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MINUTES - Committee of the Whole - 19890118MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 03-89 Boardroom, Town of Aurora Administrative Offices Wednesday, January 18, 1989 7:30 p.m. COUNCIL MEMBERS IN ATTENDANCE Councillor Pedersen in the Chair; Mayor West, Councillor Jones, Mcintyre, McKenzie, Ochalski, Stewart, Timpson, and Weller STAFF MEMBERS IN ATTENDANCE INTRODUCTION OF STAFF Chief Administrative Officer, Clerk, Deputy Clerk, Director of Leisure Services, Director of Personnel, Director of Planning, Director of Public Works, Chief Butlding Official, Fire Chief, and Treasurer Councillor Pedersen introduced and welcomed Mrs. Ainslie Wood to the staff of the Town of Aurora. Mrs. Wood commenced her duties as Director of Personnel on January 16, 1989. DECLARATION OF CONFLICT OF INTEREST There were no disclosures of Interest under the Municipal Conflict of Interest Act, 1983. APPROVAL OF AGENDA #1. Moved by Mayor West Seconded by Counc i 11 or J.ones THAT the content of the Agenda as circulated by the Clerk's Department be approved as outlined herein. CARRIED DELEGATIONS Mr. David Keenan, Toronto Home Builders Association Mr. Keenan, representing the Toronto Home Builders Association advised the members of the Committee of the history, composition, membership objectives, current activities, and initiatives of the organization. The aims of the group to respond to the needs of the community, liase with the local elected representatives and provide an opportunity for dialogue to address areas of concern, were highlighted as benefits the Town and community at large derive from the Association. Active attendance and participation at the meetings held with local officials was encouraged in order to continue this process. Mrs. Evelyn Buck, re: property at Yonge and St. John's Sideroad Mrs. Evelyn Buck addressed the Committee on behalf of Mr. Albie DeLuca, the owner of the lands on the north east corner of Yonge Street and St. John's Sideroad. The history of the application of the owner to change the designation of his 1 ands to permit the construction of a restaurant, the need to integrate the development with that proposed on the surrounding lands and the willingness of the owner to work towards resolving the Planning related concerns identified were relayed to the Committee. It was requested, in order to allow the application to proceed to permit occupancy of the building in the fall of 1989, that Council consider a modification to the provisions of O.P.A. Number 48 which was enacted to permit development of the adjoining lands, to incorporate this property. #2. Moved by Mayor West Seconded by Councillor Weller THAT this matter be referred to Unfinished Business. CARRIED Aurora Committee of the Whole Minutes No. 03-89 Wednesday, January 18, 1989 - 2 - Mr. Peter Gresser, re: culverts and road maintenance Mr. Peter Gresser presented to the Committee his concerns related to the cost estimate received for the placement of a culvert along the frontage of Old Bloomington Road. He advised the Committee of an .alternative scheme to divert the storm water under the street to a newly constructed ditch along the south side of Bloomington Road. #3. Moved by Mayor West Seconded by Councillor Timpson THAT this matter be referred to Unfinished Business. CARRIED Mr. A. Arcand, Hillside Drive resident re: proposed sewer and watermain services Mr. Allan Farrell addressed the Committee on behalf of the owners of lots on Hilldale/Hillside and Kenlea Court. The efforts of the owners to work with the Town to arrive at a method of financing the proposed installation of sanitary sewer and water services was reviewed. The Committee was advised that the owners were now in a position to unanimously recommend to the Town, that the option presented to them in correspondence received from the Town Solicitor which waul d have each of the owners and the Town contribute $10,000 to the cost of the work, be accepted. #4. Moved by Councillor Weller Seconded by Councillor Jones THAT this matter be referred to Unfinished Business. CARRIED ADMINISTRATION/CLERK'S/PERSONNEL CORRESPONDENCE AND PETITIONS Federation of Canadian Municipalities re: Urban Infrastructure Conference on February 13 and 14, 1989 at the Edmonton Convention Centre #5. Moved by Mayor West Seconded by Councillor Jones THAT the correspondence be received and those Councillors wishing to attend be permitted to do so in accordance with the policy. CARRIED Ministry of the Attorney General, re: Ontario's court system and efficiency improvements thereto #6. Moved by Councillor Timpson Seconded by Mayor West THAT the correspondence be received and staff be requested to obtain more specific information on the proposed changes and the financial implication of same. CARRIED Ontario Good Roads Association re: Annual Conference February 19 to February 22, 1989, Toronto #7. Moved by Councillor Jones Seconded by Councillor Mcintyre THAT the correspondence be received and those Councillors wishing to attend be permitted to do so in accordance with the policy. CARRIED ', ·--·- Aurora Committee of the Whole Minutes No. 03-89 Wednesday, January 18, 1989 - 3 - National Transportation A9ency of Canada re: Order 1988-R-1245; installation of protectiveevices at the ra1lway. crossing on Wellington Street #8. Moved by Mayor West Seconded by Councillor McKenzie THAT the correspondence be received with appreciation for the timing of the proposed i nSti!ll ati on of the protective gates this year. CARRIED The Canadian Red Cross Society re: request for Proclamation of March as Red Cross month #9. Moved by Councillor Stewart Seconded by Councillor McKenzie THAT the month of March be proclaimed as Red Cross month in the Town of Aurora. CARRIED Aurora Agricultural Society re: Aurora Horse Show June 2nd, 3rd, 4th, lOth, and 11th; reguest for grant #10. Moved by Mayor West Seconded by Councillor Timpson THAT the request of the Aurora Agricultural Society for a grant of $2500.00 be approved with the understanding that there will not be a paid admission charge to the event, the funds to come from Account Number 101-436. CARRIED Dr. G. W. Wi 11 i ams Secondar School re: re uest for Town advertisement in Year ook #11. Moved by Councillor Jones Seconded by Councillor Ochalski THAT the request of Dr. G.W. Williams Secondary School to place an advertisement in their Yearbook, at a cost of $200.00, be approved with the cost to be charged to Account Number 101-301. CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) Ministry of Health re: reguest for nominations for Steering Committee members to study district health needs in the Region of York STAFF REPORTS CL89-001-014-Municipal Industrial Strategy for Abatement (M.I.S.A.) #12. Moved by Mayor West Seconded by Councillor Jones THAT the Ministry of the Environment; the Premier of Ontario; Charles Beer, M.P.P.; the Township of Kingston; and the Association of Municipalities of Ontario be advised that the Council of the Corporation of the Town of Aurora supports the position of the AMO as follows: THAT the responsibility for ensuring compliance of the provincial sewer use control program should rest with the provincial government but that municipalities be provided with the option to opt into the program; and THAT the costs of implementation for the enforcement program, since it is a provincial initiative, be borne entirely be the provincial government and the affected industries. CARRIED Aurora Committee of the Whole Minutes No. 03-89 Wednesday, January 18, 1989 - 4 - CL89-002-015 -Proposed Provincial No Smoking Legislation #13. Moved by Mayor West Seconded by Councillor Jones THAT the provisions of the draft By-law be circulated to restaurants for comments; THAT the restaurants be advised that Council is considering implementing a provision which would require all restaurants having more than 10 seats designate no more than 25% of the seating for smokers; and THAT the draft By-1 aw together with any addition a 1 comments be considered at the Committee of the Whole meeting to be held on February 1, 1989. CARRIED CL89-003-016 -Policy for Holding In Camera Meetings Consideration of this report was withdrawn at the request of the Clerk. LEISURE SERVICES STAFF REPORTS LS89-003-017 -Specifications for tender -Former Parks Building #14. Moved by Councillor Timpson Seconded by Councillor McKenzie THAT the Purchasing Coordinator be authorized to proceed with the tender process for 52 Victoria Street renovations for a Seniors Centre with a further report to Council on tender results. DEFERRAL -Upon the question of the adoption of the recommendation it was: #15. Moved by Councillor Jones Seconded by Counci 11 or Ocha 1 ski THAT consideration of this matter be deferred for two weeks and the Director of Leisure Services be requested to prepare an additional report addressing long term needs and future uses of the lands in relation to potential alternatives. CARRIED PLANNING STAFF REPORTS PL89-004-018 -Proposed Additional to site plan approval (Refuse Handlinq Policies, #16. Moved by Mayor West Seconded by Councillor Mcintyre i) That staff be authorized to administer those policies outlined in Appendix 'A' in the review of all site plan applications. ii) That staff be authorized to prepare the necessary Zoning By-1 aw amendments relating to the 1 ocati on of refuse containers and schedule it to be considered at a public hearing along with other items to be included in the next General Amendment to Zoning By-law 2213-78. iii) That staff be authorized to require a Letter of Credit in the amount of 1% of the estimated cost of construction of any buildings requiring site plan approval, in order to ensure that such buildings are not occupied without the issuance of a Certificate to Occupy. CARRIED Aurora Committee of the Whole Minutes No. 03-89 Wednesday, January 18, 1989 #17. - 5 - Moved by Mayor West Seconded by Councillor Timpson 1.1 That the Town agree to return eight residential and hydro levies, cash in lieu of parking in the amount of two spaces and the Letter of Credit in relation to the proposed development at 14-18 Wellington Street East 1 provided the zoning on the property is amended to an appropriate "Central Commercial (C2) Exception Zone" from its current "Central Commercial (C2-3) Exception Zone". 1.2 That the owners of the property at 14-18 Wellington Street East be required to make application to amend the zoning by-1 aw on that property from "Centra 1 Commercia 1 ( C2-3) Exception Zone" to an appropriate "Central Commercial (C2) Exception Zone" and that the owners incur all associated costs. CARRIED UNFINISHED BUSINESS Dele~ation of Mrs. Evelyn Buck, re: property at Yonge Street and St. John s Sideroad #18. Moved by Councillor Timpson Seconded by Councillor Ochalski THAT the submissions made this evening by Mrs. Buck on behalf of Mr. A. Deluca, be referred to the Ad Hoc Committee appointed to review the overall planning in this area; and THAT a meeting of the said Committee take place on Tuesday, February 7, 1989. CARRIED PUBLIC WORKS/ENGINEERING CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION Mr. R. Prieur, Ridge Road West, re: appreciation for timely response to lighting problem at Ridge Road West and Yonge Street STAFF REPORTS PW89-006-020 -Reouest for removal Murra Drive (Fairwayur11ie-~ Seaton Drive #19. Moved by Mayor West Seconded by Councillor Timpson THAT the requested removal of the "No Parking" signs on Murray Drive from Seaton Drive to Fairway Drive be approved. CARRIED UNFINISHED BUSINESS The Director of Public Works advised the committee that his staff have been instructed to utilize snow blowers to clear the snow from the areas concerned and that the sidewalks in areas where snow accumulates receive early attention to ensure they are blocked for as minimal a period of time as possible. ''··~- Aurora Committee of the Whole Minutes No. 03-89 Wednesday, January 18, 1989 - 6 - Delegation of Mr. Peter Gresser, re: culverts and road maintenance #20. Moved by Counci 11 or Jones Seconded by Mayor West THAT staff confirm the cost estimates prepared concerning the culvert work to be undertaken; and THAT a drawing be prepared showing the way the drainage in the area works including the current directional flow of storm water. CARRIED Delegation of Mr. Farrell, re: Hilldale/Hillside Kenlea Court #21. Moved by Councillor Timpson Seconded by Councillor Weller WHEREAS, the 1 ands affected by the proposed servicing agreement have a substantial variation in lot frontage making the application of the Local Improvement Act to provide municipal services to the said lands impractical; IT IS HEREBY RECOMMENDED THAT, notwithstanding the provisions of the Local Improvement Act, the Town accept the option of having all participating owners and the Town contribute the sum of $10,000.00 towards the cost of the proposed work. CARRIED NEW BUSINESS Waiving of Dog Licences for Senior Citizens #22. Moved by Councillor Jones Seconded by Councillor Ochalski THAT staff be directed to prepare a resolution for consideration that would exempt Senior Citizens from the fees for the issuance of dog 1 i cences. CARRIED ADJOURNMENT #23. Moved by Mayor West THAT the meeting be adjourned at 9:41 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 03-89 WERE CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON JANUARY 25, 1989. RECOMMENDATION NUMBER 21 WAS CARRIED ON A RECORDED VOTE UNDER NEW BUSINESS ARISING FROM THE COMMITTEE OF THE WHOLE REPORT.)