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MINUTES - Committee of the Whole - 19880210'_,"/ MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 08-88 Boardroom, Town of Aurora Administrative Offices Wednesday, February 10, 1988 7:30 p.m. COUNCIL MEMBERS IN ATTENDANCE All members of Council; except Councillor Barker due to illness, Councillor McKenzie due to vacation, and Councillor Timpson due to York Region Board of Education business; with Councillor Buck in the Chair. STAFF MEMBERS IN ATTENDANCE Clerk, Administrative Assistant, Fire Chief, Director of Personnel, Treasurer, Director of Planning, Facilities Manager and Building Inspector. Deputy Clerk absent on vacation; Director of Public Works absent due to family illness; and Chief Building Official absent due to illness. DECLARATION OF INTEREST There were no disclosures of interest under the Municipal Conflict of Interest Act, 1983. APPROVAL OF AGENDA #1 Moved by Councillor Weller Seconded by Mayor West THAT the content of the Consolidated Agenda with additions and deletions circulated by the Clerk's Department be approved as outlined herein. CARRIED Councillor Paivio entered the Council Chambers at 7:34p.m. CORRESPONDENCE AND PETITIONS C.E. Gowan, Clerk and L. Allison, Deputy Clerk memo to Mayor and Members of Council re: Revised Trial Committee of the Whole Agenda Format #2 Moved by Councillor Jones Seconded by Councillor Pedersen THAT the new revised agenda be used on a tria 1 basis for three months and reviewed at that time. CARRIED Aurora Hydro re: Comprehensive Survey of Street Lights #3 Moved by Mayor West Seconded by Councillor Jones THAT this matter be referred to the Director of Public Works for a report. CARRIED C.E. Gowan, Clerk memo to Mayor and Members of Council re: Involvement in Municipal Administration Program #4 Moved by Councillor Jones Seconded by Councillor Pedersen THAT the Town of Aurora participate in the Involvement in Municipal Administration Program. CARRIED < • ._./ '·--·· Aurora Committee of the Whole Minutes No. 08-88 Wednesday, February 10, 1988 - 2 - W.G. Walker, Director of Public Works memo to L. Allison re: Revlis Industrial Subdivision Preservicing Requirements; and Cumming Cockburn Limited, Consulting Engineers and Planners re: Revl is Securities Limited Industrial Subdivision; Pt. Lot 84, Cone. 1 E.Y.S.; Request for Preservicing #5 Moved by Mayor West Seconded by Councillor Paivio THAT preservicing of Revlis Industrial Subdivision as recommended by the Director of Public Works be allowed subject to the engineering drawings being approved and signed. CARRIED The Salvation Army re: Request for grant #6 Moved by Councillor Weller Seconded by Councillor Pedersen RESOLVED that the policy regarding requests for grants be followed. CARRIED C. E. Gowan, Clerk memo to Mayor and Members of Council re: Retirement of Bruce Lewis #7 Moved by Councillor Jones Seconded by Mayor West THAT the accumulated sick time leave for Mr. Bruce Lewis in the amount of $5,840.52 be paid; these monies to be charged against Account No. 7-030-0002; and the seal of the Corporation be attached hereto. CARRIED Aurora (79) Taxi re: Request for additional licences #8 Moved by Mayor West Seconded by Councillor Weller THAT the Building Department staff verify that York Taxi is closing its business and, if verified, that Aurora (79) Taxi be granted three additional 1 icences and the necessary by-law be prepared for three readings for Council's consideration. CARRIED A. Merkur & Sons Ltd. re: Zoning By-law No. 2213-78; Proposed amendment for Car Leasing offices #9 Moved by Mayor West Seconded by Councillor Pedersen THAT a joint written report, by the Director of Planning and Chief Building Official covering car leasing offices, be prepared with Section 3.108 attached-"Definition of a Retail Store". CARRIED L. A 11 i son, Deputy Clerk memo to Mayor and Members of Counci 1 re: Specia 1 Planning Public Meeting -March #10 Moved by Mayor West Seconded by Councillor Pedersen THAT a Special Planning Meeting be held on March 30, 1988 to consider proposed amendments to the draft plan of subdivision within the Aurora Southwest quadrant and the proposed Industrial Secondary Plan. CARRIED -'"._._._._,~ , ·,o,~o.• • > '·''''""·~•"-<~~-----·-~•-•~-~ ••••'•·•-,o•~··-~.--;·:-~·---,.••••,.~~~·~•'"'""'"''"'''"-'•~"'-'-=>.""':"''""''"''"'-'"''-"<'•'-''''-'''' ••"<P,•<" • •'•"·'"'-=a-•/·A•••--.-,----" ····~.-···-··-~--.,,,. ,._~•~•·--• .. •"• /-- '--·---' Aurora Committee of the Whole Minutes No. 08-88 Wednesday, February 10, 1988 - 3 - C.E. Gowan, Clerk memo to Mayor and Council Members re: Lake Simcoe Region Conservation Authority Budget Estimate #11 Moved by Councillor Jones Seconded by Mayor West THAT this matter be referred to Delegations on the Agenda. CARRIED CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION Aurora Committee of Adjustment re: Application A-01-88; Ki ro Pecenkovski; Granted DELEGATIONS Mr. Gerry Co~ley re: Condominium Low Rise Apartment Building; Old Yonge Street; Cope I 11 Realty Investment Corp. Mr. Richard Harrison, M.C.I.P. from Malone, Given, Parsons spoke on behalf of Mr. Gerry Copley regarding a condominium low rise apartment building. Mr. Harrison showed an overall plan for the southeast corner of St. John's Sideroad and Old Yonge Street. The plan showed 53 units in a two-storey condominium-ownership concept. The key to the plan was affordabil ity. Mr. Harrison explained that relief would be required from the By-law regarding parking and landscaping. #12 Moved by Mayor West Seconded by Councillor Pedersen THAT this matter be referred to a Public Meeting. CARRIED Mr. Richard Harrison, Malone, Given, Parsons re: Hunter's Gate; Armadale Properties Ltd. Mr. Richard Harrison introduced the architect of Hunter's Gate (Armadale site), Mr. Tom Albrecht. Mr. Albrecht addressed the Committee reviewing the four changes they had requested in their site plan. i ) i i) iii) iv) Panels between windows to be changed to enamel metal panels instead of glazed glass. Brick piers along the length of the building are to be omitted, as they interfered with the windows of the retail section. Landscaping at rear of building was changed. Some trees to be removed, but more shrubbing added. A portion of the rear wall which was to have been brick will now be concrete custom coloured block. A new fence is to be erected between their property and the York County Board property. #13 Moved by Mayor West Seconded by Councillor Weller THAT this matter be referred to Unfinished Business. CARRIED Mrs. Susan Shaw, Aurora re: Lake Simcoe Region Conservation Authority 1988 Budget; and ' C.E. Gowan, Clerk memo to Mayor and Council Members re: Lake Simcoe Region Conservation Authority Budget Estimate Mrs. Susan Shaw, the Aurora appointed representative on the Lake Simcoe Region Conservation Authority, addressed the Committee updating the things that the Authority is responsible for in Aurora and outlining objectives for 1988, e.g., flood relief program and Tannery Creek channelization. Mrs. Shaw replied to question on the budget for 1988. Mrs. Shaw requested a better means of communications with Council. This matter will be discussed at a future Committee meeting. Aurora Committee of the Whole Minutes No. 08-88 Wednesday, February 10, 1988 - 4 - #14 Moved by Mayor West Seconded by Councillor Weller THAT this matter be referred to Unfinished Business. CARRIED STAFF REPORTS PLANNING DEPARTMENT PL88-019-043 -Commercial Area Improvement Program #15 #16 Moved by Mayor West Seconded by Councillor Jones 1. THAT an amendment to the Community Improvement Plan be prepared to delete those aspects of the project which cannot be completed prior to March 31st, 1988; and 2. THAT a public meeting to discuss this amendment as required by the Planning Act be scheduled to be heard at the regular Council meeting of March 16th and the appropriate notices be placed in the local newspapers. CARRIED Moved by Mayor West Seconded by Councillor Jones THAT the advertisement be placed in the newspaper before the next Council meeting. CARRIED TREASURY DEPARTMENT TR88-009-044 -Payment of Accounts and Approval by Council #17 Moved by Councillor Weller Seconded by Mayor West THAT Council approve an amendment to the Accounts Payable/Disbursement System to allow for payments to be made prior to Council's review in accordance with this report. CARRIED UNFINISHED BUSINESS Updated Town Brochures (Pending from Nov. 11/87 and Jan. 27/88) It was indicated that a report with recommendations would be available for the next Council meeting scheduled for February 17, 1988. Study of Public Works Dept./Engineerin1/Leisure Services Dept.; Relocation of Parks Facility to Public Works Dept. Pending from Dec. 9/87) It was indicated that a report on this matter to be submitted for the Council meeting scheduled for February 17, 1988. Ministry of Education re: Presentation to Explain Formula for Apportioning Education Costs (Pending from Jan. 13/88) This matter still pending. Mayor West memo to Members of Counci 1 re: Vacant Land from Nov. 11/87 and Jan 27/88 The City of Ottawa has information pertaining to this matter and a copy of same has been requested. Aurora Committee of the Whole Minutes No. 08-88 Wednesday, February 10, 1988 - 5 - Delegation of Mr. Richard Harrison, Malone, Given, Parsons re: Hunter's Gate; Armadale Properties Ltd. #18 Moved by Mayor ~/est Seconded by Councillor Pedersen THAT the changes as outlined be accepted and the Mayor and Clerk be authorized to sign the revised site plan agreement. CARRIED De 1 egati on of Mrs. Susan Shaw, Aurora re: Lake Simcoe Region Conservation Authority 1988 Budget; and C.E. Gowan, Clerk memo to Mayor and Council Members re: Lake Simcoe Region Conservation Authority Budget Estimate #19 Moved by Mayor West Seconded by Councillor Pedersen THAT the Lake Simcoe Region Conservation Authority general levy of $85,061.00 for 1988 be accepted. CARRIED QUESTIONS BY MEMBERS Councillor Paivio -ad hoc committee on housing -date to be set. NEW BUSINESS Councillor ten years. 24, 1988. Weller requested a new policy regarding retirement of staff after A report to be submitted for the meeting scheduled for February ADJOURNMENT #20 Moved by Mayor West THAT the meeting be adjourned at 9:20 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 08-88 WERE CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON FEBRUARY 17, 1988.)