MINUTES - Committee of the Whole - 19880113MINUTES
TOWN OF AURORA
COMMITTEE OF THE WHOLE MEETING
NO. 02-88
Boardroom, Town of Aurora Administrative Offices
Wednesday, January 13, 1988
7:33 p.m.
COUNCIL MEMBERS IN ATTENDANCE Councillor Timpson in the Chair; Mayor West
Councillors Buck, Barker, Jones, Paivio,
and Weller.
Councillor McKenzie absent due to ill ness
and Councillor Pedersen absent on vacation.
STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer, Deputy Clerk,
Administrative Assistant, Chief Building
Official, Fire Chief, Director of
Personnel, Director of Planning, and
Director of Public Works.
Clerk absent on vacation.
DECLARATION OF INTEREST
There were no disclosures of interest under the Municipal Conflict of
Interest Act, 1983.
APPROVAL OF AGENDA
#1 Moved by Councillor Buck Seconded by Councillor Barker
THAT Report PER88-001-008 be removed from the Agenda.
CARRIED
Councillor Paivio entered the Council Chambers 7:35 p.m.
#2 Moved by Councillor Barker Seconded by Mayor West
THAT the content of the Consolidated Agenda with additions, as
amended, circulated by the Clerk's Department be approved as
outlined herein.
CARRIED
CORRESPONDENCE AND PETITIONS
J. Insley, Municipal Law Enforcement & Provincial Offences Officer re:
Prohibiting of Parking of Commercial Vehicles on Residential Streets
#3 Moved by Councillor Jones Seconded by Councillor Barker
THAT the matter of differentiating between types of vehicles when
applied to roadway parking be reviewed by the Clerk incorporating
legal advice if necessary.
CARRIED
Ministry of Education News Release re: Method of Apportionment of Trustee
Representation on Ontario Boards
#4 Moved by Councillor Weller Seconded by Mayor West
THAT the 1 etter concerning the method of apportionment of Trustee
representation on School Boards be received.
The Chairman placed Mayor West in the Chair.
Aurora Committee of the Whole Minutes No. 02-88
Wednesday, January 13, 1988
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AMENDMENT -Upon the question of the adoption of the recommendation
it was:
Moved by Councillor Timpson Seconded by Councillor Paivio
THAT the sentence, "the Ministry of Education to be advised that in
restructured counties and regional municipalities there should be a
minimum of one trustee for each area municipality with the
remainder distributed on a population basis" be added to the
recommendation.
CARRIED
The recommendation CARRIED AS AMENDED.
Councillor Timpson resumed the Chair.
Ministry of Education re: Presentation to Explain Formula for Apportioning
Education Costs
#6 Moved by Mayor West Seconded by Councillor Barker
THAT the Ministry of Education be advised that the Council of the
Town of Aurora wishes the representative to attend and be prepared
to discuss the formula used in 1986 and 1987 for apportionment of
education costs and the resultant financial effects on Aurora.
CARRIED
L. A 11 i son, Deputy Clerk memo to Mayor and Members of Counci 1 re: Nugget
Construction Co. Subdivision Agreement
#7 Moved by Mayor West Seconded by Councillor Jones
THAT the revised Schedule "G" be inserted into the subdivision
agreement between the Town of Aurora and Nugget Construction Co. as
recommended in the memorandum of the Deputy Clerk.
CARRIED
Lake Simcoe Region Conservation Authority re: Snow Ploughing of
Conservation Area Parking Lots
#8 Moved by Councillor Weller Seconded by Councillor Barker
THAT the Council direct the Parks Department staff, as a low
priority, to clear a small portion of the two (2) parking lots in
Sheppards Bush; and ·
THAT a letter of explanation detailing the reasons for the
cessation of this service be requested from the Lake Simcoe Region
Conservation Authority.
CARRIED
T. Graham, Manager, Leisure Services Facilities memo to Mayor and Members
of Council re: Staffing of Leisure Complex
#9 Moved by Councillor Jones Seconded by Councillor Paivio
THAT Council concur with the informational memorandum of the
Manager, Leisure Services Facilities.
CARRIED
CORRESPONDENCE AND PETITION RECEIVED AS INFORMATION
a) The Premier of Ontario re: Sunday shopping
b) L. A 11 i son, Deputy Clerk memo to Mayor and Members of Counci 1 re:
Justram Equipment Inc. and Municipal Numbering on Vata Court
Aurora Committee of the Whole Minutes No. 02-88
Wednesday, January 13, 1988
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STAFF REPORTS
LEISURE SERVICES DEPARTMENT
LSBB-001-007 -Family Leisure Complex Membership and Fees Proposal
Mr. Tom Graham, Ms. Heather de Lorenzis and Ms. Beth Allen made a
presentation to the Committee outlining in detail the proposed structure of
fees for membership and usage of the Aurora Family Leisure Complex.
#10 Moved by Councillor Jones Seconded by Mayor West
THAT the Membership and Fees Proposal be accepted as outlined
within the report; staff be authorized to proceed with the
membership promotion; and monthly reports giving membership
statistics be submitted to Council members.
CARRIED
(COUNCIL AT ITS MEETING OF JANUARY 20, 1988 RECEIVED THE FOREGOING
RECOMMENDATION AND -A-B!lPTEB SAME AS AMENDEDn UNDER "NEW BUSINESS ARISING FROM
THE COMMITTEE OF THE WHOLE REPORT".) SAm~
PLANNING DEPARTMENT
PLBB-003-009 -Proposed Plan of Condominium; Pt. Lot 58, R.P. 10328,
E.Y.S.; 19CDM-87033; Industrial Parkway; David-Paul Holdings
#11 Moved by Mayor West Seconded by Councillor Barker
THAT proposed plan of condominium 19CDM-87033 be recommended to the
Region of York for approval subject to the following conditions
being met:
1. Approval shall relate to draft plan of condominium prepared by
Robert J. Kingston Ontario Land Surveyor dated August 21, 1987;
2. The owner(s) shall enter into one or more condominium
agreements with the Town of Aurora agreeing to satisfy all
conditions of the Town of Aurora; and
3. The owner(s) shall pay 2% cash in lieu of parkland.
CARRIED
PLBB-004-010 -Proposed Plan of Condomini urn; Lot 28, R. P. 10328, E. Y. S.;
19CDM-87034; Vata Court; Melher Investments
#12 Moved by Mayor West Seconded by Councillor Barker
THAT proposed plan of condominium 19CDM-87034 be recommended to the
Region of York for approval subject to the following conditions
being met:
1. Approval shall relate to draft plan of condominium prepared by
Robert J. Kingston Ontario Land Surveyor dated August 20, 1987;
2. The owner( s) shall enter into one or more condomini urn
agreements with the Town of Aurora agreeing to satisfy all
conditions of the Town of Aurora; and
3. The owner(s) shall pay 2% cash in lieu of parkland.
CARRIED
Aurora Committee of the Whole Minutes No. 02-88
Wednesday, January 13, 1988
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PL88-005-0ll -Proposed Plan of Subdivision; Pt. Lot 85, Cone. 1 W.Y.S.;
The Chatterly Corporation; 19T-87049
#13 Moved by Councillor Jones Seconded by Councillor Barker
THAT subject to the applicant supplying an irrevocable 1 etter of
credit in the amount of the levy required, the proposed plan of
subdivision 19T -87049 be recommended to the Region of York for
draft approva 1 subject to the following conditions being met for
final approval:
1. Approval shall relate to a draft plan of subdivision prepared
by Holding & Jones Limited Ontario Land Surveyors dated
September 16, 1987 as red line revised.
2. The road allowances included within this draft plan of
subdivision shall be dedicated as public highways.
3. The road allowances included within this draft plan of
subdivision shall be named to the satisfaction of the Town of
Aurora and the Regional Planning Department.
4. Such easements as may be required for uti 1 i ty or drainage
purposes shall be granted to the appropriate authority.
5. The owner shall enter into a subdivision agreement with the
Town of Aurora agreeing to satisfy all conditions, financial
and otherwise of the Town.
6. The lands within this draft plan of subdivision shall be
appropriately zoned in a zoning by-law which has come into
effect in accordance with the provisions of the Planning Act.
7. The owner sha 11 agree in the subdivision agreement not to
remove trees without the written approval of the Town of
Aurora.
8. The owner shall pay an amount equal to the difference between
the percentage of the total plan contained in Block 86 and 5%
of the total plan, as cash in lieu of parkland.
9. The owner shall convey Blocks 84 and 85 to the Town of Aurora
as Open Space.
10. The owner shall convey Block 86 to the Town of Aurora as
Parkland. In the event that it should be determined that
Block 86 is not required as parkland Block 86 may be used as a
residential lot.
11. Prior to fi na 1 approval the owner shall prepare a 1 andscape
and fencing plan for Blocks 84 through 86 inclusive.
12. The owner shall agree in the
out the works as detailed
condition 11 above.
subdivision agreement to carry
in the plans required under
13. Prior to final approval the owner shall prepare a street tree
planting plan as required in accordance with the Town's Open
Space Specifications.
14. The owner shall agree in the subdivision agreement to plant
such street trees as detailed in the plans required under
condition 13 above.
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Aurora Committee of the Whole Minutes No. 02-88
Wednesday, January 13, 1988
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15. The owner shall prepare a stormwater management plan which is
acceptable to the Town of Aurora.
16. Prior to undertaking any grading on the site, the owner shall
prepare a report to the satisfaction of the Lake Simcoe Region
Conservation Authority and the Town which will detail the
means whereby erosion and siltation and their effects will be
minimized on the site during and after the construction period.
17. The owner shall agree in the subdivision agreement in wording
acceptab 1 e to the Lake Simcoe Region Conservation Authority
and the Town to carry out or cause to be carried out the
recommendations and measures contained within the reports
approved under condition 16.
18. The owner shall agree in the subdivision agreement to erect a
visually opaque privacy fence or berm/fence combination to be
installed for Lots 1~-tb 28 and 76.
19. The owner shall agree in the subdivision agreement to provide
all houses constructed on Lots 19 to 28 inclusive with a
forced air heating system with the provision for the future of
central air conditioning and Lot 76 provided the house is
situated less than 95 metres from the property line along
Bathurst Street and 19 metres from St. John's Sideroad.
20. The owner shall agree in the subdivision agreement to include
a clause in all offers of purchase and sale for lots 19 to 28
and 76.
"Purchasers are advised that the
increasing road traffic may be of
interfering with some activities of the
noise levels due to
concern, occasionally
dwelling occupants."
21. The owner shall include the following clause in the
subdivision agreement:
"Purchasers of Lots 19 to 28 and 76 are advised that the noise
levels due to increasing road traffic may be of concern,
occasionally interfering with some activities of the dwelling
occupants."
22. The owner shall provide a detailed landscaping plan for all
1 ots that flank or back onto Bathurst Street to screen the
dwellings from vehicular traffic and to provide as much
privacy and enclosure as possible.
23. Prior to removal of any trees on the site the owner shall
prepare a master site plan detailing the locations of proposed
houses, driveways, any stormwater detention areas and tree
cover to be retained.
24. The owner shall agree in
construct the subdivision in
required in condition 23.
the subdivision agreement to
accordance with the site plan
25. The owner shall agree to the cost sharing and financing of
intersection improvements including such illumination,
channelization and signalization as may be required at the
intersection of proposed Street 'B' and Bathurst Street.
Aurora Committee of the Whole Minutes No. 02-88
Wednesday, January 13, 1988
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26. The owner sha 11 agree that the eventua 1 standard of
construction of St. John's Sideroad will be a rural section 2
lane secondary road with ditches and asphalt surfacing, and
that the cost sharing and financing of the reconstruction of
St. John's Sideroad be acceptable to Town Council prior to
registration.
(COUNCIL AT ITS MEETING OF JANUARY 20, 1988 RECEIVED THE FOREGOING
RECOMMENDATION AND DEFERRED SAME UNDER "NEW BUSINESS ARISING FROM THE
COMMITTEE OF THE WHOLE REPORT".)
PUBLIC WORKS DEPARTMENT
PW88-005-012 -Public Works Facility Imrovements (a) Office Expansion;
(b) Ventilation of the Vehicle Maintenance rea
#14 Moved by Mayor West Seconded by Councillor Buck
1. THAT Council authorize the engagement of an architect in order
to proceed with design of a full height block or block/sheet
metal wall effectively isolating the mechanic's repair bay
from the general garage area taking into consideration the
installation of two carbon monoxide sensor controlled roof
mounted fans and two ratchet controlled hose reels being
installed within said area, complete with cost estimate.
CARRIED
TREASURER'S DEPARTMENT
TR88-001-013 -Transit Ridership Survey
#15 Moved by Councillor Weller Seconded by Councillor Barker
THAT the proposed new route, as appended to the report, be tested
for a two-month period; and
THAT revisedmaps and schedules be made available by Travelways for
distribution.
CARRIED
TR88-002-015 -Change of Signing Authority
#16 Moved by Councillor Jones Seconded by Mayor West
THAT the signing authority for the Town of Aurora be Mayor John
West or Councillor George D. Timpson and Treasurer Fred A. Reid or
Deputy-Treasurer Dorothy Wardle.
CARRIED
UNFINISHED BUSINESS
the Name for same has been established
It was indicated that information on this subject would be available for the
next Council meeting.
#17
at Edward Street/Harrison Avenue Intersection
Moved by Mayor West Seconded by Councillor Barker
THAT the matter of the realignment of the Edward Street/Harrison
Avenue intersection be investigated further when detai 1 ed design
information is available with cost estimate.
CARRIED
Aurora Committee of the Whole Minutes No. 02-88
Wednesday, January 13, 1988
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Updated Town Brochures (Pending from Nov. 11, 1987);
Association of Municipalities of Ontario re: Natural Gas Purchase
Consortium (GASAMO) (Pending from Dec. 9, 1987); and
Mayor West memo to Council re: Recycling of Leaves (Pending from Nov. 11,
1987'
#18 Moved by Mayor West Seconded by Councillor Jones
THAT these matters be finalized for the next Committee of the Whole
meeting.
CARRIED
Pedestrian Street Crossin and the Wellin ton St. E. and Walton Drive
intersection Pending from Jan. 6, 1988
The Director of Public Works provided the Committee with the results of a
pedestrian count undertaken of the intersection on Tuesday, January 12, 1988
which revealed very little pedestrian crossing and potential traffic
problems associated with a crosswalk installation at this point.
PW87-051-331 -Condition of the Vandorf Sideroad (Leslie Street -East Town
Limits) (Pending from Oct. 28 and Dec. 9, 1987)
#19 Moved by Mayor West Seconded by Councillor Jones
THAT discussion of this matter be referred
deliberations at which time several alternatives
treatment on Vandorf Road are to be presented by
Public Works.
CARRIED
to the budget
to the surface
the Director of
Mayor West memo to Council re: Traffic Counts (Pending from Dec. 9, 1987)
#20 Moved by Mayor West Seconded by Councillor Jones
THAT this matter be deferred until the details of the Traffic Study
are known.
CARRIED
R.J. Harrinqton, Chief Buildin of
Council re: Permit Fees; Buildin from Oct. 28
and Dec. 9, 1987
#21 Moved by Mayor West Seconded by Councillor Buck
THAT the appropriate amendments to the building by-law be prepared
as recommended by the Chief Building Official.
CARRIED
QUESTIONS BY MEMBERS
Councillor Barker-enquiry regarding volunteers to assist in the review of
materials received regarding the "No Smoking" by-law.
Councillors Buck and Paivio volunteered to join
Councillor Barker on the Committee.
Aurora Committee of the Whole Minutes No. 02-88
Wednesday, January 13, 1988
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NEW BUSINESS
Mayor West memo to Members of Council re: Waste Recycling
#22 Moved by Councillor Jones Seconded by Councillor Paivio
THAT the recommendation of the Mayor be accepted and Waste
Management be requested to submit costs regarding recycling pickup
and how same would be handled.
CARRIED
Parks/Public Works Building Ad Hoc Committee memo to Mayor West and Members
of Council re: Estimated cost of Proposed Parks/Public Works Building
#23 Moved by Mayor West Seconded by Councillor Jones
THAT the amount of $567,200.00 be allocated in the 1988 Capital
Budget for the proposed Parks/Public Works Building; and
THAT the preliminary sketch and specification guidelines as
prepared by staff be used as the basis for definitive specification
and conceptual drawings to be formulated by a consultant.
CARRIED
N. Vose, Director of Personne 1 memo to Mayor West and Members of Counci 1
re: OMERS Voluntary Buyback
#24
#25
#26
Moved by Councillor Jones Seconded by Mayor West
THAT the $48,191.00 be authorized for payment as recommended by the
Director of Personnel.
This motion was withdrawn by the Mover and Seconder with the leave
of the Committee.
Moved by Mayor West Seconded by Councillor Jones
THAT a representative from OMERS be invited to attend a future
meeting to discuss the pension issue.
CARRIED
Moved by Councillor Buck Seconded by Councillor Barker
THAT the Town Solicitor be invited to attend the same meeting to
provide any necessary legal counsel.
CARRIED
ADJOURNMENT
#27 Moved by Councillor Timpson
THAT the meeting be adjourned at 9:32 p.m.
CARRIED
{THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 02-88 WERE
CONSIDERED AND ADOPTED AS AMENDED BY COUNCIL AT ITS MEETING HELD ON
JANUARY 20, 1988.)