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MINUTES - Committee of the Whole - 19870513-- MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 23-87 Boardroom, Town of Aurora Administrative Offices Wednesday, May 13, 1987 7:30 p.m. COUNCIL MEMBERS IN ATTENDANCE Councillor Barker in the Chair; Mayor West; McKenzie, Councillors Buck, Jones, Pedersen, Timpson and Weller. Councillor Paivio absent due to family matter. STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer, Director of Planning, Chief Building Official, Director of Leisure Services, Fire Chief, Treasurer (7:45 p.m.), Clerk and Deputy Clerk. Director of Public Works absent due to illness. APPROVAL OF AGENDA #1 Moved by Mayor West Seconded by Councillor Weller THAT the content of the Agenda be approved as outlined herein. CARRIED CORRESPONDENCE AND PETITIONS C.E. Gowan, Clerk memo to Members of Council re: A. Merkur & Sons Ltd. and proposed signalized intersection #2 Moved by Mayor West Seconded by Councillor Weller THAT the letter from A. Merkur & Sons Ltd. be referred to the ongoing traffic safety study. CARRIED Mayor John West memo to Members of Council re: Summer Meeting Calendar #3 Moved by Councillor Weller Seconded by Councillor Jones THAT the summer meeting schedule as set out in the Mayor's memorandum be adopted. CARRIED Councillor Herb McKenzie memo to Mayor and Members of Council re: Ad Hoc Committee -Business Improvement Committee #4 Moved by Councillor Timpson Seconded by Councillor Jones THAT the Business Improvement Committee be constituted with the proposed membership . appointments as set out in the memorandum approved as submitted. CARRIED Ministry of Housing re: Low-Rise Rehabilitation Program #5 Moved by Councillor Timpson Seconded by Councillor Pedersen THAT the Town of Aurora submit a proposal to the Ministry of Housing to enter into an operating agreement for participation in the Low-Rise Rehabilitation Program. CARRIED T-own o'f_ -A~rdra Committee of the Whole Minutes No. 23 Wednesday, May 13, 1987 - 2 - York County Hospita 1 Foundation re: Subsidy request for Whipper Watson CatScan Campaign #6 Moved by Mayor West Seconded by Councillor Pedersen THAT this matter be referred to the next Committee of the Who 1 e meeting for consideration with the report from the Treasurer and the Director of Leisure Services with respect to this application to be received at that time. CARRIED Wm. Wa 1 ker, Director of Public Works memo to K. B. Rodger re: Mary Street Pumping Station; Release of Holdback -$2,000.00 #7 Moved by Councillor Buck Seconded by Councillor Jones THAT the holdback for the Mary Street Pumping Station in the amount of $2,000.00 be paid to Rono Construction Company Limited upon the provisions of the Construction Lien Act being satisfactorily complied with. CARRIED K. Cerswell, Treasurer memo to Mayor and Members of Council re: Request for Special Meeting of Council on May 13, 1987 for Three Readings of By-law to set the 1987 Mill Rates #8 Moved by Councillor Jones Seconded by Councillor Pedersen THAT the memorandum of the Treasurer be accepted and the Speci a 1 Council meeting be held as requested. CARRIED CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) Ontario Municipal Board re: Decision of the Board Iona Corporation; S.E. corner of McClellan Way and Henderson Drive b) Bell Canada re: Extended Area Service Qualification Criteria and Weighting Factors c) Kennel Inn re: Quarterly Report for Animal Control d) C.E. Gowan, Clerk memo to Mayor and Council re: Public Meeting -New Administrative Centre e) Town of Bradford re: 1987 Participaction Challenge STAFF REPORTS CLERK'S DEPARTMENT Report No. CL87-011-150 -Neighbourhood Watch -Signs #9 Moved by Mayor West Seconded by Councillor Jones THAT option No. 2 as contained in the report of the Clerk which would: i) authorize the purchase of a number of signs by the Town to be stored at the Works Department; and ii) authorize a fee of $20.00 to be charged for each sign erected with the Works Department erecting same at no cost to the Committee, be adopted. CARRIED Town of Aurora Committee of the Whole Minutes No. 23 Wednesday, May 13, 1987 - 3 - LEISURE SERVICES DEPARTMENT Report No. LS87-018-151 -1987-88 Rental Rates #10 Moved by Councillor Buck Seconded by Councillor Timpson THAT the rental rates, as contained in Report LS87-018-151, be approved. CARRIED Report No. LS87-020-152 -35 Glass Drive -Easement #11 #12 Moved by Councillor Weller Seconded by Mayor West THAT Council accept the tender of Evans Contracting for the west wall at a fee of $23,502.00 and an engineering fee of $5,000.00 and contingency of $2,350.00 for a total of $30,852.00. CARRIED Moved by Councillor Weller Seconded by Mayor West THAT the necessary authorization be given for the required work to be carried out on the east wall of the easement at a total cost of $20,680.00 and that a report be submitted for the May 20th meeting regarding the allocation of all the necessary funds within the budget. CARRIED Report LS87-021-153 -Aurora Early Learning Centre #13 Moved by Councillor Timpson Seconded by Mayor West THAT the Town of Aurora and the Aurora Early Learning Centre enter into a Lease Agreement for the use of the Aurora Community Centre from September, 1987 to September, 1988 at an annual rental rate of $3,500.00. CARRIED (COUNCIL AT ITS MEETING OF MAY 20, 1987 RECEIVED THE FOREGOING RECOMMENDATION. ON A RECORDED VOTE, RECOMMENDATION NO. 13 WAS CARRIED UNDER "NEW BUSINESS ARISING FROM THE COMMITTEE OF THE WHOLE REPORT".) PLANNING DEPARTMENT Report No. PL87 -064-154 -Committee of Adjustment App 1 i cation B-8-87; Part Lot 8, R.P. 39; 107 Temperance St. -Knowles #14 Moved by Councillor Pedersen Seconded by Councillor Jones 1. THAT the Committee of Adjustment be advised that Council has no objection to Application B-8-87. Should the Committee choose to approve Application B-8-87 the following condition of approval should be applied: (1) Payment of an administration fee of $100.00 to the Town of Aurora; and 2. THAT a copy of the staff report be forwarded to the Committee of Adjustment. CARRIED Town of Aurora Committee of the Whole Minutes No. 23 Wednesday, May 13, 1987 - 4 - Report No. PL87-065-155 -Delegation of Exemptions to Part Lot Control #15 Moved by Councillor Jones Seconded by Councillor Pedersen 1. THAT Council endorse the resolution of the Town of Georgina which requests that Part Lot Control Exemption Authority be delegated to the area municipality; and 2. THAT the Town of Georgina be so advised. CARRIED PUBLIC WORKS DEPARTMENT Re ort No. PW87-022-156 -Watermeter Purchase and Installation Industrial, Commercial, Institutional Customers #16 Moved by Councillor Weller Seconded by Councillor Jones THAT consideration of this issue be referred to the next Committee of the Whole meeting for review and a report regarding the options to recover the costs of meter installations be made at that time. CARRIED UNFINISHED BUSINESS C.A.O. and Clerk memorandum re: Format of Public Meeting for Discussion of Administrative Complex Pending from Council -May 6th #17 Moved by Mayor West Seconded by Councillor Timpson THAT the proposed format for the meeting be adopted as submitted with an informal seating arrangement to be provided; a 10 minute maximum period for each public participant; a 5 minute maximum time period for each Councillor to address the meeting and a 2-3 minute addition a 1 opportunity provided for each resident to pro vi de any new comments. A report of the meeting to be prepared and submitted to Council. CARRIED Education Policy -Convention and Seminar Expense Policy (Pending from Council meeting of April 15, 1987; and Deleoation Status of Developers (Pendinq from Council meetin 1, 1987 #18 Moved by Councillor Pedersen Seconded by Councillor Timpson THAT these matters be deferred and included on the June 10, 1987 Committee of the Who 1 e agenda as requested by the Chief Administrative Officer. CARRIED Report No. TR87-009-130 re: Purchase of Vehicles -1987 (Referred b. Council at its meeting on April 15, 1987' #19 Moved by Mayor West Seconded by Councillor Jones THAT consideration of the purchase of the economy car for the Public Works Department and the one-half ton pickup for the Leisure Services Department be deferred for a further two weeks; and THAT the Director of Leisure Services submit a report clarifying the need and use for the proposed Leisure Services vehicle at that time. CARRIED Town of Aurora Committee of the Whole Minutes No. 23 Wednesday, May 13, 1987 - 5 - QUESTIONS BY MEMBERS Councillor Timpson -status of fence on walkway from Irwin Avenue to Machell Park ADJOURNMENT #20 Moved by Councillor Jones THAT the meeting be adjourned at 8:48 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 23-87 WERE CONSIDERED, AND ADOPTED WITHOUT AMENDMENT, BY THE COUNCIL AT ITS MEETING HELD ON MAY 20, 1987.)