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MINUTES - Committee of the Whole - 19871125'',, MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 54-87 Boardroom, Town of Aurora Administrative Offices \~ednesday, November 25, 1987 7:47 p.m. COUNCIL MEMBERS IN ATTENDANCE Councillor Timpson in the Chair; Mayor West; Councillors Barker, Buck, Jones, McKenzie, Paivio, Pedersen and Weller. STAFF MEMBERS IN ATTENDANCE DECLARATION OF CONFLICT Chief Administrative Officer, Clerk, Deputy Clerk, Chief Building Official, Fire Chief, Director of Personne 1 , Director of Planning, Director of Public Works and Treasurer. Councillor Timpson declared a possible Conflict of Interest in the correspondence from the York Region Board of Education regarding financial securities due to employment with same and did not take part in or vote on any question in this regard or attempt in any way to influence the voting on such questions. APPROVAL OF AGENDA #1 Moved by Councillor Barker Seconded by Councillor Weller THAT the content of the Agenda be approved as outlined herein. CARRIED Mayor West in the Chair. PRESENTATION Mr. David Merkur re: Presentation of Arts and Culture Grants Mr. David Merkur of A. Merkur and Sons Ltd. was in attendance and contratulated the annual Arts and Culture Grant recipients. Those in attendance were Linda Jerome of the Aurora Public Library, Chris Stevens representing the York Symphony Orchestra, Denise Lougheed of the Aurora Nursery School and Alan Laing of the Aurora Horticultural Society. Mayor West thanked Mr. Merkur for his continuing contributions towards this grant fund which benefits worthwhile organizations serving the Town of Aurora. Councillor Timpson in the Chair. CORRESPONDENCE AND PETITIONS Mayor West memo to Members of Co unci 1 re: Ad Hoc Committee -Lei sure Services Complex Park Development #2 Moved by Councillor Pedersen Seconded by Councillor Paivio THAT Mayor West and Councillors Barker, Jones and Weller be appointed to an Ad Hoc Committee to review, investigate and report on the Leisure Services Complex Park Development. CARRIED -, __ ./ Town of Aurora Committee of the Whole Minutes Wednesday, November 25, 1987 -2 - J. Tree, Parks Foreman memo to K.B. Rodger, Chief Administrative Officer re: Street Tree Removal and Disposition of same #3 Moved by Councillor Weller Seconded by Councillor Barker THAT the tenders for tree removal, when prepared, include the complete removal of all brush, debris and wood. CARRIED Aurora Chamber of Commerce re: 1988 Town of Aurora map #4 Moved by Mayor West Seconded by Councillor Jones THAT the Chamber of Commerce be advised that the Town will provide financial assistance towards the preparation of the 1988 map to an amount not exceeding $300.00. The funds to come from Account No. 1400-87 and the seal of the Corporation be attached hereto. The Chamber of Commerce to be advised that the Town has an updated base map which may be useful for its purposes. CARRIED Mayor West in the Chair. The York Region Board of Education re: Letter of Credit for Site Approval -Regency Acres #5 Moved by Councillor Buck Seconded by Councillor Paivio THAT the York Region Board of Education be advised that its request to waive the requirement to pro vi de a Letter of Credit to secure the obligations of a Site Plan Agreement for the addition to Regency Acres Public School and any future school construction projects is denied. CARRIED Councillor Timpson having earlier declared a possible Conflict of Interest in the correspondence of the York Region Board of Education did not take part in the vote called with respect to its request. Councillor Timpson in the Chair. McPherson and Shugart, Barristers & Solicitors re: Aurora Hydro sale to Priestly/Case; Lots 8 and 9, Plan 65R-9938; 6 Mosley Street, Aurora #6 Moved by Councillor Barker Seconded by Councillor Weller THAT the concerned parties be advised that the Town will allow the encroachment of the steps to continue until such time as the street is reconstructed or the building is demolished. CARRIED DELEGATIONS Mr. Jack Knight, Family Life Centre, Aurora-Newmarket District re: Grant Mr. Knight addressed the Committee outlining in general terms the services performed by the organization, the benefits provided to the community, the funding sources available and utilized, staff composition and allocation. It was requested that the Town provide a one time only grant in the amount of $5,000.00 to assist in the start~up costs for the recent move to new office facilities, advertising, leasehold and legal expenses and staff salaries to accommodate a 30-person waiting list. #7 Moved by Councillor Jones Seconded by Councillor Weller THAT this matter be referred to Unfinished Business. CARRIED Town of Aurora Committee of the Whole Minutes Wednesday, November 25, 1987 - 3 - STAFF REPORTS CLERK'S DEPARTMENT CL87-015-348 -Policy: Administration -Cash and Security Deposits -Site Plan and Subdivision Agreements #8 Moved by Councillor Weller Seconded by Councillor Barker THAT the policy regarding the administration of the receipt of cash payments and provision of securities for Site Plans and Subdivision Agreements as set out in Appendix I to this report be formalized and adopted by Council. CARRIED PLANNING DEPARTMENT PL87-160-349 -Dele ation of G. Brian Coutts, Aurora Pro osed Official Plan Amendment No. 36 Aurora South Area #9 Moved by Councillor Buck Seconded by Mayor West 1. THAT, provided Council concurs in principle with the estab 1 i shment of a "Speci a 1 Study Area" for the 1 ands currently shown as "Estate Residential Study Area" and "Rural Corridor" along Yonge Street, staff be directed to prepare a draft policy to apply to these areas for Council's review; 2. THAT during the preparation of the draft that the 1 an downers be consulted; and 3. THAT the landowners be advised of the date at which the draft policy will be discussed by Council. CARRIED UNFINISHED BUSINESS C. E. Gowan, Clerk and L. Allison, Deputy Clerk memo to Mayor and Members of Council re: Council Aqenda:s-and Minutes (Deferred bv Committee-of the Whole Nov. 11/87 #10 #11 #12 Moved by Mayor West Seconded by Councillor Barker THAT Item (i) in the report not be adopted and the normal deadline for submission of agenda material be extended to Fridays at 4:30 p.m. DEFEATED Moved by Mayor West Seconded by Councillor Jones THAT Items (ii) through (vii) inclusive in the report be adopted as submitted with Option (a) in Item (v) incorporated into future Council minutes. CARRIED Moved by Councillor Jones Seconded by Councillor Buck THAT Item (i) be adopted as proposed for a trial period. CARRIED Town of Aurora Committee of the Whole Minutes Wednesday, November 25, 1987 - 4 - Peter C. Smith, Aurora re: Concern about inade uate traffic control safeguards on Seaton Drive Pending from Committee of the Whole Oct. 14/87 #13 Moved by Mayor West Seconded by Councillor Pedersen THAT the intersection of Glass and Seaton Drives be the subject of a traffic and pedestrian count to determine if the warrants for an all-way stop sign have been met. CARRIED K.B. Rod er, Chief Administrative Officer memo to Ma or and Members of Council re: athurst Street Watermain -Outstanding Deficiencies Pending from Council July 22, Aug. 26 and Oct. 14/87) The Chief Administrative Officer requested this matter be deferred once again to allow the presentation of a report concerning deficiencies from Reid and Associates. Delegation of Mr. Jack Knight, Family Life Centre, Aurora-Newmarket District re: Grant #14 Moved by Mayor West Seconded by Councillor Pedersen THAT the Family Life Centre be given a one time only grant in an amount not to exceed $5,000.00 to be utilized only towards start-up fees and expenses related to the establishment of their own office. The organization shall confirm that this is how the grant will be used prior to the cheque being issued; and FURTHER THAT a report be received from the Treasurer addressing the appropriate budget account where the funds for the grant can be obtained. CARRIED QUESTIONS BY MEMBERS Mayor West -the placement of a stop sign on a tree at the Edward Street/ Harrison Avenue intersection. ADJOURNMENT #15 Moved by Councillor Jones THAT the meeting be adjourned at 10:01 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 36-87 WERE CONSIDERED AND ADOPTED BY THE COUNCIL AT ITS MEETING HELD ON DECEMBER 2, 1987.)