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MINUTES - Committee of the Whole - 19880309MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 14-88 Boardroom, Town of Aurora Administrative Offices Wednesday, March 9, 1988 7:30 p.m. COUNCIL MEMBERS IN ATTENDANCE All members of Council (Mayor West 8:16 p.m.) with Councillor Weller in the Chair. Mayor West absent for portion of meeting due to a previous commitment. STAFF MEMBERS IN ATTENDANCE Clerk, Deputy Clerk, Chief Building Official, Fire Chief, Director of Personnel, Treasurer, Planner, and Director of Public Works. Director of Planning absent on vacation. DECLARATION OF INTEREST Councillor Barker declared a possible Conflict of Interest in the First and Second Readings of By-law 2977-88, a by-law to adopt Official Plan Amendment No. 48 which took place at the regular Council meeting held Wednesday, March 2, 1988. An apology was extended for not being cognizant of the inclusion of the subject by-law in the motions to adopt same at the time the votes were taken. #1 Moved by Councillor Buck Seconded by Councillor Pedersen THAT advice be sought from the So 1 i citor Genera 1' s office concerning this matter. CARRIED APPROVAL OF AGENDA #2 #3 Moved by Councillor Buck Seconded by Councillor Paivio THAT the Mayor's memorandum concerning the Iona Corporation be deleted from the agenda. DEFEATED Moved by Councillor Jones Seconded by Councillor Pedersen THAT the content of the Consolidated Agenda with additions and deletions be approved as outlined herein. CARRIED STAFF INTRODUCTIONS N. Vose, Director of Personnel memo to Mayor and Members of Council re: Introduction of New Employees The Director of Personne 1 was requested by the Chairman to introduce to those present the new staff members of the Town of Aurora in attendance at the meeting this evening. Ms. Angela McGhee, Ms. Dianne Eidt, and Ms. Lynn Murphy, all new employees of the Family Leisure Complex facility, were introduced. Also introduced were Mr. Art Bellar and Mr. Jim Davis, two new full-time Fire Fighters. The Chairman welcomed the staff on behalf of the Mayor and members of Council. Aurora Committee of the Whole Minutes No. 14-88 Wednesday, March 9, 1988 - 2 - DELEGATIONS Bobbie Whittington, Aurora, re: Crossing Guard at Orchard Heights and Hill. Drive Ms. B. Whittington addressed the Committee and requested the re 1 ocati on of the crossing guard presently located at the Banff/Orchard Heights intersection to the Orchard Heights/Hi 11 Drive intersection. In support of the request, it was stated that there are presently fewer children of older age crossing at Banff Drive, that with the walkway access to the school and general safety concerns in the area and the younger age of the children crossing at this intersection this would be the most suitable location. #4 Moved by Councillor Buck Seconded by Councillor Pedersen THAT this matter be referred to staff to determine if the relocation of the crossing guard to the suggested location is feasible. CARRIED AD HOC COMMITTEES CORRESPONDENCE AND PETITIONS Councillor Herb McKenzie, Chairman, Santa Claus Parade Committee memo to Mayor and members of Council re: Santa Claus Float #5 Moved by Counci 11 or ,Jones Seconded by Councillor Paivio THAT Council concur with the request to obtain estimates for the reconstruction of the float to be referred to Budget discussions. CARRIED Counci 11 or N. We 11 er memo to Mayor and Members of Council Recommendations for Implementation of Traffic Operations Study #6 Moved by Councillor Buck Seconded by Councillor Barker THAT the Ad Hoc Committee including the citizen representatives meet to review the Study's findings. CARRIED COMMITTEE REPORTS Minutes of the 100th, 125th Anniversary Ad Hoc Committee Meeting; Report No. 1 #7 Moved by Councillor Jones Seconded by Councillor Timpson THAT Report No. 1 of the lOOth, 125th Anniversary Committee be received as information. CARRIED ADMINISTRATION/CLERK'S/PERSONNEL CORRESPONDENCE AND PETITIONS York Region Chiropractic Society re: Spinal Health Week May 1 to 7, 1988 #8 Moved by Councillor Jones Seconded by Councillor Timpson THAT the week of May 1 -7, 1988 be proclaimed as "Spinal Health Week" in the Town of Aurora. CARRIED /'' '····~'· Aurora Committee of the Whole Minutes No. 14-88 Wednesday, March 9, 1988 - 3 - Jim Bradley, Minister, Ministry of the Environment "Pitch-In" clean up week in Ontario, May 2 to 8;88 #9 Moved by Councillor Buck Seconded by Councillor Paivio THAT the letter be received and referred to the appropriate staff for fo 11 ow-up. CARRIED Mayor West memo to Members of Council re: Limiting the Number of Gasoline Stations in the Town of Aurora; and L. A 11 i son, Deputy Clerk memo to Mayor and Members of Counci 1 By-1 aw to limit Gasoline Handling Stations #10 #11 Moved by Councillor Timpson Seconded by Councillor Pedersen THAT the concerns previously expressed regarding the proposed repeal of the provision of the Municipal Act which grants municipalities authority to regulate numbers of gasoline handling stations be reenforced; and THAT a request to include a saving provision in any proposed repeal which would allow existing by-laws enacted under this authority to continue until repealed be forwarded to the Minister. CARRIED Moved by Councillor Timpson Seconded by Councillor Jones THAT the appropriate by-law be prepared to limit the number of gasoline handling stations to those existing presently plus the one approved by Council on March 2, 1988. CARRIED L. Allison, Deputy Clerk memo to Mayor and Members of Council re: Intersection of Harrison Avenue and Edward Street #12 Moved by Councillor Buck Seconded by Councillor Jones THAT the Edward Street/Harrison Avenue intersection remain as a multi-way stop and the proposed by-law to make Harrison Avenue a through street be abandoned. CARRIED C. E. Gowan, Clerk memo to Mayor and Members of Council re: Park Naming Contest -Five Parks to be Named #13 Moved by Councillor Timpson Seconded by Counci11 or Jones THAT: i) the park adjacent to Our Lady of Grace School on Aurora Heights Drive be named "Harrison Park"; i i) the park on Aurora Heights Drive and McLeod Drive be named "Copland Park"; iii) the park in the Tannery Creek subdivision on Timpson Drive be named "Wi 11 ow Creek Park"; iv) the park on Moorcrest Drive in the Revlis subdivision be named "Wilson Park''; and v) the park in the proposed Stolp Homes subdivision be named ''Atkinson Park". CARRIED (COUNCIL AT ITS MEETING OF MARCH 17, 1988 RECEIVED THE FOREGOING RECOMMENDATION AND AMENDED SAME IN RECOMMENDATION NOS. 198 AND 199, AND ADOPTED AS AMENDED UNDER "NEW BUSINESS ARISING FROM THE COMMITTEE OF THE WHOLE REPORT NO. 14-88" IN RECOMMENDATION NO. 210.) ··~ / Aurora Committee of the Whole Minutes No. 14-88 Wednesday, March 9, 1988 - 4 - Mayor West memo to Members of Council re: Waste Recycling #14 Moved by Councillor Pedersen Seconded by Councillor Barker THAT the Mayor's recommendation be concurred with and the Town await the results of the region-wide study on waste recycling. CARRIED C. E. Gowan, Clerk memo to Members of Council re: Fees for Photocopying #15 Moved by Councillor Timpson Seconded by Councillor Jones THAT the appropriate by-law be prepared to implement the proposed schedule of fees as prepared by the Clerk. CARRIED Councillor Timpson memo to Mayor and Members of Council re: Rescheduling of March 16th Council Meeting #16 Moved by Councillor Jones Seconded by Councillor Barker THAT the suggestion be concurred with and the appropriate notice of the change of meeting date be provided. CARRIED CORRESPONDENCE RECEIVED AS INFORMATION Mayor West memo to Members of Council re: Iona STAFF REPORTS CL88-002-075-1988 Approval of Memberships #17 Moved by Councillor Jones Seconded by Councillor Barker THAT Council approve the attached 1 i st of 1988 memberships and authorize the Treasurer to pay the invoices when received and the seal of the Corporation be attached hereto. CARRIED UNFINISHED BUSINESS Mrs. Susan Shaw, Aurora re: Lake Simcoe Re ion Conservation Authori t 1988 Budget Pending from Feb. 10/88 #18 Moved by Councillor Barker Seconded by Councillor Paivio THAT Mrs. Shaw be invited to attend the next Committee of the Whole meeting to discuss methods of improved communications with Council. This motion was withdrawn by the Mover and Seconder with the leave of the Committee. Mayor West entered the Council Chambers #19 Moved by Councillor Buck Seconded by Councillor Pedersen THAT Mrs. Shaw be forwarded a 1 etter expressing Council 's thanks for her concern regarding improving communications with Council; and THAT Mrs. Shaw be advised that Council would be pleased to receive any report prepared addressing matters or issues which she feels warrants submission to Council. CARRIED Aurora Committee of the Whole Minutes No. 14-88 Wednesday, March 9, 1988 - 5 - Mayor West memo to Members of Council re: Vacant Land (Pending from Nov. 11/87, Jan 27/88) and Feb. 10/88 The Mayor advised that this matter was still awaiting a response from the Solicitor. BUILDING/BY-LAW ENFORCEMENT STAFF REPORTS BLDG88-002-076 -Implementation of Provincial Offences Act Act, Part II #20 #21 #22 Moved by Councillor Pedersen Seconded by Councillor Timpson THAT the recommendation of the Chief Building Official related to the proposed increase to a full-time By-law Enforcement Officer be referred to Budget discussions. CARRIED Moved by Councillor Timpson Seconded by Councillor McKenzie THAT consideration of the recommendations, 1 through 7, in the report be deferred unti 1 such time as the outcome of the Court of Appeal challenge of the decision stating that Part II of the Provincial Offences Act is inconsistent with the Charter of Rights and Freedoms is determined. CARRIED Moved by Councillor Timpson Seconded by Councillor Pedersen THAT Aurora's next supply of parking infraction notices be printed in accordance with the uniform standard determined for use within the Region. CARRIED BLDG88-003-077 -Taxi Licences #23 Moved by Councillor Jones Seconded by Councillor Pedersen THAT the Taxi By-law be amended to reduce the ratio of cabs to population to 1:1,000 thereby increasing the number of licences available this year from 18 to 26. CARRIED LEISURE SERVICES CORRESPONDENCE Jim Tree, Parks Foreman memo to Mayor West re: Tree Removal, 88 Harrison Avenue #24 Moved by Mayor West Seconded by Councillor.Jones THAT permission be granted to include the tree at 88 Harrison in the annual tree removal program at an estimated cost of $150.00. CARRIED T. Graham, Facilities Manager memo to Mayor and Members of Counci 1 re: Level I Pool Maintenance Course #25 Moved by Councillor Jones Seconded by Councillor McKenzie THAT permission be granted for the employees to attend the seminar as outlined in the Facility Manager's memorandum. CARRIED Aurora Committee of the Whole Minutes No. 14-88 Wednesday, March 9, 1988 - 6 - T. Leavers, Program Coordinator memo to Mayor and Members of Council re: Tennis Program #26 Moved by Councillor Buck Seconded by Mayor West THAT consideration of this matter be deferred unti 1 the Council meeting scheduled for March 17th. CARRIED Leisure Complex Signage Ad Hoc Committee #27 Moved by Mayor West Seconded by Councillor Jones THAT consideration of this matter be deferred unti 1 the Council meeting scheduled for March 17th. CARRIED CORRESPONDENCE RECEIVED AS INFORMATION City of Timmins re: The Ontario Parks Association· 36th Annual Conference July 20 -23, 1988 REPORTS LS88-002-078 -Grants -Ice Time #28 Moved by Councillor Buck Seconded by Mayor West THAT the proposed subsidy increase be referred to the Grants Coordinator and any additional information forwarded to Budget discussions for determination. CARRIED PLANNING CORRESPONDENCE RECEIVED AS INFORMATION a) Committee of Adjustment Application No. B-01-88; 357216 Ontario Limited -Granted with conditions b) Committee of Adjustment Application No. B-02-88 -Terry Kelly on behalf of Mr. D.R. Sloan -Refused c) Committee of Adjustment Application No. B-03-88 -Ontario Professional Abstractors Limited on behalf of Ministry of Government Services - Granted with conditions PUBLIC WORKS/ENGINEERING CORRESPONDENCE AND PETITIONS Mayor West memo to Members of Council re: Capital Works 1989 #29 Moved by Mayor West Seconded by Councillor Jones THAT the Director of Public Works be requested to prepare a proposed Capital Road Works Program for 1989 for Council's review. CARRIED Jeremy & Bridget Hall, Aurora re: Traffic on George Street #30 Moved by Mayor West Seconded by Councillor Pedersen THAT this matter be referred to the Traffic Study Ad Hoc Committee for its review. CARRIED ·'-··-'" Aurora Committee of the Whole Minutes No. 14-88 Wednesday, March 9, 1988 - 7 - CORRESPONDENCE RECEIVED AS INFORMATION The Honourable Ed Fulton, Ministry of Transportation and Communications re: 1988-89 Highway Connecting Link Program TREASURY/PURCHASING STAFF REPORTS TR88-017-079 Water billing for Commercial, Industrial, Institutional Accounts #31 Moved by Councillor Jones Seconded by Mayor West THAT Council approve the implementation of a metered water billing system for commercial, industrial and institutional accounts in accordance with Option 3 of Report No. TR88-017 to be effective August 15, 1988 with a bimonthly billing system instituted. CARRIED UNFINISHED BUSINESS TR88-004-021 -Association of Municipalities of Ontario -Natural Gas Consortium (GASAMO) This matter is still pending. NEW BUSINESS Mayor West memo to Members of Council re: Corporate Flag #32 Moved by Councillor Jones Seconded by Councillor Paivio THAT the recommendation in the Mayor's memo be accepted and the Purchasing Coordinator be authorized to obtain several designs and costs from flag manufacturers for a corporate flag which would embody the Town's crest for its 100th year of incorporation celebration. CARRIED NOTICE OF MOTION Councillor Buck -organization of a seminar prior to election for would-be candidates for Council; and ADJOURNMENT -consideration of a by-law banning election signs or for the provision of structures within the Town to post signs. #33 Moved by Mayor West THAT the meeting be adjourned at 8:59 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 14-88 WERE CONSIDERED AND ADOPTED AS AMENDED BY COUNCIL AT ITS MEETING HELD ON MARCH 17' 1988.)