Loading...
MINUTES - Committee of the Whole - 19890104MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 01-89 Committee Room One, Town of Aurora Administrative Offices Wednesday, January 4, 1989 7:30 p.m. COUNCIL MEMBERS IN ATTENDANCE Mayor West in the Chair; Councillors Jones, Mcintyre (7:40 p.m.), McKenzie, Ochalski (7:42 p.m.), Pedersen, Stewart, Timpson (7:33p.m.}, and Weller STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer, Clerk, Deputy Clerk, Director of Planning, Director of Public Works, Chief Building Official, Fire Chief, Treasurer, and Director of Leisure Services APPROVAL OF AGENDA #1. Moved by Councillor Jones Seconded by Councillor McKenzie THAT the content of the Agenda as circulated by the Clerk's Department be approved as outlined herein. CARRIED DECLARATION OF CONFLICT OF INTEREST Councillor Weller declared a possible Conflict of Interest in Report PW89-001-008, concerning the water service at 36 Larmont Street and did not take part in or vote on any questions in this regard, or attempt in any way to influence the voting on such question. DELEGATIONS Mr. Hugh Heron, Heron Homes re: plans for a subdivision in Newmarket Mr. Hugh Heron, President of Heron Homes, outlined to the Committee their plans to develop a Plan of Subdivision for residential purposes on the lands formerly designated for industrial uses, on the east side of Bayview Avenue immediately north of the Aurora/Newmarket border. It was requested that the Town consent to the Plan proceeding with 65' wide 1 ots shown abutting the border of the two Municipalities. A commitment to revise the lotting arrangement on a cul-de-sac adjacent to the municipal boundary, in order to provide a greater separation on the flankage lots abutting the border was expressed. #2. Moved by Councillor Pedersen Seconded by Councillor McKenzie THAT this matter be referred for discussion with the Planning Department report prepared on this subject. CARRIED ADMINISTRATION/CLERK'S/PERSONNEL CORRESPONDENCE AND PETITIONS Heart and Stroke Foundation of Ontario, re: request to proclaim the month of February as "Heart and Stroke Month" in the Town of Aurora; and reguest to fly flag at Town offices during that time #3. Moved by Councillor Jones Seconded by Councillor McKenzie THAT the month of February, 1989, be proclaimed as Heart and Stroke month in the Town of Aurora; and '_, Aurora Committee of the Whole Minutes No. 01-89 Wednesday, January 4, 1989 - 2 - THAT the Heart and Stroke Foundation of Ontario Flag be flown at the Administration Building during the month of February. CARRIED The Corporation of The Township of Kingston re: Resolution regarding M.I.S.A. Program and request for support of ,same #4. Moved by Councillor Pedersen Seconded by Councillor Timpson THAT staff be requested to provide additional information concerning the M.I.S.A. program. CARRIED Victorian Order of Nurses for Canada re: reguest to proclaim the week of January 23-29, 1989 as VON Week in the Town of Aurora #5. Moved by Councillor Pedersen Seconded by Councillor Jones THAT the week of January 23 -29, 1989, be proclaimed as VON Week in the Town of Aurora. CARRIED Victorian Order of Nurses for Canada re: reguest for allocation of funds for assistance in the organization #6. Moved by Councillor Timpson Seconded by Councillor Pedersen THAT the information respecting the size of the grant presently provided to the York Branch of the Victorian Order of Nurses be obtained from the Regional Municipality of York; THAT a financial statement be requested from the organization; and THAT the request for funds allocation be referred to budget discussions and the grant policy review for consideration. CARRIED CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) Mr. Bruce Walkinshaw, Resident, re: disa roval of the annual Christmas tree urning b) Ministry of Municipal Affairs re: Bill 192; amendments to the Municipal Act c) Ministry of Housing, re: "Homes Now" Program d) York County Hospital Foundation re: "Circle of Hope" Program e) of Decision re: Mr. and Mrs. DeNike, f) Committee of Adjustment Notice of Decision re: Mr. H. Cousins, Cousins Drive East; (Granted with conditions) g) h) Big Brothers of York re: appreciation for allowing erection of street banner Aurora Committee of the Whole Minutes No. 01-89 Wednesday, January 4, 1989 - 3 - STAFF REPORTS ADM89-001-001 -Handicapped Transit Service for the Town of Aurora #7. Moved by Councillor Pedersen Seconded by Councillor Mcintyre THAT consideration of the acquisition of a handicapped transit bus be deferred to allow for additional input. CARRIED ADM89-002-002 -Town Response to "A Review of the Conservation Authorities Program" #8. Moved by Councillor Timpson Seconded by Councillor Ochalski THAT the response of the Association of Conservation Authorities of Ontario to "A Review of the Conservation Authorities Program" be endorsed and the provi nee of Ontario and the Associ at ion be so advised. CARRIED UNFINISHED BUSINESS #9. Sauare -Lease of Brownin from Moved by Councillor Timpson Seconded by Councillor Ochalski THAT Council retain the Browning Property as outlined in the third option of the report of the CAD; THAT town forces undertake passive improvements to the property including provision of additional parking. Staff to prepare a concept plan based upon the guidelines established in the Town Pride Report for consideration by Council within the next 6 - 8 weeks; and THAT the CAD submit an additional report concerning potential reimbursement of any justifiable out of pocket expenses incurred by the two parties involved in submitting lease proposals in accordance with Council's previous decision. CARRIED BUILDING/BY-LAW ENFORCEMENT STAFF REPORTS BLDG89-001-003 -Vehicle Parking #10. Moved by Councillor McKenzie Seconded by Councillor Timpson THAT the provisions of the parking By-1 aw be amended to remove the ability for parking for up to three hours between 1:00 a.m. and 6:00 a.m. CARRIED BLDG89-002-004 -Outside Storage Fronting 29 Yonge Street South ''Ye Olde Second Hand Shop" #11. Moved by Councillor Jones Seconded by Councillor Stewart THAT a 1 etter be forwarded to the owner of 29 Yonge Street South advising of the concerns received by the Town relating to the complaint received. · CARRIED Aurora Committee of the Whole Minutes No. 01-89 Wednesday, January 4, 1989 - 4 - LEISURE SERVICES DEPARTMENT STAFF REPORTS LS89-001-005 -Application for Wintario Grants Computerized booking and registration package #12. Moved by Councillor Jones Seconded by Councillor McKenzie THAT the Director of Leisure Services make application to the Ministry of Tourism and Recreation under the Wintario Facility Management and Wintario Development program for computerized bookings and program registration system. CARRIED LS89-002-006 -Janitorial Maintenance Contract Family Leisure Complex #13. Moved by Councillor Jones Seconded by Councillor Timpson THAT Royal Building Cleaning Limited continue as the Janitorial Maintenance Contractors at the Family Lei sure Complex. Further, that a two year contract be signed with Royal Building Cleaning Limited as follows: a) January 1, 1989 -December 31, 1989, at $7,592 per month ($91,104 per year) which represents a 4% increase over 1988. b) January 1, 1990 -December 31, 1990, at $7,895 per month ($94,748 per year) which represents a 4% increase over 1989; and THAT staff aim towards reducing the overall monthly expenditure by ten percent over the two year duration of the contract through decreases in the time allocation required by the contractor to fulfill their obligations. CARRIED PLANNING STAFF REPORTS PL89-001-007 -Proposed Plan of Subdivision Part Lot 27, Concession 2, Town of Newmarket; 19T-8B082; and Delegation of Mr. Hugh Heron, President Heron Homes The Director of Planning reviewed for the Committee's information the lot size and configuration proposed in the Heron Plan and the compromises reached between the Town of Aurora, Newmarket, and the owners, respecting the development of the Timberbank Subdivision immediately east of the subject lands. #14. Moved by Councillor Pedersen Seconded by Councillor Timpson THAT the Region of York and the Town of Newmarket be advised that the Town of Aurora requests that: (i) the draft plan be red-line revised to increase the lot frontages adjacent to the Aurora/Newmarket boundary to 24 metres; ( i i) that the 1 ots at the southerly end of Court "E" be altered to provide for a similar distance separation between the dwellings and the Aurora/Newmarket boundary as Lots 42 to 51 to the west, so as not to 1 imit the planning options in the Town of Aurora; (iii) that a condition requiring that the owner provide landscape strips along the southern boundary of the plan to the satisfaction of the Town of Aurora be imposed. CARRIED Aurora Committee of the Whole Minutes No. 01-89 Wednesday, January 4, 1989 - 5 - PUBLIC WORKS/ENGINEERING STAFF REPORTS PW89-001-008 -Water Service; 36 Larmont Street #15. Moved by Councillor Ochalski Seconded by Councillor McKenzie THAT the information of the Director of Public Works be received. CARRIED Councillor Weller having previously declared a possible Conflict of Interest in Public Works Report PW89-001-008, did not take part in the vote called regarding this matter. PW89-002-009 Urgent Request to Reconstruct Storm Sewer Town Park Industrial #16. Moved by Councillor Weller Seconded by Councillor McKenzie THAT Council authorize Public Works to immediately proceed with the reconstruction of 138 linear feet of 42 inch diameter storm sewer at the rear of Englehard Industries at an approximate cost of $80,000.00. THAT all costs so incurred should be charged to the Industrial Park Account. CARRIED TREASURY/PURCHASING CORRESPONDENCE AND PETITIONS Ministry of Municipal Affairs re: Ontario Unconditional Grants Program #17. Moved by Councillor Timpson Seconded by Councillor Jones THAT the correspondence of the Minister of Municipal Affairs be received as information; and THAT a resolution be prepared for consideration by Council which would protest this action of the Ministry and solicit the support of the Association of Municipalities of Ontario on behalf of Aurora and the other affected Municipalities. CARRIED STAFF REPORTS TR89-001-010 -Policies for purchasing and expenditure approvals #18. Moved by Councillor Timpson Seconded by Councillor Jones a) THAT Council approves the attached policies dated December, 1988, entitled: i) Purchasing Policies and Procedures ii) Budgetary Control and Expenditure Approval b) THAT By-law 2710-84, "to establish rules respecting policies for the purchase of goods and services" be repea 1 ed; and that paragraph 29 of By-1 aw 2885-86 "governing the proceedings of Council" be rescinded. CARRIED Aurora Committee of the Whole Minutes No. 01-89 Wednesday, January 4, 1989 QUESTIONS BY MEMBERS Councillor Weller Councillor Pedersen - NEW BUSINESS - 6 - policy/practice of the Municipality concerning snow storage on streets with narrow boulevards The Director of Public Works was requested by the Chairman to bring this matter forward for consider- ation at the next Committee of the Whole meeting. status of street light installation on Henderson Drive whether the Town should consider creating a trust fund to administer the Aurora Arts and Culture Fund proceeds The Chairman indicated a report on this subject would be forthcoming in the near future. The Committee recognized the efforts of Aurora's 1988 Citizen of the Year, Councillor Norm Stewart, for ensuring the Salvation Army reached their contribution goal during the 1988 Christmas season. ADJOURNMENT #19. Moved by Councillor McKenzie THAT the meeting be adjourned at 8:58 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 01-89 WERE CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON JANUARY 11, 1989.)