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MINUTES - Committee of the Whole - 19870408MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 17-87 Boardroom, Town of Aurora Administrative Offices Wednesday, April 8, 1987 7:30 p.m. COUNCIL MEMBERS IN ATTENDANCE Councillor Weller in the Chair; Mayor West; Councillors Buck, Jones, McKenzie, Paivio (7:33 Pedersen, and Timpson. Barker, p.m.), STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer, Director of Planning, Director of Public Works, Chief Building Official, Director of Leisure Services, Fire Chief, Treasurer (7:36p.m.), Deputy Clerk and Administrative Assistant. Clerk on vacation. STAFF INTRODUCTIONS Mr. Rodger introduced new members of Town staff who were welcomed by the Chairman on behalf of the Mayor and Council. Those present were: Joe Nemeth, Marj Dawson, Robert Comeau, Mike Dutschek, Steve Wilson, Pat Lee and Sandra Boyd. APPROVAL OF AGENDA #1 #2 Moved by Councillor Barker Seconded by Mayor West THAT the content of the Agenda be approved as outlined herein. AMENDMENT -Upon the question of the adoption of the recommendation it was: Moved by Councillor Timpson Seconded by Councillor Pedersen THAT Report No. PL87-049-112 re: Ad Hoc Steering Committee, 195 Yonge Street South, Armadale Properties, be added to the Agenda under Unfinished Business. CARRIED The recommendation CARRIED AS AMENDED. CORRESPONDENCE AND PETITIONS S. Seibert, Director of Planning memo to Mayor West and Members of Council re: An Assessment of the Aurora Main Street Project Mr. Stephen Lauer of Ontario Regional Office, Main Street Canada spoke at length on the report. Recommendations of report were reviewed. Mr. Lauer answered questions from Council. #3 Moved by Mayor West Seconded by Councillor Barker THAT the report be added to Unfinished Business on this Agenda. CARRIED Town of Aurora Committee of the Whole Minutes No. 17-87 Wednesday, April 8, 1987 - 2 - Mayor ~lest memo to Members of Council re: Sign -New Home Buyers #4 Moved by Councillor Buck Seconded by Mayor West THAT staff bring in a wording for signs that would be installed at all sales offices in the Town of Aurora asking new home buyers to check into areas of concern. Recommendations to be submitted within two weeks. CARRIED Mayor West memo to Members of Council re: Remax Hot-Air Balloon -Aurora Home Show #5 Moved by Councillor Buck Seconded by Councillor Barker THAT permission be granted to land and take off in Fleury Park on April 25 and 26, 1987. CARRIED Big Sisters of York re: Proclamation of April as Big Sister Month #6 Moved by Councillor Buck Seconded by Councillor Barker THAT April be proclaimed as "Big Sister Month". CARRIED Mayor West memo to Members of Council re: By-law 2215-78-Control of Dogs #7 Moved by Councillor Buck Seconded by Councillor Paivio THAT a recommendation from staff be prepared regarding the pass i bil i ty of hi ring a part-time by-1 aw enforcement officer; the increase in amount of fines; and signs to be prepared. CARRIED Mayor West memo to Members of Council re: Former B. I. A. Area #8 Moved by Councillor Timpson Seconded by Councillor Jones THAT staff from the Leisure Services Department bring in a report recommending the location of planters, placement of benches, removing any damaged flags or banners and making adjustments as required. Also, addressing the possibility of hiring a student for maintenance. CARRIED Mayor West memo to Members of Council re: Christmas Lights #9 Moved by Councillor Timpson Seconded by Counci 11 or Jones THAT staff be authorized to ask for tenders for the purchase or rental of Christmas lights in the Town as soon as possible. CARRIED Aurora Block Parents re: Amalgamation of Aurora/Newmarket Block Parent Association and Request for Town's Payment of Community Block Parent Signs #10 Moved by Councillor Barker Seconded by Councillor Buck THAT $118.35 be granted to the Aurora/Newmarket Block Parent Association. The money to be paid from Grants for the purchase of signs, Account No. 1400-87, and the seal of the Corporation be attached hereto. CARRIED Town of Aurora Committee of the Whole Minutes No. 17-87 Wednesday, April 8, 1987 - 3 - CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) K.B. Rodger, Chief Administrative Officer memo to Mayor and Members of Council re: Introductions of Recent Staff Changes b) Young Drivers of Canada re: Commendation of Works Department c) Mr. King, Chairman, Region of York re: Regional Official Plan d) Ministry of Tourism and Recreation re: Sneaker Day -Friday, May 22, 1987 e) Peterborough SVA Committee re: Resolution Reguesti ng Pilot Study of Site Value Assessment to Premier Peterson f) Consumers' Association of Canada re: Update on CRTC Review, Commission's Hearing and Decision DELEGATIONS Mr. Douglas Vanderburgh, York Region Tourism Marketing Agency Mr. Vanderburgh attended the meeting and showed copies of a ''York is Fun" guidebook that his firm would like to prepare. The booklet would have four pages on the Region of York and four pages for each of the nine municipalities. At the end of each municipality section, there would be listed a contact person. Each municipality would have its name and slogan and would be colour coded. It was indicated that colour coded post cards and area maps would be prepared. Mr. Vanderburgh stated a grant had been received from the Region, but was requesting a 10¢ per capita grant from each municipality. 4¢ of each 10¢ would be used for local programs. #11 Moved by Mayor West Seconded by Councillor Barker THAT the report be listed under Unfinished Business on the Agenda. CARRIED STAFF REPORTS CHIEF ADMINISTRATIVE OFFICER Report No. ADM87 -008-100 -Meta 1 Clad Buildings -Architectura 1 Covenants; Arbitration Provisions; Cal-Mar Inc. #12 Moved by Mayor West Seconded by Councillor Barker THAT Cal-Mar Inc. be allowed to build the masonry building as originally designed in accordance with the covenant. CARRIED Report No. ADM87-009-101 -Question by Council February 26, 1987 - Fluoridation of Water #13 Moved by Mayor West Seconded by Councillor Pedersen THAT Report No. ADM87-009-101 be received. CARRIED Town of Aurora Committee of the Whole Minutes No. 17-87 Wednesday, April 8, 1987 - 4 - Report No. ADM87-010-102 -Extended Office Hours #14 #15 Moved by Councillor Buck Seconded by Councillor Timpson THAT the report of the Chief Administrative Officer be received and the office hours not be extended. DEFEATED Moved by Councillor Jones Seconded by Councillor McKenzie THAT proposal No. 3 be expanded upon by staff and a report regarding the implementation of same be submitted by the Chief Administrative Officer. CARRIED (COUNCIL AT ITS MEETING OF APRIL 15, 1987 RECEIVED THE FOREGOING RECOMMENDATION AND ADOPTED SAME UNDER "NEW BUSINESS ARISING FROM THE COMMITTEE OF THE WHOLE REPORT".) Report No. ADM87-011-103 -Update on Departmental Complements #16 Moved by Councillor Timpson Seconded by Mayor West THAT Report No. ADM87-011-103 be received. CARRIED Report No. ADM87-012-104 -Education Policy -Convention and Seminar Expense Policy-Interim Report #17 Moved by Mayor West Seconded by Councillor Barker THAT Council discuss and accept this interim report and recommendations of the Chief Administrative Officer pending a revised po 1 icy to be considered and adopted by Counci 1. The po 1 icy to be brought forward for Council's consideration by May 13, 1987. CARRIED Report No. ADM87-013-105 -Building Complaints and Accessibility of Information to the Public-Terry Rooney, President, Home-Aid #18 Moved by Councillor Buck Seconded by Councillor Pedersen THAT report No. ADM87 -013-105 be received and that no action be taken. CARRIED Report No. ADM87 -014-106 -Terms of Reference -Consultant Study -Pub 1 i c Works -Engineering -Leisure Services #19 Moved by Councillor Buck Seconded by Mayor West THAT terms of reference be deve 1 oped for a Consultant's study in the delivery of operational services i.e., Public Works, Engineering, the Parks Division and the entire Leisure Services Department; and THAT Counci 1 discuss the content and manner set out as terms of reference, for the subject study and modify or alter same if required, and if approved -authorize the C.A.O. to obtain proposa 1 s, together with estimated costs and make recommendations thereon for Council decision, and as fully outlined on Page 2 - Report ADM 87-003-20 attached hereto. AMENDMENT -Upon the question of the adoption of the recommendation it was: ·-.. ~-.- Town of Aurora Committee of the Whole Minutes No. 17-87 Wednesday, April 8, 1987 #20 - 5 - Moved by Councillor Timpson Seconded by Councillor Barker THAT the paragraph before Comments and Assumptions on page 2 of the proposed Terms of Reference be deleted. DEFEATED The recommendation was CARRIED. CLERK'S DEPARTMENT Report No. CL87-009-107 -Proposed Renumbering on Arterial Roads #21 Moved by Councillor Timpson Seconded by Councillor Buck THAT Council consider the portions of the report attached hereto on "Street Numbering On Arterial Roads In York Region" and forward comments on same to The Regional Municipality of York as requested. CARRIED BUILDING DEPARTMENT Report No. BLDG87-013-108-Sign By-law No. 2388-80, As Amended #22 Moved by Councillor Pedersen Seconded by Councillor Jones THAT the recommended revisions to the By-1 aw as reviewed by the solicitor be incorporated, as per the attached draft copy of By-law #2786-85; THAT Council consider the recommended changes proposed by Mediacom and Remax Realty York Group, as set out in the text of the Report; and THAT a new By-law be prepared incorporating the above proposed changes, and all previous amendments. CARRIED PLANNING DEPARTMENT Report PL87-046-109 -Committee of Adjustment; Application A-5-87; Laurin LaSalle; North 1/2, Lot 77, R.P. 517; 52 Haida Drive #23 Moved by Councillor Jones Seconded by Councillor Pedersen 1. THAT the Committee of Adjustment be advised that Council has no objection to Application A-5-87; and 2. THAT a copy of the staff report be forwarded to the Committee of Adjustment. CARRIED Report PL87-047-110 -Committee of Adjustment; Application B-7-87; Granada Investments Ltd.; Part Blocks 58 & 59, R.P. M-2034; Yonge Street South #24 Moved by Councillor McKenzie Seconded by Councillor Jones 1. THAT the Committee of Adjustment be advised that Council has no objection to Application B-7-87; 2. THAT a copy of the staff report be forwarded to the Committee of Adjustment; and /'""' Town of Aurora Committee of the Whole Minutes No. 17-87 Wednesday, April 8, 1987 - 6 - 3. THAT, should the Committee choose to approve Application B-7-87, the following conditions of approval be applied: (1) Payment of an administration fee of $100.00 to the Town of Aurora; (2) The owner apply for and receive approval for the exemption of the severed and retained lands from part lot control pursuant to Section 49(7) of the Planning Act for the purpose of transferring servicing easements and rights-of-way from one parcel of land to the other. CARRIED Report PL87-048-111 -Request to Attend Ontario Professional Ontario Professional Planners Institute -Professional Development Workshop #25 Moved by Councillor McKenzie Seconded by Councillor Pedersen THAT one member of the Planning Department be allowed to attend the Ontario Professional Planners two-day workshop in Toronto at a registration fee of $175.00, the funds to come from Account No. 7000-49, and the seal of the Corporation be attached hereto. CARRIED UNFINISHED BUSINESS Report No. PL87-049-112 -Ad Hoc Steering Committee, 195 Yonge Street South, Armadale Properties The Director of Planning presented revised designs of the proposed building to be constructed on the Highland Chev-01 ds property at 195 Yonge Street South. #26 Moved by Councillor Timpson Seconded by Councillor Barker THAT the original concept for the building be approved. CARRIED Delegation of Mr. Douglas Vanderburgh, York Region Tourism Marketing Agency -Request of grant of 10¢ per capita #27 #28 Moved by Mayor West Seconded by Councillor Buck THAT the request be denied as according to policy, groups are allowed a grant from one level of government. The Region has already allotted funds for 1987. DEFEATED Moved by Councillor Jones Seconded by Councillor Paivio THAT the request of York Region Tourism Marketing Agency for a grant in an amount equa 1 to 10¢ per capita be approved and taken from the Economic Development Account No. 7400-45, and the seal of the Corporation be attached hereto. CARRIED (COUNCIL AT ITS MEETING OF APRIL 15, 1987 RECEIVED THE FOREGOING RECOMMENDATION. RECOMMENDATION NO. 28 WAS DEFEATED UNDER "NEW BUSINESS ARISING FROM THE COMMITTEE OF THE WHOLE REPORT".) >, ·~ .~ Town of Aurora Committee of the Whole Minutes No. 17-87 Wednesday, April 8, 1987 - 7 - S. Seibert, Director of Planning memo to Mayor West and Members of Council re: An Assessment of the Aurora Main Street Project #29 Moved by Mayor West Seconded by Councillor Timpson THAT a committee of Council be formed comprising members of Council with input from the public and comercial area representatives to determine if there can be interest generated in the downtown business area. This committee to be given one (1) year to make a recommendation whether reconsideration should be given to the hiring of the Main Street Coordinator. CARRIED ADJOURNMENT #30 Moved by Mayor West THAT the meeting be adjourned at 9:58 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 17-87 WERE CONSIDERED, AND ADOPTED AS AMENDED, BY THE COUNCIL AT ITS MEETING HELD ON APRIL 15, 1987.)