Agenda - Council - 20150714COUNCIL
MEETING AGENDA
TUESDAY,JULY 14,2015
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
July 10, 2015
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, July 14, 2015
7 p.m.
Council Chambers
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2. APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3. ADOPTION OF THE MINUTES
Council Meeting Minutes of June 23, 2015 pg. 1
Special Council – Public Planning Meeting Minutes of June 24, 2015 pg. 25
RECOMMENDED:
THAT the Council meeting minutes of June 23, 2015, and the Special Council –
Public Planning meeting minutes of June 24, 2015, be adopted as printed and
circulated.
4. PRESENTATIONS
(a) Shawna White, Curator, Aurora Museum and Archives pg. 29
Re: Three-Year Plan for Aurora Museum and Archives
(b) Mark Setter and David Tomlinson pg. 30
Re: Progress of 2C Wildlife Park Development Project
(c) Andrew Walasek and Isaac Ransom, Canada Post Corporation pg. 31
Re: Canada Post Delivery Conversion
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Tuesday, July 14, 2015 Page 2 of 9
5. PUBLIC SERVICE ANNOUNCEMENTS
6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
8. DELEGATIONS
(a) Ferguson A. Mobbs, President and CEO, Voice of Aurora pg. 32
Community FM Radio
Re: Item 2 – PR15-022 – Community Radio Station and Sound Studio
9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a) Councillor Pirri pg. 243
Re: FCM Campaign for Federal Debate on Municipal Issues
(ii) Motions for Which Notice Has Been Given
11. REGIONAL REPORT
York Regional Council Highlights – June 25, 2015 pg. 244
RECOMMENDED:
THAT the Regional Report of June 25, 2015, be received for information.
12. NEW BUSINESS/GENERAL INFORMATION
13. READING OF BY-LAWS
RECOMMENDED:
THAT the following by-laws be given first, second, and third readings and enacted:
Council Meeting Agenda
Tuesday, July 14, 2015 Page 3 of 9
5746-15 BEING A BYLAW to amend By-law Number 5465-12,
as amended, to appoint Building Inspectors for The
Corporation of the Town of Aurora.
pg. 254
5747-15 BEING A BYLAW to amend By-law Number 5707-15 to
appoint Municipal By-law Enforcement Officers and
Property Standards Officers for The Corporation of the
Town of Aurora.
pg. 255
5748-15 BEING A BY-LAW to adopt Official Plan Amendment
No. 8.
(Report No. PL15-029 – Public Planning Item 1 – Apr.
22/15, and Memorandum – Council Item 5 – Jun. 9/15)
pg. 256
5749-15 BEING A BY-LAW to amend Zoning By-law Number
2213-78, as amended (Brookfield Homes (Ontario)
Limited – 155 Vandorf Sideroad).
(Report No. PL15-029 – Public Planning Item 1 – Apr.
22/15, and Memorandum – Council Item 5 – Jun. 9/15)
pg. 264
RECOMMENDED:
THAT the following confirming by-law be given first, second, and third readings
and enacted:
5745-15 BEING A BY-LAW to Confirm Actions by Council
Resulting from Council Meeting on July 14, 2015.
pg. 269
14. CLOSED SESSION
RECOMMENDED:
THAT Council resolve into Closed Session to consider the following matters:
1. A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239(2)(c) of the Municipal Act, 2001); Re: Report
No. PL15-054 – Offer to Purchase for 63 and 75 Eric T. Smith Way
2. The receiving of advice that is subject to solicitor-client privilege,
including communications necessary for that purpose (section 239(2)(f) of
the Municipal Act, 2001); Re: Report No. LLS15-047 – Effectiveness of
Liquidated Damages Clauses
15. ADJOURNMENT
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Tuesday, July 14, 2015 Page 4 of 9
AGENDA ITEMS
1. PR15-021 – Aurora Museum & Archives Three-Year Plan pg. 33
RECOMMENDED:
THAT Report No. PR15-021 be received; and
THAT Report No. PR15-021 be forwarded to the 2016 and 2017 Budgets for
Council consideration.
2. PR15-022 – Community Radio Station and Sound Studio pg. 69
RECOMMENDED:
THAT Report No. PR15-022 be received; and
THAT the additional program space at the Aurora Family Leisure Complex
(AFLC) be allocated as space for the Community Radio Station and Sound
Studio; and
THAT the 2015 Capital Budget be increased by $250,000, funded from the
Growth and New Infrastructure Reserve Fund, for design and construction of
space necessary to accommodate a Community Radio Station and Sound
Studio; and
THAT staff be directed to consult with Mr. Ferguson Mobbs on the layout and
design of the Community Radio Station and Sound Studio at the AFLC prior to
tendering for design and construction.
3. BBS15-008 – Request for Sign Variance to Sign By-law No. 4898-07.P pg. 74
125 Pedersen Drive
RECOMMENDED:
THAT Report No. BBS15-008 be received; and
THAT the request for variance to Sign By-law No. 4898-07.P to allow sixteen (16)
wall signs to be installed on the rear wall of a multi-tenant building at 125
Pedersen Drive, in addition to the existing wall signs installed on the front of each
business premises, be denied.
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4. CAO15-008 – Community Tourism Plan pg. 86
RECOMMENDED:
THAT Report No. CAO15-008 be received; and
That the Community Tourism Plan dated June 2015 be received; and
THAT the Community Tourism Plan be forwarded to the August 11, 2015 Council
meeting for consideration, together with the following recommendations:
THAT Council endorse the Community Tourism Plan and specifically
approve the Action Plan contained within the Plan; and
THAT the Tourism Coordinator position as outlined within the Action Plan be
referred to the 2016 budget process.
5. CAO15-009 – Results of Communications Survey pg. 130
RECOMMENDED:
THAT Report No. CAO15-009 be received; and
THAT Report No. CAO15-009 be referred to a future Council Workshop to be
scheduled in September 2015.
6. IES15-040 – Award of Contract for Consulting Services – Design for pg. 147
the Reconstruction of Catherine Street, RFP IES 2015-40
RECOMMENDED:
THAT Report No. IES15-040 be received; and
THAT additional funding for Capital Project 31111 in the amount of $16,100 be
approved from the Federal Gas Tax reserve fund; and
THAT the Contract for the provision of consulting services for the design of the
reconstruction of Catherine Street, RFP IES 2015-40, be awarded to Chisholm,
Fleming and Associates for $58,976.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required
to give effect to same.
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Tuesday, July 14, 2015 Page 6 of 9
7. IES15-041 – Award of Tender IES 2015-45 – Replacement of Dump pg. 152
Truck and Plow
RECOMMENDED:
THAT Report No. IES15-041 be received; and
THAT additional funding for Capital Project 34194 in the amount of $14,900 be
approved from the Fleet Repair & Replacement Reserve; and
THAT Tender IES 2015-45 for the supply and delivery a 2016 dump, sander and
plow truck be awarded to Tallman Truck Centre Limited in the amount of
$191,484.12 excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements required
to give effect to same.
8. PL15-031 – Site Plan Application, Brookfield Homes (Ontario) pg. 156
Aurora Ltd., 15624 Leslie Street, File: SP-2014-11
RECOMMENDED:
THAT Report No. PL15-031 be received; and
THAT Site Plan Application File: SP-2014-11 (Brookfield Homes (Ontario) Aurora
Ltd.) be approved to permit the development of the subject lands for two (2), four
(4) storey buildings; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements required
to give effect to same.
9. PL15-053 – Delegated Agreements, 2015 Summary Report pg. 174
RECOMMENDED:
THAT Report No. PL15-053 be received for information.
10. LLS15-040 – Municipal Elections Act Provincial Review pg. 177
RECOMMENDED:
THAT Report No. LLS15-040 be received; and
Council Meeting Agenda
Tuesday, July 14, 2015 Page 7 of 9
THAT Council endorse the comments prepared by staff, as set out in Report No.
LLS15-040, in response to the “Municipal Elections Act Review Public
Consultation Discussion Guide”; and
THAT staff send copies of this resolution and Report No. LLS15-040 to the
Ministry of Municipal Affairs and Housing prior to July 27, 2015.
11. LLS15-046 – Cash-in-Lieu of Parkland Deferral Agreement – The pg. 205
Salvation Army
RECOMMENDED:
THAT Report No. LLS15-046 be received; and
THAT the Mayor and Town Clerk be authorized to execute the necessary cash-
in-lieu of parkland dedication fee deferral agreement in accordance with Report
No. LLS15-046, including any and all documents and ancillary agreements
required to give effect to same.
12. Memorandum from Director of Building & By-law Services pg. 218
Re: Parking Permit and Enforcement Status Update
RECOMMENDED:
THAT the memorandum regarding Parking Permit and Enforcement Status
Update be received for information.
13. Memorandum from Director of Legal & Legislative Services/Town Solicitor pg. 220
Re: Aurora Promenade Community Improvement Plan Evaluation
Committee Membership
RECOMMENDED:
THAT the memorandum regarding Aurora Promenade Community Improvement
Plan Evaluation Committee Membership be received for information.
14. Memorandum from Director of Legal & Legislative Services/Town Solicitor pg. 221
Re: July 28, 2015 Council Meeting
RECOMMENDED:
THAT the memorandum regarding July 28, 2015 Council Meeting be received;
and
Council Meeting Agenda
Tuesday, July 14, 2015 Page 8 of 9
THAT the Council meeting scheduled for July 28, 2015, be cancelled.
15. Memorandum from Mayor Dawe pg. 222
Re: Recipients of the 2015 Town of Aurora Student Academic
Achievement Awards
RECOMMENDED:
THAT the memorandum regarding Recipients of the 2015 Town of Aurora
Student Academic Achievement Awards be received for information.
16. Audit Committee Meeting Report of June 23, 2015 pg. 223
RECOMMENDED:
THAT the Audit Committee meeting report of June 23, 2015, be received and the
recommendations carried by the Committee be approved.
17. Environmental Advisory Committee Meeting Minutes of June 10, 2015 pg. 225
RECOMMENDED:
THAT the Environmental Advisory Committee meeting minutes of June 10, 2015,
be received for information.
18. Economic Development Advisory Committee Meeting Minutes of pg. 231
June 11, 2015
RECOMMENDED:
THAT the Economic Development Advisory Committee meeting minutes of June
11, 2015, be received for information.
19. Parks and Recreation Advisory Committee Meeting Minutes of pg. 236
June 18, 2015
RECOMMENDED:
THAT the Parks and Recreation Advisory Committee meeting minutes of June
18, 2015, be received for information.
Council Meeting Agenda
Tuesday, July 14, 2015 Page 9 of 9
20. Aurora Family Leisure Complex Liaison Committee Meeting Minutes of pg. 241
June 23, 2015
RECOMMENDED:
THAT the Aurora Family Leisure Complex Liaison Committee meeting minutes of
June 23, 2015, be received for information.
TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday,June 23,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,
Humfryes,Kim,Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial Services/
Treasurer,Director of Infrastructure and Environmental
Services,Director of Legal and Legislative Services/Town
Solicitor,Director of Parks and Recreation Services,Director of
Planning and Development Services,Town Clerk,and
Council/Committee Secretary
Mayor Dawe called the meeting to order at 7:10 p.m.following Open Forum.
Council consented to recess at 10:12 p.m.to resolve into a Closed Session meeting and
reconvened into open session at 11:12 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Kim
Seconded by Councillor Thom
THAT the agenda as circulated by Legal and Legislative Services,with the following
additions,be approved:
Replacement Page 6 (of 7)of Council Meeting Agenda
Council Meeting Agenda
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Council Meeting Minutes
Tuesday,June 23,2015 Page 2 of 24
Item 10 –Correspondence from Jill Foster,CEO and Library Board
Secretary;Re:Presentation (c)Steve Langlois,Principal Planner,
Monteith Brown Planning Consultants;Re:Aurora Public Library Facility
Needs Assessment
Item 11 –Memorandum from Director of Corporate &Financial Services/
Treasurer;Re:Additional Information to Report No.CFS15-025 –2014
Budget Report –as at December 31,2014
CARRIED
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of June 9,2015
Moved by Councillor Mrakas
Seconded by Councillor Kim
THAT the Council meeting minutes of June 9,2015,be adopted as printed and
circulated.
CARRIED
4.PRESENTATIONS
(a)Stephen McNeil and Kelly Gary,representing Youth Engagement
Committee,Town of Aurora
Re:Youth Engagement Committee Year in Review
Mr.McNeil and Ms.Gary presented an overview of the first year’s
accomplishments of the Town’s Youth Engagement Committee (YEC),including
its membership,vision statement,and community involvement.They reviewed
the Committee’s participation in the creation of the Aurora Family Leisure
Complex (AFLC)youth space named “The Loft”,community partnerships,the re-
opening of the AFLC,the Haunted Forest event,promotion of youth activities,
Teen Zone,Youth Appreciation Day,and the Pan Am Torch Relay.It was noted
that recruitment is now open for the 2015-2016 term of the YEC.
Moved by Councillor Thom
Seconded by Councillor Humfryes
THAT the presentation of Stephen McNeil and Kelly Gary be received for
information.
CARRIED
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(b)Michael Roy,Member of Board of Governors,Aurora Sports Hall of Fame
Re:Announcement of Aurora Sports Hall of Fame 2015 Inductees
Mr.Roy noted that this was the third consecutive year in making the Aurora
Sports Hall of Fame Inductee announcement at a Council meeting and he
thanked Council for the opportunity.He acknowledged and extended appreciation
to the many volunteers involved with the Aurora Sports Hall of Fame and briefly
reviewed the process.Mr.Roy announced the 2015 Inductees to be:Mark
Heese (Athlete category,beach volleyball);Alan Dean (Builder/Contributor
category,advocacy of sports for the physically disabled);and Ken Sinclair
(Builder/Contributor category,tennis).He encouraged everyone to participate in
the Induction Dinner to be held at St.Andrew’s College on November 4,2015,to
celebrate people and their accomplishments.
Moved by Councillor Thom
Seconded by Councillor Pirri
THAT the presentation of Michael Roy be received for information.
CARRIED
(c)Steve Langlois,Principal Planner,Monteith Brown Planning Consultants
Re:Aurora Public Library Facility Needs Assessment
Mr.Langlois presented an overview of the Study including its purpose,the options
that were examined,key considerations,the current facility challenges,and the
consultation events and surveys that were conducted.He reviewed the space
assessment in relation to the per capita target,facility model,and long-term
strategy.Mr.Langlois put forward the Study recommendations and the request of
the Aurora Public Library Board that Council consider designating the Magna and
Lebovic Rooms as Library space,and to also include the area in the basement
that is currently occupied by the Pine Tree Potters’Guild as Library space.
Moved by Councillor Mrakas
Seconded by Councillor Thompson
THAT the presentation of Steve Langlois be received and referred to Item 10.
CARRIED
5.PUBLIC SERVICE ANNOUNCEMENTS
Councillor Pirri noted that he had the opportunity to attend a tour of the York Regional
Police Headquarters in Aurora,along with Mayor Dawe and Councillors Abel and
Gaertner,and see the great work that takes place here for the Region.
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Councillor Thom extended his best wishes to all Aurorans and Canadians for a happy
Canada Day and encouraged everyone to attend the events hosted by the Town,
including those held at Lambert Willson Park and the Canada Day Parade.
Councillor Humfryes extended a reminder that the Aurora Farmers’Market &Artisan
Fair is open every Saturday from 8 a.m.to 1 p.m.,with special events on most
Saturdays,including live music and entertainment.She noted that the Art in the
Park/Kerry’s Place Event would be held on July 4,2015,that Family Day would be
held on August 15,2015,and that further information may be found by visiting the
website at theaurorafarmersmarket.com.
Councillor Abel extended an invitation to attend a gospel music event at Town Park on
June 24,2015,featuring a performance by The Torchmen Quartet.
Councillor Abel extended his congratulations and best wishes to Aurora’s Carmen
Whelan who was named to the Canadian women’s rhythmic gymnastics team for the
2015 Pan Am Games.
Councillor Abel extended congratulations to Linda and Tim Maunders for their
successful annual Taste of Gratitude event,which he attended with Mayor Dawe on
June 18,2015.He noted that it was a sold-out event and the Maunders met their
three-year target of raising $50,000 for the Heart &Stroke Foundation.
Councillor Abel extended congratulations to all participants,including the Somerville
Dance Academy who raised more than $21,000,for the Relay for Life event held at
Pickering College in Newmarket on June 19,2015,in support of the Canadian Cancer
Society.
Councillor Gaertner noted that the Town would be hosting the Pan Am Torch Relay at
11:30 a.m.in Lambert Willson Park on June 25,2015.
Councillor Gaertner expressed her pleasure in both the Town and the York Regional
Police for their respective participation in raising the Pride rainbow flag in celebration of
Pride Month during June 2015.
Councillor Gaertner noted her attendance,along with Mayor Dawe,at the Ramadan
Iftar Dinner,which was hosted by the Aurora Cultural Centre,the Intercultural Dialogue
Institute GTA,and the York Region Children’s Aid Society,to promote intercultural
harmony and understanding.
Mayor Dawe stated that he had the honour of attending a Bridge Dedication
Ceremony at Trinity Anglican Church today,in honour of Provincial Constable Paul
Edward Patterson who was killed in the line of duty in 1978,and noted that the bridge
is located at Highway 400 and King Road.
Mayor Dawe expressed his appreciation of the annual Ramadan Iftar Dinner that he
attended on June 18,2015,at the Aurora Cultural Centre.
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Tuesday,June 23,2015 Page 5 of 24
Mayor Dawe extended congratulations to the York Regional Police on the ground-
breaking of their new training facility at 80 Bales Drive in East Gwillimbury on June 19,
2015.The Mayor noted that he also attended a second event on the same day for the
renaming of the York Regional Police Headquarters in Aurora to “The Bill Fisch Centre
for Police Excellence”in honour of retired Regional Chairman and CEO Bill Fisch.
Mayor Dawe noted that the first public meeting on the Highland Gate redevelopment
would be held on Wednesday,June 24,2015,at St.Maximilian Kolbe Catholic High
School,that the doors would open at 6 p.m.,and the meeting would start at 6:30 p.m.
Mayor Dawe invited everyone to attend the Pan Am Torch Relay celebrations at
Lambert Willson Park from 11:30 a.m.to 2 p.m.on Thursday,June 25,2015.He
noted that activities were planned at the Aurora Family Leisure Complex,a Legacy of
Sport exhibit is on display at the Aurora Cultural Centre,and a tennis exhibit would be
displayed at Hillary House in July and August 2015.
Mayor Dawe encouraged everyone to join the Canada Day celebrations on Tuesday,
June 30 and Wednesday,July 1,2015,and noted that the Aurora Canada Day parade
would be starting at 10 a.m.at St.Andrew’s Village.
Mayor Dawe extended a reminder that the Fireworks By-law is in effect for Canada
Day and fireworks are permitted on June 30 and July 1,2015,from sunset to 11 p.m.
Mayor Dawe announced that municipal street tree block pruning would take place until
early August 2015.
Mayor Dawe extended congratulations and best wishes to Neil Garbe,Chief
Administrative Officer,on his new position in Richmond Hill commencing in July 2015.
The Mayor expressed his gratitude to Mr.Garbe for his efforts and valued
contributions to the Town of Aurora through the past six years.
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1 (sub-item 4),3,4,5,7,8,9,10,and 11 were identified as items for discussion.
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1 (with the exception of sub-item 4),2,and 6 were identified as items not
requiring separate discussion.
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Tuesday,June 23,2015 Page 6 of 24
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
1.General Committee Meeting Report of June 16,2015
THAT the General Committee meeting report of June 16,2015,be received and
the following recommendations carried by the Committee be approved:
(1)Memorandum from Director of Building &By-law Services
Re:15520 Yonge Street –Property Standards
THAT the memorandum regarding 15520 Yonge Street –Property
Standards be received for information.
(2)BBS15-007 –Request for Sign Variance to Sign By-law Number 4898-
07.P for the LA Fitness at 15650 Bayview Avenue
THAT Report No.BBS15-007 be received;and
THAT a request for variance to Sign By-law Number 4898-07.P to allow wall
signs on three (3)elevations of LA Fitness at 15650 Bayview Avenue,
whereas Sign By-law 4898-07.P only permits signs on two (2)elevations,be
approved.
(3)CFS15-025 –2014 Budget Report –as at December 31,2014
THAT Report No.CFS15-025 be received;and
THAT the overview report of the results of Tax Rate supported operations
and the Water Rate supported operations for the year ended December 31,
2014,including the related disposition of surplus,be received for
information.
(5)Memorandum from Director of Planning &Development Services
Re:Municipal Council Blanket Support Resolution –Rooftop Solar
PV Projects
THAT the memorandum regarding Municipal Council Blanket Support
Resolution –Rooftop Solar PV Projects be received;and
THAT approval of the following Municipal Blanket Support Resolution,
previously approved by Council in 2012 and 2013,be confirmed for a further
12-month period:
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Council Meeting Minutes
Tuesday,June 23,2015 Page 7 of 24
WHEREAS the Province's FIT Program encourages the construction
and operation of rooftop solar PV projects (the "Projects");and
WHEREAS one or more Projects may be constructed and operated in
the Town of Aurora;and
WHEREAS,pursuant to the FIT Rules,Version 4.0,Applications
whose Projects receive the formal support of Local Municipalities will
be awarded Priority Points,which may result in the Applicant being
offered a FIT Contract prior to other persons applying for FIT
Contracts.
NOW THEREFORE BE IT RESOLVED THAT Council of the Town of
Aurora supports without reservation the construction and operation of
the Projects anywhere in the Town of Aurora;and
BE IT FURTHER RESOLVED THAT this resolution shall expire twelve
(12)months after its adoption by Council;and
THAT the Mayor and Clerk be authorized to execute the new FIT form
attached to this memorandum.
(6)PL15-046 –Application for Exemption from Part Lot Control,Mattamy
(Aurora)Limited,Blocks 101,103,105,110 and 114,Plan
65M-4423,File No.PLC-2015-02
THAT Report No.PL15-046 be received;and
THAT the Application for Exemption from Part Lot Control submitted by
Mattamy (Aurora)Limited to divide Blocks 101,103,105,110 and 114 on
Plan 65M-4423 into 30 separate lots for townhouse units be approved;and
THAT the Part Lot Control Exemption By-law be introduced and enacted at
the next available Council meeting.
(7)PL15-048 –Solar PV Projects Update
THAT Report No.PL15-048 be received for information.
(8)PL15-049 –Application for Site Plan Approval,Jochri Investments
Limited,200 Industrial Parkway South,Lot 59,Registrar’s
Compiled Plan 10328,File No.SP-2015-02
THAT Report No.PL15-049 be received;and
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Council Meeting Minutes
Tuesday,June 23,2015 Page 8 of 24
THAT Site Plan Application File SP-2015-02 (Jochri Investments)to permit
the development of the subject lands for the construction of a 625 m2 GFA
warehouse building be approved;and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement,including any and all documents and ancillary agreements
required to give effect to same.
(9)PL15-050 –Planning Applications Status List
THAT Report No.PL15-050 be received for information.
(10)PL15-052 –Application for Zoning By-law Amendment and Site Plan
Approval,PMK Capital Inc.,95 Wellington Street East,Lot
14,South of Wellington Street,Registered Plan 68,File
Nos.ZBA-2014-10 and SP-2014-12
THAT Report No.PL15-052 be received;and
THAT Application to Amend the Zoning By-law File:ZBA-2014-10 (PMK
Capital Inc.)to add “Business and Professional Office”and “Clinic”as
permitted uses on the subject lands be approved;and
THAT the implementing Zoning By-law amendment be presented at a future
Council meeting for enactment;and
THAT Site Plan Application File SP-2014-12 (PMK Capital Inc.)to permit
the development of the subject lands for the construction of a 460 m2 GFA
office building be approved;and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement,including any and all documents and ancillary agreements
required to give effect to same.
(11)PR15-017 –Case Woodlot Property Line Fence Replacement
THAT Report No.PR15-017 be received;and
THAT Report No.PR15-017 satisfy Council’s conditional budget approval
for capital project #73269 “Case Woodlot Perimeter Fencing”;and
THAT staff be authorized to proceed with capital project #73269 “Case
Woodlot Perimeter Fencing”.
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Council Meeting Minutes
Tuesday,June 23,2015 Page 9 of 24
(12)LLS15-034 –Award of RFP LLS 2014-69 –Electronic Document and
Records Management System (EDRMS)
THAT Report No.LLS15-034 be received;and
THAT Request For Proposal LLS 2014-69 –Provision and Implementation
of Electronic Document and Records Management System (“EDRMS”)be
awarded to Ricoh Canada Inc.in the amount of $249,976.00,excluding
taxes;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
agreement,including any and all documents and ancillary agreements
required to give effect to same.
(13)Memorandum from Director of Legal &Legislative Services/Town
Solicitor
Re:Review of Council Code of Ethics By-law Number 5532-13
THAT the memorandum regarding Review of Council Code of Ethics By-law
Number 5532-13 be received;and
THAT receipt of this memorandum satisfies the requirements of section
12.1 of the Procedural By-law Number 5330-11,as amended,to review the
Council Code of Ethics within the first six (6)months of the first year of each
term of Council.
(14)Finance Advisory Committee Meeting Minutes of May 26,2015
THAT the Finance Advisory Committee meeting minutes of May 26,2015,
be received for information.
(15)Aurora Family Leisure Complex Liaison Committee Meeting Minutes of
May 27,2015
THAT the Aurora Family Leisure Complex Liaison Committee meeting
minutes of May 27,2015,be received for information.
(16)Accessibility Advisory Committee Meeting Minutes of June 3,2015
THAT the Accessibility Advisory Committee meeting minutes of June 3,
2015,be received for information.
2.LLS15-043 –General Committee Closed Session Report of June 16,2015
THAT Report No.LLS15-043 be received;and
THAT Council adopt the following recommendations from the General Committee
Closed Session meeting of June 16,2015:
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Council Meeting Minutes
Tuesday,June 23,2015 Page 10 of 24
1.Personal matters about an identifiable individual,including a Town or
Local Board employee (section 239(2)(b)of the Municipal Act,2001)
and Labour relations or employee negotiations (section 239(2)(d)of
the Municipal Act,2001);Re:Selection of an Interim Chief
Administrative Officer
THAT the confidential recommendations of General Committee in respect to
the selection of an Interim Chief Administrative Officer be approved.
2.Litigation or potential litigation including matters before
administrative tribunals,affecting the Town or a Local Board
(section 239(2)(e)of the Municipal Act,2001)and Advice that is
subject to solicitor-client privilege,including communications
necessary for that purpose (section 239(2)(f)of the Municipal Act,
2001);Re:LLS15-042 –Town of Aurora v.Minto Communities Inc.–
Update
THAT Closed Session Report No.LLS15-042 be received;and
THAT the confidential recommendations of General Committee in respect to
Town of Aurora v.Minto Communities Inc.be approved.
6.Memorandum from Director of Planning &Development Services
Re:Additional Public Planning Meeting Dates for September and October
2015
THAT the memorandum regarding Additional Public Planning Meeting Dates for
September and October 2015 be received;and
THAT two (2)additional Public Planning meetings be scheduled for Monday,
September 21,2015,and Wednesday,October 14,2015,to deal with future
planning applications.
CARRIED
8.DELEGATIONS
(a)James McArthur,Resident and Homeowner
Re:Item 7 –PR15-019 –Tree Permit Application for 2 Woodsend Crescent
Mr.McArthur provided a brief explanation regarding the need to replace the
existing dwelling with the construction of a new bungalow at 2 Woodsend
Crescent.He noted that he has worked with architects and consultants to
minimize the impact on the environment,and that any trees removed or damaged
would be replaced.
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Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the comments of the delegation be received and referred to Item 7.
CARRIED
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.General Committee Meeting Report of June 16,2015
(4)IES15-039 –Facility Projects Status Report
Moved by Councillor Kim
Seconded by Councillor Gaertner
THAT Report No.IES15-039 be received;and
THAT,notwithstanding the provisions and requirements of the Town’s
Procurement By-law,the contract with MHPM Project Managers Inc.be
increased by $54,400 to a revised budget of $129,800 (excluding taxes)to
provide part-time support for the project administration and oversight duties for
the full period of the construction of the Joint Operations Centre.
CARRIED
3.Finance Advisory Committee Meeting Minutes of April 28,2015
Main motion
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
THAT the Finance Advisory Committee meeting minutes of April 28,2015,be
received;and
THAT the following recommendation regarding Item 1 –Memorandum from
Town Clerk;Re:Finance Advisory Committee –Terms of Reference,be
approved:
THAT the Finance Advisory Committee Terms of Reference be amended to
reflect the changes recommended by staff.
Amendment
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
THAT the second clause of the main motion be amended by adding the
following words after “staff”:“(a)the Committee shall meet four times per
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year;(b)the meeting dates,times,and locations shall be determined by the
Chair;and (c)the Chair may call additional meetings of the Committee as
required.”
CARRIED
Main motion as amended
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
THAT the Finance Advisory Committee meeting minutes of April 28,2015,be
received;and
THAT the following recommendation regarding Item 1 –Memorandum from
Town Clerk;Re:Finance Advisory Committee –Terms of Reference,be
approved:
THAT the Finance Advisory Committee Terms of Reference be amended to
reflect the changes recommended by staff:
(a)the Committee shall meet four times per year;
(b)the meeting dates,times,and locations shall be determined by
the Chair;and
(c)the Chair may call additional meetings of the Committee as
required.
CARRIED AS AMENDED
4.Memorandum from Director of Planning &Development Services
Re:Corporate Environmental Action Plan Progress Report 2014
Main motion
Moved by Councillor Pirri
Seconded by Councillor Abel
THAT the memorandum regarding Corporate Environmental Action Plan
Progress Report 2014 be received for information.
Amendment
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
THAT the main motion be amended by adding the following clause:
“THAT the Environmental Advisory Committee be directed to review
the Corporate Environmental Action Plan and make recommendations
to Council on new initiatives,changes,or updates to the Plan.”
CARRIED
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Main motion as amended
Moved by Councillor Pirri
Seconded by Councillor Abel
THAT the memorandum regarding Corporate Environmental Action Plan
Progress Report 2014 be received;and
THAT the Environmental Advisory Committee be directed to review the
Corporate Environmental Action Plan and make recommendations to
Council on new initiatives,changes,or updates to the Plan.
CARRIED AS AMENDED
5.Memorandum from Chief Administrative Officer
Re:Town of Aurora Strategic Plan (2015)Update
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the memorandum regarding Town of Aurora Strategic Plan (2015)Update
be referred back to staff for a report on a work plan to update the Strategic Plan
using internal resources.
CARRIED
7.PR15-019 –Tree Permit Application for 2 Woodsend Crescent
On a motion of Councillor Gaertner seconded by Councillor Mrakas,Council consented to
consider Item 7 prior to the consideration of Item 1(4).
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT Report No.PR15-019 be received;and
THAT a permit be issued to the property owner for the removal of forty-eight (48)
trees from a property located at 2 Woodsend Crescent.
On a recorded vote the motion
CARRIED
YEAS:8 NAYS:1
VOTING YEAS:Councillors Abel,Humfryes,Kim,Mrakas,
Pirri,Thom,Thompson,and Mayor Dawe
VOTING NAYS:Councillor Gaertner
8.Memorandum from Director of Legal &Legislative Services/Town Solicitor
Re:Municipal Legislation Review and Bill 8 Information
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Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the memorandum regarding Municipal Legislation Review and Bill 8
Information be received for information.
CARRIED
9.Memorandum from Mayor Dawe
Re:Correspondence from The Honourable Ted McMeekin,Minister of
Municipal Affairs and Housing –Review of Municipal Legislation
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the memorandum regarding Correspondence from The Honourable Ted
McMeekin,Minister of Municipal Affairs and Housing –Review of Municipal
Legislation be received for information.
CARRIED
10.Correspondence from Jill Foster,CEO and Library Board Secretary
Re:Presentation (c)Steve Langlois,Principal Planner,Monteith Brown
Planning Consultants
Re:Aurora Public Library Facility Needs Assessment
(Added Item)
On a motion of Councillor Pirri seconded by Councillor Thom,Council consented to consider
Item 10 following the consideration of Item 7.
Moved by Councillor Pirri
Seconded by Councillor Thompson
THAT the correspondence regarding Presentation (c)Steve Langlois,Principal
Planner,Monteith Brown Planning Consultants;Re:Aurora Public Library Facility
Needs Assessment be received;and
THAT the recommendation of the Aurora Public Library Board of Directors be
referred back to staff to report back to Council on both the cost implications and
effects of the Library’s assumptions of the space within the Library.
CARRIED
11.Memorandum from Director of Corporate &Financial Services/Treasurer
Re:Additional Information to Report No.CFS15-025 –2014 Budget Report
–as at December 31,2014
(Added Item)
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Moved by Councillor Thompson
Seconded by Councillor Humfryes
THAT the memorandum regarding Additional Information to Report No.CFS15-
025 –2014 Budget Report –as at December 31,2014 be received for
information.
CARRIED
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
None
(ii)Motions for Which Notice Has Been Given
(a)Councillor Mrakas
Re:Community Recognition Review Ad Hoc Committee
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
WHEREAS volunteers are the driving force of community and without the
support of volunteers facilitating the many events,sporting activities and
community functions Aurora has become known for,our quality of life would
not be the same;and
WHEREAS recognizing the value and contributions volunteers make in the
Town of Aurora is of primary importance to the municipality;and
WHEREAS the Town recognizes the contribution of volunteers to the
community through an annual event held each year;and
WHEREAS significant annual events should be reviewed from time to time
to ensure that the event is the best and most effective it can be;and
WHEREAS the annual Community Recognition Event has not been
reviewed for a number of years.
NOW THEREFORE BE IT HEREBY RESOLVED THAT a “Community
Recognition Review Ad Hoc Committee”be established;and
BE IT FURTHER RESOLVED THAT the mandate of the Community
Recognition Review Ad Hoc Committee be to review and make
recommendations to Council on all aspects of the current Community
Recognition Event including:
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1.the criteria and process by which various community recognition
awards are currently bestowed;and
2.in the context of other similar community events,ensuring that the
Aurora Community Recognition Event demonstrates how important
and special our volunteers are and how deserving they are of
recognition;and
BE IT FURTHER RESOLVED THAT the Community Recognition Review
Ad Hoc Committee be comprised of two (2)Members of Council and five
(5)citizen members;and
BE IT FURTHER RESOLVED THAT in appointing citizen members of the
Community Recognition Review Ad Hoc Committee,Council will give
preference to applicants who have experience in the volunteer sector
and/or community recognition awards;and
BE IT FURTHER RESOLVED THAT staff be directed to advertise,in
accordance with the provisions of the “Policy for Ad Hoc/Advisory
Committees and Local Boards”,for applications from members of the public
for appointment to the Community Recognition Review Ad Hoc Committee;
and
BE IT FURTHER RESOLVED THAT the Chief Administrative Officer be
directed to appoint one or more appropriate staff liaisons to support the
work of the Community Recognition Review Ad Hoc Committee;and
BE IT FURTHER RESOLVED THAT the Community Recognition Review
Ad Hoc Committee be required to report back to Council with
recommendations for approval in time for preparation of the 2016
Community Recognition Awards.
CARRIED
(b)Councillor Abel
Re:Library Square Ad Hoc Committee
Moved by Councillor Abel
Seconded by Councillor Humfryes
WHEREAS the Town of Aurora has declared the old Library and the old
Fire Hall,both on Victoria Street,as surplus properties;and
WHEREAS during the last term of Council,the Town engaged the
community as to what uses the Library Square might have to better
enhance the community at large.
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NOW THEREFORE BE IT HEREBY RESOLVED THAT that a "Library
Square Ad Hoc Committee",to provide Council with advice on a potential
vision and design for Library Square,be established;and
BE IT FURTHER RESOLVED THAT the Library Square Ad Hoc
Committee be comprised of the Mayor,three (3)Councillors,and up to four
(4)citizen members;and
BE IT FURTHER RESOLVED THAT in appointing citizen members to the
Library Square Ad Hoc Committee,Council will give preference to
applicants who have experience in planning,architecture,and community
gathering design;and
BE IT FURTHER RESOLVED THAT staff be directed to advertise,in
accordance with the provisions of the "Policy for Ad Hoc/Advisory
Committees and Local Boards",for applications from members of the public
for appointment to the Library Square Ad Hoc Committee;and
BE IT FURTHER RESOLVED THAT the Chief Administrative Officer be
directed to appoint one or more appropriate staff liaisons to support the
work of the Library Square Ad Hoc Committee.
DEFEATED
(c)Councillor Humfryes
Re:Pedestrian and Vehicle Traffic Concerns –Earl Stewart
Drive,Pederson Drive,St.John’s Sideroad East,and
Bayview Avenue
Main motion
Moved by Councillor Humfryes
Seconded by Councillor Mrakas
WHEREAS at the Public Planning meeting of February 25,2015,
Report No.PL15-010 was presented to propose a zoning by-law
amendment for approval of a Motor Vehicle Sales Establishment;and
WHEREAS pedestrian and vehicle traffic concerns were reported by
several residential owners in the area bounded by Earl Stewart Drive,
Pedersen Drive,St.John’s Sideroad East,and Bayview Avenue;and
WHEREAS residents noted both vehicle and pedestrian accidents at these
particular intersections.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
work with York Region to perform appropriate traffic studies in the area
bounded by Earl Stewart Drive,Pedersen Drive,St.John’s Sideroad East,
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and Bayview Avenue,and to report back to Council on the results of those
studies including any recommendations for additional safety measures that
may be required.
Amendment
Moved by Councillor Humfryes
Seconded by Councillor Pirri
THAT the operative clause of the main motion be amended by
replacing the words “work with York Region to perform appropriate”
with the words “review current”.
CARRIED
Main motion as amended
Moved by Councillor Humfryes
Seconded by Councillor Mrakas
WHEREAS at the Public Planning meeting of February 25,2015,
Report No.PL15-010 was presented to propose a zoning by-law
amendment for approval of a Motor Vehicle Sales Establishment;and
WHEREAS pedestrian and vehicle traffic concerns were reported by
several residential owners in the area bounded by Earl Stewart Drive,
Pedersen Drive,St.John’s Sideroad East,and Bayview Avenue;and
WHEREAS residents noted both vehicle and pedestrian accidents at these
particular intersections.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
review current traffic studies in the area bounded by Earl Stewart Drive,
Pedersen Drive,St.John’s Sideroad East,and Bayview Avenue,and to
report back to Council on the results of those studies including any
recommendations for additional safety measures that may be required.
CARRIED AS AMENDED
(d)Councillor Pirri
Re:Low Impact Development Reserve Fund
Moved by Councillor Pirri
Seconded by Councillor Kim
WHEREAS the Places to Grow Act,York Region Official Plan,and the
Town of Aurora Official Plan documents all put an emphasis on
intensification;and
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WHEREAS intensification will put a greater emphasis on municipal
infrastructure,including storm water,by increasing impermeable water
surfaces;and
WHEREAS low impact developments have been proven to increase water
infiltration;and
WHEREAS not planning for increased demand could have detrimental
effects such as increased risk of floods.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
draft a report to Council outlining proposed additional fees for
redevelopments which increase lot coverage for the purpose of
implementing a low impact development reserve fund.
CARRIED
(e)Councillor Humfryes
Re:Accessibility Advisory Committee
Moved by Councillor Humfryes
Seconded by Councillor Kim
WHEREAS the Accessibility Advisory Committee (“AAC”)is comprised
of three (3)citizen Members who are people with disabilities and two (2)
citizen members who are citizen volunteers,parents of a child with a
disability,or professionals from the stakeholder community;and
WHEREAS in the past the AAC has had difficulty in achieving quorum
for its meetings;and
WHEREAS a resident of Aurora,who is a person with a disability,has
expressed to Councillor Humfryes an interest in being appointed as a
citizen member of the AAC;and
WHEREAS the Accessibility for Ontarians with Disabilities Act (2005)
(“AODA”)requires that a majority of the members of the AAC be people
with disabilities.
NOW THEREFORE BE IT HEREBY RESOLVED THAT,notwithstanding
the provisions of the Policy for Ad Hoc/Advisory Committees and Local
Boards,the resident of Aurora,who is a person with a disability,that has
expressed to Councillor Humfryes an interest in being appointed as a
citizen member of the AAC,be permitted to submit an application for
appointment to the Town Clerk;and
BE IT FURTHER RESOLVED THAT the Town Clerk be directed to place
any such application received on a future General Committee Closed
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Session meeting agenda for consideration of Council,including any
necessary amendments to the AAC’s Terms of Reference to ensure
compliance with the AODA.
CARRIED
(f)Councillor Kim
Re:Unnamed Walkways
Moved by Councillor Kim
Seconded by Councillor Thom
WHEREAS the Town of Aurora has many paved and unpaved walkways
and paths that connect developments,parks,retail plazas,and streets;and
WHEREAS many Aurorans use these walkways to get to their destination
(e.g.,the path between Yonge Street and Old Yonge Street near 15783
Yonge Street,and the path between Zokol Drive and Bayview Avenue);
and
WHEREAS these walkways have no name in order for residents to
describe when offering direction;and
WHEREAS the Town can always use extra sources of revenue.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
identify all of the unnamed walkways in Aurora,investigate the potential to
sell or auction off naming rights to these unnamed walkways and use the
revenue generated from them toward various community benefits,and
report back to Council.
CARRIED
(g)Councillor Humfryes
Re:Accessibility Advisory Committee –Telephone or Video
Conference Participation
Moved by Councillor Humfryes
Seconded by Councillor Abel
WHEREAS the preamble of the Ontarians with Disabilities Act,2001,
recognizes that Ontarians with disabilities experience barriers to
participating in the mainstream of Ontario society;and
WHEREAS The Town of Aurora supports removing barriers for persons
with disabilities;and
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WHEREAS the Accessibility Advisory Committee (“AAC”)includes citizen
Members who are people with disabilities;and
WHEREAS in the past the AAC has had difficulty in achieving quorum for
its meetings,especially during winter months;and
WHEREAS the Municipal Act,2001 does not permit electronic meeting
participation in municipal boards and committees;and
WHEREAS these Municipal Act,2001 rules create a barrier to participation
for members of the AAC who are people with disabilities.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Aurora Council
supports the following resolution adopted by the Town of Newmarket
Council on September 19,2014:
“THAT the Ontario Government consider the appropriate legislative
amendments to the Municipal Act,2001 to permit telephone or video
conference participation by appointed members of municipal
accessibility advisory committees required by the Accessibility for
Ontarians with Disabilities Act,2005;
AND THAT this resolution be circulated to the Hon.Kathleen Wynne,
Premier of Ontario;Hon.Brad Duguid,Minister of Economic
Development,Employment and Infrastructure;Hon.Ted McMeekin,
Minister of Municipal Affairs and Housing;Mr.Chris Ballard,MPP;
municipalities in York Region,Durham Region,Halton Region,City of
Toronto and the Association of Municipalities of Ontario”;and
BE IT FURTHER RESOLVED THAT staff be directed to send a copy of this
resolution to the Honourable Kathleen Wynne,Premier of Ontario;
Honourable Brad Duguid,Minister of Economic Development,Employment
and Infrastructure;Honourable Ted McMeekin,Minister of Municipal Affairs
and Housing;Mr.Chris Ballard,MPP;municipalities in York Region,
Durham Region,Halton Region,City of Toronto and the Association of
Municipalities of Ontario.
CARRIED
11.REGIONAL REPORT
York Regional Council Highlights –Special Council,May 28,2015
Moved by Councillor Kim
Seconded by Councillor Gaertner
THAT the Regional Report of May 28,2015,be received for information.
CARRIED
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12.NEW BUSINESS/GENERAL INFORMATION
Councillor Mrakas inquired about the status of the renaming of Aurora’s portion of the
Nokiidaa Trail in honour of Tim Jones.Mayor Dawe indicated that information would
be provided to Council.
Councillor Gaertner noted that the Aurora Family Leisure Complex Liaison Committee
completed its mandate today and requested that the residents who participated be
acknowledged for their efforts.Mayor Dawe indicated that this would be done.
Councillor Thompson remarked on the landscape feature that runs along Wellington
Street East between Bayview Avenue and Leslie Street and inquired about who is
responsible for the maintenance of the tree and flower beds.Staff indicated that the
Town is responsible to maintain those boulevards according to an agreement with the
Region,and that staff would follow up with Parks and Recreation Services to address
this matter.
Councillor Thom requested an update regarding the status of the implementation of a
Canada 150 Committee.
The Chief Administrative Officer,Neil Garbe,noted that this was his last Council
meeting at the Town of Aurora,and he expressed his gratitude to the current Council
and previous Councils for their confidence in him and their encouragement.He
remarked on the tremendous staff that serves this community and Council,and his
pleasure in having been part of the team,and he extended his best wishes to everyone.
13.READING OF BY-LAWS
Moved by Councillor Mrakas
Seconded by Councillor Pirri
THAT the following by-laws be given first,second,and third readings and enacted:
5734-15 BEING A BYLAW to acquire lands for municipal purposes (100
Vandorf Sideroad).
5742-15 BEING A BY-LAW to exempt Blocks 101,103,105,
110 and 114 on Plan 65M-4423 from Part-Lot Control (Mattamy
(Aurora)Limited).
CARRIED
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14.CLOSED SESSION
On a motion of Councillor Thompson seconded by Councillor Mrakas,Council
consented to move forward Closed Session following the consideration of subsection
10(ii)Motions for Which Notice Has Been Given,Motion (d).
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the requirements of the Procedural By-law be waived to permit the addition
of the following item to the Closed Session agenda:
2.A proposed or pending acquisition or disposition of land by the Town or Local
Board;Re:Promenade Area
CARRIED (two-thirds vote)
Moved by Councillor Thompson
Seconded by Councillor Pirri
THAT Council resolve into Closed Session to consider the following matter:
1.The receiving of advice that is subject to solicitor-client privilege,including
communications necessary for that purpose (section 239(2)(f)of the
Municipal Act,2001);Re:Report No.LLS15-044 –Aurora Family Leisure
Complex Renovations
2.A proposed or pending acquisition or disposition of land by the Town or Local
Board;Re:Promenade Area
(Added Item)
CARRIED
Moved by Councillor Kim
Seconded by Councillor Thom
THAT the Council meeting be reconvened into open session to rise and report from
Closed Session.
CARRIED
1.The receiving of advice that is subject to solicitor-client privilege,
including communications necessary for that purpose (section 239(2)(f)
of the Municipal Act,2001);Re:Report No.LLS15-044 –Aurora Family
Leisure Complex Renovations
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Moved by Councillor Thom
Seconded by Councillor Humfryes
THAT the confidential recommendations in respect to advice that is subject to
solicitor-client privilege,including communications necessary for that purpose;
Re:Report No.LLS15-044 –Aurora Family Leisure Complex Renovations be
approved and staff be authorized to proceed as directed by Council on June
23,2015.
2.A proposed or pending acquisition or disposition of land by the Town
or Local Board;Re:Promenade Area
(Added Item)
This item was discussed only and Council took no action at this time.
13.READING OF BY-LAWS
Moved by Councillor Thom
Seconded by Councillor Humfryes
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5743-15 BEING A BY-LAW to Confirm Actions by Council Resulting from
Council Meeting on June 23,2015.
CARRIED
15.ADJOURNMENT
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the meeting be adjourned at 11:28 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE COUNCIL MEETING OF JUNE 23,2015,ARE SUBJECT TO
FINAL APPROVAL BY COUNCIL ON JULY 14,2015.
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TOWN OF AURORA
SPECIAL COUNCIL –PUBLIC PLANNING
MEETING MINUTES
Cafetorium
St.Maximilian Kolbe Catholic High School
Wednesday,June 24,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,
Humfryes (arrived 7:06 p.m.),Kim,Mrakas,Pirri,Thom,and
Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Director of Legal and Legislative Services/Town Solicitor,
Director of Planning and Development Services,Manager of
Development Planning,Planner,Town Clerk,Deputy Clerk,
and Council/Committee Secretaries
Mayor Dawe called the meeting to order at 6:41 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
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3.PLANNING APPLICATIONS
Mayor Dawe outlined the procedures that would be followed in the conduct of the
public meeting.The Town Clerk confirmed that the appropriate notice had been given
in accordance with the relevant provisions of the Planning Act.
1.PL15-051 –Proposed Draft Plan of Subdivision,Official Plan Amendment,
and Zoning By-law Amendment,Highland Gate Developments
Inc.,21 Golf Links Drive,Files:SUB-2015-01,OPA-2015-01,and
ZBA-2015-02
On a motion of Councillor Thompson seconded by Councillor Mrakas,Council consented,
on a two-thirds vote,to waive the requirements of subsection 3.8(c)of the Procedural By-law
to permit Dave Newton,of Highland Gate Rate Payers Association,to speak for 15 minutes.
Planning Staff
The Planner,Mr.Lawrence Kuk,presented an overview of the application and
staff report,including background information and details related to the proposed
Draft Plan of Subdivision,Official Plan Amendment,and Zoning By-law
Amendment,to permit a residential plan of subdivision on a 41-hectare parcel of
land,and to redesignate and rezone the subject lands.He noted that the
applicant proposes 184 single detached dwelling lots,a high-density residential
block,parkettes,open space/vistas,and environmental protection.The Planner
indicated that staff would undertake a technical review of the applications and
address the comments received from the public and Council.
Consultant
Mr.Don Given,of Malone Given Parsons Ltd.,on behalf of the applicant,
presented an overview of the proposed Highland Gate redevelopment,including
net residential densities,existing and proposed conceptual streetscape design,
estimated peak hour traffic volumes on new roads,examples of lots with front and
rear roads in surrounding areas,the master plan,and the high density block.
Public Comments
Aurora residents,including Dave Newton,Bob Callow,Klaus Wehrenberg,
Nancee Webb,Stephen Thompson,Susan Shaw,Cyndy Skillins,Chris Neal,
Bruce Corbett,Colette Nemni,Patricia Parry,Jo-Anne Bartholomew,Jayson
Horner,Dave Carter,David LeClaire,Catherine Marshall,Paul Skelton,Jackie
Ward,Susan Walmer,Brad Gerrits,Martine Elias,David Heard,Carol McLeod,
Lorraine Coens,David Harvey,Peter Sodhi,Bill Fraser,Jean Fraser,Paul Pavlik,
Wayne Dixon,Andrei Angelkovski,Graham Batchelor,Justin Limpright,Jean
Martindale,Dianne Grassie,and Brent Wonch,expressed their concerns and
suggestions on the following matters:
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Special Council –Public Planning Meeting Minutes
Wednesday,June 24,2015 Page 3 of 4
Unreasonable or lack of proper planning and compliance with stable
residential neighbourhood Official Plan designation
Town control of 0.3 metre reserve to property
Significant loss of trees
Alignment of proposed applications with Aurora Trails Master Plan
Increased traffic and congestion,and concerns related to submitted
traffic report
Lack of mix of housing types
Increases or changes to tax levies
Storm water management and probability of sewer back-up
High water table and drainage issues
Proposed width of right-of-way being less than existing right-of-way
Impact on snow and waste removal,and maintenance costs
Loss of continuous green corridor between Bathurst Street and Yonge
Street
Protection of existing mature trees and wildlife habitat
Impact on existing viewpoints of the greenspace
Construction noise,dust,and vibration issues
Safety of children during construction periods
Loss of enjoyment of time spent in backyards adjacent to golf course
Loss of property value
Right-of-way width to accommodate wider off-road trail
Proposed development not required to meet Town’s intensification target
Proposed lot sizes not comparable to existing lots
Existing homes now backing onto a road
Significant impact of condo height on existing homes
Peer review of all supporting reports
Use of subject lands to create ‘central park’,and contribution of
provincial funds
Aurora residents also inquired about the following:
Town purchase of subject lands for public use
Expected construction time frame
Compensation from developers for private property and home damage
Similar applications in the Greater Toronto Area
Other development options
Improvement of other infrastructure
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT Report No.PL15-051 be received;and
THAT the public comments heard at the June 24,2015,Public Planning meeting
be received and referred back to staff;and
Council Meeting Agenda
Tuesday,July 14,2015 Public Planning Minutes Page -3
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Special Council –Public Planning Meeting Minutes
Wednesday,June 24,2015 Page 4 of 4
THAT public comments will continue to be heard at the September 30,2015,and
October 28,2015,Public Planning meetings on the proposed Draft Plan of
Subdivision,Official Plan Amendment,and Zoning By-law Amendment
applications.
CARRIED
4.READING OF BY-LAW
On a motion of Councillor Thompson seconded by Councillor Mrakas,Council consented to
reconvene the meeting at 9 p.m.,following passage of a motion moved by Councillor Mrakas
seconded by Councillor Gaertner to adjourn at 8:58 p.m.,to consider the Confirming By-law.
Moved by Councillor Mrakas
Seconded by Councillor Abel
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5744-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Special
Council –Public Planning Meeting on June 24,2015.
CARRIED
5.ADJOURNMENT
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the meeting be adjourned at 9 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE SPECIAL COUNCIL –PUBLIC PLANNING MEETING OF JUNE
24,2015,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON JULY 14,2015.
Council Meeting Agenda
Tuesday,July 14,2015 Public Planning Minutes Page -4
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PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk’s office by the following
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:
SUBJECT:Aurora Museum &Archives
NAME OF SPOKESPERSON:Shawna White,Curator,Town of Aurora
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
Presentation of three-year plan for the growth and development of the Aurora Museum &
Archives.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?A.Downey
I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
X
X
Council Meeting Agenda
Tuesday,July 14,2015 Presentation (a)Page -1
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PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk’s office by the following
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:Council –July 14,2015
SUBJECT:2 C Wildlife Park
NAME OF SPOKESPERSON:Mark Setter and David Tomlinson
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
To provide Council on the progress of the Wildlife Park development project ,the findings of
an associated ground water study,and next steps in the Park planning process
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?Jim Tree,Manager,Parks DATE
I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
X
X
Council Meeting Agenda
Tuesday,July 14,2015 Presentation (b)Page -1
-30 -
PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk’s office by the following
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:
SUBJECT:
NAME OF SPOKESPERSON:
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?DATE
I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations.
Legal and Legislative Services
905-727-3123
councilsecretariatstaff@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
July 14,2015
Canada Post Delivery Conversion
Andrew Walasek and Isaac Ransom
Canada Post
To discuss issues pertaining to accessibility at community mailboxes.
Tom Mrakas
June 22,2015
Council Meeting Agenda
Tuesday,July 14,2015 Presentation (c)Page -1
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DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:
SUBJECT:
NAME OF SPOKESPERSON:
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?YES NO
IF YES,WITH WHOM?DATE:
I acknowledge that the Procedural By-law permits five (5)minutes for Delegations.
Legal and Legislative Services
905-727-3123
councilsecretariatstaff@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
July 14,2015
Voice of Aurora Community FM Radio
Ferguson A.Mobbs,President &CEO
Voice of Aurora Community FM Radio
The VOA Community FM Radio delegation want to support the obtaining the studios and office of the radio station.
Mr.Allan Downey &Mayor G.Dawe June 29,2015
Council Meeting Agenda
Tuesday,July 14,2015 Delegation (a)Page -1
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TOWN OF AURORA
COUNCIL REPORT No.PR15-021
SUBJECT:Aurora Museum &Archives Three-Year Plan
FROM:Allan D.Downey,Director of Parks and Recreation Services
DATE:July 14,2015
RECOMMENDATIONS
THAT Report No.PR15-021 be received;and
THAT Report No.PR15-021 be forwarded to the 2016 and 2017 Budgets for
Council consideration.
PURPOSE OF THE REPORT
To inform Council of the three-year plan developed by the Town Curator to guide the
growth,development,and use of the Aurora Collection.
BACKGROUND
At its meeting of Tuesday,July 29,2014,Council approved a Curator position in the
Parks and Recreation Services department with the responsibility to oversee museum
services relating to the Aurora Collection.The Curator was hired on December 1,2014,
and tasked with developing a three-year plan for the Aurora Collection.
COMMENTS
The rebirth of the Aurora Museum &Archives is an exciting time for culture and heritage
within the Town.The transfer of the Aurora Collection to the Town has provided a
tremendous opportunity to build the foundation for a dynamic and relevant institution in
which to record,collect,preserve,interpret,and exhibit our shared history.
The plan provides a map for increased use and development of the collection that
responds to local needs and objectives by valuing the cultural heritage and history of
our community.It outlines measurable goals and specific objectives organized into
Four Key Areas:
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Tuesday,July 14,2015 Item 1 Page -1
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July 14,2015 -2 -Report No.PR15-021
Access
Collections Management
Conservation
Outreach
LINK TO STRATEGIC PLAN
The Aurora Museum Three-Year Plan supports the Strategic Plan goal of Supporting
an exceptional quality of life for all through its accomplishment in Celebrating and
promoting our culture in the following key objectives within this goal statement:
Expand opportunities and partnerships that contribute to the celebration of culture in the
community.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
N/A
FINANCIAL IMPLICATIONS
The adoption of this plan will require additional space,staff,and financial resources.
Additional Space requirements:
2015 –2,672 square feet (existing at Aurora Cultural Centre and the Armoury)
2016 -100 additional square feet
2017 –3,050 additional square feet
Staffing:
2015 -1 Full-time plus Part-time secondment 6 hours per week (existing)
2016 -1 Full-time /1 Part-time (additional requested)
2017 -1 Full-time /1 Part-time (additional requested)
Operating Budget:Capital Budget:
2015 -$125,538 (existing)$81,900 (existing)
2016 -$100,283 (additional requested)$13,500 (request)
2017 -$97,111 (additional requested)$77,500 (request)
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Council Meeting Agenda
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A Three Year Plan
June 22,2015
Attachment 1
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Tuesday,July 14,2015 Item 1 Page -4
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2 |Page
The re-birth of the Aurora Museum &Archives is an exciting time for culture and heritage
within the Town.The Aurora Collection,transferred from the Aurora Historical Society,
contains a wealth of important archival and artefact material.It is truly a portal into the
story and development of the Town as well as a window into the changing character of
Canadian identity through a regional lens.This transfer has provided the Town with a
tremendous opportunity to build the foundation for a dynamic and relevant institution in
which to record,collect,preserve,interpret and exhibit our shared history.
Community founders,their stories,artifacts,buildings,and monuments are essential to the
character of a place.So too are the multitude of life stories of those who arrived through
the generations to the present.The Aurora Museum &Archives will provide a home for
these continuing stories.It is now,at the foundation of this institution,that we can build a
lasting testament for all those who have ever called Aurora home.This is precisely what
this three year plan endeavours to establish.
Background of Transfer
The Aurora Historical Society was first established in 1963.Among other activities,the
Society built the Aurora Collection and exhibited it in the Aurora Museum.Their mission
was to preserve,interpret and promote the social,cultural,and material heritage of the community of
Aurora for the education,enrichment,and enjoyment of present and future generations.Since its
founding,the Society collected over 16,000 artifacts,photographs,textiles,books and
documents spanning the period from c.500 BCE to present day.Although the Society
operated the Aurora Museum within the Church Street School,there had been no provision
for permanent exhibition space for the collection when the building was renovated and
reopened as the Aurora Cultural Centre in 2010.In 2013 this was to change with the
transfer of the Aurora Collection from the Aurora Historical Society to The Town of
Aurora and an agreement with the Aurora Cultural Centre to allow for permanent
exhibition of the collection in the Aurora Room beginning January 1,2014.
The Transfer Agreement was executed by Council on August 28th,2013.In preparation for
this transfer,Cultural Asset Management Group was retained to review and assess the
historical collection of art,artifacts,textiles and archives.Their final report,dated February
12,2013 recommended strategic collection objectives in the areas of Collections
Management,Storage,Handling &Conservation,and Records Management.
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Tuesday,July 14,2015 Item 1 Page -5
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3 |Page
According to the terms of the transfer agreement,the following further objectives were
established:
(a)Collections Management
Continue a program of cataloguing,documenting,researching and digital asset
management of artefacts and archival material;
Develop an Acquisition Strategy to increase the pre-existing holdings found in the
Aurora Collection;
Follow the de-accessioning and disposal guidelines set out in the CMA’s Ethical
Guidelines
(b)Conservation
Ensure the provision and adequate storage and HVAC environmentally controlled
systems to ensure the long-term preservation of the Aurora Collection
Ensure the provision of security and protection of the Aurora Collection (e.g.from
theft,vandalism,flood,fire);and
Implement a conservation program that provides both prevention and treatment
measures for the Aurora Collection (e.g.integrated pest management)and treatment
measures for the Aurora Collection
(c)Exhibition
Develop and execute short-and long-term exhibition plans (e.g.permanent and
temporary rotation schedules);
Ensure that the public have sufficient access to in-house and outreach exhibitions;
Develop exhibition programming with objectives and goals that engage multiple
audiences,and are developed in accordance to accessibility standards
(d)Research
Provide the public with scheduled and monitored access to the archives and
supporting documentation;and
Provide and maintain a repository for supporting files,documents and reference.
(e)Community Engagement and Educational Outreach
Develop and deliver outreach and in-house programming that responds to
community needs and interests;
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4 |Page
Establish a role within the community that provides educational enrichment
opportunities;and
Develop and implement a volunteer program to support the initiatives of PRAC.
Taken together,the Transfer Agreement and Collection Review coupled with the Strategic
Plan and Cultural Master Plan provided the context for the creation of a Three Year Plan to
guide the growth,development and use of the Aurora Collection.
This plan provides a map for increased use and development of the collection that responds
to local needs and objectives by valuing the cultural heritage and history of our community.It
outlines measurable goals and specific objectives organized into Four Key Areas:
Access
Collections Management
Conservation
Outreach
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Tuesday,July 14,2015 Item 1 Page -7
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Access
Goal:To Increase Access to the Collection
Strategy 1:Setup Office Space and Work Areas at Cultural Centre
Objective 1A:Purchase and Install Office Furniture and Equipment
Objective 1B:Setup Network Cabling to allow Internet and Intranet Access
Objective 1C:Setup filing system for Curatorial activities
Measure of Success &Determining Factors:
By Spring 2015 office spaces will be fully setup and functional
o Budget for Capital Expenses
o Staff/Contractor scheduling
Strategy 2:Establish a Regular Schedule of Exhibitions
Objective 1D:Purchase new display cases for the Aurora Room
Objective 1E:Purchase modular walls to allow for additional display space
Objective 1F:Purchase additional lighting for Aurora Room
Objective 1G:Research and Develop Exhibitions
Objective 1H:Create a 3-5 year Exhibition Plan
Objective 1I:Develop a series of displays for the Library Room/Hall Cases
Measure of Success &Determining Factors:
By the end of June 2015 the first exhibit will open in the Aurora Room
o Purchase display cases for the Aurora Room
o Purchase modular walls to allow for additional display space
o Purchase lighting for Aurora Room
o Research and Develop Exhibition
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7 |Page
By 2016 a minimum of 3 rotating displays per year in Reference Room/Hall Case
o Additional exhibition supplies need to be purchased
o Display themes researched and developed
By the Spring of 2016 a 3-5 year exhibition plan will be in place
o Annual budget for exhibitions secured
o Potential exhibition ideas researched and developed
By 2017 a minimum of 2-3 exhibition per year in the Aurora Room
o Additional Curatorial Staff need to be hired for exhibition development
o Unimpeded access to Archives and Research Library
o Additional 100 square feet of workspace secured
o Increased budget for exhibitions
By 2018 additional exhibitions outside of the Aurora Room
o Additional 1000 square feet of exhibition space needed
o Additional Curatorial Staff need to be hired for exhibition development
o Unimpeded access to Archives and Research Library
o Additional 100 square feet of workspace secured
o Additional exhibition cases,modular walls and lighting need to be purchased
o Increased budget for exhibition development and interpretation
Strategy 3:Create an Online Presence for the Collection
Objective 1J:Purchase digital camera and scanner to digitize collection
Objective 1K:Setup online account and develop content
Objective 1L:Explore the use of Social Media
Measure of Success &Determining Factors:
Beginning in 2016 exhibits in the Aurora Room will be available online
o Additional Curatorial Staff hired
o Increased budget for online initiatives
By Fall 2016 a Social Media Strategy will be in place
o Additional Curatorial Staff hired
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By 2017 50%of catalogued artifacts will be available online
o Digitization equipment purchased and installed
o An additional computer for access to the database secured
o Photography work area secured and setup
o Review of Collections Documentation completed
o Additional Curatorial Staff hired
o Increased budget for online initiatives
By 2018 100%of catalogued artifacts will be available online
o Additional Curatorial Staff hired
o Increased budget for online initiatives
Strategy 4:Provide the Public with Monitored Access to the Archives
Objective 1M:Establish a set day for research requests
Objective 1N:Explore a partnership with the Aurora Historical Society
Objective 1O:Maintain a repository for supporting files,documents and reference
Measure of Success &Determining Factors:
Beginning in January 2015 the public will have monitored access to the Archival holdings by
appointment
o Staff time –currently the Archives are only available on Mondays as per
agreement between the Cultural Centre and the Town
o Research Fee Schedule,Archival Reproduction Policy written and in place
Beginning in March 2015 reference files will be reorganized and maintained
o Availability of suitable volunteers
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9 |Page
Strategy 5:Look Beyond our Walls
Objective 1P:Partner with local organizations to create joint displays/programs
Objective 1Q:Explore app/cultural portal for interpreting sites throughout the town
Measure of Success &Determining Factors:
By the end of 2015 partnerships will be established with at least two community groups
o Suitable meeting space identified
o Budget allocated for joint ventures
Beginning in March 2015 objects from the collection will once again be loaned to the Aurora Public
Library for their rotating displays (10-15 per year)
o Staff time
o An accurate,up-to-date database of collection holdings to identify objects
which could be used in community displays
o Approved Loan Agreement forms available
o Archival packaging materials to wrap objects for transport purchased
By the end of 2016 an app/cultural portal will be developed to interpret sites throughout the Town
o Increase budget for project development
o Additional Curatorial Staff hired to research and develop material for
interpreting Town sites
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Collections Management
Goal:To Maintain and Develop the Collection in Accordance with
Accepted Museum Standards and Practice
Strategy 1:Ensure that every artifact in the collection is properly documented
Objective 2A:Purchase appropriate collections software to accession,catalog,
document,photograph and inventory collection
Objective 2B:Review Gift Binders,Accession Files and Card Catalogues for proper
documentation of collection
Objective 2C:Consult with the Archives Association of Ontario regarding the
proper procedures for Archive documentation/cataloguing
Objective 2D:Begin the systematic cleanup of the database
Objective 2E:Address the backlog of items awaiting accession/cataloguing
Measure of Success &Determining Factors:
By 2017 all existing collection records will have been reviewed
o Curatorial filing system setup
o New collections management software purchased and installed
By 2017,100%of new acquisitions will be catalogued within six months of being acquired
o Additional Curatorial Staff hired
o Secure an additional 100 square feet of workspace with office furniture
o Additional computer equipment/data ports for staff acquired
By 2018 all database entries will have been updated
o Additional Curatorial Staff hired
o Secure an additional 100 square feet of workspace with office furniture
o Additional computer equipment/data ports for staff acquired
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12 |Page
By 2018 all backlog items will be accessioned into the collection and properly catalogued
o Additional Curatorial Staff hired
o Secure an additional 100 square feet of workspace with office furniture
o Additional computer equipment/data ports for Staff acquired
o Additional storage space secured to properly house artifacts
o Additional archival supplies purchased
Strategy 2:Ensure that all relevant policies and procedures are in place
Objective 2F:Develop Mission and Mandate for the collection
Objective 2G:Write Collections Management Policy and Procedures Manual
Objective 2H:Draft Interpretation and Education Policy
Objective 2I:Draft Integrated Pest Management and Disaster Plans
Measure of Success &Determining Factors:
By September 2015 a Mission and Mandate for the collection will be developed
By December 2015 a Collections Management Policy will be written
By Spring 2016 an Integrated Pest Management Plan will be written
By Summer 2016 a Disaster Plan will be written
By Fall 2016 an Education and Interpretation Policy will be drafted
o Staff Time
Strategy 3:Maintain up-to-date location information for all objects in collection
Objective 2J:Review and update current location of all items within the database
Objective 2K:Record when items are moved from their current location
Objective 2L:Implement barcoding to track inventory
Measure of Success &Determining Factors:
By the end of 2015 all object movement will be tracked within the database
o Additional computer equipment/data ports for Staff secured
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By 2017 all existing collection location records will have been updated
o Hire additional Curatorial Staff
By the end of 2017 100%of the artifact collection and 10%of the archival collection will be
barcoded
o Hire additional Curatorial Staff
o Additional 100 square feet of workspace secured with office furniture
Strategy 4:Ensure compliance with Standards for Community Museums
Objective 2M:Consult with Museum and Heritage Programs Advisor
Measure of Success &Determining Factors:
Compliance will be achieved by the end of 2016
o Collection Storage areas must be dedicated sole use spaces with access
restricted to Curator or designate(s)
o Basement Storage area cannot be shared with Cultural Centre
o Policies and Procedures need to be written
o Storage and Display Environments need to be stable
o Collection needs to be properly documented
o Staff need to be properly trained
o Budgets for Exhibitions,Staff Training and Development must be allocated
annually
o An Active Volunteer Program must be in place
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Conservation
Goal:Maintain and improve standards of curatorial custody,preservation,
and conservation of the collection
Strategy 1:Monitor and stabilize the environmental conditions in which the
collection is stored and exhibited
Objective 3A:Purchase data loggers and begin a program of environmental
monitoring in all collection storage and display areas
Objective 3B:consult with the Canadian Conservation Institute regarding the
environmental controls in all collection storage and display areas and draft strategy
for remedial action
Measure of Success &Determining Factors:
By the end of 2015 all controlled storage areas will have stable environments
o Data loggers purchased and setup
o Consultation with Canadian Conservation Institute and Archives Association
of Ontario regarding environmental standards
o Modifications to existing climate control systems
By the end of 2015 a strategy will be drafted to address non-controlled areas including the basement
and exhibition spaces
o Possible design and purchase of additional HVAC equipment
Strategy 2:Improve the storage areas for the collection
Objective 3C:Purchase additional shelving and storage equipment for the collection
Objective 3D:Identify and secure additional storage spaces for the collection
Objective 3E:Move large objects to new locations to address overcrowding issues
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Measure of Success &Determining Factors:
By May 2015 some of the larger objects will be moved offsite for storage
o Additional 300 square feet of storage space needed for present collection
o Additional shelving purchased and installed
o Availability of suitable volunteers to move heavy objects
By the end of 2016 no artifacts will be stored on the floor
o Additional shelving purchased and installed
o Availability of suitable volunteers to move heavy objects
Strategy 3:Assess preventative and remedial conservation needs and take appropriate action
Objective 3F:Purchase appropriate archival supplies for the collection
Objective 3G:Begin re-housing artifacts and archival material at risk
Measure of Success &Determining Factors:
By the end of 2015 a plan and schedule for re-housing objects at risk will be in place
o Budget for Archival supplies
o Availability of Suitable Volunteers
By the end of 2015 all storage shelves will be lined with cushioning archival foam
o Budget for Archival supplies
o Availability of Suitable Volunteers
By the end of 2016 a plan and schedule for re-housing the archival collection will be in place
o Budget for Archival supplies
o Availability of Suitable Volunteers
o Unimpeded access to the Archives and Research Library
By the middle of 2016 the infestation in Textile Collection will be eliminated and at least 25%will
be re-housed and by 2018 100%of the collection will be re-housed
o Budget for Archival supplies
o Availability of Suitable Volunteers
o Additional 500 square feet of prep space secured
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Outreach
Goal:Connect,Engage and Inspire Our Community
Strategy 1:Plan open-door sessions
Objective 4A:Invite Town Council and Staff to informal tours of the collections
Objective 4B:Conduct regular “A Night with the Collections”throughout the year
Objective 4C:Participate in Doors Open
Measure of Success &Determining Factors:
Beginning in 2015 the Museum &Archives will participate in yearly Doors Open Aurora events
o Budget for programming resources/supplies needed
By the end of 2015 at least two informal behind the scenes tours will have occurred
o Storage areas need to be accessible with objects properly stored on shelving
By 2018 regular “Night with the Collections”will be held at least 3 times per year
o Storage areas need to be accessible with objects properly stored on shelving
o Budget for programming resources/supplies needed
o Additional Curatorial Staff hired
o Access to meeting space within the Cultural Centre
Strategy 2:Connect with the Youth of the Town
Objective 4D:Provide Coop placements for local High School students
Objective 4E:Develop an Internship program for College and University Students
Objective 4F:Develop a program for students to work directly with the collection
Objective 4G:Develop educational programs for school groups
Objective 4H:Create a Junior Friends of the Museum Program
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Measure of Success &Determining Factors:
By the Summer of 2015 at least one intern will be secured
o Availability/interest from University and College Students
o Additional office furniture and computers secured
By the Fall of 2015 a formal relationship will be in place with local high school coop programs
o Availability/interest High School Students
o Additional office furniture and computers purchased
By late 2017 formal educational programs will be available for school groups
o Education/Programming Staff hired
o Additional 100 square feet of office space secured
o Additional 1500 square feet of programming space secured
o Additional budget for educational resources and supplies
o Additional 150 square feet of storage space for program equipment/supplies
By 2018 a program will be in place for local school groups to work directly with the collection
o Education/Programming Staff hired
o Additional 100 square feet of office space secured
o Additional 1500 square feet of programming space secured
o Additional budget for educational resources and supplies
o Additional 150 square feet of storage space for program equipment/supplies
In 2018 a Junior Friends of the Museum program will be available for 6-12 year old Aurora
residents during the summer months
o Education/Programming Staff hired
o Additional 100 square feet of office space secured
o Additional 1500 square feet of programming space secured
o Additional budget for educational resources and supplies
o Additional 150 square feet of storage space for program equipment/supplies
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Strategy 3:Connect with Local Residents
Objective 4I:Form a “Friends of the Aurora Collection”volunteer organization to
assist with fundraising and other collection activities
Objective 4J:Create a volunteer program for interested individuals to work directly
with the collections such as curating exhibitions/displays
Objective 4K:Begin compiling files on potential donors with artifacts and
documents
Measure of Success &Determining Factors:
By Fall 2016 a Friends Organization will be up and running
o Budget for marketing and outreach materials
o Availability of interested Town residents
o Formal Volunteer program set up through the Town
By 2017 a core group of volunteers will be actively working with the collection
o Availability of interested volunteers
o Additional 100 square feet of workspace secured
o Additional Office Furniture and Computers acquired
o Additional budget for research/collection supplies
o Unimpeded access to the Archives and Research Library
Strategy 4:Build Community Resources to Ensure Sustainability
Objective 4L:Investigate and pursue grant opportunities
Objective 4M:Investigate and pursue sponsorship opportunities
Measure of Success &Determining Factors:
By 2017 we will have applied for at least one grant to fund collection activities
o Compliance with Ministry Standards for Community Museums
o Availability of appropriate grants to apply for
By 2018 we will have secured at least one sponsor for programming activities
o Programs in place to secure sponsorship for
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -23
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21 |Page
Financial Implications
Additional Space Requirements (Square feet)2015 2016 2017
Collection Storage 300 -100
Exhibition and Display --1000
Office -100 100
Curatorial Work --200
Education/Programming Space --1500
Education/Programming Storage --150
Total Additional Space Required 300 sq.feet 100 sq.feet 3050 sq.feet
Staffing Requirements 2015 2016 2017
Curator 1 1 1
Curatorial Assistant Part-time Secondment (6 hr/wk)1 --
Curatorial Assistant Full-time -1 1
Research Assistant Part-time (Summer)-1 1
Educator/Programmer Full-time --1
Program Assistant Part-time (Summer)--1
Total Staffing Requirements 1 F/T
1 Secondment
2 F/T
1 P/T
3 F/T
2 P/T
Part-time Wages Number
of Hours
Hourly
Wage
Number
of Weeks
Subtotal MERC
(15%)
Total
Research Assistant 35 $15.22 16 $8,523.00 $1,278 $9,801
Program Assistant 35 $15.22 16 $8,523.00 $1,278 $9,801
Draft Operating Budget 2015 2016 2017
HR
Salaries –Permanent Staff $107,438 $170,000 $230,000
Salaries –Part time 0 $9,801 $19,602
Total HR $107,438 $179,801 $249,602
Access
Exhibition Expenses &Programming $8,000 16,000 25,000
Online Content Management (Collection)0 $2,000 $2,000
Online Initiatives (broader context –app/portal)0 $5,000 $15,000
Total Exhibition Costs $8,000 $23,000 $42,000
Collections Management/Conservation
Rolling Storage Maintenance Fees/Plan 0 $500 $500
Database Support Fees $500 $500 $500
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -24
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22 |Page
Special Projects (e.g.Textile and Object Re-House)$2,000 $7,000 $7,000
Conservation Supplies $2,000 $5,000 $5,000
Space Preparation /Re-organization $1,500 $3,500 $3,500
Total Collections Management Costs $6,000 $16,500 $16,500
Outreach Material &Supplies $1000 $2,500 $10,000
General Office Supplies $1,000 $1,500 $2,000
Professional Development
Memberships $600 $700 $700
Training and Development $1500 $1,820 $2,130
Total Operating Costs $125,538 $225,821 $322,932
Draft Capital Budget –Exhibit/Storage/Office 2015 2016 2017
Exhibition Cases /Modular Walls /Fixtures $30,000 -$30,000
Lighting $5,000 $5,000 $10,000
Storage Shelving /Racking /Cabinets $13,000 -$10,000
Specialized Vacuum $2,700 --
Digital Camera /Scanner $2,800 --
Monitoring Equipment $1600 $2,000 $1,000
Office Furniture $5,300 $4,000 $4,000
Computers/Hardware/Software $5,500 $2,500 $2,500
Network Cabling $16,000 -$5,000
Tables/Chairs/Equipment for Programming --$15,000
Total Capital Expenses $81,900 $13,500 $77,500
Potential Grants 2015 2016 2017
Community Museums Operating Grant --30,000
Young Canada Works -7,000 14,000
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -25
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23 |Page
Year One Implementation Plan -2015
Objective Who Timing Staff Resources
1A
Office Furniture Facilities /Procurement April 2015 complete FT Staff 1 week
1B
Network Cabling IT February 2015 FT Staff 2 weeks
1C
Filing Systems Curator March 2015 initiate FT Staff -ongoing
1D
Display cases Curator February 2015 FT Staff –1 month
1E
Modular Walls Curator March 2015 FT Staff –2 weeks
1F
Purchase lighting Curator April 2015 FT Staff –1 week
1G
Exhibition Development Curator Opening June 25,2015 FT Staff 4 months
1H
Develop Exhibition Plan Curator /Intern Late 2015 initiate FT Staff 3 months
1I
Develop Exhibits for
Library/Hall Cases
Curator Spring 2015 initiate FT Staff –2 hours/week
1J
Digitization Equipment Curator April 2015 FT Staff –3 months
1K
Develop Online Content Curator Fall 2015 initiate FT Staff 3 hours/week
1L
Explore Social Media
Curator /Corporate
Communications/Intern Fall 2015 initiate FT Staff 1 hour/week
1M
Set Research Day Curator January 2015 FT Staff 1 day
1N
AHS Partnership Director/Curator/AHS Ongoing FT Staff -2 hrs/month
1O
Reference Repository Curator /AHS Ongoing Volunteer
1P
Local Partnerships Curator /Local Groups February 2015 initiate FT Staff -2 hrs/month
2A
Collections Software Curator /IT Early 2015 completed FT Staff –2 months
2B
Documentation Review
Curator /Intern /
Curatorial Secondment Spring 2015 initiate
FT Staff
Multi-year project
2C
Consult AAO Curator April 2015
FT Staff
6 hour site visit
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -26
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24 |Page
2D
Database Cleanup Curator Summer 2015 start
FT Staff
Multi-year project
2F
Mission and Mandate Curator Sept.2015 complete FT Staff 1 month
2G
Collections Policy Curator Dec.2015 complete FT Staff 2 months
2H
Interpretation Policy Curator Fall 2016 complete FT Staff 1 month
2I
Pest &Disaster Plans Curator Summer 2016 complete FT Staff 1 month
2J
Update Locations
Curator /Intern /
Secondment Spring 2015 start FT/PT Staff 2 hrs/wk
2K
Tracking Collection
Curator /Intern /
Curatorial Secondment Spring 2015 start FT/PT Staff -ongoing
2M
Ministry Compliance Curator January 2015 initiate FT Staff time -ongoing
3A
Monitoring Curator January 2015 initiate FT Staff 1 hr/week
3B
CCI Consultation Curator /CCI January 2015 requested FT Staff -ongoing
3C
Storage Equipment Curator /Facilities April 2015 completed FT Staff –3 months
3D
Additional Space
Director/Curator/
Facilities January 2015 initiated FT Staff -ongoing
3E
Relocate Large Artifacts
Curator /Curatorial
Secondment April/May 2015 FT Staff –3 months
3F
Archival Supplies Curator January 2015 initial FT Staff 2 weeks
3G
Re-housing Project
Curator /Intern /
Volunteers Summer 2015 initiate
Multi-year project
FT Staff 3-6 hours/week
4A
Informal Tours
Curator /Councilors /
Town Staff February 2015 initiate FT Staff 2 hours/month
4C
Doors Open Curator August 2015 FT Staff 2 months
4D
Coop Placements
Curator /Coop
Coordinator /Students Fall 2015 start
FT Staff 10 hours plus
ongoing supervision
4E
Internships
Curator /Internship
Coordinator /Students April 27,2015 start
FT Staff 10 hours plus
ongoing supervision
4K
Donor Files Curator May 2015 initiate FT Staff -ongoing
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -27
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25 |Page
Year Two Implementation Plan -2016
Objective Who Timing Budget Implications
1G
Yearly Exhibition
Aurora Room
Curator/Curatorial
Assistant
Install Spring 2016 FT/PT Staff 3 months
1I
Develop Exhibits for
Library/Hall Cases
Curator /Curatorial
Assistant /Intern
Ongoing FT/PT Staff 2 hrs/wk
1K
Develop Online
Content
Curator/Curatorial
Assistant
Ongoing FT/PT Staff 3 hrs/wk
1L
Social Media Curator /Intern /
Communications
Ongoing FT/PT Staff 2 hrs/wk
1N
AHS partnership Director/Curator/AHS Ongoing FT Staff 2 hrs/month
1P
Partnerships Curator /Local Groups Ongoing FT Staff 1 hour/week
1Q
App/Cultural Portal Director /Curator /
Communications
Early 2016 initiate FT/PT Staff tbd
2D
Database Cleanup Curator Ongoing
Multi-year project
FT Staff
2E
Backlog Curator /Curatorial
Assistant /Intern
Summer 2016 initiate FT/PT Staff 6 months
2L
Barcoding Curator /Curatorial
Assistant
Summer 2015 initiate FT/PT Staff -ongoing
3G
Re-Housing Artifacts Curator /Curatorial
Assistant /Volunteers
Ongoing FT/PT Staff 1 day/wk
4B
Special Evenings Curator Fall 2016 initiate FT Staff 3 month initial
4C
Doors Open Curator /Doors Open August 2016 tbd FT Staff 20 hours
4I
Volunteer Organization Curator /Volunteers Early 2016 Initiate FT Staff –ongoing
4J
Volunteer Program Curator Mid 2016 initiate FT Staff –ongoing
4L
Pursue Grants Curator Early 2016 initiate FT Staff as needed
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -28
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26 |Page
Year Three Implementation Plan -2017
Objective Who Timing Budget Implications
1G
Yearly Exhibitions in
Aurora Room
Curator/Curatorial Assistant tbd FT/PT Staff 3 months
1I
Develop Exhibits for
Library/Hall Cases
Curator /Curatorial Assistant
/Intern
Ongoing FT/PT Staff 2 hrs/wk
1K
Web Content Curator/Curatorial Assistant Ongoing FT/PT 3 hours/week
1L
Social Media Curator /Intern /
Communications
Ongoing FT/PT Staff 2 hrs/wk
1N
AHS partnership Director/Curator/AHS Ongoing FT Staff 2 hrs/month
1P
Partnerships Curator /Local Groups Ongoing FT Staff 2 hours/week
1Q
App/Portal
Development
Director/Curator /
Communications
Ongoing FT Staff tbd
2E
Backlog Curatorial Assistant/Summer Ongoing FT/PT Staff 6 months
2L
Barcoding Curatorial Assistant/Summer Ongoing FT/PT Staff 3 hrs/wk
3G
Re-Housing Artifacts Curator /Curatorial Assistant
/Intern
Ongoing FT/PT Staff 1 day/wk
4B
Special Evenings Curator Ongoing FT Staff 2 months
4C
Doors Open Curator /Doors Open August 2017 tbd FT Staff 20 hours
4F
Student Opportunities Educator /Programmer Spring 2017 initiate FT/PT Staff 3 hrs/wk
4G
Education Program Educator /Programmer Spring 2017 initiate FT Staff 6 months
4H
Jr.Friends Program Educator Fall 2017 initiate FT Staff 3 months
4L
Grants Curator Ongoing FT Staff as needed
4M
Sponsorship Curator/Business Support Mid 2017 initiate FT Staff tbd
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -29
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A Three Year Plan
Executive Summary
July 6,2015
Attachment 2
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -30
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2 |Page
The re-birth of the Aurora Museum &Archives is an exciting time for culture and heritage
within the Town.The Aurora Collection,transferred from the Aurora Historical Society,
contains a wealth of important archival and artefact material.It is truly a portal into the
story and development of the Town as well as a window into the changing character of
Canadian identity through a regional lens.This transfer has provided the Town with a
tremendous opportunity to build the foundation for a dynamic and relevant institution in
which to record,collect,preserve,interpret and exhibit our shared history.
Community founders,their stories,artifacts,buildings,and monuments are essential to the
character of a place.So too are the multitude of life stories of those who arrived through
the generations to the present.The Aurora Museum &Archives will provide a home for
these continuing stories.It is now,at the foundation of this institution,that we can build a
lasting testament for all those who have ever called Aurora home.This is precisely what
this three year plan endeavours to establish.
This plan provides a map for increased use and development of the collection that responds
to local needs and objectives by valuing the cultural heritage and history of our community.It
outlines measurable goals and specific objectives organized into Four Key Areas:
Access
Collections Management
Conservation
Outreach
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -31
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3 |Page
Access
Goal:To Increase Access to the Collection
Measures of Success
Exhibitions
By the end of June 2015 the first exhibit will open in the Aurora Room
By 2016 a minimum of 3 rotating displays per year in Reference Room/Hall Case
By the Spring of 2016 a 3-5 year exhibition plan will be in place
By 2017 a minimum of 2-3 exhibition per year in the Aurora Room
By 2018 additional exhibitions outside of the Aurora Room
Online Presence
By 2017 50%of catalogued artifacts will be available online
Beginning in 2016 past and present exhibits in the Aurora Room will be available online
By Fall 2016 a Social Media Strategy will be in place
By 2018 100%of catalogued artifacts will be available online
Archival Research
Beginning in January 2015 the public will have monitored access to the Archival holdings
Beginning in March 2015 reference files will be reorganized and maintained
Beyond Our Walls
By the end of 2015 partnerships will be established with at least two community groups
Beginning in March 2015 objects from the collection will once again be loaned to the Aurora Public
Library for their rotating displays (10-15 per year)
By the end of 2016 an app/cultural portal will be developed to interpret sites throughout the Town
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -32
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4 |Page
Collections Management
Goal:To Maintain and Develop the Collection in Accordance with
Accepted Museum Standards and Practice
Measures of Success
Collection Documentation
By 2017 all existing collection records will have been reviewed
By 2017,100%of new acquisitions will be catalogued within six months of being acquired
By 2018 all database entries will have been updated
By 2018 all backlog items will be accessioned into the collection and properly catalogued
Policies &Procedures
By September 2015 a Mission and Mandate for the collection will be developed
By December 2015 a Collections Management Policy will be written
By Spring 2016 an Integrated Pest Management Plan will be written
By Summer 2016 a Disaster Plan will be written
By Fall 2016 an Education and Interpretation Policy will be drafted
Inventory Management
By the end of 2015 all object movement will be tracked within the database
By 2017 all existing collection location records will have been updated
By the end of 2017 100%of the artifact collection and 10%of the archival collection will be
barcoded
Ministry Compliance
Compliance with Ministry Standards for Community Museums will be achieved by the end of 2016
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -33
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5 |Page
Conservation
Goal:Maintain and improve standards of curatorial custody,preservation,
and conservation of the collection
Measures of Success
Environmental Controls
By the end of 2015 all controlled storage areas will have stable environments
By the end of 2015 a strategy will be drafted to address non-controlled areas including the basement
and exhibition spaces
Storage Concerns
By May 2015 some of the larger objects will be moved offsite for storage
By the end of 2015 an artifact re-housing plan will be in place
By the end of 2016 no artifacts will be stored on the floor
Preventative Conservation
By the end of 2015 a plan and schedule for re-housing objects at risk will be in place
By the end of 2015 all storage shelves will be lined with cushioning archival foam
By the end of 2015 a plan and schedule for re-housing the archival collection will be in place
By the middle of 2016 the infestation in Textile Collection will be eliminated and at least 25%will
be re-housed
By 2018 100%of Textile Collection will be re-housed
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -34
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6 |Page
Outreach
Goal:Connect,Engage and Inspire Our Community
Measures of Success
Open Doors
By the end of 2015 at least two informal behind the scenes tours will have occurred
Beginning in 2015 the Museum &Archives will participate in yearly Doors Open Aurora events
By 2018 regular “Night with the Collections”will be held at least 3 times per year
Connect with Youth
By the Summer of 2015 at least one intern will be secured
By the Fall of 2015 a formal relationship will be in place with local high school coop programs
By late 2017 formal educational programs will be available for school groups
By 2018 a program will be in place for local school groups to work directly with the collection
In 2018 a Junior Friends of the Museum program will be available for 6-12 year old Aurora
residents during the summer months
Connect with Residents
By Fall 2016 a Friends Organization will be up and running
By 2017 a core group of volunteers will be actively working with the collection
Sustainability
By 2017 we will have applied for at least one grant to fund collection activities
By 2018 we will have secured at least one sponsor for programming activities
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -35
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7 |Page
Determining Factors
Unimpeded Access to the Archives and Research Library
Additional Space
Additional Staff
Increased Budget
Need to be compliant with the Standards for Community Museums
Staffing Requirements 2015 2016 2017
Curator 1 1 1
Curatorial Assistant Part-time Secondment (6 hr/wk)1 --
Curatorial Assistant Full-time -1 1
Research Assistant Part-time (Summer)-1 1
Educator/Programmer Full-time --1
Program Assistant Part-time (Summer)--1
Total Staffing Requirements 1 F/T
1 Secondment
2 F/T
1 P/T
3 F/T
2 P/T
Additional Space Requirements (Square feet)2015 2016 2017
Collection Storage 300 -100
Exhibition and Display --1000
Office -100 100
Curatorial Work --200
Education/Programming Space --1500
Education/Programming Storage --150
Total Additional Space Required 300 sq.feet 100 sq.feet 3050 sq.feet
Council Meeting Agenda
Tuesday,July 14,2015 Item 1 Page -36
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TOWN OF AURORA
COUNCIL REPORT No.PR15-022
SUBJECT:Community Radio Station and Sound Studio
FROM:Allan D.Downey,Director of Parks and Recreation Services
DATE:July 14,2015
RECOMMENDATIONS
THAT Report No.PR15-022 be received;and
THAT the additional program space at the Aurora Family Leisure Complex (AFLC)
be allocated as space for the Community Radio Station and Sound Studio;and
THAT the 2015 Capital Budget be increased by $250,000,funded from the Growth
and New Infrastructure Reserve Fund,for design and construction of space
necessary to accommodate a Community Radio Station and Sound Studio;and
THAT staff be directed to consult with Mr.Ferguson Mobbs on the layout and
design of the Community Radio Station and Sound Studio at the AFLC prior to
tendering for design and construction.
PURPOSE OF THE REPORT
To obtain Council approval for the upgrading of space to support a Community Radio
Station and Sound Studio.
BACKGROUND
At the Council meeting of January 20,2015,Mr.Ferguson Mobbs made a presentation
in support of the creation of a Community Radio Station as well as a Notice of Motion
presented by Mayor Dawe (attached).
Staff were provided the following direction by Council at that meeting:
“Now therefore be it hereby resolved that staff be directed to investigate the feasibility of
this proposal and report back to Council as soon as possible.
Council Meeting Agenda
Tuesday,July 14,2015 Item 2 Page -1
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July 14,2015 -2 -Report No.PR15-022
COMMENTS
Staff have continued to meet with Mr.Mobbs to determine the requirements to start the
radio station.
Mr.Mobbs was required to obtain a license and FM frequency from the CRTC.Funding
was provided from the Town’s Community Grant program in the amount of $1,000.00
and additional funding in the amount of $3,500.00 was obtained from the Mayor’s
Charity Golf Tournament.
Staff understand that the license and frequency have been obtained.
The radio station required the installation of an antenna.Mr.Mobbs indicated that the
preferred location was 22 Church Street,the Aurora Cultural Centre.Permission to
install the antenna on the facility required permission from the Ontario Heritage Trust.
Permission was obtained on May 5,2015,and if the radio station is approved by
Council,it will be installed.
Mr.Mobbs has indicated that he will be responsible for securing the equipment
necessary to operate the station through fundraising and an application to the Ontario
Trillium Program.
The remaining and outstanding item,prior to moving forward,is the need for space and
associated capital improvements.
The recent renovations of the Aurora Family Leisure Complex have created an
additional program space in the vicinity of the former entrance into the ice rink.This
space is approximately 640 square feet and separated from the existing program area
of the facility.Mr.Mobbs has indicated that this would be ideal space and address his
needs for a radio station as well as a recording studio.
The space at present is unfinished and would require capital improvements.During the
recent reconstruction of the Aurora Family Leisure Complex,staff obtained a quote for
improvements to the room in accordance with plans presented by Mr.Mobbs.The
value of these improvements was estimated at $222,000.
Staff reviewed this cost estimate and feel it is too high and could be reduced through a
competitive tendering process.The requested improvements are unique to the
proposed purpose with the need for sound proofing,electrical upgrade and separation
Council Meeting Agenda
Tuesday,July 14,2015 Item 2 Page -2
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July 14,2015 -3 -Report No.PR15-022
of space to accommodate both programming and administrative purposes.Such
improvements are not included in the Ten-Year Capital Plan.
Mr.Mobbs has provided a proposed program schedule and indicated that the entire
operating cost of the station would be funded through sponsorship,advertising and
volunteers.
LINK TO STRATEGIC PLAN
The Community Radio Station supports the Strategic Plan goal of Supporting an
exceptional quality of life for all through its accomplishment in Celebrating and
promoting our culture in the following key objectives within this goal statement:
Expand opportunities and partnerships that contribute to the celebration of culture in the
community.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council could delay the capital improvement until the consideration of the 2016
Budget.This would delay the opening of the radio station until the works are
complete.
2.An alternative location to the Aurora Family Leisure Complex could be investigated;
however,the capital costs would be of similar magnitude.
3.Council could approve $25,000 for design in 2015,and consider construction in the
2016 Capital Budget review.
4.Further options as required.
FINANCIAL IMPLICATIONS
Capital improvements and design are estimated at $250,000.Funding is available from
the Growth and New Infrastructure Reserve Fund.This project was not identified in the
2014 Ten Year Capital Plan.
No staffing or operating costs are contemplated at this time.
CONCLUSIONS
The creation of a radio station and recording studio will add to the slate of programming
opportunities for our youth.The volunteer initiative is an excellent opportunity to partner
the Town and the community in the delivery of new programming.
Council Meeting Agenda
Tuesday,July 14,2015 Item 2 Page -3
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Council Meeting Agenda
Tuesday,July 14,2015 Item 2 Page -4
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Page 1 of 1
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(ii)Motions for Which Notice Has Been Given
(c)Mayor Dawe
Re:Community Radio Station
Moved by Mayor Dawe
Seconded by Councillor Thom
WHEREAS The Town of Aurora is continually looking to provide new and/or unique
services to its residents;and
WHEREAS The Town of Aurora has recently committed to providing additional program
space for our residents at the renewed Aurora Family Leisure Complex;and
WHEREAS The Town of Aurora has recently been approached by a community group led
by Ferguson Mobbs,to start a non-profit community FM radio station,enlisting all segments
of our community;and
WHEREAS this non-profit community FM radio station would be accessible to the residents
of Aurora to broadcast music,sports,local news and weather on a real time basis with the
focus on all aspects of Aurora;and
WHEREAS the radio station could provide various community organizations (such as the
Royal Canadian Legion,Aurora Skating Club,Aurora Hockey Club,etc.)a program slot to
advise the residents of Aurora of upcoming events and general information on that
organization in an entertaining and engaging format;and
WHEREAS the radio station could be a real time emergency source of critical information
provided by police,fire or other emergency officials and municipal departments during a
snow storm,ice storm or other natural disasters;and
WHEREAS the radio station could provide on-the-spot/satellite coverage of special Town
events such as the Yonge Street Sale,Canada Day,Remembrance Day,Christmas
parade,the opening of new buildings,etc.;and
WHEREAS the radio station could provide a supervised focal point for our youth through
programming by the youth of Aurora;and
WHEREAS training would be provided to all prospective community broadcasters at no
cost to them and no resources requested from the Town of Aurora.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to investigate the
feasibility of this proposal and report back to Council as soon as possible.
CARRIED
EXTRACT FROM
COUNCIL MEETING OF
TUESDAY,JANUARY 20,2015
Attachment #1
Council Meeting Agenda
Tuesday,July 14,2015 Item 2 Page -5
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COUNCIL REPORT No.BBS15-008
SUBJECT:Request for Sign Variance to Sign By-law No.4898-07.P-125 Pedersen Dr.
FROM:Techa van Leeuwen,Director of Building and Bylaw Services
DATE:July 14,2015
RECOMMENDATIONS
THAT Report No.BBS15-008 be received;and
THAT the request for variance to Sign By-law No.4898-07.P to allow sixteen (16)wall
signs to be installed on the rear wall of a multi-tenant building at 125 Pedersen Drive,
in addition to the existing wall signs installed on the front of each business premises,
be denied.
PURPOSE OF THE REPORT
To evaluate the applicant’s request and make recommendations on variances to Sign By-law
No.4898-07.P,as amended.
The variance required is to allow sixteen wall signs to be erected on the rear wall of a multi-
tenanted building in addition to the existing signs on the front wall of each business whereas
Sign By-law No.4898-07.P restricts the number of wall signs to one per business premises.
BACKGROUND
Building and Bylaw Services is in receipt of a sign variance application from the property
owner,Ev-Taz Development Ltd.to install sixteen wall signs on the rear elevation of the
south building within the commercial development located at 125 Pedersen Drive (see
attachment no.1).The sixteen wall signs are contained within four sign boxes.Each sign
box will display four signs.
This development is bound by Bayview Ave.to the east,a new commercial development
being constructed to the south,Earl Stewart Dr.to the west and Pedersen Dr.to the north.
There are three perimeter multi-tenant buildings facing a center parking lot.Access to the site
is provided by two driveways,one from Pedersen Dr.and the other from Earl Stewart Dr.
There is no access from Bayview Ave.or from the adjacent development to the south.
The sixteen signs are to be erected on the rear (south)elevation of the building located at the
south east corner of the lot.There are currently thirteen businesses located in this
development.The owners of the Ev-Taz development have been in consultation with their
tenants who have requested additional exposure particularly to potential customers who may
be frequenting the new development directly to the south.Ev-Taz believes the only way to
address their tenants’concerns is to request a variance for the proposed wall signs.
TOWN OF AURORA
Council Meeting Agenda
Tuesday,July 14,2015 Item 3 Page -1
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July 14,2015 -2 -Report No.BBS15-008
A letter from the thirteen tenants has been submitted with the variance application (see
attachment no.6).The tenants are requesting the additional signs as they feel that the
demolition and reconstruction of the development to the south provides an opportunity to
attract new clients and consider the proposed signs essential to making the businesses more
successful.
COMMENTS
The development currently exceeds the maximum signage permitted under Sign By-
law No.4898-07.P.
This commercial development currently exceeds the maximum signage permitted under Sign
By-law 4898-07.P.This development has a variety of signage including wall signs for each
business premises,two ground signs,as well as a mobile sign and feather banner signs on
the corner of Bayview Ave.and Pedersen Dr.In 2008 a variance was approved for the
National Bank to have additional wall signs in excess of Sign Bylaw No.4898-07.P.
There are also two ground signs.The ground sign on Bayview Ave.has exposure to both
northbound and southbound traffic.The proposed wall signs would be in close proximity to
this ground sign and would have similar exposure to customers travelling northbound on
Bayview Ave.The other ground sign is located on Pedersen Dr.and is visible from Bayview
Ave,Earl Stewart Dr.and Pedersen Dr.
Sign By-law 4898-07.P permits wall signs on one elevation for each business premise.Each
business in the development has a wall sign on the front façade of their premises.
The requested variance is to allow more signage than the development has
businesses.
This request is to allow the erection of sixteen additional wall signs which is more signs than
the number of businesses in this development.The development contains thirteen
businesses.This could potentially lead to third party advertising or duplicate signs.
The new development to the south does not adversely affect the current signage and
does not represent a special circumstance for which the variance should be granted.
The adjacent property to the south is being developed.The site previously home to Reebok
Canada and was demolished in 2013-2014.There are four commercial buildings proposed
for this site including the new LA Fitness building.The buildings are to be arranged so that
there is an open parking lot in the north-east portion of the property.The proposed signs on
the rear wall of 125 Pedersen Dr.would face the adjacent parking lot,however there is no
connecting driveway or thoroughfare between the developments.
The buildings in the new development do not interfere or obstruct the existing ground sign on
the Pedersen property.Customers driving on Bayview Ave.have a view to the current
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signage for the property.Since the new development does not interfere or obstruct the
existing signage nor has direct access to the applicant’s property staff determined that the
new development to the south does not represent a special circumstance for which the Sign
Bylaw No.4898-07.P should be varied.
The following table provides the criteria for assessing Sign By-law No.4898-07.P
variance approvals.
Table for Evaluating Sign Variance Criteria
Criteria Comment
1.Physical difficulties
Where due to special circumstances,pre-existing condition
of the building,layout or topography of the subject land,it
is difficult to comply with the provisions of the Sign By-
law.
There is no physical difficulty with
complying with the provisions of the Sign
By-law 4898-07.P as the building is not
being altered.The requested signs are
in addition to the existing signs.
2.Consistency with the architectural features of the
building
Where the proposed sign blends well with the architectural
features of the building and granting the sign variance will
result in a more aesthetically pleasing visual appearance
of the building for the community.
Currently there are no signs on the
proposed elevation.Granting the
variance will add to the number of signs
resulting in a less aesthetically pleasing
visual appearance of the building.
3.Consistency with the character of the neighbourhood
Where the Sign Variance,if granted,will not alter the
essential character of the neighbourhood and will have no
adverse impact on the Town's cultural heritage
n/a
4.No adverse impact to the adjacent property or
general public
Such adverse impact may include but is not limited to:
illumination,obstruction of other signage,obstruction of
natural light,distance to the adjacent buildings and
properties,etc.
n/a
5.Adherence to Corporate Branding
Where not granting a Sign Variance results in a conflict in
corporate branding requirements such as updated/new
logos or trademarks.
n/a
6.Impact on safety,traffic and accessibility
The proposed Sign Variance,if granted,will not increase
fire or traffic hazard or otherwise endanger public safety
or negatively impact accessibility.
n/a
7.Result in greater convenience to the public Granting
of the variance will result in greater convenience to the
public in identifying the business location for which a sign
variance is sought.
Granting this variance will not result in
greater convenience as there is a ground
sign in close proximity providing
exposure to Bayview Ave.
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Variance requested:
1.Variance requested to permit sixteen signs to be erected on the rear wall of the south
multi-tenanted building located at 125 Pedersen Dr.in addition to the existing one wall
sign erected for each business premise whereas Sign By-law No.4898-07.P restricts
these business premises to one wall sign each.
LINK TO STRATEGIC PLAN
Variances to Sign By-law No.4898-07.P supports the Strategic Plan goal of Enabling a
Diverse,Creative and Resilient Economy through its accomplishment in satisfying
requirements of the objective supporting small business and encouraging a more
sustainable business environment.
FINANCIAL IMPLICATIONS
Nil.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council could approve the requested variances to the Sign By-law.This would allow
for the installation of the additional wall signs on an elevation that is not permitted
signage.If Council approves the proposed sixteen signs a second variance is required
to allow signs which are not located on the business premises to which they are
advertising.
CONCLUSIONS
Staff in reviewing this proposal do not agree that the construction of the new development to
the south creates a special circumstance for which the provisions of Sign By-law No.4898-
07.P should be varied for the following reasons;there is no access to the Ev-Taz
development from the southern adjacent development;there is a ground sign located in close
proximity and with similar exposure to the proposed signs;the development has previously
received a variance to exceed the maximum amount of signage permitted;the new
development to the south does not obscure any existing signage for the Ev-Taz
development.
It is staff’s opinion this proposal is not in keeping with the intent of the provisions of Sign
By-law No.4898-07.P.For reasons outlined in this report staff is recommending that Council
deny the requested variance to allow the additional sixteen wall signs.
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Site Plan
Showing location of existing ground signs and location for proposed wall signs
Attachment No.1
Location of proposed
16 wall signs
New adjacent
developmentN
Existing
ground sign
Existing
ground sign
Mobile and
feather signs
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South Elevation
Showing unit locations and sign locations
There are four sign boxes each containing 4 signs for a total of 16 signs.Some are repeated
as there are 13 businesses and 16 signs
Attachment No .2
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Existing ground sign located on Pedersen Dr.
Attachment No.3
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South wall proposed signs to be located Existing ground
sign
Existing ground sign and south wall as viewed from Bayview Ave looking north
Attachment No.4
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Mobile sign and feather banner signs located on the south-west corner of Bayview Ave.and
Pedersen Dr.
Attachment No.5
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Attachment 6
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TOWN OF AURORA
COUNCIL REPORT No.CAO15-008
SUBJECT:Community Tourism Plan
FROM:Techa van Leeuwen –Acting Chief Administrative Officer
DATE:July 14,2015
RECOMMENDATIONS
THAT Report No.CAO15-008 be received;and
THAT the Community Tourism Plan dated June 2015 be received;and
THAT the Community Tourism Plan be forwarded to the August 11,2015 Council
meeting for consideration,together with the following recommendations:
THAT Council endorse the Community Tourism Plan and specifically
approve the Action Plan contained within the Plan;and
THAT the Tourism Coordinator position as outlined within the Action Plan
be referred to the 2016 budget process.
PURPOSE OF THE REPORT
To introduce the completed Community Tourism Plan to Council and to provide Council
with ample opportunity to review the plan prior to consideration at the July 28,2015
Council meeting.
BACKGROUND
On September 23,2014,Council passed the following resolution:
THAT report CAO14-018 be received for information;and
THAT,Staff proceed with the development of a Community Tourism Plan with
Central Counties Tourism for commencement in 2015;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
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Agreements,including any and all documents and ancillary agreements required
to give effect to same.
The Mayor and Town Clerk executed the necessary agreement with Central Counties
Tourism on January 5,2015.
COMMENTS
Tourism is a vibrant sector of Ontario’s economy –contributing more in provincial Gross
Domestic Product than forestry,mining and agriculture combined.Ontario attracts more
than 104 million tourists annually who generate more than $28 billion in annual
revenues.
Sport tourism is the fastest growing sector of the tourism industry,experiencing 8.2%
growth between 2008 and 2010 (Canadian Sport Tourism Alliance).
Central Counties Tourism (RTO6)represents three regions being,York Region,Durham
Region and The Hills of Headwaters.In August 2013,Central Counties Tourism
presented its communities with the opportunity to complete a community tourism
planning exercise that would result in a Community Tourism Plan.Community
leadership and engagement was critical to the success of the plan development.The
Town of Aurora seized the opportunity to work in conjunction with its Tourism
Stakeholders to develop this strategy.In order to ensure representation from a cross
section of tourism stakeholders,a Task Force was created.The Tourism Task Force
came together for a series of three,2-hour sessions to create this grass roots plan.
The collaborating partners see this tourism plan as a cornerstone for further tourism
development discussions,opportunities and partnerships in the community.
The Community Tourism Plan achieves the following:
•Identifies and ranks tourism assets &markets;
•Identifies tourism industry stakeholders and agencies involved in tourism;
•Assigns roles and responsibilities to avoid duplication and gaps;
•Acts as a development framework for business,local government and
other key organizations.
Strategic Tourism Goals
Based on work completed to explore Aurora’s current tourism landscape and
performance,the Tourism Task Force identified 5 overarching tourism goals.
1.Establish Tourism Coordination and Leadership in Aurora.
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Tourism businesses need to come together in Aurora as a sector of the
economic community.The formation of a Tourism Advisory Committee would
allow those businesses to have a collective voice and work together to grow
tourism activity and its economic impact to the Town.In order for the committee
to function effectively and implement ideas there is a need to have a designated
tourism facilitator that can provide coordination and regular communication
between tourism businesses,key stakeholder organizations and the Town.A
Tourism Coordinator could fulfill that role.
2.Leverage Existing Visitors
Aurora is seeing a high volume of day-tippers who are spending below
the provincial average.There is a desire to create focused campaigns and
partnerships that would encourage visitors to spend more and stay longer while
they are in town.
3.Develop a Local Tourism Campaign
Given the high propensity of visiting friends and relatives there is an opportunity
to communicate with Aurora’s residents to inform them about things to see and
do in order to encourage them to visit local establishments when they host
visiting family and friends.
4.Engage,Inspire and Equip Tourism Partners
Training and the engagement of tourism operators and local storytellers is
critical.Training and information sharing will help businesses in identifying their
unique positioning and reveal opportunities for them to work together to
develop a mix of experiences that can be packaged and promoted.This
training focuses on assisting operators to identify their ideal customer,ways to
meet/exceed expectations and how to reach visitors effectively through targeted
marketing.
5.Invest in Tourism Tools
From the outside looking in,Aurora needs to enhance the tools that visitors use
to plan a trip and then navigate their way to and within the community to discover
all of the “must see”attractions”.This information is also critical for residents
who can be encouraged to support their local businesses and invite friends and
family.
The plan also looks to strengthen the existing relationships the Town has with the York
Region Arts Council (Yorkscene)and with Central Counties Tourism.
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Central Counties Role in Tourism
In collaboration with industry stakeholders,Central Counties Tourism aims to help the
local tourism industry to realize its tourism potential by:
Devising and delivering targeted marketing programs and working in close co-
operation with industry partners as well as with the meetings &events,travel
trade,media,and online marketers to encourage consumers to discover and
visit the Central Counties;
Influencing product development by sharing insights on global tourism
trends,the changing needs of consumers,and the status of local tourism
with other tourism agencies and our industry partners.
Central Counties’2014/15 overall budget is $2,773,0003 and is allocated to
address their 4 distinct tourism pillars:
Strategic Marketing;
Product Development;
Workforce Development;
Investment Attraction.
LINK TO STRATEGIC PLAN
The Strategic Plan has a goal of enabling a diverse,creative and resilient economy
and promotion of tourism in the Town will help achieve this goal.In addition,the
Strategic Plan of celebrating and promoting our culture and tourism can be a
significant factor in achieving this goal.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council may deal with the Community Tourism Plan recommendations at this
meeting without waiting until the subsequent August 11,2015 meeting.
2.Further Options as required.
FINANCIAL IMPLICATIONS
Central Counties Tourism funded 50%of the costs of completing a Community Tourism
Plan,so the financial cost to the Town was less than $7,000.
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Appendix 1
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Sport Aurora began as the Aurora Community Sport Council in 2005 when a group of
representatives of seven Community Sport Organizations came together to discuss
challenges and opportunities facing predominately youth sport in the Town of Aurora.
Since 2005 Sport Aurora has grown from the seven original sport organizations to
sixteen organizations in Aurora.Currently Sport Aurora represents the 27 sport
organizations with a volunteer base of over 2,500 and a player base that approaches
10,000 people from the ages of 3 to 80 years of age in both genders.
In the past five years,Sport Aurora has participated in the development of the Parks
and Recreation Master Plan and Pricing Policies that are now in place with the Town of
Aurora.The Town has called upon the membership numerous times to provide
advice with respect to the direction of sport and Sport Aurora has now become the
"voice"of Sport in the Town of Aurora.
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TOWN OF AURORA
COUNCIL REPORT No.CAO15-009
SUBJECT:Results of Communications Survey
FROM:Techa van Leeuwen,Acting Chief Administrative Officer
DATE:July 14,2015
RECOMMENDATIONS
THAT Report No.CAO15-009 be received;and
THAT Report No.CAO15-009 be referred to a future Council Workshop to be
scheduled in September 2015.
PURPOSE OF THE REPORT
To provide information to members of Council on the findings of a communication
survey undertaken by Corporate Communications and students from the York University
Schulich School of Business program.
BACKGROUND
Long Range and Strategic Planning proposes a Resident Survey
On December 17,2013,Aurora Town Council approved Capital Project 12024 –
Resident Survey,subject to a report by staff,as part of the 2014 Capital Plan.
The phone survey was intended to provide baseline information to assist in the
monitoring of the effectiveness of the Town’s Strategic Plan.The survey was also
intended to assist Council and staff to better understand the community’s needs and the
effectiveness of available products and services.
On June 24,2014,Council received Report No.CAO14-012 –Town of Aurora Resident
Survey,asking staff to explore options for completing a survey internally.
Citizen Budget launched
Following the June 24,2014 meeting,Mayor Geoffrey Dawe and CAO Neil Garbe
formed an internal working group to design and implement a Citizen Budget Survey.
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The survey ran from September 15,2014 to November 30,2014.
On January 26,Council received Report No.CAO15-002 –Results of Citizen Budget
Survey.
Partnership formed with York University
As part of the 2015 Corporate Communications Plan,a partnership was formed with the
Faculty of Business Administration at York University’s Schulich School of Business,to
arrange for five senior Bachelor of Business Administration marketing students to
conduct a communications survey with Aurora residents.
Over a series of several meetings and teleconference calls,the York University students
were provided information on the Corporate Communications 2014 budget and its key
communication channels.
The students were given an overview of the Town’s integrated and multi-channel
Corporate Communications Marketing and Communication plan,including traditional
print media,advertising and electronic communications tools.
The surveys were conducted over two weeks in March (including March Break),with
surveys taken at the Stronach Aurora Recreation Complex,Aurora Family Leisure
Complex and Aurora Library.The students presented their findings in a final report to
their professor in April and shared their information with Corporate Communications.
COMMENTS
The premise of the survey was to test if the Town’s established practice of combining
print,web and social media to accommodate the needs of a broad age demographic
met the preferences and needs of residents.
The focus was on the effectiveness of the primary advertising/marketing channels –
Notice Board,The Auroran and The Banner and the Town website –as well as to
promote and assess growth/interest in the secondary channels –social media,
livestreaming,new PingStreet app,Resident Guide,snapd Aurora,Sport in Aurora
magazine,Blades of Grass magazine.
The students sampled 90 residents at facilities and a further 20 by telephone.The
students noted a number of people approached at Town facilities were not Aurora
residents,but residents from nearby communities that use Town of Aurora services.
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Sample included an excellent distribution of established and newer residents
Website strongly preferred for finding Town information
The data suggest that residents use the same sources,regardless of the type of
information sought.
The data suggest that residents strongly prefer using the Town website to find
information across all categories –including double the rate of traditional print
media and triple the rate of social media.
Sources Town
Services Jobs Events &
Recreation
Town
Announcements
Town
Governance
Social
Media 32 32 36 37 31
Website 91 93 90 91 85
Traditional
Print Media 44 52 58 68 66
Word of
Mouth 26 28 29 22 24
<2 years
3 to 5 years
5 to 10 years
>10 years
50%
27%
12%
11%
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Frequency of use
Not surprisingly,weekly views were the most frequently selected,as The Auroran
is published once weekly (with the Notice Board)and The Banner twice weekly.
Somewhat surprisingly,more than 7 per cent of respondents reported visiting the
Town website every day.
There is a sizeable segment of the respondents who never use any of the main
communication channels.
0 5 10 15 20 25 30 35 40 45
Daily
Weekly
Monthly
Infrequently
Never
Notice Board
Banner
Auroran
Website
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Residents are satisfied with information delivered via primary channels
Town website has highest satisfaction levels,followed closely by The Banner and
The Auroran
A sizeable segment selected N/A or neutral on all channels,which could suggest
that they look for Town information only as required
Website and Traditional Media clearly preferred across most age groups
The Town website and traditional print media were consistently preferred across
various age categories.
The data show a stark contrast between preferences of those under age 24 and
those over age 55.Younger residents clearly prefer electronic communications,
while older residents clearly prefer print.
0 10 20 30 40 50 60 70
Website
Auroran
Banner
Notice Board
Dissatisfied
Neutral or N/A
Satisfied
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Age Group Preferred Channel Second Preference
Under 24 Website Social Media
25-34 Website Traditional Print
35-44 Website Traditional Print
45-54 Website Traditional Print
55-64 Traditional Print Resident Guide
Over 65 Traditional Print Word of Mouth
Information is communicated consistently and professionally across all sources
Agree Neutral Disagree
57%34%9%
Residents are comfortable using technology to find information
Agree Neutral Disagree
81%14%5%
Residents search the website because it has all the information required
Agree Neutral Disagree
64%21%15%
General Insights -Successes
Residents believe information is communicated consistently and professionally
across all sources.
The Town website is,by far,the preferred communication channel to find Town
information.
Nearly two-thirds believe the Town website has all the information they require.
The Town website,The Auroran and The Banner were most frequently accessed
and received the highest rates of resident satisfaction.
The Town Notice Board was well-received by residents and should be continued.
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There is a demographic divide between younger and older residents,who prefer
electronic communication and print communication,respectively.
The Town has developed a large following on social media (Facebook and
Twitter)when compared to municipal peers.
General Insights –Challenges
Residents expect immediate,accurate information,but often have complex or
uncommon questions that require specific and detailed answers.
General Insights –Opportunities
Digital communication is critical to effectively communicating to residents.
The Town should continue to push forward with new digital communications to
reach a growing younger demographic,and consider using Instagram and
SnapChat.
The Town should consider a dedicated staff resource for digital media,including
website and social media.
The Town should consider new,user friendly features on the Town website,
including a chat function;building the Town’s social media presence;posting
digital updates at different Town facilities;and using an email newsletter.
The Town should consider cross promotion with neighbouring municipalities and
York Region,including a combined Event Calendar.
Promote website Event Calendar to reach a broader audience.
Further promote social media to residents;employ images where possible and
use varied imagery,avoiding repetition.
LINK TO STRATEGIC PLAN
Surveys support the Aurora Strategic Plan goal of Enhancing Communication
between Staff and the Public.It further promotes a key outcome of the Strategic Plan
by Enhancing Stakeholder Co-operation and Communication.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
None.
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ATTACHMENT #2 –QUICK TAP SURVEY:
The survey used at the 2015 Aurora Street Festival was patterned on the York
University survey,but simplified for quicker use by respondents.It used the Quick Tap
wireless app for the Apple iPad.
Options in the Quick Tap survey were derived from recommendations in the York U
survey,while including the option to capture miscellaneous comments.
The survey consisted of seven questions,which took approximately two to three
minutes to complete.There were 57 respondents,with 46 Aurora residents.The Aurora
results are shown below (there was little statistical variance between the samples).
QUESTIONS:
1)Do you live in Aurora?
Yes
No
2)Age?
Under 24
25-34
35-44
45-54
55-64
65+
N/A
3)How do you prefer to receive/find Town information?(Multiple)
Town Website
The Auroran Newspaper
The Aurora Banner Newspaper
Town Notice Board (in The Auroran)
Snapd Aurora Newspaper
Social Media (Facebook/Twitter)
N/A
4)How frequently do you wish to receive/look for Town information?
Daily
Weekly
Monthly
Occasionally
N/A
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5)What type of information do you like to receive/look for?(Multiple)
Town Announcements/News
Community Events/Recreation Programs
Other Town Programs and Services
Jobs
Public Consultations
Construction Notices
Council Agendas/Decisions
6)Does the Town provide enough of this information?
Yes
No
7)What other communication tools would you prefer?(Multiple)
Town Halls (Public Meetings)
More Social Media Channels (Instagram/Snapchat)
More Print Ads
Online Chat/Customer Service
Email/E-Newsletter
Other_____________________________________________
Results:
The results are consistent with the information collected in the more extensive York
University survey,adjusting for a distinct variance in age demographics.
The York U survey had a reasonably even spread between age groups,with some over
representation in the 35-44 age group.
The Quick Tap survey had significant under representation in the Under 24 category
and over representation in the 45-54 and 55-64 age groups.
Age Range Aurora York U Variance Quick Tap Variance
24+35%34%-1%4%-31%
25-34 9%12%3%6%-3%
35-44 15%27%12%22%7%
45-54 19%17%-2%33%14%
55-64 12%5%-7%29%17%
65+10%5%-5%6%-4%
Total 100%100%0%100%0%
Two residents commented under “Other”on Question 7.They recommended direct mail
and use of outdoor signage.
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TOWN OF AURORA
COUNCIL REPORT No.IES15-040
SUBJECT:Award of Contract for Consulting Services –Design for the
Reconstruction of Catherine Street,RFP IES 2015-40
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental
Services
DATE:July 14,2015
RECOMMENDATIONS
THAT Report No.IES15-040 be received;and
THAT additional funding for Capital Project 31111 in the amount of $16,100 be
approved from the Federal Gas Tax reserve fund;and
THAT the Contract for the provision of consulting services for the design of the
reconstruction of Catherine Street,RFP IES 2015-40,be awarded to Chisholm,
Fleming and Associates for $58,976.00,excluding taxes;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
PURPOSE OF THE REPORT
To receive Council’s authorization to award the contract for consulting services for the
design of the reconstruction of Catherine Street to Chisholm,Fleming and Associates.
BACKGROUND
This project is included in the Ten-year Capital Plan.
Catherine Street is located in the "Northeast Old Aurora Heritage Conservation District”.
Catherine Street is currently constructed to two-lane village-like cross-section serviced
with municipal watermain,sanitary and storm sewers.The road and sidewalks vary in
width and are narrower than current standards.The curbs vary in shape and material.
The existing roadway is deformed and rutted and is in need of replacement.Portions of
the existing sidewalks are in generally poor condition and need to be reconstructed.
The watermain on Catherine Street,from Yonge Street to Spruce Street will be
replaced.
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The reconstruction of this road will improve the road condition,provide safer driving and
pedestrian conditions and improve drainage.
COMMENTS
A Request for Proposal (RFP IES 2015-40)-Design for the Reconstruction of Catherine
Avenue was issued on May 14,2015 and on May 28,2015,the Tender Opening
Committee received five (5)proposals.
A review of the proposals was undertaken with each proposal evaluated based on pre-
defined criteria as identified in the RFP.The Chisholm,Fleming and Associates
proposal received the highest combined score based on staff’s evaluation (see Table 1).
Firm Technical
Score
Cost Score Total Score
Chisholm Fleming &Associates 615 200 815
Ainley &Associates Limited 565 153 718
AECOM Canada Limited 565 131 696
Aquafor Beech Limited 510 171 681
IBI Group 500 179 679
Project Schedule
The above project is a design project and will commence in August with the final design
to be completed in early 2015 to permit early tendering of the construction contract in
the spring of 2015.
LINK TO STRATEGIC PLAN
This project supports the Strategic Plan Goal of Supporting an Exceptional Quality
of Life for all by investing in sustainable infrastructure.This ensures vehicular and
pedestrian safety is provided to meet the needs and expectations of our community.
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ALTERNATIVE(S)TO THE RECOMMENDATIONS
Council may choose to not award this project.The RFP evaluation process meets all
requirements of the procurement by-law and awarding this contract is the next step in
fulfilling the requirements of the tendering process.If Council chooses to not award this
contract,the reconstruction of Catherine Avenue will not proceed
FINANCIAL IMPLICATIONS
Table 2 is a financial summary for Capital Project 31111 as based on the Proposal
submitted by Chisholm,Fleming and Associates.
Table 2
As indicated in Table 2,the project is $16,015.38 over budget.It is recommended that
this additional funding be provided from the Federal Gas Tax contribution funding.
CONCLUSIONS
The RFP review has complied with the Procurement By-law requirements and it is
recommended that the Contract for the provision of consulting services for the design of
the reconstruction of Catherine Street,RFP IES 2015-40,be awarded to Chisholm,
Fleming and Associates for $58,976.00,excluding taxes
PREVIOUS REPORTS
None
Approved Budget
2015 Capital Project 31111 $50,000.00
Total Approved Budget $50,000.00
Less previous commitments $0.00
Funding available for subject Contract $50,000.00
Contract Award excluding HST $58,976.00
Non-refundable taxes (1.76%)$1,037.98
Sub-Total $60,013.98
Contingency amount (10%)$6,001.40
Total Funding Required $66,015.38
Budget Variance -$16,015.38
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TOWN OF AURORA
COUNCIL REPORT No.IES15-041
SUBJECT:Award of Tender IES 2015-45 -Replacement of Dump Truck and Plow
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental
Services
DATE:July 14,2015
RECOMMENDATIONS
THAT Report No.IES15-041 be received;and
THAT additional funding for Capital Project 34194 in the amount of $14,900 be
approved from the Fleet Repair &Replacement Reserve;and
THAT Tender IES 2015-45 for the supply and delivery a 2016 dump,sander and
plow truck be awarded to Tallman Truck Centre Limited in the amount of
$191,484.12 excluding taxes;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
PURPOSE OF THE REPORT
To receive Council’s authorization to award the contract for the supply and delivery of a
new six-tonne dump,sander and plow truck to Tallman Truck Centre Limited.
BACKGROUND
The six-tonne dump and plow truck #29 is scheduled for replacement in 2015.Without
the replacement,the existing truck #29 will be required to continue service and as past
experience has demonstrated;old fleet trucks are unreliable during severe conditions
and require an increased amount of service that causes the Operations department to
decrease their operational Service Level.
COMMENTS
1.0 Project Description
Project #34194 includes the supply and delivery of one six tonne dump truck with a
sander unit and plow for roads operations and construction work.
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2.0 Tender Opening
The Town of Aurora released Tender IES 2015-36 for the replacement of dump truck
with sander and plow #29 on April 16,2015.The tender closed on April 30,2015.
There were no compliant bids received.
The Town of Aurora re-issued the bid as Tender IES 2015-45 on May 19,2015.The
tender closed on June 2,2015.Three compliant bids were received.
Below is a summary of the bids received for this project:
Table 1
Company Name Total Bid (excluding taxes)
1 Tallman Truck Centre Limited $191,484.00
2 Currie Truck Centre $193,273.38
3 Metro Freightliner $198,860.00
Verification of the tenders was undertaken by Town staff.The low bid was submitted by
Tallman Truck Centre Limited in the amount of $191,484.00,excluding taxes for the
supply of a 2016 International Workstar 7400 six-tonne dump truck with sander and
plow.
3.0 Project Schedule
Procurement of this equipment is projected for July 2015
Delivery of the truck and accessories will be a maximum of 31 weeks from the date of
the issuance of a purchase order.
LINK TO STRATEGIC PLAN
Maintaining our fleet of Roads vehicles supports the Strategic Plan goal of Investing in
sustainable infrastructure by maintaining infrastructure to support forecasted population
growth through technology,waste management,roads,emergency services and
accessibility.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
Council may choose to not award this project.The Tender evaluation process meets all
requirements of the procurement by-law and awarding this contract is the next step in
fulfilling the requirements of the tendering process.If Council chooses to not award this
contract,the existing truck #29 will be required to continue service and the Town will
likely experience increased maintenance costs and decreased service.
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FINANCIAL IMPLICATIONS
Table 2 is a financial summary for Capital Project 34194 as based on the Tender
submitted by Tallman Truck Centre Limited.
Table 2
As indicated in Table 2,the project is $14,854.12 over budget.This appears to be due
to cost increases beyond what was budgeted based on recent purchases of this type of
equipment.It is recommended that this additional funding be provided from the Fleet
R&R Reserve.
Table 3 is a summary of all 2015 fleet purchases.The “Actual Cost”column includes the
bid price and the non-refundable taxes (1.76%)
Table 3
As indicated in Table 3,if Council chooses to award this tender,the entire 2015 fleet
Approved Budget
2015 Capital Project 34194 $180,000.00
Total Approved Budget $180,000.00
Less previous commitments $0.00
Funding available for subject Contract $180,000.00
Contract Award excluding HST $191,484.00
Non-refundable taxes (1.76%)$3,370.12
Total Funding Required $194,854.12
Budget Variance -$14,854.12
Capital Project Budget Actual Cost Difference
24009 –Pick-up Truck,By-Law Services $30,000.00 $25,945.75 $4,054.25
34155 –Pick-up Truck,replacement for #500 $30,000.00 $27,172.97 $2,827.03
34156 –Ice Refinisher replacement for #951 $85,000.00 $79,990.00 $5,010.00
34182 –Additional 2-Tonne truck with plow $80,000.00 $73,250.92 $6,749.08
34189 –Pick-up Truck replacement for #11 $45,000.00 $29,454.43 $15,545.57
34190 –Pick-up Truck replacement for #12 $45,000.00 $29,454.43 $15,545.57
34194 –6-Tonne dump truck replacement for #29 $180,000.00 $194,854.12 -$14,854.12
Totals:$495,000.00 $460,122.62 $34,877.38
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TOWN OF AURORA
COUNCIL REPORT No.PL15-031
SUBJECT:Site Plan Application
Brookfield Homes (Ontario)Aurora Ltd.
15624 Leslie Street
File:SP-2014-11
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:July 14,2015
RECOMMENDATIONS
THAT Report No.PL15-031 be received;and
THAT Site Plan Application File:SP-2014-11 (Brookfield Homes (Ontario)Aurora
Ltd.)BE APPROVED to permit the development of the subject lands for two (2),
four (4)storey buildings;and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
PURPOSE OF THE REPORT
The purpose of this report is to provide an evaluation and recommendations regarding
the Site Plan Application submitted by Brookfield Homes (Ontario)Aurora Ltd.to permit
one (1)four (4)storey mixed-use building with commercial units and residential amenity
area at grade and apartment (condominium)units above,and one (1)four (4)storey
apartment (condominium)building.The two (2),four (4)storey buildings will be
connected through a ground level atrium.
BACKGROUND
Draft Plan of Subdivision and Zoning by-law Amendment applications were approved by
Council on March 26,2013.The Brookfield Draft Plan of Subdivision and Zoning By-law
Amendment Applications were submitted to permit a 399 lot Plan of Subdivision
including single detached and townhouse units and two future development blocks
including a 50 unit single detached condominium and the 182 unit mixed use
residential/commercial block.The subject Site Plan Application and approval applies to
the 182 unit mixed use residential/commercial block on the subject lands (Blocks 274
on the Draft Approved Plan of Subdivision,see Figure 1).
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Location/Land Use
The subject lands (Block 274)are located in the centre portion of the 2C Secondary
Plan Area.The subject lands are approximately 1.56 hectares (3.85 acres),with a
frontage of approximately 197 metres (646 feet)on the west side of Leslie Street and a
property depth of approximately 80 metres (262 feet)(Figure 2).A single detached
home previously existed on the lands,which has now been demolished to
accommodate the construction of William Graham Drive.The subject lands have the
following characteristics:
A temporary sales trailer exists on the subject lands;
Frontage on three public streets:Leslie Street,Radial Drive and William Graham
Drive;
Proposed access on William Graham Drive and Radial Drive;and
Split zoning (C7-4 &C7-5).
The surrounding land uses are as follows:
North:Environmental Protection Area (McLeod Woodlot);
West:Future residential (Brookfield Plan of Subdivision,Townhouses);
East:Leslie Street,proposed Business Park;and
South:William Graham Drive,future phases of York Region Christian Seniors Homes.
Policy Context
Town of Aurora Official Plan
As illustrated on Figure 3,the subject lands are designated as “Mixed-Use
Residential/Commercial”“and “Urban Residential 2 (UR2)”by the Town’s Official Plan
Amendment No.73.The Mixed-Use Residential/Commercial designation permits
apartment dwellings,local commercial uses and special needs housing.The UR2
designation permits street,block,stacked and back-to-back townhouse dwellings,small
plex type (eg quadraplex)multiple unit buildings and small scale/low-rise apartments.
The maximum height of buildings in both designations shall be six (6)storeys or 20.0
metres,whichever is less.
Zoning By-law 2213-78
The subject lands are currently split zoned “Residential Commercial (C7-4)Exception
Zone”and “Residential Commercial (C7-5)Exception Zone”by the Town of Aurora
Zoning By-law 2213-78,as amended.The existing zoning of the subject and
surrounding lands is detailed on Figure 4,attached.The “C7-4”Exception Zone permits
the following uses:
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convenience retail stores;personal service shops and dry cleaning distribution
stations or depots (provided that the combined gross floor area of all above uses
does not exceed 3,500 square metres)
animal hospital;
bake shops,special
banks or financial institution;
business and professional office;
clinic;
day care centre;
health centre;
restaurant;
restaurants,take out;
retail store;
school,commercial;
tavern and public house;and
a minimum of 50 apartment dwelling units above the first storey only.
The “C7-5”Exception Zone permits all commercial uses outlined in the C7-4 zone
above in addition to the following residential uses:
dwelling apartment units;
row-house dwelling units;
stacked townhome dwelling units;
back-to-back townhome dwelling units;
triplex units;
double duplex units;and
a minimum of 50 residential dwelling units shall be provided.
The “Residential Commercial (C7-4)and (C7-5)Exception Zones”were approved by
By-law 5525-13 as part of the 2C Draft Plan of Subdivision and Zoning By-law
approvals to implement the 100-250 unit mix use residential/commercial development
block (Block 274).
Site Design
The proposed Site Plan is proposed across the C7-4 and C7-5 Exception Zones and will
operate as one Site Plan under single ownership.Although site statistics are shown
broken down by zone,the site will function collectively as one development block.
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The pertinent site statistics are as follows:
Building A (South Building)Existing Zoning by-law (C7-4)Proposed
Development
Lot Area (minimum)6,500 square metres 7,183 m2 (77,317 ft2)
Lot Frontage (minimum)90.0 m 103 m
Front Yard 1.5 m (minimum)
4.5 m (maximum)
4.49 m
Rear Yard (minimum)3 storeys or less,6.0 m (minimum)
Over 3 storeys,9.0 ,(minimum)
9.4 m
Interior Side Yard (minimum)3.0 m 3.0 m
Exterior Side Yard (minimum)3.0 m 3.9 m
Lot Coverage (minimum)30 percent 32%
Floor Space Index (minimum)1.0 1.24
Building Height 3 storeys (minimum)
6 storeys or 20.0 m whichever is less (maximum)
4 storeys,16.35 m
Residential Parking
Requirements (Buildings A and
B combined)
1.25 spaces/dwelling unit,20%of which for visitor
parking
(182 spaces,46 spaces set aside for visitors)
194 spaces,47
visitor spaces
Commercial Parking
Requirements ((Buildings A and
B combined)
3.5 parking spaces per 100 square metres of GFA
(17 parking spaces)
20 spaces
Accessible parking (minimum)3 spaces 6 spaces
Amenity Area (Buildings A and
B combined)
2,912 (16m2/suite *182 units)3,013.5 m2
Building B (North Building)Existing Zoning by-law (C7-5)Proposed
Development
Lot Area (minimum)7,000 square metres 7,250 m2 (78,038 ft2)
Lot Frontage (minimum)90.0 m 94.9m
Front Yard (minimum)1.5 m (minimum)
4.5 m (maximum)
3.9 m
Rear Yard (minimum)6.0 m 9.4 m
Interior Side Yard (minimum)3.0 m 3.5m
Exterior Side Yard (minimum)3.0 m -
Lot Coverage (minimum)30 percent 32%
Floor Space Index (minimum)1.0 1.24
Building Height 3 storeys (minimum)
6 storeys or 20.0 m whichever is less (maximum)
4 storeys,15.45m
Residential Parking
Requirements (Buildings A and
B combined)
1.25 spaces/dwelling unit,20%of which for visitor
parking
(182 spaces,46 spaces set aside for visitors)
194 spaces,47
visitor spaces
Commercial Parking
Requirements ((Buildings A and
B combined)
3.5 parking spaces per 100 square metres of GFA
(17 parking spaces)
20 spaces
Accessible parking (minimum)3 spaces 6 spaces
Amenity Area (Buildings A and B
combined)
2,912 (16m2/suite *182 units)3,013.5 m2
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Reports and Studies
The majority of reports were previously submitted reviewed and approved as part of the
Draft Plan of Subdivision and Zoning By-law Amendment applications.As part of the
Site Plan application,the applicant has submitted the following studies,which have
been reviewed by Town Staff:
Stormwater Management Compliance and Servicing Analysis;
Erosion and Sediment Control Plan;
Servicing and Grading Plan;
Storm Drainage Plan;
Photometric Calculation;
Noise Feasibility Study;
Traffic Report,Brookfield Homes (Ontario)Aurora Limited,Block 274
COMMENTS
Official Plan
As identified previously,the property is designated as “Mixed-Use
Residential/Commercial”“and “Urban Residential 2 (UR2)”by the Town’s Official Plan
Amendment No.73 (Aurora 2C West Secondary Plan Area).The “Mixed-Use
Residential/Commercial”Designation encourages a mix use of residential and service
commercial uses that serve the surrounding residential community.The intent of the
UR2 designation is to promote well-designed and transit supportive medium density
housing forms in proximity to community recreational and convenience commercial
facilities.
The proposed four (4)storey mixed-use building will extend across both the Mixed-Use
Residential/Commercial and UR2 OP designations.No apartment units will be permitted
at grade on the Mixed-Use Residential/Commercial designation in accordance with
Official Plan Amendment (OPA)73 policies.The Aurora 2C Urban Design Guidelines
were approved by Council on January 30,2013.The Site Plan application was
circulated to the 2C Planning Area Control Architect,(The Planning Partnership)to
review the urban design components of the application.Planning staff are of the opinion
that the proposed development conforms to the existing Official Plan designation
policies,and the approved 2C Urban Design Guidelines.
Zoning By-law Amendment
As noted above,the subject property is currently split-zoned “Residential Commercial
(C7-4)and (C7-5)Exception Zones”by the Town of Aurora Zoning By-law 2213-78,as
amended.Staff have evaluated the proposed development and have determined the
subject proposal meets the zoning provisions of the C7-4 and C7-5 zoning categories.
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Planning staff are of the opinion that the proposed commercial development is
appropriate and conforms to the Zoning By-law.
Approved Draft Plan of Subdivision
The Draft Plan of Subdivision Application was approved,subject to conditions by
Council on March 26,2013.The Draft Approved Plan of Subdivision proposed the
development of Block 274 as one single future mixed-use commercial block which
would allow the development of 100-250 residential units.
The Phase 1 Subdivision Agreement was executed by the Town on November 6,2014.
The registration of the Phase 1 subdivision did not include Block 274.The Owner is
currently in the process of satisfying the conditions of approval and working towards the
registration of a Phase 2 Subdivision Agreement which will include Block 274.Execution
and Registration of the Site Plan Agreement will not be completed until the Subdivision
Agreement is registered on the subject lands.
Site Plan Design
As shown in Figure 5,Brookfield Homes (Ontario)Aurora Ltd.submitted an application
to the Town for Site Plan Approval to permit two (2),four (4)storey buildings connected
by an atrium.The southern building is mixed-used with commercial units at grade and
residential units above.The second building will be residential apartment units.Both
units will be collectively operated with residential common elements located on the
southern building servicing the prospective residents of the northern buildings.Two
vehicular access points are proposed,one from William Graham Drive (serving as the
main access to the subject lands).A secondary access from Radial Drive to the subject
lands is also proposed.The site is located adjacent to Leslie Street,a major arterial
road.
The proposed building layouts has made good use of the street edges on both Leslie
Street and William Graham Drive to ensure a lively and active built form edge consistent
with the Urban Design Guidelines.An outdoor amenity area in connection with the
commercial use has been provided on the interior of the southern building and a
continuous pedestrian path is proposed.Overall,the site plan provides a complimentary
neighbourhood mixed use commercial/residential design with a high quality of urban
design.
Parking
The Zoning by-law requires 3.5 parking spaces per 100 square metres of commercial
floor area (17 parking spaces required)and 1.25 parking spaces per dwelling unit,of
which 20 percent of the spaces provided shall be set aside for and visually identified as
visitor’s parking (227 parking spaces required of which 46 are required for residential
visitor parking).The Site Plan application proposes 274 parking spaces,a surplus of 30
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parking spaces.Of the 274 parking spaces proposed,13 spaces are located
underground in tandem.The majority (73%)of the required parking spaces are located
underground.At-grade parking will be predominately allocated to visitor parking and/or
commercial uses.
Traffic/Transportation (access)
Full access movements are proposed at two locations,William Graham Drive and
Radial Drive.No direct access from Leslie Street is proposed.A traffic study was
submitted by BA Consulting Group Ltd.to review the transportation aspects related to
the proposed mixed-use development.The study concluded that trip generation and trip
distribution can be accommodated within the current road structure.The Town’s Traffic
Transportation Analyst reviewed the proposed traffic study and site plan and has no
concerns.
Urban Design/Building Elevations
A contemporary Architectural design has been proposed for the two buildings.
Articulated facades and building material coordination have been used to produce
attractive facades and a long uninterrupted building face has been divided by outdoor
amenity space which divides the southern and northern buildings while maintaining the
building connectivity through an internal link.Based on the above,the proposed Site
Plan will provide a high quality built form that complements the existing area.
The proposed development occupies a highly visible property along the corridor of
Leslie Street with street exposure to William Graham Drive.The proposed buildings are
four (4)storeys in height with a contemporary design illustrating a mixture of wood
cladding,fibre cement,black brick and stone,as illustrated in Figures 6 and 7 which
provide enhanced detailing to the façade.The buildings are situated close to Leslie
Street and William Graham Drive to address the Street frontages.The urban design and
architectural components of the proposal are considered to be very important to achieve
a successful mixed-use residential/commercial block,in keeping with the objectives of
Official Plan Amendment No.73.
The Architectural and Urban Design peer reviewer (Planning Partnership)noted that
overall,this proposal will have a positive impact on the Aurora 2C Secondary Plan Area.
Municipal Servicing
The Development Planning Engineer has reviewed the Site Plan Application and has no
major concerns with the application subject to provisions in the Site Plan Agreement
relating to cost estimate and minor technical updates to the Stormwater Management
Report and site grading plan.The applicant will be required to satisfy the requirements
prior to execution of the Site Plan Agreement.
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Buffering/Landscaping
The Parks and Recreation Services (PRS)department have reviewed the Site Plan
application and have no major concerns with regards to the proposed site plan
application.
Appropriate landscaping treatment is proposed throughout the site in locations to help
prevent heat asphalt effects.Trees are proposed along Leslie Street,William Graham
Drive and Radial Drive to enhance the proposed development within the surrounding
neighbourhood.
Building and By-law Services
Building and By-law Services (BBS)have reviewed the application and have no
outstanding comments to the approval of the application.
The Town’s Accessibility Advisor has reviewed the Site Plan and provided comments in
lieu of the Accessibility Advisory Committee.The Town’s Accessibility Advisor has no
comments regarding the approval of the Site Plan application.
Heritage
The Town’s Heritage Planner has reviewed the Site Plan application with regards to
built heritage comments.The applicant shall install a heritage plaque commemorating
the Graham Farmhouse,which formerly existing on the subject lands.The Town’s
Heritage Planner is currently working with the applicant’s heritage consultant on the
design and wording of the heritage plaque to be placed within a Town Park within the
Brookfield Subdivision.
External Agency Comments
Central York Fire Services
Central York Fire Services department has reviewed the Site Plan application and has
no major concerns with the application subject to a minor technical update.The
applicant will be required to satisfy the requirements prior to execution of the Site Plan
Agreement.
Powerstream/Enbridge Gas
Powerstream and Enbridge Gas have reviewed the proposal and have no objections to
its approval,subject to standard comments.
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Regional Municipality of York
The Regional Municipality of York has reviewed the application and has provided a
letter with preliminary conditions of approval,The Owner will be required to satisfy these
development conditions prior to construction on site.
Lake Simcoe Region Conservation Authority (LSRCA)
The LSRCA has reviewed the information provided in support of the proposed
commercial development and has no objection to the approval of the application subject
to conditions of approval.
SERVICING ALLOCATION
Authorization to Execute the Servicing Incentive Program (SIP)was granted by Council
on February 24,2015,increasing the allocation to 2,711 units for the 2C West Area.Of
those 2,711 units,182 units of servicing capacity has been reserved to the Brookfield
Homes (Ontario)Aurora Ltd.,lands specifically Block 274 through the 2C West
Landowners Group Agreement.As a result,the lifting of hold by-law was enacted on
April 28,2015 to remove the Holding (H)provision from the Residential Commercial
(C7-4)and (C7-5)Exception Zone lands.
LINK TO STRATEGIC PLAN
The subject proposal supports the Strategic Plan goal of supporting an exceptional
quality of life for all through its accomplishment in satisfying requirements in the
following key objectives within this goal statement:
Strengthening the fabric of our community:approval of the subject application will
assist in collaborating with the development community to ensure future growth
includes housing opportunities for everyone.
Promoting economic opportunities that facilitate the growth of Aurora as a
desirable place to do business:By approving the subject lands to permit service
commercial uses,this will help Develop plans to attract businesses that provide
employment opportunities for our residents.
The subject application supports the Strategic Plan goal of supporting an exceptional
quality of life for all through its accomplishment in satisfying requirements in the
following key objective within this goal statement:
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ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Direct staff to report back to Council addressing any issues that may be raised at
the General Committee Meeting;or
2.Refusal of the application with an explanation for the refusal.
FINANCIAL IMPLICATIONS
The site is being developed through a site plan application;as such fees and securities
will be required with the development agreement.The development of this site will also
generate development charges.In addition,the proposed commercial development for
this site will generate yearly tax assessment to the Town.
A condition of Site Plan approval will be included for the collection of a Community
Improvement Benefit in the amount of $700.00 per unit for the construction of
community and recreational facilities within the Town.
PREVIOUS REPORTS
General Committee Report No.PL15-026 dated April 21,2015,Removal of Holding (H)
Provision.
General Committee Report No.PL13-009 dated March 13,2013.
Public Planning Meeting Report No.PL12-032 dated June 27,2012.
CONCLUSIONS
The Planning and Development Services department has reviewed the Site Plan
application that proposes to develop a mixed-use building and an apartment building on
the subject lands.Surface and underground parking is also proposed in accordance
with the provisions of the Town’s Official Plan,Zoning By-law and in the context of the
surrounding and future land uses.
The Site Plan application has been reviewed and is considered to be in keeping with the
2C Urban Design Guidelines and the development standards of the Town.Staff
recommends approval of Site Plan application File:SP-2014-11 subject to the applicant
satisfying minor technical amendments with respect to Development Engineering,York
Region and Parks and Recreation Services prior to the execution of the Site Plan
Agreement.
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TOWN OF AURORA
COUNCIL REPORT No.PL15-053
SUBJECT:Delegated Agreements,2015 Summary Report
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:July 14,2015
RECOMMENDATIONS
THAT Report No.PL15-053 be received for information.
PURPOSE OF THE REPORT
The purpose of this report is to provide Council with a summary report of Development
Agreements that have been processed by the Planning Department based on Council’s
Delegated Approval Bylaw 5540-13.
BACKGROUND
In February 22,1995 Council enacted Bylaw 3604-95.1 designating portions of the
Town as site plan control areas.The Site Plan control bylaw has been further amended
since that time including Bylaw 4933.07.P which granted delegated approval authority to
the Director of Planning &Development Services.Delegated approval applies to
agreements which,in the opinion of the Director are considered to be minor in nature,
and amendments to existing agreements where the terms and plans remained
substantially unaltered.
The Planning Act allows Committees of Adjustment,in granting minor variances or
consents,to impose terms or conditions to the approval,and can require the owner to
enter into one or more agreements with the municipality to fulfill the terms and
conditions set out in its decision.As such,on July 16,2013 Council approved Bylaw
5540-13 granting Delegated Approval Authority to the Director of Planning &
Development Services to approve and execute Simplified Development Agreements,
Oak Ridges Moraine Agreements,and other minor development agreements required
by the conditional approval of the Committee of Adjustment.The provisions of that
Bylaw also provides that the Director present a summary report on a semi-annual basis
of all simplified development agreements entered into by the Town.
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COMMENTS
The following is a listing of Committee of Adjustment conditional approvals requiring
Simplified Development Agreements for both Minor Variance and Consent applications.
File and Name Status Description of Application Agreement Date
14038 Bayview Ave
MV-2013-34 (Siddiqui)
To permit the construction of building
additions and a new septic system
within a Significant Woodland and
Minimum Vegetation Protection
Zone.
Agreement executed
June 15,2015.
302 Ridge Rd
MV-2014-37 (Samadi)
To permit the construction of a
detached dwelling within the Oak
Ridges Moraine.
Agreement executed
on June 10,2015
56 Offord Cres
MV-2015-02A-B
(Palombo)
To permit the construction of a 222
m2 house addition and 99 m2
detached garage.
Agreement executed
on April 27,2015
LINK TO STRATEGIC PLAN
Supporting small business and encouraging a more sustainable business
environment:By providing a more streamlined administrative approvals process for
simplified agreements and reporting to Council on a regular basis on the numbers and
status of these agreements.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
None
FINANCIAL IMPLICATIONS
None
PREVIOUS REPORTS
General Committee Report PL12-001 dated June 18,2013;and
General Committee Report PL15-016 dated February 17,2015.
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TOWN OF AURORA
COUNCIL REPORT No.LLS15-040
SUBJECT:Municipal Elections Act Provincial Review
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
DATE:July 14,2015
RECOMMENDATIONS
THAT Report No.LLS15-040 be received;and
THAT Council endorse the comments prepared by staff,as set-out in Report No.LLS15-
040,in response to the “Municipal Elections Act Review Public Consultation Discussion
Guide”;and
THAT staff send copies of this resolution and Report No.LLS15-040 to the Ministry of
Municipal Affairs and Housing prior to July 27,2015.
PURPOSE OF THE REPORT
To obtain Council’s endorsement of the staff comments regarding the provincial review of the
Municipal Elections Act,1996.
BACKGROUND
On May 28,2015 the Ministry of Municipal Affairs and Housing (the “Ministry”)launched its
review of the Municipal Elections Act,1996 (the “Act”).The Ministry reviews the Act after every
regular municipal election.As part of the 2015 review the Ministry is seeking comments from the
public on a series of questions outlined in the “Municipal Elections Act Review Public
Consultation Discussion Guide,Spring 2015”,attached hereto has Attachment 1 (the “Discussion
Guide”).Municipalities are permitted to submit comments to the Ministry by July 27,2015.
COMMENTS
The Ministry’s objective for the review of the Act is to “…to make sure that the rules governing
how municipal leaders are elected are clear and simple,and reflect how modern campaigns and
elections should be run.”To meet its objective,the Ministry is soliciting input around five themes:
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1.Campaign finance;
2.Third party advertising;
3.Accessibility;
4.Enforcement;and
5.Ranked ballots
The Discussion Guide poses a series of questions around each of these themes.The balance of
this report will summarize the theme and propose comments in responses to the questions
posed by the Ministry.
Campaign Finance
Campaign finance refers to all of the funds raised or spent during an election campaign.This
includes the value of contributions of goods and services as well as cash.Under the Act,
candidates are subject to limitations on the types and amounts of contributions received,and
limits in the total expenses that can be incurred.Additionally,contributors are limited in the
amount they can contribute to municipal election campaigns.
1.If you were a voter,candidate or supporter of a candidate,what was your experience with
financing an election campaign?What areas might be improved,and how?(In your response,
consider areas where you felt that the process was complex or difficult,and any ideas for
simplifying the process or making it easier to understand.)
Town Response:
The Act does not specifically authorize contributions to campaigns to be
made using electronic methods (e.g.wire transfers,PayPal,etc.).Candidates
should be provided the authority to determine what payment methods will be
accepted for contributions to his or her campaign,including the use of
electronic contributions to candidates.
Clarification or expanded definitions of the various types of expenses that
are subject to the limit to aid candidates in complying with the Act.
The need for original signatures and declarations on the Campaign Financial
Statements should be reviewed to make electronic filling easier.
Contributors to municipal election campaigns should be provided an Ontario
Income Tax Credit similar to those provided to donors to provincial political
parties.
Third party advertising
A third party advertisement is a message that is not paid for or sponsored by a candidate.A third
party advertisement either supports or opposes a candidate or takes a position on an issue.
1.Should there be rules for third party advertising?If so,what should these rules require?
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Town Response:
The Act places limits on the amount candidates can spend on his or her campaign,
including advertising expenses.These spending limits create a level playing field
for all candidates in a municipal election.No such rules apply to third party
advertising which creates unfair advantages for some candidates who may be
endorsed by a third party advertiser.Third party advertising should be regulated
based on the following principles:
Third party advertisers who intend to spend more than $500,or who have
spent more than $500,should be required to register with the municipal
Clerk,aligning the Act to the provincial rules in the Election Finances Act,
R.S.O.1990,c.E.7.
Third party advertisers should be subject to spending limits that are less
than those of candidates.
Candidates should not be able to register as third party advertisers.
Candidates and third party advertisers should not be able to contribute
funds,goods or services to one another.
Third party advertisers should be required to clearly identify in all
advertising that they do not represent any particular candidate.
Third party advertisers should be required to file financial statements to
ensure compliance with spending limits.
Accessibility
Municipal clerks,who are responsible for conducting municipal elections,must consider the
needs of voters and candidates with disabilities.Under the Act,all voting places in municipal
elections must be accessible to people with disabilities.
1.Have you experienced accessibility challenges or barriers related to voting or running for
office?If so,what were those challenges and what would help overcome those barriers?
Town Response:
The Town faces difficulty with addressing barriers in older public facilities (e.g.
schools)where accessibility features such as lifts and elevators do not always
work as required.Additional barriers include the requirement that a poll be
provided at retirement homes on voting days,even if a particular facility has
programming conflicts on the same day.The municipal Clerk should be provided
as much flexibility as possible in the Act to address any accessibility challenges
faced by voters,including those who reside in a retirement home.Additionally,the
province should make financial resources available to public institutions on an on-
going basis to facilitate updates to accessible technology.
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Enforcement
The Municipal Elections Act sets out some automatic penalties for candidates that break rules
set out in the Act.For example,if a candidate fails to file a financial statement that candidate
automatically loses their office (if they won the election),and he or she also becomes ineligible to
serve on municipal council until after the next municipal election.Not all penalties are automatic.
For example,if a voter believes that a candidate has broken the election finance rules,they may
apply for a review,called a compliance audit,of the candidate’s campaign finances.
1.Do you feel that municipal election rules are effectively enforced?Why?Why not?
Town Response:
The municipal election rules are not comprehensive enough and the Act
does not provide enough mechanisms and range of penalties for meaningful
enforcement.The municipal Clerk,who is usually not a law enforcement
professional,is often the sole mechanism for enforcement of the rules.
Enforcement should be at arm’s length from the municipality.
Rules around signage should be standardized province-wide,to avoid a
mixture of rules on local or regional rights-of-way which gives rise to
enforcement issues.
The current campaign length is also an impediment to effective enforcement;
the current campaign runs from January 1 to election day,forcing municipal
staff to engage in election enforcement over 10 months –longer than a
provincial election campaign period.Serious consideration should be given
to shortening the campaign time (i.e.,shortening the time upon which
nominations may be filed,to a day closer to nomination day)to allow
municipal staff to more effectively enforce election rules with limited
resources,while balancing the need for candidates to raise funds to run a
campaign.
Ranked Ballots
The Ontario government has committed to providing municipalities with the option of using
ranked ballots in future elections as an alternative to the current first-past-the-post system.
Ranked ballots allow a voter to rank candidates in order of preference (first choice,second
choice,third choice,etc.)instead of just voting for one candidate.
There are two types of ranked ballots:single-member ranked ballot elections and multi-member
ranked ballot elections.In Aurora,single-member ranked ballots would apply to the Office of the
Mayor where only one candidate is elected to the office.For the Office of Councillor,the multi-
member ranked ballot election would apply as 8 candidates are elected.
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According to these methods,a candidate would have to cross a “threshold”of votes to be
elected.In the case of a single-member ranked ballot election,the threshold to be elected is
50%+1 of the total number of votes received,calculated as follows:
=100%
1 +1 +1 =50%+1
In a multi-member ranked ballot election the threshold to be elected is calculated as follows:
=
+1 +1
To cross the threshold in both a single-member ranked ballot election and multi-member ranked
ballot election,votes would be distributed among candidates based on the rankings indicated by
the voter on the ballot.There would be various ‘rounds of vote counting’where the candidate
receiving the lowest number of votes would be dropped from future counts,and his or her votes
redistributed based on the rankings assigned to other candidates on the same ballot,until the
threshold is met.
Attachment 2,copied from the Ministry’s website,contains examples of a single-member ranked
ballot election and multi-member ranked ballot election.These examples demonstrate how
votes are redistributed between candidates to meet the required thresholds,and also
demonstrate how difficult and potentially confusing ranked ballots can be to administer and
calculate.
To put the multi-member ranked ballot election calculations into context,the threshold for the
Office of Councillor in the 2014 municipal election would have been 8,220 votes calculated as
follows:
8,220 =73,969
8 +1 +1
In the 2014 municipal election the total number of votes received by the current Councillors
ranged between 3,760 and 6,098.This range is between 4,460 and 2,122 votes below the
threshold that would have been required to be elected in 2014,had that election been a multi-
member ranked ballot election.Essentially this means that in subsequent rounds of vote
counting,the current Councillors would have been ranked as second,third,etc.,choices of
various voters to have been elected.
The Discussion Guide poses the following questions on ranked ballots:
1.What are your thoughts on using ranked ballots for Ontario municipal elections?
2.Should municipalities be able to use ranked ballots for certain offices and not others?For
example,only for mayor?
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3.Should public consultation by a municipality be required before implementing ranked ballots or
before changing from ranked ballots back to the current system?
4.What form should that consultation take?
5.How much information would you want about election results?For example,where there
have been multiple rounds of counting would you want to see the results of each round of
counting or just the final results?
Town Response:
Ranked Ballots are a fundamental departure from the experience of the
average municipal voter who is used to voting for only the number of
candidates to be elected (i.e.,voters are used to selecting one candidate for
Mayor,not a first,second,third,etc.,choice for Mayor).Such a change
could be extremely confusing for experienced voters and new voters alike.
This could have the negative consequence of reducing overall electoral
participation which is already extremely low.Effective communication from
the province would be extremely important,as well as financial assistance to
municipalities who attempt to roll out this system of election.
As the order of government most familiar with their own community
circumstances,municipalities should be permitted to determine on their own
if they wished to use ranked ballots in any future municipal election.
To implement ranked ballots in a fair and consistent manner an extended
period of time between nomination day and voting day would be required.
The municipal Clerk would require the extended time to prepare for and test
all systems that would be required in a ranked ballot election (e.g.,special
ballots,programing and testing of optical scan vote tabulators).
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council could choose to provide other comments to the province on the issues raised by
the Discussion Guide,or any other issue pertaining to the Municipal Elections Act,1996
by way of additional resolutions.
FINANCIAL IMPLICATIONS
None.
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Report No.LLS15-040
Attachment 1
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Attachment 2
Ministry of Municipal Affairs and Housing
(http://www.mah.gov.on.ca/Page11118.aspx)
Follow Your Ballot:An example of a ranked ballot election
Follow a ballot and learn what happens in a single-member and multi-member ranked
ballot election.
Single-member election:an election where one candidate is elected
In this election,you are being asked to vote on the kind of fruit that will be served as a
snack.
Ranking the ballot
With ranked ballots you can rank your choices from your most preferred to least
preferred option.You rank the choices as follows:
Cherry 1
Pear 2
Strawberry 3
Apple 4
Calculate the threshold to be elected
Thirty people voted,and only one fruit can be chosen.Sixteen
votes are needed for a fruit to be elected (50 per cent of 30
votes is 15 votes,plus one makes it a majority).
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July 14,2015 Attachment 2
Count the first choice votes
After the ballots are distributed according to first choices,the vote count looks like this:
None of the fruits has received enough votes to be elected.
Eliminate the option in last place and redistribute those ballots to other
candidates
Your first choice,Cherry got the fewest votes.Your ballot will now be given to your
second choice,Pear.(The ballots of everyone else who voted for Cherry as their first
choice will also be redistributed to their second choices).
After the 5 Cherry ballots are distributed,the new vote count is:
After the second round of counting,none of the fruits has received enough votes to be
elected.
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July 14,2015 Attachment 2
Drop the last place and redistribute those ballots
Strawberry now has the fewest votes.Your ballot stays with your second choice,Pear.
After the 7 Strawberry ballots are redistributed,the new vote count is:
Pear is elected with 17 votes.Even though your first choice didn’t get elected,your ballot
helped your second choice to win.
Multi-member Election:an election where more than one candidate is
elected
In this election,you are being asked to vote on what new equipment should be installed
in your neighbourhood park.Three pieces of equipment will be chosen out of a possible
six.
Ranking the ballot
With ranked ballots you can rank your choices from your most
preferred to least preferred option.You rank your choices as
follows:
Monkey bars 4
Picnic Table 5
Sandbox 3
Slide 6
Swings 1
Treehouse 2
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July 14,2015 Attachment 2
Calculate the threshold to be elected
In a multi-member ranked ballot election,the number of votes needed to be elected will
depend on how many seats are being filled.
In this example,one hundred people voted,and three pieces of equipment will be
chosen.
In order to be elected,a piece of playground equipment must earn twenty-six votes.
To do the math,one hundred votes divided by 4(3 pieces of equipment will be chosen,
plus one is 4)is 25 votes,plus one is 26.
Count the first choice votes
After the ballots are distributed according to first choices,the vote count looks like this:
Swings has received more than 26 votes,and is declared the winner.
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July 14,2015 Attachment 2
Distribute the surplus
Since the threshold is 26 votes,and Swings got 39 first choice votes,Swings got 13
more votes than is needed to be elected.
Swings has a surplus of 13 votes.Thirteen divided by 39 is one-third.This means that
Swings only needed two-thirds of your vote (along with two-thirds of the vote of
everyone else who had Swings as a first choice)to be elected.
The two-thirds of your vote that Swings needs to be elected will stay with Swings.The
other one-third of your vote will be given to your second choice,Treehouse.Each ballot
that had Swings as the first choice will give one-third of their vote to their second choice.
After the ballots are redistributed,the new vote count is:
Round 1 total Votes added New total
Monkey Bars 12 11 ballots worth 1/3 each:3.66 votes 15.66
Picnic Table 7 15 ballots worth 1/3 each:5 votes 12
Sandbox 16 12 ballots worth 1/3 each:4 votes 20
Slide 19 0 votes 19
Swings 39 -39 ballots worth 1/3 each:-13 votes 26 elected
Treehouse 7 1 ballots worth 1/3 each:0.33 votes 7.33
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July 14,2015 Attachment 2
As it turns out,yours was the only ballot of the one hundred votes that chose Swings as
the first choice and Treehouse as a second choice.Treehouse’s vote total increased by
one-third of a vote.
None of the candidates other than Swings has earned the 26 votes needed to be elected.
Drop the last place and redistribute those ballots
Treehouse got the fewest votes,so it is eliminated.Treehouse’s votes are now
redistributed.Your one-third of a vote will be transferred to your third choice,Sandbox.
After the Treehouse votes are redistributed,the new vote count is:
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July 14,2015 Attachment 2
Round 2 total Votes added New total
Monkey Bars 15.66 1 16.66
Picnic Table 12 2 14
Sandbox 20 2.33 22.33
Slide 19 2 21
Swings 26 elected 0 26 elected
Treehouse 7.33 -7.33 votes redistributed 0
None of the other candidates has earned the 26 votes needed to be elected.
Drop the last place and redistribute those ballots
Picnic Table has the fewest votes,so it is now eliminated.Picnic Table’s votes are now
redistributed according to their next choice.
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July 14,2015 Attachment 2
Round 3 total Votes added New total
Monkey Bars 16.66 5 21.66
Picnic Table 14 -14 0
Sandbox 22.33 4 26.33 elected
Slide 21 5 26 elected
Swings 26 elected 0 26 elected
Treehouse 0 0 0
Sandbox and Slide have each earned 26 votes,so they have reached the threshold to be
elected.
Recall that in this election,three pieces of equipment were to be elected out of a possible
six.Since three candidates have reached the threshold,the counting stops.
The three winning candidates are Sandbox,Slide and Swings.
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COUNCIL REPORT No.LLS15-046
SUBJECT:Cash-in-Lieu of Parkland Deferral Agreement –The Salvation Army
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
DATE:July 14,2015
RECOMMENDATIONS
THAT Report No.LLS15-046 be received;and
THAT the Mayor and Town Clerk be authorized to execute the necessary cash-in-
lieu of parkland dedication fee deferral agreement in accordance with Report No.
LLS15-046,including any and all documents and ancillary agreements required to
give effect to same.
PURPOSE OF THE REPORT
This report seeks authorization from Council to execute a cash-in-lieu of parkland
deferral agreement regarding The Salvation Army development at 15338 Yonge Street,
as previously directed by Council,and provides Council with the terms of such
agreement for Council review and approval.
BACKGROUND
The Salvation Army is planning to construct,in phases,a large worship and assembly
facility,including typical ancillary facilities such as church offices,meeting rooms,
lounge areas,kitchen,multipurpose rooms,nursery care rooms etc.,at the property in
Aurora municipally known as 15338 Leslie Street (the “Property”).
At the Council meeting of May 11,2015,Major Brian Bishop of The Salvation Army
gave a presentation regarding The Salvation Army development at the Property.As
part of his presentation,Major Bishop requested that the Town defer payment of the
cash-in-lieu of parkland dedication fees (“CIL”)that are payable for the development.In
response to Major Bishop’s presentation and request,Council adopted the following
motion:
“THAT the comments of the presentation of Major Brian Bishop be
received;and
THAT the request for deferral of the payment of cash-in-lieu of parkland
dedication fees for 15338 Leslie Street (Northridge Community Church of
TOWN OF AURORA
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The Salvation Army)be approved;and
THAT staff report back to Council on the terms of the agreement to finalize
the deferral of cash-in-lieu parkland dedication fees for 15338 Leslie
Street including options for community use of The Salvation Army
property.”
This report is presented to Council in satisfaction of the first part of Council’s request to
finalize the terms of the CIL deferral agreement.Options for community use of the
Property are still ongoing through discussions between Parks &Recreation Services
and The Salvation Army.
COMMENTS
Unlike the Town’s Development Charges By-law,the Town’s CIL by-law (being By-law
Number 4291-01.F)and related policies do not contain provisions that provide for the
exemption or deferral from the payment of CIL.However,Council always maintains the
authority to defer the payment of CIL,which it did on May 11,2015 regarding the
development on the Property.
The terms of such deferral of CIL have now been delineated,using many of the same
provisions that are used in the Town’s development charges deferral agreement.A
copy of the proposed CIL deferral agreement with The Salvation Army for the Property
development is attached to this report as Attachment 1.
The deferral agreement formalizes that payment of CIL for the proposed development
on the Property shall be deferred,which includes any future phases to be constructed
on the Property as part of the current site plan application submitted to the Town.
However,in the future,should a change of use or a change of ownership occur,the
planned uses will be reviewed to ensure they continue to be a “place of worship”.
Should the Property fail to continue to qualify in this manner for the deferral of CIL,then
CIL will become payable to the Town based on the appraised value of the Property as
of the day upon which the Property no longer qualifies for the deferral.
The proposed CIL deferral agreement preserves the right to collect CIL in the future
should uses or other circumstances change on the Property.
LINK TO STRATEGIC PLAN
Supporting the work of The Salvation Army and the potential for community
partnerships supports the Strategic Plan goal of supporting an exceptional quality of
life for all through the objective of strengthening the fabric of our community by
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recognizing and encouraging community contributions and volunteerism in various
community-based and community-focused non-profit organizations.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council could propose another form of CIL deferral agreement or condition.
FINANCIAL IMPLICATIONS
Based on an appraisal completed on April 28,2015,the value of the Property was
determined to be $2,565,000.In accordance with By-law Number 4291-01.F,CIL is
calculated based on 5%of the appraised value of the Property,equalling an amount of
$128,250.00 for CIL.Pursuant to the terms of the deferral agreement,this amount of
CIL will be deferred.Should CIL become due and owing under the terms of the deferral
agreement (due to a change in ownership or use of the Property),then a new CIL
amount will be calculated as of the date such CIL is payable.
Legal Services Division fees of $625 for the preparation of the agreement,plus $200 for
registration fees,must be payable by The Salvation Army as part of this arrangement.
Additionally,the Town must be reimbursed by The Salvation Army for the cost of the
recent appraisal for the Property,which was invoiced in the amount of $2,260.00.
CONCLUSIONS
Staff are requesting Council approve the execution of a CIL deferral agreement in
respect of the planned development of the Property by The Salvation Army.The terms
of such agreement are similar to that of the development charges deferral agreement
previously approved by Council.
PREVIOUS REPORTS
CFS15-002 –“Development Charge Deferral Agreement –Salvation Army”,dated
January 13,2015.
ATTACHMENTS
Attachment 1 –CIL Deferral Agreement
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THIS AGREEMENT made as of the ___day of _____________,2015.
BETWEEN:
THE CORPORATION OF THE TOWN OF AURORA
(hereinafter called the “Town”)
OF THE FIRST PART
-and-
THE GOVERNING COUNCIL OF THE SALVATION
ARMY IN CANADA
(hereinafter called the “Owner”)
OF THE SECOND PART
WHEREAS the Owner is a non-profit corporation incorporated by letters patent (as
amended)under the laws of the Province of Ontario for the purpose of establishing,
maintaining and conducting a community church to provide worship,educational,and
outreach opportunities to members,adherents and the general public;
AND WHEREAS the Owner represents and warrants that it is the registered owner of
certain lands municipally known as 15338 Leslie Street and more particularly described
on Schedule “A”attached to this Agreement,which the Owner is developing for the sole
purpose of constructing a place of worship and ancillary facilities in accordance with the
Town’s File No.D11-07-10;
AND WHEREAS the Owner wishes to develop the Lands in accordance with the
Proposed Development and the Town has agreed with the Owner to allow for payment
of the cash-in-lieu of parkland dedication fees otherwise payable with respect to the
Proposed Development at a date later than the issuance of a building permit as provided
for herein in accordance with Subsection 42(6.1)of the Planning Act,R.S.O.1990,c.
P.13,as amended
AND WHEREAS the Lands relating specifically to educational uses are exempt from
taxation under the Assessment Act;R.S.O.1990,c.A.31,as amended;
AND WHEREAS the Town enacted By-law Number 4291-01.F,being a by-law to require
land or cash-in-lieu thereof for park and other public recreational purposes as a condition
of the development or redevelopment,which by-law sets out that the Town may require
the payment of money to the value of the land required to be conveyed to the Town at a
rate of five percent (5%)of the land to be developed;
AND WHEREAS the cash-in-lieu of parkland payable for the Proposed Development on
the Lands is calculated to be $128,250.00,based on an appraisal completed on April 28,
2015 whereby the value of the Lands was determined to be $2,565,000 (with the costs of
such appraisal to be reimbursed to the Town in accordance with Schedule “B”to this
Agreement);
AND WHEREAS on May 11,2015,the Council of the Town approved the deferral of
cash-in-lieu of parkland dedication Fees for the development of the Lands in accordance
with By-law Number 4291-01.F,and that staff report back to Council on the terms of the
agreement to finalize the deferral of the cash-in-lieu of parkland dedication fees for the
Lands;
AND WHEREAS on ______,2015,the Council of the Town approved the terms of this
Agreement and the execution thereof by the Mayor and Town Clerk on behalf of the
Town;
NOW THEREFORE in consideration of the mutual covenants and agreements herein
contained,and the payment of the sum Two Dollars ($2.00)by the Owner to the Town,the
receipt and sufficiency of which is hereby acknowledged,the parties hereto agree as
follows:
1.DEFINITIONS
In this Agreement,unless there is something in the subject matter or context to
indicate otherwise,the following terms shall have the meanings set out below:
Attachment 1
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Page 2
(a)“Act”means the Planning Act,R.S.O.1990,c.P.13,as amended or
successor thereto;
(b)“Agreement”means this Agreement;
(c)“Assessment Act”means the Assessment Act,R.S.O.1990,c.A.31,as
amended or successor thereto;
(d)“Development”means the construction,erection or placing of one or more
buildings or structures on land or the making of an addition or alteration to
a building or structure that has the effect of increasing the size or
changing the use thereof from non-residential to residential or from
residential to non-residential and includes redevelopment;
(e)“CIL”means the cash-in-lieu of parkland payable pursuant to the Parkland
By-law;
(f)“Facilities”includes those facilities associated with places of worship uses
including,but not limited to,buildings to be used for assembly,gymnasia,
auditoria,playing fields,parking lots,classrooms,teaching facilities,
library facilities,dining halls and kitchen supportive areas;
(g)“Lands”means the lands more particularly described on Schedule “A”
attached hereto,and in reference to the Assessment Act,“Lands”
includes the lands described on Schedule “A”attached hereto and all
other components defined as “land”within the Assessment Act;
(h)“non-profit basis”means an activity carried on by a non-profit corporation
without the purpose of gain for the corporation,any proprietor,member or
shareholder thereof where any profits or other accretions to the
corporation are to be used in promoting the non-profitable objects of the
corporation;
(i)“non-profit corporation”means a corporation without share capital
operated exclusively on a non-profit basis for education purposes;
(j)“Parkland By-law”means Town of Aurora By-law Number 4291-01.F,as
amended or successor thereto,and applicable policies;
(k)“place of worship”means a building or structure (or part thereof)that is
used by a religious organization for institutional purposes,including,
without limiting the generality of the foregoing,the following uses:(i)
worship and the practice of religion;(ii)assembly for religious purposes;
(iii)uses ancillary to worship and the practice of religion,including
administrative,teaching,and related uses which are operated on a non-
profit basis by a non-profit corporation/organization;but such uses shall
specifically exclude commercial,for-profit uses such as,but not limited to,
private for-profit daycare facilities;
(l)“Proposed Development”means the construction of the buildings,building
expansions and facilities which may be constructed in phases as shown
on the site plan to which the Town has assigned file number D11-07-
10/SP-2010-07 attached hereto as Schedule “C”(hereinafter called the
“Site Plan”),provided for the purposes of this Agreement,and in
particular,Section 3 herein,approved by the Town on July 17,2012
under Section 41 of the Act;and
(m)“sale or transfer of the Lands”shall not include the giving of a mortgage or
charge of the Lands,but shall include a sale or disposition of the Lands
by a mortgagee or chargee under the terms of such mortgage or charge
and an application by a mortgagee or chargee (or assignee thereof)to
foreclose the equity of redemption of the mortgagor or chargor in the
Lands.
2.PAYMENT OF CASH-IN-LIEU OF PARKLAND
The Owner acknowledges and agrees that it is required to pay CIL for the
Proposed Development in accordance with the Parkland By-law.
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Page 3
3.DEFERRAL OF PAYMENT
Notwithstanding the provisions of the Parkland By-law to the contrary,the Town
agrees that the CIL otherwise payable by the Owner with respect to the Proposed
Development will not be payable upon the issuance of a building permit with
respect thereto,but shall be payable in accordance with Sections 4 through 8 of
this Agreement,provided upon the issuance of such building permit all of the
following conditions are satisfied:
(a)the Lands are owned by THE GOVERNING COUNCIL OF THE
SALVATION ARMY IN CANADA;
(b)the Owner continues to use the Lands and facilities thereon solely for the
purpose of a place of worship and provides the Town with a statutory
declaration affirming that this is the case as at that date;
(c)this Agreement is registered against title to the Lands with the intent that it
runs with the Lands and binds subsequent owners;and
(d)a building permit for the Proposed Development is issued within five (5)
years of the date of this Agreement.
If any of the foregoing conditions are not satisfied,the CIL payable with respect
to the Proposed Development shall be paid in accordance with the Parkland By-
law.
4.TIMING OF PAYMENT
4.1 The CIL otherwise payable by the Owner with respect to the Proposed
Development shall be paid upon any one of the following events:
(a)the sale or transfer of the Lands or any portion thereof by the
Owner;or
(b)the use of the Lands or facilities thereon or any portion thereof for a
purpose other than solely for place of worship purposes.
4.2 Notwithstanding the provisions of Section 4.1 herein,the Town agrees
that the payment of CIL otherwise payable by the Owner with respect to
the Proposed Development upon the sale or transfer of the Lands or any
portion thereof by the Owner may be further deferred and paid at a later
date provided:
(a)the transferee is a non-profit corporation which will be using the
Lands or the transferred portion thereof,as the case may be,
solely for the purposes of a place of worship and satisfies the
Town that this is the case;and
(b)the transferee enters into an assumption agreement,satisfactory
to the Town,agreeing to assume the liability for the payment of
any CIL which have been deferred pursuant to this Agreement and
to assume all obligations of the Owner under this Agreement
insofar as the transferred lands are concerned.
If the conditions set out in Section 4.2 herein are satisfied,the provisions
of Section 4.1 herein shall apply with respect to the payment of CIL
deferred pursuant to this Agreement,with all necessary changes in points
and details.
5.CASH-IN-LIEU OF PARKLAND FEES
5.1 The amount of CIL payable with respect to the Proposed Development
shall be calculated on the appraised value of the Lands (to the satisfaction
of the Town Solicitor)determined as of the day upon which either of the
events set out Section 4.1 of this Agreement occurs,whichever event may
occur first.The Owner shall also be responsible for the payment of any
fees associated with obtaining the required appraisal.
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5.2 Subject to Section 5.3 herein,if,at the time CIL is payable pursuant to this
Agreement,the Parkland By-law has been repealed and not replaced with
a similar or updated by-law,the amount of the CIL payable with respect to
the Proposed Development shall be the amount of CIL payable as
determined under the repealed Parkland By-law as of the day immediately
before such repeal.
5.3 If,at the time CIL is payable pursuant to this Agreement,the Parkland By-
law has been replaced by a new parkland by-law or by-laws,the amount
of the CIL payable with respect to the Proposed Development shall be the
amount determined under the new or replacement parkland by-law(s)on
the day such CIL is payable pursuant to Section 4.1 and 5.1 herein.
5.4 Nothing in Section 5 herein prejudices the right of the Owner to appeal the
provisions of any parkland by-law(s)in accordance with the applicable
legislation.
6.FURTHER CIL
In the event that the Owner develops or redevelops the Lands beyond the
Proposed Development and such further development or redevelopment requires
any one of the following:
(a)the passing of a zoning by-law or of an amendment to a zoning by-law
under Section 34 of the Act;
(b)the approval of a minor variance under Section 45 of the Act;
(c)a conveyance of land to which a by-law passed under subsection 50(7)of
the Act applies;
(d)the approval of a plan of subdivision under Section 51 of the Act;
(e)a consent under Section 53 of the Act;
(f)the approval of a description under Section 50 of the Condominium Act,
1998,S.O.1998,c.19,as amended or
(g)the issuing of a permit under the Building Code Act,1992,S.O.1992,c.
23,as amended,in relation to a building or structure,
then,in this circumstance,further CIL may be payable with respect to such
further development or redevelopment in accordance with the Parkland By-law or
any other parkland by-law(s)enacted by the Town under the Act or any
successor legislation.For the purposes of determining the amount of such CIL,
provided the Owner is not in default of any provision of this Agreement,the CIL
payable with respect to the Proposed Development and deferred under this
Agreement shall be considered as having been paid (provided nothing herein
relieves the Owner from payment of the CIL with respect to the Proposed
Development provided for in this Agreement).
7.NOTICE
If any notice or document is required to be given pursuant to this Agreement it shall,
unless otherwise specified in this Agreement,be in writing,duly signed by the party
giving such notice and shall be sufficiently given if delivered personally,or
transmitted by registered or certified mail,telegram or facsimile addressed to the
Owner and the Town as follows:
Owner:THE GOVERNING COUNCIL OF THE SALVATION ARMY IN
CANADA
2 Overlea Boulevard
Toronto,Ontario M4H 1P4
Phone:416 425-2111
Fax:416-422-6143
Attention:Mike Gilbert
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Page 5
Town:THE CORPORATION OF THE TOWN OF AURORA
100 John West Way,Box 1000
Aurora,Ontario L4G 6J1
Phone:905 727-3123
Fax:905 726-4732
Attention:Town Clerk
Any notice or document so given shall be deemed to have been received on the
second business day following the date of mailing if sent by registered mail or
telegram,or shall be deemed to have been received on the next business day if
transmitted by facsimile or telegram,or,in the case of personal service shall be
deemed to have been received on the date of delivery.Any party may,from time
to time by notice given as provided herein,change its address for the purposes of
this clause.
8.REGISTRATION AND FEES
8.1 The Owner covenants and agrees that this Agreement shall be registered
on title to the Lands and may be enforced by the Town against
subsequent owners of the Lands.
8.2 The Owner agrees to obtain and register a discharge or a consent and
postponement of any encumbrance on the subject lands,with the intent
that any such prior encumbrancer will postpone its rights or interest which
it may have in the Lands,so that this Agreement shall take effect as
though executed and registered prior to the creation of such right or
interest of such party by the execution and registration of any mortgage or
other encumbrance creating or defining such rights or interests.Any
consent and postponement by a mortgagee of the Lands shall be in form
and substance satisfactory to the Town and shall be annexed hereto prior
to the execution of this Agreement by the Town.
8.3 In the event that electronic registration system (the “System”)under Part
III of the Land Registration Reform Act,R.S.O.1990 C.L.4,as amended,
is operative in the applicable Land Titles Office in which the Land is
registered,then the Owner acknowledges,covenants and agrees to do all
things necessary and as may be requested or required by the Town to
register using the System.
8.4 Upon execution of this Agreement,the Owner shall pay the Town for all
costs incurred or to be incurred by the Town in connection with the
registration of this Agreement on title to the Lands,including any and all
fees and costs for preparation of this Agreement,as listed in Schedule “B”
to this Agreement.The Owner shall further pay the Town for such
disbursements,if any,as may be incurred by the Town in connection with
the registration of any postponements or discharges required to be
registered to give effect to the terms of this Agreement.
9.CONFIRMATION OF TITLE
9.1 The Owner represents and warrants that it is the registered owner of fee
simple title to the Lands and the Town may require,in its sole and
absolute discretion,a Solicitor's Opinion as to Title to the satisfaction of
the Town,delivered prior to execution of this Agreement by the Town.
10.BINDING ON LANDS
This Agreement and the terms,conditions,restrictions,obligations and limitations
herein contained shall enure to the benefit of and be binding upon the parties
hereto and their respective successors in title,successors and assigns.
11.DISCRETION OF TOWN UNFETTERED
Notwithstanding any other provision in this Agreement and in particular,
notwithstanding the use of the Site Plan approved by the Town for the purposes
of defining “Proposed Development”,the Owner hereby acknowledges and
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Page 6
agrees that none of the provisions of this Agreement nor the use of the said Site
Plan as aforesaid shall have the effect of operating in any way to fetter the
exercise by the Town of its discretionary powers with respect to approval of the
Site Plan under Section 41 of the Act or any other matter and this covenant may
be pleaded by the Town as a complete and conclusive estoppel to any assertion
that use of the proposed site plan evidenced any form of approval,directly or
indirectly.
12.SCHEDULES
The Schedules attached hereto are incorporated in and form a part of this
Agreement.
IT IS DECLARED AND AGREED that this Agreement and the covenants,provisions
and conditions contained herein shall enure to the benefit of and be binding upon the
respective successors,heirs or assigns of each of the parties hereto and,if the Owners
are more than one party,the obligations of the Owners shall be joint and several.
IN WITNESS WHEREOF the Parties herein have hereunto affixed their corporate seals,
duly attested by the hands of the proper signing officers in that behalf,and the said
signing officers certify that they have authority to bind their corporation.
THE GOVERNING COUNCIL OF THE SALVATION
ARMY IN CANADA
per:
______________________________
Name:
Title:
______________________________
Name:
Title:
(I/We have the authority to bind the Corporation)
THE CORPORATION OF THE
TOWN OF AURORA
______________________________
Geoffrey Dawe,Mayor
______________________________
Stephen M.A.Huycke,Town Clerk
Dated:________________________
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Page 7
SCHEDULE “A”
LEGAL DESCRIPTION OF THE LANDS
All and singular that certain parcel or tract of land and premises situate,lying,and being
in the Town of Aurora,in the Regional Municipality of York,and being composed of:
PT LT 21 CON 2 (W),PT 3 65R7001 EXCEPT PT 1 EXPROP PL YR2183042;S/T
EASE OVER PT 2 EXPROP PLAN YR2183042;S/T TEMPORARY EASE UNTIL
18/12/30 OVER PT 1 EXPROP PLAN YR2191580
(PIN 03642-3514)
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Page 8
SCHEDULE “B”
FINANCIAL PAYMENTS AND OTHER CHARGES
Legal Administration Fee:$625.00
Legal Registration Fee:$200.00
2015 Appraisal Cost:$2,260.00
TOTAL:$3,085.00
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Page 9
SCHEDULE “C”
SITE PLAN
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MEMORANDUM
DATE:July 14,2015
TO:Mayor and Members of Council
FROM:Techa van Leeuwen,Director of Building and Bylaw Services
RE:Parking Permit and Enforcement Status Update
RECOMMENDATIONS
THAT the memorandum regarding Parking Permit and Enforcement Status Update be
received for information.
BACKGROUND
Building and Bylaw Services Report No.BBS15-002,respecting parking regulations and
enforcement was brought forward to the General Committee of January 13,2015.The
report outlined overnight parking restrictions on our public street and at our Town parks.
The report also advised of Town Park parking lot being used by residents and commuters.
At the Council meeting of January 20,2015 the following motion carried:
THAT Report No.BBS15-002 be received;and
THAT staff report back to Council on the feasibility of implementing an on-street parking
permit and an online just-in-time parking permit system in the Town of Aurora.
At the General Committee meeting of February 17,2015 informational Memo BBS-01 was
placed on the agenda identifying concerns regarding parking enforcement in the absence of
alternative solutions such as parking permits.The memo advised the parking enforcement
at Town Park would remain inactive until staff reported back to Council with a parking permit
solution.
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:905-727-3123 ext.4748
Email:tvanleeuwen@aurora.ca
www.aurora.ca
Town of Aurora
Building and Bylaw Services
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Tuesday,July 14,2015 Item 12 Page -1
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July 14,2015
COMMENTS
Staff is currently investigating options for a parking permit system and will be bring
forward a staff report to the September 8,2015 General Committee meeting.
Staff are currently investigating options for a parking permit system.Preliminary discussions
have taken place with AIMS (automated issuance management system).AIMS is the
vendor the Town currently uses for issuance of parking tickets using hand held devices that
automate and upload information.AIMS offers a parking permit management solution,
including a self-serve web solution for different types of parking permits.Staff will continue to
investigate and bring forward a report to the September 8,2015 General Committee
meeting.
The staff report will include options and strategies for addressing resident and
commuter parking at Town Park.
Staff are reviewing the existing parking restrictions and permissions that apply to Town
Park and will provide recommendations for any By-law amendments to give effect to
parking enforcement at Town Park.Any changes to parking enforcement will include an
educational and awareness campaign.
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COUNCIL MEMORANDUM
DATE:July 14,2015
TO:Mayor and Members of Council
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
RE:Aurora Promenade Community Improvement Plan Evaluation Committee
Membership
RECOMMENDATION
THAT the memorandum “Aurora Promenade Community Improvement Plan
Evaluation Committee Membership”be received for information.
COMMENTS
This memorandum is to advise Council that Councillor Pirri will be replacing Councillor
Thompson on the Aurora Promenade Community Improvement Plan Evaluation
Committee (“CIP Committee”).Council established the CIP Committee on February 25,
2014 when it adopted the Aurora Promenade Community Improvement Plan (“CIP Plan”).
The CIP Committee provides recommendations to Council on allocation of funding to
support the implementation of initiatives and strategies in the Council approved CIP Plan.
The CIP Committee is specifically responsible for administering the CIP Plan application,
evaluation and approval process.The Committee is comprised of the following members:
•Mayor;
•One Member of Council (Chosen by the Mayor);
•Manager of Long Range &Strategic Planning;
•Director of Planning &Development Services and/or a designate;
•Director of Building &By-law Services or a designate;
•One Representative from the Aurora Chamber of Commerce;and
•Other staff with relevant expertise may be called upon as needed
Following the adoption of the CIP Plan the Mayor appointed Councillor Thompson to serve
on the CIP Committee in 2014.At that time Councillor Thompson was Chair of the
Economic Development Advisory Committee (“EDAC”).Councillor Thompson has advised
the Mayor that he is stepping down from the CIP Committee.The Mayor has chosen
Councillor Pirri,the current Chair of EDAC,to replace Councillor Thompson.
Prepared By –Stephen M.A.Huycke,Town Clerk,extension 4771
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:905-727-3123,ext.4758
Email:wmar@aurora.ca
www.aurora.ca
Town of Aurora
Legal &Legislative Services
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Tuesday,July 14,2015 Item 13 Page -1
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COUNCIL MEMORANDUM
DATE:July 14,2015
TO:Mayor and Members of Council
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
RE:July 28,2015 Council Meeting
RECOMMENDATIONS
THAT the memorandum “July 28,2015 Council Meeting”be received;and
THAT the Council meeting scheduled for July 28,2015 be cancelled.
COMMENTS
Section 2.5 of Procedural By-law Number 5330-11,as amended,states “…during the
months of July and August there shall be one (1)Regular Meeting of Council in each
month.”Despite this provision,on December 16,2014,Council adopted the 2015 Meeting
Calendar with two (2)Council meetings in each of the months of July and August.It was
understood at that time that the July 28,2015 and August 25,2015 Council meetings were
placed on the Council calendar to address any significant volume of reports or pressing
Council business that may arise.
Based on a review of current matters affecting the Town,staff recommend that the Council
meeting scheduled for July 28,2015 be cancelled.Staff do not have any reports that
require immediate Council attention,and at this time there is no other urgent business that
needs to be addressed on July 28.
With respect to the August 25,2015 Council meeting,staff will continue to monitor potential
reports for that agenda,and will report back to Council at the August 11,2015 Council
meeting regarding the need for a meeting on August 25.
Prepared by:Stephen M.A.Huycke,Town Clerk,extension 4771
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:905-727-3123,ext.4758
Email:wmar@aurora.ca
www.aurora.ca
Town of Aurora
Legal &Legislative Services
Council Meeting Agenda
Tuesday,July 14,2015 Item 14 Page -1
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MEMORANDUM
DATE:July 14,2015
TO:Members of Council
FROM:Mayor Geoffrey Dawe
RE:Recipients of the 2015 Town of Aurora Student Academic Achievement
Awards
RECOMMENDATION
THAT Council:
Receive the correspondence for information
The following are recipients of the 2015 Town of Aurora Student Academic Achievement
Awards:
Aurora High School
Maddie Fayle and Isobel Sharpe
Cardinal Carter Catholic High School
Julia Avolio and Michael McLoughlin
Dr.G.W.Williams Secondary School
Katy Lemaire and Eric Lee
École Secondaire catholique Renaissance
Justine Tanguay and David Findlay
St.Maximilian Kolbe Catholic High School
Brian Ho and Kelly Gary
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday,July 14,2015 Item 15 Page -1
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TOWN OF AURORA
AUDIT COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday,June 23,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair,Councillors Abel,Gaertner,Mrakas,Pirri,
Thom,and Thompson
MEMBERS ABSENT Councillors Humfryes and Kim
OTHER ATTENDEES Chief Administrative Officer,Director of Corporate and Financial
Services/Treasurer,Town Clerk,and Council/Committee Secretary
The Chair called the meeting to order at 6.16 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2.APPROVAL OF THE AGENDA
Audit Committee approved the agenda as circulated by Legal and Legislative Services.
3.DELEGATIONS
(a)Giselle Bodkin,Partner,and Andrea Nauss,Manager,BDO Canada LLP
Re:Item 1 –CFS15-030 –2014 Year End Audited Financial Statements
Ms.Bodkin and Ms.Nauss presented an overview of the Auditor’s Report and the
Consolidated Financial Statements for the year ended December 31,2014.
Audit Committee received and referred the comments of the delegation to Item 1.
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Tuesday,July 14,2015 Item 16 Page -1
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Audit Committee Meeting Report
Tuesday,June 23,2015 Page 2 of 2
4.CONSIDERATION OF ITEMS
1.CFS15-030 –2014 Year End Audited Financial Statements
General Committee recommends:
THAT Report No.CFS15-030 be received;and
THAT the 2014 Audit Reports and Financial Statements for the year-ended
December 31,2014 be approved and published in accordance with the Municipal
Act,2001,S.O.2001,c25,Section 295 on the Town’s website.
CARRIED
5.CLOSED SESSION
None
6.ADJOURNMENT
The meeting was adjourned at 6:54 p.m.
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE REPORT OF THE AUDIT COMMITTEE MEETING OF JUNE 23,2015,IS SUBJECT TO
FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON
JULY 14,2015.
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TOWN OF AURORA
ENVIRONMENTAL ADVISORY COMMITTEE
MEETING MINUTES
Date:Wednesday,June 10,2015
Time and Location:7 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Councillor Mrakas (Chair),Irene Clement,Larry Fedec,
Danielle Howell,Melville James,Sara Varty,Nancee Webb,
and Kristina Zeromskiene
Member(s)Absent:Councillor Pirri (Vice Chair)
Other Attendees:Christina Nagy-Oh,Program Manager,Environmental
Initiatives,and Gloria Hardychuk,Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF AGENDA
Moved by Irene Clement
Seconded by Danielle Howell
THAT the agenda as circulated by Legal and Legislative Services,with the
following additions,be approved:
•Delegation (b)Klaus Wehrenberg,Resident Re:Item 1 –Extract from
Council Meeting of April 28,2015,Re:New Business Motion No.1 re
Community Gardens;
Council Meeting Agenda
Tuesday,July 14,2015 Item 17 Page -1
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Environmental Advisory Committee Meeting Minutes
Wednesday,June 10,2015 Page 2 of 6
•Additional Information to Item 1 –Extract from Council Meeting of April 28,
2015;Re:New Business Motion No.1 re Community Gardens;and
•Item 4 –Correspondence from Tom Chervinsky,Canadians for Clean
Prosperity Re:Garbage to Gold Campaign to Bring Individual Producer
Responsibility to Ontario
CARRIED
3.RECEIPT OF THE MINUTES
Environmental Advisory Committee Meeting Minutes of April 2,2015
Moved by Nancee Webb
Seconded by Larry Fedec
THAT the Environmental Advisory Committee meeting minutes of April 2,2015,
be received for information.
CARRIED
4.DELEGATIONS
(a)Peter Piersol,Resident
Re:Swimming Pool Discharge Environmental Issues
Mr.Piersol provided a presentation regarding Swimming Pool Discharge
Environmental Issues.The impact and concerns regarding unregulated
discharge of private swimming pools and hot tubs into Aurora’s streams
and creeks was explained.It was requested that consideration be given
to addressing the matter within the Town’s By-laws or consider a public
education component to increase awareness.Literature outlining water
discharge best management practices including recommended guidelines,
disposal options and restrictions,collected from several municipalities and
organizations,was provided for information purposes.
Staff briefly reviewed the ongoing research and monitoring being
undertaken by The Lake Simcoe Region Conservation Authority and
highlighted several excerpts from the Town’s Stormwater Management
Master Plan that address the matter.
Council Meeting Agenda
Tuesday,July 14,2015 Item 17 Page -2
-226 -
Environmental Advisory Committee Meeting Minutes
Wednesday,June 10,2015 Page 3 of 6
Moved by Nancee Webb
Seconded by Melville James
THAT the comments of the delegate and information provided,be received
for information.
CARRIED
(b)Klaus Wehrenberg,Resident
Re:Item 1 –Extract from Council Meeting of April 28,2015
Re:New Business Motion No.1 re Community Gardens
(Added Item)
Klaus Wehrenberg provided a brief history of the neighbourhood
community gardens initiative and reviewed the benefits and overall
concept.The Committee requested clarification on the neighbourhood’s
knowledge of the project and the public consultation process.
Moved by Sara Varty
Seconded by Danielle Howell
THAT the comments of the delegate be received for information.
CARRIED
5.MATTERS FOR CONSIDERATION
1.Extract from Council Meeting of April 28,2015
Re:New Business Motion No.1 re Community Gardens
The Committee was informed that Council has directed staff to report back
through the Environmental Advisory Committee and Parks and Recreation
Advisory Committee on the opportunity to develop community gardens on
public land,and the proposed site for a pilot neighbourhood community
garden was identified.A location map of the proposed community
gardens along with a sample resident survey were reviewed.
Klaus Wehrenberg and Catherine Cook reiterated the significance and
benefits of community engagement and involvement.The Committee
requested that clarification be provided regarding the Town’s role,
responsibilities and involvement on an on-going basis and requested
information regarding the financial implications associated with these
neighbourhood community gardens.
Council Meeting Agenda
Tuesday,July 14,2015 Item 17 Page -3
-227 -
Environmental Advisory Committee Meeting Minutes
Wednesday,June 10,2015 Page 4 of 6
Moved by Nancee Webb
Seconded by Sara Varty
THAT the Extract from Council Meeting of April 28,2015 regarding New
Business Motion No.1 re Community Gardens be received for information.
CARRIED
6.INFORMATIONAL ITEMS
2.Memorandum from Program Manager,Environmental Initiatives
Re:Town of Aurora’s Corporate Energy Management Plan
Moved by Danielle Howell
Seconded by Kristina Zeromskiene
THAT the memorandum regarding Town of Aurora’s Corporate Energy
Management Plan be received for information.
CARRIED
3.Extract from Council Meeting of April 28,2015
Re:Environmental Advisory Committee Meeting Minutes of April 21,
2015
Moved by Kristina Zeromskiene
Seconded by Nancee Webb
THAT the Extract from Council Meeting of April 28,2015,regarding the
Environmental Advisory Committee meeting minutes of April 21,2015 be
received for information.
CARRIED
4.Correspondence from Tom Chervinsky,Canadians for Clean Prosperity
Re:Garbage to Gold Campaign to Bring Individual Producer
Responsibility to Ontario
(Added Item)
The Committee requested that consideration of this matter be referred to a
future meeting pending an update from the York Region.
Council Meeting Agenda
Tuesday,July 14,2015 Item 17 Page -4
-228 -
Environmental Advisory Committee Meeting Minutes
Wednesday,June 10,2015 Page 5 of 6
Moved by Kristina Zeromskiene
Seconded by Nancee Webb
THAT the correspondence from Tom Chervinsky regarding Canadians for
Clean Prosperity Re:Garbage to Gold Campaign to Bring Individual
Producer Responsibility to Ontario be referred to a future Environmental
Advisory Committee meeting.
CARRIED
7.NEW BUSINESS
The Committee discussed the importance of developing a public education
component for distribution to all owners of swimming pools and hot tubs outlining the
environmental impact and implications associated with the discharging of water from
private swimming pools and hot tubs into sewers,rivers and creeks.The Committee
also discussed the importance of implementing a by-law to address the discharging
of wastewater from swimming pools and hot tubs into Aurora’s waterways and storm
sewer system.It was noted that comprehensive guidelines are needed to address
water discharge best management practices.
Moved by Nancee Webb
Seconded by Melville James
The Environmental Advisory Committee recommends to Council:
THAT a public education component and strategy be developed
instructing residents on the proper discharge of wastewater from
private swimming pools and hot tubs,and that options be provided for
distribution of this information to all owners as soon as possible;and
THAT staff investigate revising the current Sewer Use By-law to deal
with the correct handling and discharge of swimming pool and hot tub
wastewater.
CARRIED
The Committee identified the importance of beginning the public education
process as soon as possible prior to the commencement of pool closings in the
Fall.
The Committee discussed the issue of community gardens and suggested that
the feasibility and costing estimates be investigated regarding the establishment
of the McMahon Park Neighbourhood garden.It was also suggested that the
public consultation process for this proposal begin to determine if there is
acceptance by the local community.
Council Meeting Agenda
Tuesday,July 14,2015 Item 17 Page -5
-229 -
Environmental Advisory Committee Meeting Minutes
Wednesday,June 10,2015 Page 6 of 6
Moved by Nancee Webb
Seconded by Larry Fedec
The Environmental Advisory Committee recommends:
THAT feasibility and costing estimates for the establishment of a
second community garden located at McMahon Park,be investigated;
and
THAT the public consultation process begin with the local community to
determine the acceptance of a Community Garden.
CARRIED
The Committee inquired about the likelihood of banning the sale of plastic water
bottles Town wide.Reference was made to the ban imposed by the City of San
Francisco.The Committee will research the matter further and revisit the issue
at a future meeting.
The use of drought-resistant landscape applications for boulevards within the
Town was identified as a future topic for investigation and discussion.
8.ADJOURNMENT
Moved by Nancee Webb
Seconded by Danielle Howell
THAT the meeting be adjourned at 8:18 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Council Meeting Agenda
Tuesday,July 14,2015 Item 17 Page -6
-230 -
TOWN OF AURORA
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
MEETING MINUTES
Date:Thursday,June 11,2015
Time and Location:7 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Councillor Paul Pirri (Chair),Councillor John Abel (Vice Chair),
Don Constable (arrived 7:05 p.m./departed 8:10 p.m.),Rosalyn
Gonsalves,Paul Smith,and Bruce Walkinshaw
Member(s)Absent:Marilee Harris
Other Attendees:Councillor Tom Mrakas,Councillor Michael Thompson,Marco
Ramunno,Director of Planning and Development Services,
Anthony Ierullo,Manager of Long Range and Strategic
Planning,Michael Logue,Program Manager,Economic
Development,and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1.DECLARATION OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Bruce Walkinshaw
Seconded by Rosalyn Gonsalves
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Economic Development Advisory Committee Meeting Minutes of May 14,2015
Council Meeting Agenda
Tuesday,July 14,2015 Item 18 Page -1
-231 -
Economic Development Advisory Committee Meeting Minutes
Thursday,June 11,2015 Page 2 of 5
Moved by Rosalyn Gonsalves
Seconded by Councillor Abel
THAT the Economic Development Advisory Committee meeting minutes of May 14,
2015,be received for information.
CARRIED
4.DELEGATIONS
(a)Doug Lindeblom,Director of Economic Strategy,York Region
Re:York Region Broadband Study
Mr.Lindeblom presented an update on the Broadband Study in the context of the
Region’s Economic Development Action Plan where “Broadband Connectivity”is
the second of six goals of the Plan.He noted that the most recent activity was
the formation of a Regional Broadband Task Force,which was endorsed today
by the Region’s Committee of the Whole.Mr.Lindeblom provided background
information on the Broadband Study,which was to determine the capabilities,
issues,gaps,and opportunities across the Region.He stated that the Study
results showed discontinuity across the Region while some parts of the Region
have a very high level of connectivity which is attracting major data centres from
around the world.Mr.Lindeblom added that the results showed that Aurora was
a fairly well-serviced community,particularly from the number of internet service
providers in employment areas.He discussed the Study recommendations and
objectives,as well as the implementation priorities developed in the areas of
education and advocacy,municipal processes,and infrastructure investments.
Mr.Lindeblom reviewed the opportunities and services of YTN (York Telecom
Network),ORION (Ontario Research and Innovation Optical Network),and
CANARIE,Canada’s national digital infrastructure supporting research,
education,and innovation,and the partnership with Southlake Regional Health
Centre and York University.He advised that the Region would be holding a
Broadband &Innovation Summit,in partnership with the TAVES Consumer
Electronics Show,in Richmond Hill on Friday,October 30 through Sunday,
November 1,2015,and noted that the Summit would be about establishing
priorities on how to develop broadband capability that services the end user.Mr.
Lindeblom concluded by reporting that the Region would be updating its
Economic Development Action Plan in 2015 and would be holding sessions in the
fall to solicit feedback regarding what issues and opportunities face the business
community that the Region’s Plan might help to address.
Moved by Paul Smith
Seconded by Councillor Abel
THAT the delegation by Doug Lindeblom be received for information.
CARRIED
Council Meeting Agenda
Tuesday,July 14,2015 Item 18 Page -2
-232 -
Economic Development Advisory Committee Meeting Minutes
Thursday,June 11,2015 Page 3 of 5
5.MATTERS FOR CONSIDERATION
1.Memorandum from Manager of Long Range and Strategic Planning
Re:Preferred Medical Campus Locations (Update)
Staff provided a brief overview of the background information,including the four
areas originally identified as potential locations for a medical campus,and noted
that the preferred location in the area of Bayview Avenue and St.John’s Sideroad
was now less viable to accommodate large medical users due to recent
redevelopment of the area.Staff stated that the project originally envisioned
providing interconnectivity between larger medical users,medical practitioners,
and medical research.Staff requested the Committee’s direction regarding
whether to proceed as previously discussed or to consider alternative options.
Staff reported that the demand for practitioners locating in Aurora was strong,
while the manufacturing aspect would require more attention.Staff informed the
Committee of another potential opportunity and indicated that any potential
interest in focusing on medical use would be investigated.
Moved by Paul Smith
Seconded by Councillor Abel
THAT the memorandum regarding Preferred Medical Campus Locations
(Update)be received for information.
CARRIED
2.Economic Development Action Plan Review/Update –Discussion
Staff provided the context to the creation of the Economic Development Action
Plan by the Economic Development Advisory Committee of the previous term.
Staff noted that the Committee determined key priorities to be advanced in
alignment with the Town’s Strategic Plan and other policy documents.The
Committee was invited to consider whether any adjustments to the Action Plan
were necessary,and items discussed by the Committee and staff included:
Business Ambassador Program –re-establish Program
Business Retention &Expansion Plan –implement ongoing,shorter surveys
Broadband Strategy
Business Concierge Program –expand Program
Marketing and Business Attraction –use successes as marketing tool,
advertise in combination with entertainment district,sports,and tourism plan
Entertainment District
Future of Farmers’Market –define permanency,scope,and location
Differentiated Tax Rates –explore potential to incentivize certain types of
development
Council Meeting Agenda
Tuesday,July 14,2015 Item 18 Page -3
-233 -
Economic Development Advisory Committee Meeting Minutes
Thursday,June 11,2015 Page 4 of 5
Moved by Councillor Abel
Seconded by Bruce Walkinshaw
THAT the Economic Development Advisory Committee recommend to Council:
THAT the following initiatives be added to the Economic Development
Action Plan for the 2014-2018 Term of the Committee:
Business Ambassador Program;
Marketing and Business Attraction;
Future of Farmers’Market;and
Differentiated Tax Rates.
CARRIED
6.INFORMATIONAL ITEMS
3.Memorandum from Manager of Long Range and Strategic Planning
Re:2014-2015 Town of Aurora Business Directory
Staff advised that an updated Business Directory,based on an annual
employment survey carried out in partnership with York Region,is available
online at businessaurora.ca in both a downloadable Excel spreadsheet format
and an interactive,searchable map-based format.Staff briefly reviewed the
Aurora 2014 employment survey results and noted that the numbers for
employment and business growth were very positive.Staff further noted that the
published information represents data collected last summer and that the
collection of the 2015 data had already begun in Aurora this month.
The Committee inquired about the home-based business numbers and staff
advised that the annual survey was traditionally focused on businesses with a
physical store front.Staff noted that coordination with the local Chambers of
Commerce had increased in an effort to capture more home-based businesses.
Moved by Bruce Walkinshaw
Seconded by Rosalyn Gonsalves
THAT the memorandum regarding 2014-2015 Town of Aurora Business Directory
be received for information.
CARRIED
4.Extract from Council Meeting of April 28,2015
Re:Economic Development Advisory Committee Meeting Minutes
of April 9,2015
Council Meeting Agenda
Tuesday,July 14,2015 Item 18 Page -4
-234 -
Economic Development Advisory Committee Meeting Minutes
Thursday,June 11,2015 Page 5 of 5
Moved by Paul Smith
Seconded by Councillor Abel
THAT the Extract from Council Meeting of April 28,2015,regarding the Economic
Development Advisory Committee meeting minutes of April 9,2015,be received
for information.
CARRIED
7.NEW BUSINESS
The Committee requested clarification on the importance of economic development to
the Town and the Chair confirmed that great importance has been placed on economic
development.
The Committee expressed concern regarding the decision of a major employer to
relocate outside of Aurora.Staff relayed that the decision was a corporate one and the
Town would be proactively engaging with the owner regarding plans for the property.
The Committee and staff discussed how surveys have shown that Aurora’s industrial
and commercial tax rates are relatively low and it was suggested that this type of
information could be used as a marketing tool.
The Committee noted that York Region recently increased its development charges
and commented on the potential negative impact on development in Aurora.
The Committee suggested that an additional meeting of the Committee be scheduled
prior to September 2015.
Moved by Bruce Walkinshaw
Seconded by Rosalyn Gonsalves
THAT an additional meeting of the Economic Development Advisory Committee be
scheduled in August 2015.
CARRIED
8.ADJOURNMENT
Moved by Bruce Walkinshaw
Seconded by Councillor Abel
THAT the meeting be adjourned at 9:22 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Council Meeting Agenda
Tuesday,July 14,2015 Item 18 Page -5
-235 -
TOWN OF AURORA
PARKS AND RECREATION ADVISORY
COMMITTEE MEETING MINUTES
Date:Thursday,June 18,2015
Time and Location:7 p.m.,Holland Room,Aurora Town Hall
Committee Members:Councillor Tom Mrakas (Vice Chair),Juergen Daurer,Richard Doust,
Eric McCartney,Brian Trussler,and Stephen Kimmerer
Member(s)Absent:Councillor Michael Thompson (Chair)
Other Attendees:Al Downey,Director of Parks and Recreation Services,and
Samantha Kong,Council/Committee Secretary
The Vice-Chair called the meeting to order at 7:02 p.m.
1.DECLARATION OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Eric McCartney
Seconded by Stephen Kimmerer
THAT the agenda as circulated by Legal and Legislative Services,with the following
addition,be approved:
Delegation (a)Klaus Wehrenberg,Resident;Re:Item 2 –Extract from Council Meeting
of April 28,2015;Re:New Business Motion No.1 re Community Gardens
CARRIED AS AMENDED
Council Meeting Agenda
Tuesday,July 14,2015 Item 19 Page -1
-236 -
Parks and Recreation Advisory Committee Meeting Minutes
Thursday,June 18,2015 Page 2 of 5
3.RECEIPT OF THE MINUTES
Parks and Recreation Advisory Committee Meeting Minutes of April 16,2015
Moved by Richard Doust
Seconded by Juergen Daurer
THAT the Parks and Recreation Advisory Committee meeting minutes of April 16,2015,
be received for information.
CARRIED
4.DELEGATIONS
(a)Klaus Wehrenburg,Resident
Re:Item 2 –Extract from Council Meeting of April 28,2015
Re:New Business Motion No.1 re Community Gardens
(Added Item)
Mr.Wehrenburg provided a brief history of the neighbourhood community gardens
initiative and reviewed the benefits and overall concept.
Moved by Stephen Kimmerer
Seconded by Juergen Daurer
THAT the delegation by Klaus Wehrenburg be received for information.
CARRIED
5.MATTERS FOR CONSIDERATION
1.Appointment of a Parks and Recreation Advisory Committee Member to the
Trails and Active Transportation Committee
Moved by Stephen Kimmerer
Seconded by Brian Trussler
THAT Richard Doust be appointed as the Parks and Recreation Advisory
Committee representative on the Trails and Active Transportation Committee.
CARRIED
Council Meeting Agenda
Tuesday,July 14,2015 Item 19 Page -2
-237 -
Parks and Recreation Advisory Committee Meeting Minutes
Thursday,June 18,2015 Page 3 of 5
2.Extract from Council Meeting of April 28,2015
Re:New Business Motion No.1 re Community Gardens
The Committee consented to consider Item 2 prior to Item 1.
The Committee was informed that Council has directed staff to report back through the
Environmental Advisory Committee and Parks and Recreation Advisory Committee on
the opportunity to develop community gardens on public land,and the proposed site
for a pilot neighbourhood community garden was identified.The Committee expressed
their support for the initiative and inquired about an opportunity to donate a portion to
the food bank.Mr.Wehrenberg indicated that the proposed steering committee may
establish terms to permit donations to the food bank,and he reiterated the
significance and benefits of community engagement and involvement.The
Committee requested that clarification be provided regarding the Town’s role,
responsibilities,and involvement on an on-going basis and requested information
regarding the financial implications associated with neighbourhood community
gardens.
Moved by Stephen Kimmerer
Seconded by Eric McCartney
THAT the Extract from Council Meeting of April 28,2015,regarding New Business
Motion No.1 re Community Gardens,be received for information.
CARRIED
6.INFORMATIONAL ITEMS
3.Aurora Family Leisure Complex (AFLC)Membership Summary Report
The Committee reviewed the AFLC Membership Summary Report and were pleased
about the significant membership growth since the reopening of the AFLC.The
Committee inquired about membership saturation point,and impacts of new fitness
centres.Staff indicated that overall there is room for membership growth and if a
saturation point is reached,additional programs or extended hours may be offered to
allow for more growth.Staff further noted that the impacts of new fitness centres do not
significantly affect memberships to Town leisure facilities because the services
provided are not the same.
Moved by Juergen Daurer
Seconded by Brian Trussler
THAT the Aurora Family Leisure Complex (AFLC)Membership Summary Report be
received for information.
CARRIED
Council Meeting Agenda
Tuesday,July 14,2015 Item 19 Page -3
-238 -
Parks and Recreation Advisory Committee Meeting Minutes
Thursday,June 18,2015 Page 4 of 5
4.Trails and Active Transportation Committee Meeting Minutes of April 17,2015
Moved by Richard Doust
Seconded by Brian Trussler
THAT the Trails and Active Transportation Committee meeting minutes of April 17,
2015,be received for information.
CARRIED
5.Aurora Family Leisure Complex Liaison Committee Meeting Minutes of April 24,
2015 and May 7,2015
Moved by Juergen Daurer
Seconded by Eric McCartney
THAT the Aurora Family Leisure Complex Liaison Committee meeting minutes of April
24,2015,and May 7,2015,be received for information.
CARRIED
6.Extract from Council Meeting of May 11,2015
Re:Parks and Recreation Advisory Committee Meeting Minutes of April 16,2015
Moved by Richard Doust
Seconded by Brian Trussler
THAT the Extract from Council Meeting of May 11,2015,regarding the Parks and
Recreation Advisory Committee meeting minutes of April 16,2015,be received for
information.
CARRIED
7.NEW BUSINESS
Eric McCartney requested that closure times for all Town parks that abut residential
properties be included on park signage for educational and by-law enforcement
purposes.Staff suggested that specific signs may be posted where necessary and
applicable,and that issues that occur at specific parks may be addressed on an
individual basis.
New Business Motion No.1
Moved by Eric McCartney
Seconded by Brian Trussler
THAT the Parks and Recreation Advisory Committee recommend to Council:
Council Meeting Agenda
Tuesday,July 14,2015 Item 19 Page -4
-239 -
Parks and Recreation Advisory Committee Meeting Minutes
Thursday,June 18,2015 Page 5 of 5
THAT signage at all Town parks that abut residential properties,include a
notification to inform the public that the parks are closed from 11 p.m.to 6 a.m.,or
as otherwise stated in the Town By-law.
DEFEATED
The Vice Chair recommended that an agenda heading be added to future meeting
agendas to allow representatives of other committees update the Parks and Recreation
Advisory Committee.
The Committee was informed that staff would be selecting a consultant to review the
Parks and Recreation Master Plan and create the Sport Plan in the near future,and
indicated that a special meeting may be called in the summer months to obtain
information from the Committee regarding the review and creation of the Plans.
8.ADJOURNMENT
Moved by Eric McCartney
Seconded by Stephen Kimmerer
THAT the meeting be adjourned at 8:01 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Council Meeting Agenda
Tuesday,July 14,2015 Item 19 Page -5
-240 -
TOWN OF AURORA
AURORA FAMILY LEISURE COMPLEX (AFLC)
LIAISON COMMITTEE MEETING MINUTES
Date:Tuesday,June 23,2015
Time and Location:2 p.m.,Program Room B,Aurora Family Leisure Complex
Committee Members:Councillor John Abel (Chair),Councillor Michael Thompson,
and Frans LeRoij
Member(s)Absent:Councillor Sandra Humfryes,Deni Crescenzi,Juergen Daurer,
Wendy Frappier,Janet Matthews,Gene Scherrer,and Jo-anne
Spitzer
Other Attendees:Councillor Wendy Gaertner,Councillor Tom Mrakas,Neil
Garbe,Chief Administrative Officer,Ilmar Simanovskis,
Director of Infrastructure and Environmental Services,Al
Downey,Director of Parks and Recreation Services,Chris
Catania,Accessibility Advisor,and Samantha Kong,
Council/Committee Secretary
The Chair called the meeting to order at 2:05 p.m.
1.OPENING REMARKS
Councillor Abel welcomed the group and acknowledged that this may be the last
meeting of the Aurora Family Leisure Complex (AFLC)Liaison Committee,contingent
on Council’s discretion and completion of the outstanding deficiencies.
2.PREVIOUS MEETING MINUTES OF MAY 27,2015
The Aurora Family Leisure Complex Liaison Committee meeting minutes of May 27,
2015,were provided for information.
Council Meeting Agenda
Tuesday,July 14,2015 Item 20 Page -1
-241 -
AFLC Liaison Committee Meeting Minutes
Tuesday,June 23,2015 Page 2 of 2
3.UPDATE AFLC OUTSTANDING DEFICIENCY LIST
The Committee was provided with an updated AFLC Outstanding Deficiency List,
dated June 23,2015,for review.Staff indicated that the fans have been ordered and
would be installed in July 2015,and the installation of benches in the change rooms
had been completed.The Committee commented on the quality of the benches and
inquired if meeting minimum standards was sufficient.Staff stated that minimum
standards refer to the dimensions of the benches rather than quality,and
consideration of the quality,functionality,and cost is given when selecting finishes.
Staff further noted that the entrance and exit areas of the track would be switched to
address safety concerns.
The Committee inquired about the status of additional storage space for outdoor
footwear and coats,as well as the size of lockers.Staff stated that the current shelves
outside of the program rooms would be repurposed for outdoor footwear storage,and
modifications would be made in the gym area and aerobic room to provide additional
storage space.Staff further indicated that the proposed new lockers would be full-
sized with an integrated bench to accommodate the needs of all users,and would
require Council’s approval.
The Committee inquired about the cost of the items indicated as “in progress”or
“pending”on the list.Staff stated that items that indicate “in progress”would be
allocated from the capital budget,and the items that indicate “pending”would require
approval by Council.
The Committee inquired about babysitting services,family memberships,and
alternatives to wrist bands.Staff indicated that babysitting services would no longer be
offered and that family memberships would be a pricing policy discussion,which does
not fit within the Committees mandate.Staff noted that wrist bands are cost-effective
and that the cost and feasibility of alternatives would be presented in a future report to
Council.
6.NEXT MEETING
None
7.ADJOURNMENT
The meeting was adjourned at 3:12 p.m.
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Council Meeting Agenda
Tuesday,July 14,2015 Item 20 Page -2
-242 -
NOTICE OF MOTION Councillor Paul Pirri
Date:July 14,2015
To:Mayor and Members of Council
From:Councillor Pirri
Re:FCM Campaign for Federal Debate on Municipal Issues
WHEREAS municipalities continue to work with all orders of government as equal
partners to solve some of our country’s biggest challenges:jobs,economic growth,and
better quality of life;and
WHEREAS with greater cooperation with the federal government,Canada would
prosper from modern infrastructure,ensure our communities remain affordable and
family-friendly,attract talent and investment,improve public safety,and ensure
environmental sustainability for all Canadians;and
WHEREAS the Federation of Canadian Municipalities (FCM)has launched a campaign
calling on the federal party leaders to participate in a national debate on municipal
issues before the next federal election and asks its member municipalities to pass a
Council resolution supporting the campaign.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council endorses the FCM
campaign and urges all federal party leaders to participate in a debate on municipal
issues such as infrastructure,transit and transportation,housing,clean water,the
environment,and public safety;and
BE IT FURTHER RESOLVED THAT a copy of this resolution shall be sent to the four
main federal party leaders,to the Federation of Canadian Municipalities,and to the
Association of Municipalities of Ontario (AMO).
Council Meeting Agenda
Tuesday,July 14,2015 Notice of Motion (a)Page -1
-243 -
MEMORANDUM
DATE:July 14,2015
TO:Members of Council
FROM:Mayor Geoffrey Dawe
RE:York Regional Council Highlights ~June 25,2015 ~
RECOMMENDATION
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday,July 14,2015 Regional Report Page -1
-244 -
1
Council Highlights The Regional Municipality of York |york.ca
For Immediate Release
Thursday,June 25,2015
York Regional Council June 25,2015
Town of Newmarket Mayor Tony Van Bynen presented York Region Chairman and CEO Wayne Emmerson
campaign.
York Regional Council acknowledged Belinda's Place Foundation Chair Deborah Kelly for her leadership and
The campaign launched at Upper Canada Mall last fall to generate funds in
donations are intended to pay for supplies and furnishings to help the facility feel more like home.
provider Housing York Inc.with daily operations and maintenance managed by The Salvation Army.
Franco-Ontarian Day recognized in York Region
York Regional Council will recognize September 25,2015 as Franco-Ontario Day in support of the
Francophone community and their contribution to the cultural,historical,social and economic life within York
Region.
From L to R Town of Aurora Mayor Geoff Dawe,Town of East
Gwillimbury Mayor Virginia Hackson,York Region Chairman and CEO
Wayne Emmerson,Belinda's Place Foundation Chair Deborah Kelly,Town
of Newmaket Mayor Tony Van Bynen and Town of Newmarket Regional
Councillor John Taylor
Council Meeting Agenda
Tuesday,July 14,2015 Regional Report Page -2
-245 -
2
Summer edition of York Works newsletter highlights Regional programs
York Regional Council received the 2015 summer edition of the York Works newsletter.
Highlights of the summer newsletter include:
Markham Centre will be home to new York University campus
9060 Jane Street offers new convenient access to community and health services
urce
York Works is being delivered to more than 360,000 homes and businesses across York Region three times
in 2015.The newsletter is available online at york.ca/yorkworks
Residents can provide feedback on York Works at york.ca/yorkworkssurvey
York Region has also introduced a biweekly e-newsletter called #YRMatters.The e-newsletter will deliver
timely news about what is happening in York Region.To subscribe,please email yrmatters@york.ca
Pledge to Ignore campaign asks York Region residents to focus on the road
York Regional Council today recognized the Pledge to Ignore campaign in partnership with York Regional
Police launched on Monday,June 22,2015.
The campaign urges York Region residents to pledge to themselves and loved ones to ignore their cell
phones and not be distracted when driving or walking near traffic.
Distracted driving is the cause for 15 per cent of all at-fault collisions on Regional Roads.The Province of
Act increased fines for distracted driving from the current range of
$60 to $500 to a range of $300 to $1,000,assigning three demerit points upon conviction and escalating
sanctions on convictions for new drivers.
Make your Pledge to Ignore,at york.ca/pledgtoignore
The York Regional Forest receives Forest Stewardship Council recertification
from the Rainforest Alliance
Forest Stewardship Council.Certification demonstrates the York Regional Forest is managed in an
appropriate and sustainable manner,helping to ensure these lands are preserved for current and future
generations.
Certification recognizes York Region for:
Protecting forests and wildlife
Protecting com
Ensuring transparency,accountability and independent verification
Forest Stewardship Council certification specifies an organization must manage its forests to meet social,
economic,ecological,cultural and spiritual needs of present and future generations.Ten principles,56
criteria and additional rules,policies and standards must be met to achieve certification.All certificates are
valid for five years and undergo an annual audit to ensure continued compliance.
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York Regional Council names members to new advisory task force to support
York Region Broadband Strategy
York Regional Council today endorsed the members and the terms of reference for an advisory task force to
guide and support the York Region Broadband Strategy.
The strategy aims to improve access to broadband Internet connectivity for residents,businesses and
institutions throughout York Region.The strategy outlines a range of initiatives to achieve this,including:
Working with area municipalities to develop the tools and agreements to attract broadband
infrastructure investments
Working with municipalities,universities,schools and hospitals to improve research and education
capabilities
Developing partnerships to develop broadband access for residents,busi nesses and institutions
The following members of Regional Council were appointed to the task force:
Town of Newmarket Mayor Tony Van Bynen
Town of Aurora Mayor Geoff Dawe
City of Markham Mayor Frank Scarpitti
City of Markham Regional Councillor Jim Jones
Town of Georgina Mayor Margaret Quirk
Town of Whitchurch-Stouffville Mayor Justin Altmann
Township of King Mayor Steve Pellegrini
Town of East Gwillimbury Mayor Virginia Hackson
These members will lead the roll-out of the Broadband Strategy,engage stakeholders and provide policy
input and development.
Projects to support growth,reduce congestion and protect the environment chosen for funding
Plan,a $53.5 billion infrastructure funding program.
The infrastructure projects are critical to support growth,reduce congestion and protect the environment.
They include:
Upper York Sewage Solutions,which includes a progressive treatment plant in the Town of East
Gwillimbury
Transit Optimization Program,which includes Viva and conventional bus replacement
Increasing local transit and transit infrastructure to accommodate the anticipated increase in
passengers resulting from Regional Express Rail improvements
The Toronto-York subway extension received $697 million in federal funding in the previous Building Canada
Plan,which ended in 2014.In addition,York Region received $60 million in federal and provincial funding for
upgrades to the Duffin Creek Plant.For more information,please see Federal and Provincial Capital Funding
Opportunities on York.ca
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Planning for York Region seniors means planning for all
One in five residents will be 65 years of age or older by 2031,making seniors the fastest growing age
demographic in York Region.York Regional Council has appointed a new Seniors Strategy Advisory Task
Force to address the changing needs of this growing segment of the community.
A rapidly aging population will impact many program areas,including long-term care and paramedic services,
community planning,public health and transportation.York Region residents are living longer,with local
means seniors will be using services for a longer time period.
The seniors strategy is a critical tool in determining how York Region will continue to manage and deliver
services that meet resident needs at all ages.Due to the relative high net worth of boomers and se niors,the
strategy will explore new ways of providing and subsidizing services to make the best use of limited
resources.
The Seniors Strategy Advisory Task Force is comprised of Regional Councillors appointed by York Regional
Council,York Regional Police and Regional staff from key program areas.Regional Councillors include:
Mario Ferri,City of Vaughan
Nirmala Armstrong,City of Markham
Virginia Hackson,Mayor,Town of East Gwillimbury
Brenda Hogg,Town of Richmond Hill
Gino Rosati,City of Vaughan
Danny Wheeler,Town of Georgina
Jack Heath,City of Markham
The task force will begin in September 2015,with the completed strategy returning for Regional Council
approval in fall 2016.
To learn more about the ongoing project,read the report or visit www.york.ca
York Region standardizes measuring,monitoring and reporting of new affordable housing
York Regional Council today approved the Affordable Housing Measuring and Monitoring Guidelines,the
guidelines will enable municipalities to respond more accurately to evidence-based housing needs across
The Regional Municipality of York.
Although Region-wide affordable housing targets as outlined in the Regional Official Plan are being achieved,
ranges between $336,830 and $443,874.In 2014,31 per cent of new units were sold below the affordable
thresholds.The upper limit of affordable rent was $1,270 per month for a one-bedroom apartment.
The York Region Regional Official Plan 2010 requires 35 per cent of new housing in centres and key
development areas be affordable and 25 per cent of new housing outside of those areas be affordable.
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Tourism operators bracing for a busy summer
York Region has two of several locations spread out across the Greater Toronto and Hamilton Area that will
host individual events for the 2015 Toronto Pan American/Parapan American Games.The Atos Markham
Pan Am /Parapan Am Centre in the City of Markham will host badminton,table tennis and water polo.Angus
Glen Golf Club in Markham will host the first-ever Pan Am Games golf tournament.
Games organizers expect more than 7,000 athletes,coaches and delegates from 41 countries and 250,000
tourists to attend.
York Region Arts Council will provide visitors with the information needed to get around and find fun things to
do,primarily through the arts,culture and tourism website,YorkScene.com
Watch for the new Festival Guide,produced by the Arts Council and the City of Markham.It highlights
Markham Global Fest and a mix of tourist-friendly festivals and experiences for visitors and residents to
explore and enjoy.
York Region saves natural gas costs through bulk purchasing
York Regional Council today approved continuing an agreement of participation in the Association of
Municipalities of Ontario Natural Gas Buying Group.
Through collective buying power,York Region is able to secure more competitive pricing while negotiated
fixed prices allow for accurate multi-year budgeting.
natural gas has increased approximately eight per cent per year since 2006 as Regional facilities replace
electric heating with less costly natural gas.
York Region hosts second Internationally Educated Professionals Gateway Conference
York Region will host its second Internationally Educated Professional Conference on Monday,November 9
in the Town of Richmond Hill.The Gateway 2015 conference connects internationally educated
professionals,entrepreneurs and employers to exchange ideas and learn from one another.
The Gateway will offer workshops,panel discussions and networking opportunities focused on Canadian
work culture,credentials and accreditation,entrepreneurial opportunities,networking and the local economy.
The conference is an action under the York Region Immigration Settlement Strategy.Details and registration
for The Gateway will be advertised this summer and available at YorkWelcome.ca/TheGateway
York Region paramedics pilot mobile computer dispatching consoles
York Region Emergency Services paramedics will pilot the use of mobile computer dispatching consoles in
paramedic vehicles beginning late 2015.
The pilot aims to shorten notification time of paramedics to minimize dispatching errors,as well as provide
vehicle routing through direct connection between dispatch centre Computer Aided Dispatch and in-vehicle
computers.
The Ministry of Health and Long-Term-Care is responsible for dispatching paramedic services in Ontario.
York Region will continue to work with the ministry on the pilot project as well as participate in the
Provincial/Municipal Land Ambulance Dispatch Working Group to identify additional technology and business
process improvements.
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York Region reports significant progress on 2011 to 2015 Strategic Plan
York Regional Council received an update on the significant progress made on its final 2011 to 2015
Strategic Plan progress report which shows more than 90 per cent of the key performance measures are
progressing positively.
The progress report summarizes accomplishments and progress toward York Regional
priorities.
Some of the year-four highlights include:
Approved $18 million additional investment in transit to keep people moving
-year Housing Plan Housing Solutions:A Place for Everyone
Support of a York University Markham Centre Campus in York Region
Implemented the Regional Fiscal Strategy to reduce projected debt levels while increasing reserves
Creation of Access York,a corporate contact centre and service counter to access Regional services
2015 to 2019 Strategic Plan -From Vision to Results was released in February 2015 and
builds on the success of the 2011 to 2015 plan.It outlines four strategic priority areas of focus to meet the
High and middle income residents hold majority in York Region,but low income groups growing
York Region has released a three-part series highlighting income trends and income distribution among York
Region residents.The data helps raise awareness of varying and changing income levels within the
community and supports planning of programs and services for residents.
Findings show the number of residents living with low income grew by almost 61 per cent,faster than
population growth from 2000 to 2012.Although the distribution of household income is changing,data shows
high and middle income groups still make up the largest number of households in York Region.
Additional findings showed:
Income for high income groups grew more than middle and lower groups with most of this increase
taking place between 1997 and the early 2000s
York Region has generally avoided high levels of concentrated low income,but low income rates
vary between communities
York Region can expect to see a greater mix of income levels in York Region during continued
growth
For more information,please read the report.
York Regional Council approved a revised policy to traffic and pedestrian signals required to balance the
movements of vehicles,cyclists and pedestrians on major roads and provide efficient and safe access to
local communities.The revised policy outlines when it is appropriate to install traffic or pe destrian signals.
The policy emphasizes the importance of meeting the needs of all intersection users.It will evaluate the need
for pedestrian signals on an ongoing basis and determine when a traffic or pedestrian signal would be
beneficial.
Currently,there are 800 intersections on Regional roads controlled by traffic signals.This policy revision will
respond to the needs of our residents and continue to promote safety on York Region roads.
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Collision rates reach 10-year low on York Region roads
York Regional Council today received the 2015 Traffic Safety Status Report,which documents road safety
trends.The report reflects motor vehicle collision data on Regional roads collected and reviewed by The
Regional Municipality of York in partnership with York Regional Police.
Highlights in the Traffic Safety Status Report include:
Collision rates in 2014 reached a 10-year low
70 per ce
to acts of aggressive driving
Collisions most frequently occur on Fridays from the months of October to January,and during the
evening rush hour
The number of collisions is closely related to traffic volumes;as volumes increase,so do collisions
44 per cent of all collisions were rear-end collisions
Most collisions,for all modes of travel,occur at signalized intersections
91 per cent of pedestrian-involved collisions resulted in injury
70 per cent of all collisions occurred during dry road surface conditions
Since implementation of red light cameras in 2013,the number of right angle collisions has reduced
by 48 per cent at red light camera locations
While a number of factors contribute to the decrease in collisions,safety programs play an important role.
Programs York Region has put in place include revising speed limits on Regional roads,installing red light
cameras at 20 intersections and implementing safety campaigns to enhance awareness for issues affecting
pedestrian safety.
YRT on-board cameras upgraded to ensure reliability and security of services and residents
The Regional Municipality of York will be outfitting 426 YRT/Viva buses with SEON Design Inc.next
generation on-board security camera systems.These cameras provide a number of benefits,including:
Operator and customer security providing an account of any incident or accident,potentially
supplying evidence for police investigations
Compatibility with current on-board camera system
Special features such as replay,slow speed and isolated camera views
The on-board security camera system is another way YRT/Viva will continue to provide York Region
residents,operators and enforcement staff with a safe and secure transportation service.
Hostel Program Database upgrades assist homelessness community programs
York Regional Council approved a $50,000 contract with Mission Systems Development Corporation to
upgrade the Hostel Programs Database used to deliver homelessness assistance to York Region residents.
An additional $30,000 was approved for annual maintenance costs over a five-year period.
stability programs for individuals and families.Upgrades to the database ensure staff can continue to provide
client case management,manage billing and payments and collect program statistics.
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Revisions to election sign bylaw will increase public safety
sign bylaw as it relates to municipal,provincial and
federal election signs.The revisions will help ensure signs do not reduce visibility at intersections,interfere
with transit stops,sidewalks or utilities during elections.
Amendments to the bylaw include:
A non-refundable election sign permit fee of $250 will be applied per area municipality where
candidates would like to install signs
Any signs installed contrary to the bylaw will be collected by York Region and returned to candidates
following election day
No more than two election signs will be permitted for each candidate per intersection,with a
maximum of one sign per intersection corner
Signs will be prohibited at designated intersections where there is limited space
Election signs will be permitted only from 10 a.m.on the 28th day before election day and ending 72
hours following the c ederal election,signs are permitted beginning 10 a.m.
on Monday,September 21,2015
The revisions are a first step towards aligning election sign bylaws between York Region and the nine area
municipalities.
York Region approves $1.9 million contract for setup and operation of Richmond Hill Community Hub
York Regional Council approved an agreement between York Region and 360°kids Support Services for set
up and operation of The Richmond Hill Housing and Community Hub from September 1,2015 to
December 31,2016.
The agreement provides $1.9 million in funding and option for four one-year renewals.Preparations to open
the new building begin this fall,including development of programs,services,policies and partnerships.
Services will be available to residents upon building completion next spring.
Approximately 1,000 youth are assisted by 360°kids each year.At The Richmond Hill Housing and
Community Hub,youth in crisis will be provided with a safe place to stay,as well as life skills coaching.
The Richmond Hill Housing and Community Hub is a nine-storey,202-unit apartment building owned by
Housing York Inc.It will provide a youth drop-in centre as well as 14 emergency beds and 11 transitional
beds for youth.
Blue box recycling rules getting overhaul at provincial level
York Regional Council today endor Made in Ontario
Waste Diversion Act,2002,the legislation governing waste management is under review.
York Regional Council supports a
funding be the responsibility of the manufacturer,with municipalities maintaining control of the overall
program to ensure service to residents remains consistently high.
The proposed -in-
address areas where change is needed.With manufacturers funding full cost of recycling,there would be
stronger efforts made towards reduction and reuse of goods.
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York Region makes progress on 10-Year Housing Plan
York Region is making progress under all four goals of the 10-Year Housing Plan Housing Solutions:A
The first progress report since approval of the plan in 2014 was released this month
highlighting achievements to date.
The four goals of the 10-Year Housing Plan are to increase the rental housing supply,sustain the existing
rental housing supply,support home ownership affordability and strengthen the homelessness and housing
stability system.All goals focus on creating complete communities where people can live,work,play and
learn,and have access to a mix of housing options.
Progress highlights include:
Opening of Lakeside Residences in the Town of Georgina in June 2014,offering 97 bachelor,one and
two-bedroom apartments under Housing York Inc.
Finding the capacity and condition of housing assets are in a good state through the 2014 York Region
Community and Health Services State of Infrastructure Report
Providing annual funding through The Home Repair Program to provide home repair and modification
financial assistance to low-income York Region homeowners
homeless women,and The Richmond Hill Housing and Community Hub,offering 202 new affordable
rental apartments,as well as youth services and housing
York Regional Council will receive an ongoing annual update highlighting progress and achievements.
Next regular meeting of York Regional Council
York Regional Council will meet on Thursday,September 24,2015 at 9:30 a.m.in the York Region
Administrative Centre Council Chambers,located at 17250 Yonge Street in the Town of Newmarket.
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Compiled by:Masrine Guthrie-Peart,Corporate Communications,The Regional Municipality of York
1-877-464-9675,ext.77272 Cell:905-251-6416 masrine.guthrie-peart@york.ca
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TOWN OF AURORA
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday,July 14,2015
7 p.m.
Council Chambers
Item 21 –LLS15-048 –Council/Committee Secretary Vacancy –Four Pg.1
Month Gapping Rule
RECOMMENDED:
THAT Report No.LLS15-048 be received;and
THAT staff be authorized to immediately recruit for the Council/Committee
Secretary position when it becomes vacant.
Item 22 –Memorandum from Financial Analyst –Cash Flow &Investment Pg.4
Re:Healthy Kids Community Challenge Grant Agreement
RECOMMENDED:
THAT the memorandum regarding Healthy Kids Community Challenge Grant
Agreement be received;and
THAT the receipt of a Ministry of Health and Long-Term Care “Healthy Kids
Community Challenge”grant in the amount of $525,000 be approved;and
THAT the Mayor and Town Clerk be authorized to execute any necessary
agreements for the Healthy Kids Community Challenge grant,to the satisfaction of
the Town Solicitor,including any other documents or agreements necessary to give
effect to same;and
THAT the Treasurer be authorized to execute on behalf of the Town any progress
reports or other submissions required to comply with the terms of the funding
agreements during the course of the approved projects.
Closed Session Item 3 –A proposed or pending acquisition or disposition
of land by the Town or Local Board (section 239 (2)(c)of the Municipal Act,
2001);Re:Report No.PR15-020 –Ivy Jay Farm Grassland Land Acquisition
TOWN OF AURORA
COUNCIL REPORT No.LLS15-048
SUBJECT:Council/Committee Secretary Vacancy –Four Month Gapping Rule
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
DATE:July 14,2015
RECOMMENDATIONS
THAT Report No.LLS15-048 be received;and
THAT staff be authorized to immediately recruit for the Council/Committee Secretary
position when it becomes vacant.
PURPOSE OF THE REPORT
To obtain approval to waive the four (4)month gapping rule for a Council/Committee Secretary
position which will become vacant on August 7,2015.
BACKGROUND
As part of the 2015 Operating Budget review,General Committee adopted the following
resolution on May 4,2015.
THAT all vacancies be held vacant for four months,unless approved by Council,
resulting in an estimated budget reduction of $50,000;
This “gapping rule”became effective when Council adopted the Special General Committee –
2015 Budget Review Meeting and 2015 Operating Budget at its meeting on May 26,2015.
One of the two (2)Council/Committee Secretary positions in Legal &Legislative Services will
become vacant on August 7,2015.Under the gapping rule staff are not permitted to hire a
new Council/Committee Secretary until December 7,2015.
Additional Items for Council Meeting
Tuesday,July 14,2015 Item 21 Page -1
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July 14,2015 -2 -Report No.LLS15-048
COMMENTS
On July 13,2015,the Director of Legal &Legislative Services was informed that one of the
current employees filling the Council/Committee Secretary position accepted an employment
position with another municipality at a more senior level than her current position.While
departmental staff are happy to learn of the success of a colleague in her career,as a result
of this vacancy there will be a significant shortage of staff required to effectively manage the
Council and Committee meetings currently scheduled for the remainder of the year.
There are currently 44 Council and Committee meetings scheduled between the months of
September and December 2015,as follows:
General Committee =7 meetings
Council =7 meetings
Special Council Public Planning =6 meetings (including 2 off-site)
Special General Committee 2016 Budget =8 meetings
Advisory Committees =16 meetings
Additionally,Council at its meeting on June 23,2015 established the Community Recognition
Review Ad Hoc Committee which will add to the number of committee meetings already set
for the remainder of 2015.
The current approved staff complement dedicated to supporting Council and committee
meetings is three (3)FTEs (plus one (1)contract Committee Secretary to assist with taking
minutes at some Advisory Committee meetings).A full staff complement in this area is
required to meet the current volume and service levels pertaining to,among other current job
duties,the management of Council and committee meetings and agenda preparation.
Additionally,without another Council/Committee Secretary in place,there would be no staff back-
up or support if there was an extended absence or illness with other staff in the Legislative
Services division.As such,the prompt hiring of a replacement Council/Committee Secretary
is necessary to ensure continued corporate service levels and Council support.
LINK TO STRATEGIC PLAN
None.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council could choose not to waive the four month gapping rule for the Council/Committee
Secretary position.This alternative will impact the management of,and preparation for,
Council and committee meetings.
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COUNCIL MEMORANDUM
DATE:July 14,2015
TO:Mayor and Members of Council
FROM:Laura Sheardown,Financial Analyst –Cash Flow &Investment
RE:Healthy Kids Community Challenge Grant Agreement
RECOMMENDATIONS
THAT the memorandum “Healthy Kids Community Challenge Grant Agreement”be
received;and
THAT the receipt of a Ministry of Health and Long-Term Care “Healthy Kids
Community Challenge”grant in the amount of $525,000 be approved;and
THAT the Mayor and Town Clerk be authorized to execute any necessary agreements
for the Healthy Kids Community Challenge grant,to the satisfaction of the Town
Solicitor,including any other documents or agreements necessary to give effect to
same;and
THAT the Treasurer be authorized to execute on behalf of the Town any progress
reports or other submissions required to comply with the terms of the funding
agreements during the course of the approved projects.
COMMENTS
In March 2014,Town of Aurora staff worked together with several partners to apply to the
Health Kids Community Challenge (The Challenge).The Challenge is a community-led
program where partners from different sectors (e.g.,public health,education,recreation and
local businesses)work together to implement activities to promote healthy weights for kids.
Under the leadership of the municipality,the Ministry of Health and Long-Term Care
(“MOHLTC”)will provide funding and direction to implement local activities based on one
specific theme related to healthy eating,physical activity and adequate sleep.The selected
themes address the risk or protective factors that are known to lead to or prevent childhood
overweight and obesity.
In September 2014,the Town was advised that our grant application was successful;
however,final funding amounts had not yet been determined.On July 9,2015,MOHLTC
advised the Town that a grant in the amount of $525,000 had been approved,and the
required agreement is being sent for review and signature.Funds provided through the
grant program will cover all associated costs and be spread over the Government of
Ontario’s 2015 to 2018 fiscal years.
Town of Aurora
Corporate &Financial Services
Additional Items for Council Meeting
Tuesday,July 14,2015 Item 22 Page -1
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Healthy Kids Community
July 14,2015 -2 -Challenge Grant Agreement
The Town’s application partners include York Region Public Health Unit,York Region
District School Board,York Catholic District School Board,Longo’s,York Region Food
Network,Windfall Centre,Hike Ontario,Heart &Stroke Foundation,and Neighbourhood
Network.
ATTACHMENTS
None
Additional Items for Council Meeting
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