AGENDA - Council - 20150526COUNCIL
MEETING AGENDA
TUESDAY,MAY 26,2015
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
May 22,2015
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday,May 26,2015
7 p.m.
Council Chambers
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of May 11,2015 pg.1
General Committee Closed Session Meeting Minutes of May 4,2015 (Confidential
Attachment)
RECOMMENDED:
THAT the Council meeting minutes of May 11,2015,and the General
Committee Closed Session meeting minutes of May 4,2015,be adopted as
printed and circulated.
4.PRESENTATIONS
5.PUBLIC SERVICE ANNOUNCEMENTS
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Council Meeting Agenda
Tuesday,May 26,2015 Page 2 of 8
8.DELEGATIONS
(a)Stephen Macaulay,Resident pg.22
Re:Item 1(3)LLS15-036 –Request for an Encroachment Agreement
(50 Pineneedle Drive)
(b)Terry Kawar,Resident pg.29
Re:Item 1(2)LLS15-035 –Request for an Encroachment Agreement
(29 Mendy’s Forest)
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
(a)Councillor Abel pg.84
Re:Highland Gate Neighbourhood
(ii)Motions for Which Notice Has Been Given
(a)Councillor Abel Motion Withdrawn
Re:Highland Gate Neighbourhood
(b)Councillor Gaertner pg.86
Re:Aurora Family Leisure Complex (AFLC)–Rear Door Access
(c)Councillor Gaertner pg.87
Re:Draft Tree Protection By-law
(d)Councillor Mrakas pg.89
Re:Community Recognition Review Ad Hoc Committee
(e)Councillor Abel pg.91
Re:Library Square Ad Hoc Committee
(f)Councillor Humfryes pg.92
Re:Pedestrian and Vehicle Traffic Concerns –Earl Stewart
Drive,Pederson Drive,St.John’s Sideroad East,and
Bayview Avenue
Council Meeting Agenda
Tuesday,May 26,2015 Page 3 of 8
11.REGIONAL REPORT
York Regional Council Highlights –May 21,2015 pg.93
RECOMMENDED:
THAT the Regional Report of May 21,2015,be received for information.
12.NEW BUSINESS/GENERAL INFORMATION
13.READING OF BY-LAWS
RECOMMENDED:
THAT the following by-laws be given first,second,and third readings and
enacted:
5689-15 BEING A BYLAW to amend By-law Number 5553-13,
as amended,to establish various Reserve Funds for
the Town of Aurora.
(Report No.CFS15-006 –GC Item 7 –Apr.7/15)
pg.101
5710-15 BEING A BY-LAW to define the public notice policies
and procedures for The Corporation of the Town of
Aurora.
(Report No.LLS15-029 –GC Item 9 –May 5/15)
pg.105
5729-15 BEING A BY-LAW to set and levy the rates of taxation
for the taxation year 2015.
(Report No.CFS15-018 –Council Item 7 –May 26/15)
pg.116
5730-15 BEING A BY-LAW to amend Parking and Traffic
Control By-law Number 4574-04.T,as amended,with
respect to No Parking on Carisbrooke Circle and
Longthorpe Court in the Town of Aurora.
(Memorandum –Council Item 10 –May 26/15)
pg.120
5731-15 BEING A BY-LAW to amend Parking and Traffic
Control By-law Number 4574-04.T,as amended,to
designate and erect stop signs at various intersections
in the Town of Aurora.
(Memorandum –Council Item 10 –May 26/15)
pg.121
Council Meeting Agenda
Tuesday,May 26,2015 Page 4 of 8
5732-15 BEING A BY-LAW to amend Zoning By-law Number
2213-78,as amended (Medical Marihuana Production
Use).
(Report No.PL15-041 –GC Item 4 –May 19/15)
pg.122
5733-15 BEING A BY-LAW to regulate the manner in which
persons may enter onto boulevards,rights-of-way,and
highways within the Town of Aurora for the purpose of
constructing access driveways,service connections,
mail receptacles,or other works and equipment.
(Report No.PL15-047 –Council Item 8 –May 26/15)
pg.125
RECOMMENDED:
THAT the following confirming by-law be given first,second,and third readings
and enacted:
5728-15 BEING A BY-LAW to Confirm Actions by Council
Resulting from Council Meeting on May 26,2015.
pg.133
14.CLOSED SESSION
RECOMMENDED:
THAT Council resolve into Closed Session to consider the following matter:
1.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239(2)(c)of the Municipal Act,2001);
Memorandum from Chief Administrative Officer;Re:Potential Land
Acquisitions in the Promenade Area
15.ADJOURNMENT
Council Meeting Agenda
Tuesday,May 26,2015 Page 5 of 8
AGENDA ITEMS
1.General Committee Meeting Report of May 19,2015 pg.30
RECOMMENDED:
THAT the General Committee meeting report of May 19,2015 be received and
the recommendations carried by the Committee be approved.
2.LLS15-039 –General Committee Closed Session Report of May 19,2015 pg.41
RECOMMENDED:
THAT Report No.LLS15-039 be received;and
THAT Council adopt the following recommendations from the General Committee
Closed Session meeting of May 19,2015:
1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239(2)(e)of the
Municipal Act,2001);Re:PL15-045 –Appeal to the Ontario Municipal
Board re Pechen OMB Case No.:PL141323,Committee of Adjustment
Variance Applications –D13-(32A-F)-14,251 Willis Drive,Lot 23,Plan
65M-3219
THAT Closed Session Report No.PL15-045 be received;and
THAT the confidential recommendations of General Committee on May
19,2015,in respect of an appeal to the Ontario Municipal Board
(Pechen)be approved.
2.Personal matters about an identifiable individual,including a Town or
Local Board employee (section 239(2)(b)of the Municipal Act,2001);
Re:Staff Performance (Deferred by Council on May 11,2015)
THAT the confidential memorandum of the Chief Administrative Officer
be received;and
THAT the confidential recommendations of General Committee on May
19,2015,in respect of personal matters about an identifiable individual,
including a Town or Local Board employee (Staff Performance)be
approved.
Council Meeting Agenda
Tuesday,May 26,2015 Page 6 of 8
(Referred from General Committee meeting of May 19,2015 –Item 7)
3.PR15-013 –Facility Sponsorship Program –Pfaff Motors Inc.pg.43
RECOMMENDED:
THAT Report No.PR15-013 be received for information.
(Referred from General Committee meeting of May 19,2015 –Item 8)
4.Memorandum from Director of Infrastructure &Environmental Services pg.45
Re:Water Restriction Policy and Sewer and Water Allocation
RECOMMENDED:
THAT the memorandum regarding Water Restriction Policy and Sewer and
Water Allocation be received for information.
(Referred from General Committee meeting of May 19,2015 –Item 13)
5.Finance Advisory Committee Meeting Minutes of April 28,2015 pg.47
RECOMMENDED:
THAT the Finance Advisory Committee meeting minutes of April 28,2015,be
received;and
THAT the following recommendation regarding Item 1 –Memorandum from
Town Clerk;Re:Finance Advisory Committee –Terms of Reference,be
approved:
THAT the Finance Advisory Committee Terms of Reference be amended to
reflect the changes recommended by staff.
(Referred from General Committee meeting of May 19,2015 –Item 16)
6.Memorandum from Mayor Dawe pg.52
Re:Lake Simcoe Region Conservation Authority
Highlights –April 24,2015 –Meeting of the Board
RECOMMENDED:
THAT the memorandum regarding Lake Simcoe Region Conservation Authority
Highlights –April 24,2015 –Meeting of the Board be received for information.
Council Meeting Agenda
Tuesday,May 26,2015 Page 7 of 8
7.CFS15-018 –2015 Final Operating Budget Approval pg.55
RECOMMENDED:
THAT Report No.CFS15-018 be received;and
THAT the 2015 Operating Budget summarized in Attachment #2 which reflects all
revisions recommended for approval by the Budget Committee,resulting in a total
tax levy of $36,996,300 and a total expenditure plan of $56,020,700,generating a
3.91%Town of Aurora share tax increase,which results in an estimated 2.69%
residential tax bill increase when combined with the regional and education
shares of the tax bill,be approved;and
THAT the Town’s full-time staff complement be increased by four (4)(two of
which have already been preapproved by Council for hiring)and reduced by one
(1)to 211 (excluding Library Board and Central York Fire Services staff)as
presented in Attachment #6 and funded in the 2015 Operating Budget;and
THAT a general wage increase of 2.0%effective April 1,2015,be applied to the
Salary Schedule for Full-time Permanent Non-Bargaining Unit Positions,and to
the Rate Schedule for Other-Than-Continuous-Full-time Non-Bargaining Unit
Positions,both being Attachments to Policy #7;and
THAT By-law Number 5729-15 be adopted to set 2015 tax rates and payment
dates.
8.PL15-047 –Town Regulation of Canada Post Community Mailbox pg.73
Installations on Municipal Roadways
RECOMMENDED:
THAT Report No.PL15-047 be received for information.
9.Memorandum from Director of Planning &Development Services pg.80
Re:Additional Information,May 19,2015,General Committee Agenda
Item 6,Report No.PL15-043 –Oak Ridges Moraine Conservation Plan
Review (2015)
RECOMMENDED:
THAT the memorandum regarding Additional Information,May 19,2015,General
Committee Agenda Item 6,Report No.PL15-043 –Oak Ridges Moraine
Conservation Plan Review (2015)be received for information.
Council Meeting Agenda
Tuesday,May 26,2015 Page 8 of 8
10.Memorandum from Director of Infrastructure &Environmental Services pg.82
Re:Parking Restrictions and Intersection Stop Sign Regulations in
Brookvalley Development
RECOMMENDED:
THAT the memorandum regarding Parking Restrictions and Intersection Stop
Sign Regulations in Brookvalley Development be received;and
THAT Council enact By-law Number 5730-15,“BEING A BY-LAW to amend
Parking and Traffic Control By-law Number 4574-04.T,as amended,with respect
to No Parking on Carisbrooke Circle and Longthorpe Court in the Town of
Aurora”;and
THAT Council enact By-law Number 5731-15,“BEING A BY-LAW to amend
Parking and Traffic Control By-law Number 4574-04.T,as amended,to designate
and erect stop signs at various intersections in the Town of Aurora.”
TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Monday,May 11,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,
Humfryes,Kim,Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial Services/
Treasurer,Director of Legal and Legislative Services/Town
Solicitor,Director of Parks and Recreation Services,Director of
Planning and Development Services,Manager of Operations
Services,Town Clerk,and Council/Committee Secretary
Mayor Dawe called the meeting to order at 7:16 p.m.following Open Forum.
Mayor Dawe relinquished the Chair to Deputy Mayor Abel at 10:27 p.m.during the
consideration of Item 10 (ii)Motions for Which Notice Has Been Given (a)and (b),and
resumed the Chair at 10:30 p.m.
On a motion of Councillor Pirri seconded by Councillor Thom,Council consented to extend
the hour past 10:30 p.m.in accordance with subsection 3.16(b)of the Procedural By-law.
Council recessed at 10:32 p.m.to resolve into a Closed Session meeting and reconvened
into open session at 10:58 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Council Meeting Agenda
Tuesday,May 26,2015 Council Minutes Page -1
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Council Meeting Minutes
Monday,May 11,2015 Page 2 of 21
2.APPROVAL OF THE AGENDA
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the agenda as circulated by Legal and Legislative Services,with the following
additions,be approved:
Delegation (a)Councillor Terry Whitehead,representing City of Hamilton
Re:Motion for Which Notice Has Been Given (c)Councillor
Mrakas;Re:Canada Post Community Mailboxes
Delegation (b)Jamie MacDonald,representing Aurora Winter Blues Festival
Re:Notice of Motion (b)Councillor Abel;Re:Aurora Winter Blues
Festival
Closed Session Item 1 –Litigation or potential litigation including matters before
administrative tribunals,affecting the Town or a Local Board (section 239 (2)(e)of
the Municipal Act,2001);Re:Report No.LLS15-038 –Zoning By-law Violation –
14476 Yonge Street
CARRIED
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of April 28,2015
Special Council –Public Planning Meeting Minutes of April 22,2015
Closed Session Meeting Minutes of April 28,2015
Moved by Councillor Thompson
Seconded by Councillor Gaertner
THAT the Council meeting minutes of April 28,2015 be adopted as amended to
include the recorded vote on Closed Session Item 1.
CARRIED AS AMENDED
Moved by Councillor Thom
Seconded by Councillor Kim
THAT the Special Council –Public Planning meeting minutes of April 22,2015,and
the Closed Session meeting minutes of April 28,2015,be adopted as printed and
circulated.
CARRIED
Council Meeting Agenda
Tuesday,May 26,2015 Council Minutes Page -2
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Council Meeting Minutes
Monday,May 11,2015 Page 3 of 21
4.PRESENTATIONS
(a)Major Brian Bishop,representing The Salvation Army
Re:Parkland Fees –15338 Leslie Street (The Salvation Army)
Mr.Bishop provided a brief overview of the proposed development located at
15338 Leslie Street and requested a deferral of the payment of cash-in-lieu of
parkland dedication fees to permit this development.
Moved by Councillor Abel
Seconded by Councillor Humfryes
THAT the comments of the presentation of Major Brian Bishop be received;and
THAT the request for deferral of the payment of cash-in-lieu of parkland
dedication fees for 15338 Leslie Street (Northridge Community Church of The
Salvation Army)be approved;and
THAT staff report back to Council on the terms of the agreement to finalize the
deferral of cash-in-lieu of parkland dedication fees for 15338 Leslie Street
including options for community use of The Salvation Army property.
CARRIED
5.PUBLIC SERVICE ANNOUNCEMENTS
Councillor Humfryes extended congratulations to the Special Olympics Ontario-
Aurora team for their participation in the International Bocce Tournament and
encouraged everyone to join team practices at the Aurora Seniors’Centre,which
would be held on Wednesday nights in June.
Councillor Abel noted that the Mayor and Members of Council participated in McHappy
Day.
Councillor Abel added that he attended the 6th Annual Portraits of Giving Exhibit at
Upper Canada Mall in Newmarket.
Councillor Thompson extended a reminder that the deadline to contribute to the Run or
Walk for Southlake is May 15,2015,and noted that Team Aurora is currently in first
place in the Municipal Challenge.
Councillor Gaertner noted that she attended the celebration of Asian heritage hosted
by the York Regional Police on May 2,2015.
Councillor Gaertner announced that the Aurora Public Library,in collaboration with The
Arts Music Store,would be hosting a Coffee House on May 23,2015,from 2 p.m.to
4:30 p.m.
Council Meeting Agenda
Tuesday,May 26,2015 Council Minutes Page -3
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Council Meeting Minutes
Monday,May 11,2015 Page 4 of 21
Councillor Abel noted that the Mayor and Members of Council participated in the Heart
and Stroke Big Bike event on the “Aurora Has Heart”team.
Mayor Dawe extended a reminder to residents that new information regarding the
Highland Gate redevelopment proposal is available on the Town’s website at
www.aurora.ca/highlandgate.
Mayor Dawe announced that the Joint Operations Centre live stream is available for
viewing at www.aurora.ca/JOCstream.
Mayor Dawe extended an invitation to residents to attend the Queen’s Diamond
Jubilee Park Accessible Playground public meeting to be held in the Holland Room
located at Town Hall on May 14,2015,at 7 p.m.
Mayor Dawe extended a reminder to residents that the Outdoor Water Use By-law
takes effect on May 15,2015.
Mayor Dawe announced that a Summer Camp Open House would be taking place on
May 23,2015,from 10 a.m.to 12 p.m.at the Stronach Aurora Recreation Complex.
Mayor Dawe announced that June 6,2015,is Compost Giveaway Day at the
Operations Works Yard located at 9 Scanlon Court.
Mayor Dawe stated that Aurora business owners may receive a free listing in the York
Region Business Directory by participating in their annual employment survey and
further information may be provided by emailing businessdirectory@york.ca.
Mayor Dawe extended a reminder that the application deadline for the John West
Memorial “Leaders of Tomorrow”Scholarship is June 1,2015.
Mayor Dawe extended congratulations to the winners of the 53rd Annual Juried Art
Show and Sale:Lauren Brock,Brandon Nicholson,Ethan Platt,Brigitte Granton,Dave
Rheaume,and Donna Greenstein.
Mayor Dawe noted that the Friends of the Greenbelt Foundation publication entitled
“Local Leadership Matters:Ontario Municipalities Taking Action to Strengthen the
Greenbelt”includes a case study written by Town staff member Jim Kyle,regarding the
economic values of natural assets.
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1 (sub-items 3,8,11,and 16),and 2 were identified for discussion.
Council Meeting Agenda
Tuesday,May 26,2015 Council Minutes Page -4
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Council Meeting Minutes
Monday,May 11,2015 Page 5 of 21
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1 (with the exception of sub-items 3,8,11,and 16),and 3 were identified as
items not requiring separate discussion.
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
1.General Committee Meeting Report of May 5,2015
THAT the General Committee meeting report of May 5,2015 be received and the
following recommendations carried by the Committee be approved:
(1)PL15-039 –Public Consultation Process for Planning Applications,
Highland Gate Developments Inc.,21 Golf Links Drive,
Files:OPA-2015-01,SUB-2015-01 and ZBA-2015-02
THAT Report No.PL15-039 be received;and
THAT in addition to the June 24,2015 Public Planning meeting,two (2)
additional Public Planning meetings be held in September and October
for the purpose of receiving additional public comments related to
Highland Gate Development Inc.Files:OPA-2015-01,SUB-2015-01 and
ZBA-2015-02;and
THAT the Public Planning meetings be held at a suitable venue outside
of Council Chambers as determined by the Town Clerk,to accommodate
the anticipated large volume of residents.
(2)PL15-040 –2041 York Region Draft Growth Scenarios and Land Budget
THAT Report No.PL15-040 be received;and
THAT Report No.PL15-040 be referred to the May 21,2015 Public
Planning meeting for discussion.
(4)BBS15-006 –Building Division Workload
THAT Report No.BBS15-006 be received;and
THAT the 2015 budget request for a Building Plan Examiner/Inspector
be approved and recruitment for the position commence immediately;
and
Council Meeting Agenda
Tuesday,May 26,2015 Council Minutes Page -5
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Council Meeting Minutes
Monday,May 11,2015 Page 6 of 21
THAT Administrative Procedure No.13 for Excess Hours and Overtime
be waived for a period of one year to allow Building staff to be paid at
straight time for any excess hours worked up to 44 hours in a week;and
THAT the expedited permit programs,Residential Express Permit
Program and Green Path Program,be suspended until workload allows
for the objectives of the programs to be successfully achieved.
(5)CAO15-006 –Strategic Plan Report Card 2014
THAT Report No.CAO15-006 be received for information.
(6)CAO15-004 –Excellence Matters Aurora
THAT Report No.CAO15-004 be received for information.
(7)CFS15-017 –Capital Projects Status and Closures Report as of
December 31,2014
THAT Report No.CFS15-017 be received;and
THAT the capital project closures and capital funding adjustments
outlined in Attachments #1 and #2 of Report No.CFS15-017 be
approved.
(9)LLS15-029 –Notice Policy
THAT Report No.LLS15-029 be received;and
THAT staff bring forward By-law Number 5710-15,“BEING A BY-LAW to
define the public notice policies and procedures for The Corporation of
the Town of Aurora”to a future Council meeting for enactment;and
THAT “Administration Procedure No.62 –Notice Provision Policy”,as
amended,be repealed on the day that By-law Number 5710-15 comes
into force.
(10)LLS15-032 –Flag Protocol and Flag Raising Policy
THAT Report No.LLS15-032 be received;and
THAT the “Flag Protocol and Flag Raising Policy”attached to Report No.
LLS15-032 be approved;and
THAT Town of Aurora “Administration Procedure No.59 –Flag Raising
Policy”be repealed and replaced with the “Flag Protocol and Flag
Raising Policy”attached to Report No.LLS15-032;and
Council Meeting Agenda
Tuesday,May 26,2015 Council Minutes Page -6
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Council Meeting Minutes
Monday,May 11,2015 Page 7 of 21
THAT the description and guidelines for the Official Town Flag as set out
in Report No.LLS15-032 be approved.
(12)PR15-011 –Parks Maintenance Service Level Standards
THAT Report No.PR15-011 be received;and
THAT the Parks Maintenance Service Level Standards be received by
Council as information;and
THAT,subject to any clarifications,questions and or requested revisions
by Council,the Parks Maintenance Service Level Standards be adopted
effective June 1,2015;and
THAT all remaining funds be returned to source.
(13)PR15-012 –Tree Permit Application for 302 Ridge Road
THAT Report No.PR15-012 be received;and
THAT a permit be issued to the property owner for the removal of seven
(7)trees from a property located at 302 Ridge Road.
(14)Parks and Recreation Advisory Committee Meeting Minutes of
April 16,2015
THAT the Parks and Recreation Advisory Committee meeting minutes of
April 16,2015 be received for information.
(15)Trails and Active Transportation Advisory Committee Meeting
Minutes of April 17,2015
THAT the Trails and Active Transportation Advisory Committee meeting
minutes of April 17,2015 be received for information.
New Business Motion No.1
THAT staff be directed to report back to Council on opportunities to implement a
temporary right of access to adjacent landowner property in accordance with s.
132 of the Municipal Act,2001.
Council Meeting Agenda
Tuesday,May 26,2015 Council Minutes Page -7
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Council Meeting Minutes
Monday,May 11,2015 Page 8 of 21
3.Memorandum from Director of Planning &Development Services
Re:Additional Information –Report No.PR15-012 –Tree Permit
Application for 302 Ridge Road
THAT the memorandum regarding Additional Information –Report No.PR15-012
–Tree Permit Application for 302 Ridge Road be received for information.
CARRIED
8.DELEGATIONS
On a motion of Councillor Mrakas seconded by Councillor Thompson,Council consented,
on a two-thirds vote,to waive the requirements of section 3.8(c)of the Procedural By-law to
permit Councillor Terry Whitehead to speak for more than five (5)minutes.
(a)Councillor Terry Whitehead,representing City of Hamilton
Re:Motion for Which Notice Has Been Given (c)Councillor Mrakas;
Re:Canada Post Community Mailboxes
(Added Item)
Mr.Whitehead provided an overview of the experiences that the City of Hamilton
is encountering in regards to the regulation of installing Canada Post community
mailboxes in existing neighbourhoods.
Moved by Councillor Mrakas
Seconded by Councillor Abel
THAT the comments of the delegation be received and referred to Motion for
Which Notice Has Been Given (c).
CARRIED
(b)Jamie MacDonald,representing Aurora Winter Blues Festival
Re:Notice of Motion (b)Councillor Abel;Re:Aurora Winter Blues Festival
(Added Item)
Mr.MacDonald requested that the Concerts in the Park series be extended by
one week to include an Aurora Winter Blues Festival “Blues and Cruise Night”on
September 2,2015.
Moved by Councillor Abel
Seconded by Councillor Gaertner
THAT the comments of the delegation be received and referred to Notice of
Motion (b).
CARRIED
Council Meeting Agenda
Tuesday,May 26,2015 Council Minutes Page -8
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Council Meeting Minutes
Monday,May 11,2015 Page 9 of 21
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.General Committee Meeting Report of May 5,2015
(3)PL15-034 –Economy and Housing in Aurora
THAT Report No.PL15-034 be received for information.
CARRIED
1.General Committee Meeting Report of May 5,2015
(8)LLS15-028 –Pending List
THAT Report No.LLS15-028 be received for information.
CARRIED
1.General Committee Meeting Report of May 5,2015
(11)LLS15-025 –Audio Recording of Closed Session Meetings –Additional
Information
Main motion
Moved by Councillor Thompson
Seconded by Councillor Pirri
THAT Report No.LLS15-025 be received for information.
Amendment No.1
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the main motion be amended by adding the following clauses:
“THAT staff be directed to commence audio recordings of closed
session meetings;and
THAT staff report back on protocols to maintain audio recordings of
closed session meetings.”
On a recorded vote the amendment was
DEFEATED
YEAS:4 NAYS:5
VOTING YEAS:Councillors Gaertner,Humfryes,
Mrakas,and Thompson
VOTING NAYS:Councillors Abel,Kim,Thom,
Pirri,and Mayor Dawe
Council Meeting Agenda
Tuesday,May 26,2015 Council Minutes Page -9
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Council Meeting Minutes
Monday,May 11,2015 Page 10 of 21
Amendment No.2
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the main motion be amended by adding the following clause:
“THAT a letter,signed by the Mayor and all Members of Council,be
sent to the Premier of Ontario,the Newmarket-Aurora Member of
Provincial Parliament,and all other Members of Provincial
Parliament,to request the implementation of the necessary
legislation to protect audio recordings of municipal closed session
meetings from disclosure except in order to ensure compliance with
the closed meeting requirements of the Municipal Act,2001.”
On a recorded vote the amendment
CARRIED
YEAS:9 NAYS:0
VOTING YEAS:Councillors Abel,Gaertner,Humfryes,
Kim,Mrakas,Pirri,Thom,Thompson,and
Mayor Dawe
VOTING NAYS:None
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Pirri
THAT Report No.LLS15-025 be received;and
THAT a letter,signed by the Mayor and all Members of Council,be sent
to the Premier of Ontario,the Newmarket-Aurora Member of Provincial
Parliament,and all other Members of Provincial Parliament,to request
the implementation of the necessary legislation to protect audio
recordings of municipal closed session meetings from disclosure
except in order to ensure compliance with the closed meeting
requirements of the Municipal Act,2001.
CARRIED AS AMENDED
1.General Committee Meeting Report of May 5,2015
(16)Memorandum from Chief Administrative Officer
Re:Communications
THAT the memorandum regarding Communications be received;and
THAT a public Council workshop be scheduled to review the Communications
Policies and Corporate Communications Strategic Plan;and
Council Meeting Agenda
Tuesday,May 26,2015 Council Minutes Page -10
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Council Meeting Minutes
Monday,May 11,2015 Page 11 of 21
THAT staff be directed to engage residents,including at the upcoming 2015
Aurora Chamber Street Festival,to obtain ideas on improving the Town’s
communication and engagement practices and policies.
CARRIED
2.LLS15-037 –General Committee Closed Session Report of May 5,2015
THAT Report No.LLS15-037 be received;and
THAT Council adopt the following recommendations from the General Committee
Closed Session meeting of May 5,2015:
1.Personal matters about an identifiable individual,including a Town or
Local Board employee;Re:Staff Performance
THAT consideration of the May 5,2015 Closed Session Item 1,regarding
personal matters about an identifiable individual,including a Town or Local
Board employee;Re:Staff Performance,be deferred to a General
Committee Closed Session meeting on May 19,2015.
On a recorded vote the motion
CARRIED
YEAS:9 NAYS:0
VOTING YEAS:Councillors Abel,Gaertner,Humfryes,
Kim,Mrakas,Pirri,Thom,Thompson,and
Mayor Dawe
VOTING NAYS:None
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
On a motion of Councillor Thompson seconded by Councillor Gaertner,Council consented,
on a two-thirds vote,to waive the requirements of section 3.13 of the Procedural By-law to
allow Item 10 “(i)Notice of Motion (b)Aurora Winter Blues Festival”to be moved forward for
consideration.
(i)Notices of Motion
(a)Councillor Abel
Re:Highland Gate Neighbourhood
WHEREAS the Highland Gate Golf Course has been closed;and
WHEREAS ClubLink,owner of the Golf Course,has partnered with
Geranium Homes to form Highland Gate Developments Inc.;and
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Tuesday,May 26,2015 Council Minutes Page -11
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Council Meeting Minutes
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WHEREAS Highland Gate Developments Inc.has applied to develop
184 homes and a ten (10)story condominium building on the golf course
lands;and
WHEREAS Highland Gate is an established residential neighbourhood
and residents of the neighbourhood demand that any development
proposal protect and strengthen their neighbourhood;and
WHEREAS members of the Highland Gate Ratepayers Association have
been urged to contact their Councillors;and
WHEREAS the Town of Aurora Council is required to abide by the
Planning Act,R.S.O.1990 and the Places to Grow Act,2005;and
WHEREAS the Province of Ontario alone can enact amendments to the
Planning Act,R.S.O.1990 and Places to Grow Act,2005;and
WHEREAS private member Bill 41,the Preserving Existing Communities
Act,2013 (“Bill 41”),would have amended the Places to Grow Act,2005;
and
WHEREAS Bill 41 would have ensured that a decision of a Municipal
Council not to amend an Official Plan for stable residential areas would
have been final,and the decision could not be appealed to the Ontario
Municipal Board;and
WHEREAS the provisions of Bill 41 pertain exactly to the circumstances
with respect to the Highland Gate Development proposal;and
WHEREAS Newmarket-Aurora MPP Chris Ballard has extensive
knowledge and experience with provincial legislation,municipal land
planning matters and the Highland Gate neighbourhood.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Newmarket-
Aurora MPP Chris Ballard be requested to immediately introduce in the
Legislative Assembly of Ontario a private members Bill with the same
provisions as Bill 41,the Preserving Existing Communities Act,2013;
and
BE IT FURTHER RESOLVED THAT the Highland Gate Ratepayers
Association be advised of Council’s resolution and requested to urge
MPP Chris Ballard to do everything possible to amend provincial
legislation to protect the Highland Gate Neighbourhood.
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Tuesday,May 26,2015 Council Minutes Page -12
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(b)Councillor Abel
Re:Aurora Winter Blues Festival
This motion was considered under “(ii)Motions for Which Notice Has Been
Given”as Motion (d).
(ii)Motions for Which Notice Has Been Given
(a)Mayor Dawe
Re:Lake Simcoe Conservation Foundation –Street Naming Donation
Moved by Mayor Dawe
Seconded by Councillor Humfryes
WHEREAS Lake Simcoe Conservation Foundation’s (LSCF)mission is to
raise funds from private individuals and organizations to invest in
conservation,restoration,research and education projects of the Lake
Simcoe Region Conservation Authority to ensure a healthy Lake Simcoe
watershed today and tomorrow;and
WHEREAS several programs and opportunities are established by the
LSCF in an effort to raise funds from private individuals and organizations to
fulfill its mission statement;and
WHEREAS the 27th Annual Conservation Dinner is one such opportunity
being held on May 27,2015;and
WHEREAS Treasure Hill Homes has offered to donate a future street
naming opportunity within their 2C Area Plan of Subdivision as part of the
live Auction during the 27th Annual Conservation Dinner.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council approve
the street naming donation;and
BE IT FURTHER HEREBY RESOLVED THAT the proposed street name,
submitted by the successful bidder,require Council approval in accordance
with the Town of Aurora Street Naming Policy.
CARRIED
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(b)Mayor Dawe
Re:Town of Richmond Hill –OMB Decision
Moved by Mayor Dawe
Seconded by Councillor Pirri
WHEREAS the Ontario Municipal Board (the “Board”)has imposed a cap
on parkland dedication in the Town of Richmond Hill at 25%of the
developable area of a site;and
WHEREAS the Planning Act (the “Act”)states that in the case of land
proposed for development or redevelopment for residential purposes,a
parkland dedication by-law and specific official plan policies may require the
conveyance of land for park or recreational purposes at a rate of one (1)
hectare of land for each 300 dwelling units;and
WHEREAS the Act in making such a requirement does not apply a 25%
cap,as the Board has done in Richmond Hill;and
WHEREAS Richmond Hill is seeking leave to appeal the Board’s decision to
the Ontario Divisional Court,and is also asking the Board to review its own
decision;and
WHEREAS Richmond Hill is asking for support from other municipalities.
NOW THEREFORE BE IT HEREBY RESOLVED:
(a)THAT the correspondence from D.Barrow,Mayor,Town of Richmond
Hill,dated February 27,2015 regarding an appeal to the Ontario
Divisional Court on a Board decision to limit the amount of parkland
that must be dedicated on new developments,be received;and
(b)THAT the Town of Aurora appreciates and endorses the efforts of the
Town of Richmond Hill to appeal and review the decision of the Board
that capped parkland dedication at 25%of the developable area of a
site,based on the Board having erroneously engaged in policy-making
without consultation when it attempted to address a perceived conflict
between the Act,the Growth Plan,and the Provincial Policy
Statement;and
(c)THAT the Town of Richmond Hill be notified of this resolution,with a
copy to the other York Region municipalities.
CARRIED
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Tuesday,May 26,2015 Council Minutes Page -14
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Monday,May 11,2015 Page 15 of 21
(c)Councillor Mrakas
Re:Canada Post Community Mailboxes
Council consented to consider Motion (c)prior to the consideration of Item
1(3).
Main motion
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
WHEREAS the installation of community mailboxes raises several of the
same concerns as the installation of above-ground plant (e.g.,utility
boxes)in municipally-owned right-of-way;and
WHEREAS the installation of community mailboxes might require
installation requests for additional sidewalks where no sidewalks
currently exist;and
WHEREAS the installation of community mailboxes might require
installation of additional sidewalk approach ramps for easier access,for
persons with disabilities or pushing strollers and/or seniors;and
WHEREAS increased snow clearing responsibilities for adjacent
property owners and the Town would be needed;and
WHEREAS installation of additional sign posts,adjacent to community
mailboxes for parking regulation changes will be needed;and
WHEREAS the installation of community mailboxes might require
additional street light requests to improve visibility to and from
community mailbox locations and security at these locations.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of
Aurora endorse the City of Hamilton’s opposition to the elimination of
home mail delivery and installation of community mailboxes;and
BE IT FURTHER RESOLVED THAT Council direct the Mayor to send a
letter that would request the Federal Minister of Transport,who oversees
Canada Post,to require Canada Post to halt installation of community
mailboxes immediately and to revise its Five-point Action Plan,which
includes the elimination of home mail delivery,and engage in full and
meaningful consultation with all stakeholders,including the Town and its
residents;and
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Monday,May 11,2015 Page 16 of 21
BE IT FURTHER RESOLVED THAT Council direct staff to bring forward
recommendations to the next General Committee meeting to align the
Town’s by-laws with the City of Hamilton’s By-law Number 15-091 which
regulates the installation of equipment on roads;and
BE IT FURTHER RESOLVED THAT Council direct staff to develop
appropriate standards to require Canada Post to apply for permits with
an appropriate fee that reflects the resources required and costs
incurred by the Town to install community mailboxes in established
neighbourhoods;and
BE IT FURTHER RESOLVED THAT staff bring back a new bylaw for
Council’s enactment at the next Council meeting.
Amendment No.1
Moved by Councillor Mrakas
Seconded by Councillor Abel
THAT the second operative clause be amended by adding the
words “copied to Members of Parliament,Ontario Members of
Provincial Parliament,and all Ontario municipalities”following the
word “letter”;and
THAT the second operative clause be amended by replacing the
word “revise”with the words “adhere to”;and
THAT the second operative clause be amended by deleting the
words “which includes the elimination of home mail delivery,and”;
and
THAT the second operative clause be amended by adding the
words “requirement to”following the word “Plan”;and
THAT the third operative clause be amended by replacing the word
“General Committee”with the word “Council”.
CARRIED
Amendment No.2
Moved by Councillor Mrakas
Seconded by Councillor Kim
THAT the fourth operative clause be amended by adding the words
“and maintain”following the word “install”.
CARRIED
Council Meeting Agenda
Tuesday,May 26,2015 Council Minutes Page -16
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Council Meeting Minutes
Monday,May 11,2015 Page 17 of 21
Main motion as amended
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
WHEREAS the installation of community mailboxes raises several of
the same concerns as the installation of above-ground plant (e.g.,
utility boxes)in municipally-owned right-of-way;and
WHEREAS the installation of community mailboxes might require
installation requests for additional sidewalks where no sidewalks
currently exist;and
WHEREAS the installation of community mailboxes might require
installation of additional sidewalk approach ramps for easier access,for
persons with disabilities or pushing strollers and/or seniors;and
WHEREAS increased snow clearing responsibilities for adjacent
property owners and the Town would be needed;and
WHEREAS installation of additional sign posts,adjacent to community
mailboxes for parking regulation changes will be needed;and
WHEREAS the installation of community mailboxes might require
additional street light requests to improve visibility to and from
community mailbox locations and security at these locations.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of
Aurora endorse the City of Hamilton’s opposition to the elimination of
home mail delivery and installation of community mailboxes;and
BE IT FURTHER RESOLVED THAT Council direct the Mayor to send a
letter,copied to Members of Parliament,Ontario Members of
Provincial Parliament,and all Ontario municipalities,that requests
the Federal Minister of Transport,who oversees Canada Post,to require
Canada Post to halt installation of community mailboxes immediately
and to adhere to its Five-point Action Plan requirement to engage in
full and meaningful consultation with all stakeholders,including the
Town and its residents;and
BE IT FURTHER RESOLVED THAT Council direct staff to bring forward
recommendations to the next Council meeting to align the Town’s by-
laws with the City of Hamilton’s By-law Number 15-091 which regulates
the installation of equipment on roads;and
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Tuesday,May 26,2015 Council Minutes Page -17
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Monday,May 11,2015 Page 18 of 21
BE IT FURTHER RESOLVED THAT Council direct staff to develop
appropriate standards to require Canada Post to apply for permits with
an appropriate fee that reflects the resources required and costs
incurred by the Town to install and maintain community mailboxes in
established neighbourhoods;and
BE IT FURTHER RESOLVED THAT staff bring back a new bylaw for
Council’s enactment at the next Council meeting.
On a recorded vote the first operative clause
CARRIED
YEAS:5 NAYS:4
VOTING YEAS:Councillors Gaertner,Humfryes,Kim,
Mrakas,and Thompson
VOTING NAYS:Councillors Abel,Pirri,Thom,and
Mayor Dawe
On a recorded vote the second operative clause
CARRIED AS AMENDED
YEAS:9 NAYS:0
VOTING YEAS:Councillors Abel,Gaertner,Humfryes,
Kim,Mrakas,Pirri,Thom,Thompson,
and Mayor Dawe
VOTING NAYS:None
On a recorded vote the third operative clause
CARRIED AS AMENDED
YEAS:8 NAYS:1
VOTING YEAS:Councillors Abel,Gaertner,Humfryes,
Kim,Mrakas,Thom,Thompson,
and Mayor Dawe
VOTING NAYS:Councillor Pirri
On a recorded vote the fourth operative clause
CARRIED AS AMENDED
YEAS:8 NAYS:1
VOTING YEAS:Councillors Abel,Gaertner,Humfryes,
Kim,Mrakas,Thom,Thompson,
and Mayor Dawe
VOTING NAYS:Councillor Pirri
Council Meeting Agenda
Tuesday,May 26,2015 Council Minutes Page -18
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Council Meeting Minutes
Monday,May 11,2015 Page 19 of 21
On a recorded vote the fifth operative clause
CARRIED
YEAS:5 NAYS:4
VOTING YEAS:Councillors Gaertner,Humfryes,Kim,
Mrakas,and Thompson
VOTING NAYS:Councillors Abel,Pirri,Thom,and
Mayor Dawe
(d)Councillor Abel
Re:Aurora Winter Blues Festival
Council consented to consider Motion (d)following the consideration of
Motion (c),prior to the consideration of Item 1(3).
Moved by Councillor Abel
Seconded by Councillor Humfryes
WHEREAS the Aurora Winter Blues Festival (AWBF)is a musical event
of significant importance to the Town of Aurora;and
WHEREAS the AWBF wishes to promote a collaborative approach to
extend the 2015 Concerts in the Park series by one (1)additional week.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed
to report back to Council as soon as possible,on opportunities to extend
the 2015 Concerts in the Park series by one (1)additional week in
collaboration with the organizers of the Aurora Winter Blues Festival.
CARRIED
11.REGIONAL REPORT
None
12.NEW BUSINESS/GENERAL INFORMATION
Councillor Thom extended a reminder that May 8,2015,was the 70th anniversary of
the Victory in Europe (VE)Day.
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Tuesday,May 26,2015 Council Minutes Page -19
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Monday,May 11,2015 Page 20 of 21
13.READING OF BY-LAWS
Moved by Councillor Mrakas
Seconded by Councillor Abel
THAT the following by-laws be given first,second,and third readings and enacted:
5711-15 BEING A BY-LAW to adopt Official Plan Amendment No.7.
5712-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78,as
amended (29 George Street –L.S.Consulting Inc.).
5725-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78,as
amended (49 Wellington Street East –The CAP Centre Inc.).
CARRIED
14.CLOSED SESSION
Moved by Councillor Mrakas
Seconded by Councillor Thompson
THAT Council resolve into a Closed Session meeting to consider the following item:
1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239 (2)(e)of the
Municipal Act,2001);Re:Report No.LLS15-038 –Zoning By-law Violation
–14476 Yonge Street
(Added Item)
CARRIED
Moved by Councillor Thompson
Seconded by Councillor Mrakas
THAT the Council meeting be reconvened into open session to rise and report from
Closed Session.
CARRIED
Moved by Councillor Humfryes
Seconded by Councillor Thom
THAT the following confidential recommendations of the Council Closed Session of
May 11,2015,be adopted:
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Tuesday,May 26,2015 Council Minutes Page -20
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1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239 (2)(e)of the
Municipal Act,2001);Re:Report No.LLS15-038 –Zoning By-law Violation –
14476 Yonge Street
(Added Item)
THAT the confidential recommendations regarding Report No.LLS15-038 –
Zoning By-law Violation –14476 Yonge Street,be approved and staff be
authorized to proceed as directed by Council on May 11,2015.
CARRIED
13.READING OF BY-LAWS
Moved by Councillor Mrakas
Seconded by Councillor Thompson
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5726-15 BEING A BY-LAW to Confirm Actions by Council Resulting from
Council Meeting on May 11,2015.
CARRIED
15.ADJOURNMENT
Moved by Councillor Kim
Seconded by Councillor Pirri
THAT the meeting be adjourned at 10:59 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE COUNCIL MEETING OF MAY 11,2015 ARE SUBJECT TO
FINAL APPROVAL BY COUNCIL ON MAY 26,2015.
Council Meeting Agenda
Tuesday,May 26,2015 Council Minutes Page -21
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Council Meeting Agenda
Tuesday,May 26,2015 Delegation (a)Page -1
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50 Pineneedle Drive
Aurora
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Tuesday,May 26,2015 Delegation (a)Page -2
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Tuesday,May 26,2015 Delegation (a)Page -3
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s s
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May 26,2015
Council Meeting Agenda
Tuesday,May 26,2015 Delegation (b)Page -1
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TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday,May 19,2015
ATTENDANCE
COUNCIL MEMBERS Councillor Gaertner in the Chair;Councillors Abel,Humfryes,Kim,
Mrakas,Pirri,Thom,Thompson,and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services,Director of
Legal and Legislative Services/Town Solicitor,Director of Parks
and Recreation Services Director of Planning and Development
Services,Town Clerk,and Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
Councillor Gaertner relinquished the Chair to Mayor Dawe at 8:31 p.m.and resumed the Chair
at 8:34 p.m.during the discussion of Item 4.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services,
with the following addition:
Closed Session Item 3 –The receiving of advice that is subject to solicitor-client
privilege,including communications necessary for that purpose (section 239(2)(f)of the
Municipal Act,2001);Re:Highland Gate Development Application
Council Meeting Agenda
Tuesday,May 26,2015 Item 1 Page -1
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General Committee Meeting Report
Tuesday,May 19,2015 Page 2 of 11
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2,3,4,5,6,7,8,13,and 16 were identified for discussion.
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1,9,10,11,12,14,and were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to the General Committee and
staff be authorized to take all necessary action required to give effect to same:
1.PL15-037 –Application for Site Plan Approval,Perwick Investments Limited,
Northeast Corner of Wellington Street East and John West Way,File:SP-2013-
13
THAT Report No.PL15-037 be received;and
THAT Site Plan Application File:SP-2013-13 (Perwick Investments Limited)be
approved to permit the development of the subject lands for the construction of a
one-storey 1,255 sqm Gross Floor Area (GFA)commercial plaza;and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement,
including any and all documents and ancillary agreements required to give effect to
same.
9.IES15-037 –Facility Projects Status Report
THAT Report No.IES15-037 be received for information.
10.IES15-038 –Strategy for Traffic Signs Installation
THAT Report No.IES15-038 be received;and
THAT traffic signs and posts in the Town be audited;and
THAT road signs be combined onto a single post wherever possible;and
THAT unnecessary or redundant signs and posts be removed.
Council Meeting Agenda
Tuesday,May 26,2015 Item 1 Page -2
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General Committee Meeting Report
Tuesday,May 19,2015 Page 3 of 11
11.Memorandum from Manager of Special Projects
Re:Private Members Bill 74 –Housing Services Corporation Accountability
Act,2015
THAT the memorandum regarding Private Members Bill 74 –Housing Services
Corporation Accountability Act,2015 be received for information.
12.Aurora Family Leisure Complex Liaison Committee Meeting Minutes of April
24,2015
THAT the Aurora Family Leisure Complex Liaison Committee meeting minutes of
April 24,2015 be received for information.
14.Accessibility Advisory Committee Meeting Minutes of May 6,2015
THAT the Accessibility Advisory Committee meeting minutes of May 6,2015 be
received for information.
15.Aurora Family Leisure Complex Liaison Committee Meeting Minutes of May 7,
2015
THAT the Aurora Family Leisure Complex Liaison Committee meeting minutes of
May 7,2015 be received for information.
CARRIED
5.DELEGATIONS
General Committee approved,on a two-thirds vote,that the requirements of section 3.8(c)
of the Procedural By-law be waived to permit the delegation of Terry Kawar,Resident,to
speak for more than five (5)minutes.
(a)Terry Kawar,Resident
Re:Cedar Tree Hedge;Re:Item 2 –LLS15-035 –Request for an
Encroachment Agreement (29 Mendy’s Forest)
Mr.Kawar provided background information,reviewed his communications with the
Town,and presented photographs regarding the cedar tree hedge surrounding his
property.He requested Council’s approval to maintain the current location of the
evergreen hedge.
General Committee received and referred the comments of the delegation to Item 2.
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
Council Meeting Agenda
Tuesday,May 26,2015 Item 1 Page -3
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General Committee Meeting Report
Tuesday,May 19,2015 Page 4 of 11
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2.LLS15-035 –Request for an Encroachment Agreement (29 Mendy’s Forest)
General Committee recommends:
THAT Report No.LLS15-035 be received;and
THAT the request of the owners of 29 Mendy’s Forest to enter into an encroachment
agreement with the Town be denied;and
THAT the owners of 29 Mendy’s Forest be required to remove any encroachments
from the Town’s lands no later than July 15,2015;and
THAT,if the owners refuse to remove any encroachments from the Town’s lands,
then Town staff shall remove the encroachments as soon as possible after July 31,
2015;and
THAT staff be directed to assist the owner of 29 Mendy’s Forest in relocating
the cedar tree hedge,currently located on Town-owned lands,in accordance
with the terms of the offer of assistance made by the Town Clerk on February
26,2015.
CARRIED
3.LLS15-036 –Request for an Encroachment Agreement (50 Pineneedle Drive)
General Committee recommends:
THAT Report No.LLS15-036 be received;and
THAT the request of the owners of 50 Pineneedle Drive to enter into an
encroachment agreement with the Town be denied;and
THAT the owners of 50 Pineneedle Drive be required to remove any encroachments
from the Town’s lands no later than July 15,2015;and
THAT,if the owners refuse to remove any encroachments from the Town’s lands,
then Town staff shall remove the encroachments as soon as possible after July 31,
2015.
CARRIED
Council Meeting Agenda
Tuesday,May 26,2015 Item 1 Page -4
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General Committee Meeting Report
Tuesday,May 19,2015 Page 5 of 11
4.PL15-041 –Proposed Zoning By-law,Medical Marihuana Production,File:
ZBA-2014-02
General Committee recommends:
THAT Report No.PL15-041 be received;and
THAT staff be directed to schedule the draft Implementing Zoning By-law regulating
Medical Marihuana Production for the next Council meeting for enactment;and
THAT staff be directed to investigate the possibility of the creation of a Town
licensing regime for medical marihuana production facilities aligned to that of
the City of Mississauga.
CARRIED
5.PL15-042 –Bill 73 (Proposed Smart Growth for our Communities Act,2015),
an Act to Amend the Development Charges and Planning Acts
General Committee recommends:
THAT Report No.PL15-042 be received;and
THAT Planning and Development Services be authorized to send comments to the
Ministry of Municipal Affairs and Housing prior to their June 3,2015,deadline;and
THAT,in addition to supporting the staff comments identified in Report No.
PL15-042,Council endorses restoring more decision-making authority for
municipalities on local planning matters,and limiting the influence of the
Ontario Municipal Board,essentially granting municipalities more powers to
manage the demands caused by growth and intensification.
CARRIED
6.PL15-043 –Oak Ridges Moraine Conservation Plan Review (2015)
General Committee recommends:
THAT Report No.PL15-043 be received;and
THAT Council endorse the comments prepared by staff regarding the 2015
Provincial Review of the Oak Ridges Moraine Conservation Plan;and
THAT Report No.PL15-043 and related Council resolution be forwarded to York
Region and the Ontario Ministry of Municipal Affairs &Housing by their May 28,
2015,deadline.
CARRIED
Council Meeting Agenda
Tuesday,May 26,2015 Item 1 Page -5
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General Committee Meeting Report
Tuesday,May 19,2015 Page 6 of 11
General Committee consented on a motion by Councillor Pirri seconded by Councillor
Thompson to refer the following items to the Council meeting of May 26,2015:
7.PR15-013 –Facility Sponsorship Program –Pfaff Motors Inc.
8.Memorandum from Director of Infrastructure &Environmental Services
Re:Water Restriction Policy and Sewer and Water Allocation
13.Finance Advisory Committee Meeting Minutes of April 28,2015
16.Memorandum from Mayor Dawe
Re:Lake Simcoe Region Conservation Authority Highlights –April 24,2015 –
Meeting of the Board
8.NOTICES OF MOTION
(a)Councillor Gaertner
Re:Aurora Family Leisure Complex (AFLC)–Rear Door Access
WHEREAS an increasing number of Aurora residents are utilizing the Aurora Family
Leisure Complex pool and fitness areas for therapeutic and rehabilitation activities;
and
WHEREAS the Town of Aurora offers eleven Aqua Fitness classes in the AFLC pool
each week,including two classes that are specifically designed to help those
suffering with arthritis,many of which are utilized by “older adults”,and two classes
that are offered specifically to those persons over 55 years of age;and
WHEREAS many of these members are not disabled,just getting older,and do not
display a disability parking permit in their vehicle;and
WHEREAS the rear entrance of the Complex has offered easier access for those
residents with mobility issues for nearly 30 years,but no longer does so;and
WHEREAS the parking area at the rear of the Complex is now unusable due to the
long walk back to the front entrance;and
WHEREAS much of the parking lot at the Complex has a substantial grade
encumbering those with mobility issues;and
WHEREAS the rear and side parking lot provides the only flat,even area to walk to
the Complex;and
WHEREAS ensuring that this facility is as accessible as possible,not just to meet
legal compliance,but to demonstrate the Town of Aurora's philosophy and spirit of
accessibility and inclusivity to enhance the quality of life for all Aurora residents;and
Council Meeting Agenda
Tuesday,May 26,2015 Item 1 Page -6
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General Committee Meeting Report
Tuesday,May 19,2015 Page 7 of 11
WHEREAS resuming access to the Aurora Family Leisure Complex via the rear door
entrance would be in keeping with this spirit;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to study
the options and costs for users to access the rear door to enter the AFLC and bring
this information back to Council as expediently as possible.
(b)Councillor Gaertner
Re:Draft Tree Protection By-law
WHEREAS on January 25,2011,Council of the Town of Aurora directed the
formation of a Town staff,multi-department,Tree Protection By-law Committee,to
review the Town's current Tree By-law;and
WHEREAS the purpose of the committee was to review the existing Tree By-law and
suggest changes and revisions for Council's consideration;and
WHEREAS the process to develop the Draft Tree Protection By-law was to include
consultation with the public and all stakeholders;and
WHEREAS public and stakeholder consultation was accomplished through
comprehensive staff discussions with stakeholders,an online survey,and a Public
Planning meeting held on April 25,2012;and
WHEREAS staff Report No.PR12-016 was presented at the Public Planning
meeting;and
WHEREAS staff Report No.PR12-016 spoke to the advantage of the Draft Tree
Protection By-law to enable residents to receive better service in the processing of
permits,and better enforcement and tree protection for the municipality;and
WHEREAS the public and stakeholder consultation process allowed for input and
advice on the actual By-Law changes;and
WHEREAS the Public Planning meeting was well-attended and included
representation from all stakeholders;and
WHEREAS the Council direction from the meeting was that the recommendations
from staff Report No.PR12-016 be received,and that comments presented at the
Public Planning meeting be addressed in a comprehensive report outlining
recommendations and options at a future General Committee meeting,and that all
parties expressing interest at the Public Planning meeting and stakeholders be
advised of the General Committee meeting date;and
WHEREAS that meeting was held on October 8,2013,and Council directed staff to
make further revisions and bring the Draft Tree Protection By-law back to Council for
comments prior to releasing it again to the public for their input;and
Council Meeting Agenda
Tuesday,May 26,2015 Item 1 Page -7
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General Committee Meeting Report
Tuesday,May 19,2015 Page 8 of 11
WHEREAS the Draft Tree Protection By-Law was discussed by Council again on
January 14,2014,and January 21,2014;and
WHEREAS Council referred the Draft Tree Protection By-law report back to staff
without clarifying any next steps in the process;and
WHEREAS the Town's February 2015 Pending List makes notes that the matter is
"Complete"along with the notation that Town staff reviewed the revised Tree
Protection By-law in accordance with the Council direction of January 21,2014,and
determined that the current Tree By-law is satisfactory,and staff will continue to
monitor the operation and enforcement of the current Tree By-law and may bring it
forward for review to Council should the need arise;and
WHEREAS this public process started in 2011 and no Council decision has been
made to date on the Draft Tree Protection By-law;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff place the matter of the
Draft Tree Protection By-law on a future General Committee agenda for discussion
and direction,with a copy of all previous staff reports dealing with this matter as well
as a copy of the Town’s current Tree By-law and Tree Destruction Permit;and
BE IT FURTHER RESOLVED THAT staff be directed to prepare and bring a
comprehensive report to General Committee prior to the end of September 2015
containing a written summary of the review process and all written or verbal input
received from the general public at the Public Planning meeting and other Council
meetings outlined in this motion;and
BE IT FURTHER RESOLVED THAT that staff be directed to provide Council with
options for meeting dates for Council to invite the public to comment and offer input
on the Draft Tree Protection By-law.
(c)Councillor Mrakas
Re:Community Recognition Review Ad Hoc Committee
WHEREAS volunteers are the driving force of community and without the support of
volunteers facilitating the many events,sporting activities and community functions
Aurora has become known for,our quality of life would not be the same;and
WHEREAS recognizing the value and contributions volunteers make in the Town of
Aurora is of primary importance to the municipality;and
WHEREAS the Town recognizes the contribution of volunteers to the community
through an annual event held each year;and
WHEREAS significant annual events should be reviewed from time to time to ensure
that the event is the best and most effective it can be;and
Council Meeting Agenda
Tuesday,May 26,2015 Item 1 Page -8
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General Committee Meeting Report
Tuesday,May 19,2015 Page 9 of 11
WHEREAS the annual Community Recognition Event has not been reviewed for a
number of years;
NOW THEREFORE BE IT HEREBY RESOLVED THAT a “Community Recognition
Review Ad Hoc Committee”be established;and
BE IT FURTHER RESOLVED THAT the mandate of the Community Recognition
Review Ad Hoc Committee be to review and make recommendations to Council on
all aspects of the current Community Recognition event including:
1.the criteria and process by which various community recognition awards are
currently bestowed;and
2.in the context of other similar community events,ensuring that the Aurora
Community Recognition Event demonstrates how important and special our
volunteers are and how deserving they are of recognition;and
BE IT FURTHER RESOLVED THAT the Community Recognition Review Ad Hoc
Committee be comprised of two (2)Members of Council and five (5)citizen
members;and
BE IT FURTHER RESOLVED THAT in appointing citizen members of the
Community Recognition Review Ad Hoc Committee,Council will give preference to
applicants who have experience in the volunteer sector and/or community
recognition awards;and
BE IT FURTHER RESOLVED THAT staff be directed to advertise,in accordance
with the provisions of the “Policy for Ad Hoc/Advisory Committees and Local Boards”,
for applications from members of the public for appointment to the Community
Recognition Review Ad Hoc Committee;and
BE IT FURTHER RESOLVED THAT the Chief Administrative Officer be directed to
appoint one or more appropriate staff liaisons to support the work of the Community
Recognition Review Ad Hoc Committee;and
BE IT FURTHER RESOLVED THAT the Community Recognition Review Ad Hoc
Committee be required to report back to Council with recommendations for approval
in time for preparation of the 2016 Community Recognition Awards.
(d)Councillor Abel
Re:Library Square Ad Hoc Committee
WHEREAS the Town of Aurora has declared the old Library and the old Fire Hall,
both on Victoria Street,as surplus properties;and
WHEREAS during the last term of Council,the Town engaged the community as to
what uses the Library Square might have to better enhance the community at large;
Council Meeting Agenda
Tuesday,May 26,2015 Item 1 Page -9
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General Committee Meeting Report
Tuesday,May 19,2015 Page 10 of 11
NOW THEREFORE BE IT HEREBY RESOLVED THAT that a "Library Square Ad
Hoc Committee",to provide Council with advice on a potential vision and design for
Library Square,be established;and
BE IT FURTHER RESOLVED THAT the Library Square Ad Hoc Committee be
comprised of the Mayor,three (3)Councillors,and up to four (4)citizen members;
and
BE IT FURTHER RESOLVED THAT in appointing citizen members to the Library
Square Ad Hoc Committee,Council will give preference to applicants who have
experience in planning,architecture,and community gathering design;and
BE IT FURTHER RESOLVED THAT staff be directed to advertise,in accordance
with the provisions of the "Policy for Ad Hoc/Advisory Committees and Local
Boards",for applications from members of the public for appointment to the Library
Square Ad Hoc Committee;and
BE IT FURTHER RESOLVED THAT the Chief Administrative Officer be directed to
appoint one or more appropriate staff liaisons to support the work of the Library
Square Ad Hoc Committee.
(e)Councillor Humfryes
Re:Pedestrian and Vehicle Traffic Concerns –Earl Stewart Drive,Pederson
Drive,St.John’s Sideroad East,and Bayview Avenue
WHEREAS at the Public Planning meeting of February 25,2015,
Report No.PL15-010 was presented to propose a zoning by-law amendment for
approval of a Motor Vehicle Sales Establishment;and
WHEREAS pedestrian and vehicle traffic concerns were reported by several
residential owners in the area bounded by Earl Stewart Drive,Pedersen Drive,St.
John’s Sideroad East,and Bayview Avenue;and
WHEREAS residents noted both vehicle and pedestrian accidents at these particular
intersections;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to work
with York Region to perform appropriate traffic studies in the area bounded by Earl
Stewart Drive,Pedersen Drive,St.John’s Sideroad East,and Bayview Avenue,and
to report back to Council on the results of those studies including any
recommendations for additional safety measures that may be required.
Council Meeting Agenda
Tuesday,May 26,2015 Item 1 Page -10
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General Committee Meeting Report
Tuesday,May 19,2015 Page 11 of 11
9.NEW BUSINESS/GENERAL INFORMATION
Councillor Thompson extended his appreciation to everyone that participated or helped
with Team Aurora’s achievement of raising more than $7,000,placing fifth overall and first
in the municipal challenge,in the Run or Walk for Southlake event held on April 26,2015.
10.CLOSED SESSION
General Committee consented to resolve into a Closed Session meeting,following
adjournment,to consider:
1.Litigation or potential litigation including matters before administrative tribunals,
affecting the Town or a Local Board (section 239(2)(e)of the Municipal Act,2001);
Re:PL15-045 –Appeal to the Ontario Municipal Board re Pechen OMB Case No.:
PL141323,Committee of Adjustment Variance Applications –D13-(32A-F)-14,251
Willis Drive,Lot 23,Plan 65M-3219
2.Personal matters about an identifiable individual,including a Town or Local Board
employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff Performance
(Deferred by Council on May 11,2015)
3.The receiving of advice that is subject to solicitor-client privilege,including
communications necessary for that purpose (section 239(2)(f)of the Municipal Act,
2001);Re:Highland Gate Development Application
(Added Item)
11.ADJOURNMENT
The meeting was adjourned at 10:02 p.m.
WENDY GAERTNER,COUNCILLOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF MAY 19,2015,IS SUBJECT
TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON
MAY 26,2015.
Council Meeting Agenda
Tuesday,May 26,2015 Item 1 Page -11
-40 -
TOWN OF AURORA
COUNCIL REPORT No.LLS15-039
SUBJECT:General Committee Closed Session Report of May 19,2015
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
DATE:May 26,2015
RECOMMENDATIONS
THAT Report No.LLS15-039 be received;and
THAT Council adopt the following recommendations from the General Committee
Closed Session meeting of May 19,2015:
1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239(2)(e)of the Municipal
Act,2001);Re:PL15-045 –Appeal to the Ontario Municipal Board re Pechen
OMB Case No.:PL141323,Committee of Adjustment Variance Applications –
D13-(32A-F)-14,251 Willis Drive,Lot 23,Plan 65M-3219
THAT Closed Session Report No.PL15-045 be received;and
THAT the confidential recommendations of General Committee on May 19,2015 in
respect of an appeal to the Ontario Municipal Board (Pechen)be approved.
2.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff
Performance (Deferred by Council on May 11,2015)
THAT the confidential memorandum of the Chief Administrative Officer be
received;and
THAT the confidential recommendations of General Committee on May 19,2015 in
respect personal matters about an identifiable individual,including a Town or Local
Board employee (Staff Performance)be approved.
BACKGROUND
The General Committee Closed Session meeting convened at 10:10 p.m.on May 19,
2015 with the following Members present:
Committee Members:Mayor Dawe in the Chair;Councillors Abel,Gaertner,
Humfryes,Kim,Mrakas,Pirri,Thom,and Thompson
Council Meeting Agenda
Tuesday,May 26,2015 Item 2 Page -1
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Council Meeting Agenda
Tuesday,May 26,2015 Item 2 Page -2
-42 -
TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PR15-013
SUBJECT:Facility Sponsorship Program –Pfaff Motors Inc.
FROM:Allan D.Downey,Director of Parks and Recreation Services
DATE:May 19,2015
RECOMMENDATIONS
THAT Report No.PR15-013 be received for information.
PURPOSE OF THE REPORT
To inform Council of the Facility Sponsorship commitment from Pfaff Motors Inc.,to
rename the Stronach Aurora Recreation Complex (SARC)East Arena to the “Pfaff
Arena”.
BACKGROUND
At its meeting of June 11,2013,Council adopted the Sponsorship Signage program for
facility sponsorships.In 2014 staff started the process of soliciting potential recreation
facility sponsors and has now received a commitment from Pfaff Motors Inc.
COMMENTS
Pfaff Motors Inc.has agreed to a five-year commitment at $10.000.00/year for the
naming rights of the Pfaff Arena.The East arena at the SARC will be renamed to the
Pfaff Arena,and Pfaff Motors Inc.shall pay to the Town a sponsorship fee of
$10,000.00/year for five years.
In accordance with Report CFS15-006 these funds,less sponsorship program
expenses (ie:signage),will be placed in the Recreation Sponsorships Reserve account
to be drawn upon for Youth Programming.
This sponsorship is effective Friday,April 24,2015 with a formal launch to be scheduled
at a later date.
Council Meeting Agenda
Tuesday,May 26,2015 Item 3 Page -1
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Council Meeting Agenda
Tuesday,May 26,2015 Item 3 Page -2
-44 -
Infrastructure and Environmental
Services
100 John West Way,
Box 1000,
Aurora,ON L4G 6J1
Phone:905-727-3123 ext.4371
www.aurora.ca
MEMORANDUM
DATE:May 19,2015
TO:Mayor Dawe and Members of Council
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental Services
RE:Water Restriction Policy and Sewer and Water Allocation
Memo 11-15
RECOMMENDATIONS
THAT the memorandum regarding Water Restriction Policy and Sewer and Water
Allocation be received for information.
BACKGROUND
This memo is in response to Councils request to provide information on the Town’s policy on
water restrictions as well as the water and sewer allocation process.
Water Conservation Policy and Water Demand
Summer water use is a significant component of a water conservation policy as outdoor
water usage can create peak flows two to three times higher than average demands.The
purpose of managing summer water demands is to avoid large investments in infrastructure
required to meet these peak periods.Since these demands are seasonal and generally
short lived,it is not financial prudent to overbuild the water treatment and distribution system
based on expected sustained high peak demands.
For this reason,most municipalities have water conservation By-laws in place.The Town
has had a by-law in place to regulate summer water usage as early as 1967.The current
By-law (By-law 4420-03.E)was enacted March 2003 and outlines conditions under which
water restrictions apply.These restrictions fall under three categories being:
•Standard watering restrictions-Take place between May 15 and Sept 30 and
provides guidelines to limit outdoor water use.
•Stage 1 outdoor water advisory-is to refrain from outdoor water use.
•Stage 2 outdoor water ban-is to cease outdoor water use.
The standard restrictions are automatically in effect.The stage 1 or 2 levels must be
declared by the Regional Director based on supply constraints deemed severe enough to
impact community safety for basic water supply and fire protection demands.
Council Meeting Agenda
Tuesday,May 26,2015 Item 4 Page -1
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Water Restriction Policy and
May 19,2015 -2 -Sewer and Water Allocation
The primary driver for water restrictions is hot dry weather.Much effort has been taken by
municipalities to educate the community on outdoor water use and management of lawns
and gardens.
The secondary driver is water supply constraints that impede overall water delivery to the
end consumer and for fire protection.In the case of Aurora,this combination of factors was
more acute prior to the introduction of lake based water in about 2006.In fact the last time a
water restriction was declared in Aurora by the Region was in 2003.
The application of summer water restrictions therefore isn’t related to insufficient water to
meet consumer needs,it is related to the peak demands that occur when users significantly
increase their water demand related to outdoor water use.Infrastructure is built to service
current and future demands based on reasonable consumption patterns and not to meet
sustained high summer water demands.
Water and Sewer Allocation
From a servicing allocation perspective,the system constraint is wastewater (sewer),as
opposed to water supply.
As outlined in the February 24,2015 memo to Council titled “Potential Impacts of Upper
York Servicing Solution (UYSS)Delay,York Region 10 Year Capital Plan”,based on
current development growth projections,the Town of Aurora has approximately a three-
year supply of allocation,to cover until 2018/2019.This allocation is for approximately
3,500 persons,divided into three pools (South Aurora,which would flow through
Richmond Hill;the Aurora Promenade;and an ‘unrestricted’pool).This remaining pool is
above and beyond the development in the 2C Planning Area,which have already received
allocation.
Allocation is essentially awarded to specific developments on a first-come,first-served
basis,at the time of development application approval.Allocation is assigned from the
Region in persons,because servicing infrastructure,such as wastewater pipes,are
engineered to accommodate a certain amount of flows per person per day.It is no longer
assigned directly in units,because different structure types will have differing household
sizes.For example,a single detached dwelling in Aurora accommodates 3.28 persons per
unit (PPU)on average,while an apartment accommodates only 1.71 persons.At these
two extremes,the current allocation balance could accomdate approximately 1,100 to
2,000 units.
ATTACHMENTS
None
Council Meeting Agenda
Tuesday,May 26,2015 Item 4 Page -2
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TOWN OF AURORA
FINANCE ADVISORY COMMITTEE
MEETING MINUTES
Date:Tuesday,April 28,2015
Time and Location:5 p.m.,Leksand,Aurora Town Hall
Committee Members:Councillor Michael Thompson (Chair),Councillor Harold Kim,and
Mayor Geoffrey Dawe
Member(s)Absent:None
Other Attendees:Councillor John Abel,Councillor Tom Mrakas,Neil Garbe,Chief
Administrative Officer,Dan Elliot,Director of Corporate and Financial
Services/Treasurer,Jason Gaertner,Manager of Financial Planning,
Stephen Huycke,Town Clerk,and Samantha Kong,
Council/Committee Secretary
The Town Clerk called the meeting to order at 4:55 p.m.
APPOINTMENT OF COMMITTEE CHAIR
The Town Clerk opened the floor to nominations for Chair of the Finance Advisory Committee for
the 2014-2018 Term.
Mayor Dawe nominated Councillor Thompson as Chair of the Finance Advisory Committee (FAC).
There being no other nominations,Councillor Thompson was appointed Chair of the Committee.
Councillor Thompson assumed the Chair at 5:02 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
Council Meeting Agenda
Tuesday,May 26,2015 Item 5 Page -1
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Finance Advisory Committee Meeting Minutes
Tuesday,April 28,2015 Page 2 of 5
3.RECEIPT OF THE MINUTES
None
4.DELEGATIONS
(a)Paul Duggan,Director of Audit Services,York Region and Travis Waite,
Senior Internal Auditor,York Region
Re:N6 Internal Audit Services
Mr.Duggan and Mr.Waite were present to provide an overview of the N6 Internal
Audit Services which brings systematic and disciplined approaches to evaluate and
improve the effectiveness of risk management,control,and governance processes.
Mr.Duggan identified and examined areas of risk and discussed the Town’s 2015
Audit Plan.
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the delegation by Paul Duggan and Travis Waite be received for information.
CARRIED
5.CONSIDERATION OF ITEMS
1.Memorandum from Town Clerk
Re:Finance Advisory Committee –Terms of Reference
The Chair noted that the recommended revisions to section 6 of the approved FAC
Terms of Reference,titled “Meetings,Times and Locations”were to ensure that the
Committee has the flexibility to schedule its meetings to accommodate the attendance
of all Committee members.
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the memorandum regarding Finance Advisory Committee –Terms of
Reference be received;and
THAT the Finance Advisory Committee Terms of Reference be amended to reflect
the changes recommended by staff.
CARRIED
Council Meeting Agenda
Tuesday,May 26,2015 Item 5 Page -2
-48 -
Finance Advisory Committee Meeting Minutes
Tuesday,April 28,2015 Page 3 of 5
2.2015 Budget Process Debrief –Discussion
Staff noted that the 2015 budget process has progressed well to date and stated
that the approach towards service levels has allowed Council to focus on areas of
interest.Staff further noted that a key performance indicators (KPI)report card
would be brought to Council in the near future.Staff recommended that a multi-year
budget approach should be implemented throughout the coming years and that a
line-by-line approach should be exercised at the Committee level.Staff further
recommended that a budget target be determined at the beginning of the budget
process.The Committee agreed that a multi-year budget approach should be
implemented as a high level strategy with latitude to acquire detail to address
variances.It was suggested that a detailed view of the budget be presented in the
first year of the Council Term to determine a baseline for the upcoming budget
years,or alternatively focusing detailed reviews on one or two departments each
year on a planned cycle.
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the comments of the Finance Advisory Committee regarding 2015
Budget Process Debrief be referred to staff for consideration.
CARRIED
3.CFS15-021 –Multi-Year Budget Approach
Staff presented an overview of the implementation of multi-year budgets which
would improve the operational efficiency of the municipality through improved long
range planning and integration of Strategic Plan objectives,as well as promote
discussion of service levels,rather than considering each budget line item
throughout the Corporation annually.Staff indicated that such an approach would
allow Council to consider the budget across a longer time horizon and plan for
service level changes.The Committee expressed support for a multi-year budget
approach and inquired about the establishment of guiding principles and a
municipal price index (MPI),as well as the incorporation of new services each year.
The Committee suggested that a budget workshop be included as part of the
Council orientation for new Councillors.
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT Report No.CFS15-021 be received;and
THAT the comments of the Finance Advisory Committee regarding Report No.
CFS15-021 be referred to staff for consideration.
CARRIED
Council Meeting Agenda
Tuesday,May 26,2015 Item 5 Page -3
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Finance Advisory Committee Meeting Minutes
Tuesday,April 28,2015 Page 4 of 5
4.Memorandum from Director of Corporate &Financial Services/Treasurer
Re:Financial Information Systems –Pending Replacement Request
Staff provided a brief overview of the systemic constraints with the current financial
system that were identified prior to 2015 and noted that they have been working to
optimize the existing systems in an attempt to bring internal resolutions to the issues.
Staff further stated that a detailed report outlining the need for a financial system
replacement would be presented to Council and would seek a mid-year budget
amendment to add consulting funding to the 2016 capital budget.The Committee
supported the request to replace the current financial information system and inquired
about the types of financial systems that the N6 municipalities possess.
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the memorandum regarding Financial Information Systems –Pending
Replacement Request be received for information.
CARRIED
5.Agenda Items for Future Meetings –Discussion
-Citizen Budget
-Investment Income
-Other
Staff introduced agenda items to be considered at future meetings,whjich were
approved by the Committee.
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the Agenda Items for Future Meetings,as identified by the Finance
Advisory Committee,be referred to staff.
CARRIED
6.NEW BUSINESS
None
Council Meeting Agenda
Tuesday,May 26,2015 Item 5 Page -4
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Finance Advisory Committee Meeting Minutes
Tuesday,April 28,2015 Page 5 of 5
7.ADJOURNMENT
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the meeting be adjourned at 6:35 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Council Meeting Agenda
Tuesday,May 26,2015 Item 5 Page -5
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MEMORANDUM
DATE:May 19,2015
TO:Members of Council
FROM:Mayor Geoffrey Dawe
RE:Lake Simcoe Region Conservation Authority
Highlights –April 24,2015 –Meeting of the Board
RECOMMENDATION
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday,May 26,2015 Item 6 Page -1
-52 -
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway,Newmarket,ON,L3Y 4X1
E-mail:info@lsrca.on.ca Web site:www.lsrca.on.ca
Presentations:
Maple Lake Estates Permit Application by Metrus Developments (DG Group)
The Board of Directors passed a resolution directing staff to not consider a permit application
submitted April 16,2015 by Metrus Development (now known as DG Group)and to return it along
with the associated fee to DG Group.This decision was based on the legal,written promise (an
undertaking)by Metrus Developments to LSRCA that an application would not be submitted prior to
April 30,2015.
The Board of Directors resolved to support a transfer of development rights from the original Maple
Lake Estates site to the adjacent property owned by the ownership group and located directly to the
south of the current plan approved site,in order to protect the natural heritage features on what is
known as Maple Lake Estates.The Board of Directors also directed staff to continue to work with all
parties and notify the Province,the Regional Municipality of York and the Town of Georgina of the
The Board of Directors support the negotiation of a transfer of development rights as the best way to
participation in the land transfer discussions along with the property owner,DG Group,the Town of
Georgina,York Region and the Province.
LSRCA 2014 Audit Findings by BDO Canada LLP
Representatives
were in attendance to report to the Board of Directors regarding the 2014 audit findings of LSRCA.Mr.
Jones noted tha
very clean audit,with no significant errors or exclusions discovered.Ms.White explained to Board
members that a fraud assessment forms part of the audit,and BDO Canada LLP assessed internal
control procedures and found no unusual or fraudulent activity.
Staff Reports:
2014 Draft Audited Financial Statements
The Board approved Staff Report No.19-15-BOD,prepared by Jocelyn Lee,General Manager,
Corporate &Financial Services,which 2014 Draft Audited Financial
Statements,as well as the appropriations to reserve from operations and the new government
transfer standard as outlined in financial statements.
Board Meeting Highlights
April 24,2015
Council Meeting Agenda
Tuesday,May 26,2015 Item 6 Page -2
-53 -
LSRCA Board of Directors
Meeting Highlights April 24,2015
Page 2 of 2
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway,Newmarket,ON,L3Y 4X1
E-mail:info@lsrca.on.ca Web site:www.lsrca.on.ca
LSRCA Revised Watershed Development Guidelines
The Board approved Staff Report No.20-15-BOD,prepared by Beverley Booth,Manager,Planning,
Regulations &Enforcement,which sought the Board of Directors l 24,2015
Watershed Development Guidelines,with an implementation date of June 1,2015.
Watershed Restoration Key Performance Indicators for LSRCA Stewardship and Forestry Program
Delivery,2014 Program Delivery Update
The Board received Staff Report No.21-15-BOD,prepared by Philip Davies,Manager,Forestry and
Stewardship,which provided Board members with an update on the ongoing development of the Key
Performance Indicators for reporting on the outcomes of LSRCA Stewardship and Forestry program
delivery.
Authorization to Approve Awarding of LSRCA Funding Grants to Lake Simcoe Watershed Municipalities
The Board approved Staff Report No.22-15-BOD,prepared by Jocelyn Lee,General Manager,
Corporate &Financial Services,which authorized the Chief Administrative Officer/Secretary-Treasurer,
along with the Chair or Vice-Chair,to approve LSRCA grants awarded to watershed municipalities for
environmental restoration projects.
Naming of LSRCA Assets and Facilities Policy
The Board received Staff Report No.23-15-BOD,prepared by Brian Kemp,General Manager,
Conservation Lands,regarding a new policy for naming of LSRCA assets and facilities.The Board
recommended some revisions to the draft policy and instructed staff to bring a revised policy back to
the May 2015 Board of Directors meeting for approval.
2015 Proposed Budget
The Board approved Staff Report No.24-15-BOD,prepared by Jocelyn Lee,General Manager,
Corporate &Financial Services,5
Proposed Budget estimates,projected revenues,the net reserve appropriations,as well as distribution
to member municipalities.The Board also supported that each member municipality be formally
advised of its respective share of general and special capital levies.
Council Meeting Agenda
Tuesday,May 26,2015 Item 6 Page -3
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COUNCIL REPORT No.CFS15-018
SUBJECT:2015 Final Operating Budget Approval
FROM:Dan Elliott,Director,Corporate &Financial Services -Treasurer
DATE:May 26,2015
RECOMMENDATIONS
THAT Report No.CFS15-018 be received;and
THAT the 2015 Operating Budget summarized in Attachment #2 which reflects all
revisions recommended for approval by the Budget Committee,resulting in a
total tax levy of $36,996,300 and a total expenditure plan of $56,020,700,
generating a 3.91%Town of Aurora share tax increase,which results in an
estimated 2.69%residential tax bill increase when combined with the regional and
education shares of the tax bill,be approved;and
THAT the Town’s full-time staff complement be increased by four (4)(two of
which have already been preapproved by Council for hiring)and reduced by one
(1)to 211 (excluding Library Board and Central York Fire Services staff)as
presented in Attachment #6 and funded in the 2015 Operating Budget;and
THAT a general wage increase of 2.0%effective April 1,2015,be applied to the
Salary Schedule for Full-time Permanent Non-Bargaining Unit Positions,and to
the Rate Schedule for Other-Than-Continuous-Full-time Non-Bargaining Unit
Positions,both being Attachments to Policy #7;and
THAT By-law Number 5729-15 be adopted to set 2015 tax rates and payment
dates.
PURPOSE OF THE REPORT
To present for formal adoption the 2015 Operating Budget as recommended for
approval by the Budget Committee on May 4,2015.
BACKGROUND
The Town prepares three distinct budgets each year:The Capital Budget,the Water
and Sewer utilities budget,and the Operating Budget.Council has already approved the
2015 capital and utilities budgets.This report focuses only on the 2015 operating
budget for the Town of Aurora.
TOWN OF AURORA
Council Meeting Agenda
Tuesday,May 26,2015 Item 7 Page -1
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May 26,2015 -2 -Report No.CFS15-018
Within the annual operating budget for Aurora,there are three distinct components
which must be considered separately.
1.Base Operations budget includes all services,programs and activities of the Town
operating departments which are in direct funding control of Aurora Council.This
includes Library operational funding provided to the Aurora Public Library for their
delivery of local services,as well as funding provided under an operating agreement
with the Aurora Cultural Centre Board for delivery of cultural services at the Town
owned Aurora Cultural Centre facility.This budget must accommodate increasing
demand for services and resources arising from community growth,as well as
addressing continuing inflationary pressures on the costs of materials,goods,
services and human resources.This budget benefits from growth revenue arising
from the increased assessment from community growth.
2.Central York Fire Services is the third distinct component of the Town’s annual
operating budget.This joint,seamless service provides Fire and Emergency
response,prevention and education services to the communities of Newmarket and
Aurora in an efficient manner.This collaborative shared services model for fire
services is unique in Ontario.The operations and budget for the shared service is
managed by a Joint Council Committee (JCC)with three representatives from each
Council.Their budget is controlled by JCC,and is ultimately approved by
Newmarket.Aurora has influence in the budget through their equal participation on
JCC,as well as being able to provide Newmarket Council with any comments or
suggestions regarding the annual budget prior to Newmarket making their final
approval.The costs of CYFS are shared on a pro-rata type formula,using a four
year weighted rolling average,using shares of assessment value,population and
number of calls for services in the calculation.
The cost of Fire and Emergency Services is a significant cost for taxpayers,
representing in excess of 25%of the total Town property taxes.Over the next six
years,operational costs for CYFS costs is expected to increase by just over
$8Million,with Aurora’s share of this being estimated at $3.25Million.These costs
arise due to the necessary implementation of Fire Master Plan recommendations,
and the operation of new fire hall to be constructed in the next few years.At 2014
tax rates,this represents over 9%tax increase to residents.Although the exact
timing of the on-lining of these costs is at the control of the JCC,Aurora Council has
agreed to phase this tax pressure in over the next six years at a pace of 1.3%
dedicated tax increase just for emergency services.Capital costs for the land,
facility,equipment and truck/apparatus will be funded substantially through
development charges collected from builders of new construction in Town,and will
be shared with Newmarket.
3.The Fiscal strategy component includes strategic financial planning items to
progressively secure a sustainable financial future for the Town of Aurora.Some of
the tax pressure in this area arises from historical underfunding of reserve funds for
Council Meeting Agenda
Tuesday,May 26,2015 Item 7 Page -2
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May 26,2015 -3 -Report No.CFS15-018
the sustainability of the Town’s infrastructure assets.These aging assets deteriorate
over time,and require periodic restoration,rehabilitation or replacement.
The Town has a comprehensive Asset Management Plan and long range capital
planning regimen in place to optimize the service levels provided by these assets
over time at the most cost effective plan of investment.Unfortunately past
underfunding of infrastructure reserves requires incremental tax pressures in current
times to bring annual tax funding up to necessary levels to sustain these assets.
This tax pressure is being experienced by every municipality across Canada to
varying degrees.Tax increases necessary in this regard must be considered above
and beyond the tax rate pressures of the Base Operational Budget.
In addition,Council has seen it appropriate to reduce Operating Budget reliance
upon interest income earned by the hydro proceeds reserves.This approximate
$34Million of proceeds has no specific identified purposes,however drawing interest
earned from it is slowly eroding its purchasing power for future use.Small annual
reduction in the amount of interest drawn into the Operating Budget as a revenue
source is appropriate to slowly eliminate this unsustainable source of revenue.
COMMENTS
Fiscal Sustainability Index or Service Level Sustainability Index.
The City of Edmonton recently developed a budget indicator they called the “Fiscal
Sustainability Index”.It looks at gross expenditures in the budget,and measures growth
of expenditures relative to the combination of inflationary pressure,and growth of the
community (which demands additional operational services and costs).
An index value greater than one suggests:
-that expenditures are growing at an unsustainable level beyond the pressures of
inflation and community growth;or
-reflects the impact of increasing service levels to the community;or
-reflects having to catch-up on historical underfunding of municipal needs;or
-some combination of the above.
An index less than one suggests:
-that timing of the impact of growth on costs is delayed;or
-the municipality has developed and leveraged operational efficiencies;or
-services have been reduced;or
-some combination of the above.
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May 26,2015 -4 -Report No.CFS15-018
In the event that services have not been significantly affected,and that no major
identifiable efficiency was reported,an index value of less than one suggests:
-significant general cost reductions in delivery of services;or
-funding reductions which may jeopardize the future provision of the expected
service levels.
For this reason,the Fiscal Sustainability Index might be better referred to as the Service
Level Sustainability Index.Index values significantly below one indicate potentially
noticeable service level reductions are being made or will result due to funding
curtailment.
The following table outlines the Town’s Fiscal Sustainability Index values from 2012
through to 2015.Additional research and refinement on this index and its calculations
will be conducted during 2015 for use during the 2016 budget process.
To preserve service levels while attempting to curtail tax rate increase pressures in the
budget,rather than focus heavily on cost containment or funding reductions,the
revenue side of the budget needs to be carefully examined to ensure all sources of
revenue are increasing with inflation and with growth in a balance with the expenditure
increases.For 2015,the non-tax revenues for the town are not increasing at a pace
which matches the increase of expenses,causing increased pressure on the tax rate.
0.000
0.500
1.000
1.500
2.000
2.500
2012 2013 2014 2015
Town of Aurora's FSI (2012 to 2015)
Fiscal Strategy Fire Services Base Budget
Target FSI =1
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May 26,2015 -5 -Report No.CFS15-018
2015 Operating Budget
Attached to this report are several detailed schedules.
Attachment #1 details the value and tax rate impact of all budget adjustments made by
General Committee reviews of the original staff draft budget.This tracks changes to all
three components together,including Base Operating,Fiscal Strategy and Emergency
Services.
Attachment #2 summarizes the combined budget by operating department and by
expenses from revenues.Item x and x totalling $110,000 from Attachment #1 are
included on this schedule under Corporate Expenses,and have not yet been allocated
internally to specific departments at time of preparation of this report.
Attachment #3 graphically identifies the three separate components of the budget and
highlights key elements.
Attachment #4 outlines the combined budget,identifying all significant budgetary
changes to allow better understanding of the budget pressures causing tax increases.
Attachment #5 identifies staffing changes recommended or pre-approved for inclusion
during the budget review processes.
Attachment #6 shows a graphical history of the Town’s tax rate increases over the past
number of years for context.
Traditional Municipal Budget structure differs from Financial Accounting
Requirements
Accounting standards and reporting requirements have undergone significant change
since 2009,including the introduction of accounting for tangible capital assets,and their
amortization.These new standards,however,do not require that budgets be prepared
on this same,changed basis.The Town of Aurora,like most municipalities,prepared its
2014 budget in the traditional,cash based,balanced budget approach.
The Province of Ontario enacted a regulation (O.Reg.284/09,s.1.)that allows the
exclusion of costs related to amortization expense,post-employment benefits and solid
waste landfill closure and post-closure expenses from a municipality’s annual budgeted
expenses.However,the regulation does require that the municipality report on the
impact of these excluded costs.
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The combined operating budget being approved by this report excludes the following
costs to the Town:
1.An amount for the 2015 amortization of the Town’s tangible capital assets.The
Town owns $443,584,000 of depreciating capital assets (excluding land),with an
expected 2015 amortization of $10,906,800.(See Attachment #8)In the 2015
Operating,Utilities and Library budgets,transfers to reserves for preservation of
existing infrastructure is included which is short of the expected amortization by
$3,123,000.This amount is often referred to as the Current Year Infrastructure
Deficit or Underfunding.This amount is understated in reality,as it is calculated
using original cost of the assets,rather than factoring the much higher cost of
replacing the asset.
This Underfunding is being addressed through the Fiscal Strategy over a long
term plan.
2.The current year’s post-employment benefit obligation in relation to eligible
employee early retirement and/or accrued sick leave is estimated to grow by
approximately $3,000 during 2015,creating a related accounting expense.This
amount is not included in the combined operating budget of this report as these
future actuarial costs will not be realized in the current year.
(Levy Funded)(Rate Funded)(Self Funded)
Book Value of Owned Assets (Excl.Land)224,537$214,951$4,096$443,584$
Less:Accumulated Amortization (86,670)(57,896)(2,444)(147,010)
Net Book Value 137,867 157,055 1,652 296,574
Add:Land 99,153 --99,153
Total Asset Value,As of Dec.31,2014 237,020$157,055$1,652$395,727$
2014 Budgetted Contributions in support of Assets (incl.Fire)4,374 2,800 130 7,304
2015 Increase in contributions 180 300 -480
2015 Budgetted Contributions in support of Asset 4,554 3,100 130 7,784
Estimated 2015 Amortization 6,413 4,054 441 10,907
Current Year Infrastructure Funding Deficit (1,858)$(954)$(311)$(3,123)$
Operating Water &
Sewer Library Total
($000's)
Town of Aurora -2015 Budget
Infrastructure Funding Deficit
++=
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May 26,2015 -7 -Report No.CFS15-018
The 2015 budget was prepared on the cash basis of accounting whereby total revenues
(including taxation)equal total expenditures,resulting in a “balanced”budget.
Attachment #9 illustrates the differences between the 2015 Budget as prepared (on a
cash basis)to what it would be if prepared under the PSAB guidelines on an accrual
basis budgeting.The schedule shows the Town’s Operating Budget,the Library and the
Water/Sewer Utilities budgets combining for a “Consolidated Municipal Standard
Balanced Budget”.This technical required schedule then shows various puts and takes
to identify and reconcile to the expected 2015 Accrual Based PSAB compliant budget.
The accrual basis approach would result in an annual budget surplus before considering
the above noted excluded non-cash items.If these items were included in the 2014
Budget,the result would be a $2.222Million deficit for the year.
Detailed Budget Binder to be updated and reissued
Staff are in the process of updating the entire budget binder of details which was
previously circulated to members of Budget Committee at the beginning of budget
deliberations.The update will reflect all changes to budgets and updates to 2014
actuals and will be circulated to all existing binder holders.A copy of the Budget Detail
Binder will be available for inspection by the public upon request at the Access Aurora
Counter on the Ground Floor of Town Hall,and at the Aurora Public Library.
The Town’s website will be updated shortly to reflect any key 2015 budget highlights.
Once the detailed binder material is completed,that too will be posted under the Budget
section of the Town’s website.
LINK TO STRATEGIC PLAN
Approval of the 2015 Operating Budget provides funding support and approval for all
initiatives,services and operations of the Town,all of which support and advance the
Strategic Plan objectives.Overall,the budget leads to improving the quality of life of the
community we serve.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council may make any changes to the budget as deemed appropriate prior to its
final approval.
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Tuesday,May 26,2015 Item 7 Page -7
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May 26,2015 -8 -Report No.CFS15-018
FINANCIAL IMPLICATIONS
The approval of the 2015 Operating Budget will provide the funding for approved Town
programs,services and operational needs for the year.
Council previously approved the three 2015 capital budgets totalling $17,932,600.The
Water,Wastewater and Stormwater utility services budgets and rates have also already
been approved under report IES15-022 on March 31,2015.
The total approved expenditures for 2015 are as follows:
Operating Budget expenditures (this report)$56,020,700
Utilities Operations budget expenditures 18,392,000
2015 Capital Budget approvals (incl.conditional approvals)17,932,600
$92,345,300
In addition to the above,a recent report to Council showed an outstanding amount of
$27,956,900 of approved funding remaining available to complete open capital projects
from 2014 and prior.
CONCLUSIONS
In order to fund the needs of the Town in 2015,the total 2015 Operating Budget
benefits from $782,100 of new growth revenue,however still requires an increase in tax
levy of $1,391,500 for a total Municipal Tax Levy of $36,996,300.This results in a tax
rate increase to residents on average of 3.91%on the Town portion of the tax bill.When
combined with the Region and School taxes,it is estimated the residential tax bill in total
will increase by 2.69%on average.Some differences will occur due to differing
assessment value changes for individual properties.Draft By-law #5729-15 necessary
to set actual tax rates is included in the By-laws section of tonight’s agenda.
PREVIOUS REPORTS
CFS15-003:Draft 2015 Business Plan with Operating and Capital Budgets –Overview
Report for Committee Review,January 26,2015.
CFS15-007:2015 Final Capital Budget Report for Council Review &Approval,February
24,2015
ATTACHMENTS
Attachment #1 –Budget Committee Changes made to Draft Budget
Attachment #2 –2015 Operating Budget –Summary by Department
Attachment #3 –Tax Rate Pressures Summary (graphical)
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Tuesday,May 26,2015 Item 7 Page -8
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Council Meeting Agenda
Tuesday,May 26,2015 Item 7 Page -9
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Town of Aurora Attachment 1
2015 Operating Budget
BUDGET COMMITTEE CHANGES
Residential Commercial
STARTING POINT -Draft Budget,As of January 27,2015 =4.96 %3.06%1.73%
1 Jan.26 CYFS 202,100 1,969,800 0.57 %5.53 %3.27%1.85%
2 Mar.2 AHS 10,000 1,979,800 0.03 %5.56 %3.28%1.86%
3 Mar.2 ACC 10,000 1,989,800 0.03 %5.59 %3.29%1.86%
4 Mar.9 Corporate (9,900)1,979,900 (0.03 %)5.56 %3.28%1.86%
5 Mar.9 Various (167,700)1,812,200 (0.47 %)5.09 %3.11%1.76%
6 Mar.23 PRS Purchase of equipment for a community Rebound Class 18,000 1,830,200 0.05 %5.14 %3.13%1.77%
7 Mar.23 PRS (18,000)1,812,200 (0.05 %)5.09 %3.11%1.76%
8 May.4 PDS (100,000)1,712,200 (0.28 %)4.81 %3.01%1.70%
9 May.4 PDS (8,000)1,704,200 (0.02 %)4.79 %3.00%1.70%
10 May.4 PRS (15,000)1,689,200 (0.05 %)4.74 %2.98%1.69%
11 May.4 PRS 7,000 1,696,200 0.02 %4.76 %2.99%1.69%
12 May.4 Various (100,000)1,596,200 (0.28 %)4.48 %2.89%1.64%
13 May.4 LLS (30,000)1,566,200 (0.08 %)4.40 %2.86%1.62%
14 May.4 Various (50,000)1,516,200 (0.14 %)4.26 %2.81%1.59%
15 May.4 PRS (10,000)1,506,200 (0.03 %)4.23 %2.80%1.59%
16 May.4 (108,000)1,398,200 (0.30 %)3.93 %2.69%1.52%
17 May.4 Council (6,750)1,391,450 (0.02 %)3.91 %2.69%1.52%
18 May.4 PRS 15,000 1,406,450 0.04 %3.95 %2.70%1.53%
19 May.4 PRS (15,000)1,391,450 (0.04 %)3.91 %2.69%1.52%
(376,250)(1.05 %)
Estimated
Tax Rate Share Weighted Share Weighted
Pressure of Tax Rate of Tax Rate
(from above)Tax Bill Pressure Tax Bill Pressure
3.91%36.0 %1.41%20.4 %0.80%
2.97%43.1 %1.28%24.4 %0.72%
0.00%21.0 %0.00%55.3 %0.00%
2.69%1.52%
CALCULATION OF IMPACT ON
OVERALL TAX BILL
RESIDENTIAL COMMERCIAL
Education
Region of York
Town of Aurora
Removal of Economic Development Committee awards provision
Reduction in community grants fund
Payment to AKBA for enhanced baseball diamond maintenance services
Reduction in training &development
Receipt of provincial grant in support of Elderly Persons Centre Operations
Receipt of federal grant in support of community rebount class equipment
purchase
Reduction in external legal services
Adoption of mandatory four month vacant position gapping
Change to
Operating
Budget
Increase in CYFS requirement based upon draft budget
Increased Town grant in support of additional staffing need
Rate stabilization fund draw to balance CYFS tax pressure to 1.30%
CAO's proposed budget adjustments
Increased Town Grant in support of outreach educational program
Additional growth related development revenues anticipated
Reduction in level of tax rate subsidization of various user pay town services
Elimination of full time position
Reduction in Council Training/Conferences
Additional Senior Centre Operating Expenditures
1,767,700
A D J U S T M E N T S R E S U L T S
Ref.Date of
Decision Department I T E M
Running
Revised
Budget
Increase
Impact on
Town
Rate
Running
Town
Rate
Pressure
Effective Combined
Tax Impact
Council Meeting Agenda
Tuesday,May 26,2015 Item 7 Page -10
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Town of Aurora
2015 Operating Budget
OPERATING BUDGET -SUMMARY BY DEPARTMENT
2014 2015 New 2015 Tax
Shown in $,000's Approved Base Items Recommended Dollar Pressure
Budget Budget for 2015 Budget Change Change
(adjusted)favourable /(unfavourable)
Gross Expenses
Council 528.6$526.9 -526.9$1.8$0.00 %
Chief Administrative Office 1,894.6$1,908.3 -1,908.3$(13.8)(0.04 %)
Legal &Legislative Services 2,419.3$2,543.3 -2,543.3$(124.0)(0.35 %)
Election 2018 262.5$82.5 -82.5$180.0 0.51 %
Corporate &Financial Services 2,971.6$3,212.3 3.8 3,216.1$(244.5)(0.69 %)
Building &By-law Services 3,809.6$3,990.5 27.4 4,017.9$(208.3)(0.58 %)
Planning &Development Services 1,998.6$1,933.5 -1,933.5$65.2 0.18 %
Infrastructure &Environmental Services 11,931.5$12,427.7 288.0 12,715.7$(784.1)(2.20 %)
Parks &Recreation 8,160.5$8,358.1 85.3 8,443.4$(282.9)(0.79 %)
Corporate Expenses*7,397.8$7,601.2 205.9 7,807.1$(409.3)(1.15 %)
Central York Fire Services 8,814.6$9,287.4 -9,287.4$(472.8)(1.33 %)
Funding Provided for Library Operations 3,439.2$3,439.2 99.5 3,538.7$(99.5)(0.28 %)
Gross Expenditures 53,628.5$55,310.8 709.9$56,020.7$(2,392.2)$(6.72 %)
Gross Revenues
Council -$-$-$-$-$-
Chief Administrative Office -$--$-$--
Legal &Legislative Services (128.5)$(190.7)-$(190.7)$62.1 0.17 %
Election 2014 (119.0)$--$-$(119.0)(0.33 %)
Corporate &Financial Services (2,553.2)$(129.0)-$(129.0)$(2,424.2)(6.81 %)
Building &By-law Services (1,577.9)$(2,661.9)-$(2,661.9)$1,083.9 3.04 %
Planning &Development Services (1,132.3)$(1,610.5)-$(1,610.5)$478.1 1.34 %
Infrastructure &Environmental Services (5,553.0)$(1,181.9)-$(1,181.9)$(4,371.1)(12.28 %)
Parks &Recreation (7,561.8)$(5,490.9)(30.0)$(5,520.9)$(2,040.8)(5.73 %)
Corporate Revenues -$(7,729.6)-$(7,729.6)$7,729.6 21.71 %
(18,805.8)$(18,994.4)$(30.0)$(19,024.4)$218.7$0.61 %
Taxation -2014 (34,822.7)(34,822.7)-(34,822.7)$
Taxation -Growth from New Assessmen --(782.1)(782.1)$782.1
Taxation -Increase for 2015 ----$
Gross Revenues (53,628.48)$(53,817.2)$(812.1)$(54,629.3)$1,000.8$2.81 %
Net Expenditures/(Revenues)
Council 528.6$526.9$-$526.9$1.8$0.00 %
Chief Administrative Office 1,894.6$1,908.3 -1,908.3 (13.8)(0.04 %)
Legal &Legislative Services 2,290.7$2,352.6 -2,352.6 (61.9)(0.17 %)
Election 2014 82.5$82.5 -82.5 --
Corporate &Financial Services 2,852.6$3,083.3 3.8 3,087.1 (234.5)(0.66 %)
Building &By-law Services 1,256.4$1,328.7 27.4 1,356.1 (99.7)(0.28 %)
Planning &Development Services 420.7$323.0 -323.0 97.7 0.27 %
Infrastructure &Environmental Services 10,799.2$11,245.8 288.0 11,533.8 (734.6)(2.06 %)
Parks &Recreation 2,607.6$2,867.2 55.3 2,922.5 (314.9)(0.88 %)
Corporate Expenses &Revenues*(164.0)$(128.4)205.9 77.5 (241.4)(0.68 %)
Central York Fire Services 8,814.6$9,287.4 -9,287.4 (472.8)(1.33 %)
Funding Provided for Library Operations 3,439.2$3,439.2 99.5 3,538.7 (99.5)(0.28 %)
34,822.7$36,316.4$679.9$36,996.3$(2,173.6)$(6.10 %)
Taxation (34,822.7)$(34,822.7)$(782.1)(35,604.8)782.1$2.20 %
NET -$1,493.7$(102.2)$1,391.5$(1,391.5)$(3.91 %)
*Includes $110,000 of budget reductions not yet administratively allocated to individual departments
Attachment 2
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Tuesday,May 26,2015 Item 7 Page -11
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Attachment 3
Town of Aurora
2015 Operating Budget
GRAPHIC SUMMARY OF TAX PRESSURE FOR 2015
Fiscal
Services
Running Aurora
Expanding Fire
Today
1.82%
1.30%
0.79%
Strategy
•Infrastructure Sustainability Funding -
Closing historical underfunding gap
-Long term plan to keep our Town in
good condition &working well
•Reducing our reliance on interest earned
from Hydro Sale proceeds,while
protecting the purchasing power of those
proceeds.
•Improving Services,meeting Growth
•Increased insurance,employee benefit
&software maintenance costs
•Increased facility costs
•Increased snow removal costs
•Increased library services costs
•Efficient &Accountable Government
•Closely aligned with inflation
•First of six years of phase in plan -
operational costs only
•Capital expansion funded by
development charges
Council Meeting Agenda
Tuesday,May 26,2015 Item 7 Page -12
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Attachment 4
Town of Aurora
2015 Operating Budget
CORPORATE SUMMARY OF TAX PRESSURE FOR 2015
Shown in $,000's 2014
Approved
2015
Proposed
Variance
Fav /(Unfav)
2015 Tax Rate
Equivalent
1)Running Today's Town of Aurora
-Changes to Full-Time Equvalent Staffing Costs:20,816.2$21,211.7$(395.5)$(1.11%)
-Changes to all Other:1,560.0 1,812.8 (252.8)(2.01%)
-Taxation Revenues (no growth ):(34,822.7)(34,822.7)--%
-Growth taxes from new properties:(782.1)782.1 2.20%
TOTAL TOWN PROVIDED SERVICES (12,446.5)$(11,798.3)$(648.3)$(1.82%)
2)Expanding Fire Services 8,814.6 9,277.5 (462.9)(1.30%)
3)Fiscal Strategy
-Increased contribution towards asset renewal:4,031.9 4,212.2 (180.3)(0.51%)
-Reduced Reliance upon Hydro Reserve Interest:(400.0)(300.0)(100.0)(0.28%)
Total Fiscal Strategy 3,631.9$3,912.2$(280.3)$(0.79%)
-$1,391.5$(1,391.5)$(3.91%)
Detailed Changes by each Category can be found on Schedule 5
NET TAX PRESSURE INCREASE
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Tuesday,May 26,2015 Item 7 Page -13
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Town of Aurora
2015 Operating Budget Impacts
Detail of Expenditure Pressures and Revenue Changes
1.RUNNING AURORA TODAY
BASE BUDGET
a)Full-Time and Equivalent Staffing Costs:
Cost of Living Allowance and Step Increases on existing positions (144,200)
Other Employee Benefits:(34,300)
Budget Committee Directed Salary Savings:158,000
Total Staffing Costs (20,500)(0.06%)
b)Changes to all other expenses net of other revenue:
Reduced reliance on Rate Stabilization Reserve*(361,500)
Supplementary Revenue Increases 325,000
Energy Cost Increases (268,700)
Software Licensing &Maintenance Cost Increases (186,700)
Facility Related Repair &Maintenance Contract &Supply Increases (132,200)
Training &Development Reduction Savings 100,000
Insurance Fee Increases (58,300)
Recognition of a further adjustment to overhead cost recovery from Building (50,000)
Road &Sidewalk Maintenance Contract &Supply Increases (48,800)
Recreation program revenue decreases (40,000)
Waste Management Contract &Supply Increases (38,000)
Snow Removal Contract Increases (19,200)
Other General Operational Cost Savings 18,500
Payment to AKBA for enhanced diamond maintenance services (7,000)
Increase in Grant Funding to Aurora Historical Society (7,500)
Other Revenue Increases 44,400
Total Other Expense (730,000)(2.05%)
2015 BASE OPERATING BUDGET (750,500)(2.11%)(0.76%)
NEW RECOMMENDED ITEMS:
Staff Related:
2015 Annualization of Approved Postions (part year in 2014 ):(205,900)
Converted and New Position Requests (3 FTEs )(1.1 to 1.6):
(1.1)Plan Examiner /Inspector (1 FTE )(100%Bldg)-
(1.2)Customer Service Representative (PT )(27,400)
(1.3)Water &Administration Clerk (1 FTE )(90%rate,10%Tax)(3,800)
(1.4)Facility Booking Administrator (1 FTE )(19,000)
(1.5)Youth Room Climbing Wall Staff (PT )(27,000)
(1.6)Youth Programmer (1 FTE )(39,300)(116,500)
Total Staff Related (322,400)
Library Operational Funding:(99,500)(0.28%)
Other New Items:
(2.3)Waste Management Advertising Increase (22,000)
(2.4)Sidewalk Snow Removal Services cost increase (246,000)
(2.5)Road Maintenance -Crack Filling Contract Increase (20,000)
(2.6)Increase in Special Event Revenues 30,000
Total Other New Items (258,000)(0.72%)
2015 RECOMMENDED NEW ITEMS (679,900)(1.91%)
GROWTH TAX REVENUE FROM NEW ASSESSEMENT 782,100 2.20%
NET TAX PRESSURE FOR RUNNING AURORA TODAY (648,300)(1.82%)(0.65%)
2.EXPANDING FIRE SERVICES (462,900)1.30%0.47%
3.FISCAL STRATEGY
(2.1)Increased Contribution to Reserves for the Maintenance of
the Town's Infrastructure Assets (180,300)(0.51%)
(2.2)Reduction of operational reliance on Hydro Reserve Interest (100,000)(0.28%)
NET TAX PRESSURE IN SUPPORT OF FISCAL STRATEGY (280,300)(0.79%)
NET TAX PRESSURE RECOMMENDED FUNDING INCREASE (1,391,500)(1.41%)
Attachment 5
(3.91%)
(0.58%)
F a v o u r a b l e /(U n F a v o u r a b l e )
percentage =tax pressure
Estimated
Impact to
Blended Res.
Tax Rate
C h a n g e
(0.33%)
(0.91%)
Council Meeting Agenda
Tuesday,May 26,2015 Item 7 Page -14
-68 -
Town of Aurora Attachment 6
2015 Draft Operating Budget Impacts
CONVERTED AND NEW POSITIONS IN 2015 BUDGET
2015 Budget Requests
Full-Time
Net Cost Complement
2014 Budget Approved Full-Time Complement 207
Add:Heritage Curator*1
Less:Deleted Full Time Position as per Budget Committee (May 2015)(1)
Revised 2015 Base Full-Time Complement 207
FULL-Time Staffing -Conversion Requests
Water &Tax Administrative Clerk 37,648 1
Position will be funded 90%from water and is costed for 6 months (33,883)
Facility Bookings Administrator 18,971 1
Plan Examiner /Inspector (Previously approved by Council )51,238 1
Position will be funded 100%from Building Services and is costed for 6 months (51,238)
Youth Programer (Previously approved by Council )39,300 1
Position will be funded 100%from the Tax Levy and costed for 6 months -
147,158$(85,122)$
Net Full-Time 62,036$211
CONTRACT Staffing -Requests
Customer Service Representative 27,418$
Youth Leader -Climbing Wall (Previously approved by Council )27,000
54,418$-$
Net Part-Time 54,418$
Total Net 2015 Budget Requests 201,576$(85,122)$116,454$
*Heritage Curator was approved by Council on July 29,2014 via report PR14-036.
D o l l a r s
Gross Cost Offsets
Council Meeting Agenda
Tuesday,May 26,2015 Item 7 Page -15
-69 -
Town of Aurora
2015 Operating Budget
HISTORY OF AURORA TAX RATE INCREASES
Attachment 7
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
8.80%
6.00%
5.50%
7.90%7.90%
4.30%
5.00%
1.80%
2.82%
3.79%
4.77%
3.42%3.75%3.91%
Council Meeting Agenda
Tuesday,May 26,2015 Item 7 Page -16
-70 -
Category
User Rate Supported Assets
Water Mains /Sanitary Sewer 2,000.6$
Storm Sewer /Ponds 1,751.8
Pumping Station/Water Meters 301.2
4,053.6$
Tax Supported Assets
Buildings 2,015.9$
Roads/Sidewalks/Street Lighting 2,655.7
Parks (Land Improvement)742.7
Other Vehicles 509.5
Furniture &Fixtures 125.6
Computer Related Equipment 187.4
6,236.7
Sub Total -Directly Supported Assets 10,290.3$
Indirectly Supported Assets (from Taxes)
Fire Vehicles &Equipment 175.7$
Aurora Public Library Assets 440.8
616.4
10,906.8$
Attachment #8
Estimate of Tangible Capital Asset Amortization Expense for 2015:
Estimated Amortization Expense for 2015
Amortization
Amount
in $'000's
Council Meeting Agenda
Tuesday,May 26,2015 Item 7 Page -17
-71 -
(1)(1)(2)(2)(3)(4)(5)ExclusionsAddBack:Attachment#9++=Council Meeting Agenda
Tuesday,May 26,2015 Item 7 Page -18
-72 -
TOWN OF AURORA
COUNCIL REPORT No.PL15-047
SUBJECT:Town Regulation of Canada Post Community Mailbox Installations
on Municipal Roadways
FROM:Marco Ramunno,Director of Planning &Development Services ,and
Warren Mar,Director of Legal &Legislative Services/Town Solicitor
DATE:May 26,2015
RECOMMENDATIONS
THAT Report No.PL15-047 be received for information.
PURPOSE OF THE REPORT
The purpose of this report is to provide Council with information regarding a new by-law
which,among other matters,regulates the installation of Canada Post community
mailbox equipment on municipal roads.
BACKGROUND
Canada Post is in the process of a five-year community mailbox initiative to convert
households that still receive their mail door-to-door to community mailbox delivery.
Planned installation of said community mailboxes will begin in the spring of 2015.
Canada Post has not consulted with Town staff on the location of said community
mailboxes,only providing basic information as noted below.Canada Post is currently
preparing final plans for the community mailbox locations in Aurora.
At the May 11,2015 Council meeting,Aurora Council adopted the following notice of
motion regarding Canada Post Community Mailboxes:
“WHEREAS the installation of community mailboxes raises several of
the same concerns as the installation of above-ground plant (e.g.,utility
boxes)in municipally-owned right-of-way;and
WHEREAS the installation of community mailboxes might require installation
requests for additional sidewalks where no sidewalks currently exist;and
WHEREAS the installation of community mailboxes might require installation
Council Meeting Agenda
Tuesday,May 26,2015 Item 8 Page -1
-73 -
May 26,2015 -2 -Report No.PL15-047
of additional sidewalk approach ramps for easier access,for persons with
disabilities or pushing strollers and/or seniors;and
WHEREAS increased snow clearing responsibilities for adjacent property
owners and the Town would be needed;and
WHEREAS installation of additional sign posts,adjacent to community
mailboxes for parking regulation changes will be needed;and
WHEREAS the installation of community mailboxes might require additional
street light requests to improve visibility to and from community mailbox
locations and security at these locations.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora
endorse the City of Hamilton’s opposition to the elimination of home mail
delivery and installation of community mailboxes;and
BE IT FURTHER RESOLVED THAT Council direct the Mayor to send a
letter,copied to Members of Parliament,Ontario Members of Provincial
Parliament,and all Ontario municipalities,that requests the Federal Minister
of Transport,who oversees Canada Post,to require Canada Post to halt
installation of community mailboxes immediately and to adhere to its Five-
point Action Plan requirement to engage in full and meaningful consultation
with all stakeholders,including the Town and its residents;and
BE IT FURTHER RESOLVED THAT Council direct staff to bring forward
recommendations to the next Council meeting to align the Town’s by-laws
with the City of Hamilton’s By-law Number 15-091 which regulates the
installation of equipment on roads;and
BE IT FURTHER RESOLVED THAT Council direct staff to develop
appropriate standards to require Canada Post to apply for permits with an
appropriate fee that reflects the resources required and costs incurred by the
Town to install and maintain community mailboxes in established
neighbourhoods;and
BE IT FURTHER RESOLVED THAT staff bring back a new bylaw for
Council’s enactment at the next Council meeting.”
COMMENTS
Community Mailbox Locations
Canada Post is proposing 127 community mailbox locations within Aurora.Canada
Post has advised Town staff that notice has been mailed to residents affected by the
Council Meeting Agenda
Tuesday,May 26,2015 Item 8 Page -2
-74 -
May 26,2015 -3 -Report No.PL15-047
switch from door-to-door delivery to community mailboxes indicating the location of their
new community mailbox.Mailbox locations can also be found on a map on the Canada
Post website.
Through staff discussions with representatives from Canada Post (IES staff are the
main contact with Canada Post),Canada Post has been adamant that they will make
the final decisions regarding locations of the community mailboxes.As a federal
agency,Canada Post has indicated that they have the mandate to use the municipal
road allowance to accommodate the installation of community mailboxes and
municipalities do not have a role in the location of the community mailboxes.Council
recognizes that community mailboxes will be installed within the Town of Aurora,but
would like to have residents of Aurora consulted on the locations.
City of Hamilton v.Canada Post
Litigation between Hamilton and Canada Post will be heard in court the week of May 25,
and will likely address the scope of federal powers in relation to mail delivery and the
ability of municipalities to regulate such powers.
In that matter,under its own by-law recently enacted (April 15)to address the
placement of Canada Post community mailboxes,Hamilton has sought to impose the
condition on Canada Post to stop work on the placement of community mailboxes in
established neighbourhoods until proper regulations can be enacted by Hamilton.
Canada Post has ignored the requirement of the by-law;in response,Hamilton sought a
stop work order.Canada Post requested that the by-law be quashed,likely on grounds
that the by-law is outside of municipal authority.
Federal Jurisdiction Over Community Mailbox Placement
Paragraph 5,section 91 of The Constitution Act,1867 makes it clear that the Canadian
government has exclusive legislative authority to regulate the postal service.As part of
that authority,the federal government has passed the Canada Post Corporation Act.
Section 19 of the Canada Post Corporation Act is also clear that only Canada Post has
the authority to pass regulations to,among other things,govern the “design,placement,
and use of any receptacle or device intended for the posting,insertion,reception,
storage,transmission or delivery of mailable matter,”and provide for the “closure of post
offices,the termination of rural routes and the termination of letter carrier routes.”
The federal Mail Receptacles Regulation passed under the Canada Post Corporation
Act states (in section 3)that Canada Post “may install,erect or relocate or cause to be
installed,erected or relocated in any public place,including a public roadway,any
receptacle or device to be used for the collection,delivery or storage of mail.”
Furthermore,in section 4 it states that “no person shall relocate or remove any
receptacle or device referred to in section 3 without prior authorization by the
Corporation [Canada Post]”.
Council Meeting Agenda
Tuesday,May 26,2015 Item 8 Page -3
-75 -
May 26,2015 -4 -Report No.PL15-047
Given the existing legislation,it is entirely incumbent on Canada Post to be clear to
residents about the location process.It is not believed that there is a formal
requirement for Canada Post to give notice to municipalities of the placement of
community mailboxes in established neighbourhoods or to conduct open houses (unlike
Industry Canada’s minimum requirements for the placement of cell phone towers).
However,Canada Post does attempt to work with municipalities when community
mailboxes are placed in new subdivisions,such as providing warning clauses that
certain lots will be in close proximity to community mailboxes.
It would be preferable if the federal government would require Canada Post to consult
meaningfully and provide advance notice to municipalities and its residents in the
placement of community mailboxes.Ideally,the federal legislation would be amended
to give municipalities real approval rights to the placement of mailboxes,having respect
to municipal services and operations.
New Town By-law Number 5733-15
Town staff reviewed existing by-laws to assist with the drafting of a new by-law that
would regulate the placement of community mailboxes on Town highways.Currently,
the Town has a road excavation by-law in place (By-law Number 4741-05.P)which
regulates the excavation or construction within Town boulevards.A permit is required
to be obtained from the Town prior to any such work being undertaken.Under the
Town’s Fees and Charges By-law,the fee charged for such permit is $128.00 or 10%of
the cost of the works,whichever is greater.
However,on further analysis it is unclear whether By-law Number 4741-05.P would
apply to the installation of community mailboxes within the Town’s boulevards,as it
does not address in a sufficient basis the jurisdictional concerns regarding the municipal
attempt to regulate a federal matter.
As such,in order to address those concerns and have a new by-law apply to community
mailboxes,and align the Town’s by-law with the City of Hamilton’s By-law Number 15-
091 which regulates the installation of equipment on municipal roadways,a new by-law
has been drafted (By-law Number 5733-15)which roughly merges those two by-laws
together and directly mentions community mailboxes (mail receptacles).
While it may have been preferable for Council to have a by-law directly targeted at
Canada Post,the requirement for the payment of a permit fee in such a by-law would be
contrary to the Fees and Charges regulation (O.Reg.584/06)to the Municipal Act,
2001,which states that a municipality does not have the power to impose a fee on a
class of person that is comprised solely of the Crown.As Canada Post is a Crown
corporation,a by-law directing a permit fee to be collected solely for Canada Post works
would be outside of the Town’s powers.If Council wishes to impose a permit fee on
Canada Post (as opposed to charging no fee for such permit),then the proposed new
by-law which updates By-law Number 4741-05.P is required,which does not single out
Council Meeting Agenda
Tuesday,May 26,2015 Item 8 Page -4
-76 -
May 26,2015 -5 -Report No.PL15-047
Canada Post and instead treats it as just another person seeking to do work within the
Town’s boulevard.This also has the benefit of utilizing the existing fee contained in the
Town’s Fees and Charges By-law.
However,Council should be aware that this new by-law may fall within the prohibitions
contained in section 14 of the Municipal Act,2001,which state:
“14.(1)A by-law is without effect to the extent of any conflict with,
(a)a provincial or federal Act or a regulation made under such an
Act;or
(b)an instrument of a legislative nature,including an order,licence
or approval,made or issued under a provincial or federal Act or
regulation.
(2)Without restricting the generality of subsection (1),there is a
conflict between a by-law of a municipality and an Act,regulation or
instrument described in that subsection if the by-law frustrates the
purpose of the Act,regulation or instrument.”
In reviewing permit applications for community mailbox installations,IES will be
examining items such as spacing of community mail boxes to ensure there are no
conflicts with underground services and utilities.In addition,staff will review permits for
community mailboxes to determine where they are approximately located from
driveway,curbs and sidewalks.
Enforcement of Proposed By-law
Staff have contacted the Director of Prosecutions with the Region of York who indicated
that if Canada Post were to place community mailboxes in contravention of the Town’s
new by-law regulating the placement of mailboxes,the Region would hold off on
prosecution pending the City of Hamilton versus Canada Post court decision on the
validity of the by-law.
The other enforcement tool available is the issuance of tickets under Part 1 of the
Provincial Offences Act.Part 1 tickets and the associated set fines are subject to
approval from the Ontario Court of Justice.An application to the court may be made
upon enactment of a by-law and may take several weeks for approval or may be
denied.
Given the current litigation between the City of Hamilton and Canada Post regarding the
attempted municipal regulation of community mailbox placement,and the above issues
regarding any attempted enforcement of the new by-law,Council may wish to defer
passage of this new by-law until such time as the court provides a ruling on such issues.
Council Meeting Agenda
Tuesday,May 26,2015 Item 8 Page -5
-77 -
May 26,2015 -6 -Report No.PL15-047
LINK TO STRATEGIC PLAN
The subject application supports the Strategic Plan goal of supporting an exceptional
quality of life for all through its accomplishment in satisfying requirements in the
following key objective within this goal statement:
Invest in sustainable infrastructure:approval of the enacting By-law will assist in
promoting the adaptability and flexibility of services to respond to demographic shifts.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.THAT Council defer the consideration and passage of By-law Number 5733-15
until such time as the court provides a ruling in the litigation between the City of
Hamilton and Canada Post regarding the municipal regulation of community
mailbox placement.
FINANCIAL IMPLICATIONS
The existing road excavation control permit fee of $128.00 or 10%of the cost of the
works being undertaken will apply under By-law Number 5733-15 for any permit
applications regarding the placement of community mailboxes,and will cover the
administrative costs associated with the permit review.
PREVIOUS REPORTS
None.
CONCLUSIONS
Staff have drafted a new by-law,being By-law Number 5733-15,for Council’s
consideration regarding the regulation of new community mailboxes in existing Town
neighbourhoods.This new by-law updates the Town’s existing road excavation by-law
(By-law Number 4741-05.P)and attempts to include the placement of community
mailboxes as part of the existing regulatory regime.Existing permit fees would continue
to apply under this new by -law,and would be extended to permits for the placement of
community mailboxes.However,given the current legal battle between the City of
Hamilton and Canada Post,Council may wish to defer consideration and passage of
this new by-law pending the outcome of that court case.
Council Meeting Agenda
Tuesday,May 26,2015 Item 8 Page -6
-78 -
May 26,2015 -7 -Report No.PL15-047
ATTACHMENTS
None.
Prepared by:Drew MacMartin,Planner -Ext.4347
___________________________________________________________
Marco Ramunno,MCIP,RPP Neil Garbe
Director of Planning &Development Chief Administrative Officer
Services
_____________________________
Warren Mar
Director of Legal &Legislative
Services/Town Solicitor
Council Meeting Agenda
Tuesday,May 26,2015 Item 8 Page -7
-79 -
MEMORANDUM
DATE:May 26,2015
TO:Mayor and Members of Council
COPY:Neil Garbe,Chief Administrative Officer
FROM:Marco Ramunno,Director of Planning &Development Services
RE:Additional Information,May 19,2015 General Committee Agenda
Item 6,Report No.PL15-043
Oak Ridges Moraine Conservation Plan Review (2015)
RECOMMENDATIONS
That this Memorandum regarding additional information,Report No.PL15-043 be
received for information.
BACKGROUND
Report No.PL15-043 was discussed at the General Committee Meeting held on May 19,
2015.This report contains the staff comments regarding the Provincial review of the Oak
Ridges Moraine Conservation Plan (ORMCP).At this meeting,the General Committee
requested additional information with respect to the following staff comments:
•Consideration should be given to providing greater flexibility with respect to the land
severance policies for large parcels in the “Countryside”designation;providing that
there would no adverse impact on any Natural Heritage or Hydrological Features.
•Consideration should be given to providing greater flexibility in the ORMCP policies
in the review of small-scale developments;for example,eliminating the need for
onerous approval requirements such as zoning amendments and minor variances
for minor expansions to existing permitted uses.
COMMENTS
Lot Creation
Currently the lot creation policies of the ORMCP outside of the “Settlement Area”are
extremely restrictive to the point where land division would not be permitted in the vast
majority of circumstances.Lot creation can only occur in the following instances:
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:(905)727-3123,Ext.4342
Email:mramunno@aurora.ca
www.aurora.ca
Town of Aurora
Planning &Development Services
Council Meeting Agenda
Tuesday,May 26,2015 Item 9 Page -1
-80 -
Additional Information to
Report No.PL15-043
May 26,2015 -2-ORMCP Review (2015)
1.Severance,from a rural lot,of a farm retirement lot or a lot for residence surplus to
a farming operation.
2.Severance of two or more rural lots that have merged in title.
3.Allowing land acquisition for transportation,infrastructure and utilities;but only if the
need for the project has been demonstrated and there is no reasonable alternative.
4.The addition of adjacent land to an existing lot,but only if the adjustment does not
result in the creation of a lot that is undersized for the purpose for which it is being
or may be used.
5.Facilitating conveyance to public bodies or non-profit entities for natural heritage
conservation.
6.Severance of parts of a lot that are devoted to different uses,but only if the uses
are legally established at the time of the application for severance.
Staff made a general comment that consideration should be given to providing greater
flexibility with respect to the land severance policies for large parcels in the “Countryside”
designation.It was staff’s intention to keep the comment general and not recommend a
specific minimum lot size.Prior to the ORMCP,lots designated and zoned “Countryside”
were zoned Rural and were required to maintain a minimum lot size of 4 hectares (10
acres).The staff comment was meant to suggest that in a large rural lot situation (100 plus
acres for example),where it can be demonstrated that there would not be any negative
impact on Natural Heritage or Hydrology,prohibiting the creation of an additional lot would
be overly restrictive.
Small-scale Developments
Staff are requesting that the Province consider providing greater flexibility in the ORMCP
policies in the review of small-scale developments.This comment is intended to get the
Province thinking about allowing small-scale developments which would inevitably be
allowed through a minor variance.Other than the example referenced in the staff
comment,another example is permitting a detached dwelling on a vacant lot whose
development potential is frozen due to a -ORM suffix after the zone.Instead of permitting
the dwelling subject to a minor variance,a process could be established where the review
of any required materials such a Natural Heritage Evaluation could take place through the
Building Permit review process.
Generally,the proposed comments do not intend to expand the number and types of
small-scale developments on the Oak Ridges Moraine.The focus is on continuing to allow
the same type of developments through a simpler,less onerous process.
ATTACHMENTS
None.
Council Meeting Agenda
Tuesday,May 26,2015 Item 9 Page -2
-81 -
Council Meeting Agenda
Tuesday,May 26,2015 Item 10 Page -1
-82 -
Council Meeting Agenda
Tuesday,May 26,2015 Item 10 Page -2
-83 -
NOTICE OF MOTION Councillor John Abel
DATE:May 26,2015
TO:Mayor and Members of Council
FROM:Councillor Abel
RE:Highland Gate Neighbourhood
WHEREAS the Highland Gate Golf Course has been closed;and
WHEREAS ClubLink,owner of the Golf Course,has partnered with Geranium Homes to
form Highland Gate Developments Inc.;and
WHEREAS Highland Gate Developments Inc.has applied to develop 184 homes and a
ten (10)storey condominium building on the golf course lands;and
WHEREAS Highland Gate is an established residential neighbourhood with measures
within the Secondary Plan to protect the green space and safeguard against
development encroachment within the Highland Gate neighbourhood;and
WHEREAS residents of the community expect that any development proposal would
preserve and strengthen their neighbourhood;and
WHEREAS the Province of Ontario alone can enact amendments to the Planning Act,
R.S.O.1990 and Places to Grow Act,2005;and
WHEREAS,the Province is currently reviewing the Greenbelt Act,the Places to Grow
Act,and scrutinizing the Ontario Municipal Board and its role within the Places to Grow
Act under Bill 73;and
WHEREAS one of the provisions of Bill 73 being considered would consider giving
municipal councils greater decision authority on planning matters,specifically the
decision not to amend or re-zone their Official Plan in established stable residential
areas,and that the decision not to amend would be final,and that the decision by
Council could not be appealed to the Ontario Municipal Board;and
WHEREAS these provisions of Bill 73 being considered pertain exactly to the
circumstances with respect to the Highland Gate Development proposal;
Council Meeting Agenda
Tuesday,May 26,2015 Notice of Motion (a)Page -1
-84 -
Notice of Motion
May 26,2015 -2 -Highland Gate Neighbourhood
NOW THEREFORE BE IT HEREBY RESOLVED THAT a letter signed by Members of
Council be sent to Newmarket-Aurora MPP Chris Ballard expressing support for the
provisions in Bill 73 that would give municipal councils more power and responsibility in
planning decisions,and requesting that those provisions be enacted as soon as
possible;and
BE IT FURTHER RESOLVED THAT copies of the letter also be sent to the Ministry of
Municipal Affairs and Housing,The Regional Municipality of York,all municipalities
within York Region,all municipalities within the Greenbelt (Golden Horseshoe)area,
and the Association of Municipalities of Ontario (AMO).
Council Meeting Agenda
Tuesday,May 26,2015 Notice of Motion (a)Page -2
-85 -
MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (May 19,2015)Councillor Wendy Gaertner
Date:May 26,2015
To:Mayor and Members of Council
From:Councillor Gaertner
Re:Aurora Family Leisure Complex (AFLC)–Rear Door Access
WHEREAS an increasing number of Aurora residents are utilizing the Aurora Family
Leisure Complex pool and fitness areas for therapeutic and rehabilitation activities;and
WHEREAS the Town of Aurora offers eleven Aqua Fitness classes in the AFLC pool
each week,including two classes that are specifically designed to help those suffering
with arthritis,many of which are utilized by “older adults”,and two classes that are
offered specifically to those persons over 55 years of age;and
WHEREAS many of these members are not disabled,just getting older,and do not
display a disability parking permit in their vehicle;and
WHEREAS the rear entrance of the Complex has offered easier access for those
residents with mobility issues for nearly 30 years,but no longer does so;and
WHEREAS the parking area at the rear of the Complex is now unusable due to the long
walk back to the front entrance;and
WHEREAS much of the parking lot at the Complex has a substantial grade
encumbering those with mobility issues;and
WHEREAS the rear and side parking lot provides the only flat,even area to walk to the
Complex;and
WHEREAS ensuring that this facility is as accessible as possible,not just to meet legal
compliance,but to demonstrate the Town of Aurora's philosophy and spirit of
accessibility and inclusivity to enhance the quality of life for all Aurora residents;and
WHEREAS resuming access to the Aurora Family Leisure Complex via the rear door
entrance would be in keeping with this spirit;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to study the
options and costs for users to access the rear door to enter the AFLC and bring this
information back to Council as expediently as possible.
Council Meeting Agenda
Tuesday,May 26,2015 Motion (b)Page -1
-86 -
MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (May 19,2015)Councillor Wendy Gaertner
Date:May 26,2015
To:Mayor and Members of Council
From:Councillor Gaertner
Re:Draft Tree Protection By-law
WHEREAS on January 25,2011,Council of the Town of Aurora directed the formation of a
Town staff,multi-department,Tree Protection By-law Committee,to review the Town's
current Tree By-law;and
WHEREAS the purpose of the committee was to review the existing Tree By-law and
suggest changes and revisions for Council's consideration;and
WHEREAS the process to develop the Draft Tree Protection By-law was to include
consultation with the public and all stakeholders;and
WHEREAS public and stakeholder consultation was accomplished through comprehensive
staff discussions with stakeholders,an online survey,and a Public Planning meeting held
on April 25,2012;and
WHEREAS staff Report No.PR12-016 was presented at the Public Planning meeting;and
WHEREAS staff Report No.PR12-016 spoke to the advantage of the Draft Tree Protection
By-law to enable residents to receive better service in the processing of permits,and better
enforcement and tree protection for the municipality;and
WHEREAS the public and stakeholder consultation process allowed for input and advice
on the actual By-Law changes;and
WHEREAS the Public Planning meeting was well-attended and included representation
from all stakeholders;and
WHEREAS the Council direction from the meeting was that the recommendations from
staff Report No.PR12-016 be received,and that comments presented at the Public
Planning meeting be addressed in a comprehensive report outlining recommendations and
options at a future General Committee meeting,and that all parties expressing interest at
the Public Planning meeting and stakeholders be advised of the General Committee
meeting date;and
Council Meeting Agenda
Tuesday,May 26,2015 Motion (c)Page -1
-87 -
Motion for Which Notice Has Been Given
May 26,2015 -2 -Draft Tree Protection By-law
WHEREAS that meeting was held on October 8,2013,and Council directed staff to make
further revisions and bring the Draft Tree Protection By-law back to Council for comments
prior to releasing it again to the public for their input;and
WHEREAS the Draft Tree Protection By-Law was discussed by Council again on January
14,2014,and January 21,2014;and
WHEREAS Council referred the Draft Tree Protection By-law report back to staff without
clarifying any next steps in the process;and
WHEREAS the Town's February 2015 Pending List makes notes that the matter is
"Complete"along with the notation that Town staff reviewed the revised Tree Protection By-
law in accordance with the Council direction of January 21,2014,and determined that the
current Tree By-law is satisfactory,and staff will continue to monitor the operation and
enforcement of the current Tree By-law and may bring it forward for review to Council
should the need arise;and
WHEREAS this public process started in 2011 and no Council decision has been made to
date on the Draft Tree Protection By-law;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff place the matter of the Draft
Tree Protection By-law on a future General Committee agenda for discussion and direction,
with a copy of all previous staff reports dealing with this matter as well as a copy of the
Town’s current Tree By-law and Tree Destruction Permit;and
BE IT FURTHER RESOLVED THAT staff be directed to prepare and bring a
comprehensive report to General Committee prior to the end of September 2015 containing
a written summary of the review process and all written or verbal input received from the
general public at the Public Planning meeting and other Council meetings outlined in this
motion;and
BE IT FURTHER RESOLVED THAT that staff be directed to provide Council with options
for meeting dates for Council to invite the public to comment and offer input on the Draft
Tree Protection By-law.
Council Meeting Agenda
Tuesday,May 26,2015 Motion (c)Page -2
-88 -
MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (May 19,2015)Councillor Tom Mrakas
Date:May 26,2015
To:Mayor and Members of Council
From:Councillor Mrakas
Re:Community Recognition Review Ad Hoc Committee
WHEREAS volunteers are the driving force of community and without the support of
volunteers facilitating the many events,sporting activities and community functions
Aurora has become known for,our quality of life would not be the same;and
WHEREAS recognizing the value and contributions volunteers make in the Town of
Aurora is of primary importance to the municipality;and
WHEREAS the Town recognizes the contribution of volunteers to the community
through an annual event held each year;and
WHEREAS significant annual events should be reviewed from time to time to ensure
that the event is the best and most effective it can be;and
WHEREAS the annual Community Recognition Event has not been reviewed for a
number of years;
NOW THEREFORE BE IT HEREBY RESOLVED THAT a “Community Recognition
Review Ad Hoc Committee”be established;and
BE IT FURTHER RESOLVED THAT the mandate of the Community Recognition
Review Ad Hoc Committee be to review and make recommendations to Council on all
aspects of the current Community Recognition event including:
1.the criteria and process by which various community recognition awards are
currently bestowed;and
2.in the context of other similar community events,ensuring that the Aurora
Community Recognition Event demonstrates how important and special our
volunteers are and how deserving they are of recognition;and
BE IT FURTHER RESOLVED THAT the Community Recognition Review Ad Hoc
Committee be comprised of two (2)Members of Council and five (5)citizen members;
and
Council Meeting Agenda
Tuesday,May 26,2015 Motion (d)Page -1
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Motion for Which Notice Has Been Given
Community Recognition
May 26,2015 -2 -Review Ad Hoc Committee
BE IT FURTHER RESOLVED THAT in appointing citizen members of the Community
Recognition Review Ad Hoc Committee,Council will give preference to applicants who
have experience in the volunteer sector and/or community recognition awards;and
BE IT FURTHER RESOLVED THAT staff be directed to advertise,in accordance with
the provisions of the “Policy for Ad Hoc/Advisory Committees and Local Boards”,for
applications from members of the public for appointment to the Community Recognition
Review Ad Hoc Committee;and
BE IT FURTHER RESOLVED THAT the Chief Administrative Officer be directed to
appoint one or more appropriate staff liaisons to support the work of the Community
Recognition Review Ad Hoc Committee;and
BE IT FURTHER RESOLVED THAT the Community Recognition Review Ad Hoc
Committee be required to report back to Council with recommendations for approval in
time for preparation of the 2016 Community Recognition Awards.
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Tuesday,May 26,2015 Motion (d)Page -2
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MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (May 19,2015)Councillor John Abel
Date:May 26,2015
To:Mayor and Members of Council
From:Councillor Abel
Re:Library Square Ad Hoc Committee
WHEREAS the Town of Aurora has declared the old Library and the old Fire Hall,both on
Victoria Street,as surplus properties;and
WHEREAS during the last term of Council,the Town engaged the community as to what
uses the Library Square might have to better enhance the community at large;
NOW THEREFORE BE IT HEREBY RESOLVED THAT that a "Library Square Ad Hoc
Committee",to provide Council with advice on a potential vision and design for Library
Square,be established;and
BE IT FURTHER RESOLVED THAT the Library Square Ad Hoc Committee be comprised
of the Mayor,three (3)Councillors,and up to four (4)citizen members;and
BE IT FURTHER RESOLVED THAT in appointing citizen members to the Library Square
Ad Hoc Committee,Council will give preference to applicants who have experience in
planning,architecture,and community gathering design;and
BE IT FURTHER RESOLVED THAT staff be directed to advertise,in accordance with the
provisions of the "Policy for Ad Hoc/Advisory Committees and Local Boards",for
applications from members of the public for appointment to the Library Square Ad Hoc
Committee;and
BE IT FURTHER RESOLVED THAT the Chief Administrative Officer be directed to appoint
one or more appropriate staff liaisons to support the work of the Library Square Ad Hoc
Committee.
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MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (May 19,2015)Councillor Sandra Humfryes
Date:May 26,2015
To:Mayor and Members of Council
From:Councillor Humfryes
Re:Pedestrian and Vehicle Traffic Concerns –Earl Stewart Drive,Pedersen
Drive,St.John’s Sideroad East,and Bayview Avenue
WHEREAS at the Public Planning meeting of February 25,2015,
Report No.PL15-010 was presented to propose a zoning by-law amendment for
approval of a Motor Vehicle Sales Establishment;and
WHEREAS pedestrian and vehicle traffic concerns were reported by several residential
owners in the area bounded by Earl Stewart Drive,Pedersen Drive,St.John’s Sideroad
East,and Bayview Avenue;and
WHEREAS residents noted both vehicle and pedestrian accidents at these particular
intersections;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to work with
York Region to perform appropriate traffic studies in the area bounded by Earl Stewart
Drive,Pedersen Drive,St.John’s Sideroad East,and Bayview Avenue,and to report
back to Council on the results of those studies including any recommendations for
additional safety measures that may be required.
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MEMORANDUM
DATE:May 26,2015
TO:Members of Council
FROM:Mayor Geoffrey Dawe
RE:York Regional Council Highlights ~May 21,2015 ~
RECOMMENDATION
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
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Council Highlights The Regional Municipality of York |york.ca
For Immediate Release
Friday,May 22,2015
York Regional Council -May 21,2015
York University coming to Markham Centre
The Government of Ontario has announced its support to bring a new York University campus to Markham
Centre in the City of Markham in collaboration with The Regional Municipality of York,City of Markham and
Seneca College.
The new York University-Markham Centre campus will serve approximately 4,000 students in York Region
and offer a range of business,arts and social sciences programs.
Last year,York Region announced a proposed campus site in the City of Markham with York Regional
Council approving up to $25 million in funding.For more information,please visit yestoyork.ca or read the
provincial media release.
National Public Works Week May 17 to 23,2015
National Public Works Week is an annual public education campaign recognized across North America.This
year National Public Works Week is taking place from May 17 to 23.Events throughout the week aim to
increase awareness of the important work done by public works employees in communities.
Events taking place during National Public Works Week include:
•Family Fun Day Open House on Saturday,May 23
•Paint a Plow contest
•York Region student tours of Emergency Medical Services,Water and Wastewater and Transit
facilities
Community Safety Village celebrates 10th anniversary
York Region Chairman and CEO Wayne Emmerson highlighted the 10th anniversary of the Community
Safety Village.Located within Bruce's Mill Conservation Area in the Town of Whitchurch-Stouffville,the
Community Safety Village is an interactive facility where children learn about fire,traffic and personal safety.
Since its opening in May 2005,more than 400,000 students from kindergarten to Grade 5 have benefited
from this important,educational and fun community resource.
York Region recognizes Pride Week June 13 to June 21
Pride Week will be recognized in York Region June 13 to 21,2015.
This year marks the 15th anniversary of Pride Week in York Region and recognizes the lives and
contributions of people of all sexual orientations and gender identities living in York Region.For event
information,please visit yorkpridefest.com
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YRT/Viva 2014 Enforcement and Security Annual Report
York Regional Council received a 2014 Enforcement and Security Annual Report outlining YRT/Viva Special
Constable activities throughout the year.
YRT/Viva Enforcement and Security staff travel the transit system to monitor use of fares and Viva’s proof-of-
payment system.They also monitor rider behaviour on vehicles and properties to ensure the safety,security
and comfort of all customers.
Enforcement and security activities in 2014 include:
•Partnered with Crime Stoppers of York Region,providing customers an anonymous outlet to report
crime on transit
•Established a community partnership with 360°Kids Youth Outreach program focusing on youth in
need travelling on transit
•Partnered with GTA Transit Enforcement agencies in information sharing
•Increased fare revenue recovery by monitoring data,cash and ticket deposits into fareboxes
New YRT/Viva advertising policy
York Regional Council approved an advertising policy for YRT/Viva to ensure advertising on vehicles and
property is consistent with Canadian Code of Advertising Standards and York Region’s corporate values,
image and strategic goals.
The YRT/Viva advertising policy allows staff and advertising contractors to consistently and transparently
manage advertising throughout the entire YRT/Viva system.
Doane Road improvements from Winged Foot Trail to 2nd Concession
York Regional Council approved a funding contribution agreement with Winged Foot Development to
complete improvements on Doane Road from Winged Foot Trail to 2nd Concession in the Town of East
Gwillimbury.
This section of Doane Road is scheduled to undergo major reconstruction and widening in 2024.Because of
current road conditions and development in the area,interim improvements are needed to accommodate
traffic and lift the current year-round load restriction.
York Region proactive tobacco control efforts promote healthy,smoke-free communities
York Region continues to focus on tobacco control,prevention and education activities to improve the health
and well-being of York Region residents.Many accomplishments have been achieved with the support of
York Regional Council including:
•Assuming a leadership role in the Play,Live,Be Tobacco-Free campaign,working with community
groups and sports organizations,promoting the creation of bylaws,tobacco-free policies and
promoting the adoption of healthy,smoke-free lifestyles
•Encouraging York Region’s nine area municipalities to consider bylaws that make outdoor spaces
and play areas smoke-free
•Implementing a no smoking policy in social housing communities
•Achieving a compliance rate of 97 per cent for tobacco vendors in not selling tobacco to youth,well
above provincial government targets
•In the year 2000,enacting a no-smoking bylaw to protect employees in their workplaces and the
public in restaurants,bars and bingo halls
York Region will continue tobacco control efforts to maintain safe and healthy communities.
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York Region Public Health enforcing Skin Cancer Prevention Act with tanning bed operators
York Region Public Health is working with local tanning bed operators to enforce the Skin Cancer Prevention
Act which prohibits youth under age 18 from using tanning beds.
In 2014,public health inspectors identified and recorded all tanning bed businesses in York Region as well
as assisting operators with education and awareness.Under the legislation,operators must post restrictions
and warnings about UV radiation,ask clients for identification if they appear under 25 years of age and
ensure tanning service marketing is not aimed at youth.
Enforcement activities will include inspections beginning this summer.
Housing Stability Program helps social assistance clients find and keep housing
York Regional Council received an update on the first two years of the Housing Stability Program pilot which
provides housing support for social service clients across York Region.Since the pilot began in 2013,87 per
cent of Ontario Works and Ontario Disability Support Program clients at risk of homelessness or already
homeless became and remain housed.
The Housing Stability Program works individually with clients to provide wrap-around services catered to
individual needs.Support services include financial assistance,help with finding housing,life skills,
education,training or employment,as well as access to mental health and addictions services or
transportation.
York Region’s Housing Stability Program will continue to focus not only on addressing housing crisis,but on
preventing housing loss before crisis.Staff will work with clients to identify solutions and increase
independence over time.
York Region supports more than 85,000 residents through Community Investment Strategy
More than 85,000 York Region residents benefited from community agency projects funded through The
Regional Municipality of York Community Investment Strategy in 2014.
A total of $6.1 million in funding was provided for 65 community agency projects supporting low and
moderate income residents.Investments made in 2014 supported a variety of projects including:
•More than $5.5 million invested in 51 community-based services
•Approximately $319,000 invested in four partnership development projects that helped agencies
provide more integrated community services
•Funding for 16 social inclusion projects that enhanced services for more than 12,000 residents of all
ages
To view a summary of the 2014 projects funded under the Community Investment Strategy,please visit
york.ca/cis To learn more about York Region’s role in supporting community agencies,view the new
Community Investment Strategy video.
York Region invests more than $13.9 million in hospital construction
York Regional Council approved a capital contribution of more than $13.9 million in 2015 for four local
hospitals in York Region.The funding is assigned under the Hospital Capital Funding Memorandum of
Understanding (MOU)which provides potential funding of at least $12 million per year for hospital
construction now through 2031.
York Region has a long history of hospital expansion support,providing $51 million up to the year 2000,and
an additional $62.4 million from 2001 to 2009.
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Research studies explore enhancements to paramedic service delivery
York Region Emergency Medical Services recently completed the ATLANTIC cardiac arrest treatment study
and is participating in four clinical research studies to explore ways to enhance paramedic services for York
Region residents.
The ATLANTIC study examined the safety and effectiveness of paramedics treating heart attack patients with
Ticagrelor medication before hospital admission.Study results showed significant health benefits and no
safety concerns.A recommendation to allow paramedics throughout Ontario to treat patients with Ticregrelor
is now being reviewed by the Provincial Medical Advisory Committee.
York Region paramedics are currently participating in four clinical research trials to test additional cardiac
arrest medications,investigate lowering body temperature to increase cardiac arrest survival,reduce
emergency visits and hospitalizations through the Expanding Paramedicine in the Community trial,as well as
provide health assessments and programs for social housing residents in York Region.
York Region Public Health meeting and exceeding program and service targets
York Region Public Health is meeting and exceeding performance targets for community health programs
and services for residents.
Performance targets for public health units are set by the Ministry of Health and Long Term Care.York
Region’s positive performance results were linked to food premises inspection,immunizations,sexually
transmitted disease case followup,tobacco vendor compliance and other areas.
York Region Public Health will continue to track and report performance to identify ongoing ways to enhance
and improve services for residents.
York Region tap water once again receives top score
York Region continues to lead the Greater Toronto Area in drinking water quality and in Ministry of the
Environment and Climate Change inspection reports.
The Region achieved the highest scores for samples meeting provincial water quality standards and
compliance scores for facility inspections.
The 2013-2014 Ontario Chief Drinking Water Inspector’s Report is available online.
Durham York Energy Centre Update
The Durham York Energy Centre,York and Durham Regions’energy-from-waste facility,is in its final testing
phase with operation expected to begin shortly.Annually,the facility will process 30,000 tonnes of waste
from York Region.
As part of ongoing operations,the Durham York Energy Centre will require periodic shutdown for routine
maintenance.York Regional Council approved an increase to the contract with Emerald Energy from Waste
Inc.to assist in managing waste during this time.
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2014 Waste Diversion Report forecasts 64 per cent diversion from landfill rate
York Regional Council received a copy of the 2014 Waste Diversion Report forecasting a diversion from
landfill rate of 64 per cent,a 5.42 per cent increase over 2013.When including the Region’s energy-from-
waste program,the diversion from landfill rate increases to 85 per cent.
Key findings in the 2014 Diversion Report include:
•87,646 tonnes of blue box recyclables processed and 94,700 tonnes of organics collected
•4,936 tonnes of tires,clean fill,textiles,wood waste,scrap metal and other diversion received at public
drop-off facilities
•52,457 tonnes of yard waste collected curbside and from public drop-off areas
•$6.9 million revenue generated from blue box recyclable sales
Fuel Price Hedging Program Annual Report update
York Regional Council received a report of the Region’s fuel price hedging program which provides greater
cost certainty for transit and fleet vehicle fuel prices.Fuel hedging contracts with financial institutions set a
price for fuel over a period of time.
The Region hedged 80 per cent of its 2014 fuel requirements at a net price of $1.07 per litre and received net
payments of $132,617 from hedging settlements.The fuel hedging program produced a net gain of $964,358
since the program began in 2010.
Hedging agreements are in place for 2015 and 2016 at a net price of $1.04 and $1.05 per litre respectively.
Fuel consumption for the Region is forecasted to be 23.6 million litres for 2015 and 24.5 million litres for
2016.With HST of 13 per cent,the diesel price at the pump would be approximately $1.16 per litre for both
years.
Hedging program savings are deposited into a fuel cost stabilization reserve fund to address differences
between actual and budgeted fuel rates during the year.Over the past three years,this reserve has
distributed $6.4 million to departments to offset higher fuel costs.
At the end of 2014,the reserve had a balance of $3,753,050,with approximately $1 million contributed from
the fuel hedging program.These savings will continue to help offset higher fuel costs for the Region’s transit
and fleet vehicles.
Timeline established for 2016 Regional budget
York Regional Council approved a timeline for the 2016 operating and capital budget.The 2016 budget will
be tabled with Council in November 2015.Budget review will take place at December Committee meetings
and final approval is anticipated by Council in December.
An outlook for 2016 to 2018 was approved as part of the 2015 multi-year budget process.This outlook will be
the starting point for the 2016 budget.If any revisions to the approved outlook are required,they will be
presented to Council as part of the 2016 budget process.
The 2016 budget will correspond to the remaining term of Council and cover the years 2016 to 2018.Council
will be asked to approve the budget for 2016 and outlook for 2017 and 2018.
The approved outlook in 2015 included proposed tax levy increases of 2.85 per cent,2.69 per cent and 2.35
per cent for 2016,2017 and 2018,respectively.
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York Region issued permits for $2.86 billion in construction this year
York Regional Council received the Region’s Growth and Development Review 2014,a publication
showcasing key development and population indicators and reports on the competitiveness of York Region’s
economy within the Greater Toronto and Hamilton Area (GTHA),the Province and Canada.
York Region businesses are expected to benefit from lower energy costs and a lower Canadian dollar as
they increase output to meet demands from a strengthening United States economy.York Region exports an
average of $4 billion worth of goods and services annually,largely to the U.S.
Highlights of 2014 economic activities point to an upbeat outlook for York Region in 2015.In 2014,York
Region:
•Issued $2.86 billion in construction building permits
•Ranked second highest in residential building activity in Ontario behind Toronto,and seventh highest
in Canada
•Completed $963 million or a 32 per cent increase in Industrial,Commercial and Institutional (ICI)
construction,ranking seventh in Canada and third highest in the GTHA
•Added 13,300 jobs,totalling 564,600 jobs
•Grew by 23,000 people or 2.1 per cent to reach 1,144,800 by year end,ranking as the sixth largest
municipality in Canada
•Accounted for 26 per cent of GTHA population growth,and 16.1 per cent of the total GTHA population
The Growth and Development Review 2014 provides local municipalities with an evaluation of economic
trends that becomes the basis for informing decision making,devising strategies and attracting new
businesses to the Region.For more information,please visit york.ca!
“New downtowns”are coming alive in Regional centres and corridors
York Regional Council received an update on successful efforts underway to make Regional centres and
corridors the new downtowns.
Growth in York Region’s centres and corridors is progressing well,including:
•5,600 apartment units in 25 multi-storey residential buildings currently under construction
•64,526 square metres of office space in four new projects commenced construction in 2014,including
the KPMG Tower in the Vaughan Metropolitan Centre and Aviva Canada’s new head office in
Markham Centre
•7,700 businesses supporting 112,000 jobs,representing 25 per cent of all jobs Region-wide
•Six kilometres of rapidway now operating along Highway 7 from Bayview Avenue to Enterprise
Boulevard in Markham Centre
•202 units of mixed-income affordable rental housing as well as services for at-risk youth under
construction in the Richmond Hill Housing and Community Hub
Regional centres and corridors are the preferred locations for the greatest development densities and mix of
uses that help meet minimum density targets of 200 people and jobs per hectare.
The policy and structure for a network of Regional centres and corridors was established in the Region’s first
Official Plan in 1994 and further strengthened in the Regional Official Plan 2010.For more information,
please visit york.ca/candc
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YorkInfo Partnership highlights 2014 achievements
York Regional Council received the 2014 YorkInfo Partnership annual report demonstrating the value of
combining resources to share knowledge,data management expertise,technology development and
analytics.
In 2014,the YorkInfo Partnership delivered eight projects supporting quality public service including:
•Developing a common All-Pipes database to provide understanding and support water and
wastewater delivery across York Region
•Working towards standards for submission of digital planning and engineering drawings
•Recommending service improvements for Municipal Property Assessment Corporation (MPAC)data
•Developing a common parks data model and database to support many business needs
•Jointly acquiring aerial imagery to reduce individual costs
•Conducting Geographic Information System training and technical knowledge sharing sessions
Since 1996,the Region has joined the nine area municipalities,York Region and York Catholic District
School Boards and the Lake Simcoe and Toronto Region conservation authorities to work together as the
YorkInfo Partnership to maximize their collective investment in Geographic Information Systems (GIS).
In 2015,the partnership will build on work initiated in 2014,including acquiring more data,developing
technology solutions needed for business support.Partners will also collaborate on enabling mobile and
accessibility-compliant web mapping,access to shared data,acquiring 2015 orthophotography and searching
for additional historical imagery.
Next meeting of York Regional Council
The next meeting of York Regional Council will take place Thursday,June 25 at 9:30 a.m.in the York Region
Administrative Centre Council Chambers,located at 17250 Yonge Street in the Town of Newmarket.
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Media Contact:Kim MacGillivray,Corporate Communications,The Regional Municipality of York
Phone:905-830-4444 or 1-877-464-9675,ext.71209 Cell:905-251-6412
Email:kim.macgillivray@york.ca
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TOWN OF AURORA
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday,May 26,2015
7 p.m.
Council Chambers
To be added under Section 3 –Adoption of the Minutes
Special General Committee –2015 Budget Review Meeting Minutes of Pg.1
February 23 (continued March 2,9,23,30,and May 4),2015
RECOMMENDED:
THAT the Special General Committee –2015 Budget Review meeting minutes of
February 23 (continued March 2,9,23,30,and May 4),2015,be adopted as
printed and circulated.
Presentation (a)Ron Weese,representing Sport Aurora Pg.21
Re:CS4L (Canadian Sport for Life)
“Active Aurora Project”
Delegation (c)David LeClaire,Vice-President,Highland Gate Pg.25
Rate Payer Association
Re:Motion (c)Councillor Gaertner
Re:Draft Tree Protection By-law
Closed Session Item 2 –Personal matters about an identifiable individual,
including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,
2001);Re:Staff Performance
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE –2015 BUDGET REVIEW
MEETING MINUTES
Council Chambers
Aurora Town Hall
Monday,February 23,2015
(continued March 2,9,23,30,and May 4,2015)
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Gaertner,Humfryes (departed
2:06 p.m./returned 2:43 p.m.),Mrakas,Pirri (arrived 12:06 p.m.),
Thom,and Thompson
MEMBERS ABSENT Councillors Abel and Kim
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services,Director of
Legal and Legislative Services/Town Solicitor,Director of Parks and
Recreation Services,Director of Planning and Development
Services,Manager of Financial Planning,Council &Committee
Coordinator/Deputy Clerk,and Council/Committee Secretary
The Chair called the meeting to order at 9:05 a.m.
General Committee consented to recess the meeting at 11:01 a.m.and reconvene the meeting
at 11:22 a.m.
General Committee consented to recess the meeting at 12:18 p.m.and reconvene the meeting
at 1:46 p.m.
General Committee consented to extending the hour at 10:30 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -1
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Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 2 of 20
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services
with the following additions:
Delegation (a)Mayor Dawe
Re:Update on York Region Budget Progress
Replacement Pages 6-49 to 6-52 for Tab 6 of 2015 Operating Budget Binder
Re:2015 Business Plans and Budget –Building &By-law Services
Item 4 –Memorandum from Project Manager –Special Projects
Re:Business Improvement Area (BIA)Update
3.DELEGATIONS
(a)Mayor Dawe
Re:Update on York Region Budget Progress
(Added Item)
Mayor Dawe provided an update on York Region’s budget numbers including the
four-year outlook through to 2018.
4.PUBLIC CONSULTATION –OPEN SESSION –OPPORTUNITY FOR MEMBERS OF
THE PUBLIC TO PROVIDE INPUT REGARDING THE 2015 BUDGET
General Committee consented,on a two-thirds vote,to waive the requirements of section
3.1(b)of the Procedural By-law to permit Mr.Klaus Wehrenberg to speak for more than five
(5)minutes.
Mr.Wehrenberg suggested that the Hydro Funds should remain in place and that these
funds presented an opportunity to continually invest in property in Town and attach public
goods,such as trail easements/connections,to the property,which would then be sold.He
proposed that trails are an asset,adding value to lands,and that the Town could profit in
the process.
Mr.Wehrenberg displayed and recommended the book Happy City:Transforming Our
Lives Through Urban Design by Charles Montgomery,which he said examines
development and town planning in depth.He stated that the north end of Town is divided
by a river and railroad system,and offered suggestions to bridge this east-west division,
add a trails corridor,and promote non-motorized traffic.
General Committee received the comments of Klaus Wehrenberg for information.
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -2
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Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 3 of 20
The Director of Corporate and Financial Services/Treasurer presented a summary of email
comments received from the public to date including suggestions regarding implementation
of a responsible pet ownership program and concerns regarding tax increases in excess of
inflation rates.
5.CLOSED SESSION
General Committee consented to resolve into a Closed Session Educational and Training
Session,for the purpose of touring the Joint Operations Centre building site and the Aurora
Family Leisure Complex,during the lunch recess.
6.CONSIDERATION OF ITEMS
1.2015 Operating Budget –Departmental Business Plans
Presentations by Department
(a)Administrative Services
Neil Garbe,Chief Administrative Officer
Mr.Garbe presented an overview of services delivered by the department,the
achievements of 2014,and the advancements for 2015.
General Committee received and referred the presentation by the Chief
Administrative Officer to the 2015 Operating Budget discussions.
(b)Legal &Legislative Services
Warren Mar,Director of Legal &Legislative Services/Town Solicitor
Mr.Mar presented an overview of services delivered by the department,the
achievements of 2014,and the advancements for 2015.
General Committee received and referred the presentation by the Director of
Legal &Legislative Services/Town Solicitor to the 2015 Operating Budget
discussions.
(c)Corporate &Financial Services
Dan Elliott,Director of Corporate &Financial Services/Treasurer
Mr.Elliott presented an overview of services delivered by the department,the
achievements of 2014,and the advancements for 2015.
General Committee received and referred the presentation by the Director of
Corporate &Financial Services/Treasurer to the 2015 Operating Budget
discussions.
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -3
-3 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 4 of 20
(d)Planning &Development Services
Marco Ramunno,Director of Planning &Development Services
Mr.Ramunno presented an overview of services delivered by the department,
the achievements of 2014,and the advancements for 2015.
General Committee received and referred the presentation by the Director of
Planning &Development Services to the 2015 Operating Budget discussions.
(e)Building &By-law Services
Techa van Leeuwen,Director of Building &By-law Services
Ms.van Leeuwen presented an overview of services delivered by the
department,the achievements of 2014,and the advancements for 2015.
General Committee received and referred the presentation by the Director of
Building &By-law Services to the 2015 Operating Budget discussions.
(f)Infrastructure &Environmental Services
Ilmar Simanovskis,Director of Infrastructure &Environmental Services
Mr.Simanovskis presented an overview of services delivered by the
department,the achievements of 2014,and the advancements for 2015.
General Committee received and referred the presentation by the Director of
Infrastructure &Environmental Services to the 2015 Operating Budget
discussions.
(g)Parks &Recreation Services
Al Downey,Director of Parks &Recreation Services
Mr.Downey presented an overview of services delivered by the department,the
achievements of 2014,and the advancements for 2015.
General Committee received and referred the presentation by the Director of
Parks &Recreation Services to the 2015 Operating Budget discussions.
2.2015 Operating Budget –Overview Presentation
Dan Elliott,Director of Corporate &Financial Services/Treasurer
Mr.Elliott presented an overview of the 2015 Draft Business Plan and Operating
Budget including:planning and constraint efforts to date;efficiency gains;budget
development process and objectives;tax rate pressures and forecast;impact to
overall residential tax bill;areas of focused budget review;and an update on the
Central York Fire Services budget.
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -4
-4 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 5 of 20
General Committee received the presentation by the Director of Corporate &Financial
Services/Treasurer for information.
3.2015 Operating Budget –General Discussion
General Committee recommends:
THAT Tab 2 of the 2015 Operating Budget binder be received for information.
CARRIED
General Committee recommends:
THAT Tab 3 of the 2015 Operating Budget binder be received for information.
CARRIED
General Committee recommends:
THAT Tab 4 of the 2015 Operating Budget binder be received for information.
CARRIED
General Committee recommends:
THAT the Parks &Recreation Services new staff requests,as detailed in Tab 5 of the
2015 Operating Budget binder as Budget Decision Unit #1.5 –Youth Room/Climbing
Wall Staff and #1.6 –Full-Time Youth Programmer,be referred to the Council
meeting of February 24,2015 for pre-approval.
CARRIED
4.Memorandum from Project Manager –Special Projects
Re:Business Improvement Area (BIA)Update
(Added Item)
Item 4 was considered prior to Item 3.
General Committee recommends:
THAT the memorandum regarding Business Improvement Area (BIA)Update be
received for information.
CARRIED
7.ADJOURNMENT
General Committee consented to recess the Special General Committee –2015 Budget
Review meeting at 4:06 p.m.until Monday,March 2,2015,at 7 p.m.
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -5
-5 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 6 of 20
Council Chambers
Aurora Town Hall
Monday,March 2,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner (arrived 7:04
p.m.),Humfryes (departed 8:25 p.m.),Kim,Mrakas,Pirri,Thom,and
Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer,Director of Parks and Recreation
Services,Manager of Financial Planning,Town Clerk,and
Council/Committee Secretary
General Committee consented to reconvene the Special General Committee –2015 Budget
Review meeting at 7:03 p.m.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services
with the following additions:
Item 5 –2015 Operating Budget –Aurora Public Library Board (Budget Binder Tab 7)
Presentation by Jill Foster,Chief Executive Officer and Secretary-Treasurer,
Aurora Public Library Board;and Discussion
Item 6 –2015 Operating Budget –Aurora Historical Society 2015 Operating Grant;
Report and Presentation by John McIntyre,President,Board of Directors,
Aurora Historical Society;and Discussion
Item 7 –2015 Operating Budget –Aurora Cultural Centre 2015 Operating Grant;
Report and Presentation by Bonnie Kraft,President,and Frank Pulumbarit,
Director and Past President,Board of Directors,Aurora Cultural Centre;and
Discussion
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -6
-6 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 7 of 20
4.PUBLIC CONSULTATION –OPEN SESSION –OPPORTUNITY FOR MEMBERS OF
THE PUBLIC TO PROVIDE INPUT REGARDING THE 2015 BUDGET
No members of the public came forward.
6.CONSIDERATION OF ITEMS
5.2015 Operating Budget –Aurora Public Library Board (Budget Binder Tab 7)
Presentation by Jill Foster,Chief Executive Officer and Secretary-Treasurer,
Aurora Public Library Board;and Discussion
(Added Item)
Ms.Foster presented an overview of the Aurora Public Library’s 2015 Operating
Budget including the Library’s:mission and services;key achievements;business
plan;budget development process and framework;budget highlights and pressures;
and value as a community asset.
General Committee recommends:
THAT the presentation from the Aurora Public Library Board be received;and
THAT the 2015 Operating Budget –Aurora Public Library Board be approved as
presented.
CARRIED
6.2015 Operating Budget –Aurora Historical Society 2015 Operating Grant;
Report and Presentation by John McIntyre,President,Board of Directors,
Aurora Historical Society;and Discussion
(Added Item)
Mr.McIntyre presented an overview of the Aurora Historical Society’s mission
statement,request for support,background,Hillary House National Historic Site,
highlights from 2014,planned activities in 2015,performance measures and metrics.
General Committee recommends:
THAT the report and presentation from the Aurora Historical Society be received;and
THAT the 2015 Operating Grant to the Aurora Historical Society be set at $60,000
plus $10,000 for educational services and referred to final approval of the entire 2015
Operating Budget by Council.
CARRIED
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -7
-7 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 8 of 20
7.2015 Operating Budget –Aurora Cultural Centre 2015 Operating Grant;Report
and Presentation by Bonnie Kraft,President,and Frank Pulumbarit,Director
and Past President,Board of Directors,Aurora Cultural Centre;and Discussion
(Added Item)
Ms.Kraft noted that Laura Schembri,Executive Director,and Heidi Franken,
Treasurer,were also present to assist in answering questions.She thanked Council
for the opportunity to share the highlights of 2014 and present the plans and budget
for 2015.Ms.Kraft noted that the Centre,in its fifth year,continues to provide cultural
services and programs in response to the community,continues to develop and
maintain relationships and partnerships with community groups,organizations and
individuals,and enjoys a strong working relationship with the Town.She thanked
Town staff,Mayor Dawe,and Councillor Abel,and welcomed Councillors Humfryes
and Thom.Ms.Kraft noted the Centre’s continued accreditation with Imagine Canada
and its recognition by the Voluntary Sector Reporting Awards for the second year.
Mr.Pulumbarit presented an overview of the Aurora Cultural Centre including:vision
and mission;programming and services offered;2014 achievements and key
performance indicators;2015 new initiatives and budget;trend highlights;and the
Centre’s contribution to the quality of life in Aurora.
General Committee recommends:
THAT THAT the report and presentation from the Aurora Cultural Centre be received;
and
THAT the 2015 Operating Grant to the Aurora Cultural Centre be set at $387,000 and
referred to final approval of the entire 2015 Operating Budget by Council.
CARRIED
7.ADJOURNMENT
General Committee consented to recess the Special General Committee –2015 Budget
Review meeting at 9:54 p.m.until Monday,March 9,2015 at 7 p.m.
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -8
-8 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 9 of 20
Council Chambers
Aurora Town Hall
Monday,March 9,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,Humfryes,
Kim,Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services,Director of
Legal and Legislative Services/Town Solicitor,Director of Parks and
Recreation Services,Director of Planning and Development
Services,Manager of Financial Planning,Council &Committee
Coordinator/Deputy Clerk,and Council/Committee Secretary
General Committee consented to reconvene the Special General Committee –2015 Budget
Review meeting at 7 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
Councillor Humfryes declared a pecuniary interest under the Municipal Conflict of Interest
Act,respecting Item 8 –CFS15-012 –Central York Fire Services Budget Update and
Funding Strategy,as a family member is employed by Central York Fire Services,and did
not participate in the discussion or voting thereof.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as circulated by Legal and Legislative Services
with the following additions:
Item 8 –Report No.CFS15-012
Re:Central York Fire Services Budget Update and Funding Strategy
Item 9 –Memorandum from Chief Administrative Officer
Re:2014 Business Plan Report Card
Item 10 –Memorandum from Chief Administrative Officer
Re:Potential Budget Reductions
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -9
-9 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 10 of 20
Item 11 –Memorandum from Financial Analyst
Re:2015 Operating Budget Binder Documents
Item 12 –2015 Operating Budget –Water &Sewer Budget
Presentation by Ilmar Simanovskis,Director of Infrastructure &
Environmental Services
4.PUBLIC CONSULTATION –OPEN SESSION –OPPORTUNITY FOR MEMBERS OF
THE PUBLIC TO PROVIDE INPUT REGARDING THE 2015 BUDGET
No members of the public came forward.
6.CONSIDERATION OF ITEMS
3.2015 Operating Budget –General Discussion (continued from February 23,2015)
Item 3 was considered following Item 11.
General Committee recommends:
THAT the Waste Management Advertising budget be reduced from $22,000 to
$12,000.
CARRIED
8.CFS15-012 –Central York Fire Services Budget Update and Funding Strategy
(Added Item)
General Committee recommends:
THAT Report No.CFS15-012 be received;and
THAT the six-year strategy for funding Aurora’s share of the Central York Fire
Services budget be approved as outlined in Report No.CFS15-012.
CARRIED
9.Memorandum from Chief Administrative Officer
Re:2014 Business Plan Report Card
(Added Item)
General Committee recommends:
THAT the memorandum regarding 2014 Business Plan Report Card be received for
information.
CARRIED
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -10
-10 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 11 of 20
10.Memorandum from Chief Administrative Officer
Re:Potential Budget Reductions
(Added Item)
General Committee recommends:
THAT the memorandum regarding Potential Budget Reductions be received;and
THAT the potential budget reductions outlined in Attachment No.1,with the
exception of “Adjustment to dependence on Hydro Interest”and “Waste
Management Advertising”,be approved.
CARRIED AS AMENDED
11.Memorandum from Financial Analyst
Re:2015 Operating Budget Binder Documents
(Added Item)
General Committee recommends:
THAT the memorandum regarding 2015 Operating Budget Binder Documents be
received for information.
CARRIED
12.2015 Operating Budget –Water &Sewer Budget (Budget Binder Tab 8)
Presentation by Ilmar Simanovskis,Director of Infrastructure &Environmental
Services
(Added Item)
Item 12 was considered following Item 3.
Mr.Simanovskis presented an overview of the Water,Wastewater and Stormwater
systems and 2015 Budget including:cost recovery;objectives;budget to actual
variances;Region charges;program costs;and impact of rates on residential users.
General Committee recommends:
THAT the presentation by the Director of Infrastructure &Environmental Services be
received for information.
CARRIED
7.ADJOURNMENT
General Committee consented to recess the Special General Committee –2015 Budget
Review meeting at 9:50 p.m.until Monday,March 23,2015 at 7 p.m.
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -11
-11 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 12 of 20
Council Chambers
Aurora Town Hall
Monday,March 23,2015
ATTENDANCE
COUNCIL MEMBERS Deputy Mayor Abel in the Chair;Councillors Gaertner,Humfryes
(arrived 8:25 p.m.),Kim,Mrakas,Thom,and Thompson
MEMBERS ABSENT Mayor Dawe and Councillor Pirri
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services,Director of
Legal and Legislative Services/Town Solicitor,Director of Parks and
Recreation Services,Director of Planning and Development
Services,Manager of Financial Planning,Town Clerk,and
Council/Committee Secretary
General Committee consented to reconvene the Special General Committee –2015 Budget
Review meeting at 7:02 p.m.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as amended and circulated by Legal and
Legislative Services with the following additions:
Item 13 –Memorandum from Director of Infrastructure &Environmental Services
Re:Additional Information on Budget Decision Unit #2.4 –Sidewalk Snow
Removal Services
Item 14 –CFS15-011 –Update on Supplementary Tax Revenue Budget Strategy
Item 15 –Additional Information to 2015 Draft Operating Budget –Update from the
Director of Corporate &Financial Services/Treasurer
4.PUBLIC CONSULTATION –OPEN SESSION –OPPORTUNITY FOR MEMBERS OF
THE PUBLIC TO PROVIDE INPUT REGARDING THE 2015 BUDGET
No members of the public came forward.
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -12
-12 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 13 of 20
6.CONSIDERATION OF ITEMS
13.Memorandum from Director of Infrastructure &Environmental Services
Re:Additional Information on Budget Decision Unit #2.4 –Sidewalk Snow
Removal Services
(Added Item)
General Committee recommends:
THAT the memorandum regarding Additional Information on Budget Decision Unit
#2.4 –Sidewalk Snow Removal Services be received for information.
CARRIED
14.CFS15-011 –Update on Supplementary Tax Revenue Budget Strategy
(Added Item)
General Committee recommends:
THAT Report No.CFS15-011 be received for information.
CARRIED
15.Additional Information to 2015 Draft Operating Budget –Update from the
Director of Corporate &Financial Services/Treasurer
(Added Item)
General Committee recommends:
THAT the Additional Information to 2015 Draft Operating Budget –Update from the
Director of Corporate &Financial Services/Treasurer be received;and
THAT the following adjustments to the 2015 Draft Operating Budget be
approved;and
1.Creation of Community Rebound Fitness Class $18,000.00
2.Receipt of Federal Grant in Support of Community Rebound
Fitness Class ($18,000.00)
THAT the request for a contribution of $40,000 toward bleachers at St.
Maximilian Kolbe Catholic High School be denied;and
THAT consideration of a contribution to the Canadian Sesquicentennial Aurora
Events 2017 be deferred;and
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -13
-13 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 14 of 20
THAT the 2015 Draft Operating Budget be adjusted by increasing Total
Departmental Revenue by $100,000;and
THAT the 2015 Draft Operating Budget be adjusted by reducing the “Training &
Development”budget by $100,000;and
THAT the 2015 Draft Operating Budget be adjusted by reducing the
“Advertising”and “All Other –Printing–Advertising Related”budgets by a total
of $30,000.
CARRIED AS AMENDED
7.ADJOURNMENT
General Committee consented to recess the Special General Committee –2015 Budget
Review meeting at 9:42 p.m.until Monday,March 30,2015 at 7 p.m.
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -14
-14 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 15 of 20
Council Chambers
Aurora Town Hall
Monday,March 30,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,Kim,Pirri,
Thom,and Thompson
MEMBERS ABSENT Councillors Humfryes and Mrakas
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial Services/Treasurer,
Director of Legal and Legislative Services/Town Solicitor,Director of
Parks and Recreation Services,Director of Planning and
Development Services,Financial Analyst –Cashflow,Town Clerk,
and Council/Committee Secretary
General Committee consented to reconvene the Special General Committee –2015 Budget
Review meeting at 7:01 p.m.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as amended and circulated by Legal and
Legislative Services with the following additions:
Item 16 –Memorandum from Chief Administrative Officer
Re:Proposed Budget Adjustment Impacts –Training &Development,
Printing &Advertising,Telecommunications
Item 17 –Verbal Update from Director of Corporate &Financial Services/Treasurer
Re:2015 Operating Budget –Schedule 1 –Budget Review Committee
Changes
4.PUBLIC CONSULTATION –OPEN SESSION –OPPORTUNITY FOR MEMBERS OF
THE PUBLIC TO PROVIDE INPUT REGARDING THE 2015 BUDGET
No members of the public came forward.
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -15
-15 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 16 of 20
6.CONSIDERATION OF ITEMS
16.Memorandum from Chief Administrative Officer
Re:Proposed Budget Adjustment Impacts –Training &Development,Printing
&Advertising,Telecommunications
(Added Item)
General Committee recommends:
THAT the memorandum regarding Proposed Budget Adjustment Impacts –Training
&Development,Printing &Advertising,Telecommunications be received;and
THAT the General Committee recommendations of March 23,2015,being:(a)THAT
the 2015 Draft Operating Budget be adjusted by increasing Total Departmental
Revenue by $100,000;(b)THAT the 2015 Draft Operating Budget be adjusted by
reducing the “Training &Development”budget by $100,000;and (c)THAT the 2015
Draft Operating Budget be adjusted by reducing the “Advertising”and “All Other –
Printing–Advertising Related”budgets by a total of $30,000,be combined and
amended to read as follows:
THAT the 2015 Draft Operating Budget be adjusted by increasing Total
Departmental Revenues by $100,000 and decreasing Total Departmental
Expenses by $300,000;and
THAT staff report back to Council throughout the 2015 fiscal year regarding the
opportunities to meet this target.
CARRIED AS AMENDED
17.Verbal Update from Director of Corporate &Financial Services/Treasurer
Re:2015 Operating Budget –Schedule 1 –Budget Review Committee
Changes
(Added Item)
Item 17 was heard prior to consideration of Item 16.
General Committee recommends:
THAT the verbal update from the Director of Corporate &Financial
Services/Treasurer regarding the 2015 Operating Budget –Schedule 1 –Budget
Review Committee Changes be received for information.
CARRIED
7.ADJOURNMENT
General Committee consented to recess the Special General Committee –2015 Budget
Review meeting at 8:29 p.m.until such date and time as determined at the call of the Chair.
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -16
-16 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 17 of 20
Council Chambers
Aurora Town Hall
Monday,May 4,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner (arrived 7:02
p.m.),Humfryes,Kim,Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer,Director of Building and By-law
Services,Director of Corporate and Financial Services/Treasurer,
Director of Infrastructure and Environmental Services,Director of
Legal and Legislative Services/Town Solicitor,Director of Parks and
Recreation Services,Director of Planning and Development
Services,Manager of Financial Planning,Town Clerk,and
Council/Committee Secretary
General Committee consented to reconvene the Special General Committee –2015 Budget
Review meeting at 7:00 p.m.
General Committee consented to recess the meeting at 7:03 p.m.and reconvene the meeting at
7:44 p.m.following Closed Session.Councillor Kim returned to the meeting at 7:45 p.m.
Councillors Abel and Humfryes returned to the meeting at 7:46 p.m.Councillor Pirri returned to
the meeting at 7:47 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
2.APPROVAL OF THE AGENDA
General Committee approved the agenda as amended and circulated by Legal and
Legislative Services,with the following additions:
Item 18 –Memorandum from Director of Corporate &Financial Services/Treasurer
Re:2014 Training and Development Expenditure Details
Item 19 –Memorandum from Chief Administrative Officer
Re:2015 Proposed Budget Reductions
Item 20 –Consideration of Motion to Move 2015 Budget to Council for Adoption
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -17
-17 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 18 of 20
Closed Session Item 1 –Personal matters about an identifiable individual,including a
Town or Local Board employee;Re:Elimination of One Full-time Position
Closed Session Item 2 –Personal matters about an identifiable individual,including a
Town or Local Board employee;Re:Staff Performance
4.PUBLIC CONSULTATION –OPEN SESSION –OPPORTUNITY FOR MEMBERS OF
THE PUBLIC TO PROVIDE INPUT REGARDING THE 2015 BUDGET
No members of the public came forward.
5.CLOSED SESSION
General Committee consented to resolve into a Closed Session to consider the following
items:
1.Personal matters about an identifiable individual,including a Town or Local Board
employee;Re:Elimination of One Full-time Position
2.Closed Session Item 2 –Personal matters about an identifiable individual,
including a Town or Local Board employee;Re:Staff Performance
Following Closed Session,the Clerk reported out that Closed Session Item 1 was received
for information only,and that General Committee decided against considering Closed
Session Item 2 at this time.
6.CONSIDERATION OF ITEMS
18.Memorandum from Director of Corporate &Financial Services/Treasurer
Re:2014 Training and Development Expenditure Details
(Added Item)
General Committee recommends:
THAT the memorandum regarding 2014 Training and Development Expenditure
Details be received for information.
CARRIED
19.Memorandum from Chief Administrative Officer
Re:2015 Proposed Budget Reductions
(Added Item)
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -18
-18 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 19 of 20
General Committee recommends:
THAT the memorandum regarding 2015 Proposed Budget Reductions be received;
and
THAT the Economic Development Advisory Committee budget be reduced by
$8,000;and
THAT the Community Grants budget be reduced by $15,000;and
THAT the Training and Development budget be reduced by $100,000;and
THAT the Legal Advocacy budget be reduced by $30,000;and
THAT all vacancies be held vacant for four months,unless approved by
Council,resulting in an estimated budget reduction of $50,000;and
THAT the Parks and Recreation Programs budget be reduced by $10,000;and
THAT the elimination of one full-time position,as detailed in Closed Session
Item 1,for a budget reduction of $108,000,be approved;and
THAT the Council Training budget be reduced by $6,750.
CARRIED AS AMENDED
General Committee recommends:
THAT the request from the Aurora King Baseball Association for financing
assistance from the Town of Aurora to purchase a pitching machine be declined;
and
THAT the following adjustments to the 2015 Draft Operating Budget be approved:
1.Creation of Elderly Persons Centre Operating Grant $15,000
2.Receipt of Federal Grant in Support of Elderly Persons Centre
Operating Grant ($15,000)
CARRIED
20.Consideration of Motion to Move 2015 Budget to Council for Adoption
(Added Item)
General Committee recommends:
THAT the draft 2015 Operating Budget,with approved changes,be referred back
to staff for preparation of a final Budget report and presentation to Council.
CARRIED
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -19
-19 -
Special General Committee –2015 Budget Review Meeting Minutes
February 23 (continued March 2,9,23,30,and May 4),2015 Page 20 of 20
7.ADJOURNMENT
The meeting was adjourned at 10:43 p.m.
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
PATTY THOMA,DEPUTY CLERK
THE MINUTES OF THE SPECIAL GENERAL COMMITTEE –2015 BUDGET REVIEW
MEETING OF FEBRUARY 23 (CONTINUED MARCH 2,MARCH 9,MARCH 23,MARCH 30,
AND MAY 4),2015,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON MAY 26,2015.
Additional Items for Council Meeting
Tuesday,May 26,2015 2015 Budget Review Minutes Page -20
-20 -
PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk’s office by the following
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:May 26th,2015
SUBJECT:CS4L (Canadian Sport for Life)“Active Aurora Project”
NAME OF SPOKESPERSON:Ron Weese
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):Sport Aurora
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
In The Year of Sport,MP Lois Brown declared in the House of Commons on Wednesday,May
13th,2015,that Aurora is building Canada’s most active Community.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?Mayor/Al Downey/John Abel
DATE:Wed,May 20th,2015
I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
X
X
Additional Items for Council Meeting
Tuesday,May 26,2015 Presentation (a)Page -1
-21 -
Canadian Sport for Life
2014-15
2 Multi-Sectorial
Organizing Committee
Meetings.
Sport Organizations
Municipality
Post-Secondary
Education-Childcare
Public Education
Public Health
Seniors
Sponsors
Activate Aurora!
Building Canada’s
Most Active Community
Lois Brown M.P
CS4L in Ontario Communities
Communities
1. Assiginack
–(RBC L2P)
2. Aurora (RBC (L2P pending)
3. Brampton
–(OSRCF – PLAY Re -
PanAm)
4. Brooklin
–(PanAm)
5. Burlington
–(RBC L2P - PanAm)
6. Capital region
–(CS4L Summit (OSRCF
– Pro)
7. Cambridge
–(OSRCF – PLAY Re)
8. Chatham
–(Health - PLOT)
9. East Scarborough
–(McConnell – New
Canadians)
10. GTA
–(PPA Kids – RBC
Summit - PanAm)
Communities
11. Kingston
–(OSRCF - (OSRCF –
Pro,(OSRCF – PLAY
Re - Summit)
12. Hamilton
–(McConnell – OSRCF -
OSRCF – Pro - RBC
L2P – PanAm -
Summit)
13. London
–(OSRCF - Pro)
14. Mississauga
–(OSRCF - Pro)
15. Milton
–(OSRCF - Pro)
16. Niagara Region
–(OSRCF - Pro)
17. Ohsweken
–(PanAm)
18.Peterborough
–(OSRCF – PLAY Re)
Communities
19. Richmond Hill
–(PanAm)
20. Sault St.Marie
–(RBC L2P)
21. St Catharine
–(OSRCF – PLAY Re)
22. Sudbury
–(OSRCF – PLAY Re)
23. Thunder Bay
–(OSRCF - Pro)
24. Toronto
–(OSRCF – PLAY Re -
PanAm)
25. Whitby
–(RBC L2P)
26. Windsor
–(OSRCF – PLAY Re -
PLOT)
Sports
•30 PSO LTAD Plans
•VB,Softball,Synchro
Additional Items for Council Meeting
Tuesday,May 26,2015 Presentation (a)Page -2
-22 -
Our Future
Support the Town’s
proclamation of “The
Year of Sport”.
Sport Aurora’s
Sport Plan
Committee underway.
Contribute to the
development of a Sport
Tourism Strategy.
Build Canada’s
Healthiest and Most
Active Community
through the Sport for
Life Project.
Building the
Community
Plan
A Recipe is being followed tohelpbuildOURCommunity.
We have completed Steps 1 and2andarenowinStep3.
1.Aurora PLAY Days
2.Fundamental MovementSkillsandPhysicalLiteracyTraining
3.Quality Daily PhysicalActivity(QDPA)
4.Physical Literacy Summit
5.Healthy Eating for Kids
6.Active,Safe Walk to SchoolProgram
7.Communications
Additional Items for Council Meeting
Tuesday,May 26,2015 Presentation (a)Page -3
-23 -
Financial
Resources
Sponsorships
and
Partnerships
Sponsorship Plan has
been prepared,based
upon original work from
OC
Sponsors have been
preliminarily
approached.
Longo’s has committed
funds to PLAY DAYS and
others are now being
Approached
RBC Learn to Play
Grant has been
submitted with the
Town’s assistance.
.
SPORT AURORA’S 32 SPORT ORGANIZATIONS AND THEIR
PARTNERS THANK THE TOWN OF AURORA FOR ITS
SUPPORT OF THE PROJECT AND WE LOOK FORWARD TO
CONTRIBUTING TO THE AURORA SPORT PLAN TO HELP
“ACTIVATE AURORA”
AND BUILD CANADA’S MOST ACTIVE COMMUNITY!
Additional Items for Council Meeting
Tuesday,May 26,2015 Presentation (a)Page -4
-24 -
Additional Items for Council Meeting
Tuesday,May 26,2015 Delegation (c)Page -1
-25 -