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AGENDA - Council - 20151013COUNCIL MEETING AGENDA TUESDAY,OCTOBER 13,2015 7 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE October 9,2015 TOWN OF AURORA COUNCIL MEETING AGENDA Tuesday,October 13,2015 7 p.m. Council Chambers 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2.APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3.ADOPTION OF THE MINUTES Council Meeting Minutes of September 29,2015 pg.1 Special Council –Public Planning Meeting Minutes of September 30,2015 pg.22 RECOMMENDED: THAT the Council meeting minutes of September 29,2015,the Special Council – Public Planning meeting minutes of September 30,2015,be adopted as printed and circulated. 4.PRESENTATIONS (a)Tim Jones and Erin Cerenzia,representing Neighbourhood Network pg.27 Re:Neighbourhood Network Update (b)Anthony Ierullo,Acting Manager of Corporate Communications pg.28 Re:Town of Aurora School Safety Lawn Sign Program Council Meeting Agenda Tuesday,October 13,2015 Page 2 of 5 5.PUBLIC SERVICE ANNOUNCEMENTS 6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 8.DELEGATIONS (a)Jill Foster,CEO,Aurora Public Library pg.29 Re:Motion for Which Notice Has Been Given (b);Re:Fair Pricing of e-books for Public Libraries (b)Bob McRoberts,Resident pg.32 Re:Motion for Which Notice Has Been Given (a);Re:Design Review Panel 9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i)Notices of Motion (ii)Motions for Which Notice Has Been Given (a)Councillor Mrakas pg.49 Re:Design Review Panel (b)Councillor Thompson pg.50 Re:Fair Pricing of e-books for Public Libraries 11.REGIONAL REPORT 12.NEW BUSINESS/GENERAL INFORMATION Council Meeting Agenda Tuesday,October 13,2015 Page 3 of 5 13.READING OF BY-LAWS RECOMMENDED: THAT the following confirming by-law be given first,second,and third readings and enacted: 5771-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on October 13,2015. pg.51 14.CLOSED SESSION 15.ADJOURNMENT Council Meeting Agenda Tuesday,October 13,2015 Page 4 of 5 AGENDA ITEMS 1.General Committee Meeting Report of October 6,2015 pg.33 RECOMMENDED: THAT the General Committee meeting report of October 6,2015,be received and the recommendations carried by the Committee be approved. 2.Memorandum from Director of Corporate &Financial Services/Treasurer pg.39 Re:Timing of Council Approval re Capital Budget Items RECOMMENDED: THAT the memorandum regarding Timing of Council Approval re Capital Budget Items be received for information. 3.Memorandum from Director of Corporate &Financial Services/Treasurer pg.40 Re:Updated Budget Meeting Schedule RECOMMENDED: THAT the memorandum regarding Updated Budget Meeting Schedule be received;and THAT the official meeting schedule of Council be updated to reflect the revised schedule as presented herein. 4.Memorandum from Director of Planning &Development Services pg.41 Re:Aurora Business Ambassadors Program Request RECOMMENDED: THAT the memorandum regarding Aurora Business Ambassadors Program Request be received for information. 5.Memorandum from Director of Planning &Development Services pg.45 Re:Additional Public Planning Meeting Date for November 30,2015 Council Meeting Agenda Tuesday,October 13,2015 Page 5 of 5 RECOMMENDED: THAT the memorandum regarding Additional Public Planning Meeting Date for November 30,2015,be received;and THAT the additional Public Planning meeting be scheduled for Monday, November 30,2015,to deal with future planning applications. 6.Memorandum from Mayor Dawe pg.46 Re:Lake Simcoe Region Conservation Authority Highlights –September 25,2015 –Meeting of the Board RECOMMENDED: THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights –September 25,2015 –Meeting of the Board be received for information. TOWN OF AURORA COUNCIL MEETING MINUTES Council Chambers Aurora Town Hall Tuesday,September 29,2015 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner, Humfryes,Kim Mrakas,Pirri,Thom,and Thompson MEMBERS ABSENT None OTHER ATTENDEES Interim Chief Administrative Officer,Director of Building and By-law Services,Director of Corporate and Financial Services/Treasurer,Director of Infrastructure and Environmental Services,Director of Legal and Legislative Services/Town Solicitor,Director of Parks and Recreation Services,Director of Planning and Development Services, Town Clerk,and Council/Committee Secretaries Mayor Dawe called the meeting to order at 7 p.m. Mayor Dawe relinquished the chair to Deputy Mayor Abel at 9:42 p.m.,during consideration of Motion for Which Notice Has Been Given (b),Re:AMO Support for the Syrian Refugee Crisis,and resumed the chair at 9:44 p.m. Council consented to recess at 9:52 p.m.to resolve into a Closed Session meeting and reconvened into open session at 10:04 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -1 -1 - Council Meeting Minutes Tuesday,September 29,2015 Page 2 of 21 2.APPROVAL OF THE AGENDA Moved by Councillor Kim Seconded by Councillor Humfryes THAT the agenda as circulated by Legal and Legislative Services,with the following additions,be approved: Delegation (a)Kerry Wilson,RealTerm Energy;Re:Item 1(1)–IES15-052 –Award of Contract –Town-wide Conversion to L.E.D.Street Lighting Delegation (b)Peter Smith,Resident;Re:Item 1(3)–BBS15-010 –One-Year OSPCA Contract Renewal Delegation (c)Maureen Barclay,OSPCA;Re:Item 1(3)–BBS15-010 –One-Year OSPCA Contract Renewal Item 5 –Memorandum from Director of Infrastructure &Environmental Services;Re:Report No.IES15-052 –LED Lighting,Request for Additional Information Item 6 –Memorandum from Director of Infrastructure &Environmental Services; Re:Correction for the public open house date on page 3 –Report No.IES15-054 – Speed Cushions Pilot Project Progress Report Item 7 –Memorandum from Director of Planning &Development Services;Re: Additional Information,September 29,2015 Council Meeting Agenda,Zoning By- law No.5763-15,PMK Capital Inc.,95 Wellington Street East Regional Report –York Regional Council Highlights ~September 24,2015 Replacement By-law No.5763-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78,as amended (PMK Capital Inc.–95 Wellington Street East). Closed Session Item 1 -The security of property of the Town or Local Board (section 239(2)(a)of the Municipal Act,2001);Re:15059 Leslie Street CARRIED 3.ADOPTION OF THE MINUTES Council Meeting Minutes of September 15,2015 Special Council –Public Planning Meeting Minute of September 21,2015 Special Council Meeting Minutes of September 22,2015 Moved by Councillor Pirri Seconded by Councillor Kim Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -2 -2 - Council Meeting Minutes Tuesday,September 29,2015 Page 3 of 21 THAT the Council meeting minutes of September 15,2015,the Special Council – Public Planning meeting minutes of September 21,2015,and the Special Council meeting minutes of September 22,2015,be adopted as printed and circulated. CARRIED 4.PRESENTATIONS None 5.PUBLIC SERVICE ANNOUNCEMENTS Councillor Thom invited residents to attend a lecture on Wednesday,September 30, 2015,at the Aurora Cultural Centre featuring the Chief Curator,Wayne Reeves,from the City of Toronto,who will be lecturing on the relevance of the “Magna Carta”and its companion “Charter of the Forest”.Councillor Thom noted that it is also the 800th anniversary of the signing of the “Magna Carta”by King John of England and he advised that artifacts would be on display during October 2015 at Fort York. Councillor Thom noted that he attended the home opener game of the Aurora Jr.A Tigers and encouraged residents to come out and attend upcoming games. Councillor Humfryes advised that the Aurora Farmers’Market is still open every Saturday until the end of October 2015 from 8 a.m.to 1 p.m. Councillor Humfryes noted that she will be participating in the Easter Seals fundraiser “Dancing with the Stars”on Thursday,October 1,2015,and that she has exceeded her goal of $2,000 through online donations,for which she expressed appreciation. Councillor Abel extended a reminder about the Hillary House Ball being held on Friday, October 2,2015. Councillor Abel noted that Local Colour Aurora is at the Aurora Cultural Centre featuring a collection from local artists. Councillor Thompson invited members of the public to attend the Public Planning meeting regarding Highland Gate Developments on Wednesday,September 30,2015, from 6:30 p.m.to 10 p.m.at St.Maximilian Kolbe Catholic High School. Councillor Gaertner indicated that a public open house would be held on Thursday, October 1,2015,from 5 p.m.to 7:30 p.m.regarding the Speed Cushions Pilot Project. Councillor Gaertner invited residents to attend the Colours of Fall Concert in the Park on Thursday,October 8,2015,at 6 p.m. Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -3 -3 - Council Meeting Minutes Tuesday,September 29,2015 Page 4 of 21 Councillor Gaertner noted that she attended an event this past Sunday which celebrated 25 years of activism for the Oak Ridges Moraine. Councillor Mrakas thanked the Stronach family for hosting the Magna Hoedown fundraiser on September 18 and 19,2015,where over 5,000 people attended,with 700 volunteers,and fifteen charities,including eight Aurora charities,receiving the benefits. He noted that $464,000 was raised and asked if the Mayor could send a letter of appreciation to Magna International. Mayor Dawe noted that tickets are still available for the Hillary House Ball on Friday, October 2,2015,at 6 p.m.,which may be purchased by calling 905-727-8991 or visiting www.hillaryhouseball.ca. Mayor Dawe advised on the 2016 Budget Review meetings that began on September 28,2015,and he noted that residents have a chance to win a $250 Cineplex gift card by completing the online Citizen Budget Survey available on the Town website. Councillor Abel congratulated Magna on their pilot luncheon concert held on the Friday of the Magna Hoedown where 800 students were invited to attend. 6.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1 (sub-items 1,4,5,6,8,10,15,and 17),3,and 4 were identified as items for discussion. 7.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1 (with the exception of sub-items 1,4,5,6,8,10,15,and 17),2,5,6,and 7 were identified as items not requiring separate discussion. Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the following recommendations with respect to the matters listed as “Items Not Requiring Separate Discussion”be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1.General Committee Meeting Report of September 22,2015 THAT the General Committee meeting report of September 22,2015,be received and the following recommendations carried by the Committee be approved: Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -4 -4 - Council Meeting Minutes Tuesday,September 29,2015 Page 5 of 21 (2)IES15-053 –Facility Projects Status Report THAT Report No.IES15-053 be received;and THAT Purchase Order No.20149 for Gerrits Engineering be increased from $40,000 to $68,600 excluding taxes for ongoing civil works engineering and support services for the Joint Operations Centre. (3)BBS15-010 –One-Year OSPCA Contract Renewal THAT Report No.BBS15-010 be received;and THAT the Town exercise the extension option in the current Animal Control Services agreement between the Town of Aurora and Ontario Society for the Prevention of Cruelty to Animals (OSPCA)for a period of one (1)year from January 1 to December 31,2016,subject to the terms of the agreement at a cost of $209,643.36 plus CPI;and THAT the Mayor and Town Clerk be authorized to execute the amending agreement,including any and all documents and ancillary agreements to give effect to same. (7)IES15-055 –Joint Operations Centre Pre-selected Furniture Purchase THAT Report No.IES15-055 be received;and THAT,notwithstanding any provisions of the Procurement By-law,Teknion Limited be awarded the contract for the supply and install of the new Joint Operations Centre’s system furniture and architectural wall systems for an upset limit of $315,000 plus taxes;and THAT the Director of Infrastructure &Environmental Services be authorized to execute the necessary agreements regarding the award of the contract, including any and all documents and ancillary agreements required to give effect to same. (9)LLS15-053 –Pending List THAT Report No.LLS15-053 be received for information. (11)PL15-071 –Removal of (H)Holding Provision,Zoning By-law Amendment Application,Casing Developments Inc.,1114 Wellington Street East,File:ZBA-2006-03(H-1) THAT Report No.PL15-071 be received;and Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -5 -5 - Council Meeting Minutes Tuesday,September 29,2015 Page 6 of 21 THAT Application ZBA-2006-03 (H-1)to remove the Holding (H)provisions from the subject lands as detailed in Report No.PL15-071 be approved;and THAT the necessary removal of the Holding provisions by-law as referred to in Report No.PL15-071 be enacted at the next available Council meeting. (12)PL15-072 –Request for Street Name Approval,Brookfield Homes (Ontario)Limited,2C Planning Area,File:SUB-2011-04 THAT Report No.PL15-072 be received;and THAT the following street name be approved for the proposed road within the approved Draft Plan of Subdivision,File SUB-2011-04: STREET “A”WARREN MCBRIDE CRESCENT (13)PL15-075 –Planning Applications Status List THAT Report No.PL15-075 be received for information. (14)PL15-076 –Community Improvement Plan Incentive Program Application,15032 Yonge Street (Northwest corner of Yonge and Kennedy Streets) THAT Report No.PL15-076 be received;and THAT the applications made by the Owner of 15032 Yonge Street for both the Building Restoration,Renovation &Improvement Program and the Heritage Property Tax Relief be granted. (16)Environmental Advisory Committee Meeting Minutes of September 3, 2015 THAT the Environmental Advisory Committee meeting minutes of September 3,2015,be received for information. 2.CAO15-013 –General Committee Closed Session Report of September 22, 2015 THAT Report No.CAO15-013 be received;and THAT the following recommendation from the General Committee Closed Session meeting of September 22,2015,be adopted: Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -6 -6 - Council Meeting Minutes Tuesday,September 29,2015 Page 7 of 21 1.Personal matters about an identifiable individual,including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,2001); Re:Memorandum from the Interim Chief Administrative Officer,Re: Chief Administrative Officer Recruitment THAT the confidential recommendations of General Committee in respect to the Chief Administrative Officer Recruitment be approved. 5.Memorandum from Director of Infrastructure &Environmental Services Re:Report No.IES15-052 –LED Lighting,Request for Additional Information (Added Item) THAT the memorandum regarding Report No.IES15-052 –LED Lighting, Request for additional Information be received for information. 6.Memorandum from Director of Infrastructure &Environmental Services Re:Correction for the public open house date on page 3 –Report No. IES15-054 –Speed Cushions Pilot Project Progress Report (Added Item) THAT the memorandum regarding Correction for the public open house date on page 3 –Report No.IES15-054 –Speed Cushions Pilot Project Progress Report be received for information. 7.Memorandum from Director of Planning &Development Services Re:Additional Information,September 29,2015 Council Meeting Agenda, Zoning By-law No.5763-15,PMK Capital Inc.,95 Wellington Street East (Added Item) THAT the memorandum regarding Additional Information,September 29,2015 Council Meeting Agenda,Zoning By-law No.5763-15,PMK Capital Inc.,95 Wellington Street East be received for information. CARRIED 8.DELEGATIONS (a)Kerry Wilson,RealTerm Energy Re:Item 1(1)–IES15-052 –Award of Contract –Town-wide Conversion to L.E.D.Street Lighting On a motion of Councillor Thompson seconded by Councillor Mrakas,Council consented on a two-thirds vote to waive the requirements of subsection 3.8(c)of the Procedural By- law to permit the delegation of Kerry Wilson to speak for an additional five minutes. Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -7 -7 - Council Meeting Minutes Tuesday,September 29,2015 Page 8 of 21 Mr.Wilson presented a high level overview of the proposed L.E.D.street lighting turn-key solution and investment grade audit results for the Town of Aurora, including the photometric analysis,lighting design and fixture selection,electricity and maintenance costs,and the associated energy savings.Mr.Wilson indicated the overall project costs and savings,a cost comparison to other municipalities, next steps,and the timing for implementation. Moved by Councillor Thompson Seconded by Councillor Gaertner THAT the comments of Mr.Kerry Wilson be received and referred to Item 1(1). CARRIED (b)Peter Smith,Resident Re:Item 1(3)–BBS15-010 –One-Year OSPCA Contract Renewal On a motion of Councillor Thompson seconded by Councillor Gaertner,Council consented on a two-thirds vote to waive the requirements of subsection 3.8(c)of the Procedural By- law to permit the delegation of Peter Smith to speak for an additional two minutes. Mr.Smith expressed concerns regarding animal control on publicly-owned trails within the Town,particularly uncontrolled dogs and dogs at large.He advised that his wife’s walking group has regularly encountered off-leash dogs on the trails and that his wife was attacked by a dog and sustained serious injuries.Mr.Smith reported on other incidents and the growing apprehension of walkers resulting from these encounters.He suggested revisions for the OSPCA contract and Aurora’s animal control by-laws,and requested Council’s consideration toward implementing and enforcing the animal control by-laws to maintain public safety. Moved by Councillor Thom Seconded by Councillor Humfryes THAT the comments of Mr.Peter Smith be received and referred to Item 1(3). CARRIED (c)Maureen Barclay,Ontario SPCA Re:Item 1(3)–BBS15-010 –One-Year OSPCA Contract Renewal Ms.Barclay responded to the concerns expressed by Mr.Smith by providing an overview of how the Ontario SPCA monitors,patrols,and responds to animal control issues. Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -8 -8 - Council Meeting Minutes Tuesday,September 29,2015 Page 9 of 21 Moved by Councillor Thompson Seconded by Councillor Mrakas THAT the comments of Ms.Maureen Barclay be received and referred to Item 1(3). CARRIED 9.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1.General Committee Meeting Report of September 22,2015 (1)IES15-052 –Award of Contract –Town-wide Conversion to L.E.D.Street Lighting Moved by Councillor Thompson Seconded by Councillor Mrakas THAT Report No.IES15-052 be received;and THAT the Investment Grade Audit submitted by RealTerm Energy be received; and THAT capital project #34709 be funded in the amount of $3,267,700 with external debenture financing with Infrastructure Ontario,with repayments funded from operational savings gained through the project,per the sample repayments schedule contained in this report;and THAT this report satisfy Council’s previous conditional budget approval and that staff be authorized to proceed with Capital Project #34709,L.E.D.Street Lighting Conversion;and THAT a contract be awarded to RealTerm Energy for the Town-wide conversion of street lighting to L.E.D.lights for $3,211,159 excluding taxes;and THAT the Treasurer be authorized to arrange debenture financing with Infrastructure Ontario at prevailing interest rates and terms for an upset limit of $3,267,700 being the contract amount excluding taxes,plus the non-recoverable portion of HST;and THAT the necessary financing by-law(s)be presented to Council to authorize same;and THAT the Mayor and Town Clerk,or the Treasurer,be authorized to execute any and all documents and agreements necessary for same,including any required to arrange for the necessary approvals from York Region;and Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -9 -9 - Council Meeting Minutes Tuesday,September 29,2015 Page 10 of 21 THAT upon completion of the debenture issuance,and settlement with the vendor,that a report be presented to Council with the final details of the financing, including an updated payment schedule for information purposes. On a recorded vote the motion CARRIED YEAS:9 NAYS:0 VOTING YEAS:Councillors Abel,Gaertner,Humfryes, Kim,Mrakas,Pirri,Thom,Thompson,and Mayor Dawe VOTING NAYS:None 1.General Committee Meeting Report of September 22,2015 (4)CAO15-012 –Canada 150 Moved by Councillor Pirri Seconded by Councillor Mrakas THAT Report No.CAO15-012 be received;and THAT staff be authorized to apply for a Canada 150 Fund grant from the Government of Canada,to cover 100 per cent of costs for stand-alone events. On a recorded vote the motion CARRIED YEAS:9 NAYS:0 VOTING YEAS:Councillors Abel,Gaertner,Humfryes, Kim,Mrakas,Pirri,Thom,Thompson,and Mayor Dawe VOTING NAYS:None THAT the Town proceed with advertising for five (5)members of the public to volunteer on a Canada 150 Ad Hoc Committee,pending notification from the Government of Canada of a successful grant application. On a recorded vote the motion was DEFEATED YEAS:3 NAYS:6 VOTING YEAS:Councillors Gaertner,Mrakas,and Pirri VOTING NAYS:Councillors Abel,Humfryes,Kim,Thom, Thompson,and Mayor Dawe Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -10 -10 - Council Meeting Minutes Tuesday,September 29,2015 Page 11 of 21 Moved by Councillor Abel Seconded by Councillor Thom THAT the Town establish a Canada 150 Ad Hoc Committee and staff be directed to advertise for five (5)members of the public in accordance with the Policy for Ad Hoc/Advisory Committees and Local Boards. CARRIED 1.General Committee Meeting Report of September 22,2015 (5)CFS15-037 –Council Budget Process,Policies and Directives Moved by Councillor Thompson Seconded by Councillor Pirri THAT General Committee comments and discussion be referred to staff for preparation of an updated Council Budget Process,Policies and Directives report for adoption and recommendation at a future General Committee meeting. CARRIED 1.General Committee Meeting Report of September 22,2015 (6)IES15-054 –Speed Cushions Pilot Project Progress Report Moved by Councillor Thompson Seconded by Councillor Abel THAT Report No.IES15-054 be received for information. CARRIED 1.General Committee Meeting Report of September 22,2015 (8)IES15-056 –Purchase Order Increase for Sidewalk and Curb Repair Moved by Councillor Thompson Seconded by Councillor Humfryes THAT Report No.IES15-056 be received;and THAT Purchase Order No.97 for Pencon Construction Canada be increased by $50,000,to an upset limit of $200,000 (excluding HST),for the Removal and Replacement of Concrete Sidewalk/Concrete Curb &Gutters. CARRIED 1.General Committee Meeting Report of September 22,2015 (10)LLS15-054 –Heritage Advisory Committee Vacancies Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -11 -11 - Council Meeting Minutes Tuesday,September 29,2015 Page 12 of 21 Moved by Councillor Thompson Seconded by Councillor Mrakas THAT Report No.LLS15-054 be received;and THAT the Heritage Advisory Committee Terms of Reference be amended to change the number of Honorary Members from two (2)to one (1);and THAT the Heritage Advisory Committee Terms of Reference be further amended to change the number of Citizen Members from five (5)to six (6). CARRIED 1.General Committee Meeting Report of September 22,2015 (15)PR15-030 –Award of RFP PRS 2015-63 Repurposing Study of Five Town Facilities Moved by Councillor Mrakas Seconded by Councillor Pirri THAT Report No.PR15-030 be received;and THAT Council engage the services of AECOM Canada Architects Ltd.in the amount of $46,595.00 excluding HST. On a recorded vote the motion CARRIED YEAS:8 NAYS:1 VOTING YEAS:Councillors Gaertner,Humfryes,Kim, Mrakas,Pirri,Thom,Thompson,and Mayor Dawe VOTING NAYS:Councillor Abel 1.General Committee Meeting Report of September 22,2015 (17)Heritage Advisory Committee Meeting Minutes of September 9,2015 Main motion Moved by Councillor Thom Seconded by Councillor Pirri THAT the Heritage Advisory Committee meeting minutes of September 9,2015, be received;and THAT the Heritage Advisory Committee recommend to Council: Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -12 -12 - Council Meeting Minutes Tuesday,September 29,2015 Page 13 of 21 1.HAC15-009 –Proposed Demolition of Existing Second Storey to a Listed Heritage Building,45 Mosley Street THAT the proposed demolition of the existing second storey at 45 Mosley Street be supported for the purpose of reconstructing a new second storey for the existing dwelling;and THAT a wood plaque indicating the history of the building be included on the property,subject to approval of the Director of Planning and Development Services. 2.HAC15-010 –Demolition Application for a Structure on a Designated Heritage Property,Demolition of an Accessory Barn, 15342 Yonge Street,NE-HCD-HPA-15-04 THAT should Heritage Permit Application (NE-HCD-HPA-15-04)to permit the demolition of the existing 1 1/2 storey accessory barn on 15432 Yonge Street,designated under Part IV of the Ontario Heritage Act be supported, that the recommended conditions set out by staff be included;and THAT the Town Curator and the Aurora Historical Society Curator be invited to a site visit prior to demolition. 3.HAC15-011 –Doors Open Aurora 2015 –Event Summary Report THAT the expenditure plus applicable taxes for the 2016 Doors Open Ontario registration fee to the Ontario Heritage Trust,estimated at $1,695.00,be authorized. 7.Memorandum from Planner Re:Additional Information to Heritage Advisory Committee Report No.HAC15-007 –32 Wellington Street East,Final Disposition of the “David W.Doan House”Designated under Part IV of the Ontario Heritage Act THAT the Heritage Advisory Committee support the reconstruction of the David W.Doan House,and the recommendation conditions set out by staff in Report No.HAC15-007,as revised on September 9,2015 below,be included: The Owner agrees to a proper reconstruction and restoration plan of the designated house be congruent to the original structure,with the proposed development to the satisfaction of the Director of Planning and Development Services; That the original bricks,be identified and salvaged to be used in the reconstruction of the house,where possible; Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -13 -13 - Council Meeting Minutes Tuesday,September 29,2015 Page 14 of 21 That the windows,doors,trim,eaves,piers and other remaining designated heritage elements as shown in By-law Number 4948-07.R be identified and salvaged to be used in the reconstruction of the house; That the owner provides a $20,000.00 financial contribution to the Town of Aurora’s Heritage Reserve Fund;and That a commemorative plaque be placed on the property,as approved by the Director of Planning and Development Services. CARRIED Amendment Moved by Councillor Pirri Seconded by Councillor Mrakas THAT the fourth bullet of the first clause of Item 7,Memorandum from Planner Re:Additional Information to Heritage Advisory Committee Report No.HAC15-007 –32 Wellington Street East,Final Disposition of the “David W.Doan House”Designated under Part IV of the Ontario Heritage Act,be amended by replacing the dollar amount of “$20,000.00”with the dollar amount of “25,000.00”. CARRIED Main motion as amended Moved by Councillor Thom Seconded by Councillor Pirri THAT the Heritage Advisory Committee meeting minutes of September 9,2015, be received;and THAT the Heritage Advisory Committee recommend to Council: 1.HAC15-009 –Proposed Demolition of Existing Second Storey to a Listed Heritage Building,45 Mosley Street THAT the proposed demolition of the existing second storey at 45 Mosley Street be supported for the purpose of reconstructing a new second storey for the existing dwelling;and THAT a wood plaque indicating the history of the building be included on the property,subject to approval of the Director of Planning and Development Services. 2.HAC15-010 –Demolition Application for a Structure on a Designated Heritage Property,Demolition of an Accessory Barn, 15342 Yonge Street,NE-HCD-HPA-15-04 Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -14 -14 - Council Meeting Minutes Tuesday,September 29,2015 Page 15 of 21 THAT should Heritage Permit Application (NE-HCD-HPA-15-04)to permit the demolition of the existing 1 1/2 storey accessory barn on 15432 Yonge Street,designated under Part IV of the Ontario Heritage Act be supported, that the recommended conditions set out by staff be included;and THAT the Town Curator and the Aurora Historical Society Curator be invited to a site visit prior to demolition. 3.HAC15-011 –Doors Open Aurora 2015 –Event Summary Report THAT the expenditure plus applicable taxes for the 2016 Doors Open Ontario registration fee to the Ontario Heritage Trust,estimated at $1,695.00,be authorized. 7.Memorandum from Planner Re:Additional Information to Heritage Advisory Committee Report No.HAC15-007 –32 Wellington Street East,Final Disposition of the “David W.Doan House”Designated under Part IV of the Ontario Heritage Act THAT the Heritage Advisory Committee support the reconstruction of the David W.Doan House,and the recommendation conditions set out by staff in Report No.HAC15-007,as revised on September 9,2015 below,be included: The Owner agrees to a proper reconstruction and restoration plan of the designated house be congruent to the original structure,with the proposed development to the satisfaction of the Director of Planning and Development Services; That the original bricks,be identified and salvaged to be used in the reconstruction of the house,where possible; That the windows,doors,trim,eaves,piers and other remaining designated heritage elements as shown in By-law Number 4948-07.R be identified and salvaged to be used in the reconstruction of the house; That the owner provides a $25,000.00 financial contribution to the Town of Aurora’s Heritage Reserve Fund;and That a commemorative plaque be placed on the property,as approved by the Director of Planning and Development Services. CARRIED AS AMENDED 3.Memorandum from Director of Legal &Legislative Services/Town Solicitor Re:Pending List Update Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -15 -15 - Council Meeting Minutes Tuesday,September 29,2015 Page 16 of 21 Moved by Councillor Gaertner Seconded by Councillor Thom THAT the memorandum regarding Pending List Update be received for information. CARRIED 4.Memorandum from Councillor Pirri Re:Federation of Canadian Municipalities Report to Council,Meeting of the Board of Directors,Fredericton,NB,September 9-12,2015 Moved by Councillor Gaertner Seconded by Councillor Pirri THAT the memorandum regarding Federation of Canadian Municipalities Report to Council,Meeting of the Board of Directors,Fredericton,NB,September 9-12, 2015,be received for information. CARRIED 10.NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i)Notices of Motion (a)Councillor Mrakas Re:Design Review Panel WHEREAS a Design Review Panel (“DRP”)is an independent body that provides an objective expert professional view;and WHEREAS Heritage is of the upmost importance to the community;and WHEREAS a DRP advises Council in preserving the uniqueness of properties and the compatibility of any new development to its surroundings; and WHEREAS the DRP advice is based on professional judgment, understanding of good design principles,conformance with the Town’s Official Plan and other related documents (design guidelines,secondary plans,etc.); NOW THEREFORE BE IT HEREBY RESOLVED THAT a Design Review Panel be established for the Town to focus on providing advice on: 1.the Promenade area; 2.any properties within the Heritage Resources Area;and Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -16 -16 - Council Meeting Minutes Tuesday,September 29,2015 Page 17 of 21 3.any designated or listed properties;and BE IT FURTHER RESOLVED THAT staff be directed to develop Terms of Reference for the Design Review Panel,including proposed qualifications for the Design Review Panel Members,for Council approval. (ii)Motions for Which Notice Has Been Given (a)Councillor Thom Re:Council and Committee Meeting Agendas Moved by Councillor Thom Seconded by Councillor Humfryes WHEREAS Members of Council are the elected representatives of the people of Aurora;and WHEREAS it is the responsibility of Council to make informed decisions on behalf of our constituents;and WHEREAS it is fundamental to a healthy,democratic society,and is of the upmost importance that Members of Council and the public have adequate time to carefully review Council and Committee agendas prior to a meeting; NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to report to Council on implementing the following process changes: 1.Agendas for Council and Committee meetings are to be made available to Members of Council and the public no later than seven (7) days prior to the respective meeting;and 2.Additional Items,also known as addendums to an agenda,are to be made available to Members of Council and the public no later than twenty-four (24)hours prior to the respective meeting;and BE IT FURTHER RESOLVED THAT this report be brought forward no later than the General Committee meeting of December 1,2015. Motion to refer Moved by Councillor Pirri Seconded by Councillor Thom THAT Motion for Which Notice Has Been Given (a),Re:Council and Committee Meeting Agendas,be referred to the upcoming Procedural By- law Review Council Workshop. CARRIED Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -17 -17 - Council Meeting Minutes Tuesday,September 29,2015 Page 18 of 21 (b)Mayor Dawe Re:AMO Support for the Syrian Refugee Crisis Moved by Mayor Dawe Seconded by Councillor Thom WHEREAS the Syrian refugee crisis cries out for compassion and action; and WHEREAS the Association of Municipalities of Ontario (AMO)is challenging all of its member municipalities to donate at least $100 to aid in the international effort to resettle the Syrian refugees in safe countries;and WHEREAS the goal is to raise at least $40,000 to help save two families; and WHEREAS exceeding this goal will result in saving more families;and WHEREAS AMO will donate all of the proceeds to Lifeline Syria,an organization seeking to resettle and integrate 1,000 Syrian refugees in Ontario over the next two years,reuniting them with their families;and WHEREAS Lifeline Syria,a community-based initiative,will match private refugee sponsors in Ontario with Syrian refugees approved for resettlement by the federal government;and WHEREAS sponsors will include organizations,individuals,or groups of individuals such as faith-based groups;and WHEREAS the Ontario government has provided seed funding to Lifeline Syria to support its work but it is reliant on public donations to fulfill its mandate; NOW THEREFORE BE IT HEREBY RESOLVED THAT Council make a $500 donation,from the Council Contingency Fund,to AMO in support of Lifeline Syria. CARRIED 11.REGIONAL REPORT York Regional Council Highlights –September 24,2015 Moved by Councillor Thom Seconded by Councillor Thompson Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -18 -18 - Council Meeting Minutes Tuesday,September 29,2015 Page 19 of 21 THAT the Regional Report of September 24,2015,be received for information. CARRIED 12.NEW BUSINESS/GENERAL INFORMATION Councillor Thompson noted that the Legislative Assembly of Ontario Standing Committee on Justice Policy is reviewing Bill 52,The Protection of Public Participation Act,and that Council had earlier expressed support for the Bill,and that letters of support,including Council’s resolution,were sent to various levels of Ontario government.He advised that the Standing Committee is holding public meetings and soliciting comments,and suggested that it may be appropriate to forward those letters of support.Staff agreed,in the context of the previous Council direction,to forward the letters of support to the Committee. Councillor Thompson inquired about the contractor warranty for sidewalk repairs and noted that there seems to be recurrent repairs in some areas.Staff advised that the ground is heaving in certain areas of Town where there are ongoing efforts to remediate the soil to prevent these recurring repair costs,which are not covered by warranty. Councillor Gaertner suggested that By-law staff review the animal control by-law, including the definition of “at large”,the use of leashes,a review of the OSPCA contract service levels,and a public education component.Staff advised that information would be brought back to a future meeting. Councillor Mrakas requested that a letter from the Mayor and Council be sent acknowledging and thanking the Stronach family for their Magna Hoedown fundraising event and contributions to the community.The Mayor advised that he usually sends a letter of appreciation and would have all of Council sign it before sending it out. 13.READING OF BY-LAWS Moved by Councillor Thompson Seconded by Councillor Pirri THAT the following by-laws be given first,second,and third readings and enacted: 5754-15 BEING A BY-LAW to regulate the access of adjoining land for the purpose of making repairs and alterations to property. 5763-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78,as amended (PMK Capital Inc.–95 Wellington Street East). Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -19 -19 - Council Meeting Minutes Tuesday,September 29,2015 Page 20 of 21 5766-15 BEING A BY-LAW to amend Zoning By-law Number 2213-78,as amended,to remove a Holding “(H)”Symbol (Casing Developments Inc.). CARRIED The confirming by-law was enacted following consideration of Closed Session. Moved by Councillor Thompson Seconded by Councillor Thom THAT the following confirming by-law be given first,second,and third readings and enacted: 5768-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Council Meeting on September 29,2015. CARRIED 14.CLOSED SESSION Moved by Councillor Pirri Seconded by Councillor Mrakas THAT Council resolve into Closed Session to consider the following matter: 1.The security of property of the Town or Local Board (section 239(2)(a)of the Municipal Act,2001);Re:15059 Leslie Street (Added Item) CARRIED Moved by Councillor Abel Seconded by Councillor Thompson THAT the Council meeting be reconvened into open session to rise and report from Closed Session. CARRIED Moved by Councillor Mrakas Seconded by Councillor Pirri 1.The security of property of the Town or Local Board (section 239(2)(a)of the Municipal Act,2001);Re:15059 Leslie Street Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -20 -20 - Council Meeting Minutes Tuesday,September 29,2015 Page 21 of 21 THAT staff be directed,notwithstanding the provisions of the Procurement By- law,to:(a)further retain the services of the Town’s private security company to provide security services for the Town-owned lands along Eric T.Smith Way;and (b)retain the services of a soils inspector and contractor to test and remove any illegal dumping on the Town-owned lands along Eric T.Smith Way;and THAT staff be directed to fund the cost of such security and clean-up from the proceeds of the Sale of Lands Reserve Fund. CARRIED 15.ADJOURNMENT Moved by Councillor Kim Seconded by Councillor Humfryes THAT the meeting be adjourned at 10:06 p.m. CARRIED GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK THE MINUTES OF THE COUNCIL MEETING OF SEPTEMBER 29,2015,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON OCTOBER 13,2015. Council Meeting Agenda Tuesday,October 13,2015 Council Minutes Page -21 -21 - TOWN OF AURORA SPECIAL COUNCIL –PUBLIC PLANNING MEETING MINUTES Cafetorium St.Maximilian Kolbe Catholic High School Wednesday,September 30,2015 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair;Councillors Abel,Gaertner, Humfryes,Kim,Mrakas,Pirri,Thom,and Thompson MEMBERS ABSENT None OTHER ATTENDEES Director of Legal and Legislative Services/Town Solicitor, Director of Planning and Development Services,Manager of Development Planning,Planner,Town Clerk,Deputy Clerk, and Council/Committee Secretaries Mayor Dawe called the meeting to order at 6:38 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Councillor Pirri Seconded by Councillor Mrakas THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Council Meeting Agenda Tuesday,October 13,2015 Public Planning Minutes Page -1 -22 - Special Council –Public Planning Meeting Minutes Wednesday,September 30,2015 Page 2 of 5 3.PLANNING APPLICATIONS Mayor Dawe outlined the procedures that would be followed in the conduct of the public meeting.The Town Clerk confirmed that the appropriate notice had been given in accordance with the relevant provisions of the Planning Act. 1.PL15-051 –Proposed Draft Plan of Subdivision,Official Plan Amendment and Zoning By-law Amendment,Highland Gate Developments Inc.,21 Golf Links Drive,Files:SUB-2015-01,OPA-2015-01,and ZBA-2015-02 On a motion of Councillor Abel seconded by Councillor Thompson,Council consented on a two-thirds vote to waive the requirements of subsection 3.8(c)of the Procedural By-law to permit Gary Grierson,on behalf of the Board of Directors of Highland Green,York Region Condominium Corporation No.692,to speak for 15 minutes. Planning Staff The Planner,Mr.Lawrence Kuk,presented an overview of the application and staff report,including background information and details related to the proposed Draft Plan of Subdivision,Official Plan Amendment,and Zoning By-law Amendment,to permit a residential plan of subdivision on a 41-hectare parcel of land,and to redesignate and rezone the subject lands.He noted that the applicant proposes 184 single detached dwelling lots,a high-density residential block,parkettes,open space/vistas,and environmental protection.The Planner indicated that staff would undertake a technical review of the applications and address the comments received from the public and Council. The Director of Planning and Development Services,Mr.Marco Ramunno, clarified that comments received from any agencies have been shared with the applicant and ratepayers groups,and posted on the Town website. Consultant Mr.Don Given,of Malone Given Parsons Ltd.,on behalf of the applicant, presented an overview of the proposed Highland Gate redevelopment,including resident and agency comments regarding the draft plan and changes to the lotting fabric in the draft plan.Mr.Given also briefly addressed some resident concerns regarding traffic,one-foot reserves,the proposed condominium,landscaping and parkland. The Director of Legal and Legislative Services/Town Solicitor,Mr.Warren Mar,in response to the applicant’s presentation,clarified that Legal and Legislative Services provides comments in regards to legal issues,and does not provide objection or approval on the merits of planning applications. Council Meeting Agenda Tuesday,October 13,2015 Public Planning Minutes Page -2 -23 - Special Council –Public Planning Meeting Minutes Wednesday,September 30,2015 Page 3 of 5 Public Comments Aurora residents,including Chris McGowan,Linda O’Connell,Gary Grierson, William Hayes,Klaus Wehrenberg,Chris Neal,Doug Bushey,Jean Fraser, Lorraine Coens,Janet Marsh,David Medcalf,Peter Levers,David Newton,Susan Walmer,and Greg Cumiskey expressed their concerns and suggestions on the following matters: Incompatibility with stable residential neighbourhood Official Plan designation Overdevelopment of area Town control of 0.3 metre reserve to property Significant loss of trees Alignment of proposed applications with Aurora Trails Master Plan Loss of trails and green space Increased traffic and congestion,and concerns related to submitted traffic report Increases or changes to tax levies Storm water management and probability of sewer back-up High water table,grading,and drainage issues Undersized roads and the impact of waste collection,snow removal and parking Protection of existing mature trees Impact on existing views of the green space Loss of pedestrian access to Yonge Street Proposed development not required to meet Town’s intensification target Proposed lot sizes not comparable to existing lots Existing homes now backing onto a road Significant impact of condo height on existing residences Use of subject lands to create park,pond or other form of green space Lack of street parking Lack of pedestrian safety due to increased traffic Increased amount of infill requests Size of buffer zone Infill of one-sided roads Aurora residents also inquired about the following: Relocation of the sewer main beneath the golf course Local access during construction Expected construction time frame Measures taken to ensure construction schedule will be communicated to residents Measures to ensure that high construction standards will be enforced Council Meeting Agenda Tuesday,October 13,2015 Public Planning Minutes Page -3 -24 - Special Council –Public Planning Meeting Minutes Wednesday,September 30,2015 Page 4 of 5 A comprehensive list of all Town by-laws and policies that the developer is requesting to be exempted from Similar applications in the Greater Toronto Area Other development options/alternative plans The Director of Planning and Development Services commented that we are currently in the middle of the public planning process as outlined by the Planning Act,and that the Town has an obligation to review all applications that are submitted.Further,in regards to this application,there are various departmental and third-party reviews on background and technical reports being conducted. Moved by Councillor Mrakas Seconded by Councillor Abel THAT Report No.PL15-073 be received;and THAT the public comments heard at the September 30,2015 Public Planning meeting be received and referred back to staff;and THAT public comments will continue to be heard at the October 28,2015 Public Planning meeting on the proposed Draft Plan of Subdivision,Official Plan Amendment, and Zoning By-law Amendment applications. CARRIED 4.READING OF BY-LAW Moved by Councillor Abel Seconded by Councillor Mrakas THAT the following confirming by-law be given first,second,and third readings and enacted: 5767-15 BEING A BY-LAW to Confirm Actions by Council Resulting from Special Council –Public Planning Meeting on September 30,2015. CARRIED 5.ADJOURNMENT Moved by Councillor Thom Seconded by Councillor Pirri THAT the meeting be adjourned at 9:11 p.m. CARRIED Council Meeting Agenda Tuesday,October 13,2015 Public Planning Minutes Page -4 -25 - Special Council –Public Planning Meeting Minutes Wednesday,September 30,2015 Page 5 of 5 GEOFFREY DAWE,MAYOR STEPHEN M.A.HUYCKE,TOWN CLERK THE MINUTES OF THE SPECIAL COUNCIL –PUBLIC PLANNING MEETING OF SEPTEMBER 30,2015,ARE SUBJECT TO FINAL APPROVAL BY COUNCIL ON OCTOBER 13,2015. Council Meeting Agenda Tuesday,October 13,2015 Public Planning Minutes Page -5 -26 - PRESENTATION REQUEST This Presentation form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:October 13th,2015 SUBJECT:Neighbourhood Network update NAME OF SPOKESPERSON:Tim Jones and Erin Cerenzia NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):Neighbourhood Network BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION:Each year,Neighbourhood Network updates the Councils in their service area on their accomplishments and activities.As the Town is an active partner with Neighbourhood Network,we are proud to provide our update and highlight areas where we have been able to collaborate. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes No IF YES,WITH WHOM?Ivy Henriksen DATE Sept 23,2015 I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 X X Council Meeting Agenda Tuesday,October 13,2015 Presentation (a)Page -1 -27 - PRESENTATION REQUEST This Presentation form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: SUBJECT:Town of Aurora School Safety Lawn Sign Program NAME OF SPOKESPERSON:Anthony Ierullo,Acting Manager of Corporate Communications, Town of Aurora NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable): BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION: To advise Town Council and the community of the 2015 Town of Aurora School Safety Lawn Sign Program and to encourage residents to participate in the initiative. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes No IF YES,WITH WHOM?DATE N/A I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 x Council Meeting Agenda Tuesday,October 13,2015 Presentation (b)Page -1 -28 - DELEGATION REQUEST This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: SUBJECT: NAME OF SPOKESPERSON: NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable): BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest?YES NO IF YES,WITH WHOM?DATE: I acknowledge that the Procedural By-law permits five (5)minutes for Delegations. Legal and Legislative Services 905-727-3123 councilsecretariatstaff@aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 October 13,2015 Fair pricing of eBooks Jill Foster,CEO,Aurora Public Library Aurora Public Library Board To provide background information on the issue and the local and national impact Councillor MIchael Thompson September 30,2015 Council Meeting Agenda Tuesday,October 13,2015 Delegation (a)Page -1 -29 - October 13,2015 Town of Aurora –Council –Presentation FAIR E-BOOK PRICING FOR CANADIAN LIBRARIES Public libraries in Canada have enthusiastically responded to the demand by the public for information and reading materials in a variety of formats.Our goal is to give the people what they want. Library collections have changed with the marketplace,evolving from a predominantly print and audio-visual environment,to a service model that offers an array of digital content -online databases,e-books and streaming options. Demand for e-books continues to grow rapidly –in fact,digital content is the fastest growing area of borrowing for public libraries.The popularity of e-books has given libraries the opportunity to connect with the public in new ways,but it also presents challenges. Major publishers have set pricing and terms that jeopardize the ability of libraries to provide universal access to content in all its forms and has made achieving fair value for our collection dollar exceedingly difficult. The major multinational publishers (Hachette Book Group,HarperCollins,Macmillan Publishers, Penguin Random House and Simon &Schuster)control roughly two-thirds of the North American consumer book publishing market and charge libraries 3–5 times more for e-books than they charge consumers. In addition,some of these publishers also impose usage caps and time limits on e-book use, making it challenging to maintain e-book collections that are reliable and consistently available. The patchwork created by cost discrepancies and usage restrictions imposed on libraries has made it very difficult for libraries to provide our customers with the same quality and range of materials in e-book format as we have traditionally done with print materials.But public libraries have a mandate to provide access to information in all available formats. The Canadian Library Association,Ontario Library Association,the Canadian Urban Libraries CounciI,the Federation of Ontario Public Libraries and others have formed the Canadian Public Libraries for Fair E-book Pricing coalition.Its goal is to raise awareness and gain wider public support for the push to have a reasonable e-book pricing structure put in place for libraries,and the Coalition is working with the multinational publishers to achieve this goal.But the library community needs support from library users and stakeholders to move this issue forward. There has been progress made with improved access to e-books for public library customers - many independent Canadian publishers make their e-books available at reasonable prices and Council Meeting Agenda Tuesday,October 13,2015 Delegation (a)Page -2 -30 - with reasonable terms of use.And the Coalition has identified more sustainable pricing models that could provide the basis for discussion with the Big Five publishers.The Canadian public library community is committed to raising awareness of this issue and to finding a solution. These are profound issues,not just for libraries but for authors and even publishers who want to connect with new readers.The publishing industry plays an important role in the development and expression of the Canadian identity and literary culture. But libraries also play an integral role in a vibrant book industry and have significant purchasing power as buyers of books and e-books.Imposing unreasonably high prices –and creating a barrier between people and the books they want –serves no one’s best interests. I am asking people to visit fairpricingforlibraries.org to learn about the issue and spread the word in the community,on social media and with elected officials at all levels. I hope that members of Aurora Council will see fit to add their voices to the call for fairness in e-book pricing for public libraries. Thank you for the opportunity to speak to you this evening. Jill Foster CEO Aurora Public Library Council Meeting Agenda Tuesday,October 13,2015 Delegation (a)Page -3 -31 - Council Meeting Agenda Tuesday,October 13,2015 Delegation (b)Page -1 -32 - TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT Council Chambers Aurora Town Hall Tuesday,October 6,2015 ATTENDANCE COUNCIL MEMBERS Councillor Pirri in the Chair;Councillors Abel,Gaertner,Humfryes (arrived 7:02 p.m.),Kim,Mrakas,Thom,Thompson,and Mayor Dawe (arrived 7:30 p.m.) MEMBERS ABSENT None OTHER ATTENDEES Interim Chief Administrative Officer,Acting Director of Building and By-law Services,Director of Corporate and Financial Services/Treasurer,Director of Infrastructure and Environmental Services,Director of Legal and Legislative Services/Town Solicitor, Director of Parks and Recreation Services,Director of Planning and Development Services,Town Clerk,and Council/Committee Secretary The Chair called the meeting to order at 7:01 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA General Committee approved the agenda as circulated by Legal and Legislative Services with the following addition: Replacement page 5 –Delegation (a)Kirk Corkery,Chair of Regimental Council,The Queen’s York Rangers;Re:Item 2 –PR15-031 –Placement of Light Armoured Vehicle at the Aurora Cenotaph Council Meeting Agenda Tuesday,October 13,2015 Item 1 Page -1 -33 - General Committee Meeting Report Tuesday,October 6,2015 Page 2 of 6 3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1,2,and 6 were identified for discussion. 4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 3,4,5,7,and 8 were identified as items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as “Items Not Requiring Separate Discussion”be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 3.PL15-074 –Application for Site Plan Amendment,1525366 Ontario Ltd.,67 Industrial Parkway North,File Number:SP-2015-05 THAT Report No.PL15-074 be received;and THAT Site Plan Application File SP-2015-05 (1525366 Ontario Ltd.)be approved to permit the development of the subject lands for the construction of a 334 m2 GFA addition onto the existing building and a new 156 m2 storage building;and THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. 4.LLS15-058 –Municipal Legislation Review –Town Submission THAT Report No.LLS15-058 be received;and THAT the submission letter attached to Report No.LLS15-058 is hereby endorsed as the Town’s formal submission regarding the Province of Ontario’s Municipal Legislation Review;and THAT the submission letter attached to Report No.LLS15-058 be sent to the Ministry of Municipal Affairs and Housing (Municipal Legislation Review group)and directly to Minister Ted McMeekin. 5.Memorandum from Director of Planning &Development Services Re:Municipal Council Support Resolution (Blanket)–Notice to Proceed THAT the memorandum regarding Municipal Council Support Resolution (Blanket)– Notice to Proceed be received;and Council Meeting Agenda Tuesday,October 13,2015 Item 1 Page -2 -34 - General Committee Meeting Report Tuesday,October 6,2015 Page 3 of 6 THAT the Mayor and Clerk be authorized to execute the form attached to this memorandum. 7.Community Recognition Review Ad Hoc Committee Meeting Minutes of September 15,2015 THAT the Community Recognition Review Ad Hoc Committee meeting minutes of September 15,2015,be received for information. 8.Parks and Recreation Advisory Committee Meeting Minutes of September 17, 2015 THAT the Parks and Recreation Advisory Committee meeting minutes of September 17,2015,be received for information. CARRIED 5.DELEGATIONS (a)Kirk Corkery,Chair of Regimental Council,The Queen’s York Rangers Re:Item 2 –PR15-031 –Placement of Light Armoured Vehicle at the Aurora Cenotaph Mr.Corkery,a former Commanding Officer of The Queen’s York Rangers,noted that the Regimental Council is a registered charity that does good works for the soldiers in the Regiment and also for those within the Regimental family.He presented a proposal respecting the Light Armoured Vehicle (LAV)III Monument Program,which recognizes the service and sacrifice of the Canadian Armed Forces in Afghanistan by providing up to 250 LAV III monuments across Canada.Mr.Corkery provided an overview of the Program including background,criteria,appropriateness for Aurora, monument features,costs,and timeline.He noted that the Regimental Council would be funding the monument and its delivery,and requested that Council approve funding from the Town in the amount of $15,000 for the monument’s concrete pad, pedestal and plaque. General Committee received and referred the comments of the delegation to Item 2. 6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR None 7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee consented to consider Item 2 prior to consideration of Item 1. Council Meeting Agenda Tuesday,October 13,2015 Item 1 Page -3 -35 - General Committee Meeting Report Tuesday,October 6,2015 Page 4 of 6 1.IES15-057 –Winter Maintenance Annual 2014/2015 Performance Report General Committee recommends: THAT Report No.IES15-057 be received for information. CARRIED 2.PR15-031 –Placement of Light Armoured Vehicle at the Aurora Cenotaph General Committee recommends: THAT Report No.PR15-031 be received;and THAT the placement of a Light Armoured Vehicle (LAV)at the Aurora Cenotaph Peace Park in 2016 be approved;and THAT an expenditure,not to exceed $15,000.00,sourced from the Council Discretionary Reserve Fund,be approved in the 2016 Capital Budget for the purposes of site preparation and memorial signage that will be required to accommodate the LAV. CARRIED AS AMENDED 6.Economic Development Advisory Committee Meeting Minutes of September 10, 2015 General Committee recommends: THAT the Economic Development Advisory Committee meeting minutes of September 10,2015,be received for information. CARRIED 8.NOTICES OF MOTION (a)Councillor Thompson Re:Fair Pricing of e-books for Public Libraries WHEREAS public libraries provide residents with a community space where they can freely access a wide variety of information in both print and digital format;and WHEREAS municipal governments are key funders of public libraries,appoint public library boards and work in partnership with public library boards to deliver library services that are responsive to community needs;and Council Meeting Agenda Tuesday,October 13,2015 Item 1 Page -4 -36 - General Committee Meeting Report Tuesday,October 6,2015 Page 5 of 6 WHEREAS electronic books (e-books)are becoming an increasingly preferred medium for library users to access content and information;and WHEREAS major multi-national publishers are charging public libraries significantly higher costs to purchase e-books for their collections than they charge consumers; and WHEREAS imposing unreasonably high costs on public libraries to purchase e-books is not an appropriate solution to the publishing industry’s concerns regarding the evolution of digital technology,including piracy; NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora requests that the Minister of Tourism,Culture and Sport work with the federal and the other provincial and territorial governments to find a solution that will allow public libraries to purchase e-books from publishers at a fair and reasonable price;and BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the Federation of Canadian Municipalities (FCM),the Association of Municipalities of Ontario (AMO),and all municipalities within York Region. 9.NEW BUSINESS/GENERAL INFORMATION Councillor Mrakas expressed concerns regarding the resurfacing of St.John’s Sideroad east of Yonge Street and inquired about the status of the project.Staff indicated that this Regional project was completed and the Region was notified of the concerns.Staff agreed to report further on the condition of the project and advise the Region that additional work is required. Councillor Abel expressed appreciation to staff for following up on complaints received about the Regional road resurfacing and pot holes on Leslie Street,which was resolved the following day after notification. Councillor Abel stated that he had attended the first Cultural Precinct meeting today,to which all Council members had been invited,and noted that it was a productive session. Councillor Humfryes expressed appreciation to staff for a great job in completing the sidewalk on Golf Links Drive,between Highland Green and Yonge Street,and advised that the residents were very pleased. Councillor Thom requested an update regarding the trail construction at the bottom end of Willow Farm Lane.Staff advised that they are working with the Conservation Authority and the Town Solicitor to secure the easement,for which an agreement was now in place with the landowner,and to meet the conditions of approval from the Conservation Authority. Council Meeting Agenda Tuesday,October 13,2015 Item 1 Page -5 -37 - General Committee Meeting Report Tuesday,October 6,2015 Page 6 of 6 Councillor Kim advised that he has been working with residents in two separate neighbourhoods regarding their concerns about speeders and reckless driving.He noted the recent Town-initiated educational program and signage to encourage drivers to slow down and be alert to children playing,and suggested that Council and other departments should be informed of such programs in advance of their implementation.Councillor Kim inquired about the possibility of additional signs being purchased and staff indicated that they were working with Corporate Communications toward the production of handouts and other details of the program. Mayor Dawe noted that he and the Interim CAO had just returned from a summit held in Toronto today.He advised that a working group had been established earlier in the year and this was the second meeting between Premier Kathleen Wynne and the Mayors and Chairs of the Greater Toronto and Hamilton area.Mayor Dawe further noted that the meeting had resulted in a letter being sent to the Prime Minister and leaders of the other major federal parties emphasizing the need to establish a partnership with respect to infrastructure funding.He also advised that three sub-committees had been formed earlier and that action items were developed to move forward those elements deemed to be most important:implementation of a high speed broadband network under the scope of Economic Development;development charges under the scope of Planning;and fare integration between transit systems under the scope of Transportation,the sub-committee in which the Mayor participates.Mayor Dawe stated that he would keep Council informed of developments and agreed to forward a copy of the aforementioned letter to Council. 10.CLOSED SESSION None 11.ADJOURNMENT The meeting was adjourned at 7:54 p.m. PAUL PIRRI,COUNCILLOR PATTY THOMA,DEPUTY CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING OF OCTOBER 6,2015,IS SUBJECT TO FINAL APPROVAL AND COUNCIL ENDORSEMENT OF THE RECOMMENDATIONS ON OCTOBER 13,2015. Council Meeting Agenda Tuesday,October 13,2015 Item 1 Page -6 -38 - MEMORANDUM DATE:October 13,2015 TO:Mayor and Members of Council FROM:Dan Elliott,Director,Corporate &Financial Services -Treasurer RE:Timing of Council Approval re Capital Budget Items RECOMMENDATIONS THAT the memorandum regarding Timing of Council Approval re Capital Budget Items be received for information. COMMENTS This memorandum is to clarify the timing of presentation for Council approval of the Asset Management Plan,the 2015 Ten Year Capital Investment Plan and the 2016 Capital Budget. The above items were reviewed,discussed and approved by General Committee –Budget on Monday October 5,2015. The Asset Management Plan document includes an Implementation Schedule on page 5 which indicates that Council approval would take place on December 8,2015.Council approval of this document is required before the end of the year,so the implementation schedule indicated the last possible date available. As these three documents form a comprehensive set of plans,it makes sense that they be presented to Council for approval at the same time.In an effort to move forward with detailed specification and tender preparation for the capital budget items,the regularly scheduled Council meeting on October 27,2015,will include the three documents above, with the 2016 Capital budget summarized as recommended by Budget Committee. Town of Aurora Corporate &Financial Services Council Meeting Agenda Tuesday,October 13,2015 Item 2 Page -1 -39 - INTERNAL MEMO DATE:October 13,2015 TO:Mayor Dawe and Members of Council FROM:Dan Elliott,Director,Corporate and Financial Services -Treasurer RE:Updated Budget Meeting Schedule RECOMMENDATIONS THAT the memorandum regarding Updated Budget Meeting Schedule be received;and THAT the official meeting schedule of Council be updated to reflect the revised schedule as presented herein. COMMENTS Due to strong progress in preparing the 2016 Operating Budget in accordance with Council directions,staff have reviewed the revised budget schedule and propose the following minor changes.It is recommended that the November 2 meeting will start earlier at 5:30 p.m.,with dinner provided beforehand. Members of the public are encouraged to provide input to the 2016 Budget process through the Citizen Budget Survey,our Town Budget e-mail ourtownbudget@aurora.ca,or through the public consultation process offered at one of the upcoming scheduled Budget committee meetings.The proposed revised schedule is as follows: Monday,Sep.28,7:00 p.m.Kick-off Capital Review Monday,Oct.5,9:00 a.m.Capital Budget Review Monday,Nov.2,5:30 p.m.Operating Budget REVISED START TIME Saturday,Nov.7,9:00 a.m.Operating Budget Review CANCELLED Monday,Nov.16,5:30 to 7:00 p.m.Hold for continuation of Nov.2 review Monday,Nov.16,7:00 p.m.Library Board,Aurora Cultural Centre Board,and Aurora Historical Society Board presentations only Monday,Nov.23,7:00 p.m.Hold for Budget Review follow-up if necessary Tuesday,Dec.8,7:00 p.m.Regular Council –Budget Approval Report The official calendar of Council and Committee meetings should be updated to reflect the new schedule for budgets. 100 John West Way Box 1000 Aurora,Ontario L4G 6J1 Phone:905-726-4772 Email:delliott@aurora.ca www.aurora.ca Corporate and Financial Services Council Meeting Agenda Tuesday,October 13,2015 Item 3 Page -1 -40 - MEMORANDUM DATE:October 13,2015 TO:Mayor and Members of Council FROM:Marco Ramunno,Director of Planning &Development Services RE:Aurora Business Ambassadors Program Request RECOMMENDATIONS THAT the memorandum regarding Aurora Business Ambassadors Program Request be received for information. BACKGROUND Further to the inquiry made at the General Committee Meeting of October 6,2015,please find attached the original Memorandum regarding the proposed Aurora Business Ambassadors Program,endorsed by the Economic Development Advisory Committee on September 10,2015. ATTACHMENTS Attachment 1 –Memo to EDAC re Aurora Business Ambassadors Program,dated September 10,2015. 100 John West Way Box 1000 Aurora,Ontario L4G 6J1 Phone:905-726-4755 Email:mramunno@aurora.ca www.aurora.ca Town of Aurora Planning &Development Services Council Meeting Agenda Tuesday,October 13,2015 Item 4 Page -1 -41 - MEMORANDUM DATE:September 10,2015 TO:Economic Development Advisory Committee FROM:Anthony Ierullo,Manager of Long Range &Strategic Planning RE:Aurora Business Ambassadors Program RECOMMENDATIONS: THAT memorandum regarding Aurora Business Ambassadors Program be received; and THAT the content of this memorandum be endorsed by the Economic Development Advisory Committee;and THAT the Economic Development Advisory Committee recommend to Council that the Aurora Business Ambassadors Program be re-established. BACKGROUND The Town of Aurora’s previous version of a business ambassador program ran for approximately a decade,starting in the mid-1990’s.The Program solicited key business leaders outside the Economic Development committee to help promote Aurora as a first choice for new business and families.The program was predicated on the belief that existing business is a unique touchpoint to attract new business.The City of Barrie also recently relaunched their dormant Business Ambassadors program;details can be reviewed at www.barriebusinessambassadors.com. COMMENTS The reintroduction of the Aurora Business Ambassador Program aims to formalize a program that has likely continued to occur informally though the regular course of business interactions since the sunset of the last program. Re-introducing the business ambassadors should provide several benefits,including: Creating economic development leads,and investments Promoting business-to-business communications Fostering better relations between the Town and Aurora business community Promote the Town of Aurora and its programs 100 John West Way Box 1000 Aurora,Ontario L4G 6J1 Phone:905-727-3123 ext.4324 Email:mlogue@aurora.ca www.aurora.ca Town of Aurora Planning &Development Services Attachment 1 Council Meeting Agenda Tuesday,October 13,2015 Item 4 Page -2 -42 - September 10,2015 -2- Connections to programming may include the business concierge program,Community Improvement Program,the businessaurora.ca website,and others. With some of these programs being newly available to prospective businesses offers an incentive for the timely re-introduction of a complementary business ambassadors program at this point in time. In terms of strategy linkages,a business ambassadors program is supported through both the Business Retention &Expansion action plan,and the Economic Development Action Plan,by leveraging access to existing business’networks.In terms of fit with the EDAC plans flow chart,presented May,2015,it would fit under Business Support Services,and Enhancing Existing Resources,or Connecting Business and Residents. Based on previous criteria,a small but dynamic group of key business people will be sought who: Have a history of and/or commitment to positive civic involvement; Have international,national and provincial business connections; Have a high business contact rate in their normal business undertakings; Possess a high level of credibility in their business community; Are willing to be unabashed,enthusiastic supporters of the Town of Aurora An Aurora Business Ambassador will be expected to: Promote Aurora whenever possible,during the course of normal business activities, as a place to live,work,and play,drawing from personal perspective. Pass on prospective clients to Town of Aurora economic development staff,so that formal contacts can take place. Provide feedback to staff and EDAC on the ambassadors program,and others. Council Meeting Agenda Tuesday,October 13,2015 Item 4 Page -3 -43 - September 10,2015 -3- Tools available to Aurora Business Ambassadors will include: An introductory letter Town of Aurora Community Profiles Promotional items such as pins,pens,and Town-branded apparel Shortlist of other readily available resources and contacts Business Ambassadors will be encouraged to participate in regular two-way communication with Town staff,and will be invited to a reception once a year to exchange information. NEXT STEPS A call will be put out via media and communication channels to members of the business community,to solicit expressions of interest in becoming Aurora Business Ambassadors. A page on the Town’s economic development website,www.businessaurora.ca,will be set up to host information about the Business Ambassadors program and an application form. The application form is envisioned as similar to the application for advisory committee consideration. Also similar to advisory committee appointments,applications for the business ambassadors program will be forwarded to Council for their consideration,targeting fourth quarter 2014. A program budget will need to be set up of approximately $1,000 for marketing materials. Council Meeting Agenda Tuesday,October 13,2015 Item 4 Page -4 -44 - MEMORANDUM DATE:October 13,2015 TO:Mayor and Members of Council COPY:Patrick Moyle,Interim Chief Administrative Officer Warren Mar,Director of Legal &Legislative Services/Town Solicitor FROM:Marco Ramunno,Director of Planning &Development Services RE:Additional Public Planning Meeting Date for November 30,2015 RECOMMENDATIONS THAT the memorandum regarding Additional Public Planning Meeting Date for November 30,2015,be received;and THAT the additional Public Planning Meeting be scheduled for Monday, November 30,2015,to deal with future planning applications. COMMENTS I am requesting that the Town Clerk schedule an additional Public Planning Meeting date for Monday,November 30,2015,to deal with future planning applications. 100 John West Way Box 1000 Aurora,Ontario L4G 6J1 Phone:905-726-4755 Email:mrammuno@aurora.ca www.aurora.ca Town of Aurora Planning &Development Services Council Meeting Agenda Tuesday,October 13,2015 Item 5 Page -1 -45 - MEMORANDUM DATE:October 13,2015 TO:Members of Council FROM:Mayor Geoffrey Dawe RE:Lake Simcoe Region Conservation Authority Highlights –September 25,2015 –Meeting of the Board RECOMMENDATION THAT Council: Receive the correspondence for information Endorse the recommendations Provide direction Town of Aurora Office of the Mayor Council Meeting Agenda Tuesday,October 13,2015 Item 6 Page -1 -46 - Lake Simcoe Region Conservation Authority, 120 Bayview Parkway,Newmarket,ON,L3Y 4X1 E-mail:info@lsrca.on.ca Web site:www.lsrca.on.ca Announcements: Low Impact Development Council Workshops General Manager,Integrated Watershed Management,Ben Longstaff,reminded Board members that four Low Impact Development (LID)Workshops for Council members are planned throughout the Lake Simcoe watershed during the month of October.These workshops will outline the key reasons why changes to stormwater management are needed within the Lake Simcoe watershed.The many benefits of LID will be highlighted,along with current and future plans for new development and retrofit opportunities considering LID. The four Council Workshops are scheduled to take place from 6:30 p.m.to 9:00 p.m.on the following dates: Tuesday,October 20th in the City of Orillia Wednesday,October 21st in the Township of Scugog Wednesday,October 28th in the Town of Innisfil Thursday,October 29th in the Town of East Gwillimbury Interested Council members may contact Theresa Bos at t.bos@lsrca.on.ca for more information. Presentations: LSRCA Draft Strategic Plan Chief Administrative Officer,Michael Walters,overviewed the draft Strategic Plan that staff have been working on for a number of months.He outlined the following four major goals that have been set for LSRCA for the next four years: 1.Support a safer,healthier and livable watershed through exceptional integrated watershed management. 2.Improve knowledge and increase certainty through excellence in research and scientific knowledge. 3.Create a more connected and engaged watershed community through education and engagement. 4.Build a stronger and more valued organization through business excellence. CAO Walters reviewed the actions and timelines associated with each goal.To view this presentation, please click on this link:Draft Strategic Plan 2016-2020 Board Meeting Highlights September 25,2015 Council Meeting Agenda Tuesday,October 13,2015 Item 6 Page -2 -47 - LSRCA Board of Directors Meeting Highlights –September 25,2015 Page 2 of 2 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway,Newmarket,ON,L3Y 4X1 E-mail:info@lsrca.on.ca Web site:www.lsrca.on.ca Staff Reports: Budget Status Report The Board received Staff Report No.43-15-BOD,prepared by Jaclyn Kane,Finance Coordinator,which provided a summary of revenues and expenditures for the eight month period ending August 31,2015. Subwatershed Plan and Implementation Plan for the Ramara Creeks The Board approved Staff Report No.44-15-BOD,prepared by Pam Strong,Subwatershed Planning Specialist,which sought approval from the Board of Directors regarding the Subwatershed Plan and an Implementation Plan for the Ramara Creeks. Review of the Conservation Authorities Act The Board approved Staff Report No.45-15-BOD,prepared by Mike Walters,Chief Administrative Officer,which outlined LSRCA’s comments for recommended changes to the Conservation Authority Act.Staff were directed to send their comments to member municipalities for endorsement. Council Meeting Agenda Tuesday,October 13,2015 Item 6 Page -3 -48 - MOTION FOR WHICH NOTICE HAS BEEN GIVEN (September 29,2015)Councillor Tom Mrakas Date:October 13,2015 To:Mayor and Members of Council From:Councillor Mrakas Re:Design Review Panel WHEREAS a Design Review Panel (“DRP”)is an independent body that provides an objective expert professional view;and WHEREAS Heritage is of the upmost importance to the community;and WHEREAS a DRP advises Council in preserving the uniqueness of properties and the compatibility of any new development to its surroundings;and WHEREAS the DRP advice is based on professional judgment,understanding of good design principles,conformance with the Town’s Official Plan and other related documents (design guidelines,secondary plans,etc.); NOW THEREFORE BE IT HEREBY RESOLVED THAT a Design Review Panel be established for the Town to focus on providing advice on: 1.the Promenade area; 2.any properties within the Heritage Resources Area;and 3.any designated or listed properties;and BE IT FURTHER RESOLVED THAT staff be directed to develop Terms of Reference for the Design Review Panel,including proposed qualifications for the Design Review Panel Members,for Council approval. Council Meeting Agenda Tuesday,October 13,2015 Motion (a)Page -1 -49 - MOTION FOR WHICH NOTICE HAS BEEN GIVEN (October 6,2015)Councillor Michael Thompson DATE:October 13,2015 TO:Mayor and Members of Council FROM:Councillor Thompson RE:Fair Pricing of e-books for Public Libraries WHEREAS public libraries provide residents with a community space where they can freely access a wide variety of information in both print and digital format;and WHEREAS municipal governments are key funders of public libraries,appoint public library boards and work in partnership with public library boards to deliver library services that are responsive to community needs;and WHEREAS electronic books (e-books)are becoming an increasingly preferred medium for library users to access content and information;and WHEREAS major multi-national publishers are charging public libraries significantly higher costs to purchase e-books for their collections than they charge consumers;and WHEREAS imposing unreasonably high costs on public libraries to purchase e-books is not an appropriate solution to the publishing industry’s concerns regarding the evolution of digital technology,including piracy; NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora requests that the Minister of Tourism,Culture and Sport work with the federal and the other provincial and territorial governments to find a solution that will allow public libraries to purchase e-books from publishers at a fair and reasonable price;and BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the Federation of Canadian Municipalities (FCM),the Association of Municipalities of Ontario (AMO),and all municipalities within York Region. Council Meeting Agenda Tuesday,October 13,2015 Motion (b)Page -1 -50 - Council Meeting Agenda Tuesday,October 13,2015 By-law No.5771-15 Page -1 -51 - TOWN OF AURORA ADDITIONAL ITEMS FOR COUNCIL MEETING Tuesday,October 13,2015 7 p.m. Council Chambers Presentation (c)Luis Rodrigues,Resident Re:Town of Aurora L.E.D.Street Lighting Program pg.1 Presentation (d)Warren Mar,Director of Legal and Legislative Services/Town Solicitor Re:L.E.D.Street Lighting Procurement Information pg.2 Presentation (e)Scott Vokey,Manager of Energy Services,Local Authority Services (LAS) Re:L.E.D.Street Lighting Procurement Information pg.3 PRESENTATION REQUEST This Presentation form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:October 13,2015 SUBJECT:Town of Aurora LED Street Lighting Program NAME OF SPOKESPERSON:Luis Rodrigues NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable): Luis Rodrigues BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION: I would like to briefly share my concerns with the procurement utilized by the Town of Aurora for this upcoming program. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes No IF YES,WITH WHOM?DATE:October 3,2015 Michael Thompson I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 x x Additional Items for Council Meeting Tuesday,October 13,2015 Presentation (c)Page -1 -1 - PRESENTATION REQUEST This Presentation form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:October 13,2015 SUBJECT:L.E.D.Street Lighting Procurement Information NAME OF SPOKESPERSON:Warren Mar,Director of Legal and Legislative Services/Town Solicitor NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable): Town of Aurora BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION: To provide Council with information regarding the Town’s L.E.D.Street Lighting Procurement. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes No IF YES,WITH WHOM?DATE:Various dates Town of Aurora staff I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 x x Additional Items for Council Meeting Tuesday,October 13,2015 Presentation (d)Page -1 -2 - PRESENTATION REQUEST This Presentation form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:October 13,2015 SUBJECT:L.E.D.Street Lighting Procurement Information NAME OF SPOKESPERSON:Scott Vokey,Manager of Energy Services,Local Authority Services (LAS) NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable): LAS,a not-for-profit subsidiary corporation of the Association of Municipalities of Ontario (AMO) BRIEF SUMMARY OF ISSUE OR PURPOSE OF PRESENTATION: To provide Council with information regarding the Request for Proposal (RFP)process used to select the partnership of RealTerm Energy and Cree Canada as the preferred vendors for municipal lighting conversion projects. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes No IF YES,WITH WHOM?DATE:Various Warren Mar I I acknowledge that the Procedural By-law permits ten (10)minutes for Presentations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 x x Additional Items for Council Meeting Tuesday,October 13,2015 Presentation (e)Page -1 -3 -