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MINUTES - Committee of the Whole - 19890215TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 09-89 Boardroom, Town of Aurora Administrative Offices Wednesday, February 15, 1989 7:30 p.m. COUNCIL MEMBERS IN ATTENDANCE Councillor Stewart in the Chair; Mayor West, Councillors Jones, Mcintyre, McKenzie, Ochalski, Pedersen, Stewart, Timpson (8:47 p.m.), and Weller. STAFF MEMBERS IN ATTENDANCE DECLARATION OF CONFLICT OF INTEREST Chief Administrative Officer, Clerk, Deputy Clerk, Director of Personnel, Director of Planning, Director of Public Works, Chief Building Official, Fire Chief, Treasurer, and Director of Leisure Services. There were no disclosures of Interest under the Municipal Conflict of Interest Act, 1983. APPROVAL OF AGENDA #1. Moved by Mayor West Seconded by Councillor McKenzie THAT the content of the Agenda as circulated by the Clerk's Department be approved as outlined herein. CARRIED DELEGATIONS Ms. L. Le e, Executive Director, The Yellow Brick House, Aurora, re: need for additiona space The Chairman advised the Committee that the request of the Yellow Brick House to appear at the meeting was withdrawn. PRESENTATION Cresap/Cosburn, Patterson, Wardman Limited re: Pine Ridge Feasibility Study, Phase II Ms. Carolyn Cairns, the consultant engaged by the Town, together with Mr. M. Wardman of Cosburn Patterson, Wardman Limited, and Mr. John Perdue of the Ministry of Government Services, presented to Council the Residential Feas i bi 1 i ty Study of the Pine Ridge property. The Phase I portion of the study presented to Council at a Public Planning Meeting on April 28th, 1988 was reviewed. The work of the steering committee since authorization to proceed with the Second phase of the study was received, the results of the Phase II analysis and an overall concept plan for the development of the lands were explained. Ms. Cairns reviewed in detail the plan for development of the lands which in their opinion addresses all known constraints to development including the desire of the York Region Roman Catholic Separate School Board to· obtain 25 acres for an administrative building and high school, the expansion requirements of the Blue Hills Academy, required buffering of adjoining large lot residences on the north, the access criteria imposed by the Region a 1 Engineering Department, the provincial formula for provision of an affordable housing component, and the need to screen the proposed higher density proposed from the surrounding lower intensity land use. Mr. Perdue requested Council's support for the development concept as presented. He advised support would enable the preparation of an official plan amendment, cost sharing analysis and subsequent sale discussions required with the Separate School Board to proceed expediently, accomodati ng the Board's wishes to obtain occupancy of their new administrative headquarters in 1991. Aurora Committee of the Whole Minutes No. 09-89 Wednesday, February 15, 1989 - 2 - Questions concerning the timing of a transfer to the Schoo 1 Board, the dependency of the residential component of the concept plan on the willingness of the province to convey the school board lands were addressed by Mr. Perdue. #2. Moved by Mayor West Seconded by Councillor Jones THAT this matter be referred to Unfinished Business. CARRIED ADMINISTRATION/CLERK'S/PERSONNEL CORRESPONDENCE AND PETITIONS Canadian Wildlife Federation re: re~uest to proclaim week of April 9 -15, 1989, as National Wildlife Week in t e Town of Aurora #3. Moved by Mayor West Seconded by Councillor McKenzie THAT the week of April 9 -15, 1989, be declared National Wildlife Week in the Town of Aurora. CARRIED Lake Simcoe Region Conservation Authority re: Budget Estimates for 1989 #4. Moved by Mayor West Seconded by Councillor Pedersen THAT the 1989 budget proposals for the Lake Simcoe Region Conservation Authority be accepted as submitted. CARRIED The Paracon Group re: Approval of Street names; Darkwood Investments Inc., Draft Plan of Subdivision l9T-86087 #5. Moved by Councillor Pedersen Seconded by Councillor Jones THAT the names Beechbrooke, Bonny Meadows, Bri arda 1 e, Brookevi ew, Buttonwood, Lora view, Mahogany, Tradewi nd, and Rachewood be approved for use in Draft Plan of Subdivision 19T-86087 (Darkwood Investments). - CARRIED Mabor West memo to Members of Counci 1 re: Po 1 icy regarding Delegations and Pu lie Planning matters #6. Moved by Councillor Pedersen Seconded by Councillor Ochalski THAT staff be directed to form a policy regarding the appearance of delegations related to matters scheduled for a Public Planning meeting, and return same to Council for discussion. CARRIED CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION Aurora Committee B.H. Develooments Limited (A-06-89J; Carol Schatti, Aurora Committee of the Whole Minutes No. 09-89 Wednesday, February 15, 1989 - 3 - Aurora Committee of Adjustment, Notice of Decision, Carol Schatti, 1 K Kll on\ Yonqe Street South; Granted with Conditions Aurora Committee of Adjustment, Notice of Decision, Minden, Gross, Grafstein & Associates (B-03-89); Granted Mrs. R. Seaman, Town of Fergus re: Resolution regardinT implementation of a moratorium on applications for discontinuance of rai services by Canad1an Nat1onal and Canadian Pacific Railways Panmedia Enterprises; re: Tour of York Reton; July 24 -30 1989, reguest for approval to include Town of Aurora in t e cycle race course STAFF REPORTS CL89-005-044 -Release of Financial Securities; Dwyer, Dwyer, Downs #7. Moved by Councillor Jones Seconded by Councillor McKenzie THAT upon the recommendation of Mr. W. Walker, Director of Public Works, the final holdback of Dwyer, Dwyer, Downes, in the amount of $5,000.00 be released. CARRIED CL89-007-045 Sanitar Sewer Easement Hiqhland Green Investments Granada #8. Moved by Mayor West THAT the Mayor and Clerk be dated February 22nd, 1989, Limited and the Corporation of Seconded by Councillor Ochalski authorized to execute an agreement between Highland Green Investments the Town of Aurora; and THAT the Mayor and Clerk be authorized to execute all documentation necessary to transfer a sanitary sewer easement to Highland Green Investments Limited over the lands described as Part of Lot 77, Plan 246, Being Part 1, according to Plan 68R-11616. CARRIED CL89-008-046 -Moving of Administrative Offices #9. Moved by Councillor Jones Seconded by Councillor McKenzie 1. THAT the Administrative Offices be closed Friday afternoon, March 31, 1989, and all day Monday, April 3, 1989; 2. THAT the Committee of the Whole meeting scheduled for Wednesday April 5, 1989, be cancelled; and 3. THAT notices be placed in the paper advising of these changes. CARRIED ADM89-006-047 -Tenders for Long Term Lease of Browning Property Out-of-pocket expenses of Bidders #10. Moved by Councillor Weller Seconded by Councillor Pedersen THAT payment of out-of-pocket expenses totalling $750.00 to one of the Browning Property bidders be approved, the necessary funds to come from the Capital Reserve Fund. CARRIED ·-··· ··-···. Aurora Committee of the Whole Minutes No. 09-89 Wednesday, February 15, 1989 - 4 - PLANNING CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION STAFF REPORTS PL89-013-048 -Provincial Policy Statement on Housing #11. Moved by Councillor Jones Seconded by Councillor McKenzie That Council express the following concerns to the Ministry of Municipal Affairs and the Ministry of Housing respecting the Draft Housing Policy Report. 1. Reduction of standards of development during the construction stage could shift the financial impact of improved standards from the developer to the future taxpayers of the area. 2. No measures by which speculation will be curbed are included in the policy paper. 3. Measures such as accessory apartments and intensification need to be thoroughly examined with provision being made to meet health and safety standards and parking requirements. 4. The means by which the Province intends to ensure municipalities share in the responsibility to affordable hous·ing needs to be made clear. that all provide 5. No additional funding to off set costs of providing affordable housing are discussed. This aspect should also be clarified since much of the demand for housing within a community such as Aurora derives from outside the community. 6. There is no funding suggested for implementation of streamlining procedures and development of new planning policy. CARRIED UNFINISHED BUSINESS Presentation by Cresap/Cosburn, Patterson, Wardman Limited re: Pine Ridge Feasibility Study, Phase II Councillor Timpson entered the Council Chambers. #12. Moved by Councillor Jones Seconded by Councillor McKenzie THAT Mayor West, together with Councillors and any members of staff required, be authorized to meet with representatives of the Ministry of Government Services to discuss the concept plan and possible alternatives with a subsequent report to be submitted to Council. CARRIED '··~// Aurora Committee of the Whole Minutes No. 09-89 Wednesday, February 15, 1989 - 5 - PUBLIC WORKS/ENGINEERING CORRESPONDENCE AND PETITIONS Peirce, McNeely Associates re: Commercial Water Rates; installation of Water Meters #13. Moved by Mayor West Seconded by Councillor Jones THAT the concerns expressed in the letter from Pierce, McNeely Associates be referred to the Director of Public Works for a report. CARRIED STAFF REPORTS PW89-009-049 -Snow removal from sidewalks in areas where there is insufficient boulevard width #14. Moved by Mayor West Seconded by Councillor McKenzie THAT alternative number two outlined in the report, which would result in the entire paved surfaces of the specified streets not being cleared of ice and snow, and the outer portions of the pavement surface essentially functioning as storage area, be adopted. CARRIED PW89-10-050 -Tender Results -Streetlight Maintenance Tender Number PW 1989-1' #15. Moved by Councillor Jones Seconded by Councillor Timpson THAT the tender received from Mead Electric be accepted for the maintenance of a 11 Town streetlights, with funds to be budgeted from account 308-221. CARRIED TREASURY/PURCHASING CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION Ministry of Transportation re: funding of rehabilitation project on Highway 11 Connecting Link, Yonge Street culvert north of Orchard Heights Boulevard STAFF REPORTS TR89-004-051 -Annual Petition for subsidy pa~ent under the public Transportation and Highway Improvement Act on ex pen itures made for Public Transportation during the .year 1988 #16. Moved by Councillor Timpson Seconded by Councillor Mcintyre THAT payment of subsidy funds on the expenditures of $167,400.88, in accordance with the subsidy allocation made to the Corporation of the Town of Aurora under the Pub 1 i c Transportation and Highway Improvement Act be requested from the Ministry of Transportation of Ontario. CARRIED Aurora Committee of the Whole Minutes No. 09-89 Wednesday, February 15, 1989 - 6 - TR89-005-052 - A reguest for allocation of subsidy funds for the purchase of a new bus and the Transit operating Assistance Programme for l989 #17. Moved by Councillor Pedersen Seconded by Councillor McKenzie THAT allocation of subsidy funds in the amount of $133,577.00 for the Capital Expenditure and $70,130.00 for the Transit operating Expenditures be authorized for the Public Transit in the Town of Aurora. QUESTIONS BY MEMBERS Councillor Jones ADJOURNMENT CARRIED -Creation of Ad Hoc Committee to address traffic related concerns in north east quadrant. The Chairman advised this matter could be addressed with the reconsideration of the By-law prohibiting left hand turns onto Centre Street scheduled to appear on the February 22nd agenda. #18. Moved by Councillor Weller THAT the meeting be adjourned at 9:12 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 09-89 WERE CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON FEBRUARY 22, 1989.)