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MINUTES - Committee of the Whole - 19890301MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 12-89 Boardroom, Town of Aurora Administrative Offices Wednesday, March 1, 1989 COUNCIL MEMBERS IN ATTENDANCE STAFF MEMBERS IN ATTENDANCE DECLARATION OF CONFLICT OF INTEREST 7:30 p.m. Councillor Mcintyre in the Chair; Mayor West, Councillors Jones, McKenzie, Ochalski, Pedersen, Stewart, Timpson, and Weller. Chief Administrative Officer, Clerk, Deputy Clerk, Director of Personne 1, Director of Leisure Services, Planner, Director of Public Works, Chief Building Official, Fire Chief, and Treasurer. Director of Planning absent on Vacation. There were no disclosures of Interest under the Municipal Conflict of Interest Act, 1983. APPROVAL OF AGENDA #1. Moved by Councillor Ochalski Seconded by Councillor McKenzie THAT the content of the Agenda as circulated by the Clerk's Department be approved as outlined herein. CARRIED COMMITTEE REPORTS Mayor West in the Chair. PL89-020-065 -Ad Hoc Committee North End Land Use Strategy Recommenaan ons #2. Moved by Councillor Stewart Seconded by Councillor McKenzie THAT the Report of the Director of Planning be received as information. CARRIED Councillor Mcintyre in the Chair. ADMINISTRATION/CLERK'S/PERSONNEL CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION Association of Municipalities of Ontario re: Large Urban Section Annual Meeting April 26 -28, 1989 Queen's York Rangers re: Appreciation for attendance at the Nora Hillary Presentation Aurora Committee of the Whole Minutes No. 12-89 Wednesday, March 1, 1989 - 2 - STAFF REPORTS CL89-009-066-Partial Waiving of Dog Licence Fees #3. Moved by Councillor Timpson Seconded by Councillor Jones THAT Council enact the provisions of the draft By-law appended hereto amending the dog licensing fee structure for seniors and for owners of seeing eye dogs; and THAT those declaration Scarborough. persons requesting their fees be waived sign a on a form similar to that adopted by the City of CARRIED BUILDING/BY-LAW ENFORCEMENT STAFF REPORTS BLDG89-003-067 -Value of Construction and Number of Permits issued in the Town of Aurora from 1985 to l988 inclusive #4. Moved by Mayor West Seconded by Councillor McKenzie THAT Council receive the attached Building Department Statistical Report as information. CARRIED LEISURE SERVICES STAFF REPORTS LS89-009-068 -Community Centre Auditorium -Po 1 icy re: Corkage and Rental Fee #5. Moved by Councillor Weller Seconded by Councillor Jones 1. THAT the Community Centre discontinue the practice of requiring rental groups of the auditorium to use an off duty Town employee to act as bartender for the event. Each rental group will be responsible to hire and remunerate their own Bartender. 2. THAT the Community Centre eliminate the corkage fee program presently in place. 3. THAT the rental fee for the Auditorium be increased from $200.00 per event (plus corkage) to a flat rental fee of $275.00. CARRIED LS89-010-069 -Renewal Lease -York North Condominium Corporation Number 2 #6. Moved by Councillor Pedersen Seconded by Councillor McKenzie THAT the Corporation of the Town of Aurora enter into a renewal of a lease with York North Condominium Corporation Number 2 for the use of Part Block H, Plan M-1500 to allow usage of such lands as a parking lot adjacent to the Factory Theatre. AND FURTHER THAT the Town of Aurora contribute $4,700 from the Parks Capital Reserve in order to meet obligations expressed in conjunction with prior lease negotiations and the current lease to commence March 8, 1989 through to March 7, 1999. Aurora Committee of the Whole Minutes No. 12-89 Wednesday, March 1, 1989 - 3 - REFERRAL: Upon the question of the adoption of the recommendation, it was: #7. Moved by Councillor Weller Seconded by Mayor West THAT this matter be referred back to staff for a further study. CARRIED PLANNING CORRESPONDENCE AND PETITIONS Association of Muni ci pa 1 i ties of Ontario re: AMO Pre 1 imi nary response to Draft Hous1ng Policy Statement #8. Moved by Councillor Jones Seconded by Councillor Pedersen THAT the Association of Municipalities' preliminary response to the Draft Housing Policy Statement be received, and staff provide comments on the document at the time of the release of Stage II of the Association of Municipalities' response. CARRIED Affordable Housing Committee re: Policy on Affordable Housing #9. Moved by Councillor Jones Seconded by Councillor Ochalski THAT the correspondence from the Affordab 1 e Housing Committee be received, and the organization be advised that the Town of Aurora supports the position taken by the Association of Municipalities on this subject. CARRIED CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION Ministry of Housing re: Protection of Rental Housing PUBLIC WORKS/ENGINEERING STAFF REPORTS PW89-012-070 -Assumption of Services Three Seasons Lakeview Yonge Aurora I #10. Moved by Councillor McKenzie Seconded by Councillor Jones THAT Council assume the services within Registered Plan 65M-2338. CARRIED PW89-013-071 -Traffic Flow Northeast Quadrant Ad Hoc Committee #11. Moved by Councillor Jones Seconded by Councillor McKenzie THAT Council select an Ad Hoc Committee to study traffic related difficulties affecting the northeast quadrant of Town and that said Committee consist of: Three members of Council, One Regional staff member, the Director of Pub 1 i c Works and four resident committee members, the town placing an advertisement in the local paper for same in the case of latter. CARRIED Mayor West, Councillor McKenzie, and Councillor Jones indicated they wished to participate in the Committee. Councillor Jones was recommended as Chairman of the Committee. Aurora Committee of the Whole Minutes No. 12-89 Wednesday, March 1, 1989 - 4 - TREASURY/PURCHASING CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION Association of Municipalities of Ontario re: Financing Growth-related Capital Needs Ministry of Municipal Affairs re: Unconditional Grants Program QUESTIONS BY MEMBERS Councillor Weller Councillor Jones NEW BUSINESS - a report regarding items deleted from the Phase I Works in the Holland River Park and any cost overruns, was requested of the Director of Leisure Services. The Chairperson indicated that a report on the subject would be forthcoming. -the Director of Leisure Services was congratulated on the success of the publication of the Spring Leisure Services Brochures. ADM89-008-072 -Council Meeting Formats #12. Moved by Councillor Jones Seconded by Councillor Ochalski THAT Counci 1 approve the restructuring of its meeting format as outlined in the Report of the Chief Administrative Officer, and staff be instructed to submit a further report on implementation of the recommended changes. CARRIED ADJOURNMENT #13. Moved by Councillor Weller THAT the meeting be adjourned at 8:40 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 12-89 WERE CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON MARCH 8, 1989.)