MINUTES - Committee of the Whole - 19880413MINUTES
TOWN OF AURORA
COMMITTEE OF THE HHOLE MEETING
NO. 21-88
Boardroom, Town of Aurora Administrative Office;s
Wednesday, April 13, 1988
7:30 p.m.
COUNCIL MEMBERS IN ATTENDANCE Councillor McKenzie in th Chair;
West; Councillors Buck, ~ones,
Pedersen, Timpson (7:31 p ~.) and
Mayor
Paivio,
Weller.
Councillor Barker absent duie to ill ness.
STAFF MEMBERS IN ATTENDANCE Clerk, Deputy Clerk, Treasuirer, Director
of Planning, Director oJi Public Horks,
Chief Building Official, Aire Chief, and
Director of Personnel.
DECLAR~.TION OF CONFLICT OF INTEREST
There were no disclosures of interest under the Municio~l Conflict of
Interest Act, 1983. '
APPROVAL OF AGENDA
#1 Moved by Councillor Pedersen Seconded by Councji ll or Jones
THAT the content of the Consolidated Agenda drculated by the
Clerk's Department be approved as outlined herein.
CARRIED
DELEGATIONS
Aurora (79) Taxi re: By-law No. 2492-82
Mr. David Smalley, the President of Aurora (79) Taxi; addressed the
Committee concerning the provisions of the amendment to the taxi cab
regulating by-law requiring the provision of a dispatching office within the
limits of the Town of Aurora on or before January 1, 198{. A prepared
statement was read which outlined the advantages from thei.r i perspective of
remaining in Newmarket, the financial effect of having to opfn an office in
Aurora, and the resultant negative effect upon the viability pf the business
requiring same would have. It was pointed out that the Town of Aurora
itself uses the dispatching services of the Newmarket Firei Department to
economize on the costs of an independent service, and ·t~at the Town's
transit service is also contracted to a Newmarket firm. The suggestion of
increasing the licence fees to compensate for lost business tax was put
forward for consideration.
#2 Moved by Mayor West Seconded by Counciill or Weller
THAT this matter be referred to Unfinished Bu~1ness in the
Administration/Clerk's section on the agenda and iMr. Harrington's
memo concerning this subject also be discussed at th~t time.
CARRIED
COMMITTEES
Ad Hoc Committee Report No. 2 re: A~1ard of proposal for new: Parks/Horks
Building
#3 Moved by Mayor \~est Seconded by Coundt ll or Weller
THAT the proposal from Model Builders (Aurora): ~.imited in the
amount of $503,720.00 for the construction of the inew Parks/Works
building be accepted. This amount reflects the qe l eti on of the
building permit fee of $1,780.00.
CARRIED
Aurora Committee of the \~hole Minutes No. 21-88
Hednesday, 1\pri l 13, 1988
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ADMINISTRATION/CLERK'S/PERSONNEL
CORRESPONDENCE AND PETITIONS
Recycling Council of Ontario re: Participation in Annual' Recycling Heek
Program; Nov. 14 -21
#4 Moved by Councillor Buck Seconded by Mayo~ Hest
THAT the Town of Aurora participate in Recycling Heek scheduled for
November 14 -21, 1988; and
THAT further information on ways to involve th$ community be
obtained from the agency. ·
CARRIED
Coalition Against Open Sunday Shopping re: Request for to0n's Support to
stop wide-open Sunday shopping
#5
#6
Moved by Mayor \•lest Seconded by Counqillor Paivio
THAT the Coalition Against Open Sunday Shopping be a~vised that the
Council of the Town of Aurora supports its efforts! to ensure that
government maintains a province-vii de "common pause d~y".
A~1ENDMENT -Upon the question of the adoption of the !recommendation
it was:
Moved by Councillor Pedersen Seconded by Counqillor Timpson
THAT the sentence "the sum of $500.00 be allocated tio the Coalition
to financially support its efforts" be added to the recommendation.
DEFEATED
The recommendation CARRIED.
Aurora Chamber of Commerce re: Relocation of Chamber Sign
#7 Moved by Councillor Timpson Seconded by Counqillor Pedersen
THAT permission be granted to the Aurora Chamber !of Commerce to
relocate its sign to a more visible location south of its existing
placement on the east side of Yonge Street.
CARRIED
Mayor Hest memo to Members of Council re: July 1st Baseball• Game
#8 Moved by Councillor Jones Seconded by Coundi 11 or Pedersen
THAT the Town of Newmarket Council be invited to participate in the
annual July 1st baseball game with the Council of the Town of
Aurora.
CARRIED
Mayor Hest memo to Members of Council re: Corporate Flag
#9 Moved by Counci 1l or ~Je 11 er Seconded by i 1l or Jones
THAT Flags Unlimited be authorized to do three designs for a
corporate flag at a cost not to exceed $150.00 to be charged
against Account No. 101-224.
CARRIED
Aurora Committee of the Whole Minutes No. 21-88
Wednesday, April 13, 1988
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L. Allison memo to Mayor and Nembers of Council re: Fi!ne Structure -
Proposed Bill No. 2978-88
#10 Moved by Councillor Jones Seconded by Couhqillor Timpson
THAT the fines provision of Bill No. 2978-88 be rhade consistent
with our existing parking by-law provisions for ~hird and final
reading.
CARRIED
Mayor West memo to Members of Council re: Garbage Pickup Sch~dule
#11 Moved by Councillor Jones Seconded by Counqill or Timpson
concur with the change in waste colliection days as
the Mayor's memorandum and requeSted by Waste
Canada.
THAT Council
outlined in
Management of
CARRIED
UNFINISHED BUSINESS
Delegation of Aurora (79) Taxi re: By-law No. 2492-82; and
R.J. Harrington, Chief Building Official memo to ~1ayor ahd Council re:
Taxi By-law, Proposed Amendment
#12
#13
Moved by Councillor Timpson Seconded by Counqi'llor Weller
THAT the effective date set out in By-law No. 2492-82 requiring the
provision of a taxi dispatching office in the Town of Aurora be
extended to January 1, 1992.
DEFEATED
Moved by Councillor Buck Seconded by Counqillor Pedersen
THAT staff be asked to undertake an overall revieW and report on
the existing taxi licence fee structure and include ithe possibility
of implementing alterations to same to provide ai tiered system
which would increase the fees for dispatching offices located
outside of the boundaries of the Town of Aurora.
CARRIED
City of Brockville re: School Board Allocation Formula Distiributing School
Board Costs among participating municipalities
The Deputy Clerk indicated that further information teilating to the
requested delegation should be forthcoming in the near future.
Notice of Motion by Councillor Buck re: Consideration of ia' by-law banning
election signs or for the provision of structures within the Town to post
signs
The Committee discussed the matters raised in the Notide of Motion and
concluded that no further action on the proposed banning Of' election signs
on road allowances would take place.
BUILDING/BY-LAW ENFORCEMENT
STAFF REPORTS
BLDG88-004-110 -Swimming Pool By-law No. 2127-77
#14 Moved by Councillor Buck Seconded by Cound ill or Timpson
THAT a definition of an inground swimming pool! qe prepared for
incorporation into the provisions of the Zoning By-'l~W; and
Aurora Committee of the Whole Minutes No. 21-88
Wednesday, April 13, 1988
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THAT an amendment to the By-1 aw be prep~ red for future
consideration allowing the installation of in!g~ound pools in
exterior side yards in accordance with defined miniimum standards.
CARRIED
FIRE
CORRESPONDENCE AND PETITIONS
Mayor West memo to Members of Council re: Opticom Units
#15 Moved by Councillor ,Jones Seconded by Coundillor Paivio
' :
THAT the recommendation of the Mayor be accepted a~1 ~The Honourable
Elinor Caplan, Ministry of Health, be advised tha,t; the Council of
the Town of Aurora supports the equipping of the amqulance vehicles
with opticom transmitter units allowing themi to respond to
emergencies in a more efficient manner.
CARRIED
LEJSURE SERVICES
CORRESPONDENCE AND PETITIONS
J. Tree, Parks Foreman and N. Vose, Director of PersonneJ ire: Carpenter
Position
#16 Moved by Councillor Jones Seconded by Courqi 11 or Timpson
THAT the presently vacant Carpenter-Handyman posiitjon be refilled
with a qualified incumbent under the provisions of the c l ari fi ed
job description appended to the memorandum of the Pairks Foreman and
the Director of Personnel dated March 11, 1988.
CI\RRIED
(COUNCIL AT ITS MEETING OF
RECOMMENDATION AND ADOPTED A
RESOLUTION NO. 302.)
APRIL 20, 1988 RECEIVED ! THE FOREGOING
FURTHER RECOMMENDATION REGARDING SAME IN
Mayor \Vest memo to Members of Council re: Band Concerts
#17 ~loved by Councillor Timpson Seconded by CouhJtllor Jones
THAT the Mayor's memorandum outlining the summer ischedule of band
concerts be received as information.
CARRIED
T. Graham, Facilities Manager re: Ice Rental Rates Comnju ity Centre and
Family Leisure Complex; 1988
#18 Moved by Counci 11 or Timpson Seconded by Couhdill or Pedersen
THAT the proposed increase in ice rental rates a~ broposed by the
Facilities Manager in his April 7, 1988 memo be apprgved.
CARRIED
Mayor West memo to Members of Council re: Soccer Playin Field; Yonge &
Batson; S.E. Corner; Aurora Soccer Club
#19 ~loved by Councillor Timpson Seconded by Courqi ll or Jones
THAT Parks staff be authorized to proceed with th ic;onstruction of
soccer facility in the park 1 ands located on the southeast corner
of Yonge Street and Batson Drive.
CARRIED
Aurora Committee of the Whole Minutes No. 21-88
Wednesday, April 13, 1988
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Mayor West memo to Members of Council re: Parks Building arid!Old Fire Hall
#20 Moved by Councillor Timpson Seconded by Co~n¢illor Pedersen
THAT the recommendation of the Mayor be accepted arld the hiring of
an architect/draftsman to do construction d~a~ings for the
renovations to the old Parks Building be approved.
CARRIED
PLANNING
CORRESPONDENCE AND PETITIONS
Aurora Hydro re: Lot Levies; and
F. Reid, Treasurer memo to C.E. Gowan, Clerk re: Hydro Lot levies
#21 Moved by Mayor \~est Seconded by Couhdi 11 or Timpson
THAT the request to collect an increased lot lev~ i of $550.00
unit on behalf of the Aurora Hydro Commission be app~oved.
CARRIED
per
(COUNCIL AT ITS MEETING OF APRIL 20, 1988 DEFERRED RECOr-iMENDATION NO. 21
THROUGH THE ADOPTION OF RESOLUTION NO. 299.)
Aurora Committee of Adjustment re: Notice of Decision Application No.
B-04-88; K. clennings; Granted
#22 Moved by Councillor Paivio Seconded by Cour illor Jones
THAT the Notice of Decision B-04-88 of the Committe~ of Adjustment
be received.
CARRIED
STAFF REPORTS
PL88-051-111 -Proposed Site Plan Agreement and Zoning By-la0 Amendment; 64
Temperance Street; Paul Shiner
#23 f>1oved by Mayor West Seconded by Couh~tll or We 11 er
THAT an appropriate amending by-law and site pia~ agreement be
prepared for the Council meeting of April 20, 1988.
CARRIED
PUBLIC WORKS/ENGINEERING
UNFINISHED BUSINESS
a) Intersection
Pending from
Yonqe St./Vandorf S.R.; i Proposed Cost
b)
#24
Capital Road Works Program for 1989 (Pending from Mar. 9
Seconded by Cou dfllor Pedersen Moved by Mayor West
: i
THAT these matters be deferred until the report of ~he Director of
Public Works is received.
CARRIED
Aurora Committee of the Whole Minutes No. 21-88
Wednesday, April 13, 1988
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TREASURY/PURCHASING
CORRESPONDENCE AND PETITIONS
F. A. Reid, Treasurer memo to ~1ayor and Members of Council rei: OMB Approval
for Administration Complex
#25 Moved by Councillor Timpson Seconded by Cour~tllor Jones
THAT the Treasurer be authorized to proceed with th~ necessary O~iB
approval of debenture financing of up to $5,000,!000.00 for the
Civic Administration Complex project.
CARRIED
QUESTIONS BY MEMBERS
Counci 11 or Pedersen -whether steps were underway to have Mi i!stry of
Municipal Affairs staff provide a semi ~r for
potential candidates for election duri g the month of
September, 1988. ·
Councillor Paivio -the proposed walkway to the Family Leis re Complex
from the Valhalla subdivision should pr ceed this year.
The Clerk was directed to obtain copies of Council's
resolution indicating the matter would. e considered
after the Complex was operational for a period of time.
Councillor Buck -the existing location of the sandbox i the park
adjacent to Our Lady of Grace School o Aurora Heights
Drive evidently not permitting childre to play
baseba 11 in the park.
NEW BUSINESS
Award of Tender for Parks/Works Building
#26 Moved by Councillor Jones Seconded by Couhqi 11 or Timpson
THAT the approval of the tender be added to the[ pecial Council
meeting scheduled for this evening.
CARRIED
ADJOURNMENT
#27 Moved by Mayor West
THAT the meeting be adjourned at 9:47 p.m.
CARRIED
(THE MINUTES OF THE COMMITTE OF THE WHOLE MEETING NO. 21-8$ !WERE CONSIDERED
AND ADOPTED AS AMENDED BY COUNCIL AT ITS MEETING HELD ON APR[IU 20, 1988.)