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MINUTES - Committee of the Whole - 19950404II TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING Council Chambers Aurora Town Hall Tuesday, April 4, 1995 9:20p.m. R E P 0 R T N 0. 0 3 -9 5 II COUNCIL MEMBERS IN ATTENDANCE Councillor Sorley in the Chair; Mayor Jones, Councillors Healy, McKenzie, Morris, Ochalski and Wallace. STAFF MEMBERS IN ATTENDANCE DISCLOSURES OF INTEREST Councillor Griffith was absent due to illness. Councillor Weller was absent on vacation. Municipal Clerk/Acting CAO, Deputy Clerk/Solicitor, Director of Planning, Director of Building Administration, Director of Public Works, Treasurer and Deputy Fire Chief. There were no disclosures of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA #1. Moved by Councillor McKenzie Seconded by Mayor Jones THAT the content of the Agenda as circulated by the Clerk's Department be approved as outlined herein, with the addition of a delegation from Mr. Bile. CARRIED DELEGATIONS Mr. M. Klejman, Community Services Council re: Information on Community Services Council Mr. Klejman indicated that his purpose in coming to Council was to provide an overview of the CSC's role within the community. He reviewed the history of the CSC, which commenced as a Children's Services Committee in 1979 and which is currently a coordinating and advisory group with regard to a range of issues, including children's services and matters having a much broader Aurora Committee of the Whole Report No. 03-95 Tuesday, April 4, 1995 Page 2 community perspective. Examples of such services include the CSC's role in relation to persons with physical disabilities, liaison between school boards and pre-school services, creation of a database of service entities, work with respect to abuse and assault, youth action services, etc. Essentially, the CSC was described as providing various service agencies with information to assist them to work together, share their resources, deliver services and communicate York Region's viewpoint in negotiations with the Province. The CSC obtains its funding from Federal and Provincial grants, from the Ministry of Community and Social Services and from business support. Mr. Klejman then provided Council with a package of background information respecting the CSC. #2. Moved by Mayor Jones Seconded by Councillor Ocha/ski THAT the delegation be received as information. CARRIED Mr. J. Wood. Resident re: Report PW95-017-1 09 Request for "No Parking" on Centre Street Mr. Wood took issue with the recommendation in Report PW95-017-1 09. He detailed problems with vehicles servicing a nearby commercial establishment that block the road in front of his house. He concluded by asking Council to grant his request for an extended "no parking" area on Centre Street. #3. Moved by Mayor Jones Seconded by Councillor Ocha/ski THAT the delegation be referred for consideration along with Report PW95-017-1 09. CARRIED Ms. L. Rodall. Resident re: Report PW95-022 -111 Request for Multi-Way Stop Signs -George Street and Tyler Street The Deputy Clerk/Solicitor indicated that the delegation had to leave in relation to child care obligations. Accordingly, a letter from the delegation was read into the record in relation to Report PW95-022-111. Highlights of the letter indicated support for the Staff recommendations. However, the delegate also requested better signage in relation to the school, completion of a Report in relation to the pros and cons for installation of multi-way stops and continued monitoring of the solutions proposed in the Report to determine whether they resolve the issue or whether further facilities, including installation of traffic calming devices would be appropriate. #4. Moved by Mayor Jones Seconded by Councillor McKenzie THAT the information supplied by the delegation be referred for consideration along with Report PW95-022-111 . CARRIED ----------------·-----.. --·----··-·-··---·-··--"·-·--·~~·~ Aurora Committee of the Whole Report No. 03-95 Tuesday, April 4, 1995 Page 3 Mr. Bile. Resident re: Report PW95-022-111 Request for Multi-Way Stop Signs -George Street and Tyler Street Mr. Bile noted his general agreement with Report PW95-022-111, with the exception of the proposed reduction of height of the hedge on his property. Noting that the hedge enhances the value of his property by the creation of a sense of privacy, he assured Council that he would consider lowering the hedge if it was a safety issue. He then illustrated with a site plan his contention that the sight lines for a vehicle stopped at the intersection were not impeded by the existing hedge. The real problem, in his opinion, is that the drivers of motor vehicles are not observing the existing traffic signs. Accordingly, he encouraged Council to adopt the other recommendations in the Report, but not to require reduction of the height of the hedge. #5. Moved by Councillor McKenzie Seconded by Councillor Morris THAT the delegation be referred for consideration along with Report PW95-022-111 . CARRIED STAFF REPORTS ADM95-004-1 02 -Alterations to Administration Procedure 16 Family Illness and Emergency Leave -Pilot Program #6. Moved by Mayor Jones Seconded by Councillor McKenzie THAT the appended revisions to Administration Procedure 16 as they apply to the fulltime permanent non-union staff group be endorsed for a trial period ending December 31st, 1996; THAT staff report to Council at the conclusion of the implementation period providing data as to the overall utilization of the revised Family Illness or Emergency Leave provisions and whether the policy revisions have a positive impact on sick leave usage within the non-union staff group; and THAT determinations be made at that time with respect to the permanent incorporation of the policy revisions proposed. CARRIED BA95-004-1 03-Policy for Temporary Sales Trailer Permits #7. Moved by Councillor Healy Seconded by Councillor Ocha/ski THAT Council adopt the policy appended to this Report for the issuance of temporary sales trailers permits where the temporary sales trailers are to be located only on the property to be developed. CARRIED Aurora Committee of the Whole Report No. 03-95 Tuesday, April 4, 1995 Page 4 CL95-0 16-1 04 -Bill 163 -The Local Government Disclosure of Interest Act #8. Moved by Councillor McKenzie Seconded by Councillor Healy THAT Council receive this Report as information; CARRIED El95-002-1 05 -!Community! Emergency Planning By-law and Emergency Plan #9. Moved by Councillor McKenzie Seconded by Mayor Jones THAT Bill No. 3614-95.P, being a By-law to provide for emergency preparedness in Aurora, be granted first and second reading. CARRIED PER95-001-1 06-Employment Equity Update #10. Moved by Mayor Jones Seconded by Councillor Ochalski THAT Council received this Report as information; and THAT proposals from qualified consultants to render assistance to the Joint Employment Equity Implementation Committee be obtained. CARRIED TR95-015-1 07-Lease/Purchase of Vehicles and Equipment #11. Moved by Councillor Healy Seconded by Mayor Jones THAT Report No. TR95-015-1 07 be received as information; THAT tender submissions for 1995 vehicles include both purchase and lease options; and THAT staff review the current methodology for acquisition of vehicles and equipment and establish criteria to categorize by type, equipment and vehicles suited to lease versus purchase. CARRIED PW95-0 1 9-1 08 -Proposed Transfer of Highway No. 11 by the Ministry of Transportation #12. Moved by Mayor Jones Seconded by Councillor Wallace THAT Council receive this Report as information; THAT the ongoing discussions between Regional and Provincial staff respecting a potential transfer of portions of Highway No. 11 be monitored; Aurora Committee of the Whole Report No. 03-95 Tuesday, April 4, 1995 Page 5 THAT the Ministry of Transportation be advised that the Town of Aurora is concerned that there may be substantial impact to the Town associated with the transfer of all reconstruction, operational and maintenance costs for the section of Highway No. 11 (Yonge Street) currently included in the Connecting Link Agreement with the Province of Ontario; and THAT Staff be directed to meet with Ministry Officials and report further on the intentions of the Ministry relative to the portion of Yonge Street covered by the Connecting Link Agreement. CARRIED UNFINISHED BUSINESS PW95-017-1 09-Request for "No Parking" on Centre Street and Delegation of Mr. J. Wood. Resident re: Request for "No Parking" on Centre Street #13. Moved by Mayor Jones Seconded by Councillor McKenzie THAT the request for parking restrictions on Centre Street, west of Spruce Street, be denied; THAT the police be requested to assist in monitoring vehicle compliance with applicable highway traffic laws and municipal by- laws; and THAT municipal By-law Enforcement Staff be required to ensure that the Parking By-law is enforced in this area. CARRIED PW95-020-11 0-Traffic Concerns on McClellan Way #14. Moved by Councillor Healy Seconded by Councillor McKenzie THAT Staff be required to conduct a comprehensive school crossing guard review of the three potential locations along McClellan Way in the vicinity of the schools as soon as possible and Report back to Council respecting potential crossing guard requirements; THAT the existing pedestrian activated traffic signals on McClellan Way remain in place until Council revisits this question; and THAT Bill No. 3619-95.T receive second and third reading, as amended to require that a multi-way stop sign on McClellan Way at Allenvale Drive be implemented. CARRIED Aurora Committee of the Whole Report No. 03-95 Tuesday, April 4, 1995 Page 6 PW95-022-111 -Request for Multi-Way Stop Signs -George Street and Tyler Street and Delegations of Ms. L. Rodall and Mr. Bile. Residents re: Request for Multi-Way Stop Signs -George Street and Tyler Street #15. Moved by Councillor McKenzie Seconded by Councillor Morris THAT the request for the installation of multi-way stop signs at the intersection of George Street and Tyler Street be denied; THAT the property owners at 80 Tyler Street be requested to move the existing shrubbery adjacent to the tree on the road allowance at the frontage of his property on Tyler Street; THAT the Public Works Department proceed to erect advance intersection signs on George Street, "stop ahead" signs on Tyler Street in advance of the stop signs at George Street and enlarged stop signs on Tyler Street at George Street; and THAT the Town Clerk request the Regional Municipality of York Police Department to more closely monitor vehicular speed limits and stop sign infractions on George Street and Tyler Street. CARRIED QUESTIONS BY MEMBERS Councillor McKenzie Mayor Jones Councillor McKenzie ADJOURNMENT Noted a recent article in the Era Banner indicating that the Region would be in a position to decrease the taxes to certain municipalities, other than Aurora, and questioned the basis for such an allocation of the proposed reduction. Requested the Treasurer to Report with respect to the method by which York Region allocates the tax assessment among its various local municipalities. Requested the Treasurer to indicate how much money Aurora transfers to the Region annually in the form of taxes collected. Requested the Acting CAO to provide a breakdown of the services that the Region provides to Aurora and to determine whether a mechanism exists for the Town to leave the Region. #16. Moved by Councillor McKenzie THAT the meeting be adjourned at 10:38 p.m. CARRIED (THE REPORT OF THE COMMITTEE OF THE WHOLE MEETING N CONSIDERED ADOPTED BY COUNCIL AT ITS MEETING 12, 199 T. ·Jones, L.