system.All goals focus on creating complete communities where people can live,work,play and
learn,and have access to a mix of housing options.
Progress highlights include:
Opening of Lakeside Residences in the Town of Georgina in June 2014,offering 97 bachelor,one and
two-bedroom apartments under Housing York Inc.
Finding the capacity and condition of housing assets are in a good state through the 2014 York Region
Community and Health Services State of Infrastructure Report
Providing annual funding through The Home Repair Program to provide home repair and modification
financial assistance to low-income York Region homeowners
homeless women,and The Richmond Hill Housing and Community Hub,offering 202 new affordable
rental apartments,as well as youth services and housing
York Regional Council will receive an ongoing annual update highlighting progress and achievements.
Next regular meeting of York Regional Council
York Regional Council will meet on Thursday,September 24,2015 at 9:30 a.m.in the York Region
Administrative Centre Council Chambers,located at 17250 Yonge Street in the Town of Newmarket.
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Compiled by:Masrine Guthrie-Peart,Corporate Communications,The Regional Municipality of York
1-877-464-9675,ext.77272 Cell:905-251-6416 masrine.guthrie-peart@york.ca
Council Meeting Agenda
Tuesday,August 25,2015 Regional Report Page -10
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Council Meeting Agenda
Tuesday,August 25,2015 By-law No.5758-15 Page -1
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TOWN OF AURORA
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday, August 25, 2015
7 p.m.
Council Chambers
Replacement Page 1 (Agenda page 78) for Item 12 – CFS15-036 – Canada 150
Community Infrastructure Program Grant Approvals (to correct Project number
referenced in fourth bullet of fourth clause of recommendation to “73242”)
COUNCIL REPORT No. CFS15-036
SUBJECT: Canada 150 Community Infrastructure Program Grant Approvals
FROM: Dan Elliott, Director, Corporate & Financial Services - Treasurer
DATE: August 25, 2015
RECOMMENDATIONS
THAT Report No. CFS15-036 be received; and
THAT Council approve the Improvement of Aurora Community Centre project
72175 ($425,000), Improvement to Stronach Aurora Recreation Complex project
72221 ($425,000), Rehabilitation of the Armoury project 72241 ($275,000) and
Improvements to Fleury Park Washroom Facility project 73242 ($150,000) in
advance of the regular 2016 capital budget approval to take advantage of a
Canada 150 Community Infrastructure Program total grant of $422,100; and
THAT Council authorize the Town of Aurora to enter into a contribution
agreement to receive a total of $422,100 in funding through the Canada 150
Community Infrastructure Program being administered by the Federal Economic
Development Agency for Southern Ontario in support of the following list of
capital projects:
• Improvement of Aurora Community Centre: $140,300
• Improvement to Stronach Aurora Recreation Complex: 140,300
• Rehabilitation of the Armoury: 91,500
• Improvement to Fleury Park Washroom Facility: 50,000
THAT the Town share of the project budgets be funded as follows:
• Project 72175: Transfer of $284,700 from Facilities R&R reserve
• Project 72221: Transfer of $284,700 from Facilities R&R reserve
• Project 72241: Transfer of $183,500 from Facilities R&R reserve
• Project 73242: Transfer of $100,000 from Parks R&R reserve
THAT the Mayor and Clerk be authorized to execute standardized grant
agreements, including any and all documents and ancillary agreements required
to give effect to same, subject to the satisfaction of the Town Solicitor, for the
four projects; and
THAT the Treasurer be authorized to execute on behalf of the Town any progress
reports or other such submissions required as per the contribution agreement.
TOWN OF AURORA