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MINUTES - Committee of the Whole - 19881012',--./ MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 51-88 Boardroom, Town of Aurora Administrative Offices Wednesday, October 12, 1988 7:30 p.m. COUNCIL MEMBERS IN ATTENDANCE Councillor Barker in the Chair; Mayor West, Councillors Buck, Jones, McKenzie (7:35 p.m.), Paivio (7:53 p.m.), Pedersen, Timpson (7:52 p.m.), and Weller. STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer (7:31 p.m.), Clerk, Deputy Clerk, Director of Planning, Chief Building Official, Deputy Fire Chief, Treasurer, and Director of Lei sure Services. Director of Public Works and Fire Chief absent on vacation. DECLARATION OF CONFLICT OF INTEREST There were no disclosures of interest under the Municipal Conflict of Interest Act, 1983. APPROVAL OF AGENDA #1. Moved by Mayor West Seconded by Councillor Jones THAT the content of the Agenda as circulated by the Clerk's Department be approved as outlined herein. CARRIED COMMITTEE REPORTS Ad Hoc Committee Report #1 -Council Remuneration #2. Moved by Councillor Weller Seconded by Councillor Buck THAT Council authorize the formation of a Committee to be comprised of two {2) members of Council, the Chief Administrative Officer, and three (3) citizen members to review the annual Council remuneration for 1988-1991. CARRIED ADMINISTRATION/CLERK'S/PERSONNEL CORRESPONDENCE AND PETITIONS Bin~otown Aurora Association re: request for approval to sell Break-Open tic ets at Bingos #3. Moved by Councillor Jones Seconded by Councillor Buck THAT Council approve the request of the Bingotown (Aurora) Sponsors Association to sell Break Open Tickets at Bingotown. CARRIED Aurora Committee of the Whole Minutes No. 51-88 Wednesday, October 12, 1988 - 2 - Canadian Radio-Television and Telecommunications Commission re: Toll-free ca 1ng #4. #5. Moved by Mayor West Seconded by Councillor Jones THAT the news release of the Canadian Radio-Television and Telecommunications Commission concerning expanded calling service be received as information. CARRIED Moved by Mayor West Seconded by Councillor Pedersen THAT the Canadian Radio-Television and Telecommunications Commission be petitioned to include the telephone exchanges in between the Town of Aurora and those to be made available through the expansion to the toll free calling area in Toronto, in the expanded area service. CARRIED Councillor McKenzie entered the Council Chambers. C.E. Gowan, Clerk, memo to Mator and Members of Council re: Proposed Street Names for Beacon Hall and Bajo n Developments #6. Moved by Councillor Jones Seconded by Councillor Pedersen THAT the street names put forward by the proponents of the Beacon Hall and Bajohn Developments subdivisions be accepted as submitted. CARRIED L. Carlson, Aurora, re: appreciation for allowing her to serve on Aurora Cenguar Committee #7. Moved by Mayor West Seconded by Councillor Weller THAT Mrs. Carlson's correspondence be received with thanks. CARRIED Aurora War Memorial Association, reguest for utilization of funds deposited with Town, for repair of fence #8. Moved by Councillor Jones Seconded by Councillor Pedersen THAT consideration of the request of the Aurora War Memorial Association be deferred to permit the Treasurer to submit a report on this matter. CARRIED UNFINISHED BUSINESS ADMBB-011-261 -Aurora Resthaven -Correspondence from Mrs. Betty Smith, R.N. Director of Resident Care 1 ---~•--&---~--~--L--~, •nool #9. Moved by Mayor West Seconded by Councillor Pedersen THAT Mrs. Smith be advised of the Town's concerns respecting the installation of a sidewalk on Mill Street as outlined in the Report of the Chief Administrative Officer; THAT the acquisition of a vehicle for handicapped transit be considered by Council after the results of information requested concerning handicapped residents in the municipality is known; Aurora Committee of the Whole Minutes No. 51-88 Wednesday, October 12, 1988 - 3 - THAT the requested signs on Mill Street be approved for installation as set out in the Report of the Chief Administrative Officer; and THAT staff proceed to draft a By-law to regulate parking for the handicapped on private parking facilities, for review by Council. CARRIED BUILDING/BY-LAW ENFORCEMENT CORRESPONDENCE AND PETITIONS Councillor Timpson entered the Council Chambers. Dr. G.W. Williams Secondary School request for permission for parking along Dunning Avenue on Friday, November 18, and Saturday, November 19, 1988 #10. Moved by Councillor Pedersen Seconded by Councillor Buck THAT permission be granted to hood the parking signs on Dunning Avenue to permit parking along one side between 1:00 p.m. and 12:00 a.m. on Friday, November 18, and 8:00 a.m. to 7:00 p.m. on Saturday November 19th. CARRIED Councillor Paivio entered the Council Chambers. LEISURE SERVICES STAFF REPORTS LS88-021-300 -Tender - 7 Gang Mower #11. Moved by Mayor West Seconded by Councillor Jones TO not accept any of the listed Tender bids for a 7 Gang Mower and to instruct leisure Services Staff to research further the availability of an appropriately priced and functional 7 Gang Mower for the Town of Aurora through invitational bids. CARRIED LS88-023-301 -Municipal Grants Policy-Review #12. Moved by Mayor West Seconded by Councillor Jones TO review enclosed information regarding municipal grants as a discussion paper. Council to appoint an Ad Hoc Committee of five people consisting of the Treasurer, Director of Leisure Services, and three members of Council· to review discussion paper and finalize recommendations of grants policy. Amendment -Upon the question of the adoption of the recommendation, it was: #13. Moved by Councillor Jones Seconded by Councillor Buck THAT two citizen members also be added to the Committee to be formed. CARRIED The recommendation CARRIED AS AMENDED '<T<< Aurora Committee of the Whole Minutes No. 51-88 Wednesday, October 12, 1988 - 4 - LS88-024-302 -Grant Application -Ministry of Tourism and Recreation Planning Program #14. Moved by Councillor Jones Seconded by Councillor McKenzie THAT Council authorize the Director of leisure Services to prepare an application for a 50% Wintario Planning Grant relative to an operational review of leisure Services facilities in light of the addition of the Family Leisure Complex and concerns expressed at a review by Council on September 19, 1988. CARRIED LS88-025-303 -Pre~aration of Terms of Reference -Comprehensive Parks and Recreation Master P an Update #15. Moved by Councillor Jones Seconded by Councillor Pedersen THAT Council endorse the commencement of a Comprehensive Parks and Recreation Master Plan for the Town of Aurora through application to the Ministry of Tourism and Recreation for a Wintario Planning Grant of 50% of Study costs utilizing the following criteria: 1. THAT a sub-committee be established of lay members in the community as well as two appointed Councillors, the Director of leisure Services, and the Director of Planning (or their designates as required). 2. THAT the sub-committee be charged with the task of preparation of Terms of Reference for the Master Plan to be submitted to the Council and the Province for approval. Subsequently, after proposal calls, the sub-committee will recommend to Council a Consultant to carry out the study. CARRIED LS88-026-304 -Alternatives -Brick Pillars/Plaque Confederation Park #16. #17. Moved by Mayor West Seconded by Councillor Weller THAT Council accept Option #1 with respect to restoration of the previous brick pillars at the entrance of Confederation Park. DEFEATED Moved by Councillor Jones Seconded by Councillor Timpson THAT option three (3) as outlined in the report which would consist of the construction of four individual clay brick masonry pillars at a total of $3,000.00 be approved. CARRIED PLANNING CORRESPONDENCE AND PETITIONS Ministry of Municipal Affairs, re: Draft Housing Policy Statement and Meetings #18. Moved by Mayor West Seconded by Councillor Buck THAT the correspondence from the Ministry of Municipal Affairs be received as information. CARRIED Aurora Committee of the Whole Minutes No. 51-88 Wednesday, October 12, 1988 - 5 - STAFF REPORTS PL88-144-305 -Proposed Extension to Draft Approval Hunter's Hi 11 s, Stage II 19T-84079; Part Lots 71 and 72 Concession I, W.Y.S. #19. Moved by Councillor Pedersen Seconded by Councillor Jones THAT the Region of York be advised that the Council of the Town of Aurora agrees to an extension of draft approval for plan 19T-84079 for a period of one year. CARRIED PL88-145-306 -Ontario Basic Mapping Program #20. #21. Moved by Councillor Timpson Seconded by Councillor Jones 1. THAT the Mayor and Clerk be authorized to enter into an agreement with the Province of Ontario respecting the carrying out and sharing of costs for the Ontario Basic Mapping Program. 2. THAT the firm of J.D. Barnes Limited Surveyors, be appointed to undertake this work in accordance with their proposal. CARRIED Moved by Mayor West Seconded by Councillor Timpson THAT the proposed plan of condominium 19CDM-88029 be recommended to the Region of York for approval subject to the following conditions being met: 1. Approval shall relate to draft plan of condominium prepared by Robert Basil Lee Limited, Ontario Land Surveyors, dated November 16, 1987. 2. The owner shall enter into one or more condominium agreements with the Town of Aurora agreeing to satisfy a.ll conditions set out by the Town of Aurora. CARRIED PUBLIC WORKS/ENGINEERING CORRESPONDENCE AND PETITIONS Ms. A. Maier, Resident re: safety concerns in respect to Wells and Mosley Streets Intersection #22. Moved by Mayor West Seconded by Councillor Weller THAT consideration of the correspondence of Ms. Maier be deferred until October 19th, to allow the Director of Public Works to prepare a report. CARRIED CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) Re ional Munici alit of York, re: ado tion of Clause Number 8, Re ort 14, of Planning Committee, re: P an of Su division 19T-86058, Barnumtown Construction and 754101 Ontario Limited b) Ontario Good Roads Association re: 1989 Conference accommodations '0 .~ Aurora Committee of the Whole Minutes No. 51-88 Wednesday, October 12, 1988 - 6 - STAFF REPORTS PW88-061-308 -Granular Base and Hot Mix Asphalt Contract No. M.C. 1988-6 #23. Moved by Councillor Weller Seconded by Councillor Jones THAT the attached Interim Payment Certificate Number 1 in the amount of $63,319.70 be approved by Council and that payment in the same amount be made to Brennan Paving and Construction Limited. CARRIED PW88-062-309 -Reconstruction of Wells Street and Harrison Avenue; Interim Payment Certificate No. 3 Contract No. M.C. 1988-3 #24. Moved by Councillor Weller Seconded by Councillor Jones THAT payment to Kamlu Construction Limited in the amount of $175,835.20 be made at this time, effectively representing 90% of the work completed since Interim Payment Certificate Number 2, to be charged to Account Number 382-312. CARRIED TREASURY/PURCHASING CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) QUESTIONS BY MEMBERS Councillor Weller NEW BUSINESS Paving of Henderson Drive #25. Moved by Mayor West aooroval of status of Public Works review of Crossing Guard; Orchard Heights Boulevard repair of catch basin located on Henderson Drive across from Factory Theatre status of paving of Henderson Drive West of Seaton Seconded by Councillor Jones THAT the matter of the paving of Henderson Drive be added to the Special Council Meeting agenda for discussion. CARRIED ADJOURNMENT #26. Moved by Mayor West THAT the meeting be adjourned at 9:11 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 51-B8 WERE CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON OCTOBER 19, 1988.)