AGENDA - Council - 20151110COUNCIL
MEETING AGENDA
TUESDAY,NOVEMBER 10,2015
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
November 6,2015
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday,November 10,2015
7 p.m.
Council Chambers
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of October 27,2015 pg.1
Special Council –Public Planning Meeting Minutes of October 28,2015 pg.16
RECOMMENDED:
THAT the Council meeting minutes of October 27,2015,and the Special Council –
Public Planning meeting minutes of October 28,2015,be adopted as printed and
circulated.
4.PRESENTATIONS
(a)Michael Stott,President,and Sarah Millar,Senior Planner,FOTENN pg.21
Re:Cultural Precinct Plan –“Vision”and “What We Heard”
(b)Alison Collins-Mrakas,Chair,Sesquicentennial Ad Hoc Committee pg.22
Re:Remembrance Day Video
(Additional time has been requested for this presentation.)
Council Meeting Agenda
Tuesday,November 10,2015 Page 2 of 5
5.PUBLIC SERVICE ANNOUNCEMENTS
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
8.DELEGATIONS
(a)John Elliott,Resident pg.23
Re:Item 1(5)–Report PR15-033 –McMahon Park Neighbourhood
Garden Public Survey Results
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
(a)Councillor Gaertner pg.43
Re:Highland Gate Developments Inc.Reports
(b)Councillor Thompson pg.45
Re:Election of Regional Chair for Region of York
(ii)Motions for Which Notice Has Been Given
(a)Councillor Kim pg.47
Re:Procurement Policy
(b)Councillor Mrakas pg.49
Re:Door-to-Door Salespeople
11.REGIONAL REPORT
12.NEW BUSINESS/GENERAL INFORMATION
13.READING OF BY-LAWS
Council Meeting Agenda
Tuesday,November 10,2015 Page 3 of 5
RECOMMENDED:
THAT the following by-laws be given first,second,and third readings and enacted:
5777-15 BEING A BY-LAW to exempt Blocks 251,252 and 253
on Plan 65M-4461 from Part-Lot Control (Mattamy
(Aurora)Limited).
(Report No.PL15-082 –GC Nov.3/15 –Item 8)
pg.50
5778-15 BEING A BY-LAW to exempt Blocks 155,159 and 162
on Plan 65M-4424 from Part-Lot Control (Paradise
Homes Leslie Inc).
(Report No.PL15-082 –GC Nov.3/15 –Item 8)
pg.51
5779-15 BEING A BY-LAW to establish lands on Plan 65M-4079
as highways (St.John’s Road Development Corp.–
Phases 2 and 3).
(Report No.IES15-063 –GC Nov.3/15 –Item 1)
pg.52
5782-15 BEING A BY-LAW to assume highways on Plans 65M-
4075,65M-4079 and 65M-4082 for public use (St.
John’s Road Development Corp.–Phases 2 and 3).
(Report No.IES15-063 –GC Nov.3/15 –Item 1)
pg.53
RECOMMENDED:
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5781-15 BEING A BY-LAW to Confirm Actions by Council Resulting
from Council Meeting on November 10,2015.
pg.54
14.CLOSED SESSION
RECOMMENDED:
THAT Council resolve into Closed Session to consider the following matter:
1.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:
Memorandum from Acting Director of Legal &Legislative Services/Associate
Solicitor;Re:Update on Closed Session Report No.LLS15-061 –Economic
Development Advisory Committee Membership
15.ADJOURNMENT
Council Meeting Agenda
Tuesday,November 10,2015 Page 4 of 5
AGENDA ITEMS
1.General Committee Meeting Report of November 3,2015 pg.24
RECOMMENDED:
THAT the General Committee meeting report of November 3,2015,be received and
the recommendations carried by the Committee be approved.
2.LLS15-066 –General Committee Closed Session Report of pg.35
November 3,2015
RECOMMENDED:
THAT Report No.LLS15-066 be received for information.
3.BBS15-012 –Overnight Parking Program “Toys for Tickets”pg.36
RECOMMENDED:
THAT Report No.BBS15-012 be received;and
THAT Bylaw Services staff proceed with the “Toys for Tickets”program to
commence November 15,2015,and end December 1,2015.
4.Memorandum from Director of Corporate &Financial Services/Treasurer pg.39
Re:Revised Start Time for Budget Review Meeting Scheduled on
November 16,2015
RECOMMENDED:
THAT the memorandum regarding Revised Start Time for Budget Review
Meeting Scheduled on November 16,2015 be received;and
THAT the start time of the Special General Committee –2016 Budget Review
meeting scheduled on Monday,November 16,2015,be revised from 5:30 p.m.
to 7 p.m.
Council Meeting Agenda
Tuesday,November 10,2015 Page 5 of 5
5.Memorandum from Mayor Dawe pg.40
Re:Lake Simcoe Region Conservation Authority Highlights
October 23,2015 –Meeting of the Board
RECOMMENDED:
THAT the memorandum regarding Lake Simcoe Region Conservation Authority
Highlights –October 23,2015 –Meeting of the Board be received for information.
TOWN OF AURORA
COUNCIL MEETING MINUTES
Council Chambers
Aurora Town Hall
Tuesday,October 27,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,Kim
(arrived 7:05 p.m.),Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT Councillor Humfryes
OTHER ATTENDEES Director of Building and By-law Services,Director of Corporate
and Financial Services/Treasurer,Director of Infrastructure and
Environmental Services,Director of Legal and Legislative
Services/Town Solicitor,Director of Parks and Recreation
Services,Director of Planning and Development Services,
Town Clerk,and Council/Committee Secretary
Mayor Dawe called the meeting to order at 7:01 p.m.
Council consented to recess at 7:49 p.m.to resolve into a Closed Session meeting and
reconvened into open session at 10:38 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the agenda as circulated by Legal and Legislative Services,with the following
addition,be approved:
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -1
-1 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 2 of 15
Closed Session Item 7 –The receiving of advice that is subject to solicitor-client
privilege,including communications necessary for that purpose (section 239(2)(f)of
the Municipal Act,2001);Re:Verbal Update to Highland Gate Development
Application
CARRIED
3.ADOPTION OF THE MINUTES
Council Meeting Minutes of October 13,2015
Moved by Councillor Thom
Seconded by Councillor Mrakas
THAT the Council meeting minutes of October 13,2015,be adopted as printed and
circulated.
CARRIED
4.PRESENTATIONS
None
5.PUBLIC SERVICE ANNOUNCEMENTS
Councillor Abel advised that he attended the Clean Air Council meeting where
Christina Nagy-Oh,Program Manager,Environmental Initiatives made a presentation
regarding the Town’s Capital Assets program.He noted that the Town was recognized
for its clean air initiatives.
Councillor Thom extended congratulations to newly elected Aurora MPs Kyle Peterson
and Leona Alleslev.He also recognized former MP Lois Brown for her years of service.
Mayor Dawe,on behalf of Councillor Humfryes,mentioned that October 28 and 29,
2015,is the last weekend of the outdoor Aurora Farmers’Market and Artisan Fair.He
indicated that the indoor Farmers’Market would be held on November 14,2015,and
December 12,2015 in the Old Aurora Armoury.
Mayor Dawe stated that the School Safety Sign program was launched recently and
that signs are available at Town Hall.
Mayor Dawe noted that the Town is currently seeking feedback on youth play-based
activities and encouraged youth to complete the survey on the Town‘s website by
Monday,November 6,2015.
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -2
-2 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 3 of 15
Mayor Dawe advised that the Aurora Cultural Centre is holding a one-day exhibition on
November 8,2015,featuring Mexican Day of the Dead photos by artist Linda Welch.
He noted that there will be an evening art talk from 6:00 to 7:30 p.m.
Mayor Dawe encouraged residents to complete the Citizen Budget online survey at
www.aurora.ca/citizenbudget,before October 30,2015,and qualify to win a $250
Cineplex Gift Card.
Mayor Dawe advised that Town of Aurora’s annual Spirit Walk will depart from the west
entrance of Town Park at 8 p.m.on October 30 and October 31,2015.He noted that
there is a fee of $15 per person,and all proceeds will go to Rise and Shine Breakfast.
Mayor Dawe noted that he and some Members of Council participated in Aurora’s
Cultural Heart Walking Tour of the Cultural Precinct at Town Park on Sunday,October
25,2015.
6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1 (sub-item 2),3 and 6 were identified as items for discussion.
7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1 (with the exception of sub-item 2),2,4,and 5 were identified as items not
requiring separate discussion.
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
THAT the following recommendations with respect to the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to Council and staff be
authorized to take all necessary action required to give effect to same:
1.General Committee Meeting Report of October 20,2015
THAT the General Committee meeting report of October 20,2015,be received
and the following recommendations carried by the Committee be approved:
(1)Memorandum from Director of Parks and Recreation Services
Re:Tree Protection By-law
THAT the memorandum regarding Tree Protection By-law be received for
information.
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -3
-3 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 4 of 15
(3)CFS15-039 –2016 Fees and Charges Update
THAT Report No.CFS15-039 be received;and
THAT the 2016 Fees and Charges for applications,permits,use of Town
property,the sale of Town publications and for the prescribed service
charges for administrative matters as itemized on the attached schedules be
approved:
Schedule A –General Fees and Charges
Schedule B –Building and Bylaw Services
Schedule C –Legal and Legislative Services
Schedule D –Planning and Development
Schedule E –Infrastructure and Environmental Services
Schedule F –Corporate and Financial Services
Schedule G –Parks and Recreation Services;and
THAT the necessary bylaw be enacted at the November 24,2015 Council
meeting in accordance with the Town’s Notice Provision Policy.
(4)IES15-058 –Facility Projects Status Report
THAT Report No.IES15-058 be received for information.
(5)IES15-059 –Aurora Family Leisure Complex (AFLC)Additional
Modification Requests
Note:This item was withdrawn at the October 20,2015 General Committee
meeting with the approval of the Agenda.
(6)PR15-032 –Aurora Sports Hall of Fame Relocation
THAT Report No.PR15-032 be received;and
THAT the relocation of the Sports Hall of Fame to the Stronach Aurora
Recreation Complex (SARC)be approved;and
THAT Capital Project No.74011 in the amount of $7,500.00 be approved as
an addition to the 2016 Capital Budget,with funding to be provided from the
Growth &New Capital Reserve Fund;and
THAT staff report back with options for signage,to be located along
municipal,regional and provincial roadways,to highlight the location of the
Sports Hall of Fame,Stronach Aurora Recreation Complex and the Aurora
Cultural Centre.
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -4
-4 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 5 of 15
(7)PL15-077 –Application for Zoning By-law Amendment,Brookfield
Homes Ontario)Aurora Limited,15776 Leslie Street (2C
Planning Area),File Number:ZBA-2015-01
THAT Report No.PL15-077 be received;and
THAT Application to Amend the Zoning By-law File:ZBA-2015-01
(Brookfield Homes (Ontario)Aurora Limited)be approved,to zone the
subject lands from “Row Dwelling Residential (R6-62)Exception Zone”to
“Detached Dwelling Second Density Residential (R2-104)Exception Zone”;
and
THAT the implementing Zoning By-law Amendment be presented at a future
Council meeting for enactment.
(8)Heritage Advisory Committee Meeting Minutes of October 5,2015
THAT the Heritage Advisory Committee meeting minutes of October 5,
2015,be received;and
THAT the Heritage Advisory Committee recommend to Council:
1.HAC15-012 –Proposed Demolition of Existing Second Storey
and Accessory Garage to a Listed Heritage
Building,36 Larmont Street
THAT the demolition of the existing second storey at 36 Larmont
Street be approved;and
THAT the demolition of the existing detached garage be approved;and
THAT staff work with the applicant to ensure that the massing of the
second storey and design of the reconstruction is appropriate;and
THAT the final proposed design for 36 Larmont Street be brought back
to the Heritage Advisory Committee.
(9)Accessibility Advisory Committee Meeting Minutes of October 7,2015
THAT the Accessibility Advisory Committee meeting minutes of October 7,
2015,be received for information.
(10)Memorandum from Director of Parks and Recreation Services
Re:Item 1 –Memorandum from Director of Parks and Recreation
Services;Re:Tree Protection By-law
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -5
-5 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 6 of 15
THAT the memorandum regarding Item 1 –Memorandum from Director of
Parks and Recreation Services Re:Tree Protection By-law be received for
information.
2.Special General Committee –2016 Budget Review Meeting Minutes of
September 28,2015,and October 5,2015
THAT the Special General Committee –2016 Budget Review Meeting Minutes of
September 28,2015,and October 5,2015,be received for information.
4.Memorandum from Director of Planning &Development Services
Re:By-law No.5764-15 -Administrative Zoning Amendment to the
2C West Zoning By-law No.5526-13,Shimvest Investments Limited
File No.ZBA-2012-02
THAT the memorandum regarding By-law No.5764-15 -Administrative Zoning
Amendment to the 2C West Zoning By-law No.5526-13,Shimvest Investments
Limited,File No.ZBA-2012-02,be received for information.
5.Memorandum from Director of Parks &Recreation Services
Re:General Committee Item 1 –Memorandum from Director of Parks and
Recreation Services;Re:Tree Protection By-law
THAT the memorandum regarding General Committee Item 1 –Memorandum
from Director of Parks and Recreation Services;Re:Tree Protection By-law be
received;and
THAT General Committee Item 1 –Memorandum from Director of Parks and
Recreation Services;Re:Tree Protection By-law be deferred to the November
17,2015 General Committee meeting;and
THAT staff make a presentation at the November 17,2015 General Committee
meeting with regards to the origins,background,and proposed amendments to
the Tree Permit By-law.
CARRIED
8.DELEGATIONS
(a)Bob McRoberts,Resident
Re:Item 1(6)–PR15-032 –Aurora Sports Hall of Fame Relocation
Mr.McRoberts,on behalf of the Board of Directors of the Aurora Sports Hall of
Fame,thanked Council for their support of Item 1(6)–PR15-032 –Aurora Sports
Hall of Fame Relocation.He stated that the relocation may be beneficial as it
would allow more space for artifacts,better visibility and accessibility for the
Sports Hall of Fame,and could assist the Hall in becoming a tourist destination.
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -6
-6 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 7 of 15
Mr.McRoberts noted that the 2015 Sports Hall of Fame Induction Dinner would
be held on Wednesday,November 4,2015,at St.Andrew’s College.
Moved by Councillor Pirri
Seconded By Councillor Thom
THAT the comments of Mr.Bob McRoberts be received and referred to Item 1(6).
CARRIED
9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1.General Committee Meeting Report of September 20,2015
(2)BBS15-011 –Proposed Sign By-law
Main motion
Moved by Councillor Mrakas
Seconded by Councillor Pirri
THAT Report No.BBS15-011 be received;and
THAT the proposed Sign By-law be referred to the Economic Development
Advisory Committee and the Chamber of Commerce and be posted on the
Town’s website for review and final comment;and
THAT staff investigate options for the proposed Sign By-law respecting signage
located in the Aurora Promenade corridor and Heritage areas,which recognize
the heritage attributes and features of buildings located in those areas;and
THAT staff report back with a final proposed Sign By-law for enactment at a
future Council meeting.
Amendment
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the main motion be amended by adding the following clause:
“THAT staff consider the comments of Council in respect to permitting
one election sign,per candidate,per frontage on private property.”
CARRIED
Main motion as amended
Moved by Councillor Mrakas
Seconded by Councillor Pirri
THAT Report No.BBS15-011 be received;and
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -7
-7 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 8 of 15
THAT the proposed Sign By-law be referred to the Economic Development
Advisory Committee and the Chamber of Commerce and be posted on the
Town’s website for review and final comment;and
THAT staff investigate options for the proposed Sign By-law respecting signage
located in the Aurora Promenade corridor and Heritage areas,which recognize
the heritage attributes and features of buildings located in those areas;and
THAT staff consider the comments of Council in respect to permitting one
election sign,per candidate,per frontage on private property;and
THAT staff report back with a final proposed Sign By-law for enactment at a
future Council meeting.
CARRIED AS AMENDED
3.CFS15-043 –2016 Final Capital Budget Report
Moved by Councillor Abel
Seconded by Councillor Thom
THAT Report No.CFS15-043 be received;and
THAT the final draft of the 2015 Asset Management Plan be approved;and
THAT the 2015 Ten Year Capital Investment Plan be received;and
THAT the 2016 Capital Budget for Repair and Replacement of existing
infrastructure totalling $8,298,275 as listed in Attachment 3,be approved;and
THAT the 2016 Capital Budget for Growth and New Capital totalling $3,726,600
as listed in Attachment 4,be approved;and
THAT the 2016 Capital Budget for Studies and Other Projects totalling $350,000
as listed in Attachment 5,be approved;and
THAT the funding sources for each capital project included in this report be
approved as those reviewed and recommended by Special General Committee –
Budget on October 5,2015.
CARRIED
6.Memorandum from Director of Legal &Legislative Services/Town Solicitor
Re:Reconsideration of Council’s July 28,2015 Decision Pertaining to the
Potential Acquisition of Land for a New Central York Fire Services
Facility
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -8
-8 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 9 of 15
Moved by Councillor Thompson
Seconded by Councillor Pirri
THAT the memorandum regarding Reconsideration of Council’s July 28,2015
Decision Pertaining to the Potential Acquisition of Land for a New Central York
Fire Services Facility be received;and
THAT in accordance with section 8.14 of Procedural By-law Number 5330-11,as
amended,Council reconsider the following resolutions adopted at the Council
meeting of July 28,2015:
“THAT the confidential recommendations in respect to a proposed or
pending acquisition or disposition of land by the Town or Local Board;Re:
Memorandum from Director of Legal &Legislative Services/Town Solicitor;
Re:Potential Acquisition of Land for a New Central York Fire Services
Facility be approved and staff be authorized to proceed as directed by
Council on July 28,2015,in Closed Session.”
CARRIED
10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i)Notices of Motion
(a)Councillor Kim
Re:Procurement Policy
WHEREAS the Town of Aurora has a detailed procurement protocol to
encourage competition among Bidders,Proponents,and Contractors and
that they are accountable to the Town and the public;and to provide the
highest level of government service at the least possible cost;and to ensure
openness,accountability and transparency while protecting the financial
best interests of the Town;and to obtain the best value for the Town when
procuring Goods,Services,and Construction;and
WHEREAS the Town of Aurora’s procurement policies allow for single
source purchases under various conditions that offer the Town the best
services for the least possible cost including when a contract is awarded
under a Co-operative Purchase or a Piggyback arrangement;and
WHEREAS the current policy states that in a Piggyback arrangement,the
Town is not required to adhere to the advertising requirements under this
by-law and does not need to conduct its own competition;and the policies
and procedures regarding the Solicitation and Procurement process of the
government agencies or public authorities calling the Cooperative
Purchasing Bid on behalf of the participants are to be accepted policies and
procedures for that particular Bid;
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -9
-9 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 10 of 15
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora
not enter into any Piggyback arrangement unless the Town has the freedom
to conduct its own adjacent competitive solicitation (RFP)for bids;and
BE IT FURTHER RESOLVED THAT the Town of Aurora only enter into a
Piggyback arrangement with other government agencies or public
authorities in Co-operative Purchasing on conditions that i)they disclose all
its own costs/fees that will be passed down to the Town of Aurora;ii)they
disclose the names of all bidders and their contract bids and iii)the
arrangement discloses any and all fees including any cancellation penalties,
break-up fees,or any up-front fee related to any type of due diligence report
or work that would be ineligible for reimbursement to the Town if that
contractor is not the final chosen contractor;and
BE IT FURTHER RESOLVED THAT the Town of Aurora only enter into
piggy back agreements with government agencies,public authorities or
other third party consultants who fully disclose their pre-qualification
process,if they have one.
11.REGIONAL REPORT
Moved by Councillor Abel
Seconded by Councillor Gaertner
York Regional Council Highlights –October 15,2015
THAT the Regional Report of October 15,2015,be received for information.
CARRIED
12.NEW BUSINESS/GENERAL INFORMATION
Councillor Thompson referred to a ten-year York Region construction plan update
email that had been circulated by Town staff,inquiring about the interchange at
Highway 404.The Mayor advised that this matter must be considered as part of York
Region’s 2016 Capital Budget process.
Councillor Gaertner inquired about the feasibility of selling old playground equipment
from Town parks.Staff advised that used playground equipment is not sold for liability
reasons.
Councillor Mrakas provided a brief update on the Canada Post Community Mailbox
program suspension.Councillor Thompson added that information would be posted on
the Town’s website as it becomes available.
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -10
-10 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 11 of 15
13.READING OF BY-LAWS
Moved by Councillor Thom
Seconded by Councillor Pirri
THAT the following by-laws be given first,second,and third readings and enacted:
5761-15 BEING A BY-LAW to authorize The Corporation of the Town of Aurora to
enter into the Agency Agreement,as defined herein,between CHUMS
Financing Corporation and Local Authority Services Limited,as Agent,and
Eligible Investors with respect to “The One Investment Program”and to
authorize the Treasurer to execute the necessary documents from time to
time for that purpose.
5764-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78,as amended
(Shimvest Investments Limited –15436 Leslie Street).
5773-15 BEING A BY-LAW to authorize debt financing in respect of the Town-wide
conversion to LED street lighting capital project.
5774-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78,as amended
(Brookfield Homes (Ontario)Aurora Limited –15776 Leslie Street).
CARRIED
The confirming by-law was enacted following consideration of Closed Session.
Moved by Councillor Thompson
Seconded by Councillor Gaertner
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5776-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council
Meeting on October 27,2015.
CARRIED
14.CLOSED SESSION
Moved by Councillor Mrakas
Seconded by Councillor Pirri
THAT Council resolve into Closed Session to consider the following matters:
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -11
-11 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 12 of 15
1.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:Memorandum from
Director of Legal &Legislative Services/Town Solicitor;Re:Potential Acquisition
of Land for a New Central York Fire Services Facility
2.Personal matters about an identifiable individual,including a Town or Local Board
employee (section 239(2)(b)of the Municipal Act,2001);Re:Report No.LLS15-
060 –Accessibility Advisory Committee Membership
3.Personal matters about an identifiable individual,including a Town or Local Board
employee (section 239(2)(b)of the Municipal Act,2001);Re:Report No.LLS15-
061 –Economic Development Advisory Committee Membership
4.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.LLS15-062 –
Urbanization and Widening of Leslie Street –Agreement of Purchase and Sale
with The Regional Municipality of York
5.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.LLS15-063 –
Urbanization and Widening of St.John’s Sideroad –Agreement of Purchase and
Sale with The Regional Municipality of York
6.A proposed or pending acquisition or disposition of land by the Town or Local
Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.LLS15-064 –
Offer from The Regional Municipality of York –Part of Block 6,Plan 65M-3819
(Leslie Street,North of State Farm Way)
7.The receiving of advice that is subject to solicitor-client privilege,including
communications necessary for that purpose (section 239(2)(f)of the Municipal
Act,2001);Re:Verbal Update to Highland Gate Development Application
(Added Item)
CARRIED
Moved by Councillor Abel
Seconded by Councillor Pirri
THAT the Council meeting be reconvened into open session to rise and report from
Closed Session.
CARRIED
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -12
-12 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 13 of 15
1.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239(2)(c)of the Municipal Act,2001);Re:
Memorandum from Director of Legal &Legislative Services/Town Solicitor;
Re:Potential Acquisition of Land for a New Central York Fire Services
Facility
Moved by Councillor Kim
Seconded by Councillor Pirri
THAT the confidential recommendations in respect to a Potential Acquisition of
Land for a New Central York Fire Services Fire Station be approved;and
THAT staff be authorized to proceed as directed by Council in Closed Session on
October 27,2015.
On a recorded vote the motion
CARRIED
YEAS:5 NAYS:2
VOTING YEAS:Councillors Abel,Gaertner,Kim,
Pirri,and Mayor Dawe
VOTING NAYS:Councillors Mrakas and Thompson
ABSENT:Councillors Humfryes and Thom
2.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Report
No.LLS15-060 –Accessibility Advisory Committee Membership
Moved by Councillor Gaertner
Seconded by Councillor Abel
THAT consideration of this matter be deferred;and
THAT staff be directed to report back on options for a stipend to be paid to
members of the Accessibility Advisory Committee.
CARRIED
3.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Report
No.LLS15-061 –Economic Development Advisory Committee Membership
Moved by Councillor Pirri
Seconded by Councillor Thompson
THAT consideration of this matter be deferred and staff be directed to report back
at a Closed Session meeting on November 10,2015.
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -13
-13 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 14 of 15
On a recorded vote the motion
CARRIED
YEAS:7 NAYS:1
VOTING YEAS:Councillors Abel,Gaertner,Kim,
Mrakas,Pirri,Thompson,and Mayor
Dawe
VOTING NAYS:Councillor Thom
ABSENT:Councillor Humfryes
4.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.
LLS15-062 –Urbanization and Widening of Leslie Street –Agreement of
Purchase and Sale with The Regional Municipality of York
Moved by Councillor Thompson
Seconded by Councillor Abel
THAT the confidential recommendations regarding Report No.LLS15-062 –
Urbanization and Widening of Leslie Street –Agreement of Purchase and Sale
with The Regional Municipality of York,be approved and staff be authorized to
proceed as directed by Council in Closed Session on October 27,2015.
CARRIED
5.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.
LLS15-063 –Urbanization and Widening of St.John’s Sideroad –
Agreement of Purchase and Sale with The Regional Municipality of York
Moved by Councillor Pirri
Seconded by Councillor Kim
THAT the confidential recommendations regarding Report No.LLS15-063 –
Urbanization and Widening of St.John’s Sideroad –Agreement of Purchase and
Sale with The Regional Municipality of York,be approved and staff be authorized
to proceed as directed by Council in Closed Session on October 27,2015.
CARRIED
6.A proposed or pending acquisition or disposition of land by the Town or
Local Board (section 239(2)(c)of the Municipal Act,2001);Re:Report No.
LLS15-064 –Offer from The Regional Municipality of York –Part of Block 6,
Plan 65M-3819 (Leslie Street,North of State Farm Way)
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -14
-14 -
Council Meeting Minutes
Tuesday,October 27,2015 Page 15 of 15
Moved by Councillor Thom
Seconded by Councillor Thompson
THAT the confidential recommendations regarding Report No.LLS15-064 –Offer
from The Regional Municipality of York –Part of Block 6,Plan 65M-3819 (Leslie
Street,North of State Farm Way),be approved and staff be authorized to
proceed as directed by Council in Closed Session on October 27,2015.
CARRIED
7.The receiving of advice that is subject to solicitor-client privilege,including
communications necessary for that purpose (section 239(2)(f)of the
Municipal Act,2001);Re:Verbal Update to Highland Gate Development
Application
(Added Item)
The Town Solicitor gave confidential verbal advice that is subject to solicitor-client
privilege and Council took no action at this time.
15.ADJOURNMENT
Moved by Councillor Mrakas
Seconded by Councillor Gaertner
THAT the meeting be adjourned at 10:46 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE COUNCIL MEETING OF OCTOBER 27,2015,ARE SUBJECT TO
APPROVAL BY COUNCIL ON NOVEMBER 10,2015.
Council Meeting Agenda
Tuesday,November 10,2015 Council Minutes Page -15
-15 -
TOWN OF AURORA
SPECIAL COUNCIL –PUBLIC PLANNING
MEETING MINUTES
Cafetorium
St.Maximilian Kolbe Catholic High School
Wednesday,October 28,2015
ATTENDANCE
COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner,
Humfryes,Kim,Mrakas,Pirri,Thom,and Thompson
MEMBERS ABSENT None
OTHER ATTENDEES Director of Legal and Legislative Services/Town Solicitor,
Director of Planning and Development Services,Manager of
Development Planning,Planner,Town Clerk,Deputy Clerk,
and Council/Committee Secretaries
Mayor Dawe called the meeting to order at 6:35 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Pirri
Seconded by Councillor Thom
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
Council Meeting Agenda
Tuesday,November 10,2015 Public Planning Minutes Page -1
-16 -
Special Council –Public Planning Meeting Minutes
Wednesday,October 28,2015 Page 2 of 2
3.PLANNING APPLICATIONS
Mayor Dawe outlined the procedures that would be followed in the conduct of the
public meeting.The Town Clerk confirmed that the appropriate notice had been given
in accordance with the relevant provisions of the Planning Act.
1.PL15-083 –Proposed Draft Plan of Subdivision,Official Plan Amendment,
and Zoning By-law Amendment,Highland Gate Developments
Inc.,21 Golf Links Drive,Files:SUB-2015-01,OPA-2015-01,and
ZBA-2015-02
Planning Staff
Mr.Marco Ramunno,Director of Planning and Development Services,introduced
Mr.Lawrence Kuk,Planner,to provide a brief presentation on the application.
Mr.Kuk presented an overview of the application and staff report,including
background information and details related to the proposed Draft Plan of
Subdivision,Official Plan Amendment,and Zoning By-law Amendment,to permit
a residential plan of subdivision on a 41-hectare parcel of land,and to
redesignate and rezone the subject lands.He noted that the applicant proposes
184 single detached dwelling lots,a high-density residential block,parkettes,
open space/vistas,and environmental protection.The Planner indicated that staff
will continue to review the applications and address the comments received from
the public and Council,and a comprehensive report would be provided at a future
General Committee meeting.
Consultant
Mr.Don Given,of Malone Given Parsons Ltd.,on behalf of the applicant,
presented an update regarding the application,highlighting the new comments
received from the peer-reviewers of the application,revisions to the trail plan and
parkland space,and the status of discussions with the Highland Green Condo
Corporation (YRCC 692)and the Highland Gate Ratepayers Association.He
requested that staff prepare a report for Council’s approval in December 2015.
Public Comments
Aurora residents,including Lorraine Coens,David Newton,Sharon McMillan,
Susan Shaw,Kim Crawford,Malcolm King,Jo-anne Bartholomew,George
Collins,Colette Nemni,Alysia Carter,Dr.Richard Hossack,Jane Lotimer,Klaus
Wehrenberg,Greg Cumiskey,Dianne Grassie,John Jarman,Chris Neal,Oscar
Jia,Tom Hashem,Suzanne Whitehurst,Susan Walmer,Cyndy Skillins,Jean
Martindale,Jackie Wonch,Rhonda Ray,Howard Epworth,Bill Galloway,Doug
Scott,Steve Gooderham,Jim Micak,Linda O’Connell,Mike Adams,Adam
Crawford and Patricia Perry expressed their concerns and suggestions on the
following matters:
Council Meeting Agenda
Tuesday,November 10,2015 Public Planning Minutes Page -2
-17 -
Special Council –Public Planning Meeting Minutes
Wednesday,October 28,2015 Page 3 of 3
Lack of changes to the original application
Lack of community support for the application
Requested Council to not have the applications to come back to Council
for consideration until the Highland Gate Ratepayers Association have
an opportunity to meet with the Applicant
Concerns with the height of the retaining walls
Concerns with the building materials for the proposed Condominium
building –not compatible and not sustainable
Request the applicant to conform to the provincial,regional and local
policies regarding trail system
Concern with the existing water restrictions in Aurora
Inquired about the reassessment of property tax
Incompatibility of proposed development with existing neighbourhood
Size of proposed lots is smaller than existing lots
Proposed lot shape (pinching)
Potential decrease in property value
Fencing between private property and public spaces
Cost of re-landscaping existing lots after construction
Lack of housing stock diversity for affordable housing
Lack of Crime Prevention Through Environmental Design (CPTED)audit
Transparency of the application process and availability of staff
comments
Apply planning principles in considering application
Projected timeline of approval and construction of the development
Concerns with encroachment agreements between the applicant and
residents
Destruction of green space,green corridor,and trails
Building on designated Green Belt lands
Loss of significant mature trees
Increased traffic and congestion
Communication between the applicant and the residents of the area
Opposed to Commercial units on the ground floor of the proposed
condominium building
Proposed development will exacerbate the existing storm water damage
in the area
Opposed to double frontage and single-sided roads
Incompatibility with the stable residential neighbourhood Official Plan
designation
Proposed development does not comply with the vision statements from
the Official Plan
Proposed streets are too narrow for on-street parking plus vehicular
movements
Lack of proposed off-road trails
Fails to meet current Planning guidelines
Council Meeting Agenda
Tuesday,November 10,2015 Public Planning Minutes Page -3
-18 -
Special Council –Public Planning Meeting Minutes
Wednesday,October 28,2015 Page 4 of 4
Does not protect existing greenspace and environmentally sensitive
areas
Does little to improve or expand the trails network
Setting dangerous precedent
Town needs to exercise the 0.3 metre reserve to property
Storm water management and probability of sewer back-up
High water table,grading,and drainage issues
Undersized roads and the impact on municipal and emergency services
Need for independent peer-review and full consultation with emergency
services
Impact on existing views of the green space
Proposed development not required to meet Town’s intensification target
Existing homes now backing onto a road
Significant impact of condo height and design on existing residences
Proposed cul-de-sac extension/infill
Proposed bridge
Number of by-law variances requested
Purchase of subject lands by the Town
Lack of pedestrian safety due to increased traffic
Setting precedent for other infill requests
A peer-reviewed report concerning water quality
Construction vehicle traffic
What are other development options/alternative plans
Petition submitted from trail users regarding the inclusion of an off-road
right-of-way for the Town’s Spine Trail and Local Neighbourhood Trail in
the proposed Highland Gate Development
Mr.Given provided details regarding the unit size and cost of the proposed
condominium building.
Mr.Ramunno advised that the subject lands are designated within the Official
Plan as Private Parkland.He stated that a portion of the lands is within the Oak
Ridges Moraine Conservation boundary;however,these lands are designated
as Settlement Areas and development is permitted within the Settlement Area.
He addressed concerns regarding encroachments,trails,diverse housing stock,
property tax and water and sewer issues.
Mr.Warren Mar,Town Solicitor,gave a brief overview of the Ontario Municipal
Board (OMB)hearing process.He addressed questions regarding
encroachment letters and one-foot reserves.
Moved by Councillor Humfryes
Seconded by Councillor Kim
THAT Report No.PL15-083 be received;and
Council Meeting Agenda
Tuesday,November 10,2015 Public Planning Minutes Page -4
-19 -
Special Council –Public Planning Meeting Minutes
Wednesday,October 28,2015 Page 5 of 5
THAT staff be directed to report back to a future Special Council –Public
Planning meeting addressing any issues raised at the Special Council –
Public Planning meetings.
CARRIED
4.READING OF BY-LAW
Moved by Councillor Abel
Seconded by Councillor Thompson
THAT the following confirming by-law be given first,second,and third readings and
enacted:
5775-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Special
Council –Public Planning Meeting on October 28,2015.
CARRIED
5.ADJOURNMENT
Moved by Councillor Gaertner
Seconded by Councillor Mrakas
THAT the meeting be adjourned at 9:52 p.m.
CARRIED
GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE MINUTES OF THE SPECIAL COUNCIL –PUBLIC PLANNING MEETING OF
OCTOBER 28,2015,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON
NOVEMBER 10,2015.
Council Meeting Agenda
Tuesday,November 10,2015 Public Planning Minutes Page -5
-20 -
PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk’s office by the following
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:November 10,2015
SUBJECT:Cultural Precinct Plan
NAME OF SPOKESPERSON:Michael Stott,President and Sarah Millar,Senior Planner
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
FOTENN
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
To review two draft documents being the “Vision”and “What We Heard”documents.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?Allan Downey,Director,PRS DATE:Sept-Nov 2015
I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
X
X
Council Meeting Agenda
Tuesday,November 10,2015 Presentation (a)Page -1
-21 -
PRESENTATION REQUEST
This Presentation form and any written submissions or background information for consideration by
either Council or Committees of Council must be submitted to the Clerk’s office by the following
deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:November 10,2015
SUBJECT:Remembrance Day Video
NAME OF SPOKESPERSON:Alison Collins-Mrakas,Chair,Sesquicentennial Ad Hoc Committee
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
Sesquicentennial Ad Hoc Committee
BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:
To play the Remembrance Day Video that was prepared by 2 Thumbs Up Productions
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of
interest?
Yes No IF YES,WITH WHOM?DATE
I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
x
x
Council Meeting Agenda
Tuesday,November 10,2015 Presentation (b)Page -1
-22 -
Council Meeting Agenda
Tuesday,November 10,2015 Delegation (a)Page -1
-23 -
TOWN OF AURORA
GENERAL COMMITTEE MEETING REPORT
Council Chambers
Aurora Town Hall
Tuesday,November 3,2015
ATTENDANCE
COUNCIL MEMBERS Councillor Abel in the Chair;Councillors Gaertner,Humfryes,
Kim,Mrakas,Pirri,Thom,Thompson,and Mayor Dawe
MEMBERS ABSENT None
OTHER ATTENDEES Interim Chief Administrative Officer,Director of Building and
By-law Services,Director of Corporate and Financial
Services/Treasurer,Director of Infrastructure and
Environmental Services,Director of Legal and Legislative
Services/Town Solicitor,Director of Parks and Recreation
Services,Director of Planning and Development Services,
Town Clerk,and Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
Councillor Humfryes declared a pecuniary interest respecting Item 11,CFS15-047 –
Central York Fire Services Budget for Aurora Comment,as a family member is
employed by the Central York Fire Services.
2.APPROVAL OF THE AGENDA
General Committee consented on a two-thirds vote that the requirements of section
3.8(a)of the Procedural By-law be waived to permit the addition of Delegation (i)Tim
Jones,Member of Community Recognition Review Ad Hoc Committee;Re:Item 10 –
Community Recognition Review Ad Hoc Committee Meeting Minutes of October 27,
2015.
Council Meeting Agenda
Tuesday,November 10,2015 Item 1 Page -1
-24 -
General Committee Meeting Report
Tuesday,November 3,2015 Page 2 of 11
General Committee approved the agenda as circulated by Legal and Legislative
Services,with the following changes:
WITHDRAWN:Delegation (b)Jim Tree,Manager,Parks;Re:Item 5 –PR15-033
–McMahon Park Neighbourhood Garden Public Survey Results
WITHDRAWN:Item 2 –IES15-064 –Extension of Janitorial Services Contract
Delegation (d)Jim Tree,Manager,Parks;Re:Item 6 –PR15-034 –Pedestrian
Underpasses –Leslie Street and St.John’s Sideroad
Delegation (e)Klaus Wehrenberg,Resident;Re:Item 5 –PR15-033 –McMahon
Park Neighbourhood Garden Public Survey Results
Delegation (f)Klaus Wehrenberg,Resident;Re:Item 6 –PR15-034 –Pedestrian
Underpasses –Leslie Street and St.John’s Sideroad
Delegation (g)Catherine Cook,Resident;Re:Item 5 –PR15-033 –McMahon
Park Neighbourhood Garden Public Survey Results
Delegation (h)Fire Chief Ian Laing,Central York Fire Services;Re:Item 11 –
CFS15-047 –Central York Fire Services Budget for Aurora Comment
Delegation (i)Tim Jones,Member of Community Recognition Review Ad Hoc
Committee;Re:Item 10 –Community Recognition Review Ad Hoc Committee
Meeting Minutes of October 27,2015
Item 11 –CFS15-047 –Central York Fire Services Budget for Aurora Comment
Closed Session Item 1 –Litigation or potential litigation including matters before
administrative tribunals,affecting the Town or a Local Board (section 239(2)(e)
of the Municipal Act,2001);Re:Verbal Update from Town Solicitor regarding
Ontario Municipal Board Appeal –497 Wellington Street West.
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3,4,5,6,and 7 were identified for discussion.
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1,8,9,10,and 11 were identified as items not requiring separate discussion.
Council Meeting Agenda
Tuesday,November 10,2015 Item 1 Page -2
-25 -
General Committee Meeting Report
Tuesday,November 3,2015 Page 3 of 11
General Committee recommends:
THAT the following recommendations respecting the matters listed as “Items Not
Requiring Separate Discussion”be adopted as submitted to the General Committee
and staff be authorized to take all necessary action required to give effect to same:
1.IES15-063 –Acceptance of Municipal Services –Bayview Meadows,Phase
2 &3 (St.John’s Road Development Corp.),Registered Plan
65M-4075,65M-4079,65M-4082
THAT Report No.IES15-063 be received;and
THAT ownership,operation and maintenance of the works within the roads,
rights-of-way,and other lands dedicated to the Town contained within Plan 65M-
4075,65M-4079,65M-4082,being Bayview Meadows Subdivision,Phase 2 &3,
by St.John’s Road Development Corp,be assumed as detailed in Report No.
IES15-063;and
THAT the necessary by-law be brought forward for enactment to assume for
public use the highways within Plan 65M-4075,65M-4079,65M-4082 and to
establish as public highway any applicable reserves.
2.IES15-064 –Extension of Janitorial Services Contract
Item withdrawn on approval of agenda.
8.PL15-082 –Applications for Exemption from Part Lot Control:
Mattamy (Aurora)Limited,Blocks 251,252 and 253,
Plan 65M-4461,File No.:PLC-2015-08
Paradise Homes Inc.,Blocks 155,159 and 162,
Plan 65M-4424,File No.:PLC-2015-09
THAT Report No.PL15-082 be received;and
THAT the following Applications for Exemption from Part Lot Control be
approved:
Mattamy (Aurora)Limited to divide Blocks 251,252 and 253 on Plan 65M-
4461 into fourteen (14)separate lots for townhouse units;and
Paradise Homes Inc.to divide Blocks 155,159 and 162 on Plan 65M-4424
into fourteen (14)separate lots for townhouse units;and
Council Meeting Agenda
Tuesday,November 10,2015 Item 1 Page -3
-26 -
General Committee Meeting Report
Tuesday,November 3,2015 Page 4 of 11
THAT the Part Lot Control Exemption By-laws be enacted at the next available
Council meeting.
9.Memorandum from Manager of Special Projects
Re:Preparation of an Events Package
THAT the memorandum regarding Preparation of an Events Package be
received for information.
10.Community Recognition Review Ad Hoc Committee Meeting Minutes of
October 27,2015
THAT the Community Recognition Review Ad Hoc Committee meeting minutes
of October 27,2015,be received;and
THAT the Community Recognition Review Ad Hoc Committee recommend to
Council:
1.Memorandum from Acting Manager of Corporate Communications
Re:2016 Proposed Community Recognition Awards Plan
THAT the 2016 Proposed Community Recognition Awards Plan,as
amended by the Community Recognition Review Ad Hoc Committee,be
brought forward to the General Committee meeting of November 3,2015,
for Council’s approval.
New Business Motion No.1
THAT a policy be established by Council to eliminate the use of
individual names for Town-sanctioned awards.
New Business Motion No.2
THAT the mandate of the Community Recognition Review Ad Hoc
Committee be extended to permit the Committee to continue working on
branding of the event and to ensure a smooth transition into the Awards
ceremony.
11.CFS15-047 –Central York Fire Services Budget for Aurora Comment
(Added Item)
THAT Report No.CFS15-047 be received;and
Council Meeting Agenda
Tuesday,November 10,2015 Item 1 Page -4
-27 -
General Committee Meeting Report
Tuesday,November 3,2015 Page 5 of 11
THAT Council provide its comments by way of resolution(s)to be conveyed to
Newmarket Council for consideration during their final budget reviews and
approvals in respect of the 2016 Budget for Central York Fire Services.
CARRIED
5.DELEGATIONS
(a)Bob McRoberts,Resident
Re:Item 5 –PR15-033 –McMahon Park Neighbourhood Garden
Public Survey Results
Mr.McRoberts expressed his opposition to a community garden being located in
McMahon Park.He also expressed agreement with the concept of providing
some land for a community garden.
General Committee received and referred the comments of the delegation to
Item 5.
(b)Jim Tree,Manager,Parks
Re:Item 5 –PR15-033 –McMahon Park Neighbourhood Garden
Public Survey Results
Item withdrawn on approval of agenda.
(c)Jim Tree,Manager,Parks
Re:Item 7 –PR15-035 –Tree Removal/Pruning and Compensation
Policy
Mr.Tree presented an overview of the purpose for implementing a Tree
Removal/Pruning and Compensation Policy,and provided facts regarding the
Town’s tree canopy and comparisons to other municipalities.
General Committee received and referred the comments of the delegation to
Item 7.
(d)Jim Tree,Manager,Parks
Re:Item 6 –PR15-034 –Pedestrian Underpasses –Leslie Street and St.
John’s Sideroad
(Added Item)
Council Meeting Agenda
Tuesday,November 10,2015 Item 1 Page -5
-28 -
General Committee Meeting Report
Tuesday,November 3,2015 Page 6 of 11
Mr.Tree presented an overview of the Leslie Street underpass locations A,B,C,
and D,including the history,timing,funding,and rationale with respect to the
Trails Master Plan vision and public consultation.
General Committee received and referred the comments of the delegation to
Item 6.
(e)Klaus Wehrenberg,Resident
Re:Item 5 –PR15-033 –McMahon Park Neighbourhood Garden Public
Survey Results
(Added Item)
Delegation (e)was heard following Delegation (f).
Mr.Wehrenberg stated his opposition to the staff recommendation,expressed his
support of an allotment garden program as detailed in the Town’s Parks and
Recreation Master Plan,and requested that the alternative options in the staff
report be considered.
General Committee received and referred the comments of the delegation to
Item 5.
(f)Klaus Wehrenberg,Resident
Re:Item 6 –PR15-034 –Pedestrian Underpasses –Leslie Street and St.
John’s Sideroad
(Added Item)
Mr.Wehrenberg expressed his support of the staff recommendation and
requested that Council approve all three pedestrian underpasses,which were
identified in the Town’s Trails Master Plan.He noted survey results which
indicated that a majority of the respondents would support the Town increasing its
investment in off-road trails.
General Committee received and referred the comments of the delegation to
Item 6.
(g)Catherine Cook,Resident
Re:Item 5 –PR15-033 –McMahon Park Neighbourhood Garden Public
Survey Results
(Added Item)
Council Meeting Agenda
Tuesday,November 10,2015 Item 1 Page -6
-29 -
General Committee Meeting Report
Tuesday,November 3,2015 Page 7 of 11
Ms.Cook expressed her support of a community garden being located in
McMahon Park and noted that a majority of the survey respondents also
supported a community garden in that location.
General Committee received and referred the comments of the delegation to
Item 5.
(h)Fire Chief Ian Laing,Central York Fire Services
Re:Item 11 –CFS15-047 –Central York Fire Services Budget for Aurora
Comment
(Added Item)
General Committee consented on a two-thirds vote that the requirements of section
3.8(c)of the Procedural By-law be waived to permit the delegation to speak for more
than five minutes.
Fire Chief Laing presented an overview of the 2016 Budget submission for
Central York Fire Services,including elements of the 2016 Operating Budget,
cost allocations,2016 Operating Budget drivers,and 2016 Capital Projects.
General Committee received and referred the comments of the delegation to
Item 11.
(i)Tim Jones,Member of Community Recognition Review Ad Hoc Committee
Re:Item 10 –Community Recognition Review Ad Hoc Committee Meeting
Minutes of October 27,2015
(Added Item)
Mr.Jones expressed his appreciation to the members of the Community
Recognition Review Ad Hoc Committee and members of Council for their
support in this initiative.He noted the importance of recognizing volunteers and
the ongoing need to inspire volunteerism.
General Committee received the comments of the delegation for information.
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
None
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Council Meeting Agenda
Tuesday,November 10,2015 Item 1 Page -7
-30 -
General Committee Meeting Report
Tuesday,November 3,2015 Page 8 of 11
3.IES15-065 –Northern Six Waste Collection Contract Update
General Committee recommends:
THAT Report No.IES15-065 be received for information.
CARRIED
4.LLS15-059 –2016 Council and Committee Meeting Calendar
General Committee recommends:
THAT Report No.LLS15-059 be received;and
THAT the requirements of sections 2.3 and 2.6 of the Procedural By-law be
waived to permit the adoption of the 2016 Council and Committee meeting
schedule attached to this report as Attachment #1;and
THAT the Special Council –Public Planning meeting to consider the
Highland Gate Developments Inc.applications be scheduled prior to the
end of January 2016;and
THAT the Meeting Calendar be amended by the addition of two Council
meetings on the dates of July 26 and August 23,2016;and
THAT the 2016 Council and Committee Meeting Calendar,attached to this report
as Attachment #1,as amended,be approved;and
THAT the Town Clerk be authorized to make amendments to the 2016 Council
and Committee Meeting Calendar as required.
CARRIED AS AMENDED
5.PR15-033 –McMahon Park Neighbourhood Garden Public Survey Results
General Committee consented to consider Item 5 prior to consideration of Item 3.
General Committee recommends:
THAT Report No.PR15-033 be received;and
THAT a Neighbourhood Garden in McMahon Park not be implemented;and
THAT staff be directed to pursue an alternative location for a
neighbourhood garden and report back to Council.
CARRIED AS AMENDED
Council Meeting Agenda
Tuesday,November 10,2015 Item 1 Page -8
-31 -
General Committee Meeting Report
Tuesday,November 3,2015 Page 9 of 11
6.PR15-034 –Pedestrian Underpasses –Leslie Street and St.John’s
Sideroad
General Committee consented to consider Item 6 following consideration of Item 3.
General Committee recommends:
THAT Report No.PR15-034 be received;and
THAT the construction of Underpasses C and D,as outlined in this report,
and in accordance with the Town of Aurora Trails Master Plan,be approved;
and
THAT funding in the amount of $212,882 be approved;and
THAT 90%of the funds required to construct the underpasses be allocated
from the applicable Development Charge Reserve and that the remaining
10%funding be allocated from the applicable Parks and Recreation related
reserves;and
THAT staff be directed to enter into an Agreement with The Regional
Municipality of York to facilitate the process of construction of the two
underpasses,the associated financial arrangements,and any matters dealing
with the future operation and maintenance of these underpasses;and
THAT the Town only consider proceeding with the construction of
Underpass A in the event that funding is provided by The Regional
Municipality of York;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Form of Agreement including any and all documents and ancillary
agreements required to give effect to same.
CARRIED AS AMENDED
7.PR15-035 –Tree Removal/Pruning and Compensation Policy
General Committee recommends:
THAT Report No.PR15-035 be received;and
THAT Report No.PR15-035 and the following recommendation be deferred to
the General Committee meeting of November 17,2015,for consideration:
Council Meeting Agenda
Tuesday,November 10,2015 Item 1 Page -9
-32 -
General Committee Meeting Report
Tuesday,November 3,2015 Page 10 of 11
THAT the draft Tree Removal/Pruning and Compensation Policy attached to
Report No.PR15-035 be approved;and
THAT the draft Tree Removal/Pruning and Compensation Policy be
applicable to all planning applications that are currently under review by the
Town,provided the applicants have been duly notified of this draft Policy
and are currently complying with the said draft Policy;and
THAT the Tree Removal/Pruning and Compensation Policy come into full
force for all new requests or applications received by the Town as of
December 1,2015.
CARRIED
8.NOTICES OF MOTION
(a)Councillor Mrakas
Re:Door-to-Door Salespeople
WHEREAS the financial well-being and personal safety of Aurora residents is of
the upmost importance;and
WHEREAS Aurorans—especially seniors—need more protection from unethical,
misleading and/or aggressive door-to-door salespeople;and
WHEREAS Part IV of the Municipal Act,2001 authorizes the council of every
local municipality to pass by-laws for licensing,regulating and governing any
business carried on within the municipality;and
WHEREAS Council considers it desirable to exercise this authority for the
purposes of health and safety,nuisance control and consumer protection;
NOW THEREFORE BE IT HEREBY RESOLVED THAT The Town of Aurora
staff develop a By-law that would regulate and control door to door sales,
solicitation and distribution of advertising material;and
BE IT FURTHER RESOLVED THAT said By-law be brought back to Council for
approval in the first quarter of 2016.
9.NEW BUSINESS/GENERAL INFORMATION
Councillor Thompson inquired about whether York Regional Council would be
considering the matter of the election of the Regional Chair at an upcoming meeting.
Mayor Dawe advised that a notice of motion had not yet come forward.
Council Meeting Agenda
Tuesday,November 10,2015 Item 1 Page -10
-33 -
General Committee Meeting Report
Tuesday,November 3,2015 Page 11 of 11
10.CLOSED SESSION
General Committee resolved into Closed Session,following adjournment,to consider
the following matter:
1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239(2)(e)of the
Municipal Act,2001);Re:Verbal Update from Town Solicitor regarding
Ontario Municipal Board Appeal –497 Wellington Street West.
(Added Item)
11.ADJOURNMENT
The meeting was adjourned at 9:42 p.m.
JOHN ABEL,COUNCILLOR STEPHEN M.A.HUYCKE,TOWN CLERK
THE REPORT OF THE GENERAL COMMITTEE MEETING OF NOVEMBER 3,2015,IS
SUBJECT TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE
RECOMMENDATIONS ON NOVEMBER 10,2015.
Council Meeting Agenda
Tuesday,November 10,2015 Item 1 Page -11
-34 -
Council Meeting Agenda
Tuesday,November 10,2015 Item 2 Page -1
-35 -
TOWN OF AURORA
COUNCIL REPORT No.BBS15-012
SUBJECT:Overnight Parking Program “Toys for Tickets”
FROM:Techa van Leeuwen,Director Building and Bylaw Services
DATE:November 10,2015
RECOMMENDATIONS
THAT Report No.BBS15-012 be received;and
THAT Bylaw Services staff proceed with the “Toys for Tickets”program to
commence November 15,2015,and end December 1,2015.
PURPOSE OF THE REPORT
To seek Council approval for an innovative program that supports and augments local
charitable organizations with their Christmas Toy Drives while still enforcing the
seasonal parking restrictions.
BACKGROUND
Bylaw Enforcement for Overnight Parking Restrictions runs every year from
November 15th until April 15th,restricting vehicles from parking over night to
ensure effective and efficient snow removal activities.
Parking By-law 4574-04.T states that “No person shall park any vehicle on any highway
under the jurisdiction of the Town,at any time during the hours of 2:00 a.m.to 6:00 a.m.
from and including November 15th of each year,to and including April 15th of the
following year.”
In advance of the program launching each year,several notices are placed in the
Newspaper advising residents of the upcoming restrictions.In addition,the program is
highlighted on the Town of Aurora web site.There are also approximately 50 signs
erected on roadways across the Town advising residents of the restrictions.
The overnight parking restrictions which assists in keeping roadways clear for snow
removal has been in effect since at least 2004 and is well publicized.
Council Meeting Agenda
Tuesday,November 10,2015 Item 3 Page -1
-36 -
November 10th,2015 -2 -Report No.BBS15-012
COMMENTS
Other Municipalities have implements a “Toys for Ticket”program with success.
Bylaw staff became aware of a well-received program operating in the Town of Orillia
whereby residents could submit a toy for the price of the ticket during the first several
weeks of the Christmas season.
The Toys for Tickets concept in some form has been used and well received by the
public in municipalities across Canada including but not limited to the following:
City of Orillia (Active for the last 10years)
City of Cambridge (since 2010)
City of Kingston (since 2014)
City of Oshawa (since 2014)
Town of New Tecumseth (since 2014)
After researching the program,Bylaw Staff have determined that the “Toys for Tickets”
program would both serve to educate the public as well as providing donations of toys
for local charities.Bylaw staff is recommending implementing the program to run
between November 15th and December 1st 2015.
Officers will distribute a “Toys for Tickets”pamphlet with every ticket they issue during
the first two weeks outlining the details of the program.Participation is voluntary.
Access Aurora will assist with the collection of the toys.
Details of the program will also be published on the Town’s Noticeboard and on
the website alongside the parking restriction reminder.Flyers will also be
available at Access Aurora.
Toys for Tickets Quick Fact sheet
Begins:November 15th 2015
Ends:December 1st 2015.
Only applies to tickets issued as “No parking anytime between 2 a.m.–6 a.m.”
Toys will be accepted up until Wednesday December 9th 2015
Toy must be in its original packing,unwrapped and the have original receipt
attached to the toy
The toy must equal to or greater than the value of the ticket.
More than 1 toy may be donated to make the up total
All toys donated will be given to local charities.
Council Meeting Agenda
Tuesday,November 10,2015 Item 3 Page -2
-37 -
Council Meeting Agenda
Tuesday,November 10,2015 Item 3 Page -3
-38 -
MEMORANDUM
DATE:November 10,2015
TO:Mayor and Members of Council
FROM:Dan Elliott,Director,Corporate &Financial Services -Treasurer
RE:Revised Start Time for Budget Review Meeting Scheduled on
November 16,2015
RECOMMENDATIONS
THAT the memorandum regarding Revised Start Time for Budget Review Meeting
Scheduled on November 16,2015 be received;and
THAT the start time of the Special General Committee –2016 Budget Review meeting
scheduled on Monday,November 16,2015,be revised from 5:30 p.m.to 7 p.m.
BACKGROUND
The Special General Committee –2016 Budget Review meeting held on November 2,2015,
was recessed until 7 p.m.on November 16,2015,as all discussions with respect to the
Town’s departmental Operating Budgets were completed.Accordingly,it is recommended
that the start time of the meeting currently scheduled to commence at 5:30 p.m.on
November 16,2015,which was a “hold”for continuation of departmental discussions if
required,be revised to 7 p.m.
The remaining scheduled Budget Review meetings are as follows:
Monday,November 16 7 p.m.Aurora Public Library Board,Aurora Cultural Centre Board,
and Aurora Historical Society Board presentations only
Monday,November 23 7 p.m.Hold for Budget Review follow-up if necessary
It is anticipated that the 2016 Operating Budget,as recommended by Budget Committee,
will be presented to Council at its regular meeting on December 8,2015.
Town of Aurora
Corporate &Financial Services
Council Meeting Agenda
Tuesday,November 10,2015 Item 4 Page -1
-39 -
MEMORANDUM
DATE:November 10,2015
TO:Members of Council
FROM:Mayor Geoffrey Dawe
RE:Lake Simcoe Region Conservation Authority
Highlights –October 23,2015 –Meeting of the Board
RECOMMENDATION
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
Council Meeting Agenda
Tuesday,November 10,2015 Item 5 Page -1
-40 -
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway,Newmarket,ON,L3Y 4X1
E-mail:info@lsrca.on.ca Web site:www.lsrca.on.ca
Announcements:
Chief Administrative Officer,Mike Walters,thanked Board members for attending LSRCA’s 34th Annual
Conservation Awards held on October 15th and thanked and congratulated staff on a very successful
evening.A listing of the 2015 award recipients can be found on LSRCA’s website via the following link:
LSRCA's 2015 Conservation Awards Winners
Chief Administrative Officer,Mike Walters,noted that the Minister of Environment and Climate
Change would be releasing the Minister’s Five Year Report on Lake Simcoe on this date,and that he
and Chair Dawe,who was asked to emcee the event,would be in attendance.The report is available
on LSRCA’s website via the following link:Ontario Minister's Five Year Report on Lake Simcoe
Chief Administrative Officer,Mike Walters,was pleased to provide Board members with LSRCA’s 2016-
2020 Strategic Plan.CAO Walters thanks Board members for their input and thanked staff for all their
efforts on putting this Plan together.
Staff Reports:
Zephyr Fish Farms Inc.Application for Permit
Following a Hearing by the Board of Directors,the Board approved Staff Report No.48-15-BOD,prepared
by Beverley Booth,Manager,Regulations,which recommended that an application submitted by Zephyr
Fish Farm Inc.for permission to excavate 20 ponds,each measuring 30.3 metres x 30.3 metres for
aquaculture on its property in the Township of Uxbridge be denied.Staff’s recommendation was based on
a number of factors,including that the proposed excavation of peat from the wetland would alter and
interfere with the hydrologic functioning of the wetland,would result in the loss of flood storage,and
would have a detrimental impact on the conservation of land.Other significant factors included that an
approval would be contrary to Provincial legislation under the Lake Simcoe Protection Plan (Policy 6.23-DP),
as well as LSRCA Ontario Regulation 179/06,and would set a negative precedent for future applications.
Budget Status Report
The Board received Staff Report No.49-15-BOD,prepared by Jaclyn Kane,Finance Coordinator,which
provided a summary of revenues and expenditures for the nine month period ending September 30,
2015.
Canada Revenue Agency –Delegated Authority
The Board approved Staff Report No.50-15-BOD,prepared by Jocelyn Lee,General Manager,
Corporate &Financial Services,which sought to update staff authority with respect to the Canada
Revenue Agency Business Account,which LSRCA utilizes for the remittance of payroll taxes and
deductions,HST remittances,Non-Resident taxes withheld and Charitable Returns.
Board Meeting Highlights
October 23,2015
Council Meeting Agenda
Tuesday,November 10,2015 Item 5 Page -2
-41 -
LSRCA Board of Directors
Meeting Highlights –October 23,2015
Page 2 of 2
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway,Newmarket,ON,L3Y 4X1
E-mail:info@lsrca.on.ca Web site:www.lsrca.on.ca
Recommendation of External Auditors for the Five Year Term 2015-2019
The Board approved Staff Report No.51-15-BOD,prepared by Jaclyn Kane,Finance Coordinator,which
requested approval from the Board of Directors to appoint BDO Canada LLP to provide external audit
services for the years ending 2015 to 2019,based on a request for proposal process undertaken by
staff.
Update -Amendment of Ontario Regulation 179/06 made under Section 28 of the Conservation
Authorities Act
The Board approved Staff Report No.52-15-BOD,prepared by Beverley Booth,Manager,Regulations,
which updated the Board of Directors with respect to the implementation of amendments to Ontario
Regulation 97/04 (O.Reg.97/04)under Section 28 of the Conservation Authorities Act including the
delegation of approvals to senior Authority staff.
Update on Application to the Feed-In-Tariff Program for a Renewable Energy Generation Contract
The Board approved Staff Report No.53-15-BOD,prepared by David Lembcke,Manager,
Environmental Science and Monitoring,which sought the Board’s approval to submit an application to
the Feed-In-Tariff Program for an energy generation contract.Staff continues to investigate the
feasibility of a 31kW solar panel array at LSRCA’s head office.
Purchasing Policy –Contracting Golder Associates Ltd.to Undertake the Provision of a Low Impact
Development Stormwater Management Credit Tool for Ontario
The Board approved Staff Report No.54-15-BOD,prepared by Steve Auger,Stormwater Management
Specialist,which requested Board of Directors’approval to contract Golder Associates Ltd.to
undertake efforts to provide a Low Impact Development (LID)Stormwater Management (SWM)Credit
Tool for Ontario.
Purchasing Policy –Contracting Brook McIlroy to complete a Site Assessment to advance the Education
and Training Facility Project,Scanlon Creek Conservation Area
The Board approved Staff Report No.55-15-BOD,prepared by Reneé Jarrett,General Manager,
Communications &Education,which sought Board of Directors’approval to contract the architectural
and planning firm of Brook McIlroy to complete a comprehensive site assessment to advance the
Education and Training Facility Project at Scanlon Creek Conservation Area.
Council Meeting Agenda
Tuesday,November 10,2015 Item 5 Page -3
-42 -
NOTICE OF MOTION Councillor Wendy Gaertner
Date:November 10,2015
To:Mayor and Members of Council
From:Councillor Gaertner
Re:Highland Gate Developments Inc.Reports
WHEREAS it is right and prudent for Council to ensure that a comprehensive,
transparent and fair Public Planning process is conducted re the proposed Draft Plan of
Subdivision,Official Plan Amendment and Zoning By-law Amendment submitted by
Highland Gate Developments Inc.(the “Highland Gate application”);and
WHEREAS the Planning Act provides for planning processes that are fair by making
them open and accessible to ensure public knowledge and understanding of all facts
relevant to a proposed planning application;and
WHEREAS it is the Town's role to ensure that facts are known and understood by all
interested parties;and
WHEREAS it is possible for the Town to supply detailed factual information to the public
without compromising the process;and
WHEREAS clarification of the significance of what has been commonly referred to as
the one-foot buffers under the control of the Town of Aurora,to both the developer and
residents,is crucial;and the criteria and circumstances that would be significant to the
Town of Aurora,its residents and all affected property holders as part of the Public
Planning process,or any subsequent appeal of any and all decisions resulting from that
process needs to be clarified;and
WHEREAS the public at a Public Planning meeting was told by the Town of Aurora that
no information was found in the Town's records regarding the one-foot buffers;and
WHEREAS it is therefore important to know what the common understanding and
agreed upon purpose of these buffers were associated with the first development and
the subsequent additional re-development of the land and their significance to the
municipality,the public and all affected property holders;and
WHEREAS it is appropriate for Council to have a full and open discussion on the
potential impacts and effects on the residents in the directly affected neighbourhood,
Council Meeting Agenda
Tuesday,November 10,2015 Notice of Motion (a)Page -1
-43 -
November 10,2015 Notice of Motion
Page 2 of 2 Highland Gate Developments Inc.Reports
their property rights,and their quiet enjoyment of their residency during the construction
period and post construction period;and
WHEREAS the immediate and future economic impacts on the Town of Aurora and all
of its taxpayers of the impacts of the proposed application should be well and fully
understood by all members of the public;
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council direct staff to provide a
report including the following:
•All of the reports and correspondence related to the application from experts,
authorities and staff received by the Town;and a report from the department of
Parks and Recreation Services;
•A review and report on the newspaper articles about any and all development
related to the subject lands preceding and following the time that the one-foot
buffers were established;and at the time of the first redevelopment,in order to
establish the publicly expressed terms of the original agreement and its intent;
•The results of a search,for information about the understanding of the purpose
and effect of the one-foot buffer when it was obtained,based on publishing a
public notice requesting that any party with knowledge of the decision step
forward and provide related historical information to the process;and having a
letter sent to all living municipal councillors from the time and to all persons
identifiable from the public record at the time as having participated in related
public meetings,seeking their best recollections of the facts of the matter;
•A thorough report produced by expert legal counsel independent of,but to be
retained by,the Town of Aurora and reporting to Aurora Town Council as a whole
to objectively summarize the facts and frame the legal context of the buffers,as
they relate to the proposed development,in order to properly inform the planning
process;
•A report on the potential construction impacts,including noise,dust,road and
traffic disruption,implications for public health,placement of construction
vehicles and materials,safety-related issues including road,property and
personal,effect on existing infrastructure including the ability of roads and
subsurface utilities facilities to handle weight and volume of construction vehicles
without damage;and quality of life effects on the neighbourhood;and
BE IT FURTHER RESOLVED THAT the next Public Planning meeting be held once this
information has been provided first at a Council meeting;and
BE IT FURTHER RESOLVED THAT Council,having received the aforementioned
information,then make the decision on the appropriate date and time for the next Public
Planning meeting concerning the Highland Gate application.
Council Meeting Agenda
Tuesday,November 10,2015 Notice of Motion (a)Page -2
-44 -
NOTICE OF MOTION Councillor Michael Thompson
Date:November 10,2015
To:Mayor and Members of Council
From:Councillor Thompson
Re:Election of Regional Chair for Region of York
WHEREAS the following Notice of Motion regarding the election of a Regional Chair,
moved by Regional Councillor Joe Li and seconded by Mayor Justin Altmann,has been
placed on the Region of York’s November 19,2015 agenda;
“NOTICE OF MOTION
Moved by:Regional Councillor Joe Li
Seconded by:Mayor Justin Altmann
WHEREAS The Regional Municipality of York (the “Region of York”)was
established in 1971;
AND WHEREAS the head of the council of the Region of York (the “Regional
Chair”)has always been appointed by the members of council,pursuant to the
applicable legislation;
AND WHEREAS,in 2003,a second option was introduced under subsection
218(1)of the Municipal Act,2001 (the “Act”),which permits the head of council of
an upper-tier municipality,to be “elected by general vote”,in accordance with the
Municipal Elections Act,1996,as an alternative to appointment by Regional
Council,subject to the process set out in the Act;
AND WHEREAS subsection 219(2)of the Act sets out a cumbersome process to
change from appointment to direct election of the Regional Chair,referred to as the
“triple majority”;
AND WHEREAS the following Regional Municipalities now elect their Regional
Chair by general vote under the Municipal Elections Act,1996:
Regional Municipality of Halton
Regional Municipality of Durham
Regional Municipality of Waterloo
Council Meeting Agenda
Tuesday,November 10,2015 Notice of Motion (b)Page -1
-45 -
November 10,2015 Notice of Motion
Page 2 of 2 Election of Regional Chair for Region of York
AND WHEREAS Private Member’s Bill 42,the Municipal Amendment Act (Election
of Chair of York Region),2014,was tabled in the Ontario Legislature on November
14,2014 by the MPP for Newmarket-Aurora,Chris Ballard (the “Bill”),and has
been given second reading and referred to the Standing Committee on the
Legislative Assembly;
AND WHEREAS the Bill proposes revisions to subsection 218(1)of the Municipal
Act,2001 that require the Regional Chair to be elected by a general vote in
accordance with the Municipal Elections Act,1996;
AND WHEREAS on June 14,2012,the council of the Region of York resolved not
to support Bill 60,a predecessor of Bill 42,and to retain the status quo regarding
the election of the Regional Chair;
AND WHEREAS the present process of the council of the Region of York
appointing their own Regional Chair deprives the residents of a democratic
process for a senior member of Regional government.
NOW THEREFORE BE IT RESOLVED:
1)That the Region of York express its support for Bill 42,and request the Province
of Ontario to pass Bill 42 and require the head of council of The Regional
Municipality of York to be elected by general vote in accordance with the Municipal
Elections Act,1996,beginning in the next municipal election;and,
2)That this Motion be sent to The Honourable Kathleen Wynne,Premier of
Ontario,The Honourable Ted McMeekin,Minister of Municipal Affairs and
Housing,Patrick Brown,Leader of the Official Opposition (Progressive
Conservative Party),Andrea Horwath,Leader of the New Democratic Party,all
MPPs in the Region of York,including Chris Ballard,and the Councils of all
municipalities within the Region of York.”;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora endorse
the Motion to Elect the Regional Chair from Regional Councillor Li and Mayor Altmann;
and
BE IT FURTHER RESOLVED THAT the Town of Aurora send a letter to the Region of
York expressing our support for the concept of an elected Regional Chair;and
BE IT FURTHER RESOLVED THAT the Town of Aurora express its support to the
Province for Bill 42 which would require the head of council of The Regional Municipality
of York to be elected by general vote in accordance with the Municipal Elections Act,
1996,beginning in the next municipal election.
Council Meeting Agenda
Tuesday,November 10,2015 Notice of Motion (b)Page -2
-46 -
MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (October 27,2015)Councillor Harold Kim
Date:November 10,2015
To:Mayor and Members of Council
From:Councillor Kim
Re:Procurement Policy
WHEREAS the Town of Aurora has a detailed procurement protocol to encourage
competition among Bidders,Proponents,and Contractors and that they are accountable
to the Town and the public;and to provide the highest level of government service at
the least possible cost;and to ensure openness,accountability and transparency while
protecting the financial best interests of the Town;and to obtain the best value for the
Town when procuring Goods,Services,and Construction;and
WHEREAS the Town of Aurora’s procurement policies allow for single source
purchases under various conditions that offer the Town the best services for the least
possible cost including when a contract is awarded under a Co-operative Purchase or a
Piggyback arrangement;and
WHEREAS the current policy states that in a Piggyback arrangement,the Town is not
required to adhere to the advertising requirements under this by-law and does not need
to conduct its own competition;and the policies and procedures regarding the
Solicitation and Procurement process of the government agencies or public authorities
calling the Cooperative Purchasing Bid on behalf of the participants are to be accepted
policies and procedures for that particular Bid;
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora not enter
into any Piggyback arrangement unless the Town has the freedom to conduct its own
adjacent competitive solicitation (RFP)for bids;and
BE IT FURTHER RESOLVED THAT the Town of Aurora only enter into a Piggyback
arrangement with other government agencies or public authorities in Co-operative
Purchasing on conditions that:i)they disclose all its own costs/fees that will be passed
down to the Town of Aurora;ii)they disclose the names of all bidders and their contract
bids;and iii)the arrangement discloses any and all fees including any cancellation
penalties,break-up fees,or any up-front fee related to any type of due diligence report
or work that would be ineligible for reimbursement to the Town if that contractor is not
the final chosen contractor;and
Council Meeting Agenda
Tuesday,November 10,2015 Motion (a)Page -1
-47 -
Motion for Which Notice Has Been Given
November 10,2015 -2 -Procurement Policy
BE IT FURTHER RESOLVED THAT the Town of Aurora only enter into piggyback
agreements with government agencies,public authorities or other third-party
consultants who fully disclose their pre-qualification process,if they have one.
Council Meeting Agenda
Tuesday,November 10,2015 Motion (a)Page -2
-48 -
MOTION FOR WHICH NOTICE HAS
BEEN GIVEN (November 3,2015)Councillor Tom Mrakas
Date:November 10,2015
To:Mayor and Members of Council
From:Councillor Mrakas
Re:Door-to-Door Salespeople
WHEREAS the financial well-being and personal safety of Aurora residents is of the
upmost importance;and
WHEREAS Aurorans—especially seniors—need more protection from unethical,
misleading and/or aggressive door-to-door salespeople;and
WHEREAS Part IV of the Municipal Act,2001 authorizes the council of every local
municipality to pass by-laws for licensing,regulating and governing any business
carried on within the municipality;and
WHEREAS Council considers it desirable to exercise this authority for the purposes of
health and safety,nuisance control and consumer protection;
NOW THEREFORE BE IT HEREBY RESOLVED THAT The Town of Aurora staff
develop a By-law that would regulate and control door to door sales,solicitation and
distribution of advertising material;and
BE IT FURTHER RESOLVED THAT said By-law be brought back to Council for
approval in the first quarter of 2016.
Council Meeting Agenda
Tuesday,November 10,2015 Motion (b)Page -1
-49 -
Council Meeting Agenda
Tuesday,November 10,2015 By-law No.5777-15 Page -1
-50 -
Council Meeting Agenda
Tuesday,November 10,2015 By-law No.5778-15 Page -1
-51 -
Council Meeting Agenda
Tuesday,November 10,2015 By-law No.5779-15 Page -1
-52 -
Council Meeting Agenda
Tuesday,November 10,2015 By-law No.5782-15 Page -1
-53 -
Council Meeting Agenda
Tuesday,November 10,2015 By-law No.5781-15 Page -1
-54 -
TOWN OF AURORA
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday,November 10,2015
7 p.m.
Council Chambers
Delegation (b)Klaus Wehrenberg,Resident pg.1
Re:Item 1(6)PR15-034 –Pedestrian Underpasses –Leslie Street and
St.John’s Sideroad
Closed Session Item 2 –A proposed or pending acquisition or disposition of
land by the Town or Local Board (section 239(2)(c)of the Municipal Act,2001);
Re:Memorandum from Director of Parks and Recreation Services;Re:
Potential Acquisition of Land for a New Central York Fire Services Facility
DATE:Nov.6/15
Additional Items for Council Meeting
Tuesday,November 10,2015 Delegation (b)Page -1
-1 -